SBMC Section 2.72 outlines some of the duties of the Commission; however, there are other duties and assignments provided in relation to various opportunities and issues that occur throughout the year. To carry out the Commission’s work, SBMC Section 2.60.010 outlines the requirements of meeting attendance. As a legislative body, like the City Council, Citizen Commissions are required to fulfill a responsibility of participating in each meeting for all matters brought before the Commission. In addition, the Commission Handbook, provided to each appointed/re-appointed member, and posted online, provides various other requirements, regulations, guidelines, and procedures for Commission members.
Member Appointment
The official start date of the appointed Commission members takes effect once the official oath is administered by the City Clerk. The swear-in may take place before or at the first meeting of the Commission. The official oath is required in order to begin participating in Commission business.
FISCAL IMPACT: N/A
WORKPLAN: N/A
OPTIONS:
Make appointment to the Parks and Recreation Commission. Provide alternative direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council consider the application submitted and make an appointment to one of the two vacancies on the Parks and Recreation Commission with a term ending January 2024.
CITY MANAGER’S RECOMMENDATION:
Approve Department recommendation.
________________________
Gregory Wade, City Manager
Attachments:
1. Council Policy No. 5
2. Vacancy Notice
3. List of Applicants
4. Applications
CITY OF SOLANA BEACH Policy No. 5
COUNCIL POLICY
Adopted: May 15, 1989
Revised: January 23, 2008 by
Resolution 2008-23
GENERAL SUBJECT: Citizen Boards, Commissions & Committees SPECIFIC SUBJECT: Appointments of Citizens to Boards, Commissions, Committees and Task Forces.
PURPOSE:
The purpose of this policy is to establish a consistent process and procedure for appointments to City sponsored Citizen Boards, Commissions, Committees and Task Forces.
POLICY STATEMENT:
Appointments to Citizen Boards, Commissions, Committees and Task Forces are made in accordance with the municipal code and/or specific guideline, as provided, to provide consistency.
POLICY PROCEDURES:
1. All private citizens interested in serving on any Board, Commission, Committee or Task Force or similar group must complete and file with the City Clerk a Citizen Interest Form (application) which may be obtained from the City Clerk’s office.
2. Nominations
Councilmembers may nominate private citizens for appointment subject to ratification by a majority of the City Council. Such ratification shall take place at a regular City Council meeting and a duly docketed agenda item.
3. Appointment Protocol
a. Appointments will be made in accordance with municipal code requirements. For example, the municipal code may require that a Commission have five positions appointed by individual
Councilmembers.
b. Appointments that are not outlined in the municipal code and are at-large appointment positions may be nominated by any
Councilmember. In the event of multiple appointments,
appointments may be divided among individual Councilmembers to share the appointment responsibilities. If the appointments are
shared, it will be for that one time and will not be construed as official individual appointments that would carry forward. c. The decision to proceed with an individual appointment alternative for at-large positions will be subject to majority vote of the City Council with such vote taking place at a regular City Council Meeting.
4. Appointments to Outside Agencies
When the City is asked by an outside agency to recommend a private citizen to serve on a Board, Commission, Committee or Task Force or similar group, such recommendation shall be made by the Council and approved by a majority vote of the City Council.
Posted 01-27-22, Megan Bavin, Deputy City Clerk
PUBLIC NOTICE
CITY OF SOLANA BEACH VOLUNTEERS SERVING ON BEHALF OF THE CITY COUNCIL Applications are being accepted through Tuesday, March 15, 2022, 5:30 p.m.
City Council is scheduled to make appointments at the March 23, 2022 City Council Meeting.
PARKS & RECREATION: Two vacancies – terms will expire January 2024 This Commission participates in reviewing certain matters regarding the City's parks, programs, and conducts certain City events.
Regular Meeting Schedule: 2
nd Thursday of each month at 4:00 p.m.
Composition: 7 members who are all appointed by the Council At-large.
Position’s Requirements: At least 18 yrs. old * Resident of the City. ❖ See the City’s website for more meeting information, meeting agendas, members, and further information. ❖ Parks & Recreation
Citizen Interest Forms (Applications) and additional information on the Commissions can be found on the City’s website at www.cityofsolanabeach.org (Left tabs: City Government, City Clerk, Citizen Committees) OR at City Hall, 635 S. Highway 101, Solana Beach, (858) 720-2400. Please contact the City Clerk with any questions regarding the recruitment/appointment process.
CITY’S CITIZEN COMMISSION POSITION OPENINGS
ATTACHMENT 3
City of Solana Beach
Citizen Commission Member
Appointment by City Council
Application Status
Deadline March 15th 5:30 p.m.
List of Applicants
PARKS & RECREATION COMMISSION
Applicant Application
Received
Michele Jaffee 3-15-22
I
ATTACHMENT 4
APPLICATIONS
This Attachment is not posted online but is
available by contacting the City Clerk’s Office.