CAP2502SR.StaffReportMaderaBridge.dd
CITY OF SIMI VALLEY
MEMORANDUM
Ma
rch 31, 2025
T
O: City Council
F
ROM: Department of Public Works
S
UBJECT: AWARD CONTRACT TO PETERSON-CHASE GENERAL ENGINEERING CONSTRUCTION, INC., FOR THE CONSTRUCTION OF MADERA ROAD BRIDGE REHABILITATION, 0.3 MILES SOUTH OF HIGHWAY 118,
FEDERAL AID PROJECT NO. BHLS -5405(077), CP6000001 1,
SPECIFICATION NO. SV 25-04
STAFF RECOMMENDATION
I
t is recommended that the City Council award the attached contract to Peterson-Chase General Engineering Construction, Inc. (Peterson-Chase) in the amount of $752,595 for the construction of the Madera Road Bridge Rehabilitation, 0.3 Miles S outh of Highway 118, Federal Aid Project No. BHLS-5405(077), CP60000011, Specification No. SV 25-04 (Project).
BACKGROUND AND OVERVIEW
On
January 14, 202 5, the Public Works Department solicited construction bids for the Project, which included the rehabilitation of the Madera Road Bridge, located 0.3 miles south of Highway 118. Improvements include asphalt overlay, polyester overlay of the bridge deck , concrete placement and repair, railroad permitting, traffic signing and striping, and all appurtenant work in conjunction with street improvements. Of the bids received, the bid from Peterson-Chase is the most responsive and cost competitive.
FINDINGS AND ALTERNATIVES
A
Notice Inviting Bids (Notice) was published in the Ventura County Star and was also submitted to various publications and plan rooms. A Notice was also sent to the contractors on the City’s contractors’ list, including local contractors, and was posted on the City’s website.
On
February 13, 2025, the bid opening date, two (2) bids were received, and the results are summarized below:
AGENDA ITEM NO.
Consent (4)
CAP2502SR.StaffReportMaderaBridge.dd
Contractor Bid Amount
Peterson-Chase General Engineering Construction, Inc
Irvine, CA $ 752,595*
American Civil Constructors West Coast LLC
Benicia, CA $ 957,000
Engineer’s Estimate $758,000
* Minor Errors Found: Calculation error in the Bid Schedule.
Staff reviewed the bids received and determined that the lowest bid submitted by Peterson-Chase to be responsive and cost competitive. Based on Peterson- Chase’s previous work accomplishments, staff believes that Peterson- Chase possesses the necessary qualifications and experience for the construction of the P roject and is considered a responsible bidder.
Materials testing and inspection services will be required during the construction of this Project. The Department will solicit cost proposals for these services from existing on-call contracts for pavement engineering and material testing services and on-call inspection services. Staff estimates materials testing and inspection services costs to be approximately $40,000.
Based on awarding a construction contract to Peterson-Chase, the total P roject cost is estimated as follows:
Construction Bid Amount (Peterson-Chase) $ 752,595
Materials & Inspection (To Be Determined) $ 40,000
Total Project Cost $ 792,595
Sufficient funds to cover the entire project cost are currently available in the FY 2024-25 Streets and Road budget, CP60000011.
Based on an award date of March 31, 2025, Project construction is anticipated to start in July 2025 and be completed in August 2025.
Traffic control to minimize inconvenience will be monitored closely during construction, and the contractor will be required to maintain sufficient traffic flow, pedestrian access, and access to private properties.
The following alternatives are available to the City Council:
1. Award the contract to Peterson- Chase, in the amount of $ 752,595.00 for the construction of Madera Road Bridge Rehabilitation, 0.3 Miles South o f Highway 118, Federal Aid Project No. BHLS -5405(077), CP60000011, Specification No.
SV 25-04;
2 CAP2502SR.StaffReportMaderaBridge.dd
2. Do not award the contract at this time;
3. Provide other direction to staff.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to award a contract to Peterson- Chase, in the amount of $752, 595 for the construction of the Madera Road Bridge Rehabilitation, 0.3 Miles South of Highway 118, Federal Aid Project No. BHLS-5405(077), CP60000011, Specification No. SV 25-04.
