CITY OF SIMI VALLEY
STAFF REPORT
N
ovember 3, 2025
To: Cit
y Council
Fr
om: Department of Environmental Services
Stratis Perros, Environmental Services Director
Subj
ect: Receive and file update on the Fiscal Year 2025-26 Community Projects Grant performance reports for the first quarter activities
Staff Recommendation
I
t is recommended that the City Council receive and file the Community Projects Grant performance reports for the activities during the first quarter of the FY 2025 -26 (Attachments A through J).
Background
O
n May 9, 2011, the City Council approved executing a Memorandum of Understanding (MOU) between the City and Waste Management related to the expansion of the Simi Valley Landfill and Recycling Center. The executed MOU provides annual funding of $150,000 for community projects and programs at the discretion of the City Council.
F
or FY 2025-26, the City Council awarded a combined total of $150,000 to ten non-profit organizations on May 19, 2025. The awards have an expenditure period that began on July 1, 2025, and concludes on June 30, 2026. Recipients are required to submit quarterly performance reports (reports) identifying progress on the approved scopes of work and maintain the records for ten years. Additionally, pursuant to City Council direction on November 20, 2017, any unexpended funds at the conclusion of the expenditure period shall be returned to the City for allocation during the next award cycle.
Discussion
Cit
y s taff have reviewed the reports covering activities completed from July 2025 to September 2025 from the ten grant recipients (Attachments A through J ). All organizations’ reports are responsive in detailing the accomplishments of their respective scopes of work to date. Free Clinic of Simi Valley and the Samaritan Center – Simi Valley, have expended all of their awarded funds and completed their projects. All other organizations are on track to complete their projects by the end of the expenditure period of June 2026.
AGENDA ITEM NO.
Consent (1)
Recipient Award
Amount
Q1
Expenditures
Unspent
Balance
Estimated
Completion
Date
Body Brain Train $18,277 $5,777 $12,500 June 2026
Boys & Girls Club of Moorpark &
Simi Valley $16,419 $3,505 $12,914 June 2026
Cancer Support Community $15,000 $7,623 $7,377 June 2026 Free Clinic of Simi Valley $13,950 $13,950 $0 Completed GiGi's Playhouse - Simi Valley $15,000 $0 $15,000 June 2026 Many Mansions $12,300 $417 $11,883 June 2026
Sarah's House $17,000 $2,000 $15,000 June 2026
Shepherd of the Valley Lutheran
Church $15,000 $4,213 $10,787 June 2026
Simi Valley Library Foundation $15,000 $0 $15,000 June 2026 The Samaritan Center - Simi Valley $12,054 $12,054 $0 Completed
Financial Impact
There are no financial impacts.
City Council Priority
This item supports the Thriving Community City Council’s Pillar of Excellence.
Suggested Motion
I move to receive and file the Community Projects Grant performance reports for the activities during the first quarter of the FY 2025-26.
Summary
On May 9, 2011, the City Council approved executing a Memorandum of Understanding (MOU) between the City and Waste Management related to the expansion of the Simi Valley Landfill and Recycling Center. The executed MOU provides annual funding of $150,000 for community projects and programs at the discretion of the City Council. It is recommended that the City Council receive and file the Community Projects Grant performance reports for the activities during the first quarter of FY 2025-26.
Prepared by: Cynthia McCullough, Senior Management Analyst
Attachments
Attachment A – Body Brain Train
Community Projects Grant First Quarter Report
Attachment B – Boys & Girls Club of Moorpark & Simi Valley Community Projects Grant First Quarter Report
Attachment C – Cancer Support Community
2 Community Projects Grant First Quarter Report
Attachment D – Free Clinic of Simi Valley
Community Projects Grant First Quarter Report
Attachment E – GiGi’s Playhouse – Simi Valley
Community Projects Grant First Quarter Report
Attachment F – Many Mansions
Community Projects Grant First Quarter Report
Attachment G – Sarah’s House
Community Projects Grant First Quarter Report
Attachment H – Shepherd of the Valley Lutheran Church
Community Projects Grant First Quarter Report
Attachment I – Simi Valley Library Foundation
Community Projects Grant First Quarter Report
Attachment J – The Samaritan Center – Simi Valley
Community Projects Grant First Quarter Report
3 Remaining
$12,500
Brief Explanation of Project Status (including # served to date) Amount
$499
$99
$1,800
$2,880
$499
Total $5,777
1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 864-3039Contact Person: Nikki Lian Organization Name: Body Brain Train
Address: 2955 Cochran St. Unit A1 Simi Valley, CA 93063 Estimated Completion Date: June 2026 $18,277 $5,777
Payroll for 4 classes per week in house $30 per class per trainer at 48 classes Sound Healing Certification
We have 5 trainers in total, 4 of whom teach both in-house classes (at the gym) and all 5 teach outside classes at other venues. This quarter, we were able to get another trainer certified in Jungshin Fitness, which means we have 4 out of 5 of our trainers certified. The "ongoing" Jungshin cost is access to a trainer portal through Jungshin Fitness that continuously uploads new continuing education content every month.
