TRAN2447.SR.MG
CITY OF SIMI VALLEY
MEMORANDUM
October 7, 2024
TO: City Council
FROM: Department of Public Works
SUBJECT: ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE THE RECIPIENT CERTIFICATIONS AND ASSURANCES
AND RELATED DOCUMENTS FOR SUBMISSION TO THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION FOR THE STATE OF GOOD
REPAIR PROGRAM AND ANNUAL STATE TRANSIT ASSISTANCE
FUNDS
STAFF RECOMMENDATION
Staff recommends that the City Council adopt attached Resolution No. 2024-40 (page 3) authorizing the City Manager to execute the Recipient Certifications and Assurances to receive State Transit Assistance (STA) funding from the Assistance State of Good Repair Account (SGR).
BACKGROUND AND OVERVIEW
The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1, includes a program that will provide additional revenues for transit infrastructure repair and service improvements. This investment in public transit is referred to as the State of Good Repair (SGR) Program. This Program provides funding of approximately $105 million annually to the State Transit Assistance (STA) Account. These funds are made available to recipients for eligible transit maintenance, rehabilitation, and capital projects. The City of Simi Valley is a recipient of STA funds and is eligible to receive SGR funds.
Pursuant to Public Utilities Code Section 99312.1, prior to receiving an apportionment of the SGR monies, a potential recipient must submit an executed Recipient Certifications and Assurances with an attached authorizing resolution for this funding period.
FINDINGS AND ALTERNATIVES
The City’s estimated FY 2024-25 SGR and STA apportionments, per the California State Controller’s Office, are $14,136 and $94 ,485, total ing $108,621. To qualify for these funds, the City must complete and submit the Recipient Certifications and Assurances with an attached authorizing resolution.
The proposed work, as outlined in Exhibit A (page 5) to Resolution No. 2024- 40, could include removing trees and constructing new sidewalks for bus shelters and access paths. Costs of the project include labor, tools, materials and supplies necessary to
AGENDA ITEM NO.
Consent (6)
TRAN2447.SR.MG
furnish, transport and install any combination of the bus shelter, bench, and trash/recyclable receptacles. Exhibit B to Resolution No. 2024- 40 includes the list of Proposed Bus Stop Sites that are scheduled to receive improvements during this phase.
The f
ollowing alternatives are available to the City Council:
1. A
dopt the attached R esolution No. 2024- 40 authorizing the City Manager to execute the Recipient Certifications and Assurances to receive the FY202 4-25 State Transit Assistance (STA) funding from the Assistance State of Good Repair Account (SGR).
2. P
rovide staff with further direction.
S
taff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I m
ove to adopt Resolution No. 2024-40 that authorizes the City Manager to execute the Recipient Certifications and Assurances and related documents to submit to the State of Good Repair Program to receive State Transit Assistance funding.
SUMMARY
The R
oad Repair and Accountability Act of 2017, Senate Bill (SB) 1, includes a program that will provide additional revenues for transit infrastructure repair and service improvements, SGR and STA funds . The attached resolution must be adopted and submitted with a list of projects and supporting documents for Simi Valley to receive these funds. It is recommended that the City Council adopt attached R esolution No. 2024-40 authorizing the City Manager to execute the Recipient Certifications and Assurances for the State of Good Repair Program.
______
______________________________
Ronald K. Fuchiwaki
Public Works Director
P
repared by: Tan Koehler, Senior Management Analyst
INDEX Page
Resolution No. 2024-40 .................................................................... 3 Exhibit A - SGR and STA Project list ........................................ 5 Exhibit B - List of Proposed Bus Stop Improvement Locations . 8 Attachment A - STA/Receipt of Certifications & Assurances ............ 9 2 T
RAN2447.RES.MG
RE
SOLUTION NO. 2024-40
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SIMI VALLEY AUTHORIZING THE EXECUTION OF THE
RECIPIENT CERTIFICATIONS AND ASSURANCES FOR THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION STATE
OF GOOD REPAIR PROGRAM FUNDED BY SENATE BILL 1
(SB 1) FOR FY 2024-25
W
HEREAS, the City of Simi Valley is an eligible project sponsor and may receive State Transit Assistance funding from the State of Good Repair Account (SGR) now or sometime in the future for transit projects; and W
HEREAS, the statutes related to S tate-funded transit projects require a local or regional implementing agency to abide by various regulations; and W
HEREAS, Senate Bill 1 (2017) named the Department of Transportation (Department) as the administrative agency for the SGR; and W
HEREAS, the Department has developed guidelines for the purpose of administering and distributing SGR funds to eligible project sponsors (local agencies) ; and
WHEREAS, the City has developed SGR project list (Exhibit A) to ensure revenues are being used on the most high priority and cost -effective projects and meet the community priorities for transit investment; and
W
HEREAS, the City of Simi Valley wishes to delegate authorization to execute these documents and any amendments thereto to the City Manager.
