27/04-23
CITY OF SIMI VALLEY
MEMORANDUM
J
une 5, 2023
TO
: City Council
F
ROM: Office of the City Manager
S
UBJECT: RECEIPT OF THE SIMI VALLEY COUNCIL ON AGING FISCAL YEAR 2023-24 BUDGET
RECOMMENDATION
T
he Simi Valley Council On Aging (COA) recommends that the City Council receive and file the Simi Valley Council On Aging Fiscal Year (FY) 2023-24 Budget.
BACKGROUND AND OVERVIEW
The
Council On Aging Budget (Exhibit A) was approved by the COA at its April 10, 2023, meeting. The COA’s FY 202 3-24 Budget is solely funded by fundraiser proceeds and donations to the COA and does not include City General Fund contributions. On January 7, 1974, the City Council created the COA to serve as an advisory body to the City Council on all matters dealing with senior citizens. On November 22, 1976, the City Council approved Resolution 76- 140, authorizing the COA to accept donations and other revenues and make expenditures from a account separate from the City’s warrant system. As such, the COA maintains its budget separate from the City’s General Fund. Its budget is adopted annually and monitored by the COA Executive Board, City Manager’s Office staff, and audited by Fiscal Services staff.
FINDINGS AND ALTERNATIVES
T
hrough its delegated authority granted by the City Council, the COA generates income from a variety of sources, including receipt of donations and fundraising through special events to support quality of life issues for seniors. The COA helps identify the needs of seniors, develops and recommends solutions for senior issues, and administers and supports programs that benefit seniors.
FY 2022-23 Budget
T
he COA’s FY 2022-23 anticipated revenues are $52,082 and anticipated expenditures are $73,523, resulting in a decrease of $2 1,441 to the COA’s fund balance. The COA fund balance is estimated to be $43 8,200 at the conclusion of FY 2022-23 . The COA’s AGENDA ITEM NO.
Consent (1)
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reserves have grown to levels that allow for the continued support of senior programs.
Some of the programs supported by the COA include the Senior Nutrition program, entertainment, and classroom and equipment for the Senior Center.
FY 2023-24 Budget
Fo
r FY 2023-24, the COA anticipates revenues of $46,300 and expenditures of $132,125.
Budgeted expenditures include allocations of $41,620 in support of food and nutrition programs offered at the Senior Center, as well as an allocation of $40,000 to replace aging furniture. The COA will draw from its fund balance to support its expenditure levels throughout the fiscal year. The COA is committed to enhancing community outreach and identifying and supporting programming designed to help seniors in the community.
T
he COA’s successful fundraising efforts and strong community support have sustained the COA’s programming and sponsorship of various critical programs that benefit seniors.
As the COA focuses on maintaining its responsiveness to and support of the seniors it serves, the COA will continue to review ongoing programs for enhancements or changes to meet the current needs of the senior community.
T
he COA has consistently maintained a healthy fund balance of well over 17% of annual planned expenditures as required by the COA Financial Policies and Procedures. In addition to the fund balance, the COA has an endowment of approximately $26,146 with the Vent ura County Community Foundation, which is intended to provide long -term financial stability for senior programs. While the COA maintains a healthy fund balance, its purpose and intent is to support senior programs and the activities of the City’s Senior Center, which may result in a fluctuating fund balance over the years based on community needs. The Executive Board frequently reviews their strategic planning efforts to ensure that the COA is able to identify the current community needs and maximize the support for those needs.
T
he following alternatives are available to the City Council:
1. R
eceive and file the Council On Aging Fiscal Year 2023-24 Budget;
2. R
equest the Council On Aging revise its Fiscal Year 2023-24 Budget;
3. P
rovide the Council On Aging with alternate direction.
T
he Council On Aging recommends Alternative No. 1
SUGGESTED CITY COUNCIL MOTION
I mov
e that the City Council receive and file the Council On Aging Fiscal Year 2023-24 Budget.
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SUMMARY
T
he City Council has authorized the COA to accept and generate revenues to support senior programming and services. As such, the COA adopts a budget each fiscal year.