Trainers get paid $50 per class for classes that are not in the gym (Senior Center, park, churches, etc.). This quarter we taught a total of 36 classes outside of the gym and 48 classes in the gym at $30 per class.
Between our classes at the Senior Center, at the gym and special events, we have served well over 200 seniors this quarter that reside in Simi Valley.
One trainer certification for Sound Healing was paid for, the trainer is still working on completing that certification and should be done by December.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
Jungshin Certification for One Trainer
Jungshin Certification ongoing training portal (3 months x $33) Payroll for 36 classes outside of the gym (Senior Center and park workouts) x $50 per class Attachment A
4 Remaining
$12,914
Brief Explanation of Project Status (including # served to date) Amount
$3,505
$0
$0
$0
Total $3,505
Recognition/Incentives
During the first quarter, we served 78 members. They received academic enrichment in math and science four days a week since the beginning of the school year. They also received math enrichment through our summer program and school-year program.
- 35 members participated in a coding class
- 68 members participated in a Magic of Science special presentation - 65 members learned more hands-on science at the Mobile Zoo presentation - 15 members participated in the California Science Center field trip and the Tide Pools field trip - 10 girls participated in a career awareness field trip to a female-owned automotive business Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
Project Staff
Program Supplies
Travel/Field Trips
$16,419 $3,505
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 527-4437Contact Person: Scott Mosher Organization Name: Boys & Girls Club of Moorpark & Simi Valley Address: 2850 Lemon Drive, Simi Valley, CA 93063 Estimated Completion Date: June 30, 2026 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment B
5 Remaining
$7,377
Brief Explanation of Project Status (including # served to date) Amount
$1,404
$2,163
$784
$125
Travel/mileage/telephone $71
Facilitator mileage $130
Advertising - the Acorn $2,946
Total $7,623
Office supplies/printing/marketing
The support group funded by this grant is serving 8-12 residents on a weekly basis. This group was started in February 2025 and has continued.
A portion of the grant was used for an ad in the local Acorn newspaper, which is very effective in building awareness and participants for the group. Our weekly "All Cancers" Support Group is facilitated by our licensed clinician.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
Weekly facilitator
Supportive staff
Space rental
$15,000 $7,623
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email: [email protected]: (805) 379-4777Contact Person: Monica Murrietta Organization Name: Cancer Support Community Valley/Ventura/Santa Barbara Address: 4195 E. Thousand Oaks Blvd. #107, WLV 91362 Estimated Completion Date: June 2026 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment C
6 Remaining
$0
Brief Explanation of Project Status (including # served to date) Amount
$1,061
$299
Bovie Electrosurgical Unit & accessories $5,213
$1,377
(4) Biosonic US200 Ultrasonic Scalers $6,000
Total $13,950
Thanks to these funds, we were able to upgrade our medical and dental equipment, allowing us to enhance the level of care we provide our patients. This new equipment will support our ability to serve medical and dental patients for the foreseeable future. The project is now complete. The total spent was $14,371. The additional $421 not covered by our grant allocation was covered through sources other than the CPG funds. *All items were purchased in September.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
11"iPad Pro Wi-Fi 512GB & keyboard for Ultrasound - Total $1482 ($421 supplemented w/other funding)
Butterfly Core Technology Plan (1yr) for Portable ultrasound machine TPC H6000 Handpiece Cleaning & Lubrication System: 3 High speed positions $13,950 $13,950
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 522.3733 x 105Contact Person: Fred Bauermeister Organization Name: Free Clinic of Simi Valley
Address: 2003 Royal Ave. Simi Valley, CA 93065 Completion Date: September 30, 2025 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment D
7 Remaining
$15,000
Brief Explanation of Project Status (including # served to date) Amount
Total $0
During the first quarter of the grant period, GiGi’s Playhouse Simi Valley has undertaken critical preparatory work to ensure the successful implementation and long-term sustainability of the Kitchen Program.
