City of Simi Valley
Staff Report
A
pril 20, 2026
To: Cit
y Council
Fr
om: Public Works Department
Ron Fuchiwaki, Public Works Director
Subj
ect: Approve the purchase of one replacement vehicle for the Sanitation Division utilizing the Sourcewell Cooperative Agreement No. 110421-EEC S
taff Recommendation
I
t is recommended that the City Council approve issuance of a purchase order to Nixon- Egli Equipment Company (Nixon- Egli), for a Sanitation Division replacement vehicle utilizing the Sourcewell Cooperative Agreement, No. 110421-EEC, with Elliott Equipment Company for one (1) Crane Truck in the amount of $435,165.35.
B
ackground
O
n June 9 , 2025, the City Council approved the FY 202 5-26 budget, which allocated $2,452,000 for the replacement of Public Works vehicles. Due to age, high maintenance costs, limited availability of replacement parts, and the California Air Resources Board (CARB) requirements that necessitate newer model year engines, one vehicle in the Public Works Sanitation fleet —Vehicle No. 478 ( Crane Truck )—was approved for replacement. Staff obtained a quote through the Sourcewell Cooperative Agreement and recommends City Council approval of a purchase order for the replacement vehicle.
D
iscussion
S
ourcewell is a cooperative purchasing program available to government agencies, providing competitively bid contracts that streamline procurement and reduce staff time.
The City’s Purchasing Ordinance, Section 2- 9.201(f), authorizes the use of cooperative purchasing methods such as Sourcewell, recognizing the efficiency and competitive pricing they offer. Based on its review, staff determined that Nixon -Egli, an authorized dealer of Elliott Equipment Company, best meets the City’s required specifications.
S
anitation Vehicle No. 478, a 2004 Freightliner M2 Crane Truck, will be replaced with a 2027 International HV607 Elliot 1870F Crane Truck. The existing crane truck is no longer CARB compliant, requires frequent repairs, and is routinely out of service. This equipment is used at the Water Quality Control Plant to extract and install various submersible and vertical turbine pumps, equipment, and materials in remote and challenging areas such as vaults and elevated areas. It also serves as a source of power for start -ups, power tools, and provides welding capabilities for in-field repairs.
On
April 7, 2026, Nixon-Egli provided a quote in the amount of $435,165.35 for the Crane Truck (Attachment A). Sourcewell Contract No. 110421-EEC with Elliot Equipment Agenda Item No.
Consent (3)
Company (Elliot) (Attachment B) is valid through December 27, 2026. Elliot does not sell directly to municipalities; purchases are made through the local distributor, Nixon -Egli, located in Ontario , CA, and serving as Ventura County’s contracted Elliot dealer under this agreement. Funding in the amount of $637,425 is available in the FY 2025- 26 Sanitation vehicle replacement budget to complete the purchase.
Financial Impact
$435,165.35. The cost of this action was included in the FY 2025-26 Adopted Budget to the Public Works Vehicle Replacements. No additional appropriation is required.
City Council Priority
This item supports the Reliable Infrastructure Pillar of Excellence.
Suggested Motion
I move to approve issuance of a purchase order for a Sanitation Division replacement vehicle utilizing the Sourcewell Cooperative Agreement, No. 110421-EEC, with Nixon-Egli for one (1) Crane Truck in the amount of $435,165.35.
Summary
On June 9, 2025, the City Council approved the FY 2025- 26 budget, which allocated $2,452,000 for the replacement of Public Works vehicles, with $637,425 currently available in that fund. Due to age, high maintenance costs, limited availability of replacement parts, and the California Air Resources Board (CARB) requirements that necessitate newer model year engines, one vehicle in the Public Works Sanitation fleet— Vehicle No. 478 (Crane Truck)—was approved for replacement. Staff recommends that the City Council approve one (1) purchase order for a Public Works replacement vehicle utilizing the Sourcewell Cooperative Agreement, No. 110421-EEC with Nixon-Egli for one (1) Crane Truck in the amount of $435,165.35.
Prepared by: Matt Mckenna, Senior Management Analyst
Attachments:
Attachment A – Nixon-Egli Quote
Attachment B – Sourcewell Cooperative Agreement No. 110421-EEC
2 www.nixon-egli.com
SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930-1822 • FAX (909) 923-2356 NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830-8600 • FAX (209) 830-8884 City of Simi Valley
600 W Los Angeles Ave April 7, 2026
Simi Valley, CA 93065
Nixon Quote# 101535 R3
Reference: Elliott 1870F Boom Truck
Elliott Sourcewell Contract # 110421-EEC
Attention: Jason Denison / Travis Fisher
We are pleased to provide you with a quotation on a new Elliott 1870F equipped as follows:
Standard Equipment:
➢ Capacity- 18 tons at 5-foot radius
➢ Front Mount Turret with Boom Stowed Over the Rear of the Truck ➢ Unit certified to ASME B30.5 for Mobile Cranes
➢ Boom- 3-section, 4-plate design
➢ Two-Block- Internal hard-wired
➢ Load Moment Indicator (LMI) protection system
➢ Sheave Head- 3 Sheaves
➢ Boom Extension- Hydraulic with Cables (Proportional Boom) ➢ 372-degree non-continuous rotation
➢ Winch- 12,800 lb. bare drum pull with 275' of 9/16" diameter 6x37 EIPS wire rope (9,600 lb. single line pull) Includes burst of speed.
➢ Downhaul Ball and Hook
➢ Oil Reservoir- Steel, 70 gallon capacity includes Sight and Temperature Gauge ➢ Subframe-High Strength Full Length
➢ Removable Boom Rest at End of Subframe
➢ Lower Controls- Dual operator control console and platforms with engine start/stop switch, independently controlled outrigger and stabilizer levers, bubble level gauge, signal horn, variable speed foot throttle, lifting capacity chart, range diagram chart, boom angle indicator, system pressure gauge (roadside), cup holder, and 12V power outlet.
