SBEA-MISC., SBEA-MSU, and Non-Represented Confidential and Management employees.
The Solana Beach Employee Association Miscellaneous Unit (SBEA-MISC.) and the Solana Beach Employee Association Marine Safety Unit (SBEA-MSU) are both currently in a two (2) year MOU agreement with the City from July 1, 2021, to June 30, 2023. For FY 2022/2023, SBEA-MISC. received a 3% salary increase as well as a 5% increase to their health benefit (flex) credit, and SBEA-MSU received a 4% salary increase as well as a 5% increase to their health benefit (flex) credit.
The Non-Represented Executive, Management and Confidential employees also received a 3% salary increase in FY 2022/2023. An additional Step (Step F) was also added to the Confidential Salary Schedule 2. Additionally, all SBEA-MISC., SBEA-MSU, and Non-Represented Confidential and Management employees received a one-time non-PERSable stipend of $1,500 as approved by City Council. Additional increases to the Executive, Mid-Management, and Management employees may be provided at the discretion of the City Manager, based upon performance and the City Council approved budget.
The SBEA-MSU, SBEA-MISC. employees and all Non-Represented employees will also receive a 5% increase to their health benefit (flex) credit (up to $1,497.00 per month) for FY 2022/2023.
The Solana Beach Fire Association – (SBFA) as a part of their new four-year MOU agreement, received a 7% salary increase for FY 2022/2023 and an increase to their flex credit, up to $2,015 per month based on the negotiated terms of their new four-year SBFA MOU (July 1, 2022, to June 30, 2026). The increased flex credit amount is to account for the increase in health care costs and must be used to pay for health care plans. The amount of unused flex credit that can be “cashed-out” has been capped and will decline over the remaining years of the MOU. More information is included in the “Terms of Successor Memorandum of Understandings for SBFA” table later in this report.
Based on the negotiated terms of their new four-year SBFA MOU (July 1, 2022, to June 30, 2026), eligible SBFA employees will also receive the following incentive pays beginning with FY 2022/2023:
Paramedic Incentive Pay:
• Firefighter/Paramedic: $84 per month
• Fire Engineer: $100 per month
• Fire Captain: $100 per month
Educational Incentive Pay:
• Associate’s degree: $80 per month for all classifications • Bachelor’s degree: $150 per month for all classifications September 14, 2022
All Employee Groups FY 2022/2023 Compensation Plans and SBFA MOU
The Part-Time/Seasonal Temporary employees’ salary schedules was approved and adjusted in March 2022. The next adjustment to this salary schedule will be based on any increases to the California minimum wage, scheduled for January 2023. As of the date of this report, the California minimum wage is schedule to remain at $15 per hour for Calendar Year 2023. At this time, no further adjustments are scheduled to this salary schedule for FY 2022/2023.
New Classifications, Reclassifications and Job Description Updates:
It is the responsibility of the City Manager to consistently engage in organizational analysis of various City operations to improve efficiency and effectiveness and ensure the most economical means of conducting business is achieved. Section 2.08.070, Section D, of the Solana Beach Municipal Code (SBMC), “Powers and Duties (of City Manager)” Administrative Reorganization of Offices, states:
It shall be the duty and responsibility of the City Manager to conduct studies and effect such administrative reorganization of offices, positions or units under the City Manager’s direction as may be indicated in the interest of efficient, effective and economical conduct of the City’s business.
Staff is recommending the following:
1. Approval of a 3% adjustment to the FY 2022/2023 Management Salary Schedule (Schedule 1), along with the addition of the Risk Manager position to pay grade M-4.
2. Approval of a 3% adjustment to the FY 2022/2023 Confidential Salary Schedule and addition of Step F (Schedule 2).
3. Approval of a 3% adjustment to the FY 2022/2023 Miscellaneous Salary Schedule (Schedule 3).
4. Approval of a 4% adjustment to the FY 2022/2023 Marine Safety Salary Schedule (Schedule 4).
5. Approval of a 7% adjustment to the FY 2022/2023 Fire Salary Schedule (Schedule 5).
6. Approval of the FY 2022/2023 Part-Time/Temporary/Seasonal Salary Schedule (Schedule 6).
This item is before the City Council for consideration of Resolution 2022-101 (Attachment 1) to approve the City’s Salary and Compensation Plan (Schedules 1-6) for represented and unrepresented employees for FY 2022/2023, to approve the creation and addition of the Risk Manager position, and to authorize the City Manager to make any future necessary changes to the City’s salary schedules to remain in compliance with applicable State and/or Federal laws. In addition, Resolution 2022-102 (Attachment September 14, 2022
All Employee Groups FY 2022/2023 Compensation Plans and SBFA MOU
2) is before City Council to consider approval of the Memorandum of Understandings between the City and SBFA.
Terms of Successor Memorandum of Understandings for SBFA (July 1, 2022, to June 30, 2026):
Item Fiscal Year
2022/2023
Fiscal Year
2023/2024
Fiscal Year
2024/2025
Fiscal Year
2025/2026
1. Salary Increases • 7% • 3% • 3% • 3%
2. Health Benefit Flex
Credit
• Up to $2,015 • Up to median based
on CalPERS health
rates
• Up to median
based on
CalPERS health
rates
• Up to median
based on
CalPERS health
rates
3. Health Opt Out
Provision
• Up to $1,100 (hired
prior to 7/1/2018
• Up to $475 (hired
after 7/1/2018)
• Up to $947 (hired
prior to 7/1/2018
• Up to $475 (hired
after 7/1/2018)
• Up to $764 (hired
prior to 7/1/2018
• Up to $475 (hired
after 7/1/2018)
• Up to $642 (hired
prior to 7/1/2018
• Up to $475 (hired
after 7/1/2018)
4. Paramedic Pay • Firefighter/Paramedic: $84 per month • Fire Engineer: $100 per month
• Fire Captain: $100 per month
5. Educational Incentive
Pay
• Associate’s degree: $80 per month for all classifications • Bachelor’s degree: $150 per month for all classifications 2022-102 (Attachment 2) is before City Council to consider approval of the Memorandum of Understandings between the City and SBFA.
DISCUSSION:
The City Manager recommends approval of the FY 2022/2023 Salary & Classification Plan for the SBEA-MISC., SBEA-MSU, SBFA, Non-Represented, City Manager, and Part-Time/Seasonal/Temporary employees. Consistent with SBMC section 2.04.020, City Council members (Elected Officials) will receive health care benefits commensurate to SBEA-MISC. Similarly, the health care benefits of the City Manager correspond to SBEA-MISC. and Elected Officials, which include the following major points outlined below:
Proposed FY 2022/2023 Salary and Compensation Plans
Non-Represented Executive Management, Management and Confidential Employees (excluding City Attorney and City Manager):
1. Term of Compensation Plan: July 1, 2022, to June 30, 2023 September 14, 2022
All Employee Groups FY 2022/2023 Compensation Plans and SBFA MOU
2. A 3% salary increase is reflected in salary schedules 1 effective the first full pay period in July 2022.
Executive Management, and Management FY 2022/2023 Salary Schedule 1 (Attachment 3)
3. A 3% salary increase is reflected in salary schedules 2 effective the first full pay period in July 2022, and addition of Step F to the Confidential Salary Schedule 2 Confidential Employees’ FY 2022/2023 Salary Schedule 2 (Attachment 4)
4. One-time, non-PERSable stipend in the amount of $1,500 for all nonrepresented employees (executive management, management, and confidential employees (excluding City Attorney and City Manager).
5. Creation of the Risk Manager position at pay grade M-4 of the Management Salary Schedule 1.
6. 5% increase in health care benefits: Benefits will increase up to $1,497 per month. Opt-out provision remains at a cap of $1,358 per month for employees hired prior to July 1, 2021, and $475 per month for employees hired on or after July 1, 2021.
SBEA-MISC. (Miscellaneous Employees):
1. Term of Compensation Plan as indicated in the Memorandum of Understanding (MOU) effective from July 1, 2021, to June 30, 2023.
2. A 3% salary increase is reflected in salary schedule 3, effective the first full pay period in July 2022.
Miscellaneous Employees’ FY 2022/2023 Salary Schedule 3 (Attachment 5)
3. One-time, non-PERSable stipend in the amount of $1,500 for all SBEA-MISC. employees.
4. 5% increase in health care benefits: Benefits will increase up to $1,497 per month. Opt-out provision remains at a cap of $1,358 per month for employees hired prior to July 1, 2021, and $475 per month for employees hired on or after July 1, 2021.
SBEA-MSU Employees (Marine Safety):
1. Term of Compensation Plan as indicated in the MOU effective from July 1, 2021, to June 30, 2023
September 14, 2022
All Employee Groups FY 2022/2023 Compensation Plans and SBFA MOU
2. A 4% salary increase is reflected in salary schedule 4, effective the first full pay period in July 2022.
Marine Safety Employees’ FY 2022/2023 Salary Schedule 4 (Attachment 6)
3. One-time, non-PERSable stipend in the amount of $1,500 for all SBEA-MSU employees.
4. 5% increase in health care benefits: Benefits will increase up to $1,497 per month. Opt-out provision remain at a cap of $1,358 per month for employees hired prior to July 1, 2021, and $475 per month for employees hired on or after July 1, 2021.
SBFA Employees (Fire):
1. Term of Compensation Plan as indicated in the MOU effective from July 1, 2022, to June 30, 2026 (Attachment 7 - MOU)
2. A 7% salary increase is reflected in salary schedule 5, effective the first full pay period in July 2022.
Solana Beach Fire Association FY 2022/2023 Salary Schedule 5 (Attachment 8)
3. Increase in health care benefits: Benefits will increase to $2,015 per month.
Opt-out provision will be capped at $1,100 per month for employees hired prior to July 1, 2018, and at $475 per month for employees hired on or after July 1, 2018.
4. Paramedic Incentive Pay:
Firefighter/Paramedic: $84 per month
Fire Engineer: $100 per month
Fire Captain: $100 per month
5. Educational Incentive Pay:
Associate’s degree: $80 per month for all classifications Bachelor’s degree: $150 per month for all classifications City Manager and Elected Officials:
1. Term of Compensation Plan: July 1, 2022, to June 30, 2023
2. Term of Compensation Plan as indicated in the City Manager’s Agreement dated July 1, 2021 (Attachment 9 – City Manager’s Agreement (6th Amendment)).
September 14, 2022
All Employee Groups FY 2022/2023 Compensation Plans and SBFA MOU
A 3% salary increase as reflected in City Manager FY 2022/2023 Salary Schedule 7 (Attachment 10)
3. City Manager’s performance evaluation is currently underway. Any additional changes to the City Manager’s compensation will be reflected in an amendment to the City Manager’s Employment Agreement and Personnel and Compensation Plan.
4. No Changes to the Elected Officials Salary Schedule. Elected Officials FY 2022/2023 Salary Schedule 8 (Attachment 11)
5. 5% increase in health care benefits: Benefits will increase up to $1,497 per month. Opt-out provision remain at a cap of $1,358 per month for employees hired prior to July 1, 2021, and $475 per month for employees hired on or after July 1, 2021.
Part-Time/Temporary/Seasonal Employees:
1. Term of Compensation Plan: July 1, 2022, to June 30, 2023
2. No changes to the Part-Time/Temporary/Seasonal Employees’ salary schedule 6.
Part-Time/Temporary/Seasonal Employees’ FY 2022/2023 Salary Schedule 6 (Attachment 12)
Classification Updates
Staff recommends creating and adopting a Risk Manager position (Attachment 13) in order to allow growth and advancement opportunities, as well as to provide flexibility in recruitment of new employees based on skills and qualifications.
Safety and risk management responsibilities at the City have historically been shared between the Finance and Human Resources Departments and their respective Directors. However, with recent changes and increased updates to safety and risk laws and regulations, it has become apparent that the City would benefit from having a fulltime Risk Manager who is able to manage and analyze the City’s current and impending activities to adequately protect the City by reducing exposure and risk.
Under general direction of the Finance and Human Resources Directors, the Risk Manager plans, organizes, oversees, administers, reviews, and evaluates comprehensive, risk management, loss control, employee safety, vehicle collision, general liability, property, and casualty insurance programs. Assists the Human Resources Department with worker’s compensation and unemployment claims. The Risk Manager is a single-position class, which develops and manages a wide variety of September 14, 2022
All Employee Groups FY 2022/2023 Compensation Plans and SBFA MOU
programs to ensure that City benefit, risk, loss control, and related insurance functions are administered in a professional and cost-effective manner.
Successful performance of the work requires an advanced professional background along with education including a bachelor’s degree and the professional Associate in Risk Management accreditations. The incumbent in this position will exercise considerable discretion and independent judgment in performing extensive liaison and coordination responsibilities with City Staff and representatives of public agencies, insurance companies, and third-party administrators. The Risk Manager position is a FLSA exempt, at-will position under the Management Employees salary schedule 1, pay grade M-4.
CEQA COMPLIANCE STATEMENT: Not a project as defined by CEQA.
FISCAL IMPACT:
The FY 2022/23 Operating Budget, as adopted by the City Council on June 23, 2021, included a 2% increase in appropriations for estimated SBFA labor group negotiations in 2022. The since finalized negotiations include increased costs and additional appropriations are needed to align the salaries, wages, and benefit expense budget with the SBFA MOU.
A total additional appropriation is needed in FY 2022/23 of $182,000 and will be allocated to various salary and benefit accounts as determined by the Finance Department. Appropriations for the final three years of the SBFA MOU will be brought before the City Council as part of each fiscal year’s budget process.
All other salary, benefit, schedule, and classification changes are included in the currently adopted FY 2022/23 budget.
WORK PLAN: N/A
OPTIONS:
• Approve the FY 2022/2023 Salary, Classification and Compensation Plans as recommended by Staff.
• Do not approve the FY 2022/2023 Salary, Classification and Compensation Plans and provide alternative direction.
• Approve the MOU between the City and SBFA.
• Do not approve the MOU between the City and SBFA and provide alternative direction.
September 14, 2022
All Employee Groups FY 2022/2023 Compensation Plans and SBFA MOU
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution 2022-101 approving the FY 2022/2023 Salary and Compensation schedules and the creation and addition of the Risk Manager to the City’s Classification and Compensation Plan.
2. Adopt Resolution 2022-102 approving the Memorandum of Understanding Agreement between the City and the Solana Beach Fire Association.
3. Approve a FY 2022/23 appropriation of $182,000 to the General Fund allocated between salary and benefits as determined by the Finance Department.
4. Authorize the City Treasurer to amend the FY 2022/2023 Adopted Budget accordingly.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2022-101
2. Resolution 2022-102
3. FY 2022/2023 Management Salary Schedule 1
4. FY 2022/2023 Confidential Employees Salary Schedule 2
5. FY 2022/2023 Miscellaneous Employees Salary Schedule 3
6. FY 2022/2023 Marine Safety Salary Schedule 4
7. FY 2022/2026 SBFA MOU
8. FY 2022/2023 Fire Association Salary Schedule 5
9. City Manager – 6th Amendment to Employment Agreement (2021)
10. FY 2022/2023 City Manager Salary Schedule
11. FY 2022/2023 Elected Officials’ Salary Schedule
12. FY 2022/2023 Part-Time/Temporary/Seasonal Salary Schedule 6
13. Risk Manager job description
RESOLUTION 2022-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING FY 2022/2023
SALARY, CLASSIFICATION AND COMPENSATION PLANS
FOR ALL UNREPRESENTED AND REPRESENTED
EMPLOYEES
WHEREAS, the City Council authorizes all salary and compensation plans (Section 8.10 of the City’s Personnel Rules and Regulations); and WHEREAS, the City Council must approve a salary and compensation plan for employees including executive management, management and confidential, the Solana Beach Employees Association – Miscellaneous (SBEA-MISC), the Solana Beach Employees Association – Marine Safety Unit (SBEA-MSU), the Solana Beach Fire Association (SBFA), and the Part-Time/Seasonal/Employee groups to coincide with fiscal appropriations each fiscal year; and
WHEREAS, there is a three percent (3%) salary adjustment for all nonrepresented employees (City Manager, executive management, management and confidential) salary schedules for FY 2022/2023; and
WHEREAS, there is a three percent (3%) salary adjustment to the Solana Beach Employees Association – Miscellaneous (SBEA-MISC) salary schedule for FY 2022/2023; and
WHEREAS, there is a four percent (4%) salary adjustment to the Solana Beach Employees Association – Marine Safety (SBEA-MSU) salary schedule for FY 2022/2023; and
WHEREAS, there is a seven percent (7%) salary adjustment to the Solana Beach Fire Association (SBFA) salary schedule for FY 2022/2023; and WHEREAS, the City Manager is authorized to make any future necessary changes to the City’s salary schedules to remain in compliance with applicable State and/or Federal laws; and
WHEREAS, there is a five percent (5%) increase to the Health Benefits Flex Credit for all non-represented employees, SBEA-MISC. and SBEA-MSU employees (does not include part-time/seasonal/temporary employees) for FY 2022/2023; and WHEREAS, the Health Benefits Flex Credit for SBFA employees, increased up to $2,015 per month for FY 2022/2023; and
WHEREAS, a new Risk Manager job description has been created and added to the City’s Classification Plan and the Management Salary Schedule 1; and Resolution 2022-101
FY 2022/2023 Salary, Classification and Comp Plans
WHEREAS, the City Council has reviewed and considered the City Manager’s recommendations for salary and compensation plans and is prepared to adopt the FY 2022/2023 Salary, Classification and Compensation plans as recommended.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the foregoing recitations are true and correct.
2. The FY 2022/2023 Salary and Compensation Plans for represented employees, executive management, management, confidential, City Manager, part-time/seasonal/temporary employees and elected officials are as follows:
A. SBEA-Miscellaneous Unit Represented Employees:
i. 3% salary increase and 5% increase in Health Care Benefits. ii. One-time non-PERSable stipend in the amount of $1,500.
B. SBEA-Marine Safety Represented Employees:
i. 4% salary increase and 5% increase in Health Care Benefits. ii. One-time non-PERSable stipend in the amount of $1,500.
C. SBFA Represented Employees:
i. 7% salary increase and an increase in Health Care Benefits up to $2,015 per month.
ii. Education Incentive Pay:
a. AA/AS ($80 per month)
b. BA/BS ($150 per month)
iii. Paramedic Incentive Pay:
a. Firefighter/Paramedic: $84 per month
b. Engineer: $100 per month
c. Fire Captain: $100 per month
D. Non-represented Employees: (Executive Management, management and Confidential):
i. 3% salary increase and 5% increase in Health Care Benefits. ii. One-time non-PERSable stipend in the amount of $1,500. iii. Addition of Step F to the Confidential Salary Schedule 2.
E. Part-Time/Seasonal/Temporary Employees:
i. No changes.
F. City Manager:
Resolution 2022-101
FY 2022/2023 Salary, Classification and Comp Plans
i. 3% salary increase and 5% increase in Health Care Benefits. ii. City Manager’s performance evaluation is currently underway. Any additional changes to the City Manager’s compensation will be reflected in an amendment to the City Manager’s Employment Agreement and Personnel and Compensation Plan.
G. Elected Officials:
i. No salary changes.
ii. 5% increase in Health Care Benefits.
H. Except as identified above, the terms of the FY 2022/2023 Salary and Compensation Plans shall continue in full force and effect for all employees.
I. Term: The FY 2022/2023 Salary and Compensation Plans shall be effective July 1, 2022, for all employees, and will remain in effect for an unspecified period of time until revised by City Council.
PASSED AND ADOPTED this 14th day of September 2022, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
JOHANNA CANLAS, City Attorney ANGELA IVEY, City Clerk
RESOLUTION 2022-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING AND
ADOPTING A MEMORANDUM OF UNDERSTANDING WITH
THE SOLANA BEACH FIRE ASSOCIATION
WHEREAS, Employer-Employee Relations for the City of Solana Beach (hereinafter, “City”) are governed by California Government Code section 3500 through 3511, known as the Meyers-Milias-Brown Act, and
WHEREAS, the Solana Beach Fire Association (SBFA) Employee Group is the recognized bargaining unit for the fire employees of the City of Solana Beach; and WHEREAS, the Memorandum of Understanding (MOU)/Side Letters between the City and SBFA expired on June 30, 2022; and
WHEREAS, the City and SBFA met and conferred in good faith in an effort to reach agreement on a new MOU; and
WHEREAS, during the meet and confer process, the City and SBFA reached an agreement for a new four-year term MOU for Fiscal Years 2022/2023, 2023/2024, 2024/2025, and 2025/2026; and
WHEREAS, the attached MOU has been approved by the SBFA membership.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the foregoing recitations are true and correct.
2. The Memorandum of Understanding between the City and employees represented by SBFA are hereby approved and adopted.
3. That the City Council approves a FY 2022/23 appropriation of $182,000 to the General Fund allocated between salary and benefits as determined by the Finance Department.
4. That the City Council authorizes the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
Resolution 2022-102
Memorandum of Understanding Agreements between City and SBFA
PASSED AND ADOPTED this 14th day of September 2022 at a regular meeting of the City Council of the City of Solana Beach, California, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk FY 2022/2023 EXECUTIVE MANAGEMENT AND MANAGEMENT EMPLOYEES SALARY SCHEDULE 1
JULY 2, 2022
M1 Management Analyst Annual $64,854.40 $74,568.00 $84,302.40 $94,036.80 $103,750.40 Human Resources Analyst Monthly $5,405 $6,214 $7,025 $7,836 $8,646 Recreation Supervisor Bi-weekly $2,702 $3,107 $3,513 $3,918 $4,323 Executive Assistant to City Manager/Council Hourly $31.18 $35.85 $40.53 $45.21 $49.88 Public Works Supervisor
M2 Deputy City Clerk Annual $74,193.60 $83,470.40 $92,726.40 $102,003.20 $111,280.00 Senior Human Resources Analyst Monthly $6,183 $6,956 $7,727 $8,500 $9,273 Senior Management Analyst Bi-weekly $3,091 $3,478 $3,864 $4,250 $4,637 Hourly $35.67 $40.13 $44.58 $49.04 $53.50
M3 Network System Engineer Annual $81,598.40 $91,811.20 $102,003.20 $112,195.20 $122,408.00 Senior Accountant Monthly $6,800 $7,651 $8,500 $9,350 $10,201 Senior Civil Engineer Bi-weekly $3,400 $3,825 $4,250 $4,675 $5,100 Senior Planner Hourly $39.23 $44.14 $49.04 $53.94 $58.85 M4 Human Resources Manager Annual $89,772.80 $100,984.00 $112,195.20 $123,427.20 $134,659.20 Information Technology Manager Monthly $7,481 $8,415 $9,350 $10,286 $11,222 Principal Civil Engineer Bi-weekly $3,741 $4,208 $4,675 $5,143 $5,611 Principal Planner Hourly $43.16 $48.55 $53.94 $59.34 $64.74 Public Works Operations Manager
Recreation Manager
Risk Manager
M4-A Assistant to the City Manager Annual $98,737.60 $111,092.80 $123,427.20 $135,761.60 $148,096.00 Finance Manager Monthly $8,228 $9,258 $10,286 $11,313 $12,341 Bi-weekly $4,114 $4,629 $5,143 $5,657 $6,171
Hourly $47.47 $53.41 $59.34 $65.27 $71.20
M5 Fire Battalion Chief (2912 annual hours) Annual $102,094.72 $114,849.28 $127,632.96 $140,358.40 $153,142.08 Monthly $8,508 $9,571 $10,636 $11,697 $12,762
Bi-weekly $4,254 $4,785 $5,318 $5,848 $6,381
Hourly $35.06 $39.44 $43.83 $48.20 $52.59
M6 Marine Safety Captain Annual $108,617.60 $122,200.00 $135,761.60 $149,344.00 $162,926.40 Monthly $9,051 $10,183 $11,313 $12,445 $13,577
Bi-weekly $4,526 $5,092 $5,657 $6,223 $6,789
Hourly $52.22 $58.75 $65.27 $71.80 $78.33
M6-A Fire Battalion Chief (2080 annual hours) Annual $112,299.20 $126,339.20 $140,379.20 $154,398.40 $168,459.20 Monthly $9,358 $10,528 $11,698 $12,867 $14,038
Bi-weekly $4,679 $5,264 $5,849 $6,433 $7,019
Hourly $53.99 $60.74 $67.49 $74.23 $80.99
M7 Deputy Fire Chief Annual $114,878.40 $132,121.60 $149,344.00 $166,587.20 $183,809.60 Monthly $9,573 $11,010 $12,445 $13,882 $15,317
Bi-weekly $4,787 $5,505 $6,223 $6,941 $7,659
Hourly $55.23 $63.52 $71.80 $80.09 $88.37
M8 Administrative Services Director/Assistant City
Manager Annual $126,360.00 $145,308.80 $164,278.40 $183,248.00 $202,196.80 City Clerk Monthly $10,530 $12,109 $13,690 $15,271 $16,850 City Engineer/Public Works Director Bi-weekly $5,265 $6,055 $6,845 $7,635 $8,425 Community Development Director Hourly $60.75 $69.86 $78.98 $88.10 $97.21 Fire Chief
Finance Director/City Treasurer
Human Resources Director
Pay Greade Job Classifications Frequency Minimum Midpoint 75th Percentile Maximum 25th Percentile
City of Solana Beach
FY 2022/2023 CONFIDENTIAL EMPLOYEES
SALARY SCHEDULE 2
JULY 2, 2022
Job Classification Step A Step B Step C Step D Step E Step F Step A Step B Step C Step D Step E Step F Confidential 94-A Confidential Administrative Assistant $ 27.36 26.05 $ 28.72 $ 30.16 $ 31.66 $ 33.25 $ 4,515.33 $ 4,742.40 $ 4,978.13 $ 5,227.73 $ 5,487.73 $ 5,763.33 $ Confidential 95-A Fiscal Services Specialist $ 27.62 26.31 $ 29.00 $ 30.46 $ 31.98 $ 33.58 $ 4,560.40 $ 4,787.47 $ 5,026.67 $ 5,279.73 $ 5,543.20 $ 5,820.53 $ Administrative Assistant IVFiscal Services Specialist II Confidential 114-A Accountant $ 33.37 31.79 $ 35.04 $ 36.79 $ 38.64 $ 40.57 $ 5,510.27 $ 5,784.13 $ 6,073.60 $ 6,376.93 $ 6,697.60 $ 7,032.13 $ Confidential 29.64 107-A $ 31.13 $ 32.68 $ 34.32 $ $ 37.83 36.04 $ 5,137.60 $ 5,395.87 $ 5,664.53 $ $ 5,948.80 $ 6,557.20 6,246.93 $ Pay Grade
Hourly Monthly
CITY OF SOLANA BEACH
FY 2022/2023 SBEA - MISCELLANEOUS EMPLOYEES
SALARY SCHEDULE 3
JULY 2, 2022
Job Classification Step A Step B Step C Step D Step E Step F Step A Step B Step C Step D Step E Step F MIS (MS) 50 Administrative Assistant I $ 17.16 $ 18.01 $ 18.91 $ 19.86 $ 20.86 $ 21.90 $ 2,974.40 $ 3,121.73 $ 3,277.73 $ 3,442.40 $ 3,615.73 $ 3,796.00 MIS (MS) 69 Maintenance Worker I $ 20.72 $ 21.76 $ 22.86 $ 24.00 $ 25.19 $ 26.45 $ 3,591.47 $ 3,771.73 $ 3,962.40 $ 4,160.00 $ 4,366.27 $ 4,584.67 MIS (MS) 70 Administrative Assistant II $ 20.93 $ 21.98 $ 23.08 $ 24.24 $ 25.44 $ 26.72 $ 3,627.87 $ 3,809.87 $ 4,000.53 $ 4,201.60 $ 4,409.60 $ 4,631.47 MIS (MS) 81 Maintenance Worker II $ 23.36 $ 24.52 $ 25.75 $ 27.04 $ 28.39 $ 29.81 $ 4,049.07 $ 4,250.13 $ 4,463.33 $ 4,686.93 $ 4,920.93 $ 5,167.07 MIS (MS) 90 Code Compliance Specialist $ 25.54 $ 26.82 $ 28.16 $ 29.57 $ 31.04 $ 32.60 $ 4,426.93 $ 4,648.80 $ 4,881.07 $ 5,125.47 $ 5,380.27 $ 5,650.67 Permit Technician
Junior Planner
Administrative Assistant III
Management Assistant
MIS (MS) 95 Lead Maintenance Worker $ 26.84 $ 28.19 $ 29.60 $ 31.08 $ 32.63 $ 34.27 $ 4,652.27 $ 4,886.27 $ 5,130.67 $ 5,387.20 $ 5,655.87 $ 5,940.13 MIS (MS) 100 Code Compliance Officer $ 28.21 $ 29.62 $ 31.11 $ 32.66 $ 34.30 $ 36.01 $ 4,889.73 $ 5,134.13 $ 5,392.40 $ 5,661.07 $ 5,945.33 $ 6,241.73 Senior Engineering Technician
Associate Management Analyst
MIS (MS) 110A Assistant Planner $ 31.32 $ 32.89 $ 34.54 $ 36.26 $ 38.07 $ 39.97 $ 5,428.80 $ 5,700.93 $ 5,986.93 $ 6,285.07 $ 6,598.80 $ 6,928.13 MIS (MS) 112 Environmental Specialist $ 31.80 $ 33.38 $ 35.05 $ 36.80 $ 38.65 $ 40.58 $ 5,512.00 $ 5,785.87 $ 6,075.33 $ 6,378.67 $ 6,699.33 $ 7,033.87 MIS (MS) 112A Senior Code Compliance Officer $ 31.88 $ 33.48 $ 35.15 $ 36.90 $ 38.75 $ 40.69 $ 5,525.87 $ 5,803.20 $ 6,092.67 $ 6,396.00 $ 6,716.67 $ 7,052.93 Public Works Inspector
Fire Prevention Specialist
MIS (MS) 122B Associate Planner $ 35.22 $ 36.98 $ 38.83 $ 40.77 $ 42.81 $ 44.95 $ 6,104.80 $ 6,409.87 $ 6,730.53 $ 7,066.80 $ 7,420.40 $ 7,791.33 MIS (MS) 125 Assistant Civil Engineer $ 36.21 $ 38.02 $ 39.92 $ 41.92 $ 44.01 $ 46.22 $ 6,276.40 $ 6,590.13 $ 6,919.47 $ 7,266.13 $ 7,628.40 $ 8,011.47 MIS (MS) 140B Associate Civil Engineer $ 43.35 $ 45.52 $ 47.79 $ 50.18 $ 52.69 $ 55.33 $ 7,514.00 $ 7,890.13 $ 8,283.60 $ 8,697.87 $ 9,132.93 $ 9,590.53 $5,960.93 $6,259.07 $6,572.80 $6,902.13 $7,247.07 MIS (MS) 115 $ 32.75 $ 34.39 $ 36.11 $ 37.92 $ 39.82 $ 41.81 $5,676.67 $5,652.40 $5,934.93 $6,231.33 $6,543.33 $6,869.20
MIS (MS) 91 $ 25.80 $ 27.09 $ 28.45
MIS (MS) 109B $ 31.05 $ 32.61 $ 34.24 $ 35.95 $ 37.75 $ 39.63 $5,382.00 $ 29.87 $ 31.36 $ 32.93 $4,472.00
$4,742.40 $4,979.87 $5,229.47 $5,489.47 $5,765.07
$4,695.60 $4,931.33 $5,177.47 $5,435.73 $5,707.87
MIS (MS) 92 $ 26.06 $ 27.36 $ 28.73 $ 30.17 $ 31.67 $ 33.26 $4,517.07 Hourly Monthly
Pay Grade
CITY OF SOLANA BEACH
FY 2022/2023 MARINE SAFETY EMPLOYEES
SALARY SCHEDULE 4
JULY 2, 2022
Job Classification Step A Step B Step C Step D Step E Step F Step A Step B Step C Step D Step E Step F Marine Safety 110A Marine Safety Sergeant 30.67$ 32.20$ 33.81$ 35.51$ 37.28$ 39.15$ 5,316.13 $ 5,581.33$ 5,860.40$ 6,155.07$ 6,461.87$ 6,786.00$ Marine Safety 129A Marine Safety Lieutenant 37.06$ 38.92$ 40.86$ 42.90$ 45.04$ N/A $ 6,423.73 6,746.13$ 7,082.40$ 7,436.00$ 7,806.93$ N/A Hourly Monthly
Pay Grade
CITY OF SOLANA BEACH
-1-I----WJ---.J
MOU SBFA - FY 2022/2026
1 MEMORANDUM OF UNDERSTANDING
BETWEEN THE
CITY OF SOLANA BEACH AND
THE SOLANA BEACH FIREFIGHTERS’ ASSOCIATION
July 1, 2022 through June 30, 2026
TABLE OF CONTENTS
Section 1. PREAMBLE 2
Section 2. RECOGNITION 2
Section 3. APPROVAL BY THE CITY COUNCIL 3
Section 4. AUTHORIZED AGENTS/REPRESENTATIVES 3
Section 5. CAFETERIA BENEFIT PLAN 3
Section 6. CALL BACK 6
Section 7. CAREER PATH 7
Section 8. CITY MANAGEMENT RIGHTS 7
Section 9. EMPLOYEE RIGHTS 8
Section 10. FULL UNDERSTANDING, MODIFICATION, WAIVER 10 Section 11. LEAVE PROVISIONS 11
Section 12. LIFE INSURANCE 14
Section 13. NEGOTIATIONS FOR A SUCCESSOR AGREEMENT 14
Section 14. OVERTIME 14
Section 15. PARAMEDIC INCENTIVE PAY 16
Section 16. PEACEFUL PERFORMANCE OF CITY SERVICES 16
Section 17. PRIOR AGREEMENTS 16
Section 18. REOPENERS 17
Section 19. RETIREE HEALTH BENEFITS 17
Section 20. CALIFORNIA FIREFIGHTERS’ BENEFIT TRUST 17
Section 21. RETIREMENT SYSTEM CONTRIBUTIONS 18
Section 22. SALARY ADJUSTMENT 18
Section 23. SAVINGS CLAUSE 19
Section 24. SEVERABILITY 19
Section 25. TEMPORARY ASSIGNMENT 20
Section 26. PLACEMENT & HIRE OF NEW AND TEMP EMPLOYEES 20 Section 27. TERM 21
Section 28. TOBACCO USE 21
Section 29. TUITION REIMBURSEMENT 21
Section 30. PROMOTIONAL EDUCATIONAL REQUIREMENTS 22
Section 31. EDUCATIONAL PAY 22
APPENDIX A 23
APPENDIX B 24-27
APPENDIX C 28-29
MOU SBFA - FY 2022/2026
2 MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF SOLANA BEACH
AND
THE SOLANA BEACH FIREFIGHTERS' ASSOCIATION
SECTION 1 - PREAMBLE
This Memorandum of Understanding (MOU) is made and entered into pursuant to Solana Beach Resolution No. 92-52 (Employer-Employee Relations Resolution), and applicable State law between the designated management representatives of the City of Solana Beach (CITY), and the Solana Beach Firefighters’ Association (SBFA), the Recognized Employee Organization (under Solana Beach Resolution No. 92-52) for certain full-time fire department safety employees represented herein.
