CITY OF SIMI VALLEY
MEMORANDUM
J
anuary 13, 2025
T
O: City Council
F
ROM: Office of the City Manager
S
UBJECT: SELECTION OF RECIPIENTS TO RECEIVE 2025 SPECIAL EVENT
SUPPORT PROGRAM GRANTS AND AUTHORIZE THE CITY MANAGER
TO EXECUTE GRANT CONTRACTS WITH RECIPIENTS
RECOMMENDATION
I
t is recommended that the City Council:
1. Adop
t the recommendation of the Special Event Support Review Committee to award 2025 Special Event Support Program grants; and
2. Aut
horize the City Manager to execute grant contracts with the recipients.
BACKGROUND AND OVERVIEW
I
n January 2014, the City Council adopted P olicy A- 31, City Support of Special Events (Attachment A, page 5) and an associated grant program outlining procedures, eligibility, and budget. For calendar year 2025, $25,000 in grant funds are available to help promote the development of new, and the expansion of existing cultural, educational, and entertainment events taking place within Simi Valley, benefitting Simi Valley, and bringing people to Simi Valley. On November 1, 2024, the City announced the application period for grant funds available through the Special Event Support Program for events taking place in 202 5. By the November 30 deadline, the City received twelve applications requesting $83,425 in funding.
I
n accordance with the policy for City Support of Special Events, the City Council appointed a Special Event Support Review Committee on November 4 , 20 24. The committee is comprised of one member from each of the City’s four Neighborhood Councils and one member from the Council On Aging. The Committee held a public meeting to review all applications and recommended that grants be awarded for all of the special event applications received. It is recommended the City Council adopt the recommendation of the committee for funding in 2025 and authorize the City Manager to execute contracts for grants with those recipients.
AGENDA ITEM NO.
9A
FINDINGS AND ALTERNATIVES
Pursuant to City Council-adopted policy, applicants for the City Support of Special Events program must meet several criteria. Applicants must obtain a Special Event Permit from the City for their events; be a non-profit organization recognized by the Internal Revenue Service (IRS); and agree to provide a report back to the City describing how the funds were used and the outcomes of anything described in the recipient’s application for funding. Although not included in the policy, past practice has held that applicants must also have a Board of Directors, and have meetings by those Boards of Directors open to the public (at the time of application). Staff has verified that all 2025 applicants are non- profit organizations recognized by the IRS and all have agreed to provide a report to the City as described above. Applicants assert on their application for funding that they have a Board of Directors and have meetings open to the public.
The Special Event Support Review Committee met on December 18, 2024, without the Council On Aging representative, who withdr ew due to a family emergency. The remaining members of the committee received presentations from each non -profit regarding their proposed request for Special Event Funding. Pursuant to the City’s Policy, the committee was directed to incorporate the following preferences into its recommendations:
• Preference to fund events where event proceeds are used locally within Simi Valley;
• Preference to fund events with greater community/public benefits over events with lesser community/public benefits.
After listening to public comments, receiving presentations from the applicants , and reviewing all applications, the committee is recommending funding to applicants as shown in the table below:
Applicant/Organization Event Request Recommendation Page The Adam Leventhal
Memorial School &
Museum
Forge Festival $12,000 $1,000 10
Body Brain Train Punchathon Fundraiser $2,000 $2,000 12 GiGi's Playhouse, Inc. Dash for Down syndrome,
GiGi Fit Acceptance
Challenge
$1,425 $1,500 14
Kiwanis Club of Simi
Valley
ROUND-UP Country Music
Festival
$5,000 $3,000 16
Rotary Club of Simi
Sunrise
Happy Face Hill Music
Festival
$5,000 $2,500 18
2 Rotary Club of Simi
Sunrise
Oktoberfest $2,500 $2,500 22
Santa Monica Mountains
Fund
Blossoming Futures $5,000 $1,000 26
Simi Valley Chamber of
Commerce
Street Fair(s), Spring and
Fall
$8,000 $5,000 28
Simi Valley Cultural Arts
Center Foundation
Hispanic Heritage Festival $15,000 $2,000 30
Simi Valley Family
YMCA
Fall Festival and Trunk-or-
Treat
$20,000 $1,000 32
Simi Valley Historical
Society
Dia de los Muertos
Celebration
$2,500 $2,500 34
Simi Valley Library
Foundation
Comedy Night $5,000 $1,000 36
Total: $83,425 $25,000
The draft minutes for the C ommittee’s meeting are provided as Attachment B, page 7.
The City Council has the authority to modify any of the Special Event Support Review Committee’s recommendations, and all applications are provided as Attachment C, page
10. The City’s adopted FY 2024-25 Annual Budget includes $25,000 in funding for the 2025 Special Event Support Program. Pursuant to past City Council direction, g rants will be paid out upon execution of a contract with a grantee, regardless of whether the event takes place in FY 2024-25 or FY 2025-26. Authorizing the City Manager to execute the grant contracts will expedite the grant payment process, as approval of each contract would otherwise require action by the City Council at a subsequent meeting.
The following alternatives are available to the City Council:
1. Adopt the recommendation of the Special Event Support Review Committee for 2025 Special Event Support Grants and authorize the City Manager to execute grant contracts for those grants with recipients;
2. Modify the list of recipients recommended by the Special Event Support Review Committee to receive 2025 Special Event Support Grants, and authorize the City Manager to execute contracts with recipients;
3. Do not award grants for the 2025 Special Event Support Grants and provide staff with other direction.
Staff recommends Alternative No. 1.
3 SUGGESTED CITY COUNCIL MOTION
I move to adopt the recommendation of the Special Event Support Review Committee to award 2025 Special Event Support Program Grants and authorize the City Manager to execute grant contracts with the recipients.
SUMMARY
Since 2014, the City has allocated funds for the City Support of Special Events Program to assist local non-profit organizations. For 2025 events, t he City received twelve applications requesting a total of $83,425 in City support. The Special Event Support Review Committee reviewed the applications and recommended that all twelve applicants receive funding. It is recommended that the City Council approve the twelve recipients selected by the Special Event Support Review Committee to receive 2025 City Support for Special Event funding and authorize the City Manager to execute grant contracts with the recipients.
____________________________________
Samantha C. Argabrite, City Manager
Prepared by: Heidi DiNardo, Senior Management Analyst
INDEX Page
Attachment A – Policy for City Support of Special Events .....................................5 Attachment B – Draft Action Minutes from Committee Meeting 12/18/2024 ..........7 Attachment C – 2025 Applications for City Support of Special Events .......... 10-38 4 CITY OF SIMI VALLEY
ADMINISTRATIVE POLICIES & PROCEDURES MANUAL
POLICY
It is the policy of the City to support a limited number of special events through cash sponsorships to promote development of new and expansion of existing cultural, educational, and entertainment events taking place within Simi Valley, benefitting Simi Valley, and bringing people to Simi Valley.
PROCEDURES
1. To be e ligible for City support of a special event, the event organizer must meet the following criteria:
a. The event organizer must obtain a Special Event Permit from the City for the event. b. The event organizer must be a non‐profit organization recognized by the Internal Revenue Service (IRS).
c. The eve
nt organizer must provide the City with a report describing how City funds were used and containing the out comes of anything described in the recipient’s application for funding.
2. The amount of City support shall be adopted as part of the City’s Annual Budget each year.
For calendar year 2014, the City Council intends for $25,000 to be made available. The City’
s funding shall be made via cash spon sorships, subject to a written agreement between the City and the recipien ts.
3. A Special Event Support Review Committee shall be created to review applications for City support and make funding recommendations to the City Council, which will then review, edit (as desired), and a ward funding. The Committee will be comprised of one member A‐
Effective:
ATTACHMENT A
5 CITY OF SIMI VALLEY
ADMINISTRATIVE POLICIES & PROCEDURES MANUAL
from each of the City’s four Neighborhood Councils and one member from the Council On Aging. In addition to publicly stating its own general guidelines about how applications will be evaluated, the Committee will incorporate the City Council’s following preferences into its recommendations:
a. Prefe
rence to fund events where event proceeds are used locally within Simi Valley. b. Preference to fund events with greater community/public benefits over events with lesser community/public benefits.
4. The City shall enter into written agreements with each recipient to ensure funding is used as described in recipients’ applications for funding and to protect the City’s interests.
5. Nothing in this policy precludes the City Council from deciding to otherwise sponsor or support any other special event by separate action.
HISTORY
January 27, 2014 Policy adopted by City Council.
6 Special Event Support Review
Committee Wednesday, December 18,
2024, 6:30 p.m.
ACTION MINUTES
1. Call to Order/Welcome/Pledge of Allegiance/Roll Call The meeting was called to order at 6:32 p.m. with the following Committee Members and
staff in attendance:
Michael Tirpak, Chair
Laura Hurd, Vice Chair
Stephanie Bunker
David Kritzer
Heidi DiNardo, Senior Management Analyst
The Pledge of A
llegiance was led by Committee Chair Michael Tirpak.
