City of Simi Valley
Staff Report
Jul
y 27, 2026
To: City
Council
From: P
olice Department
Steve Shorts, Chief of Police
Subje
ct: Authorization for the City Manager to execute agreements with the Ventura County Probation Agency for continued participation in the Post Release Offender Supervision program
Staff Re
commendation
It
is recommended that the City Council:
1. Appr
ove the agreement between the County of Ventura, through the Ventura County Probation Agency, and the City of Simi Valley for the Simi Valley Police Department’s continued participation in the Post Release Offender Supervision (PROS) program;
2. Authorize the City Manager to execute the agreement with the Ventura County Probation Agency for the term beginning July 1, 2026, through June 30, 2029;
3. Authorize the City Manager to execute future extensions, renewals, amendments, or successor agreements necessary for the Simi Valley Police Department’s continued participation in the PROS program, provided the agreements are consistent with the program ’s purpose, are approved as to form by the City Attorney, and do not require an additional General Fund appropriation; and
4. Authorize the City Manager, or designee, to execute related documents necessary to administer the agreement.
Bac
kground
The S
imi Valley Police Department has contracted with the Ventura County Probation Agency for the past several years to participate in the PROS program. The program was established as part of the County’s implementation of the Public Safety Realignment Act of 2011, including Assembly Bill 109, and supports the integration of local law enforcement into the supervision and oversight of post-release offenders.
Under
the agreement, the City of Simi Valley, through the Simi Valley Police Department, assigns one full-time police officer to the East County Post Release Offender Supervision Team. The East County team serves the cities of Simi Valley, Moorpark, and Thousand Oaks, as well as surrounding unincorporated areas. The officer works collaboratively with Ventura County Probation Agency staff and other regional partners to support offender Agenda Item No.
Consent (6)
supervision, enforcement operations, case management, information sharing, and offender reintegration efforts.
The current agreement has exceeded the authority threshold for City Manager approval.
As a result, City Council authorization is required to approve the agreement and authorize the City Manager to continue signing agreements, extensions, renewals, amendments, or successor agreements related to the City’s continued participation in the Post Release Offender Supervision program with the Ventura County Probation Agency.
Discussion
The PROS program provides a collaborative regional approach to supervising offenders released under Assembly Bill 109 and other high- risk probationers. The Ventura County Probation Agency has identified local law enforcement participation as an essential component of effective offender supervision and community safety. The Simi Valley Police Department’s participation allows the City to remain directly engaged in the supervision of offenders who reside in, travel through, or otherwise impact Simi Valley and the East County region.
The agreement requires the Simi Valley Police Department to assign one full-time police officer to the East County PROS Team. The assigned officer works with Deputy Probation Officers in the supervision and case management of offenders, participates in field operations, assists with arrests and warrant-related activity, conducts probation searches, supports unannounced residence visits, assists with transportation when necessary, and coordinates with other law enforcement agencies when the team operates in their jurisdictions.
Continuation of this agreement provides several advantages to the City. The program enhances public safety by allowing the Department to work directly with probation personnel in the supervision of post -release offenders and other high- risk probationers.
It also improves communication and information sharing between the City and County, supports coordinated enforcement efforts, and promotes a more unified response to offender supervision in the East County region.
The program also supports offender reintegration by allowing the assigned officer and probation staff to coordinate with Ventura County Behavioral Health, community -based organizations, and other service providers. These partnerships assist in connecting offenders to services such as mental health treatment, substance abuse treatment, housing resources, job training, and other programs intended to reduce recidivism and improve long-term outcomes.
The agreement term begins July 1, 2026, and ends June 30, 2029. The agreement may be extended for up to three additional one- year periods upon mutual written consent of the parties. Authorizing the City Manager to execute future extensions, renewals, amendments, or successor agreements will allow the City to continue participating in the program without interruption, provided the agreements remain consistent with the 2 program purpose, are approved as to form by the City Attorney, and do not require an additional General Fund appropriation.
