Simi Valley City Council
November 17, 2025

CITY OF SIMI VALLEY

STAFF REPORT
November 17, 2025

To: City Council

From: Police Department, Steve Shorts, Chief of Police

Subject: Authorize FY 2025 –26 Vehicle Purchases, City Manager Contract Amendments, and Increase Not -to-Exceed Amounts Under State of California Vehicle Cooperative Contracts

Staff Recommendation

It is recommended that the City Council:

1. Approve an increase of $741,100 for three State of California vehicle cooperative contracts, for the Police Department to purchase light and medium-duty vehicles, including motorcycles and related equipment; for a combined not-to-exceed amount of $1,280,884.95 for Fiscal Year 2025-26;

2. Authorize the City Manager, or designee, to execute purchase orders and related documents to procure vehicles under the three State cooperative contracts, and to adjust the distribution of funds among the contracts, provided the combined total amount does not exceed $741,100; and

3. Authorize the City Manager, or designee, to approve future contract amendments consistent with the original scope and intent of the cooperative contracts to incorporate future budgeted appropriations into the not -to-exceed limits of each contract, provided such amendments do not extend beyond the current contract terms, which expire between December 27, 2026, and May 10, 2027.

Background

The Simi Valley Police Department ( SVPD) maintains a fleet of vehicles that support public safety and community outreach operations. To ensure reliability and cost‑effectiveness, SVPD replaces vehicles that are destroyed or have reached the end of their useful life. The Department also acquires units needed for new or expanded programs as approved by the City Council through the annual budget process.

Cooperative procurement through competitively awarded State of California contracts provides volume pricing, reduces administrative overhead and lead times, and ensures compliance with public purchasing requirements.

On prior occasions, the City Manager and the City Council authorized the use of three (3) State contracts to purchase vehicles, including Winner Chevrolet #1-22-23-20D, originally approved by City Manager January 16,2024 (Attachment A), Folsom Lake Ford #1-22- 23-14C, approved by City Council on September 23, 2024 (Attachment B), and Long Beach BMW #1-22-23-30, approved by the City Council on October 9, 2023 (Attachment C) for a combined amount of $539,784.95.

AGENDA ITEM NO.

Consent (5)

2 This request will increase the not -to-exceed (NTE) amount by an additional $741,100, resulting in a combined NTE of $1,280,884.95 for Fiscal Year (F Y) 2025-26 for these cooperative contracts. Staff now seeks authorization to continue utilizing those contracts for additional flexibility and to mitigate supply chain and model ‑year availability constraints.

Discussion

All three State cooperative contracts listed below were established through competitive solicitations and are available to local agencies statewide. Utilizing multiple awarded dealers across manufacturers and models enables the City to:

• Optimize pricing through competition among contract holders; • Shorten procurement timelines by avoiding duplicative bidding; • Address market volatility, model‑year changeovers, and vendor allocation limits; and
• Standardize vehicle specifications for maintenance efficiency and safety.

Summary of Cooperative Contract Increases

Vendor
Coop
Contract #
Contract
Term
FY 2025-26
Contract
Increase Budget Source Status
Winner
Chevrolet
1‑22‑23‑20
D
05/01/2022 –
04/30/2027 $117,600 65190005-47030
Previously
approved by
Council (City
Contract 3240099)
Folsom Lake
Ford
1‑22‑23‑14
C
05/11/2022 –
05/10/2027 $583,500 2805601-47030 &
6519005-47030
Previously
approved by
Council (City
Contract 3250038)
Long Beach
BMW 1-22-23-30 12/28/2022 –
12/27/2026 $40,000
GT28700044-
EQPM2
(2875604-47030)
Previously
approved by
Council (City
Contract 3240109 -
motorcycles)
Total: $741,100

Under the recommended delegation, the City Manager or their designee will execute purchase orders for vehicles acquired through these contracts and adjust the distribution of funds among the contracts, provided the total amount for FY 2025-26 does not exceed $741,100.

The proposed Council action also delegates authority to the City Manager, or designee, to approve future contract amendments (e.g., adding models, adjusting pricing in accordance with bid terms, or incorporating future budgets approved by the City Council during the annual budget process to increase the contract NTE amount ) that do not materially change the contracts’ scope or extend the term beyond 2027.

This action will result in the following NTE changes to the cooperative contracts:
• Winner Chevrolet – NTE amount increases to $214,020.06 3 • Folsom Lake Ford – NTE amount increases to $926,233.40 • Long Beach BMW - NTE amount increases to $140,631.49

Fiscal Impact

The total not -to-exceed authority across the cooperative contracts is $1,280,884.95.

Expenditures for these vehicle purchases are fully budgeted and will be paid from a combination of the Vehicle Replacement Fund (6519005), Forfeited Assets Fund (280) , and Office of Traffic Safety (OTS) grant funding (287), based on vehicle eligibility and grant requirements. No additional appropriation is requested. Purchases will be made on an as-needed basis and charged to the appropriate funding source; any related taxes, fees, or standard upfitting costs are included within the stated NTE amounts. Ongoing operating and maintenance costs are expected to be absorbed within existing departmental budgets.

City Council Priority

This item supports the Public Safety and Reliable Infrastructure Pillars of Excellence by maintaining a safe and dependable Police Department vehicle fleet, which is necessary to provide effective emergency response and community policing services.

Suggested Motion

I move that the City Council:

1. Approve an increase of $741,100 for three State of California vehicle cooperative contracts, for the Police Department to purchase light and medium-duty vehicles, including motorcycles and related equipment; for a combined not -to-exceed amount of $1,280,884.95 for Fiscal Year 2025-26;

2. Authorize the City Manager, or designee, to execute purchase orders and related documents to procure vehicles under these contracts, and to adjust the distribution of funds among the contracts, provided the total amount does not exceed $741,100; and

Authorize the City Manager, or designee, to approve future contract amendments consistent with the original scope and intent of the cooperative contracts to incorporate future budgeted appropriations into the not -to-exceed limits of each contract, provided such amendments do not extend beyond the current contract terms, which expire between December 27, 2026, and May 10, 2027.

Summary

This action authorizes the Police Department to continue purchasing vehicles and related equipment through State of California cooperative contracts , including existing agreements with Winner Chevrolet , Folsom Lake Ford , and Long Beach BMW . It delegates authority to the City Manager , or designee , to approve amendments and increase not -to-exceed amounts to align with current budget appropriations. Utilizing multiple State-awarded vendors will reduce lead times, streamline procurement, manage 4 pricing and model-year changes, and standardize vehicle specifications, while ensuring purchases remain within adopted budgets and established reporting practices.

Prepared by: Sandra Hernandez, Administrative Officer

Attachments

Attachment A – CA Contract 1-22-23-20/Supplement 19
Attachment B – CA Contract 1-22-23-14C/Supplement 6
Attachment C – CA Contract 1-22-23-30/Supplement 5
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to most recent Supplement are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].