➢ Front Outriggers- "A" frame link type outriggers at crane pedestal with 20'-10" spread
➢ Rear Stabilizers-"A" frame type rear stabilizers behind rear axle with 10'-4" spread
➢ Outrigger Controls- Hydraulic located at lower control station ➢ 180-degree stability without front bumper stabilizer
➢ Hydraulic Pump- 3-section gear pump (CCW rotation)
➢ Manuals- (1) Operation, Maintenance and Safety, (1) Parts and (2) Electronic copies of each
➢ Maintenance Filters (Additional)- (1) high-pressure and (1) return filter Attachment A
3 www.nixon-egli.com
SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930-1822 • FAX (909) 923-2356 NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830-8600 • FAX (209) 830-8884 Included Options:
➢ Base 1870F (80-feet tip height) (27'-0" retracted / 70'-0" extended) Bed Options:
➢ 20' Wood Bed with LED Lights (1,800 lbs.)
Outrigger / Stabilizer Options:
➢ Front Bumper Stabilizer for 360-Degree Area of Operation. (Includes Additional Control Valve)
➢ Mounting Charge for Front Bumper Stabilizer. (For Ext Front Frame Rails Only) Lifting Options:
➢ 275' of 9/16" Diameter Spin Resistant Wire Rope, In Lieu of Standard Wire Rope. ➢ 15-Ton Single Sheave Hook Block For 2/3 Parts of Line. (240 lbs.) Remote Control Options:
➢ 4-Function Radio Remote Controls
PTO Options:
➢ Hot Shift PTO For Automatic Transmission
➢ Clockwise Rotation Pump (Required for Automatic Transmission) Toolbox Options (Aluminum):
➢ (4) 24" x 24" x 24" Aluminum Underbody Mounted (Treadplate-No paint) Front Both Sided & Rear Both Sides
➢ 48" x 24" x 24" Aluminum Underbody Mounted (Treadplate-No paint) Passenger Side
Additional Options:
➢ Fold Down Bed Access Ladder With Grab Handles
➢ Vertical Holder On Bed For 2/3 Part Line Hook Block
➢ (2) LED Work Lights Mounted on Side of Boom With Switch in Cab. ➢ (2) Whelen TLIA ION T-Series Strobes mounted in front grille, (2) Whelen TLIA ION T-Series Strobes mounted in rear bumper area. Controlled by one switch in the cab.
➢ Camera- Rear View (Elliott 3021942)
Custom Options:
➢ Miller Trailblazer 330 Diesel Welder with optional battery charge / crank assist feature. Includes wireless interface control. Welder mounted in center of bed towards front of bed.
➢ Driver Side toolboxes to include 7” drawer sets
➢ Passenger Side toolboxes to include 4” drawer sets with dividers 4 www.nixon-egli.com
SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930-1822 • FAX (909) 923-2356 NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830-8600 • FAX (209) 830-8884 Chassis:
2027 International HV607 {Cummins L9} 300HP Allison 3000 RDS_P Speed Automatic Transmission 56,000 GVWR, 16k Front Axle, 40k Rear Axles Unit List Price: $271,750.00
Sourcwell Discount 10% -$27,175.00
Unit Price: $244,575.00
Chassis: $128,945.19
Dealer Items: $32,228.39
Subtotal: $405,748.58
Sales Tax (Ventura County 7.25%): $29,416.77
Total Price: $435,165.35
Freight will be via driveaway service.
Lead Time – 400 Days ARO (Subject to Change)
Thank you for the opportunity to quote on your equipment needs. If you have any further questions, please feel free to contact me.
Sincerely,
NIXON-EGLI EQUIPMENT CO.
Christian Velasco
Municipal Area Manager
5 HV607 SBA
Sales Proposal For:
Nixon-Egli Equipment Company
Presented By:
WESTRUX INT'L., INC.
6 Prepared For: Presented By:
Nixon-Egli Equipment Company
Christian Velasco
2044 S Vineyard Ave.
Ontario, CA 91761-7748
(909)930 - 1822
Reference ID: N/A
WESTRUX INT'L., INC.
Lucas Berry
15555 Valley View Ave.
Santa Fe Springs CA 90670 -
(562)404-1020
Thank you for the opportunity to provide you with the following quotation on a new International truck. I am sure the following detailed specification will meet your operational requirements, and I look forward to serving your business needs.
Model Profile
2027 HV607 SBA (HV607)
AXLE CONFIG: 4X2
APPLICATION: Mobile Aerial Crane
MISSION: Requested GVWR: 33000. Calc. GVWR: 33000. Calc. GCWR: 60000 Calc. Start / Grade Ability: 44.55% / 4.53% @ 55 MPH
Calc. Geared Speed: 63.5 MPH
DIMENSION: Wheelbase: 169.00, CA: 101.90, Axle to Frame: 120.00 ENGINE, DIESEL: {Cummins L9 350} EPA 2024, 350HP @ 2200 RPM, 1050 lb-ft Torque @ 1200 RPM, 2200 RPM Governed Speed, 350 Peak HP (Max)
TRANSMISSION, AUTOMATIC: {Allison 3000 RDS} 6th Generation Controls, Close Ratio, 6-Speed with Double Overdrive, with PTO Provision, Less Retarder, Includes Oil Level Sensor, with 80,000-lb GVW and GCW Max, On/Off Highway
CLUTCH: Omit Item (Clutch & Control)
AXLE, FRONT NON-DRIVING: {Dana Spicer E-1202W} Wide Track, I-Beam Type, 12,000-lb Capacity AXLE, REAR, SINGLE: {Dana Spicer 21060D} Single Reduction, 21,000-lb Capacity, Driver Control Locking Differential, R Wheel Ends Gear Ratio: 6.50
CAB: Conventional, Day Cab
TIRE, FRONT: (2) 11R22.5 Load Range H HDC 3 (CONTINENTAL), 492 rev/mile, 68 MPH, Drive TIRE, REAR: (4) 11R22.5 Load Range H HDC 3 (CONTINENTAL), 492 rev/mile, 68 MPH, Drive SUSPENSION, REAR, AIR, SINGLE: {Hendrickson HAS 230} 23,000-lb Capacity, 9.5" Ride Height, with Shock Absorbers PAINT: Cab schematic 100WL
Location 1: 9219, Winter White (Std)
Chassis schematic N/A
February 27, 2026
2 Proposal: 27799-01
7 Code Description F/R Wt Tot Wt
(lbs) (lbs)
HV60700 Base Chassis, Model HV607 SBA with 169.00 Wheelbase, 101.90 CA, and 120.00 Axle to Frame.
