City of Simi Valley
Staff Report
October 12, 2026
To:
From:
Subject:
City Council
Public Works Department
Jay Spurgin, Interim Public Works Director
Award a contract to Chapman Coast Roof Co. Inc. to construct the Simi Valley Public Library Roof Rehabilitation Project, CP25000001, Specification No. SV 26-33
Staff Recommendation
It is recommended that the City Council award a contract (Attachment A) to Chapman Coast Roof Co. Inc. (Chapman), as the lowest responsive and responsible bidder, in the amount of $661,952 to construct the Simi Valley Public Library Roof Rehabilitation Project, CP25000001, Specification No. SV 26-33 (Library Roof Project), and authorize the City Manager or Designee to execute any contract amendments.
Background
On February 13, 2023, the City Council authorized the acceptance of a $350,000 Building Forward Library Infrastructure Grant from the State of California and authorized the City Manager to execute grant-related documents. The City qualified for a 50% reduction to the program's dollar-for-dollar matching requirement, resulting in a required City match of $175,000. The grant term was subsequently amended, extending the deadline through March 2027. The Library Roof Project is scheduled for construction from November through December 2026, allowing completion within the amended grant period
The Library Roof Project was initiated as part of the City’s ongoing efforts to maintain and preserve the Simi Valley Public Library. Over time, the existing roofing system has required periodic maintenance and repairs related to water intrusion, roofing materials, and drainage components. The proposed rehabilitation will provide a comprehensive, long-term solution to address these conditions, protect the facility and its contents, and extend the roofing system's useful life.
Based on site assessments, City staff determined that rehabilitating the roofing system is the appropriate approach to address the identified conditions and support the facility's long-term performance. The Library Roof Project scope includes removing and replacing existing roofing materials, repairing substrate areas as needed, installing a new roofing system with a long-term warranty, upgrading flashing, and improving roof drainage components. A location map showing the Library Roof Project area is shown in Attachment B.
Agenda Item No.
Consent (8)
Although the City does not currently own the library building, per the facility lease agreement with the County, the City is responsible for the cost and maintenance of the building. However, discussions with the County of Ventura to transfer ownership of the library building from the County to the City have made significant progress. Staff anticipates presenting an item to begin the property transfer process at an upcoming City Council meeting.
Discussion
On July 16, 2026, the City solicited bids for the Library Roof Project. The City published a notice inviting bids in the Ventura County Star and posted it on the City’s website. The City made plans and specifications available at the Public Works counter and sent them to plan rooms and contractors. Eleven (11) firms requested placement on the plan holder list.
On August 27, 2026, fifteen (15) bids were received, with the following results:
CONTRACTOR BID
Sierra North Construction Inc., Glendale, CA $ 640,000* Chapman Coast Roof Co. Inc., Fullerton, CA $ 661,952
Durable Cool Roofs, Inc., Fresno, CA $ 685,715
Commercial and Industrial Roofing Company, Spring Valley, CA $ 689,115 Courtney Inc., Irvine, CA $ 694,400
Danny Letner Inc dba Letner Roofing Company, Orange, CA $ 715,005 Southland Roofing, Inc., Commerce, CA $ 770,000
KRGS Roofing Inc., Beaumont, CA $ 775,000
Best Contracting Services, Inc., Gardena, CA $ 786,850
Ranger Roofing and Solar, Malibu, CA $ 826,085
Pacific Builders & Roofing Inc. dba: WSP Roofing, Granite Bay, CA $ 841,058 Rainy Day Roofing, Inc., Rancho Cucamonga, CA $ 930,918 Solar Roofing and Energy Storage Inc., Escondido, CA $ 967,976 AME Builder, Inc. dba AME Roofing, Upland, CA $ 1,214,090 Brazos Urethane, Inc., Madera, CA $ 1,239,600
*Bid found unresponsive
The Engineer's construction estimate for the Library Roof Project is $760,970. Staff reviewed and evaluated the bids and determined that the low bid, submitted by Sierra North Construction Inc., was nonresponsive because Sierra North did not attend the mandatory pre-bid job walk, did not hold the required Class C-39 roofing contractor license, and could not provide the required 25-year warranty. The next lowest bidder, Chapman, submitted a responsive bid, has the proper license, can provide the required 25-year warranty, and has a history of completing similar projects. Staff determined that Chapman is the lowest responsive and responsible bidder. The Library Roof Project has 2 a 45-calendar-day construction schedule, with work expected from November 2026 through December 2026, before the amended grant deadline in March 2027.
Financial Impact
The $661,952 construction cost is included in the FY 2026-27 Adopted Budget for the Library Roof Rehabilitation Project, CP25000001, Specification No. SV 26-33.