MANDATORY
*Supplement 19*
*(Incorporates Supplements 1 – 19)*
ISSUE AND EFFECTIVE DATE: *7/2/2025*
CONTRACT NUMBER: 1-22-23-20 B through K
DESCRIPTION: Fleet Vehicles – Trucks
CONTRACTOR(S): Ocean Honda (1-22-23-20B)
Freeway Toyota (1-22-23-20C)
Winner Chevrolet (1-22-23-20D)
Elk Grove Auto (1-22-23-20E)
Downtown Ford Sales (1-22-23-20F)
Watsonville Fleet Group (1-22-23-20G)
CA Car Group (1-22-23-20H)
Riverview International (1-22-23-20I)
Sacramento Truck Center
(1-22-23-20J)
Bonander Truck & Trailer (1-22-23-20K)
CONTRACT TERM: 5/1/2022 - 4/30/2026 (23-20B)
5/1/2022 - 4/30/2027 (23-20C-K)
STATE CONTRACT ADMINISTRATOR: Jamie Boes
279-240-7274
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 11/19/2021) (https://www.dgs.ca.gov/- /media/199A6A32E4DE4BECAFF4EFA7194350CD.ashx)
Cal eProcure link: www.caleprocure.ca.gov
Attachment A
5 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 2 *7/2/2025*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*19  Attachment A – Contract Pricing –
Supplement 17 has been replaced with
Attachment A – Contract Pricing –
Supplement 19.
7/2/2025*
18  Cover Page – Contract Terms have been
updated.
 Atricle 33 – Language has been updated.
4/22/2025
17  Attachment A – Contract Pricing –
Supplement 16 has been replaced with
Attachment A – Contract Pricing –
Supplement 17.
3/28/2025
16  Attachment A – Contract Pricing –
Supplement 15 has been replaced with
Attachment A – Contract Pricing –
Supplement 16.
2/19/2025
15  Attachment A – Contract Pricing –
Supplement 14 has been replaced with
Attachment A – Contract Pricing –
Supplement 15.
 Attachment D – Vehicle Specifications –
Supplement 14 has been replaced with
Attachment D – Vehicle Specifications –
Supplement 15.
11/20/2024
14  Attachment A – Contract Pricing –
Supplement 13 has been replaced with
Attachment A – Contract Pricing –
Supplement 14.
 Ariticle 32 – Vetted Forms/Certifications
language has been added.
 Article 33 – Generative AI Procurement
Procedures language has been added.
 Attachment D – Vehicle Specifications –
Supplement 13 has been replaced with
Attachment D – Vehicle Specifications –
Supplement 14.
09/19/2024
6 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 3 *7/2/2025*
User Instructions
13  Front Page – Contract Term Extension of
Contracts 1-22-23-20 B-K through
04/30/2026.
 Attachment A – Contract Pricing –
Supplement 12 has been replaced with
Attachment A – Contract Pricing –
Supplement 13.
 Attachment D – Vehicle Specifications –
Supplement 1 has been replaced with
Attachment D – Vehicle Specifications –
Supplement 13.
06/07/2024
12  Front Page – State Contract Administrator
has been changed from Phillip Robinson to
Jamie Boes.
 Article 22 – State Contract Administrator
information has been updated.
 Termination of Contract 1-22-23-20A
 Attachment A – Contract Pricing –
Supplement 11 has been replaced with
Attachment A – Contract Pricing –
Supplement 12.
04/19/2024
11  Attachment A – Contract Pricing –
Supplement 10 has been replaced with
Attachment A – Contract Pricing –
Supplement 11
3/1/2024
10  State Contract Administrator changed
 Downtown Ford email address updated
 Lithia Nissan contact information updated
 Attachment A – Contract Pricing –
Supplement 9 has been replaced with
Attachment A – Contract Pricing –
Supplement 10
12/11/2023
9  Updated Contractor for 1-22-23-20A
 Attachment A – Contract Pricing –
Supplement 8 has been replaced with
Attachment A – Contract Pricing –
Supplement 9
9/28/2023
8  Attachment A – Contract Pricing –
Supplement 7 has been replaced with
Attachment A – Contract Pricing –
Supplement 8
 Updated State Contract Administrator
information.
08/04/2023
7 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 4 *7/2/2025*
User Instructions
7  Attachment A – Contract Pricing –
Supplement 6 has been replaced with
Attachment A – Contract Pricing –
Supplement 7
 Downtown Ford’s email address has been
updated
07/28/2023
6  Attachment A – Contract Pricing –
Supplement 5 has been replaced with
Attachment A – Contract Pricing –
Supplement 6
01/23/2023
5  Attachment A – Contract Pricing –
Supplement 4 has been replaced with
Attachment A – Contract Pricing –
Supplement 5
12/06/2022
4  Attachment A – Contract Pricing –
Supplement 3 has been replaced with
Attachment A – Contract Pricing –
Supplement 4
11/04/2022
3  Attachment A – Contract Pricing –
Supplement 2 has been replaced with
Attachment A – Contract Pricing –
Supplement 3
 Contact Information for Downtown Ford
has been updated
09/19/2022
2  Attachment A – Contract Pricing –
Supplement 1 has been replaced with
Attachment A – Contract Pricing –
Supplement 2*
08/16/2022
1  Attachment A – Contract Pricing has been
replaced with Attachment A – Contract
Pricing – Supplement 1
 Attachment D – Vehicle Specifications has
been added
 Article 25 – Payments, language has been
modified
05/26/2022
N/A Original Contract Posted

05/01/2022
All other terms and conditions remain the same.

8 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 5 *7/2/2025*
User Instructions
9 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 6 *7/2/2025*
User Instructions

10 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 7 *7/2/2025*
User Instructions
SCOPE
The State’s contracts provide Fleet Vehicles - Trucks at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-20 B – K. The contractors shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Fleet Vehicles - Trucks to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year periods or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
 The use of this contract is mandatory for State of California departments. State Departments may purchase any vehicle that is awarded to each line item. This contract does not include ranking.
 State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2 and SCM-F as applicable.  Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
 Departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
 Local governmental agency use of this contract is optional.  Local government agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code Chapter 2, Section 10298 (b), empowered to expend public funds for the acquisition of products; this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges. While the State makes this contract available to local governmental agencies, each local 11 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 8 *7/2/2025*
User Instructions
governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
 Local governmental agencies shall have the same rights and privileges as the State under the terms of this contract. Any agencies desiring to participate shall be required to adhere to the same responsibilities as do State agencies and have no authority to amend, modify or change any condition of the contract.  A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25% of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the agency’s purchase price, nor invoiced or charged to the purchasing entity. All prices quoted to local governmental agency customers shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).
12 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 9 *7/2/2025*
User Instructions

CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed shall be fixed as the maximum cost for the contract period unless a price increase is granted.

Each line item description on Attachment A, Contract Pricing, provides a description of the minimum requirements that each vehicle in that line item has met or exceeded.

A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs Gross Vehicle Weight Rating (GVWR). Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed information.

Price Increases
Price increases may be requested with each model year change and will be posted on a quarterly basis.

Quarterly Increases shall be processed on the following calendar days:
 July 1st
 October 1st
 January 1st
 April 1st
Contractors are requested to price protect the contracted price for the duration between the price increase request and the time the increase is processed. If the Contractor is unable to honor the price protection, the Contractor’s vehicle(s) will be unavailable for ordering until the price increases have been evaluated and approved.

Multiple Award
Some line items may have multiple vehicles awarded with different make and models available. State Departments may choose any vehicle identified in the subject line item.

There is no vehicle ranking associated with this contract.

Sales Tax
The sales tax rate applied should be based on the rate of the “Bill To” address listed on the Purchase Order.

Options
All factory options shall be available and priced at Contractor cost plus up to 10% for an addition or Contractor cost minus up to 10% for a deletion in accordance with the manufacturer’s current model year price list. Types of equipment changes which might be made include, but are not limited, to the following:
13 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 10 *7/2/2025*
User Instructions
• Add trailer tow package
• Add Bluetooth
• Add parking sensors
• Delete pick up box (bed)

In no case shall options be included or deleted in such a manner as to cause the vehicle to conflict with any other line item on any other vehicle contract.

The Contractor shall provide ordering agencies a copy of the current model year factory price sheet with requested options, within ten calendar days of request.

Third-party upfitting (e.g utility body) may be requested by ordering agencies, however, this service is non-mandatory. When applicable, third-party upfits shall be subject to the same pricing provisions as factory options.

Note: Vehicles with added or deleted options MUST continue to meet the appropriate minimum specification.

Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.

Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a Contractor may charge the ordering agency a document processing charge for the preparation and processing of documents, disclosures, titling, registration, and information security obligations imposed by state and federal law. The document processing charge shall not exceed $85 per vehicle purchased.

A Contractor may charge the ordering agency an electronic filing fee, which does not exceed the actual amount the Contractor is charged by a first-line service provider. The electronic filing fee shall not exceed $30 per vehicle purchased.

SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310- 4181 dated 08/16/2021 (Attachment B).

Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per SAM Section 3620.1 (exceptions are listed in the same manual section).

CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries, including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00 p.m., PT.
14 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 11 *7/2/2025*
User Instructions
The customer service unit shall be staffed with individuals that:
 Are trained in the requirements of this contract
 Have the authority to take administrative action to correct problems that may occur The Contractor’s customer service unit shall respond to all customer inquiries within two (2) business days of initial contact.

Dealer Contract # Contact Phone Email
Ocean Honda 1-22-23-20B Pat Ireland (559) 707-
5735 [email protected]
Freeway Toyota 1-22-23-20C Pat Ireland (559) 707-
5735 [email protected]
Winner
Chevrolet 1-22-23-20D Jerry
Powers
(916) 426-
5752 [email protected]
Elk Grove Auto 1-22-23-20E Jerry
Powers
(916) 426-
5752 [email protected]
Downtown Ford
Sales 1-22-23-20F Sandra
Scott
916-252-
6260 [email protected]
Watsonville
Fleet Group 1-22-23-20G Yesenia
Covarrubias
(626) 457-
5590 [email protected]
CA Car Group 1-22-23-20H Richard M.

Slad
(925) 560-
4465 [email protected]
Riverview
International
Trucks
1-22-23-20I Jason
Farrell
(916) 371-
3110 [email protected]
Sacramento
Truck Center 1-22-23-20J Dean
Needham
(916) 286-
2013 [email protected]
Bonander Truck
& Trailer 1-22-23-20K Steve
Mannion
(916) 747-
6151 [email protected]
Note: Ordering agencies are encouraged to have one point of contact for inquiries, quotes, and orders whenever possible. Multiple calls and emails from various requestors for the same information can slow customer service response times.

PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS Contract Administrator (CA).

15 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 12 *7/2/2025*
User Instructions

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site:
https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx (select Standard Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
 Agency Order Number (Purchase Order Number)
 Ordering Agency Name
 Agency Billing Code
 Purchasing Authority Number
 Leveraged Procurement Number (Contract Number)
 Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
 Line Item number
 Quantity
 Unit of Measure
 Commodity Code Number
 Product Description
 Unit Price
 Extension Price
 Office of Fleet and Asset Management (OFAM) Approval Stamp (State departments only)
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number is used by State departments only).

