City of Simi Valley
Staff Report
May 11, 2026
To: City
Council
From: P
ublic Works Department
Ron Fuchiwaki, Public Works Director
Subj
ect: A ward a contract to Southland Roofing, Inc. for the construction of the Operations and Storage Buildings Roof Rehabilitation Project at the Water Quality Control Plant, CP70200023, Specification No. SV 25-30 St
aff Recommendation
It is re commended that the City Council a ward a contract (Attachment A) to Southland Roofing, Inc. in the amount of $740,000 to construct the Operations and Storage Buildings Roof Rehabilitation Project at the Water Quality Control Plant (WQCP), CP70200023, Specification No. SV 25-30 (Project).
Background
The project includes the roof rehabilitation of the Operations and Storage Buildings at the WQCP. The Operations and Storage Buildings consist of structures constructed in 1972, 1977, 1987, and 2003. The buildings have been experiencing roof leaks during each rainy season, particularly in the sections constructed before 1980. The rehabilitation work will include replacing approximately 25,000 square feet of roofing, consisting of both flat and concrete tile systems. Additional work includes installing new utility paths used to access the roof AC, removing the existing concealed gutter system that has contributed to roof leaks, replacing it with a traditional gutter and downspout system, and repairing damaged roof decking and framing as needed. This work will protect the roof and underlying structure from further water ‑related damage during rainfall. The new roof color and look will match the existing one.
Discussion
On February 4, 2026, the City solicited bids for the P roject. A notice inviting bids was published in the Ventura County Star and posted on the City’s website. P lans and specifications were made available at the Public Works counter and sent to plan rooms and contractors.
On March 12, 2026, four (4) bids were received, with the following results:
CONTRACTOR BID
Southland Roofing, Inc., Los Angeles, CA $740,000
Solar Roofing and Energy Storage, Inc., Escondido, CA $997,124 Danny Letner, Inc. dba Letner Roofing Company, Orange, CA $1,083,360 Best Contracting Services, Inc., Gardena, CA $1,118,455 Agenda Item No.
Consent (5)
and evaluated the bids received and determined that the low bid submitted by Southland Roofing, Inc. is responsive. Southland Roofing, Inc. is a responsible bidder with the proper licensing and a proven record of successfully completing similar public -sector roofing projects. The project has a 120-calendar-day schedule, with work expected to take place from July 2026 through October 2026.
Financial Impact
$74
0,000. The cost of this action was included in the FY 2025-26 Adopted Budget for the O
perations and Storage Buildings Roof Rehabilitation Project at the W QCP , C
P70200023, SV 25-30. No additional appropriation is required.
City Council Pr iority
This Pr oject supports the Reliable Infrastructure Pillar of Excellence.
Suggested Motion
I move to a ward a contract to Southland Roofing, Inc. in the amount of $ 7 40 ,000 to co
nstruct the Operations and Storage Buildings Roof Rehabilitation Project at the WQCP, CP70200023, S pecification No. SV 25 -30.
S
ummary
T
he project includes the roof rehabilitation of the Operations and Storage Buildings at the WQCP. The Operations and Storage Buildings consist of structures constructed in 1972, 1977, 1987, and 2003. The buildings have been experiencing roof leaks during each rainy season, particularly in the sections constructed before 1980. The rehabilitation work will include replacing approximately 25,000 square feet of roofing, consisting of both flat and concrete tile systems. Additional work includes installing new utility paths used to access the roof AC, removing the existing concealed gutter system that has contributed to roof leaks, replacing it with a traditional gutter and downspout system, and repairing damaged r
oof decking and framing as needed. This work will protect the roof and underlying structure from further water ‑related damage during rainfall. The new roof color and look will match the existing one. It is recommended that the City Council award a contract to Southland Roofing, Inc. in the amount of $740,00 0 to construct the Operations and Storage Buildings Roof Rehabilitation Project at the WQCP, C P70200023, Specification No. SV 25-30.
Prepared by: Annie Ha, Associate Engineer
Attachment
A
ttachment A – Contract
2 The Engineer’s construction estimate for the project is $1,486,800. Staff has reviewed Attachment A
Contract No. 3260137
PUBLIC WORKS CONTRACT
BETWEEN
THE CITY OF SIMI VALLEY AND
SOUTHLAND ROOFING, INC.
This CONTRACT is entered into this 11 th day of May, 2026, by and between the CITY OF SIMI VALLEY , a general law city and municipal corporation (“the City”) and SOUTHLAND ROOFING, INC., a California corporation (“the Contractor”).
1. WORK.
A. The Contractor will provide all work required by the Contract Documents (the “Work”). The Contractor agrees to do additional work arising from changes ordered by the City in accordance with the Contract Documents.
B. The Contractor and the City agree to abide by the terms and conditions contained in the Contract Documents;
C. The Contractor will furnish all of the labor; supplies and materials; equipment; printing; vehicles; transportation; office space and facilities; all tests, testing and analyses; and all matters whatsoever (except as otherwise expressly specified to be furnished by the City) needed to perform and complete the Work and provide the services required of the Contractor by the Contract Documents.
