Simi Valley City Council
November 17, 2025

CITY OF SIMI VALLEY

STAFF REPORT
Novem
ber 17, 2025
To: Board of
Directors, Ventura County Waterworks District No. 8
From: Publ
ic Works Department
Ron Fuchiwaki, Public Works Director
Subje
ct: Approve issuance of a purchase order with Quinn Power Systems for the purchase of a backup generator for the Waterworks Division utilizing the Sourcewell Cooperative Agreement for the PSPS Generator Project, CP76300065
Staff Recommendation
It i
s recommended that the Board of Directors approve issuance of a purchase order for the purchase of a backup generator utilizing the Sourcewell Cooperative Agreement with Quinn Power Systems (Quinn) in the amount of $258,994.71 (Attachment A).

Background
The Vent
ura County Waterworks District No. 8 (District) needs backup emergency power to run critical District facilities during power loss. During wind events, Southern California Edison routinely activates Public Safety Power Shutdown (PSPS) events , which require water and wastewater facilities to rely on generator power. These PSPS events can last multiple days , and the need for emergency generator power has never been greater.

PSPS events are the new normal , making backup power for maintaining utility operations more critical than ever. This project will purchase a large trailer -mounted generator that can be transported to various pump stations citywide. This will improve the District’s ability to maintain essential water services and improve system reliability where needed during power outages.

At t
he last meeting, the City Council approved the installation of four small generators at three water tank sites and one pump station site. That project will provide power at those sites, small loads generally consisting of the Supervisory Control and Data Acquisition (SCADA) system, radios, seismically actuated valves, and motor-operated gates.

Discussion
Sourc
ewell provides a cooperative agreement that government agencies can utilize to acquire goods and services , as Sourcewell has previously conducted the requisite bidding. The City’s Purchasing Ordinance , Section 2- 9.201(f), authorizes using the cooperative purchasing method , such as Sourcewell, recognizing the efficiency in staff time and the advantageous competitive pricing usually available. In this analysis, staff found that Quinn Power Systems is able to most closely match the specifications needed for the District.

AGENDA I

TEM NO.

Consent (9)
Sourcewell Contract No. 020923- MTQ (Attachment B) with Multiquip, Inc. (Multiquip) is valid through April 20, 2027. Multiquip does not sell directly to municipalities , and purchases are made through the local distributor , Quinn, which is located in Oxnard, California, and is the contracted Multiquip dealer for Ventura County under this contract.

The generator to be purchased is a Multiquip 336 kW-rated, trailer -mounted model (Attachment C). There is currently $3 00,000 available in the PSPS Generator Project budget for the purchase of a backup generator (CP76300065).

Financial Impact
$25
8,994.71. The cost of this action was included in the FY 2025-26 Adopted Budget for the PSPS Generator Project, CP76300065. No additional appropriation is required.

Board of Directors Priority
T
his project supports the Reliable Infrastructure Pillar of Excellence.

Suggested Motion
I mo
ve to approve issuance of a purchase order for the purchase of a backup generator utilizing the Sourcewell Cooperative Agreement with Quinn in the amount of $258,994.71.

Summary
T
he District needs backup emergency power to run critical District facilities during power loss. During wind events , Southern California Edison routinely activates PSPS events , which require water and wastewater facilities to rely on generator power. These PSPS events can last multiple days , and the need for emergency generator power has never been greater. PSPS events are the new norm al and will continually happen , making backup power for maintaining utility operations more critical than ever. Having a trailer-mounted generator will improve the District’s ability to maintain essential water services and improve system reliability . Staff recommends that the Board of Directors approve issuance of a purchase order for the purchase of a backup generator utilizing the Sourcewell Cooperative Agreement with Quinn in the amount of $258,994.71.

P
repared by: Matt Mckenna, Senior Management Analyst
A
ttachments
A
ttachment A - Generator Quote
Attachment B - Sourcewell Contract
Attachment C - Generator Specs
2 QUOTATION AWA1 5166
801 DEL NORTE BLVD.

