Staff Report — Simi Valley City Council, January 8, 2024

CITY OF SIMI VALLEY

MEMORANDUM
J
anuary 8, 2024
TO
: City Council
F
ROM: Office of the City Manager
S
UBJECT: SELECTION OF RECIPIENTS TO RECEIVE 2024 SPECIAL EVENT

SUPPORT PROGRAM GRANTS AND AUTHORIZE THE CITY MANAGER

TO EXECUTE GRANT CONTRACTS WITH RECIPIENTS

RECOMMENDATION
I
t is recommended that the City Council adopt the recommendation of the Special Event Support Review Committee regarding 2024 Special Event Support Program Grants and authorize the City Manager to execute grant contracts with the recipients.

BACKGROUND AND OVERVIEW
I
n January 2014, the City Council adopted a policy for City Support of Special Events (Attachment A, page 5) and an associated grant program, budgeting $25,000 per y ear for the program. On November 3, 2023, the City announced the application period for the Special Event Support Program grant funds for events taking place in 2024. The City received seventeen applications requesting $93,425 in grants by the November 30 deadline.

I
n accordance with the policy for City Support of Special Events, the City Council appointed a Special Event Support Review Committee on November 6, 2023. The Committee is comprised of one member from each of the City’s four Neighborhood Councils and one member from the Council On Aging. The Committee held a public meeting to review all applications and recommended that grants be awarded for fourteen of the seventeen special events. It is recommended that the City Council adopt the recommendation of the Committee for funding in 2024 and authorize the City Manager to execute contracts for grants with those recipients.

FINDINGS AND ALTERNATIVES
Pursuant to City Council -adopted policy, applicants for City Support of Special Events must meet several criteria. First, applicants must obtain a Special Event Permit from the City for their events. Applicants must also be non-profit organizations recognized by the Internal Revenue Service (IRS). All applicants provided federal E mployer Identification Numbers (EINs) that staff verified as IRS-recognized non-profit organizations.

AGENDA ITEM NO.

All applicants must also have a Board of Directors, have meetings by those Boards of Directors open to the public (at the time of application), and agree to provide a report back to the City describing how the funds were used and the outcomes of anything described in the recipient’s application for funding. Staff has verified all 2024 applicants have a Board of Directors, have meetings open to the public, and have agreed to provide a report to the City as described.

T
he Special Event Support Review Committee met on December 13, 2023, to review the seventeen applications received by the City and make funding recommendations to the City Council. Pursuant to the City’s policy, the Committee was directed to incorporate the following preferences into its recommendations:
• P
reference to fund events where event proceeds are used locally within Simi Valley
• Preference to fund events with greater community/public benefits over events with lesser community/public benefits
A
fter hearing presentations from the applicants and reviewing all applications, the Committee recommended funding applications as shown in the table below:

Applicant Event Request Recommended Page
13 Souls Memorial
Run
13 Souls Memorial Run $5,000 $1,500 11
Body Brain Train Punchathon Fundraiser $4,000 $2,000 13 Boys & Girls Club
of Moorpark &
Simi Valley
Auction & Dinner Gala $5,000 $0 15
For the Need
Foundation
Rocket Day $5,000 $0 17
Friends of the Simi
Valley Police
Explorers
Cops N’ Cruisers Car
Show
$5,000 $1,000 19
GiGi’s Playhouse Dash for Down Syndrome,
GIGIFIT Acceptance
Challenge
$1,425 $1,000 21
Kiwanis Club of
Simi Valley
ROUND-Up Country
Music Festival
$5,000 $2,500 23
New Beginnings
Church
Fentanyl Awareness
Concert
$7,000 $2,000 25
Rotary Club of
Simi Sunrise
Happy Face Music
Festival
$5,000 $2,500 30
Santa Monica
Mountain Fund
Bark Rangers $5,000 $0 33
2 Applicant Event Request Recommended Page
Simi Valley
Chamber of
Commerce
Little House on the Prairie
50th Celebration
$10,000 $3,000 35
Simi Valley
Chamber of
Commerce
Simi Valley Street Fair (2
events)
$6,000 $2,500 37
Simi Valley
Cultural Arts
Center Foundation
Spotlight Awards Gala $10,000 $1,000 39
Simi Valley
Cultural
Association
Global Festival in the Park $3,000 $1,500 41
Simi Valley High
School PTSA
Every 15 Minutes $10,000 $1,500 43
Simi Valley
Historical Society
Día de los Muertos
Celebration
$2,000 $2,000 45
United Methodist
Church
Christmas Benefit Concert $5,000 $1,000 47
Total: $93,425 $25,000
Th
e Draft Action Minutes for the Committee’s meeting are provided as Attachment B, page 7.

Th
e City Council has the authority to modify any of the Special Event Support Review Committee’s recommendations, and all applications are provided as Attachment C, page

11. Th
e City’s adopted FY 2023-24 Annual Budget contains $25,000 in funding for the 2024 Special Event Support Program Grant Program. Pursuant to past City Council direction, grants will be paid out upon execution of a contract with a grantee, regardless of whether the event takes place in FY 2023-24 or FY 2024-25. Authorizing the City Manager to execute the grant contracts will speed up the grant payment process, as approval of each contract would otherwise require action by the City Council at a subsequent meeting.

Th
e following alternatives are available to the City Council:

1. Adop
t the recommendation of the Special Event Support Review Committee for 2024 Special Event Support Grants and authorize the City Manager to execute grant contracts for those grants with recipients;

2. Modi
fy the list of recipients recommended by the Special Event Support Review Committee to receive 2024 Special Event Support Grants, and authorize the City Manager to execute contracts with recipients;
3 3. Do not award grants for the 2024 Special Event Support Grants and provide staff with other direction.

S
taff recommends Alternative No. 1.

SUGGESTED CITY COUNCIL MOTION
I move to adopt the recommendation of the Special Event Support Review Committee regarding 2024 Special Event Support Program Grants and authorize the City Manager to execute grant contracts with the recipients.

SUMMARY
E
ach year, the City provides $25,000 in Special Event Support Grants to non- profit organizations. For 2024 events, the City received seventeen applications requesting $93,425 in City support. The Special Event Support Review Committee reviewed the applications and recommended that fourteen applicants receive funding. It is recommended that the City Council select these fourteen recipients recommended by the Special Event Support Review Committee to receive 2024 Special Event Support Program Grants and authorize the City Manager to execute grant contr acts with recipients.
___
_________________________________
Linda Swan, Assistant City Manager
P
repared by: Heidi DiNardo, Management Analyst
INDEX Page
A
ttachment A – Policy for City Support of Special Events .....................................5 Attachment B – Draft Action Minutes from Committee Meeting 12/13/2023 ..........7 Attachment C – 2024 Applications for City Support of Special Events ................ 11 Attachment D – Previous Grant Funding for the Past Five Years .......................49 4 CITY OF SIMI VALLEY

ADMINISTRATIVE POLICIES & PROCEDURES MANUAL
POLICY
It is the policy of the City to support a limited number of special events through cash sponsorships to promote development of new and expansion of existing cultural, educational, and entertainment events taking place within Simi Valley, benefitting Simi Valley, and bringing people to Simi Valley.

PROCEDURES

1. To be e ligible for City support of a special event, the event organizer must meet the following criteria:
a. The event organizer must obtain a Special Event Permit from the City for the event. b. The event organizer must be a non‐profit organization recognized by the Internal Revenue Service (IRS).
c. The eve
nt organizer must provide the City with a report describing how City funds were used and containing the out comes of anything described in the recipient’s application for funding.

2. The amount of City support shall be adopted as part of the City’s Annual Budget each year.

For calendar year 2014, the City Council intends for $25,000 to be made available. The City’
s funding shall be made via cash spon sorships, subject to a written agreement between the City and the recipien ts.

3. A Special Event Support Review Committee shall be created to review applications for City support and make funding recommendations to the City Council, which will then review, edit (as desired), and a ward funding. The Committee will be comprised of one member A‐
Effective:

ATTACHMENT A
5 CITY OF SIMI VALLEY

ADMINISTRATIVE POLICIES & PROCEDURES MANUAL
from each of the City’s four Neighborhood Councils and one member from the Council On Aging. In addition to publicly stating its own general guidelines about how applications will be evaluated, the Committee will incorporate the City Council’s following preferences into its recommendations:
a. Prefe
rence to fund events where event proceeds are used locally within Simi Valley. b. Preference to fund events with greater community/public benefits over events with lesser community/public benefits.

4. The City shall enter into written agreements with each recipient to ensure funding is used as described in recipients’ applications for funding and to protect the City’s interests.

5. Nothing in this policy precludes the City Council from deciding to otherwise sponsor or support any other special event by separate action.

HISTORY
January 27, 2014 Policy adopted by City Council.
6 Sp
ecial Event Support Review Committee
Wednesday, December 13, 2023, 6:30 p.m.

ACTI

ON MINUTES

1. Call to Order/Welcome/Pledge of Allegiance/Roll Call The m
eeting was called to order at 6: 30 p.m. with the following Committee Members and staff in attendance:

Br
idget Charboneau, Chair
Jan Smith, Vice Chair
Janet Plant
Gayle Sutton
David Mosso
Linda Swan, Assistant City Manager
Heidi DiNardo, Management Analyst
The P
ledge of Allegiance was led by Committee Chair Bridget Charboneau.