16 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 13 *7/2/2025*
User Instructions

MINIMUM ORDER
The minimum order shall be one (1) vehicle.

ORDERING PROCEDURE
A. Ordering Methods:

Ordering agencies are to submit appropriate purchase documents directly to the contractor(s) via one of the following ordering methods:
 U.S. Mail
 Facsimile
 Email
The contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20B
U.S. Mail:

Ocean Honda
3801 Soquel Dr
Soquel, CA 95073
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-20C
U.S. Mail:

Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Attn: Pat Ireland
Facsimile:
(559) 961-4601
Email:
[email protected]

Contract #
1-22-23-20D
U.S. Mail:

Winner Chevrolet
8575 Laguna Grove Drive

Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149

Email:
[email protected]

17 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 14 *7/2/2025*
User Instructions

ORDER PLACEMENT INFORMATION
Contract #
1-22-23-20E
U.S. Mail:

Elk Grove Auto Group
8575 Laguna Grove Drive

Elk Grove, CA 95757
Attn: Jerry Powers
Facsimile:
(916) 421-0149

Email:
[email protected]

Contract #
1-22-23-20F
U.S. Mail:

Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811
Attn: Sandra Scott
Facsimile:
(916) 491-3138
Email:
[email protected]
Contract #
1-22-23-20G
U.S. Mail:

Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Facsimile:
(626) 457-5593
Email:
[email protected]
Contract #
1-22-23-20H
U.S. Mail:

CA Car Group
4200 John Monego Ct
Dublin, CA 94568
Attn: Richard M. Slade
Facsimile:

N/A
Email:

[email protected]

Contract #
1-22-23-20I
U.S. Mail:

Riverview International
Trucks
2445 Evergreen Avenue
West Sacramento, CA
95691
Attn: Jason Farrell
Facsimile:
(916) 372-8541
Email:
[email protected]

Contract #
1-22-23-20J
U.S. Mail:

Sacramento Truck Center

100 Opportunity Street
Sacramento, CA 95838
Attn: Dean Needham
Facsimile:
(916) 286-2085
Email:
[email protected]

Contract #
1-22-23-20K
U.S. Mail:

Bonander Truck & Trailer
4520 N Golden State
Blvd.

Turlock, CA 95382
Attn: Steve Mannion
Facsimile:
(209) 634-4965
Email:

[email protected]

18 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 15 *7/2/2025*
User Instructions
When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental agency. The Contractor shall not accept purchase documents for this contract that:
 Are incomplete;
 Are submitted without OFAM approval stamp
 Contain non-contract items; or
 Contain non-contract terms and conditions.

The Contractor must not refuse to accept orders from any State department or local governmental agency for any other reason without written authorization from the CA.

ORDER ACKNOWLEDGMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via e-mail/facsimile within ten (10) calendar days after receipt of an order. The acknowledgement will include:
 Ordering Agency Name
 Agency Order Number (Purchase Order Number)
 Description of Goods
 Vehicle Model Year
 Total Cost
 Date order is placed with manufacturer
 Anticipated Delivery Date
 Delayed Production Notification (if applicable)
 Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders being accepted by the manufacturer for any period of time. Contractor shall provide estimated production start date and delivery date.

DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being accepted by the manufacturer, the ordering agencies shall have the following options:
 Request back order; or
 Cancel the item from the order with no penalty

DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
19 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 16 *7/2/2025*
User Instructions
 Amend purchase document to reflect DGS approved replacement vehicle; or  Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non- contract/unauthorized vehicles without approval of the DGS CA.

DELIVERY PROCEDURES
Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering Contractor and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

Delivery:

Delivery shall be within one hundred and fifty (150) days after receipt of order unless there is a delay in production/order acceptance from the manufacturer when changing from one model year to the next. Contractor shall notify the ordering agency of such delay per Article 14, Order Acknowledgement.

Orders requiring customized work by a 3rd party supplier may exceed the delivery period requirement. Contractor shall notify ordering agency of extended delivery period per Article 14, Order Acknowledgement.

Caravan or drive-away method of delivery from the factory to a Contractor is not acceptable unless agreed upon by the ordering agency.

Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be delivered with no less than five (5) gallons of fuel in the tank.

Unless pre-arranged between the Contractor and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
**Cab and Chassis trucks may require driving from an out-of-state factory and may exceed the five hundred (500) mile or less expectation. The Contractor shall notify the ordering Department at the time of purchase order execution.

When feasible, Contractor is requested to make deliveries in metropolitan areas during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PST.

Documents
The following documents shall be delivered to the receiving agency with the vehicle:
20 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 17 *7/2/2025*
User Instructions
 Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
 “Line Set Tickets” or “Window (Monroney) Sticker” showing all options installed  One (1) copy of the warranty, including applicable certificates, cards, etc.  One (1) copy of the owner’s manual.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the Contractor’s place of business or as otherwise agreed to by the Contractor and ordering agency.

Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include:
 Specification Compliance
 Workmanship
 Appearance
 Proper Operation of all Equipment and Systems
 Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the ordering agency.

Inspection by local agencies will be at the Contractor’s place of business or as otherwise agreed to by the Contractor and local agency.

EMERGENCY/EXPEDITED ORDERS
Not Applicable.

FREE ON BOARD (F.O.B.) DESTINATION
Contractors shall deliver vehicles to State or local agencies located in Sacramento County at no additional cost for delivery. If the Purchase Order indicates delivery outside Sacramento County, the Contractor and agency may negotiate delivery costs. If delivery is subject to an additional delivery charge, it shall be shown as a separate item on the purchase order and invoice.

21 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 18 *7/2/2025*
User Instructions
State departments requesting delivery outside of Sacramento County must contact the Transportation Management Unit for freight rate comparisons to confirm appropriate pricing if the Contractor is delivering the vehicle.

Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

CONTRACT ADMINISTRATION
The State and the Contractors have assigned Contract Administrators as the single points of contact for problem resolution and related contract issues.

State Contact
Information
DGS/PD Contract
Administrator Contracts 1-22-
23-20B-K
Ocean Honda
Contract # 1-22-23-20B
Contact Name: Jamie Boes Pat Ireland
Telephone: (279) 240-7274 (559) 707-5735
Facsimile: NA (559) 961-4601
Email: [email protected] [email protected]
Address: DGS/Procurement Division
Attn: Jamie Boes
707 Third Street, 2 nd Floor, MS
201
West Sacramento, CA 95605
Ocean Honda
3801 Soquel Dr
Soquel, CA 95073

Dealer
Contact
Information
Freeway Toyota of Hanford
Contract # 1-18-23-20C
Winner Chevrolet
Contract # 1-18-23-20D
Contact
Name:

Pat Ireland Jerry Powers
Telephone: (559) 707-5735 (916) 426-5752
Facsimile: (559) 961-4601 (916) 421-0149
Email: [email protected] [email protected]
Address: Freeway Toyota
1835 Glendale Avenue
Hanford, CA 93230
Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757

22 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 19 *7/2/2025*
User Instructions
Dealer
Contact
Information
Elk Grove Auto Group
Contract # 1-22-23-20E
Downtown Ford Sales
Contract # 1-22-23-20F
Contact
Name:

Jerry Powers Sandra Scott
Telephone: (916) 426-5752 (916)-252-6260
Facsimile: (916) 421-0149 (916) 491-3138
Email: [email protected] [email protected] Address: Elk Grove Auto Group
8575 Laguna Grove Dr
Elk Grove, CA 95757
Downtown Ford Sales
525 N 16th St
Sacramento, CA 95811

Dealer
Contact
Information
Watsonville Fleet Group
Contract # 1-22-23-20G
CA Car Group
Contract # 1-22-23-20H
Contact
Name:

Yesenia Covarrubias Richard M. Slade
Telephone: (626) 457-5590 (925) 560-4465
Facsimile: (626) 457-5593 N/A
Email: [email protected]
om
[email protected]

Address: Watsonville Fleet Group
1601 W. Main Street
Alhambra, CA 91801
CA Car Group
4200 John Monego Ct
Dublin, CA 94568

Dealer
Contact
Information
Riverview International Trucks
Contract # 1-22-23-20I
Sacramento Truck Center
Contract # 1-22-23-20J
Contact
Name:

Jason Farrell Dean Needham
Telephone: (916) 371-3110 (916) 286-2013
Facsimile: (916) 372-8541 (916) 286-2085
Email: [email protected] [email protected] Address: Riverview International Trucks
2445 Evergreen Avenue
West Sacramento, CA 95691
Sacramento Truck Center
100 Opportunity Street
Sacramento, CA 95838

23 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 20 *7/2/2025*
User Instructions
Dealer
Contact
Information
Bonander Truck & Trailer
Contract # 1-22-23-20K
Contact
Name:

Steve Mannion
Telephone: (916) 747-6151
Facsimile: (209) 634-4965
Email: [email protected]
Address: Bonander Truck & Trailer
4520 N Golden State Blvd.

