CPG3rdQtrcCCmtg5-12-23(klk)
CITY OF SIMI VALLEY
MEMORANDUM
M
ay 15, 2023
TO
: City Council
F
ROM: Department of Environmental Services
S
UBJECT: RECEIVE AND FILE UPD ATE ON THE FISCAL YEAR (FY) 2022 -23
COMMUNITY PROJECTS GRANT PERFORMANCE REPORTS FOR THE
THIRD QUARTER ACTIVITIES
STAFF RECOMMENDATION
I
t is recommended that the City Council receive and file the Community Projects Grant performance reports for the activities during the third quarter of FY 2022-23 (Attachments A through F).
BACKGROUND AND OVERVIEW
O
n May 9, 2011, the City Council approved executing a Memorandum of Understanding (MOU) between the City and Waste Management related to the expansion of the Simi Valley Landfill and Recycling Center. The executed MOU provides annual funding of $150,000 for community projects and programs at the discretion of the City Council. For FY 20 22-23, the City Council awarded a combined total of $150,000 to seven non-profit organizations on June 27, 2022. The awards have an expenditure period that began on Ju ly 1, 2022, and conclude on June 30, 2023. Recipients are required to submit q uarterly performance reports (reports) identifying progress on the approved scopes of work and maintain the records for ten years. Additionally, pursuant to City Council direction on November 20, 2017, any unexpended funds at the conclusion of the expenditure period shall be returned to the City for allocation during the next award cycle.
FINDINGS AND ALTERNATIVES
Staff has reviewed the reports from six grant recipients, including fo ur final reports, covering activities completed from January 2023 to March 2023 (Attachments A through F). All organizations’ reports have been found to be responsive in detailing the accomplishments of their respective scopes of work to date. The Boys and Girls Club are waiting for the availability of a vehicle before entering into a purchase agr eement and spending their allocated funds. Caregivers: Volunteers Serving the Elderly completed its project and submitted its final report last quarter.
AGENDA ITEM NO.
Consent (3)
CPG3rdQtrcCCmtg5-12-23(klk)
Table 1 - Project Status
Recipient Award
Amount
Expenditures To Date
Unspent
Balance
Estimated
Completion
Date Q1 Q2 Q3
Big Brothers Big
Sisters of Ventura
County
$15,000 $3,750 $3,750 $3,750 $3,750 June 2023
Body Brain Train $43,800 $3,026 $2,171 $38,603 $0 Completed Boys & Girls Club of
Moorpark and Simi
Valley
$50,000 $0 $0 $0 $50,000 May 2023
Caregivers:
Volunteers Serving
the Elderly
$11,200 $6,400 $4,800 $0 $0 Completed
Many Mansions $10,000 $4,270 $4,400 $1,330 $0 Completed Not One More $10,000 $0 $8,381 $1,619 $0 Completed
Soroptimist
International of Simi
Valley
$10,000 $0 $0 $10,000 $0 Completed
The following alternatives are available to the City Council:
1. Receive and file the Community Projects Grant performance reports;
2. Request additional information associated with the Community Projects Grant performance reports for the activities during the third quarter of FY 2022-23;
3. Provide staff with alternate direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to receive and file the Community Projects Grant performance reports for the activities completed during the third quarter of FY 2022-23.
2 CPG3rdQtrcCCmtg5-12-23(klk)
SUMMARY
T
he City Council awarded CPG funds totaling $150,000 to seven non-profit organizations for the FY 20 22-23 award cycle . The o rganizations are required to submit quarterly performance reports through the end of the expenditure period or completion of the project, whichever occurs first. One organization already completed its project last quarter. All remaining organizations’ reports for the period of January 2023 to March 2023 have been reviewed by staff and found to be responsive in detailing the accomplishments of their respective scopes of work. It is recommended that the City Council receive and file the CPG performance reports for the activities during the third quarter of FY 2022-23.
S tratis Perros
Environmental Services Director
P
repared by: Cynthia McCullough, Senior Management Analyst INDEX Page
Attachment A – Big Brothers Big Sisters of Ventura County Community Projects Grant Third Quarter Report ................................................ 4 Attachment B – Body Brain Train
Community Projects Grant Third Quarter Report ................................................ 5 Attachment C – Boys & Girls Club of Moorpark and Simi Valley Community Projects Grant Third Quarter Report ................................................ 6 Attachment D – Many Mansions
Community Projects Grant Third Quarter Report ................................................ 7 Attachment E – Not One More
Community Projects Grant Third Quarter Report ................................................ 8 Attachment F – Soroptimist International of Simi Valley Community Projects Grant Third Quarter Report ................................................ 9 3 Remaining
$3,750
Amount
$3,750
$0
$0
$0
$0
$0
Total $3,750
1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address:[email protected]: 805-484-2282Contact PersonKelly Dooley Organization Name: Big Brothers Big Sisters of Ventura County Address: 555 Airport Way, Suite D, Camarillo 93010 Estimated Completion Date: 30, June 2023 Brief Explanation of Project Status (including # served to date) $15,000 $3,750 $3,750 $3,750
Grant-related BBBS case management services for this reporting period support the following: January:
Total youth served 24 February: Total youth served 20 March:Total youth served-29 Youth participated in setting up a community closet to provide clothing for youth in the program.
Conflict resolution institute (CRI) wrapping up curriculum provided to the youth teaching conflict resolution coping skills, problem solving, and healthy relationship development. Activities: Rancho Simi Park field trip, Sycamore Park field trip, baking night, team building game exercises, movie night, and provide homework support.
