DATE Account Representative
September 10, 2026 Steve Wolff
City of Simi
Bill To: Ship to: Contact Information
2929 Tapo Canyon Road SAME Maria Mondala-Duncan
Simi Valley, CA 93063 805-583-6887
[email protected]
Details: NASPO ValuePoint Master Agreement Number 187646, Contract# 7-24-70-46-01; DocuProducts will remove and replace 16 existing Canon Copiers with new units. Service Contract includes all parts, labor, toner, drums and preventative maintenance and will be billed quarterly in arrears at the rates listed below. Start date TBD based on customer needs and timeline.
Lease BW Page
Allowance
Color Page
Allowance
BW CPC
Rate
COLOR CPC
Rate
Payment
Terms Type of Service
36-MO (FMV) 0 0 0.0039 0.039 Lease CPC PLO TM
QTY DESCRIPTION PART NUMBER Payment
See Attached Schedule A $2,413.01
DocuProducts shall provide guaranteed maintenance service, including all parts and labor (drums included), at the rates included herein for the 36- month period. In the event the copier system or any of its components cannot be repaired to the extent that it demonstrates adequate performance and reliability, DocuProducts shall replace it with the same or like model at no additional cost.
DocuProducts shall provide training (as needed) to all City designated operators required by the City.
At the end of the 36-month period, DocuProducts shall scrub the hard drive of each device, then remove and return all equipment to DocuProducts at no additional cost to the City
Purchase Order to include NASPO ValuePoint Master Agreement Number 187646, Contract# 7-24-70-46-01; and made out to:
Canon Financial Services c/o DocuProducts
Sales Tax @ 7.25% $174.94
Lease Payment $2,587.95
(Excludes Paper, Staples)
4535 McGrath Street Suite A
Ventura, CA 93003
805.644.8100
805.644.8200 F
www.docuproducts.com
Attachment E
109
BY SIGNING BELOW, YOU AGREE TO ALL TERMS AND CONDITIONS OF AS LISTED ON THE REVERSE OF THIS CONTRACT:
SIGNATURE____________________________________________DATE______________________ PRINT NAME TITLE ____
This Agreement represents both the terms of the equipment acquisition and/or the service contract for the equipment as detailed on page one. This Agreement is between the Customer and DocuProducts (DP). No other representations, verbal, electronic, facsimile, written, expressed, or implied pertain, unless described herein. This agreement shall become binding upon Customer signature and supersedes any previous written or oral proposal, and it constitutes the entire agreement between both parties. Customer agrees that DP may accept an electronic transmission of this Agreement as an original, and that an electronic signature will be treated as an original for all purposes.
1. Acquisition Plans: The Lease, Cash Purchase or Rental plan stated herein excludes state, local and property taxes. Leasing plans are subject to prior credit approval. Cash Purchases are COD, unless otherwise stated. Credit Card Payments may have an additional fee.
2. If service is selected, this agreement covers the labor and material for adjustments, repairs, and replacement of parts as required by normal use of the equipment, subject to the exceptions in and in accordance with these terms and conditions. Leased equipment is subject to separate terms and conditions as detailed in the equipment lease agreement.
3. Delivery of the equipment shall be made to location(s) stated herein. DP shall deliver and install the equipment and accessories listed. The customer shall ensure that the installation area(s), electrical outlets, space requirements, network drops, and data/fax lines required are active, functional, and accessible. If Customer location has stairs Customer must notify DP prior to delivery. Access ways must be suitable for the passage of the equipment. Delivery times and dates are subject to equipment availability and in most cases will occur 7-21 business days upon receipt of signed copy of this and any additional contracts required. In the event of back orders, forces of nature, of labor disturbances, inclement weather or other circumstances beyond DP control, there may be a delay in the delivery dates/time.
4. Network Survey: Customer shall complete a Network Survey prior to delivery. If Customer has internal IT Staffing, it is recommended for a Customer IT/IS staff member to be present during network integration. If no Customer IT support is on staff, Customer will allow DP Staff access to Customer Network, Server, and Staff Workstations to complete.
5. Training shall be made available on the date of delivery as well as additional training sessions at a date/time mutually agreed upon. Additional training may be requested if there are Customer staffing changes or refresher training is needed.
6. Data and Security: Customer acknowledges that the hard drive(s) on the Equipment, including attached devices, may retain images, content, or other data that Customer may store for purposes of normal operation of the Equipment (“Data”). Customer acknowledges that DP is not storing Data on behalf of Customer and that exposure or access to the Data by DP, if any, is purely incidental to the services performed by DP. DP has no obligation to erase or overwrite Data. Customer is solely responsible for its compliance with applicable law and legal requirements pertaining to data privacy, storage, security, retention, and protection. Equipment which may offer Standard or Optional HDD Data Encryption capabilities, which disguises information before it is written to the hard drive using encryption algorithms must be considered to meet Customers’ internal policies. Customer shall indemnify DP, from all costs, expenses, liabilities, claims, damages, losses, judgments, or Attorney fees related to a Breach of Data. This section survives termination or expiration of this Agreement.