OXNARD, CA 93030
DATE: 9-23-25
P AGE 1 of 7
___ Quotation expires: 10-22-25
To: City Of Simi Valley
600 West Los Angeles Ave
Simi Valley, CA 93065
Attention: Raul Escobar, Jason Denison & Matt Mckenna
Terms: Subject To Credit Approval
Special pricing under Sourcewell formally (NJPA) program Sourcewell formally (NJPA)
MQ Contract Number 020923-MTQ
(1
) New MQ Muitiquip Model DCA400SSI4F3B Trailer Mounted Diesel Standby Generator Set Rated 336 kW Stand-by 320 Kw Prime with fan, 60 Hz, at 1800 RPM.

Generator includes standard equipment and accessories listed in the Attached bill of material.

Emissions: EPA Emissions Certified – Tier 4 Final Emission Compliant Sourc
ewell Formally (N.J.P.A.) Pricing …………………………………….………….. : $241,477.12 Sale Tax (7.25%) Please confirm rate …………………………………………….……...: $17,507.09 Tires fees (environmental) …………………………….…………………………………..: $10.50 Total ……………………………………………………………………………….………..: $258,994.71 NOTE: Please call for current lead times
Attachment A
3 QUOTATION AW A15166
801 DEL NORTE BLVD.

OXNARD, CA 93030
DATE: 9-23-25
PAGE 2 of 7
___ Quotation expires: 10-22-25
B ill of Material
Includes:

Standard Features
Heavy duty, 4 -cycle, direct injection, turbocharged, charge air cooled diesel engine provides maximum reliability
Brushless alternator reduces service and maintenance requirements and meets temperature rise standard for Class F insulation systems
Open delta alternator design provides virtually unlimited excitation for maximum motor starting capability
Automatic voltage regulator (AVR) provides precise regulation Microprocessor engine control system maintains frequency to +/- 25% Full load acceptance of standby nameplate rating in Single step Sound attenuated, weather resistant, steel housing provides operation at 69 dB (A) at 23 feet.

Fully lockable enclosure allows safe unattended operation Internal fuel tank with direct reading fuel gauges are standard E - coat with polyurethane enamel finish coat
Digital engine gauges including oil pressure, water temperature, battery volts, engine speed, engine load, fuel level and DEF fluid level
Analog generator instrumentation including AC ammeter, AC voltmeter, frequency meter, ammeter phase selector switch, voltmeter phase selector switch, and voltage regulator adjustment potentiometer
Basler DGC2020 microprocessor - based digital generator controller
High visibility backlit LCD display
Operational temperature range of -40 to 70 C
Remote 2 – wire start / stop control
Metered power output parameters include:
voltage amperage kilowatts
Kilovolt amps Power factor Hertz
Modbus interface for gauge panel and expansion
options
Engine monitoring data over J939. Modbus over
RS485 for SCADA interface
4 QUOTATION AWA15166
801 DEL NORTE BLVD.

OXNARD, CA 93030
DATE: 9-23-25
PAGE 3 of 7
___ Quotation expires: 10-22-25

Automatic safety shutdown system monitors the water temperature, engine oil pressure, low coolant, low DEF, over speed, and over crank. Warning lights indicate abnormal conditions

Fully covered power panel. Three - phase terminals and single phase receptacles allows fast and convenient hookup for most applications including temporary power boxes, tools and lighting equipment.

All are NENA Standard

Emergency stop switch. When manually activated, shutdown generator in the event of an emergency

Fuel/ water separator. Removes condensation from fuel for extended engine life Panel mounted alarm light included

Additional items included in quotation:

Camloks (3 sets)
Battery charger
Trailer (Includes pintle hitch)
Electric brakes
Power balance option (load bank)
Audible alarm
Stabilizer jack

Items not included:

Installation
Prep and assembly (Shop Prep)
DMV registration
Fuel
Building or air quality permits (APCD)

5 QUOTATION AWA15166
801 DEL NORTE BLVD.

OXNARD, CA 93030
DATE: 9-23-25
PAGE 4 of 7
___ Quotation expires: 10-22-25

Includes:

Power Cables
Cable Type W extension 4/0 AWG Camlock Series 16 Male / Female 50’ Black Qty. 4 Cable Type W extension 4/0 AWG Camlock Series 16 Male / Female 50’ Red Qty. 4 Cable Type W extension 4/0 AWG Camlock Series 16 Male / Female 50’ Blue Qty. 4 Cable Type W extension 4/0 AWG Camlock Series 16 Male / Female 50’ White Qty. 4 Cable Type W extension 4/0 AWG Camlock Series 16 Male / Female 50’ Green Qty. 4