NO
W, THEREFORE, THE CITY COUNCIL OF THE CITY OF SIMI VALLEY DOES HEREBY RESOLVE AS FOLLOWS:
S ECTION 1. That the fund recipient agrees to comply with all conditions and requirements set forth in the Recipient Certification and Assurances document and applicable statutes, regulations and guidelines for all SGR-funded transit projects.
SECTION 2. The City Manager shall be authorized to execute all required documents of the SGR Program and any Amendments thereto with the California Department of Transportation.
3 TRAN2447.RES.MG
RE S. NO. 2024-40
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED
and ADOPTED this 7th day of October 2024.
A
ttest:
Lucy Blanco, City Clerk Fred D. Thomas, Mayor of the City of Simi Valley, California
A
pproved as to Form: Approved as to Content:
Algeria R. Ford, City Attorney Samantha C. Argabrite, City Manager R onald K. Fuchiwaki
Public Works Director
4 Project Title Proposed Project Description Proposed Project Schedule Project Location SGR Funds STA Funds Total Estimated Cost Bus Stop
Improvements
Purchase and installation of bus stop
signage and amenities; renovation of
existing bus stops.
July 1, 2024 to June 30, 2025 Variou s $14,136 $94,485 $108,621 City of Simi Valley
FY 2024-25 State of Good Repair/State Transit Assistant Project
EXHIBIT - A
5 RES. NO. 2024-40
State Controller's Office blank text blank text
Allocation Detail of State of Good Repair Program Allocation Amount Based on Public Utilities Code (PUC) section 99314 Pursuant to PUC section 99312.1(c).
Fiscal Year 2024-2025 Revised Estimate blank text blank text More information at http://www.sco.ca.gov/ard_local_apportionments.html blank text blank text For assistance, please contact Mike Silvera at 916-323-0704 or at [email protected]. blank text blank text Regional Entity and Operator(s) Revenue Basis
Amount Based on PUC
section 99314 Amount
Ventura County Transportation Commission blank text blank text City of Camarillo $751,079 $9,095.00
Gold Coast Transit District $4,272,461 $51,734.00
City of Moorpark $299,991 $3,632.00
City of Simi Valley $1,167,392 $14,136.00
City of Thousand Oaks $423,749 $5,131.00
Regional Entity Subtotals $6,914,672 $83,728.00
Ventura County Transportation Commission - Corresponding to SCRRA*** NA $153,732.00 Regional Entity Totals $6,914,672 $237,460.00
6 RES. NO. 2024-40
State Controller's Office blank text blank text blank text blank text Allocation Detail of State Transit Assistance Pursuant to Public Utilities Code (PUC) section 99314. blank text blank text blank text blank text Fiscal Year 2024-2025 Revised Estimate blank text blank text blank text blank text More information at http://www.sco.ca.gov/ard_local_apportionments.html blank text blank text blank text blank text For assistance, please contact Mike Silvera at 916-323-0704 or at [email protected]. blank text blank text blank text blank text Regional Entity and Operator(s) Revenue Basis
PUC Section 99314 Funds
from Revenue and Taxation
Code sections 7102(a)(3),
6051.8(a), and 6201.8(a)
PUC Section 99314 Funds
from Revenue and Taxation
Code sections 6051.8(b),
and 6201.8(b)
PUC section 99314
Total Amount
