City of Simi Valley
Staff Report
September 28, 2026
To: City Council
From: Public Works Department
Jay Spurgin, Interim Public Works Director
Subject: Adopt a resolution authorizing the City Manager to execute the Recipient Certifications and Assurances and Authorized Agent Form for submission to the California Department of Transportation for the State of Good Repair Program and annual State Transit Assistance funds
Staff Recommendation
It is recommended that the City Council adopt Resolution No. 2026-48 (Attachment A) authorizing the City Manager to execute the Recipient Certifications and Assurances (Attachment B) and Authorized Agent Form (Attachment C) for submission to the California Department of Transportation (Caltrans) for the State of Good Repair (SGR) Program and annual State Transit Assistance (STA) funds.
Background
The Road Repair and Accountability Act of 2017, Senate Bill 1 (SB 1), includes a program that will provide additional revenues for transit infrastructure repair and service improvements. This investment in public transit is referred to as the State of Good Repair (SGR) Program. These funds are made available to recipients for eligible transit maintenance, rehabilitation, and capital projects. The City of Simi Valley is a recipient of SGR funds.
SB 1 emphasizes the importance of accountability and transparency in California’s transportation programs. Consequently, to be eligible for SGR funding, agencies must comply with various reporting requirements. Pursuant to Public Utilities Code 99312.1(d)(1), before receiving SGR funds, potential recipients must submit an annual list of projects proposed to be funded with SGR funds. Caltrans also requires potential recipients to submit the Recipient Certifications and Assurances and Authorized Agent Form along with an authorizing resolution for the funding period.
Discussion
The City’s estimated SGR apportionment for FY 2026-27 is $4,529. Additionally, the City will receive a State Transit Assistance allocation estimated at $31,351. STA funds are a second source of funding for transportation planning and mass transportation purposes.
Caltrans has recommended that the City submit project lists for both the SGR and STA funding sources. Historically, SGR and STA funds have been used to finance improvements to bus stops.
Agenda Item No.
Consent (7)
The bus improvement projects will consist of sidewalk improvements for bus shelters and access paths. The project costs will also include labor, tools, materials, and supplies necessary to furnish, transport, and install bus shelters, benches, trash/recyclable receptacles, and signage. Exhibit 2 to the resolution contains a list of proposed bus stop sites scheduled for improvements.
To qualify for these funds, the City must complete and submit the Recipient Certifications and Assurances and the Authorized Agent Form with an attached authorizing resolution.
Financial Impact
The FY 2026-27 Capital Improvement Project Adopted Budget (CP75000006) includes $4,529 from SGR and $31,351 from STA, totaling $35,880 for the bus stop improvement projects (Exhibit 1 to the resolution). This action will not impact the City’s General Fund.
City Council Priority
This item supports the Reliable Infrastructure City Council Goal, which is designed to maintain and upgrade roads, facilities, and technology systems to ensure safe, efficient, and resilient public services.
Suggested Motion
I move to adopt attached Resolution No. 2026-48 authorizing the City Manager to execute the Recipient Certifications and Assurances for the State of Good Repair Program and Authorized Agent Form.
Summary
The City receives annual SGR and STA funds to support bus stop improvement projects.
For FY 2026-27, the allocation includes $4,529 from SGR and $31,351 from STA, totaling $35,880, pending adoption of the resolution and completion of the Recipient Certifications and Assurances and Authorized Agent Form. It is recommended that the City Council adopt attached Resolution No. 2026-48 and authorize the City Manager to execute the Recipient Certifications and Assurances and the Authorized Agent Form.
Prepared by: Tan Koehler, Senior Management Analyst
Attachments
Attachment A – Resolution No. 2026-48
Attachment B – Recipient Certifications and Assurances
Attachment C – Authorized Agent Form
2 Attachment A
RESOLUTION NO. 2026-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SIMI VALLEY AUTHORIZING THE EXECUTION OF THE
RECIPIENT CERTIFICATIONS AND ASSURANCES FOR THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION STATE
OF GOOD REPAIR PROGRAM FUNDED BY SENATE BILL 1
(SB 1) FOR FY 2026-27
WHEREAS, the City of Simi Valley is an eligible project sponsor and may receive State Transit Assistance funding from the State of Good Repair Account (SGR) now or sometime in the future for transit projects; and WHEREAS, the statutes related to State-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 1 (2017) named the Department of Transportation (Department) as the administrative agency for the SGR; and WHEREAS, the Department has developed guidelines for the purpose of administering and distributing SGR funds to eligible project sponsors (local agencies); and
WHEREAS, the City has developed an SGR project list (Exhibit “1”) and a list of project locations (Exhibit “2”) to ensure revenues are being used on the highest priority and cost-effective projects and meet the community’s priorities for transit investment; and
WHEREAS, the City of Simi Valley wishes to delegate authorization to execute these documents and any amendments thereto to the City Manager.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SIMI VALLEY DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Simi Valley agrees to comply with all conditions and requirements set forth in the Recipient Certifications and Assurances document and applicable statutes, regulations and guidelines for all SGR-funded transit projects.