Turlock, CA 95382

RESTOCKING FEES
The Contractor may impose a restocking fee to the ordering agency on orders cancelled after the order has been placed with the manufacturer. The Contractor shall notify the ordering agency of the order placement per Article 14, Order Acknowledgment.

Re-stocking fees can be no greater than ten percent (10%) of the value of the vehicle being restocked.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering organization. Invoices will contain the following information:
 Contractor’s name, address and telephone number
 Leveraged Procurement Number (Contract Number)
 Agency Order Number (Purchase Order Number)
 Item and commodity code number
 Quantity purchased
 Contract price and extension
 State sales and/or use tax
 Prompt payment discounts/cash discounts, if applicable  Totals for each order

PAYMENT
A. Terms
Payment terms for contracts 1-22-23-20 B – G and K include a $500 per vehicle discount for payment made within twenty (20) days. Contract 1-22-23-20I includes a $200 per vehicle discount for payment made within twenty (20) days. Contracts 1-22- 23-20 H & J offer no discount. The cash discount time is defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the 24 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 21 *7/2/2025*
User Instructions
receiving agency, or from the date a correct invoice is received in the office specified on the Purchase Order, whichever is later.

Payment is deemed to be made for the purpose of earning the discount one (1) working day after the date on the State warrant or check. Typically, acceptance will be accomplished within twenty (20) business hours after a vehicle is delivered.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting office(s). Without the Std. 204, payment may be unnecessarily delayed. State departments may contact the Contractor for copies of the Payee Data Record.

D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. State departments can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation required identified in the State Contracting Manual Volume 2 and Volume 3 and SCM-F.
25 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 22 *7/2/2025*
User Instructions
Contractor Name Seller Permit #
Ocean Honda 101-652579
Freeway Toyota of Hanford 102-659756
Winner Chevrolet 100-208309
Knight Sacramento CD Inc
DBA Elk Elk Grove Auto 253121056
Downtown Ford 28600344
Watsonville Fleet Group 245364864
101-135239
CA Car Group 100-214737
Riverview International 101-079519
Sacramento Truck Center 97724353
Bonander Truck & Trailer 28-093997

WARRANTY
The manufacturer’s standard new vehicle warranty shall apply to all vehicles purchased from these contracts. All warranties shall be factory authorized. The warranty shall be honored by all franchised dealers of the vehicle within the State of California. The Warranty term for the vehicles offered under these contracts shall meet the following (as applicable):

 Bumper to bumper warranty shall cover not less than 3 years/36,000 miles, no charge for parts and labor.
 Power train warranty for light duty vehicles weighing 8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts and labor.  Power train warranty for vehicles over 8500 lbs. GVWR shall cover not less than 5 years/60,000 miles, no charge for parts and labor.

The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/contractor in lieu of the manufacturer’s prescribed procedures which may form a part of the warranty.

All emission-related components shall be warranted in compliance with California Air Resources Board and Federal requirements. Contractor cannot offer independent insurance or statements indicating self insurance. If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to 26 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 23 *7/2/2025*
User Instructions
normal wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s standard warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content antifreeze/coolant used by the State will meet all ATSM standards and specifications as set forth by the vehicle manufacturer.

REPAIR PARTS
The manufacture of the awarded vehicle(s) should maintain an adequate stock of all regular and special parts to meet the continuing service and repair parts needs of the State without undue delay.

A special system shall be set up for expediting the procurement of back-order items needed to repair an inoperative vehicle including a system to air freight parts at factory expense when parts are not in stock in California parts depots. Parts must be available within three (3) working days after telephone notification.

Vehicles with new technology emerging into the industry (e.g., fuel cell vehicles) may require more than (3) working days for the availability of certain parts. Contractor must notify the State Contract Administrator and ordering agency when this occurs and provide the estimated date of availability.

MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The purchase of a maintenance plan is optional. The maintenance plan covers all regularly scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall include at a minimum all manufacturer recommended services such as, but not limited to:
 Oil changes;
 Filter changes;
 Fluid changes;
 Lubrications;
 Tire rotations;
 Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes, wiper blades, etc.

27 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 24 *7/2/2025*
User Instructions
Purchase of the Maintenance Plan is non-mandatory for State departments.

The Maintenance Plan is not applicable to vehicles over 8,500 lbs. GVWR.

RECYCLED CONTENT
State departments are required to report purchases in many product categories. The Postconsumer-Content Certification Form (CIWMB 74) for the Contractor(s) is attached (Attachment C).

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

VETTED FORMS/CERTIFICATIONS
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:

 GenAI Disclosure & Factsheet (STD 1000)
 Bidder Declaration Form (GSPD 05-105)
 DVBE Declaration Form (DGS-PD 843)
 Darfur Contracting Act Form
 California Civil Rights Certification Form
 Iran Contracting Act Certification
 Russian Sanctions Agreement
 Federal Debarment

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT PROCEDURES GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.

Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.

STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV), some Contractors have offered a discount to any interested State of California or local government employee when purchasing a ZEV for personal use. A list of participating Dealers and vehicles can be found at: https://www.dgs.ca.gov/PD/Resources/Page- 28 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-20 B-K
Contract User Instructions, *Supplement 19*

Contract 1-22-23-20 B-K Page 25 *7/2/2025*
User Instructions
Content/Procurement-Division-Resources-List-Folder/State-of-California-Green-Fleet- Employee-Pricing-Program

ATTACHMENTS
*Attachment A – Contract Pricing, Supplement 19*
Attachment B – Specification 2310-4181, revised 08/16/2021 Attachment C – Postconsumer Content Certification Workbook Attachment D – Vehicle Specifications, Supplement 15
29 Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].

MANDATORY
*Supplement 6*
*(Incorporates Supplements 1 – 6) *
ISSUE AND EFFECTIVE DATE: *8/1/2025*
CONTRACT NUMBER: 1-22-23-14C
DESCRIPTION: Enforcement Vehicles, Police Pursuit
(Ford Explorer V6 AWD)
(Ford Explorer V6 AWD - HEV)
CONTRACTOR: Folsom Lake Ford
CONTRACT TERM: 5/11/2022 through *5/10/2027*
STATE CONTRACT ADMINISTRATOR: Rudolph Jimenez
(279) 946-8312
[email protected]
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions, rev 06/08/2010
Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION
Mailing Address:

Folsom Lake Ford
12755 Folsom Blvd.

Folsom, CA 95630
Fax/Email:

Fax: (916) 353-2078
Email:

[email protected]

Contact Information:

Folsom Lake Ford
Mark Paoli
Phone: (916) 351-4202
Email:

[email protected]
Attachment B
30 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*6* *Subject contract for Enforcement Vehicles, Police
Pursuit is hereby modified to reflect the following
change:
 Cover Page: Contract expiration date has
been updated to extend the contract.
 Attachment A – Contract Pricing, Supplement
6 has been updated to reflect open ordering
bank and new MY cost.*
*8/1/2025*
5 Subject contract for Enforcement Vehicles, Police
Pursuit is hereby modified to reflect the following
change:
 Attachment A – Contract Pricing, Supplement 5
has been updated to reflect OEM ordering bank
status
5/23/2025
4 Subject contract for Enforcement Vehicles, Police
Pursuit is hereby modified to reflect the following
change:
 Article 38: has been updated to new title and
language.
4/10/2025
3 Subject contract for Enforcement Vehicles, Police
Pursuit is hereby modified to reflect the following
changes:
 Cover Page: Contract expiration date has been
updated to extend contract.
 Article 37, VETTED FORMS/CERTIFICATIONS
has been added.
7/29/2024
2 Subject contract for Enforcement Vehicles, Police
Pursuit is hereby modified to reflect the following
changes:
 Cover Page Note
 Attachment A – Contract Pricing, Supplement 2
has been updated to reflect a price increase.
 Effective February 1, 2024, orders for 25MY will
be accepted.
1/30/2024
1 Subject contract for Enforcement Vehicles, Police
Pursuit is hereby modified to reflect the following
changes:
9/2/2022
31 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

Supplement
Number Description/Articles Supplement
Date
 Attachment A – Contract Pricing, Supplement 1
has been updated to reflect a price increase.
 Effective September 9, 2022, orders for 23MY will
not be accepted and 23MY vehicles will not be
available until further notice.

Note: The cut-off date to submit orders for 23MY is close of business September 8, 2022.

N/A Original Contract Posted 5/11/2022
All other terms and conditions remain the same.
32 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

33 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

34 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

SCOPE
The State’s contract with (Contractor) provides Enforcement Vehicles, Police Pursuit at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-14C. The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Enforcement Vehicles, Police Pursuit to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract may be terminated at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
 The use of this contract is mandatory for all State of California departments.  State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.
 Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
 State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
 Local governmental agency use of this contract is optional.  Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
35 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

 Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract. Any local governmental agencies desiring to participate shall be required to adhere to the same responsibilities as do State departments and have no authority to amend, modify or change any condition of the contract.
 A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25 percent of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the local governmental agency’s purchase price, nor invoiced or charged to the local governmental agency. All prices quoted to local governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.