7. Remote Diagnostic Services (RDS): RDS or alternate DCA is available on most new devices.
RDS allows DP to obtain meter data, receive low toner alerts and allow DP Technicians to have proactive information. If Customer declines this service, meter data and low supply levels must be reported by the Customer in a timely matter or DP reserves the right to estimate meters based on historical data. If customer fails to provide meter readings, DP will estimate meter readings. After 2 consecutive billing periods, DP will dispatch a representative to obtain meter readings and customer will be charged a minimum of $25 on the next contract invoice.
8. WARRANTY: If Customer declines a service contract, the equipment will include a warranty for 30 days from the date of install. Warranty coverage includes parts and labor only. All consumable items such as toner, drums, imaging units, waste containers, etc., are excluded. The seller makes no warranties (including any warranty as to merchantability or fitness for a particular purpose) either expressed or implied with respect to the goods covered by this agreement. Buyer shall be limited to the warranty of the respective manufacturers of the goods sold or supplemental DP warranty agreement, if applicable.
9. Service Maintenance Contract Plans:
Parts, labor, travel time, drums, preventive care and black and color (if applicable) toner (CPC)Parts and Labor Only (PLO) Time and Materials (TM) All service contracts begin on the date of installation. Any billed in arrears must be paid through the end of the contract term. Leased equipment is subject to separate terms and conditions as detailed in the equipment lease agreement.
10. Service Calls: Service calls are performed between the hours of 8:30AM to 5:00PM Monday through Friday except Holidays. DP observes the following Holidays. New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after and Christmas Day. If service is required outside DP normal business hours, hourly travel and labor charges will apply. Any services performed on Holidays will be triple the hourly rate.
11. Service Response and Deliveries: In the event of any force of nature, inclement weather, labor disturbances, embargos, war or other outbreaks of hostilities, inability to obtain materials or shipping space, machinery, breakdowns, delays of carrier of suppliers, government acts and regulations, or other circumstances beyond DP control, there may be a delay in DP Technician arrival for calls or deliveries. DP has an average response time of 4 hours. Calls made after 12 PM may not be seen until the next business day. If DP cannot repair a machine in a reasonable period of time, we will provide a loaner copier and/or we will replace your machine with a similar model with similar speed and features. DP reserves the right to make delivery in installments. Delay in delivery of any installment shall not relieve Buyer of their obligation to accept remaining installments. Upon execution of this agreement, if the buyer cannot for any reason accept delivery of said items, a fee of 20% of the total contracted amount and restocking fee will be charged.
Buyer will owe a minimum installation and delivery charge of $500.00 if any portion of a scheduled delivery and/or set up is refused. Buyer will owe the full purchase price of any special order item, including any software products, if any portion of the delivery is refused.
12. Network Failures: Upon completion of initial installation, should the equipment fail to connect to the Customer Network or staff desktops, every effort will be made to troubleshoot via phone or remote access. If the failure is due to Customer Network infrastructure and Customer requests to use DP IT Staff for on-site troubleshooting and repair, additional charges apply. All network problems, driver updates, printing not due to mechanical failure, scanning and e-mail issues are not covered.
13. Exclusions: This agreement does not include the following: Paper, staples, exterior hardware, doors, covers, paper cassettes, lost manuals, equipment that has surpassed manufacturer’s recommended useful life, labor to clean toner spills, monitoring devices (i.e., Equitrac). This agreement does not cover equipment relocation, or damage caused by moving companies, performing electrical work external to machines or their connection by mechanical or electrical means to other machines or devices. Damages to the equipment caused by unauthorized component accessories or parts, use of substandard supplies or other causes beyond the control of DP may subject the customer to a surcharge and/or cancellation of this agreement. DP reserves the right to terminate this agreement if the equipment is modified, damaged, altered, serviced, or moved by personnel other than those employed by DP, or if parts accessories or components not authorized by DP or its suppliers are fitted to the equipment. If equipment is relocated, the service portion of this agreement must be reviewed by DP to determine the contract eligibility in the new service area. Customer shall pay for all costs of repairs and parts, or replacement of the Equipment made necessary, but not limited, to loss or damage through equipment abuse, misuse, theft, fire, water, power surges, casualty, natural force, armed conflict or any other negligent act of Customer or their staff. DP expressly disclaims any duty as an insurer of the equipment. It is the customer’s responsibility to provide an electrical power source that meets the manufacturer’s specifications, without the need for adapters or extension cords. Surge protectors/ power filters may be required on certain copier contracts. The customer will also be responsible for performing normal operator care and cleaning as outlined in the user manual. This includes but is not limited to color calibration, cleaning of scan and platen glass, removal of paper jams, installation of toner cartridges, and disposal of toner waste, hole punch waste, trimmed staples, and used cartridges.
