City of Simi Valley
Staff Report
Ju
ly 27, 2026
To: Cit
y Council
Fr
om: Public Works Department
Jay Spurgin, Interim Public Works Director
Subj
ect: Award a contract to Crosstown Electrical & Data, Inc. to construct the Retroreflective Backplate Project (HSIP Cycle 12), CP60000055, Specification No. SV 26-05
S
taff Recommendation
It is recommended that the City Council a ward a contract (Attachment A) to Crosstown Electrical & Data, Inc. in the amount of $ 163,987.00 to construct the Retroreflective Backplate Project (HSIP Cycle 12), CP60000055, Specification No. SV 26- 05 (Project), to install reflectorized tape on 91 traffic signals.
B
ackground
The Highway Safety Improvement Program (HSIP) is a federally funded initiative in the United States aimed at reducing fatalities and serious injuries on public roads. It is part of the Federal Highway Administration’s (FHWA) overall safety strategy and is codified under 23 U.S.C. § 148.
T
he State of California administers federal HSIP funds through a structured process managed by Caltrans, ensuring compliance with FHWA requirements while tailoring the program to local needs. FHWA allocates HSIP funds to California based on a formula that considers factors such as lane miles, vehicle miles traveled, and crash data. The Caltrans Division of Local Assistance oversees the HSIP program for local agencies and issues HSIP Calls for Projects (typically every 2 years). The most recent call for projects was HSIP Cycle 12.
H
SIP projects must align with California’s Strategic Highway Safety Plan, which identifies emphasis areas such as intersection safety, roadway departure prevention, p edestrian and bicycle safety, and speed management. Applications are evaluated based on several different criteria, including crash data analysis, the Benefit-Cost Ratio, and project scope and cost estimate.
On
April 15 , 2026, the City solicited bids for the Project , which consists of installing retroreflective tape on the signal heads at 91 intersections in the City. Of the three bids received on May 19, 2026, Crosstown Electrical & Data, Inc. was the most responsive, responsible, and cost-competitive.
Agenda
Item No.
Conse
nt (8)
D
iscussion
T
he City has a total of 121 traffic signals. A previous HSIP -funded project provided the City with funding to install yellow reflective tape on the signal heads at the 30 intersections with the highest crash rates in the City. The yellow reflective tape is designed to provide additional warning at traffic signals, to increase compliance with them. Further, the yellow reflective tape serves to reinforce the presence of traffic signals in the event of a power failure or Public Safety Power Shutoff, helping to increase compliance with dark traffic signals at a four-way stop.
In
September 2024, the City applied for and received an HSIP Cycle 12 Grant to install yellow reflective tape on 1,059 signal heads at the 91 remaining signalized intersections in the City. This agreement will allow the City to complete the process to obtain the State funding to complete this work. Upon completion of the Project, all 121 traffic signals in the City of Simi Valley will have yellow reflective tape on the signal heads.
U
pon selection for funding, an Agency must submit a request to Caltrans for allocation of funding within the required timelines. For design services, also known as Preliminary Engineering, the deadline for HSIP Cycle 12 was December 31, 2025. As all design was conducted in- house for this project, there was no need to request allocation for Preliminary Engineering. The deadline to request allocation of Construction F unds is March 31, 2028. A request for allocation for Construction Funds was submitted on December 11, 2025, and approved on December 17, 2025.
A
Notice Inviting Bids (Notice) was published in the Ventura County Star and submitted to various publications and plan rooms. The Notice was also sent to contractors on the City’s contractors’ list, including local contractors, and posted on the City’s website. On May 19, 2026, the bid opening date, three bids were received, and the results are shown in the table below:
C
ontractor Bid Amount
Crosstown Electrical & Data, Inc. – Chino, CA $163,987.00 Blackpointe Group Construction & Management Inc. – Moorpark CA $228,435.31 California Professional Engineering, Inc. – La Puente, CA $346,987.00 S
taff reviewed the bids and determined that the lowest bid, submitted by Crosstown Electrical & Data, Inc., was responsive and responsible, and cost-competitive. Work shall be performed as described in the Bid Schedule, not to exceed the awarded contract amount of $163,987.00. Based on the references provided by Crosstown Electrical & Data, Inc. for previous work completed, staff has determined that Crosstown Electrical & Data, Inc. possesses the necessary qualifications and experience to perform the work required for the Project and is a responsible bidder. The expected completion date of the Project is 365 calendar days after the City issues a Notice to Proceed. 2 Fi
nancial Impact
The P roject was included in the FY 2025- 26 Adopted Budget as the Retroreflective Backplate Project (HSIP Cycle 12) , CP 60000055. No appropriation is required. HSIP requires a 10% local match to receive funding. The City’s share of the project construction cost is therefore $16,398.70.
