City of Simi Valley
Staff Report
June 22, 2026
To: City Council
Board of Directors of Ventura County Waterworks District No. 8 From: Public Works Department
Ron Fuchiwaki, Public Works Director
Subject: Delegation of authority to the City Manager/District Manager to take certain actions during the City Council/Board of Director’s extended break Staff Recommendation
It is recommended that the City Council delegate authority to the City Manager/District Manager or her designee to take certain actions as outlined in this staff report during the City Council's extended break, with a report of actions taken and/or ratification requests, if any, to be presented to the City Council at the July 27, 2026 meeting.
Background
The City Council will be on an extended break between June 23 and July 26, 2026, not considering any special meetings that may be agendized. Consequently, staff requests that the City Council delegate authority to the City Manager /District Manager or her designee to take necessary actions, as needed, for the ongoing operation s of the City.
These actions may include awarding contracts , including construction or professional services contracts, entering into new agreements or agreement extensions , etc., as outlined more specifically in this report. Generally, such actions are listed on the Consent Calendar, and any actions would be consistent with City guidelines and practices. This request is similar to actions taken by the City Council during previous recess periods.
Discussion
Staff is aware that the following projects, programs, or contracts may require action during the extended break:
• Ratify the a pproval to repurpose Federal Transportation Administration (FTA) Congestion Mitigation and Air Quality (CMAQ) grant funds and its required local match and authorize the funds to be transferred to Capital Project CP 75000014, Electric Vehicle Charging Infrastructure
• Approve a Supplemental Budget Request for the Annual Pavement Marking Maintenance Services Project, CP60000045, Specification No. SV 25 -16, and award a contract to Pavement Marking, LLC in the amount of $360,000 Agenda Item No.
Consent (2)
• Award of a professional services contract to Arcadis U.S., Inc. for the Madera Road Intelligent Transportation Systems and Traffic Signal Coordination Project • Award a contract to Calmex Engineering, Inc. for the construction of FY 2025 -26 Annual Minor Streets Rehabilitation Program Phase II (Asphalt), SB1, CP60000023, Specification No. SV 26-15
• Award a contract to Onyx Paving Company, Inc. for the construction of the Curb, Gutter, and Sidewalk Replacement Project, CP60000030, Specification No. SV 26-13
• Award a contract for the construction of FY 2026 -27 Annual Major Streets Rehabilitation Program: Alamo Street (Erringer Road to Gage Avenue), CP60000018, Specification No. SV 26-25
• Award a contract to Innocenti Construction, Inc. for the repair and maintenance of collection/water distribution systems, CP70200070, CP76300009, Specification No. 26-27
• Award a contract for HVAC Maintenance and Repair Services, Specification No.
SV 25-39
• Award a contract to Pest Options, Inc. for the Annual Pesticide, Herbicide, and Weed Control Maintenance Services, Specification No. SV 26-17 Should the above contracts and amendments require execution during the extended break, the City Manager/District Manager or her designee may take action as deemed reasonable and necessary. This will allow the City’s operations to remain timely. For those actions listed above, a report of actions taken will be provided to the City Council at the meeting on July 27, 202 6. For other actions taken, the City Council will receive a ratification request at the next meeting.
Financial Impact
This action does not appropriate new funding. All actions will be funded through existing approved budgets and will be reported to the City Council at the July 27, 2026 meeting.
City Council Priority
This item supports the Excellent City Government Pillar of Excellence.
Suggested Motion/Board Motion
I move to delegate authority to the City Manager/District Manager or her designee to take certain actions, as set forth in this staff report , during the City Council's extended break, with a report of actions taken and/or ratification requests, if any, to be presented to the City Council at the July 27, 2026, meeting.
2 Summary
The City Council will be on an extended break between June 23 and July 27, 2026, not considering any special meetings that may be agendized. Consequently, staff request s that the City Council delegate authority to the City Manager/District Manager or her designee to take necessary actions, as needed, for the ongoing operations of the City.
These actions may include awarding contracts, including construction or professional services contracts, entering into new agreements or agreement extensions, etc., as outlined more specifically in this report. Generally, such actions are listed on the Consent Calendar, and any actions would be consistent with City guidelines and practices. This request is similar to action taken by the City Council during previous breaks/recesses. It is recommended that the City Council delegate authority to the City Manager/District Manager or her designee to take certain actions as outlined in this staff report during the City Council's extended break, with a report of actions taken and/or ratification requests , if any, to be presented to the City Council at the meeting on July 27, 2026.
Prepared by: Ron Fuchiwaki, Public Works Director
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