EXEMPT PURCHASES
There are no exempt purchases associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, 36 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

CONTRACT ITEMS
All line items are listed on Attachment A – Contract Pricing.

SPECIFICATIONS
All products listed on Attachment A, Contract Pricing, conform to Attachment B1, Specifications 2310-5644, dated 9/30/2021 and Attachment B2, Specifications 2310-5712, dated 9/30/2021.

CUSTOMER SERVICE
Contractor will provide office and personnel resources for responding to requests, including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM (PT).

Contact Phone Email
Customer Service Unit (916) 351-4202 [email protected]

PRODUCT SUBSTITUTIONS
Product substitution shall be in accordance with the General Provisions (rev 06/08/10), Article 16 entitled “Substitutions”.

PROMOTIONAL PRICING
During special pricing promotions, the Contractor shall offer the ordering agency the promotional pricing or the discount percentage off list, whichever is lower.

The Contractor shall notify the State Contract Administrator of all promotional pricing changes. Notification shall include at a minimum:
 Promotion start and end dates
 Models, products, and services included in the promotion  Promotional pricing
Promotional pricing shall not be cause for a permanent change in pricing. Promotional pricing shall not be cause for Contractor refresh.

Promotional items shall come with all benefits of the statewide contract terms and conditions and shall include all provisions such as warranty and delivery. 37 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx) (select STD Forms).

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
 Agency Order Number (Purchase Order Number)
 Ordering Agency Name
 Agency Billing Code
 Purchasing Authority Number
 Leveraged Procurement Number (Contract Number)
 Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
 Line Item number
 Quantity
 Unit of Measure
 Commodity Code Number
 Product Description
 Unit Price
 Extension Price
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket purchase orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number and Billing Code which are used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) vehicle
38 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

ORDERING PROCEDURE
Ordering agencies are to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:
 U.S. Mail
 Facsimile
 Email
The Contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
U.S. Mail:

Folsom Lake Ford
12755 Folsom Blvd.

Folsom, CA 95630
Facsimile: (916) 353-2078
Email:

[email protected]

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any ordering agency. The Contractor shall not accept purchase documents for this contract that:
 Are incomplete
 Contain non-contract items
 Contain non-contract terms and conditions
The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.

ORDER RECEIPT CONFIRMATION
The Contractor will provide ordering agencies with an email or facsimile order receipt confirmation within forty-eight (48) hours of receipt of purchase document. The Order Receipt Confirmation shall include the following information:
 Ordering agency name
 Agency order number (purchase order number)
 Purchase order total cost
 Anticipated delivery date

39 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

OUT OF STOCK REMEDY
Upon receipt of an order acknowledgment identifying out of stock items, the ordering agencies shall have the following options:
 Request a back order
 Cancel the item from the order with no penalty
The Contractor will provide notification to the ordering agencies regarding out-of-stock items which have been back ordered.

Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products.

DISCONTINUED ITEM REMEDY
Upon receipt of an order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
 Amend purchase document to reflect State-approved substitute item (per Article 10, Product Substitutions)
 Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products without approval from the State Contract Administrator.

DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:

A. Pre-Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced, and detailed by the delivering dealer and/or the manufacturer’s pre-delivery service center. A copy of the pre-delivery checklist shall be completed for each vehicle, signed by a representative of the organization performing the inspection/service, and delivered with the vehicle.

B. Delivery Documents
The following documents shall be delivered to the receiving agency with the vehicle:
 Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)
 “Line Set Tickets” or “Window Sticker” showing all options installed  One (1) copy of the vehicle warranty
 One (1) Owner’s Manual
 Speed Calibration documentation for each vehicle
40 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

C. Locations
Deliveries are to be made (statewide) to the location specified on the individual purchase order, which may include, but not limited to inside garages and parking lots.

D. Schedule
Delivery made to any State department is to begin within ninety (90) days after receipt of order (ARO). State departments may limit delivery to a maximum of ten (10) units per working day.

Delivery to local agencies is to be completed in full within 150 days ARO.

Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibility to check with each facility for their specific delivery hours before delivery occurs. The Contractor must notify the ordering agency within twelve (12) hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Confirmation.

Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM.

E. Security Requirements
Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures for delivery drivers.

Security procedures may vary from facility to facility. The Contractor will be responsible for contacting the secure location for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.

FREE ON BOARD (F.O.B.) DESTINATION
All prices offered shall be F.O.B. destination; freight prepaid by the Contractor, to the ordering agency’s receiving point. Responsibility and liability for loss or damage for all orders shall remain with the Contractor until final inspection and acceptance, when all responsibility shall pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

The Contractor will be required to deliver vehicles to State agencies or local agencies FOB Destination, Sacramento County. Additionally, delivery shall be FOB Destination to the California Highway Patrol (CHP), Fleet Operations, 3300 Reed Ave., West Sacramento, California 95605.
41 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

Vehicles shall be delivered from the factory to the Contractor’s place of business. If the purchase order indicates delivery outside an FOB point, the Contractor and agency will negotiate for delivery beyond the FOB point. This delivery may be subject to an additional delivery charge by the resulting contractor(s). This charge shall be shown as a separate item on the purchase order and invoice.

State agencies requesting delivery outside the FOB area must contact the Transportation Management Unit for freight rate comparisons if the Contractor is delivering the vehicle.

These delivery instructions will be provided on the purchase order. Contractors receiving a purchase order without specific transportation instructions must contact the ordering agency.

Caravan or drive-away method of delivery from the factory to a dealer is not acceptable.

The supplier shall insure that each vehicle reaches its delivery point with no less than five (5) gallons of fuel in the fuel tank.

Drop ship deliveries shall not be made without prior State inspection.

Vehicles delivered from a Contractor with more than 50 miles on the odometer will be charged 50 cents for each mile exceeding 50 miles. This charge shall be deducted from the order price for each vehicle delivered against each order. Vehicles delivered with more than 250 miles on the odometer will not be accepted.

SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, Article 12 entitled “Packing and Shipment”.

PACKING SLIP
A packing slip will be included with each shipment, which will include at least the following information in no particular order:
 Agency order number (purchase order number)
 Ordering agency name
 Line item description
 Quantity ordered
 Quantity included in shipment
 Any back ordered or out of stock items and availability date of unfilled and partial shipment
 Number of parcels
 Destination
 All information contained on the packing label
42 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

PACKING LABEL
A packing label will also be included with each order shipped and include the following items, visible on the outside of the box:
 Ordering agency name
 Delivery address, unit, and/or floor
 Department and floor
 Ordering agency contact name
 Ordering agency telephone number

SAFETY DATA SHEET
The Contractor shall provide a Safety Data Sheet for product(s) subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.

INSPECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State Inspector at the Contractor’s place of business. Inspection by local agencies will be at the Contractor’s place of business or as otherwise agreed to by the dealer and local purchasing agency. Inspection will commence within five (5) State working days of notification that a vehicle is ready for inspection. Inspection will include: specification compliance, workmanship, appearance, proper operation of all equipment and systems, and that all documents are present. In the event deficiencies are detected, the vehicle will be rejected and the delivering Contractor will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State Inspector shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

Deviations from the specified requirements that are detected by the inspection shall be corrected by the Contractor in an expeditious manner at no expense to the owning agency.

Inspection by local agencies will be at the dealer’s place of business or as otherwise agreed to by the dealer and local purchasing agency.

CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues. 43 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

Administrator
Information DGS-PD Folsom Lake Ford
Contact
Name:

Rudolph Jimenez Mark Paoli
Telephone: (279) 946-8312 (916) 951-4202
Facsimile: (916) 375-4613 (916) 353-2078
Email: [email protected] [email protected] Address: DGS/Procurement Division
Attn: Rudolph Jimenez
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Folsom Lake Ford
Attn: Mark Paoli
12755 Folsom Blvd.

Folsom, CA 95630

RETURN POLICY
The Contractor will accept all products for return at no cost to the ordering agency within thiry (30) calendar days of delivery, and refund the customer in full.

Products returned should be in the packaging as delivered and include all documentation.

Lost or damaged packaging materials and/or documentation shall be supplied by the Contractor. The Contractor shall not charge for these materials in excess of the Contractor’s cost or the 10 percent restocking fee, whichever is lower. The Contractor shall provide the State Contract Administrator and/or ordering agency a copy of the Contractor’s material cost, if requested, within ten (10) days of request.

All returns shall be picked up within seven (7) working days of notification. Notification is defined as notice in writing, by facsimile, or e-mail.

CREDIT POLICY
The Contractor shall offer a credit/refund for the following items:
 Items shipped in error
 Items that are returned within thirty (30) calendar days of delivery  Defective or freight-damaged items
In all cases, the ordering agency shall have the option of taking an exchange or receiving a credit, or receiving a refund.

The Contractor will be responsible for the credit or replacement of all products, including those covered by manufacturer warranties. The Contractor cannot require the ordering agency to deal directly with the manufacturer.