This MOU is the result of good faith negotiations regarding wages, hours and other terms and conditions of employment under the provisions of the California Meyers- MiliasBrown Act. The parties to this MOU hereto have met and conferred in good faith exchanging various proposals in an attempt to reach agreement. The parties affirm their mutual commitment to the goals of effective and efficient public service, high employee morale, sound and responsible management of CITY business, and amicable employeremployee relations. The parties encourage the highest possible degree of friendly cooperative relationships between their respective representatives at all levels and with and between all employees.
All provisions in this MOU constitute the entire understanding between the parties regarding the subject provisions. Provisions wherein this MOU is silent, the City’s Personnel Rules and Regulations prevail. There are no Special Departmental Policies that supersede the issues addressed by this MOU, unless signed by the City Manager at the time of MOU Adoption. Any subsequent Departmental Policies affecting aspects of provisions contained in this MOU directly or indirectly related to compensation must be authorized and signed by the City Manager and made part of the MOU as a side letter.
SECTION 2 - RECOGNITION
Pursuant to Solana Beach Resolution No. 92-52 (Employer-Employee Relations Resolution), and applicable State law, the CITY acknowledges SBFA as the Recognized Employee Organization for fire department safety employees in the classifications of Firefighter/Paramedic, Fire Engineer, Fire Captain, and Shift Fire Captain, and all provisions of the MOU shall apply to said classifications.
Nothing in this Article is intended to amend, alter, modify or supersede the provisions of Resolution No. 92-52, the rights of employees there under, or the rights of individual employees under the provisions of the Meyers-Milias-Brown Act.
SECTION 3 - APPROVAL BY THE CITY COUNCIL
MOU SBFA - FY 2022/2026
3 This MOU constitutes a mutual recommendation to be jointly submitted to the City Council for its consideration and approval. If this MOU is approved by the City Council, the CITY will act in a timely manner to implement the changes to ordinances , resolutions, rules, policies, practices and procedures, if any, contemplated by this MOU.
Upon approval by the City Council, this MOU, along with the Solana Beach Personnel Rules and Regulations (as existing on the date of this MOU or as modified by or pursuant to this MOU), Fire Department Policies and Directives (as existing on the date of this MOU or as modified by or pursuant to this MOU), and other Policies or Directives established by the CITY (as existing on the date of this MOU or as modified by or pursuant to this MOU) will govern the wages, hours and terms and conditions of employment of the employees represented by the SBFA, subject to the provisions and limitations of Chapter 2.44 (Personnel System) of the Solana Beach Municipal Code.
SECTION 4 - AUTHORIZED AGENTS/REPRESENTATIVES
The CITY'S principal authorized agent shall be the City Manager or the City Manager’s authorized representative, unless a particular officer or employee is specifically designated in connection with the performance of a specific function or obligation set forth in the MOU. The SBFA’s principal authorized agent shall be its president or a duly authorized designee of the president.
SECTION 5 – CAFETERIA BENEFIT PLAN
All regular employees in this Unit shall be entitled to receive health, dental and vision insurance in accordance with the group insurance policies acquired by the CITY. • Effective July 1, 2022, through December 31, 2022, the CITY will contribute a monthly health insurance allowance up to a maximum of $2,015 per month, per fulltime employee, toward the medical, dental, and vision insurance options offered through the CITY’s Flexible Benefit Plan.
• Effective January 1, 2023, through December 31, 2023, the Health Benefit amount will be set at the median CalPERS Medical Health Plan (median high if there are an even number of plans) per month to be used toward the medical, dental, and vision insurance options offered through the City’s Flexible Benefit Plan. • Effective January 1, 2024, through December 31, 2024, the Health Benefit amount will be set at the median CalPERS Medical Health Plan (median high if there are an even number of plans) per month to be used toward the medical, dental, and vision insurance options offered through the City’s Flexible Benefit Plan. • Effective January 1, 2025, through June 30, 2026, the Health Benefit amount will be set at the median CalPERS Medical Health Plan (median high if there are an even number of plans) per month to be used toward the medical, dental, and vision insurance options offered through the City’s Flexible Benefit Plan. • All wages, benefits, hours, terms, and conditions of employment listed in this MOU will continue until June 30, 2026, and thereafter until a new agreement is reached.
MOU SBFA - FY 2022/2026
4 Opt-Out/Cash Back Provisions:
Employees hired prior to July 1, 2018:
Employees who do not enroll in the medical, dental or vision insurance plans provided by the City (“opt-out”) will receive cash back in the amounts listed below. Employees who optout of plans provided by the City must provide proof of other “minimum essential group medical insurance coverage” to the Human Resources Department, as set forth below.
I. July 1, 2022, through June 30, 2023
• Opt-Out amount will be capped at $1,100 per month
Employees who either:
a) Do not enroll in the medical insurance plan provided by the City and enroll in either the dental or vision plans provided by the City; or b) Enroll in medical and dental or vision plans provided by the City where the total monthly health insurance premiums cost less than $1,100 will receive the difference between $1,100 and their total monthly insurance premiums for medical, dental, and vision plans provided by the City. c) No cash back will be provided to employees whose total monthly insurance premiums for medical, dental, and vision plans provided by the City exceed $1,100.
II. July 1, 2023, through June 30, 2024
• Opt-Out amount will be capped at $947 per month
Employees who either:
a) Do not enroll in the medical insurance plan provided by the City and enroll in either the dental or vision plans provided by the City; or
b) Enroll in medical and dental or vision plans provided by the City where the total monthly health insurance premiums cost less than $947 will receive the difference between $947 and their total monthly insurance premiums for medical, dental, and vision plans provided by the City.
c) No cash back will be provided to employees whose total monthly insurance premiums for medical, dental, and vision plans provided by the City exceed $947.
III. July 1, 2024, through June 30, 2025
MOU SBFA - FY 2022/2026
5 • Opt-Out amount will be capped at $764 per month
Employees who either:
a) Do not enroll in the medical insurance plan provided by the City and enroll in either the dental or vision plans provided by the City; or
b) Enroll in medical and dental or vision plans provided by the City where the total monthly health insurance premiums cost less than $764 will receive the difference between $764 and their total monthly insurance premiums for medical, dental, and vision plans provided by the City.
c) No cash back will be provided to employees whose total monthly insurance premiums for medical, dental, and vision plans provided by the City exceed $764.
IV. July 1, 2025, through June 30, 2026
• Opt-Out amount will be capped at $642 per month
Employees who either:
a) Do not enroll in the medical insurance plan provided by the City and enroll in either the dental or vision plans provided by the City; or b) Enroll in medical and dental or vision plans provided by the City where the total monthly health insurance premiums cost less than $642 will receive the difference between $642 and their total monthly insurance premiums for medical, dental, and vision plans provided by the City.
c) No cash back will be provided to employees whose total monthly insurance premiums for medical, dental, and vision plans provided by the City exceed $642.
Employees hired on or after July 1, 2018:
1) Employees who do not enroll in the medical, dental or vision insurance plans provided by the City (“opt-out”) will receive $475 cash back per month.
Employees who opt-out of plans provided by the City must provide proof of other “minimum essential group medical insurance coverage” to the Human Resources Department, as set forth below.
2) Employees who either:
MOU SBFA - FY 2022/2026
6 a) Do not enroll in the medical insurance plan provided by the City and enroll in either the dental or vision plans provided by the City; or
b) Enroll in medical and dental or vision plans provided by the City where the total monthly health insurance premiums cost less than $475 will receive the difference between $475 and their total monthly insurance premiums for medical, dental, and vision plans provided by the City.
c) No cash back will be provided to employees whose total monthly insurance premiums for medical, dental, and vision plans provided by the City exceed $475.
The CITY will make available medical, dental, and vision insurance plans for SBFA employees. The City also provides for employee participation in Health Care and Dependent Care Flexible Spending Accounts. The Flexible Spending Accounts are established under Section 125 of the Internal Revenue Code and will be administered by a third-party administrator (TPA).
All employees must either elect medical insurance for employee only or provide satisfactory proof of other minimum essential group medical insurance coverage through a non-CITY plan. The CITY’s Human Resources Department will be responsible for approving an employee’s proof of health coverage. After the CITY’s initial verification of employee coverage under another non-CITY medical plan, the Human Resources Department will request proof of coverage as often as deemed necessary to ensure an employee’s continued medical insurance coverage. All costs of insurance coverage for the employee or dependents in excess of the CITY contribution shall be borne by the employee.
All Cafeteria Plan elections must be made on forms approved by the Human Resources Department Elections must be made prior to the beginning of the Plan year and must remain in effect unless there is a qualifying event as defined under IRS regulations and the City of Solana Beach Flexible Benefit Plan, and approved by the Human Resources Department.
SECTION 6 - CALL BACK
Employees shall be entitled to call back pay as provided in the City Personnel Rules and Regulations.
Call back work is defined as work required by management of an employee who, following completion of the employee’s workday or work week and departure from employee’s work site, is unexpectedly ordered to report back to duty to perform necessary work.
Employees who are called back shall receive a minimum of three (3) hours compensation at time and one half.
Whenever an employee is called back, the employee shall receive the minimum provided or pay for hours actually worked, whichever is greater.
MOU SBFA - FY 2022/2026
7 Hours worked shall be calculated beginning at the time the call back is received by the employee and ending when the employee is relieved of duty.
If an employee, who is called back to work and has completed his/her assignment and left work, is called back to work, he/she shall not receive another minimum if the time return is within the previous call back minimum.
Stand-by time as provided under Section 9.03 D of the Personnel Rules shall not apply to employees covered by this MOU.
SECTION 7 - CAREER PATH
The career path for the fire department shall be: Firefighter/Paramedic, Engineer, Fire Captain, Shift Fire Captain, Battalion Chief, Deputy Fire Chief, and Fire Chief. The Fire Chief shall determine the job qualifications and duties for the positions within the career path, with the exception of the Fire Chief position, according to the management rights provisions of this MOU. To the extent that a change in the job qualifications and duties implicates negotiable matters, the City will negotiate said changes with the Association, as required by law. Nothing in the career path shall be construed as requiring the CITY to promote or hire any employee, or as precluding any lawful method for the selection of employees.
The City’s salary schedule shall maintain a minimum of 5% separation between the Firefighter/Paramedic classification and the Engineer classification.
SBFA acknowledges that the CITY intends to retain a compensation differential of 2% between the Fire Captain and Shift Fire Captain ranges, and to base salary comparisons on the Fire Captain position.
SECTION 8 - CITY MANAGEMENT RIGHTS
The CITY retains and has the exclusive decision-making authority to manage municipal services and the work force performing those services so long as the CITY exercises that exclusive authority in conformity with the express provisions of this MOU.
Subject only to the provisions of this MOU, the CITY has the exclusive decision-making authority to:
(a). Determine and modify the organization of CITY government and its constituent work units;
(b). Determine the nature, standards, levels and mode of delivery of services to be offered to the public, provided, however, should the City determine to change the mode of delivery of services to be offered to the public, it shall first notify SBFA and if an effect on represented employees is identified, shall meet and confer with SBFA regarding the effect of such decision on represented employees;
(c). Determine the budget for the CITY and its respective departments, to allocate MOU SBFA - FY 2022/2026
8 funds and resources and determine revenue sources;
(d). Determine methods, means, and the numbers and kinds of personnel by which services are to be provided;
(e). Determine whether goods or services shall be made, purchased or contracted for, provided, however, should the CITY determine to contract out bargaining unit work, it shall first meet and confer with SBFA regarding the effect of such decision on represented employees;
(f). Determine employee work assignments, including scheduling and assignment of work and overtime;
(g). Establish employee performance standards and require compliance therewith;
(h). Promote or hire employees and establish job qualifications, descriptions and requirements;
(i). Discharge, suspend, demote, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the provisions of the City’s Personnel Rules and Regulations; (j). Relieve employees from duty because of lack of work or lack of funds or for other legitimate reasons;
(k). Implement rules, regulations and directives consistent with law and the provisions of this MOU;
(l). Take all necessary actions to protect the public health, safety and welfare in emergencies.
The manner in which the CITY exercises any of the rights under this paragraph shall not be subject to any grievance procedures.
SECTION 9 - EMPLOYEE RIGHTS
As a result of this MOU, no person shall be favored or discriminated against by either the CITY or SBFA, to the extent provided by law because of political or religious opinions or affiliations, race, national origin, age, sex, sexual orientation or disability.
Neither the CITY nor SBFA shall interfere with, intimidate, restrain, coerce, or discriminate against employees covered by this MOU because of the exercise of rights to engage or not engage in SBFA activity or because of the exercise of any right provided to employees by this MOU or the Meyers-Milias-Brown Act.
Nothing in this MOU shall be construed as a waiver of any of the following rights of individual employees which may be exercised in compliance with applicable laws, ordinances and rules and regulations:
MOU SBFA - FY 2022/2026
9 (a). The right to form, join and participate in the activities of employee organizations of the employee’s own choosing for the purpose of representation on matters of employer/employee relations or not to join or participate in the activities of any organization as provided in Solana Beach Resolution No. 92-52. All employees have a right to be free from interference, intimidation, restraint, coercion, discrimination, or reprisal on the part of the management representatives, the supervisor, other employees, or employee organizations, with respect to his or her membership or non-membership in any employee organization.
(b). Pursuant to the Meyers-Milias-Brown Act, the right to represent himself or herself individually in employer/employee relations with the CITY or to be represented through a representative designated by the employee. (c). The right to review his or her individual personnel file during regular business hours, and at times convenient to the employee and Human Resources. The employee must give written notification of the request at least twenty-four (24) hours in advance to the Human Resources Department.
As the recognized employee organization, SBFA has the following rights which the CITY hereby recognizes:
(a). To govern its internal affairs;
(b). To use bulletin boards at CITY offices in locations convenient to SBFA and approved by the City Manager. SBFA shall have exclusive control over the material placed on the bulletin boards designated for its use; provided, however, that SBFA agrees to not post, and to immediately remove any unauthorized material, which is defamatory, violates CITY policies designed to assure a workplace free from harassment or discrimination, violates rules relating to political advocacy in the workplace, or violates any state or federal law;
(c). To use, with prior approval of the City Manager, CITY facilities for off-duty meetings of SBFA members; provided, however that use of CITY equipment or supplies other than incidental use during such meetings of items normally used at business meetings such as desks, chairs, blackboards, dry boards, and similar items is prohibited;
(d). To have reasonable access during working hours to members of SBFA for the purposes of providing representation and consultation; provided, however, that such access shall be subject to the approval of the Fire Chief in order to ensure no interference with the convenient operation of the Department and further provided that personal visits by business agents or representatives shall be subject to reasonable prior notice to the Chief; (e). To have up to two of its members designated as representatives for the purposes of meeting and conferring with the CITY and to have those members provided with reasonable time off without loss of pay, during scheduled work hours, when those representatives are meeting and MOU SBFA - FY 2022/2026
10 conferring with representatives of the CITY on matters within the scope of representation.
A SBFA representative shall be allowed to be present, at the request of any represented employee, during any hearing or meeting regarding discipline or a grievance:
(a). SBFA may designate one employee representative to assist an employee in preparing and presenting materials for disciplinary or grievance procedures.
The designated employee representative shall be allowed reasonable release time from regularly scheduled duties for the purpose of investigating and preparing material for such procedures. Supervisors shall be given at least one- day prior written notice in the event release time is requested, unless the supervisor agrees otherwise. Employee representatives, who investigate, prepare, or present materials during offduty time shall do so on their own time and shall not be considered to be working. Employee representatives and employees who attend personnel hearings during their off-duty time shall do so on their own time and shall not be considered to be working. If an employee who would otherwise be off-duty during the time of a personnel hearing is subpoenaed or ordered to attend the hearing, then the employee shall be considered to be working during the time the employee is in at the hearing in response to the order or subpoena. (b). A designated employee representative requesting time off under this Section shall direct the request to the Chief in writing within a reasonable time before the date requested. The Chief shall respond to the request as soon as feasible, but not later than 5:00 p.m. on the next business day following the request. The request may be denied only if the Chief determines that it would unreasonably interfere with departmental staffing or sufficient coverage of departmental assignments. If the Chief does not respond to the request within the time provided by this Section, the City Manager may grant the release time. If the Chief or Manager does not grant the release time because of workload or other scheduling reasons, the Chief or Manager shall give notice to the employee of a date or dates when the release time will be provided.
SECTION 10 - FULL UNDERSTANDING, MODIFICATION, WAIVER
It is the intent of the parties that this MOU set forth the full and entire understanding of matters agreed to upon conclusion of the meet and confer sessions that resulted in this MOU. Any other matters not contained herein that were or could have been addressed during the meet and confer sessions are superseded and terminated in their entirety. This MOU may not be amended except by a writing executed by the parties after appropriate negotiations.
During the term of this MOU neither party shall be required to negotiate with the other regarding changes or modifications of the MOU, except as defined and agreed to with respect to re-opener clauses. If during the term of this MOU it becomes necessary for either party to propose changes in matters within the scope of representation and not covered by this MOU, then the party proposing the change shall give written notice to MOU SBFA - FY 2022/2026
11 the other party of the proposed change and request consultation or meeting and conferring as appropriate. The party to whom the request is made shall indicate within ten days of receipt of the written notice, in writing, whether they approve of the change as proposed or whether the party desires to consult or meet and confer. If the party desires consultation or meeting and conferring, the parties shall meet promptly in an earnest effort to reach a mutually satisfactory resolution of the matter as quickly as possible. Failure by SBFA to request consultation or meeting and conferring shall not be deemed approval of any action taken by the CITY, but only as a waiver of the right to consult or meet and confer.
Nothing in this MOU shall be construed to limit the authority of the CITY to make changes required to respond to an emergency. However, the CITY shall notify SBFA of such changes as soon as reasonably feasible. Emergency changes shall not extend beyond the period of emergency. “Emergency” means an unforeseen circumstance requiring immediate implementation of the change.
The consent to, or waiver of, any breach, provision or condition of this MOU shall not constitute a precedent in the future enforcement of any or all of the provisions of this MOU, nor a consent to, or waiver of, any future breach, provision or condition, unless otherwise expressly stated to the contrary in writing.
SECTION 11 - LEAVE PROVISIONS
SBFA agrees to abide by City’s Administrative Policy #31, Vacation, Sick Leave, and Other Leaves Use and Accrual.
Section 11.1 Vacation
Paid vacation shall be accrued on an hourly basis as follows:
Months of Employment Accrued Hours
12 – 36 completion months 112 hours/year or
4.308 hours/pay period
37 – 120 completion months 168 hours/year or
6.461 hours/pay period
121+ completion months 224 hours/year or
8.616 hours/pay period
Full-time employees shall be entitled to earn and use vacation time according to the provisions of the City Personnel Rules and Regulations and the Fire Department Vacation Policy as amended as of the date of this MOU.
Section 11.2 Sick Leave
Fire employees who regularly work a schedule that averages 56 hours per week shall accrue sick leave at the rate of 7.385 hours per biweekly pay period. There shall be no limit to the amount of sick leave that an employee may accumulate.
MOU SBFA - FY 2022/2026
12 Full-time employees shall be entitled to earn and use sick leave according to the provisions of the City Personnel Rules.
Sick Leave Conversion: Personnel Rules and Regulations Section 10.02(E) will be revised to reflect that 40 hours of sick leave may be converted to vacation leave when an employee has not used up more than 40 hours of sick leave during the previous year. All other provisions and requirements regarding Sick Leave will remain unchanged.
Section 11.3 Holiday
Holidays and holiday pay are generally governed by the City Personnel Rules and Regulations. However, because employees subject to this MOU are required to work shifts to provide full time fire protection services, each fire department safety employee working shift work shall receive an annual total of 122 hours of Holiday-inLieu payable in equal installments each two-week pay period. Holiday-in-Lieu is considered “Special Compensation” by CalPERS and California Code of Regulations (CCR) 571(5) defines “Holiday Pay” as additional compensation for employees who are normally required to work on an approved holiday because they work in positions that require staffing without regards to holidays. Therefore, CalPERS considers Holiday Pay as pensionable compensation.
Section 11.3(a) Holiday-in-Lieu and Regular Rate of Pay
Effective with the first full pay period in July 2022, the City will no longer consider holiday-in-lieu pay when calculating a SBFA member’s regular rate of pay.
Section 11.4 Bereavement Leave
Bereavement Leave is generally granted so an employee does not have the shock of a death in the immediate family compounded by the loss of pay. All hours of Bereavement Leave will count as hours worked for the purposes of FLSA calculations.
Section 11.4.1 Immediate and Extended Family Definitions Members of the immediate family are defined as an employee’s spouse, registered domestic partner, children, father, mother, brothers, sisters, father-in-law, mother-inlaw, brothers-in-law, sisters-in-law, fiancés, and grandparents.
Members of the extended family are defined as an employee’s aunts, uncles, and first cousins.
Section 11.4.2 Bereavement Policy
SBFA Members will be granted reasonable bereavement time off without the loss of pay, as follows:
When a death occurs in an employees’ immediate family (as defined in Section MOU SBFA - FY 2022/2026
13 11.4.1), a shift employee will be allowed up to two (2) shifts with pay for the emergency. A day shift employee will be allowed up to five (5) workdays with pay for the emergency. The Fire Chief shall have discretion to grant or deny the written request of a shift employee for up to two (2) additional shifts of paid bereavement leave for the death of an immediate family member.
When a death occurs in an employee’s extended family, (as defined in Section
11.4.1), day shift employees will be allowed four (4) days of paid bereavement leave and shift employees will be allowed two (2) shifts of paid bereavement leave.
Section 11.5 Witness Duty
Notwithstanding the Witness Duty Section of the City of Solana Beach Personnel Rules and Regulations Manual, if an employee is required by subpoena to appear in court on a matter arising out of the course and scope of their employment, at a time other than a regular work shift of the employee, the employee shall be entitled to one additional hour of compensation in lieu of travel time.
Section 11.6 Union Leave
During the month of January, employees may voluntarily donate up to four (4) hours of Vacation per calendar year to a Union Time Bank to be used by Employees to attend activities such as conferences, educational opportunities, and related union business as verified and authorized by the President of the Association (or his/her designee) and approved by the City Manager (or his/her designee). Such time shall not be considered City work time, but rather, off-duty time engaged in voluntary union business activities. The use of such leave time shall be considered hours worked for the purposes of calculating overtime under the FLSA.
The maximum amount of Union Leave hours permitted to count as time worked for the purposes of calculating overtime is limited to no more than eight (8) hours per employee per day.
Donated leave time shall be converted at the employee's current hourly rate. Unused hours placed in the bank will carry over to the next calendar year.
In the event there are insufficient hours in the bank to cover the employee's time attending union business activities, the employee is required to obtain advance approval from the Fire Chief and City Manager for paid or unpaid leave to cover any absence from work.