Volunteer recruitment has been initiated to establish a reliable base of support for program operations.
Concurrently, outreach to donors and community partners has been conducted with the express purpose of securing ongoing financial commitments, thereby safeguarding the program’s ability to operate beyond its initial launch. An inventory of existing donated kitchen equipment and supplies has also been completed, providing clarity on available resources and identifying gaps that must be addressed prior to commencement.
In collaboration with our national office, the official launch of the Kitchen Program has been scheduled for January 19, 2026, with programming to serve children, teens, and adults. In addition, we are in the process of compiling and creating comprehensive guidebooks for our program leads, which will include the resources and educational materials necessary to run the program effectively. While no grant funds have been expended to date, these foundational activities represent essential groundwork to ensure a strong, well- resourced, and sustainable launch in early 2026.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
$15,000 $0
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 426-4444Contact Person: Frankie Cohen Organization Name: GiGi's Playhouse - Simi Valley
Address: 1263 Simi Town Center Way H3 Simi Valley, CA 93063 Estimated Completion Date: June 30, 2026 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment E
8 Remaining
$11,883
Brief Explanation of Project Status (including # served to date) Amount
$417
Total $417
1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 732-3064Contact Person: Natalie Helton Organization Name: Many Mansions
Address: 1259 E. Thousand Oaks Blvd. Thousand Oaks, CA 913620 Estimated Completion Date: June 2026 $12,300 $417
Simi Valley residents at Casa De Paz and La Rahada are excited to receive their new HVCA units. To reduce project costs, Many Mansions' maintenance team is completing the installation in-house. This quarter, unforeseen complications with a sewer line required staff to shift their focus timeline temporarily.
Despite these challenges, the team successfully installed a new HVAC unit for an elderly resident living with a mental health condition. She was especially grateful to have reliable air conditioning during the summer heat.
With the sewer project now complete, the maintenance team has returned its focus to HVAC installations.
With winter fast approaching, staff are committed to completing as many units as possible to ensure vulnerable residents remain safe and comfortable in the colder months ahead.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
1 installation of HVAC unit at Casa De Paz
Attachment F
9 Remaining
$15,000
Brief Explanation of Project Status (including # served to date) Amount
$2,000
Total $2,000
The house painting and repair is scheduled for November 15, 2025.
We have assisted (4) single mothers with funds for education in Q1.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
Educational funds for (4) mothers
$17,000 $2,000
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 581-1910Contact Person: Laura Malinowski Organization Name: Sarah's House
Address: P.O. Box 941768 Simi Valley, CA 93094 Estimated Completion Date: March 2026 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment G
10 Remaining
$10,787
Brief Explanation of Project Status (including # served to date) Amount
$881
$502
$2,800
$30
Total $4,213
Grocery bags
This quarter, we purchased an additional commercial-size freezer. Because we now receive pallets of items from the Starbucks Warehouse, the decision was made to use the funds to purchase a new freezer rather than attempt to repair another very aged and unreliable freezer.
Currently, we are seeing an increase of approximately 10-20 new families each week, brand new to the whole food pantry system.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
Supplies (trash bags, storage bags, gloves, etc.)
Trash
New commercial freezer
$15,000 $4,213
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 587-7711Contact Person: Traci Connett Organization Name: Shepherd of the Valley Lutheran Church Address: 4191 Cochran St. Simi Valley, CA 93063 Estimated Completion Date: June 30, 2026 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment H
11 Remaining
$15,000
Brief Explanation of Project Status (including # served to date) Amount
Total $0
A meeting was held with City representatives to discuss the scope of the Teen Center revitalization project, including any potential limitations, since structural changes to the library building cannot currently be made.
A meeting was held with the Library's Teen Librarian to ensure that the Library Foundation's proposal aligns with the needs of teen patrons and supports the Library's Strategic Plan.