SECTION 2. The City Manager, or designee, is authorized to execute all required documents of the SGR Program and any amendments thereto with the Department.
SECTION 3. This Resolution will become effective immediately upon adoption.
3 Res. No. 2026-48
SECTION 4. The City Clerk will certify to the adoption of this Resolution and will cause a certified resolution to be filed in the Office of the City Clerk.
PASSED and ADOPTED this 28th day of September 2026.
Attest:
Lucy Blanco, City Clerk Dee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Approved as to Form: Approved as to Content:
Algeria R. Ford, City Attorney Samantha C. Argabrite, City Manager Jay Spurgin,
Interim Public Works Director
4 EXHIBIT “1”
State of Good Repair Account
5 Res. No. 2026-48
Project Title Proposed Project Description Proposed Project Schedule Project Location SGR Funds STA Funds Total Estimated Cost Bus Stop
Improvements
Purchase and installation of bus stop
signage and amenities; renovation of
existing bus stops.
July 1, 2026 to June 30, 2027 Various $4,529 $31,351 $35,880 City of Simi Valley
FY 2026-27 State of Good Repair/State Transit Assistant Project 6 Res. No. 2026-48
State Controller's Office
State Transit Assistance
Allocation Detail of State Transit Assistance Pursuant to Public Utilities Code (PUC) section 99314.
Fiscal Year 2026-2027 Preliminary Estimate
For assistance, please contact Lucas Rasmussen at 916-323-1374 or at [email protected].
Regional Entity and Operator(s) Revenue Basis
PUC Section 99314 Funds
from Revenue and Taxation
Code sections 7102(a)(3),
6051.8(a), and 6201.8(a)
PUC Section 99314 Funds
from Revenue and Taxation
Code sections 6051.8(b), and
6201.8(b)
PUC section
99314 Total
Amount
Ventura County Transportation Commission
City of Camarillo $156,050 $6,810 $5,592 $12,402
Gold Coast Transit District $3,721,985 $162,435 $133,364 $295,799 City of Moorpark $73,264 $3,197 $2,625 $5,822
City of Simi Valley $394,475 $17,216 $14,135 $31,351
City of Thousand Oaks $240,615 $10,501 $8,622 $19,123
Regional Entity Subtotals $4,586,389 $200,159 $164,338 $364,497 Ventura County Transportation Commission - Corresponding to SCRRA*** NA $765,055 $628,134 $1,393,189 Regional Entity Totals $4,586,389 $965,214 $792,472 $1,757,686 State Totals $6,126,085,374 $267,355,500 $219,507,000 $486,862,500 1 of 1
7 Res. No. 2026-48
State Controller's Office
State of Good Repair
Allocation Detail of State of Good Repair Program Allocation Amount Based on Public Utilities Code (PUC) section 99314 Pursuant to PUC section 9931 Fiscal Year 2026-2027 Preliminary Estimate
For assistance, please contact Lucas Rasmussen at 916-323-1374 or at [email protected].
Regional Entity and Operator(s) Revenue Basis
Amount Based on PUC
section 99314 Amount
Ventura County Transportation Commission
City of Camarillo $156,050 $1,792
Gold Coast Transit District $3,721,985 $42,735
City of Moorpark $73,264 $841
City of Simi Valley $394,475 $4,529
City of Thousand Oaks $240,615 $2,763
Regional Entity Subtotals $4,586,389 $52,660
Ventura County Transportation Commission - Corresponding to SCRRA*** NA $201,280 Regional Entity Totals $4,586,389 $253,940
State Totals $6,126,085,374 $70,339,000
8 Res. No. 2026-48
EXHIBIT “2”
List of Proposed Bus Stop Improvement Locations
9 Res. No. 2026-48
STOP LOCATION DIRECTION
Los Angeles & First EB
Sycamore & Cochran EB
Sequoia & Cochran EB
Exhibit - 2
List of Proposed Bus Stop Improvement Locations
10 Res. No. 2026-48
City of Simi Valley Attachment B
State Transit Assistance State of Good Repair Program
Recipient Certifications and Assurances
Recipient: City of Simi Valley .
Effective Date: September 28, 2026 .
In order to receive State of Good Repair Program (SGR) funds from the California Department of Transportation (Department), recipients must agree to following terms and conditions:
A. General
(1) The recipient agrees to abide by the State of Good Repair Guidelines as may be updated from time to time.
(2) The potential recipient must submit to the Department a State of Good Repair Program Project List annually, listing all projects proposed to be funded by the SGR program. The project list should include the estimated SGR share assigned to each project along with the total estimated cost of each project. (3) The recipient must submit a signed Authorized Agent form designating the representative who can submit documents on behalf of the recipient and a copy of the board resolution authorizing the agent.
B. Project Administration
(1) The recipient certifies that required environmental documentation will be completed prior to expending SGR funds. The recipient assures that each project approved for SGR funding comply with Public Resources Code § 21100 and § 21150. (2) The recipient certifies that SGR funds will be used for transit purposes and SGR funded projects will be completed and remain in operation for the estimated useful lives of the assets or improvements.
