City of Simi Valley
Staff Report
March 9, 2026
TO: City Council
FROM: Public Works Department,
Ron Fuchiwaki, Public Works Director
SUBJECT: Adopt a resolution approving Program Supplement Agreement No. A942 to implement Highway Safety Improvement Program Project
No. HSIPSL-5405(106), CP60000055
Staff Recommendation
It is recommended that the City Council adopt Resolution No. 2026-04 (Attachment A) approving Program Supplement No. A942 (Attachment B) to the Administering Agency-State Agreement for State -Funded Projects No. 075405S21 for the City to implement Highway Safety Improvement Program Project No. HSIPSL-5405(106), CP60000055 to install reflectorized tape on 91 traffic signals, and authorize the Mayor to execute the Program Supplement Agreement.
Background
The Highway Safety Improvement Program (HSIP) is a federally funded initiative in the United States aimed at reducing fatalities and serious injuries on public roads. It’s part of the Federal Highway Administration’s (FHWA) overall safety strategy and is codified under 23 U.S.C. §148.
The State of California administers federal HSIP funds through a structured process managed by Caltrans, ensuring compliance with FHWA requirements while tailoring the program to local needs. FHWA allocates HSIP funds to California based on a formula that considers factors such as lane miles, vehicle miles traveled, and crash data. The Caltrans Division of Local Assistance (DLA) oversees HSIP for local agencies, and issues HSIP Calls for Projects (typically every 2 years). The most recent call for projects was HSIP Cycle 12.
HSIP projects must align with California’s Strategic Highway Safety Plan (SHSP), which identifies emphasis areas such as intersection safety , r oadway departure prevention , pedestrian and bicycle safety, and speed management. Applications are evaluated based on several different criteria, including crash data analysis, Benefit-Cost Ratio (BCR), and project scope and cost estimate.
Agenda Item No.
Consent (6)
Discussion
The City has a total of 121 traffic signals. A previous HSIP -funded project provided the City with funding to install yellow reflective tape on the signal heads at the 30 signalized intersections with the highest crash rates in the City. The yellow reflective tape is designed to provide additional warning at traffic signals, to increase compliance with them. Further, the yellow reflective tape serves to reinforce the presence of traffic signals in the event of a power failure or Public Safety Power Shutoff (PSPS), helping to increase compliance with dark traffic signals as a four-way stop.
In September 2024, the City applied for and received HSIP Cyle 12 Grant to install yellow reflective tape on 1,059 signal heads at the 91 remaining signalized intersections in the City. This agreement will allow the City to complete the process to obtain the State funding to complete this work. Upon completion of the project, all 121 traffic signals in the City of Simi Valley will have yellow reflective tape on the signal heads.
Upon selection for funding, an Agency must submit a request to Caltrans for allocation of funding within the required timelines. For design services, also known as Preliminary Engineering, the deadline for HSIP Cycle 12 was December 31, 2025. As all design was conducted in -house for this project, there was no need to request allocation for Preliminary Engineering. The deadline to request allocation of Construction funds is March 31, 2028. A request for allocation for Constru ction was submitted on December 11, 2025, and approved on December 17, 2025.
HSIP is a reimbursement program. Reimbursable work cannot commence until the agency receives an allocation, and a Program Supplement Agreement is in place. The Program Supplement Agreement is a formal document that amends the Master Agreement between Caltrans and a local agency for federal or state-funded transportation projects. It serves as the contract that authorizes funding for a specific project under the umbrella of the Master Agreement. The Staff Report and Council-approved Resolution execute the Program Supplement Agreement between the City and Caltrans.
The total estimated construction cost is $1,098,600. HSIP requires a 10% local match to receive funding . State funding in the amount of $988,740 has been approved for this project, with a local match requirement of $109,860 as required by the guidelines, to cover the total project cost of $1,098,600. It is anticipated that the project would be advertised in the Spring of 2026 and be completed within a year of award.
As this action is to execute an agreement between the City and Caltrans, it is not considered a project under the California Environmental Quality Act ( CEQA) and is therefore exempt from CEQA environmental review.
Financial Impact
The cost of this action was included in the FY 2025-26 Adopted Budget to the Highway Safety Improvement Program - Cycle 12 proj ect, CP 600000055. No appropriation is required.
2 City Council Priority
This item supports the Reliable Infrastructure Pillar of Excellence.
Suggested Motion
I move to adopt Resolution No. 2026-04 approving Program Supplement No. A942 to implement Highway Safety Improvement Program Project No. HSIPSL-5405(1 06) and authorize the Mayor to execute the Program Supplement Agreement.