D. “Contract Documents” means the Notice Inviting Bids; Instructions to Bidders; Supplementary Instructions to Bidders; Proposal; this Contract; Standard Specifications; Supplementary Conditions; Exhibits; Technical Specifications; List of Drawings; Drawings; Addenda; Notice to Proceed; Change Orders; Notice of Completion; and all other documents identified in the Contract Documents which together form the contract between the City and the Contractor for the Work. The Contract Documents constitute the complete agreement between the City and the Contractor and supersede any previous agreements or understandings.
2. CONTRACT SUM. The City agrees to pay the Contractor a sum not to exceed type number$740,000 for the Work in the manner set forth in the Contract Documents. The City may adjust this amount as set forth in the Contract Documents.
3. TIME FOR PERFORMANCE.
A. The Contractor will fully complete the Work within 120 calendar days (the “Contract Time.”)
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Contract No. 3260137
Southland Roofing, Inc.
B. The Contract Time will commence when the City issues a notice to proceed.
The Contract Documents will supersede any conflicting provisions included on the notice to proceed issued pursuant to this Contract.
C. The Contractor may not perform any Work until:
i. The Contractor furnishes proof of insurance as required by the Contract Documents; and
ii. The City gives the Contractor a written, signed, and numbered purchase order and notice to proceed.
D. By signing this Contract, the Contractor represents to the City that the Contract Time is reasonable for completion of the Work and that the Contractor will complete the Work within the Contract Time.
E. Should the Contractor begin the Work before receiving written authorization to proceed, any such Work is at the Contractor’s own cost and risk.
4. DISPUTES. Disputes arising from this contract will be determined in accordance with the Contract Documents and Public Contracts Code §§ 10240-10240.13.
5. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, the City will promptly inform the Contractor regarding third- party claims against the Contractor, but in no event later than ten (10) business days after the City receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of the Contract Documents. As more specifically detailed in the Contract Documents, the Contractor agrees to indemnify and defend the City against any third-party claim.
6. TAXPAYER IDENTIFICATION NUMBER. The Contractor will provide the City with a Taxpayer Identification Number.
7. PERMITS AND LICENSES . Unless otherwise provided, the Contractor, at its sole expense, will obtain and maintain during the Contract Time, all necessary permits, licenses, and certificates that may be required in connection with the Work.
8. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by the Contractor under the Contract Documents are the City’s property. The Contractor may retain copies of said documents and materials as desired, but will deliver all original materials to the City upon the City’s written notice.
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Contract No. 3260137
Southland Roofing, Inc.
9. INDEMNIFICATION. The Contractor agrees to indemnify, defend, and hold the City harmless as set forth in the Contract Documents. The requirements as to the types and limits of insurance coverage to be maintained by the Contractor as required by the Contract Documents, and any approval of such insurance by the City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract Documents, including, without limitation, to the provisions concerning indemnification.
10. INDEPENDENT CONTRACTOR. The City and the Contractor agree that the Contractor will act as an independent contractor and will have control of all work and the manner in which is it performed. The Contractor will be free to contract for similar service to be performed for other employers while under contract with the City. The Contractor is not an agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City provides for its employees. Any provision in this Contract that may appear to give the City the right to direct the Contractor as to the details of doing the work or to exercise a measure of control over the work means that the Contractor will follow the direction of the City as to end results of the work only.
11. AUDIT OF RECORDS. The Contractor will maintain full and accurate records with respect to all services and matters covered under this Contract. The City will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. The Contractor will retain such financial and program service records for at least three (3) years after termination or final payment under the Contract Documents.
12. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
The City The Contractor
Attention: John Hamilton Attention: Pier Pjerin Prenga
City of Simi Valley Southland Roofing, Inc.
2929 Tapo Canyon Road 9127 South Western Avenue
Simi Valley, CA 93063 Los Angeles, CA 90047
(805) 583-6809 (310) 903-0536
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee three (3) days after deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notic es will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
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Contract No. 3260137
Southland Roofing, Inc.
13. NO THIRD PARTY BENEFICIARY . This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.
14. INTERPRETATION. This Contract was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Contract will be in Ventura County.
15. EFFECT OF CONFLICT. In the event of any conflict , inconsistency, or incongruity between any provision of the Contract Documents, precedence will be as follows:
A. This Contract;
B. The Standard Specifications; and
C. Precedence of documents as determined in the Standard Specifications.
16. SEVERABILITY. If any portion of the Contract Documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable an d, as so modified, such portion and the balance of this Contract will continue in full force and effect.
17. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Contract and to engage in the actions described herein. This Contract may be modified by written amendment. The City’s city manager, or designee, may execute any such amendment on the City’s behalf.
18. ELECTRONIC SIGNATURES. This Contract may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
19. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.
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Contract No. 3260137
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20. CAPTIONS. The captions of the paragraphs of this Contract are for convenience of reference only and will not affect the interpretation of this Contract.
21. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
Attest: City of Simi Valley, A Municipal Corporation
By:
Lucy Blanco, City Clerk Dee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Approved as to Form: Southland Roofing, Inc.
By:
Algeria R. Ford, City Attorney
Print Name: Pier Pjerin Prenga
Approved as to Content: Title: President
By:
Samantha C. Argabrite, City Manager
Print Name: Niko Kraja
Title: Office Manager
Johanna Medrano,
Deputy Administrative Services Director/
Budget & Purchasing
Ronald K. Fuchiwaki,
Public Works Director
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