A list of potential items to purchase for the Teen Center has been compiled, along with estimated associated costs. These include: carpet ($2700 including installation), two gaming chairs ($520), charging couch ($1370), two charging tables ($1420), gaming station ($3860), collapsible green screen ($220), content creation toolkit ($1170), smart board ($1410), and collaborative mobile desk ($880). Shipping and tax estimated costs are approximately $1450. It is expected that most items will be purchased in November and December. The furniture and bookshelves currently in the Teen Center are expected to be removed during October, then the carpeting will be purchased and installed, and then the new furniture and other items can be purchased and arranged in the space.
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
$15,000 $0
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 207-9206Contact Person: Cindy Slack Organization Name: Simi Valley Library Foundation
Address: 2969 Tapo Canyon Rd. Simi Valley, CA 93063 Estimated Completion Date: June 30, 2026 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment I
12 Remaining
$0
Brief Explanation of Project Status (including # served to date) In order to mitigate the impact of Edison Electric Public Safety Power Shutoffs (PSPS), as outlined in our grant proposal, the Samaritan Center contracted Power Fusion Inc. (Electrical Contractor) to install three 50- AMP generator transfer switches at the following areas: Food Pantry/Kitchen, Multi-Purpose Room (MPR), and Office Space. This work was successfully completed in August 2025.
Following the installation, the Samaritan Center purchased the necessary equipment to complete the project in September 2025. This included generators, power cords, natural gas hoses, propane bottles, and security chains and locks. All of the items have been delivered.
The emergency power system has been fully tested by simulating PSPS conditions at each building/area.
These tests confirmed that the system can reliably maintain the critical electrical requirements necessary to support current operations at the Samaritan Center. The subject project is complete. $12,054 $12,054
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2025-26
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 579-9166Contact Person: Annika Sumby Organization Name: The Samaritan Center - Simi Valley
Address: 280 Royal Ave, Simi Valley, CA 93065 Estimated Completion Date: September 30, 2025 1st Quarter
Due October 10, 2025
2nd Quarter
Due January 10, 2026
3rd Quarter
Due April 10, 2026
4th Quarter
Due July 10, 2026 Final Report
Attachment J
13 Amount
(3) Generator Transfer Switch Installations - By Power Fusion Contractor $6,230.00 $3,108.10
(1) Gen Max 7250iEDC Inverter Genertor - Dual Fuel $1,680.61 (3) 50 Amp power cords 15ft & 20 ft and 30 amp adapter $296.58 (1) Natural Gas plumbing mod and parts $24.70
(3) Propane Bottles, Propane tank fill, set-up wrench $217.02 (2) Generator security chain, locks and anchors $314.74 (4) Emergency lights - rechargable $182.25
Total $12,054
Breakdown of 2025-26 Community Projects Grant Expenditures for the Current Quarter Description
(1) Gen Max 10500iETC Inverter Generator -Tri Fuel
14 October 10, 2025
Cynthia McCullough
Senior Management Analyst
Environmental Services
City of Simi Valley
2929 Tapo Canyon Road
Simi Valley, CA 93063
Re: Simi Community Project Grant – FY2025-26, 1st QTR Report
Dear Cynthia,
The Samaritan Center respectfully submits our FY 2025–26 Project Grant 1st Quarter Report for the Emergency Power Project. As detailed in the report, the project was successfully completed on September 30, 2025, and all awarded funds have been fully expended.
This project provided the installation of three 50 AMP generator transfer switches, two generators, and various equipment to ensure continued operation of essential services during power shutoffs or outages. These upgrades enhance the Samaritan Center’s ability to maintain food distribution, office operations, and community services during emergencies.
Photographs documenting the generators and hardware are provided on page two of this report.
If there are any questions, please feel free to reach out to me or Doug Landon.
Annika Sumby
Executive Director
Attachments:
- The Samaritan Center Community Project Grant 1st Quarter Report
280 Royal Avenue, Simi Valley, CA 93065 • PO Box 940568 (805) 579-9166 • https://samaritancentersimivalley.org/ • [email protected] A non-profit corporation #77-0321181. Not affiliated with any other organization. 1 15
Samaritan Center Office Emergency Power System
Samaritan Center Pantry/Kitchen and MPR Emergency Power System
280 Royal Avenue, Simi Valley, CA 93065 • PO Box 940568 (805) 579-9166 • https://samaritancentersimivalley.org/ • [email protected] A non-profit corporation #77-0321181. Not affiliated with any other organization. 2 16