CITY OF SIMI VALLEY
MEMORANDUM
June 9, 2025
TO: City Council
FROM: Office of the City Manager
SUBJECT: RECEIPT OF THE SIMI VALLEY COUNCIL ON AGING FISCAL YEAR 2025-26 BUDGET
STAFF RECOMMENDATION
The Simi Valley Council On Aging (COA) recommends that the City Council receive and file the COA Fiscal Year (FY) 2025-26 Budget.
BACKGROUND AND OVERVIEW
On January 7, 1974, the City Council created the COA to serve as an advisory body to the City Council on all matters dealing with senior citizens . On November 22, 1976, the City Council approved Resolution 76- 140, authorizing the COA to accept donations and other revenues and make expenditures from a separate account from the City’s warrant system. As such, the COA maintains its budget separate from the City’s General Fund.
Its budget is adopted annually and monitored by the COA Executive Board, City Manager’s Office staff, and audited by Fiscal Services staff. The COA approved the Council On Aging FY 2025-26 Budget (Exhibit A) at its May 19, 2025, meeting. The COA’s FY 2025-26 Budget is solely funded by fundraiser proceeds and donations to the COA and does not include City General Fund contributions.
FINDINGS AND ALTERNATIVES
Through its delegated authority granted by the City Council, the COA generates income from various sources, including donations and fundraising through special events . The COA helps identify the needs of seniors, develops and recommends solutions for senior issues, and administers and supports programs that benefit seniors.
FY 2024-25 Budget
The COA’s FY 2024-25 anticipated revenues are $54,000, and anticipated expenditures are $76,300, resulting in a decrease of $ 22,300 to the COA’s fund balance . The COA fund balance is estimated to be $4 30,980 at the conclusion of FY 2024 -25. The COA operates independently from the City’s General Fund and requires no outside subsidies due to the revenue generated by its fundraising efforts. The COA’s reserves have grown to levels that allow for the continued support of senior programs . Some of the programs
AGENDA ITEM NO.
Consent (3)
2 supported by the COA include the Senior Nutrition program, entertainment, and classroom and facility equipment.
FY 2025-26 Budget
F
or FY 2025-26, the COA anticipates revenues of $51,600 and expenditures of $151,920.
Budgeted expenditures include allocations of $54,7 00 in support of food and nutrition programs offered at the Senior Center, as well as an allocation of $30,000 to replace aging furniture. The COA will draw from its fund balance to support its expenditure levels throughout the fiscal year. The COA is committed to enhancing community outreach and identifying and supporting programming designed to help seniors in the community.
T
he COA’s strong community support and successful fundraising efforts have sustained the COA’s programming and sponsorship of various critical programs that benefit seniors.
As the COA focuses on maintaining its responsiveness to and support of the seniors it serves, the COA will continue to review ongoing programs for enhancements or changes to meet the current needs of the senior community.
T
he COA has consistently maintained a healthy fund balance of well over 17% of annual planned expenditures as required by the COA Financial Policies and Procedures . In addition to the fund balance, the COA has an endowment of approximately $28,299 with the Ventura County Community Foundation, which is intended to provide long- term financial stability for senior programs . While the COA maintains a healthy fund balance, the fund balance fluctuates year to year, based on community needs . The Executive Board regularly reviews its strategic planning efforts to ensure that the COA can identify current community needs and maximize support for those needs.
T
he following alternatives are available to the City Council:
1. R
eceive and file the Council On Aging FY 2025-26 Budget;
2. R
equest the Council On Aging revise its FY 2025-26 Budget.
T
he Council On Aging recommends Alternative No. 1
SUGGESTED CITY COUNCIL MOTION
I
move that the City Council receive and file the Council On Aging Fiscal Year 202 5-26 Budget.
SUMMARY
T
he City Council authorized the COA to accept and generate revenues to support senior programming and services. As such, the COA adopts a budget each fiscal year. On May 19, 2025, the COA approved their FY 2025-26 Budget and recommended that the budget be submitted to the City Council to receive and file.