The City is eligible for reimbursement of up to $350,000 through the Building Forward Library Infrastructure Grant, which will partially offset the project costs.
Based on the contract amount, the remaining City-funded construction cost is approximately $311,952. No additional appropriation is required.
City Council Priority
This Library Roof Project supports the City Council’s Reliable Infrastructure Pillar of Excellence.
Suggested Motion
I move to award a contract to Chapman, as the lowest responsive and responsible bidder, in the amount of $661,952 to construct the Library Roof Project and authorize the City Manager or her designee to execute any contract amendments.
Summary
On February 13, 2023, the City Council authorized the acceptance of a $350,000 Building Forward Library Infrastructure Grant from the State of California. The City qualified for a 50% reduction to the program's dollar-for-dollar matching requirement, resulting in a required City match of $175,000. The grant term was subsequently amended, extending the deadline through March 2027. The Library Roof Project addresses ongoing deterioration of the existing roofing system at the Simi Valley Public Library, including water intrusion, membrane delamination, and compromised drainage components. Public Works engineering staff determined that full roof rehabilitation is required to protect the building, library collections, and other City assets. Following a competitive bidding process, the City determined Chapman to be the lowest responsive and responsible bidder at $661,952.
Construction is anticipated to occur from November through December 2026, within the amended grant period. It is recommended that the City Council award a contract to Chapman, as the lowest responsive and responsible bidder, in the amount of $661,952 to construct the Library Roof Project and authorize the City Manager or Designee to execute any contract amendments.
Prepared by: John Hamilton, Principal Engineer
Attachments
Attachment A – Contract
Attachment B – Location Map
3 Attachment A
Contract No. 3270055
1 PUBLIC WORKS CONTRACT
BETWEEN
THE CITY OF SIMI VALLEY AND
CHAPMAN COAST ROOF CO., INC.
This CONTRACT is entered into this 12th day of October 2026, by and between the CITY OF SIMI VALLEY, a general law city and municipal corporation (“the City”) and CHAPMAN COAST ROOF CO., INC., a California corporation (“the Contractor”).
1. WORK.
A. The Contractor will provide all work required by the Contract Documents (the “Work”). The Contractor agrees to do additional work arising from changes ordered by the City in accordance with the Contract Documents.
B. The Contractor and the City agree to abide by the terms and conditions contained in the Contract Documents;
C. The Contractor will furnish all of the labor; supplies and materials; equipment; printing; vehicles; transportation; office space and facilities; all tests, testing and analyses; and all matters whatsoever (except as otherwise expressly specified to be furnished by the City) needed to perform and complete the Work and provide the services required of the Contractor by the Contract Documents.
D. “Contract Documents” means the Notice Inviting Bids; Instructions to Bidders; Supplementary Instructions to Bidders; Proposal; this Contract; Standard Specifications; Supplementary Conditions; Exhibits; Technical Specifications; List of Drawings; Drawings; Addenda; Notice to Proceed; Change Orders; Notice of Completion; and all other documents identified in the Contract Documents which together form the contract between the City and the Contractor for the Work. The Contract Documents constitute the complete agreement between the City and the Contractor and supersede any previous agreements or understandings.
2. CONTRACT SUM. The City agrees to pay the Contractor a sum not to exceed type number $661,952 for the Work in the manner set forth in the Contract Documents. The City may adjust this amount as set forth in the Contract Documents.
3. TIME FOR PERFORMANCE.
A. The Contractor will fully complete the Work within 45 calendar days (the “Contract Time.”)
4 City of Simi Valley
Contract No. 3270055
Chapman Coast Roof Co., Inc.
B. The Contract Time will commence when the City issues a notice to proceed.
The Contract Documents will supersede any conflicting provisions included on the notice to proceed issued pursuant to this Contract.
C. The Contractor may not perform any Work until:
i. The Contractor furnishes proof of insurance as required by the Contract Documents; and
ii. The City gives the Contractor a written, signed, and numbered purchase order and notice to proceed.
D. By signing this Contract, the Contractor represents to the City that the Contract Time is reasonable for completion of the Work and that the Contractor will complete the Work within the Contract Time.
E. Should the Contractor begin the Work before receiving written authorization to proceed, any such Work is at the Contractor’s own cost and risk.
4. DISPUTES. Disputes arising from this contract will be determined in accordance with the Contract Documents and Public Contracts Code §§ 10240-10240.13.
5. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, the City will promptly inform the Contractor regarding third-party claims against the Contractor, but in no event later than ten (10) business days after the City receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of the Contract Documents. As more specifically detailed in the Contract Documents, the Contractor agrees to indemnify and defend the City against any third-party claim.
