CITY OF SIMI VALLEY
MEMORANDUM
July 21, 2025
TO: City Council
FROM: Department of Public Works
SUBJECT: REJECTION OF BID S, REVISE SPECIFICATIONS, AND RE -BID FOR
THE ANNUAL STREET LIGHT MAINTENANCE SERVICES,
SPECIFICATION NO. SV 25-32
RECOMMENDATION
It is recommended that the City Council reject all bids received and authorize staff to revise the bid specifications and re-bid for the Annual Street Light Maintenance Services, Specification No. SV 25-32, pursuant to the City’s Purchasing Ordinance Section 2-9.205 Informal and Formal Bidding Procedures: Section (h) (2) Rejection of Bids.
BACKGROUND AND OVERVIEW
On May 13, 2025, the Public Works Department solicited bids for the Annual Street Light Maintenance Services. On June 10, 2025, the bid opening date, two bids were received.
Staff recommends that the City Council reject all bids, allow staff to revise bid specifications, and re-bid for the Annual Street Light Maintenance Services, Specification No. SV 25-32.
FINDINGS AND ALTERNATIVES
On May 13, 2025, a Notice Inviting Bids was published in the Ventura County Star and was also submitted to various publications and plan rooms. A notice was also mailed to the contractors on the City’s contractors’ list, including local contractors, and was posted on the City’s website. Two bids were received on the opening date of June 10, 2025, the results of which are shown in the table below:
Bid Results
Company
Monthly
Contract
Administration
Routine
Repairs and
Emergency
Response
Estimated
Annual Cost
Estimated
Contract Cost
(3 years)
Tanko
Streetlighting, Inc. $56,152.20 $260,270.59 $316,422.79 $949,268.37 Bear Electrical
Solutions, Inc. $95,026.80 $340,550.00 $435,576.80 $1,306,730.40
Upon review of the submitted bids, staff has determined the bid needs to be revised to include language for adjustments necessary for new tariffs or tariff increases. This
AGENDA ITEM NO.
Consent (3)
provision allows a contractor to request an adjustment to the contract price if unforeseeable new tariffs or tariff increases imposed after bid submission directly raise material or equipment costs. However, the contractor must demonstrate that the cost increases were unforeseeable, unavoidable, and not mitigable, and any adjustment is limited to actual cost increases without added profit or overhead. Consequently, staff recommends rejecting the bids, revising the bid specificatio ns, and re -bidding the contract.
The following alternatives are available to the City Council:
1. Reject all bids received, and authorize staff to revise the bid specification and re- bid for Annual Street Light Maintenance Services, Specification No. SV 25 -32, pursuant to the City’s Purchasing Ordinance Section 2-9.205 Informal and Formal Bidding Procedures: Section (h)(2) Rejection of Bids;
2. Provide other direction to staff.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to reject all bids received , and authorize staff to revise the bid specification and re-bid for Annual Street Light Maintenance Services, Specification No SV 25-32, pursuant to the City’s Purchasing Ordinance Section 2 -9.205 Informal and Formal Bidding Procedures: Section (h)(2) Rejection of Bids.
SUMMARY
On May 13, 2025, the Public Works Department solicited bids for the Annual Street Light Maintenance Services, Specification No SV 25 -32. A notice inviting bids was published in local newspapers, submitted to various publications and plan rooms, emailed to contractors on the City’s contractor list, and posted on the City’s website. Two bids were received on June 10, 2025. Upon review of the bid documents, staff has determined the bid needs to be revised to include language for adjustments for new tariffs o r tariff increases.
____________________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Dylan Gunning, Senior Management Analyst
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