2. Agenda Review
The a
genda was approved by consensus.

3. Public Statements Regarding the Action Minutes for the December 6 , 20 23 Meeting, or Items Listed on This Agenda
The
following members of the public spoke:

1. Debbi
e Jew, spoke in support of Body Brain Train

2. Ricky Cordero, spoke in support of Body Brain Train

3. Bob Murdock, spoke in support of Body Brain Train

4. Liz Bower, spoke in support of Body Brain Train

5. Kathy Conrad, spoke in support of Body Brain Train

6. Jenny Allen, spoke in support of Body Brain Train

7. Leon Roth, spoke in support of Body Brain Train

8. Steve Benkovic, spoke in support of Body Brain Train

9. Scott Tilley, spoke in support of Body Brain Train

4. Approval of Action Minutes for the December 6, 2023 Meeting Com
mittee Member Mosso moved to approve the minutes and Committee Vice

ATTACHMENT B
7 Special Event Support Review Committee December 13, 2023, 6:30 p.m.

City Hall Community Room
Chair Smith seconded the motion. The motion passed unanimously.

5. Public Statements/Comments Regarding Committee’s General Criteria to Rate Applications for Grant Funding for Special Events

Staff presented the background and overview of the Special Event Support Review Committee and emphasized the funding preferences outlined by City Council where proceeds are used locally within Simi Valley and where there is greater community/public benefit.

6. Public Statements/Comments Regarding Review of Applications

The following members of the public spoke:

1. Kayla Slack, represented Simi Valley Chamber of Commerce (Street Fairs)

2. Kathi Van Etten, represented Simi Valley Chamber of Commerce (Little House on the Prairie Festival)

3. Donna Smith, represented Kiwanis Club of Simi Valley (ROUND-UP)

4. Nikki Lian, represented Body Brain Train (Punchathon)

5. John Tolson, represented Rotary Club of Simi Sunrise (Happy Face Hill Music Festival)

6. Earle Okamoto, represented Boys & Girls Club of Moorpark and Simi Valley (Auction & Gala)

7. Carol Conner, represented Simi Valley United Methodist Church (Christmas Benefit Concert)

8. Jeff Von Molt, represented 13 Souls Memorial Run, (13 Souls Memorial Run)

9. Linda Bosley, represented Simi Valley Historical Society (Día de los Muertos)

10. Gina Truncale, represent ed Simi Valley Cultural Arts Center Foundation (Spotlight Awards Gala)

11. Doreen Stoutland, represented GiGi’s Playhouse (GiGiFit or Dash for Down Syndrome)

12. Dawn Cosgrove, represented Simi Valley Cultural Association (Multi -Cultural Fair)

13. Dr. Clarke Clifton, represented New Beginnings Church (Fentanyl Awarenes s Concert)

There was no representative present for Santa Monica Mountain Fund, Simi Valley Police Explorers – Post 2910, Simi Valley High School PTSA, and For the Need Foundation.

8. Committee Review of Applications and Approval of Funding Recommendations for the City Council

Staff explained that the Committee Members must hold their discussion in the public setting and with a vote that evening, the applicants would be aware of the Committee recommendations.

Before the Committee was to discuss the applications, staff asked Committee Members to disclose if they had any conflict of interest or even the appearance of 8 Special Event Support Review Committee December 13, 2023, 6:30 p.m.

City Hall Community Room
a conflict of interest with any of the applicants. Committee Member Plant stated she is on the Simi Valley Cultural Arts Center Foundation Board and Vice Chair Smith stated she volunteers at the Simi Valley Historical Society. Both Committee members stated that they would abstain from voting on the perspective applications submitted by the organizations that they had affiliations with. S taff subsequently requested that the Commi ttee take two separate votes should a funding recommendation be allocated to the two organizations.

The Committee Members then discussed the applications. The discussion focused first on which applications had representatives present, which would benef it the community most, and which already received sponsorship from other agencies or charged an admission fee to attend . Deliberation regarding the benefits to the community from event proceeds, the number of those who would receive a benefit or who would be in attendance, and the benefit or impact to the community, even if the event was smaller was considered.

The discussion then shifted to possible suggestions for funding to award to each applicant. Following the discussion, Committee Member Mosso made an initial motion for certain amounts, but there was no second. Further discussion ensued and new amounts were allocated and agreed upon. Two votes were taken to avoid any possible conflict of interest. Vice Chair Smith moved, and Committee Member Sutton seconded the following allocation below , with Committee Member Plant abstaining (as the vote included the Simi Valley Cultural A rts Center). Then, Committee Me mber Plant m ade a motion and Committee Member Sutton seconded, with Vice Chair Smith abstaining (as the vote included the Simi Valley Historical Society) . T he Committee then made the following funding recommendations to the City Council by a unanimous vote:

Organization Event Request Committee
Recommendation
13 Souls Memorial
Run
13 Souls Memorial Run $5,000 $1,500
Body Brain Train Punchathon Fundraiser $4,000 $2,000
Boys & Girls Club of
Moorpark & Simi
Valley
Auction & Dinner Gala $5,000 $0
For the Need
Foundation
Rocket Day $5,000 $0
Friends of the Simi
Valley Police
Explorers
Cops N' Cruisers Car
Show
$5,000 $1,000
Gigi's Playhouse Dash for Down
Syndrome, GiGi Fit
Acceptance Challenge
$1,425 $1,000
Kiwanis Club of Simi
Valley
ROUND-UP Country
Music Festival
$5,000 $2,500
New Beginnings
Church
Fentanyl Awareness
Concert
$7,000 $2,000
9 Special Event Support Review Committee December 13, 2023, 6:30 p.m.

City Hall Community Room
Rotary Club of Simi
Sunrise
Happy Face Hill Music
Festival
$5,000 $2,500
Santa Monica
Mountain Fund
Bark Rangers $5,000 $0
Simi Valley Chamber
of Commerce
Little House on the
Prairie 50th Cast
Reunion and Festival
$10,000 $3,000
Simi Valley Chamber
of Commerce
Simi Valley Street Fair (2
events)
$6,000 $2,500
Simi Valley Cultural
Arts Center
Foundation
Spotlight Awards Gala $10,000 $1,000
Simi Valley Cultural
Association
Global Festival in the
Park
$3,000 $1,500

Chair Charboneau thanked everyone for their time and stated that staff would bring the Committee’s recommendations to the City Council, tentatively scheduled for the January 8, 2024 meeting, for their approval.

9. Adjournment

Chair Charboneau adjourned the meeting at 9:03 p.m.

10 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLIGATION FOR 2024 SPECIAL EVENT SUPPORT
RETURN TO: [email protected], or
City Manager's Office, 2929Tapo Canyon Rd., SimiValley, CA 93063 1 . Sponsoring Organization:

Organization Name:13 Souls Memorial Run
Organization Address:4221 Carlotta St.

Simi Valley, CA 93063
Contact Name:

Contact Phone
Jeff Von Molt
805-501-5313E-mail:
[email protected]

2. ls the sponsor a non-profit organization recognized by the IRS? trNoE Yes, EIN No.93- 1517334

3. How much City support is being requested?$5,000
Note: lf your application is approved for funding, it may be for less than the amount. requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? trNo EYes

8. ls this an annualevent? D No E Yes, for

9. Has this event received Gity support in the past three years?

10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? trNo EYes
13 Souls Memorial Run
8-24-24
800 participants
Number of Years
2years
ListYears and Dollar Amounts

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

E No Q Yes, in

ATTACHMENT C
11 11. Provide a brief description of the event:

The 13 Souls Memorial RunMalk/Ride event is dedicated to the memorial of the 13 Service men and women that were killed in the bombing, during the evacuation of the airport in Kabul Afghanistan on Aug 26th,2021. The funds riased have been donated to those in need that are related to the lost 13 in some way. The run starts are a community event with booths and a memorial dedication to those lost at the SimiValley Metrolink parking lot and traverses along the Simi Arroyo to Madera and back again, with dedication of the 13 at each mile.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

Funds received would be used to promote and market the event to the community, as well as help with needed funds for permitting and supplies needed to run the event.

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being serued): - Note: Preferences will be given to fund events where event proceeds are used locally within SimiValley and to fund events with greater community/public benefits over events with lesser community/public benefits.

This event draws people riot only from Simi Valley, but surrounding communities and cities in Southern California, as well as great news coverage of the city by major SoCal news agencies like KCBS, KTLA, KABC & KCAL9. lt draws people together to have fellowship and express their patriotism to America and respect and honor for our military; active, fallen and Veterans.

This event is community which is heavily needed these days and what a great way to bring people together.

The undersigned states that the above information is true and accurate' -DocuElgn..l
bY:

I ,9,* {Jw"t\o{t11-22-23Date Signed
Name:ffilt
Formoreinformation,pleasevisitorca|l(805)583.6380.
12 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase, 5#il5) J3' tffiv3l,*, cA e3063

1. Sponsoring Organization:

Organization Name:

Organization Address:

Body Brain Train
2955 Cochran Street Unit B-2
Simi Valley, CA 93065
Contact Name:

Contact Phone:

Nikki Lian
805-864-3039E-mail:
[email protected]

2. ls the sponsor a non-profit organization recognized by the IRS? tr No C Yes, EIN No87-2684744

3. How much City support is being requested?$4000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? ONo lYes
Body Brain Train Punchathon Fundraiser

8. ls this an annual event? tr No E Yes, for

9. Has this event received Gity support in the past three years? List Calendar Years and Dollar Amounts

Number of Years
2 .n2023

5. Name of Event:

6. Date(s) of Event:

7. Expected Aftendance:
tr No E Yes,
13 11. Provide a brief description of the event:

Body Brain Train does a "punchathon fundraiser" at CKO Kickboxing.

Each participant that reserves a heavy bag is required to raise at least $100 (there are 40 heavy bags). Then we run a 90-Minute Kickboxing Class on the day of the event.

We use the CKO Kickboxing Gym which is in the Target center on Sycamore and Codhran, a few doors down from our Body Brain Train facility. We are able to close off the side parking lot where we were able to have food trucks, a bounce house for kids and local vendors.