Ventura County Transportation Commission blank text blank text blank text blank text City of Camarillo $751,079 $33,486.00 $27,304.00 $60,790.00 Gold Coast Transit District $4,272,461 $190,481.00 $155,318.00 $345,799.00 City of Moorpark $299,991 $13,375.00 $10,906.00 $24,281.00 City of Simi Valley $1,167,392 $52,046.00 $42,439.00 $94,485.00 City of Thousand Oaks $423,749 $18,892.00 $15,405.00 $34,297.00 Regional Entity Subtotals $6,914,672 $308,280.00 $251,372.00 $559,652.00 Ventura County Transportation Commission - Corresponding to SCRRA*** NA $566,033.00 $461,542.00 $1,027,575.00 Regional Entity Totals $6,914,672 $874,313.00 $712,914.00 $1,587,227.00 7 RES. NO. 2024-40
LOCATION Direction of Travel
Cochran St & Galena Ave 30 WB
Cochran St & Sequoia Ave 30 WB
Cochran St & Sycamore Dr 30 WB
Cochran St & Tapo Cyn Rd 30 WB
Erringer Rd & Heywood St 30 SB
Los Angeles Ave & Sinaloa Rd 30 WB (EB)
Royal Ave & Buckskin Ave 30 WB
Royal Ave & Crocker St 30 WB
Tapo Cyn Rd & Alamo St 30 SB
Tapo Cyn Rd @ Regal Cinemas 30 SB
Alamo St & Tapo Cyn Rd 30 EB
Cochran St & Elmdale Ave 30 EB
Cochran St & Erringer Rd 30 EB
Cochran St & Galena Ave 30 EB
Cohran St & Sequoia Ave 30 EB
Cohran St @ YMCA 30 EB
Erringer Rd & Heywood St 30 NB
Los Angeles Ave & Sinaloa Rd 30 EB
Tapo Cyn Rd @ 118 Freeway 30 NB
Township Ave & Tapo St 30 WB
Cochran St & Stow St 20 EB
Erringer Rd & Heywood St 20 NB
Los Angeles Ave & Darrah Ave 20 EB
Los Angeles Ave & Sequoia Ave 20 EB
Los Angeles Ave @ Simi Care Center 20 EB
Royal Ave & Brandon Ave 20 EB
Royal Ave & Madera Rd 20 EB
E Los Angeles Ave & Sequoia Ave 20 WB
E Los Angeles Ave & Stow St 20 WB
E Los Angeles Ave @ Metrolink Station 20 WB
Lemon Dr & Alamo St 20 NB
Cochran St & Yosemite Ave 10 WB
Alamo @ DMV 10 WB
Kuehner Dr & Menlo St 10 SB
Los Angeles Ave & Anastasia Ave (Alscot Ave) 10 WB
Madera St @ Human Services 10 NB
Sycamore Dr @ SV Hospital 10 SB
Yosemite Ave & Los Angeles Ave 10 NB
Cochran St @ SV High School 10 EB
Cohran St & Yosemite Ave 10 EB
Kuehner Dr @ Menlo St 10 NB
Los Angles Ave & Alscot Ave 10 EB
Tapo St & Alamo St 10 SB
Tapo St & Eve Rd 10 SB
Township Ave & Tapo St 10 WB (EB)
List of Proposed Bus Stop Improvement
Locations
8 EXHIBIT - B
RES. NO. 2024-40
City of Simi Valley
TRAN2447.Certifications and Assurances
ATTACHMENT A
State Transit Assistance State of Good Repair Program
R
ecipient Certifications and Assurances
Recipient: City of Simi Valley .
Effective Date: October 7, 2024 .
In order to receive State of Good Repair Program (SGR) funds from the California Department of Transportation (Department), recipients must agree to following terms and conditions:
A. G
eneral
(1
) The recipient agrees to abide by the State of Good Repair Guidelines as may be updated from time to time.
(2
) The potential recipient must submit to the Department a State of Good Repair Program Project List annually, listing all projects proposed to be funded by the SGR program. The project list should include the estimated SGR share assigned to each project along with the total estimated cost of each project. (3
) The recipient must submit a signed Authorized Agent form designating the representative who can submit documents on behalf of the recipient and a copy of the board resolution authorizing the agent.
B. P
roject Administration
(1
) The recipient certifies that required environmental documentation will be completed prior to expending SGR funds. The recipient assures that each project approved for SGR funding comply with Public Resources Code § 21100 and § 21150. (2
) The recipient certifies that SGR funds will be used for transit purposes and SGR funded projects will be completed and remain in operation for the estimated useful lives of the assets or improvements.