44 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

RESTOCKING FEES
The Contractor will not impose a restocking fee on the ordering agency for the following situations:
 Items returned that were damaged upon receipt
 Incorrect items shipped
 Items that are returned within thirty (30) calendar days of delivery  Items that are returned, but exchanged for other items within thirty (30) calendar days Re-stocking fees for all other reasons shall be 10 percent of the value of the items to be re-stocked.

The packaging and documentation provisions in accordance with Article 27, Return Policy, shall apply to re-stocked items.

The Contractor will not be required to accept returns more than sixty (60) days after delivery. The ordering agency will be responsible for return transportation costs to the Contractor if so accepted after sixty (60) days after delivery.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering agency.

Invoices will contain the following information:
 Contractor’s name, address and telephone number
 Leveraged Procurement Agreement Number (Contract Number)  Agency order number (purchase order number)
 Item and commodity code number
 Quantity purchased
 Contract price and extension
 State sales and/or use tax
 Prompt payment discounts/cash discounts, if applicable  Totals for each order

PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Cash Discount of $500 per unit for payment within twenty (20) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty-five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.
45 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. State Financial Marketplace
State departments reserve the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State department and the State department will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

D. Payee Data Record
Each State department’s accounting office must have a copy of the Contractor’s Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the Contractor for copies of the Payee Data Record.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation identified in the State Contracting Manual Volume 2.

Contractor Name Seller Permit #
Folsom Lake Ford 26-797640

WARRANTY
The manufacturer’s regular new vehicle warranty shall apply to all vehicles procured against the resulting contract.

The warranty shall be factory authorized and shall cover not less than 3 years/36,000-mile bumper to bumper, no charge parts and labor. All emission-related components shall be warranted in compliance with the California Air Recourses Board (CARB) and Federal requirements. Bids offering independent insurance or a statement indicating self-insurance will be deemed non-responsive and will be rejected.

This warranty shall be honored by all franchised dealers of the vehicle within the State of California. The State’s established preventative maintenance procedures and practices shall be acceptable to the manufacturer/dealers in lieu of the manufacturer’s prescribed 46 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

procedures, which may form a part of the warranty. All warranty certificates and/or cards shall be supplied with each vehicle delivered.

If an additional extended warranty is purchased, a warranty certificate, warranty card, or a statement indicating the extended warranty has been recorded with the manufacturer shall be furnished with each vehicle delivered.

Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal wear or gross operator neglect and abuse, such as window, seat or wiper motors, chassis electrical switches (door, trunk lid), paint, hinges, locks, etc., shall be covered.

The State reserves the right to use re-refined lubrication oils, where available, in lieu of the virgin equivalent oils. The re-refined oils used by the State will meet all API and SAE standards and specifications as set forth by the vehicle manufacturer. The use of said oils shall in no way void or degrade the original manufacturer’s minimum 3-year/36,000-mile warranty.

The State reserves the right to use recycled content antifreeze/coolant, where available, in lieu of virgin equivalent antifreeze/coolant, in servicing its vehicles. The recycled antifreeze/coolant used by the State will meet all ASTM standards and specifications as set forth by the vehicle manufacturer. The use of said recycled antifreeze/coolant shall in no way void or degrade the original manufacturer’s minimum 3-year/ 36,000-mile warranty.

“Manufacturer’s Warranty Policy and Procedures Manual” shall be made available upon customer request. The solicitation shall also require each awarded Bidder to designate by name, a responsible contact and alternate assigned for the duration of the contract, who will resolve State warranty-related claims on a priority basis.

Note: Vehicles not placed in service immediately upon receipt shall be warranted from the date the unit is placed in service. The receiving agency shall notify the dealer in writing of the actual “in-service” date.

WARRANTY REPAIR PARTS
It shall be the responsibility of the Contractor to maintain an adequate stock of all regular and special parts to meet the continuing service and warranty repair parts needs of the State without undue delay. A special system shall be set up for expediting the procurement of back order items needed to repair an inoperative vehicle including a system to air freight parts at the Contractor’s expense when parts are not in stock in California parts depots.

Warranty replacement parts shall be available within three (3) working days after telephone notification.

RECYCLED CONTENT
There is no recycled content associated with this contract. 47 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-14C
Contract User Instructions, *Supplement 6*

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

VETTED FORMS/CERTIFICATION
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:
 GenAI Disclosure & Factsheet (STD 1000)
 Bidder Declaration Form (GSPD 05-105)
 DVBE Declaration Form (DGS-PD 843)
 Darfur Contracting Act Form
 California Civil Rights Certification Form
 Iran Contracting Act Certification
 Russian Sanctions Agreement
 Federal Debarment

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) PROCUREMENT PROCEDURES Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.

ATTACHMENTS
*Attachment A – Contract Pricing, Supplement 6, 8/1/2025* Attachment B1 – Specifications 2310-5644, dated 9/30/2021 Attachment B2 – Specifications 2310-5712, dated 9/30/2021 48 Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California

STATEWIDE CONTRACT

USER INSTRUCTIONS
All changes to most recent Supplem ent are in bold red italic. Additi ons ar e enclosed in asterisks, *, and deleti ons are enclosed in br ackets, [].

MANDATORY
*Supplement 5*
*(Incorporates Supplements 1 – 5) *
ISSUE AND EFFECTIVE DATE: *June 10, 2025*
CONTRACT NUMBER: 1-22-23-30
DESCRIPTION: Motorcycles, Enforcement Type
CONTRACTOR: Long Beach BMW Motorcycles
CONTRACT TERM: 12/28/2022 through 12/27/2026
STATE CONTRACT ADMINISTRATOR: *Robb Parkison*
*279-946-8302*
*[email protected]*
The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions:

Non-IT General Provisions (rev 6/21/2022)
Cal eProcure link: www.caleprocure.ca.gov

ORDER PLACEMENT INFORMATION
Mailing Address:

Long Beach BMW Motorcycles
2125 E. Spring St.

Long Beach, CA 90806
Fax/Email:

Fax: 562-506-2144
Contact Information:

Long Beach BMW Motorcycles
Charles Berthon
Phone: 562-426-1200
Email: [email protected]
Attachment C
49 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

All changes to most recent Supplement are in bold red italic. Additions are enclosed in asterisks; deletions are enclosed in brackets.

SUMMARY OF CHANGES
Supplement
Number Description/Articles Supplement
Date
*5* *Subject contract for Motorcycles is hereby
modified to reflect the following changes:
 Front Page: Update Contract Administrator
 Article 29: Update Contract Administrator*
*6/10/2025*
4 Subject contract for Motorcycles is hereby
modified to reflect the following changes:

Article 41 and Article 42 have been modified
4/8/2025
3 Subject contract for Motorcycles is hereby
modified to reflect the following changes:

Contract term has been extended
10/31/2024
2 Subject contract for Motorcycles is hereby
modified to reflect the following changes:

Article 41 and Article 42 have been added
8/1/2024
1 Subject contract for Motorcycles is hereby
modified to reflect the following changes:
 Front Page: Update Contract Administrator
 Article 29: Update Contract Administrator
8/11/2023
N/A Original Contract Posted

12/28/2022
All other terms and conditions remain the same.

50 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

51 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

52 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

SCOPE
The State’s contract with Long Beach BMW Motorcycles (Contractor) provides Motorcycles, Enforcement Type at contracted pricing to the State of California and local governmental agencies in accordance with the requirements of Contract # 1-22-23-30.

The Contractor shall supply the entire portfolio of products as identified in the contract and will be the primary point of contact for data collection, reporting, and distribution of Motorcycles, Enforcement Type to the State.

The contract term is for three (3) years with an option to extend the contract for two (2) additional one (1) year period or portion thereof. The terms, conditions, and prices for the contract extension option shall be by mutual agreement between the Contractor and the State. If a mutual agreement cannot be met the contract will expire at the end of the current contract term.

CONTRACT USAGE/RULES
A. State Departments
 The use of this contract is mandatory for all State of California departments.  State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.
 Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at [email protected].
 State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract. Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

B. Local Governmental Agencies
 Local governmental agency use of this contract is optional.  Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.
53 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

 Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract. Any local governmental agencies desiring to participate shall be required to adhere to the same responsibilities as do State departments and have no authority to amend, modify or change any condition of the contract.
 A DGS issued billing code is not required for local governmental agencies to place orders against this contract.

C. Unless otherwise specified within this document, the term “ordering agencies” will refer to all State departments and/or local governmental agencies eligible to utilize this contract. Ordering and/or usage instructions exclusive to State departments or local governmental agencies shall be identified within each article.

DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this statewide contract. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (go to Price Book Download and click on Purchasing under Procurement Division).

B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to

1.25 percent of the total purchase order amount excluding taxes and freight. This Incentive Fee shall not be included in the local governmental agency’s purchase price, nor invoiced or charged to the local governmental agency. All prices quoted to local governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees.

EXEMPT PURCHASES
There are no exempt purchases associated with this contract.

PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any technical or contractual difficulties encountered during contract performance in a timely manner. This includes and is not limited to informal disputes, supplier performance, outstanding deliveries, etc. The ordering agency should include all relevant information and/or documentation (e.g., purchase documents).

