CITY OF SIMI VALLEY
MEMORANDUM
J
anuary 8, 2024
TO
: City Council
Board of Directors, Ventura County Waterworks District No. 8 Board of Directors, Simi Valley Industrial Development Authority Board of Directors, Simi Valley Public Facilities Financing Authority Board of Trustees, Simi Valley Library Board of Trustees F
ROM: Office of the City Manager/District Manager/Executive Director/Officer S
UBJECT: APPOINTMENT OF REPRE SENTATION OF CITY COUNCIL/BOARD
MEMBERS ON BOARDS, COMMISSIONS, AND COMMITTEES AND
CONSIDERATION OF RECOMMENDED CHANGES
STAFF RECOMMENDATION
It is recommended that the City Council/Boards of Directors/Board of Trustees review the attached list of City Council Boards, Commissions, and Committees, make any desired changes to the listed appointments, and consider recommended changes to the bodies.
BACKGROUND AND OVERVIEW
Historically, the City Council reviews continuing representation by City Council Members on various Boards, Commissions, and Committees annually. Attached is a listing of various City Council Board, Commission, and Committee appointments (page 3). It is recommended that the City Council/Board of Directors/Board of Trustees review the assi gnments on the attached listing, and make changes as desired.
Board/Commission/Committee appointments
Annually, the City Council reviews the list of Boards/Commissions/Committees on which Council Members serve. The complete list of current committees/entities and the current Council Member assignments are reflected on Attachment A (page 3).
Neighborhood Council liaison appointments
Neighborhood Council l iaison appointments rotate se mi-annually in January and Ju ly.
Beginning January 2024, the following Neighborhood Council assignments will apply:
AGENDA ITEM NO.
3(A)1
2 Neig
hborhood Council No. 1 Mayor Pro Tem Rhodes
Neighborhood Council No. 2 Council Member Judge
Neighborhood Council No. 3 Council Member Cavanaugh
Neighborhood Council No. 4 Council Member Litster
Mayor
Thomas serves as the liaison to the Neighborhood Council Joint Chairs.
FINDINGS AND ALTERNATIVES
The f
ollowing alternatives are available to the City Council/Boards of Directors/Trustees:
1. Revi
ew the attached list of City Council Boards, Commissions, and Committees and c onsider the appointment of City Council Member s/Special District Members/Trustees as desired;
2. Prov
ide staff with further direction.
Staf
f recommends Alternative Nos. 1 and 2.
SUGGESTED MOTION
I mov
e to appoint City Council Member s to Boards, Commissions, and Committees discussed by the City Council.
SUMMARY
The C
ity Council/Board Members, on an annual basis, make desired changes to the attached listing of Board, Commission, and Committee assignments and fill vacancies as necessary.
Sta
ff is recommending that the City Council /Boards review the listing of Boards, Commissions, and Committees, and make any desired changes in assignments. _________
___________________________
Lucy Blanco
City Clerk
Prepar
ed by: Lucy Blanco, City Clerk & Brian P. Gabler, City Manager INDEX Page
Attachment A – Boards, Commissions, and Committees List……………3 * Histori
cally, appointee has been Mayor
** Historically, appointee has been Mayor Pro Tem
Updated 11-6-2023
BOARDS, COMMISSIONS, AND COMMITTEES
POSITION/COMMITTEE APPOINTEE APPOINTED
Mayor Pro Tem Rocky Rhodes Dec. 2023
Affordable Housing Subcommittee Mike Judge
Rocky Rhodes
Dec. 2011
Jan. 2023
Americans with Disabilities Act
(ADA) Paratransit Advisory
Committee Liaison
Fred D. Thomas Jan. 2023
Armed Forces Banner Advisory
Committee
Dee Dee Cavanaugh
Mike Judge
Dec. 2018
Dec. 2018
Association of Water Agencies Fred D. Thomas
City Staff (Alt.)
Jan. 2023
Dec. 2010
Clean Power Alliance Rocky Rhodes
Fred D. Thomas (Alt. 1)
Asst. City Manager (Alt.
2)
Jan. 2023
Jan. 2023
Economic Development
Collaborative of Ventura County
Dee Dee Cavanaugh
Asst. City Manager (Alt.)