3 ______
______________________________
Luis Garibay
Assistant City Manager
Pr
epared by: Raquel Wirth, Assistant Community Services Manager INDEX Page
Ex
hibit A – Council On Aging FY 2025-26 Budget ........................... 4
BUDGET ACTUALS BUDGET EST ACTUALS BUDGET
FY 2023-24 FY 2023-24 FY 2024-25 FY 2024-25 FY 2025-26
ENDOWMENT BALANCE 26,146$ 28,053$ 27,885$ 28,299$ 28,299$ BEGINNING FUND BALANCE 473,376$ 473,376$ 453,280$ 453,280$ 430,980$ INCOME
4000 Contributed Support (Contributions from individuals and local businesses)
4010-Individual Contribution 5,000$ 7,179$ 5,000$ 250$ 5,000$ 4015-Business Contribution 5,000$ 6,500$ -$ 6,500$ 4020-Designated Contribution 3,500$ 5,961$ 3,000$ 7,500$ -$ Total Contributed Support 8,500$ 18,140$ 14,500$ 7,750$ 11,500$ 5000 Earned Revenues (Revenues from special events and
advertisement)
5310-Investments - Gains/Losses -$ 7,763$ -$ 5,500$ -$ 5490-Miscellaneous Revenue (Friday Bingo,
Coffee donations, etc.) 6,100$ 2,984$ 2,250$ 9,000$ 5,250$ 5560-Tickets (Bingo, Oktoberfest, Dance) 14,900$ 20,219$ 17,550$ 18,750$ 18,550$ 5580-Table Reservation (Wellness Expo, Arts &
Crafts) 16,800$ 20,316$ 16,300$ 13,000$ 16,300$ Total Earned Revenues 37,800$ 51,282$ 36,100$ 46,250$ 40,100$ Total Revenues 46,300$ 69,422$ 50,600$ 54,000$ 51,600$ The City Council has authorized the Council On Aging (COA) to accept and generate revenues to support senior programming and services. The COA generates income from various sources, includ
ing the receipt of donations and fundraising through special events, to support quality of life issues for seniors. The COA helps identify the needs of seniors, develops and recommends solutions for senior issues, and administers and supports programs that benefit seniors. The COA Budget is approved annually by the COA Executive Board and its general membership. The COA’s Fiscal Year (FY) 2025-26 Budget is solely funded by fundraiser proceeds and donations to the COA and does not include City General Fund contributions.
The COA continues to adhere to City purchasing policies, fiscal policies, and budget guidelines. The City’s Fiscal Services Division audits COA financial records annually to ensure adherence to fiscal policies.
COUNCIL ON AGING
FISCAL YEAR 2025-26 BUDGET
24a/05-25
4 BUDGET ACTUALS BUDGET EST ACTUALS BUDGET
FY 2023-24 FY 2023-24 FY 2024-25 FY 2024-25 FY 2025-26
BUDGET ACTUALS BUDGET EST ACTUALS BUDGET
FY 2023-24 FY 2023-24 FY 2024-25 FY 2024-25 FY 2025-26
EXPENDITURES
7000 Contracted Services
7540-Professional Services (Admin.- 7,800$ 5,002$ 6,000$ 7,250$ 6,500$ Total Contracted Service 7,800$ 5,002$ 6,000$ 7,250$ 6,500$ 8100 Operating Expenses
8110-Supplies (Adminstrative, Coffee, Misc.) 7,000$ 2,260$ 7,150$ 4,500$ 5,150$ 8112-Food (Misc.) -$ -$ -$ -$ 500$
8120-Advertising 500$ -$ 500$ -$ 6,100$ 8125-Video Rental 240$ 279$ 350$ 350$ 400$ 8130-Membership Fees (Movie Permit) 400$ 340$ 400$ 400$ 450$ 8135-Investment - Int. Loss/Charges -$ 4,216$ -$ 2,000$ -$ 8140-Software License/Maintenance 6,000$ 2,816$ 6,000$ 1,100$ 1,200$ 8160-Equipment Maintenance 1,000$ 592$ 1,000$ -$ 1,000$ 8165-Equipment Purchase 2,000$ 1,047$ 2,300$ 500$ 2,300$ 8170-Printing & Copy (Adminstrative) 200$ -$ 200$ -$ 300$ 8175-Postage (Adminstrative) -$ -$ -$ -$ -$
8180-Furniture 40,000$ 27,799$ 30,000$ -$ 30,000$ Total Operating Expenses 57,340$ 39,349$ 47,900$ 8,850$ 47,400$ 8500 Program Expenses
8510-Supplies (Program & Special Event 5,390$ 8,661$ 8,650$ 8,000$ 11,400$ 8512-Food (e.g. Senior Nutrition Program, 21,620$ 17,912$ 24,100$ 20,000$ 24,700$ 8520-Advertising 750$ 2,481$ 2,900$ 2,500$ 1,420$ 8535-Community/Club Support (Comm. Games, 2,000$ 3,500$ 6,500$ 6,000$ 9,500$ 8545-Mileage (Senior Share) 400$ 50$ -$ 50$ 8550-Nutrition Services 20,000$ -$ 14,000$ 7,250$ 30,000$ 8560-Prizes 3,600$ 3,475$ 3,500$ 3,500$ 3,550$ 8570-Printing & Copying (Special Event 450$ -$ 100$ -$ -$ 8575-Postage (Special Event Support) -$ -$ -$ -$ -$ 8580-Musicians & Bands (Special 9,500$ 8,635$ 12,830$ 12,500$ 16,730$ 8590-Special Expenses (Dance Instruction, 3,275$ 503$ 420$ 450$ 670$ Total Program Expenses 66,985$ 45,167$ 73,050$ 60,200$ 98,020$ Total Expenditures 132,125$ 89,518$ 126,950$ 76,300$ 151,920$ ENDING FUND BALANCE 387,551$ 453,280$ 376,930$ 430,980$ 330,660$ 24a/05-25
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