54 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

CONTRACT ITEMS
All available Core line items and cost are listed on Attachment A – Contract Pricing.

Non-core catalog (Dealers Catalog) items are all options/accessories available in the Contractor’s commercially available Dealers Catalog. All such items in the Dealers Catalog are offered at a ten percent (10%) discount off of list pricing. Ordering agencies may contact the Contractor for a current copy of the Dealer’s Catalog.

SPECIFICATIONS
All products listed on Attachment A, Contract Pricing, conform to Attachment B, Bid Specification Number 2330-6086, dated 9/18/2022.

CUSTOMER SERVICE
Contractor will provide office and personnel resources for responding to requests, including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM (PT).

Contact Phone Email
Charles Berthon (562) 426-1200 [email protected]

PRODUCT SUBSTITUTIONS
Product substitution shall be in accordance with the General Provisions (Non-IT General Provisions (rev 6/21/2022), Article 16 entitled “Substitutions”.

PROMOTIONAL PRICING
The Contractor shall immediately notify the State Contract Administrator of all manufacturer’s price declines and ordering agencies shall receive full benefit of such declines.

STATE AGENCY INFORMATION TECHNOLOGY CERTFICATION REQUIREMENT There is no technology certification requirement associated with this contract

PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the Office of State Publishing web site (select STD Forms). 55 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
 Agency Order Number (Purchase Order Number)
 Ordering Agency Name
 Agency Billing Code
 Purchasing Authority Number
 Leveraged Procurement Number (Contract Number)
 Supplier Information (Contact Name, Address, Phone Number, Fax Number, E-mail)
 Line Item number
 Quantity
 Unit of Measure
 Commodity Code Number
 Product Description
 Unit Price
 Extension Price

2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.
3) Blanket Orders
The use of blanket purchase orders against this statewide contract is not allowed.

B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase execution. The purchase documents must include the same data elements as listed above (Exception: Purchasing Authority Number and Billing Code which are used by State departments only).

MINIMUM ORDER
The minimum order shall be one (1) motorcycle. Tools and training identified on the pricing worksheet are ancillary to the motorcycle purchase and may be purchased as standalone items.

ORDERING PROCEDURE
Ordering agencies are to submit appropriate purchase documents directly to the Contractor via one of the following ordering methods:
 U.S. Mail
 Facsimile
56 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

 Email
The Contractor’s Order Placement Information is as follows:

ORDER PLACEMENT INFORMATION
U.S. Mail:

Long Beach BMW Motorcycles
2125 E. Spring St.

Long Beach, CA 90806
Facsimile:
(562) 506-2144
Email:
[email protected]

When using any of the ordering methods specified above, all State departments must conform to proper State procedures.

ORDER ACCEPTANCE
The Contractor shall accept orders from any ordering agency. The Contractor shall not accept purchase documents for this contract that:
 Are incomplete
 Contain non-contract items
 Contain non-contract terms and conditions
The Contractor must not refuse to accept orders from any ordering agency for any other reason without written authorization from the State Contract Administrator.

ORDER RECEIPT CONFIRMATION
The Contractor will provide ordering agencies with an email or facsimile order receipt confirmation within forty-eight (48) hours of receipt of purchase document. The Order Receipt Confirmation shall include the following information:
 Ordering agency name
 Agency order number (purchase order number)
 Purchase order total cost
 Anticipated delivery date

OUT OF STOCK REMEDY
Upon receipt of an order acknowledgment identifying out of stock items, the ordering agencies shall have the following options:
 Request a back order
 Cancel the item from the order with no penalty
The Contractor will provide notification to the ordering agencies regarding out-of-stock items which have been back ordered.
57 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products.

DISCONTINUED ITEM REMEDY
Upon receipt of an order acknowledgment identifying discontinued items, the ordering agencies shall have the following options:
 Amend purchase document to reflect State-approved substitute item (per Article 9, Product Substitutions)
 Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non-contract items or unauthorized products without approval from the State Contract Administrator.

CUSTOM MOTORCYCLE ORDERS
All custom motorcycle orders shall include the features offered with the motorcycle at the time of bid. Only the requested additional features, options and/or substitutions deviating from the motorcycle offered at the time of bid, shall be subject to additional charges to the ordering agency.

DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:

A. Locations
Delivery for CHP shall be FOB Destination to:

California Highway Patrol (CHP), Fleet Operations
3300 Reed Ave. West Sacramento, CA 95605
(916) 309-6800

If the purchase order indicates delivery outside the CHP FOB point, the Contractor and agency will negotiate for delivery. This delivery may be subject to an additional delivery charge.

B. Schedule
Delivery of ordered product shall be completed in full within sixty (60) calendar days after receipt of an order (ARO), unless otherwise agreed to by the ordering agency.

Since receiving hours for each ordering agency will vary by facility, it will be the Contractor’s responsibility to check with each ordering agency for their specific delivery hours before delivery occurs. The Contractor must notify the ordering agency within forty-eight (48) hours of scheduled delivery time, if delivery cannot be made within the time frame specified on the Order Receipt Confirmation. 58 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

The Contractor is requested to make deliveries in Los Angeles County, Orange County, San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PT.

C. Security Requirements
Deliveries may be made to locations inside secure grounds that require prior clearances or special entry procedures for delivery drivers.

Security procedures may vary from facility to facility. The Contractor will be responsible for contacting the secure location for security procedures, hours of operation for deliveries and service, dress code, and other rules of delivery.

Deliveries that are delayed due to drivers not being cleared to enter secure grounds may be cause for contract default.

EMERGENCY/EXPEDITED ORDERS
Not Applicable
FREE ON BOARD (F.O.B.) DESTINATION
All prices are F.O.B. destination; freight prepaid by the Contractor, to the ordering agency’s receiving point. Responsibility and liability for loss or damage for all orders will remain with the Contractor until final inspection and acceptance, when all responsibility will pass to the ordering agency, except the responsibility for latent defects, fraud, and the warranty obligations.

If the purchase order indicates delivery outside the CHP FOB point, the Contractor and agency will negotiate for delivery. This delivery may be subject to an additional delivery charge. This charge shall be shown as a separate item on the purchase order and invoice.

State agencies requesting delivery outside the CHP FOB area must contact the Transportation Management Unit for freight rate comparisons if the Contractor is delivering the vehicle. These delivery instructions will be provided on the purchase order. If the Contractor receives a purchase order without specific transportation instructions, they must contact the ordering agency.

PALLETS
Not Applicable

SHIPPED ORDERS
All motorcycles must be completely serviced, inspected, properly adjusted and road tested before delivery, including the proper fill of all fluids and lubricants. The Contractor shall insure that each enforcement motorcycle reaches its delivery point with a full tank of fuel and a fully charged battery.
59 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

Motorcycles delivered with more than one hundred (100) miles on the odometer shall not be accepted.

DOCUMENTATION AND TOOLS WITH MOTORCYCLE
The Contractor shall provide the following technical information, specialty equipment, and tools with each motorcycle:

Manuals/Documentation
Each motorcycle shall be delivered with a rider’s manual, warranty guide and consumer information guide necessary for proper operation and maintenance of the motorcycle.

 Factory Service Manuals - Service manuals will be applicable to each model year purchased. Delivery of manuals shall be within fifteen (15) days of delivery of the first motorcycle purchased from each model year. (Digital media is acceptable.)

 Parts List – Parts List shall provide service part numbers complete in every detail covering the model year for the motorcycle purchased. (Digital media is acceptable.)

 Dealer Service Bulletins – Copies of each bulletin published applicable to the model year motorcycle being purchased.

 Flat Rate or suggested time schedule – (Digital media is acceptable.)

 Manual or diagram listing all sizes and locations of radio bonding straps

Tools and Equipment
Specialty Tools include all factory available and factory mandated equipment including supplemental specialty tools applicable to the repair and maintenance of the contract motorcycle and any subsequent model year motorcycles covered by the contract. Delivery of factory equipment shall be within seventy-five (75) days of delivery of the first motorcycle purchased from each model year.

Electronic Diagnostic Tools include all factory available and factory mandated electronic diagnosis computers/scan tools and software support applicable to the repair and maintenance of the contract motorcycle and any subsequent model year motorcycles covered by the contract. Delivery of factory equipment shall be within seventy-five (75) days of delivery of the first motorcycle purchased from each model year.

PACKING SLIP
Packing slip requirements shall be in accordance with the General Provisions (Non-IT General Provisions (rev 6/21/2022)), Article 12 entitled “Packing and Shipment”.

60 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

SAFETY DATA SHEET
The Contractor shall provide a Safety Data Sheet for product(s) subject to Title 8 of the California Code of Regulations, Section 5194, Hazard Communication. The Safety Data Sheet is to be prepared and delivered in accordance with this Section.

INSPECTION AND ACCEPTANCE
The first motorcycle delivery shall consist of no more than five (5) motorcycles and shall be completed within sixty (60) calendar days ARO.