The Association indemnifies and holds the City of Solana Beach harmless from any claims of any kind arising from the use of these hours. An employee paid with these hours is not considered working or performing duties within the scope of his/her position for the City of Solana Beach.
Section 11.7 Special Leaves of Absence Without Pay
MOU SBFA - FY 2022/2026
14 An employee who has been employed by the CITY for at least 12 months and who has been employed for at least 1250 hours of service during the 12-month period immediately preceding the commencement of leave shall be entitled to a leave or leaves of absence, without pay, with right to return to the position, as specified by the Family Leave and Medical Act of 1993 (California Government Code 12945.2) and California Family Rights Act or other such provisions by Federal and State Statute.
SECTION 12 - LIFE INSURANCE
The CITY shall provide life insurance coverage through group policy acquired by the CITY for all CITY employees with basic coverage at an amount equal to the employee’s annual base salary.
SECTION 13 - NEGOTIATIONS FOR A SUCCESSOR AGREEMENT
Negotiations for a successor MOU shall begin by the submission by either party of a proposal or a written request to meet and confer not later than March 1, 2026.
If a proposal or request is submitted, meet and confer sessions shall begin by March 15, 2026, and shall continue until an agreement is reached or until an inability to reach agreement (impasse) is declared. The parties agree to use good faith efforts to conclude meet and confer sessions before June 30, 2026.
If neither party submits a proposal or request to meet and confer, the wages, hours and terms and conditions of employment of this MOU shall automatically continue in full force and effect for an additional one-year term. In the event of such automatic extension, the time for exchanging proposals and opening negotiations as set forth in this Article shall be adjusted accordingly. This process of automatic extensions in the event of a failure by either party to submit a proposal or written request to meet and confer may continue from year to year.
SECTION 14 - OVERTIME
Employees shall be entitled to overtime pay or compensatory time off in lieu of overtime pay as provided in Section 9.02 of the City’s Personnel Rules and Regulations and as specified below, provided that, pursuant to Personnel Rule Section 1.06, the provisions of the MOU shall prevail over the Personnel Rules in the event of a conflict. Nothing in this MOU or the Personnel Rules and Regulations shall be construed as guaranteeing that overtime work will be available.
Definitions:
Work Period
The FLSA “Work Period” for members of the Solana Beach Firefighter’s Association shall be defined as a 24-day work-period cycle coinciding with the 24-day Firefighter’s Shift Schedule. The parties understand that the City’s adoption of the aforementioned 24-day, 182-hour work period pursuant to Section 7(k) of the Fair Labor Standards Act remains in full force and effect through the term of the MOU. However, overtime entitlements will be based on the criteria set forth in the next section entitled “Calculation of Overtime”.
MOU SBFA - FY 2022/2026
15 Calculation of Overtime
Overtime shall be calculated based on a 24-day, 182-hour work period and overtime shall be paid for all hours worked over 182 hours per work period. Employees shall receive payment for 112 hours worked at the employee’s base rate of pay (as reflected in the City’s salary schedule) every two weeks on the City’s regularly scheduled payday. Employees shall be compensated for any overtime at the employee’s base rate plus one-half times the employee’s FLSA regular rate of pay. Any overtime shall be paid to employees in the employees’ regular bi-weekly check following the prior 24-day work period. The starting and ending dates for each 24-day work-period and the corresponding pay dates for any overtime owed to employees is attached to this MOU as Appendix C.
Paid Leave Considered Time Worked
All paid leave hours will be considered hours worked (with the exception of worker’s compensation and leave without pay).
Additionally, all FLSA mandated specialty pays will be annualized for purposes of calculating the FLSA regular rate of pay effective with the 24-day work cycle that began on July 9, 2018.
Mandated Work (Force Hire)
Mandated Work (Force Hire) time will be paid at the employee’s base rate plus one half times the FLSA regular rate of pay and will count as time worked for the purposes of calculating overtime. Mandated Work can only be authorized by the Fire Chief or his/her designee and will be monitored by the City in the following six-month time periods starting from the execution of this MOU: July 2022 and January 2023. If, during any of the designated six-month increments, the amount of Mandated Work hours exceeds 5% of the total hours worked, the City reserves the right to reopen the MOU to discuss modifications to this specific provision of the MOU.
Modified Work Schedules
The 24-day work cycle does not apply to employees on a modified work schedule of 40 hours per workweek. During the time an employee is working a modified work schedule, they are not authorized to work overtime (over 40 hours in a work week) without the written permission of the Fire Chief. This applies only while the employee is on a modified work schedule. Once the employee returns to 24-day work-period cycle, the employee may continue to earn overtime based upon the 24-day, 182-hour work period (as set forth above). The hours worked on the modified work schedule count as hours worked for the purposes of calculating overtime.
Fire Chief Authority and Emergency Provision
In the event of an emergency, the Fire Chief or his designee has the authority to waive any and all requirements for overtime compensation eligibility as specified within this Overtime section of the MOU, in order to require a sufficient amount of employee resources for purposes of staffing during an emergency. The Fire Chief, or his designee, has full authority to grant or deny all overtime and leave requests, in accordance with applicable Department of Labor rules and regulations.
MOU SBFA - FY 2022/2026
16 SECTION 15 - PARAMEDIC INCENTIVE PAY and CONTINUING LICENSURE
INCENTIVE (CLI) PAY
The City will provide Continuing Licensure Incentive (CLI) pay for all SBFA members who maintain an active County Paramedic License as listed below. SBFA eligible members must provide the City (Human Resources Department) with evidence of their renewed license each year on the anniversary date of their employment with the City. SBFA eligible members, who provide the appropriate documentation, will receive CLI paid in equal installments each two-week pay period in conjunction with their Holiday-in-Lieu pay. • Firefighter/Paramedic: $1,008 per year ($84 per month) • Fire Engineer: $1200 per year ($100 per month)
• Fire Captain: $1200 per year ($100 per month)
SECTION 16 - PEACEFUL PERFORMANCE OF CITY SERVICES
No Strike. During the term of this MOU, and any authorized extensions, or subsequent negotiations, neither SBFA nor any represented employee, agents or representatives will instigate, promote, sponsor, engage in, or condone any strike (including any sympathy strike), slowdown, concerted stoppage of work, sick-out, or any other intentional disruption of the operations of the CITY, regardless of the reason for doing so. SBFA recognizes and agrees that the concerted activity described in this paragraph would have a significant adverse impact on the public health, safety, and welfare.
Penalty. Any employee engaging in the activity prohibited by “No Strike” under this Article, or who instigates or gives leadership to such activity, shall be subject to discipline, up to and including termination of employment.
No Lockout. During the term of this MOU, the CITY will not instigate a lockout over a dispute with employees so long as there is no breach as stated in this Article. The CITY recognizes and agrees that a lockout would have a significant adverse impact on the public health, safety and welfare.
Association Official Responsibility. Each employee or other person who holds the position of an officer of SBFA occupies a position of special trust and responsibility in maintaining and bringing about compliance with the provisions of this Article; therefore, such employees or other persons agree to inform its members of their obligations under this Article, and to inform them of the penalty for failure to comply.
Enforcement. In the event the CITY is required to enforce the provisions of the Article "Peaceful Performance of City Services," by court action, or in the event that SBFA is required to enforce the provisions of said Article, by court action, a temporary restraining order, preliminary injunction and permanent injunction may be issued.
SECTION 17 - PRIOR AGREEMENTS
The provisions of this MOU shall supersede and replace the provisions of the Memorandum of Understanding last executed between SBFA and the CITY. The benefits and other terms and conditions of employment provided pursuant to the City’s Personnel Rules and Regulations shall continue to apply except to the extent modified by this MOU.
MOU SBFA - FY 2022/2026
17 SECTION 18 - REOPENERS
During the term of this MOU, the parties agree to meet to discuss regarding the following terms:
• Fire Management Blended Policies
• California Firefighters Benefit Trust Account Setup
• Personnel Rules and Regulations update
SECTION 19 - RETIREE HEALTH BENEFITS
During the term of this MOU, the City agrees to remain in CalPERS in order to provide healthcare coverage to active employees and retiree healthcare benefits to retired employees. The City agrees to pay Retiree Health Benefits (RHB) as follows:
SBFA members currently employed who retire from the City at a future date, shall receive the following RHB in recognition of their vested rights and service to the City:
A. SBFA members hired prior to January 1, 2007, shall receive a maximum of $290.00 per month as a RHB for medical insurance premiums and other eligible health care expenses that will be paid to a Health Reimbursement Arrangement (HRA) account established for the retired employee. The HRA will be administered by a third-party administrator (TPA) and the retired employee will be responsible for any monthly account maintenance fee(s).
If the retired employee elects to enroll in the CalPERS Retiree Health Plan, the City will subtract the required minimum employer contribution amount as required under the Public Employees' Medical & Hospital Care Act (PEMHCA) from the retiree’s RHB and pay that amount to CalPERS directly. Any remaining left-over RHB balance will be paid to the retiree as a reimbursement of the required premium for coverage under the CalPERS Retiree Health Plan. The reimbursement will be processed through the HRA.
If the retired employee does not elect to enroll in the CalPERS Retiree Health Plan, the contribution of the retiree’s RHB amount will be made to the retiree’s HRA account.
B. SBFA members with a date of hire on or after January 1, 2007, who subsequently retire from the City AND enroll in the CalPERS Retiree Health Plan, will only receive the “minimum” retirement benefit contribution amount required under PEMHCA to offset their CalPERS Retiree Health Plan costs. This amount will be paid to CalPERS directly.
If the retired employee does not enroll in the CalPERS Retiree Health Plan, no Retiree Health Benefit payments will be made to the retiree by the City.
SECTION 20 - California Firefighters Benefit Trust
The City is currently working with the California Firefighters Benefit Trust to set up the account.
This item is listed as a Reopener under Section 18.
MOU SBFA - FY 2022/2026
18 SECTION 21 - RETIREMENT SYSTEM CONTRIBUTIONS
Retirement benefits are subject to the Public Employees’ Pension Reform Act (PEPRA) and related Public Employees’ Retirement Law (PERL). If there is a conflict between this MOU and requirements pursuant to PEPRA and/or PERL, PEPRA and PERL shall prevail.
A. Employees hired prior to January 1, 2011:
The CITY will continue to provide a three percent at 50 (3%@50) retirement benefit from the California Public Employee Retirement System (CalPERS), with the use of the employee’s single highest year salary, for SBFA employees hired on or before December 31, 2010. The employee will pay the entire employee share (9%) of the cost for this benefit.
1. Cost Sharing of Employer Contribution:
i. Effective the first full pay period in July 2017, and as soon as the City’s contract with CalPERS can be amended, employees will contribute 3% towards the employer’s share in addition to the employee paying the entire employee share of 9%, for a total of 12%.
B. For classic employees (as defined by CalPERS) hired on or after January 1, 2011:
Classic employees (as defined by CalPERS) hired on or after January 1, 2011, will be eligible for a two percent at 50 (2% @50) retirement benefit in the California Public Employees Retirement System (CalPERS), with the use of the average of the employee’s highest-three-year-salary. These employees will pay the entire employee share (9%) of the cost for this benefit.
1. Cost Sharing of Employer Contribution:
i. Effective the first full pay period in July 2017, and as soon as the City’s contract with CalPERS can be amended, employees will contribute 3% towards the employer’s share of the retirement contribution in addition to the employee paying the entire employee share, for a total of 12%.
C. Employees hired on or after January 1, 2013, and defined by CalPERS as new members:
Employees hired on or after January 1, 2013, considered new members (as defined by CalPERS) will receive the 2.7% at 57 retirement formula, with the use of the average of the employee’s highest-three-year-salary. Employees shall pay 50% of the normal cost contribution.
SECTION 22 - SALARY ADJUSTMENT
The parties jointly agree that the following salary increases shall be applicable for the term of this MOU for the SBFA classifications as specified on the salary schedules in MOU SBFA - FY 2022/2026
19 Appendix B:
• Year One (FY 2022/2023): effective first full pay period in July 2022 • 7% salary increase for all SBFA positions
• Year Two (FY 2023/2024):
• 3.0% salary increase for all SBFA positions, effective the first full pay period in July 2023
• Year Three (FY 2024/2025):
• 3.0% salary increase for all SBFA positions, effective the first full pay period in July 2024
• Year Four (FY 2025/2026):
• 3.0% salary increase for all SBFA positions, effective the first full pay period in July 2025
Pay increases in salary resulting from employee-employer negotiations will be effective on the first full pay period of each July during the term of this MOU, as indicated above.
Pay increases in salary resulting from merit increases will become effective on the employee's anniversary date, as approved by the City Manager and in accordance with the City of Solana Beach Personnel Rules and Regulations.
The proposed salary schedule implementing this Article is attached as Appendix B to this MOU.
SECTION 23 - SAVINGS CLAUSE
If any provisions of this MOU should be found invalid, unlawful or unenforceable by reason of any existing or subsequently enacted legislation or by judicial authority, all other provisions of this MOU shall remain in full force and effect for the duration of this MOU.
In the event of invalidation of any of the provisions of this MOU, the SBFA and CITY agree to meet and confer within thirty days of notice by either to the other for the purpose of renegotiating said provision.
SECTION 24 - SEVERABILITY
It is understood and agreed that this MOU is subject to applicable law. In the event any part or provision of this MOU is in conflict or inconsistent with such law, or is otherwise held to be invalid or unenforceable by a court of competent jurisdiction, such part or provision shall be deemed severable and the remainder of this MOU shall not be affected.
MOU SBFA - FY 2022/2026
20 SECTION 25 - TEMPORARY ASSIGNMENT
Whenever a temporary vacancy occurs in a higher classification and the Fire Chief determines that the vacant position should be temporarily filled by a current employee, the Fire Chief may assign a qualified, lower-classified employee to temporarily fill the position. Whenever practical, the Fire Chief shall assign employees who have demonstrated ability to perform the duties of the position to which the assignment is made.
Less than 6-hour assignment: It is understood and agreed that temporary assignments for less than 6 hours may be made as part of the normal operation of the department and therefore, no extra compensation shall be paid for temporary assignments of less than 6 hours.
Assignment of 6 hours or more: If an employee is temporarily assigned to a position with a higher pay classification for 6 hours or more, the employee shall be paid at the lowest pay step of the higher classification, but not less than 5%, which shall constitute “Acting Pay.” However, Acting Pay for temporary assignment of Fire Captain to Shift Fire Captain, the employee shall be paid at the lowest pay step of the higher classification, but not less than 2%, which should constitute “Acting Pay.” The CITY shall continue the current practice of filling vacancies on a rank for rank basis. If a long-term temporary position becomes available, the City Manager or Fire Chief at his or her discretion may choose a qualified person from the current active list to fill that position during the time of the vacancy.
If an employee on a current promotional list is temporarily assigned to a higher classification and subsequently promoted while serving in that temporary assignment, the time worked in the temporary assignment shall be counted towards the probationary time of the employee’s new position.
SECTION 26 - PLACEMENT AND HIRE OF NEW AND TEMPORARY SOLANA BEACH
EMPLOYEES
If a temporary vacancy occurs due to a specific incident (*), the Fire Chief has the discretion to use a temporary Firefighter to fill the vacant position.
The temporary and/or full-time firefighter/paramedic will take part in a new hire orientation program prior to being placed on shift. The content and the duration of the new hire orientation training shall be a minimum of three weeks (56 hours per week) and shall cover OSHA mandated training on injury and accident prevention, Infection Control, Harassment policies, and mandatory Personal Protective Equipment ensemble and SCBA fit testing. Additional training topics may be added and topics deleted as deemed necessary. Any additional orientation training time will be at the recommendation of the Fire Chief and approval of the City Manager on a case-by-case basis.
An example of the basic outline of the orientation to fulfill the adopted philosophy and to cover additional non-mandated information would include new employee operational readiness, such as employee benefits and basic procedural operations, prior to placement on shift as a firefighter/paramedic.
MOU SBFA - FY 2022/2026
21 The order, content, and schedule of the training may be modified as deemed necessary by the Fire Chief in order to meet training objectives.
Following the new orientation program, if the temporary employee is deemed qualified to perform the duties of the position, the Public Safety Director/Fire Chief has the discretion to extend the use of the temporary employee as appropriate and necessary to provide emergency services. If at any time the temporary employee is deemed unqualified and the temporary appointment terminated, the new vacancy created by the termination will be deemed a new incident for purposes of providing in-house shift availability.
Definitions:
Incident: An incident is defined as a vacancy resulting in the absence of an employee. If the incident is due to a personal or family injury or illness, once the employee is returned to full duty or returns to work for 45 days, the specific incident is considered closed. Any new absences for the same employee would be considered a new incident and follow the use of Temporary “Part-time” Employees as defined in Personnel Rules and Regulations Section
2.50. Qualified Employee: A qualified employee must meet the minimum qualifications as specified in the appropriate Classification Specification.
SECTION 27 - TERM
The term of this MOU shall commence on July 1, 2022, subject to formal approval by the City Council, and shall expire at 12:00 a.m. (midnight), on June 30, 2026.
SECTION 28 - TOBACCO USE
Use of tobacco or tobacco products by any employee of the Fire Department whether on or off duty is prohibited.
SECTION 29 - TUITION REIMBURSEMENT
Each full-time permanent SBFA member who has completed the probationary period shall be eligible for tuition reimbursement up to $2,000 per fiscal year in tuition reimbursement for college level courses or additional training, or when such courses or training are required to obtain or maintain a job-related certificate, or any other course previously approved by the department head. All classes would require prior approval from the Fire Chief and as authorized by the City Manager for the employee to receive any reimbursement. The employee shall be reimbursed for fees and/or tuition only upon conclusion of each individual course with a grade of “C” or better or successful completion of courses that do not assign grades. Proof of satisfactory course completion and payment must be provided.
MOU SBFA - FY 2022/2026
22 SECTION 30 – PROMOTIONAL MINIMUM EDUCATIONAL ELIGIBILITY
REQUIREMENTS
SBFA recognizes and agrees that a bachelor’s degree will be the minimum educational eligibility requirement for any Battalion Chief exam offered or administered.
SECTION 31 – EDUCATIONAL INCENTIVE PAY
The City will provide Educational Incentive Pay (EIP) to all SBFA members who currently possesses or during the term of this MOU acquire an Associate’s (AA/AS) degree or a Bachelor’s (BA/BS) degree from an accredited college or university. SBFA eligible members must provide the City (Human Resources Department) with evidence of their AA/AS or BA/BS degree in order to qualify for this pay. EIP shall begin at the beginning of a pay period following when such evidence is received by the Human Resources Department and shall not be retroactive. SBFA eligible members, who provide the appropriate documentation, will receive EIP in equal installments each two-week pay period in conjunction with their Holiday-in-Lieu pay.
• Associate’s degree: $960 per year ($80 per month)
• Bachelor’s degree: $1800 per year ($150 per month)
EIP is not cumulative and the maximum EIP a SBFA member may receive is $1,800 per fiscal year ($150 per month)
MOU SBFA - FY 2022/2026
23 APPENDIX A
SBFA represents that this Memorandum of Understanding has been duly ratified by its membership. Following approval of this Memorandum of Understanding by the City Council, its terms and conditions shall be implemented by appropriate ordinance, resolution, or other appropriate lawful action.
CITY: SBFA:
By: _ By: _
By: _ By: _
Date: _ Date: _
APPROVED AS TO LEGAL FORM: CITY COUNCIL:
By: _ By: ______
JOHANNA N. CANLAS LESA HEEBNER
CITY ATTORNEY MAYOR
Date: _ Date: _
ATTEST:
By: _
ANGELA IVEY
CITY CLERK
Date:
MOU SBFA - FY 2022/2026
24 APPENDIX B
SBFA SALARY SCHEDULES
SALARY SCHEDULE 5
JULY 2, 2022
Classification Step A Step B Step C Step D Step E
5091 Firefighter / Paramedic
Base Rate $ 28.07 $ 29.47 $ 30.94 $ 32.50 $ 34.12
OT Premium $ 14.04 $ 14.74 $ 15.47 $ 16.25 $ 17.06
Bi-weekly Base (1) $ 3,144 $ 3,301 $ 3,465 $ 3,640 $ 3,821 Monthly Base (1) $ 6,812 $ 7,151 $ 7,508 $ 7,887 $ 8,280 Annual Base (1) $ 81,739.84 $ 85,816.64 $ 90,097.28 $ 94,640.00 $ 99,357.44 Estimated Annual FLSA OT(2) $ 2,190 $ 2,299 $ 2,413 $ 2,535 $ 2,661 Estimated Annual Total (2) $ 83,930.08 $ 88,116.08 $ 92,510.60 $ 97,175.00 $ 102,018.80 5100 Fire Engineer
Base Rate $ 30.37 $ 31.89 $ 33.48 $ 35.16 $ 36.93
OT Premium $ 15.19 $ 15.95 $ 16.74 $ 17.58 $ 18.47
Bi-weekly Base (1) $ 3,401 $ 3,572 $ 3,750 $ 3,938 $ 4,136 Monthly Base (1) $ 7,370 $ 7,739 $ 8,124 $ 8,532 $ 8,962 Annual Base (1) $ 88,437.44 $ 92,863.68 $ 97,493.76 $ 102,385.92 $ 107,540.16 Estimated Annual FLSA OT(2) $ 2,370 $ 2,488 $ 2,611 $ 2,742 $ 2,881 Estimated Annual Total (2) $ 90,807.08 $ 95,351.88 $ 100,105.20 $ 105,128.40 $ 110,421.48 5099 Fire Captain
Base Rate $ 33.54 $ 35.22 $ 36.99 $ 38.84 $ 40.79
OT Premium $ 16.77 $ 17.61 $ 18.50 $ 19.42 $ 20.40
Bi-weekly Base (1) $ 3,756 $ 3,945 $ 4,143 $ 4,350 $ 4,568 Monthly Base (1) $ 8,139 $ 8,547 $ 8,976 $ 9,425 $ 9,898 Annual Base (1) $ 97,668.48 $ 102,560.64 $ 107,714.88 $ 113,102.08 $ 118,780.48 Estimated Annual FLSA OT(2) $ 2,616 $ 2,747 $ 2,886 $ 3,030 $ 3,182 Estimated Annual Total (2) $ 100,284.60 $ 105,307.80 $ 110,600.88 $ 116,131.60 $ 121,962.88 5109 Fire Captain (Shift)
Base Rate $ 34.22 $ 35.93 $ 37.73 $ 39.62 $ 41.60
OT Premium $ 17.11 $ 17.97 $ 18.87 $ 19.81 $ 20.80
Bi-weekly Base (1) $ 3,833 $ 4,024 $ 4,226 $ 4,437 $ 4,659 Monthly Base (1) $ 8,304 $ 8,719 $ 9,156 $ 9,614 $ 10,095 Annual Base (1) $ 99,648.64 $ 104,628.16 $ 109,869.76 $ 115,373.44 $ 121,139.20 Estimated Annual FLSA OT(2) $ 2,669 $ 2,803 $ 2,944 $ 3,090 $ 3,245 Estimated Annual Total (2) $ 102,317.80 $ 107,431.48 $ 112,813.48 $ 118,463.80 $ 124,384.00 (1) Weekly, Bi-weekly, and Annual "base rates" are determined by calculating 112 hours of straight time paid in 26 pay periods. These rates do not include FLSA Overtime.
(2) Estimated Annual FLSA OT Premium is compensation required under Department of Labor Fair Labor Standards Act (FLSA) Section 29 CFR 553.230 (Section 7(k)) and is compensated based on Fire Department 24-day Work Period resulting in approx. 10 hours of OT Premium pay per 24-day Work Period.
MOU SBFA - FY 2022/2026
25 SBFA SALARY SCHEDULES
SALARY SCHEDULE 5
JULY 1, 2023
Classification Step A Step B Step C Step D Step E
5091 Firefighter / Paramedic
Base Rate $ 28.91 $ 30.35 $ 31.87 $ 33.48 $ 35.14
OT Premium $ 14.46 $ 15.18 $ 15.94 $ 16.74 $ 17.57
Bi-weekly Base (1) $ 3,238 $ 3,399 $ 3,569 $ 3,750 $ 3,936 Monthly Base (1) $ 7,015 $ 7,365 $ 7,734 $ 8,124 $ 8,527 Annual Base (1) $ 84,185.92 $ 88,379.20 $ 92,805.44 $ 97,493.76 $ 102,327.68 Estimated Annual FLSA OT(2) $ 2,256 $ 2,368 $ 2,487 $ 2,611 $ 2,741 Estimated Annual Total (2) $ 86,441.68 $ 90,747.28 $ 95,292.08 $ 100,105.20 $ 105,068.60 5100 Fire Engineer
Base Rate $ 31.28 $ 32.85 $ 34.48 $ 36.21 $ 38.04
OT Premium $ 15.64 $ 16.43 $ 17.24 $ 18.11 $ 19.02
Bi-weekly Base (1) $ 3,503 $ 3,679 $ 3,862 $ 4,056 $ 4,260 Monthly Base (1) $ 7,591 $ 7,972 $ 8,367 $ 8,787 $ 9,231 Annual Base (1) $ 91,087.36 $ 95,659.20 $ 100,405.76 $ 105,443.52 $ 110,772.48 Estimated Annual FLSA OT(2) $ 2,440 $ 2,563 $ 2,689 $ 2,825 $ 2,967 Estimated Annual Total (2) $ 93,527.20 $ 98,222.28 $ 103,095.20 $ 108,268.68 $ 113,739.60 5099 Fire Captain
Base Rate $ 34.55 $ 36.28 $ 38.10 $ 40.01 $ 42.01
OT Premium $ 17.28 $ 18.14 $ 19.05 $ 20.01 $ 21.01
Bi-weekly Base (1) $ 3,870 $ 4,063 $ 4,267 $ 4,481 $ 4,705 Monthly Base (1) $ 8,384 $ 8,804 $ 9,246 $ 9,709 $ 10,194 Annual Base (1) $ 100,609.60 $ 105,647.36 $ 110,947.20 $ 116,509.12 $ 122,333.12 Estimated Annual FLSA OT(2) $ 2,696 $ 2,830 $ 2,972 $ 3,122 $ 3,278 Estimated Annual Total (2) $ 103,305.28 $ 108,477.20 $ 113,919.00 $ 119,630.68 $ 125,610.68 5109 Fire Captain (Shift)
Base Rate $ 35.25 $ 37.01 $ 38.86 $ 40.81 $ 42.85
OT Premium $ 17.63 $ 18.51 $ 19.43 $ 20.41 $ 21.43
Bi-weekly Base (1) $ 3,948 $ 4,145 $ 4,352 $ 4,571 $ 4,799 Monthly Base (1) $ 8,554 $ 8,981 $ 9,430 $ 9,903 $ 10,398 Annual Base (1) $ 102,648.00 $ 107,773.12 $ 113,160.32 $ 118,838.72 $ 124,779.20 Estimated Annual FLSA OT(2) $ 2,750 $ 2,888 $ 3,031 $ 3,184 $ 3,343 Estimated Annual Total (2) $ 105,398.28 $ 110,660.68 $ 116,191.40 $ 122,022.68 $ 128,122.28 (1) Weekly, Bi-weekly, and Annual "base rates" are determined by calculating 112 hours of straight time paid in 26 pay periods. These rates do not include FLSA Overtime.
(2) Estimated Annual FLSA OT Premium is compensation required under Department of Labor Fair Labor Standards Act (FLSA) Section 29 CFR 553.230 (Section 7(k)) and is compensated based on Fire Department 24-day Work Period resulting in approx. 10 hours of OT Premium pay per 24-day Work Period.