Through the fundraising of participants and through sponsorship we were able to raise 30k for our non-profit last year. lt kept us up and running through the end of 2023.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

Last year our expenses consisted of marketing (facebook ads, website updates, fliers, lawn signs, etc.), the security gates that went up in the parking lot, banners for our sponsors, bounce house for the kids, some prizes for our silent auction and tee-shirts/hoodies/prizes for our participants depending on how much they fundraised.

We were awarded 4k, and we spent a little over that. We are asking again for the same amount.

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

We are a 501c3 non-profit that brings fitness and wellness into the senior and Parkinson's Community. We run split-level classes out of our facility in Simi Valley that includes Box N Balance Classes, Wooden-Sword Based fitness classes, strength training, Fit-Drumming, Tai Chi and Qigong, and a mix of other classes. We also run Parkinson's Support Groups and Senior Activities that are open and free to the Simi Valley Community.

Our program runs on grants and donations. Grants usually do not cover our utilities or lease of our facility, We also have van maintenance (and gas) as we do visit places and run free senior classes (which are 90 percent in Simi Valley). This fundraising money will cover that for 6-8 months of the year.

The undersigned states that the above information is true and accurate.

Nikki Lian
Nikki Lian
Date: 1112412023 Signed
Name:

For more information, please visitre,llLivallev.orq/S or call (805)583-6380. 14 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase, s#i:lu? ffiv?1,"v, cA e3063

1. Sponsoring Organization:

Organization Name:Boys & Girls Club of Moorpark & Simi Valley Organization Address:2850 Lemon Drive
Simi Valley, CA 93063
Contact Name:W. Scott Mosher
(805) 527-4437E-mail
[email protected]
Contact Phone:

2. ls the sponsor a non-profit organization recognized by the IRS? tr No f Yes, EIN No77-0112701

3. How much City support is being requested?n5,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? trNo EYes
2024 Boys & Girls Club Auction & Dinner Gala

8. ls this an annualevent? tr No E Yes,

9. Has this event received city support in the past three years? i0. Will the sponsoring organization commit to providing a posl'e_vent report to the Gity within 60 Jays-of the event, describing how proceed_s from the event were distributed and how the Gity support assisted the event? 325
trNo EYes
years
April 13,2024
List Calendar Yearsand Dollar Amounts
tor25
Number ofYearE
E No E Yes, in

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:
15 11. Provide a brief description of the event:

Our Auction Gala is our largest fundraiser of the year. lt is held at the Ronald Reagan Presidential Library. lt includes a dinner, silent auction, live auction, entertainment by Club members, Club member speaker and parent speaker about the impact the Club has had on their lives. lt will be attended by around 325 community leaders and supporters of the Boys & Girls Club. The cost to attend is $195 pp. Our goal this year is to net $175,000. Our costs are about 30% of our total income. Approximalely 75o/o of our expenses are paid to Simi Valley businesses. I would say that about 60% of the attendees are Simi Valley residents. The Boys & Girls Club of Moorpark & SimiValley is a nonprofit corporation.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

The grant funds will be used to help offset the costs of the event, so that more funding is available to support the kids that we serve throughouut the community

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served): -Noie: Preferences will be given to fund events where event proceeds are used locally within SimiValley and to fund events with greater community/public benefits over events with lesser community/public benefits.

The proceeds of the event with be used to provide critical youth development programs.

We serve nearly 1,000 young people from every area of Simi Valley' We provide transportation fiom 19 SimiValley schools to enable kids to have access to our services' The funding will help us to provide academic support, emotional wellness, STEM, nutrition education, workforce development, and leadership programs. Seventy-four percent of the young people we serve are from low-income families,
The undersigned states that the above information is true and accurate SignedDate:

NameW. Scott Mosher
11t29123
Formoreinformation,pleasevisitorcall(805)583.6380.
16 /'g\
('?J\e-j/

CITY OF SIMI VALLEY
Applications must be received
on or before Thursday,
November 30,2023
Submit Form
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase,'5#,:llJir tffiv?i,"r, cA e3063

1. Sponsoring Organization:

Organization Name:For the Need Foundation
Organization Address:2003 Royal Ave
Simi Valley, CA 93065
Contact Name:

Contact Phone:

Christine Rees
805-328-0970E-mail:[email protected]

2. ls the sponsor a non-profit organization recognized by the IRS? tr No E Yes, EIN No.81-0657985

3. How much City support is being requested?s 5,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? trNo EYes

8. ls this an annual event? tr No E Yes, for

9. Has this event received Gity support in the past three years?

10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? trNo trYes
Rocket Day
02t09t2024
Approx. 100
years
Number of Years
List Calendar Years and Dollar Amounts
3 2023 for $1 ,000

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

D No E Yes, in
17 11. Provide a brief description of the event:

For the Need Foundation focuses on youth and their families who are facing homelessness and poverty.We host 6 educational events a year, and our annual program kicks off with a rocket launch day in February. Led by a professional facilitator, children are encouraged to utilize step-by-step instructions in order to build the best model rocket possible. By building the rocket to completion, they can begin to associate that upon following all the rules in life, you are able to launch very far; or how failing to complete critical steps may result in a short launch or no launch at all.

The undersigned states that the above information is true and accurate.

Signed:C.REESDate11t29t2023
Name: Christine Rees

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

A budget of $5,000 can go a long way in ensuring a successful event by covering various aspects of planning and execution. Here's a breakdown of how the funds could be allocated:

Venue Rental: Allocate a portion of the budget for securing the Rancho Santa Susana Comrnunity Center.

Event Materials: Purchase necessary materials like model rockets, materials to launch, and supplies to create safety barriers.

Event Catering: Use a portion of the budget to provide healthy snacks and a nutritious lunch for attendees.

By strategically allocating the $5,000 grant across these areas, we can create a well-rounded and engaging event that leaves a positive impression on participants.

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

For the Need Foundation's event in Simi Valley will benefit the community in multiple ways.

By sourcing supplies from local businesses, we contribute to SimiValley's economic growth. The event encourages community participation, fostering a sense of unity and shared responsibility among residents. lt also raises awareness about educational initiatives and provides valuable resources for parents. Hosting an event that supports the community enhances For the Need Foundation's public image and builds support.

Formoreinformation,pleasevisitorca|l(805)583.6380.
18 ived
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase, S#illJir ffiv?|,"r, cA e3063
--

1. Sponsoring Organization:

Organization Name:Friends of the Simi Valley Police Explorers 2910 Organization Address:PO Box 1139
Simi Valley, CA 93062
Contact Name:Sean Baker
Contact Phone:805.428.6674E-mailsean@bakerfamilymajl

2. ls the sponsor a non-profit organization recognized by the IRS? tr No I Yes, EIN No.
81 -1 620569

3. How much City support is being requested?$5,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? trNo lYes

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

Cops N' Cruisers Car Show
09t0812024
1,500 - 2,000

8. ls this an annualevent? tr No I Yes, for12years
Number of Years

9. Has this event received City support in the past three years? tr No I Yes, in2019 $3,000,2022 $5,000 &2023 $2,000
List Calendar Years and Dollar Amounts

10. Will the sponsoring organization commit to providing a post.event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? trNo lYes
19 e Cops N' Cruisers Car show is one of Simi Valley's most anticipated events and every it gets bigger and attracts thousands of spectators, over 200 collectible and unique cars car clubs and collectors throughout Southern California, over 50 vendors and a variety celebrities and entertainers to Simi Valley. Our event is free to the public. All this is unity services and career development opportunities for the youth of the Explorer Post. 29 Post01 an menwomendofrero m mmnte volurSendathe ievedcoExpl young byunity ice Pol e thofSI raimonforthe and tze cute exeS thint evewith anngey goal planorg deWIranof theistwith Postrovida e fu TheS ndsedraiouateverASS r re Post.pge nt,

11. Provide a brief description of the event:

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:
funds wil be used to help offset the significant costs of putting on an event of this so that more of the funds raised can be invested back into the personal and career le, abs ndtherer Post' r loreAs PostWEility AS ES activititheofExplo expang evelExp opment mmittee lnnts rocessCo the ofrte thlan izationsp oth rtr em cou mo ntApag p Srganty uppo froS mimi resorthat urcesd itrAWS VE foro ndandrSe oth onsiutherafundnt sg ng ey

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

Note: Preferences will be given to fund events where event proceeds are used locally w1hin Simi Valley and to fr,tnd events with greater community/public benefits over events with lesser community/public benefits.
theiro rletos areu vola nteersnd rOWShcommittee NcisersruCa memberstheofCops th sotheat rS membetheof ucationedthePost, to idua ancend e rovidtheershieadp g of rSMU comnl n hu reddhouof toid rovthem ety can Posttin conUC theany ersofp d anal rson ln AswelASnvesti of nessesrmtSpe citi theNS zendaslng bu toValey ces development of the members of the Post.

The undersigned
11t3012023
Signed:

Sean Name:
is true and accurate.

Date
For more information, please visit www.simivallev.orq/SpecialEvents or call (805) 583-6380 20 l, r )
\Ft
Submit FormCITY OF SIMI VALLEY
Applications must be received
on or before Thursday,
November 30,2023
APPUCATION FOR 2024 SPECIAL EVENT SUPPORT
city Manager,, t'r]yj i Ji; ffi,:i*y, cn s s o o s
l.Sponsoring Organization:

Organization Name:

Organization Address:

GiGi's PlahouseInc.

L263 StmiTown Center\A/ay, Sute H3
Simia[[ey, Ca 93065
Contact Narne:

Contact Phone:

Kirsten Riddick
UU5-U1J-450UKRid
E-matI

2.Is the sponsor a non-profit organization recognized by the IRS? E No 3 Yes, EIN No.93-23757 48

3.How much City support is being requested?$L42 5
Note: trf your apptication is approved for funding, it may be lor lsss than the amount requestrd.