6136/3544 9680
AXLE CONFIGURATION
1ANA AXLE CONFIGURATION 4x2 0/0 0
Notes
: Pricing may change if axle configuration is changed.
ENGINE
12EYY ENGINE, DIESEL {Cummins L9 350} EPA 2024, 350HP @ 2200 RPM, 1050 lb-ft Torque @ 1200 RPM, 2200 RPM Governed Speed, 350 Peak HP (Max) 555/9 564
12VKL EMISSION, CALENDAR YEAR {Cummins L9} EPA, OBD and GHG Certified for Calendar Year 2026
0/0 0
12WZY CARB EMISSION WARR COMPLIANCE for Cummins L9 Engines 0/0 0 12WZJ CARB IDLE COMPLIANCE Low NOx Idle Engine, Complies with California Clean Air Regulations; Includes "Certified Clean Idle" Decal located on Driver Door 0/0 0
12WVH EPA IDLE COMPLIANCE Low NOx Idle Engine, Complies with EPA Clean Air Regulations; Includes "Certified Clean Idle" Decal on Door 0/0 0
10UAZ VEHICLE REGISTRATION IDENTITY ID for the State of California Less Surcharge 0/0 0 12UWY RADIATOR Aluminum, Cross Flow, Front to Back System, 1228 SqIn, with 1167 SqIn Charge Air Cooler
0/0 0
Includes
: DEAERATION SYSTEM with Surge Tank
: HOSE CLAMPS, RADIATOR HOSES Gates Shrink Band Type; Thermoplastic Coolant Hose Clamps
: RADIATOR HOSES Premium, Rubber
12THT FAN DRIVE {Horton Drivemaster} Two-Speed Type, Direct Drive, with Residual Torque Device for Disengaged Fan Speed
0/0 0
Includes
: FAN Nylon
12VBC AIR CLEANER Single Element 0/0 0
12703 ANTI-FREEZE Red, Extended Life Coolant; To -40 Degrees F/ -40 Degrees C, Freeze Protection
0/0 0
12849 BLOCK HEATER, ENGINE 120V/1000W, for Cummins ISB/B6.7/ISL/L9 Engines 3/0 3 Includes
: BLOCK HEATER SOCKET Receptacle Type; Mounted below Drivers Door 12XBM ENGINE CONTROL, REMOTE MOUNTED Provision for; Includes Wiring for Body Builder Installation of PTO Controls and Starter Lockout, with Ignition Switch Control, for Cummins B6.7 and L9 Engines
0/0 0
12VXU THROTTLE, HAND CONTROL Engine Speed Control for PTO; Electronic, Stationary Pre-Set, Two Speed Settings; Mounted on Steering Wheel 0/0 0
TRANSMISSION
Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
3 Proposal: 27799-01
8 Code Description F/R Wt Tot Wt
(lbs) (lbs)
13BCS TRANSMISSION, AUTOMATIC {Allison 3000 RDS} 6th Generation Controls, Close Ratio, 6-Speed with Double Overdrive, with PTO Provision, Less Retarder, Includes Oil Level Sensor, with 80,000-lb GVW and GCW Max, On/Off Highway 216/67 283
13WUC ALLISON SPARE INPUT/OUTPUT for Rugged Duty Series (RDS) and Regional Haul Series (RHS), General Purpose Trucks, Construction, Package Number 223 0/0 0
13WVV NEUTRAL AT STOP Allison Transmission Shifts to Neutral When Service Brake is Depressed and Vehicle is at Stop; Remains in Neutral Until Service Brake is Released
0/0 0
13WAW OIL COOLER, TRANSMISSION {Modine} Water to Oil Type 25/0 25 13XAA PTO CONTROL, DASH MOUNTED For Customer Provided PTO; Includes Switch, Electric/Air Solenoid, Piping and Wiring
3/0 3
13XAM PTO LOCATION Dual, Customer Intends to Install PTO at Left and/or Right Side of Transmission
0/0 0
13WYU SHIFT CONTROL PARAMETERS {Allison} 3000 or 4000 Series Transmissions, Performance Programming
0/0 0
13WLP TRANSMISSION OIL Synthetic; 29 thru 42 Pints 0/0 0 13WET TRANSMISSION SHIFT CONTROL Column Mounted Stalk Shifter, Not for Use with Allison 1000 & 2000 Series Transmission
1/0 1
CLUTCH
11001 CLUTCH Omit Item (Clutch & Control) 0/0 0
REAR AXLES, SUSPENSIONS
14AKW AXLE, REAR, SINGLE {Dana Spicer 21060D} Single Reduction, 21,000-lb Capacity, Driver Control Locking Differential, R Wheel Ends . Gear Ratio: 6.50 0/61 61
14TAX SUSPENSION, REAR, AIR, SINGLE {Hendrickson HAS 230} 23,000-lb Capacity,
9.5" Ride Height, with Shock Absorbers
0/95 95
14899 SUSPENSION AIR CONTROL VALVE Pressure Release Control In Cab 0/1 1
FRONT AXLES
2AGE AXLE, FRONT NON-DRIVING {Dana Spicer E-1202W} Wide Track, I-Beam Type, 12,000-lb Capacity
-9/0 -9
FRONT SUSPENSIONS
3ADC SUSPENSION, FRONT, SPRING Parabolic Taper Leaf, Shackle Type, 12,000-lb Capacity, with Shock Absorbers
0/0 0
CABS, COWLS, BODIES
16030 CAB Conventional, Day Cab 0/0 0
16ZBT ACCESS, CAB Steel, Driver & Passenger Sides, Two Steps per Door, for use with Day Cab and Extended Cab
0/0 0
16BAM AIR CONDITIONER with Integral Heater and Defroster 0/0 0 16VKB CAB INTERIOR TRIM Classic, for Day Cab 0/0 0
Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
4 Proposal: 27799-01
9 Code Description F/R Wt Tot Wt
(lbs) (lbs)
Includes
: CONSOLE, OVERHEAD Molded Plastic with Dual Storage Pockets, Retainer Nets and CB Radio Pocket; Located Above Driver and Passenger : DOME LIGHT, CAB Door Activated and Push On-Off at Light Lens, Timed Theater Dimming, Integral to Overhead Console, Center Mounted