MOU SBFA - FY 2022/2026
26 SBFA SALARY SCHEDULES
SALARY SCHEDULE 5
JULY 13, 2024
Classification Step A Step B Step C Step D Step E
5091 Firefighter / Paramedic
Base Rate $ 29.78 $ 31.26 $ 32.83 $ 34.48 $ 36.19
OT Premium $ 14.89 $ 15.63 $ 16.42 $ 17.24 $ 18.10
Bi-weekly Base (1) $ 3,335 $ 3,501 $ 3,677 $ 3,862 $ 4,053 Monthly Base (1) $ 7,227 $ 7,586 $ 7,967 $ 8,367 $ 8,782 Annual Base (1) $ 86,719.36 $ 91,029.12 $ 95,600.96 $ 100,405.76 $ 105,385.28 Estimated Annual FLSA OT(2) $ 2,323 $ 2,438 $ 2,562 $ 2,689 $ 2,824 Estimated Annual Total (2) $ 89,042.20 $ 93,467.40 $ 98,162.48 $ 103,095.20 $ 108,208.88 5100 Fire Engineer
Base Rate $ 32.22 $ 33.84 $ 35.51 $ 37.30 $ 39.18
OT Premium $ 16.11 $ 16.92 $ 17.76 $ 18.65 $ 19.59
Bi-weekly Base (1) $ 3,609 $ 3,790 $ 3,977 $ 4,178 $ 4,388 Monthly Base (1) $ 7,819 $ 8,212 $ 8,617 $ 9,051 $ 9,508 Annual Base (1) $ 93,824.64 $ 98,542.08 $ 103,405.12 $ 108,617.60 $ 114,092.16 Estimated Annual FLSA OT(2) $ 2,513 $ 2,640 $ 2,771 $ 2,909 $ 3,056 Estimated Annual Total (2) $ 96,337.80 $ 101,181.60 $ 106,175.68 $ 111,527.00 $ 117,148.20 5099 Fire Captain
Base Rate $ 35.59 $ 37.37 $ 39.24 $ 41.21 $ 43.27
OT Premium $ 17.80 $ 18.69 $ 19.62 $ 20.61 $ 21.64
Bi-weekly Base (1) $ 3,986 $ 4,185 $ 4,395 $ 4,616 $ 4,846 Monthly Base (1) $ 8,637 $ 9,068 $ 9,522 $ 10,000 $ 10,500 Annual Base (1) $ 103,638.08 $ 108,821.44 $ 114,266.88 $ 120,003.52 $ 126,002.24 Estimated Annual FLSA OT(2) $ 2,777 $ 2,916 $ 3,061 $ 3,215 $ 3,376 Estimated Annual Total (2) $ 106,414.88 $ 111,737.08 $ 117,327.60 $ 123,218.68 $ 129,378.08 5109 Fire Captain (Shift)
Base Rate $ 36.31 $ 38.12 $ 40.03 $ 42.03 $ 44.14
OT Premium $ 18.16 $ 19.06 $ 20.02 $ 21.02 $ 22.07
Bi-weekly Base (1) $ 4,067 $ 4,269 $ 4,483 $ 4,707 $ 4,944 Monthly Base (1) $ 8,811 $ 9,250 $ 9,714 $ 10,199 $ 10,711 Annual Base (1) $ 105,734.72 $ 111,005.44 $ 116,567.36 $ 122,391.36 $ 128,535.68 Estimated Annual FLSA OT(2) $ 2,833 $ 2,973 $ 3,123 $ 3,279 $ 3,443 Estimated Annual Total (2) $ 108,567.68 $ 113,978.80 $ 119,690.48 $ 125,670.48 $ 131,978.60 (1) Weekly, Bi-weekly, and Annual "base rates" are determined by calculating 112 hours of straight time paid in 26 pay periods. These rates do not include FLSA Overtime.
(2) Estimated Annual FLSA OT Premium is compensation required under Department of Labor Fair Labor Standards Act (FLSA) Section 29 CFR 553.230 (Section 7(k)) and is compensated based on Fire Department 24-day Work Period resulting in approx. 10 hours of OT Premium pay per 24-day Work Period.
MOU SBFA - FY 2022/2026
27 SBFA SALARY SCHEDULES
SALARY SCHEDULE 5
JULY 12, 2025
Classification Step A Step B Step C Step D Step E
5091 Firefighter / Paramedic
Base Rate $ 30.67 $ 32.20 $ 33.81 $ 35.51 $ 37.28
OT Premium $ 15.34 $ 16.10 $ 16.91 $ 17.76 $ 18.64
Bi-weekly Base (1) $ 3,435 $ 3,606 $ 3,787 $ 3,977 $ 4,175 Monthly Base (1) $ 7,443 $ 7,814 $ 8,205 $ 8,617 $ 9,047 Annual Base (1) $ 89,311.04 $ 93,766.40 $ 98,454.72 $ 103,405.12 $ 108,559.36 Estimated Annual FLSA OT(2) $ 2,393 $ 2,512 $ 2,638 $ 2,771 $ 2,908 Estimated Annual Total (2) $ 91,704.08 $ 96,278.00 $ 101,092.68 $ 106,175.68 $ 111,467.20 5100 Fire Engineer
Base Rate $ 33.19 $ 34.86 $ 36.58 $ 38.42 $ 40.36
OT Premium $ 16.60 $ 17.43 $ 18.29 $ 19.21 $ 20.18
Bi-weekly Base (1) $ 3,717 $ 3,904 $ 4,097 $ 4,303 $ 4,520 Monthly Base (1) $ 8,054 $ 8,459 $ 8,877 $ 9,323 $ 9,794 Annual Base (1) $ 96,649.28 $ 101,512.32 $ 106,520.96 $ 111,879.04 $ 117,528.32 Estimated Annual FLSA OT(2) $ 2,590 $ 2,719 $ 2,853 $ 2,997 $ 3,148 Estimated Annual Total (2) $ 99,238.88 $ 104,231.40 $ 109,374.20 $ 114,875.80 $ 120,676.40 5099 Fire Captain
Base Rate $ 36.66 $ 38.49 $ 40.42 $ 42.45 $ 44.57
OT Premium $ 18.33 $ 19.25 $ 20.21 $ 21.23 $ 22.29
Bi-weekly Base (1) $ 4,106 $ 4,311 $ 4,527 $ 4,754 $ 4,992 Monthly Base (1) $ 8,896 $ 9,340 $ 9,809 $ 10,301 $ 10,816 Annual Base (1) $ 106,753.92 $ 112,082.88 $ 117,703.04 $ 123,614.40 $ 129,787.84 Estimated Annual FLSA OT(2) $ 2,859 $ 3,003 $ 3,153 $ 3,312 $ 3,477 Estimated Annual Total (2) $ 109,613.40 $ 115,085.88 $ 120,855.80 $ 126,926.28 $ 133,265.08 5109 Fire Captain (Shift)
Base Rate $ 37.40 $ 39.26 $ 41.23 $ 43.29 $ 45.46
OT Premium $ 18.70 $ 19.63 $ 20.62 $ 21.65 $ 22.73
Bi-weekly Base (1) $ 4,189 $ 4,397 $ 4,618 $ 4,848 $ 5,092 Monthly Base (1) $ 9,076 $ 9,527 $ 10,005 $ 10,505 $ 11,032 Annual Base (1) $ 108,908.80 $ 114,325.12 $ 120,061.76 $ 126,060.48 $ 132,379.52 Estimated Annual FLSA OT(2) $ 2,917 $ 3,062 $ 3,217 $ 3,377 $ 3,546 Estimated Annual Total (2) $ 111,826.00 $ 117,387.40 $ 123,278.48 $ 129,437.88 $ 135,925.40 (1) Weekly, Bi-weekly, and Annual "base rates" are determined by calculating 112 hours of straight time paid in 26 pay periods. These rates do not include FLSA Overtime.
(2) Estimated Annual FLSA OT Premium is compensation required under Department of Labor Fair Labor Standards Act (FLSA) Section 29 CFR 553.230 (Section 7(k)) and is compensated based on Fire Department 24-day Work Period resulting in approx. 10 hours of OT Premium pay per 24-day Work Period.
APPENDIX C
MOU SBFA - FY 2022/2026
28 2022-2026
24-DAY WORK PERIODS
24 Day Work Period Payable On
Start End Check Date
6/18/2022 7/11/2022 7/22/2022
7/12/2022 8/4/2022 8/19/2022
8/5/2022 8/28/2022 9/16/2022
8/29/2022 9/21/2022 9/30/2022
9/22/2022 10/15/2022 10/28/2022
10/16/2022 11/8/2022 11/25/2022
11/9/2022 12/2/2022 12/9/2022
12/3/2022 12/26/2022 1/6/2023
12/27/2022 1/19/2023 2/3/2023
1/20/2023 2/12/2023 3/3/2023
2/13/2023 3/8/2023 3/17/2023
3/9/2023 4/1/2023 4/14/2023
4/2/2023 4/25/2023 5/12/2023
4/26/2023 5/19/2023 5/26/2023
5/20/2023 6/12/2023 6/23/2023
6/13/2023 7/6/2023 7/21/2023
7/7/2023 7/30/2023 8/18/2023
7/31/2023 8/23/2023 9/1/2023
8/24/2023 9/16/2023 9/29/2023
9/17/2023 10/10/2023 10/27/2023
10/11/2023 11/3/2023 11/10/2023
11/4/2023 11/27/2023 12/8/2023
11/28/2023 12/21/2023 1/5/2024
12/22/2023 1/14/2024 2/2/2024
1/15/2024 2/7/2024 2/16/2024
2/8/2024 3/2/2024 3/15/2024
3/3/2024 3/26/2024 4/12/2024
3/27/2024 4/19/2024 4/26/2024
4/20/2024 5/13/2024 5/24/2024
5/14/2024 6/6/2024 6/21/2024
6/7/2024 6/30/2024 7/19/2024
7/1/2024 7/24/2024 8/2/2024
7/25/2024 8/17/2024 8/30/2024
8/18/2024 9/10/2024 9/27/2024
9/11/2024 10/4/2024 10/11/2024
10/5/2024 10/28/2024 11/8/2024
10/29/2024 11/21/2024 12/6/2024
11/22/2024 12/15/2024 1/3/2025
12/16/2024 1/8/2025 1/17/2025
1/9/2025 2/1/2025 2/14/2025
2/2/2025 2/25/2025 3/14/2025
APPENDIX C
MOU SBFA - FY 2022/2026
29 2022-2026
24-DAY WORK PERIODS
24 Day Work Period Payable On
Start End Check Date
2/26/2025 3/21/2025 3/28/2025
3/22/2025 4/14/2025 4/25/2025
4/15/2025 5/8/2025 5/23/2025
5/9/2025 6/1/2025 6/20/2025
6/2/2025 6/25/2025 7/4/2025
6/26/2025 7/19/2025 8/1/2025
7/20/2025 8/12/2025 8/29/2025
8/13/2025 9/5/2025 9/12/2025
9/6/2025 9/29/2025 10/10/2025
9/30/2025 10/23/2025 11/7/2025
10/24/2025 11/16/2025 12/5/2025
11/17/2025 12/10/2025 12/19/2025
12/11/2025 1/3/2026 1/16/2026
1/4/2026 1/27/2026 2/13/2026
1/28/2026 2/20/2026 2/27/2026
2/21/2026 3/16/2026 3/27/2026
3/17/2026 4/9/2026 4/24/2026
4/10/2026 5/3/2026 5/22/2026
5/4/2026 5/27/2026 6/5/2026
5/28/2026 6/20/2026 7/3/2026
6/21/2026 7/14/2026 7/31/2026
FY 2022/2023 SOLANA BEACH FIRE ASSOCIATION
SALARY SCHEDULE 5
JULY 2, 2022
Step A Step B Step C Step D Step E
5091 Firefighter / Paramedic
Base Rate $ 28.07 $ 30.94 29.47 $ 32.50 $ 34.12 $
OT Premium 14.04 $ 14.74 $ 15.47 $ 16.25 $ 17.06 $
Bi-weekly Base (1) $ 3,301 3,144 $ 3,465 $ 3,640 $ 3,821 $ Monthly Base (1) $ 7,151 6,812 $ 7,508 $ 7,887 $ 8,280 $ Annual Base (1) $ 85,816.64 81,739.84 $ 90,097.28 $ 94,640.00 $ 99,357.44 $ Estimated Annual FLSA OT(2) $ 2,299 2,190 $ 2,413 $ 2,535 $ 2,661 $ Estimated Annual Total (2) $ 88,116.08 83,930.08 $ 92,510.60 $ 97,175.00 $ 102,018.80 $ 5100 Fire Engineer
Base Rate $ 30.37 $ 33.48 31.89 $ 35.16 $ 36.93 $
OT Premium 15.19 $ 15.95 $ 16.74 $ 17.58 $ 18.47 $
Bi-weekly Base (1) $ 3,572 3,401 $ 3,750 $ 3,938 $ 4,136 $ Monthly Base (1) $ 7,739 7,370 $ 8,124 $ 8,532 $ 8,962 $ Annual Base (1) $ 92,863.68 88,437.44 $ 97,493.76 $ 102,385.92 $ 107,540.16 $ Estimated Annual FLSA OT(2) $ 2,488 2,370 $ 2,611 $ 2,742 $ 2,881 $ Estimated Annual Total (2) $ 95,351.88 90,807.08 $ 100,105.20 $ 105,128.40 $ 110,421.48 $ 5099 Fire Captain
Base Rate $ 33.54 $ 36.99 35.22 $ 38.84 $ 40.79 $
OT Premium 16.77 $ 17.61 $ 18.50 $ 19.42 $ 20.40 $
Bi-weekly Base (1) $ 3,945 3,756 $ 4,143 $ 4,350 $ 4,568 $ Monthly Base (1) $ 8,547 8,139 $ 8,976 $ 9,425 $ 9,898 $ Annual Base (1) $ 102,560.64 97,668.48 $ 107,714.88 $ 113,102.08 $ 118,780.48 $ Estimated Annual FLSA OT(2) $ 2,747 2,616 $ 2,886 $ 3,030 $ 3,182 $ Estimated Annual Total (2) $ 105,307.80 100,284.60 $ 110,600.88 $ 116,131.60 $ 121,962.88 $ 5109 Fire Captain (Shift)
Base Rate $ 34.22 $ 37.73 35.93 $ 39.62 $ 41.60 $
OT Premium 17.11 $ 17.97 $ 18.87 $ 19.81 $ 20.80 $
Bi-weekly Base (1) $ 4,024 3,833 $ 4,226 $ 4,437 $ 4,659 $ Monthly Base (1) $ 8,719 8,304 $ 9,156 $ 9,614 $ 10,095 $ Annual Base (1) $ 104,628.16 99,648.64 $ 109,869.76 $ 115,373.44 $ 121,139.20 $ Estimated Annual FLSA OT(2) $ 2,803 2,669 $ 2,944 $ 3,090 $ 3,245 $ Estimated Annual Total (2) $ 107,431.48 102,317.80 $ 112,813.48 $ 118,463.80 $ 124,384.00 $ (1) Weekly, Bi-weekly, and Annual "base rates" are determined by calculating 112 hours of straight time paid in 26 pay periods.
These rates do not include FLSA Overtime.
(2) Estimated Annual FLSA OT Premium is compensation required under Department of Labor Fair Labor Standards Act (FLSA) Section 29 CFR 553.230 (Section 7(k)) and is compensated based on Fire Department 24-day Work Period resulting in approx. 10 hours of OT Premium pay per 24-day Work Period.
Classification
CITY OF SOLANA BEACH
SIXTH AMENDMENT TO THE CITY MANAGER
EMPLOYMENT AGREEMENT
between the City of Solana Beach, a municipal
corporation, and Gregory Wade
9th
This Sixth Amendment to Employment Agreement is entered into this __ day of September_, 2021 and is effective as of July 1, 2021, by and between the City of Solana Beach, California, a municipal corporation (hereinafter "City") and Gregory Wade, an individual (hereinafter "Officer") (City and Officer referred to collectively as "Parties") with respect to the employment of Officer as the City Manager of the City.
RECITALS
WHEREAS, on May 22, 2015, the City and Officer entered into the Employment Agreement. On September 14, 2016, the City and Officer entered into the First Amendment to Employment Agreement. The City and Officer entered into the Second Amendment to Employment Agreement on October 11, 2017. On September 26, 2018, the City and Officer entered into the Third Amendment to Employment Agreement. The Fourth Amendment between City and Officer was approved on September 25, 2019. On September 9, 2020, the Fifth Amendment was approved.
WHEREAS, the Sixth Amendment amends and incorporates the Agreement and subsequent amendments (First through Fifth) (Amended Agreement). The City and Officer intend that all terms of the Amended Agreement referenced above shall remain effective to the extent they are not amended by the Sixth Amendment to the Employment Agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Parties agree as follows:
Section 1. Section 5(A)(1 )(a) of the Employment Agreement is hereby amended to read as follows:
5. COMPENSATION
A. Compensation and Required Employer Costs
(1) Base Salary
(a) The annual base salary for the position of City Manager shall be $230,592 effective July 1, 2021.
(i) An additional 3% increase in base salary for a total of $237,510 will take effect on July 1, 2022.
Section 2. The vehicle allowance under Section 5 is set at five hundred dollars ($500) a month.
SD #4818-0590-5911 v1
Section 3.
otherwise stated.
The changes outlined above shall be effective as of July 1, 2021 unless Section 4. The base salary increases outlined above are based on the Officer's annual performance evaluation conducted in the summer of 2021 and does not forego subsequent changes as may be warranted after the annual performance evaluation to be conducted in the spring/summer of 2022.
Section 5. Except as modified herein, all other terms and conditions of the Employment Agreement, First, Second, Third, Fourth, and Fifth Amendments to Employment Agreement shall remain the same.
IN WITNESS WHEREOF the Parties have executed this Third Amendment to Employment Agreement as of the day and year first above written .
CITY OF SOLANA BEACH OFFICER
By:_ --~ ~ ---- By ~
Lesa Heebner, Mayor Gregory Wade
SD #4818-0590-5911 v1
CITY MANAGER
SALARY SCHEDULE 7
Effective Date Annual Salary Monthly Salary
7/1/2021 $230,592.00 $19,216.00
7/1/2022 $237,510.00 $19,792.50 City Manager
City Manager's Agreement
To view the City Manager's Agreements please follow the link below:
CITY OF SOLANA BEACH
FY 2022/2023
MAYOR AND COUNCILMEMBERS
SALARY SCHEDULE 8
FY 2022/2023
Title Monthly
Mayor 960.00 $
Councilmember $ 860.00
Municipal Code
Section: 2.04.020 CC
Pay Grade
CITY OF SOLANA BEACH Salary effective as of 12/9/2020
FY 2022/2023 TEMPORARY/PART-TIME/SEASONAL EMPLOYEES
SALARY SCHEDULE 6
JULY 2, 2022
Job Classification Step A Step B Step C Step D Step E
Lifeguard Intern
Junior Lifeguard Intern
Junior Lifeguard Instroctor I (non-lifeguard)
Lifeguard
Junior LG Instructor II
Management Intern
Temporary Administrative Assistant
Parking Enforcement Officer
Recreation Leader I
Lifeguard + EMT
Junior LG Instructor II + EMT
Recreation Leader II
PTS 75 Temporary Maintenance Worker I $21.04 $22.09 $23.20 $24.35 $25.57 PTS 76 Temporary Firefighter/Paramedic $21.25 $22.31 $23.43 $24.60 $25.83 Temporary Planning Technician
Temporary Engineering Technician
Temporary Administrative Technician
Jr. Lifeguard Administrative Technician
Recreation Leader III
Senior Lifeguard
PTS 86 Temporary Code Compliance Officer Assistant $23.47 $24.65 $25.88 $27.17 $28.53 PTS 88 Senior Lifeguard + EMT $23.94 $25.14 $26.40 $27.72 $29.10 PTS 102 Temporary Management Assistant $27.52 $28.90 $30.34 $31.86 $33.45 PTS 123 Temporary Fire Prevention Technician $33.92 $35.62 $37.40 $39.27 $41.23 $23.92 $25.12
PTS 82 $22.56 $23.68 $24.87
PTS 83 $22.78
$27.42
$24.84 $26.09
$21.61
$26.37 $27.69
$26.11
$20.58 $22.69
PTS 77 $21.46 $22.53 $23.66
$16.54 $17.36 $18.23
PTS 58 $17.76 $18.65 $19.59 $20.56 $21.59
PTS 63 $18.67 $19.60
Pay Grade
PTS 41 $15.00 $15.75
CITY OF SOLANA BEACH Schedule last updated on March 9, 2022 Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction of the Finance and Human Resources Directors, the Risk Manager plans, organizes, oversees, administers, reviews, and evaluates comprehensive risk management, loss control, employee safety, vehicle collision, general liability, property, and casualty insurance programs. Assists the Human Resources Department with worker’s compensation and unemployment claims, as well as employee benefits, including medical, dental, vision, flexible spending accounts, life and disability insurance, California Public Employees’ Retirement System (CalPERS) retirement, wellness, employee assistance program, and educational reimbursement programs. Supervises assigned professional, technical, and/or administrative support staff. As a management member of the Finance/HR Department, participates in special projects, assignments, and strategic planning. The Risk Manager position is a FLSA exempt at-will management position.
CLASS CHARACTERISTICS
The Risk Manager is a single-position class, which develops and manages a wide variety of programs to ensure that City benefit, risk, loss control, and related insurance functions are administered in a professional and cost-effective manner. The incumbent exercises considerable discretion and independent judgment in performing extensive risk assessment, payroll, and employee benefit evaluation and coordination. Acts as liaison between City staff and representatives of public agencies, insurance companies, and third-party administrators. This class is distinguished from other management classes by the knowledge of and emphasis upon loss prevention, asset protection, risk management, and employee benefits principles and practices and budgetary responsibility for various programs.
City of Solana Beach
RISK MANAGER
At-Will
CITY OF SOLANA BEACH
Risk Manager
Adopted: 08/24/2022 Page 2 of 7
ESSENTIAL JOB FUNCTIONS
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may he required to perform additional or different duties form those set forth below to address business needs and changing business practices.
General:
• Analyzes laws, legislation, and requirements pertaining to risk management, worker safety, and general risk management related issues; recommends policy and procedural changes to implement adopted legislation. • Develops recommendations and implements program changes as needed. • Plans, organizes, coordinates, and administers a comprehensive risk management, asset protection, safety, and loss control program. • Represents the City in meetings, hearings, and conferences with other risk management professionals, managers, supervisors, employees, the public, organized employee groups and representatives of various organizations. • Negotiates rates, premiums, policy terms, and claims processing with insurance brokers and administrators.
• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Prepares and maintains accurate records and reports of payroll transactions.
• Prepares and processes requisitions, purchase orders, and purchase order change orders for materials, supplies, and equipment, ensuring compliance with City policies, budgets, and applicable agreements. • Assists the HR Department with benefits policies, bids, and renewals for all City employee health, dental, vision, life, disability, deferred compensation, employee assistance and related insurance programs, state unemployment insurance, workers’ compensation, and disability or service retirements.
• May supervise professional, technical, and/or administrative support staff, which includes conducting performance evaluations.
• Prepares reports, graphic representations, statistical summaries, and other written materials and makes oral presentations when required. • Provides a high level of service to internal and external customers; may serve on a variety of committees or teams related to City-wide issues.
CITY OF SOLANA BEACH
Risk Manager
Adopted: 08/24/2022 Page 3 of 7
• Performs related duties similar to the above in scope and function as required.
Risk Management:
• Analyzes risks and prepares recommendations concerning appropriate insurance/self-insurance coverage; consults with and advises the City regarding the procurement of cost-effective insurance and prepares draft specifications for coverage.
• Manages the liability claims administration program; directs and coordinates the work of third-party administrators as required. • Confers with legal staff regarding legal aspects of potential liability and on claims litigation.
• Consults with City departments and provides recommendations on risk management problems.
• Analyzes current insurance developments and legislation and their implications for the City; may contract with consultants to obtain special information and advice.
• Maintains and analyzes cost and loss histories on City departments and operations; recommends changes and improvements to minimize losses. • Assists the HR Department with Citywide Safety Committee and provides consultation to departments and departmental safety representatives. • Directs the survey of City facilities, programs, and operations to determine hazards, liability potential, and insurable risks.
• Ensures that contracts, leases, and purchase documents are reviewed for proper hold-harmless clauses, insurance provisions, and other conditions that could cause loss or exposure to loss.
• Analyzes loss reports and workers compensation experience; recommends training and other program changes to minimize future risk. • Periodically assesses the quality of the workers’ compensation system; reviews doctors, third party administrative services, etc., to ensure high quality.
• Performs related duties as required.
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CITY OF SOLANA BEACH
Risk Manager
Adopted: 08/24/2022 Page 4 of 7
QUALIFICATIONS GUIDELINES
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major course work in business, human resources, public administration, industrial relations, accounting, or a related field.
Certifications:
Possession of an Associate in Risk Management certificate.
Experience:
Four (4) years of professional experience managing occupational health and safety, risk management, workers’ compensation, and/or similar programs, including two (2) years of supervisory experience. Experience in a public agency setting is desirable.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of:
• Principles and practices of public sector risk management administration. • Requirements and techniques for developing, implementing, and administering self-insurance programs.
• Laws and regulations relating to risk management, asset protection, and workers’ compensation programs.
• Policies and procedures regarding insurance claims processing and control. • Employee benefits administration and financing principles and techniques, including program planning, implementation, and administration. • Statistical and financial analysis and records management principles and practices.
• Principles and practices of public administration, including purchasing and contracting and the maintenance of public records.
• Principles and practices of management and supervision; the City's personnel policies and Memoranda of Understanding.
• Modern office practices, methods, computer equipment and computer applications.
• English usage, grammar, spelling, vocabulary, and punctuation.
CITY OF SOLANA BEACH
Risk Manager
Adopted: 08/24/2022 Page 5 of 7
• Computer applications related to the work.
• Techniques for effectively representing the City in contacts with insurance providers, governmental agencies, third-party administrators, and employees.
• Techniques for providing a high level of customer service to City staff, in person and over the telephone.
• Program management, budgeting, and supervisory techniques. • Standard office practices and procedures, including filing and the use of standard office equipment.
Ability to:
• Manage comprehensive risk management, asset protection, safety, employee benefits, workers’ compensation, and loss control programs.
• Manage and facilitate the work of third-party administrators and adjustors. • Research, analyze, interpret, and evaluate a variety of complex actuarial, insurance, and liability related data.
• Analyze, classify, and rate risks, exposure, and loss expectancies. • Negotiate and monitor insurance contracts in an effective manner, ensuring proper hold-harmless clauses and other conditions are in place. • Evaluate and investigate claims and making sound recommendations within policy and procedural guidelines.
• Conduct thorough interviews and gather and ascertain facts regarding loss-related incidents.
• Survey City facilities, programs, and operations to determine hazards, liability potential, and insurable risks.
• Assist legal staff regarding potential liability and claims litigation. • Monitor and analyze current insurance developments and legislation and their implications for the City.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines.
• Work in a team atmosphere and participate on a variety of departmental and Citywide committees to enhance the provision of all City services. • Prepare clear, concise, and effective reports, correspondence, and other written materials.
• Make effective oral presentations of complex material to diverse audiences as needed.
CITY OF SOLANA BEACH
Risk Manager
Adopted: 08/24/2022 Page 6 of 7
• Demonstrate an awareness and appreciation of the cultural diversity of the community and work with diverse populations and maintain an inclusive environment.
• Perform a variety of office support duties following standard guidelines but requiring the use of independent judgment on occasion.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.
Special Requirements:
• Possession of a valid Class "C" California driver's license with a satisfactory driving record.
• Incumbents may be asked to travel on City business, using their own vehicle or a City vehicle, and are required to be in the Department of Motor Vehicles Pull Notice Program.
ADDITIONAL REQUIREMENTS
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
City of Solana Beach employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
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CITY OF SOLANA BEACH
Risk Manager
Adopted: 08/24/2022 Page 7 of 7
PHYSICAL AND MENTAL DEMANDS/WORKING CONDITIONS
The physical and mental demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. • Mental function: Includes reading, writing, mathematical computations, operating a computer, problem solving, managing multiple projects, calmly handling complaints and problems from irate citizens or contractors, decision making under stressful conditions, and executing assignments with general supervision/direction and within established deadlines.
• Productivity: Incumbents must perform work in an efficient, effective, and timely manner as directed/assigned.
• Mobility: Incumbents require sufficient mobility to work in an office setting and operate office equipment. Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, climb, lift 60 lbs., and push or pull objects up to 100 lbs. and sit, stand, walk for prolonged periods. • Vision: Vision sufficient to read small print, computer screens, and printed documents, and to operate assigned equipment.
• Hearing: Incumbents are required to hear in the normal audio range with or without correction.
• Environment: Standard office environment with travel to attend meetings or conduct site investigations. Occasional exposure to temperature swings from indoor to outdoor temperatures; exposure to dust from atmosphere and volumes of paper; infrequent exposure to extreme heat and humidity in un-air-conditioned facilities; extreme noise working at off-site locations; mechanical and electrical hazards of equipment; fumes and odors of burned wiring. Work environment is an 80-hour biweekly work period, with unscheduled breaks.
Duties may require working varying hours and days. Work is performed in City Hall and other off-site locations. Work characteristics are both formal and informal; both autonomous and team-oriented; having both routine and variable tasks; with variable pace and pressure.
• Physical: Primary functions require sufficient physical ability to work in an office setting and operate office equipment. Continuous fine finger dexterity to manipulate small tools and equipment; Frequent walking, standing, sitting, side-to-side turning of neck; firm grasp to lift and move equipment; Occasional bending and stooping, squatting, reaching at and above shoulder height, pushing/pulling up to 100 Ibs., twisting at waist, upward and downward flexion of neck; lifting of objects weighing up to 60 lbs.
Infrequent kneeling.
• Other factors: Incumbents may be required to work extended hours including evenings, weekends, and holidays. Incumbents may be required to travel outside City boundaries to attend meetings.
