CITY OF SIMI VALLEY
MEMORANDUM
June 23, 2025
TO: City Council
Board of Directors of Ventura County Waterworks District No. 8 FROM: Department of Public Works
Department of Administrative Services
Police Department
SUBJECT: DELEGATION OF AUTHORITY T O THE CITY MANAGER /DISTRICT
MANAGER TO TAKE CERTAIN ACTIONS DURING THE CITY
COUNCIL/BOARD OF DIRECTORS’ EXTENDED BREAK
STAFF RECOMMENDATION
It is recommended that the City Council delegate authority to the City Manager /District Manager to take certain actions as outlined in this staff report during the City Council 's extended break, with a report of actions taken and/or ratification requests, if any, to the City Council at the July 21, 2025, meeting.
BACKGROUND AND OVERVIEW
The City Council will be on an extended break between June 23 and July 20, 2025, not considering any special meetings that may be agendized. Consequently, staff is requesting that the City Council delegate authority to the City Manager/District Manager to take certain actions, as needed, for the ongoing operations of the City. These actions may include awarding contracts, including construction or professional services contracts, entering into new agreements or agreement extensions, etc., as outlined more specifically in this report. Generally, such actions are listed on the Consent Calendar, and any actions would be consistent with City guidelines and practices. This request is similar to action taken by the City Council during previous breaks/recesses.
FINDINGS AND ALTERNATIVES
Staff is aware that the following projects, programs, or contracts may require action during the extended break:
• Issuance of a purchase order change order to Creative Bus Sales to include fare boxes and surveillance camera systems for the three (3) light-duty electric battery powered transit vans acquired through California Association for Coordinated Transportation/Morongo Basin Authority Cooperative Contract No. 20-01 M1 (ZEB Van)
AGENDA ITEM NO.
Consent (2)
• Approval to waive the bidding process pursuant to Simi Valley Municipal Code (SVMC), and award a contract to Cummins Inc. dba Cummins Sales and Service for engine rebuilds and overhauls, and for annual renewal of Insite engine diagnostic software
• Approval of first contract amendment for professional laboratory testing services and authorize the City Manager or designee to approve any subsequent contract amendments and incorporate future budgeted funds to the contract amount • Award of contract for Fire System Inspection and Maintenance Services, Specification No. SV 25-27
• Award of fifth contract amendment for HVAC maintenance and repair services for all City buildings, including the Police facility, Specification No. SV 19-18 • Adoption of a Resolution Accepting the Public Improvements, Tract 5943 • Creation of a new capital improvement project for the Sanitation PSPS Generator Project and direct staff to transfer $300,000 from the completed Sewer Line Replacement – Ashland, Genoa, Pride, Venice – Project (CP70200047) , and approve a purchase order with Quinn Power Systems
• Award of contracts for professional services contracts for on -call geotechnical engineering services
• Award of contract for Simi Valley Landscape District No. 1 Tree Maintenance Service, Contract E, Specification No. SV 25-26
• Authorization to accept funding from Ventura County Transportation Commission (VCTC) for the Regional Early Action Planning Grant (REAP); authorization for the City Manager to execute the interagency agreement; approval of a supplemental budget request of $150,000 in the Transit Fund (Fund 750) and authorization for the City Manager or designee to approve grant-related documents • Award and execute a contract for Professional Services in Preparing a Three-Year Strategic Plan for the Police Department, RFP No. PD25-01 • Award and execute three (3) contracts for Landscape Architecture Plan Review and Inspection Services, RFP No. ES 25-01
2 Should the above matters arise (as anticipated), the City Manager/District Manager would be able to consider and take action, and award such contracts or agreements deemed as reasonable and necessary . In so doing, the City’s operations could remain on a timely course. For those actions named above, a report of actions taken will be provided to the City Council at the July 21, 2025, meeting. For other actions taken, the City Council will be provided a ratification request at the next meeting.
The following alternatives are available to the City Council:
1. Delegate authority to the City Manager/District Manager to take certain actions as outlined in this staff report during the City Council 's extended break, with a report of actions taken and/or ratification requests, if any, to the City Council/Board at the July 21, 2025, meeting;
2. Provide staff with other direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL/BOARD MOTION
I move to delegate authority to the City Manager/District Manager to take certain actions, as set forth in this staff report , during the City Council's extended break, with a report of actions taken and/or ratification requests, if any, to the City Council at the July 21, 2025, meeting.
SUMMARY
Staff recommends that the City Council delegate authority to the City Manager /District Manager to take certain actions needed for the ongoing operation of the City during an extended break as outlined in this staff report. These actions may include the award of contracts, including construction and professional services contracts, signing of agreements, or agreement extensions, etc.
__________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Ron Fuchiwaki, Public Works Director
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