: SUN VISOR (2) Padded Vinyl; 2 Moveable (Front-to-Side) Primary Visors, Driver Side with Toll Ticket Strap
16WSK CAB REAR SUSPENSION Air Bag Type 0/0 0
16WEE CAB SOUND INSULATION Includes Dash Insulator and Engine Cover Insulator 12/0 12 16GEG GAUGE CLUSTER Premium Level; English with English Electronic Speedometer 0/0 0 Includes
: GAUGE CLUSTER DISPLAY: Base Level (3" Monochromatic Display), Premium Level (5" LCD Color Display); Odometer, Voltmeter, Diagnostic Messages, Gear Indicator, Trip Odometer, Total Engine Hours, Trip Hours, MPG, Distance to Empty/ Refill for
: GAUGE CLUSTER Speedometer, Tachometer, Engine Coolant Temp, Fuel Gauge, DEF Gauge, Oil Pressure Gauge, Primary and Secondary Air Pressure : WARNING SYSTEM Low Fuel, Low DEF, Low Oil Pressure, High Engine Coolant Temp, Low Battery Voltage (Visual and Audible), Low Air Pressure (Primary and Secondary)
16HLX GAUGE, VOLTMETER Auxiliary Gauge, Located in Center Panel. Standard Cluster Also Includes Digital Voltage Readout
0/0 0
16XJP INSTRUMENT PANEL Wing Panel 0/0 0
16HKT IP CLUSTER DISPLAY On Board Diagnostics Display of Fault Codes in Gauge Cluster
0/0 0
16SNS MIRRORS (2) Aero Pedestal, Power Adjust, Heated, Black Heads and Arms, 6.5" x 14" Flat Glass, Includes 6.5" x 6" Convex Mirrors, for 102" Load Width 0/0 0
Notes
: Mirror Dimensions are Rounded to the Nearest 0.5"
16SJW MIRROR, CONVEX, HOOD MOUNTED {Lang Mekra} (2) Right and Left Sides, Black, Heated, 7.5" Sq.
9/0 9
16VLV MONITOR, TIRE PRESSURE Omit -10/-1 -11
16KBE SEAT, DRIVER {National Model HP} Air Suspension, High Back, Mordura Cloth, 2 Arm Rests, Isolator, 8" Adjuster, 3 Chamber Lumbar, 6 Position Front Cushion Adjust, 3 Position Rear Cushion Adjust, 6-23 Degree Back Angle Adjust, Bellows 0/0 0
16KCR SEAT, PASSENGER {National Model HP} Air Suspension, High Back, Mordura Cloth, 2 Arm Rests, Isolator, 8" Adjuster, 1 Chamber Lumbar, 2 Position Front Cushion Adjust, 3 Position Rear Cushion Adjust, 6-23 Degree Back Angle Adjust, Bellows
57/27 84
16HCH SEATBELT WARNING LIGHT IND. Mounted in Dash, Will Flash when Park Brake is Disengaged and Driver Seatbelt Unfastened, Audible Alarm to Remind Driver to Fasten Seatbelt
0/0 0
16XWD SUNSHADE, EXTERIOR Aerodynamic, Painted Roof Color, with Integral Clearance/Marker Lights
14/3 17
16XCU TELEMATICS BRACKET with Universal Mount, 1" Ball Mount Size, for Customer Supplied Telematics Device, Mounted to Side Wing Panel
0/0 0
Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
5 Proposal: 27799-01
10 Code Description F/R Wt Tot Wt
(lbs) (lbs)
16WJU WINDOW, POWER (2) and Power Door Locks, Left and Right Doors, Includes Express Down Feature
0/0 0
FRAMES
1CGE FRAME RAILS Heat Treated Alloy Steel (125,000 PSI Yield); 11.25" x 4.00" x
0.500" (285.75mm x 101.6mm x 12.7mm); 480.8" (1221.2mm) Maximum OAL 62/966 1028
1LNR BUMPER, FRONT Swept Back, Steel, Painted 0001 Canyon Black, Heavy Duty 0/0 0 1SAL CROSSMEMBER, REAR, AF (1) -6/26 20
1MEJ FRAME DIMPLE Dimple on Left and Right Top Flange of Frame Rail to Reference Rear Axle Centerline
0/0 0
1UAM FRAME EXTENSION, FRONT Integral; 27" In Front of Grille 106/-16 90 1570 TOW HOOK, FRONT (2) Frame Mounted 8/0 8
1LEH LICENSE PLATE HOLDER Single Plate, Swing Type, Mounted Below Front Bumper
3/0 3
1WGR WHEELBASE RANGE 138" (350cm) Through and Including 187" (475cm) 191/-191 0 BRAKES
4091 BRAKE SYSTEM, AIR Dual System for Straight Truck Applications 0/0 0 Includes
: BRAKE LINES Color and Size Coded Nylon
: DRAIN VALVE Twist-Type
: GAUGE, AIR PRESSURE (2) Air 1 and Air 2 Gauges; Located in Instrument Cluster
: PARKING BRAKE CONTROL Yellow Knob, Located on Instrument Panel : PARKING BRAKE VALVE For Truck
: QUICK RELEASE VALVE On Rear Axle for Spring Brake Release: 1 for 4x2, 2 for 6x4
: SPRING BRAKE MODULATOR VALVE R-7 for 4x2, SR-7 with relay valve for 6x4/8x6
4AZA AIR BRAKE ABS {Bendix AntiLock Brake System} 4-Channel (4 Sensor/4 Modulator) Full Vehicle Wheel Control System
0/0 0
4GBM BRAKE, PARKING Manual Push-Pull Pneumatic Parking Brake 1/0 1 4XDP BRAKES, FRONT {Meritor 16.5X5 Q-PLUS CAST} Air S-Cam Type, Cast Spider, Fabricated Shoe, Double Anchor Pin, Size 16.5" X 5", 14,700-lb Capacity -23/0 -23
4EXV BRAKE CHAMBERS, FRONT AXLE {Bendix} 24 SqIn 4/0 4
4LAA SLACK ADJUSTERS, FRONT {Haldex} Automatic 14/0 14
29331 BRAKE DRUMS, FRONT {Motor Wheel} Centrifuse Type -30/0 -30 4WBX DUST SHIELDS, FRONT BRAKE for Air Cam Brakes 10/0 10 4XDR BRAKES, REAR {Meritor 16.5X7 Q-PLUS CAST} Air S-Cam Type, Cast Spider, Fabricated Shoe, Double Anchor Pin, Size 16.5" X 7", 23,000-lb Capacity per Axle 0/52 52