2. Agenda Review
The agenda was approved by consensus.
3. Public Statements Regarding the Action Minutes for the December 11, 20 24
Meeting, or Items Listed on This Agenda
There were no public comments.
4. Approval of
Action Minutes for the December 11, 2024 Meeting
Vice Chair Hurd moved to approve the minutes and Committee Member Bunker seconded. The motion passed u nanimously.
ATTACHMENT B
7 Special Event Support Review Committee December 18, 2024, 6:30 p.m.
City Hall Community Room
5. Committee Selection and Approval of General Criteria to Rate Applications for Grant
Funding for Special Events
Staff presented the background and overview of the Special Event Support Review Committee and emphasized the funding preferences outlined by City Council where proceeds are used locally within Simi Valley and where there is greater community/public benefit.
6. Public Statements/Comments Regarding Review of Applications The following members of the public spoke:
1. Debbie Jew, in support of Body Brain Train
2. Elizabeth B
ower, in support of Body Brain Train
3. Leon Roth, in support of Body Brain Train
4. Steve Benkovic, in support of Body Brain Train
5. Bob Murdock , in support of Body Brain Train
6. Allison Rummell, in support of Body Brain Train
7. Stephie Jennings, in support of Body Brain Train (but didn't wish to speak)
8. Steve Trocino, in support of Kiwanis of Simi Valley ( but didn't wish to speak)
Two emails received by staff were provided to the Committee for review. Both emails were from individuals in support of Body Brain Train.
Presentations by Non-Profit Organizations
7. The following applicants provided presentations to the Committee:
1. Mary Jane Verniere - The Adam Leventhal Memorial School & Museum
2. Nikki Lian - Body Brain Train
3. Kirsten Riddick - GiGi's Playhouse Inc.
4. Donna Smith - Kiwanis Club of Simi Valley
5. Larry Borovay - Rotary Club of Simi Sunrise (Happy Face HIll)
6. Larry Borovay - Rotary Club of Simi Sunrise (Oktoberfest)
7. Deanna Armbruster - Santa Monica Mountains Fund
8. Bill Oliver - Simi Valley Historical Society
9. Kathi Van Etten - Simi Valley Chamber of Commerce
Gina Truncale - Simi Valley Cultural Arts Center Foundation Brie Severino
- Simi Valley YMCA
Jennifer Frank - Simi Valley Library Foundation
10. 11.
12. 8
Special Event Support Review Committee December 13, 2023, 6:30 p.m.
City Hall Community Room
Committee Members discussed the applications with focus primarily on how to fund each organization equitably. The Committee was unified in their belief that Body Brain Train should receive the funding request they asked for, since they had so many people in the audience in support of their organization. Then, due to the sheer size of the event themselves, the Chamber Street Fair(s), and the two Rotary events (Happy Face Hill and Oktoberfest), along with the Kiwanis ROUND-UP Country Music Festival were next to receive a funding allocation.
However, the Committee was struggling a bit on reaching an agreement for the rest of the distribution of funds. Staff suggested they start with the Chair's proposal, and see if the Committee could come closer in agreement. Following the proposed s
uggestion by Chair Tirpak of rounding dollar amounts and still providing each organization with funding, a motion was provided by
Committee member Bunker, with a second by Committee member Kritzer for the
Committee Recommendation as follows:
8. Committee Review of Applications and Approval of Funding Recommendations Chair Tirpak thanked everyone for their time and stated that staff would bring the Committee’s recommendations to the City Council, tentatively scheduled for the January 13, 2025 meeting, for their approval.
9. Adjournment
Chair Tirkpak adjourned the meeting at 8:03 p.m.
9 i',!i-'\
ir*)\.-.'7
Applications rrlrst be leceived on
or belore Friclay, November 30,
2024by 5:00 p.m.
Submit FormCII'Y OF SIA4I VAI,I,flY
APPLICATION FOR 2025 SPECIAL EVENT SUPPORT
RETURN TO: [email protected], or
City Manager's Office, 2929 Tapo Canyon Rd., Simi Valley, CA 93063 The Adam Leventhal Memorial School & Museum
2. ls the sponsor a non-profit organization recognized by the IRS?
3. How rnuch City support is being requested?
Note. lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants must have a Board of Directors with meetings open to the public at the time of applical!_on. Do you meet these criteria? 750 E. Easy Street
Simi Valley, CA. 93065
Contact NameMary Jane Verniere
[email protected] 323 303 4522 Contact Phone
Ll NoH Yes
E-mail
1. Sponsoring Organization
B3-414-8902
s,12,000
UNoEl Yes, EIN No.
Organization Name
(as recognized by the IRS)
Organization Address
5. Name of Event:
6. Date(s) of Event:
7. Expected Attendance:
B. ls this an annual event?
Nunrt)er of Years
9. Has this event received City support in tlre pastthree years? til No U Yes. rn
l-rst (lalcndar Ye;)rs ar:d Dollar Anrounts
10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of tl-re event, describing how proceeds from the event were distributed and lrow the City support assisted the event? November 1,2025
500+
years 4
Forge Festival 2025
fl No El Yes
D No El Yes, for
10 ATTACHMENT C
he Forge Festival 2O25 will be a free event with livrl demonstrations by skilled artisans hot ing steel, making arrnor, chasing, repousst! & fold forming copper, jewelry making, thervrork, woodwork, needle felting and more. People of all ages and abilities are come and there will be activities for both children and adults. Activities include clay ing, the Blacksmiths Olympics competition, ensemble drawing and forging mini swords m duplex nails. Participants may also choose the hatchet throw, forging competition and hing while our smiths craft a ring for them from a quarter coin. There will be a silent uction fundraiser throughout the day. This is a multi-generational event, hosted by our aff and volunteer community with ages ranging from teenagers to senior citizens
11. Provide a brief description of the event:
12. Pnovide a description on how your organization will utilize the grant funds, if awarded, for the event:
sorrrcc(l sultrles food and adve.lisiog:
aclual tol.l expenses esluraled at 520.433)
supplaes: S225
Iot
fihr ts
I flyers S1,556
trucks 52.400
and media oulreil(:ll 51-000
Facrlity prefJarahon.
{rounded) 510.000
lhe evenl. 54,400
Admrnrslralon.
guosts: S200
&vokmleers slaff $?39 (lo {acillale :dentrJrcatron)
13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):
Note: Preferences will be given to fund events where event proceeds are used locally within Simi Valley and to fund events with greater communityipublic benefits over events wilh lesser community/plrblic benefits.
praolicinq handcrafls in a 6afo. iockrsive environmenl lt develops (lscrp|ne, probleor-solvtrlg skills. beaulilul and {unclional rlenrs wlh lhei. ov/n hands. n s ad. nrusic 8 in(juslnrl skills coL[:jes hi,vg doors c,l our iorqo lo ae(! tlr{jnrselves :rs tJcilenlrrl blsckslilths Jnd crcaloas... whrch they all arel {l pcoplc who scL.k nlouvnbon Pcoplc arc rilsprii(j lo see lhal rl s ilL'ver loo ldlc to leuril r oew sktll.
Vrllcy
ur ;l02:J !,rr'vc liafo lery u,,alnny weiconE(l by lhe local conlnuniy wt(rrr ;re Irrvnlnq fronr a$ lor norlh as Sanla Barbara and soulh as andolhas liere500s(Jdcnls qrovrn.
Our::j horek) Counly. Oranecpt{rsct}ceh{rlpin!lhecUturnl arrtrslic.ot profile Siln,rvr!l {r!ltv;ilr(rleducaoonal&t0{lfi!ilnlllhe cnkjrl.rrriilrIpL,op'clhrsofIlle a9c5silppod!ifaill ill
Dur rjxDeflenfir ovr{ ilrorc llran ?2 years las nnillfffil llle viilUe ot leantjnq and c,rnIdencc ind aD rncrease(l sensc oi egency. as peopkl lcaro lo marke thc
lilenle(1.
lhe rrncJersrqrrecl states that the above jrrforrnation is trr,re and accurate sig,,u.r, Mary Jane Verniere
lVlary Jane Verniere
11 12912024Date
Name
For rnorc irrfonnation, ple ase visit www.sinrivallev.orq/SpecialEve'nts or call (805) 583-6380 11 Applications mlrst trc receivecl orr
or belbre Friday, Novernber 30,
2024 by 5:00 p.rn.
Submit FormCI-TY OF SIMI VALLEY
APPLICATION FOR 2025 SPECIAL EVENT SUPPORT
RETURN TO: hdinardo@simivallev orq, or
City Manager's Office, 2929 Tapo Canyon Rd., Simi Valley, CA 93063 2955 Cochran Street unit A-1
2. ls the sponsor a non-profit organization recognized by the IRS?