City Council Priority
This item supports the Reliable Infrastructure Pillar of Excellence.
Suggested Motion
I move to award a contract to Crosstown Electrical & Data, Inc. in the amount of $163,987.00 to construct the Retroreflective Backplate Project , CP60000055, to install reflectorized tape on 91 traffic signals
Summary
HSIP is a federally funded initiative in the United States aimed at reducing fatalities and serious injuries on public roads. It’s part of the FHWA ’s overall safety strategy and is codified under 23 U.S.C. §148. It is recommended that the City Council award a contract to Crosstown Electrical & Data, Inc. in the amount of $163,987.00 to construct the Retroreflective Backplate Project (HSIP Cycle 12), CP60000055, Specification No. SV 26-05 to install reflectorized tape on 91 traffic signals.
Prepared by: Justin Link, Principal Engineer
Attachments
Attachment A – Contract
3 Attachment A
Contract No. 3260205
1 PUBLIC WORKS CONTRACT
BETWEEN
THE CITY OF SIMI VALLEY AND
CROSSTOWN ELECTRICAL AND DATA, INC.
This CONTRACT is entered into this 27th day of July 2026, by and between the CITY OF SIMI VALLEY , a general law city and municipal corporation (“the City”) and CROSSTOWN ELECTRICAL AND DATA, INC. , a California Corporation (“the Contractor”).
1. WORK.
A. The Contractor will provide all work required by the Contract Documents (the “Work”). The Contractor agrees to do additional work arising from changes ordered by the City in accordance with the Contract Documents.
B. The Contractor and the City agree to abide by the terms and conditions contained in the Contract Documents;
C. The Contractor will furnish all of the labor; supplies and materials; equipment; printing; vehicles; transportation; office space and facilities; all tests, testing and analyses; and all matters whatsoever (except as otherwise expressly specified to be furnished by the City) needed to perform and complete the Work and provide the services required of the Contractor by the Contract Documents.
D. “Contract Documents” means the Notice Inviting Bids; Instructions to Bidders; Supplementary Instructions to Bidders; Proposal; this Contract; Standard Specifications; Supplementary Conditions; Exhibits; Technical Specifications; List of Drawings; Drawings; Addenda; Notice to Proceed; Change Orders; Notice of Completion; and all other documents identified in the Contract Documents which together form the contract between the City and the Contractor for the Work. The Contract Documents constitute the complete agreement between the City and the Contractor and supersede any previous agreements or understandings.
2. CONTRACT SUM. The City agrees to pay the Contractor a sum not to exceed $163,987.00 for the Work in the manner set forth in the Contract Documents. The City may adjust this amount as set forth in the Contract Documents.
3. TIME FOR PERFORMANCE.
A. The Contractor will fully complete the Work within 365 calendar days (the “Contract Time.”)
4 City of Simi Valley
Contract No. 3260205
Crosstown Electrical and Data Inc.
B. The Contract Time will commence when the City issues a notice to proceed.
The Contract Documents will supersede any conflicting provisions included on the notice to proceed issued pursuant to this Contract.
C. The Contractor may not perform any Work until:
i. The Contractor furnishes proof of insurance as required by the Contract Documents; and
ii. The City gives the Contractor a written, signed, and numbered purchase order and notice to proceed.
D. By signing this Contract, the Contractor represents to the City that the Contract Time is reasonable for completion of the Work and that the Contractor will complete the Work within the Contract Time.