4.Appticants rnust have a Board of Directors with meetings open to the public at the tima of apolication^ Do you Fneet these criteria? trNo Syes

5.Name of Event:

6.Date(s) of Event:

Dash lor Down Syndrome, GIGIFIT Acceptance Challenge
Sune 1, 2023 {Tentative . tvill bo approved by borrd al Dsc 2023 board mooting T.Expected Atten

8.Is this an annual event? [ Nesfor 3years
l,lumber ol Yaar3

9.Has this event received City support in the past three years? B No 3 Yes, in2023 for $3.000
IiitCalend.r Yqars ond Oollar Amounts

1.0.Wilt the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how pioceeds lrorn the event were distributed and how the City support assisted the event? E No SYes
21 tl"Provide a brief description of the event;
The G]GIFIT Acceptance Chattenge is an annualevent hosted by GiGi's Playhouse SimiValley.

For t024,we are adding "Dash for Down Syndrome" to the titlsto further trightight our mission: changing the way the world viewsindividuals with Down syndrome. The goal of this annual event is to raise awar€ness and funds for GiGi's Playhouse Simi Vattey" The "Dash for Down Syndrome - G|GiFIT Acceptance Chatlenge" is a one day event. Our run, watk and dash, activity booths and entertainment centered aiound fitness and heatthy lifqgtyle choices, Fitness programming is an important part of GP programming, as individuals with Ds are born with tow muscle tohe and 6xperiencea higlrer rates of obesity than their peers. we encourage the entire community to get moving an''d have funl I
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The undersignedslalss that lhe aboveinlormation is lrue and accurete.

Signed:

Name:

Date
c
t2.Provide a description on how your organization witl utitize the grant funds, if awarded, for the event:

Il awarded, funds wilt be used to offset the relistration fees for individuals with Down svndrome. Our registralion fees for the "Dash for Down Syndrime - G|GiFIT Acceptance Chatlenge 2024'' will be $36 per adult, and $21 per child. We woutd tike to add aitrird, free option lor all individuals with-Ds to register lor our event at no cost.
$1425 would cover the cost of 25 adults with Ds and 25 children with Ds. Each registration fee covers the of a t-shirt and medat lor the participent.

We-anticipate more than 50 individuals with 0s to participate in our 2024 event, and we are actively seeking additional sponsors to cover registration fees for ail individuals with Ds to register lor our event fred ol charle.

13.Describe how your organization's evenl will benefit the Simi Vattey community at targe (inctude community needs being served):

Note: Prelerences will be giuen to fund evenls where event proceeds are used tocally within Simi Valley and to lund events vvith greater communaty/public benefits ovei events with lesser community/public benefits.

Formoreinformation,pleasevisitw(805}583-6380.
22 Applications must be received
on or before Thursday,
November 30, 2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city M anase,,5il:l) J3' rmrey, cA e3063

1. Sponsoring Organization:

Organization Name:

Organization Address:

Kiwanis Club of Simi Valley
PO Box 477
Simi Valley, CA 93062
Contact NameDonna Smith
Contact Phone:818-281-4372E-mail:
[email protected]

2. ls the sponsor a non-profit organlzatlon recognized by the IRS? trNoE Yes, EIN No.75-3114651

3. How much Gity support ls belng requested?$ 5,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Appllcants must have a Board of Dlrectors with meetings open to the publlc at the tlme of-apJolicatlon. Do you meet these crlteria? trNo EYes

5. Name of Event;

6. Date(s) of Event:

7. Expected Attendance:

8. ls this an annualevent?
ROUND-UP Country Music Festival

9. Has this event received Gity support in the past three years? 2019-$3, 50 0, 2020-$5, 000, 2023-$5, 000

10. Will the sponsoring organization commit to providlng a post-event report to the City wlthin 60 days of the event, describing how proceeds from the event were distributed and how the Gity support assisted the event? July 6,2023 (tent)
5000
years.

Number of Years
to, 10
tr No E Yes, in
Llst
tr No E Yes,
DollarAmounts
trNo EYes
23 11. Provide a brief description of the event:

ROUND-UP-Country Music Festivalwas established in 2013 as a way to bring a fun untry music experience to the Simi Valley Community while benefiting the many worthy 2024 is being planned for Saturday, July 6 at Rancho Santa Susana Community Park.

Gates will open at approximately 12:00 PM with non-stop music until about 7:00 PM, We are anticipating a crowd of approximately 5,000 people to come out and enjoy the day! ND-UP is Simi Valleys largest one-day charity music festival and includes live country music , food and craft vendors, a kids area, silent auction, beer and wine concessions, Sassy's Saloon, generous sponsorship opportunities and a full day of fun for our projects of the Kiwanis Club of Simi Valley.

12. Provide a description on how your organization will utillze the grant funds, if lice/security expenses, venue rental, staging, fencing and toilets/sinks, traffic plan, insurance, just to name a few. Also, to attract the crowd to make the event a success requires signiflcant and costly advertising.
the forevent: awarded,
for onn a thevent sizeAd an readthbROofD.UUNIS PH aE UG ndA urtakingany organization. There are significant expensesin producing the event, including:

13. Describe how your organization's event will benefit the SimiValley community at large (lnclude community needs being served):

Country music genre is not oniy'popular here ln Simi Valley, but throughout Southem California. We are proud of the that thls event draws country music lovers from all over, who wlll support our local economy. event will be family friendly with kids 12 and under admltted at no charge. There wlll be a FREE FunZOne for kids to allday.
rams
more Themake...theWEWE morecanothershelp
for dedicatethattalents tlmeand thelr Wefortheforavallablefundsasslst tothose ar€organizations gralefulCitymaking oneas thofereceivetoof othersof ourinn commuWe toconslderedportlon be benefitorganlzatlons ityhope funds.

This
play
The undersigned states that the above information is true and accurate' Signed
Name:
. Kathi Van Etten for Donna SmithDate: November 27,2023 Kathi Van Etten for Donna Smith
For more information, please vlslt www.simlvallev.ors/SpecialEvents or call (805) 583.6380. 24 Applicatiotts rttusf be rcccivctl
on or bolilre 'l'ltut'stlity.

Novcttthcr' -10, 2{)-1-l
..,!-:::],-:,,-,,r:.6': .r'.

Submit Form(]I'I'Y ()II SIMI VAI,I,I:Y
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
c ity M a n as e,' J#'H 1 J,on ;i$"d#;''tr#b*' v:l by, cA e 3 063

1. Sponsoring Organization:

Fentanyl Awareness Concert
Organization Name:

New Beginnings Church
Organization Address:
2816 Sycamore Drive, Simi Valley, CA 93065
Dr. Clifton R. Clarke
Contact Name:
(805) [email protected]
Contact Phone:E-mail

2. ls the Bponsor a non-profit organization recognized by the IRS? 262620518
tr No l Yes, ElN No.

3. How much City support is being requested?$
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public 'at the time of application. Do you meet these criteria? tl Nof Yes
Fentanyl Awareness Concert

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

June 8, 2024
Four

8. ls thls an annual event? tr No E Yes, tot years

9. Has this event received City support in the past three years? ENo EYes,,n '

10. Will the sponsoring organization commit to providing a posl-eyent report to the City within 60 days of the event, describing how proceed_e from the event were distributed and how the Gity support assisted $e event? 1000
trNo EYes
25 11. Provide a brief description of the event:
lntroduction:

We are seeking support for a vital and urgent initiative - the FentanylAwareness Concert.

The devastating impact of Fentanyl in Simi Valley and across Ventura County is nothing short of a public health crisis. Fentanyl, a synthetic opioid, has rapidly infiltrated our communities, leading to an alarming rise in overdose deaths, particularly among our young people.
ln recent years, we have witnessed Fentanyl's lethal consequences, as it has claimed the lives of countless individuals, leaving families shattered and communities in mourning. Simi Valley, nestled within Ventura County, has not been immune to this epidemic. This highly

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

Budget Breiakdown for FentanylAwareness Concert - $7,000:

Venue Rental and Equipment (40%) - $2,800:

Rental of an appropriate venue to accommodate a sizeable audience.

Sound and lighting equipment for quality audiovisual presentations.

Artist Fees and Performers (20%) - $1,400:

Honorariums for musicians, bands, and performers participating in the concert.

Compensation for guest speakers or artists sharing personal experiences related to Fentanyl awareness.
{3. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being serued);
Note: Preferences will be given to fund events where event proceeds are used locally within Simi Valley and to fund evente with greater community/public benefits over evsnts with lesser communitv/public benefits.

The FentanylAwareness Cbncert organized by our organization will have a profound and far-reaching positive impact on the Simi Valley community. This event is designed to address critical community needs and serve the greater public benefit in several ways:

1. Raising Awareness about Fentanyl: The foremost objective of this event is to educate the Simi Valley community about the dangers of Fentanyl, particularly its devastating effects on young people. By increasing awareness, we hope to prevent further Fentanyl-related tragedies in our community.

Z. Community Education:The concert will provide a platform for experts, survivors, and support organizations to share vital information and resources with the community.

Attendees witt gain knowledge about addiction, recovery, and the support available locally.

The undersignedstales that the above itsand
Clifton R. ClarkeNovember gth, 2023
Signed
Clifton R. Clarke
Name:

For more information, please visit www,sirnivallev.orcl/Sp-g.c!t!-El-gf!! or call (805) 583'6380. 26 Continuation
Number ll Continue
Promotion and Marketing (15%)- $1,050:

Design and printing of promotional materials (posters, flyers, and banners).

Online advertising and social media promotion to reach a wide audience.