3. How much City support is being requested?
Note; lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants must have a Board of Directors with meetings open to the pulblic at the time of application. Do you meet these criteria?
1. Sponsoring Organization:
Body Brain Train
Simi Valley, CA 93065
Contact NameNikki Lian
[email protected] Contact Phone:805-864-3039
Ll NoB Yes
E-mail
87 -26847 44
*2000
Organization Name
(as recognized by the IRS)
Organization Address
O No E Yes, EIN No
5. Name of Event:
6. Date(s) of Event:
7. Expected Attendance:
8. ls this an annual event?
Body Brain Train 3rd Annual Punchathon Fundraiser
Saturday, April 5,2025
300
Q No Fl Yes, for3years
Nunrber of Years
9. Has this event received City support irr the past three years? [] No El Yes,,n2023,2424
List l]alcndar Yr:ars and Dollar Antourrls
10. Will the sponsoring organization comnrit to providing a post-event report to the City within 60 days of the eveut, describirrg how proceeds from the everrt were distributed and how the City support assisted the event? U No El Yes
12 11. Provide a brief description of tlre event:
ody Brain Train is a 501c3 non-profit that brings fitness and wellness into the Senior and Parkinson's punchathon is our biggest fundraiser of the year, and has helped keep this program afloat. Pariticpants ise money for their spots (much like a 5k for a charity). Many of our seniors participate as well event takes place inside and out of CKO Kickboxing, on Sycamore and Cochran in the Target Center. We ave 50 available spols {or punchathon participants, we have small business booths and a funzone for kids o besides partipants and families, open this as a community event. nity
12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:
e use the parking lot for our vendor booths and funzones, so the majority is used for cing, the fun zone, and marketing for the event (lawn signs, banners, social media rketing, website updates, etc). We also handout shirts and prizes to particpants and for biggest donors,
ey is also put into our silent auction and raffle set-up purchases and business will be done within Simi Valley
13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):
Note: Preferences will be given to {und events where event proceeds are used locally within Simi Valley and to fund events with greater community/pLrblic benefits over events with lesser community/public benefits.
ur event serves as a fundraiser for the only senior wellness program in Simi Valley. lt lso helps small businesses, like us, get exposure
unning this eveni has also brought awareness of our services to the senior and I funding raised will go straight back into Body Brain Train, and Seniors within the Simi rkinson's Community
alley Community
The undersigned stales that the abo're infornration is trUe ancl accurate SignedNikki Liannate: 1111312024
Name: Nikki Lian
For more informatiotr, please visit r4{)4rw-gir!ivalle}Lorct/SpecialEvents or call (805) 583,6380 13 -'4ftbr-.-r,l-:?t*
Applications ntust lre received on
or bel'ore Friday, November 30,
2024 by 5:00 p.rn.
Submit FormCITY OF SIMI VALLEY
APPLICATION FOR 2025 SPECIAL EVENT SUPPORT
city M a naser[tJ-T:;* ffi
rr
rey, cn e 3oo:
1. Sponsoring Organization:
Organization Nanre
(as recognized by the IRS)
Organization Address
Contact Name:
Contact Phone:
GiGi's Playhouse lnc.
126:3 Sirni Town Center Way, #H3
Simi Valley, CA 93065
Jessica Dubois
(805) 587-81 1ojrJubols@ glgisplayhouse.org
Board of Directors with moetings open to tho public
Do you msat thess criteria?
E-mail:
2. ls the sponsor a non-profit organization rocognizod by ths IRS? DNoE Yes, EIN No.
g3-237s748
3. How much City support is being raquested? $ 1 425
Note; lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants
at the timo
must havs a
aoolication.
L] Nots Yes
Dash for Down syndrorne, GiGiFit Acceplance Challege
. Nams of Evont:
6. Dato{s) of EvsntApril 5,2025
7. Expoctod Attondanco:700
B. ls this an annualovont? O No El Yes, for4years.
Number of Yerrs
9. Has this ovont rocsived City support in tho past throo yoars? l*l No @ Yes, in2A23- $1 000, 2024- $1 oOO
List Calendar Yeats and Dollar Anrounts
10. Will tho sponsoring organization commit to providing a post-ovont roport to tho City within 60 days of tho evont, doscribing how procoods from tho svsnt woro distributod and how tho City support assisted tho ovent? DNo BYes
14 n oth ofov0nt:o Pbriofadescr rovide1',1pti
Simi annual anhostedevenl\:i's iGLaslwe byPlayhoLrseValleyyoBr mwhichonts theto lillefurlher our55thelho changing highlightway n1o thisolts eventraisetoandsslundsGIGi'Slml awa Down viewsThePlayhouse goal syndrome. thstn Acce GiGiFIt(,hal aIsevenlOur "DashDownformomlng.run, one-day ptancelenge" syndrome- cenlered0reund aroand litnesso h achoices" enlertainmentIthylifestyle and born wilhDS GiGI'Sofasare individuals importantpartprogram Playhouse nting, the oftheir thanWeentire ENCOU low tonemuscleandencoratesrage higherobesitypeers. oxpori to get moving and have funl
12. Provide a description on how your organiration will utilizo tho grant funds, if $1425 would cover the cost ol 25 adults wilh Ds and 25 children witlr Ds. Each regislration lee oovers lhe co$l T-shirtindividuals with Ds to parlicipate in our
registration loes lor all lndividuals with
forWemore 50 than amedal andtheparlicipant.anticipate
and areaddiiionalcoverlo WA 6v6nl,aclivBlyseekingspon$ors Our
adult $36per
for register
to regisler for our evenl lree ol charge
event at no cost.
13. Describo how your organization's ovont will bsnofit ths SimiValloy community at large {include community ne€ds boing sorvod):
Note: Preferences will be given to lund events rvltere event proceeds are used locally within $imi Valley and to tund evenls wilh greater community/public benefits over events with lesser community/public benefits.
Dash for Down syndrolxe- GiGiFit Acceptance Challenge lrenelits the communily in several ways. lt is a public platform for awareness and visibility for the Down syndrome community to connect and celebrate with lhe cornmunity al latrge. The public benefits from participating in fitness programming, and learning about the {itness progranrming lhat we offer at GiGi's Playhouse for FREE thror-rg;hout lhe year. lndividuals willt Ds, their lamily, friends, neighbors, teachers, fellow church members, and therapisls all gather to join teams for a lun filled day of family friendly aclivities. Local cJance groups and dance instructors get the crowd warmed up and rnoving, set'ting the tone for the day. The businesses at lhe Town Center will beneiit from selling lood and drinks lo our large crowd. This event provides an opportunity lor volunteers ol all ages to volunteer to a local cause. ln 2024, we had over 75 volunteers (individuals, families, and high school groups) contributing to lhe success of our event. GiGi's Playhouse benefils by building stronger relatir:nships wilh the community through lhis annual event.
-f he undersigned slates that tho abovo inforntotjon is true and accurale 112A12024 Qa"st)^ trz/w* Signed
Name:
Date
fessica Dubois
For moro lnformation, ploaso visit www.sirnivallov.orqi SpgcialEvont: or call (806) 683-6380. 15 ,.:]\./ '- \
l'* f,.J\"rh7
-rA-_' -"'€
CITY OF SIMI VALLEY
ications must be received on
or belore Irriday, November 30,
2024by 5:00 p.nt.
Submit Form
APPLICATION FOR 2025 SPECIAL EVENT SUPPORT
RETURN TO: [email protected], or
City Manager's Office, 2929Tapo Canyon Rd', SimiValley, CA 93063 PO Box 477 , Simi Valley, CA 93062
2. ls the sponsor a non-profit organization recognized by the IRS?
3. How much City support is being requested?
Note: lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants rnust have a Board of Directors with meetings open to the public
1. Sponsoring Organization
Kiwanis Club of Simi Valley
Kathi Van Etten Contact Name
[email protected] 805-732-4584 Contact Phone
t Yes UNo
at the time of application. Doyou meet theso criteria?