Financial Impact
The Ventura County Probation Agency will reimburse the City for eligible PROS program- related costs associated with the assigned officer. Total annual compensation to the City cannot exceed $179,134, which includes $147,984 for salary and benefits, $7,000 for overtime, and $24,150 for equipment and vehicle use costs. The City will invoice the County on a quarterly basis for actual program-related costs.
This action does not require an additional General Fund appropriation. Eligible costs will be reimbursed by the Ventura County Probation Agency in accordance with the agreement. Any future financial impacts associated with extensions, renewals, amendments, or successor agreements will be reviewed as part of the City’s annual budget process or returned to City Council if additional appropriation is required.
City Council Priority
This item supports the City Council’s public safety goals as outlined in the City Council priorities.
Suggested Motion
I move to:
1. Approve the agreement between the County of Ventura, through the Ventura County Probation Agency, and the City of Simi Valley for the Simi Valley Police Department’s continued participation in the Post Release Offender Supervision (PROS) program;
2. Authorize the City Manager to execute the agreement with the Ventura County Probation Agency for the term beginning July 1, 2026, through June 30, 2029;
3. Authorize the City Manager to execute future extensions, renewals, amendments, or successor agreements necessary for the Simi Valley Police Department’s continued participation in the PROS program, provided the agreements are consistent with the program ’s purpose, are approved as to form by the City Attorney, and do not require an additional General Fund appropriation; and
4. Authorize the City Manager, or designee, to execute related documents necessary to administer the agreement.
Summary
The Simi Valley Police Department has participated in the Post Release Offender Supervision program with the Ventura County Probation Agency for the past several years. The program supports public safety by integrating local law enforcement into the supervision and oversight of post -release offenders and other high -risk probationers in 3 the East County region. Because the agreement has exceeded the authority threshold for City Manager approval, staff recommends that the City Council approve the agreement, authorize the City Manager to execute the agreement for the July 1, 2026, through Ju ne 30, 2029 term, and authorize the City Manager to execute future extensions, renewals, amendments, or successor agreements necessary for continued participation in the program, subject to City Attorney review and available funding.
Prepared by: Sandra Hernandez, Administrative Officer
Attachments
Attachment A – Agreement with the Ventura County Probation Agency for Post Release Offender Supervision Program Services
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COUNTY OF VENTURA CONTRACT
C O N T R A C T
This Contract entered into this 1st day of July, 2026 by and between the County of Ventura, a political subdivision of the State of California, hereinafter called "County", “Probation”, or “VCPA” and the City of Simi Valley, hereinafter called "Contractor."
W I T N E S S E T H
WHEREAS, it is necessary and desirable that Contractor be engaged by County for the purpose of implementing the integration of local law enforcement into the supervision and oversight of AB 109 offenders as described in the Board -approved Community Corrections Partnership’s (CCP) Implementation Plan for services hereinafter described:
NOW, THEREFORE, IT IS HEREBY AGREED by the parties as follows:
1. SERVICES TO BE PERFORMED BY CONTRACTOR
In consideration of the payments hereinafter set forth, Contractor will perform services for County in accordance with the terms, conditions and specifications set forth herein and in Exhibit “A” (SCOPE OF WORK).
2. PAYMENTS
In consideration of the services rendered in accordance with all terms, conditions and specifications set forth herein and in Exhibit “A”, County will make payment to Contractor in the manner specified in Exhibit “A”.
3. INDEPENDENT CONTRACTOR
No relationship of employer and employee is created by this contract, it being understood that Contractor is an independent contractor, and neither Contractor nor any of the persons performing services for Contractor pursuant to this contract, whether said person be member, partner, employee, subcontractor, or otherwise, will have any claim under this contract or otherwise against County for sick leave, vacation pay, retirement benefits, social security, workers' compensation, disability, unemployment insurance benefits, or employee benefits of any kind.