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.6.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: September 14, 2022
ORIGINATING DEPT: City Manager’s Department/City Attorney’s Office SUBJECT: City Council Consideration and Potential Adoption of Resolution 2022-114 Authorizing Remote Teleconference
Meetings of the Legislative Bodies of the City for the Period of September 15, 2022 through October 14, 2022 Pursuant to the Brown Act and Continuing Emergency
BACKGROUND:
On March 11, 2020, the World Health Organization (WHO) declared COVID-19, the illness caused by the novel coronavirus, a pandemic, pointing at that time to over 118,000 cases of COVID-19 in over 110 countries and territories around the world and the sustained risk of further global spread. This was preceded by declarations of emergency by both the County of San Diego and State of California on February 14, 2020, and March 4, 2020, respectively, followed by a federal emergency declaration on March 13, 2020, as a result of the threat posed by COVID-19. On March 16, 2020, pursuant to Section
2.28.060(A)(1) of the Solana Beach Municipal Code (SBMC), the Director of Emergency Services/City Manager proclaimed a state of local emergency in the City of Solana Beach due to COVID-19, which was ratified by the City Council through adoption of Resolution 2020-036.
Since that time, there have been numerous Orders and Guidance by the California Department of Public Health (CDPH) and the Health Officer of the County of San Diego to curtail the spread of COVID-19. On March 17, 2020, Governor Newsom issued Executive Order No. N-29-20, suspending the Ralph M. Brown Act’s requirements for teleconferencing during the COVID-19 pandemic provided that notice and accessibility requirements are met, the public members are allowed to observe and address the legislative body at the meeting, and that a legislative body of a local agency has a procedure for receiving and swiftly resolving requests for reasonable accommodation for individuals with disabilities, as specified. Pursuant to Executive Order No. N-29-20, the September 14, 2022
Continued Emergency Teleconferencing
City Council and City Commissions have met by remote teleconferencing following applicable requirements, preserving and nurturing public access and participation in meetings while preserving public health and safety.
On June 11, 2021, Governor Newsom issued Executive Order N-08-21 to roll back certain provisions of his COVID-19-related Executive Orders and to clarify that other provisions remained necessary to help California respond to, recover from and mitigate the impacts of the COVID-19 pandemic. Paragraph 42 of Executive Order N-08-21 waived and set forth certain requirements related to public meetings of local legislative bodies and specified that it would be valid through September 30, 2021.
On September 16, 2021, Governor Newsom signed into law Assembly Bill 361 (AB 361), which pertains to the same subject matter as Paragraph 42 of Executive Order N-08-21, which took effect immediately pursuant to an urgency clause, and which amended the Brown Act, in Government Code section 54953(e)(1)(B), to allow local legislative bodies to continue meeting by teleconference during a gubernatorial proclaimed state of emergency if the local legislative body determines, by majority vote, that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
On October 13, 2021, the City Council adopted Resolution 2021-120 authorizing remote teleconference meetings of the legislative bodies of the City for the period of October 13, 2021 through November 12, 2021 pursuant to the new provisions of the Brown Act. If the state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to remote teleconference, Government Code section 54953(e)(3) requires that every thirty (30) days, the City Council make certain findings by majority vote.
On November 10, 2021, the City Council adopted Resolution 2021-127 authorizing continued teleconference meetings of the legislative bodies of the City for the period of November 10, 2021 through December 10, 2021 pursuant to the new provisions of the Brown Act. On December 8, 2021, the City Council adopted Resolution 2021-137 authorizing continued teleconference meetings through January 7, 2022. On December 15, 2021, the City Council adopted Resolution 2021-141 authorizing continued teleconference meetings through January 14, 2022. On January 12, 2022, the City Council adopted Resolution 2022-008 authorizing continued teleconference meetings through February 11, 2022. On February 9, 2022, the City Council adopted Resolution 2022-015 authorizing continued teleconference meetings through March 12, 2022. On March 9, 2022, the City Council adopted Resolution 2022-023 authorizing continued teleconference meetings through April 8, 2022. On June 7, 2022, the City Council adopted Resolution 2022-072 authorizing teleconference meetings to resume through July 6, 2022. On June 22, 2022, the City Council adopted Resolution 2022-081 authorizing continued teleconference meetings through July 22, 2022. On July 13, 2022, the City Council adopted Resolution 2022-095 authorizing continued teleconference meetings through August 13, 2022. On August 9, 2022, the City Council adopted Resolution 2022-100 authorizing continued teleconference meetings through September September 14, 2022
Continued Emergency Teleconferencing
9, 2022. On August 24, 2022, the City Council adopted Resolution 2022-110 authorizing continued teleconference meetings through September 24, 2022.
This item before the City Council is to consider and adopt Resolution 2022-114 (Attachment 1) reconsidering the circumstances of the state of local emergency and authorizing continued remote teleconference meetings of the legislative bodies of the City for the period of September 15, 2022 through October 14, 2022 pursuant to the provisions of the Brown Act and in light of the continuing direct impact on the ability of the members to meet safely in person.
DISCUSSION:
Cases of COVID-19 continue to spread in the region and the County of San Diego is in the Centers for Disease Control and Prevention (CDC) “medium community level” for COVID-19 transmission. On August 25, 2022, the County Health and Human Services reported the following metrics: (1) 1,961 new cases were reported in three days (August 22 to August 24, 2022), bringing the region’s total to 908,654; (2) 24.9 Average Daily Case Rate through August 13th; (3) 11.7% Daily Testing Positivity Percentage through August 13th; (4) 147.1 Weekly Case Rate per 100,000 through August 20th; (5) 10.0% Weekly Testing Positivity Rate through August 20th; (6) 279 COVID-19 Hospitalizations; (7) 24 COVID-19 ICU patients; (8) eight (8) COVID-19 deaths reported since August 18th, pushing the total to 5,456 deaths in the County; and (9) there have now been 2,008 total cases in Solana Beach, an increase of 12 cases over the prior week.
With schools heading back into session, there will be greater chance of exposure among children and young adults in school and university settings. San Diego County public health officials are encouraging children to be vaccinated for COVID-19 due to the threat. 1 The Omicron subvariants have caused, and will continue to cause, conditions of imminent peril to the health safety of persons within the City that are likely beyond the control of services, personnel, equipment and facilities of the City and there is a risk of new variants emerging. In other words, the local emergency continues and as a result, meeting in person would present imminent risks to the health or safety of attendees.
All meetings of the City’s legislative bodies are open and public, as required by the Brown Act (California Government Code §§54950 – 54963), so that any member of the public may attend, participate and watch the City’s legislative bodies conduct their business.
The recently amended Brown Act, Government Code section 54953(e)(1)(B), allows local legislative bodies to hold a meeting by teleconference during a gubernatorial proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
If the state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, in order to continue to remote 1 https://www.kpbs.org/news/local/2022/08/26/san-diego-county-public-health-encourages-covid-19-vaccinationsschool-begins September 14, 2022
Continued Emergency Teleconferencing
teleconference, Government Code section 54953(e)(3) requires that every thirty (30) days, the City Council make the following findings by majority vote:
(A) The legislative body has reconsidered the circumstances of the state of emergency.
(B) Any of the following circumstances exist:
(i) The state of emergency continues to directly impact the ability of the members to meet safely in person.
(ii) State or local officials continue to impose or recommend measures to promote social distancing.
Resolution 2022-114 (Attachment 1) would make the necessary findings under Government Code section 54953(e)(3) and authorize the City’s legislative bodies to continue meeting by remote teleconferencing within the requirements of applicable law.
To continue to meet by remote teleconference, Council will be required to revisit the Resolution within thirty (30) days and find that the state of emergency continues to directly impact the ability of the members to meet safely in person pursuant to Government Code section 54953(e)(3).
CEQA COMPLIANCE STATEMENT:
The proposed City Council action is not subject to the California Environmental Quality Act (CEQA) pursuant to the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, Sections: 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378); and 15061(b)(3), because the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Because there is no possibility that the Resolution may have a significant adverse effect on the environment, the action is exempt from CEQA.
FISCAL IMPACT:
There are no direct fiscal impacts related to the adoption of the Resolution.
WORK PLAN:
N/A
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with modifications consistent with the Brown Act. • Do not approve Staff recommendations and resume in person meetings.
September 14, 2022
Continued Emergency Teleconferencing
• Provide direction / feedback.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2022-114, authorizing remote teleconference meetings of the legislative bodies of the City for the period of September 15, 2022 through October 14, 2022 pursuant to the provisions of the Brown Act.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________________________________
Gregory Wade, City Manager/Director of Emergency Services
1. Resolution 2022-114
ATTACHMENT 1
RESOLUTION 2022-114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, AUTHORIZING
CONTINUED REMOTE TELECONFERENCE MEETINGS
OF THE LEGISLATIVE BODIES OF THE CITY OF SOLANA
BEACH FOR THE PERIOD OF SEPTEMBER 15, 2022
THROUGH OCTOBER 14, 2022 PURSUANT TO THE
BROWN ACT AND CONTINUING EMERGENCY
WHEREAS, the City of Solana Beach (“City”) is committed to preserving and nurturing public access and participation in meetings of the City Council and the City’s commissions; and
WHEREAS, all meetings of the City’s legislative bodies are open and public, as required by the Ralph M. Brown Act (California Government Code §§54950 – 54963), so that any member of the public may attend, participate and watch the City’s legislative bodies conduct their business; and
WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and WHEREAS, the Brown Act, Government Code section 54953(e)(1)(B), allows local legislative bodies to hold a meeting by teleconference during a gubernatorial proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees; and
WHEREAS, on March 4, 2020, Governor Newsom declared a state of emergency due to the Coronavirus (“COVID-19”) pandemic, which remains in effect; and WHEREAS, on March 16, 2020, the City Manager, acting as the Director of Emergency Services, did proclaim the existence of a local state of emergency within the City, pursuant to Section 2.28.060(A)(1) of the Solana Beach Municipal Code and Section 8625 of the California Emergency Services Act (California Government Code §§8550 et. seq.), as a result of the Coronavirus (COVID-19) pandemic, which was ratified by the City Council on March 19, 2020 through the adoption of Resolution 2020-036; and WHEREAS, pursuant to Resolution 2020-036, the local emergency was deemed to continue to exist until its termination is proclaimed by the City Council of the City of Solana Beach and the local emergency does continue to exist; and WHEREAS, COVID-19 continues to threaten the health and lives of City residents; and
Resolution 2022-114
Continued Emergency Teleconferencing
WHEREAS, the SARS-CoV-2 Delta Variant (Delta Variant) is highly transmissible in indoor settings, breakthrough cases are becoming more common and hospitalizations have increased throughout San Diego County; and
WHEREAS, updated as of August 13, 2021, the Center for Disease Control and Prevention recommends staying at least six (6) feet from other people; and WHEREAS, the California Department of Industrial Relations, Division of Occupational Safety and Health’s COVID-19 Prevention Emergency Temporary Standards were updated on June 17, 2021, are still in effect and place an ongoing requirement on employers to assess workplace hazards and implement controls to prevent transmission of disease, which may include circumstances in which employers determine that physical distancing is necessary in their workplace; and WHEREAS, on October 13, 2021, the City Council held a regular meeting for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees, made such a determination and adopted Resolution 2021-120 authorizing remote teleconference meetings of the legislative bodies of the City for the period of October 13, 2021 through November 12, 2021 pursuant to the new provisions of the Brown Act; and WHEREAS, on November 10, 2021, the City Council reconsidered the circumstances of the state of emergency and adopted Resolution 2021-127 authorizing continued teleconference meetings of the legislative bodies of the City for the period of November 10, 2021 through December 10, 2021 pursuant to the new provisions of the Brown Act; and
WHEREAS, according to the Center for Disease Control and Prevention (CDC), a new strain of COVID-19, known as Omicron, has emerged; and WHEREAS, on November 24, 2021, this new variant B.1.1.529, was reported to the World Health Organization (WHO); and
WHEREAS, on November 26, 2021, WHO named B.1.1.529 Omicron and classified it as a Variant of Concern (VOC); and
WHEREAS, on November 30, 2021, the United States designated Omicron as a Variant of Concern; and
WHEREAS, on December 1, 2021, the first confirmed U.S. case of Omicron was identified; and
WHEREAS, on December 8, 2021, the City Council adopted Resolution 2021-137 Resolution 2022-114
Continued Emergency Teleconferencing
authorizing continued teleconference meetings through January 7, 2022; and WHEREAS, on December 9, 2021, the CDC reported that we do not yet know how easily Omicron spreads, the severity of illness it causes, or how well available vaccines and medications work against it; and
WHEREAS, on December 15, 2021, the City Council adopted Resolution 2021- 141 authorizing continued teleconference meetings through January 14, 2022; and WHEREAS, on January 3, 2022, the County of San Diego Health and Human Services Agency issued an Order of the Health Officer requiring isolation of persons diagnosed with, or likely to have COVID-19 to slow the spread of COVID-19 and prevent the healthcare system in San Diego County from being overwhelmed; and WHEREAS, on April 22, 2022, the California Department of Industrial Relations, Division of Occupational Safety and Health updated its COVID-19 Prevention Emergency Temporary Standards, imposing an ongoing requirement on employers to assess workplace hazards and implement controls to prevent transmission of disease. When there have been at least three employee COVID-19 cases who have visited the same City building within 14 days, additional precautions are required under Cal/OSHA’s workplace standards; and
WHEREAS, on June 6, 2022, City Hall became an outbreak site under the California Department of Industrial Relations, Division of Occupational Safety and Health’s COVID-19 Prevention Emergency Temporary Standards; and WHEREAS, on June 7, 2022, the City Council held a special meeting for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees, and adopted Resolution 2022-072 authorizing teleconference meetings to resume through July 6, 2022; and
WHEREAS, on June 22, 2022, the City Council adopted Resolution 2022-081 authorizing continued teleconference meetings through July 22, 2022; and WHEREAS, on July 6, 2022, the Marine Safety Department reached an outbreak with three (3) confirmed cases over the previous fourteen (14) days; and WHEREAS, on July 13, 2022, the City Council adopted Resolution 2022-095 authorizing continued teleconference meetings through August 13, 2022; and WHEREAS, on August 9, 2022, the City Council adopted Resolution 2022-100 authorizing continued teleconference meetings through September 9, 2022; and Resolution 2022-114
Continued Emergency Teleconferencing
WHEREAS, on August 24, 2022, the City Council adopted Resolution 2022-110 authorizing continued teleconference meetings through September 24, 2022; and WHEREAS, cases of COVID-19 continue to spread in the region and the County of San Diego is in the Centers for Disease Control and Prevention (CDC) “medium community level” for COVID-19 transmission. On August 25, 2022, the County Health and Human Services reported the following metrics: (1) 1,961 new cases were reported in three days (August 22 to August 24, 2022), bringing the region’s total to 908,654; (2) 24.9 Average Daily Case Rate through August 13th; (3) 11.7% Daily Testing Positivity Percentage through August 13th; (4) 147.1 Weekly Case Rate per 100,000 through August 20th; (5) 10.0% Weekly Testing Positivity Rate through August 20th; (6) 279 COVID-19 Hospitalizations; (7) 24 COVID-19 ICU patients; (8) eight (8) COVID-19 deaths reported since August 18th, pushing the total to 5,456 deaths in the County; and (9) there have now been 2,008 total cases in Solana Beach, an increase of 12 cases over the prior week; and
WHEREAS, with schools heading back into session, there will be greater chance of exposure among children and young adults in school and university settings. San Diego County public health officials are encouraging children to be vaccinated for COVID-19 due to the threat1; and
WHEREAS, the Omicron subvariants have caused, and will continue to cause, conditions of imminent peril to the health safety of persons within the City that are likely beyond the control of services, personnel, equipment and facilities of the City and there is a risk of new variants emerging and the outbreak spreading; and WHEREAS, the state of emergency remains active.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does find and resolve as follows:
1. That the above recitations are true and correct and incorporated herein as findings.
2. That the City Council has reconsidered the circumstances of the state of emergency.
3. That state of emergency continues to directly impact the ability of the members to meet safely in person.
1 https://www.kpbs.org/news/local/2022/08/26/san-diego-county-public-health-encourages-covid-19- vaccinations-school-begins
Resolution 2022-114
Continued Emergency Teleconferencing
4. That the meetings of the legislative bodies of the City of Solana Beach, including the City Council, standing committees and citizen commissions, shall meet by remote teleconferencing in compliance with applicable law.
5. That the City Manager and Staff are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
6. That this Resolution shall take effect on September 15, 2022, and shall be effective until the earlier of (a) October 14, 2022 or (b) such time as the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the City may continue to teleconference without compliance with Government Code section 54953(b)(3).
PASSED AND ADOPTED this 14th day of September, 2022, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
ABSENT: Councilmembers
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.7.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: September 14, 2022
ORIGINATING DEPT: Fire Department
SUBJECT: City Council Consideration of Resolution 2022-105 Accepting $12,243 in 2021 State Homeland Security
Program Grant Funds for the Purchase of Structural
Firefighting Turnouts
BACKGROUND:
Activities implemented under State Homeland Security Program (SHSP) grants must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, response to and recovery from terrorism in order to be considered eligible. Many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards and catastrophic incidents. The activities must also align with the national, state, and urban area strategic objectives.
Structural firefighting turnouts are a type of personal protective equipment used by firefighters as an outer layer of uniform worn during a fire emergency. These turnouts have high-flame-resistant properties with thicker protective layers but are lightweight enough to allow for comfortable movement in a crisis.
This item is before the City Council to request approval of Resolution 2022-105 (Attachment 1) accepting $12,243 in 2021 State Homeland Security Program grant funds for the purchase of structural firefighting turnouts.
DISCUSSION:
The City is directly receiving a total of $12,243 awarded through the County of San Diego under SHSP for Federal Fiscal Year 2021 (Attachment 2). The funding allocated to the City will enhance its preparedness, prevention, and response capabilities. SHSP grant funds can only be expended on equipment authorized for purchase by the Department of Homeland Security.
September 14, 2022
SHSP Grant Award –Turnouts
The City will apply the $12,243 of the funds from the 2021 program to purchase multiple sets of structural firefighting turnouts.
This Federal grant is a reimbursement grant and requires the City to expend funds prior to requesting reimbursement. Under SHSP, expenditures must be made by the grant recipient and the reimbursement requested from the County of San Diego Office of Emergency Services. Presently, the deadline to expend funds and request reimbursement is May 31, 2023.
The State of California administers the grant and requires all grant recipients to adhere to the FY 2021 State Grant Program Standard Assurances, which outlines policies and regulations pertaining to the use of federal grant funds (Attachment 3).
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
There is no negative fiscal impact associated with this action. The City is not required to provide a matching or cost share for grants under SHSP, nor is it required to fund the replacement of grant funded equipment in the future (at the end of its useful life). Staff does not anticipate incurring any significant increase in costs for maintaining the equipment during its lifespan.
An appropriation is needed in the Public Safety Special Revenue fund to record the expected grant revenue and related expenditure amount of $12,243.
WORK PLAN:
N/A
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with alternative amendments / modifications. • Deny Staff recommendation.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council approve Resolution 2022-105:
1. Accepting $12,243 in federal funds from a 2021 State Homeland Security Program (SHSP) grant awarded to the City of Solana Beach for the purchase of structural firefighting turnouts.
September 14, 2022
SHSP Grant Award –Turnouts
2. Authorizing the City Manager, or his designee, to sign and submit the required California Governor's Office of Emergency Services Fiscal Year (FY) 2021 Standard Assurances for Cal OES Federal Non-Disaster Grant Programs (Attachment 3).
3. Approving an appropriation of $12,243 to the Federal Grant revenue account and the Minor Equipment expenditure account for the Fire Department both in the Public Safety Special Revenue fund.
4. Authorizing the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2022-105
2. FY 2021 San Diego County Office of Emergency Services Award Letter to Jurisdictions
3. California Governor’s Office of Emergency Services Standard Assurances for Cal OES Federal Non-Disaster Grant Programs
4. FY 2021 State Homeland Security Program (SHSP) Grant Approved Allocation RESOLUTION 2022-105
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING THE
PURCHASE OF STRUCTURAL FIREFIGHTING
TURNOUTS IN THE AMOUNT OF $12,243 AND
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE
TO EXECUTE THE SHSP STANDARD ASSURANCES FOR
CAL OES FEDERAL NON-DISASTER GRANT PROGRAM
DOCUMENT
WHEREAS, Fire Department personnel wear structural firefighting turnouts as personal protective equipment during fire emergencies; and WHEREAS, the Solana Beach Fire Department received a grant through the State Homeland Security Grant Program (SHSP) in the amount of $12,243 for the purchase of structural firefighting turnouts; and
WHEREAS, a Standard Assurances for Cal OES Federal Non-Disaster Grant Program document needs to be executed in order to receive these grant funds.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts $12,243 in federal funds from a 2021 State Homeland Security Program grant awarded to the City of Solana Beach for the purchase of structural firefighting turnouts.
3. That the City Council authorizes the City Manager, or his designee, to sign and submit the required California Governor’s Office of Emergency Services Fiscal Year 2021 Standard Assurances for Cal OES Federal Non-Disaster Grant Program document and any other documents necessary to receive the grant funds.
4. That the City Council authorizes the appropriation of $12,243 to the Federal Grant revenue account and Minor Equipment expenditure account for the Fire Department both in the Public Safety Special Revenue Fund.
5. That the City Council authorizes the City Treasurer to amend the FY 2022/23 Adopted Budget accordingly.
Resolution 2022 - 105
SHSP Grant Award – Turnouts
PASSED AND ADOPTED this 14th day of September, 2022 at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:
AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABESENT: Councilmembers -
________________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_______________________________ ________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk County of San Diego Office of Emergency
Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
Email: [email protected]
Unified San Diego County Emergency Services Organization CARLSBADyCHULA VISTAyCORONADOyCOUNTY OF SAN DIEGOyDEL MARyEL CAJONyENCINITASyESCONDIDOyIMPERIAL BEACHyLA MESA LEMON GROVE y NATIONAL CITYyOCEANSIDEyPOWAYySAN DIEGOySAN MARCOSySANTEEySOLANA BEACHyVISTA July 19, 2022
City of Solana Beach
505 S Vulcan Avenue
Encinitas, CA 92024
SUBJECT: NOTIFICATION OF FEDERAL FUNDING AWARD
FY 2021 Homeland Security Grant Program (HSGP)
Subaward #2021-0081, Cal OES ID #073-00000
The purpose of this letter is to notify you that the County of San Diego Office of Emergency Services has approved your FY2021 SHSP award in the amount of $12,243 as listed below:
Subrecipient Name: City of Solana Beach
Subrecipient DUNS: 078751120
Federal Award ID (FAIN) EMW-2021-SS-00081
Federal Award Date: 09/01/19 to 08/31/24
Subaward Period of Performance: 09/01/21 to 05/31/23
Subrecipient Award Amount: $ 12,243
Federal Award Project Description: Implementation of homeland security management grant to support state, local, tribal and territorial efforts to prevent terrorism and other catastrophic events
Federal Awarding Agency: US Department of Homeland Security CFDA Number: 97.067/Homeland Security Grant Program
Research & Development Award (Y/N): No
Indirect Cost Rate: N/A
Match Requirement: N/A
This grant award is subject to all provisions of Uniform Guidance (2 CFR Part 200), which can be accessed at www.ecfr.gov. Non-federal entities that expend $750,000 or more annually in Federal Awards must have a single audit performed each year. Please forward a copy of your most current single audit report to the contact below.
Subrecipients are to comply with all applicable federal, state, and local Environmental Planning and Historic Preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center projects, projects requiring EHP review, and noncompetitive procurement requests require additional approvals. Subrecipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this Grant Subaward.
Subrecipients are also required to obtain a performance bond prior to the purchase of any equipment item over $250,000, including any aviation or watercraft financed with homeland security dollars. Performance bonds must be submitted to the contract below no later than the time of reimbursement.
Please complete and return the attached OES Grant Management Assessment Questionnaire, 2021 Grant Assurances and Signature Authorization Form, current procurement policies and salvage guidelines. A hard copy of the Grant Assurances and Signature Authorization Forms must be mailed.
Your performance period ends May 31, 2023. Please submit your reimbursement requests in a timely manner, no later than June 30, 2023.
For further assistance, please contact Kriztina Tresch at (858) 715-2321 or [email protected].
Sincerely,
Martin Kurian, Departmental Budget Manager
County of San Diego, Office of Emergency Services
cc:
Attachments: OES Grant Management Assessment Questionnaire 2021 Grant Assurances
SHSP 2021 Approved FMFW
Martin Kurian
Digitally signed by Martin
Kurian
Date: 2022.07.26
16:01:13 -07'00'
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
CalOES
GOVERNOR' S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19;
(l) The Applicant will comply with California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000- 15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 etseq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wildand scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.
9. Cooperation and Access to Records
All Applicants must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating $30,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.
Part 170 Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.
16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications;and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM (HSGP) –
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collectPII are required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively.
24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.
27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through nonfederal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.
No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.
32. SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.
33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.
36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.
37. Performance Goals
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, subrecipients must demonstrate how the grant-funded project addresses the core capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2021, Version 11.4, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.
Subrecipient:
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title: Date:
CalOES
OOV£RNOR 'S OFFICE
OF EMER GENCY SERVICES
JURISDICTION
CITIES
LE - 25% of
FY20
Allocation
Non-LE
Allocation TOTAL
Sworn LE
Personnel
Figures
(2020)
LE - 25% of
FY21
Allocation
Non-LE
Population
(2020)
Non-LE
Allocation TOTAL
% Change
from
FY2020 to
FY2021
CARLSBAD 19,209 68,414 87,623 129 18,412 114,463 64,909 83,321 -4.91% CHULA VISTA 33,355 154,349 187,704 224 31,971 272,202 147,469 179,440 -4.40% CORONADO 6,403 18,316 24,719 43 6,137 21,381 16,191 22,328 -9.67% DEL MAR - 7,449 7,449 - - 4,268 7,234 7,234 -2.89%
EL CAJON 18,762 63,086 81,848 126 17,984 104,393 59,639 77,623 -5.16% ENCINITAS - 39,882 39,882 - - 62,183 37,546 37,546 -5.86% ESCONDIDO 23,676 89,048 112,724 159 22,694 153,008 85,083 107,777 -4.39% ESCONDIDO RINCON DEL DIABLO - 7,813 7,813 - - - 7,142 7,142 -8.59% IMPERIAL BEACH - 20,104 20,104 - - 28,055 19,684 19,684 -2.09% LA MESA 10,274 38,468 48,742 69 9,848 59,966 36,386 46,234 -5.15% LEMON GROVE - 19,972 19,972 - - 26,526 18,884 18,884 -5.45% NATIONAL CITY 14,146 39,286 53,432 95 13,559 62,099 37,502 51,061 -4.44% NATIONAL CITY - LINCOLN ACRES - 875 875 - - - 827 827 -5.49% OCEANSIDE 33,504 102,959 136,463 225 32,113 177,335 97,816 129,929 -4.79% POWAY - 32,690 32,690 - - 49,338 30,823 30,823 -5.71%
SAN DIEGO 304,212 - 304,212 2,043 291,590 - - 291,590 -4.15% SAN MARCOS - 59,130 59,130 - - 97,209 55,878 55,878 -5.50% SAN MARCOS FPD - 7,858 7,858 - - - 7,402 7,402 -5.80%
SANTEE - 37,140 37,140 - - 57,999 35,356 35,356 -4.80%
SOLANA BEACH - 12,667 12,667 - - 13,838 12,243 12,243 -3.35% VISTA - 61,121 61,121 - - 102,928 58,872 58,872 -3.68%
VISTA FPD - 11,043 11,043 - - - 10,858 10,858 -1.68%
TOTAL CITIES 463,541 891,670 1,355,211 3,113 444,308 1,407,191 847,744 1,292,052 -4.66%
FIRE DISTRICTS/OTHER
ALPINE FPD - 13,616 13,616 - - 16,224 13,492 13,492 -0.91% DEER SPRINGS FPD - 12,009 12,009 - - 12,242 11,407 11,407 -5.01% LAKESIDE FPD - 39,493 39,493 - - 63,835 38,411 38,411 -2.74% NORTH COUNTY FPD - 33,282 33,282 - - 52,380 32,415 32,415 -2.61% PORT OF SAN DIEGO 19,953 - 19,953 134 19,125 - - 19,125 -4.15% RANCHO SANTA FE FPD - 23,726 23,726 - - 34,208 22,904 22,904 -3.46% SAN MIGUEL FPD - 73,949 73,949 - - 126,111 71,006 71,006 -3.98% VALLEY CENTER FPD - 14,150 14,150 - - 16,367 13,567 13,567 -4.12% TOTAL FIRE DISTRICTS/OTHER 19,953 210,225 230,178 134 19,125 321,367 203,202 222,327 -3.41% 2-1-1 SAN DIEGO CONTRACT 70,000 70,000 70,000 70,000 0.00%
COUNTY DEPTS
UDC SHARE 0 102,357 102,357 - - - 102,357 102,357 0.00% M&A (5%) 0 175,440 175,440 - - - 168,160 168,160 -4.15% HHSA-EMS 80,000 80,000 - 80,000 80,000 0.00%
OES - 1,101,898 1,101,898 - - - 1,050,941 1,050,941 -4.62% SHERIFF 393,704 - 393,704 2,644 377,369 - - 377,369 -4.15% TOTAL COUNTY DEPTS 393,704 1,459,695 1,853,399 2,644 377,369 - 1,401,458 1,778,827 -4.02% TOTAL ALLOCATIONS 877,198 2,631,590 3,508,788 5,891 840,802 1,728,558 2,522,404 3,363,206 -4.15% Notes:
*Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Sheriff includes: Unincorporated San Diego County and the contracted cities of Del Mar, Encinitas, Imperial Beach, Lemon Grove, Poway, San Marcos, Santee, Solana Beach and Vista.