E-mail
75-3114651 QNoil Yes, EIN No
Organization Name
(as recognized by the IRS)
Organization Address
$ 5,000
ROUND-UP Country Music Festival
B. ls this an annual event? U No E Yes, for
9, Has this event received City support in the past three years? 2023 $ 2,5A0, 2A20-$5,000 , 201 9-$3,500
Ligl Calen(lar Ye;Jrs and Dollar Amounts
10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of tlre event, describing how proceeds from the evenl were distributed and how the City support assisted the event? D No til Yes
April 5,2025
5,000
10 Nrimber of Years
years
5. Name of Event:
6. Date(s) of Event:
7. Expected Attendance:
3 No itd Yes, in
16 11. Provide a brief description of the event:
The ROUND-UP CoLrntry^iMy?ig.Festivalwas established irr 2013 to bring a fun country m.usic experience to.the.Simi Valley community while supporting the many projects of ine Kiwanis Club of Simi Valley. The event will takb place on Saturday, April 5,'2025, at Rancho Santa Susana Community. f ark Gates will open at Noon with livs music continuing until 7:00 PM, and will feature: Live Country Music throughout the day, Simi Valley's Laigest pp,n"p Party on a mega fan-ce floor, Fcod and Crafr'Vendors offering a varieiy of ofitions, Kids Area with activities iorfamilies, Silent Auction, Beer and Wine Concessions. y charity music festival, drawing approximately
guests to enjoy a day of music, food, and fun
h the Kiwanis Club of Simi Valley.
opportunity
nity projects
U ROD-NP Uctm Jdla sESoe-dna ey'rg
a Sn 000n attees deforu or
heenb tiefincoth mmuroug g
12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:
staging
, drawin
nnaevettnd5a dncomhenrveSS aU ROD N P-UISSnt nifica gargepre n Urtakideforn anizationinvolvestbstaSUri n an
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ECUTIcVC UEnrentafencitrac fIin ma em tyngportablereslrooms,S nraUcen ent, ag ad no mreiti Addall onc ato rowdnsuetherent's eve vSUCCCSSuextensiveres greq dvertiaS
,.1n aefforts costlyng
13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):
Note: Preferences will be given to fund events where event proceeds are used locally within Simi Valley and to fund events with greater community/public benefits over everrts with lesser community/public benefits.
Country mlsic is incrqdibly popular not just in Simi Valley, but throughout So. Cat. We're proud that ROUND-UP a.ttracts counlry music enthusiasts from across the region, bringrrrg visitors who support our local econonry.
This family-friendly event offers free admission for kids 12 and untier ancl inclucjes a FREE FunZone, providing kids with activities to enjoy all day.
ROUND-UP creates a meaningful impact, not only for the thousands wl.ro attenci but also for those who benefit from its success. Proceeds froin the event support scholarships for deserving high school seniors, service leaclership programs for youth and adults wilh developmental disabilities, and vital community organizations in-our community.
We are thankful to the City for providing furnding to supporl organizations dedicatecJ to tmproving o.ur commLrnity. We hope to be consicJered as one of the recipients of this sr,rpport, helping us expand our impact and corrtinue these vital proqrams.
Thc trndcrsigncd states lhat thc above infornration is tft]e and accurate Signed
Nerrre
l,
Date. I \Z
For ntore information, please visit www.sirrrivallev.orq/$r:eqialFvents or call (805) 583-6380 17 lications nrust lle received on
or bel'ore Friday, Noverrrber 30,
2024 by 5:00 p.nr.
Organization Name
(as recognized by the IRS):
Organization Address
Contact Name:
Contact Phone:
Submit Form
.*:%r**,"***..**,,i&
ill' j'Y t i I: -S.{ i\il l \iAl ,l-l::Y
APPLICATIOhI FOR 2025 SPECIAL EVENT SUPPORT
c i ry M a n a g e r[ ?,l]i:);?n']1 33'F,ff,1ffi 5ffi;3 ril
e y, c n o s o o o
1. Sponsoring Organization:
Rotary Club of Sirni Sunrise
PO Box 11
Simi Valley, CA 93062-0011
l-arry Borovay
[email protected]
2. ls the sponsor a non-profit organization recognized by the IRS? QNoEl Yes, EIN No77 -0392570
3. How much City support is being requested?*5,000.00
Note: lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants must have a Board of Directors with meetings open to the public at the Sjme of aqplication. Do you me et these criteria? LI Noli Yes
Happy Face lMusic Festival 5. Name of Event:
6. Date(s) of Event:
7. Expected Attendance:
B. ls this an annual event?
May 24,2A25
3000+
,i
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4 tJ No B Yes, foryears
Nunrber of Years
9. Has this event received City support in the past tlrree yeari? O No rd Yes, in2023 I 2024
Lisl Calendar Ycair:;';ilrd Dollar AilroL;nts
10. Will the sponsoring organization cornsnit to providing a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributecl and how the City support assisted the event? LJ No Fl Yes
18 11. Provide a brief description of the event:
The Happy Face Music Festival promises a vibranl, nostalgic escape inlo the iconic souncjs and vibes of the 1980s! Helcl at the scenic Rancho Santa Susana Comrnunity Park, this day-long celebratior.r of music and joy is packed with entertaitrmerrt, delectable food, and interactive activities. Here's what to look fonryard to; Event Higlhlights
Music Cover Bands: Relive the BOs r,vith live performances of the decade's greatest hits.
Foocl & Beverages: Savor delicious offerings frorn local restaLrrants and vendors.
Vendor Booths: Browse unique producls and crafts from local arlisans.
Games & Prizes: Fun activities for all ages with fantastic prlzes to winl Meet & Greet: Get up close with the bands and hear lheir slories.
Sponsorship Announcemertts: Learn about the sponsors who made this experierrce possible, This festival is your chance lo dance, sing, and soak up lhe sun while embracirrg the music and rrrernories lhal defined an era. Don't miss this celebration of nostalgia, commr.rnity, and pure BOs fun!
12. Provide a description on how your organization will utilize the grant funds, if awarded,'for the event:
The funds from this grant will be essential in delivering an aulhentic and immersive Happy Face Music Festival, celebrating the 1980s in style. Here's how the funds will be utilizod; Allocation of Funds
Talent and Per-formers: Securing skilled music cover bands to bring the iconic sounds of the BOs to life.
Stage and Sound System: Ensuring top-tier eqr.ripnrent for an outstanding concert erxperience. lmmersive Experiences: Creating engaging, inleractive elements that capture the nostalgia and energy of the decarie.
Themed Costumes for Actors: Providing era-specific costumes to enhance the visual atmosphere and transport attendees back to the BOs.
Community Benefits
o make lhe festival accessible to our con"tmunity, especially Simi Valley resident$, we plan lo offer asignificant early-bird discount. This grant funcling will help offset the cost of this discount, ensuring
13. Describe how your organization's event will benefit the SimiValley community at large (include community needs being served):
Note: Preferences will be given to fund evenls where event proceeds are used locally within Simi Valley and to fund events with greater community/public benefits over events with lessr:r conrrnunity/public benefits.
and inlllrli./os.
Corn.nunrty lnrpacl
P.oreo(,n troD pasl losl;vrls havo I)onof'ltd roany lfrpocllul orqoni?allon9, rnchxlin0:
Simr IducatlcD t:ouildnli()n
Scw? lntornrlic'sri - Food P!rrlry
Boy Scout'lroop 022
Samailt.n Cantor
Fr0o Ciliic ol Sirri Vallpy
I :| Souls
Y' s llen
Simi Valley YMCA
,..ond nlany mora lccrl C/orrps lhal 4nnclr fi.r rcnnlLrnrit.
Boo-9lin! Locel Busioosse3
l)Lrsrr,,!lf S tltill mJkt, OU' (Om,,rr:,:v lrnlvr
'Ihe undcrsigned states that the above' inlormation is true anrl accurate.
SigrrecJDarte:1112312024
;
Name: La rry B0rovay
For more information, please vislt www.sirnivalley.orq/Spe cialEvents or call (805) 583-6380 19 AddenIIcial ErtAA
The llolary Club of Simi Sunrise is comnrittecl to servjng the Sirni Valley conrmuniry through both firtancial contributions ancl direcl service projects. Events like the llappy l'ace NIusic Festival are vital to generating thc resources necessary to carry out lhese irnpactful injtiatives.
Community Seruice antl Inr;ract
In additio:r to donating to local organizations, onr club members dedicare their time and effofi 1o pro.iects that directiy benefit the community, irrcluding:
Beautilication Projectsr '
o Perfomring maintenance on the "Welcome to Simi Valley" sign. o Maintaining Hnppy Face I'Iill, the nanresake of our nusic festival, ensuring it remains a cherishecl lanclrnalk Jbr resiclents ancl visitors.
Senior Support:
o Hosting a'fhanlrsgiving Dinncr for over 500 seniors at the Senior Clenter.
Holiday Giving:
o Building ancldonating bicycles for chilclren cluring Christmas.' o Shopping and donating gifts for less fortunate stuclents in the Simi Valley School District,
*Iomele.rs Support:
,: Feeding the honreless a1 the Sanraritan Centcr every month.
Youth and Education;
o Replenishing a bool< vendjng macliine at a local elenrentary school, encouragilg literacy and a love for reacling.
,-, Supporting the Youth Bnrporverment Sumrnit (Y[S)r Iracilitating comnunicalion, itopcr, ancl conficlence in Simi Valley youlh whilc fostering bcttcr relationships with local Iziw enforcemenl.
o Spotrsoring studertts to at(end RYLA (Rotary Youth Leaclership Arvards) to clevclop leaclerslrip ski I ls aucl corurections.