Local radio and newspaper advertisements,
Security and Safety Measures (L}yol - $ZOO:

Hire security personnel to ensure the safety and well-being of attendees.

First aid and medical support on-site, if necessary.

Educational Resources (8o/4 - $SgO:

Development and printing of informational pamphlets, brochures, and resource guides on Fentanyl awareness.

Purchase of educational materials and videos to be distributed or displayed at the event.

Refreshments and Catering l5o/ol - $gSO:

Light refreshments, such as u/ater, snacks, and non-alcoholic beverages, for attendees.

Decorations and Ambiance (2%l - $faO:

Decorative elements, stage design, and visual enhancements to create a supportive and engaging atmosphere.

Miscellaneous Expenses (0.5%) - $3S:

Unforeseen or miscellaneous expenses that may arise during the planning and execution of the event.

Contingency Fund (4.5o/ol - $315:

Reserve funds for unexpected costs or emergencies that may arise during the concert planning and execution.

This budget allocation aims to ensure that the Fentanyl Awareness Concert is well-organized, impactful, and capable of drawing attention to the critical issue of Fentanyl abuse among young people in Simi Valley and Ventura County. Your generous support of 57,000 will be crucial in making thls event a success and helping to raise awareness and save lives in our community, (Continuation on attached sheet.)
Number 12 Continued
Promotion and Marketine (15%)- S1,050:

Design and printing of promotional materials (posters, flyers, and banners).

Online advertising and social media promotion to reach a wide audience.

Local radio and newspaper advertisements.

Security and Safety Measures (LO%I - SZOO:

Hire security personnelto ensure the safety and well-being of attendees.

First aid and medical support on-site, if necessary.

Ed ucational Resou rces (8"/"1 - $S0O:

Development and printing of informational pamphlets, brochures, and resource guides on Fentanyl awareness.

Purchase of educational materials and videos to be distributed or displayed at the event.

Refreshments and Catering (5%l - $350:
27 Light refreshments, such as water, snacks, and non-alcoholic beverages, for attendees.

Decorations and Ambiance lTYol - S140:

Decorative elements, stage design, and visual enhancements to create a supportive and engaging atmosphere.

Miscellaneous Expenses (0,5%) - SgS:

Unforeseen or miscellaneous expenses that may arise during the planning and execution of the event.

Contingency Fund (4.5o/ol - SgfS:

Reserve funds for unexpected costs or emergencies that may arise during the concert planning and execution.

This budget allocation aims to ensure that the Fentanyl Awareness Concert is well-organized, impactful, and capable of drawing attention to the critical issue of Fentanyl abuse among young people in Simi Valley and Ventura County. Your generous support of 57,000 will be crucial in making this event a success and helping to raise awareness and save lives in our community. (Continuation on attached sheet.)
Number 13 contlnued

3. Supporting Those Affected: Simi Valley has unfortunately witnessed an increase in individuals and families affected by Fentanyl addiction. This event will connect those in need with local support networks, counseling services, and rehabilitation programs.

4. Strengthening Community Bonds: The concert will encourage community members to come together, fostering a sense of unity and shared responsibility. Stronger community bonds are essential in addressing and combating the Fentanyl crisis effectively.

5. Promoting Youth Engagement: Engaging young people in the event's planning and execution can empower them to take an active role in preventing substance abuse within their peer groups. lt also provides a positive and educational alternatlve to risky behaviors.

6. Local Economic Boost: The event will boost the local economy by hiring local businesses for services such as venue rental, catering, and event promotion. This supports job creation and stimulates economic growth within Simi Valley.

7. Community Resources: The event will feature resource booths and information centers where attendees can learn about local organizations and initiatives dedicated to addressing addiction, mental health, and community well-being.
8, Long-Term lmpact: By drawing attention to the Fentanyl crisis and providing education and resources, the concert's effects will extend beyond the event itself. lt will inspire ongoing conversations, support, and initiatives aimed at tackling addiction issues in our community.

9. Saving Lives: Ultimately, the Fentanyl Awareness Concert has the potentialto save lives by preventing individuals, especially young people, from experimenting with or falling victim to this lethalsubstance.
28 By emphasizing the local impact and the well-being of the Simi Valley community, our event aligns with the preference for events that prioritize community/public beneflts. We are committed to utilizing event proceeds locally to address the pressing needs and challenges faced by our communlty, maklng a tangible and positive difference in the lives of Simi Valley residents.) Continue on attached sheet.
29 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase, s#i:llJ8' tffiv?i,"r, cA e3063

1. Sponsoring Organization:

Organization Name:

Organization Address:

Rotary Club of Simi Sunrise
PO Box 11
Simi Valley, CA 93062-0011
Contact Name:Eric Kaufman
Contact Phone:805-416-4982E-mail:[email protected]

2. ls the sponsor a non-profit organization recognized by the IRS? tr No E Yes, EIN No.77-0392570

3. How much City support is being requested?s 5,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? DNo EYes

8. ls this an annual event? tr No I Yes, for

9. Has this event received Gity support in the past three years?

10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? trNo EYes
Happy Face Music Festival
May 25,2024
3,000+
years.

Number of Years
3 2023
List Calendar Years and Dollar Amounts

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:
tr No E Yes, in
30 11. Provide a brief description of the event:

The Happy Face Music Festival is all about celebrating the joy and nostalgia of music from our past - the sounds we grew up on and the memories we will never forget. Happy Face offers a delightful blend of live music and entertainment, delicious food, and fun in the sun, set against the backdrop of the scenic Rancho Santa Susana Community Park. The festival not only gives music fans a chance to relive the iconic tunes of their past but also features various activities, including vendor booths, games, and local food restaurants for a complete, day-long summertime experience.

Themes: This year's theme is "American Love. British Beats featuring cover sounds of The Beatles, Elton John, Led Zeppelin, and The Rolling Stones.

Bands Performing: Britain's Finest, Kenny Metcalf as Elton, The Early Years, Led Zepagain, and Jumping Jack Flash.

Event Attractions: Music Cover Bands, Art Exhibits, Food and beverages, Vendors, Games and prizes, Meet and Greet with the bands, and Sponsorship Announcements.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

We plan to use the fund to help finance expenses related to the Happy Face Festival experience, including the talent, the stage and sound system, immersive experiences, and theme costumes for actors that will contribute to the overall British Beats experience. ln addition, we plan on offering a significant early-bird discount for Simi residents. This grant money will help offset this discount.

Simi Sunrise Rotary donates lOO% of the proceeds from this event back into our community. Last year, our Club donated to these organizations serving our community:

Simi Education Ed Foundation, Sewa lnternational - Food Pantry, For the Need, Extreme Mobility Camps, lnc., Simi Valley Police Foundation, Boy Scout Troop 622, Samaritan Center, Free Clinic of SimiValley, Forever Found, Raising Hope, 13 Souls, Y's Men, SimiValley YMCA, and Gigi's Playhouse. We plan to continue our support for these organizations and maybe more with the proceeds from this event.

We also include predominantly Simi-based food vendors at this event to benefit our local restaurants, and we expect to attract new merchandise vendors and businesses to the event that will register for Business Licenses. For our last event, four companies registered for Business Licenses for the first time. (please see the Addendum for more details about how we benefit the community.) The undersigned states that the above information is true and accurate Signed
Name:

Date:November 29,2023
Eric Kauan
Formoreinformation,pleasevisitorca|l(805)583.6380.
31 Rotary
Club of Simi Sunrise

ADDENDUM
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
Our special events, like the Happy Face Music Festival, provide the financial resources necessary to help serve our wonderful community. In addition to donating to local organizations, our club members also serve SimiValley directly by:
o Performing maintenance for the "Welcome to Simi Valley" sign. o Maintaining Happy Face Hill as you enter SimiValley (our music festival's namesake).
. Providing Thanksgiving Dinner at the Senior Center for over 550 Seniors. . Building and donating bicycles for children for Christmas. . Shopping and donating gifts for less fortunate students in our School District. . Feeding the Homeless at the Samaritan Center every month. o Replenishing a Book Vending machine at one of the local Elementary Schools (FREE BOOKS).
. Supporting the lnternational City of Peace/SimiValley efforts. . We facilitate the Youth Empowerment Summit- creating communication, hope, and confidence in SimiYouth. The program also humanizes Police, building a better understanding of our youth.
. RYLA- Simiyouth develop leadership skills and make connections. . We clean up the Tierra Rejada road twice yearly and clean graffiti off our local parks.
. We've helped disabled people with landscape cleanup and move to new living spaces.

The Rotary Club of Simi Sunrise provides substantial public benefits to our community.

A Special Event Support grant will help provide the financial resources our Club needs to give back.
ffi
We appreciate your consideration
32 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manage, 55lil$Jir tffiV?l,"u, cA e3063

1. Sponsoring Organization:

Organization Name:Santa Monica Mountain Fund
Organization Address:401 West Hillcrest Drive
Thousand Oaks, CA 91360
Contact Name:Deanna Armbruster, Executive Director
Contact Phone(805) 370-2341E-mail:[email protected]

2. ls the sponsor a non-profit organization recognized by the IRS? trNoE Yes, EIN No.95-4187832

3. How much Gity support is being requested? $ 5,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? DNo EYes

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

8. ls this an annualevent?

9. Has this event received City support in the past three years?

10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the Gity support assisted the event? Bark Rangers
August 24,2024
Number of Years
List Calendar Years and
years.

Amountg
,o,. Potentially 5 tr No E Yes,
E No E Yes, in
trNo EYes
33 11. Provide a brief description of the event:

Ws plan to host a celebration in honor of lnternational Dog Day, where we blend fun, education, and community engagement in a pet-friendly atmosphers. This event is not just a gathoring but a comprehensive expsrience for dog lovsrs and their furry companions. We're excited to introduce the National Park Bark Rangers program to the area, an initiative that aligns porfoctly with our mission of promoting responsibls pet ownership and positivs pet oxperiences in various environmonts.