(3) The recipient certifies that it has the legal, financial, and technical capacity to deliver the projects, including the safety and security aspects of each project. 11 City of Simi Valley
(4) The recipient certifies that there is no pending litigation, dispute, or negative audit findings related to any SGR project at the time an SGR project is submitted in the annual list.
(5) Recipient agrees to notify the Department immediately if litigation is filed or disputes arise after submission of the annual project list and to notify the Department of any negative audit findings related to any project using SGR funds. (6) The recipient must maintain satisfactory continuing control over the use of project equipment and/or facilities and will adequately maintain project equipment and/or facilities for the estimated useful life of each project. (7) Any and all interest the recipient earns on SGR funds must be reported to the Department and may only be used on approved SGR projects or returned to the Department.
(8) The recipient must notify the Department of any proposed changes to an approved project list by submitting an amended project list.
(9) Funds will be expended in a timely manner.
C. Reporting
(1) Per Public Utilities Code § 99312.1 (e) and (f), the recipient must submit the following SGR reports:
a. Annual Expenditure Reports within six months of the close of the fiscal year (by December 31st) of each year.
b. The annual audit required under the Transportation Development Act (TDA), to verify receipt and appropriate expenditure of SGR funds. A copy of the audit report must be submitted to the Department within six months of the close of each fiscal year in which SGR funds have been received or expended.
D. Cost Principles
(1) The recipient agrees to comply with Title 2 of the Code of Federal Regulations Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
(2) The recipient agrees, and will assure that its contractors and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual project cost items and (b) those parties shall 12 City of Simi Valley
comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
(3) Any project cost for which the recipient has received payment that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, are subject to repayment by the recipient to the State of California (State). Should the recipient fail to reimburse moneys due to the State within thirty (30) days of demand, or within such other period as may be agreed in writing between the Parties hereto, the State is authorized to intercept and withhold future payments due the recipient from the State or any third-party source, including but not limited to, the State Treasurer and the State Controller.
E. Record Retention
(1) The recipient agrees, and will assure that its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred project costs and matching funds by line item for the project.
The accounting system of the recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of the recipient, its contractors and subcontractors connected with SGR funding shall be maintained for a minimum of three (3) years from the date of final payment and shall be held open to inspection, copying, and audit by representatives of the State and the California State Auditor. Copies thereof will be furnished by the recipient, its contractors, and subcontractors upon receipt of any request made by the State or its agents. In conducting an audit of the costs claimed, the State will rely to the maximum extent possible on any prior audit of the recipient pursuant to the provisions of federal and State law. In the absence of such an audit, any acceptable audit work performed by the recipient’s external and internal auditors may be relied upon and used by the State when planning and conducting additional audits.
(2) For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with the performance of the recipient’s contracts with third parties pursuant to Government Code § 8546.7, the recipient, its contractors and subcontractors and the Department shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire project period and for three (3) years from the date of final payment. The State, the California State Auditor, or any duly authorized representative of the State, shall each have access to any books, records, and documents that are pertinent to a 13 City of Simi Valley
project for audits, examinations, excerpts, and transactions, and the recipient shall furnish copies thereof if requested.
(3) The recipient, its contractors and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by the State, for the purpose of any investigation to ascertain compliance with this document.
F. Special Situations
(1) Recipient acknowledges that if a project list is not submitted timely, the recipient forfeits its apportionment for that fiscal year.
(2) Recipients with delinquent expenditure reports may risk future eligibility for future SGR funding.
(3) Recipient acknowledges that the Department shall have the right to perform an audit and/or request detailed project information of the recipient’s SGR funded projects at the Department’s discretion from SGR award through 3 years after the completion and final billing of any SGR funded project. Recipient agrees to provide any requested project information.
I certify all of these conditions will be met.
BY:
Samantha C. Argabrite, City Manager
City of Simi Valley
14 City of Simi Valley
ATTACHMENT I
(INSERT Agency Board Resolution approving this document) 15 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
Division of Rail and Mass Transportation
State Transit Assistance State of Good Repair Program
Authorized Agent Form
Authorized Agent
The following individual(s) are hereby authorized to execute for and on behalf of the named Regional Entity/Transit Operator, and to take any actions necessary for the purpose of obtaining State Transit Assistance State of Good Repair funds provided by the California Department of Transportation, Division of Rail and Mass Transportation. This form is valid at the beginning of Fiscal Year 2017-2018 until the end of the State of Good Repair Program. If there is a change in the authorized agent, the project sponsor must submit a new form. This form is required even when the authorized agent is the executive authority himself. __________________________________________________________________ OR (Name and Title of Authorized Agent)
__________________________________________________________________ OR (Name and Title of Authorized Agent)
__________________________________________________________________ . (Name and Title of Authorized Agent)
AS THE __________________________________________________ (Chief Executive Officer / Director / President / Secretary) OF THE __________________________________________________ (Name of County/City Organization) ______________________________________________________________ _________________________________________ (Print Name) (Title)
__________________________________________
(Signature)
Approved this ______________day of _________________, 20_____ FY 22-23 SB 1 STA State of Good Repair
Attachment C
16