C)ornmunity Outrcach:
c' Assisting disabled individuals with landscape cleanup auci otlrer fonns clf'sr"rppoi-t. o Supporting efforts for Sirni Valley rs un llrternational City of Peace. a
a
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Public Benefits
1'he Rotary Club of Simi Srrnrise provides substantial and tangiblc public ircncfits that irrprovc the cluality of'li{'e firr Sirni Valley resiclenrs across all agcs and walks of'lile.
I'lorv Special Uverrt Support \Vill llelp
z\ Special Dvcnt Support granl rvill plovide critical hrnding folt}re l-iappy I'ace Musit-- Fcstival atrcl, itr turri, help us sLtstain aticl expSnrl the progranrs thal scrvc oul'contn'ilrnjty. f'hjs srUlpot.t will directly enhancc oul alrility to rnake a positivc impact on Sinii Valicy tluough both linerncial clonations erncl lrands-on ssrviec eflirrts.
20 Yotn'considcrattion oj'this grant irpplication will ensllr.e the coutinucd suc:cess of crur'l'esrival and tltc itttllortant worlc it suppor-ts throughout our lvondcrful cortrit.nlnity. 21 pplications ntllst be receivecl on
or befbre Friday, Novernber 30,
2024 by 5:00 p.m. *,&*
Submit FormCI']'Y' OF Sl tull V.r\i.LtiY
APPLICATION FOR 2A25 SPECIAL EVENT SI.JPPORT
RETU RN TO: hdi1atdq@gmiva lley_.org, or
City Manaoer's Office, 2929'l-apo Canyon Rd,, SimiValley, CA 93063
1. Sponsoring Organization:
Organization Name
(as recognized by the llls)
Organization Address
Contact Name:
Contact Phone:
Rotary Club of Sirni Sunrise
PO Box 11
Simi Valley, CA 93062-0011
Larry Borovay
B18-652-5774.. [email protected]:
l
I
tI
2. ls the sponsor a non-profit organization recognized by the IRS? tl NoB Yes,ErN No 77 -039257A
3. How much City support is being requested? $2,500'00
Nole: lf your applicatiotr is approverJ for funcling, it may be for less than the amount requestecl.
4. Applicants must have a Board of Directors with meetings open to the public at the time gf application. Do you meet these criteria? DNo trYes
5. Name of Event:
6. Date{s) of Event:
7. Expected Attenclance :
B. ls this an annual event?
Cktoberlest
October 4,2A25
2000+
4 l No @ Yes, for
NLrnrber of Years
L Has tlris event reccivecl City support in the past three years? years
10. Will the sponsoring organizatiolr commlt to providing a post-event report to the City within 60 days of the event, describing how proceeds frorn the event were distributed and how the City support assisted the event? uNo RYes
22 11. Provide a brief description of the event:
Lrrnrcn park, this aonual pvcnl fealufes livu music, dollcious tood. aid en0aginll iclrvllios lot all aOEs. llcro's whal lo loox krrr'lard loi L\,,ent I ti.Jhlrghts
l-ood 6 B.vcrdqos: lnd(Jao io troditiooal Gc.olan cuisino. croll bccrs, and {asly olf.{ings trorl Iocal vendors and reslauranrs- Vondor Boollis: Br.)w6o uniatrre produols and crslts lrom loal arlison$ and busincsses, Gar.rjs & Przesi l)arlicipdlo jn hm oclivities lor dl oges wilh excltltlg prizes to wlnl (4ect E GrDcl: ,n!cracl r"ith pc.lofn)crs fl4d comrnunity lcadcfs who help make lhis cveol spccial.
Spc^sor!hip AnooDncornonls: Celclrratc tho spouso.s lvho rnak0 this iocrodible ovcnt possiblc, 'rrll ramrly rnd taicnds,
Don t rniss lhis oDporiuoily lo enjoy thB besl ol BavarlaD'i)spirer, lun righl he.e in Sinn Villlcy!
12. Provide a doscription on how your organization will utilize the grant funds, if awarded, for the event:
fund5 \.riu bo ulilizcd:
nllocatio^ ol Fun(Js
StsgG and Sornd Syslorr): P,ovirling top{lralily equipmont to ensure an exceplional muslc a.d onlorlainrncnl orperioo{:e- t.adrlional Bavarion lcslival.
loslivo atmosphere,
Cor)rnuoily 8en€tils
rcmains allcrdablc lvhile providin0 a lun arrd leslive almosplere lor everyone in lho communily,
13. Describe how your organization's event will benefit the Simi Valley community at large (include comrnunity needs being served):
Notc: Preferences will be given to fund evenls where event proceeds are r-rsed locally wilhin Simi Valley and to fund events with greater cornnrunitylpublic benefits over evonls with lesser comrnunity/public benefits.
(:orn,t)t),,ily lil!lrcl
l)foferxlr tu.D tri3t lcslrvrls llave bcncliicd rnony iiltacl[:, or0anizati$t1s. inckldin0:
Siriil' [:rlLr]rtrorr f or/!lrlion
Sr!!3 krlerilrliorrl - Fcod qttiity
irey S{.r,1 -l roop 622
:i'rnrrl)n (lqrlr:r
l:rcc Ohnic ol lli.ri Vrli0y
1 3 :,oui5
gilili vrlit:y il,4(lA
anri F,any rnore,ocal arqrps lhal Qnrich oU, corilUnily.
Ror,\!rrt I or:al {hsr)B!:!4i
I brrsiresio: lhal q:!k4 ctrir ccn:nrunlty ih.ve.
The undersigneci stales lhat the above inforrriation is truL- an(l accuralc I
..-ir
:':1Date11123t2A24 Srglned
Name:Larry B0rovay
For more information, please visit www.simivallev.orq/Spqc-i,alEy_9lf!q or call (B05) 583-6380 23 Addenclulrr: 2Q25 Spcci?l Event Supnort Apnlica"tion The Rotary Club of Simi Sunrise is conrnritted to selving thc Simi Valley conrmunity tluough both financial contributions and direct service pro.iccts. llvcnts likc tlrc Happy Face Music Fcstivsl are vital to generating the rcsoulces necessary to can'y or"rt these impactftll initiatives, Commuttity Service antl Irnpact
In addition to dorrating to local organizationsz ollr club rnenrbcrs cleclicate their tinre and effort to projects that directly benefit the community, irrclucling:
Bcautifi cation Pro.jects:
o Perfbrming maintenance on the "Welcorne to Simi Valley" sign. o Maintaining l-Iappy Face Hill, the namesake of oru'music festival, ensuring it temains a cherished lanrimark fbr residcnts and visitor.s.
Senior Support:
o ilosting a Thanksgiving Dinner folover 500 seniors at the Senior Center.
Holiday Giving:
o Building zurd clonating bicycles lbr childrcn during Christmas,' o Shopping and donaling gifts for less fortunate students in the Simi Valley School District.
Homeless Support:
o Fecding the horncless zrt the Sanraritnn Ccnter evcry month.
Youth and Education:
o Replenishing a book vending maclrine at a local elementary school, encouraging literacy and a love fbr rcading.
o Suppolting the Youth f4mporvcrmcnt Surnnrit (YES): Iracilitating communication, hope, anci confidurce in Sirni Valley youtli while fosteling better relationships with local larv cnfbrcernetrt.
o Sponsoring students to attcud ltYl,A (ltotar'.v )"outh Le;rdership Arvards) to develop leadershilr skills and connections.
(}lnrrnun ity 0utrcach :
o Assisting disabled indivicluals with landscapc cleanup and other forns of snpporl. c Supporting efforts 1-or Simi Valle3, as arr lnteruational City of Pcaco. t
I
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Public llenelits
Thc Rotary Club of Sirrri Sunrise provicles substarrtial ancl tangiblc pLrblic benellts thal improve the quality of lile for Sirli Valley lesidents aL'rosii all agers antl rvllks ot'lil'e.
Horv Spccial lilvent Support Will ftrelp
A Spccial Iivenl Support gmnt will provide critical lirnding lor the liappy Facc Music l;estival autl, irt tunr, help us srtstttin and cxpand Ilic programs tl]at serve our comn']utrity.'l'his support will directly enltance our ability 10 rnakc a positivc inrpact on Sinri Vallcy tlrroirgh both financial d onilti ons ancl hancls-ori .ser.ri ce e flbrl s.
24 Your corisiclclatiou of this grarrt application will ensn!'e the cortlinuecl succcss olour l-cstival and the inportarrl worl< it snpports throughoLrl our r.vonclerfi-tl comrnunity. 25 Applications nrust bc receivecl orr
ol befbre Friclay, Noverntrer 30,
2024 by 5:00 p.m.