It is further understood and agreed by the parties hereto that, except as provided in this contract, Contractor in the performance of its obligation hereunder is subject to the control or direction of County merely as to the result to be accomplished by th e services hereunder agreed to be rendered and performed and not as to the means and methods for accomplishing the results.
If, in the performance of this contract, any third persons are employed by Contractor, such persons will be entirely and exclusively under direction, supervision and control of Contractor. All terms of employment, including hours, wages, working conditions, discipline, hiring and discharging or any other terms of employment or requirements of law, will be determined by Contractor, and County will have no right or authority over such persons or the terms of such employment, except as provided in this contract.
Attachment A
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The Contractor will comply with all of the provisions of the Worker’s Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments, thereto; and all similar State and Federal acts or laws applicable; and will indemnify and hold harmless the County of Ventura from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney’s fees and costs, presented, brought or recovered against the County of Ventura, for or on account of any liability under any of said Acts which may be incurred by reasons of any work to be performed under this Contract.
4. NON-ASSIGNABILITY
Contractor will not assign this Contract or any portion thereof, to a third party without the prior written consent of County, and any attempted assignment without such prior written consent will be null and void and will be cause, at County's sole and abs olute discretion, for immediate termination of this Contract.
5. TERM
This Contract will be in effect during the term specified in Exhibit “A”, subject to all the terms and conditions set forth herein.
Time is of the essence in the performance of this contract.
Continuation of the contract is subject to the appropriation of funds for such purpose by the Board of Supervisors. If funds to effect such continued payment are not appropriated, County may terminate this project as thereby affected and Contractor will re lieve County of any further obligation therefor.
6. TERMINATION
The Chief Probation Officer or their designee may terminate this contract at any time for any reason by providing 10 days written notice to Contractor. In the event of termination under this paragraph, Contractor will be paid for all work provided to the date of termination, as long as such work meet s the terms and conditions of this contract. On completion or termination of this contract, County will be entitled to immediate possession of and Contractor will furnish on request, all computations, plans, c orrespondence and other pertinent data gathered or computed by Contractor for this particular Contract prior to any termination. Contractor may retain copies of said original documents for Contractor's files. Contractor hereby expressly waives any and al l claims for damages or compensation arising under this Contract except as set forth in this paragraph in the event of such termination.
This right of termination belonging to the County of Ventura may be exercised without prejudice to any other remedy which it may be entitled at law or under this contract.
7. DEFAULT
If Contractor defaults in the performance of any term or condition of this contract, Contractor must cure that default by a satisfactory performance within 10 days after service upon Contractor of written notice of the default. If Contractor fails to cure the default within that time, then County may terminate this contract without further notice.
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The foregoing requirement for written notice and opportunity to cure does not apply with respect to paragraph 4 above.
8. INDEMNIFICATION, HOLD HARMLESS AND WAIVER OF SUBROGATION All activities and/or work covered by this contract will be at the risk of Contractor alone. Contractor agrees to defend, indemnify, and save harmless the County of Ventura, including all of its boards, agencies, departments, officers, employees, agents and volunteers, against any and all claims, lawsuits, whether against Contractor, County or others, judgments, debts, demands and liability, including without limitation, those arising from injuries or death of persons and/or for damages to property, arising directly or indirectly out of the obligations herein described or undertaken or out of operations conducted or subsidized in whole or in part by Contractor, save and except claims or litigation arising through the sole neglig ence or wrongdoing and/or sole willful misconduct of County. Contractor agrees to waive all rights of subrogation against County for losses arising directly or indirectly from the activities and/or work covered by this contract.
9. INSURANCE PROVISIONS
A) CONTRACTOR, at its sole cost and expense, will obtain and maintain in full force during the term of this contract the following types of insurance:
1) Commercial General Liability "occurrence" coverage in the minimum amount of $1,000,000 combined single limit (CSL) bodily injury & property damage each occurrence and $2,000,000 aggregate, including personal injury, broad form property damage, products/completed operations, broad form blanket contractual and $50,000 fire legal liability.