4EXU BRAKE CHAMBERS, REAR AXLE {Bendix EverSure} 30/30 SqIn Spring Brake 0/7 7 4LGA SLACK ADJUSTERS, REAR {Haldex} Automatic 0/16 16
4WDM DUST SHIELDS, REAR BRAKE for Air Cam Brakes 0/10 10 Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
6 Proposal: 27799-01
11 Code Description F/R Wt Tot Wt
(lbs) (lbs)
4SPA AIR COMPRESSOR {Cummins} 18.7 CFM 0/0 0
4EBD AIR DRYER {Wabco System Saver 1200} with Heater 7/4 11 4VKC AIR DRYER LOCATION Mounted Inside Left Rail, Back of Cab 13/8 21 4VKK AIR TANK LOCATION (2) Mounted Under Battery Box, Outside Right Rail, Back of Cab, Perpendicular to Rail
-15/21 6
4732 DRAIN VALVE {Berg} with Pull Chain, for Air Tank 0/0 0 4619 TRAILER CONNECTIONS Four-Wheel, with Hand Control Valve and Tractor Protection Valve, for Straight Truck
2/0 2
Notes
: When electronic stability control is ordered with trailer connections on a 4x2 truck, please check the operator manual for trailer weight restrictions.
STEERING
5PSA STEERING GEAR {Sheppard M100} Power 0/0 0
5710 STEERING COLUMN Tilting and Telescoping 17/2 19
5CAW STEERING WHEEL 4-Spoke; 18" Dia., Black 0/0 0
DRIVELINES
6DGG DRIVELINE SYSTEM {Dana Spicer} 1710, for 4x2/6x2 6/22 28
EXHAUST SYSTEMS
7BLW EXHAUST SYSTEM Horizontal Aftertreatment System, Frame Mounted Right Side Under Cab, for Single Vertical Tail Pipe, Frame Mounted Right Side Back of Cab 133/44 177
7BEU AFTERTREATMENT COVER Aluminum 8/3 11
7SCP ENGINE EXHAUST BRAKE for Cummins ISB/B6.7/ISL/L9 Engine with Variable Vane Turbo Charger
0/0 0
7WDM EXHAUST HEIGHT 10' 16/12 28
7WDN MUFFLER/TAIL PIPE GUARD (1) Aluminum 9/7 16
7WAZ TAIL PIPE (1) Turnback Type 6/4 10
ELECTRICAL SYSTEMS
8000 ELECTRICAL SYSTEM 12-Volt, Standard Equipment 0/0 0 Includes
: DATA LINK CONNECTOR For Vehicle Programming and Diagnostics In Cab : HAZARD SWITCH Push On/Push Off, Located on Instrument Panel to Right of Steering Wheel
: HEADLIGHT DIMMER SWITCH Integral with Turn Signal Lever : PARKING LIGHT Integral with Front Turn Signal and Rear Tail Light : STARTER SWITCH Electric, Key Operated
: STOP, TURN, TAIL & B/U LIGHTS Dual, Rear, Combination with Reflector : TURN SIGNAL SWITCH Self-Cancelling for Trucks, Manual Cancelling for Tractors, with Lane Change Feature
: WINDSHIELD WIPER SWITCH 2-Speed with Wash and Intermittent Feature (5 Pre-Set Delays), Integral with Turn Signal Lever
Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
7 Proposal: 27799-01
12 Code Description F/R Wt Tot Wt
(lbs) (lbs)
: WINDSHIELD WIPERS Single Motor, Electric, Cowl Mounted : WIRING, CHASSIS Color Coded and Continuously Numbered 8XHC ALARM, PARKING BRAKE Electric Horn Sounds in Repetitive Manner when Vehicle Park Brake is "NOT" Set, with Ignition "ON" or "OFF" and any Door Opened and Brake Pedal Released
0/0 0
8GXD ALTERNATOR {Leece-Neville AVI160P2013} Brush Type, 12 Volt, 160 Amp Capacity, Pad Mount, with Remote Sense
0/0 0
8RPP ANTENNA Shark Fin, Roof Mounted 1/0 1
8WDG BACK-UP ALARM {Preco 1059} Electronic; Solid State, Dual Function, 112 dBA 0/1 1 8VUJ BATTERY BOX Steel, with Plastic Cover, 18" Wide, 2-4 Battery Capacity, Mounted Right Side Back of Cab
-36/13 -23
8XHD BATTERY DISCONNECT SWITCH 300 Amp, Disconnects Charging Circuits, Locks with Padlock, Cab Mounted
2/0 2
8MJU BATTERY SYSTEM {Fleetrite} Maintenance-Free, (3) 12-Volt 2850CCA Total, Top Threaded Stud
35/39 74
8VZP BEACON MOUNTING BRACKET Cab Provision Includes Roof Brackets for Customer Lights and Bracket Mounting
0/0 0
8HAE BODY BUILDER WIRING Rear of Frame; Includes Sealed Connectors for Tail/ Amber Turn/Marker/ Backup/Accessory Power/Ground and Sealed Connector for Stop/Turn
0/3 3
8XAH CIRCUIT BREAKERS Manual-Reset (Main Panel) SAE Type III with Trip Indicators, Replaces All Fuses
0/0 0
8518 CIGAR LIGHTER Includes Ash Cup 1/0 1
8WPH CLEARANCE/MARKER LIGHTS (5) {Truck Lite} Amber LED Lights, Flush Mounted on Cab or Sunshade
0/0 0
8XMB CONNECTOR, DASH, CENTER PANEL Cab Wiring for TMC RP1226 Vehicle Accessory Connector; Includes 14-pin Connector with Switched Power, Battery Power, Ignition Power, Ground & Body 250K Datalink, Connector Located Behind Instrument Panel Center Console
3/0 3
8HAH ELECTRIC TRAILER BRAKE/LIGHTS Accommodation Package to Rear of Frame; for Combined Trailer Stop, Tail, Turn, Marker Light Circuits; Includes Electric Trailer Brake Accommodation Package with Cab Connections for Mounting Customer Installed Electric Brake Unit, Less Trailer Socket
0/2 2
8XLG FUSES, ELECTRICAL (7) Spare Fuses with a Variety of Ratings, Stored in a Module Located Near the Fuse Block, in the Main Fuse Panel Area 0/0 0
