Solana Beach City Council Special Meeting Minutes May 4, 2022 Page 1 of 4
MINUTES
Joint SPECIAL Meeting
Wednesday, May 4, 2022 * 5:30 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
CITY COUNCILMEMBERS
Lesa Heebner, Mayor
Kelly Harless
Deputy Mayor
David A. Zito
Councilmember
District 1
Jewel Edson
Councilmember
District 3
Kristi Becker
Councilmember
Gregory Wade
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
CALL TO ORDER AND ROLL CALL:
Mayor Heebner called the meeting to order at 5:31 p.m.
Present: Lesa Heebner, Kelly Harless, Jewel Edson, Kristi Becker
Absent: David A. Zito
Also
Present:
Greg Wade, City Manager
Megan Bavin, City Clerk
Mo Sammak, City Engineer/Public Works Dir.
Ryan Smith, Finance Dir. .
CLOSED SESSION REPORT: None
FLAG SALUTE:
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.
APPROVAL OF AGENDA:
Motion: Moved by Councilmember Harless and second by Councilmember Becker to approve. Approved 4/0/1 Ayes: Heebner, Harless, Edson, Becker. Noes: None. Absent: Zito.
Motion carried.
ORAL COMMUNICATIONS:
Note to Public: Refer to Public Participation for information on how to submit public comment.
This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by joining the virtual meeting online to speak live, per the Public Participation instructions on the Agenda. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. No written correspondence may be submitted in lieu of public speaking. Council may refer items to the City
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Special Meeting Minutes May 4, 2022 Page 2 of 4 Manager for placement on a future agenda. The maximum time allotted for each speaker is THREE MINUTES (SBMC 2.04.190).
COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:
An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.
C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.1. Review Conceptual Design Options for the Tot Lots at La Colonia Park and Fletcher Cove Park; Consideration of Resolution 2022-038 Authorizing the City Manager to Amend a Professional Services Agreement with Van Dyke Landscape Architects to Prepare Construction Documents for Fletcher Cove Tot Lot; and Consideration of Resolution 2022-039 Authorizing the City Manager to Submit a Grant Application to the County of San Diego for the Neighborhood Reinvestment Program. (File 0870-40)
Recommendation: That the City Council
1. Receive this report, review the conceptual designs and provide direction on design of new tot lots at La Colonia Park and Fletcher Cove Park.
2. Adopt Resolution 2022-038 authorizing the City Manager to amend the Professional Services Agreement with Van Dyke Landscape Architects, for a new total amount not to exceed $158,250, for preparation of construction level plans, specifications and cost estimates for the design of new tot lots at La Colonia Park and Fletcher Cove Park.
3. Adopt Resolution 2022-039:
a. Confirming that the City of Solana Beach is a public agency under the laws of the State of California.
b. Approving the filing of an application, in the amount of $100,000, with the County of San Diego for Neighborhood Reinvestment Program funding during the County’s current fiscal year.
c. Authorizing the City Manager to sign a grant agreement with the County of San Diego for Neighborhood Reinvestment Program funds for the current fiscal year.
Item C.1. Report (click here)
Item C.1. Supplemental Docs (Upd. 5-4-22 at 12:00pm)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Greg Wade, City Manager, introduced the item.
Denise Armijo and Kaitlyn Porter, Van Dyke Landscape Architects, presented a Powerpoint (on file).
Council and Consultants discussed shade at both parks, sound play, that the public survey results showed shade as an important factor, the amount and location of picnic tables and trees, a seat wall or boundary creating a barrier to the street at the Fletcher Cove tot lot, the Solana Beach City Council Special Meeting Minutes May 4, 2022 Page 3 of 4 height of the climbing rock, and that the rubberized floor cushion would provide protection from falls off the equipment.
Greg Wade, City Manager, said the two facilities had different footprints, that the Fletcher Cove footprint was less than half the size of the La Colonia Park tot lot, and that the City was trying to work within the existing footprint of the tot lot so it was a bit constrained.
Kristin Brinner spoke about her daughter helping her fill out the online survey, that this was an opportunity to engage children and teens in the process, that the Fletcher Cove tot lot seemed like it was geared for older kids and didn’t have places for toddlers to independently play, and that gathering areas could be cool for older kids.
Lisa Montes stated that she was a leader in La Colonia, that she had spoken with kids and parents at the park, that kids were excited about the boulders, that she wondered about the size of the boulders, that a lot of kids asked for swings, that swings with bucket seats for little kids should be included, that equipment should be inclusive of older kids, that families said shade was very important, that the current pergola at La Colonia was rotting and needed to be removed, that she liked the disc swing because several kids can use it at one time, and there should be a traditional swing set with a bucket seat for the tots as well as a youth swing.
Paul McNeil, and daughter Elle McNeil, said that Elle liked the zipline as they were able to try it at a park in Costa Mesa, that they liked the circular platform with a rope and swing that they used at another park, that the older kids use the zip lines, and they like higher structures and climbing walls which also offer technical skill building for older kids.
Council and Elle discussed that she attends Skyline, that she liked the disc swing, that she liked the boulders because they are challenging, and that she has never tried the boogie board feature but thinks that it would be fun.
Shawna McGarry said that her kids would have better input, that the City should meet with more kids for their comments, that the climbing feature was attractive to her, that she’s fine with playground equipment looking a little dangerous because she wants those challenges and opportunities for her kids, that in those areas there should be softer things to fall on, that there should be balance of features for younger kids and older kids.
Emily said that it’s unfortunate that the spaces were small and that each park was regulated to two swings, that the spinner swing could accommodate four or five kids at once and it’s important to maximize the number of children playing on the equipment, and that she would like to see a theme of the playground at Fletcher Cove tied to the ocean.
Gregory Wade, City Manager, explained that there were two different swings, bucket swings and youth swings, that the playgrounds only have room for two swings, that currently there are two youth swings at Fletcher Cove, that an option was a T-set swing which would be one youth swing and one toddler swing, another option would be a traditional swing which had four swings and has two bucket swings and two youth swings which would fit at La Colonia, and that if they want a spinner swing then they could only have that plus one youth swing and a bucket swing.
Solana Beach City Council Special Meeting Minutes May 4, 2022 Page 4 of 4 Consultants and Council discussed the different swing types, different swings options for each park, design alternatives for adding additional swings and a zip line, having equipment for each age group, having an instrument other than percussion for the music feature to minimize the impact on neighbors, looking at shade sail options and pricing, and having separate play areas for the older and younger kids.
Council discussed the importance of community input, that having the Consultants redo the design would increase the cost and delay the project, that they were against the Native American theme proposed for La Colonia Park, favored equipment that was brighter colors which appeal to children, that the climbing rocks should be bigger and more challenging, that there was a good variety of equipment, that it may be best to lose a tree and do the more traditional swing set and disc swing and look at adding shade sails, and that the zip line sounded fun but that it was probably expensive.
Consultants, Council, and Staff discussed that the item would come back at a meeting in June or July with new designs to include two swings, a disc swing, a separate toddler play structure, and shade.
Motion: Moved by Councilmember Edson and second by Deputy Mayor Harless to approve staff recommendation. Approved 4/0/1 Ayes: Heebner, Harless, Edson, Becker. Noes: None.
Absent: Zito. Motion carried.
COMPENSATION & REIMBURSEMENT DISCLOSURE: None
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)
CITIZEN COMMISSION(S)
ADJOURN:
Mayor Heebner adjourned the meeting at 7:28 p.m.
Megan Bavin, Deputy City Clerk Council Approved: August 24, 2022