On April 1 0, 202 3, the Council On Aging approved the FY 2023-24 Budget and recommended that the budget be submitted to the City Council to receive and file. ___
_________________________________
Linda Swan
Assistant City Manager
P
repared by: Angel Sierra, Community Services Manager
INDEX Page
E
xhibit A – Council On Aging FY 2023-24 Budget ................... …….4
EXHIBIT A
BUDGET ACTUALS BUDGET EST ACTUALS BUDGET
FY 2021-22 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24
ENDOWMENT BALANCE 25,770$ 25,054$ 29,081$ 26,146$ 26,146$ BEGINNING FUND BALANCE 484,788$ 466,792$ 437,771$ 459,641$ 438,200$ INCOME
4000 Contributed Support (Contributions from individuals and local businesses)
4010-Individual Contribution 3,000$ 10,220$ 5,000$ 9,165$ 5,000$ 4015-Business Contribution 1,900$ 5$ 1,500$ -$ -$
4020-Designated Contribution 5,000$ 7,897$ 6,200$ 3,240$ 3,500$ Total Contributed Support 9,900$ 18,122$ 12,700$ 12,405$ 8, 500$ 5000 Earned Revenues (Revenues from special events and
advertisement)
5310-Interest on Savings(Administrative) -$ 2,669$ -$ 3,146$ -$ 5340-Investment Income (VCCF Endowment) -$ -$ -$ -$ -$ 5490-Miscellaneous Revenue (e.g. Pancake
Breakfast, Holiday shows, etc.) -$ 6$ -$ 1,035$ 6,100$ 5560-Tickets (Bingo, Oktoberfest, Dance) 7,750$ 1,750$ 17,240$ 17,240$ 14, 900$ 5570-Sales (Rummage/Jewelry Sales) 550$ -$ 3,000$ 1,255$ -$ 5580-Table Reservation (Wellness Expo, Arts
& Crafts) 12,200$ 21,575$ 17,000$ 17,000$ 16,800$ Total Earned Revenues 20,500$ 26,000$ 37,240$ 39,676$ 37, 800$ Total Revenues 30,400$ 44,122$ 49,940$ 52,082$ 46,300$ FISCAL YEAR 2023-24 BUDGET
COUNCIL ON AGING
The City Council has authorized the Council On Aging (COA) to accept and generate revenues to support senior programming and services. The COA generates income from a variety of sources, including receipt of donations and fundraising through special events, to support quality of life issues for seniors. The COA helps identify the needs of seniors, develops and recommends solutions for senior issues, and administers and supports programs that benefit seniors. The COA Budget is approved annually by the COA Executive Board and its general membership. The COA’s Fiscal Year (FY) 2023-24 Budget is solely funded by fundraiser proceeds and donations to the COA and does not include City General Fund contributions.
The COA continues to adhere to City purchasing policies, fiscal policies and budget guidelines. The City’s Fiscal Services Division audits COA financial records annually to ensure adherence to fiscal policies.
27a/04-23
4 EXPENDITURES
7000 Contracted Services
7540-Professional Services (Admin.-
Bookkeeper) 4,800$ 935$ 6,800$ 3,500$ 7,800$
Total Contracted Service 4,800$ 935$ 6, 800$ 3, 500$ 7, 800$ 8100 Operating Expenses
8110-Supplies (Adminstrative, Coffee, Misc.) 1,200$ 593$ 7, 000$ 1, 000$ 7, 000$ 8112-Food (Misc.) -$ -$ -$ -$ -$
8120-Advertising -$ -$ 1, 000$ -$ 500$
8125-Video Rental 150$ 187$ 240$ 225$ 240$
8130-Membership Fees (Movie Permit) 350$ 366$ 400$ 303$ 400$ 8135-Investment - Int. Loss/Charges -$ 5,698$ -$ -$ -$ 8140-Software License/Maintenance -$ 2,139$ 6, 000$ 4, 000$ 6, 000$ 8160-Equipment Maintenance 6,000$ -$ 650$ 1, 000$ 1, 000$ 8165-Equipment Purchase 6,000$ 6,421$ 57, 300$ 30, 300$ 2, 000$ 8170-Printing & Copy (Adminstrative) 200$ -$ 700$ -$ 200$ 8175-Postage (Adminstrative) -$ -$ 250$ -$ -$
8180-Furniture (New Account) -$ -$ -$ -$ 40, 000$
Total Operating Expenses 13,900$ 15,403$ 73, 540$ 36, 828$ 57, 340$ 8500 Program Expenses
8510-Supplies (Program & Special Event
Support) 2,125$ 2,371$ 4,800$ 4,800$ 5,390$
8512-Food (e.g. Congregate and Senior Share
Support, Events) 5,150$ 1,254$ 8,950$ 8,950$ 21,620$ 8520-Advertising 450$ 377$ 1, 000$ 250$ 750$
8535-Community/Club Support (Senior Games,
Drama Club, etc.) 9,100$ 2,088$ 2,600$ 1,300$ 2,000$ 8545-Mileage (Senior Share) 1,900$ 930$ 2, 400$ 445$ 400$ 8550-Nutrition Services Commitment 20,000$ -$ 20, 000$ -$ 20, 000$ 8560-Prizes 2,500$ -$ 4, 800$ 3, 600$ 3, 600$
8570-Printing & Copying (Special Event
Support) 1,300$ -$ 950$ -$ 450$
8575-Postage (Special Event Support) 250$ -$ -$ -$ -$ 8580-Musicians & Bands (Special
Event/Program Support) 4,475$ 3,465$ 10,650$ 10,650$ 9,500$ 8590-Special Expenses (Dial-a-Ride Vouchers,
COA Dances, Community Outreach) 50,000$ 24,450$ 3,275$ 3,200$ 3,275$ Total Program Expenses 97,250$ 34,935$ 59, 425$ 33, 195$ 66,985$ Total Expenditures 115,950$ 51,273$ 139,765$ 73,523$ 132,125$ ENDING FUND BALANCE 399,238$ 459,641$ 347,946$ 438,200$ 352,375$ 27a/04-23
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