FY 2021 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT ALLOCATION PROPOSAL FY2020 - ALLOCATION FY2021 - FINAL
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.1.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: September 14, 2022
ORIGINATING DEPT: Community Development Department
SUBJECT: Public Hearing: Request for a Development Review Permit and Structure Development Permit for an Addition and
Remodel to an Existing Single-Story, Single-Family
Residence with an Attached Garage and Perform
Associated Site Improvements at 434 San Lucas Drive
(Case # DRP21-019, SDP21-018 Applicants: Jason and
Jennifer Stein; APN: 298-460-19-00; Resolution 2022-112) BACKGROUND:
The Applicants, Jason and Jennifer Stein, are requesting City Council (Council) approval of a Development Review Permit (DRP) and Structure Development Permit (SDP) to construct an 1,176 square-foot addition and remodel to an existing one-story, singlefamily residence with an attached garage, and perform associated site improvements.
The 22,050 square-foot lot is located at 434 San Lucas Drive and is within the Estate Residential-2 (ER-2) Zone.
The Applicants propose aggregate grading in the amount of 12 cubic yards. The maximum building height is proposed at 22.40 feet above existing grade and 302.8 feet above Mean Sea Level (MSL). The project requires a DRP for construction in excess of 60 percent of the maximum allowable floor area.
The issue before the Council is whether to approve, approve with conditions, or deny the Applicants’ request as contained in Resolution 2022-112 (Attachment 1).
DISCUSSION:
The subject property is located on the east side of San Lucas Drive, east of the intersection of San Lucas Drive and San Lucas Ct. The 22,050 square-foot lot is rectangular in shape, fronting on San Lucas Drive to the west, with residential properties to the north, south and the Lomas Santa Fe Golf Course to the east.
September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
The existing topography slopes upward from the street. The elevation at the front property line is at approximately 277 feet above Mean Sea Level (MSL) and the rear property line is approximately 283 MSL, resulting in a change of elevation of approximately 6 feet. The finished floor elevation of the existing garage and residence are approximately three (3) feet higher than the street elevation. With the proposed project, the driveway location would remain at the center of the western portion of the lot.
The site is currently developed with a 2,991 square-foot single-story, single-family residence and an attached 1,010 square-foot garage. The Applicants propose to remodel the existing residence, add 1,176 square feet of living area, and convert 160 square feet of the existing garage to living area. A single-family residence is required to provide two (2) off-street parking spaces pursuant to Solana Beach Municipal Code (SBMC) Section
17.52.040 and the Off-Street Parking Design Manual (OSPDM). The remaining 850 square-foot garage would allow for three (3) conforming parking spaces. Since the parking spaces in the proposed garage would comply with the OSPDM, the project would qualify for a 400 square-foot floor area exemption. Therefore, the total proposed floor area would be 5,986 square feet. The existing garage is located towards the west portion of the lot and will maintain access from San Lucas Drive. The maximum proposed building height would be 22.40 feet above existing grade. The proposed project also includes site improvements including a covered veranda, outdoor BBQ, and landscaping. The project plans are provided in Attachment 2.
Table 1 (on the next page) provides a comparison of the zoning regulations with the Applicants’ proposed design.
September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
The following is a discussion of the findings for a DRP as they apply to the proposed project as well as references to recommended conditions of approval contained in Resolution 2022-112.
Development Review Permit Compliance (SBMC Section 17.68.40):
A DRP is required because the total proposed floor area exceeds 60% of the maximum allowable. The total floor area proposed is 5,986 square feet and 7,808 square feet is the maximum. Therefore, the proposal is 77% of the allowable floor area.
In addition to meeting the zoning requirements, the project must also be found in compliance with development review criteria. The following is a list of the development review criteria topics:
Table 1
LOT INFORMATION
Property Address:
Lot Size (Net):
Max. Allowable Floor Area:
Proposed Floor Area:
Below Max. Floor Area by:
Max. Allowable Height:
Max. Proposed Height:
Highest Point/Ridge:
Overlay Zone(s):
434 San Lucas Dr.
22,050 ft2
7,808 ft2
5,986 ft2
1,822ft2
25.00 ft.
22.40 ft.
302.80 MSL
none
Zoning Designation:
# of Units Allowed:
# of Units Requested:
ER-2 (0-2 du/ac)
1 Dwelling Unit, 1 ADU,
1 JADU
1 Dwelling Unit
Setbacks: Required Proposed
Front (W) 25 ft. 49.86 ft.
Interior Side (N) 10 ft. 14.75 ft.
Interior Side (S) 10 ft. 10.79 ft.
Rear (E) 40 ft. 57.42 ft.
PROPOSED PROJECT INFORMATION
Floor Area Breakdown: Required Permits:
DRP: A DRP is required for a structure that
exceeds 60% of the maximum allowable floor area
Existing First Floor:
First Floor Addition:
Existing Garage to Remain:
Garage to be Converted to Living:
Clerestory (15’+ Ceiling):
Covered/Enclosed Exterior Area:
2,991 ft2
1,176 ft2
850 ft2
160 ft2
1,092 ft2
114 ft2
Subtotal: 6,386 ft2
Off Street Parking Exemption: - 400 ft2
Total Floor Area: 5,986 ft2
Proposed Grading: 12 cubic yards of aggregate grading (7 CY grading for new footings; 5 CY removal and recompaction)
Proposed Parking: Existing Attached 3-Car
Garage to Remain
Proposed Fences and Walls: Yes
Proposed Accessory Dwelling Unit: No
Proposed Accessory Structure: No
Existing Development:
One-story, single-family residence with an
attached garage
September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
1. Relationship with Adjacent Land Uses
2. Building and Structure Placement
3. Landscaping
4. Roads, Pedestrian Walkways, Parking, and Storage Areas
5. Grading
6. Lighting
7. Usable Open Space
The Council may approve, or conditionally approve, a DRP only if all of the findings listed below can be made. Resolution 2022-112 provides the full discussion of the findings.
1. The proposed development is consistent with the general plan and all applicable requirements of this title, including special regulations, overlay zones, and specific plans.
2. The proposed development complies with the development review criteria.
3. All required permits and approvals issued by the city, including variances, conditional use permits, comprehensive sign plans, and coastal development permits have been obtained prior to or concurrently with the development review permit.
4. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally approve the development review permit upon the Applicants obtaining the required permit or approval from the other agency.
If any of the above findings cannot be made, the Council shall deny the DRP.
In addition to meeting zoning requirements, the project must also be found in compliance with development review criteria. The following is a discussion of the applicable development review criteria as they relate to the proposed project.
Relationship with Adjacent Land Uses:
The subject site is located within the Estate Residential-2 (ER) Zone. Properties surrounding the lot are located within the same zone and consist of a mix of one- and two-story, single-family residences. The project site is currently developed with a singlestory, single-family residence and an attached three-car garage. The Applicants propose to construct a first-story addition and remodel.
As designed, the project is consistent with the permitted uses for the ER-2 Zone as described in Solana Beach Municipal Code (SBMC) Sections 17.20.010 and 17.12.020, which permits one single-family residence. The property is designated Estate Residential Density Residential in the General Plan and intended for semirural, estate residential development with a maximum density of zero to two (0-2) dwelling units per acre. The proposed development could be found to be consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.
The property is not located within any of the City’s Specific Plan areas. As a condition of project approval, the Applicants would be required to obtain a Coastal Development Permit, Waiver or Exemption from the California Coastal Commission prior to the issuance of a Building Permit.
Building and Structure Placement:
The site is currently developed with a 2,991 square-foot single-story, single-family residence and an attached 1,010 square-foot garage located on a flat building pad approximately four (4) feet higher than the street. The Applicants propose to remodel the existing residence, add 1,176 square feet of living area, and convert 160 square feet of the existing garage to living area. The existing garage is located towards the western portion of the lot and will maintain access from San Lucas Drive.
The ER-2 Zone requires a 25-foot front-yard setback, 40-foot rear-yard setback and 10- foot interior side-yard setbacks. The additions are proposed to be located within the buildable area. The proposed residence is set back 49.86 feet from the front property line,
57.42 feet from the rear property line, 14.75 feet from the north side property line and
10.79 feet from the south side property line.
The 5,536 square-foot residence will consist of a great room, dining room, kitchen, primary suite, three bedrooms, three bathrooms, two powder rooms, playroom, office, and laundry room. The existing and proposed garage is located at the northwest corner of the structure and pedestrian and vehicular access would be maintained on the western side of the residence from the existing driveway.
The SBMC parking regulations require two (2) off-street parking spaces, 9’ x 19’ clear, per single-family residence. The SBMC indicates that when required spaces are provided in a garage, up to 200 square feet of floor area is exempted for each required space. As designed, the proposed residence would provide three (3) parking spaces in the 850 square-foot garage; therefore, the project is afforded a 400 square-foot exemption and the total proposed floor area would be 5,986 square feet, which is less than the maximum allowable floor area for the lot pursuant to the SROZ. The maximum floor area calculation for this project is as follows:
0.600 for first 5,000 ft2 3,000 ft2
0.300 for 5,001 – 20,000 ft2 4,500 ft2
0.150 for area above 20,000 ft2 308 ft2
Total Allowable Floor Area: 7,88 ft2
The proposed project, as designed, meets the minimum required front-, side-, and rearyard setbacks.
September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
Neighborhood Comparison:
Staff compared the proposed project to 30 other properties within the San Lucas Drive, San Lucas Court, San Ignacio and Highland Drive neighborhood as shown on the following map:
The properties evaluated in this comparison are located in the ER-2 Zone. The existing homes range in size from 2,293 square feet to 5,899 square feet, according to the County Assessor records. It should be noted that the County Assessor does not include garages, covered porches, unfinished basements or accessory buildings in the total square footage. Accordingly, the building area of the proposed project has been calculated for comparison purposes by deleting the area of the garage as follows:
Project Gross Building Area: 6,386 ft2
Delete Garage Area: - 850 ft2
Project Area for Comparison to Assessor’s Data 5,536 ft2 OSR
1501
542
548
September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
Table 2 is based upon the County Assessor’s data and SanGIS data. It contains neighboring lot sizes, the square footage of existing development and the maximum allowable square footage for potential development on each lot.
Table 2
# Property Address Lot Size in
ft2 (SanGis)
Existing ft2
(Assessor)
Proposed /
Recently
Approved ft2
Max.
Allowable
ft2
Zone
1 1450 HIGHLAND DR 22,666 2,293 7,900 ER-2
2 1456 HIGHLAND DR 21,085 4,478 7,663 ER-2
3 1457 HIGHLAND DR 23,147 3,298 4,795 7,972 ER-2
4 1510 SAN LUCAS DR 45,254 5,899 11,288 ER-2
5 1440 SAN IGNACIO 20,954 3,109 7,643 ER-2
6 1446 SAN IGNACIO 22,303 3,089 4,255 7,845 ER-2
7 1419 SAN LUCAS CT 21,166 2,899 7,675 ER-2
8 1420 SAN LUCAS CT 22,398 3,024 7,860 ER-2
9 1425 SAN LUCAS CT 20,894 3,098 7,634 ER-2
10 1426 SAN LUCAS CT 22,622 2,420 7,893 ER-2
11 1431 SAN LUCAS CT 22,385 3,187 7,858 ER-2
12 1437 SAN LUCAS CT 21,358 2,764 7,704 ER-2
13 320 SAN LUCAS DR 26,225 4,479 8,434 ER-2
14 321 SAN LUCAS DR 20,854 2,550 7,628 ER-2
15 326 SAN LUCAS DR 24,819 3,101 8,223 ER-2
16 404 SAN LUCAS DR 23,372 3,218 8,006 ER-2
17 410 SAN LUCAS DR 23,919 3,168 8,088 ER-2
18 413 SAN LUCAS DR 21,057 3,865 7,659 ER-2
19 416 SAN LUCAS DR 22,227 3,089 7,834 ER-2
20 422 SAN LUCAS DR 22,497 4,235 7,875 ER-2
21 425 SAN LUCAS DR 22,200 3,986 7,830 ER-2
22 428 SAN LUCAS DR 22,633 2,320 7,895 ER-2
23 431 SAN LUCAS DR 21,582 3,158 7,737 ER-2
24 434 SAN LUCAS DR 22,050 3,088 5,536 7,508 ER-2
25 440 SAN LUCAS DR 18,900 3,294 7,335 ER-2
26 506 SAN LUCAS DR 16,600 2,644 6,990 ER-2
27 512 SAN LUCAS DR 16,000 3,610 6,900 ER-2
28 522 SAN LUCAS DR 46,374 3,989 11,456 ER-2
29 523 SAN LUCAS DR 22,776 2,664 7,916 ER-2
30 538 SAN LUCAS DR 22,518 2,818 7,878 ER-2
31 542 SAN LUCAS DR 22,338 3,318 7,851 ER-2
Fences, Walls and Retaining Walls:
The Applicants are proposing a retaining wall ranging from 3.2 to 5.3 feet in height located adjacent to the north property line. If the Applicants decide to modify any of the existing September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
or proposed fences and walls or construct additional fences and walls, a condition of project approval indicates that they would be required to be in compliance with SBMC
17.20.040(O) and 17.60.070(C) and (D).
Landscape:
The project is subject to the current water efficient landscaping regulations of SBMC Chapter 17.56. A Landscape Documentation Package is required for new development projects with an aggregate landscape equal to or greater than 500 square feet requiring a building permit, plan check or development review. The Applicants provided a conceptual landscape plan that has been reviewed by the City’s third-party landscape architect, who has recommended approval. The Applicants will be required to submit detailed construction drawings that will be reviewed by the City’s third-party landscape architect and will perform inspections during the construction phase of the project. A separate condition has been added to require that native or drought-tolerant and noninvasive plant materials and water-conserving irrigation systems are required to be incorporated into the landscaping to the extent feasible.
Parking:
SBMC Section 17.52.040 and the Off-Street Parking Design Manual require two (2) parking spaces for a single-family residence. The Applicants are proposing to convert 160 square feet of the existing 1,010 square foot garage. The remaining 850 square-foot garage would provide three (3) off-street parking space that are 9’ x 19’ and clear of obstruction, therefore, the proposed project would be in compliance with the parking standards.
Grading:
The proposed grading quantities include 5 cubic yards of removal and recompaction and 7 cubic yards of excavation for the new footings. The proposed total aggregate amount of grading is 12 cubic yards.
Lighting:
A condition of project approval includes that all new exterior lighting fixtures comply with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC 17.60.060). All light fixtures shall be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area.
Usable Open Space:
The project consists of the construction of an addition to a single-family residence; therefore, usable open space and recreational facilities are neither proposed nor required according to SBMC Section 17.20.040.
September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
Structure Development Permit Compliance:
The proposed structure exceeds 16 feet in height above the existing grade, therefore, the project must comply with all View Assessment requirements of SBMC Chapter 17.63 and the Applicants were required to complete the SDP process. The Story Pole Height Certification was certified by a licensed land surveyor on May 2, 2022, showing a maximum building height of 22.40 feet above the existing and proposed grade. Notices were mailed to property owners and occupants within 300 feet of the project site establishing a deadline to file for View Assessment by July 18, 2022. No applications for View Assessment were received. Therefore, if the Council is able to make the required findings to approve the DRP, the SDP would be approved administratively.
As a condition of approval, a height certification prepared by a licensed land surveyor will be required prior to the framing inspection certifying that the maximum height of the proposed addition will not exceed 24.40 feet above the proposed/existing grade or 302.80 feet above MSL, which is the maximum proposed structure height reflected on the project plans.
In conclusion, the proposed project, as conditioned, could be found to be consistent with the Zoning regulations, and the General Plan. Staff has prepared draft findings for approval of the project in the attached Resolution 2022-112 for Council’s consideration based upon the information in the report. The applicable SBMC sections are provided in the italicized text and conditions from the Community Development, Engineering, and Fire Departments are incorporated in the Resolution of Approval. Additionally, as a condition of project approval, the Applicants would be required to obtain a Coastal Development Permit, Waiver or Exemption from the California Coastal Commission prior to the issuance of a Building Permit. The Council may direct Staff to modify the Resolution to reflect the findings and conditions it deems appropriate as a result of the Public Hearing process. If the Council determines the project is to be denied, Staff will prepare a Resolution of Denial for adoption at a subsequent Council meeting.
Property Frontage & Public Right-of-Way Improvements:
The existing property frontage is improved with concrete curb & gutter. The area between the curb & property line is unimproved with varying slopes covered with private landscaping. If approved, the Applicants will be required record an Encroachment Maintenance Removal Agreement (EMRA) against the property for the existing landscaping, irrigation, and slopes.
Public Hearing Notice:
Notice of the City Council Public Hearing for the project was published in the Union Tribune more than 10 days prior to the Public Hearing. The same public notice was mailed to property owners and occupants within 300 feet of the proposed project site on August 31, 2022. As of the date of preparation of this Staff Report, Staff has not received any formal correspondence from neighbors or interested parties in support of, or in opposition to, the proposed project.
September 14, 2022
DRP21-019, SDP21-018
Stein – 434 San Lucas Drive
CEQA COMPLIANCE STATEMENT:
The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 of the State CEQA Guidelines. Section 15303 is a Class 3 exemption for new construction or the conversion of small structures. Examples of this exemption include one single-family residence or second dwelling unit in a residential zone. In urbanized areas, up to three-single-family residences may be constructed or converted under this exemption.
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation adopting the attached Resolution 2022-112. ∙ Approve Staff recommendation subject to additional specific conditions necessary for the City Council to make all required findings for the approval of a DRP. ∙ Deny the project if all required findings for the DRP cannot be made.
DEPARTMENT RECOMMENDATION:
The proposed project could be found to be consistent with the General Plan and the underlying SBMC could be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP. Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2022-112 conditionally approving a DRP and SDP to allow for the construction an addition and remodel to an existing one-story, single-family residence with an attached garage and perform associated site improvements at 434 San Lucas Drive, Solana Beach.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2022-112
2. Project Plans
RESOLUTION 2022-112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, CONDITIONALLY
APPROVING A DEVELOPMENT REVIEW PERMIT AND
STRUCTURE DEVELOPMENT PERMIT TO CONSTRUCT A
FIRST-STORY ADDITION AND REMODEL TO AN EXISTING
SINGLE-STORY, SINGLE-FAMILY RESIDENCE WITH AN
ATTACHED GARAGE AND PERFORM ASSOCIATED SITE
IMPROVEMENTS AT 434 SAN LUCAS DRIVE, SOLANA
BEACH
APPLICANT: Jason and Jennifer Stein
CASE NO.: DRP 21-019, SDP21-018
WHEREAS, Jason and Jennifer Stein (hereinafter referred to as “Applicants”) have submitted an application for a Development Review Permit (DRP) and Structure Development Permit (SDP) pursuant to Title 17 (Zoning), of the Solana Beach Municipal Code (SBMC); and
WHEREAS, the Public Hearing was conducted pursuant to the provisions of Solana Beach Municipal Code Section 17.72.030; and
WHEREAS, at the Public Hearing on September 14, 2022, the City Council received and considered evidence concerning the proposed application; and WHEREAS, the City Council of the City of Solana Beach found the application request exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and
WHEREAS, this decision is based upon the evidence presented at the Hearing and any information the City Council gathered by viewing the site and the area as disclosed at the hearing.
NOW THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the foregoing recitations are true and correct.
2. That the project is exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines.
3. That the request for a DRP and SDP to construct an 1,176 square-foot addition and remodel to an existing one-story, single-family residence with an attached garage, and perform associated site improvements on a 22,050 square-foot lot within the Estate Residential-2 (ER-2) Zone is conditionally approved based upon the following Findings and subject to the following Conditions:
4. FINDINGS
Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
A. In accordance with Section 17.68.040 (Development Review Permit) of the City of Solana Beach Municipal Code, the City Council finds the following:
I. The proposed project is consistent with the General Plan and all applicable requirements of SBMC Title 17 (Zoning Ordinance), including special regulations, overlay zones, and specific plans.
General Plan Consistency: The project, as conditioned, is consistent with the City’s General Plan designation of Estate Residential-2 Density, which allows for zero to two (0-2) dwelling units per acre. Further, the proposed development is consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.
Zoning Ordinance Consistency: The project is consistent with all applicable requirements of the Zoning Ordinance (Title 17) (SBMC 17.20.030), which delineates maximum allowable Floor Area Ratio (FAR), Permitted Uses and Structures (SBMC Section 17.20.020) which provides for uses of the property for a single-family residence. Further, the project adheres to all property development regulations established for the Estate-Residential-2 (ER-2) Zone and cited by SBMC Section 17.020.030.
The project meets the minimum required front-, side- and rear-yard setbacks and does not exceed the maximum allowable Floor Area Ratio (FAR) for the property.
II. The proposed development complies with the following development review criteria set forth in Solana Beach Municipal Code Section
17.68.040(F):
a. Relationship with Adjacent Land Uses: The development shall be designed in a manner compatible with and where feasible, complimentary to existing and potential development in the immediate vicinity of the project site. Site planning on the perimeter of the development shall give consideration to the protection of surrounding areas from potential adverse effects, as well as protection of the property from adverse surrounding influences.
The subject site is located within the Estate Residential-2 (ER-2) Zone. Properties surrounding the lot are located within the same zone and consist of a mix one- and two-story, single-family residences. The project site is currently developed with a singlestory, single-family residence and an attached three-car garage.
The Applicants propose to construct a first-story addition and remodel.
Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
As designed, the project is consistent with the permitted uses for the ER-2 Zone as described in Solana Beach Municipal Code (SBMC) Sections 17.20.010 and 17.12.020, which permits one single-family residence. The property is designated Estate Residential Density in the General Plan and intended for semirural, estate residential development with a maximum density of zero to two (0-2) dwelling units per acre. The proposed development could be found to be consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated
neighborhoods.
The property is not located within any of the City’s Specific Plan areas. As a condition of project approval, the Applicants would be required to obtain a Coastal Development Permit, Waiver or Exemption from the California Coastal Commission prior to the issuance of a Building Permit.
b. Building and Structure Placement: Buildings and structures shall be sited and designed in a manner which visually and functionally enhances their intended use.
The site is currently developed with a 2,991 square-foot singlestory, single-family residence and an attached 1,010 square-foot garage located on a flat building pad approximately four (4) feet higher than the street. The Applicants propose to remodel the existing residence, add 1,176 square feet of living area, and convert 160 square feet of the existing garage to living area. The existing garage is located towards the western portion of the lot and will maintain access from San Lucas Drive.
The ER-2 Zone requires a 25-foot front-yard setback, 40-foot rearyard setback and 10-foot interior side-yard setbacks. The additions are proposed to be located within the buildable area. The proposed residence is set back 49.86 feet from the front property line, 57.42 feet from the rear property line, 14.75 feet from the north side property line and 10.79 feet from the south side property line.
The 5,536 square-foot residence will consist of a great room, dining room, kitchen, primary suite, three bedrooms, three bathrooms, two powder rooms, playroom, office, and laundry room. The existing and proposed garage is located at the northwest corner of the structure and pedestrian and vehicular access would be
maintained on the western side of the residence from the existing driveway.
Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
The SBMC parking regulations require two (2) off-street parking spaces, 9’ x 19’ clear, per single-family residence. The SBMC indicates that when required spaces are provided in a garage, up to 200 square feet of floor area is exempted for each required space. As designed, the proposed residence would provide three (3) parking spaces in the 850 square-foot garage; therefore, the project is afforded a 400 square-foot exemption and the total proposed floor area would be 5,986 square feet, which is less than the maximum allowable floor area for the lot pursuant to the SROZ.
The maximum floor area calculation for this project is as follows:
0.600 for first 5,000 ft2 3,000 ft2
0.300 for 5,001 – 20,000 ft2 4,500 ft2
0.150 for area above 20,000 ft2 8 ft2
Total Allowable Floor Area: 7,508 ft2
The proposed project, as designed, meets the minimum required front-, side-, and rear-yard setbacks.
c. Landscaping: The removal of significant native vegetation shall be minimized. Replacement vegetation and landscaping shall be compatible with the vegetation of the surrounding area. Trees and other large plantings shall not obstruct significant views when installed or at maturity.
The project is not subject to the water efficient landscaping regulations of SBMC Chapter 17.56. According to SBMC Section
17.56.040, the regulations apply to modified irrigated landscaped areas that exceed 500 square feet. The proposed project does not propose any new or modified irrigated landscaping.
d. Roads, Pedestrian Walkways, Parking and Storage Areas: Any development involving more than one building or structure shall provide common access roads and pedestrian walkways. Parking and outside storage areas, where permitted, shall be screened from view, to the extent feasible, by existing topography, by the placement of buildings and structures, or by landscaping and plantings.
SBMC Section 17.52.040 and the Off-Street Parking Design Manual require two (2) parking spaces for a single-family residence. The Applicants are proposing to convert 160 square feet of the existing 1,010 square foot garage. The remaining 850 square-foot garage would provide three (3) off-street parking space that are 9’ x 19’ and clear of obstruction, therefore, the proposed project would be in compliance with the parking standards.
Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
e. Grading: To the extent feasible, natural topography and scenic features of the site shall be retained and incorporated into the proposed development. Any grading or earth-moving operations in connection with the proposed development shall be planned and executed so as to blend with the existing terrain both on and adjacent to the site. Existing exposed or disturbed slopes shall be landscaped with native or naturalized non-native vegetation and existing erosion problems shall be corrected.
The proposed grading quantities include 5 cubic yards of removal and recompaction and 7 cubic yards of excavation for the new footings. The proposed total aggregate amount of grading is 12 cubic yards.
f. Lighting: Light fixtures for walkways, parking areas, driveways, and other facilities shall be provided in sufficient number and at proper locations to assure safe and convenient nighttime use. All light fixtures shall be appropriately shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding areas per SBMC
17.60.060 (Exterior Lighting Regulations).
A condition of project approval includes that all new exterior lighting fixtures comply with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC 17.60.060). All light fixtures shall be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area.
g. Usable Open Space: Recreational facilities proposed within required usable open space shall be located and designed to maintain essential open space values.
The project consists of the construction of a new single-family residence, therefore, usable open space and recreational facilities are neither proposed nor required according to SBMC Section
17.20.040.
III. All required permits and approvals issued by the City, including variances, conditional use permits, comprehensive sign plans, and coastal development permits, have been obtained prior to or concurrently with the development review permit.
All required permits are being processed concurrently with the DRP.
IV. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
approve the development review permit upon the applicant obtaining the required permit or approval from the other agency.
As a condition of project approval, the Applicants will be required to obtain approval from the California Coastal Commission (CCC) prior to the issuance of Building Permits.
B. In accordance with Section 17.63.040 (Structure Development Permit) of the Solana Beach Municipal Code, the City Council finds the following:
The proposed structure exceeds 16 feet in height above the existing grade, therefore, the project must comply with all View Assessment requirements of SBMC Chapter 17.63 and the Applicants were required to complete the SDP process. The Story Pole Height Certification was certified by a licensed land surveyor on May 2, 2022, showing a maximum building height of 22.40 feet above the existing and proposed grade. Notices were mailed to property owners and occupants within 300 feet of the project site establishing a deadline to file for View Assessment by July 18, 2022. No applications for View Assessment were received. Therefore, if the Council is able to make the required findings to approve the DRP, the SDP would be approved administratively.
As a condition of approval, a height certification prepared by a licensed land surveyor will be required prior to the framing inspection certifying that the maximum height of the proposed addition will not exceed 24.40 feet above the proposed/existing grade or 302.8 feet above MSL, which is the maximum proposed structure height reflected on the project plans.
5. CONDITIONS
Prior to use or development of the property in reliance on this permit, the Applicants shall provide for and adhere to the following conditions:
A. Community Development Department Conditions:
I. The Applicants shall pay required Fire Mitigation, Park Development, Public Use Facilities and Public Facilities Impact Fees.
II. Building Permit plans must be in substantial conformance with the plans presented to the City Council on September 14, 2022 and located in the project file with a submittal date of September 6, 2022.
III. The residence will not exceed 22.40 feet in height above the existing grade or 302.80 feet above MSL.
IV. Any proposed onsite fences, walls, and retaining walls and any Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
proposed railing located on top, or any combination thereof, shall comply with applicable regulations of SBMC Section 17.20.040 and
17.60.070 (Fences and Walls).
V. The Applicants shall obtain required CCC approval of a Coastal Development Permit, Waiver or Exemption as determined necessary by the CCC, prior to the issuance of a Grading or Building Permit.