Dec. 2016
E-Government Committee Mike Judge
Dee Dee Cavanaugh
Dec. 2010
Dec. 2018
League of California Cities,
Channel Counties Division
Mike Judge
(Entire Council as
Alternates)
Dec. 2010
League of California Cities, Voting
Delegate
Fred D. Thomas *
Mike Judge ** (Alt.)
Jan. 2023
Aug. 2021
Murphy Estate Property Agency Fred D. Thomas* Jan. 2023 Neighborhood Council Joint
Councils Meeting Liaison
Fred D. Thomas* Jan. 2023
3 ATTACHMENT A
MEETING DATE & TIME
two Mondays each month
as determined
third Thursday, quarterly -
3:00 p.m.
as determined
first Thursday, bi-monthly
3:00 p.m.
first Thursday, monthly
2:00 p.m.
third Thursday, monthly
4:00 p.m.
as determined
quarterly - Friday evenings
as determined prior to
League Annual
Conference
as determined
first Tuesday
* Historically, appointee has been Mayor
** Historically, appointee has been Mayor Pro Tem
Updated 11-6-2023
POSITION/COMMITTEE APPOINTEE APPOINTED MEETING DATE & TIME
Neighborhood Council Liaisons
(Jan. 1, 2024 – Jun. 30, 2024)
(Rotate semi-annually)
N.C. No. 1
Rocky Rhodes
Dec. 2023 first Thursday after
first Tuesday
N.C. No. 2
Mike Judge
Dec. 2023 second Tuesday
N.C. No. 3
Dee Dee Cavanaugh
Dec. 2023 second Thursday after
first Tuesday
N.C. No. 4
Elaine Litster
Dec. 2023 third Tuesday
Regional Defense Partnership for
the 21st Century (RDP-21)
Fred D. Thomas Jan. 2023 second Tuesday, monthly
7:30 a.m.
Simi Valley Arts Commission Rocky Rhodes
Elaine Litster
Jan. 2023
Dec. 2019
third Wednesday,
quarterly 3:30 p.m.
Simi Valley Council On Aging
Liaison
Mike Judge
Elaine Litster (Alt.)
Dec. 2012
Dec. 2019
second Monday, monthly
1:00 p.m.
Simi Valley Community Task
Force on Heroin Prevention
Mike Judge
Elaine Litster
Feb. 2012
Jan. 2021
as determined
Simi Valley Tourism Alliance Fred D. Thomas Jan. 2023 as determined
Southern California Association of
Governments (SCAG) – General
Assembly Voting Representative
Fred D. Thomas*
Mike Judge** (Alt.)
Jan. 2023
Jan. 2023
yearly - as notified
Ventura Council of Governments
(VCOG)
Elaine P. Litster
Mike Judge (Alt.) **
Jan. 2022
Dec. 2019
second Thursday,
bi-monthly - 5:00 p.m.
Ventura County Animal
Services Commission
Dee Dee Cavanaugh
Elaine Litster (Alt.)
Dec. 2018
Dec. 2019
second Thursday,
quarterly
9:00 a.m.
Ventura County Regional Energy
Alliance (VCREA)
Mike Judge
Fred D. Thomas (Alt.)
March 2018
Jan. 2023
third Thursday,
bi-monthly - 10:15 a.m.
4 * Historically, appointee has been Mayor
** Historically, appointee has been Mayor Pro Tem
Updated 11-6-2023
POSITION/COMMITTEE APPOINTEE APPOINTED MEETING DATE & TIME
Ventura County Transportation
Commission (VCTC)
Mike Judge Dec. 2016 first Friday of each month
Youth Council Liaison Fred D. Thomas
Elaine Litster
Jan. 2023
Jan. 2021
first and third Tuesday,
monthly - 5:00 p.m.
VENTURA COUNTY WATERWORKS DISTRICT NO. 8:
Chair Fred D. Thomas* Jan. 2023 City Council Meeting
Vice-Chair Rocky Rhodes ** Jan. 2023
SIMI VALLEY INDUSTRIAL DEVELOPMENT AUTHORITY:
Chair Fred D. Thomas* Jan. 2023 City Council Meeting
Vice-Chair Rocky Rhodes ** Jan. 2023
SIMI VALLEY LIBRARY BOARD OF TRUSTEES:
President Fred D. Thomas* Jan. 2023 City Council Meeting President Pro Tem Rocky Rhodes ** Jan. 2023
SIMI VALLEY PUBLIC FACILITIES FINANCING
AUTHORITY:
Chair Fred D. Thomas * Jan. 2023 City Council Meeting
Vice-Chair Rocky Rhodes ** Jan. 2023
5 DESCRIPTION OF BOARDS, COMMISSIONS, AND COMMITTEES
Committee Name: Affordable Housing Subcommittee
When Formed: Established by the City Council in April 1982.