Pig Tails
Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Lug 6’ Black Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Lug 6’ Red Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Lug 6’ Blue Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Lug 6’ White Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Lug 6’ Green Qty. 2

Pig Tails
Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Blunt 6’ Black Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Blunt 6’ Red Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Blunt 6’ Blue Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Blunt 6’ White Qty. 2 Pig tail 400 Amp 4/0 AWG Type W Series 16 Female / Blunt 6’ Green Qty. 2

Documentation
EPA & CARB Non – Road Emission Certified
Factory test reports
Operation and maintenance manual
Standard warranty
Start up inspection service & training (One trip) (Load bank test not included) Delivery to jobsite Simi Valley, CA)

PLEASE NOTE: No written specification’s provided for quotation

6 QUOTATION AWA15166
801 DEL NORTE BLVD.

OXNARD, CA 93030
DATE: 9-23-25
PAGE 5 of 7
___ Quotation expires: 10-22-25

CLARIFICATION
 The equipment offered in this proposal is in accordance with your verbal request. No written details, plans, specifications, or drawings have been provided.
 No special equipment provided such as: emissions control devices.  Permitting costs by others.
 Special consideration should be taken concerning prime, portable application. Please confirm with local air district for further guidance.

VERY IMPORTANT NOTE: As a supplier of equipment, Quinn Power Systems (QPS) disclaims responsibility for any and all permits or licenses necessary to design, install and operate the equipment due to zoning, air quality, building or construction codes or use permits pertaining to buyers or buyers' client's, particular application of such equipment or any similar type of permit.

Special attention should be given to the requirements of the local Air Quality Management District (AQMD) rules, regulations and permit process. As an equipment supplier, QPS is proposing equipment to specifications as indicated herein. If additional equipment or engine modifications are required beyond the specifications as required by AQMD and Best Available Control Technology (BACT) guidelines, those items are not included.

For example, South Coast AQMD Rule 1470 requires controls and limits on particulate matter, especially when the engine installation is within 100-meters from a school. Unless specifically indicated in this proposal, compliance to this rule is the responsibility of others.

Ultra low sulfur fuel is required for particulate filters plus will be the required fuel starting in 2006.

When indicated in the bill of materials, the proposed equipment may be SCAQMD pre-approved as certified equipment. This certification does not eliminate the permit process or responsibility of others to obtain a permit. Procurement of certified equipment assures permitability, reduces the permit processing fees and reduces the time necessary to obtain the permit.

Only those items listed are included. Not included is any exhaust or fuel piping, main fuel tank, fuel, duct work, special tools, insulation, wiring, cable, bus duct, concrete, anchor bolts, rigging or any material or labor incidental to the installation itself.

If delivery is delayed by customer (Buyer) beyond original shipment date, purchase price is due 30 days after original shipment date and a hold charge of 1% per month (12% per annum) of the purchase price is due each month until delivery. Service charge of 1.5% per month (18% per annum) is applicable on any delinquent balance.

When included, delivery, startup assistance, field testing, training or any other services required on site will be provided during the normal weekday working hours of 7:00 am to 4:30 pm. Delivery or services occurring at any other time, weekends or holidays is subject to additional charges.

Terms and conditions of Caterpillar warranty apply. The Manufacturers' warranties are exclusive and in lieu of all other warranties either oral or written, express or implied, including but not limited to any warranty of merchantability or fitness for a particular purpose. QPSA is not a manufacturer and makes no warranty and shall not, under any circumstances, be liable for any indirect or special, incidental or consequential damages including but not limited to loss of production, loss of profit, loss of use or business interruption, or any other economic loss, whether arising from contract, tort, strict liability or any other theory of law.

If construction of the facility or other delays are experienced or expected, which prohibit the initial startup of the equipment beyond one year from delivery, additional costs should be anticipated. Additional costs might include, but not be limited to long term storage preparation, inspection charges, parts, service etc. 7 QUOTATION AWA15166
801 DEL NORTE BLVD.