Submit FormCITY OF SIV{I VAI,I,LY
APPLICATION FOR 2025 SPECIAL EVENT SUPPORT
RETURN TO: [email protected], or
City Manager's Office, 2929 Tapo Canyon Rd., Simi Valley, CA 93063
5. Name of Event:Blossoming Futures
6. Date(s) of Eventthrough 2025
7. Expected Attendance1,500-2,500
B. ls this an annual event? El No [] Yes foryears
Nrrrnl;er of Yr:ars
9. Has this event received City support in tlre past three years? bl No Q Yes, in
Lrst C;tlorrriar Ye ars alrd Dollar r\nrurrnls
10. Will the sponsoring orgarrization commit to providirrg a post-event report to the City within 60 days of the event, describing how proceeds from the event were distributed and how the City support assisted the event? 1 Baxter Way, Suite 180, Thousand Oaks, CA 91362
2. ls the sponsor a non-profit organization recognized by the IRS?
3. How much City support is being requested?
Note: lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants must have a Board of Directors with meetings open to the public at the time of applicat!.gn. Do you meet these criteria? Contact Name:Deanna Armbruster
[email protected] Contact PhoneB 1 8-69 3-1 144
ENotl Yes
E-mail
1. Sponsoring Organization:
Santa Monica Mountains Fund
95-4187832
q 5,000
Organization Name
(as recognized by the IRS)
Organization Address
O No fl Yes, EIN No
IJ No E Yes
26 e Blossoming Futures program, a collaboration between SAMO Firnd and Title 1 elementary chools in Simi Valley, is a series of workshops with local stirdents that aims 1o foster nmental stewardship and ecological education among young learners. This initiative focuses planting native milkweed to support the endangered nronarch butterfly, whose population is itically dependent on this native plant for reproduction and survival. Through lrands-on activities, dents will learn about the importance of native plants in promoting biodiversity, the ecological e of milkweed in the monarch buttedly life cycle, and broader concepts of restoraiion and servation. This program not only contributes to monarch recovery efforts but also cultivates a generation of environmental advocates by embedding conservation principles into engaging,
11. Provide a brief description of the event:
lace-based education
12. Provide a description on how your organization wil! utilize the grant funds, if awarded, for the event:
O Fund will use the grant funds to surpport staff time dedicated to delivering the ossoming Futures program, including coordinating with schools, facilitating educational hops, and guiding students in planting activities. Additionally, the funds will be used to rchase and propagate native milkweed plants, ensuring an adequate supply for planting t participating Simi Valley Title 1 elementary schools. These efforts will directly contribute creating habitats for the endangered monarch butterfly while fostering hands-on ronmental education for local youth
13. Describe how your organization's event will benefit the Simi Valley community at large (include community needs being served):
Note: Preferences will be given to fund events where event proceeds are used locally within Simi Valley and to fund events with greater comrnunity/public benefits over events with lesser community/public benefits.
The Blossomlng Futures progranr provides a twofold benefit to the Simi Valley community.
1. Errpowering Title 1 Students Through Fducation ancl Green Space Access:By integrating ecological lessons into the curriculum, the progranr enhances environn'renlal literacy among students who may harve limiled access to green spaces and outcioor edcrcr.rlional opportr-rrrities. Through hands-on experiences in planting and caring for native milkwee cj, students gain a cleepcr understanding of ecological systems, conservation practices, and their role in envrronmental stewardsltip. Tlrese lessons not only build scientific curiosity and critical thinking but also provide an enrichinq conrreclion to nature that supports mental well-being and acadenric engagentenl.
2. Restoring Ecosystenrs and Supporting Endarrgered Species:The progranr directly contributes to the restoration of local ecosystems by creatirrg harbitarts for the endangered rnonarch butterfly. Planting milkweed within scl-roolyards and nearby arears estaLrlishes vrtal resources for tlrese pollinators, helpinq to stabilize their popularlion while enirancing local biorjiversity. As tho conttrtunity wilnesses these positive ecological changes, it fosters a collective sense of pricle and responsibility for preserving the environment .[he undersiclned sJates ltlal'lle above trtlorrlratton is true antl ar:cttrate ' : r, --- -. . -- Date
Name Deanna Armbruster
11t27 t2024 Srgned
For rnore inforrnation, please visit www.simivallev.orq/SpecialEvents or call(805) 583-6380. 27 Applications rnlst be receivecl on
or before tsriclay, November 30,
2A24 by 5.00 p.m.
Submit FormCIl Y OF SIMI VALi,E,Y
APPLICATION FOR 2025 SPECIAL EVENT SUPPORT
RETURN TO: [email protected], or
City Manager's Office, 2929 f apo Canyon Rd., Simi Valley, CA 93063 Simi Valley Chamber of Commerce
2. ls the sponsor a non'profit organization recognized by the IRS? Note: lf your application is approved for funding, ii may be for less than the amount requested
4. Applicants must have a Board of Directors witlr meetings open to the public at the time of application. Do you nreet these criteria?
1. Sponsoring Organization:
40 W Cochran St. Ste 100
Simi Valley, CA. 93065
Contact NameKayla Slack
[email protected] Contact Phone805-526-3900
QNoil Yes
3. How much City slrpport is being requested? $
E-mail
95-2215253
8000
DNofl Yes, EIN No
Organization Name
(as recognized by the IRS)
Organization Address
5. Name of Event:
6. Date{s) of Event:
7. Expected Attendance:
B. ls this an annual event?
Simi Valley Street Fair
May 3,2025 and October 25,2025
1B ,40-20 ,000
U No Fl Yes,ro' 30*years.
Nunrber of Yeals
9. Has this event received City support in the past tlrree years? ., No Fl yes. n
2024-$5.000. 2023-$5 000, QA?-O usecl fir 2021)-$5,000, 2018-S5,000 List Calendalr Years arrd Dollar Arnot-rnls
10. Will the sponsoring organization commit to providing a post-event report to the City withirr 60 clays of the event, describing how proceeds from the event were distributed and how the City support assisted the event? Ll No E Yes
28 1. Provide a brief description of the event:
Simi Valley Street Fairs are a biannual single-day event that has been organized by the Simi Valley Chamber of Commerce for over 30 years . The purpose of lhese events are to an opporlunity for small businesses and non-profit organizations to showcase their oods and service in front of communily members and help with the economic developnrent event, which includes the City Expo, draws almost 400 vendor booths irrcluding local sinesses, non-profit organizalions, cra{ters, City services, etc. The event is FREE to the blic and includes a l(ids Zone, local entertainment, a beer garden, City department 1 and a full day of FUN! lt is a true conrmunity everrt of sentation (Emergency Expo we are so proud to present
our City
12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:
s from this grant will be Lrsed to offset some of the costs associated with putting on an t of this magnitude, including the traffic plan, SVPD expense (public safety), security, t will also help offset some of the cosls of fencing and parking which would allow us to de more booth spaces and opportunity for small lrusinesses to attend the fair. etc. I
und
en
13. Describe how your organization's eventwill benefit the Simi Valley community at large (include community needs being served):
Note: Preferences will be given to fund events where event proceeds are used locally within Simi Valley and to fund evetrts with greater cornmunity/public benefits over events ublic benefits
for grant frrnding support for the 2025 Sirni Valley Street F:air on May 3,2025 and ber 25.2025. The Cily and the Chamber have a very strong relationship, which is eviclent in thc lrlanningl of this cvent. as we work with various City departments on street closures and staging of the City Expo. The Charnber assumes alntost all costs for the rnany facility fees which include: K-Rails (for the slreet closure). traffjc cones arrd siclns, City traffic plan r()qurrements. police services, event signage, slagrng, event prorrotion, clean-Llp, etc. ln addition, the Chantber spends a significanl amount of time, nroney and resoLrrccs on pronroting lhe evenl and creating new ways to expand and enhance lhe experience for all involved.
Our nrarketing; efforts also benefil the City Expo and ultimate ly the City lhrough re sicjcnt engagenrent anci by attracting outsicje visitors. Because of our marketing and advertising efforts, we have built tlre largest contmunity event that boasts 451'1, of our venclors are local business and 25oh are local rron-prof it organizatrons. We are proucl of the invaluable exposuro that the Simi Valley Street Fair provides to these businesses and orgarrrzaliorrs as arl opportunity to get their worcJ out to thousands of people at minimal cost. The additional 30% of our venclors are rlacje up of food ancl crafl booths -lhe recluirtlnre nts for executing an event of this magnilude are exlrenrely costly and significantly impacl our bottonr line lherefore. ancl lo ensLre lhe continued success of this growing e,"rent, linarnci;rl :rssistarr<;e: frorn th() City woulcl be so helpful anri nrost apprecialed.
l har-rk yori tor your corrsjde ration of this recluest. r 19,000 in attendance each year
h bring aclditiorral frLn and shopping lo lhe eve nt.
with lesser community/p
respectfully request consideration
fhe trnciersrgned stales that the above rnformation is true and accurale n*.r, Ksyla Slack11 11512024Date sig
NarneKayla Slack
For rnore inforrnation, please visit www.simivallqv.or_Ct/Spe_cialEvents or call {805) 583,6380. 29 Submit Forn'r
, -.,:i;- 'r !\j. ,! .l
.., ,j
-*taliiid*;y#
CI"|Y OF SIMI VAI,I,IIY
lications must be reccived on
or trefbre flriclay, November 30,
2024by 5:00 p.m.