(3
) The recipient certifies that it has the legal, financial, and technical capacity to deliver the projects, including the safety and security aspects of each project. 9 City of Simi Valley
TRAN2447.Certifications and Assurances
(4) The recipient certifies that there is no pending litigation, dispute, or negative audit findings related to any SGR project at the time an SGR project is submitted in the annual list.
(5) Recipient agrees to notify the Department immediately if litigation is filed or disputes arise after submission of the annual project list and to notify the Department of any negative audit findings related to any project using SGR funds.
(6) The recipient must maintain satisfactory continuing control over the use of project equipment and/or facilities and will adequately maintain project equipment and/or facilities for the estimated useful life of each project.
(7) Any and all interest the recipient earns on SGR funds must be reported to the Department and may only be used on approved SGR projects or returned to the Department.
(8) The recipient must notify the Department of any proposed changes to an approved project list by submitting an amended project list.
(9) Funds will be expended in a timely manner.
C. Reporting
(1) Per Public Utilities Code § 99312.1 (e) and (f), the recipient must submit the following SGR reports:
a. Annual Expenditure Reports within six months of the close of the fiscal year (by December 31
st) of each year.
b. The annual audit required under the Transportation Development Act (TDA), to verify receipt and appropriate expenditure of SGR funds. A copy of the audit report must be submitted to the Department within six months of the close of each fiscal year in which SGR funds have been received or expended.
D. Cost Principles
(1) The recipient agrees to comply with Title 2 of the Code of Federal Regulations Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
(2) The recipient agrees, and will assure that its contractors and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual project cost items and (b) those parties shall 10 City of Simi Valley
TRAN2447.Certifications and Assurances
comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
(3) Any project cost for which the recipient has received payment that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, are subject to repayment by the recipient to the State of California (State). Should the recipient fail to reimburse moneys due to the State within thirty (30) days of demand, or within such other period as may be agreed in writing between the Parties hereto, the State is authorized to intercept and withhold future payments due the recipient from the State or any third-party source, including but not limited to, the State Treasurer and the State Controller.
E. Record Retention
(1) The recipient agrees, and will assure that its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred project costs and matching funds by line item for the project.
The accounting system of the recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of the recipient, its contractors and subcontractors connected with SGR funding shall be maintained for a minimum of three (3) years from the date of final payment and shall be held open to inspection, copying, and audit by representatives of the State and the California State Auditor. Copies thereof will be furnished by the recipient, its contractors, and subcontractors upon receipt of any request made by the State or its agents. In conducting an audit of the costs claimed, the State will rely to the maximum extent possible on any prior audit of the recipient pursuant to the provisions of federal and State law. In the absence of such an audit, any acceptable audit work performed by the recipient’s external and internal auditors may be relied upon and used by the State when planning and conducting additional audits.
(2) For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with the performance of the recipient’s contracts with third parties pursuant to Government Code § 8546.7, the recipient, its contractors and subcontractors and the Department shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire project period and for three (3) years from the date of final payment. The State, the California State Auditor, or any duly authorized representative of the State, shall each have access to any books, records, and documents that are pertinent to a 11 City of Simi Valley
TRAN2447.Certifications and Assurances
project for audits, examinations, excerpts, and transactions, and the recipient shall furnish copies thereof if requested.
(3) The recipient, its contractors and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by the State, for the purpose of any investigation to ascertain compliance with this document.
F. Special Situations
(1) Recipient acknowledges that if a project list is not submitted timely, the recipient forfeits its apportionment for that fiscal year.
(2) Recipients with delinquent expenditure reports may risk future eligibility for future SGR funding.
(3) Recipient acknowledges that the Department shall have the right to perform an audit and/or request detailed project information of the recipient’s SGR funded projects at the Department’s discretion from SGR award through 3 years after the completion and final billing of any SGR funded project.. Recipient agrees to provide any requested project information.
I certify all of these conditions will be met.
BY:
Samantha C. Argabrite, City Manager
City of Simi Valley
12 City of Simi Valley
TRAN2447.Certifications and Assurances
ATTACHMENT I
(INSERT Agency Board Resolution approving this document)
13