All subsequent deliveries shall be in accordance with the delivery schedule as specified on the purchase order of the ordering agency. Motorcycles delivered to the State will be inspected for specification compliance. Acceptance of delivery does not imply specification compliance and does not preclude the State from requiring the Bidder to correct non-compliance issues. In the event a motorcycle is returned to the Bidder for lack of compliance to the specifications prior to being put in service, the official delivery date will be the date the motorcycle is returned to the State and deemed compliant by the inspector. All motorcycles delivered must meet the minimum requirements of the contract.

If it is found that any motorcycle delivered does not meet the minimum requirements, the Bidder shall be required to correct the non-compliance issue at their expense, within thirty (30) calendar days. Failure to correct any deficiencies in any motorcycle delivered, to any ordering agency, may cause the Bidder to be in default of the contract terms.

The State reserves the right to inspect any motorcycle for specification compliance at the Bidder’s place of business or at any State delivery location in accordance with the State’s General Provisions (Non-IT General Provisions (rev 6/21/2022)). Local agencies will be responsible for inspecting their motorcycles for specification compliance and acceptance.

CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single points of contact for problem resolution and related contract issues.

Administrator
Information DGS-PD Long Beach BMW Motorcycles
Contact
Name:
*Robb Parkison* Charles Berthon
Telephone: *(279) 946-8302* (562) 426-1200
Facsimile: N/A (562) 506-2144
Email: [email protected] [email protected] Address: DGS/Procurement Division Long Beach BMW Motorcycles 61 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

Administrator
Information DGS-PD Long Beach BMW Motorcycles
Attn: *Robb Parkison*
707 Third Street, 2nd Floor, MS 201
West Sacramento, CA 95605
Attn: Charles Berthon
2125 E. Spring St.

Long Beach, CA 90806

CREDIT POLICY
The Contractor shall offer a credit/refund for the following items:
 Items shipped in error
 Items that are returned within thirty (30) calendar days of delivery  Defective or freight-damaged items
In all cases, the ordering agency shall have the option of taking an exchange or receiving a credit, or receiving a refund.

The Contractor will be responsible for the credit or replacement of all products, including those covered by manufacturer warranties. The Contractor cannot require the ordering agency to deal directly with the manufacturer.

INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering agency.

Invoices will contain the following information:

 Contractor’s name, address and telephone number
 Leveraged Procurement Agreement Number (Contract Number)  Agency order number (purchase order number)
 Item and commodity code number
 Quantity purchased
 Contract price and extension
 State sales and/or use tax
 Prompt payment discounts/cash discounts, if applicable  Totals for each order

PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927, et seq. Unless expressly exempted by statute, the Act requires State departments to pay properly submitted, undisputed invoices not more than forty- 62 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

five (45) days after the date of acceptance of goods, performance of services, or receipt of an undisputed invoice, whichever is later.

A discount of 1 percent is offered for prompt payment of not more than twenty (20) days.

B. CAL-Card Use
Use of the CAL-Card for payment of invoices is not allowed under this statewide contract.

C. State Financial Marketplace
State departments reserve the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS $Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor will invoice the State department and the State department will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the Contractor on behalf of the State.

D. Payee Data Record
Each State department’s accounting office must have a copy of the Contractor’s Payee Data Record (Std. 204) in order to process payments. State departments should forward a copy of the Std. 204 to their accounting offices. Without the Std. 204, payment may be unnecessarily delayed. State departments should contact the Contractor for copies of the Payee Data Record.

CALIFORNIA SELLER’S PERMIT
The California seller permit number for the Contractor is listed below. Ordering Agencies can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.

State departments must adhere to the file documentation identified in the State Contracting Manual Volume 2.

Contractor Name Seller Permit #
Long Beach BMW Motorcycles SREA 16-657156

CALIFORNIA VEHICLE DEALER
The California Vehicle Dealer license number is listed below. State Departments can verify that permits are currently valid at the following website:
https://www.dmv.ca.gov/portal/dmv/detail/portal/olinq2/welcome and follow the prompts, selecting Vehicle Dealer/Broker when asked to select a Business Category.

63 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

Contractor Name Dealer License #
Long Beach BMW Motorcycles 06066

WARRANTY
The manufacturer’s warranty shall apply to all motorcycles purchased under this contract.

All motorcycles purchased shall include a three (3) year/sixty thousand (60,000) mile warranty, with no deductible.

The warranty effective date shall be the in-service date of the motorcycle, as reported by the ordering agency to the Contractor. Any available warranty in excess of three (3) year/60,000 miles shall be included in the dealer’s Catalog. The ordering agency shall accept the service intervals listed in the manufacturer’s preventative maintenance schedule as sufficient for meeting the service requirements for obtaining warranty service.

FACTORY CERTIFIED MECHANIC TRAINING
Training shall be available when needed due to staffing changes.

Between the contract award date and first deliveries against the contract, the Contractor shall provide technical training, including factory supported product indoctrination and maintenance/repair trainings.

The Contractor shall provide dealer mechanic level technical training at a factory authorized training facility, on the entire motorcycle including, but not limited to: (1) engine and transmission diagnosis and overhaul; (2) brake system diagnosis and repair; (3) fuel system diagnosis and repair; (4) engine and chassis electrical system diagnosis and repair; (5) steering and suspension system repair; and (6) final drive diagnosis and overhaul. Any classes necessary for subsequent model year updates will be included at no additional cost. The Contractor shall permit any of the ten (10) CHP personnel to attend regular scheduled training classes conducted by the factory for their dealer mechanics, for the various components/systems on the model motorcycle purchased. This shall include any general classes such as “electrical”.

All travel and transportation expenses for the CHP personnel shall be arranged and pre- paid for by the Contractor except as noted below. Transportation expenses consist of the charges for commercial carrier fares, rental vehicles including fuel, private or State vehicle mileage at $.58/mile, overnight and day parking for State- or privately-owned vehicles, bridge or road tolls, taxi or street car fares, and all other charges necessary for transportation. Lodging and meals shall be paid at the State per diem rate (http://www.calhr.ca.gov/employees/Pages/travel- reimbursements.aspx).

When air travel is used, claims for transportation by the scheduled airlines shall be allowed 64 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

at the lowest fare available in conformity with the regular published tariffs for scheduled airlines in effect on the date the flight originated.

Reimbursement for fuel, mileage, parking, tolls, and fares shall be paid within thirty (30) days of claim submittal to the Contractor.

The Contractor shall keep CHP advised of scheduled training classes held either at their training center(s) or at dealerships within California (greater Sacramento, San Francisco/Oakland, Los Angeles and/or San Diego areas).

The Contractor motorcycle mechanic training shall certify and authorize the CHP to perform mechanic level technical work on the motorcycle without voiding the warranty.

All Trainings shall be located within California.

RE-REFINED LUBRICATION OILS
The State has the right to request from the motorcycle manufacturer the use of re-refined lubrication oils, where available, in lieu of the virgin equivalent oils. Prior to the use of any re-refined lubrication oils, the motorcycle manufacturer may opt to approve the re-refined lubrication oils as an equivalent option for use in lieu of the virgin oils. Any re-refined lubrication oils used will meet all API and SAE standards and specifications. The use of the re-refined oils, if approved by the motorcycle manufacturer, shall in no way void or degrade the manufacturer’s warranty. The request and approval shall be in writing.

RECYCLED CONTENT
There is no recycled content associated with this contract.

SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) participation for this contract.

BIDDER DECLARATION/COMMERCIALLY USEFUL FUNCTION (CUF)/

CERTIFICATIONS
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor certifications, (i.e. Darfur, Russian Sanctions, SB/DVBE, etc.), Bidder Declaration, and CUF during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to request the completion of State required certifications, a Bidder Declaration document, or perform additional CUF analysis. The State department should make a notation of this within their procurement file.

65 STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES

PROCUREMENT DIVISION
Contract (Mandatory) 1-22-23-30
Contract User Instructions
*Supplement 5*

VETTED FORMS/CERTIFICATIONS
The DGS-PD, as the awarding department, has assessed the Contractor and subcontractor forms, certifications, and compliance to performing a commercially useful function (CUF) during the solicitation evaluation process. Consequently, when executing purchase documents pursuant to this contract, it is not necessary for State departments operating under statewide contract purchasing authority to conduct a CUF evaluation or request the completion of the following required certifications and forms:

 Bidder Declaration Form (GSPD 05-105)
 DVBE Declaration Form (DGS-PD 843)
 Darfur Contracting Act Form
 California Civil Rights Certification Form
 Iran Contracting Act Certification
 Russian Sanctions Agreement
 Federal Debarment

State departments should make a notation of this within their procurement file.

GENERATIVE ARTIFICIAL INTELLIGENCE PROCUREMENT PROCEDURES GenAI contract provisions (rev. 2/20/2025) have been incorporated into the contract.

Contractor does not intend to utilize GenAI as a deliverable. If GenAI is disclosed by the Contractor, state departments must follow the required GenAI purchase procedures outlined in SCM Vol.2, Chapter 23, Generative Artificial Intelligence.

ATTACHMENTS
Attachment A – Contract Pricing
Attachment B – Bid Specification Number 2330-6086, dated 9/18/2022 66