OXNARD, CA 93030
DATE: 9-23-25
PAGE 6 of 7
___ Quotation expires: 10-22-25

Terms of payment are net 30 days, no retentions; subject to credit approval. Per Company procedure, QPSA will file a California “Preliminary 20-day notice” applicable per Section 3097 of the California Civil Code.

Important conditions for export transactions. This transaction if for the sale of equipment only, as requested and as detailed in this proposal. Not included is any startup assistance, field-testing, training or any other services that might be required on site. Also not included is the responsibility of proper application and installation, installation audits, sea trials (if applicable), installation materials and the installation itself. To ensure proper application, installation, and warranty integrity, you are encouraged to contact the receiving Caterpillar Dealer for these services. The costs of these services are not included in the sale price nor will QPSA be responsible for any such related costs.

TERMS AND CONDITIONS

Acceptance of Order.

This Quotation if for Buyer's information only and is not a valid offer to sell unless signed by an officer of Seller in the place provided on the face of this Quotation. Prices, terms and conditions in an order from Buyer which are inconsistent with the prices, terms and conditions of this Quotation will be rejected by Seller, and are of no force and effect unless accepted in writing by Seller. Prices, delivery schedules and the scope of work on this Quotation are subject to change at Seller’s discretion.

Liability.

Seller's liability on any claim of any kind, including claims for negligence, or for any loss or damage arising out of or connected with the manufacture, sale, delivery, resale or use of any products covered by or furnished under any order shall be limited to those claims arising solely from the acts of Seller and Seller shall in no way be liable for any special or consequential damages.

Any claims against Seller for shortages in shipments shall be made in writing to Seller within fifteen (15) days of receipt of shipment by Buyer. Unless otherwise provided for in writing, Seller's responsibility for shipment ceases upon delivery to carrier, and any claims for shortage, delays or damage occurring thereafter shall be made direct to carrier by Buyer.

Fulfillment of any order accepted by Seller is subject to strikes, labor disputes, lockouts, accidents, fires, delays in manufacture or in transportation, delays in delivery of component materials, floods, severe weather, or Acts of God, embargoes, governmental actions, or any other cause beyond the reasonable control of Seller.

Shipments.

Unless otherwise specified, shipment dates are approximate. Shipment of goods under any order accepted by Seller shall be subject to the approval by Seller of Buyer’s financial condition at the time of shipment. Whether or not terms of payment are specified elsewhere, Seller may, at its option, condition shipments under any order accepted by Seller upon receipt of satisfactory security or of cash prior to shipment.

If, at Buyer’s request, shipment of goods under any order accepted by Seller is delayed more than thirty (30) days after the shipment date specified in the order, or the date the goods are ready for shipment, whichever is later, Seller may require immediate payment in full and/or assess additional charges for the expenses incident to such delay.

Termination.

In the absence of a written agreement between Buyer and Seller expressing different terms and conditions as to termination, any order accepted by Seller may be terminated prior to completion by Buyer only upon written notice to Seller and payment of Seller’s termination charges. If notice of termination is received by Seller after Seller has committed to buy the principal components for any order, termination charges shall include the total profit anticipated by Seller. Additionally, Buyer’s instruction to Seller to stop work for thirty (30) days during the time specified for performance in any order may be construed by Seller as the equivalent of written notice of termination from Buyer.

Taxes.

Unless expressly stated, Seller's prices do not include sales, use, excise or similar taxes, which Seller may be required to pay in filling Buyer's order. The amount of any applicable tax shall be paid by Buyer as an additional charge unless specifically included in any order accepted by Seller, or in lieu thereof, the Buyer shall provide Seller with a tax exemption certificate acceptable to the taxing authorities.
8 QUOTATION AWA15166
801 DEL NORTE BLVD.

OXNARD, CA 93030
DATE: 9-23-25
PAGE 7 of 7
___ Quotation expires: 10-22-25

Patents.

Seller shall, at its own expense, defend and save Buyer harmless from the expenses and consequences of any suit or procedure brought against Buyer, based on a claim that the use or sale of goods specified in any order accepted by Seller constitutes an infringement of any United States letters of patent in existence on the date of any such order; provided Buyer promptly notifies Seller in writing and gives the necessary authorization, information and assistance for the defense of such a claim.

Changes.

