AGENDA ITEM NO.
Consent (2) CITY OF SIMI VALLEY
MEMORANDUM
July 21, 2025
TO: City Council
Board of Directors, Ventura County Waterworks District No. 8 FROM: Department of Public Works
SUBJECT: RATIFICATION OF ACTIONS TAKEN BY THE CITY/DISTRICT
MANAGER ON CERTAIN ITEMS DURING THE CITY COUNCIL/BOARD
OF DIRECTORS’ EXTENDED BREAK
STAFF RECOMMENDATION
It is recommended that the City Council/Board of Directors ratify the actions taken by the City/District Manager on cert ain items during the City Council /Board of Directors ’ extended break.
BACKGROUND AND OVERVIEW
On June 23, 20 25, t he City Council /Board of Directors delegated authority to the City/District Manager to take actions as needed for the ongoing operation s of the City/District on certain projects or other matters . The authority included award of construction or professional services contracts, entering into new agreements or agreement extensions, etc. Generally, such actions are listed on the Consent Calendar and the actions would be consistent with City guidelines and current and prior practices.
FINDINGS AND ALTERNATIVES
During the City Council/Board of Directors extended break, the City/District Manager took the following actions.
• Issued a purchase order change order to Creative Bus Sales to include fare boxes and surveillance camera systems for the three (3) light -duty electric battery- powered transit vans acquired through California Association for Coordinated Transportation/Morongo Basin Authority Cooperative Contract No. 20-01 M1 (ZEB Van)
• Awarded a three-year contract to Carter Fire Protection, Inc. dba Integrated Fire and Safety for Fire System Inspection and Maintenance Services, Specification No. SV 25-27, through June 30, 2028.
• Awarded a fifth contract amendment to ACCO Engineered Systems to extend services for HVAC maintenance and repair services for all City buildings, including the Police facility, Specification No. SV 19-18, through June 30, 2026. • Awarded a contract to Stay Green, Inc. for Simi Valley Landscape District No. 1 Tree Maintenance Service, Contract E, Specification No. SV 25-26. • Awarded a professional services contract to Gorian and Associates, Inc. for on-call geotechnical engineering services.
• Awarded first contract amendment to Weck Laboratories, Inc. for professional laboratory testing services and authorize the City Manager or designee to approve any subsequent contract amendments and incorporate future budgeted funds to the contract amount. The term is two years through June 30, 2027, increasing the contract amount by $200,000 for a total contract of $297,200. • Approved the creation of a new capital improvement project for the Sanitation PSPS Generator Project and direct staff to transfer $300,000 from the completed Sewer Line Replacement – Ashland, Genoa, Pride, Venice – Project (CP70200047), and approve a purchase order with Quinn Power Systems The following alternatives are available to the City Council/Board of Directors:
1. Ratify the actions taken by the City/District Manager on certain items during the City Council/Board of Directors extended break;
2. Provide staff with other direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL/BOARD MOTION
I move to ratify the actions taken by the City/District Manager on certain items during the City Council/Board of Directors extended break.
SUMMARY
Staff is requesting that the City Council/Board of Directors ratify the actions taken by the City/District Manager on certain items during their extended break. ____________________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Ron Fuchiwaki, Public Works Director
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