CITY OF SIMI VALLEY
MEMORANDUM
November 6, 2023
TO: City Council
FROM: Office of the City Manager
SUBJECT: APPOINTMENT OF SPECIAL EVENT SUPPORT REVIEW COMMITTEE
MEMBERS
STAFF RECOMMENDATION
It is recommended that the City Council appoint the five nominees to the 202 4 Special Event Support Review Committee.
BACKGROUND AND OVERVIEW
On January 27, 2014, the City Council adopted a policy for City support of Special Events. This policy includes the creation of a Special Event Support Review Committee to review applications and make funding recommendations to the City Council, which will then review, e dit (as desired), and award funding. The City Council purposely did not mandate that certain scoring criteria be used to score applications, but did provide the Committee with the following preferences:
- Preference to fund events where event proceeds are u sed locally within Simi Valley
- Preference to fund events with greater community/public benefits over events with lesser community/public benefits
The Committee is comprised of one member from each of the City’s (4) Neighborhood Councils and one member from the Council On Aging. Those bodies have each nominated individuals for the Committee, and it is recommended that the City Council appoint the nominated committee members to the 202 4 Special Event Support Review Committee.
FINDINGS AND ALTERNATIVES
Applications for City support of Special Events taking place in 2024 were made available on November 1, 2023 (www.simivalley.org/SpecialEvents) and are due by November 30, 2023. Staff anticipates that the Committee will conduct two meetings in December 2023.
The first meeting will serve as an orientation session for the Committee members to introduce each other and learn about the program, while the second meeting will consist of the review of applicat ions and the Committee’s funding recommendations. That will then conclude the Committee’s service.
AGENDA ITEM NO.
3(A)1
2 The nominating entities have nominated the following individuals to serve on the 202 4 Special Event Support Review Committee:
Nominating Entity Nominee
Neighborhood Council #1 David Mosso
Neighborhood Council #2 Gayle Sutton
Neighborhood Council #3 Bridget Charboneau
Neighborhood Council #4 Jan Smith
Council On Aging Janet Plant
The following alternatives are available to the City Council:
1. Appoint the five nominees to the 2024 Special Event Support Review Committee;
2. Do not appoint the nominees and direct staff to bypass the committee and provide all applications to the City Council to award;
3. Provide staff with other direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to appoi nt the five nominees to the 202 4 Special Event Support Review Committee.
SUMMARY
On January 27, 2014, the City Council adopted a Policy for City support of Special Events, which include d the creation of a Special Event Support Review Committee to review applications for City support and make funding recommendations to the City Council. The Committee is comprised of one member from each of the City’s (4) Neighborhood Councils and one member from the Council On Aging. Those bodies have each nominated individuals for the Committee, and it is recommend ed that the City Council appoint the nominees to the 2024 Special Event Support Review Committee.
____________________________________
Linda Swan
Assistant City Manager
Prepared by: Heidi DiNardo, Management Analyst