Solana Beach City Council Special Meeting Actions May 24, 2022 Page 1 of 8
ACTION AGENDA
The Action Agenda of the City Council Meeting is a document provided immediately following the Council Meeting in order for staff and the public to be aware of the business transacted and actions taken by Council. This is a preliminary draft and not a public record. The meeting’s legal record is the Minutes approved by the City Council.
Joint SPECIAL Meeting
Tuesday, May 24, 2022 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99.
• Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org.
Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings.
Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400.
The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.
PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.
And/Or
Verbal Comment Participation:
Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Special Meeting Actions May 24, 2022 Page 2 of 8 Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.
Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.
SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.
As a courtesy to all meeting attendees, please set cellular phones and pagers to silent mode and engage in conversations outside the Council Chambers.
CITY COUNCILMEMBERS
Lesa Heebner, Mayor
Kelly Harless, Deputy Mayor David A. Zito, Councilmember Jewel Edson, Councilmember Kristi Becker, Councilmember Gregory Wade
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:
Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item.
Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.
READING OF ORDINANCES AND RESOLUTIONS:
Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.
CALL TO ORDER AND ROLL CALL:
CLOSED SESSION REPORT:
FLAG SALUTE:
APPROVAL OF AGENDA:
COUNCIL ACTION: Approved 5/0
PROCLAMATIONS/CERTIFICATES: Ceremonial
Public Works Month
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.
Regional Decarbonization Framework (RDF)
San Diego County Fair
Solana Beach City Council Special Meeting Actions May 24, 2022 Page 3 of 8 ORAL COMMUNICATIONS:
Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.
COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:
An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.
A. CONSENT CALENDAR: (Action Items) (A.1. - A.8.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.
All speakers should refer to the public comment section at the beginning of the agenda for details.
Please be aware of the timer light on the Council Dais.
A.1. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for April 30, 2022 – May 13, 2022.
Item A.1. Report (click here)
COUNCIL ACTION: Approved 5/0
A.2. General Fund Adopted Budget for Fiscal Year 2021/2022 Changes. (File 0330-30) Recommendation: That the City Council
1. Receive the report listing changes made to the Fiscal Year 2021-2022 General Fund Adopted Budget.
Item A.2. Report (click here)
COUNCIL ACTION: Approved 5/0
A.3. Citywide Tree Maintenance Services. (File 0820-25) Recommendation: That the City Council
1. Adopt Resolution 2022-050:
a. Authorizing the City Manager to increase the Professional Services Agreement with West Coast Arborists, in the amount of $25,000, for preventative treatment of South American Palm Weevil and pink rot.
b. Authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement with West Coast Arborists extending the agreement for one Solana Beach City Council Special Meeting Actions May 24, 2022 Page 4 of 8 year and increasing the agreement amount by $25,000, to a total not to exceed amount of $50,000, for on-call, as-needed City-wide tree maintenance services.
Item A.3. Report (click here)
COUNCIL ACTION: Approved 5/0
A.4. Fire Suppression Equipment Services. (File 0260-40) Recommendation: That the City Council
1. Adopt Resolution 2022-047:
a. Authorizing the City Manager to execute a Maintenance Services Agreement with Symons Fire Protection Service, Inc., at an amount not to exceed $16,500, for maintenance and testing of fire suppression equipment services and asneeded repair services at various City facilities for Fiscal Year 2022/23. b. Authorizing the City Manager to extend the agreement for up to four additional one-year terms, at the City’s option, at an amount not to exceed the amount budgeted in each subsequent year.
Item A.4. Report (click here)
COUNCIL ACTION: Approved 5/0
A.5. Municipal Improvement Districts Benefit (MID) Fees Fiscal Year (FY) 2022/23. (File 0495-20)
Recommendation: That the City Council
1. Approve Resolution 2022-043, setting the Benefit Charges for MID No. 9C, Santa Fe Hills, at $232.10 per unit for FY 2022/23.
2. Approve Resolution 2022-044, setting the Benefit Charges for MID No. 9E, Isla Verde, at $68.74 per unit for FY 2022/23.
3. Approve Resolution 2022-045, setting the Benefit Charges for MID No. 9H, San Elijo Hills # 2, at $289.58 per unit for FY 2022/23.
4. Approve Resolution 2022-046, setting the Benefit Charges for MID No. 33, Highway 101/Railroad Right-of-Way, at $3.12 per unit for FY 2022/23.
Item A.5. Report (click here)
COUNCIL ACTION: Approved 5/0
A.6. Fire Benefit Fee - Fiscal Year (FY) 2022/23. (File 0495-20) Recommendation: That the City Council
1. Adopt Resolution 2022-042:
a. Setting the FY 2022/23 Fire Benefit Fee at $10.00 per unit, and b. Approving the Fee for levying on the tax roll.