2) Workers' Compensation coverage, in full compliance with California statutory requirements, for all employees of Contractor and Employer's Liability in the minimum amount of $1,000,000.
B) All insurance required will be primary coverage as respects County and any insurance or self-insurance maintained by County will be excess of Contractor’s insurance coverage and will not contribute to it.
C) County is to be notified immediately if any aggregate insurance limit is exceeded. Additional coverage must be purchased to meet requirements.
D) The County of Ventura and any applicable Special Districts are to be named as Additional Insured as respects to work done by Contractor under the terms of this contract for General Liability Insurance. The County’s primary address of 800 South Victoria Avenue, Ventura, CA 93009, shall be included in the named Additional Insured.
E) Contractor agrees to waive all rights of subrogation against the County of Ventura, Its Boards, Agencies, Departments, Officers, Employees, Agents and Volunteers for losses arising from work performed by Contractor under the terms of this contract.
F) Policies will not be canceled, non-renewed or reduced in scope of coverage until after sixty (60) days written notice has been given to the County of Ventura, Risk Management Division. 7
G) Contractor agrees to provide County with the following insurance documents on or before the effective date of this contract:
1. Certificates of Insurance for all required coverage.
2. Additional Insured endorsement for General Liability Insurance.
3. Waiver of Subrogation endorsement (a.k.a.: Waiver of Transfer Rights of Recovery Against Others, Waiver of Our Right to Recover from Others) for Workers’ Compensation.
Failure to provide these documents will be grounds for immediate termination or suspension of this contract.
10. NON-DISCRIMINATION
A) General.
No person will on the grounds of race, color, national origin, religious affiliation or non-affiliation, sex, age, handicap, disability, or political affiliation, be excluded from participation in, be denied the benefits, or be subjected to discrimination under this Contract.
B) Employment.
Contractor will ensure equal employment opportunity based on objective standards of recruitment, selection, promotion, classification, compensation, performance evaluations, and management relations, for all employees under this Contract. Contractor's personnel policies will be made available to County upon request.
11. SUBSTITUTION
If particular people are identified in Exhibit “A” as working under this Contract, the Contractor will not assign others to work in their place without written permission from the County Purchasing Agent. Any substitution will be with a person of commensurate experience and knowledge.
12. INVESTIGATION AND RESEARCH
Contractor by investigation and research has acquired reasonable knowledge of all conditions affecting the work to be done and labor and material needed, and the execution of this Contract is to be based upon such investigation and research, and not upon a ny representation made by the County or any of its officers, agents or employees, except as provided herein.
13. CONTRACT MONITORING
The County will have the right to review the work being performed by the Contractor under this Contract at any time during Contractor's usual working hours. Review, checking, approval or other action by the County will not relieve Contractor of Contractor 's responsibility for the thoroughness of the services to be provided hereunder. This Contract will be administered by Adult Safety Realignment Division Manager or their authorized representative. 8
14. ADDENDA
County may from time to time require changes in the scope of the services required hereunder.
Such changes, including any increase or decrease in the amount of Contractor's compensation which are mutually agreed upon by and between County and Contractor will be effective when incorporated in written amendments to this Contract.
15. CONFLICT OF INTEREST
Contractor covenants that Contractor presently has no interest, including, but not limited to, other projects or independent contracts, and will not acquire any such interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. Contractor further covenants that in the performance of this Contract no person having such interest will be employed or retained by Contractor under this contract.
16. CONFIDENTIALITY
Any reports, information, data, statistics, forms, procedures, systems, studies and any other communication or form of knowledge given to or prepared or assembled by Contractor under this Contract which County requests in writing to be kept confidential, w ill not be made available to any individual or organization by Contractor without the prior written approval of the County except as authorized by law.