Seller, and Seller's suppliers, may, at any time, without notice to Buyer, make changes (whether in design, materials, the addition of improvements, or otherwise) in any goods specified in any order accepted by Seller without incurring any obligation of any kind as a result thereof, but only to the extent that such change does not cause the goods specified to fail to meet Buyer's requirements. Buyer may, in its order, provide for changes in its requirements with provision for a corresponding equitable change in the price, if any; but in no instance shall Buyer make changes, which are substantially different from the scope of the original order accepted by Seller.

Export Sales.

In the event the goods and services specified in any order accepted by Seller are for export, the Buyer shall be responsible for securing export, import and other licenses or authorizations as may be required.

The quotation provided herein is for information only, and is not a valid offer to sell unless signed by a Sales Representative of Quinn Power Systems and an officer of your Company in the space provided below. Any offer to sell or any offer accepted shall be subject to the Terms and Conditions page. Unless expressly stated on the face of this quotation, all prices, delivery schedules and product specifications are subject to change without notice. Quotation is good for 30 days, expires after that duration.

Signature: ____________________
Sales Representative: Allen Abramovitch
Office 805-485-2171
Email: [email protected]
Submitted By: Allen Abramovitch
Cell: 805-431-3180

ACCEPTED BY:

Company: ____________________

Signature: ____________________

Date: ____________________

9 Rev. 3/202
2 1
Solicitation Number: 020923

CONTRACT
This Contract
is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Multiquip Inc., 6141 Katella Avenue, Cypress, CA 90630-5202 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Portable Construction Equipment with Related Accessories and Attachments from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 20, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.











 


Attachment B
020923-MTQ
10 020923-MTQ

Rev. 3/2022 2

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable 










 


11 020923-MTQ

Rev. 3/2022 3

time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and 










 


12 020923-MTQ

Rev. 3/2022 4

x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity 










 


13 020923-MTQ

Rev. 3/2022 5

payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;











 


14 020923-MTQ

Rev. 3/2022 6

x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should 










 


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note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.












 


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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in 










 


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advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.












 


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15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:












 


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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit












 


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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial 










 


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general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 










 


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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report 










 


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all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. 










 


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§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.












 


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L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.












 


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S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Multiquip Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Larry Savitz
Title: Chief Procurement Officer Title: Director of Government Sales

Date: ________________________

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________












 
























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44 DCA400SSI4F3B — MQ POWER GENERATOR — REV. #2 (07/22/24) DCA400SSI4F3B
Generator
WhisperWatt™
Prime Rating — 320 kW (400 kVA)
Standby Rating — 336 kW (420 kVA)
3-Phase, 60 Hertz, 0.8 PF
400

STANDARD FEATURES
„ Heavy duty, 4-cycle, direct injection, turbocharged, charge air cooled diesel engine provides maximum reliability.
„ EPA
emissions certified — Tier 4 Final emissions compliant. „ Microprocessor engine control
system maintains frequency
to ±0.25%.
„ Full load acceptance of standby nameplate rating in a single step.
„ Fuel/water separator removes condensation from fuel for extended engine life. Panel mounted alarm light included. „ Sound attenuated, weather resistant, steel housing provides operation at 69 dB(A) at 23 feet. Fully lockable
enclosure
allows safe unattended operation.
„ E-coat with polyurethane enamel finish coat.
„ Internal fuel tank with direct reading fuel gauges are standard. „ Brushles
s alternator reduces service and maintenance
requirements and meets temperature rise standards for Class F insulation systems.
• Open delta alternator design provides virtually unlimited excitation for maximum motor starting capability.
• Automatic voltage regulator (AVR) provides precise regulation. „ Fully covered power panel. Three-phase terminals and single phase receptacles allow fast and convenient hookup for most applications including temporary power boxes, tools and lighting equipment. All are NEMA standard.
„ Basler DGC2020 microprocessor-based digital generator controller.
• High visibility backlit LCD display.
• Operational temperature range of -40° to 70° C (-40° to 158° F). • Remote 2-wire start/stop control.
• Metered power output parameters include:

Voltage Amperage Kilowatts
• Kilovolt amps Power Factor Hertz
• Modbus interface for gauge panel and expansion options. • Engine monitoring data over J1939. Modbus over RS485 for SCADA Interface.
„ Digital engine gauges including oil pressure, water
temperature, battery volts, engine speed, engine load, fuel level and DEF level.
„ Analog generator instrumentation including AC ammeter, A
C voltmeter, frequency meter, ammeter phase selector
switch, voltmeter phase selector switch, and voltage regulator adjustment potentiometer.
„ Automatic safety shutdow
n system monitors the water
temperature, engine oil pressure, low coolant, low DEF, overspeed, and overcrank. Warning lights indicate abnormal conditions.
„ Emergency stop switch — when
manually activated, shuts
down generator in the event of an emergency.