Description
BBBSVC Case Management-Program Manager to provide professional on-site supervision
ATTACHMENT A
4 Remaining
$0
Amount
$38,603
Total $38,603
It's been really difficult to find a Van, but we finally did. Originally we asked if we can shift some funds to use for more equipment, but had to reallocate it back to the van because we couldn't find one within our budget. We found and purchased a 2019 Dodge Ram Promaster 1500.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
2019 Dodge Ram Promaster 1500 ($39,179 total. The difference of $573 was paid for by Body Brain Train
Brief Explanation of Project Status (including # served to date) $43,800 $3,026 $2,171 $38,603
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: 917-842-8868Contact Person: Nikki Lian Body Brain Train
Address: 2955 Cochran Street Unit A-1 Simi Valley, CA 93Estimated Completion Date:
1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
ATTACHMENT B
5 Remaining
$50,000
Amount
$0
$0
$0
$0
$0
$0
Total $0
1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 527-4437Contact Person: Scott Mosher Organization Name: Boys & Girls Club of Moorpark & Simi Valley Address: 2850 Lemon Drive, Simi Valley, CA 93063 Estimated Completion Date: 05/15/23 Brief Explanation of Project Status (including # served to date) $50,000 $0 $0 $0
We have been working with car dealerships from Simi Valley, throughout Ventura County and beyond.
Typically we have been finding that a new vehicle from the factory is about an 18 month process. We thought we had a vehicle confirmed that we were planning on purchasing this past quarter, however, it fell through, unfortunately. The good news is that we have found a vehicle that will meet our needs (and is about 22 years newer than the one we have), and are planning on purchasing it next week. This being said, it will be reported on our next report.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
ATTACHMENT C
6 Remaining
$0
Amount
$1,330
$0
$0
$0
$0
$0
Total $1,330
In partnership with the City of Simi Valley, Many Mansions continues to expand opportunities for formerly homeless residents. Since July 2022, the Supportive Services program has reached 32 households to serve 39 adults and 10 children at our La Rahada, Casa de Paz, and Peppertree locations.
This quarter, Case Managers and Residential Services staff hosted a total of 26 life skills workshops and community building events (totaling 58 over Q1-Q3), with attendance reaching 168 (many residents participate in multiple activities). Highlights included setting intentions for positive change in the New Year, giving back though bowl painting (in preparation for Many Mansions' annual Bowls of Hope event), and a fun and interactive workshop focused on healthy living. Modeled on "The Price is Right", participants guessed the prices of cleaning supplies and those closest to the actual price were able to keep the item. The game was coupled with a discussion on how to use the products to maintain a clean environment.
In addition, our partnering agency, Community Action of Ventura County, hosted a wellness workshop. The organization also engaged residents in a focus group to learn about the needs of low income and formerly homeless individuals in our community. Finally, residents in our Supportive Services program participated in Many Mansions' Resident Council, providing valuable feedback on programming and services and building community engagement. As usual, staff continued to promote community integration through ongoing Coffee Socials, holiday activities, and property celebrations.
We are pleased to report strong achievement of programs goals in Simi Valley. This quarter, 97% of Supportive Services residents retained permanent housing, 88% paid their rent on time, 90% increased life skills, and 95% had increase in income.
Description
Case Manager salaries for Many Mansions Simi Valley Properties: Peppertree, La Rahada, and Casa de Paz.
Brief Explanation of Project Status (including # served to date) $10,000 $4,270 $4,400 $1,330
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: 805-496-4948Contact Person: Natalie Helton Organization Name: Many Mansions
Address: 1259 E. Thousand Oaks Blvd Thousand Oaks CA 91360 Estimated Completion Date: June 30, 2023 1st Quarter Due October
10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
ATTACHMENT D
7 Remaining
$0
Amount
$1,619
$0
$0
$0
$0
$0
Total $1,619
NARCAN Distribution purchases and distribution: In Quarter 3, Not One More purchased 12 NARCAN Kits for $1,690.32. Each kit comes with two doses of nasal spray. All 24 doses of NARCAN have been distributed throughout the Simi Valley community. Throughout the entirety of the grant, Not One More was able to help out 79 households in the community.
All grant funds have been spent. Thank you to the City of Simi Valley for helping us carry out our mission.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
12 NARCAN kits at $140.86/kit ($1,690.32 total. The difference of $71.32 paid by NOM) Brief Explanation of Project Status (including # served to date) $10,000 $0 $8,381 $1,619
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address:[email protected]: 805-428-5953Contact Person: Pat Montoya Organization Name: Not One More
Address:2613 Hollister Ave, Simi Valley CA 93065 Estimated Completion Date: April 10, 2023 1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
ATTACHMENT E
8 Remaining
$0
Amount
$3,000
$2,500
$2,000
$1,500
$1,000
$0
Total $10,000
Grant #5
Every year our application process is from August 1st to November 15th. We work with local adult schools to ensure the counselors who help and support women in financial need are aware of the grant program. Once the portal for the applications is closed on November 15th, we commence with the judging process. Judging timelines are from November 16th to January 31st. Once applicants have been vetted through our process, interviews are conducted to answer any questions and assess their financial need. From here, our judges decide on dollar amounts being granted to each individual applicant. This year we had a total of 7 applicants from Simi Valley, 5 of which were eligible applicants. With the funds we recieved, we were able to fund 5 grants.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
Grant #1
Grant #2
Grant #3
Grant #4
Brief Explanation of Project Status (including # served to date) $10,000 $10,000
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address:[email protected]: 805 368 2579Contact Person:Teri Brown Organization Name: Soroptimist International of Simi Valley Address: 1464 Madera Rd N323 Estimated Completion Date: 02/23/2023 1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
ATTACHMENT F
9