Summary
In September 2024, the City applied for and received an HSIP Cycle 12 Grant to install yellow reflective tape on 1,059 signal heads at 91 signalized intersections in the City , completing installation of yellow reflective tape on all signal heads at all traffic signals in the City. To receive the funding, the City Council must approve a resolution and execute a Program Supplement Agreement. It is recommended that the City Council adopt Resolution 2026-04 approving Program Supplement No. A 409 to implement Highway Safety Improvement Program Project No. HSIPSL-5405(106) and authorize the Mayor to execute a Program Supplement Agreement enabling the City to advertise and award the project.
Prepared by: Justin Link, Principal
Engineer
Attachments:
Attachment A – Resolution No. 2026-04
Attachment B – Program Supplement No. A942
3 Attachment A
A2601.RES.MG
RESOLUTION NO. 2026-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIMI
VALLEY APPROVING PROGRAM SUPPLEMENT NO. A942 TO
IMPLEMENT HIGHWAY SAFETY IMPROVEMENT PROGRAM
PROJECT NO. HSIPSL-5405(106), CP6000055
WHEREAS, the City of Simi Valley has applied for Highway Safety Improvement Program (HSIP) funds for the installation of yellow reflective tape on 1,059 signal heads at 91 signalized intersections in the City, with all 121 traffic signals in the City of Simi Valley having yellow reflective tape at the completion of the project , No.
HSIPSL-5405(106), and
WHEREAS, Caltrans has reviewed and found the subject project eligible for State funding; and
WHEREAS, the Master Agreement Administering Agency-State Agreement for State -Funded Projects No. 07 -5405S21 with the State of California outlining the conditions and covenants of State funding for the subject project and Program Supplement No. A942 to the Administering Agency -State Agreement for State Funded Projects No. 07 -5405S21 outlining supplemental conditions and covenants of State funding for the subject project were approved and accepted by the City of Simi Valley by Resolution No. 2022-59 on November 7, 2022, and
WHEREAS, the City Council is desirous of approving and accepting Program Supplement No. A942, allocating state grant funding of $988,740 with a local match requirement of $109,860, for a total estimated project cost of $1,098,600 to install yellow reflective tape on signal heads at signalized intersections in the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SIMI VALLEY DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. The Program Supplement No. A942 to the Administering Agency-State Agreement for State Funded Projects No. 07-5405S21 attached hereto as Attachment B, and incorporated by reference herein, is hereby approved and accepted by the City of Simi Valley, and the Mayor is authorized to execute the Program Supplement on behalf of the City.
4 SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
SECTION 4. The City shall provide Caltrans with a fully executed copy of this Resolution.
PASSED and ADOPTED this 9th day of March 2026.
Attest:
Lucy Blanco, City Clerk Dee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Approved as to Form: Approved as to Content:
Algeria R. Ford, City Attorney Samantha C. Argabrite, City Manager Ronald K. Fuchiwaki
Public Works Director
5 Res. No. 2026-04
00000A942
FOR STATE FUNDED PROJECTS NO 07-5405S21
0726000118
December 30, 2025
07-VEN-0-SIMV
HSIPSL-5405(106)
5405
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency-State Agreement No. 07-5405S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 03/06/2023 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.
At 91 signalized intersections city wide
Install retroreflective yellow tape on signal heads 0.0(MILES) State FundsEstimated Cost Matching Funds
CITY OF SIMI VALLEY
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to
ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:
Location:
Project Number:
E.A. Number:
Locode:
PROJECT LOCATION:
TYPE OF WORK: LENGTH:
LOCAL OTHER
$1,098,600.00 $109,860.00 $0.00
Chief, Office of Project Management Oversight
STATE OF CALIFORNIA
Department of Transportation
$988,740.00
$988,740.00STATE
1 Page of 3Program Supplement 07--540-A942- SERIAL
12/30/2025
Attachment B
6 Res. No. 2026-04
SPECIAL COVENANTS OR REMARKS
07-VEN-0-SIMV
HSIPSL-5405(106)
1. A. This PROJECT has received STATE funds from Highway Safety Improvement Program (HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT.
B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (R/W) and Construction (Con).
A phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase.
C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated.
D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof.
E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fed- and-state-programs/highway-safety-improvement-program/delivery-requirements-status- approved-projects.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase.
G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and
2 Page of 3Program Supplement 07--540-A942- SERIAL
7 Res. No. 2026-04
SPECIAL COVENANTS OR REMARKS
07-VEN-0-SIMV
HSIPSL-5405(106)
payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions.
I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects).
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes.
K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. 3 Page of 3Program Supplement 07--540-A942- SERIAL
8 Res. No. 2026-04