Attachment C
45 DCA400SSI4F3B — MQ POWER GENERATOR — REV. #2 (07/22/24) DCA400SSI4F 3B
Generator

SPECIFICATIONS
Generator Specifications
Design Revolving field, Self-ventilated
Drip-proof, Single bearing
No. of Poles 4-pole
Excitation Brushless with AVR
Standby Output 336 KW (420 kVA)
Prime Output 320 KW (400 kVA)
Generator RPM 1800
Voltage — 3Ø 208, 220, 240, 416, 440, 480V
Reconnectable
Voltage — 1Ø 120, 127, 139, 240, 254, 277V
Adjustable
Armature Connection Star with neutral
Voltage Regulation
(No load to full load) ±0.5%
Power Factor 0.8
Frequency 60 Hz
Winding Pitch 2/3
Frequency Regulation:

No Load to Full Load
Isochronous under varying loads from
no load to 100% rated load
Frequency Regulation: Steady State ±0.25% of mean value for constant loads from no load to full load.

Insulation Class F
Sound Level dB(A) Full load at 23
feet 69
Engine Specifications
Make / Model Isuzu / BQ-6WG1X
Emissions EPA Tier 4 Final Certified
Starting System Electric
Design
4-cycle, water cooled, direct injection,
turbocharged, charge air cooled, EGR,
DOC, and SCR.

Displacement 15681 cc
No. cylinders 6
Bore x Stroke 147 x 154 mm
Gross Engine Power Output 512.3 hp (382 kWm)
BMEP 236 psi (1624 kPa)
Piston Speed 1819 ft/min (9.24 m/s)
Compression Ratio 16.5 : 1
Engine Speed 1800 rpm
Overspeed Limit 2070 rpm
Oil Capacity 15.1 gallons (57 liters)
Battery 12V 200Ah x 2 (24 V Systems)
Fuel System
Recommended Fuel ASTM-D975-No.1 & No.2-D*
Maximum Fuel Flow (per hour) 98.8 gallons (374 liters)
Maximum Inlet Restriction (Hg) 8.86 in (225 mm)
Fuel Tank Capacity 55.5 gallons (210 liters)
Fuel Consumption gph lph
At full load 27.63 104.58
At 3/4 load 20.35 77.04
At 1/2 load 13.4 50.76
At 1/4 load 8.35 31.62
DEF Tank Capacity 14.8 gallons (56 liters)
* - Use ultra-low sulfur diesel fuel.

Cooling System
Fan Load 17.8 hp (13.3 kW)
Coolant Capacity (with radiator) 19.4 gallons (73.6 liters) Coolant Flow Rate (per minute) 111 gallons (420 liters) Heat Rejection to Coolant (per minute) 12,606 Btu (13.3 MJ) Maximum Coolant Friction Head 20.3 psi (140 kPa)
Maximum Coolant Static Head 29.5 feet (9.0 meters)
Ambient Temperature Rating 104°F (40°C)
Air
Combustion Air 872 cfm (24.7 m3/min)
Maximum Air Cleaner Restriction 25 in. H2O (6.2 kPa)
Alternator Cooling Air 2790 cfm (79.0 m3/min)
Radiator Cooling Air 14129 cfm (400 m3/min)
Exhaust System
Gas Flow (full load) 1635 cfm (46.3 m3/min)
Gas Temperature 968°F (520°C )
Maximum Back Pressure 180.7 in. H2O (45 kPa)
Amperage
Rated Voltage Maximum Amps
1Ø 120 Volt 888.9 Amps (4 wire)
1Ø 240 Volt 444.4 Amps (4 wire)
3Ø 208 Volt 962.3 Amps
3Ø 240 Volt 962.3 Amps
3Ø 480 Volt 481.1 Amps
Main Line Circuit Breaker Rating 1000 Amps
Over Current Relay Trip Set Point 480 Amps
NOTICE
Specifications sheet is subject to change and is not intended for use in installation design.