SUMMARY
On January 14, 2025, the Public Works Department solicited bids for the construction of the Madera Road Bridge Rehabilitation, 0.3 Miles South o f Highway 118, Federal Aid Project No. BHLS -5405(077), CP60000011, Specification No. S V 25-04. On February 13, 202 5, Peterson-Chase submitted the lowest responsive and responsible bid.
Therefore, it is recommended that City Council award a contract to Peterson- Chase in the amount of $752,595 for the construction of the Project.
__________________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Lauren Lien, Associate Engineer
INDEX Page
Contract ................................................................................ 4 Attachment A – Location Map .............................................. 9 3 Contract No. 3250091
1 PUBLIC WORKS CONTRACT
BETWEEN
THE CITY OF SIMI VALLEY AND
PETERSON-CHASE GENERAL ENGINEERING CONSTRUCTION INC.
This CONTRACT is entered into this 31st day of March, 2025, by and between the CITY OF SIMI VALLEY , a general law city and municipal corporation (“the City”) and PETERSON-CHASE GENERAL ENGINEERING CONSTRUCTION, INC., A California Corporation (“the Contractor”).
1. WORK.
A. The Contractor will provide all work required by the Contract Documents (the “Work”). The Contractor agrees to do additional work arising from changes ordered by the City in accordance with the Contract Documents.
B. The Contractor and the City agree to abide by the terms and conditions contained in the Contract Documents;
C. The Contractor will furnish all of the labor; supplies and materials; equipment; printing; vehicles; transportation; office space and facilities; all tests, testing and analyses; and all matters whatsoever (except as otherwise expressly specified to be furnished by the City) needed to perform and complete the Work and provide the services required of the Contractor by the Contract Documents.
D. “Contract Documents” means the Notice Inviting Bids; Instructions to Bidders; Supplementary Instructions to Bidders; Proposal; this Contract; Standard Specifications; Supplementary Conditions; Exhibits; Technical Specifications; List of Drawings; Drawings; Addenda; Notice to Proceed; Change Orders; Notice of Completion; and all other documents identified in the Contract Documents which together form the contract between the City and the Contractor for the Work. The Contract Documents constitute the complete agreement between the City and the Contractor and supersede any previous agreements or understandings.
2. CONTRACT SUM. The City agrees to pay the Contractor a sum not to exceed seven hundred fifty-two thousand five hundred ninety-five dollars ($752,595.00) for the Work in the manner set forth in the Contract Documents. The City may adjust this amount as set forth in the Contract Documents.
3. TIME FOR PERFORMANCE.
A. The Contractor will fully complete the Work within 30 consecutive working days (the “Contract Time.”)
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Contract No. 3250091
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CAP2502SR.CONTRACT.DD Specification No. SV 25-04
B. The Contract Time will commence when the City issues a notice to proceed.
The Contract Documents will supersede any conflicting provisions included on the notice to proceed issued pursuant to this Contract.
C. The Contractor may not perform any Work until:
i. The Contractor furnishes proof of insurance as required by the Contract Documents; and
ii. The City gives the Contractor a written, signed, and numbered purchase order and notice to proceed.
D. By signing this Contract, the Contractor represents to the City that the Contract Time is reasonable for completion of the Work and that the Contractor will complete the Work within the Contract Time.
E. Should the Contractor begin the Work before receiving written authorization to proceed, any such Work is at the Contractor’s own cost and risk.
4. DISPUTES. Disputes arising from this contract will be determined in accordance with the Contract Documents and Public Contracts Code §§ 10240-10240.13.
5. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, the City will promptly inform the Contractor regarding third- party claims against the Contractor, but in no event later than ten (10) business days after the City receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of the Contract Documents. As more specifically detailed in the Contract Documents, the Contractor agrees to indemnify and defend the City against any third-party claim.
