CITY OF SIMI VALLEY
MEMORANDUM
August 18, 2025
TO: City Council
FROM: Department of Public Works
SUBJECT: APPROVE SECOND AMENDMENT TO AGREEMENT NO. 3250095 FOR CITYWIDE PAVEMENT DELINEATION PROJECT, CP60000052,
SPECIFICATION NO. SV 25-18
RECOMMENDATION
It is recommended that the City Council approve the second contract amendment (page 4) for Sterndahl Enterprises, LLC (Sterndahl) for the construction of the Citywide Pavement Delineation Project, CP60000052, Specification No. SV 25- 18, extending the term through December 31, 2025, and increasing the not -to-exceed amount by $90,000.00, for a total not-to-exceed amount of $234,036.15.
BACKGROUND AND OVERVIEW
On March 31, 2025, City Council awarded a construction contract to Sterndahl in the amount of $134,181.15 for the construction of the Citywide Pavement Delineation Project, CP60000052, Specification No. SV 25- 18. The project consists of ref urbishing existing pavement delineation with paint on four (4) major roadways in the City of Simi Valley:
1. Royal Avenue
2. Sequoia Avenue
3. Simi Town Center Way
4. Kuehner Drive
On July 14, 2025, the City Manager approved a Contract Change Order (first amendment) to increase the not-to-exceed amount by $9,855.00, for a total not -to-exceed amount of $144,036.15, for additional work due to the removal of conflicting striping due to new plans.
The City now desires to enter into the second amendment to Agreement No. 3250095 for the additional Thermoplastic material needed to complete the striping on Kuehner Drive once the road rehabilitation and improvements are completed, extending the term through December 31, 2025, and increasing the not-to-exceed amount by $90,000.00, for a total not-to-exceed amount of $234,036.15. The need for additional material is due to an increase in the length of roadway that will be improved and the type of material required, Thermoplastic, which is used on all new road surfaces throughout the City as part of the
AGENDA ITEM NO.
Consent (6)
FY 2025-26 Annual Major Streets Rehabilitation Program: Kuehner Drive (118 freeway to Smith road), CP60000018, Specification No. SV 25-36
FINDINGS AND ALTERNATIVES
The service provided under this second contract amendment includes additional Thermoplastic material needed to complete the striping on Kuehner Drive once the road rehabilitation and improvements are completed . Based on entering into a contract amendment with Sterndahl, the contract total is as follows:
Original Contract $134,181.15
First Contract Amendment $9,855.00
Second Contract Amendment $90,000.00
Total Contract $234,036.15
The City was allocated $281,000 in Federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) program funds from the Ventura County Transportation Commission for one- time local streets and road rehabilitation. Sufficient funds are available in CP60000052, for this second contract amendment.
The following alternatives are available to the City Council:
1. Approve the second contract amendment for the construction of Citywide Pavement Delineation Project, CP60000052, Specification No. SV 25- 18, extending the term through December 31, 2025, and increasing the not-to-exceed amount by $90,000.00, for a total not-to-exceed amount of $234,036.15.
2. Do not approve the second contract amendment at this time and provide direction to staff.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to award second contract amendment for Sterndahl for the construction of Citywide Pavement Delineation Project, CP60000052, Specification No. SV 25- 18, extending the term through December 31, 2025, and increasing the not-to-exceed amount by $90,000.00, for a total not-to-exceed amount of $234,036.15
SUMMARY
On March 31 , 202 5, City Council awarded a construction contract to Stendahl in the amount of $134,181.15 for the construction of Citywide Pavement Delineation Project, CP60000052, Specification No. SV 25- 18. On July 14, 2025, change order #1 (first amendment) increased the total not -to-exceed amount to $144, 036.15. The City now desires to enter into the second contract amendment for the additional materials needed 2 for striping on Kuehner Drive once the road rehabilitation and improvements are completed. Therefore, it is recommended that the City Council award the second contract amendment to Sterndahl, extending the term through December 31, 2025, and increasing the not -to-exceed amount by $90,000.00, for a total not -to-exceed amount of $234,036.15.
____________________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Justin Link, Principal Engineer
INDEX Page
Second Contract Amendment .............................................. 4 3
SECOND AMENDMENT TO
AGREEMENT NO. 3250095 BETWEEN
THE CITY OF SIMI VALLEY AND
STERNDAHL ENTERPRISES, LLC
T
HIS SECOND AMENDMENT (“Amendment”) is made and entered into this 18 day of August 2025, by and between the CITY OF SIMI VALLEY, a general law city and municipal corporation (“CITY”), and STERNDAHL ENTERPRISES, LLC a Limited Liability Company ("CONTRACTOR').
1. P
ursuant to Section 17 of Agreement No. 3250095 (“Agreement”), Agreement sections Section 2 and Section 3 are amended to read as follows:
Section 2. Contract Sum, is amended to read as follows
T
he City agrees to pay the Contractor a sum not to exceed t wo hundred thirty-four thousand thirty-six dollars and fifteen cents dollars ($234,036.15) for the Work in the manner set forth in the Contract Documents. The City may adjust this amount set forth in the Contract Documents.
S
ection 3. Time for Performance, is amended to read as follows T
he Contractor will fully complete the Work on or before December 31, 2025 (the “Contract Time”).
2. E
LECTRONIC SIGNATURES. This Amendment may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Amendment binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
3 . This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date.
4 . Except as modified by this Amendment, all other terms and conditions of Agreement No. 3250095 remain the same.
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SIGNATURES ON NEXT PAGE]
4 City of Simi Valley
First Amendment to Agreement No. 3250095
Sterndahl Enterprises, LLC
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written.
Attest: City of Simi Valley, A Municipal Corporation
By:
Lucy Blanco, City Clerk D ee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Approved as to Form: STERNDAHL ENTERPRISES, LLC
Algeria R. Ford, City Attorney By:
Print Name: Dennis R. Sterndahl
Approved as to Content:
Title: Estimator/Project Manager
Samantha C. Argabrite, City Manager By:
Print Name: Ron Holder
Johanna Medrano, Title: Project Administrator
Deputy Administrative Services Director/
Budget & Purchasing
Ronald K. Fuchiwaki,
Public Works Director
5