8WXB HEADLIGHT WARNING BUZZER Sounds When Head Light Switch is on and Ignition Switch is in "Off" Position
0/0 0
8XKC HEADLIGHTS Halogen, with Daytime Running Lights, Automatic Twilight Controlled
0/0 0
8WRB HEADLIGHTS ON W/WIPERS Headlights Will Automatically Turn On if Windshield Wipers are Turned On
0/0 0
8XHN HORN, AIR Single Trumpet, Black, with Lanyard Pull Cord 3/0 3 8541 HORN, ELECTRIC (2) Disc Style 1/0 1
Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
8 Proposal: 27799-01
13 Code Description F/R Wt Tot Wt
(lbs) (lbs)
8WWJ INDICATOR, LOW COOLANT LEVEL with Audible Alarm 0/0 0 8WBW JUMP START STUD 12V, Remote Mounted 2/0 2
8XPK POWER SOURCE, ADDITIONAL Auxiliary Power Outlet (APO) with USB-A Port and USB-C Port, Located in the Instrument Panel
0/0 0
8RPS RADIO AM/FM/WB/Clock/Bluetooth/USB Input/Auxiliary Input 3/0 3 8RPB RADIO, STEERING WHEEL CONTROLS Mounted in Steering Wheel, Radio Function Control Switch, Includes Volume Up/Down, Mute, Forward/Back and Bluetooth Answer/Disconnect
9/1 10
8RMZ SPEAKERS (2) 6.5" Dual Cone Mounted in Both Doors, (2) 5.25" Dual Cone Mounted in Both B-Pillars
5/3 8
8WXG STARTING MOTOR {Mitsubishi Electric Automotive America 105P} 12-Volt, with Soft-Start
10/0 10
8XHX SWITCH, MARKER INTERRUPT for Marker Lights and Headlights, Located in Steering Wheel
0/0 0
8WMA SWITCH, TOGGLE, FOR WORK LIGHT Lighted; on Instrument Panel and Wiring Effects for Customer Furnished Back of Cab Light
2/1 3
8WPZ TEST EXTERIOR LIGHTS Pre-Trip Inspection will Cycle all Exterior Lamps Except Back-up Lights
0/0 0
8TKK TRAILER AUXILIARY FEED CIRCUIT for Electric Trailer Brake Accommodation/ Air Trailer ABS; with 30 Amp Fuse and Relay, Controlled by Ignition Switch 1/0 1
8XGT TURN SIGNALS, FRONT Includes LED Side Turn Lights Mounted on Fender 0/0 0 8WGL WINDSHIELD WIPER SPD CONTROL Force Wipers to Slowest Intermittent Speed When Park Brake Set and Wipers Left on for a Predetermined Time 0/0 0
8WJZ WORKLIGHT ON W/BACKUP Work Lights will Activate when Vehicle is in Reverse 3/0 3
FRONT END
9WBC FRONT END Tilting, Fiberglass, with Three Piece Construction, for WorkStar/HV 0/0 0 9WAD BUG DEFLECTOR Smoked Colored Plastic, Mounted on Hood 5/0 5 9WAC BUG SCREEN Mounted Behind Grille 5/0 5
9585 FENDER EXTENSIONS Rubber 6/0 6
9HBM GRILLE Stationary, Chrome 0/0 0
9HBN INSULATION, SPLASH PANELS for Sound Abatement 2/0 2 9HAN INSULATION, UNDER HOOD for Sound Abatement 10/0 10 9AAB LOGOS EXTERIOR Model Badges 0/0 0
9AAE LOGOS EXTERIOR, ENGINE Badges 0/0 0
SPEEDOMETER, TOOLS, MISC
10AGB CONNECTED PLATFORM Includes Connectivity Module and Five Year Data Plan 1/0 1 10BAE LABEL, DEF "DEF ONLY" 0/0 0
10060 PAINT SCHEMATIC, PT-1 Single Color, Design 100 0/0 0 Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
9 Proposal: 27799-01
14 Code Description F/R Wt Tot Wt
(lbs) (lbs)
Includes
: PAINT SCHEMATIC ID LETTERS "WL"
10761 PAINT TYPE Base Coat/Clear Coat, 1-2 Tone 0/0 0
FUEL TANKS
15SGG FUEL TANK Top Draw, Non-Polished Aluminum, D-Style, 19" Tank Depth, 70 US Gal (265L), Mounted Left Side, Under Cab
8/9 17
15WDG DEF TANK 7 US Gal (26L) Capacity, Frame Mounted Outside Left Rail, Under Cab 0/0 0 15LNS FUEL/WATER SEPARATOR {Racor 400 Series} 12 VDC Electric Heater, Includes Pre-Heater, with Primer Pump, Includes Water-in-Fuel Sensor, Mounted on Engine -1/-4 -5
WHEELS, TIRES - FRONT
27DTU WHEELS, FRONT {Accuride 29001} DISC; 22.5x7.50 Rims, Powder Coat Steel, 5-Hand Hole, 10-Stud, 285.75mm BC, Hub-Piloted, Flanged Nut, with Steel Hubs 0/0 0
7382135440 (2) TIRE, FRONT 11R22.5 Load Range H HDC 3 (CONTINENTAL), 492 rev/mile, 68 MPH, Drive
28/0 28
WHEELS, TIRES - REAR
28DTT WHEELS, REAR {Accuride 28828} DUAL DISC; 22.5x8.25 Rims, Powder Coat Steel, 2-Hand Hole, 10-Stud, 285.75mm BC, Hub-Piloted, Flanged Nut, with .472" Thick Increased Capacity Disc and with Steel Hubs
0/28 28
7382135440 (4) TIRE, REAR 11R22.5 Load Range H HDC 3 (CONTINENTAL), 492 rev/mile, 68 MPH, Drive
0/56 56
WHEELS MISC OPTIONS
29ACD TIRE VALVE CAP Flo-Thru Design 0/0 0
Services Section:
WARRANTY
40128 WARRANTY Standard for HV507/HV509, HV50B, HV607/HV609 Models, Effective with Vehicles Built July 1, 2017 or Later, CTS-2025A 0/0 0
40NSG CARB COMPANION PLAN for CARB B6.7 and L9 Engines 0/0 0 Total Component Weight: 7663/4955 12618
(lbs) (lbs)
(lbs) (lbs)
The weight calculations included in this proposal are an estimate of future vehicle weight. The actual weight as manufactured may be different from the estimated weight. Navistar, Inc. shall not be liable for any consequences resulting from any differences between the estimated weight of a vehicle and the actual weight.