Membership: Two City Council Members.
Function: Review affordable housing development proposals prior to the development being forwarded to the City Council for consideration. The review is intended to ensure all
affordable issues are addressed by the applicant. The
Subcommit
tee also negotiates and makes
recommendations on the final form of Affordable Housing Agreements with applicants and reviews other affordable housing program issues prior to consideration by the City Council.
Current Council Appointees: Mike Judge (Appointed Dec. 2011), Rocky Rhodes (Appointed Jan. 2023)
Meeting Date and Time: As determined.
Committee Name:
Americans with Disabilities Act (ADA) Paratransit
Advisory Committee (City Council Member Liaison)
When Formed: Formed in May 1993 with three members and two alternates; expanded to five members and two alternates in May 1995; added a City Council Member liaison in April
1997.
Membership: One City Council Member as a liaison; five Committee members; two alternate members; must be Simi Valley
resident; 18 years of age or older; disabled or live in a household with an individual who is disabled; or be actively associated with a public or private agency providing
services to the disabled.
Function: Provide ongoing public input to agencies providing public transportation for the disabled.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023) Meeting Date and Time: Third Thursday, quarterly - 3:00 p.m. 6 Committee Name: Armed Forces Banner Advisory Committee When Formed: Formed in August 2010
Membership: Two City Council Members and three community-at-large representatives.
Function: To assist the City with policy decisions related to future changes or modifications to the Armed Forces Banner
Program.
Current Council Appointees:
Mike Judge (Appointed Dec. 2018), Dee Dee Cavanaugh
(Appointed Dec. 2018)
Meeting Date and Time: As determined.
Committee Name: Association of Water Agencies
When Formed: 1976
Membership: Eighteen member board, including representatives of water agencies; citizen groups; business; and agriculture; and a City Council representative of each Ventura County city with a population of over 100,000.
Function:
Non-profit organization formed to develop and encourage cooperation among water agencies, citizen groups,
business, and agriculture for the development, protection, conservation, and improvement of water resources in
Ventura County.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023), City Staff (Alt.) (Appointed Dec. 2010)
Meeting Date and Time: First Thursday, bi-monthly – 3:00 p.m.
7 Committee Name:
Clean Power Alliance (formerly Los Angeles County
Community Energy Choice (LACCE)
When Formed: Joined February 2018. (Entity certified by CA Public Utilities Commission November 13, 2017)
Membership: One Primary Director (City Council Member) to serve on the Clean Power Alliance Board of Directors and up to two
Alternate Directors (can be elected official, an appointee or city staff)
Function: Formed as a Community Choice Aggregation program that seeks to develop an electric supply portfolio with overall lower greenhouse gas emissions than Southern California Edison by offering various renewable energy options to its customers.
Current Council
Appointees:
Rocky Rhodes (Jan. 2023); Fred D. Thomas, Alternate 1 (Jan. 2023); Assistant City Manager as Alternate 2 (May 2019) Meeting Date and Time: First Thursday – 2:00 p.m..
Committee Name:
Economic Development Collaborative of Ventura
County
When Formed: City Council approved conceptual proposal on December 11, 1995.
Membership: One representative from each City in the County, business representatives, and the County of Ventura.
Function:
A regional public/private partnership formed with local government officials and private industry to develop and implement strategies for Countywide economic development.
Current Council
Appointees:
Dee Dee Cavanaugh (Appointed Dec. 2016), Assistant City Manager (Alt.)
Meeting Date and Time: Third Thursday - 4:00 p.m.
8 Committee Name:
E-Government Committee
When Formed: December 11, 2006
Membership: Two City Council Members
Function: Provide direction and explore alternatives for improving public and customer services via computer applications and technology.
Current Council Appointees: Dee Dee Cavanaugh (Appointed Dec. 2018), Mike Judge (Appointed Dec. 2010)
Meeting Date and Time: As determined.
Committee Name: League of California Cities, Channel Counties Division When Formed: Established by the League of California Cities.
Membership: One City Council Member and an alternate from each city within the Channel Counties Division of the League of
California Cities are designated as voting representatives.