APPI-NCATIOI{ FOR 2925 SPECIAL HVHh!T SUPPORT
RETU RN TO: [email protected], or
City Manager's Office, 2929 Tapa Canyon Rd., Simi Valley, CA 93063
1. Sponsorinrg Organization:
Simi'Valley Cultural Arts Center Foundation
2828 Coch!'an St. #1 96 Sintr ilnl1u{ qffi,s
Contact Name:Gina Truncale
Contact Phone8C5-587-1545E-mail:
ginatruncale @ gmail.com
2. ls the sponsor a non-profit organization recognized by the IRS? Ll NoE Yes, ErN No
-["ax lD#77-041 1438
3. How rnuch City support is being nequesred? $"15,000
Note: lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants must have a Board of Dinectons with rneetings open to the public t the tirne of an" Doyou rneet these criteria?
Q ltloEl Yes
H !spanic l-leritage Festival
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:
3 1
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Organrzation Natne
(as recognizecl by the IRS)
Organization Address
5. Nan'le of Event:
6" Date{s) of Event:
7" Expected Attendance
8. ls t*ris atr annual event? Ll No B Yes, foroneyears.
Nrrnrbe-.r of Years
9. hlas this event receivecl City suppont in tl-re past three years? fl hlo lnl Yes, irt2A24, Comrnr..lnity Project Grant $10,000 List Calcnd:rr Years and f)ollar Anloutrts
10. Will the sponsoring organizatioll cornnnit to providing a post-event report to the City within 60 days of ihe event, ciescribing how proceede fron'l tlre event vr,ere clistrii:utecj ancl how the City support assi:itecl the event? September 27,2025
'?
,000
lJ No [d Yes
30 , lX.Frovide a brief description of the event:
'Fhe2ndAnruelllispanicllerilagefestval,willbeheidSatturday,t3r)Uenber?7.2025, : 10 a! - 4 pm. at tho Simi Valley Culturat nns Ccnior, in celeDralron l-llspanic I loritags Monrh {SeDrembei 15 - October t5 ) I 'fhe Foslival will lake plac€ lhroughout lhe Culti,ral ArtS Center p,operiy. :
'; CSIJN
veild0rs.
hsi{.le lhe lheat€I building, thore will be exhibits by Lalino artisls and arlisans, and a Oia de los N4uertos olkcnda.
The Fllspanic Herllage Festlval vJill bring tho sighlE. sounds avj lnsles o, t.ili,r Am€rica to the Sini Valley Cultural Arts Ceiler 'Ihe Cullual Ans Center is located in the heart ol Sim' Valley at 3050 I:. l_os Angeles Ave.
12. Provide a description on how your organization will utilize the grant funds, if art and cultural experiences. No
craft activities are offered al no cost to
include:
* fees for perforrners, artists, lech; $7,00O
.- marketing:$4,500* decorations, art and other supplies: $1,000 These costs are estimated based orr the previous 2024 festival.
13. Describe how your organizatlon's event will benefit the Simi Valtrey commLlnity at large (include cornrnunity needs being served):
Note: Preferences will be given to fund events where event proceeds are used locally within Simi Valley and to fund events with greater community/public benefits over events with lesser community/public benefits.
(luailetly cortnlruli(nls lo llP CLIllrx's olleralirl0 ftrrd i1il(lft)r ils er(loe/nlerrl ?lkacted apDloxiBatcly 1,000 visitors
(|nino expericncat lor lesliv.il alteildeos
llhop ilflc rn llrc f:ood Colxl Boollts werc ollera'l lor a srilall tce 'i'lte
Ustates thal
1 inforrnation is trile1..and acctralte
Date
li
\.?I
I
Ll'11/,1 sig
Narne(si ,n -"{'Vu nt-,a.{e'
For inore ilrfornration, please visit wral'1i.9_irnivzll_iy-9!,tl!iggcid[*:!_)_t-t or call (805) 583-6380 31 ,z l; \.
i "' ' \ t:, i.'j
\';i -/
-@r*-- - --&-
CiTY OF SIMI VALI,EY
Applications nrlrst be receivecl orr
0r belore Friday, November 30,
2024 by 5:00 p.rn.
Submit Form
APPLICATION FOR 2025 SPECIAL EVENT SUPPORT
RETURN TO: [email protected], or
City Manager's Office, 2929 Tapo Canyon Rd., Sirni Valley, CA 93063 Southeast Ventura County YMCA
3200 Cochran St. Simi Valley, CA 93065
2. ls the sponsor a non-profit organization recognized by the IRS?
3. How much City supp<lrt is being requested?
Note: lf your application is approved for funding, it may be for less than the amount requestecl.
4. Applicants must have a Board of Directors with meetings open to the public
1. Sporrsoring Organization:
Simi Valley Family YMCA
Contact NameDani Hutchison
[email protected] Contact Phone909896 4918
tJ NoE Yes
at the time of application. Doyou meet these criteria?
E-mail
95-2305501
s20,000
fl NoEl Yes, EIN No.
Organization Name
(as recognized by the IRS)
Organization Address
5. Narne of Event:
6. Date(s) of Event:
7. Expected Attendance:
B. ls this an annual event?
Fall Festival and Trunk-or-Treat
9. Has tliis event received City support in the past three years? Lisl Caklnriar Yr:ars and Dollar Anior.intS
10. Will the sponsoring organizatiot't cotnmit to providirrg a post-event report to the City within 60 days of the event, describing lrow proceeds from the event were distribr,rtecl and how the City support assisted the event? Cctober 11 or 1 8,2A25
3,500
years.
NLrnrber of Years
2 C No Fl Yes
tr No lJ Yes, for
H No lJ Yes, in
32 also have several food trucks to include otlrer businesses irr oLrr community like Reds' BBQ, Makenna Koffee, Mr. Soltea and others. trunksreaclecorateddifferenld chisiles care andlocaloinc!-r nizationsthe by(gaandde fire dingpolicedepartmenlpartments. on votesfavolitheir tlunkte ndalhenerlreat.202ln3,thedewa thesnneran(t gels pecialpoliceparimenwebroughl cookies! delicious
11. Provide a brief description of the event:
12. Provide a description on how your organization will utilize the grant funds, if awarded, for the event:
his free community event, costing us $20,000, provides a wide range of activities for milies, including the haunted walkthrough, trunk-or-treat, petting zoo, inflatable ttractions. The funds cover decorations, supplies, cancJy, prizes and staff to ensure a emorable experience for all
13. Describe how your organization's event will benefit the Simi Valtey community at large (include community needs being served):
Note: Preferences will be given to fr,rnd evenls where event proceeds are used locally within Simi Valley and to fund events with greater community/public benefits over events with lesser community/public benefits.
spooky haunted walkthrough to a pettirrg zoo to a trunk-or-treat and exciting inflatables, We rtner with local organizations to create a memorable experience for all ages. By providing e entertainment and giveaways, we strive to foster a sense of communily and create sting memories For families in Simi Valley. We are really looking forwarcl to an event rn nC1uaFaFestivaa iscommfreeUNeenesiddobmtt^Idesr the rfoa itygnengtoge LIllfiedofh TISU nclivecn eve offerswidcl actvitnqra enofett c7ct ran IOfmoa dayuS, fre
better event in 20251
'Thc undersigned slates that the above infornration is lrue and accuratrt s ig necr : 2sze41fuL4!!e*
Narne Danielle Hutchison
November 29 , 2A24 Date
For more informatiorr, please visit w_wvy.sirtrivalley.orq/Sr:ecialEveds or call (S0S) 583-6380. 33 ppJicalions rrr.rst be receivecl orl
or before Friday, November 30,
2024by 5:00 p.m.
^",;ffi,-.-..-".;r'&p-
Submit FormCITY O}T SiMI VAI,I,F'Y
APPI.ICATION FOR 2025 SPECIAL EVENT SUPPORT
c*yManagerlilYf );?;Hii#;Pi,:"*'1#*$ff iilf rey,cne3063
5. Name of Event:
6, Date(s) of Event:
7. Expected Attendance:
8. ls this an annual event?
Dia de los Muertos Celebration
Q No qi Yes, for
lrlunrbr:r ol Years
October 26,2A25
2,000
11years
9. Has this event received City support in the past three years? il Nouid Yes, ir ZA23 ' 2A24
[-isl Calcr]ali]r Yean; ;;nri {)oliar ,Anrorir)ls
10. Will the sponsoring organization commit to providing a post-event report to the City within 60 days of the event, describing how proceecJs from the event were distributed ancl how the City support assisted the everrt?