Vehicle Specifications February 27, 2026
2027 HV607 SBA (HV607)
10 Proposal: 27799-01
15 1870F SIDE VIEW DIAGRAM
• Maximum Vertical Reach 120'/36,6 m
• Working Area 180 Degrees Standard (360 Optional)
• Lifting Capacity 36,000 lbs/16 329 kg
• Boom Length 70’/21,3 m
• Crane Weight (Dry) 16,235 lbs/7364 kg
• Jib Lengths 23’, 23-40’/7 m, 7-12 m
• Winch Bare Drum Pull 12,800 lbs/5806 kg
• Powered Boom Sections 3
• Overall Height 12’11”/3,9 m
• Operator Controls Dual Operator Standup Controls
• Outrigger Type Front A-Frame
• Outrigger Spread Front 20’10”/6,3 m
• Outrigger Type Rear A-Underslung
• Outrigger Spread Rear 10’4”/3,1 m
TECHNICAL SPECIFICATIONS1870F
Phone: 402-592-4500
Fax: 402-592-4553
Email: [email protected]
www.elliottequip.com
Elliott Equipment Company
3514 South 25th Street
Omaha, NE 68105
16 TECHNICAL SPECIFICATIONSBOOMTRUCK - 1870F
Crane Capacity: 36,000 lbs at five feet
load radius.
Maximum Tip Height: 80’ height (120’
with optional 40’ jib)
Control Console: Dual operator
standup control stations equipped with
four single axis control levers for the
main crane controls. Operator station
includes LMI display, bubble level gauge,
engine start/stop switch, signal horn
button, variable speed foot throttle,
lifting capacity chart, range diagram
chart, boom angle indicator, system
pressure gauge, 12V DC power source,
and cup holder. Outrigger lever controls
at control consoles.
Boom: Three-section fully proportional,
high strength steel plated rectangular
tube sections. A maximum boom tip
height of 80’ mounted on a truck. The
boom nose contains one floating upper
sheave and two lower sheaves. Assembly
includes heavy-duty cylinder fittings,
pivot pins, and replaceable wear pads.
Winch: Mounted at the base of the
boom for a long fleet angle and flat level
spooling of cable. Winch is driven by
a planetary reducer and powered by a
hydraulic motor. Burst-of-speed winch
provides increased line speed. The winch
brake is spring applied, pressure release
design. Supplied with 275’ of 9/16”
wire rope with a single line pull of 9,600
pounds, and a downhaul ball with swivel
hook for single part line.
Load Moment Indicator System:
System senses hoist cylinder pressures,
boom length and boom angle with
hydraulic function lockout. The display
console is equipped with a bar graph
showing crane utilization, boom angle
or boom length, a mode select controls
for main boom and jib operation, and
an anti-two block with an audio/visual
warning and shut-off functions to limit
hook-boom point contact.
Outriggers: One set of “A” Frame
main outriggers with 20’10” span, and
one set of underslung “A” rear outriggers
with a 10’4” span.
Frame: Full length, all welded rigid
4-plate design sub-frame. Sub-frame
allows for bolt-on addition of 20’ bed.
Turret: Reverse offset turret is one-
piece weldment. Turret rotates on large
diameter ball bearing.
Rotation: Hydraulic motor drives turret
through double reduction planetary
swing drive for 372-degree non-
continuous rotation. The swing drive
system has a spring applied, pressure
release brake.
Lift: One double-acting long stroke
cylinder provides smooth and stable
boom elevation. Holding valve prevents
boom from falling in event of hose
failure.
Boom Extension: Incorporates a
single-stage hydraulic extension cylinder,
attached to the largest boom section,
with a proportional cable extension
system driving the outermost section.
Hoses: All high pressure hoses are wire
braid reinforced with a minimum safety
factor of 4 to 1.
Cylinders: All cylinders use microhoned
cylinder tubing, chrome shafts, top
grade packing and protective rod wipers.
Cylinder-mounted holding valves
provided on all load-holding cylinders.
Hydraulic System: Equipped with
cable-shift PTO, three-section gear
pump, SAE O-ring face seals on pressure
lines, and a 10-micron return line filter.
The control valve distributes all flow to
hoist system, swing circuit, and other
crane functions. System is open center
type.
Oil Tank Capacity: 70 gallon mounted
to truck frame on roadside.
Cab Equipment: PTO cable with
indicator lights installed in truck cab.
U/L approved 5:BC dry chemical fire
extinguisher installed in truck cab.
Operators Manual & Video: Two CD
copies and one hard copy of operation,
maintenance, safety and parts manual
provided with each unit. Operational and
safety video provided at delivery.
Installation: Unit installed on chassis,
painted, system and tank filled with oil,
tested, inspected, and ready to operate.
Standard Paint: Paint turret and boom
white, outriggers red, and bed and boxes
black.
Bumper: Bureau of Motor Carrier
Safety rear bumper.
Weight: Approximately 15,615 lbs. with
20' steel-floor bed less truck.
Truck Chassis Required:
Approx.