14. Billing: Customer’s billing will occur on a monthly, quarterly, semiannual, or annual basis.
The details of Customers specific plan are stated herein. Cost Per Page billing requires accurate and timely meter data. Each page is up to 8.5 x 11. The meter will advance once for each 8 ½ X 11 (letter) page and twice for each 11 x 17 (ledger) page. When in duplex mode, the meter will advance twice for each letter page and four times for each ledger page duplexed. Rates are subject to increases each year throughout the life of the contract or any extensions of this contract. If invoices are unpaid and overdue, buyer agrees to pay DP costs and expenses of collection, including reasonable attorney fees. Buyer agrees to pay DP any applicable taxes which are levied on or payable by DP as a result of the use, sale, possession or ownership or the goods covered hereunder.
15. Payments: If Customer fails to pay invoices within the payment terms set herein, DP may discontinue services. Customer can request a payment extension or arrangement.
Requests will be reviewed and approved or declined by DP Management.
16. Cancellation of Service Portion of Agreement: Customer must provide written notice to DP 30 days prior to the end of a contract to cancel services. Customer must surrender all supplies or other consumables upon request. Final meter data must be provided for final 110
Equipment Order Form
billing. If final meter data is not available, DP will estimate the meter data based on historic averages. In the event of cancellation prior to the expiration date, the remaining contract amount will become due in its entirety with no prorated refunds given. The renewable cost of this contract will be escalated by up to 15% annually for the base and excess meter charges, tariff Adjustments: tariffs, duties, or other government-imposed charges affecting the goods or services under this agreement are enacted or modified during the contract term, DP reserves the right to adjust pricing to reflect any increased costs. DP Reserves the right to withhold service and supplies or cancel this agreement if the account is over 30 or more days past due. Agreement is not assignable or transferable without prior written consent of DP.
17. During the term of this Agreement and for a period of two (2) years thereafter, without the consent of DocuProducts, Customer, Company or Client shall not directly or indirectly solicit, recruit or hire (or attempt to solicit, recruit or hire) any of DocuProducts’ employees.
18. All disputes or claims arising out of or relating to this agreement, or the breach thereof, shall be subject to and resolved by binding arbitration in accordance with the rules of the American Arbitration Association. Judgement on the award rendered by the Arbitrator may be entered in any court having jurisdiction thereof. The arbitration shall take place in Ventura, California, unless otherwise provided upon by agreement of the parties, pursuant to the procedures of the American Arbitration Association, with a single neutral Arbitrator selected by the parties. If the parties cannot agree on an Arbitrator, then the American Arbitration Association shall appoint an Arbitrator. The decision of the Arbitrator shall be final and binding on both parties. The Arbitrator shall award attorney’s fees to the prevailing party.
DPEO Rev 6 01082026
111
36-Month
(FMV) QTY
TOTAL LEASE
PAYMENT
Item# Description
CANON imageFORCE C5100
6378C002AA imageFORCE C5100 2
6611C002AA imageFORCE C5170 Speed 2
6596C002AA Cassette Feeding Unit-AY1 2
6595C005AA Paper Deck Unit-F3 2
6602C002AA Inner Finisher-N1 2
4002C002AA Inner 2/3 Hole Puncher-D1 2
3998C007AA Super G3 FAX Board-AX2 2
$220.38 $440.75
CANON imageFORCE 6155
6381C002AA imageFORCE 6100 5
6616C002AA imageFORCE 6155 Speed 5
6596C002AA Cassette Feeding Unit-AY1 5
6595C005AA Paper Deck Unit-F3 5
3998C007AA Super G3 FAX Board-AX2 5
6602C002AA Inner Finisher-N1 5
4002C002AA Inner 2/3 Hole Puncher-D1 5
$190.53 $952.65
CANON imageFORCE C3150
7199C003AA imageFORCE C3150 2
6602C002AA Inner Finisher-N1 2
6595C005AA Paper Deck Unit-F3 2
6715C002AA Cassette Feeding Unit-AZ1 2
4002C002AA Inner 2/3 Hole Puncher-D1 2
6720C001AA Super G3 FAX Board-BR1 2
$209.29 $418.58
CANON imageFORCE 4125
7230C003AA imageFORCE 4125 / 4135 / 7
7270C003AA imageFORCE 4125 Speed 7
7203C001AA Single Pass DADF-F1 7
7201C001AA Double Feeding Detection 7
7620C001AA Cabinet Type-Y 7
6602C002AA Inner Finisher-N1 7
4002C002AA Inner 2/3 Hole Puncher-D1 7
6720C001AA Super G3 FAX Board-BR1 7
$110.85 $775.98
TOTALS
$
$2,587.95
Signature Date
Schedule A
Attachment F
112