A23123.SR.JD
CITY OF SIMI VALLEY
MEMORANDUM
November 13, 2023
TO: City Council
FROM: Department of Public Works
SUBJECT: ACCEPTANCE OF RUBBERIZED ASPHALT CONCRETE PAVEMENT
GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF
RESOURCES RECYCLING AND RECOVERY AND APPROVAL OF A
SUPPLEMENTAL BUDGET REQUEST TO ADJUST THE STREETS AND
ROADS FUND (FUND 600) AND MAJOR STREET REHABILITATION
PROGRAM EXPENDITURE BUDGET, CP60000018
STAFF RECOMMENDATION
It is recommended that the City Council:
1. Accept Rubberized Asphalt Concrete Pavement G rant funds of $25,582.63 from the California Department of Resources and Recovery (CalRecycle); and
2. Approve a supplemental budget request to adjust the Streets and Roads Fund (Fund 600), add $25,582.63 to the Major Streets Rehabilitation Program Expense Budget (CP60000018), and approve an appropriation of $3 6,466.02 into the General Fund (Fund 100) and an inter-fund transfer of $36,466.02 from General Fund (Fund 100) to the Streets and Roads Fund (Fund 600).
BACKGROUND AND OVERVIEW
The California Department of Resources Recycling and Recovery (CalRecycle) offers the Rubberized Asphalt Concrete Pavement Grant Program pursuant to Section 42870, et seq. of the Public Resources Code. The purpose of the grant program is to promote markets for rubberized pavement products derived from 100% recycled California -generated waste tires. On October 14, 20 19, the City Council adopted Resolution No. 2019-38, authorizing the City Manager to execute applications and related agreements with CalRecycle for the Rubberized Asphalt Concrete Pavement Grant Program. The City submitted a grant application for the FY 2019-20 CalRecycle grant program for $154,932.50 and the City received two payments totaling $154,932.50 ($36,466.02 and $118,466.48). In FY 2021 -22, the CalRecycle grant application was $250,000. The City received two payments totaling $250,000 ($201,975.61 and $ 48,024.39). The total grant funds received for FY 2019-20 and FY 2021-22 is $404,932.50. On December 5, 2022, the City Council accepted prior year’s grant awards that totaled $379,349.87; therefore, an
AGENDA ITEM NO.
Consent (4)
A23123.SR.JD
additional request to accept grant funds and a supplementa l budget request of $25,582.63 is needed in the Major Streets Rehabilitation Program.
FINDINGS AND ALTERNATIVES
In May of 2021, the initial $36,466.02 grant funds received from CalRecycle were placed in the General Fund (Fund 100) and subsequently moved into the General Fund balance.
To utilize these funds, staff recommends the appropriation of $36,466.02 into the General Fund (Fund 100) and an inter-fund transfer of the same amount from the General Fund (Fund 100) to the Streets and Roads Fund ( Fund 600). In accordance with CalRecyc le grant guidelines, cities are not allowed to apply for funds in consecutive years. Staff recommends using these funds for this year’s Major Streets Rehabilitation Program.
The following alternatives are available to the City Council:
1. Accept Rubberized Asphalt Concrete Pavement G rant funds of $25,582.63 from the California Department of Resources and Recovery (CalRecycle);
2. Approve a supplemental budget request to adjust the Streets and Roads Fund (Fund 600), add $25,582.63 to the Major Streets Rehabilitation Program Expense Budget, and approve an appropriation of $36,466.02 into the General Fund (Fund 100) and an inter-fund transfer of $36,466.02 from General Fund (Fund 100) to the Streets and Roads Fund (Fund 600).
3. Provide staff with other direction.
Staff recommends Alternative Nos. 1 and 2.
SUGGESTED CITY COUNCIL MOTION
I move to accept Rubberized Asphalt Concrete Pavement Grant funds of $25,582.63 from the California Department of Resource s and Recovery (CalRecycle) and a pprove a supplemental budget request to adjust the Streets and Roads Fund (Fund 600), add $25,582.63 to the Major Streets Rehabilitation Program Expense Budget, and approve an appropriation of $36,466.02 into the General Fund (Fund 100) and an inter -fund transfer of $36,466.02 from General Fund ( Fund 100) to the Streets and Roads Fund (Fund 600).
SUMMARY
On October 14, 2019, the City Council adopted Resolution No. 2019-38, authorizing the City Manager to execute applications and related agreements with CalRecycle for the recycling and recovery of the Rubberized Asphalt Concrete Pavement Grant Program .
On December 5, 2022, the City Council accepted funds and approve d a supplemental budget request to add $379,349.87 to the Major Streets Rehabilitation Program Expense Budget from the CalRecycle Grant Program. The total from FY 2019-20 and FY 2021-22 CalRecycle grants received is $404,932.53, and an additional request t o accept grant funds and a supplemental budget request of $25,582.63 is needed in the Major Streets
A23123.SR.JD
Rehabilitation Program. In May 2021, the initial $36,466.02 of grant funds received from CalRecycle were placed in the General Fund (Fund 100) and subsequently moved into the general fund balance. To utilize these funds, staff recommends a supplemental budget request to appropriate $36,466.02 into the General Fund (Fund 100), followed by an Inter-fund transfer out for the same amount to the Streets and Roads Fund (Fund 600).
Staff recommends that the City Council accept the grant funds of $25,582.63, approve a supplemental budget request to adjust the Streets and Roads Fund (Fund 600), and add $25,582.63 to the Major Streets Rehabilitation Program Expense Budget.
____________________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Fuad Shamout, Senior Engineer