Item A.6. Report (click here)
COUNCIL ACTION: Approved 5/0
A.7. Solana Beach Lighting Maintenance District Engineer’s Report, Annual Levy, and Collection of Assessments. (File 0495-20)
Solana Beach City Council Special Meeting Actions May 24, 2022 Page 5 of 8 Recommendation: That the City Council
1. Adopt Resolution 2022-056 approving the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2022/23 for proceedings of the annual levy of assessments within a special maintenance district.
2. Adopt Resolution 2022-057 declaring intention to provide for an annual levy and collection of assessment in a special maintenance district and setting a time and date for a public hearing; and scheduling the public hearing for June 08, 2022.
Item A.7. Report (click here)
COUNCIL ACTION: Approved 5/0
A.8. Solana Beach Coastal Rail Trail Maintenance District Engineer’s Report, Annual Levy and Collection of Assessments. (File 0495-20)
Recommendation: That the City Council
1. Adopt Resolution 2022-053, initiating the proceedings for the annual levy of assessments within the Coastal Rail Trail Maintenance District for Fiscal Year 2022/23.
2. Adopt Resolution 2022-054, approving the Engineer's Report for proceedings of the annual levy of assessments within Coastal Rail Trail Maintenance District.
3. Adopt Resolution 2022-055, declaring intention to provide for the annual levy and collection of assessments in Coastal Rail Trail Maintenance District and setting a time and date for a public hearing for June 8, 2022.
Item A.8. Report (click here)
COUNCIL ACTION: Approved 5/0
B. PUBLIC HEARINGS: (B.1. – B.2.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC
2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.
B.1. Public Hearing: 721 E. Solana Circle., Applicant: Watson, Case #: DRP21-015. (File 0600-40)
The proposed project meets the minimum objective requirements under the Park Del Mar Development regulations and the underlying SBMC, could be found to be consistent with the General Plan and could be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP. Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
Solana Beach City Council Special Meeting Actions May 24, 2022 Page 6 of 8
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2022-052 conditionally approving a DRP to demolish a single-family residence, construct a replacement one-story, single-family residence with an attached two-car garage and perform associated site improvements at 721 East Solana Circle.
Item B.1. Report (click here)
COUNCIL ACTION: Approved 4/0/1 (Recused – Edson)
B.2. Public Hearing: Regional Transportation Improvement Program (RTIP) for Fiscal Years (FY) 2023 through 2027. (File 0840-30)
Recommendation: That the City Council
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Consider adoption of Resolution 2022-058, approving the 2023 Regional Transportation Improvement Program for FY 2022/23 through FY 2026/27.
Item B.2. Report (click here)
COUNCIL ACTION: Approved 5/0
C. STAFF REPORTS: (C.1. – C.4.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.1. Budget & Finance Commission Appointment. (File 0120-06) Recommendation: That the City Council
1. Appoint one (1) member to the Budget & Finance Commission nominated/selected by Mayor Heebner with a term ending January 2023.
Item C.1. Report (click here)
COUNCIL ACTION: Approved 5/0 to appoint Christopher Maulik C.2. Capital Improvement Program Project Fiscal Year 2021/22 Update. (File 0810-05) Recommendation: That the City Council
1. Receive the Staff Report and provide direction to Staff as needed.
Item C.2. Report (click here)
Presentation
C.3. Revised Draft Work Plan Fiscal Year (FY) 2022/23. (File 0410-08) Recommendation: That the City Council
1. Review and discuss the modifications to the draft FY 2022/23 Work Plan and direct Staff to return to Council with the final FY 2022/23 Work Plan for approval with the Solana Beach City Council Special Meeting Actions May 24, 2022 Page 7 of 8 Budget Update in June 2022.
Item C.3. Report (click here)
Presentation
WORK PLAN COMMENTS:
Adopted June 23, 2021
COMPENSATION & REIMBURSEMENT DISCLOSURE:
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary- Harless, Alternate-Edson d. Escondido Creek Watershed Authority: Becker /Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-Becker, AlternateHarless. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-Harless, Alternate-Becker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-Becker, Alternate-Harless h. North County Dispatch JPA: Primary-Harless, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-Harless j. Regional Solid Waste Association (RSWA): Primary-Harless, Alternate-Zito k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-Harless, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, PrimaryHeebner STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson.
b. Fire Dept. Management Governance & Organizational Evaluation – Harless, Edson c. Highway 101 / Cedros Ave. Development Committee – Edson, Heebner d. Parks and Recreation Committee – Zito, Harless
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, Harless
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson
CITIZEN COMMISSION(S)
a. Climate Action Commission: Primary-Zito, Alternate-Becker ADJOURN:
Next Regularly Scheduled Meeting is June 8, 2022
Always refer to the City’s website Event Calendar for an updated schedule Solana Beach City Council Special Meeting Actions May 24, 2022 Page 8 of 8 or contact City Hall. www.cityofsolanabeach.org 858-720-2400
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the May 24, 2022 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on May 18, 2022 at 5:15 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., May 24, 2022, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.
Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:
Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates. o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission