CITY OF SIMI VALLEY
MEMORANDUM
Apr
il 21, 2025
TO: Cit
y Council
FR
OM: Department of Public Works
SUBJ
ECT: AWARD OF CONTRACT FOR PROFESSIONAL SERVICES FOR A
PAVEMENT MANAGEMENT PROGRAM UPDATE, RFP NO. PW 24-14
STAFF RECOMMENDATION
It
is recommended that the City Council award a professional services contract , page 3, in a form approved by the City Attorney, for a Pavement Management Program Update to Fugro USA Land, Inc., for an amount not-to-exceed $161,280 and authorize the City Manager to execute any amendments to such agreement.
BACKGROUND AND OVERVIEW
Th
e City’s existing P avement Management Program (PMP) includes an inventory of all City-maintained streets, which was first developed and completed in 2015 and last updated in 2021. The PMP is updated approximately every five years and is necessary to replace all outdated data with new data that will accurately represent the present condition of all public streets and roads within the C ity. The City intends to utilize the updated PMP to plan, budget, and manage the maintenance, repair, rehabilitation, and/or replacement of City streets. The PMP update will also provide the current pavement condition index of all City-maintained roads.
FINDINGS AND ALTERNATIVES
A R
equest for Proposal (RFP) was issued for a Pavement Management Program Update on December 2, 2024, and was posted on the City’s website. On January 17, 2025, seven proposals were received from the following firms:
1. Fugr
o USA Land, Inc., Newport Beach, CA;
2. Bucknam Infrastructure Group, Inc., Oceanside, CA;
3. Quality Engineering Solutions, Inc., Glendale, CA;
4. Adhara Systems, Inc., San Jose, CA;
5. Tiger Eye Engineering, Columbia, CO;
6. NCE, Anaheim, CA;
7. Applied Research Associates, Inc., Ventura, CA.
The pr
oposals received were evaluated and rated by staff based on the following criteria, as cited in the RFP:
• Under
standing the statement of work;
• Capability of the proposer;
AGENDA I
TEM NO.
Consent (4)
• Key project personnel to handle the workloads, experience, and efficient staff utilization;
• Approach to performing tasks defined in the statement of work.
Staff determined Fugro USA Land, Inc. to be the most qualified proposer to perform the requested services. Staff recommends awarding a contract to Fugro USA Land, Inc. for an amount not -to-exceed $161,280. Funding in the amount of $200,000 is currently budgeted and available for this project in the FY 2024- 25 Streets and Roads budget, CP60000050.
The following alternatives are available to the City Council:
1. Award a professional services contract, in a form approved by the City Attorney, for a Pavement Management Program Update to Fugro USA Land, Inc., with an amount not-to-exceed $161,280 and authorize the City Manager to execute any amendments to such agreement;
2. Do not award the contract at this time;
3. Provide other direction to staff.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to award a contract to Fugro USA Land, Inc. for a P avement Management Program Update, RFP No. PW 24-14 for an amount not to exceed $161,280.
SUMMARY
On December 2, 2024, a Request for Proposal (RFP) was issued for a Pavement Management Program Update, RFP No. PW 24-14. Fugro USA Land, Inc. was rated as the most qualified responsible proposer to perform the requested services. It is recommended that the City Council award a contract to Fugro USA Land, Inc. for an amount not-to-exceed $161,280 for a Pavement Management Program update. ___ _________________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Ashique Khandaker, Senior Engineer
INDEX Page
Contract ............................................................................................ 3 2
AGREEMENT NO. 3250101
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SIMI VALLEY AND
FUGRO USA LAND, INC.
FOR A PAVEMENT MANAGEMENT PROGRAM UPDATE
T
HIS AGREEMENT is entered into this April 21, 2025, by and between the CITY OF SIMI VALLEY, a municipal corporation and general law city (“CITY”) and Fugro USA Land, Inc., a Texas Corporation (“CONSULTANT”).
1. CO
NSIDERATION.
A. A
s partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. A
s additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. A
s additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $161,280 for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “B,” which is incorporated by reference.
2. SC
OPE OF SERVICES.
A. C
ONSULTANT will perform services listed in the attached Exhibit “A,” which is incorporated by reference.
B. C
ONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3. P
ERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have 15 days after such notification to cure any 3 City of Simi Valley
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s
hortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
4. PA
YMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit “B”) the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.
5. NO
N-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDI
TIONAL WORK.
A. CI
TY’s City Manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.
B. I
f CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
C. P
ayments over $161,280 for Additional Work must be approved by CITY’s City Council, Manager or Department Head as provided in title 2, chapter 9 of the Simi Valley Municipal Code. All Additional Work will be subject to all other terms and provisions of this Agreement.
7. F
AMILIARITY WITH WORK.
A. B
y executing this Agreement, CONSULTANT agrees that it has:
i. C
arefully investigated and considered the scope of services to be performed;
4 City of Simi Valley
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ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from April 21, 2025, to September 21, 2025. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit “A”;
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.
10. TIME EXTENSIONS . Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 5 City of Simi Valley
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11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
Exhibit “A” – Scope of Work
Exhibit “B” – Schedule of Fees
Exhibit “C” – CITY RFP NO. PW 24-14
Exhibit “D” – CONSULTANT Proposal
12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER . CONSULTANT will provide CITY with a Taxpayer Identification Number.
14. PERMITS AND LICENSES . CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.
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C. Upon r
eceiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT'’ own cost; CITY will not be obligated to compensate CONSULTANT for such work.
D. Shoul
d termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).
E. Shoul
d the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
F. By
executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
17. OW
NERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY. Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT (collectively, “Documents”) under this Agreement are CITY’s property. CONSULTANT may retain copies of such Documents as desired but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own risk. CONSULTANT warrants that all Documents it drafts and completes pursuant to this Agreement constitutes original work. Specifically, CONSULTANT understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such AI tools to CITY and representing it as CONSULTANT’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, CITY specifically rejects ownership of such Documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section. 7 City of Simi Valley
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18. PUBL
ICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDE
MNIFICATION.
A. CO
NSULTANT agrees to the following:
i. Indem
nification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents,
employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct.
ii. Indem
nification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.
B. For
purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.
C. It
is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
8 City of Simi Valley
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D. The r
equirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
20. ASS
IGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
21. INDE
PENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
22. AUDIT
OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.
23. INS
URANCE.
A. Bef
ore commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Ty pe of Insurance Limits
Co
mmercial general liability: $2,000,000
Pr
ofessional Liability $1,000,000
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Bus
iness automobile liability $1,000,000
Wor
kers compensation Statutory requirement
B. Com
mercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
C. Pr
ofessional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out o f any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
D. Aut
omobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
E. CO
NSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.”
F. Shoul
d CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or ter minate 10 City of Simi Valley
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purs
uant to Section 16.
G. Se
lf-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self -insured retention (“SIR”) and deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the City Attorney and the Risk Manager. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
24. USE
OF SUBCONTRACTORS . CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.
25. INCI
DENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.
26. NOT
ICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Attention: Sirous Alavi, Ph. D, P.E, PTOE Attention: Ashique Khandaker, Senior Engineer
Fugro USA Land, Inc. City of Simi Valley
170 Newport Center Dr., Suite 230 2929 Tapo Canyon Road Newport Beach, CA 92660 Simi Valley, CA 93063
(949) 287-6414 (805) 583-6791
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage 11 City of Simi Valley
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prepai
d and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
27. CONF
LICT OF INTEREST . CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.
28. SOL
ICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
29. THI
RD PARTY BENEFICIARIES . This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
30. IN
TERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Ventura County.
31. COM
PLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.
32. ENT
IRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are 4 Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, 12 City of Simi Valley
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as s
o modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHO
RITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY’s M anager, or designee, may execute any such amendment on behalf of CITY.
36. EL
ECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement , and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
37. CAPT
IONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
38. TI
ME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
39. FO
RCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.
40. STA
TEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [SI
GNATURES ON NEXT PAGE]
13 City of Simi Valley
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IN W
ITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
Atte
st: City of Simi Valley, A Municipal Corporation
B y:
Lucy Blanco, City Clerk Dee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Appr
oved as to Form: FUGRO USA LAND, INC.
B y:
Algeria R. Ford, City Attorney
Pr int Name: Sirous Alavi
Approved as to Content: Title: Ph.D., P.E., PTOE
B y:
Samantha C. Argabrite, City Manager
Pr int Name: Oliver Francis
Tit le: Regional Business Line Director
Johanna Medrano,
Deputy Administrative Services Director/
Budget & Purchasing
Ronald K. Fuchiwaki,
Public Works Director
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EXHI
BIT – A
SC
OPE OF WORK
The s
cope of work includes the following:
Tas
k 1: Project Administration
• Hold a kick-off meeting to discuss the scope of work, current pavement management practices, schedule, budget, and possible expansion capabilities/integration of StreetSaver with the City’s Geographic Information Systems (GIS).
• Provide monthly progress updates and communicate with the City’s project manager.
Tas
k 2: Pavement Database Updates
• Review existing Management Sections and perform updates, cleanup, and corrections.
• Update the existing inventory to include new and missing streets and to utilize the most recent street centerline shapefile.
• Enter Maintenance and Rehabilitation data into StreetSaver. • If necessary, integrate StreetSaver with the City’s Geographic Information Systems.
Tas
k 3: Pavement Condition Inspections
• Per
form pavement condition inspections for the City’s entire pavement network. The street survey information to be collected must at a minimum include: street geometry, surface type, surface condition, surface distresses, and ride quality.
• The City will only consider the usage of an automated, vehicle- based road surface inspection system to achieve continuous measurement of street conditions. Evaluation via windshield surveys and taking only a sampling of a street segment is not acceptable.
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• The pav
ement distresses to be inspected include those described in the most recent edition of the MTC Pavement Condition Index Distress Identification Manual for Flexible Pavements.
• Before and during data collection, Consultant must take preventive measures to minimize any risk to its employees and the general public in performing this project. Consultant must provide its field crews with appropriate safety equipment, and if necessary provide traffic control at Consultant’s expense.
• Perform Quality Control checks on inspection data and generate a Quality Assurance/Quality Control Report.
Task 4: Inspection Data Entry/Pavement Condition Index (PCI) Calculations • Enter all inspection data collected into the StreetSaver database. • Calculate PCI for each street segment and the entire pavement network and generate condition report for City review and discussion. • Perform Quality Control checks on the StreetSaver database.
Tas
k 5: Budget Analysis
• Meet with City representatives to discuss interest rate and inflation assumptions, changes to the treatment decision tree, treatment costs, and expected future budget amounts.
• Update the decision tree based on City’s current maintenance and rehabilitation practices.
• Com
plete a ten- year budget analysis and generate reports including, without limitation, the following scenarios:
o No Funds.
o Expected Annual Budget (for CDBG, SB1, and major streets pr
ojects separately).
o Maintain Current PCI.
o Five-P oint Increase in PCI.
o Budget Needs Average.
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Tas
k 6: Project Reports
• Provide a final Pavement Management Program (PMP) report including, without limitation, the following:
o Executive summary.
o Ten-y ear budget analysis.
o PCI report including section Remaining Service Life (RSL), geo
metry, functional class, and surface type.
o Budget scenario report for the expected annual budget (for CDBG, S
B1, and major streets projects separately) including recommended treatments and costs.
o Section description inventory report including section geometry and b
asic descriptors.
o Maintenance treatment decision tree.
o Inventory of applied maintenance.
o Updated PCI map.
o 10-y ear schedule of recommended treatments maps based on the expected annual budget (for CDBG, SB1, and major streets separately).
17 City of Simi Valley
Agreement No. 3250101
Fugro USA Land, Inc.
CAP2512.CON.MG RFP PW 24-14
EXH
IBIT – B
S
CHEDULE OF FEES
18 City of Simi Valley
Agreement No. 3250101
Fugro USA Land, Inc.
CAP2512.CON.MG RFP PW 24-14
EXHIBIT – C
CITY RFP NO. PW 24-14
19 City of Simi Valley
Agreement No. 3250101
Fugro USA Land, Inc.
CAP2512.CON.MG RFP PW 24-14
EXHIBIT – D
CONSULTANT PROPOSAL
20 Submitted by:
Fugro USA Land, Inc.
170 Newport Center Drive, Suite 230
Newport Beach, CA 92660
Professional Services To Complete A
Pavement Management Program Update
Request for Proposals No. PW 24-14
Due Date: January 17, 2025
Submitted to:
City of Simi Valley
Public Works Department
2929 Tapo Canyon Road
Simi Valley, CA 93063
COST PROPOSAL
EXHIBIT B
21 City of Simi Valley RFP No. PW 24-14
Cost Proposal
As per the RFP, the cost proposal was to be provided in a separate and sealed document. Table 1 provides a cost breakdown per task with the following notes:
[a] The data collection, processing, and analysis Is based on 424 test miles (approximately 350 centerline miles). If the City modifies the testing schema, the cost may also be affected. The estimated test miles are based on our experience in collecting many municipal projects and will successfully meet the goals of the project.
[bl Costs do not include purchase of StreetSaver software for City.
The total cost would be $161,280.
Table 1: Cost Breakdown Per Task
Task I Price
Cost Proposal
Task 1
Task 2
Task 3
Task4
Task 5
Task 6
Project Administration
Pavement Database Updates
Pavement Condition
Inspections
Inspection Data Entry/ PCI
Calculations
Budget Analysis
Project Reports
Total
$11,000
$5,520
$93,280
$8,760
$16,260
$20,060
$161,280
1°GRD
22 CITY OF SIMI VALLEY
Home of The Ronald Reagan Presidential Library
REQUEST FOR PROPOSALS
REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES TO COMPLETE A PAVEMENT MANAGEMENT PROGRAM UPDATE RFP NO. PW 24-14
The City of Simi Valley invites your firm to submit a Proposal to provide Professional Services to Complete a Pavement Management Program Update, RFP No. PW 24-14. Additional information may be obtained by contacting:
Ashique Khandaker, Senior Engineer
Public Works Department
2929 Tapo Canyon Road
Simi Valley, CA 93063
[email protected]
(805) 583-6791
Sealed proposals must be received at or before 3:00 P.M. on January 17, 2025, by the City of Simi Valley, Public Works Department, 2929 Tapo Canyon Road, Simi Valley CA 93063. A copy of the Request for Proposal may be viewed and downloaded at www.simivalley.org/BidsAndProposals . Please mark the outside of the envelope (and express shipment, if applicable):
REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES TO COMPLETE A
PAVEMENT MANAGEMENT PROGRAM UPDATE
RFP NO. PW 24-14
3:00 P.M. on JANUARY 17, 2025
LATE PROPOSALS WILL NOT BE ACCEPTED.
Sincerely,
�
Ashique Khandaker
Senior Engineer
Fred D. Thomas, Mayor Rocky Rhodes, Mayor Pro Tern Mike Judge, Council Member Dee Dee Cavanaugh, Council Member Elaine P. Litster, Council Member 2929 Tapo Canyon Road, Simi Valley, CA 93063-2199 805.583.6700 www.simivalley.org
EXHIBIT C
23 RFP NO. PW 24-14
CIT
Y OF SIMI VALLEY
PUBLIC WORKS DEPARTMENT
REQ
UEST FOR PROPOSALS FOR PROFESSIONAL SERVICES TO COMPLETE A PAVEMENT MANAGEMENT PROGRAM UPDATE, RFP NO. PW 24-14
TABLE OF CONTENTS
REQ
UEST FOR PROPOSAL ACKNOWLEDGEMENT FORM ................................................. 1 PROPOSAL INFORMATION ..................................................................................................... 2 PROPOSAL REQUIREMENTS ................................................................................................. 6 STATEMENT OF PROPOSER’S QUALIFICATIONS AND REFERENCES ............................ 12 EXHIBIT A - CONTRACT SAMPLE ......................................................................................... 14 EXHIBIT B – COST PROPOSAL ............................................................................................. 25 EXHIBIT C – INSURANCE REQUIREMENTS ........................................................................ 26 24 RFP NO. PW 24-14
1 CITY OF SIMI VALLEY
REQUEST FOR PROPOSAL ACKNOWLEDGEMENT FORM
PRO
POSALS ARE DUE: NO LATER THAN 3:00 P.M. ON JANUARY 17, 2025.
The C
ity of Simi Valley is seeking proposals from qualified firms to provide Professional Services to Complete a Pavement Management Program Update, RFP NO. PW 24-14 services.
1. Su
bmit three original Proposals of the Technical Qualifications and three Proposals for the Cost Proposal in separate envelopes to:
Ashique Khandaker, Senior Engineer
Public Works Department
2929 Tapo Canyon Road
Simi Valley, CA 93063
[email protected]
(805) 583-6791
2. Proposer must honor proposal prices for 60 days.
3. Proposals must include this Proposal form and be signed by the vendor's authorized representative.
4. Award of a contract, if any, will be made by the City Council based upon the criteria set forth in this Request for Proposal and will be made based upon the best qualified Proposer rather than lowest price.
PROPOSER TO READ
I have, read, understood, and agree to the terms and conditions on all pages of this Request for Proposal. The undersigned agrees to furnish the commodity or service stipulated on this Proposal as stated above.
____________________________ __________________________________ Name (Print) Company
____________________________ ________________________________ Title of Person Signing Proposal Address
____________________________ ________________________________ Signature Company Phone No.
25 RFP NO. PW 24-14
2 PROPOSAL INFORMATION
The C
ity of Simi Valley requests proposals for the following purpose according to the terms and conditions attached. In the preparation of this Request for Proposal (“RFP”), the words "Proposer," "Contractor,” "Consultant," or “Firm” are used interchangeably.
I. Introduction/Background:
Th
e City of Simi Valley (City), Public Works Department, is requesting proposals (Proposals) from Firms to provide Professional Services to Complete a Pavement Management Program (PMP) Update using the Metropolitan Transportation Commission’s StreetSaver web application, including a comprehensive survey of the City’s roadway system (approximately 350 centerline miles) . The City’s existing PM P includes an inventory of all City -maintained streets, which was first developed and completed in 2015. The last update to the PM P was in 2020. The City intends to utilize the updated PMP to plan, budget , and manage the maintenance, repair, rehabilitation, and/or replacement of City streets. The expected completion date of the PMP update is August 8, 2025.
The C
ity’s roadway rehabilitation strategy administer ed pavement rehabilitation projects for local and collector streets on an annual basis using the City’s general fund, Road Maintenance and Rehabilitation Account (RMRA, also known as SB -1), and Community Development Block Grant (CDBG) funds. Rehabilitation projects for arterial streets are undertaken using the City’s general fund and federal funds as they become available.
The City’s pavement rehabilitation efforts consist of a combination of methods including crack fill, slurry seal, microsurfacing, and Asphalt Rubber Hot Mix (ARHM) overlay.
II. Objective(s):
The Pavement Management Program (PMP) update’s objectives are to retain a Consultant to perform pavement condition inspections , update the existing inventory of streets in StreetSaver, and generate a Pavement Management Program Report . P avement management applications other than StreetSaver will not be considered.
III. Statement of Work:
The s
cope of work shall include the following:
Ta
sk 1: Project Administration
• Hold
a kick -off meeting to discuss the scope of work, current pavement management practices, schedule, budget, and possible expansion capabilities/integration of StreetSaver with the City’s Geographic Information Systems (GIS). • Pr
ovide monthly progress updates and communicate with the City’s project manager.
Task 2: Pavement Database Updates
• Rev
iew existing Management Sections and perform updates, cleanup, and corrections. 26 RFP NO. PW 24-14
3 • Updat
e the existing inventory to include new and missing streets and to utilize the most recent street centerline shapefile.
• Ent
er Maintenance and Rehabilitation data.
• If
necessary, integrate StreetSaver with the City’s Geographic Information Systems.
Ta
sk 3: Pavement Condition Inspections
• Pe
rform pavement condition inspections for the City’s entire pavement network. The street survey information to be collected shall at a minimum include: street geometry, surface type, surface condition, surface distresses, and ride quality. • The City will only consider the usage of an automated, vehicle-based road surface inspection system to achieve continuous measurement of street conditions. Evaluation via windshield surveys and taking only a sampling of a street segment will not be acceptable.
• The
pavement distresses to be inspected shall include those described in the most recent edition of the MTC Pavement Condition Index Distress Identification Manual for Flexible Pavements.
• Pr
ior to and during data collection, the Consultant shall take preventive measures to minimize any risk to its employees and the general public in performing this project. The Consultant shall provide its field crews with appropriate safety equipment, and if necessary provide traffic control at the Consultant’s expense. • Per
form Quality Control checks on inspection data and generate a Q uality Assurance/Quality Control Report.
Task 4: Inspection Data Entry/Pavement Condition Index (PCI) Calculations • Ent
er all inspection data collected into the StreetSaver database. • Cal
culate PCI for each street segment and the entire pavement network and generate condition report for City review and discussion.
• Per
form Quality Control checks on the StreetSaver database.
Task 5: Budget Analysis
• Meet
with the City to discuss interest rate and inflation assumptions, changes to the treatment decision tree, treatment costs, and expected future budget amounts. • Updat
e the decision tree based on the City’s current maintenance and rehabilitation practices.
27 RFP NO. PW 24-14
4 • Com
plete a ten-year budget analysis and generate reports including, but not limited to, the following scenarios:
o No Funds.
o Expected Annual Budget (for CDBG, SB1, and major streets projects separately). o Maintain Current PCI.
o Five-Point Increase in PCI.
o Budget Needs Average.
Task 6: Project Reports
• Pr
ovide a final Pavement Management Program (PMP) report including, but not limited to, the following:
o Executive summary.
o Ten-year budget analysis.
o PCI report including section Remaining Service Life (RSL), geometry, functional class, and surface type.
o Budget scenario report for the expected annual budget (for CDBG, SB1, and major streets projects separately) including recommended treatments and costs. o Section description inventory report including section geometry and basic descriptors.
o Maintenance treatment decision tree.
o Inventory of applied maintenance.
o Updated PCI map.
o 10-year schedule of recommended treatments maps based on the expected annual budget (for CDBG, SB1, and major streets separately).
V. Required Qualifications:
The C
onsultant is expected to be highly skilled in the use of StreetSaver and the development of PMPs. The Consultant must have the following skills/qualifications:
• MT
C StreetSaver Rater Certification;
• Abi
lity to update and maintain pavement management systems as described in Task 2 – Pavement Database Updates;
• Abi
lity to perform field pavement condition surveying as described in Task 3 – Pavement Condition Inspections;
• Ab
ility to enter inspectio n data and perform PCI calculations as described in Task 4 – Inspection Data Entry/PCI Calculations;
• Abi
lity to develop budget analyses and reports as described in Task 5 – Budget Analysis and Task 6 – Project reports.
28 RFP NO. PW 24-14
5 VI. Time Schedule: The initial term of this Agreement is January 28, 2025 to August 29, 2025.
VII. Proposal Schedule: The following is a tentative schedule of events. Should the City require a change in schedule, the prospective Proposers will be notified:
ACTION DATE
Request for Proposals Issued December 2, 2024
Last Day to Submit Questions January 9, 2025
RFP Submission Deadline 3:00 p.m. January 17, 2025
Complete Screening January 31, 2025
Notice of Intent to Award February 7, 2025
Award Notification February 25, 2025
Consultant Start Date March 3, 2025
29 RFP NO. PW 24-14
6 PROPOSAL REQUIREMENTS
Thr
ee copies of the P roposal must be received by the City of Simi Valley , Public Works Department, 2929 Tapo Canyon Road, Simi Valley, CA 93063, Attn: Ashique Khandaker at or before 3:00 P.M. on January 17, 2025.
I. Response Submittal Requirements
A. Cont
ents of Proposal
Sub
mitted proposals must follow the format outlined below and all requested information must be supplied. Failure to submit proposals in the required format will result in elimination from proposal evaluation. Each Proposal must be submitted in two parts:
Pa
rt I: Technical Proposal (three copies)
Pa
rt II: Cost Proposal (three copies)
1. Part I. Technical Proposal
a. Reques
t for Proposal Acknowledgement Form.
b. Cover Letter. Include the name, address, and telephone number of the company, and signed by the person or persons authorized to represent the firm.
c. Table of Contents.
Clearly identify material contained in the Proposal by
section and page number.
d. Section 1: In troduction. Contents to be determined by Proposer. e. Section 2: P roject Analysis. Provide an explanation and interpretation of the challenges identified in this RFP.
f. Section 3: Objective, Scope, Nature of Proposed Program. Describe the overall approach to the challenges, including the objective and statement of work to be performed by the Contractor.
g. Section 4: W
ork Program. Describe the work or tasks to be performed. h. Section 5: Methodology. Describe the methodology and techniques to be employed.
i. Section 6: Project Management . Describe the proposed management structure, organization of contracting group, and facilities available. j. Section 7: A ssigned Personnel.
i. Identify the principals having primary responsibility for implementing the proposal.
ii. Resume.
iii. Provide a summary of similar work they have previously performed.
iv. List the amount of time, on a continuous basis, that each principal will spend on this project.
v. Describe the responsibilities and capacity of the technical personnel involved.
vi. Current and projected workload.
30 RFP NO. PW 24-14
7 Subs
titution of lead personnel will not be permitted without prior written approval of the City.
k. Section 8: Schedule. List the proposed schedule of activities including labor hours.
l. Section 9: Program Monitoring . Describe the quality control procedures to be utilized during the project to ensure conformance with the scope of work.
m. Section 10: City Resources . Describe the City services and staff resources needed to supplement contractor activities to achieve identified objective(s).
n. Section 11: Subcontractors .
If subcontractors are to be used, identify
each of them in the proposal. Describe the work to be performed by them and the number of hours or the percentage of time they will devote to the project. Provide a list of their assigned staff, their qualificati ons, relationship to project management, schedule, costs, and hourly rates. o. Section 12: Statement of Proposer’s Qualifications and References.
S
ubmit the Statement of Proposer’s Qualifications and References form.
Please included additional page(s), if necessary.
p. Section 13: Alternative Proposals . Provide statements of alternative proposals, if any, labeled “Alternative Proposal Number One, Alternative Proposal Two”, etc. The format of each alternative proposal submitted may be abbreviated to address just the following:
i. Work Program
ii. Methodology
iii. Assigned Personnel
q. Section 14: C onflict of Interest. Address possible conflicts of interest with other clients affected by actions performed by the firm on behalf of the City. Although the Proposer will not be automatically disqualified by reason of work performed for other parties, the City reserves the right to consider the nature and extent of such work in evaluating the proposal.
2. Part II. Cost Proposal
a. Name and Address. The Cost Proposal must list the name and complete address of the Proposer in the upper, left-hand corner. b. Cost Proposal. The Cost/Price format for the proposal must be outlined in the Agreement for services as Exhibit B.
i. The total cost must be clearly indicated at the end of the Cost Proposal and entered on the first page of the Proposal
ii. Costs must itemized per the agreement for services. This includes:
• Proposed fee schedule for each Phase
• Li
sting of any other costs charged in providing services
contained in this RFP
• Include a fee schedule for estimated items to be
reimbursed, which outlines any proposed mark -ups, if
applicable
31 RFP NO. PW 24-14
8 iii. Charges for supplies, equipment, travel, and subcontractors will be paid at cost. It is expected that general, overhead, and administrative costs are included in the hourly rate for labor.
Proposals submitted will be held to the total cost given in the response quote. It will be assumed that all contingencies and/or anticipated escalations are included. No additional funds will be paid above and beyond the original quote given by the selected Proposer.
B. Proposal Submission
All P
roposals must be submitted according to the specifications set forth in I.A.
Contents of Proposals and in this section. Failure to adhere to these specifications may be cause for rejection of the Proposal.
1. Signature. A person authorized to contractually bind the Proposer MUST sign all Proposals
2. Due Date. The Proposer must submit three complete sealed copies of each of the Technical Proposal and Cost Proposal, with the following:
a. Name and address of the Proposer , plainly marked in the upper left - hand corner
b. Title of the Proposal, including the words “RFP No. PW 24-14.” c. All Proposals must be received at or before 3:00 P.M. on January 17, 2025, and should be directed to:
As
hique Khandaker, Senior Engineer
Public Works Department
2929 Tapo Canyon Road
Simi Valley, CA 93063
Late Proposals will not be accepted. Any correction or resubmission done by the proposer will not extend the submittal due date. d. Addenda. City may modify the Proposal and/or issue supplementary information or guidelines relating to the RFP during the proposal preparation period of December 2, 2024 to January 17, 2025 e. Rejection. A Proposal may be deemed nonresponsive and may be immediately rejected if:
i. It is received at any time after the exact date and time set for receipt of proposals; and/or
ii. It is not prepared in the format prescribed; and/or iii. It signed by an individual not authorized to represent the firm. f. Disposition of Proposals. The City may reject any or all Proposals. All responses are public documents and become the property of the City.
One copy of the Proposal must be retained for City files. Additional copies and materials will be returned only if requested and at the Proposer’s expense.
g. Proposal Changes. Once submitted, Proposals, including the composition of the contracting team, cannot be altered without prior 32 RFP NO. PW 24-14
9 written consent of the City. All Proposals constitute an offer to the City and may not be withdrawn for a period of 60 days after the last day to accept Proposals.
C. Evaluation of Proposals
City staff will review the Proposals in accordance with the Proposal Schedule noted above. Proposals will be evaluated based on the following qualifications criteria:
1. Proposer’s understanding of the Statement of Work;
2. Proposer’s approach to performing the tasks defined in the Statement of Work;
3. Capability of Proposer and key project personnel to handle the work in terms of workload, experience, and efficient staff utilization.
4. Cost Proposal.
Dur
ing the selection process, the evaluation panel may wish to interview Proposers with score above a natural break, for clarification purposes only. No new material will be permitted at this time. The City may also decide to interview the top three rated Proposers to determine the best qualified. The Proposer rated as most qualified to perform the requested services shall be invited for an interview and if acceptable, will negotiate a final agreement. If an agreement is not reached, negotiations may be terminated and will commence with the next most qualified Proposer.
The C
ost Proposal will not be used in the ranking process . The Technical Proposal and the qualification review will determine the ranking according to the City's qualification selection procedure. The Cost Proposal will not be opened by the City until the Technical Proposals have been ranked. The firm rated as m ost qualified for the requested services will be invited to negotiate a final contract. If an agreement is not reached, negotiations may be terminated and commenced with the next most qualified firm.
Recommendation to City Council for Contract Award
Interviews of the top firms may be required. The successful Proposer will be selected by the evaluation committee based upon the criteria set forth above and the City’s sole discretion. A recommendation will then be made to the City Council for award.
The City is under no obligation contract with any Proposer. 33 RFP NO. PW 24-14
10 PROPOSAL TERMS AND CONDITIONS
Submitting Proposals. (a) Proposals must include this form, in its entirety, in a sealed envelope with the wording “Proposal,” proposal number and closing date marked on the outside; (b) Proposals/corrections received after the closing time will not be opened. The City is not responsible for proposals not properly marked and delivered. Upon award, all submissions become a matter of public record.
Alternatives. Any changes or alternatives must be set forth in a letter attached to this proposal.
The City has the option of accepting or rejecting any alternative proposal.
Currency. All references to dollar amounts in this solicitation and in vendor's response refer to United States currency.
Preparation. All proposals must be typed or written in black ink. Errors may be crossed out and corrected in ink, then initialed in ink by the person signing the proposal.
Rejection. The City may reject any or all proposals and waive any irregularity in any proposal in its sole discretion.
Default. In case of default by the vendor of any of the conditions of this proposal or contract resulting from this proposal, the vendor agrees that the City may procure the services from other sources and may deduct from the unpaid balance due the vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so paid, and prices paid by the City will be considered the prevailing market price at the time such purchase is made.
Assignment. No assignment by the vendor of contract or any part hereof, or of funds to be received hereunder, is binding upon the City unless the City gave written consent before such assignment.
Subcontractors. The Proposer must list any subcontractors that will be used, the work to be performed by them, and total number of hours or percentage of time they will spend on the project.
Indemnification. The extent of a successful contractor’s obligation to indemnify and defend the City is set forth in the sample contract attached to this RFP.
Bonds. When deemed necessary by the City, bid bonds must be furnished by all proposers in the amount of at least 10% of the bid to guarantee that proposers will enter into contract to furnish goods at prices stated. Likewise, a Performance Bond must be required of the successful proposer when stated in the specification (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond).
Insurance. This is a contract involving services and the City requires insurance. Insurance must be primary insurance and must name the City of Simi Valley as an additional insured. Proof of insurance in the following amounts must be provided prior to contract signing; liability in the amount of $2,000,000, automotive in the amount of $1,000,000, worker’s compensation in accordance with California law and Pollution Liability or Errors & Omissions of $1,000,000 each 34 RFP NO. PW 24-14
11 occurrence/$2,000,000 policy aggregate. Specific insurance requirements are set forth in the sample contract. PROPOSERS MUST SIGN AND RETURN EXHIBIT C , INSURANCE REQUIREMENTS, WITH THEIR PROPOSAL.
Submission of One Proposal Only . No individual, or business entity of any kind may file or to be interested in more than one proposal, except an alternative proposal when specifically requested.
However, a person who has quoted prices on materials to a firm submitting a proposal is not thereby disqualified from quoting prices to other firms submitting proposals.
Contract Requirement. The proposer to whom award is made must execute a written contract with the City within 10 calendar days after written notice of the award was sent by mail/email to the address given in the proposal or within 10 calendar days after receipt by Proposer.
California Public Records Act. All information contained in the Proposal, and the Proposal itself, is a public record and subject to release to the public once opened. Proposers should not include trade secrets or other confidential information in their Proposal . To request public records, please visit www.simivalley.org/recordsrequest or contact City Clerk’s Office at (805) 583-6748.
Submission of References . Each proposer must submit a Statement of Qualifications and References on the form provided in the Request for Proposals package.
Non-commitment of Department . This Request for Proposal does not commit the City to award a contract, to pay any costs incurred in the preparation of a Proposal for this request, or to procure or contract for services. The City may accept or reject any or all proposals received as a result of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the Request for Proposal if it is in the best interests of the City to do so.
Proposal Rejection. The City may reject the proposal of any proposer that previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a proposer who is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any proposer who is in default of the payment of taxes, licenses or other monies due to the City of Simi Valley.
Contract Pricing. Except as otherwise provided, price proposals must remain consistent through the term of this contract.
Proposal Questions. Questions regarding this RFP may be made to the contact person listed below. Please review the Proposal schedule to determine the last day to submit questions.
As
hique Khandaker, Senior Engineer
Public Works Department
2929 Tapo Canyon Road
Simi Valley, CA 93063
[email protected]
(805) 583-6791
35 RFP NO. PW 24-14
12 STATEMENT OF PROPOSER’S QUALIFICATIONS AND REFERENCES The P
roposer is required to state the Proposer's financial ability and a general description of similar work performed.
Number of years engaged in providing the work included within the scope of the specifications under the present business name: .
Lis
t and describe fully a minimum of five projects performed by your firm within the last five years, which demonstrate your ability to complete the work included within the scope of the specifications and where the Proposer has performed work in providing architectural designs of libraries and library areas, particularly in Ventura County’s jurisdiction with government agencies similar to the Simi Valley Public Library. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.
Ref
erence No. 1
Customer Name:
Contact Individual: Phone No.
Address:
Contract Amount: Year:
Description of work done:
Ref
erence No. 2
Customer Name:
Contact Individual: Phone No.
Address:
Contract Amount: Year:
Description of work done:
Ref
erence No. 3
Customer Name:
Contact Individual: Phone No.
Address:
Contract Amount: Year:
Description of work done:
36 RFP NO. PW 24-14
13 STATEMENT OF PROPOSER’S QUALIFICATIONS AND REFERENCES (continued)
Ref
erence No. 4
Customer Name:
Contact Individual: Phone No.
Address:
Contract Amount: Year:
Description of work done:
Ref
erence No. 5
Customer Name:
Contact Individual: Phone No.
Address:
Contract Amount: Year:
Description of work done:
37 RFP NO. PW 24-14
14 EXHIBIT A - CONTRACT SAMPLE
The successful Proposer will be required to enter into the sample contract as provided below.
AGRE
EMENT NO. Click here to enter text.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SIMI VALLEY AND
CONSULTANT NAME
FOR CLICK HERE TO ENTER TEXT.
THI
S AGREEMENT is entered into this Click here to enter text. day of Click here to enter text. 2024, by and between the CITY OF SIMI VALLEY, a municipal corporation and general law city (“CITY”) and Consultant name, a type of organization, e.g., corporation, and state of incorporation (“CONSULTANT”).
1. CONS
IDERATION.
A. As
partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below;
B. As
additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As
additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed Click here to enter text. ($ XX,XXX) for CONSULTANT’s services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit “Click here to enter text.,” which is incorporated by reference.
2. SCO
PE OF SERVICES.
A. CO
NSULTANT will perform services listed in the attached Exhibit “Click here to enter text.,” which is incorporated by reference.
B. CO
NSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
3. PE
RFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT’s services. CITY will notify CONSULTANT of any 38 RFP NO. PW 24-14
15 deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.
4. PAYM
ENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit “Click here to enter text. ”) the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date.
5. NON
-APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDIT
IONAL WORK.
A. CI
TY’s city manager (“Manager”) may determine, at the Manager’s sole discretion, that CONSULTANT must perform additional work (“Additional Work”) to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work.
B. If
CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost.
C. Pay
ments over $Click here to enter text. for Additional Work must be approved by CITY’s City Council. All Additional Work will be subject to all other terms and provisions of this Agreement.
7. FAM
ILIARITY WITH WORK.
A. By
executing this Agreement, CONSULTANT agrees that it has:
i. Car
efully investigated and considered the scope of services to be performed;
ii. Car
efully considered how the services should be performed; and iii. Under
stands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
B. If
services involve work upon any site, CONSULTANT agrees that 39 RFP NO. PW 24-14
16 CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.
8. TE
RM. The term of this Agreement will be from Click here to enter a date. to Click here to enter a date.. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances:
A. Com
pletion of the work specified in Exhibit “Click here to enter text.”; B. Ter
mination as stated in Section 16.
9. TI
ME FOR PERFORMANCE.
A. CO
NSULTANT will not perform any work under this Agreement until:
i. CO
NSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and
ii. CI
TY gives CONSULTANT a written notice to proceed.
B. Shoul
d CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT’s own risk.
10. TIM
E EXTENSIONS . Should CONSULTANT be delayed by causes beyond CONSULTANT’s control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty- eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement’s schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services.
11. CONS
ISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
List exhibits with scope of work first; budget second; and proposal last (all if applicable)
12. CHANGE
S. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
40 RFP NO. PW 24-14
17 13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
14. PE
RMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
15. WA
IVER. CITY’s review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT’s performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character.
16. TE
RMINATION.
A. Ex
cept as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
B. CO
NSULTANT may terminate this Agreement at any time with CITY’s mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date.
C. Upon r
eceiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT'’ own cost; CITY will not be obligated to compensate CONSULTANT for such work.
D. Shoul
d termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C).
E. Shoul
d the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
F. By
executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.
17. OW
NERSHIP OF DOCUMENTS; EXCEPTIONS; WARRANTY . Except as otherwise provided below, all documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT (collectively, “Documents”) under this Agreement are 41 RFP NO. PW 24-14
18 CITY’s property. CONSULTANT may retain copies of such Documents as desired but will deliver all original materials to CITY upon CITY’s written notice. CITY agrees that use of CONSULTANT’s completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY’s own r isk. CONSULTANT warrants that all Documents it drafts and completes pursuant to this Agreement constitutes original work. Specifically, CONSULTANT understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this Agreement does not constitute an original work, i.e., submitting Documents generated by such AI tools to CITY and representing it as CONSULTANT’s original work constitutes a material breach of this Agreement, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, Un ited States Copyright Law. Accordingly, and notwithstanding any other provision of this Agreement as to ownership, CITY specifically rejects ownership of such Documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section.
18. PUBL
ICATION OF DOCUMENTS . Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDE
MNIFICATION.
A. CO
NSULTANT agrees to the following:
i. In
demnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY’s request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY’s sole negligence or willful misconduct.
ii. Inde
mnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney’s fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY’s sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at 42 RFP NO. PW 24-14
19 CITY’s request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise.
B. For
purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, representatives, and certified volunteers.
C. It
is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.
D. The r
equirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
20. ASS
IGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
21. INDE
PENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
22. AUDIT
OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement.
23. INS
URANCE.
A. Bef
ore commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
43 RFP NO. PW 24-14
20 Type of Insurance Limits
Com
mercial general liability: $2,000,000
Pr
ofessional Liability $1,000,000
Bus
iness automobile liability $1,000,000
Wor
kers compensation Statutory requirement
B. Com
mercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto.
Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.
C. Pr
ofessional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
D. Aut
omobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
E. CO
NSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” F. Shoul
d CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
G. Se
lf-Insured Retention/Deductibles. All policies required by this Agreement must allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and 44 RFP NO. PW 24-14
21 deductible of the policy in lieu of CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible is subject to the approval of the Assistant City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CITY’s behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
24. USE
OF SUBCONTRACTORS . CONSULTANT must obtain CITY’s prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation.
25. INCI
DENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update.
26. NOT
ICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Attention: Click here to enter text. Attention: Click here to enter text.
Click here to enter text. City of Simi Valley
Click here to enter text. Click here to enter text.
Click here to enter text. Click here to enter text.
phone phone
email email
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
27. CONF
LICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.
28. SOL
ICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide 45 RFP NO. PW 24-14
22 employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
29. THI
RD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
30. IN
TERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Ventura County.
31. COM
PLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement.
32. ENT
IRE AGREEMENT . This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are Click here to enter text.
Attachments to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.
33. RULE
S OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHO
RITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY’s Manager, or designee, may execute any such amendment on behalf of CITY.
36. EL
ECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement , and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic 46 RFP NO. PW 24-14
23 signature will be treated in all respects as having the same effect as an original signature.
37. CAPT
IONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement.
38. TI
ME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
39. FO
RCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ reasonable control, then the Agreement will immediately terminate without obligation of either party to the other.
40. STA
TEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [SI
GNATURES ON NEXT PAGE]
47 RFP NO. PW 24-14
24 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first hereinabove written.
Atte
st: City of Simi Valley, A Municipal Corporation
By:
Lucy Blanco, City Clerk Fred D. Thomas, Mayor of the City of Simi Valley, California
Approved as to Form:
IN SERT COMPANY NAME ABOVE
By:
Algeria R. Ford, City Attorney
Pr int Name:
Approved as to Content: Title:
By:
Samantha C. Argabrite, City Manager
Pr int Name:
Tit le:
Johanna Medrano,
Deputy Administrative Services Director/
Budget & Purchasing
Ronald K. Fuchiwaki
Public Works Director
48 RFP NO. PW 24-14
25 EXHIBIT B – COST PROPOSAL
49 RFP NO. PW 24-14
26 EXHIBIT C – INSURANCE REQUIREMENTS
To be awar
ded this contract, the successful Proposer must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Com
mercial general liability: $2,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement.
Com
mercial general liability insurance must meet or exceed the requirements of the most recent ISO - CGL Form Number. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by the City will be excess thereto. Such insurance must be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Pr
ofessional liability coverage must be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” the Consultant must continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated (“extended insurance”). Such extended insurance must have the same coverage and limits as the policy that was in effect during the term of this Agreement, and cover the Consultant for all claims made by the City arising out of any errors or omissions of the Consultant, or its off icers, employees or agents during the time this Agreement was in effect.
Aut
omobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
The C
onsultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. The Consultant will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any not ice provisions.
By
signing this form, the Proposer certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City’s consultant. Failure to provide this form may render the Proposer’s proposal “nonresponsive.”
__________________ ____________________________
Date Proposer
50 Professional Services To Complete A
Pavement Management Program Update
Request for Proposals No. PW 24-14
Due Date: January 17, 2025
Submitted to:
City of Simi Valley
Public Works Department
2929 Tapo Canyon Road
Simi Valley, CA 93063
TECHNICAL PROPOSAL
Submitted by:
Fugro USA Land, Inc.
170 Newport Center Drive, Suite 230
Newport Beach, CA 92660
EXHIBIT D
51 City of Simi Valley RFP No. PW 24-14
RFP Ac-knowledgment Form
RFP Acknowledgement Form
52 City of Simi Valley RFP No. PW 24-14
CITY OF SIMI VALLEY
REQUEST FOR PROPOSAL ACKNOWLEDGEMENT FORM
PROPOSALS ARE DUE: NO LATER THAN 3:00 P.M. ON JANUARY 17, 2025.
The City of Simi Valley is seeking proposals from qualified firms to provide Professional Services to Complete a Pavement Management Program Update, RFP NO. PW 24-14 services.
1. Submit three original Proposals of the Technical Qualifications and three Proposals for the Cost Proposal in separate envelopes to:
Ashique Khandaker, Senior Engineer
Public Works Department
2929 Tapo Canyon Road Simi Valley, CA 93063
[email protected]
(805) 583-6791
2. Proposer must honor proposal prices for 60 days.
3. Proposals must include this Proposal form and be signed by the vendor's authorized representative.
4. Award of a contract, if any, will be made by the City Council based upon the criteria set forth in this Request for Proposal and will be made based upon the best qualified Proposer rather than lowest price.
PROPOSER TO READ
I have, read, understood, and agree to the terms and conditions on all pages of this Request for Proposal. The undersigned agrees to furnish the commodity or service stipulated on this Proposal as stated above.
Sirous Alavi, Ph.D., P.E., PTOE
Name (Print)
Director of Pavement Engineering and
Infrastructure Management Americas
Title of Person Signing Proposal
Signature
RFP Acknowledgement Form
Fugro USA Land, Inc.
Company
170 Newport Center Drive, Suite 230,
Newport Beach, CA 92660
Address
949-287-6414
Company Phone No.
-r-GAD
53 City of Simi Valley
Cover Letter
Cover Letter
RFP No. PW 24-14
--r-GRD
54 1"1iRO
January 17, 2025
Ashique Khandaker
Senior Engineer
City of Simi Valley
Public Works Department
2929 Tapo Canyon Road
Simi Valley, CA 93063
rugru USA Land, Inc.
170 Newport Center Drive, Suite 230
Newport Beach, CA 92660
RE: Requests for Proposal No. PW 24-14, Professional Services to Complete a Pavement Management Program Update
Dear Mr. Khandaker,
Fugro USA Land, Inc. (Fugro) is pleased to submit our proposal for Requests for Proposal (RFP) No. PW 24-14, Professional Services to Complete a Pavement Management Program Update for the City of Simi Valley (City). Fugro has over 77 years of experience in pavement and asset data collection, implementing and updating pavement management systems (PMS), and geotechnical and pavement engineering. Fugro understands that maintaining valuable assets, such as roadway infrastructure, has never been more critical and complex due to budget constraints and the growing usage of the infrastructure system.
We offer a wealth of experience with new technologies and methods used by various agencies to monitor existing roadway conditions and prioritize maintenance and capital improvements.
Nearly 50% of US DOTs and numerous federal and municipal agencies rely on our automated data collection technology for their roadway asset management needs and we have nearly a quarter of a million miles presently under contract for data collection and analysis services. In the past 25 years, we have collected and processed more than 3,000,000 miles of pavement data collection in North America.
Fugro has performed similar projects throughout the State of California. Currently, Fugro has a multiyear contract with the California Department of Transportation (Caltrans) to collect data for the entire Caltrans Highway System. Fugro collects over 58,000 miles of pavement distress and right-of-way (ROW) asset data per year. Because of this active project, Fugro has multiple data collection vehicles in California year-round. In addition to the Caltrans project, Fugro collected over 7,000 miles of pavement data for the City of San Jose in the last few years and over 3,000 miles of pavement data for the City of San Diego last year.
As described in our proposal, Fugro will use our Automatic Road Analyzer (ARAN) equipment for pavement distress and asset data collection at prevailing traffic speeds with no interruption to Cover Letter
1"GRD
55 traffic flow. Fugro's ARAN is designed with high precision measurement systems and relevant safety systems to exceed the expectations of roadway condition data collection. Fugro will collect gee-referenced data with our inertial aided Global Positioning System (GPS). In addition, ROW digital images will be collected using high resolution cameras. These images can be used in the future to develop asset inventories such as pavement markings (linear and point), sidewalks, curbs, traffic signs, and traffic signals.
For the City's project, Fugro will collect the pavement condition data following the Metropolitan Transportation Commission (MTC) published "Pavement Condition Index Distress Identification Manual for Flexible Pavements" and "Pavement Condition Index Distress Identification Manual for Rigid Pavements", which is a modified version of the ASTM D6433, Standard Practice for Roads and Parking Lots Pavement Condition Index Survey. The final data will then be formatted for upload into the City's existing StreetSaver database. In addition to the pavement inspections, Fugro will provide PMS services including evaluating budget scenarios for a 10-year period, providing a final Pavement Management Program (PMP) report, and any required maps for the City.
We have years of experience with StreetSaver, which is used primarily by agencies participating in the MTC of the San Francisco Bay Area. In fact, Fugro was a consultant in the MTC Pavement Management Technical Assistance Program (P-TAP) program for five years. Fugro provided PMP updates to over 20 agencies in the Bay Area. Fugro would welcome the opportunity to help the City with their PMP update.
I, Sirous Alavi, am the primary contact person and the authorized representative of the firm. The requested contact information is listed below:
Consultant Name & Address: Fugro USA Land Inc.
170 Newport Center Dr., Suite 230, Newport Beach, CA 92660 Phone Number: 949-287-6414
Contact Person: Sirous Alavi, Ph.D., P.E., PTOE
Email Address: [email protected]
We have attached the signed Addendum No. 1. Please do not hesitate to contact me if you have questions or need additional information.
Best regards,
Sirous Alavi, Ph.D., P.E., PTOE
Director,
Pavement Engineering & Infrastructure Management Americas Cover Letter
--r-GAD
56 �
SUBMIT WITH PROPOSAL
.............. _____ .............
CITY OF SIMI VALLEY
Home of The Ronald Reagan Presidential Library
December 17, 2024
SUBJECT: REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
TO COMPLETE A PAVEMENT MANAGEMENT PROGRAM
UPDATE RFP NO. PW 24-14, ADDENDUM NO.1
All Prospective Proposers:
The following additional information is being provided to all prospective proposers:
Functional Classification Centerline Miles Lane Miles Area (Sq. Ft.) Arterial 62 234 20,908,800
Collector 16 33 3,345,408
Residential 268 545 50,738,688
Acknowledgment of this addendum by inserting the addendum on the first page of the proposal and returning the subject Addendum No. 1 with the proposal to the City is required. Failure to do so may result in the disqualification of your proposal. Questions regarding this addendum may be directed to Ashique Khandaker, Senior Engineer, at (805) 583-6791.
Sincerely,
/ft-�
Ashique Khandaker
Senior Engineer/Capital Projects
RECEIPT OF THIS NOTICE IS HEREBY ACKNOWLEDGED
Sirous Alavi
Signature
Director of Pavement Engineering and Infrastructure Management Americas Title
Addendum No. 1 RFP PW24-14
2929 Tapo Canyon Rood, Simi Volley, CA 93063-2199 805.583 6700 www.simivolley.org 57 RFP NO. PW 24-14
EXHIBIT C - INSURANCE REQUIREMENTS
To be awarded this contract, the successful Proposer must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance
Commercial general liability:
Professional liability
Business automobile liability
Workers compensation
$2,000,000
$1,000,000
$1,000,000
Statutory requirement.
Commercial general liability insurance must meet or exceed the requirements of the most recent ISO CGL Form Number. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Professional liability coverage must be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," the Consultant must continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated ("extended insurance"). Such extended insurance must have the same coverage and limits as the policy that was in effect during the term of this Agreement, and cover the Consultant for all claims made by the City arising out of any errors or omissions of the Consultant, or its officers, employees or agents during the time this Agreement was in effect.
Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).
The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. The Consultant will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions.
By signing this form, the Proposer certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City's consultant. Failure to · this form may render the Proposer's proposal "nonresponsive."
January 16, 2025
Date Proposer
26 58
City of Simi Valley
Table of Contents
Table of Contents
RFP No. PW 24-14
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59 City of Simi Valley
Table of Contents
RFP Acknowledgment Form
Cover Letter
Table of Contents
Section 1 - Introduction
1.0 Introduction
Section 2 - Project Analysis
2.0 Project Analysis
Section 3 - Objective, Scope, Nature of Proposed Program
3.0 Objective, Scope, Nature of Proposed Program
Section 4 - Work Program
4.0 Work Program
4.1 Task 1 - Project Administration
4.2 Task 2 - Pavement Database Updates
4.3 Task 3 - Pavement Condition Inspections
4.4 Task 4 - Inspection Data Entry/ PCI Calculations
4.5 Task 5 - Budget Analysis
4.6 Task 6 - Project Reports
Section 5 - Methodology
5.0 Methodology
Section 6 - Project Management
6.0 Project Management
Section 7 - Assigned Personnel
7.0 Assigned Personnel
7.1 Organizational Chart
7.2 Brief Bio
7.3 Full Resume
Table of Contents
RFP No. PW 24-14
1 3
8 11
12 14
15 16
17 18
19 19
20 21
35 36
39 41
42 43
44 47
48 48
49 51
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60 City of Simi Valley
Table of Contents (Continued)
Section 8 - Schedule
8.0 Schedule
Section 9 - Project Monitoring
9.0 Project Monitoring
Section 10 - City Resources
10.0 City Resources
Section 11 - Subcontractors
11.0 Subcontractors
Section 12 - Statement of Proposer's Qualifications and References
12.0 Statement of Proposer's Qualifications and References Section 13 - Alternative Proposals
13.0 Alternative Proposals
Section 14 - Conflict of Interest
14.0 Conflict of Interest
Table of Contents
RFP No. PW 24-14
62 63
65 66
67 68
69 70
71 72
76 77
78 79
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61 City of Simi Valley
Section 1 - Introduction
Section 1 - Introduction
IU-1-' No. PW 24-14
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62 City of Simi Valley RFP No. PW 24-14
1.0 Introduction
Fugro is pleased to submit our proposal to the City of Simi Valley, California (City) in response to Request for Proposals (RFP) No. PW 24-14, Professional Services to Complete a Pavement Management Program Update. The City is
responsible for approximately 350 centerline
miles and is seeking a qualified firm to provide
pavement condition data collection, update the
existing PMS database, perform budget analyses,
and generate a PMP update for the City's roadway
network.
• 77 yea1·s of experience
• 17 offices across the USA
• Over 11,000 employees globally
• Fede1·al ID No. 74-2426512
• California SOS No. (2972980
Fugro's project team has years of experience collecting pavement management data, implementing and updating PMS, recommending maintenance and rehabilitation (M&R) strategies, and developing budget scenarios. Fugro understands that maintaining valuable assets, such as roadway infrastructure, has never been more critical and complex due to budget constraints and the growing usage of the infrastructure system. Fugro is currently collecting pavement condition data for over 58,000 miles annually for Caltrans)and could effortlessly extend our data collection activities to the City.
Formed in 1947, Fugro is a corporation that offers decades of knowledge and experience to support the diverse needs of our clients. Fugro has evolved to become the world's leading geo data specialist, collecting, and analyzing comprehensive information about the Earth and the structures built upon it. Fugro's diversity enables us to support all business areas within our client's organization, providing comprehensive, innovative solutions. Our service commitment to our customers involves providing quality services, timely deliveries, support and responsiveness, and actively seeking customer feedback. Figure 1 shows the diversity within Fugro. Besides our Roads professionals, we can bring in other experts as needed on any project.
Fugro's philosophy for our pavement condition assessment services projects is to help agencies optimize their resources and funding for their roadway network. Pavement and asset management are crucial for maintaining and enhancing this vital infrastructure. We help agencies adopt a robust pavement management system tailored to their unique network, which allows for smart choices that have both short and long-term benefits. By assessing pavement conditions, optimizing treatment plans, and measuring progress, agencies can ensure the most efficient use of taxpayer dollars while extending the life of their roadways. This strategic approach not only preserves but also improves the largest and most valuable asset of any community-its roadway network.
Section 1 - Introduction
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63 ..... City of Simi Valley
• /
GRD
000 Employees worldwide
across 57 countries
•
573
Employees
across 17
USA offices
Power
Lines
Road$
Rails
RFP No. PW 24-14
Project Managers
Data Processing & Analysts
Software & IT Specialists
Quality Control Managers
Pavement Engineers
Administrative Staff Members
Figure 1: Fugro's Diverse Team Overview
Our experience and industry knowledge allow us to be innovative and responsive to the changing economic conditions facing transportation agencies, balancing reduced budgets, and staffing with the demands for maintaining a safe, reliable, and efficient transportation network. Currently, we are working with over half the North American Departments of Transportation (DOTs) and many municipalities providing a full range of innovative custom roadway management solutions including data collection, PMS and AMS services, and M&R work plan development. We provide the engineering expertise, state-of-the-art technology, and the necessary resources to ensure each project is delivered on time, within budget, and beyond the quality standards expected by our clients.
The remainder of this technical proposal follows the RFP response submittal requirements.
Section 1 - Introduction
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64 City of Simi Valley
Section 2 - Project Analysis
Section 2 - Project Analysis
RFP No. PW 24-14
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65 City of Simi Valley RFP No. PW 24-14
2.0 Project Analysis
Typically, the greatest challenge for municipal projects is agency coordination regarding their successful M&R strategies and unit costs. Information on construction history and past M&R activities are among other challenges. Through communication and coordination with the City, desired M&R strategies will be selected. Other potential deficiencies such as unit costs can be lessened by incorporating data from other local agencies.
Section 2 - Project Analysis
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66 City of Simi V�lley RFP No. PW 24-14
Section 3 - Objective, Scope,
Nature of Proposed Program
Section 3 - Objective, Scope, Nature of Proposed Program
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67 City of Simi Valley RFP No. PW 24-14
3.0 Objective, Scope, Nature of Proposed Program
As stated in the RFP, the objective of this project is to perform pavement condition inspections, update the existing inventory of streets in StreetSaver, and generate a PMP Report.
Fugro has described our detailed proposed tasks in Section 4-Work Program. Our proposed program will include managing the the project from our Newport Beach, California office. Mr.
Michael Tavares, P.E. and Dr. Sirous Alavi, P.E., PTOE have over 50 years of combined experience.
Fugro will collect the pavement condition inspections using our ARAN technology. The ARAN was developed in 1977 and was the first automated data collection vehicle available in the market.
We have continued to evolve the ARAN with the latest technology and equipment.
The data collected by the ARAN will be processed and reported with our in house software called Vision. We will use the distress standard used by the MTC; namely, the most recent MTC Pavement Condition Index Distress Identification Manual (AC 5th Edition/PC( 4th Edition). We are currently certified by MTC to collect and report data per the standard.
After reporting our results, we will update the City's StreetSaver database. Fugro personnel have years of experience with StreetSaver, which is used primarily by agencies participating in the MTC of the San Francisco Bay Area. Fugro was a consultant in the MTC P-TAP program for five years.
Fugro provided PMP updates to over 20 agencies in the Bay Area.
Within StreetSaver, Fugro will perform a series of updates. This includes calculating the Pavement Condition Index (PCI) for each section, any updates to M&R activities, changes to the decision tree or maintenance strategies, unit costs, etc. Next, Fugro will work with the City and develop several budget analysis scenarios (e.g., No Funds, Maintain PCI, Existing Budget) that will be analyzed within the software. As mentioned previously, Fugro is very experienced with these activities from our past MTC projects.
The final task will be providing a comprehensive report of all our activities. Fugro will provide all delivery items as stated in the RFP.
Section 3 - Objective, Scope, Nature of Proposed Program
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68 - City of Simi Valley
Section 4 - Work Program
Section 4 - Work Program
RFP No. PW 24-14
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69 City of Simi Valley RFP No. PW 24-14
4.0 Work Program
In this section, Fugro has provided a detailed narrative of how we will provide our services as described in the City's RFP, Questions/Answers, and/or Addendums. Fugro is proposing the following tasks to complete the City's project goals successfully.
4.1 Task 1 - Project Administration
4.1.1 Kick-Off Meeting
Fugro believes successful projects are dependent upon clear and open communication with our clients, a strong professional team and project manager, and the utilization of a detailed work plan. Our consistent record of delivering data collection and pavement engineering projects exceeds the expectations of even our most complex clients' projects, both in terms of time and budget.
As part of our project initiation, Fugro recommends a kick-off meeting. Upon receipt of the notice to proceed (NTP), Fugro will work with the City's Project Manager to schedule a project kick-off meeting that will include both key members of Fugro's Project Team and City staff. During the meeting, the draft scope of services or work plan, project schedule, budget, project documents, project goals, and format of deliverables, will be reviewed in detail to ensure that all adhere to the City's specific requirements. Roles and responsibilities will also be covered.
During the kick-off meeting, Fugro will request and/or confirm:
1) Review of progress schedule including data collection, processing, and all data delivery milestones and their prioritization.
2) Shapefile of the City's current GIS roadway network. 3) Access to the current StreetSaver environment.
4) Review the existing database of roadway segments.
5) Discuss possible expansion capabilities/integration of StreetSaver. 6) Review previous maintenance projects and practices.
7) Historical M&R activities.
4.1.2 Monthly Project Meetings
Fugro will manage the project and coordinate the work with the City's Project Manager. Per the RFP, Fugro will have monthly project update meetings with the City for the duration of the project.
We will be available through emails, office phones, mobile phones, via the web with MS Teams meetings, and in person meetings as needed. Fugro will also be available for any meetings in addition to the monthly project meetings to discuss significant milestones or critical path items.
Section 5 - Project Understanding & Approach
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70 City of Simi Valley
4.2 Task 2 - Pavement Database Updates
4.2.1 Access to StreetSaver
RFP No. PW 24 14
Fugro is experienced with a variety of pavement management system software packages such as StreetSaver, Cartegraph NAV, Cartegraph OMS, AgileAssets Pavement Analyst, and PAVER. Our experience with these software packages includes developing condition listings, condition maps, work plans, budget optimization, and maintenance and rehabilitation alternatives for agencies.
Fugro can provide tailored pavement management solutions (if requested) to the City based on your specific requirements. Fugro has provided pavement management services for all different sized agencies with a wide variety of needs:
• Data migration from legacy systems
• Loading of Pavement Management Data
• Pavement Management Implementation
• Pavement Management Updates
• Geographic Information System (GIS) services
• Work plans, budget analysis, and network condition reporting • Performance Modeling
• Computer Hardware and PMS/Asset Software
• Presentations to City Councils and Commissioners
As stated in the RFP, the City is currently using StreetSaver. Fugro has years of experience using StreetSaver for many agencies in California. Fugro has a consultant account with StreetSaver. The City can ask StreetSaver to provide us access to the City's StreetSaver database.
4.2.2 Review Existing GIS Mapping
Once Fugro has received the shapefile of the City's GIS roadway network and access to StreetSaver, Fugro will review the shapefile for accuracy and verify the sections that will be collected within the City. All data streams collected with Fugro's ARAN are geotagged and synchronized within 2 milli seconds (msec). This precise synchronization allows Fugro's data to be linked to any GIS system. Fugro will work with the City's GIS representative to ensure the roadway data will be integrated into your current system. If the shapefile in StreetSaver needs to be updated, Fugro can work with StreetSaver and update the shapefile with new sections as needed.
4.2.3 Review M&R Activities
Fugro will review all M&R activities conducted by the City since the last PMS update in 2020. The work history provides historical information about a given section and will allow us to perform quality control of our calculated condition indices. Fugro can enter these activities into StreetSaver using their Excel template to import a series of maintenance treatments in the Utilities module or by using the Maintenance module for each specific maintenance treatment.
Section 5 - Project Understanding & Approach
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71 ..... City of Simi Valley RFP No. PW 24-14
4.3 Task 3 - Pavement Condition Inspections
Fugro will conduct the automated pavement condition surveys on the City's roadway network using our ARAN vehicle(s). Fugro's ARAN collects distress/asset data at prevailing traffic speeds, with no interruption to traffic flow, state-of-the-art safety features, and great accuracy in reported pavement distress data. Unlike manual and windshield surveys data collection, no sampling methods will be used for pavement rating and 100% of the ARAN traveled lane will be distress surveyed and reported. Hence, the resulting PCI value will be due to the pavement distresses for the entire traveled lane and not based on some random samples (as is the case with manual surveys). For this project, Fugro will collect data during daylight hours with no adverse weather conditions. The City has approximately 350 centerline miles of paved roads.
4.3.1 Project Data Collection Test Miles
Based on the review of the City's GIS shapefile, review of the City's StreetSaver database, and discussions with the City, the number of test miles will be finalized. Our recommendation for the number of test miles is the following:
• For residential streets, collect only one lane. Given our ARAN coverage of 100% of a lane, this will result in 50% surface area coverage on 2-lane local streets and an even higher percentage on alleys and bike paths. ASTM recommends at least 10% surface area coverage. • For arterial and collector streets, collect one in each direction, if the width of the road is more than 36 feet. If roads are already divided by median or other structures, Fugro would also recommend collection on each direction. Our proposed coverage will be more than the minimum ASTM recommendation of 10% coverage.
As shown in Table 1, the estimated test miles for the project are 424 miles based on information from RFP Addendum No. 1.
Table 1: Estimated Test Miles
Functional Class I Centerline Number of Test Miles
Miles ARAN Passes
Arterials 62 2 124
Collector 16 2 32
Residential 268 1 268
Total 346 424
Please note that we are available to implement any requested testing scheme. Our automated data collection procedure saves time, does not interrupt traffic flow, increases safety as we do not have personnel walking the roadways, and provides more representative pavement data due to its superior sampling coverage. Traffic control is not required for our data collection efforts. Fugro can modify its schedule, number of vehicles, and number of personnel to best fit the City's needs.
Section 5 - Project Understanding & Approach
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72 City of Simi Valley RFP No. PW 24-14
4.3.2 Fugro's Automatic Road Analyzer (ARAN)
Developed in 1977, our ARAN was the first automated data collection vehicle available in the market and continued to evolve with the latest technology and equipment. Figure 2 shows our current sixth generation ARAN. The ARAN includes cutting-edge gyroscopes, sensors, cameras, computers, software, and related equipment, all designed to withstand the rigors of collecting seven days a week, 365 days a year in all landscapes and climates. Fugro's experience and industry knowledge have allowed us to be innovative and responsive to the changing economic conditions facing transportation agencies, balancing reduced budgets, and staffing with the demands for maintaining a safe, reliable, and efficient transportation network.
Currently, we are working with over half the North American DOTs and many municipalities providing a full range of innovative custom roadway management solutions including data collection, PMS services, and M&R work plan development. Client satisfaction and trust are top priorities for us. We have developed many long-standing clients with this sound approach. We are working with over twenty (20) States/Provinces in North America. Fugro is currently collecting pavement and asset data for the entire Caltrans Highway System on a multi-year contract consisting of over 58,000 miles of pavement distress and right of way (ROW) asset data collection each year.
RIGHT-OF-WAY VIDEO
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The following describes some of the specific ARAN subsystems that are pertinent to the project:
Section 5 - Project Understanding & Approach
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73 City of Simi Valley
Locational Referencing and Positioning
The ARAN is equipped with a Distance Measuring
Instrument (DMI) mounted on the driver's side rear
wheel as shown in Figure 3. The DMI is used to
provide distance based triggers to the ARAN
subsystems and translate wheel revolutions into
measurements of velocity and linear distance
traveled. The DMI meets the Class 1 requirements
per ASTM E950, Standard Test Method for
Measuring the Longitudinal Profile of Traveled
Surfaces with an Accelerometer Established Inertial
Profiling Reference.
The ARAN also incorporates a Differential Global
Positioning System (DGPS) using Applanix's POS
LV 220. The POS LV is a Global Navigation Satellite
System (GNSS)-aided inertial technology that
mitigates the real-world effects of GPS outage.
The POS LV 220 tracks and reports the position
(latitude, longitude, and elevation) and orientation
(heading) of the ARAN in real-time using
complementary locating technologies. The GPS
corrects any drift evident in the inertial sensor over
time, while the inertial sensor ensures that accurate
positioning will be continuously available, even
during periods of GPS outage due to tree canopy,
mountainous terrain, tunnels, or urban canyons.
Figure 4 is an image of the Applanix POS LV
system.
Downward Pavement Image Collection
RFP Nu. PW 24-14
Figure 3: Distance Measuring Instrument
(DMI)
Figure 4: Applanix POS LV
Fugro's Pave3D uses downward-facing high-speed cameras, custom optics, and laser line projectors to output range and intensity data, which derive a 3D image of the pavement surface as seen in Figure 5. These capabilities improve the performance of post-processing techniques resulting in superior accuracy for identifying pavement crack severity. These images facilitate automated and manual crack identification methods.
Section 5 - Project Understanding & Approach
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74 ' --- City of Simi Valley RFP No. PW 24-14
Figure 5: Downward Scanning Capabilities
Figure 6 depicts the range, intensity, and 3D views captured by Fugro's Pave3D system. The range image represents depth in grayscale; lower elevations due to defects like cracks, potholes, corner breaks, etc., appear dark. A range image means only actual pavement distress is detected and no other artifacts on the road like oil, skid marks, or dampness in hairline cracks. The intensity image is a more "traditional" camera image showing the surface as the human eye would see it. An intensity image is essential for the visual verification of non-crack-related distresses like raveling.
The 3D view combines the Range and Intensity images to provide an enhanced image of the roadway that is ideal for visual rating and quality control of the cracking detected by the automated distress tool. Using both range and intensity information matched pixel for pixel, we can better determine the exact locations of cracks based on width, depth, texture, color, and other surrounding features.
Some of the advantages of using the Pave3D system over conventional pavement images include:
• Uninterrupted operation in all lighting conditions during the day and at night without the need for artificial pavement illumination.
o Sun and shadows and various pavement types ranging from dark asphalt to light colored concrete can be measured at highway survey speeds and on roads reaching 14 feet in width and still achieve the 0.19 inches longitudinal resolution. • Continuous collection of pavement images along the roadway's length with no interruptions.
o This feature allows the user to select their desired reproduction interval length of generated pavement images, which align with predetermined right-of-way image intervals. The high-definition images are processed for various condition and distress ratings within Fugro's Vision software.
Section 5 - Project Understanding & Approach
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75 City of Simi Valley RFP No. PW 24-14
Figure 6: Range View (left), Intensity View (middle), and 3D View (right) laser SOP (South Dakota Profiler)
Fugro's Laser SDP (South Dakota Profiler) system shown in Figure 7 is a non-contact Class 1 inertial profiler (per ASTM E950) that uses lasers and accelerometers mounted at the front of the vehicle over each wheel path. The system measures the longitudinal profile for 100% of all lane miles to calculate the International Roughness Index (IRI) for maximum accuracy. The equipment conforms with AASHTO R 57 "Standard Practice for Operating Inertial Profiling System" and the 2018 Caltrans Standard Specifications.
The ARAN saves raw longitudinal profile data for every one (1) inch of pavement in both wheel paths along with the standard deviations of each. The result is computed IRI values (in inches/mile) for each segment for both the left and right wheel paths. Highlights of Fugro's Laser SDP system for IRI data collection include:
• Equipped with GoCator dispersion lasers providing a full 100mm (4-inch) line of data across the road surface (like that of a tire footprint). This offers improved consistency, repeatability, and accuracy in the collection of the longitudinal profile. • Ability to collect at variable testing speeds while maintaining a bias of less than 5%. • Allowance for testing at low speed and "Stop and Go" conditions. • High accuracy; measurements within ± 5% of all popular manual profiling techniques.
Section 5 - Project Understanding & Approach
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76 City of Simi Valley
• High repeatability with standard
deviation for repeat runs within ±
5% of the mean. GoCator sensors'
use further improves on this
consistency, regardless of the
testing surface type or condition.
• Real-Time IRI reporting for
immediate operator identification
of system issues.
• Two standard conformance tests,
one static, and the other dynamic,
ensure that both the laser and
accelerometer components of the
system are operating as intended.
• Multiple parameters reported,
including mean and max IRI and
standard deviation by segment.
Kl-I-' No. 1-'W 24-14
Figure 7: ARAN Laser SDP
Fugro has developed reliable, speed-sensitive algorithms to improve the accuracy of the longitudinal profile calculated in low speed zones. These algorithms reduce the impact of the unwanted frequencies in the accelerometer signal that affect profile and IRI calculations. Since the low-speed algorithms are non-casual, meaning that they incorporate future data into the calculation, the low speed roughness feature recalculates the longitudinal profile and IRI during the processing stage for maximum accuracy and repeatability.
Right-of-Way (ROW) Images
With our long history of working with States, Counties, and municipalities, we understand the value that transportation agencies receive from high quality digital images that offer a clear, focused view of the roadway and surrounding area. We have taken great care to source, calibrate, and maintain the best cameras in the industry. The image collection for this project will include both continuous ROW and downward facing pavement imaging. The collection will be performed on dry pavement and when weather and light do not inhibit the visibility of pavement and ROW.
ROW cameras will capture the lane of travel and ROW. These images shall be captured at a minimum interval (e.g., 25 feet), at typical City speeds, and will provide 100% and continuous coverage of the ROW in full-frame with a high pixel resolution (near 360 degree HD imagery). The ARAN will collect ROW images utilizing Sony FX9 HD cameras that offer a resolution of up to 3840 x 2160 pixels at a 16:9 aspect ratio. Figure 8 provides an example of Fugro's superior ROW image quality collected for one of our current clients. Each image is tied to a GPS location as well as a linear reference, which allows all images to be tied back to each other. All images can then be used to extract visible assets now or in the future.
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77 Ci Ly or Simi Valley RFP No. PW 2·1-14
Figure 8: Example of Fugro's Superior ROW Image Quality
4.3.3 Routing
Upon approval of the City's final road network, an experienced Fugro GIS analyst will prepare a collection package (called routing) for the ARAN. Once this package is completed, and before sending it to the ARAN for collection, a series of standard queries are performed that ensure the road network elements such as road description, GPS, length, one way roads, lane designation and direction are logical, correct and in a proper order to ensure the accurate and timely collection of these sections. The master routed table produced by our routing department will then be used by downstream quality control and quality assurance procedures in both the data collection and also the data processing departments, to ensure full coverage of the City's network.
4.3.4 Data Processing and Analysis
Fugro is a pioneer in developing data processing and visualizing software products. Fugro's Vision and iVision software are customized to be used in combination with the ARAN for efficient data processing and asset extraction processes. Fugro's engineers have developed sophisticated and proven algorithms to greatly improve the detection, classification, rating, and reporting of data.
For this task, we have described the distress standards to be used, the processing software, and our QA/QC protocols.
4.3.4.1 Distress Standards
The images provide a visual representation of various cracking types, surface defects, patches, and other distresses along the roadway. The City has listed eight flexible pavement and seven rigid pavement distresses in the RFP. These are the distresses in the modified ASTM D6433-20, Section 5 - Project Understanding & Approach
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78 City of Simi Valley RFP No. PW 24-14
Standard Practice for Roads and Parking Lots Pavement Condition Index Survey used by MTC in the Bay Area. Fugro is well versed in identifying pavement distresses defined in ASTM D6433 and the modified version. Table 2 and Table 3 present the asphalt (flexible) and concrete (rigid) pavement distresses and their classifications. The IDs in the tables represent the identification number in the most recent MTC Pavement Condition Index Distress Identification Manual (AC 5th Edition/PCC 4th Edition).
Table 2: MTC Asphalt Concrete (AC) (Flexible) Pavement Distresses and Classification ID # I Load Related I ID# Climate/Durability Related I I0# I Other Related 1 Alligator Cracking 2 Block Cracking 3 Distortions
6 Rutting & 4 Longitudinal/Transverse 5 Patch/Utility Cut Depressions Cracking 7 Raveling
8 Weathering
Table 3: MTC Concrete (Rigid) Pavement Distresses and Classifications 2 Divided Slab
4 Linear Cracking 6
4.3.4.2 Data Processing Software - Vision
Vision software is considered an integral part of data processing and QC methodology in Fugro's pavement condition assessment approach. Vision was developed by Fugro to ensure a simple and accurate process for analyzing ARAN data. The software facilitates the entire data processing workflow including key modules for data upload, georeferencing and segmentation, video and sensor data quality analysis, and pavement distress analysis. It synchronizes all of the data (imagery along with sensor and map data) allowing the analyst to virtually drive on the road to assess quality, investigate anomalies, and confirm locations and conditions.
Automated & semi-automated algorithms are incorporated in Vision for pavement distress detection, classification, and rating. Digital pavement images collected by the ARAN serve as input to the distress rating process. ROW images are also used to enhance the distress-rating accuracy. Each distress can be identified in terms of location, severity, exact dimensions, and other characteristics. The software also allows for customized distress rating protocols. Moreover, Vision's Report Generator module facilitates the creation of custom reports and data deliveries using a post-processed collection of all pavement performance parameters. This module allows Fugro staff to modify and apply reporting templates to ensure that data conforms to client requirements. Figure 9 provides a screenshot of Fugro's Vision software.
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79 City of Simi Valley RFP No. PW ?4-14
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Figure 9: Fugro's Vision Processing Software
Crack Detection - WiseCrax
Accurate and consistent crack measuring starts with a good foundation. In this case, the good foundation is our ARANs equipped with LCMS, supplying a superior laser-based image for the identification of true cracking. This allows for easy determination of cracking versus other elements such as texture in the pavement. Fugro builds upon its superior hardware used to collect the raw data with our world leading Vision software. WiseCrax offers a customizable surface distress setup for classification and severity rating, continuous full-lane or zone rating, zone detection, and crack maps for quality control of the distress rating. Our distress technicians use this module to easily quantify each pavement crack by the software's automatic determination of a crack's beginning, end, width, depth, and orientation. Measuring cracks is conducted using a three phase process. The following provides an overview of each phase as shown in Figure 10:
• 3D Laser Image -The Foundation for Proper Crack Measurement: The 3D laser image provides the ability to easily distinguish cracking from anomalies on the road surface by using depth.
• Detection: Extraction of crack maps on 3D pavement imagery. Depth is used in the detection of cracks on the 3D image.
• Classification: Analysis of the crack map. For some projects, Fugro would place detected cracks into various categories such as longitudinal, transverse, or alligator. Fugro could also detect crack lengths and widths and place them in five zones per ASTM E3303. • Rating: Fugro would report the various metrics based on MTC's standard and data dictionary requirements such as length of cracking, width of cracking, and crack density.
Section 5 - Project Understanding & Approach
80 Cily of Simi Valley
3D Laser Image
Foundation: 3D
image utilized for
easy determination
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anomalies on the
road surface
Phase1
Detection
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maps based on
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process of placing
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transverse cracking
based on ASTM
D6433
RFP Nn PW 24-14
Phase 3
Rating
Rating: Label
based on severity,
road zone location
crack width and
other factors
determined by the
distress collection
protocols
Figure 10: Fugro's Three Phase Approach for Measuring Cracks & Reporting The WiseCrax editor allows our technicians to easily input specific distress severity and extent criteria such as:
• Number of cracks and their respective severity per cracking type (e.g., Alligator, Block, Edge, Longitudinal, Transverse, etc.).
• Location and orientation of the cracking across the lane width. • The total length of a given crack and its orientation. • Total crack lengths per distress type and severity are summarized on a pavement image and segment/network basis.
• Visual representation of pavement crack location on a given pavement image; color-coded according to its allocated severity state. (Cracks can be manually overwritten or deleted by the distress technicians.)
• Automated determination of pavement line markings, which can be used to restrict and classify pavement cracking.
• Automated statistic reports displaying summary graphs and tables of the entire collection (network) or defined section.
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81 City of Simi Valley RFP No. PW 24-14
The distress inf on nation in WiseCrax is visually overlaid on the pavemenl imugcty to facilitate the manual validation of the automated distress rating and to add in any distresses that require manual intervention.
4.3.4.3 Asset Extraction with Surveyor (Future Options) Fugro would welcome the opportunity to provide this service to the City. Agencies are increasingly seeking to inventory and assess the condition of in-road and roadside assets. We offer asset inventories using our ARAN digital images. The advantage of digital image based asset extractions is the safety of employees versus traditional manual field-based inventories. All the data is then available from iVision (discussed later) reducing the number of in-field visits by staff during the planning and design of projects. Fugro has extensive experience collecting roadway assets and has extracted and delivered over 70 different asset types totaling 5.1 million unique assets over 216,000 miles of road for municipal and State/Province agencies since 2008. Examples of assets that can be extracted from our photogrammetry include the type of signs, signals, poles, manholes, curb and gutter, sidewalks, ramps, pavement striping, pavement symbols, etc. Figure 11 shows examples of different assets that can be extracted.
MUTCD Sign No Parking Here to Corner Double Solid Yellow Line Stripe in Good Condition Pavement Marking Symbols & Traffic Signals Parking Zones & Parking Meters Figure 11: Example of Assets that Can Be Extracted from Images Section 5 - Project Understanding & Approach
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82 City of Simi Valley RFP No. PW 24-14
Fugro's Surveyor software uses the calibrated geo-referenced images collected by the ARAN to capture, extract, measure, and store data on the client's visible roadside assets. Assets can be provided to clients via geodatabases for incorporation into the client's GIS system. Figure 12 shows a screen capture of Surveyor's Asset Attribute Editor. Digital images used for asset inventory and other analytics are dependent upon "line-of-sight" measurements, which means obstructions such as buses, parked vehicles, garbage canisters, and vegetation can impact the "line-of-sight" measurements and image collection.
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Figure 12: Screen Capture of Surveyor Software used to Perform Sign Inventory Section 5 - Project Understanding & Approach
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83 City of Simi Valley RFP No. PW 24-14
The following is a partial list of point and linear assets that Fugro can extract using photogrammetry. We would develop a data dictionary with the attributes and get approval from the City prior to processing.
ADA Ramps Bicycle Lanes Bridges
Brush & Tree Control Cable Barriers Cattle Guards
Cemetery Church Concrete Barriers
Curb & Gutter Driveways & Access Points Drop Inlets/ Catch Basins . Emergency Call Boxes Fences Fire Hydrants
. Fire Station Gates Guard Walls
. Guardrails Highway Lighting Hospital
HOV Lanes Intersections ITS Devices
Lane Widths • Linear Pavement Markings Low Water Crossings Manholes Median Openings Medians
Meters Mile Markers MUTCD Signs
Number of Lanes On Route Parking Overpasses
Paved Ditch Plowable Markers Point Pavement Markings
Police Station Post Office Railroad Crossings
Raised Pavement Markings Red Light Cameras Retaining Walls . Rock Slide Protections Rumble Strips School Zones
Schools Shoulder Widths Shoulders
Sidewalks Sight Distance (Passing Lanes) • Sign Supports Slopes Snow Fences Sound Barriers
Speed Cameras Speed Limit Signs Toll Plazas
Traffic Count Stations Traffic Lights Trees
Tunnels Turf Condition Turn Lanes
Unpaved Ditches Utility Poles Water Valves
4.3.4.4 Data Viewing Software - iVision (Added Value)
Fugro's iVisionS viewing software provides the agency with a powerful tool to review collected images and asset data in a synchronized, GIS-based environment. iVisionS is hosted by Fugro and available on any device with access to the internet, this meets a remotely positioned workforce's needs. Fugro will upload all raw images and data to our Vision processing software, data will be processed by our team, and post processed data will be synchronized with iVisionS. iVisionS contains a user-friendly interface that seamlessly integrates the collected data and imagery, GPS, distress and asset calculation tools, and mapping layers. The software's dashboard is fully customizable to meet the unique needs of each City's requirements. iVisionS offers open data schemas that enable customized data querying, extraction, and linking with other systems to provide maximum flexibility and data-synchronization capabilities. These advanced data sharing and integration mechanisms allow the application to be launched and linked to multiple different asset management applications.
Figure 13 provides an example of one display option for iVisionS's rich dashboard layout. This dashboard is customizable to the user's preferences and needs. All displayed data is playing in a synchronized view as the user navigates along the roadway on the GIS-based map. The agency Section 5 - Project Understanding & Approach
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84 .,
City ot s,m, Valley RFP No. PW 24-14
will be then provided with multiple licenses to use the software for one year at no additional cost.
After one year, licenses can be renewed annually for an additional cost.
CUSTOM REPORTING
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4.3.4.5 Quality Control/Quality Assurance (QC/QA)
Fugro understands that the quality of collected pavement distress data is the key to the successful implementation and maintenance of any asset management system. Figure 14 shows an example of quality checks from project start up to data delivery. We use reasonable quality control and manage the data collection and delivery process to effectively provide data that meets or exceeds the City's expectations. Fugro understands that data quality is imperative for all transportation agencies. Fugro's International Standards Organization (ISO) 9001 :2008 Quality Management System (QMS) includes Standard Operating Procedures (SOPs) with proven calibration and quality control processes and principles. Fugro has developed SOPs for controlling quality both in the field and office. These SOPs ensure each task is performed with consistency and discipline resulting in high quality work. The following are some of Fugro's Standard Operating Procedures and Plans:
• Location-Referencing Standard Operating Procedure
• Adverse Weather Standard Operating Procedure
• Initial Data Screening Standard Operating Procedure
• International Roughness Index Standard Operating Procedure • Rut Depth Standard Operating Procedure
• Pavement Imagery Standard Operating Procedure
• Distress Data Reduction Standard Operating Procedure
• Roadway Photo Imagery Standard Operating Procedure
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85 City of Simi Valley RFP No. PW 24-14
• Roadway Characteristics and Asset Data Standard Operating Procedure. • Roadway Pavement Structural Composition/ Thickness Data Standard Operating Procedure
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Figure 14: Example of QC/QA Procedures and Checks for the City
4.4 Task 4 - Inspection Data Entry/ PCI Calculations
For this task, Fugro will be utilizing StreetSaver. Fugro has years of experience using StreetSaver, especially with agencies participating in the Metropolitan Transportation Commission (MTC) of the San Francisco Bay Area. Fugro participated as a consultant in the MTC Pavement Management Technical Assistance Program (P-TAP) program for four years.
4.4.1 Import Inspection Data
As mentioned previously, Fugro will create electronic files (e.g., Excel) that can be imported directly into StreetSaver. Fugro will report the inspection data for the established road section configuration in the existing PMS. StreetSaver has logic quality checks that must be adhered to for the data to be imported. Fugro is very experienced at creating "inspection units" that meet the quality checks.
4.4.2 Calculating PCI
After importing the inspection data into StreetSaver, the records will be shown in the "View All Pending Inspections" module. Fugro will review the import and correct any outstanding issues.
Fugro will then proceed to the "Inspection Calculations" module and calculate PCI for all the new inspection data in StreetSaver.
The PCI can range from 100 for a brand new pavement with no defect to zero for a pavement that is completely deteriorated and is in need of immediate reconstruction. An example of a typical Section 5 - Project Understanding & Approach
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86 City ul Simi Valley RFP No. PW 24-14
PCI rating scale is shown in Figure 15, which shows pavement condition categories and PCI breakpoints, which are critical decision points for maintenance and rehabilitation treatments.
Poor [IV]
Good [Ill]
(load-related)
- ---�
100
90 (PCI Cap)*
25 Pavement Condition PCI
[Condition Category]
*Above PCI of 90, M&R is not recommended.
Figure 15: Example of Pavement Condition Categories by PCI in StreetSaver Figure 16 illustrates the relation between PCI scores and asphalt pavement distresses. From the pictures shown in the figure, an increase in distress quantities and severity levels results in a decrease in PCI.
PCI Scale
0 100
Bad Condition Good Condition
PCl=20 PCl=40 PCl=65 PCl=75 PCl=95
Figure 16: Schematic Illustration of the Relation between PCI and Pavement Distress After calculating the PCI in StreetSaver, the City will have an updated PMS that can be used for various M&R work plan development activities.
4.5 Task 5 - Budget Analysis
In addition to collecting pavement condition data, the City is requesting budgetary analysis services. Fugro will assist the City in producing a 10-year plan for road M&R (and updates each year, or as needed).
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87 City of Simi Valley RFP No. PW 24-14
4.5.1 Develop M&R Strategies
To facilitate the development of M&R recommendations, Fugro will first work with the City staff to create the M&R decision strategy tree. M&R decision strategies would be based on the PCI values. Other factors such as the agency's past experience with various M&R strategies and also types and severity of distresses (i.e., load related distresses, weather related distresses, and materials & construction related distress) contributing to a PCI value will also impact the M&R decision strategies.
Fugro will develop the M&R decision strategy tree based on practices that have worked well for the City. Fugro personnel have national and local experience with typical life expectancies of various maintenance/rehabilitation strategies. Fugro would discuss with the City staff to establish treatment types for use in the M&R decision strategy tree. All existing and desired treatments will be considered. StreetSaver is equipped with a standard format for structuring the decision tree. Figure 17 is an example of a typical decision tree for a California agency using StreetSaver. ]Functlonal
Class sumce Condition cat-aory Treatment Type
Arterial AC I-Very Good Crack Treannent
Surface Treatment
Restoration Treatmoot
II • Good, Non-Load Relote<I
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Figure 17: Typical M&R Decision Tree for California Agency Fugro will provide recommendations to the City with regard to current maintenance activities, which may include pavement preservation techniques such as slurry seals, micro-surfacing, chip seals, overlays, pulverization, or even total pavement replacement.
Section 5 - Project Understanding & Approach
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88 City of Simi V.Jllcy RFP No. PW 24-1'1
Fugro will work with the City to fine-tune the StreetSaver decision tree with their own preferred practices, which are appropriate based on local conditions such as roadway functional classification, and climatic and soil conditions. Fugro will work closely with the City to gather unit cost information for the preferred strategies and input those values into the StreetSaver program.
Utilizing the StreetSaver program, the rules from the City's decision tree are applied to each road section in the StreetSaver database to identify the applicable treatment. The program then calculates the PCI that would result from that treatment. Asphalt overlays and full reconstruction would return the PCI to 100, while seal treatments would make an incremental increase (5 to 10 points, typically) depending on what kind of distresses were present in the inspection. The program would then apply the deterioration curves and estimate the PCI one year into the future.
This process is repeated for each year of a five-year cycle: (1) based on forecast PCI, apply treatment as determined by the decision tree; (2) calculate PCI resulting from treatment; (3) project PCI ahead another year. Fugro anticipates one or two meetings to address the M&R decisions.
4.5.2 Budget Analysis Scenarios
Budget analyses will be performed to understand the funding necessary to address certain pavement conditions. Fugro is very experienced at performing various budget analyses for agencies. Fugro would first compute the "Budget Needs" analysis for the City. The budget needs analysis represents the "ideal world" or unconstrained funding levels. Based on the City's M&R strategies and the condition indices of the sections, the PMS program would select a maintenance or rehabilitation action and compute the total costs over a period of time (e.g., 10 year M&R work plan). The results of the budget needs analysis can then be compared with several "what-if" budget analyses.
Based on discussions with the City, Fugro will prepare several budget scenarios that are either "budget" driven or "target" driven. Under a "budget" driven scenario, Fugro will utilize the PMS program to evaluate the impact of a given (predetermined) annual "existing budget" for the M&R program on the overall network PCI value with time. Under a "target" driven scenario, Fugro will utilize the PMS program to determine the annual M&R budget needed for maintaining (or improving) the overall network PCI value by a predetermined target value. Figure 18 shows an example of the effect of various funding levels on the network PCI. Typical scenarios that could be included are the following:
• Budget Needs Assessment
• No Funds
• Expected Annual Budget
• Maintain Current PCI
• Five-Point Increase in PCI
• Budget Needs Average
Each budget scenario studied will show future pavement maintenance needs and future rehabilitation needs. Fugro will show the deferred maintenance cost (unfunded backlog) for each budget scenario. Based on the budget analyses, the City would then select a scenario that best fits its current and upcoming funds.
Section 5 - Project Understanding & Approach
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89 City of Simi Valley RFP No. PW 24-14
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Figure 18: Example of Different Funding Levels on Network PCI
4.6 Task 6 - Project Reports
As per the RFP, Fugro will prepare a single comprehensive Pavement Management Program (PMP) report, containing all items in the draft report and the following items:
• Executive Summary - Fugro will provide a summary outlining the completed project that would be suitable for stakeholders to review.
• Relevant Background Information - This will include the purposes of the project and background on PMS.
• Methodology for Field Survey- Fugro will describe the equipment used for the field survey.
We will also discuss the data processing and analysis used to report the data. • Description of work history or completed M&R - Fugro will provide a description of the completed M&R that the City has recently performed. Most of this information will have been provided by the City prior to our data collection. Fugro will also provide an inventory of any applied maintenance.
• Maintenance Treatment Decision Tree - Fugro will provide a table that shows the decision tree used in the budget analyses.
• Section Description Inventory Report - Fugro will provide a report from StreetSaver that shows each section's geometry and basic descriptors.
• PCI Report- Fugro will provide a report from StreetSaver that shows each section's Remaining Service Life (RSL), geometry, functional class, and surface type.
Section 5 - Project Understanding & Approach
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90 Cily of Simi Valley RFP No. PW 2'1-14
• PCI Map - Fugro will provide an updated PCI map as a shapefile or geodatabase (GOB). PCI information will also be available within StreetSaver.
• Methodology for Budget Analysis - Fugro will provide a thorough discussion of the budget analysis performed for the City. This will include showing the costs of deferred maintenance, the ten year budget and/or target driven scenario analysis. • Ten Year M&R Work Plan - Based on the budget analyses and in consultation with the City, a scenario would be selected that best fits the City's current and upcoming funds. The work plan (e.g., 10 years) would indicate which treatments would be applied during which year to each pavement section based on the M&R decision tree and the associated costs.
Additional items provided to the City include:
• International Roughness Index (IRI)
• iVision software for one year
• Image Delivery
• Geodatabase roadway segments and corresponding attribute data • Potential Future Assets Extraction with ROW Camera Calibration Section 5 - Project Understanding & Approach
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91 City of Simi Valley
Section 5 - Methodology
Section 5 - Methodology
RFP No. PW 24-14
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92 City of Simi Valley RFP No. PW 24-14
5.0 Methodology
Fugro has described our detailed proposed tasks including methodology in Section 4 - Work Program.
Regarding methodologies and standards to be used, please see the list below:
• Data collection will be performed with ARAN operating in California. ARAN has been detailed in Section 4.3.2.
• Most recent MTC Pavement Condition Index Distress Identification Manual (AC 5th Edition/PC( 4th Edition). This is a modified version of ASTM D6433, Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys, for identifying pavement distresses and calculating PCI for the pavement sections. • ASTM E1926, Standard Practice for Computing IRI of Roads from Longitudinal Profile Measurements, for calculating IRI for the pavement sections.
5.1 MTC Certification
Fugro is a Metropolitan Transportation Commission
(MTC) certified consultant with widespread
experience providing StreetSaver PMP updates
(Figure 19). Our project manager, Michael Tavares, is
verified in MTC's rater certification program (Figure
20), and served as the Certified Rater and Supervisor
for over 50 PMP updates using the StreetSaver
program.
Section 5 - Project Understanding & Approach
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CERTIFICATE OF ACHIEVEMENT
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Figure 20: MTC Rater Certification
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Section 6 - Project Management
Section 6 - Project Management
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6.0 Project Management
Fugro has described its project management activities in Section 4.1. As mentioned previously, Fugro believes successful projects are dependent upon clear and open communication with our clients, a strong professional team and project manager, and the utilization of a detailed project management plan. Our proposed team has extensive experience in developing and following project management plans. Figure 21 shows high-level activities of our typical project management including the following:
• Start-up activities such as a kick-off meeting, review of GIS shapefile, review of the communication plan, review of a customized quality control plan, and review of pavement and asset data dictionary.
• Data collection and delivery schedules.
• List of data collection vehicles, equipment, personnel, and equipment calibrations and certifications.
• Access to our field and data analysis tracking systems to ensure that data is delivered on or ahead of schedule.
• Discussion of PMS activities including PMS software selection, pavement condition indices, preventive maintenance strategies and decision trees, unit costs for treatments, project selection optimization for various budget scenarios, etc.
The project management structure and project organizational chart have been provided in Section 7. Brief biographical summaries are provided for the project management team and key personnel.
Fugro has described its company organizational structure in Section 1. Formed in 1947, Fugro is a corporation that offers decades of knowledge and experience to support the diverse needs of our clients. Fugro has evolved to become the world's leading geo-data specialist, collecting, and analyzing comprehensive information about the Earth and the structures built upon it. Fugro's diversity enables us to support all business areas within our client's organization, providing comprehensive, innovative solutions. Fugro has over 11,000 employees world wide and 17 offices in North America (Figure 22). Fugro's management team will be in the Newport Beach office.
Regarding equipment, Fugro will use ARAN(s) from its fleet of over 25 ARANs. We typically have 7 ARANs (with 2 in reserve) in California for its ongoing Caltrans project. Once the City's roadway network has been finalized and routing has been created, Fugro can schedule one of its ARANs (or more if needed) to collect the City's roadways.
Section 6 - Project Management
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. Image & � Evaluation Asset Delivery -�- --�,1L _ai
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Figure 21: Project Management Activities
Section 6 - Project Management
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♦ Newport Beach Office
* Headquarters
0 Office
Ventu
Los Angeles f
Newport Beach J
ORapidCity
Figure 22: Fugro Offices in North America
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Section 7 - Assigned Personnel
Section 7- Assigned Personnel
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7.0 Assigned Personnel
In this section, Fugro describes the qualifications of all key personnel, who will be responsible for conducting the work and their years of experience. This team has performed similar work for numerous other agencies in North America. As per the RFP, the substitution of lead personnel will not be permitted without prior written approval of the City.
7.1 Organizational Chart
Figure 23 shows the proposed project team organizational chart with our key personnel, their availability, and their project responsibilities.
0 0•
Field Operations
Michael Tavares, PE
Project Manager
Field Operations
Manager
David Hunter
Data Processing Manager
Field Technicians
75'!6
Slaff Availabihly Key
Availability for Other Project
Simi Valley. CA Commitments
f' of TitMt I'-: d T,�1
30% 70",
Data Analysts
75% 25",
Sirous Alavi, PhD, PE, PTOE
Technical Advisor
,:✓
Pavement Engineering
Mainey James, PE
Senior Engineer
75% 2s-.
Setare Saremi, PhD, PE
Projed Engineer
75%
Aya Maghaydah
Project Engineer
75% Z51'.'o
Figure 23: Project Team Organizational Chart
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7 .2 Brief Bio
This section provided a brief bio of our proposed project team that summarizes our professional background, past work experiences, skills, and significant accomplishments.
7.2.1 Responsible Principals
Project Manager- Michael P. Tavares, P.E.
Mr. Michael P. Tavares, P.E. is the proposed Project Manager and is the person responsible for day to-day management of the project. He is currently a Principal Engineer for Fugro. He has a Master of Science Degree in Civil Engineering from The University of Texas at El Paso with over 26 years of experience in pavement engineering. He is a licensed professional engineer in California and Nevada. In the past, Mr. Tavares has been accredited at the Federal Highway Administration (FHWA) Pavement Distress Accreditation Workshops, and Orange County Transportation Authority (OCTA) Rater Certification Program. He is currently certified by the Metropolitan Transportation Commission (MT() StreetSaver Pavement Distress Rater Certification Program. He is currently certified by AgileAssets Partner's Program to carry out pavement analysis through the Pavement Analyst Module of the software. He is also certified by Cartegraph for Cartegraph OMS. He has extensive experience using both PAVER and StreetSaver. The work included updating PMS inventories, adding pavement condition surveys, updating any work history, updating performance modeling, developing various budget scenarios, and performing Pavement Management Plan (PMP) analyses and reporting. Mr.
Tavares performed this work for over twenty cities in the Bay Area for the MTC Pavement Management Technical Assistance Program (P-TAP) contract from 2017 to 2021.
Technical Advisor - Sirous Alavi, Ph.D., P.E., PTOE
Dr. Sirous Alavi, P.E., PTOE is the proposed Technical Advisor, who is a representative authorized to sign an agreement for the firm. He is the Director of Pavement Engineering and Infrastructure Management Americas for Fugro. He is a graduate of the University of California at Berkeley with a Ph.D. in Civil Engineering, specializing in Pavement Engineering. He is a licensed professional engineer in several states including California. Dr. Alavi has over 32 years of experience in the U.S. pavement engineering community. Dr. Alavi served three full terms as a member on the National Academy of Science Transportation Research Board (TRB) Committee AFD60 on Flexible Pavement Design and Committee ABJ35 on Highway Traffic Monitoring. His experience includes serving as the principal investigator for a number of national and state agency pavement engineering & research projects including the FHWA Long Term Pavement Performance Program (LTPP), and FHWA Next Generation Pavement Performance Measures and Asset Management Protocols. He was the Project Manager for the MTC of San Francisco Bay Area P-TAP StreetSaver projects for Rounds 18-21. He has also served as the Project Manager for the State of Alaska PMS update and the Government of Manitoba PMS replacement projects. He has managed over 100 pavement and asset management projects and routinely oversees many of Fugro's projects including many projects related to StreetSaver updates. Lastly, his experience includes serving as the Principal Investigator for a number of national and state agency pavement engineering & research projects including the NCHRP Synthesis on Falling Weight Deflectometer (FWD) Usage, FHWA LTPP, and FHWA Next Generation Pavement Performance Measures and Asset Management Protocols.
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7 .2.2 Pavement Engineering
Senior Engineer- Mainey James, P.E.
RFP No. PW 24-14
Ms. Mainey James, P.E. is a Senior Engineer for Fugro. She has a Master of Science Degree in Civil Engineering from the University of Arkansas with over 16 years of experience in pavement engineering including pavement evaluation, design, management, and research. Her research experience includes the FHWA LTPP study evaluating the influence of materials, climate, traffic, and pavement distresses on the long-term performance of pavements, the National Cooperative Highway Research Program (NCH RP) projects for performance based specification for pavement construction, sensitivity analysis of AASHTOWare Pavement ME Design software for materials characterization, deflection back-calculation analysis, analysis of seasonal impacts on pavement evaluation, and pavement forensic investigation. She also worked on the City of Dallas network level structural capacity testing and evaluation using FWD, remaining life analysis, and life-cycle cost analysis. She worked on the PMS update projects for the Cities of Abilene, Burleson, and McKinney, Texas.
Project Engineer - Setare Saremi, Ph.D., P.E.
Dr. Setare Saremi is a Project Engineer for Fugro. She has a Ph.D. in Civil Engineering (Geotechnical and Pavement) from the University of Maryland. Dr. Saremi has extensive research in pavement engineering, development of prediction models, structural evaluation, and non-destructive testing methods. As a project engineer at Fugro for over three years, her expertise in examining concrete strength by a combination of destructive and non-destructive testing methods is a major contributor to our pavement engineering group. She is also knowledgeable in civil engineering materials testing and data analysis. Throughout her academic career, she was awarded several research fellowships from the University of Maryland. Her most recent experience includes PMS updates for the Cities of Abilene, McKinney, San Diego, and Waco.
Project Engineer - Aya Maghaydah, EIT
Ms. Aya Maghaydah is a proposed Project Engineer. Ms. Maghaydah has experience in infrastructure management. As an engineer at Fugro, she conducts quality control assessments for distress rating in pavement data collection to ensure the accuracy and reliability of the data, calculates the Pavement Condition Index (PCI), as well as prepares maintenance and rehabilitation (M&R) plans for pavement networks. She is currently working as a project engineer on the City of Hampton, VA PMS update project.
7 .2.3 Field Operations
Over 70 field data collection crew members are available for this project. All of our field crews have extensive experience performing automated pavement condition surveys for state DOTs, counties, and local agencies. Our field crews are trained and certified for project requirements and conduct daily quality reviews. Fugro's field crew members have in-depth experience with equipment operations, troubleshooting, software diagnostics, and data collection best practices (e.g., best time and directions to collect data).
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7 .2.4 Data Processing
Distress Processing Manager - David Hunter
Mr. David Hunter brings over 10 years of experience to our team offering an exceptionally diverse set of skills that are focused on the successful delivery of data. He possesses expert-level programming skills and is responsible for our quality assurance routines. He is very knowledgeable in establishing processes for in-place data analysis, data quality verification, and developing trend tools to ensure the delivered data will stand reasonableness tests. Mr. Hunter's software training and experience includes ArcGIS (including such extensions as Spatial Analyst, Geostatistical Analyst, 3D Analyst), AutoCAD, ER Mapper, Map Info Professional, and Microsoft Office Suite. 7 .2.5 Additional Staff
In addition to the Fugro team members listed in this proposal, there are over 150 Fugro experienced professionals including pavement engineering experts with graduate degrees (i.e., M.S. & Ph.D.), ARAN operators, data handling and processing units, administrative support, and corporate support that work closely as one Fugro team to ensure the successful, on-time, and within-budget delivery of our project deliverables.
7 .3 Full Resume
Resumes are provided in the next few pages at the end of Section 7.
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Michael P. Tavares, P.E.
Project Manager, Principal Engineer
RFP No. PW 24-14
Years of Experience: 26 years Length of Time with the Company: 9 years Project Responsibilities & Role:
Mr. Michael P. Tavares, P.E. is the proposed Project Manager. Mr. Tavares has over 26 years of experience in transportation engineering including pavement evaluation, pavement design, and pavement & asset management working on projects for Federal, State, and Local Agencies. Mr.
Tavares is a registered professional engineer in California and Nevada. Mr. Tavares serves as a principal engineer and project manager for pavement engineering and management projects and provides support to business development activities. He has been the lead engineer on over 100 transportation engineering projects including transportation research, pavement designs, pavement rehabilitations, pavement management systems, asset management systems, traffic impact studies, corridor studies, pedestrian studies, circulation studies, signal warrant studies, and traffic & pavement data collection studies. Mr. Tavares is an expert in life-cycle cost analysis, pavement data collection, quality control & quality assurance (QC/QA), and pavement data analysis.
Education Background/Professional Certifications
1995 - The University of Texas at El Paso, BSc Civil Engineering 1998 - The University of Texas at El Paso, MSc Civil Engineering Professional Engineering Licenses
Professional Engineer: California (#C68608), Nevada (#20411) Professional Affiliations
ASCE, APWA, Alpha Chi, CalAPA, Chi Epsilon, Golden Key National Honor Society, ITS Nevada, Tau Beta Pi, Transportation Research Board (Past Young Member) on Committee AFD Highway Traffic Monitoring
Training/Skills
Metropolitan Transportation Commission (MTC) StreetSaver Certified Rater (Current) Trimble/AgileAssets Pavement Analyst Certification
Cartegraph OMS Certification
Orange County Transportation Authority (OCTA) Prequalified Pavement Inspector (Past) Trimble/AgileAssets Pavement Analyst, PAVER, StreetSaver, AASHTOWare Pavement ME Design, AASHTO 93, FPS21 (Pavement design software). ELMOD, Modulus 6.0, ProVAL, AutoCAD, FHWA Realcost (Life-C cle Cost Anal sis Software), ArcGIS, Microsoft Office Project-Related Experience
■ MTC of San Francisco Bay Area Pavement Technical Assistant Contract (P-TAP) - Mr. Tavares served as Senior Engineer, Certified Rater, and Supervisor of all field data collection tasks. The contract was a multi-year project to provide PMS data collection and analysis including developing pavement management maintenance & rehabilitation (M&R) plans for various jurisdictions within the San Francisco Bay Area Region utilizing StreetSaver. The program ob·ectives included rovidin information with re ards to the collected avement distress Section 7- Assigned Personnel
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data quality management, network level pavement repair options, budget analysis with annual and multi-year programming, impact ot varying levels ot budgets, and cost-effective pavement repair recommendations. Mr. Tavares served 22 agencies under this contract. ■ Government of Manitoba PMS Replacement Project (2021-2022) - Mr. Tavares served as Senior Engineer and certified Pavement Analyst user. Fugro replaced Manitoba's legacy PMS software with AgileAssets' Pavement Analyst. Work included review of past data, conversion of data to new LRM, and development of network-level performance models. ■ City of Sugar Land, Texas Street Pavement Assessment - Served as the Project Manager responsible for all project related activities, communication, quality, and client deliverables.
Fugro collected pavement, asset, and lidar data for over 1,000 test miles of City streets. Assets included curb type, curb ramps, traffic signals, linear pavement markings, point pavement markings, etc. Lidar included .LAS point cloud with calibrated 360-degree ladybug imagery. ■ Federal Highway Administration (FHWA) Identification of Effective Next Generation Pavement Performance Measures and Asset Management Methodologies to Support MAP-21 Performance Management Requirements - The objective of this study was to identify effective next generation pavement performance measures and asset management methodologies to support "The Moving Ahead for Progress in the 21st Century Act (MAP-21)." Mr. Tavares served as a Project Engineer providing a literature review and co-authored the final report. ■ FHWA- Long-Term Pavement Performance Southern Regional Support Contract - Served as the pavement traffic data coordinator on FHWA LTPP Southern Regional Support Contract (SRSC). In 1987, the LTPP program began an ongoing study consisting of rigorous long-term field experiments monitoring of more than 2,400 asphalt and Portland-cement concrete pavement test sections across the U.S. and Canada. Mr. Tavares oversaw traffic data QC/QA and anal sis for over 600 test sections in eleven southern states and Puerto Rico.
Selected Publications, Reports, and Presentations:
■ Alavi, S., N. Kargah-Ostadi, M. Tavares, J. Daleiden, "Pavement Performance Measures and Asset Management Methodologies to Support MAP-21 Performance Management Requirements," prepared for FHWA Contract Number: DTFH6115C00046, September, 2016. ■ Alavi, S., M. Tavares, "'Highway Project Cost Estimating and Management", Report #FHWA/MT- 08-007 /8189, prepared for the Montana Department of Transportation in cooperation with FHWA, February, 2009.
■ Alavi, S., J. Le Cates, M. Tavares, "Falling Weight Deflectometer Usage", NCHRP Synthesis 381, 2008.
■ Alavi, S., M. Tavares, "Ride Specification Review for the Montana Department of Transportation," Final Report to MDT, FHWA/MT-004-8179, June 2006.
■ Alavi, S., M. Tavares, Nadarajah Suthahar, "Flexible Pavement Design Manual", Regional Transportation Commission of Washoe County, February 2007. ■ Alavi, S., M. Tavares, "Guidelines for Traffic Calming", prepared for the City of Sparks, Nevada, December 2005.
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Sirous Alavi, Ph.D., P.E., PTOE
Director, Pavement Engineering & Infrastructure Management Americas Years of Experience: 33 years Length of Time with the Company: 9 years Project Responsibilities and Role:
Dr. Sirous Alavi, P.E., PTOE is the proposed Project Manager. Dr. Alavi has over 33 years of experience in the U.S. transportation community and in the areas of transportation engineering, traffic engineering, pavement design & rehabilitation, and pavement & infrastructure asset management. In his professional career so far, he has managed over 200 transportation engineering consulting projects for federal, state, and local agencies. Throughout his career, he has served various engineering consulting firms as senior engineer, chief engineer, senior consultant, department manager, division manager, member of the board of directors, and president. He is a professional engineer in several states including California.
Dr. Alavi's transportation engineering projects include transportation research, pavement designs, pavement rehabilitations, pavement and asset management systems, traffic impact studies, corridor studies, pedestrian studies, circulation studies, signal warrant studies, and traffic & pavement data collection studies for cities, counties, and state agencies. Dr. Alavi has authored numerous publications, reports, and technical briefs and has made presentations at conferences, seminars, and various agencies. He routinely serves as a reviewer and a technical committee member for scientific journals.
Education Background/Professional Certifications
1992 - Ph.D. Civil Engineering, Transportation Engineering, (Ph.D. Thesis in Pavement Engineering, Minors: Construction Management, City & Regional Planning), University of California at Berkeley 1988 - M. Eng. in Civil Engineering, Transportation Engineering, University of California at Berkeley 1985 - MSc. Civil Engineering, Structural Engineering, The George Washington University 1983 - BSc. Civil Engineering, The George Washington University Professional Traffic Operation Engineer (PTOE # 3930)
Professional Engineering Licenses
California (#84641), Florida (#PE93921), Virginia (#0402029560), Texas (#134692), Nevada (#14157), Arizona (#62404), New Hampshire (#15264), Tennessee (#123476), Delaware (#25837), Utah (#13099901-2202), Wyoming (#18140), Maryland (#62768)
Professional Affiliations
American Society of Civil Engineers (Past Board Member: Orange County Transportation & Development Institute), Institute of Transportation Engineers, Association of Asphalt Paving Technologists, Transportation Research Board [Past Committee Member ABJ35 Highway Traffic Monitoring (9 Years), Past Committee Member AFD60 Flexible Pavement Design (9 Years)], Transportation Research Board (Current Committee Member AKPS0 Pavement Surface Properties and Vehicle Interaction)
Project Management Experience
■ Served as the Project Manager for over 50 PMS Update Projects in the Past 5 Years Section 7- Assigned Personnel
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• Province of Manitoba Pavement Management System Replacement (2021-2025) • City of Hampton Pavement Data Collection (2024-2025)
• City of Burleson Street Pavement Assessment (2023)
• City of Jacksonville Pavement Management System Update (2022-2023) • City of DeSoto Pavement Management System Update (2022-2023) • City of Manvel Pavement Management System Update (2021-2023) • City of Hampton Pavement Data Collection Services (2022) • New Mexico DOT Airport Pavement Management System Update (2022-2026) • City of Steinbach Pavement Management System Update (2022) • City of Dallas Pavement Condition Survey (2022)
• City of Schertz Pavement Management System Update (2021) • City of Richardson Pavement Management System Update (2020-2021) • City of Bulverde Pavement Assessment and Evaluation (2020) • City of Corinth Pavement Management System Update (2020) • City of Buda Pavement Management System Update (2020) • City of Dallas Pavement Condition Assessment Asset Collection, FWD, and GPR (2018-2019) • City of Abilene Pavement Condition Assessment (2021-2022) • City of Missouri City Pavement Condition Assessment (2019-2020) ■ FHWA Next Generation Pavement Performance and Asset Management System Development Government of Manitoba PMS Replacement Project (with Trimble/AgileAssets Pavement Analyst) 2021-2022
■ Alaska DOT&PF Trimble/AgileAssets Pavement Analyst and Pavement Engineering Support 2022-2023
■ MTC of San Francisco Bay Area Pavement Technical Assistant Contract (MTC P-TAP) - Agency StreetSaver PMS Updates 2017-2020
■ NCHRP Synthesis 381 Falling Weight Deflectometer (FWD) Usage ■ FHWA Long-Term Pavement Performance Western Regional Support Contract ■ Montana Department of Transportation (MDT) Highway Project Cost Estimating and Management
■ FHWA/NCHRP Accelerated Field Test of Performance-Related Specifications for Hot-Mix Asphalt Construction (WesTrack) Project
■ State of Montana Project on Ride Specification Review for Flexible Pavements ■ Nevada Department of Transportation (NDOT) Project Cost Estimation for Planning ■ Montana Department of Transportation (MDT) Highway Project Cost Estimating and Management
■ State of Arizona Development of New Pavement Design Equivalent Single Axle Load (ESAL) Project
■ Vehicle Miles Traveled Fee Study, Phase I, for Nevada DOT ■ American Society of Civil Engineering Research Foundation (CERF) Weigh-In-Motion (WIM) Evaluation
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Mainey James, P.E.
Senior En ineer
RFP No. PW ?4-14
Years of Experience: 17 years Length of Time with the Company: 17 years Project Responsibilities & Role:
Ms. Mainey James, P.E. is a proposed Senior Engineer. Ms. James has over 17 years of experience in pavement engineering including pavement evaluation, design, management, and research. Her research experience includes FHWA Long-Term Pavement Performance (LTPP) study evaluating the influence of materials, climate, traffic, and pavement distresses on the long-term performance of pavements, the National Cooperative Highway Research Program (NCH RP) projects for performance based specification for pavement construction, sensitivity analysis of AASHTOWare Pavement ME Design software for materials characterization, deflection back-calculation analysis, analysis of seasonal impacts on pavement evaluation, and pavement forensic investigation.
She implements the principles of project management to plan and execute projects within the expected schedule and cost. Her pavement engineering and research experience ensures that the deliverables are of high quality and beneficial to the client and their stakeholders. Example projects include assisting the TxDOT State Highway 99 construction team in the quality testing and verification of the pavement layers using Falling Weight Deflectometer (FWD) testing. For the City of Abilene, she led the analysis for the network level structural capacity testing using FWD, and Pavement Management System (PMS) implementation. She recently was the project manager for PMS and asset services for City of Waller, TX; City of Missouri City, TX, and City of Spring Valley Village, TX.
Education Background/Professional Certifications
2007 - M.Sc. Civil Engineering, University of Arkansas
Professional Engineering Licenses
Professional Engineer: Texas (#107425)
Professional Affiliations
Texas Department of Transportation (TxDOT) Pre-Certified (24432) American Sode of Civil En ineers (10748805)
Training/Skills
Project Management, Non-destructive Pavement Evaluation and Analysis, Pavement Distress Survey, Roadway Skid Evaluation, Profile evaluation (PROVAL), Pavement Structural Capacity and Load Limit Analysis using Falling Weight Deflectometer (FWD) non-destructive data analysis (layer moduli backcalculation analysis using MODULUS, ELMOD, BACKFAA), Pavement Design (TxDOT FPS-21, TxCRCP-ME, AASHTO 93, AASHTOWare Pavement ME), Airfield Pavement Design (FAARFIELD, COMFAA), Pavement Remaining Life Analysis (AASHTO), Life-Cycle Cost Analysis (FHWA RealCost), Sidewalk Pavement Survey (Pinpoint GIS software), Pavement Management System (PAVER), geo spatial data analysis (ArcGIS), and Quality Related Specification Software (QRSS) for Hot-Mix Asphalt Construction
Project-Related Experience
■ City of Missouri City Pavement Services - 2024 - For the City's Sienna MUD, Fugro performed network level avement condition and sidewalk assessment. As the ro·ect manager, Ms. James Section 7-Assigned Personnel
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is currently performing the project coordination, pavement and sidewalk data analysis and reporting for the project.
■ City of Spring Valley Village Pavement Condition Assessment- 2024- Fugro performed network level pavement data collection and PCI reporting. As the project manager, Ms. James oversees the project coordination, pavement data collection, ARAN demo, data analysis and reporting for the project.
■ NMDOT Aviation HWD Testing and PCR Reporting 2024 - For the NMDOT Aviation Division, Fugro performed network level HWD testing and International Civil Aviation Organization (ICAO)'s Pavement Classification Rating (PCR) reporting for 9 airports. As the project task lead, Ms. James oversees the pavement data collection, data analysis and reporting for the project. ■ City of Burleson Pavement Data Collection - 2023 - As a part of the City's pavement management program, Fugro performed network level pavement data collection and asset extraction (pavement markings, signs, and traffic signals). As the project manager, Ms. James oversaw the project coordination, pavement data collection, data analysis and reporting for the project.
■ Town of Addison Pavement Data Collection - 2023 - As a part of the City's pavement management program, Fugro performed network level pavement data collection and asset extraction (pavement signs, sidewalk length, sidewalk ramps). As the project manager, Ms. James oversaw the project coordination, pavement data collection, data analysis and reporting for the project.
■ City of Abilene Pavement Data Collection and PMS Analysis - 2021 - As a part of the City's pavement management program, Fugro is collecting network level pavement data collection including pavement structural testing using FWD to include structural parameter in treatment selection decision matrix and perform PMS update to develop a 5-year treatment work plan. As the project engineer, Ms. James is currently assisting with the structural capacity testing of the arterial streets in the network.
■ City of Waller PMS Services - 2022 - Fugro performed network level pavement data collection and PMS update to develop a 10-year treatment work plan. As the project manager, Ms. James performed the data analysis to develop the recommended 10-year work plan considering their maintenance treatment types, decision matrix, and multiple budget scenarios using Cartegraph software.
■ Missouri City Network-Level Sidewalk Survey- 2020 - For the City's network-level PMS update, along with the pavement data collection, manual sidewalk survey and reporting using GIS based pin-point software was performed. As the project engineer, Ms. James performed the survey, data quality review, analysis, and reporting.
■ City of Dallas Network-Level Pavement Structural Capacity Evaluation - 2019-2020 - For understanding the network-level structural condition of the City of Dallas arterial streets, a comprehensive pavement structural evaluation using non-destructive techniques such as Ground Penetrating Radar (GPR) and FWD was performed. As the project engineer, Ms. James performed data quality checks, data analysis, and reporting .• Section 7-Assigned Personnel
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Setare Ghahri Saremi, Ph.D., P.E.
Project Engineer
Years of Experience: 3 years Length of Time with the Company: 3 years Project Responsibilities & Role:
Dr. Setare Ghahri Saremi is a proposed Project Engineer. Dr. Saremi has been a project engineer on a number of our recent projects including the City of San Diego, CA and the City of Schertz, TX. Dr.
Saremi has extensive experience in pavement engineering, development of prediction models, structural evaluation, and non-destructive testing methods. She is very knowledgeable in data mining and machine learning modeling as well. As an engineer at Fugro, her expertise in examining concrete strength by a combination of destructive and non-destructive testing methods has been a major contribution to the pavement engineering group. Throughout her academic career, she was awarded several research fellowships from the University of Maryland.
Education Background/Professional Certifications
2022 - Ph.D., Civil Engineering (Geotechnical and Pavement), University of Maryland 2018 - M.S., Civil Engineering (Transportation Geotechnics & Infrastructure Materials), University of Texas at El Paso
of Technolo
Professional Engineering Licenses
Professional Engineer: Texas (#155237)
Training/Skills
Cartegraph OMS Certification, Proficient in a variety of programming and pavement engineering software, including R, MATLAB, Python, SQL, Java, ArcGIS, PAVER, Cartegraph, MODULUS, KENPAVE, FPS21, AASHTOWare, StreetPave, AutoCAD, and more.
Project-Related Experience
•
•
•
NMDOT Aviation Airport Pavement Management (2022-2025) - Fugro is performing a four-year pavement condition survey on 48 airports to update the NMDOT Aviation's Airport Pavement Management System (APMS). As a project engineer, Dr. Saremi is assisting with ensuring the quality control standards for the distress rating and pavement network data collection process, calculating the PCls for collected sections, and developing airport specific work plans.
City of Steinbach Pavement Management Services (2022) - Fugro collected pavement condition data for 60 miles and provided a PMS update. Dr. Saremi was the Lead Engineer for all project activities including data processing, PCI reporting, providing multiple budget/treatment scenarios analysis, and the City's 10-year network level maintenance and rehabilitation treatment work plan.
City of Jacksonville Pavement Management Services (2022) - Fugro collected pavement condition data for 165 miles and provided a PMS update. Dr. Saremi was the Lead Engineer for all project activities including data processing, PCI reporting, providing multiple budget/treatment scenarios analysis, and the City's 10-year network level maintenance and rehabilitation treatment work plan.
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■ City ot San Diego Pavement Assessment and Manaqement Services (2023) - Fugro collected pavement condition data and uploaded the data into the City's PMS. The project included pavement distress data collection for over 3,800 test miles, data processing, and network level pavement condition results. Fugro also collected the pavement condition of the City's bike paths using an innovative smaller-sized vehicle. Dr. Saremi was the Lead Engineer for all project activities.
■ City of Hempstead Roadway Pavement Assessment (2023) - Fugro collected pavement condition data for 108 miles and updated network level PCI of the City. Dr. Saremi was the Lead Engineer for the project activities including data processing and PCI reporting. ■ City of Missouri City Pavement Condition Assessment (2024) - Fugro conducted a pavement condition survey to report pavement distresses for about 26 miles of Sienna MUD's roadway network. Dr. Saremi imported the pavement data into Cartegraph, configured the PMS, and calculated the network PCI.
