A2460.SR.RF
CITY OF SIMI VALLEY
MEMORANDUM
June 24, 2024
TO: City Council
Board of Directors of Ventura County Waterworks District No. 8 FROM: Department of Public Works
Department of Administrative Services
SUBJECT: DELEGATION OF AUTHORITY T O THE CITY MANAGER /DISTRICT
MANAGER TO TAKE CERTAIN ACTIONS DURING THE CITY
COUNCIL/BOARD OF DIRECTOR’S EXTENDED BREAK
STAFF RECOMMENDATION
It is recommended that the City Council delegate authority to the City Manager /District Manager to take certain actions as outlined in this staff report during the City Council 's extended break, with a report of actions taken and/or ratification requests, if any, to the City Council at the July 22, 2024, meeting.
BACKGROUND AND OVERVIEW
The City Council is scheduled to be on an extended break between June 24 and July 22, 2024, not considering any special meetings that may be agendized. Consequently, staff is requesting that the City Council delegate authority to the City Manager/District Manager to take certain actions, as needed, for the ongoing operation s of the City. These actions may include awarding contracts, including construction or professional services contracts, entering into new agreements or agreement extensions, etc., as outlined more specifically in this report. Generally, such actions are listed on the Consent Calendar, and any actions would be consistent with City guidelines and practices. This request is similar to action taken by the City Council during previous breaks/recesses.
FINDINGS AND ALTERNATIVES
Staff is aware that the following projects, programs, or contracts may require action during the extended break:
Award and execute a contract for Maintenance and Technical Support Services for Public Safety Radio Equipment, Specification No. AS 24-02 Award and execute a contract for Professional Inspection Services of Potable Water Storage Tanks, CP76300017, RFP No. PW 23-02
AGENDA ITEM NO.
Consent (3)
A2460.SR.RF
Award and execute a contract for Digester Mixer and Secondary Clarifier Removal and Installation, CP70200055 and CP70200056, Specification No. PW 24-28
Award and execute a contract for Professional Services in Preparing Two Five-Year Rate Studies for Sanitation and Waterworks, RFP No. 24-10
Award of contract for Simi Valley Bus Stop Improvements, CP7500006, Specification No. SV 24-21
Award of contract for FY 2024 -25 Annual Major Streets Rehabilitation Program:
Sycamore Drive (Alamo Street to 118 Freeway), CP600 00018, Specification No. SV 24-22
Award of contract for FY 2024 -25 Annual Major Streets Rehabilitation Program:
Alamo Street (Lemon Drive to Tapo Canyon Road), CP60000018, Specification No. SV 24-11
Should the above matters arise (as anticipated), the City Manager/District Manager would be able to consider and take action and award such contracts or agreements deemed as reasonable and necessary. In so doing, the City’s operations could remain on a timely course. For those actions named above, a report of actions taken will be provided to the City Council at the July 22, 2024, meeting. For other actions taken, the City Council will be provided a ratification request at the next meeting.
The following alternatives are available to the City Council:
1. Delegate authority to the City Manager/District Manager to take certain actions as outlined in this staff report during the City Council 's extended break, with a report of actions taken and/or ratification requests, if any, to the City Council/Board at the July 22, 2024, meeting;
2. Provide staff with other direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL/BOARD MOTION
I move to delegate authority to the City Manager/District Manager to take certain actions, as set forth in this staff report , during the City Council's extended break, with a report of actions taken and/or ratification requests, if any, to the City Council at the July 22, 2024, meeting.
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SUMMARY
Staff recommends that the City Council delegate authority to the City Manager /District Manager to take certain actions needed for the ongoing operation of the City during an extended break as outlined in this staff report. These actions may include the award of contracts including construction and professional services contracts, signing of agreements, or agreement extensions, etc.
______________________________ __________________________ Ronald K. Fuchiwaki Carolyn Johnson
Public Works Director Administrative Services Director
Prepared by: Ron Fuchiwaki, Public Works Director
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