17. NOTICES
All notices required under this Contract will be made in writing and addressed or delivered as follows:
TO COUNTY: VENTURA COUNTY PROBATION AGENCY
CONTRACTS MANAGER
669 COUNTY SQUARE DRIVE, SUITE 200
VENTURA, CA 93003
TO CONTRACTOR: SIMI VALLEY POLICE DEPARTMENT
3901 ALAMO STREET
SIMI VALLEY, CA, 93063
Either party may, by giving written notice in accordance with this paragraph, change the names or addresses of the persons of departments designated for receipt of future notices. When addressed in accordance with this paragraph and deposited in the Unite d States mail, postage prepaid, notices will be deemed given on the third day following such deposit in the United States mail. In all other instances, notices will be deemed given at the time of actual delivery.
18. MERGER CLAUSE
This Contract supersedes any and all other contracts, either oral or written, between Contractor and the County of Ventura, with respect to the subject of this contract. This contract contains all of the covenants and contracts between the parties with re spect to the services required hereunder. Contractor acknowledges that no representations, inducements, promises or 9
contracts have been made by or on behalf of County except those covenants and contracts embodied in this contract. No contract, statement, or promise not contained in this contract will be valid or binding.
19. ORDER OF PRECEDENCE
This contract supersedes all previous agreements, understandings and representations of any nature whatsoever, whether oral or written, and constitutes the entire understanding between the parties hereto.
This Agreement may not be altered, amended, or modified except by written instrument signed by the duly authorized representative of both parties. In the event of an inconsistency in this Agreement, the inconsistency shall be resolved in the following order:
20. GOVERNING LAW
The validity of this contract and any of its terms or provisions, as well as the rights and duties of the parties under this contract, will be construed pursuant to and in accordance with the laws of the State of California.
21. SEVERABILITY OF CONTRACT
If any term of this contract is held by a court of competent jurisdiction to be void or unenforceable, the remainder of the contract terms will remain in full force and effect and will not be affected.
22. CUMULATIVE REMEDIES
The exercise or failure to exercise of legal rights and remedies by the County of Ventura in the event of any default or breach hereunder will not constitute a waiver or forfeiture of any other rights and remedies, and will be without prejudice to the enforcement of any other right or remedy available by law or authorized by this contract.
23. BOOKS AND RECORDS
Contractor shall maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the Contractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from support documentation to the accounting records to the financial reports and billings. These records shall be maintained for a minimum of three (3) years after the date of completion of th is contract of the final audit, whichever is later, and shall be subject to examination and audit by the State Auditor General.
All Contractor records relevant to this contract shall be preserved a minimum of (3) years after the completion of contract activities or the final audit, whichever is later, and shall be subject at all responsible times to inspection, monitoring, copying, and audit by county, state, or federal government.
Contractor shall make such books, records, documents, and other evidence available to the BOC, county, state, or federal government or its designee or authorized representatives, during the course of the project and for a minimum of three (3) years after completion of the contract activities 10
or final audit, whichever is later, and provide suitable facilities for access, monitoring inspection, and copying thereof.
24. COMPLIANCE WITH LAWS
Each party to this contract will comply with all applicable laws.
25. CONSTRUCTION OF COVENANTS AND CONDITIONS
Each term and each provision of this contract will be construed to be both a covenant and a condition
26. NON-EXCLUSIVITY
The County reserves the right to contract with providers of similar services and/or equipment other than the Contractor when it is reasonably determined to be in the best interest of the County.
27. MISCELLANEOUS
A) Third Party Beneficiaries. Except for indemnitees under sections 3 and 8 above, this contract does not, and the parties to this contract do not intend to, confer a third-party beneficiary right of action on any third party whatsoever, and nothing set forth in this contract will be construed so as to confer on any third party a right of action under this contract or in any manner whatsoever.
B) Further Actions. The parties hereto agree that they will execute any and all documents and take any and all other actions as may be reasonably necessary to carry out the terms and conditions of this contract.
C) Legal Representation. Each party warrants and represents that in executing this contract, the party has relied upon legal advice from attorneys of the party’s choice (or had a reasonable opportunity to do so); that the party has read the terms of this contract and had their consequences (including risks, complications and costs) completely explained to the party by the party’s attorneys (or had a reasonable opportunity to do so); and that the party fully understands the terms of this contract. Each party further acknowledges and represents that the party has executed this contract freely and voluntarily without the undue influence of any person, and the party has not relied on any inducements, promises or representations made by any person not expressly set forth in this contract.
D) No Waiver. Failure by a party to insist upon strict performance of each and every term, condition and covenant of this contract shall not be deemed a waiver or relinquishment of the party’s rights to enforce any term, condition or covenant.
E) Partial Invalidity. If any provision of this contract is held by a court of competent jurisdiction to be invalid, void or unenforceable, the parties intend, and it shall be so deemed, that the remaining provisions of this contract shall continue in full force without being impaired or invalidated in any way. If such provision is held to be invalid, void or unenforceable due to its scope or breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted by law.
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F) Interpretation of Contract . For purposes of interpretation, this contract shall be deemed to have been drafted by both parties, and no ambiguity shall be resolved against any party by virtue of the party’s participation in the drafting of the contract. Accordingly, Civil Code section 1654 shall not apply to the interpretation of this contract. Where appropriate in the context of this contract, the use of the singular shall be deemed to include the plural, and the use of the masculine shall be deemed to include the feminine and/or neuter.
G) Counterparts. This contract may be transmitted and signed by electronic or digital means by either or both parties and such signatures shall have the same force and effect as original signatures, in accordance with California Government Code Section 16.5 and California Civil Code Section 1633.7. This contract may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same contract.
SIGNATURE PAGE TO FOLLOW
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IN WITNESS WHEREOF, County and Contractor have duly executed this Agreement on the day and year written below.
COUNTY OF VENTURA CONTRACTOR*
Authorized Signature (Procurement) Authorized Signature Printed Name Printed Name
Title Title
Date Date
Tax Identification Number
Samantha C. Argabrite
City Manager
95-2626170
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EXHIBIT "A"
SCOPE OF WORK
To the agreement with the effective date of July 1, 2026, between the County of Ventura (“County”, “Probation”, or “VCPA”) and the City of Simi Valley, acting through its Police Department (Contractor).
Headings below are for convenience of reference only and do not affect the meaning of any other language in this Contract.
I. PROGRAM OBJECTIVES
The County, through the Ventura County Probation Agency (County), to fulfill its duties under the Public Safety Realignment Act of 2011, and as recommended by the Community Corrections Partnership, wishes to continue contracted services with local law enfo rcement as an essential partner to a multi-disciplinary collaborative approach to providing public safety.
The integration of local law enforcement into the supervision and oversight of the offenders is a key component to providing effective case work and community safety. Effective supervision of the offenders is best achieved in a coordinated approach with local law enforcement professionals who are responsible for combating crime in their communities.
As part of the contracted scope of work, the City of Simi Valley through the Simi Valley Police Department (Contractor) will dedicate one full -time police officer (“officer”) for the entire term of the contract. This position would be funded by the Public Safety Realignment Act of 2011. The officer will work together to ensure success of the Post Release Offender Supervision (PROS) Teams, which will be located in the City of Simi Valley and will be responsible for the case management and supervision of PROS offenders throughout Ventura County.
The PROS Teams will focus on developing a collaborative response to the PROS offenders as defined in Assembly Bill 109, Public Safety Realignment. Included in AB 109 is the Post Release Community Supervision Act of 2011, which enacts Penal Code Section 3450. The Teams are a collaborative endeavor that will be responsible to case manage and supervise PROS offenders, and to gather, share, and track information in a comprehensive and cohesive manner to facilitate the success of these offenders.
All parties agree that the implementation of a PROS Team in the City of Simi Valley, as detailed herein, will have the objectives of enhancing public safety, decreasing recidivism, and increasing the number of offenders that will successfully reintegrate into the communities of Ventura County.
To this end, the County and Contractor agree to participate and to follow the guidelines set forth in this contract.
II. CONTRACTOR RESPONSIBILITIES
Contractor, through the Simi Valley Police Department (SVPD), will support and participate in the PROS Team for the East County Region (to include the Cities of Moorpark, Thousand Oaks, and Simi Valley, as well as any unincorporated areas within) through the following actions:
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1. Contractor will assign one full -time officer to the VCPA East County PROS Team. In the event the assigned officer is on leave more than 30 days, this assignment will be covered by another full-time officer.
2. Contractor will provide the assigned officer a marked police department vehicle for use by the officer as a member of the PROS Team.
3. Contractor will provide the assigned officer with uniforms, weapons, and equipment. The officer must wear that uniform when performing field work. Uniforms are not required when working in the office.
4. The officer will work as a member of the PROS Team consisting of a Deputy Probation Officer (DPO) II (s) assigned to supervise offenders designated as PROS, a Senior DPO (SrDPO), and a Supervising DPO (SDPO). The officer will report for duty at the East County Probation and Post Release Unit (ECPPR) at 3855 Alamo Street, Simi Valley.
5. The officer will work a schedule that is as compatible as possible with PROS DPO II hours. This may include evening and weekend work. Per the current MOU between the City of Simi Valley and the Simi Valley Police Officers’ Association, Police Unit employees work a 4/10 schedule; however, work shifts and days may be split or adjusted, if agreed upon by the employee and the supervisor/department.
6. The officer will provide a copy of his or her time sheet and time study to the SDPO for tracking the time spent on PROS related activities.
7. The officer will be responsible for tracking his or her hours for PROS -related activities in a time study. Time sheets shall be completed separating AB 109 activities and non-AB 109 activities and submitted to Contractor’s fiscal services offices on a pay -period basis, to be turned in with the quarterly claims for reimbursement to VCPA.
8. The Officer may be involved in the collection of data as required by the VCPA.
9. The officer will be a member of the PROS Team to which he or she is assigned. The officer will work with the DPO IIs in the supervision and case management of the PROS and other high-risk probationers as specified in Section 1170(h) of the Penal Code. The officer will be included in the decision-making process for purposes of case planning and supervision.
10. The officer will work with agencies such as Ventura County Behavioral Health, community-based organizations, and other departmental representatives to provide linkages to services for PROS offenders.
11. The officer will assist PROS DPO IIs in effecting arrests of PROS offenders for violations of terms and conditions and/or active warrants. Arrests may occur in either office or field locations.
12. The officer will work with the PROS DPO IIs performing field work that includes unannounced residence visits, probation searches, probation arrests, and flash incarceration arrests. Other duties include research and active pursuit of PROS with outstanding bench warrants, creating and dispersing information flyers, and assistance in providing services to PROS offenders.
13. The officer, in conjunction with the PROS DPO II, will be responsible for supervising PROS offenders in the East County Region, including unincorporated areas served by the Ventura County Sheriff's Office.
14. The officer will be responsible for advanced coordination with, and notification to, other police departments and the Ventura County Sheriff's Office when PROS Teams are scheduled to work in their jurisdiction.
15. The officer, in conjunction with the PROS DPO II, will transport designated PROS offenders who are not able to utilize public transportation from CDCR to their residence or to a mental health facility in Ventura County.
16. The officer is required to comply with Contractor's policies, procedures, and protocols for any use of force. The officer will notify the on -duty Watch Commander of his or her involvement in a significant use of force, as defined by current department poli cy. A Simi Valley Police Sergeant shall respond to the scene and conduct a Use of Force investigation within current department 15
policy. A copy of the paperwork will be provided to the VCPA unit supervisor whenever VCPA officers are involved in the use of force.
17. The officer may be scheduled to attend training provided by VCPA in such areas as Evidence - Based Practices, Risk Assessment/Needs Tools, Case Management, firearms, etc.
18. Contractor will participate in any public relations activities coordinated by VCPA and associated with the PROS Teams.
III. COUNTY RESPONSIBLITIES
County, through VCPA, will oversee, support, and participate in the PROS Teams through the following actions:
1. County will establish a PROS Team located in Simi Valley. The Team will be staffed by armed (whenever possible) DPOs who will be responsible for PROS and other high -risk offenders pursuant to Section 1170(h) of the Penal Code.
2. The PROS Team in East County will be comprised of DPO IIs, a SrDPO, a SDPO, and the assigned officer. County will compensate Contractor for the salary, equipment, and replacement costs of the assigned officer for PROS-related activities. Total annual compensation to Contractor cannot exceed $179,134, which includes $147,984 for salaries and benefits, $7,000 for overtime, and $24,150 for equipment and vehicle use costs. County will reimburse Contractor on a quarterly basis, as prescribed in the "Compensation Terms" section below.
3. County will provide an office/cubicle, computer, and telephone at the PROS Team location for use by the assigned officer. Access to Microsoft Word, Microsoft Excel, VCIJIS, and e -mail will be provided.
4. County will assign a locker, located in the on-site armory, to the assigned officer. The officer will have access to the armory at the officer’s assigned location.
5. The PROS DPO IIs will work a 4/10 work schedule and have the ability to flex their hours to accommodate evening (2:00 p.m. to 10:00 p.m.) and weekend work.
6. The PROS DPO IIs will involve the assigned officer in PROS supervision and case management to include, but not be limited to, the following: linkage to community - based organizations to provide needed services, including job training programs, mental health services, alcohol and drug services, housing, and programs for the development of specialized skills.
7. The PROS DPO IIs will provide assistance to the assigned officer in effecting arrests of PROS for new crimes. Arrests may occur in either office or field locations.
8. The PROS DPO IIs will work with the assigned officer as a member of the PROS Team to perform field work that includes unannounced residence visits, probation searches, probation arrests, flash incarceration arrests, and assistance in providing services to the PROS offenders.
9. The PROS DPO IIs, in conjunction with the officer, will transport designated PROS who are not able to utilize public transportation from the California Department of Corrections and Rehabilitation (CDCR) to their residence or to a mental health facility in Ventura County.
10. County requires that in the event of a use of force incident, all DPO IIs involved in the incident or witness to the incident will comply with the VCPA policy, procedures, and protocol regarding the use of force. DPO IIs will submit all required paperwork to the VCPA as represented in the VCPA Policy Manual.
11. If pursuit or forced entry is deemed necessary due to imminent danger of either the offender or the community, the PROS DPO IIs will follow the policies and procedures as set forth in the VCPA Policy Manual.
IV. COMPENSATION TERMS
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Contractor shall invoice County on a quarterly basis, within 30 days from the quarter's end. The invoices will include actual costs of all PROS-related services rendered for all months covered in the quarterly period. While occasional short-term missed work time due to sickness, vacation, and PROS-related trainings are acceptable upon approval from the VCPA SDPO, any long -term absence that County determines to have significant operational impact to the PROS Team may be deemed non-reimbursable, unless a replacement officer is provided. The officer must submit a request for time-off to the VCPA SDPO, who will make decisions on granting time-off based on the impact of the absence on operations. Contractor will attach supporting schedules to the invoices to sh ow the detailed breakdown of all summary amounts reported. These schedules include: payroll warrants (which include total hours worked during each time period) and time studies, which separate PROS-related activities from non-PROS activities as provided by VCPA.
Total hours reported on the time study should match total hours on the payroll warrants. A statement of Verification by Contractor that the amount is due and correct shall be submitted with each invoice.
County will process the invoice for payment within 30 days of receipt of the quarterly claim. The last quarterly claim for the fiscal year (April 1 thru June 30 claim), including supporting schedules described above, must be submitted to County on the third working day after June 30th. County shall have the right to withhold payment if the County determines that the quantity or quality of work performed is unacceptable or unrelated to the contract activities.
V. TERM
Beginning Date: July 1, 2026
Ending Date: June 30, 2029
Extensions: This contract may be extended for up to three (3) additional one-year periods, upon written mutual consent of the parties.
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