VI. Native or drought tolerant and non-invasive plant materials and water conserving irrigation systems shall be incorporated into any proposed landscaping and compatible with the surrounding area to the extent feasible.
VII. Any new exterior lighting fixtures shall be in conformance with the CityWide Lighting Regulations of SBMC 17.60.060.
VIII. All light fixtures shall be appropriately shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities that render them detrimental to the surrounding area.
IX. Construction vehicles shall be parked on the subject property at all times when feasible. If construction activity prohibits parking on the subject property, the Applicants shall ensure construction vehicles are parked in such a way to allow sufficient vehicular access on San Lucas Drive and minimize impact to the surrounding neighbors.
X. The Applicants shall connect to temporary electrical service as soon as feasible to the satisfaction of the City. The use of gas-powered generator(s) during construction activity is discouraged and shall be limited only to selective use at the discretion of the City.
B. Fire Department Conditions: Please note that this list provides detailed Fire Department requirements and is not meant to be an all-inclusive plan check list of the Fire Department comments.
I. Sprinklers will be required in all spaces including the attic, closets, bathrooms, etc.
II. Patios or outdoor covers over 10 feet or greater in depth, will be required to have sprinklers.
III. An unobstructed 3-foot walkable pathway around all portions of the residence.
IV. OBSTRUCTION OF ROADWAYS DURING CONSTRUCTION: All
roadways shall be a minimum of 20 feet in width during construction and maintained free and clear, including the parking of vehicles, in Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
accordance with the California Fire Code and the Solana Beach Fire Department.
V. ADDRESS NUMBERS: Approved numbers and/or addresses shall be placed on all new and existing buildings and at appropriate additional locations as to be plainly visible and legible from the street or roadway fronting the property from either direction of approach. Said numbers shall contrast with their background, and shall meet the following minimum standards as to size: 4” high with a ½” inch stroke width for residential buildings, 8” high with a ½” stroke for commercial and multifamily residential buildings, 12” high with a 1” stroke for industrial buildings. Additional numbers shall be required where deemed necessary by the Fire Marshal, such as rear access doors, building corners, and entrances to commercial centers.
VI. AUTOMATIC FIRE SPRINKLER SYSTEM - ONE AND TWO FAMILY DWELLINGS: Structures shall be protected by an automatic fire sprinkler system designed and installed to the satisfaction of the Fire Department. Plans for the automatic fire sprinkler system shall be approved by the Fire Department prior to installation. Sprinklers will be required due to the combination of significant modifications to the interior dwelling and additions.
VII. CLASS “A” ROOF: All structures shall be provided with a Class “A” Roof covering to the satisfaction of the Solana Beach Fire Department.
C. Engineering Department Conditions:
I. The Applicants shall record an Encroachment Maintenance Removal Agreement (EMRA) with the County of San Diego prior to occupancy.
The EMRA shall be recorded against this property for all private improvements in the Public Right-Of-Way including but not limited to:
i. Stone columns next to driveway at back of curb
ii. Sloped landscape area within the public right of way that exceeds a 2% grade per the subdivision street improvement plans II. All construction demolition materials shall be recycled according to the City’s Construction and Demolition recycling program and an approved Waste Management Plan shall be submitted.
III. Construction fencing shall be located on the subject property unless the Applicants have obtained an Encroachment Permit in
accordance with chapter 11.20 of the SBMC which allows otherwise.
6. ENFORCEMENT: Pursuant to SBMC 17.72.120(B) failure to satisfy any and all of Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
the above-mentioned conditions of approval is subject to the imposition of penalties as set forth in SBMC Chapters 1.16 and 1.18 in addition to any applicable revocation proceedings.
7. EXPIRATION: The DRP for the project will expire 24 months from the date of this Resolution, unless the Applicant have obtained building permits and have commenced construction prior to that date, and diligently pursued construction to completion. An extension of the application may be granted by the City Council, subject to SBMC Section 17.72.110.
8. INDEMNIFICATION AGREEMENT: The Applicants shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including attorney’s fees, against the City or its agents, officers, or employees, relating to the issuance of this permit including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval and any environmental document or decision. The City will promptly notify the Applicants of any claim, action, or proceeding. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification. In the event of such election, the Applicants shall pay all of the costs related thereto, including without limitation reasonable attorney’s fees and costs. In the event of a disagreement between the City and Applicants regarding litigation issues, the City shall have the authority to control the litigation and make litigation related decisions, including, but not limited to, settlement or other disposition of the matter. However, the Applicants shall not be required to pay or perform any settlement unless such settlement is approved by the Applicants.
NOTICE TO APPLICANTS: Pursuant to Government Code Section 66020, you are hereby notified that the 90-day period to protest the imposition of the fees, dedications, reservations or other exactions described in this resolution commences on the effective date of this resolution. To protest the imposition of any fee, dedications, reservations or other exactions described in this resolution you must comply with the provisions of Government Code Section 66020. Generally the resolution is effective upon expiration of the tenth day following the date of adoption of this resolution, unless the resolution is appealed or called for review as provided in the Solana Beach Zoning Ordinance.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 14th day of September, 2022, by the following vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
Resolution 2022-112
DRP21-019, SDP21-018 Stein Residence
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk
STEIN RESIDENCE REMODEL / ADDITION
DEVELOPMENT REVIEW PERMIT / STRUCTURE DEVELOPMENT PERMIT 434 San Lucas Dr. Solana Beach, CA 92075
!ATTACHMENT 21
PROJECT TEAM
OWNER I APPLICANT: STRUCTURAL ENGINEER:
JASON & JENN1FER STEIN
434 SAN LUCAS DR
SOLANA BEACH, CA 92075
ftbocean@gmal1 com
ARCHITECT:
JOHN P, JENSEN ARCHITECT
130 S CEDROS #220
SOLANA BEACH, CA 92075
P (858) 756-2526
JJensen@johnjensenarchltect
GENERAL CONTRACTOR
TBD
LANDSCAPE ARCHITECT:
AHLES LANDSCAPE ARCHITECT
STEVE. AHLES #2538
RA.NCHO SANT A FE, CA 92067
P (858) 756-8963
Steve@ahlesland com
ENERGY CONSULTANT:
TBD
GOVERNING CODES
TBD
THESE PLANS SHALL COMPLY \N!TH THE FOLLOWIJ\'G BUILDING CODES ANO ASSOC IA TED COUNTY OF SAN DIEGO M1ENDMENTS
• 2019 SOLANA BEACH MUt,.,'1CIPAL CODE
• 2019 CALIFORNIA RESIDENTIAL CODE AND/OR 2019 CALIFORNIA BUILDING CODE AS APPLICABLE.
• 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE
• 2019 CALIFORNIA ELECTRICAL CODE
• 2019 CALIFORNIA PLUMBING CODE
• 2019 CALIFORNIA FIRE CODE
• 2019 CALIFORNIA BUILD1NG ENERGY EFFICIENCY STANDARDS
BEDROOM AREA TABLE
EXISTING AREA (SF} PROPOSED AREA (SF)
BEDROOM 1 164
BEDROOM2 173 167
BEDROOM 3 172
PRIMARY BEDROOM 297 323
TOTAJ..AREA 672 ... Note Bedroom area only mc!udes hvmgls!eepmg area, not closets
SHEET INDEX
Sheet Number Sheet Name
TS Title Sheet
A-1 0 Stte Plan• Exmtmg
A-1.1 SJteP!an•Propos-ed
A-2.0 Floor Plan - Existmg / Demo
A·2.1 Floor Plan· Proposed
A-2.2 Clerestory Plan • Proposed
A-2 3 Floor Area Plan
A-3 0 Roof Plan • Existing
A-3.1 Roof Plan/ Storypole Plan - Proposed
A-4.0 Exten01" Elevations - West
A-4.1 Exteri01" Elevations - North
A-4.2 Extenor Elevations• East
A-4 3 Exterior Elevations - South
A-5.0 Building Section• Proposed
L-1 Water Conservation Plan
L-3 Tree Removal/ Plant Schedule
VICINITY MAP
TO INTERSTATE 5 LOMAS SANTA FE DR
PROJECT SITE:~ 434 SAN LUCAS DR
SOLANA BEACH CA 92075
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SCOPE OF WORK
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THE PROPOSED PROJECT INCLUDES A REMODEL AND ADDITION TO AN EXISTING ONE STORY S!NGLE-FAM1LY D\IVELL!t,.'G UNITv\'ITH AN EXISTING APPROXIMATE GROSS FLOOR AREA OF 4,001 0 SF INTO A NEW SINGLE-STORY FM-11LY DWEWNG UNIT v\'ITH AN APPROX!M.A..TE GROSS FLOOR AREA OF 6,385 0 SF
REMODEL AND ADDITION INCLUDES
• RECONFIGURATION OF EXISTING INTERIOR WALLS
• EXTERIOR MODlF!CAT!ONS
• NEW COVERED VERANDA
S!TE IMPROVEMENTS INCLUDE
• NEW LA.NOSCAP1NG ANO HAROSCAPE
• NEW POOL (UNDER SEPARATE PERMIT}
PROJECT INFORMATION
OWNER
SITE ADDRESS
A.P,N:
Jason Stein & Jennifer Stem
434 San Lucas Dr
SOLANA BEACH, CA 92075
434 San Lucas Dr
SOLANA BEACH, CA 92075
298-46().19-00
LEGAL DESCRIPTION LOT 56 OF ISLE VERDE, IN THE CITY OF SOLANA BEACH, COUNTY OF
SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO 6215, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY OF OCTOBER 22, 1968
OCCUPANCY R-3
TYPE OF CONSTRUCTION v.B
YEAR CONSTRUCTED
TYPE OF FIRE SPRINKLERS NFPA13D (INCLUDING BATHROOMS AND CLOSETS) ZONING ER·2b
LOT AREA 22,050 0 SF { 506 acres)
ZONING INFORMATION
BASE ZONE
SETBACKS
ER-2b - Estate Residential Zone
FRONT
SIDE YARD (N)
S!OE YARD (S)
REAR YARD
Reqwred Setback
25' .Q"
10'-(}"
10'-!Y'
4ff-O''
Proposed Setback
49'-101/2"
14'•9"
10'-91/7
57 .5~
MAXIMUM BUILDING HEIGHT 25' • Ir (From Grade, sub]fJd to d(J'Jhght plane h&ght lim!tat,an sLJbsecl/OnH)
ACTUAL BU!LO!NG HEIGHT EXISTING - 19' - 8 1/Z'
PROPOSED • 22' • 4 314~
MAXIMUM DV/i:.WNG UNIT DENSITY_ 0 to 2 dwel!mg urntslnet area
MAXIMUM FLOOR AREA RATIO
60 FIRST 5,000 SF
30 ADDITIONAL LOT AREA ABOVE 5.001 and 20,000 SF
15 ADDITIONAL LOT AREA ABOVE 20 000 SF
TOT Al. MAX. FLOOR AREA
PROJECT FAR CALCULATIONS
EXISTING RESlDENCE TO REt.lA!N
PROPOSED ADDITION TO RES!DEt,.lCE
EXJSTING GARAGE TO REMAIN
EXISTING GARAGE TO BE CONVERTED TO LIVING AREA
PROPOSED ADDITION TO GARAGE
CLERESTORY (15' + CEILING)
COVERED/ ENCLOSED EXTERIOR AREA
SUBTOTAL GROSS FLOOR AREA
COVERED VERANDA (NOT PART OF GFA)
GARAGE FAR EXEMPTION"~·
TOTAL FLOOR AREA PROPOSED:
MAXIMUM FLOOR AREA ALLOVIED:
Wt. ORP THRESHOLD:
TOTAL LOT COVERAGE('¼): 5,986.0 / 22,050.0 = 27.1%
(3,000 0 SF}
(4,500 0 SF)
(307 5 SF}
(7,807 5 SF)
2,991 0 SF
1,1760SF
8500SF
1600SF
0OSF
1,0920 SF
114 0SF
6,3860 SF
756 0 SF
-400 0 SF
5,986.0 SF
7,807.5SF
4,684.5SF
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No. Description Date
Project Number 2105
Date 06.15.2022
Drawn By 8. Peterson
Checked By J. Jensen
Title Sheet
TS Scale 12" = 1'-0"
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SITE LEGEND
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SITE PLAN - EXISTING
SCALE: 1" = 10'-0"
PROPERTY LINE
SETBACK
EXISTING BUILDING FOOTPRINT
EXISTING BUILDING AREA TO
BE DEMOLISHED
EXISTING HARDSCAPE
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20' 40'
O' 1/2" 1" 2" 4"
EXISTING COUNTOURS
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PROPOSED CONTOURS
DRAINAGE ARROW
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No. Description Date
Project Number
Date
Drawn By
Checked By
Site Plan
Existing
2105
05.06.2022
B. Peterson
J. Jensen
A-1.0
Scale As indicated
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ROOF ABOVE
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PROPER1Y LINE TO
REMA!N
AUTOMATIC POOL
COVER (UNDER
SEPARATE PERMID
64'-61/2"
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'". ~Jf____ I:;__ __________________ 1_-~-~-:~_::_7_:=~---,_ -----~---; ~ ,_,,_ _____ 2•_·_-0_· _____ ,_ ______ ,_..~----- \ Pl TOCL --: :-T--L---T ....... '""~"'~~"~:~ _/ ... . .. .. -/5~ """,.~en" ,~,~j FRONT YARO STBK 150·0- HOSE PULL WOOD FRAME CHAIN LINK A-4 3 FENCE,-@ PROPERTY LINE
FENCE AND GATE TO REMAIN
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SITE PLAN - PROPOSED 20' 40'
EB SITE PLAN NOTES:
DEAD ENDS:
• ALL DEAD END FIRE ACCESS ROADS IN EXCESS OF 150 FT !N
LENGTH SHALL BE PROVIDED INITH AN APPROVED AREA FOR
TURNING AROUND FIRE APPARATUS
• A CUL-DE-SAC SHALL BE PROVIDED IN RESIDENTIAL AREAS
WHERE THE ACCESS ROADWAY SERVES MORE THAN FOUR {4)
STRUCTURES
• THE MIN UNOBSTRUCTED PAVED RADJUS Vv!DTH FOR A CUL-DE· SAC SHALL BE 36 FT IN RESIDENTIAL AREAS WITH NO PARKING ADDRESS NUMBERS - STREET NUMBERS:
• APPROVED NUMBERS AND/OR ADDRESSES SHALL BE PLACED ON
A.LL NEW AND EXISTING BLDGS AND AT APPROPRIATE ADDITIONAL
LOCATIONS AS TO BE PLAINLY VISABLE & LEGIBLE FROM THE
STREET OR ROADWAY FRONTING THE PROPERTY FROM EITHER
DIRECTION OF APPROACH
• SAJD NUMBERS SHALL CONTRAST W/ THEIR BACKGROUND, AND
SHALL MEET THE FOLLOWING M!N STANDARDS AS TO SIZE 4~
H!GH W/ A 1/2" STROKE WIDTH FOR RES1DENTIAL SLOGS, 8" HIGH WI A 1lZ' STROKE FOR COMMERCIAL AND MULTI· FAMILY
RESIDENTIAL BLDGS, 12" HIGH WI A 1" STROKE FOR INDUSTRIAL BLDGS
• ADDITIONAL NUMBERS Sl--'ALL BE RECD VVHERE DEEMED
NECESSARY BY THE FIRE MARSHALL, SUCH AS READ ACCESS
DOORS, BLDG CORNERS, AND ENTRANCES TO COMMERCIAL
CENTERS
AUTOMATIC ARE SPRINKLER SYSTEM:
• ONE ANO TWO DWEWNGS STRUCTURES SHALL BE PROTECTED
BY AN AUTOMATIC FIRE SPRINKLER SYSTEM DESlGNED AND
INSTALLED TO THE SATISFACTION OF THE FIRE DEPARTMENT
• PLANS FOR THE AUTOMATIC FIRE SPRINKLER SYSTEM SHALL BE
APPROVED BY THE FIRE DEPT PRIOR TO INSTALLATION
LANDSCAPE TABLE
EXISTING(SF)
NON-LANDSCAPED AREA 8,020
NON-!RRlGATEO LANDSCAPE 0
IRRIGATED LANDSCAPE 14,030
WATER FEATURES 0
DECORATIVE HARDSCAPE 0
TOTAL AREA 22,060
IRRIGATED LANDSCAPE
WATER FEATURES
DECORATIVE HARDSCAPE
AGGREGATE LANDSCAPE AREA
GRADING TABLE
PROJECT SCOPE
SITE GRADING 0
EXCAVATION FOR 7cu yd FOOTINGS
REMOV.A.L/
RECOMPACTION FOR Seu yd
CONSTRUCTION
TOTAL GRADING 12cu yd
PROPOSED TOTAL (SF)
10,518
0 10,893
639
0 22,060
AREA OF WORK (SF)
4,579
639
0 5,128
TOTAL GRADING
0 7 cuyd
Seu yd
12cu yd
SITE LEGEND
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PROPERTY LINE
SETBACK
PROPOSED REMODELED AREA
PROPOSED CONCRETE DRIVEWAY
EXISTING COUNTOURS
PROPOSED CONTOURS
DRAINAGE ARROW
8" CMU RETAINING WALL
12" CMU RETAINING WALL
VEHICULAR CIRCULATION
SCALE: 1" = 10'-0"
ZONING INFORMATION
BASE ZONE
SETBACKS
ER·2b • Estate Resldenbal Zone
FRONT
SIDE YARD (N)
SIDE YARD($)
REAR YARD
ReqUJred Setback
25'·0"
10'-cr
10·.cr
40'·0"
Proposed Setback
49'·101/2''
14' .g~
10'.91/2"
57'-S'·
MAXIMUM BUILDING HEIGHT 25' • Ct (From Grade, subject to dayltght plane height f;m:tat/Ofl subsectron H)
ACTUAL BUILDING HEIGHT EXISTING 19' - 8 1/Z'
PROPOSED • 22' • 4 314··
MAXIMUM DWELLING UNIT DENSITY Oto 2 0.Vetlmg urnts/net area
MAXIMUM FLOOR AREA RATIO
60 FIRST 5,000 SF
30 AODlTlONAL LOT AREA ABOVE 5,001 and 20,000 SF
15 ADDITIONAL LOT AREA ABOVE 20 000 SF
TOT AL MAX FLOOR AREA
PROJECT FAR CALCULATIONS
EXISTING RESIDENCE TO REMAlN
PROPOSED ADD!TlON TO RESIDENCE
EXISTING GARAGE TO REMAIN
EXISTING GARAGE TO BE CONVERTED TO LIVING AREA
PROPOSED ADOfflON TO GARAGE
CLERESTORY (15' + CEILING)
COVERED I ENCLOSED EXTERIOR AREA
SUBTOTAL GROSS FLOOR AREA
COVERED VERANDA (NOT PART OF GFA)
GARAGE FAR EXEMPTION"•·
TOT Al FLOOR AREA PROPOSED:
MAXIMUM FLOOR AREA ALLOWED:
60% DRP THRESHOLD:
TOTAL LOT COVERAGE {%): 5,986.0 122,050.0 = 27.1%
(3.000 0 SF)
(4,5000SF)
(3075SFJ
(7,807 5 SF)
2,991 OSF
1,1760SF
8500 SF
1600 SF
00SF
1,092.0 SF
114 OSF
6,3860SF
7560 SF
-400 0 SF
5,986.0SF
7,807.5 SF
4,684.5 SF
2"
PROJECT INFORMATION
OW'NER
SITE ADDRESS
APN
Jason Stem & Jennifer Stem
434 San Lucas Dr
SOLANA BEACH, CA 92075
434 San Lucas Dr
SOLANA BEACH, CA 92075
298-460-19-00
4" TRUE NORTH
LEGAL DESCRIPTION LOT 56 OF ISLE VERDE, IN THE CITY OF SOLANA BEACH, COUNTY OF
SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO 6215, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY OF OCTOBER 22, 1968
OCCUPANCY R-3
TYPE OF CONSTRUCTION V-8
YEAR CONSTRUCTED
TYPE OF FIRE SPRINKLERS NFPA 130 (INCLUDING BATHROOMS AND CLOSETS) ZONING ER-2b
LOT AREA 22,05-0 O SF ( 506 acres)
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No. Description Date
Project Number 2105
Date
Drawn By
Checked By
Site Plan -
Proposed
06.15.2022
B. Peterson
J. Jensen
A-1.1
Scale As indicated
6 OUTLINE OF
ROOF ABOVE
PROPERlY LINE 210.0'
N 81° 49' oo• W
II
(El SITE WALL TO BE
REMOVED
------- --~L------------------------------------------------- 11 -------------------------- 22.7'D II __________ Jj ____________________________ _
42.S'N
N81"49'00"W
PROPERTY LINE 210.0'
OUTLINE OF
ROOF ABOVE
-•--""- ~-. ···--
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OUTLINE OF
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DEMOLITION LEGEND 8.0'A
8,0'A
c======J
,,--1
/ II
c:d l==::i
EXISTING WALL TO REMAIN
EXISTING WALL TO BE DEMOLISHED
EXISTING DOOR TO BE DEMOLISHED
EXISTING WINDOW TO BE DEMOLISHED
M1SC. ITEM TO BE REMOVED
DEMOLITION KEY NOTES
r:iJEXJSTlNG WALL TO BE REMOVED
~EXISTING CABINETRY TO BE REMOVED
3. EXISTING GARAGE DOOR TO BE REMOVED AND REPLACED VViTH NEW GARAGE DOOR. HEADER OVER EXISTING GARAGE DOORS TO REMAIN
4. EXISTING FIREPLACE AND CHIMNEY TO BE REMOVED
5, EXISTING DOORS TO BE REMOVED
6. EXISTING V'v1NDOWS TO BE REMOVED
7. EXISTING WATER HEATER TO BE REMOVED
8. EXISTING ELECTRICAL PANEL TO BE REMOVED
9. EXISTING PLUMBJNG FIXTURE TO BE REMOVED
10. EXISTING COLUMN TO BE REMOVED
11. EXISTING PORTION OF WALL TO BE REMOVED AND PREPARED FOR NEW DOOR
OPENING
12. EXISTING STRUCTURAL COLUMN TO BE REMOVED
13. EXISTING \\'tNDOWTO BE REMOVED AND REPLACED WITH NEW WINDOW
14. EXISTING VViNOOWTO BE REMOVED AND INFlLLED v\1TH NEW FRAMING
15. EXISTING WALL TO BE REMOVED AND PREPARED FOR NEW WINDOW OPENING
WALL DEMOLITION TABLE
WALL EXISTING WALL TO BE
DEMOLISHED (LFJ
A 7.0
8 C
D
E 13.8
F 31.4
G 7.8
H 11.3
29.3 26.0
K 16.6
M 8.8
N 23.5
0 25.7
p 14.9
TOTAL 216.1
NOTE·
EXISTING WALL TO
REMAIN (LF)
7.3 38.0
22.7 11.9
26.8 19.4
126.1
TOTAL WALL
LENGTH (LF)
7.0 7.3
38.0 22.7
13.8 31.4
7.8 11.3
29.3 26.0
28.5 268
8.8 42.8
257
14,9
342,2
PERCENTAGE OF
WALL TO REMAIN
100%
100%
100%
41.7%
1000'/4
453%
36.8%
1. ALL DIMENSIONS ARE MEASURED FROM THE EXTERIOR WALL SURFACES FLOOR PLAN - EXISTING / DEMO 0' 2'-8" 5'-4" 10'-8" 21'-4" SCALE: 3116" = 1'-0" EB 0' 112' 1" 2" 4"
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No. Description Date
Project Number 2105
Date 05.06.2022
Drawn By B. Peterson
Checked By J. Jensen
Floor Plan -
Existing / Demo
A-2.0
Scale As indicated
OUTLINE OF
ROOF ABOVE
i
OUTLINE OF -t--+-_I ROOF ABOVE i I r---_
~ ~. I
PROPOSED FLOOR PLAN LEGEND
EXISTING WALL TO REMAIN
_______________________________ PROPERTYUNE 210.0' _ : ________________________________ _ PROPOSED EXTERIOR WALL: 2X6 WOOD STUD WITH 1 LA YER OF 5/8" GYPSUM BOARD ON INTERIOR SIDE, AND
3/8" SHEA THING + FINISH
3-CAR GARAGE
21'-0"'x 35'-0"
19'·0"
I OUTUNEOF z : ROOF ABOVE ~
22'-11"
IW!Rl!2!!U
'----'--',. I
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10'-0»x20'-0"
N81~49'00"W
/It~----"----"--"'- i:o
OFFICE
15'-S"x 9'•5"
PLAY ROOM
' ' ' "' I I
DINING ROOM 24' ~ 0" X 14' • 7"
GREAT ROOM
24'~0"x19'-o'
lW!!!22!!!..1
12'-2"x 12'-9"
16'-0''
COVERED VERANDA
15'-0"x 33'- 10"
·/OUTUNEOF ROOF ABOVE
(N) GAS BURNING
FIREPLACE
PRIMARY BEDROOM
19' -10"x 16'-0w
15'-3" h
6 NOTE:
6 ;.,
LAWN
OUTLINE OF
ROOF ABOVE
FLOOR PLAN - PROPOSED O' 2'-8" 5'-4"
SCALE: 3116" = 1 '-0" O' 1/2' 1"
PROPOSED INTERIOR WALL: 2X6 WOOD STUD WITH 1
LAYER OF 5/8H GYPSUM BOARD ON EACH SIDE
WINDOW ANO SYMBOL SEE WINDOW SCHEDULE FOR
COMPLETE INFORMATION
DOOR AND SYMBOL SEE DOOR SCHEDULE FOR
COMPLETE INFORMATION
PROPOSED PLUMBING FIXTURE
10'-8" 21'-4"
2" 4" EB
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No. I Description ! Date I
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i Project Number 2105
Date 06.03.2022
Drawn By B. Peterson
Checked By J. Jensen
Floor Plan -
Proposed
A-2.1
iScale As indicated i
,... PROPOSED FLOOR PLAN LEGEND
EXISTING WALL TO REMAIN
PROPERTY LINE 210.0'
-------------- ---- ----------- -------------~--------- - .. ,
~-.-•..• .-----;---+•.~, ... 1
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N 81"49'00"W
6SSSSSSSSSSSSSSSS5Si
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PROPOSED EXTERIOR WAU: 2X6 \NOOO STUD WTH 1
LAYER OF 5/Pt GYPSUM BOARD ON INTERIOR SIDE, AND
318~ SHEATHING+ FINISH
PROPOSED INTERIOR WAU: 2X6 \NOOD STUD l/v'ITH 1
LAYER OF 518" GYPSUM BOARD ON EACH SIDE
\I\II NDOW AND SYMBOL. SEE v\llNDOW SCHEDULE FOR
COMPLETE INFORMATION
-------------- ----------------------------- L' - ~
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1-------------- -------27'· o---------y-----------1
~ OUTLINE OF
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NOTE:
DOOR AND SYMBOL SEE DOOR SCHEDULE FOR
COMPLETE INFORMATION
PROPOSED PLUMBING FIXTURE
PROPOSED PLUMBING FIXTURE
1. ALL DIMENSIONS ARE MEASURED FROM THE EXTERIOR WALL SURFACES I
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CLERESTORY PLAN - PROPOSED
SCALE: 3/16" = 1'.Q"
O' 2'·8" 5'-4" 1Q'.8" 21 '-4"
O' 1/2' 1" 2" 4" EB
JOHN P.
JENSEN
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No. Description Date
Project Number 2105
Date 05.06.2022
Drawn By B. Peterson
Checked By J. Jensen
Clerestory Plan -
Proposed
A-2.2
Scale As indicated
OUTLINE OF
ROOF ABOVE
------------ b
OUTLINE OF
ROOF ABOVE
OUTLINE OF
ROOF ABOVE
4'-3"
b
"'
--------------, 1r-~ I
3:CARGARAGE
----------------,
. .:-:::---._-_ 19'·0" l
----------
PROPERTY LINE 210.0'
OUTLINE
CLERESTOR
YABOVE
KITCHEN
=-,1
Na,~ 49' oo~ w
PROPERTY LINE 210.0'
DINING ROOM
27'-9 ..
BEDROOM1
COVERED VERANDA
_ _Jl_---1.::: -
II
II
II
II
II
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_J~====
29'-4"
FLOOR AREA PLAN LEGEND
NOTE
ADDITION FLOOR AREA: 1,176.0 SF
REMOVED LIVING FLOOR AREA: 126.0SF
GRAGE AREA: 846.0 SF
GRAGE AREA CONVERTED TO LIVING
AREA: 160.0 SF
COVERED/ ENLOSED AREA: 114.0 SF
CLERESTORY AREA (15 FT. + CEILING):
1,092.0 SF
COVERED VERANDA: 756.0 SF
1 ALL DIMENSIONS ARE MEASURED FROM THE EXTERIOR WALL SURFACES PROJECTF A.R CALCULATIONS
EXJSTING RESIDENCE TO REMAIN
PROPOSED ADDITION TO RESIDENCE
EXJSTING GARAGE TO REMAIN
EXISTING GARAGE TO BE CONVERTED TO LIVING AREA:
PROPOSED ADDITION TO GARAGE
CLERESTORY (15' + CEILING)
COVERED I ENCLOSED EXTERIOR AREA
SUBTOTAL GROSS FLOOR AREA
COVERED VERANDA(NOT PA.~:T OF GFA)
GARAGE FAR EXEMPT10N" 0
TOT AL FLOOR AREA PROPOSED:
MAXIMUM FLOOR AREA ALLOWED:
60% DRP THRESHOLD:
TOTAL LOT COVERAGE(%): 5,986.0 / 22,.050.0 = 27.1o/.