At the heart of the event is tho National Park Bark Rangers program. This program, part of the Healthy People Healthy Parks lnitiative, sducatos pet ownors on the B.A.R.K. principles - Bag your pet's waste, Always leash your pet, Respoct wildlife, and Know whgre you can go. These guidelines ensure a safe and enjoyable experience in national and public parks, which can often be overstimulating for pets.

Additionally, we will include activlties and booths designed to enhance the bond betwsen pets and thoirowners. Participants will snioy practical, branded giveaways like bowls and leashss, and explore a vendor fair foaturing local dog-related businesses. Wo hope to partnor with another non-profit to offer sssential pst health services, including free or discounted vaccinations, emphasizing ths importanco of pot wellnoss.

Ws plan to feature dog training and agility demonstrations, educational booths for services like pet licensing and microchipping, and a Petco Lovo Lost account setup for enhanced pet safoty. The dog costume contest promises to be a delightful attraction, with categories designed to spark creativity and humor. This evont is more than just a celebration; ifs a platform for raising awareness about responsible pet ownership and building a supportive community for pot lovors.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:
lf awarded, our organization will judiciously utilize the grant funds to ensure the success and wide-reaching impact of this event, primarily focusing on robust marketing and community engagement. A substantial portion of the grant will be allocated to a comprehensive marketing campaign, encompassing digital advertising on social media platforms, targeted email campaigns, and engaging content creation. This will be pivotal in attracting participants, vendors, and attendees.

Recognizing the importance of vendor diversity and support, we will use part of the funds to offer incentives such as subsidized booth fees or prime booth placements to attract a wide range of vendors. This approach aims to enrich the event's offerings, from established brands to local artisans. We will also develop attractive vendor and sponsor packages that include promotional support and visibility on our event platforms.

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

Our Bark Rangers event in Simi Valley, hosted at Rancho Madera Community Park, is poised to deliver significant benefits to the community. By attracting participants both locally and from surrounding areas, the event will stimulate the local economy, with attendees likely to patronize Simi Valley businesses, restaurants, and services. This influx of visitors not only supports local commerce but also provides a platform for Simi Valley businesses and artisans to showcase their offerings. The event's focus on community engagement will foster a sense of unity and shared interest, enhancing the social fabric of Simi Valley. lt offers a family-fdendly environment where residents can connect, strengthening community bonds.

Moreover, the event emphasizes responsible pet ownership, offering educational resources and access to pet health services, thereby contributing to the overall well-being of pets in the community.

The undersigned states that the above information is true and accurate.

SignedKMd//zfrrLDate:11129123
Name:Deanna Armbruster
Formoreinformation,pleasevisitorcal|(805)583.6380.
34 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase, 5#illlJir ffiv?l,*, cA e3063

1. Sponsoring Organization:

Organization Name:

Organization Address:

Simi ValleyChamber of Commerce
40 W. Cochran St Ste 100
Simi Valley, CA. 93065
Contact Name:

Contact Phone
Kayla Slack
805-526-3900E-mail:
[email protected]

2. ls the sponsor a non-profit organization recognized by the IRS? tr No E Yes, EIN No.95-2215253

3. How much City support is being requested?* 1 0,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? trNo lYes
Little House on the Prairie 50th Cast Reunion and Festival

8. ls this an annualevent? I No E Yes, for OOrnrrOO*
years.

9. Has this event received City support in the past three years?

10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? trNo EYes
March 22,23, and 24,2024
10,000-20,000
List Calendar Years and Dollar Amounts

5. Name of Event:

6. Date(s) of Event:

7. Expected Aftendance:

E No E Yes, in
35 11. Provide a brief description of the event:

The Little House on the Prairie 50th Cast Reunion and Festival is a three day event put on by the Simi Valley Chamber of Commerce to celebrate the impact Simi Valley has had on a classic and popular TV Show. The purpose of this event is to bring some nostalgia to the fans of the Little House on the Prairie and to boost our local economy through thise fun filled three day event which will attract visitors from all over the world.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

Funds from this grant will be used to offset some of the costs associated with putting on an event of this magnitude, including the traffic plan, SVPD expense (public safety), security, permitting, site preperation, etc.

The undersigned states that the above information is true and accurate sisned: KaYla Slack
Name: Kayla Slack
Date: 1112712023

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

We respectfully request consideration for grant funding support for the Little House on the Prairie 50th Cast Reunion and Festival on March22nd,23rd, and 24th,2024.The Chamber will be responsible for all costs for the event. ln addition, the Chamber spends a significant amount of time, money and resources on promoting the event and creating ways to enhance the experience for all involved.

Our marketing efforts will benefit the local businesses and ultimately the City through resident engagement and by attracting outside visitors. Because of our marketing and advertising efforts, we expect that this event will be the largest community event with an expected attendance of 20,000 people from local and all over the world, The requirements for executing an event of this magnitude are extremely costly and significantly impact our bottom line, therefore, and to ensure the success of this event, financial assistance from the City would be so helpful and most appreciated.

Thank you for your consideration of this request.

For more information, please visit www.simivallev.orq/SpecialEvents or call (805) 583-6380. 36 Applications must be received
on or before ThursdaY,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase' x#illlJ8' ffiv?l,"r, cA e3063

1. Sponsoring Organization:

Organization Name:

Organization Address
Simi ValleyChamber of Commerce
40 W. Cochran St Ste 100
Simi Valley, cA. 93065
Contact Name:Kayla Slack
805-526-3900E-mail:
[email protected]
Contact Phone:

2. ls the sponsor a non-profit organization recognized by the IRS? tr No E Yes, EIN No.95-2215253

3. How much City support is being requested?$6000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public atthe time of application. Do you meet these criteria?
trNo EYes

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

Simi ValleyStreet Fair
May4, 2024 and October 26, 2024
18,000 -20,000

8. ls this an annual event? tr No E Yes, for30+years.

Number of Years

9. Has this event received city support in the past three years? tr No f Yes, in2023-$5, ooo, 2020(used for 2021)-$5'000' 201 8-$5'000 ListYears andAmounts

10. will the sponsoring organization commit to providing a post'eyent report to the City within 60 Jays of the event, describing how proceeds from the event were distributed and how the City support assisted the event? trNo EYes
37 11. Provide a brief description of the event:

The Simi Valley Street Fair is an annual single-day event that has been organized by the Simi Valley Chamber of Commerce for over 30 years . The purpose of this event is to provide an opportunity for small businesses and non-profit organizations to showcase their goods and service in front of community members and help with the economic development of our City.

The event, which includes the City Expo, draws over 350 vendor booths including local businesses, non-profit organizations, crafters, City services, etc. The event is FREE to the public and includes a Kids Zone,local entertainment, a beer garden, City department representation (Emergency Expo) and a full day of FUN! lt is a true community event of which we are so proud to present!

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

Funds from this grant will be used to offset some of the costs associated with putting on an event of this magnitude, including the traffic plan, SVPD expense (public safety), security, etc.

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

We respectfully request consideration for grant funding support for lhe 2024 Simi Valley Street Fair on May 4,2024 and October 26,2624. The City and the Chamber have a very strong relationship, which is evident in the planning of this event, as we work with various City departments on street closures and staging of the City Expo. The Chamber assumes almost all costs for the many facility fees which include: K-Rails (for the street closure), traffic cones and signs, City traffic plan requirements, police services, event signage, staging, event promotion, clean-up, etc. in addition, the Chamber spends a significant amount of time, money and resources on promoting the event and creating new ways to expand and enhance the experience for all involved.

Our maiketing efforts also benefit the City Expo and ultimately the City through resident engagement and by attracting outside visitois. Because of our marketing and advertising efforts, we have built the largest community event that boasts over 19,000 in attendance each year.
45o/o ol our vendors are local business and25% are local non-profit organizations. We are proud of the invaluable exposure that the Simi Valley Street Fair provides to these businesses and organizations as an opportunity to get their .
word out to thousands of pe6ple at minimal cost. The additional 30% of our vendors are made up of food and craft booths which bring additional fun and shopping to the event.

The requirements for executing an event of this magnitude are extremely costly and significantly impact our bottom line, therefoie, and to ensure the continued success of this growing event, financial assistance from the City would be so helpful and most appreciated.

Thank you for your consideration of this request.

The undersigned states that the above information is true and accurate. sign"o, K?yla SlackDate1112712023
NameKayla Slack
Formoreinformation,pleasevisit@!@orcall(805)583.6380.
38 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLIGATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase, 5il:l}J2? tffiv?|,"u, cA e3063
1, Sponsoring Organization:

Organization Name:Simi Valley Cultural Arts Center Foundation Organization Address:2828 Cochran St. #196
SimiValley, CA 93065
Contact Name:Gina Truncale
[email protected]
Contact Phone:E-mail:

2. ls the sponsor a nonlprofit organization recognized by the IRS? tr No I Yes, EIN No.77- 0411438

3. How much City support is being requested?e10,000.00
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? trNo lYes

9. Has this event received Clty support in the past three years?

10. Will the sponsoring organization commit to providlng a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the Gity support assisted the event? Spotlight Awards Gala 5. Name of Event:

April 13,2024
trNo
Years and Dollar Amounts
220
List

6. Date(s) of Event:

7. Expected Attendance:

8. ls this an annual event?
I No E Yes, in
trNo lYes
I yes, ,o,. 15 years, last held 2019 (pau years.