■ City of Spring Valley Pavement Condition Assessment (2024) - Fugro conducted a pavement condition survey to report pavement distresses for about 19 miles. Dr. Saremi imported the pavement data into Cartegraph, configured the PMS, and calculated the network PCI. ■ City of Abilene Pavement Management Services (2021) - Fugro collected pavement condition data from approximately 765 miles and provided a PMS update. Dr. Saremi imported the data into Cartegraph, configured the PMS, calculated the network PCI, provided budget analyses and optimization, and developed an updated 10-year M&R work plan. ■ City of DeSoto Pavement Condition Surveys, Assets Inventory and Pavement Management Services (2022) - Fugro collected pavement condition data for 270 miles and provided a PMS update. Fugro also collected inventory data for City assets consisting of sidewalks, signs, curb ramps, and curbs & gutters on arterial roads and provided the geo referenced data. Dr. Saremi imported the data into Cartegraph, configured the PMS, calculated the network PCI, provided budget analyses and optimization, and developed an updated 10-year M&R work plan. ■ City of Burleson Pavement Condition Surveys, Assets Inventory and Pavement Management Services (2023) - Fugro conducted a pavement condition survey to report pavement distresses for about 252 miles. Fugro also reported assets inventory with available attributes of pavement markings, signs, and traffic signals. Dr. Saremi imported the pavement data into Cartegraph, configured the PMS, and calculated the network PCI.
■ Pennsylvania Department of Transportation (Penn DOT) District 4 & 5 Ground Penetrating Radar (GPR) Survey (2020-2022) - Fugro is providing project-level GPR surveys, alongside annual collection, processing and delivery of roadway condition data. Fugro provides iVision hosting services for access to the data and images. Dr. Saremi serves as Project Engineer responsible for supporting all project-related activities, communication, quality and client deliverables. ■ City of Toronto, Ontario, Canada Ground Penetrating Radar (GPR) Survey and Analysis (2021) - Fugro provided GPR data collection and analysis of about 1,500 lane-miles of city streets for the City of Toronto. The GPR data collection is performed as part of annual Citywide automated distress data collection. The data analysis tasks consisted of establishing the network-level GPR data processing methodology, reviewing construction history and pavement/geotechnical core information, and developing a continuous pavement layer thickness database Section 7- Assigned Personnel
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Aya Maghaydah
Project Engineer
RFP No. PW ?-1-1-1
Years of Experience: 1 year Length of Time with the Company: 1 year Project Responsibilities & Role:
Ms. Aya Maghaydah is a proposed Project Engineer. Ms. Maghaydah has experience in infrastructure management and security with a solid knowledge and research background. As an engineer at Fugro, she conducts quality control assessments for distress rating in pavement data collection to ensure the accuracy and reliability of the data, calculates the Pavement Condition Index (PCI), as well as prepares maintenance and rehabilitation (M&R) plans for pavement networks. She is currently working as a project engineer on the City of Hampton, VA PMS update project.
Education Background/Profe ssional Certifications
2023 - M.S. in Infrastructure Management and Security, Texas A&M University 2021 - B.S., Civil Engineering, The University of Jordan Training/Skills
EIT Certificate
Proficient in a variety of programming and pavement engineering software, including Cartegraph Asset Management, PAVER™, Primavera p6, AutoCAD, Revit(structure), ETABS, Sap2000, ArcGIS Pro, EZSTROBE, Python, and JMP Pro.
Project-Related Experience
■ NM DOT Aviation Airport Pavement Management (2022-2025) - Fugro is performing a four-year pavement condition survey on 48 airports to update the NMDOT Aviation's Airport Pavement Management System (APMS). As a project engineer, Ms. Maghaydah is assisting with ensuring the quality control standards for the distress rating and pavement network data collection process and calculating the PCls for collected sections. ■ City of Missouri City Pavement Services - 2024 - For the City's Sienna MUD, Fugro performed network level pavement condition and sidewalk assessment. As the project engineer, Ms.
Maghaydah is currently performing pavement and sidewalk data analysis and reporting for the project.
■ City of Spring Valley Village Pavement Condition Assessment- 2024- Fugro performed network level pavement data collection and PCI reporting. As the project engineer, Ms. Maghaydah performed QC pavement data collection, data analysis, and reporting for the project. ■ Town of Addison Pavement Condition Surveys, Asset Inventory, and Pavement Management Services - (2023-2024) - Fugro conducted a pavement condition survey in October 2023 using Fugro's automated data collection system for the roadway inventories. Fugro also collected asset inventory data consisting of pavement signs, sidewalks, and sidewalk ramps. As a project engineer, Ms. Maghaydah assisted with conducting quality control assessments for distress rating of pavement sections and other collected asset conditions. Ms. Maghaydah also calculated the Pavement Condition Index, carried out post-PCI calculations quality control, and created PCI related maps using Arc GIS Pro.
Section 7- Assigned Personnel
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City ot Simi Valley RFP No PW ?4-14
David Hunter
Data Processing Manager
Years of Experience: 14 years Length of Time with the Company: 14 years Project Responsibilities & Role:
Mr. David Hunter is the proposed Data Processing Manager. Mr. Hunter brings over 14 years of industry experience to our team offering an exceptionally diverse set of skills that are focused on the successful delivery of data. He possesses expert-level programming skills and is responsible for our quality assurance routines. David is very knowledgeable on setting in-place analysis, quality verification, and trend tools to ensure the delivered data will stand the reasonableness test.
Combining his ten years of experience with data, he also has direct experience on the previous CRPC contract.
Education Backgroun d/Professional Certifications
2009 - Advanced Certification in Geographic Information Systems (GIS) McMaster University Project-Related Experience
■ Alaska Department of Transportation & Public Facilities (ADOT & PF) - Highway Data Collection - 2017-2022 - Annual collection, processing and delivery of roadway condition data including IRI, rutting, surface distress, geometry, and pavement and HD ROW images for 5,600 miles of road network. Fugro developed and built a 4 x 4 Automatic Road Analyzer (ARAN) in order to meet the demands of performing data collection over Alaska's very diverse, challenging terrain.
Optional items for the project include asset inventory, pavement engineering, friction testing, Falling Weight Deflectometer (FWD), coring, and GPR. Mr. Hunter served on the Data Processing Team in the past year when joining the DOT&PF project team. ■ Louisiana Department of Transportation and Development (LADOTD) - Pavement Distress Data Collection Statewide - 2016- 2022 - Annual collection, processing and delivery of roadway condition data including longitudinal profile and IRI, rutting, surface distress, texture, geometrics, pavement and HD ROW images, Global Positioning System (GPS) and elevation data for 36,000 miles of highway network.
■ Virginia Department of Transportation (VDOT) - Pavement Data & Evaluation Services - 2015 - 2020 - Annual collection, processing and delivery of roadway condition data including longitudinal profile and IRI, transverse profile and rutting, faulting, surface distress, pavement and HD ROW images for 30,000 miles of highway network.
■ Arizona Department of Transportation (ADOT) - Transportation Consulting, Geospatial Roadway Data Collection and Inventory - 2017 - 2020 - Collection, processing and delivery of roadway condition data including roughness, transverse profile and rutting, faulting, surface distress, pavement and HD ROW images for 15,000 miles of highway network. ■ New Mexico Department of Transportation (NMDOT) - Pavement Condition Data Collection - 2018-2022 - Annual collection, processing and delivery of roadway condition data including roughness, rutting, surface distress, faulting, GPS and Linear Referencing System (LRS), pavement and HD ROW images for 12,700 miles of highway network .• Section 7- Assigned Personnel
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Section 8 - Schedule
Section 8 - Schedule
RFP No. PW 24-14
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8.0 Schedule
In this section, Fugro has provided our proposed Project Schedule with the tasks discussed in Section 4 -Work Program. As per the RFP, the start date will be March 3, 2025, and the end date will be August 29, 2025. Figure 24 provides the estimated schedule with a completion date in six (6) months.
Mar-2025 Apr-2025 May-2025 Jun-2025 Jul-2025 Aug-2025
Tak1
Project
Administration
Notioe to Procffd
Kick-Off Meeting
Tuk3-
Pavement
Condition
Inspections
Task4-
lnspection Data
Entry/ PCI
Calculations
Tuk5-
Budget Analysis
Task6
Project Reports
Section 8 - Schedule
Access to StreetSaver
Review Existing GIS
ReviewM&R
Weekly Progress Meetings
- ---
-------
Routing
-
Data Collection (1 ARAN)
-------
Data Processing & Analysis
I�
I Budget Analysis Activities
Draft Report
Pro(ect Closeout
City Review --
Final Report
Figure 24: Proposed Project Schedule
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As per the RFP, costs have been provided in a separate document. However, we have provided the level of effort (LOE) in terms of personnel work hours required to successfully complete the project in Table 4.
Staff Position
Michael P. Tavares Project
Manaqer
Sirous Alavi Technical
Advisor
Mainey James Senior
Engineer
Setare Saremi Project
Engineer
Aya Maghaydah Project
Engineer
ESTIMATED TOTAL DIRECT
LABOR HOURS
Section 8 - Schedule
Table 4: Estimated Level of Effort
Task 1 Task2 Task3 Task4
Project Pavement Pavement Inspection Data
Administration Database Condition Entry/ PCI
Updates Inspections Calculations
Hrs Hrs Hrs Hrs
32 4 8 4
8 0 2 0
2 2 0 0
2 2 8 8
4 24 16 40
48 32 34 52
Tasks Task6 Total
Budget Project Hours
Analysis Reports
Hrs Hrs
14 18 80
6 4 20
8 8 20
40 20 80
16 60 160
84 110 360
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Section 9 - Project Monitoring
Section 9 - Project Monitoring
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City of Simi Volley RFP No. PW 24-14
9.0 Project Monitoring
Fugro understands that the quality of collected pavement distress data is the key to the successful implementation and maintenance of any asset management system. Fugro has described its general QC/QA in Section 4 - Work Program, Subtask 4.3.4.S.
With respect to the meeting schedule and budget requirements, Fugro tracks projects internally using Salesforce reporting (Data Services Verification Record) as shown in Figure 25. In addition, we will have weekly meetings to provide updates on the project and any issues prior to affecting the success of the project.
DS Dally Verification Detall
DS Daily Venhcation \0
ARAN Daily Report
ARAN Status 1
ARAN Status 2
Compfete
Created By
.., ARAN Daily Re?()n Information
Project
ARAN
Date ot CoOection
Total Collection
Days Since Waiting on ARAN Dara
.., Data Control
Data Control Status
Camera Alignment
ac_Video_.csv
OC_Data_fiSes_ CSV
Oa� Control Commentt
Data Conlrol Actions
DV-0000016360
,\DR-!!@2:Z�,�
Collect,on (Ful' Day)
Yes
JD Mu,r. 18107/2016 9:55 AM
Vermont Oa1a Co:lection 2016
ARAN 33
1�-10712016
89015
0 Pass
Pass
Pass
ARAN 9000
.., Dalo Analysis (all settings must match ARAN Setup record) Dara A0.3tysi� Status Pass
1 MO File Name NIA
XMU1 MO Companion Pass
Dalachek Log ARAN 9000
PCS Oata Pass
Expon Log csv Pass
GPR O.ta NIA
Sp,e,cial D.,ta Requirements NIA
031.1 Anatyais Commema
o,n.a Anaty11s Actions
..,, Distress
OisfTeu Status Pass
ROW lm,3ges Pass
Environmental tmaun NIA
Dtstrea■ Commenu
Di■Uen Achons
.., Fleet Support
Fleet Suppc,1 Review and Fixes
Edit Clone Submit for Approve! ---
Figure 25: Example DS Verification Record
Section 9 - Project Monitoring
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City of Simi Valley
Section 10 - City Resources
Section 10 - City Resources
RI-I-' No. PW 24-·14
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City of Simi Valley RFP No. PW 24-14
10.0 City Resources
Based on our discussion in Section 4 - Work Program, Fugro would request attendance at meetings, support with regards to M&R treatments that the City is currently using, and support from personnel currently using StreetSaver. All of these activities are generally project related and needed for a successful project delivery.
Section 10 - City Resources
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Section 11 - Subcontractors
Section 11 - Subcontractors
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11.0 Subcontractors
Fugro does not foresee the use of any subcontractors.
Section 11 - Subcontractors
RFP No. PW 24-14
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Section 12 - Statement of
Proposer's Qualifications and
References
Section 12 - Statement of Proposer's Qualifications and References
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12.0 Statement of Proposer's Qualifications and
References
In this section, Fugro has provided the "Statement of Proposer's Qualifications and References" form. In the past five years, Fugro has conducted over 50 pavement condition inventory, assessment, and pavement management system updates and implementations using various software for state and local agencies. Fugro has provided five projects with a similar scope of work completed within the last five years.
Section 12 - Statement of Proposer's Qualifications and References
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STATEMENT OF PROPOSER'S QUALIFICATIONS AND REFERENCES
The Proposer is required to state the Proposer's financial ability and a general description of similar work performed.
Number of years engaged in providing the work included within the scope of the specifications under the present business name: 8 years.
List and describe fully a minimum of five projects performed by your firm within the last five years, which demonstrate your ability to complete the work included within the scope of the specifications and where the Proposer has performed work in providing architectural designs of libraries and library areas, particularly in Ventura County's jurisdiction with government agencies similar to the Simi Valley Public Library. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.
Reference No. 1
Customer Name: Metropolitan Transportation Commission (MTC) of Bay Area Contact Individual: Sui Tan, P.E., Project Manager Phone No. 51 0-400-8428 [email protected]
Address: 375 Beale Street, Suite 800, San Francisco, CA 94105 Contract Amount: $749,900 Year: 2017-2021
Description of work done:
The contract was a multi-year project to provide pavement management system (PMS) data collection and analysis including developing pavement management maintenance & rehabilitation plans for various jurisdictions within the San Francisco Bay Area Region. The program objectives included providing information with regards to the collected pavement distress data quality management, network level pavement repair options, budget analysis with annual and multi-year programming, the impact of varying levels of budgets, and cost-effective pavement repair recommendations. The primary purpose was to assist jurisdictions in updating their M&R programs utilizing the StreetSaver PMS. Fugro worked with over 20 agencies which included Alameda, Benicia, Brisbane, Burlingame, East Palo Alto, Fairfax, Hercules, Hillsborough, Menlo Park, Redwood City, Rohnert Park, Ross, Rio Vista, St. Helena, San Bruno, San Jose, San Pablo, Saratoga, Sonoma, and Woodside.
Section 12 - Statement of Proposer's Qualifications and References
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City of Simi Valley RFP No. PW 24-14
STATEMENT OF PROPOSER'S QUALIFICATIONS AND REFERENCES
(continued)
Reference No. 2
Customer Name: City of San Diego, CA
Contact Individual: Aida Vance, P.E., Associate Engineer Phone No. 619-527-8074 ava nce@sa nd iea o.a ov
Address: 1200 Third Avenue, Suite 200, San Diego, CA 92101 Contract Amount: $497,400 Year: 2022-2023
Description of work done:
Fugro was contracted by the City of San Diego to assess the pavement conditions of their roadway network (approximately 2,756 centerline miles of roadways and 235 miles of alleys) using our ARAN technology. Additionally, Fugro collected the pavement condition of the City's bike paths (71 miles and 98 sections) using our mobile golf cart-sized vehicle technology. The pavemen1 condition assessment provided updated pavement condition data for the City's PMS. Fugro provided Pavement Condition Index (PCI) and Ride Condition Index (RCI) scores, uploaded the data into
the City's PMS, and published the results on the City's public webpaqe.
Reference No. 3
Customer Name: City of Burleson, TX
Contact Individual: Eric Oscarson, Director of Public Works Phone No. 817-426-9830 [email protected]
Address: 725 SE John Jones Drive, Burleson, TX 76028
Contract Amount: $151,250 Year: 2023
Description of work done:
Fugro was contracted by the City of Burleson to conduct a pavement condition survey and report the pavement condition score for approximately 256 test miles using our ARAN technology. The pavement condition survey provided updated pavement condition data for the City's PMS. These indices were used to report the health of the road network in terms of PCI. Fugro also collected asset inventory data that was georeferenced including pavement markings, signs, and traffic signals.
Section 12 - Statement of Proposer's Qualifications and References
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STATEMENT OF PROPOSER'S QUALIFICATIONS AND REFERENCES
(continued)
Reference No. 4
Customer Name: City of Abilene, TX
Contact Individual: Max Johnson, Director of Public Works I Phone No.I 325-676-6283 !Address: 555 Walnut Street, Abilene, TX 79601
tontract Amount: $182,490 I Vead 2021-2022
Description of work done:
Fugro performed an automated pavement inspection for approximately 650 centerline miles. The condition survey was conducted in accordance with ASTM D6433 and condition data was imported into the City's
PMS to update the pavement management database. Fugro updated their PCI scores and IRI. Fugro also developed a 10 year M&R work plan for the City of Abilene based on a new decision tree. Another part of the contract included collecting FWD data for approximately 59 centerline miles of arterials to develop a Structural Strength Index (SSI) parameter for the City of Abilene. Fuqro prepared a comprehensive final report.
Reference No. 5
Customer Name: City of Missouri City, TX
Contact Individual: Shashi Kris Kumar, P.E., CFM Phone No. 281-403-8579 Director of Public Works
[email protected]
!Address: 1522 Texas Parkway, Missouri City, TX 77489
Contract Amount: $285,100 Year 2020
Description of work done:
Fugro performed an automated pavement inspection for Missouri City's 600 lane miles of stree1 network. Fugro performed a similar inspection for the City in 2013. The condition survey was conducted in accordance with ASTM D6433, and condition data was imported into the City' PM� fo update the pavement management database. Fugro also conducted a manual sidewalk assessment survey for Missouri City. Fugro utilized a GPS data collection system capable of sub-
meter accuracy to record locations of sidewalk, localized failures, and vegetation in accordance with the City's sidewalk policy. The collected sidewalk data was delivered in file formats compatible with Missouri City's GIS and PMS databases. This project highlights our ability to conduct manual field surveys of assets such as sidewalk or curb ramps for ADA compliance measurements.
Section 12 - Statement of Proposer's Qualifications and References
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Section 13 - Alternative
Proposals
Section 13 - Alternative Proposals
RFP No. PW 24-14
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13.0 Alternative Proposals
Fugro does not have any alternative proposals.
Section 13 - Alternative Proposals
RFP No. PW ?4-14
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Section 14 - Conflict of Interest
Section 14 - Conflict of Interest
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14.0 Conflict of Interest
Fugro does not foresee any possible conflicts of interest with other clients affected by actions performed by the firm on behalf of the City.
Section 14 - Conflict of Interest
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