3. How much City support is being requested? s 2'500'
Note: lf your application is approved for funding, it may be for less than the amount requested.
4. Applicants must have a Board of Directors with meetings open to the public ?t thejinle of application. Do you meet these criteria? tJ No E Yes
'J No $ Yes
34 fe
ng..
i Libra
priced
SimiV ged
tsa t Expl
the P
(,t Soet Hstoricalv ey
e nASdclrc ta ath ( rrentre tu
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12. Provide a description on how your organization will utilize the grant funds, if e
ociety
13. Describe how your organization's evettt will benefit the SimiValley community t large (include community needs being served):
Note: Preferences will be given to frrnd events where event proceeds are used locally ,a
witlr lesser con tnt unity/trlr.rblic bt:rrt:f i
Dia de los Muertos allows lhe r:ommu
within Simi Valley and to {uncl events wilh greater community/public benefits over events t..
erncestors. The Berllet Folhlorico Cielitc:
dance troupre as well as Az-tc-:c dancc trottpe pe rfornis celebtation's sigrrific;,rnc;e. I he evenl;rlsr: prorrides Aciclilionally, ool sluclerrts ;-lnd [ixplorer Scot-tts; create their own altars by niakingceranltc:jLlg?.lr gl< r-r farnily rnenibors. Proceeds froml hc c;elebritticrn futrcl Tours, which invite all third gradcrs frcrrl Sinri ValleY Chumash progtam and learn locarl history ai Sirathea
:students ancJ teach et's
in a cherished tradition of honoi:ing
Valley - a $imi
to eriucate the
Valley Chiklren's
public about the
valluable volunteet opportunities for high
Valley View ltllidcJle School arl classes
ntty to engaqe
I irrrjo de Sint
s anci or:iginal afiwork to celebreite their
eciuoatiohal programs, such as School
scltools to participate in a hnrtds-on
rn Historical Parlc, offereci at no cost to
The undersign
Signeci
Nollann Wilson
trtrr: :irttJ ;rccurate.
'' .. _ [J;:te
ed states lltttt llrt; ;rl;ovc infortnation i:;
11-26-2024
Narne
For rnore inforniatiop, please visit wgivy.li111u-itll9LQ-Ig$LtqcialEvents or call (805) 583-6380 35 trYl:
i ':,r+. ,".'
-M subrnit Form clrY oP 51tu{l \iALLnY
APPLICATION FOR 2825 SPECIAL EVENT SUPPORT
env Mana,ror? 11ffi:;?; ffii{r1*#;ll'* cA e3cs l
pJlilultt$ns rnurl flc rccclvcd sn
or b*lorc Friday. Nr'rvcmbcr 30,
2O?a by 5:iX) p.rn.
" {gv
2. ls the sponsor u r16s'proflt organl:ation recognlzed by tlts IRS?
3. How much clry support ls bolng rsquested? S {, OCIO
Nole: ll your apgliCatron is approved for funding. ,t rnay be lcr less than the ainounl requorled' {. Applicants must haye a tsoard of Dlrectors wittr rnestings opsn to ths publlc " aiiie tirs or ?ppllcailon. Do yor.l meet these criteria? 4 ?-4u
q3- 3
Lg, sf1 1t*l
No4
1. Sponsoring Organlratlon:
O No tYes. EIN No.
Orgalizalion Narne
ras fecsgn'zed bY the lR$):
Organiza{ion Address
Co*tacl I'lame:
Conlacl Fhone:E-rnail: *; nrv'lltvz@ it'lc
fl No (vcs
5. Narne ef EYent:
6. Date{s} of €vsnt:
?. ExPected Attandance:
8. ls this an annual event?
g.HasthlseyentrocaivodCltysupportinthepastthreeyears?
10, wlll the sponsoring organlzatlon commlt to provldlng a port-event repo* to tho Clty *ithin gJ;"y*l the a.vent, doecrlblng how proceeds from the avent were dlstributed andiow the clty support asslsted the avent? 2-OL5
r00
t{un'rbfr d Yesi
Y*rr: atrl:l Oolnt funourr!
/)years.
Lr!l
l5
tl No &Yes, for
Ef,tto f,l Yes, in
O No FfVes
36 1'1. Provlda * brlef de*crlptlon of tho ovant:
* ilge a$ar.|.<*A deuut*'&"y\&
1t, Frovlds a dsstrlp$On on hsw ysur organkatlon wlll utillse ewardod, for the grent:
& *ee e**{A*d' dot-t*m*
the grant funde, it
{3. Oescriba hovr ?our organlzatlon'c ovsnt rrill banaflt the $lmi Yallay communffy at larga {lnclude *smrnunlty needs-being aerved}:
Nole. Pfsfar*a**a *rin ftii"tn 10 futd evenla $tefo eYant proceod: are ussd tc':ally wrifiin srmivagay and to ftinc evente #th greater cornnnunity,'puHrc beneftls ov€t svsnlS vrilh I'eeg.er conlmurulytpub&c benefils'
V See *"L1"s*tn'f-& dt:ttt'r*.d"r*'
"lho {Jod.sr*30n"d {;l''1ar'r't''l ltle ab|''ra it]t$finB*&fr ls lrue sfti ;rcturut€ Date,t Signed
Name:
Fer $or? lntorm.rtton, plt.to vttlt !$44f .fl|t'|tv4,,"?v. ot c.ll {8O5, 533-$38O. 37 1 1. Provide a brief description of the event:
The Simi Vattey Library Foundation is excited to host a springtime comedy night. This speciaIevent wil[ bring together locaI comedians for a one-of-a-kind comedy night, where humor and community wi[[ come together to support the Library's mission. From tight- hearted famity-f riendty jokes to reflections on [ocaI culture, each act wi[[ cetebrate the diversity and creativity of our city's tatent. Adding to the fun, the event witl feature local catering inc[uding appetizers and cocktaits to showcase some of the best bites our area has to offer. Last year the event took ptace at the SimiVattey CutturatArts Center and we plan to utilize that venue again pending confirmation.
Event Goats:
Raise Funds - The event aims to raise moneyto support the Simi VatLey Library Foundation's programs, with funds going towards new technotogy, facitity renovations, a Makerspace, a teen center and more.
Promote Locat Tatent - By spottighting locat comedians and food vendors, this event wit[ promote our city's tatent and locaI vendors.
Buitd Community Connections - The tibrary is a cornerstone of the community, and this event wi[[ bring peopl.e together in an inctusive, entertaining environment.
12. Provide a description on how your organization wilt utitize the grant funds, if awarded, for the event:
Budget Outtine (for $5000 grant):
. Venue and Equipment Rentat: $1,200
. Performer Fees: $1 ,000
. Food Vendor Stipends: $1,500
. Marketing and Promotion: $800
. Decor and Setup: $500
13. Describe how your organization's event witt benef it the Simi Vattey community at Iarge:
The funds raised f rom the spring comedy night witt directly support the Simi Vattey Library Foundation's mission to enhance, modernize, and expand [ibrary resources, ensuring the pubtic tibrary remains a dynamic community hub. Here's how the earnings trom this event witt benefit our locaI community:
a
a
a
38 Library Revitalization - Funds wi[[ support the tibrary's revitatization efforts, incl.uding necessary faciLity upgrades to make the space more welcoming, accessib[e, and comfortable for att patrons. Ptanned improvements incl.ude modern seating areas, better Lighting, and designated spaces for study, meetings, and retaxation, creating an inviting environment that encourages [earning and community engagement.
Technotogy Upgrades - Earnings witl hetp the foundation invest in up-to-date technotogy and digitat resources. With modern computers, software, and a green screen, the Library wit[ serve as an essentiat resource for those who may lack retiabte internet access or technology at home. These upgrades wiLt support digitaL literacy, job searches, online education, and other crucial activities.
Culturat and EducationaI Events - Proceeds witl support a vibrant catendar of cutturat and educationat events, creating ongoing opportunities for community members to gather, learn, and connect. Events [ike author tatks, workshops, art exhibits, and additionaI community-ted events witt enrich the community's cuttural tife.
Supporting LocatTatent and Businesses - By partnering with locaI comedians and food vendors, this event demonstrates the [ibrary's commitment to supporting locat artists and businesses. These partnerships buitd lasting retationships that benefit the community and hetp elevate locaI ta[ent.
ln Summary:
Earnings f rom this event witt enabte the Simi Val.l.ey Library Foundation to transform the [ibrary into a more versatite, inctusive, and inspiring space for everyone. As the [ibrary grows into a we[[-equipped, community-focused center, it witt better serve residents of atl ages, fostering tifetong learning and creating a shared space where knowtedge, cutture, and connection thrive.
a
a
a
39