2,991 0 SF
1,176.0SF
850 0 SF
160.0 SF
O.OSF
1,092.0 SF
1140SF
6,386.0 SF
756 0 SF
-4000SF
5,986.0 SF
7,508.0 SF
4,506.0 SF
FLOOR AREA PLAN 0' 2'-8" 5'-4" 10'-8" 21'-4"
SCALE: 3/16" = 1'-0" O' 1/2' 1"' 2" 4"
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No. Description Date
Project Number 2105
Date 05.06.2022
Drawn By B. Peterson
Checked By J. Jensen
Floor Area Plan
A-2.3
Scale As indicated
--,----- 1
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----T--=---== ---,-- 1 I
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ROOF PLAN • EXISTING
SCALE: 3/16" = 1'-0"
10'-8" 21 '-4"
EB 2" 4"
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. No. Description Date
Project Number
Date
Drawn By
Checked By
Roof Plan
Existing
2105
05.06.2022
B. Peterson
J. Jensen
A-3.0
Scale 3/16" = 1'-0"
►~
-----------~':·, ,~---·~-~
#6291.3 MSL
OUTLINE OF
WALL BELOW
__________________ PROPERTYUNE 210.0' __ ._. ____ "
5"/12"
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#11 294.3 MSL
OUTUNEOF \
EXISTING ROOF \
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STORY POLE NOTES:
1. IT IS REQUIRED THAT THE APPLICANT AND/OR REPRESENTATIVE CONTACT THE
COMMUNITY DEVELOPMENT DEPARTMENT, PRIOR TO ERECTING THE STORY POLES, TO
DISCUSS THE STORY POLLING PROCESS AND PROCEDURES, REVIEW THE STORY POLE
PLOT PLAN WITH STAFF, AND RECEIVE APPROVAL OF THE STORY POLE PLAN AND STORY
POLE HEIGHT CERTIFICATION PRIOR TO CONSTRUCTION
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296,9 MSL#15
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#42 291 8 MSL
OUTLINE OF
WALL BELOW
#412974 MSL
#38 291.8 MSL
0'·6"
#39 294 8 MSL
OUTLINE OF
WALL BELOW
294 8 MSL#40
RIDGE
n i\_:,
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94.3 MSL#45
FLAT ROOF
OUTLINE OF\
EXISTING ROOF \
\
#35 292 8 MSL
294 3 MSL#44
0'-6"
296 9 MSL#17
297 4 MSL#36 I
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! 302.8 MSL #19
\ \
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FLAT ROOF
3' ~ 5" +--.;<-----------,f----------,1<- '3011 WBLl:2-4 3011 MSL#23,
0 301.1 MSL#22
296 9 MSL #18
OUTLINE OF\
EXISTING ROOF \
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0 \ 298 1 MSL#31
~
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I;. .1''291 e .)sLt2"
CONCRETE ROOF TILE,
COLOR TBD BY OWNER
0 ~=========------------------,---~-__ -_-__ ..., __
1294 3 MSL #32 294 3 MSL#33 #29 291 8 MSL ;/
--0'·6"
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#37 291 8 MSL 291 8 MSL #34 I ===='----t==========alls:=-:a:--==========f=:.===-a=-c:-a:--=1<========~-==== #28291-8 MSL S-- f ~ ! ~ ~ ~ WALL BELOW ;.:. i I
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SCALE: 3/16" = 1'-0" O' 1/2" 1" 2"
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No. I Description I Date
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I Project Number
Date 05.03.2022
Drawn By B. Peterson
Checked By J. Jensen
l Roof Plan/ I
·,· Storypole Plan
1 Proposed
A-3.1
Scale 3/16"= 1'-0"
T.O Plate@ Great Room I 200,·- - --,
T.O. Plat@_@ Garage 2903'
10'-0"
S-Y,STBK
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I COLOR TBD BY OWNER
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-+- - I
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7/8" STUCCO SIDING,
SMOOTH TROWEL FINISH,
COLOR TBD BY OWNER
#20 EG / FG = 280-4 MSL
(22,4')
#16 EG /FG = 260 4 MSL
(165')
WEST ELEVATION - EXISTING 0' 2' -8" 5' -4" 10'-8" 21'-4" SCALE: 3/16" = 1 '-0" 0' 1/2' 1" 2" 4"
BRICK
PROPOSED
VENEER SIDING,
CHIMNEY;
TBD
~ I l BY OWNER 1 O' _ Ok
#213058MSL ), r
J I S.Y. STBK I
,- -------------------,---'le
;' ' ~
#3 EG / FG = 280.9 MSL
(153')
#5 EG / FG = 280.9 MSL
(104')
BRICK VENEER SIDING,
COLOR TBD BY OWNER
#45 294.3 MSL
#45 FS = 2812 MSL #2 EG / FG = 280 9 MSL
(131') (104')
#47 EG/ FG=281.2 MSL
(87')
WEST ELEVATION - PROPOSED 0' 2'-8" 5'-4"
SCALE: 3/16" = 1'-0" 0' 1/2' 1"
#31 298.1 MSL
#17 EGJFG = 280.4 MSL
(#17 = 16.5' #19 = 22A'J
#42 EG /FG = 280 4 MSL
(157')
10'-8" 21'-4"
2" 4"
#41 297.4 MSL
#37291.SMSL
#37 EG = 281.9 MSL
(89')
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1 I #28 EG = 28U MSL
(107')
-------<•, - - - _ l
BRICK VENEER SIDING,
COLOR TBD BY OWNER
- -........ -... ..,...........,. ..,._
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302,8'
First Floor FF 281.2'
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No. I Description Date
Project Number 2105
Date 06.15.2022
Drawn By B. Peterson
Checked By J. Jensen
Exterior
Elevations -
West
A-4.0
!Scale 3/16"= 1'-0" 1
PROPOSED CHIMNEY;
BRICK VENEER SIDING,
COLOR TSO BY OWNER
NORTH ELEVATION - EXISTING
SCALE: 3/16" = 1 '-0"
#21 305.8 MSL
NORTH ELEVATION - PROPOSED
SCALE: 3/16" = 1'-0"
0' 2'-8" 5'-4"
0' 1/2' 1"
0' 2'-8" 5'-4"
O' 1/2' 1"
10'-8" 21'-4"
2" 4"
10'-8" 21'-4"
2" 4"
T_p. ROOE._3Q9_1' MSL
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3:> _]-0. RO.QF 296.5' MSL
#41 297.4 MSL
#40 294.9 MSL ,----
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25' • 0" FY STBK ,(
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\#40 & #41 SOG= 280 2 MSL(#40 = 14 6' #41=172')
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No. Description Date
I Project Number
!Date
I
[Drawn By
!Checked By
1 Exterior
2105 j
06.15.20221
B. Peterson !
J. Jensen I
I Elevations -
North
A-4.1
Scale 3/16" = 1'-0"
T_Q Plate_@ Bedrooms _
29U'
10'. O" '
S.Y.STBK ,f
~ r I . .. .. :
M L ____ I_
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I CONCRETE ROOF TILE; T-,,_
COLOR TBD BY OWNER I ~
#30 298.1 MSL I "
#2729UMSL
-------1-
1 7/8~ STUCCO SIDING;
I SMOOTH TROWEL FINISH;
COLOR TBO BY OWNER
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#27 EG/ FG= 281.2 MSL
(106')
#30EG/FG=281.1 MSL
(1i.0')
EAST ELEVATION - EXISTING
SCALE: 3116" = 1'-0"
PROPOSED CHIMNEY
B. RICK VENEER SIDING: \ COLOR TSO BY OWNER \ ""
"",,, ',. . . ~
#193028MS~ \ #24 301.2 MSL
#213058 MSL
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10'-8" 21'-4"
0' 1/2' 1" 2" 4"
#20 302.8 MSL
;-- ~- - - -'tt::==-r-----------'---------?- #25 30t2 MSL #312981 MSL
#25 & #31 SOG = 281.2 MSL / /;
(#25 = 19.9', #31 = 16 9') /
#19SOG=281.2MSL
(21.6')
#19 EG/FG =280 4 MSL
(22.4')
#14 /#24 FS = 281.0 MSL
(#14 = 11.3',#24 =20J')
#26 EG / FG = 280.9 MSL
(10.9')
EAST ELEVATION - PROPOSED SCALE: 3116" = 1'-0"
<!;;!~~~~~:~~16\MsL I #15 & #20 EG/FG = 2804 MSL MSL/
(#15 = 16 S', #20 = 22_4')
10'-8"
0' 112' 1" 2"
21'-4"
4"
#15 297.0 MSL
#13 2923 MSL ~ !
1#13 EG/FG=281.1 MSL
(11,2')
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S.Y. STBK
#7 296.2 MSL
_ __ff_E~STINGj!8J.1' MSL
1 -t-J.Q_Roof@; Grei~l_~~~-~-
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#929U MSL
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290.3'
___ _L_ _ __Er§t 1:!Qor__ff_
281.2'
#7EG/FG=28U MSL
(151')
#8 & #9 EG/ FG = 280 9 MSL
(#8 = 11.9', #9 = 10.5')
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No. Description Date
Project Number 2105
Date 06.15.2022
Drawn By B. Peterson
Checked By J. Jensen
Exterior
Elevations -
1 East
A-4.2
Scale 3116"= 1'-0"
I
I 25'. O'' FY. STBK ··t··················· I
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....1.Q.'RQ.Qf@ Great RQQ.m __
302_8' MSL
T Q_ ROOF 300,1' MSL ___ _
FF EXISTING 2812'MSL __ _
#41 297.4 MSL
#39 294 9 MSL
#37 291 8 MSL
#40 294 9 MSL
\ \~1 FS=2812MSL
(16.2')
7/8~ STUCCO SIDING,
SMOOTH TROWEL FINISH,
COLOR TBD BY OWNER
CONCRETE ROOF TILE,
COLOR TBD BY OWNER
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SOUTH ELEVATION· EXISTING SCALE: 3/16" = 1'-0"
#17 297 0 MSL
#34 EG/F
0' 2'-8" 5'-4" 10'-8"
O' 1/2' 1" 2"
(14 O') I
#17SOG=281.2MSL /
(15T)
#19EG/FG=2804MSL/~ {108) (1 ) #32SOG=2812MSL/
(224') (131')
SOUTH ELEVATION - PROPOSED 0' 2'-8" 5'-4" 10'-8"
SCALE: 3/16"= 1'-0" 0' 1/2' 1" 2"
21'-4"
4"
I
#30EG/FG=281.1 MSL}
(1 0)
#22 SOG = 281.2 MSL
(19 9')
21'-4"
4"
#25 SOG = 281.2 MSL j (199')
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--- MSl3ozz' : 25'-0''EASEMENT ,( >
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1 #27 EG /FG = 281.2 MSL
(106')
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Project Number 2105
Oate 06.15.2022
Drawn By 8. Peterson
Checked By J. Jensen j
Exterior
Elevations -
: South
iA-4.31
!Scale 3116"= 1·-0" i
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T.O. Roof..@ Great Room ___ _
302.8' MSL
TO.Plat..!._~
290.3' MSL
BUILDING SECTION '1'
SCALE: 3/16" = 1'-0"
~g~:j,IJ!te@Bedl'oom_!. -+---+\:==========::;::;========::::;:;::============:'.!
COVERED VERANDA
0' 2'-8" 5'-4" 10'-8" 21'-4"
0' 1/2' 1" 2" 4"
~
__ _J.O.Roof@§LeatRoom
MSL 302.8'
_____ LO. Plate@ Gf!!at Room
MSL 296.3'
6 First Floor FF MSL 281.2'
__ T.O.,_Roof@ GreatBoQ!!L_ 302.8'
First Floor FF
I First Floor FF 281.2' ----4-------~~~<;aad_::-_--
l 10-0· :,
1 SYSTBK 1
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BUILDING SECTION '2' O' 2' -8" 5'-4"
SCALE: 3/16" = 1'-0" O' 1/2' 1"
GREAT ROOM
10'-8" 21'-4"
2" 4"
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302.8'
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291.3'
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BUILDING SECTION '3' O' 2'-8" 5'-4" 10'-8" 21'-4"
SCALE: 3/16" = 1'-0" O' 1/2' 1" 2" 4"
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25': 0" _EASEMENT ),
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No. Description Date
Project Number 2105
Date 06.15.2022
Drawn By B. Peterson
Checked By J. Jensen
Building Section
- Proposed
A-5.0
Scale 3/16"= 1'-0"
I
GENERAL NOTES
IT 15 THE GON1RAC-TORS RESPONSIBILITY TO INSPEC.T THE _m SITE AND BEC-OME MARE OF ALL GRADE DlfFERENC.ES AND AN'!' OTHER EXISTIN6 SITE CONDITIONS PRIOR TO BIDDIN6 OR WNSTRUC,TION. LOC.ATION AND ELEVATION OF EXISTING
IHFROVEMENTS
~
l'IITHIN THE AflEA OF l'IORK SHALL BE c.ONFIRMED B'r' FIELD PRIOR TO WNSTRUC,TION. MAKE EXPI..ORATOR'r' EXC.AVATIONS AND LOC.ATE EXISTIN6 L!NDER6RO.W UTILITIES ~ IC. IENTL '!' AHEAD OF 5c.HEDUl.E TO PERMIT REVISIONS TO PI..AN5 /IF REGUIREDJ DIA= TO AC.-nJAL LOC.ATION OF UTILITIES OR BOJI...DERS.
2. IT 15 GON1RAC-TORS RESPONSIBILITY, IN C.ASE OF DISC.RE!'ANc.lES OR GIA:STIONS AS TO THE SCOPE OF l'IORK l'lilc.H MA'!' ARISE IN THE FIELD TO NOTIFY THE LANDSC,APE AACHITEC-T.
:l. THE GON1RAC-TOR 15 RESPONSIBLE FOR THE RESULTS OF AN'!' ERRORS, DISC.RE!'ANc.lES OR OMISSIONS PRIOR TO BIDDING OR WNSTRUC,TION OF THE l'IORK. 4 . C,ONTRAC,TOR 15 RESPONSIBLE FOR AN'!' AND ALL DAMA6E TO EXl5TIN6 ELEMENTS TO REMAIN, C,AI/SED B'r' THEMSELVES OR THEIR 5t,6C,ONTRAC-TOR5 OR AN'l'ONE UNDER THEIR DIREc.TION, AND SHALL PA'!' FOR ALL C.OSTS OF REPLAc.EMENT OR RE!'AIR.
5. GON1RAC-TOR 15 RESPONSIBLE TO PERFORM ALL C.LEAN UP AN'!' AND ALL TRASH, DEBRIS, SPILLS, ETC.. c.REA TED B'r' THEMSEL YES OR 51.SCONTRAC-TORS. REMOVE AN'!' DEMOLITION ITEMS C.OMPLETEL '!' FROM SITE AND DISPOSE OF IN LE6AL MANNER.
C,LEARIN6 C.ONSISTS OF SATISFAc.TOR'r' DISPOSAL OF VE6ETATION NOT APPLIC.ABLE TO THE PLANTIN6 PLAN INGLUDIN6 SNA65, BRUSH AND RISBISH oc.aRRIN6 l'IITHIN PROPERTY LINE. SM-11'5, ROOTS AND BOIJLDERS IN Af/EAS TO BE c.LEARED SHALL BE C,IJT OFF AT GRADE OR REMOVED TO b' BELOl'I <>RADE.
b . ALL l'IORKMANSHIP AND MATERIALS TO C.Otf'ORM TO Loe.AL 60VERNIN6 c.oDES, ORDINANc.ES AND IN ACGoRDANc.E l'IITl-1 Loe.AL RE6IONAL STANDARD DRAl'IIN65.
1. C.ONTRAC-TOR 15 RESPONSIBLE FOR OBTAINING ALL REGIIJIRED PERMITS. e. 5I.S6RADE UNDER PAVED AREAS SHALL BE C.OMPAc.TED TO qO,\\_ q_ ALL LANDSC,APE AREAS SHALL DRAIN A MINI~ 2% Al'IA'r' FROM STRUC,T\JRES.
10. REMOVE ALL EXISTIN6 ON SITE PAMPAS 6RA55 AND OTHER NOXIOl./5 l"t:EDS.
MAINTENANCE PROGRAM
C.ONTlttJOU51.. '!' MAINTAIN ALL LANDSc.APE Af/EAS l'IITHIN THE PRO..EC.T. LANDSc,APE MAINTENANGE SHALL INc.LUDE THE FOLLOl'IING 5WPE OF l'IORK, I. MAINTAIN THE PRO..EC.T IN A SAFE AND HAZARD-FREE C.ONDITION AT ALL TIMES.
2. PROVIDE APPROPRIATE l'IATERIN6 OF ALL PLANT MATERIAL, INc.l.UDIN6 PROPER 5c.HEDU.IN6 AND MAINTENANC,E OF THE IRRl6ATION 5'!'5TEM. :l. PROVIDE FERTILIZATION, AS NEC.ESSAR'r', TO MAINTAIN PLANTS IN A HEALTl-1'!' C.ONDITION.
4. C.ONTIMJALL '!' REMOVE ALL Yfi:DS, TRASH AND DEBRIS.
5. REPLAc.E AN'!' DEAD, D'r'IN6, OR DAMA6ED 5HR1JB5 OR TREES. b . PRIME TREES AND 5HRIJB5 TO SHAPE, REMOVE l'IEAK OR C.ROSSED BRANc.HES, MAINTAINING NATIJRALISTIC. PLANT SHAPE. DO NOT TOP TREES. TREES OVER 15 FEET TALL 5HOU.D BE REVIEl'IED B'r' A C.ERTIFIED ARBORIST PRIOR TO PRJJNIN6 l'IITH PRJJNIN6 MADE PER ARBORIST REC.OMMENDATIONS. AVOID SHEARING OF 5HR1JB5 INDIVIDUALL '!', ALLOHING MA55IN65 TO FORM INFORMAL 6ROUPIN65 OF LIKE SPEC.IES.
LIMIT HED6IN6 TO APPROPRIATE LOC.ATIONS.
1. PROVIDE ALL NEC.ESSARY PEST C.ONTROL, PER REC.OMMENDATIONS OF A c.ERTIFIED PEST C.ONTROL ADVISOR.
e. REPLENISH 1-U..c.H AS NEC.ESSARY TO MAINTAIN SPEC.IFIED DEPTH. q_ ffiERE PRESENT, MOl'I LAl'l1'6 AS REGIJIRED, NO LESS THAN l"cEK.L'r' IN Ac.TIVE 6ROl'IIN6 SEASON, TO MAINTAIN PROPER HEl6t!T. REMOVE 6RA55 C.LIPPIN6 FROM THE SITE.
10 . RE SOD DEAD OR DAMA6ED TURF AREAS.
II. C.LEAN, ADJJST, REPAIR, AND REPLAc.E IRRl6ATION 5'!'5TEM C.OMPONENTS AS NEC.ESSARY TO MAINTAIN THE IRRl6ATION 5'!'5TEM IN EXC.ELLENT C.ONDITION. TO THE EXTENT POSSIBLE, RE!'LAc.E EGIJIPMENT l'IITl-1 ORl6 INALL '!' SPEc.lFIED PROD\JC,T.
12. MAINTAIN ALL DRAINA6E FAc.lLITIES IN EXC.ELLENT C.ONDITIONS. C.ONTIMJOUS c.LEAN DRAIN INLETS AND SURFAc.E FLOl'I LINES. FLU5H AND C.LEAN SUBSURFAc.E DRAINS ONc.E A '!'EAR /MINlt-!JM.), IN SEPTEMBER/OC.TOBER, l'IITl-1 C.LEAR l'IATER TO AVOID BUILDUP OF SILT AND DEBRIS. ALSO c.HEC.K DRAINA6E 5'!'5TEMS AFTER HEAV'r' RAINS. l:l. MAINTAIN Ac.CURATE REWRDS FOR ALL MAINTENANC,E Ac.TIVITIES, INc.l.UDIN6 L065 OF ALL PESTIC.IDE AND FERTILIZER APPLIC.ATION.
LANDSCAPE ARCHITECT
COM PLIANCE STATEMENT
I AM FAMILIAR l'IITl-1 THE REGI.JIREMENTS FOR LANDSc.APE AND IRRIGATION PLANS C.ONTAINED IN THE C.ITYS l'IATER
EFFIC.IENT LANDSC,APE l'IATER RE6!A.ATIONS. I HAVE
PREPARED Tl-1I5 PLAN IN C.OMPLIANc.E l'IITl-1 THOSE
RE6Ul.A TIONS AND THE LANDSC.APE DE5I6N MANUAL. I
C.ERTIFY Tl-IA T THE PLAN IMPLEMENTS THOSE RE6Ul.A TIONS TO PROVIDE EFFIC. IENT USE OF l'IA TER.
BY, Gtfk-&
I..AAJ5GAf'!: ARCHllcGT
DATE, $'2021
LANDSCAPE AREA SUMMARY
El05TIN6 (SF) ~ (SF)
~N'EPt()II-IRRl6ATED m.A
IRRl6ATED I..AAJ5Gi'ff
i-lATER FEA=
DEGORATIVE HARDSGAf'!:
6P20
0 14,030
0 0
TOT AL LOT AREA 22f]50
IRRl6A TED I..AAJ5G,'ff
i-lATERFEA=
DEGORATIVE HARDSGAf'!:
15,290
A66RE6A TE LANDSc.APE AREA
10,516
0 IO,&e
63'1
0 22f]50
15,116
m.ACX'l'tJRK (SFJ
0 ESTIMATED TOTAL WAlcR USE (ElWU) WORKSHEET
1-~-- I,...,, ___ . I -·~5- 6R,l,NAD()S
T\tptt,l«f'le.tma'.-d r111.a1 W11tcrUxb:QIJcdi:1cd.Wliq:lheJi:,llowagrom11d1,: ETWU-(£ToX0.62( PF;liA ➔ su) ETWU • ~iirAIM IOW 'Qlcr UIC po" )Ur {p.llo:\9 pcr ,ar) !:.To "' Evapotra,~:-at (111dla pa- ycar}
PP •PIM! f«1u-h,11WU:::OJ..S {-°'-"111itiin,;)
HA • 11.ydr,,,,'-cArCll(.,..../Nl):~thyd-b)'wa!••K-vr,y)O",.•,l-. ff'.odtrl'_.indhi,ch SI-" •!ipk'MIUndKapCAl•(tqlllf•k)- B#.M1pi.tu,inipl..t~rtqdc,;l"'Uff,.it. tlrfi.acdfor ac.tivap,11.)
0.62 - c:owcniwiF_,.. (IOpllor.spcr,qua"Cloat)
m - 1TT,p1,ml:ilfic-c1
u,-,
v~Rate (EToJ Sce'A"be1011¥
Con¥at-eionF.ao<-062
fline1xl.ir.2}
Pl.-ilFldOl' (PF)
s...·e·belcw
1-tydrQZgne NM (HA) - In....,_ feet
lmgl!xlrlffflaenc:y(IE}
&ce·c· boklw
(Line5• Une 7)
TOTALdailUN8bo!cH •StA
Linvlxllne9
=~~:rf'~Ute -ETWU 10 100,;cl2 Total.lhlllrd:exc.dW.WAbecw A a •. ,._....,.,. 'l(wrc<t rL l-5)
•7(anof l-S)
B f't'- -T-,-lWJll.'C'IH.S--• ---•~JI,,-.,,... .,,.,...,.,. __ ,,._~--,- ___ ,, . .-... ~ . n~[~~~ff'§:= MAXThflJM APPLIED WATER APPLICATFON (MAWA) u lculation: E~q -locb(ITA>) --55midocia.O--.....i..u.J ~ICETAF> 11 ,532 )+{1-ETAF, _o __ )J a I MAWA 164)62 2M211r2t.1• (.55) lcull.an::xaptAtv. TcalSU.. .
January20l6
LANDSCAPE PLANS
STEIN RESIDENCE
434 San Lucas Drive
Solana Beach, CA
DRAWING INDEX S/ET camNl5
mu SHE, NOTES
i-lATER COl&RVATION Pl.AN
GOHC6"1\JAL I..AAJ5Gi'ff Pl.AN
00'!:REHOVALPLAII, f'I.ANTsc.ti:00..E
LANDSc.APE DOaJMENT ATION PAc.KA6E l'IILL BE
SleMITTED AFTER PLANIN6 REVIEl'I 15 APPROVED.
OWNER
JASON AND -ENNIF'<:R STEIN
4:l4 SAN l.UC,AS DRIVE
SOLANA BEAc.H, C.ALIFORNIA
DRAWN BY:
AHLES LANDsc.APE ARc.HITEC.TIA<E
P .0. BOX 1509
RANOIO SANTA FE, C.A q2061
C.ONTAc.T, STEVE AHLES
PH, ese-156-e%:l
GOLF co..!<5E OI/TSIDE OF FENCING Exc.LUDED
FROM l'IATER USE C.ALc.uLATIONS
-
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HYDROZONE KEY MAP
1-1'.lD-DRIP
l.Ot'l51Wl5-DRIP
( HOT 1/jfl) )
,IRTifw,t. 1ll<F
POOi.
WATER CONSERVATION PLAN 00 20 40 Fl
NORTH SCALE: I" = 20-0 "
AHLES
LANDSCAPE
ARCHITECTURE INC.
P.O. Box I 503
Rancho Santa Fe. CA 92067
858.756.8963 [email protected]
,,,,,,,,"11 11,,,,,,,,/,
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'".1,,,,[ ,,~~,,,,,,, CA# 2538
LANDSCAPE
PLANS
FOR:
STEIN
RESIDENCE
434 SAN LUCAS DRIVE
SOLANA BEACH, CA
APN :
ALA PROJECT NO.: 2OBB
ISSUE· DATE:
INITIAL GLP -21
11'.)A 26~21
Gm' 6$' 21
GIT!' 23DE(;21
SHEET:
L-1 CX'
NEl't 5/'IIMMIN6 POOL
RfT AMHl5 ,w,,J.. "™ !1£!3<Dll:II/TS
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P.O. Box 1503
Rancho 5anta Fe, CA 92067
858.756.8963 [email protected]
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434 SAN LUCAS DRIVE
SOLANA BEACH , CA
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ARCHITECTURE .ic P.O. Box I 503
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858.756
.8963
ala@ahles
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LANDSCAPE
PLANS
FOR:
STEIN
RESIDENCE
434 SAN LUCAS DRIVE
SOLANA BEACH, CA
APN:
Af.A PROJE
CT NO.:
20:Je
ISSUE: DATE: INITTAL W' MAR21
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21 GITT' 6 Sf!'
21 GITT' 23 DEC
21 SHEET:
L-3 OF
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.2.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: September 14, 2022
ORIGINATING DEPT: Community Development Department
SUBJECT: Public Hearing: Request for Development Review Permit and Structure Development Permit for a First-Story
Addition and Remodel and New Second-Story Addition to
an Existing Single-Story, Single-Family Residence at 738 Castro Street (Case #: DRP21-021, SDP21-020; Applicant:
Brian and Elizabeth Tresp; APN: 298-162-25-00; Resolution No. 2022-111)
BACKGROUND:
The Applicants, Brian and Elizabeth Tresp, are requesting City Council approval of a Development Review Permit (DRP) and Structure Development Permit (SDP) to construct an 873 square-foot addition and remodel to an existing single-story, singlefamily residence, with an attached garage and perform associated site improvements.
The 9,022 square-foot lot is located at 738 Castro Street and within the Medium Residential (MR) Zone and the Scaled Residential Overlay Zone (SROZ).
The Applicants propose a 512 square-foot addition to the main floor and a new second story addition of 361 square feet, resulting in an increase of 873 square feet. The proposed development includes two (2) new second floor decks totaling 452 square feet and grading in the amount of 40 cubic yards. The tallest point of the proposed residence would be 24.78 feet above the proposed grade and the highest point of the structure would not exceed 79.78 feet above Mean Sea Level (MSL). The project requires a DRP for a structure that exceeds 60 percent of the maximum allowable floor area. The project requires an SDP because the proposed development exceeds 16 feet in height above existing grade.
The issue before the Council is whether to approve, approve with conditions, or deny the Applicants’ request as contained in Resolution 2022-111 (Attachment 1).
September 14, 2022
DRP21-021, SDP21-020
Tresp – 738 Castro Street