Number of Years
39 Spotlight Awards Gala is the main annual fundraising event put on by the Simi Valley Cultural Arts Center Foundation. What sets this 2024 Spotlight Awards Gala apart from previous years is that we will be celebrating 30 years of the Foundation's role as the fundraising arm of the Simi Valley Cultural Arts Center (SVCAC.)We will honor those members of our community, and in our City government, who had the vision to create a pla for the arts in our city and the foresight to establish the Foundation as a way to provide long rm financial support for the SVCAC through its endowment and fundraising efforts Like a traditional Gala event, there will be a silent and live auction, cocktail hour and dinner e entertainment portion will include singers and musicians who have performed at the

11. Provide a brief description of the event:

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:
e Special Event grant funds would be used to defray the costs of the Spotlight Awards which will include food & beverage at the hotel, audio visual and tech expenses, marketing materials and printed programs, and the awards presented to honorees estimate $20,000 in expenses for this event. The Gala will be held at the Grand Vista Hotel in Simi Valley, accounting for approximately $13,000 of expenses. The Foundation will choose Simi Valley businesses for the needs of this event whenever possible. We also are seeking sponsorships and donations to lower our costs.

13. Describe how your organization's event will benefit the SimiValley community at large (include community needs being served): - Note: Preferences will be given to fund events where event proceeds are used locally within Simi Valley and to fund events with greater community/public benefits over events with lesser community/public benefits.
! proceeds from the Spoilight Awards Gala will help the Simi Valley Cultural Arts Center Foundation further its mission to provide financial support lor the Simi Valley Cultural Arts Center (SVCAC) and its exceptional programming and community outreach.

The Simi Valley Cultural Arts Center Foundation, as the fundraising arm of the Simi Valley Cultural Arts Center (SVCAC), provides critical operational support contriOutions which are included as a part of the SVCAC Operations Fund. The revenue generated lrom the Spotlight Awards_Gala will contribute ^ to ihe Foundation,s quarterty payments to the SVCAC. ln FY 2023 - 24, this quarterly amount is $9,207 or $36,827 annually. The SV-CAC uses this vital iunoing io prJvioe a inultituJe oi arts experiences to the Simi Valley communiiy. The6e experiences include musicals, plays, ans exhibits, arts education classes, youth theatei and programs like YAP (Young Artists Playground), concerts, comedy nights and multicultural programming.

All Simi Valley residents and those in surrounding communities are welcome to attend these events, The SVCAC otfers tickets and programs at"lamily friendly".atfordable. pricls to malie an and cultural eiperiences acceisible to a wide audience. Some svcAc programs are otfered lor free to the public, like the art exhibits held this year at the bVCnC,SiriVatteyTownCenter'andSimi ValleyLibrar. "SharetheArts"isaprogramttratplovidescomplimentarytickets-tothos€.with.special needs,accessibilityor youth Council's talent Show. Local art organizations and theatei gioups aie also welcome to use the center for their productions. The SVCAC produces over 350 events and live productions annually.

Additional money raised beyond the Foundation's annual $36,827 payment to the SVCAC, after.Foundation expenses, will be placed in the Foundation's endowment lund *ni.n iJiurr"ntrv
"iS+rz,gbs
(". or 1{|ttlCi. ne endowmentfurid ivas created in 1994 to assist in financing the ongoing operational costs olthe svcAc in perpetuity The simi valley cultural Arts center makes its home in a historic church building built in 19'.24 located in the heart of our city. lt's been used as a gathering.place in many difLrent capacities for almost 1OO years. The Foundation's lundraising efforts, like the Spotlight Awards Gala, will help ensure the SVCAC will be a place that continures to bring our Simi Valley community together.

Thank you lor your consideration
The undersigned states that the above information is true and accurate.

Signed:Gina Truncale11-30-2023Date:

Gina Truncale Name:

Formoreinformation'p|easevisitorcall(805)583.6380.
40 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
city Manase, 5#i:ilJrtr ffivli,"u, cA e3063

1. Sponsoring Organization:

Organization Name:Simi Valley Cultural Association
Organization Address:543 Country Club Drive #433
Simi Valley, CA 93065
Contact NameJan Glasband
Contact Phone:805-368-2103E-mail:
jgartdept@sbc

2. ls the sponsor a non-profit organization recognized by the IRS? tr No B Yes, EIN No.23-7125047

3. How much City support is being requested?$ 25,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? trNo lYes

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

Global Festival in the Park
November 2,3 2024
3000

8. ls this an annualevent? I No E Yes, for OOOT'OO*
years.

9. Has this event received City support in the past three years? E No D Yes, in
List Calendar Years and Dollar Amounts

The Global Festival is a FREE to the public event hosted by the non profit Simi Valley CulturalAssociation whose mission statement is to raise cultural awareness in our community through programs and events that focus on inclusion and diversity. This event will feature music, dance, food and craft vendors that represent different traditions and cultures from throughout the world. The Simi Valley Cultural Association also produced the Ghost Tour in Strathearn Park for 17 years, and the Nottingham and Tumbleweed Festivals for five years, which were widely attended by not only local residents, but by visitors from all over Southern California and beyond.

12. Provide a description on how your organization will utilize the grant funds, if

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

Note: Preferences will be given to fund events where event proceeds are used locally within SimiValley and to fund events with greater community/public benefits over events with lesser community/public benefits.
ln our world today there is an unprecedented divisiveness that is damagin.g qur ability to connect as humah beings. We fciel that a lot of this separation is due to a lack of appreciation and understanding of other cultures and traditions. th'e CtoOal Festival addresses specifically the mission of the Simi Valley Cultural Association which is to unify and build briilges between our different backgrounds and cultures which can only str6ngthen the community and build a more vibrant and enrich.ing future for generations io com6. We understand th-at attending {estival such-as this..might be financiilly burdensome for families with financial struggles. T!'tig event is free to the public, so everyone can afford to gather and enjoy a day that celebrates our differences.

The undersigned states that the above information is true and accurate SignedDate:

Name:n Glasband
11114,2023
Formoreinformation,pleasevisitorcall(805)583.6380.
42 Applications must be received
on or before ThursdaY,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLIGATION FOR 2024 SPECIAL EVENT SUPPORT
RETU RN ro: 9!U&gQg!g[iyg!!sY€!9, or
City Manager'8 ffice, zezetapo Aanyon Rd., Simi Valley, CA 93083 L Sponsoring Organlzatlon:

Organization Name:

Organization Address:

Simi Valley High School PTSA
5400 Cochran St
Simi Valley, CA 93063
Contact Name:

Gontact Phone:

Krystal Ryan
805-298-6218E-mail:
[email protected]

2. ls the sponsor a non-profit organizatlon recognized by the IRS? tr No I Yes, EIN No.77-0061604

3. How much Gity support lr being requested?310,000.00
Note: tf your appllcatlon ls approved for fundlng, it may be for less than the amount requested.

4. Applicants must have a Board of Diroctots with mee0ngs opan to the public atthe tlme of aoollcaffon' Do you meet these cribrla?
trNo lYes

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

Every15 Minutes
311312024 - 311412024
1 000

8. ls thlc an annual event? tr No I Yes, for10+years.

Numb€r ofYearg

9. Has thls event recefued Glty support ln the past three yearu? t No E Yes, in
Llst CrlsrdarYerru and Doller
lO. Wllt the sponrorlng organization commit to providlng a posl-event report to the Clty uiigrin 60 Jays-of the even! descrlblng hw proceedr from the event were distrlbuted andhor the Gity rupport assisted the event? trNo lYes
43 l{. Provlde a brlef descrlption of the event:

The Every 15 Minutes program ls a twoday program focusing on hlgh schoolJunlors- and seniors, whlch challenges them to thlik a-bout drinklng, drfufng,-personal safety, the responsibility of making mature decisions and the impact their decisions have on family, friends, their communl$, and many others. ofredudng
locallawenforcement,
validatesthe

12. Provide a descriptlon on how your organizatlon wlll utlllze the grant fundc' lf awarded, for the event:
lf awarded, the funds would be used to pay for various supplies/expenses. These lnclude the followlng:
. Bleacher rentral for junlors and seniors to witness fie reenactment of an impaired driver car accident . Video production
, Guest speakers
. Transportaiion
. Retreat facilities e.g. hotels, etc
. Meals for the students involved
The total cost $at is needed for this event is $22,000.00. i3. Descrlbe how your organlzaton's event wilt beneflt the Slmi Valley communlty at large (lnclude communlty need! belng lerved):

Note: Prefergnces will Oe-gtven to lund evonts where event proceeds are uged locally within Slml Vallcy and to fund cvents wirl grcater communlty/publlc benellts over sventg witfi lessar communlty/publlc benellts.

With most of our SimiValley High Schootstudents residing in SimiValley, this powerfulprogram will make a big impact on our comriunity and is designed to cieate awareness among students that they are not inv]ncible. This program helps open the emotionaldoors, and the students willexperience first-hand how their actions affect the lives of so many other people.

The success of this program since its inception in 1995 has been proven with the recent statistics that there is now a Orun'f driving death eviry 39 minutes versus every 15 mlnutes and that is with an increase in vehicles on the road.
ln 202'1,27o/o ol young drivers 15-20 years old who were killed in crashes had a Blood Alcohol Gontent (BAC)of .01 or higher.
in thls community is enough to prove that this program is successful. Saving the life of one penion The undeaignedthatis true and accurab.