6. TAXPAYER IDENTIFICATION NUMBER. The Contractor will provide the City with a Taxpayer Identification Number.
7. PERMITS AND LICENSES. Unless otherwise provided, the Contractor, at its sole expense, will obtain and maintain during the Contract Time, all necessary permits, licenses, and certificates that may be required in connection with the Work.
8. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by the Contractor under the Contract Documents are the City’s property. The Contractor may retain copies of said documents and materials as desired, but will deliver all original materials to the City upon the City’s written notice.
5 City of Simi Valley
Contract No. 3270055
Chapman Coast Roof Co., Inc.
9. INDEMNIFICATION. The Contractor agrees to indemnify, defend, and hold the City harmless as set forth in the Contract Documents. The requirements as to the types and limits of insurance coverage to be maintained by the Contractor as required by the Contract Documents, and any approval of such insurance by the City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract Documents, including, without limitation, to the provisions concerning indemnification.
10.INDEPENDENT CONTRACTOR. The City and the Contractor agree that the Contractor will act as an independent contractor and will have control of all work and the manner in which is it performed. The Contractor will be free to contract for similar service to be performed for other employers while under contract with the City. The Contractor is not an agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City provides for its employees. Any provision in this Contract that may appear to give the City the right to direct the Contractor as to the details of doing the work or to exercise a measure of control over the work means that the Contractor will follow the direction of the City as to end results of the work only.
11.AUDIT OF RECORDS. The Contractor will maintain full and accurate records with respect to all services and matters covered under this Contract. The City will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. The Contractor will retain such financial and program service records for at least three (3) years after termination or final payment under the Contract Documents.
12.NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
The City The Contractor
Attention: John Hamilton Attention: Julio Gonzalez
City of Simi Valley Chapman Coast Roof Co., Inc.
2929 Tapo Canyon Road 2030 East Walnut Avenue
Simi Valley, CA 93063 Fullerton, CA 92831
(805) 583-6809 (714) 738-6611
[email protected] [email protected]
Any such written communications by mail will be conclusively deemed to have been received by the addressee three (3) days after deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
6 City of Simi Valley
Contract No. 3270055
Chapman Coast Roof Co., Inc.
13.NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.
14.INTERPRETATION. This Contract was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Contract will be in Ventura County.
15.EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of the Contract Documents, precedence will be as follows:
A. This Contract;
B. The Standard Specifications; and
C. Precedence of documents as determined in the Standard Specifications.
16.SEVERABILITY. If any portion of the Contract Documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Contract will continue in full force and effect.
17.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Contract and to engage in the actions described herein. This Contract may be modified by written amendment. The City’s city manager, or designee, may execute any such amendment on the City’s behalf.
18.ELECTRONIC SIGNATURES. This Contract may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code §16.5, the Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature.
19.COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph. 7 City of Simi Valley
Contract No. 3270055
Chapman Coast Roof Co., Inc.
20.CAPTIONS. The captions of the paragraphs of this Contract are for convenience of reference only and will not affect the interpretation of this Contract.
21.TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
Attest: City of Simi Valley, A Municipal Corporation
By:
Lucy Blanco, City Clerk Dee Dee Cavanaugh, Mayor of the City of Simi Valley, California
Approved as to Form: Chapman Coast Roof Co., Inc.
By:
Algeria R. Ford, City Attorney
Print Name: Julio Trejo Gonzalez
Approved as to Content: Title: President
By:
Samantha C. Argabrite, City Manager
Print Name: Brandon Rodgers
Title: Vice President
Carolyn Johnson,
Administrative Services Director,
Purchasing Agent
Jay Spurgin,
Interim Public Works Director
8 PROJECT MAP
SIMI VALLEY PUBLIC LIBRARY ROOF REHABILITATION PROJECT
2969 TAPO CANYON ROAD
SV 26-33, CP25000001
PROJECT SITE
YOSEMITE AVE
COTTONWOOD DR
FITZGERALD RD
TIERRA REJADA RD
RANCH PKWY
ALAMO ST
ROYAL AVE
LOST CANYONS DR
LONG CANYON RD
SANTA SUSANA PASS RD
ALAMO STSTEARNS ST
GUARDIAN ST
E LOS ANGELES AVE
HWY 118 HWY 118 SYCAMORE DR ERRINGER RD
HWY 118 E COCHRAN ST TAPO CANYON RD FIRST ST MADERA RD
MADERA RD
N WOOD W LOS ANGELES AVE W EASY ST
SEQUOIA AVE
E LOS ANGELES AVE PRIDE ST TAPO ST
VICINITY MAP
NOT TO SCALE
CITY HALL
SENIOR CENTER
CYARD
CYARD
CYARD
PLAZA
PROJECT SITE
NOT TO SCALE
9 Attachment B