6. TAXPAYER IDENTIFICATION NUMBER. The Contractor will provide the City with a Taxpayer Identification Number.
7. PERMITS AND LICENSES . Unless otherwise provided, the Contractor, at its sole expense, will obtain and maintain during the Contract Time, all necessary permits, licenses, and certificates that may be required in connection with the Work.
8. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by the Contractor under the Contract Documents are the City’s property. The Contractor may retain copies of said documents and materials as desired, but will deliver all original materials to the City upon the City’s written notice.
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Contract No. 3250091
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CAP2502SR.CONTRACT.DD Specification No. SV 25-04
9. INDEMNIFICATION. The Contractor agrees to indemnify, defend, and hold the City harmless as set forth in the Contract Documents. The requirements as to the types and limits of insurance coverage to be maintained by the Contractor as required by the Contract Documents, and any approval of such insurance by the City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract Documents, including, without limitation, to the provisions concerning indemnification.
10. INDEPENDENT CONTRACTOR. The City and the Contractor agree that the Contractor will act as an independent contractor and will have control of all work and the manner in which is it performed. The Contractor will be free to contract for similar service to be performed for other employers while under contract with the City. The Contractor is not an agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City provides for its employees. Any provision in this Contract that may appear to give the City the right to direct the Contractor as to the details of doing the work or to exercise a measure of control over the work means that the Contractor will follow the direction of the City as to end results of the work only.
11. AUDIT OF RECORDS. The Contractor will maintain full and accurate records with respect to all services and matters covered under this Contract. The City will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. The Contractor will retain such financial and program service records for at least three (3) years after termination or final payment under the Contract Documents.
12. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
The City The Contractor
Attention: Lauren Lien Attention: Kali Goglanian
City of Simi Valley Peterson-Chase General Engineering
Construction, Inc.
2929 Tapo Canyon Road 16351 Construction Cr West
Simi Valley, CA 93065 Irvine, CA 92606
(805) 583-6882 (949) 252-0441
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee three (3) days after deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notic es will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
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CAP2502SR.CONTRACT.DD Specification No. SV 25-04
13. NO THIRD PARTY BENEFICIARY . This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.
14. INTERPRETATION. This Contract was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Contract will be in Ventura County.
15. EFFECT OF CONFLICT. In the event of any conflict , inconsistency, or incongruity between any provision of the Contract Documents, precedence will be as follows:
A. This Contract;
B. The Standard Specifications; and
C. Precedence of documents as determined in the Standard Specifications.
16. SEVERABILITY. If any portion of the Contract Documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable an d, as so modified, such portion and the balance of this Contract will continue in full force and effect.
17. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Contract and to engage in the actions described herein. This Contract may be modified by written amendment. The City’s city manager, or designee, may execute any such amendment on the City’s behalf.
18. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such f acsimile signature will be treated in all respects as having the same effect as an original signature.
19. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.
20. CAPTIONS. The captions of the paragraphs of this Contract are for convenience of reference only and will not affect the interpretation of this Contract.
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Contract No. 3250091
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CAP2502SR.CONTRACT.DD Specification No. SV 25-04
21. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
Attest: City of Simi Valley, A Municipal Corporation
By:
Lucy Blanco, City Clerk Dee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Approved as to Form: PETERSON-CHASE GENERAL
ENGINEERING CONSTRUCTION, INC.
By:
Algeria R. Ford, City Attorney
Print Name: Greg Chase
Approved as to Content: Title: President
By:
Samantha C. Argabrite, City Manager
Print Name: Dick W. Vogels
Title: Vice President
Johanna Medrano,
Deputy Administrative Services Director/
Budget & Purchasing
Ronald K. Fuchiwaki
Public Works Director
8 PROJECT
LOCATION
LOCATION MAP
MADERA ROAD BRIDGE REHABILITATION SOUTH OF FWY 118 - BHLS-5405 (077)
VICINITY MAP
DEPARTMENT OF PUBLIC WORKS
CITY OF SIMI VALLEY
MADERA ROAD AT U.P.R.R.
BRIDGE REHABILITATION
NO SCALE
BY: B.Z.
ATTACHMENT A
9