Date:1112912023 Signed
Name:Ryan
For more lnformaflon, please vlslt vnmu.slmlvallev.omfsoeclalEvents or call (805t 583-6380' 44 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPEGIAL EVENT SUPPORT
c ity Ma nas e,.'S5lill) Jir tffi v?l,"u, cA e3063
1 . Sponsoring Organization:

Organization Name:

Organization Address
Simi Valley Historical Society
137 Strathearn Place
Simi Valley, CA 93065
Contact Name:Linda Bosley
Contact Phone:(805) 501 -0216E-mail:
strathearnpark@g mail.com

2. ls the sponsor a non-profit organization recognized by the IRS? ONoE Yes, EIN No.95-6125518

3. How much City support is being requested?* 2,500
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? El No E Yes
Dia de los Muertos celebration

8. ls this an annualevent? tr No E Yes, for

9. Has this event received Gity support in the past three years? List Calendar Years and Dollar Amounts
i0. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? October 27,2024
2,000
Number of Years
9years
2023 - $t ,000 tr No E Yes, in
trNo flYes

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:
45 11. Provide a brief description of the event:

Dia de los Muertos celebration is hosted annually by the Simi Valley Historical Society. Families, individuals and community groups are invited to display ofrenda (altars) in the Wood Ranch Barn to remember loved ones that have passed on. The event also features continuous entertainment on the outdoor stage, expanded craft area for all ages, craft vendors, food vendors and face painters. The historic buildings (Strathearn House/Adobe, Haighffalley Colony House, Simi Library, St. Rose of Lima Church, Wood Ranch Barn) are open to the public during the event with informal docent tours. The Simi Store offers a wide selection of souvenirs, vintage and antique items and reasonably priced Dia de los Muertos merchandise for the public.

Parking and traffic control is overseen by the Simi Valley Police Department Explorer Scouts. A shuttle bus and outdoor stage are rented by the Historical Society from the Park District.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

Grant funds will be used to offset costs for entertainment, shuttle bus, craft supplies, advertising and printing, Explorer Scouts and community volunteers ( Royal High, American Legion, Park District) food and drinks.

SPECIAL NOTE: Dia de los Muertos is a major fundraiser for the Historical Society. Without the $1,000 grant we received in 2023, the event would have lost money due to the extreme weather conditions (Santa Ana winds) we experienced at the event. We lost power soon after the event began. Entertainers carried on without amplification on the stage and barn. We did not charge admission due to the power outage and high winds. Despite the weather conditions, over 900 visitors came to the event, 45 volunteers worked at the event and none of the entertainers, craft vendors or food vendors cancelled or left the event because they felt it is an important cultural event for our community. Everyone adapted and overcame the challenges of the day.

13. Describe how your organization's event will benefit the Simi Valley community at large (include communaty needs being served):

Dia de los Muertos offers a unique opportunity for the community to participate in a venerable tradition of remembering their ancestors. The Recistencia Mexicayotl Chatchiuhlicue Aztec dance troupe from CSU, Channel lslands presents an hour long program of dance and cermony on the stage and barn to educate the public on the meaning of the celebration.

The event also provides valuable volunteer time to high school students and Explorer Scouts. Additionally, Valley View Middle School art classes create their own altars by making ceramic sugar skulls, original artwork and other displays celebrating the lives of their family members.

The proceeds of the Dia de los Muertos celebration are used by the Historical Society to fund educational programs such as SchoolTours and outreach programs to schools. SchoolTours is an annual program in the Spring semester that invites all Third graders form Simi Valley School to participate in a field trip to Strathearn Park where they participate in hands-on Chumash program and learn about local history during tours of the buildings. The School Tours program is offered AT NO COST to students and teachers.

The undersigned states that the above information is true and accurate.

SignedLinda BosleyDateNovember 29,2023
Name: Linda Bosley
For more information, please visit www.simivallev.orq/SpecialEvents or call (805) 583-6380. 46 Applications must be received
on or before Thursday,
November 30,2023
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2024 SPECIAL EVENT SUPPORT
RETURN TO: [email protected], or
City Manager's Office, 2929Tapo Canyon Rd., SimiValley, CA 93063 I . Sponsoring Organization:

Organization Name:United Methodist Church
organization Address: 2394 Erringer Rd.

Simi Valley, CA 93065
Contact NameLisa Wall-Urgero
Contact Phone:[email protected]

2. ls the sponsor a non-profit organization recognized by the IRS? tr No E Yes, EIN No95-241 5769

3. How much Gity support is being requested? $5,000
Note: lf your application is approved for funding, it may be for less than the amount requested.

4. Applicants must have a Board of Directors with meetings open to the public at the time of application. Do you meet these criteria? ONo EYes

5. Name of Event:

6. Date(s) of Event:

7. Expected Attendance:

8. ls this an annualevent?
December 8, 2024 (tentative)

9. Has this event received City support in the past three years?

10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? Christmas Benefit Concert
400
Number ofYears
5years.

List CalendarYears and Dollar Amounts
trNo EYes
tr No E Yes, for
E No E Yes, in
47 11. Provide a brief description of the event:

The SVUMC Music Ministry presents a free to the entire community Christmas Benefit Concert with volunteer choir and handbells, professional orchestra and narration. A freewill offering is collected and all proceeds benefit a local, SimiValley charity.

12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:

These funds would be used to purchase music, procure the live orchestra, which is the costliest item, and to secure a professional audio technician.

13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):

It takes a year to raise funds for this annual event and all funds come from our small congregation - not only with events, but also by building a line item into our budget with seed money. Especially as costs rise, meeting our fundraising goals is becoming more difficult. We would like to continue with our past pattern - which is that 100o/o of concert proceeds goes to a local Simi Valley charity. No funds donated at the event itself go to costs. A grant would give us a great head start to planning the event and some relief from constant fundraising.

Last Christm as (2022), our concert costs in full were about $7,000. We expect this year's to be comparable.

This single event usually boasts a full house, with standing-room-only.

Past charities that have benefitted: Sarah's House, The Samaritan Center, The Free Clinic of Simi Valley. This year's recipient is For the Need Foundation' The undersigned states that the above information is true and accurate Lisa Wall-Urgero11130123Date Signed
Name:Lisa Wall-Urgero
Formoreinformation,pleasevisitorcal|(805)583.6380.
48 2023 Special Event Support Review Grant Applications Organization Event Awarded
Body Brain Train Poker and Bingo Night $4,000
For The Need Foundation Rocket Launch Day $1,000
Friends of the Simi Valley Police Explorers - Post 2910 Cops N' Cruisers Car Show $2,000 GiGi's Playhouse Gigi Fit Acceptance Challenge 5K/Walk/Fun Run $1,000 Kiwanis Club of Simi Valley ROUND-UP Country Music Festival $4,000 Rotary Club of Simi Sunrise Happy Face Hill Music Festival $4,000 Simi Valley Chamber of Commerce Spring Street Fair $2,500 Simi Valley Chamber of Commerce Fall Street Fair $2,500 Simi Valley Cultural Arts Center Foundation 2023 Spotlight Awards $2,000 Simi Valley Historical Society Día de los Muertos Celebration $1,000 Soaring Spirits International Share the Road Ride $1,000 Total: $25,000
2022 Special Event Support Review Grant Applications
Organization Event Awarded
Friends of the Simi Valley Police Explorers - Post 2910 Cops & Cruisers Car Show $5,000 Kiwanis Club of Simi Valley ROUND-UP Country Music Festival $5,000 Rotary Club of Simi Sunrise Happy Face Hill Music Festival $4,000 Simi Valley Chamber of Commerce Simi Valley Street Fair $5,000 Simi Valley Cultural Arts Center Foundation Simi Valley Arts Showcase $3,500 Simi Valley Rotary Charitable Foundation Co-Ed Softball Tournament $2,500 Total: $25,000
No Grants awarded in 2021 due to the COVID-19 Pandemic
2020 Special Event Support Review Grant Applications
Organization Event Awarded
Adventist Health Simi Valley Hospital Foundation Celebrating 55 Years of Service $5,000 Free Clinic of Simi Valley EXPO $2,500
Kiwanis Club of Simi Valley ROUND-UP Country Music Festival $5,000 Simi Valley Chamber of Commerce Simi Valley Street Fair $5,000 Simi Valley Cultural Arts Center Foundation 2020 Spotlight Awards $5,000 Simi Valley Rotary Charitable Foundation Annual Charity Co-Ed Softball Tournament $2,500 Total: $25,000
*Round-Up is the only Event that was held in
2020, due to COVID-19 pandemic restrictions.
2019 Special Event Support Review Grant Applications
Organization Event Awarded
Archangel Michael Coptic Church Simi Valley Church Festivals & Carnivals $3,500 Free Clinic of Simi Valley Health Expo and Run $2,500
Friends of the Simi Valley Explorer-2910 Cops & Cruisers Car Show $3,000 Kiwanis Club of Simi Valley Round Up Rockin' Country Music Extravaganza $3,500 Rotary Club of Simi Sunrise Cajun & Blues Music Festival $5,000 Rotary Club of Simi Valley Softball Tournaments $2,500
Simi Valley Chamber of Commerce Street Fair $5,000
Simi Valley Cultural Arts Center Foundation 2019 Spotlight Awards $3,500 Total: $28,500
*Although awarded funds, Archangel withdrew their
application after City Council approval.
2018 Special Event Support Review Grant Applications
Organization Event Awarded
Free Clinic of Simi Valley Health & Fitness Expo $5,000 Kiwanis Club of Simi Valley Round-Up Rockin' Country Music Extravaganza $2,000 Revivus Ministries, Inc. Revivus: The Summer Event $1,500 Rotary Club of Simi Sunrise Cajun & Blues Music Festival $5,000 Samaritan Center Riding for Hope $5,000
Simi Valley Chamber of Commerce Simi Valley Street Fair $5,000 Simi Valley Cultural Association/Simi Valley Arts Alliance Nottingham Festival/Tumbleweed Township $1,500 Total: $25,000
Summary of Past Recipients of Special Event Support Grants

ATTACHMENT D
49

Simi Valley City CouncilJanuary 8, 2024

Simi Valley City Council
January 8, 2024