168" C.T. RBM 1,463,000 in-lb. per
rail, 13,000 lb. front axle and 33,000
lb. GVWR required. Trucks must have
front frame extension, 12V electrical
system with high capacity alternator,
cab clearance stop/tail/backup lights,
and I.D. lamps. Recommended GVWR
is minimum for BOOMTRUCK with
flatbed only. Contact factory when
additional equipment is to be added.
Options:
40’ or 23’ Telescopic Jib.
Radio Remote Controls.
Superlink Short Jack Outriggers.
Gravity Leveled Steel Basket.
Front Jack for 360 Degree Area of
Operation.
Rotation Resistant Wire Rope.
Hydraulic Tool Circuits on Bed.
Much more...
TECHNICAL SPECIFICATIONS
Phone: 402-592-4500
Fax: 402-592-4553
Email: [email protected]
www.elliottequip.com
Elliott Equipment Company reserves the right to change the specification of any unit at any time without prior notice. This brochure is only a statement of general specifications on the date of this publication. For more detailed info on specific Elliott trucks go to www.elliottequip.com Elliott Equipment Company
3514 South 25th Street
Omaha, NE 68105
17 MAXIMUM LIFTING CAPABILITIES
Phone: 402-592-4500
Fax: 402-592-4553
Email: [email protected]
www.elliottequip.com
TECHNICAL SPECIFICATIONSBOOMTRUCK - 1870F
REF: 1870LC-0507
4427 South 76th Circle
Omaha, NE 68127-1806
Tele: 402-592-4500
Fax: 402-592-4553
E-mail: info @elliottequip.com
www.elliottequip.com
MODEL 1870 LOAD SPECIFICATIONS
Elliott Equipment Company
3514 South 25th Street
Omaha, NE 68105
18 MAXIMUM RANGE CAPABILITIES
Phone: 402-592-4500
Fax: 402-592-4553
Email: [email protected]
www.elliottequip.com
TECHNICAL SPECIFICATIONSBOOMTRUCK - 1870FMODEL 1870 RANGE SPECIFICATIONS Elliott Equipment Company
3514 South 25th Street
Omaha, NE 68105
19 Radio Remote Control
Interference protected radio remotes let you
get closer to your work and have full control
over your machine.
Pin-On Jib Attachments
One piece & two piece telescoping or fixed
jibs that stow on the side of the boom for
easy placement while on the worksite.
Continuous Boom Rotation
Add the convenience of 360 degree area of
operation by adding a special boom rotation
bearing for swinging without stops.
Superlink Short Jack Outriggers
Reduce your outrigger spread with Elliott’s
patented Superlink outriggers that allow
straight down outrigger deployment on one
side and full crane operation on the other.
Tool Boxes
Optional tool boxes and bed storage can
accommodate any storage need for tools,
work materials and more.
Hook Block for Multi-Part Line
Elliott can install a 2-3 part hook block or a 4
part-hook block to improve lifting capabilities.
The block can be stored at the rear of the
bed.
Gravity Leveled Basket
Elliott’s pin-on work platform pins onto
the boom for easy installation and removal.
Gravity leveling and mechanical rotation
makes it a great accessory for any worksite.
Body Mounted Hose Reels and Circuits
Let us work with you to customize your
tool compatability by adding hose reels or
hydraulic circuits to the crane bed.
Phone: 402-592-4500
Fax: 402-592-4553
Email: [email protected]
www.elliottequip.com
CHASSIS SPECIFICATIONS
OPTIONS
1870F BoomTruck
Wheelbase (WB) 236” / 599 cm
Cab to Axle (CA) 168” / 427 cm
Cab to End of Frame (EOF) 295” / 749 cm
Frame Section Modulus 13.3 in3-110,000 psi / 758,428 kPa Front Axle Gross Weight Rating 13,000 lb / 5896 kg
Rear Axle Gross Weight Rating 20,000 lb / 9072 kg
Integral Front Frame Rails Required for Front Stabilizer Chassis data is minimum general requirements-not for engineering.
Actual dimensions and truck data will depend on truck selection and axle configuration. *Minimum chassis weight is required to meet 85% stbility requirements.
TECHNICAL SPECIFICATIONSBOOMTRUCK - 1870F
Elliott Equipment Company
3514 South 25th Street
Omaha, NE 68105
20 Rev. 3/2021 1
Solicitation Number: RFP #110421
CONTRACT
This Cont
ract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Elliott Equipment Company, 3514 South 25th Street, Omaha, NE 68105 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Public Utility Equipment with Related Accessories and Supplies from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires December 27, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Attachment B
110421-EEC
21 110421-EEC
Re
v. 3/2021 2
Suppl
ier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be
22 110421-EEC
Re
v. 3/2021 3
retur
ned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;
23 110421-EEC
Rev. 3/2021 4
x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell
24 110421-EEC
Rev. 3/2021 5
contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
25 110421-EEC
Rev. 3/2021 6
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
26 110421-EEC
Rev. 3/2021 7
by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell Elliott Equipment Company
By: __________________________ By: __________________________ Jeremy Schwartz M.J. DuBois, President, DuCo, LLC
Title: Chief Procurement Officer Title: Authorized Contract Administrator
Date: ________________________
Date: ________________________
Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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7KH%LGGHUDFNQRZOHGJHVDQGDJUHHVWKDWWKHDGGHQGXPDGGHQGDEHORZIRUPSDUWRIWKH%LG'RFXPHQW Bid Number: RFP 110421 Vendor Name: DuCo, LLC
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Bid Number: RFP 110421 Vendor Name: DuCo, LLC
54 Rev. 7/2022 1
CONTRACT EXTENSION
Contract Number:
Sourcewell and
202 12th Street Northeast
P.O. Box 219
Staples, MN 56479
(Sourcewell) (Vendor)
have entered into Contract Number: 110719-
for the procurement of:
The Contract has an expiration date of Decemb r , but the parties may extend the Contract by mutual consent.
Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and Sourcewell’s Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional period, with a new Contract expiration date of Dece mber , . All other terms and conditions of the Contract remain in full force and effect.
Sourcewell
________________________________
Authorized Signature
________________________________
Name
________________________________
Title
________________________________
Date
________________________________
Authorized Signature
________________________________
Name
________________________________
Title
________________________________
Date
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