All others are members.
Function:
Representatives bring issues of interest to the attention of the Executive Committee and Division membership.
Channel Counties Division includes cities within the
counties of Ventura, Santa Barbara, and San Luis Obispo.
Current Council Appointees: Mike Judge (Appointed Dec. 2010) (Entire City Council as Alternates)
Meeting Date and Time: Quarterly, Friday evenings.
9 Committee Name:
League of California Cities, Voting Delegate
When Formed: December 1994
Membership: One designated representative and two alternates from each member City.
Function: City’s voting delegate for the League of California Cities Annual Conference.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023), Mike Judge (Alt.) (Appointed Jan. 2023)
Meeting Date and Time: As determined.
Committee Name:
Murphy Estate Property Agency
When Formed: July 1996
Membership: One City Council Member; one Board Member from Park District; one representative of the Patricia Murphy Estate.
Function: Joint powers authority formed to manage the resources from the disposition of property bequeathed to City of Simi Valley from Murphy Simi Valley Ranch.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023) Meeting Date and Time: As determined.
Committee Name: Neighborhood Council Joint Chairs Meeting Liaison When Formed: December 1974
Membership: The Mayor serves as a liaison to the Chair, Vice-Chair, and Secretary from each of the four Neighborhood Councils.
Function: The Mayor attends the Joint Chairs Meeting of the Neighborhood Council and acts as a liaison between the
City Council and the Joint Chairs.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023) Meeting Date and Time: First Tuesday of the month.
10 Committee Name:
Neighborhood Council Liaisons
When Formed: First meetings held in May 1971.
Membership: One City Council Member serves as a liaison to each Neighborhood Council. Liaison rotates among City Council Members each January 1 and July 1.
Function: City Council Members act as a liaison between the City Council and the Neighborhood Councils.
Current Council Appointees:
(effective Jan. 2023)
N.C. No. 1 – Dee Dee Cavanaugh
N.C. No. 2 – Elaine Litster
N.C. No. 3 – Rocky Rhodes
N.C. No. 4 – Mike Judge
Meeting Date and Time: N.C. No. 1 – first Thursday after first Tuesday N.C. No. 2 – second Tuesday
N.C. No. 3 – second Thursday after first Tuesday
N.C. No. 4 – third Tuesday
Committee Name:
Regional Defense Partnership for the 21st Century
When Formed:
Joined May 2013.
Membership: Elected and appointed officials from the County of Ventura and governments of Cities located in Ventura County,
Congressional Offices that represent Ventura County, and members of the public.
Function: This regional community group lobbies on issues in support of the Ventura County Naval Base, including the prevention of any proposed closure of the Base, prevention of actions with adverse impacts to the Base, and support for the
expanding activities located at the Base.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023) Meeting Date and Time: Second Tuesday of each month – 7:30 a.m.
11 Committee Name: Simi Valley Arts Commission
When Formed: 1997
Membership: Two City Council Members; one Simi Valley Cultural Arts Foundation member; four at-large members; one alternate.
Function: Oversee the operations and programming of the Simi Valley Cultural Arts Center.
Current Council Appointees: Rocky Rhodes (Appointed Jan. 2023), Elaine Litster (Appointed Dec. 2019)
Meeting Date and Time: Third Wednesday, quarterly - 3:30 p.m.
Committee Name:
Simi Valley Council On Aging Liaison
When Formed: January 1974
Membership: All Simi Valley senior citizens are members of the Council On Aging; the Mayor/Council appoints nine (9) members of the Council On Aging to serve as an Executive Board.
Function: The Council On Aging is advisory to the City Council regarding senior citizens programs and issues. The City Council selects a City Council Member as a liaison to the Council On Aging and the Executive Board.
Current Council Appointees: Mike Judge (Appointed Dec. 2012), Elaine Litster (Alt.) (Appointed Dec. 2019)
Meeting Date and Time: Second Monday of each month - 1:00 p.m.
12 Committee Name:
Simi Valley Community Task Force on Heroin
Prevention
When Formed: February 2012
Membership: Two City Council Members; two representatives from the Rancho Simi Recreation and Park District Board of
Directors; two representatives from the Simi Valley Unified School District Board of Education; two representatives from Not One More, two representatives from the Faith
Based community, and one representative from the
Chamber of Commerce.