E. Should the Contractor begin the Work before receiving written authorization to proceed, any such Work is at the Contractor’s own cost and risk.
4. DISPUTES. Disputes arising from this contract will be determined in accordance with the Contract Documents and Public Contracts Code §§ 10240-10240.13.
5. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, the City will promptly inform the Contractor regarding third- party claims against the Contractor, but in no event later than ten (10) business days after the City receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of the Contract Documents. As more specifically detailed in the Contract Documents, the Contractor agrees to indemnify and defend the City against any third-party claim.
6. TAXPAYER IDENTIFICATION NUMBER. The Contractor will provide the City with a Taxpayer Identification Number.
7. PERMITS AND LICENSES . Unless otherwise provided, the Contractor, at its sole expense, will obtain and maintain during the Contract Time, all necessary permits, licenses, and certificates that may be required in connection with the Work.
8. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by the Contractor under the Contract Documents are the City’s property. The Contractor may retain copies of said documents and materials as desired, but will deliver all original materials to the City upon the City’s written notice.
5 City of Simi Valley
Contract No. 3260205
Crosstown Electrical and Data Inc.
9. INDEMNIFICATION. The Contractor agrees to indemnify, defend, and hold the City harmless as set forth in the Contract Documents. The requirements as to the types and limits of insurance coverage to be maintained by the Contractor as required by the Contract Documents, and any approval of such insurance by the City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract Documents, including, without limitation, to the provisions concerning indemnification.
10. INDEPENDENT CONTRACTOR. The City and the Contractor agree that the Contractor will act as an independent contractor and will have control of all work and the manner in which is it performed. The Contractor will be free to contract for similar service to be performed for other employers while under contract with the City. The Contractor is not an agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City provides for its employees. Any provision in this Contract that may appear to give the City the right to direct the Contractor as to the details of doing the work or to exercise a measure of control over the work means that the Contractor will follow the direction of the City as to end results of the work only.
11. AUDIT OF RECORDS. The Contractor will maintain full and accurate records with respect to all services and matters covered under this Contract. The City will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. The Contractor will retain such financial and program service records for at least three (3) years after termination or final payment under the Contract Documents.
12. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
The City The Contractor
Attention: Justin Link Attention: Susanna Dominguez
City of Simi Valley Crosstown Electrical and Data, Inc. 2929 Tapo Canyon Road 13595 12th St.
Simi Valley, CA 93063 Chino, CA 91710
(805) 583-6884 (626) 231-1844
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee three (3) days after deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notic es will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
6 City of Simi Valley
Contract No. 3260205
Crosstown Electrical and Data Inc.
13. NO THIRD PARTY BENEFICIARY . This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.
14. INTERPRETATION. This Contract was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Contract will be in Ventura County.
15. EFFECT OF CONFLICT. In the event of any conflict , inconsistency, or incongruity between any provision of the Contract Documents, precedence will be as follows:
A. This Contract;
B. The Standard Specifications; and
C. Precedence of documents as determined in the Standard Specifications.
16. SEVERABILITY. If any portion of the Contract Documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable an d, as so modified, such portion and the balance of this Contract will continue in full force and effect.
17. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Contract and to engage in the actions described herein. This Contract may be modified by written amendment. The City’s City Manager, or designee, may execute any such amendment on the City’s behalf.
18. ELECTRONIC SIGNATURES. This Contract may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
19. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.
7 City of Simi Valley
Contract No. 3260205
Crosstown Electrical and Data Inc.
20. CAPTIONS. The captions of the paragraphs of this Contract are for convenience of reference only and will not affect the interpretation of this Contract.
21. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
Attest: City of Simi Valley, A Municipal Corporation
By:
Lucy Blanco, City Clerk Dee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Approved as to Form: Crosstown Electrical and Data, Inc.
By:
Algeria R. Ford, City Attorney
Print Name: David Heermance
Approved as to Content: Title: President
By:
Samantha C. Argabrite, City Manager
Print Name: Ben Heermance
Title: Vice President
Johanna Medrano,
Deputy Administrative Services Director/
Budget & Purchasing
Jay Spurgin,
Interim Public Works Director
8