WARRANTY*
Isuzu Engine**
12 months from date of purchase with unlimited hours or 36 months from date of purchase with 3,000 hours (whichever comes first).

Generator
24 months from date of purchase or 2,000 hours (whichever occurs first).

Trailer
12 months excluding normal wear items.
*Refer to the express written, one-year limited warranty sheet for additional information. **Refer to Isuzu Diesel Engine Limited Warranty for details. 46 DCA400SSI4F3B — MQ POWER GENERATOR — REV. #2 (07/22/24) DCA400SSI4F 3B
Generator

GENERATOR OUTPUT PANELS

OPTIONAL GENERATOR FEATURES
„ PowerBalance™ — designed to assist generators
when operating under low temperature and/or low
load conditions to insure peak performance.
„ Battery Charger — provides fully automatic and
self-adjusting charging to the generator's battery
system.
„ Jacket Water Heater — for easy starting in cold
weather climates.
„ Trailer Mounted Package — highway legal trailer
with electronic or surge brakes with double or
triple axle configuration. Extra capacity fuel tanks
are also available.

OPTIONAL CONTROL FEATURES
„ Audible Alarm — alerts operator of abnormal
conditions.

OPTIONAL FUEL CELL FEATURES
„ Trailer Fuel Tank — a second fuel cell located in
the trailer allows for extended run time.
„ Sub-base Fuel Cells (double wall) — additional fuel
cell for extended runtime operation. Contains a
leak sensor, low fuel level switch, and a secondary
containment tank. UL142 listed.
„ 12 hours of minimum run time.
„ 24 hours of minimum run time.

OPTIONAL OUTPUT CONNECTIONS
„ Cam-Lok Connectors — provides quick disconnect
alternative to bolt-on connectors.
„ Pin and Sleeve Connectors — provides industry
standard connectors for all voltage requirements.
„ Output Cable — available in any custom length and
size configuration.

OU V W
1∅ and 3∅
120-480 VAC OUPUT

LUG TERMINALS

NEUTRAL

TERMINAL
GROUND

TERMINAL
47 © COPYRIGHT 2024 MULTIQUIP INC.

DCA400SSI4F3B Rev. #2 (07/22/24)
DCA400SSI4F 3B
Generator

MULTIQUIP
6141 Katella Avenue Suite 200
Cypress, CA 90630
310-537-3700
E-MAIL: [email protected]
WEBSITE: www.multiquip.com

SKID-MOUNT DIMENSIONS
400
(2250 mm)

88.58 in.
(1420 mm)

55.91 in.
(1500 mm)

59.06 in.
(635 mm)

25.00 in.
(800 mm)

31.5 in.
(1000 mm)

39.37 in.
(1000 mm)

39.37 in. 39.37 in.
(1000 mm)

31.5 in.
(800 mm)
107.87 in.
(2740 mm)
181.10 in.
(4600 mm)
Shown with Power Balance,
TRLR400XF3DAE,
Stabilizer Jacks,
and Spare Tire
263.30 in
(6688 mm)

6.37 in
(162 mm)
122.47 in
(3111 mm)
116.11 in
(2949 mm)

94.00 in
(2388 mm)
Generator can be placed on MQ Trailer
Model TRLR400XF3DAE. NOTICE
Features and Specifications are
subject to change without notice.

TRAILER-MOUNT DIMENSIONS
DCA400SSI4F3B Weights**
Dry Weight 12,390 lbs. (5,620 kg)
Wet Weight* 13,197 lbs. (5,986 kg)
Max. Lifting Point Capacity 21,000 lbs (9,525 kg)
*Wet Weight includes engine oil, coolant, diesel fuel, and DEF. **Weights do not include options.

DCA400SSI4F3B and TRLR400XF3DAE Weights**
Dry Weight (less Fuel and DEF) 16,745 lbs. (7,595 kg)
Wet Weight (with Fuel and DEF) 19,766 lbs. (8,966 kg)
48