Function: Develop a coordinated, comprehensive community plan and recommendations to prevent heroin use in Simi Valley.
Current Council Appointees: Mike Judge (Appointed February 2012); Elaine Litster (Appointed Jan. 2021)
Meeting Date and Time: As determined.
Committee Name:
Simi Valley Tourism Alliance (SVTA)
When Formed: June 2014
Membership: One representative each from the five Simi Valley hotels in the Simi Valley Tourism Marketing District; one City Council Member or staff designee; one Simi Valley Chamber of
Commerce representative; and two at -large
representatives.
Function:
The Simi Valley Tourism Alliance an advisory committee
supporting the Simi Valley Tourism Marketing District. The SVTA is responsible for developing and approving
marketing, promotional activities, and the program budget for the Simi Valley Tourism Marketing District.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023) Meeting Date and Time: As determined.
13 Committee Name:
Southern California Association of Governments
(SCAG) General Assembly - Voting Representative
When Formed: SCAG was formed in the late 1950's. The SCAG General Assembly is required under SCAG By-laws.
Membership: All member agencies (cities and counties) may appoint two voting representative to the SCAG General Assembly.
Function: Annually a SCAG General Assembly session is held to review the SCAG budget and membership dues.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023, Mike Judge (Alt.) (Appointed Jan. 2023)
(for 2023 General Assembly
Conference)
Meeting Date and Time: Yearly - as notified.
Committee Name:
Ventura Council of Governments (VCOG)
When Formed: Formed as a result of a Joint Powers Agreement originally executed in November 1992.
Membership: One elected representative from each Ventura County City and one member of the Board of Supervisors.
Function:
The stated purpose of VCOG is to provide a vehicle to
engage in regional, cooperative and comprehensive
planning. In addition, VCOG will provide a regional
organization for the review of Federal and State projects, which involve the use of Federal and/or State funds in
various forms.
Current Council Appointees: Elaine Litster (Appointed Jan. 2022), Mike Judge (Alt.) (Appointed Dec. 2019)
Meeting Date and Time: Second Thursday, bi-monthly – 5:00 p.m.
14 Committee Name:
Ventura County Animal Services Commission
When Formed: The Commission was established by the County in April 1979.
Membership: One member of the Board of Supervisors and one City Council Member from each contracting City (all cities in the County except Thousand Oaks).
Function:
Review all issues affecting animal regulation service
delivery and recommend appropriate programs,
procedures, funding, and priorities.
Current Council Appointees: Dee Dee Cavanaugh (Appointed Dec. 2018); Elaine Litster (Alt.) (Appointed Dec. 2019)
Meeting Date and Time: Quarterly - as determined.
Committee Name:
Ventura County Regional Energy Alliance
When Formed: September 2003
Membership: Two City Council Members; one serving as Director and the other as Alternate Director on the Board.
Function: Formed for the purpose of establishing Ventura County, its communities, and neighboring regions as leaders in
developing and implementing sustainable energy initiatives and advancing the use of clean, efficient and renewable local resources.
Current Council Appointees: Mike Judge (Appointed Mar. 2018), Fred D. Thomas (Alt.) (Appointed Jan. 2023)
Meeting Date and Time: Third Thursday, bi-monthly
15 Committee Name:
Ventura County Transportation Commission (VCTC)
When Formed: Established in 1987 as the Local Transportation Authority for Ventura County.
Membership: Comprised of five Ventura County Board of Supervisor members, one member from each of the ten Cities, two
citizen representatives, and a Governor-appointed non-
voting member.
Function: Responsibilities include allocating federal, state and local funds for transportation and related projects throughout the County.
Current Council Appointees: Mike Judge (Appointed Dec. 2016) Meeting Date and Time: First Friday of each month.
16 Committee Name: Youth Council Liaison
When Formed: Established by the City Council in December 1999.
Membership: Two City Council Members, two students each from Royal High School, Santa Susana High School, and Simi Valley
High School, one student from Apollo High School, one
student each from Hillside Middle School, Sinaloa Middle School and Valley View Middle School, 11 Community at
Large members and 3 alternate members.
Function: Liaison between City Council and Youth Council.
Current Council Appointees: Fred D. Thomas (Appointed Jan. 2023); Elaine Litster (Appointed Jan. 2021)
Meeting Date and Time: First and Third Tuesday - 5:00 p.m.
Updated 1-11-2023
17