Solana Beach City Council Regular Meeting Agenda February 08, 2023 Page 1 of 6 AGENDA
Joint REGULAR Meeting
Wednesday, February 08, 2023 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage.
Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.
PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.
And/Or
Verbal Comment Participation:
Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.
Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Regular Meeting Agenda February 08, 2023 Page 2 of 6 who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.
SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.
As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.
CITY COUNCILMEMBERS
Lesa Heebner
Mayor
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
Gregory Wade
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:
Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.
READING OF ORDINANCES AND RESOLUTIONS:
Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.
CALL TO ORDER AND ROLL CALL:
CLOSED SESSION REPORT:
FLAG SALUTE:
APPROVAL OF AGENDA:
PROCLAMATIONS/CERTIFICATES: Ceremonial
None at the posting of this agenda
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.
Santa Fe Irrigation District – Lake Hodges Dam / Pipeline Replacement Project Update Solana Beach City Council Regular Meeting Agenda February 08, 2023 Page 3 of 6 ORAL COMMUNICATIONS:
Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.
COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:
An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.
A. CONSENT CALENDAR: (Action Items) (A.1. - A.4.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.
All speakers should refer to the public comment section at the beginning of the agenda for details.
Please be aware of the timer light on the Council Dais.
A.1. TRAkiT Software Support Services. (File 0190-60)
Recommendation: That the City Council
1. Adopt Resolution 2023-018 authorizing the City Manager to execute an amendment with CentralSquare, in an amount not to exceed $25,972.88, for TRAKiT software and maintenance support services for Fiscal Year 2022-23.
Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for January 07, 2023 – January 20, 2023.
Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
A.3. General Fund Adopted Budget for Fiscal Year 2022/2023 Changes. (File 0330-30) Recommendation: That the City Council
1. Receive the report listing changes made to the Fiscal Year 2022-2023 General Fund Adopted Budget.
Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Solana Beach City Council Regular Meeting Agenda February 08, 2023 Page 4 of 6 A.4. Fletcher Cove Tot Lot Construction Project. (File 0720-30, 0730-40) Recommendation: That the City Council
1. Consider adoption of Resolution 2023-020 awarding a Construction Contract for the Fletcher Cove Tot Lot Construction Project.
Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.1. Potential Residential View Impacts at the Marine Safety Center. (File 0730-30) Recommendation: That the City Council
1. Receive the report and provide input and direction on how to address the potential residential view impacts at the Marine Safety Center.
Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
C.2. Public Art Donation: Rio. (File 0910-45)
Recommendation: That the City Council
1. Adopt Resolution 2023-021:
a. Approving the donation of Rio as a permanent art piece in the City's art collection.
b. Authorizing the City Manager to execute an agreement with the donor, in a form approved by the City Attorney, to facilitate the donation of the Rio sculpture.
Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
WORK PLAN COMMENTS:
Adopted June 22, 2022
COMPENSATION & REIMBURSEMENT DISCLOSURE:
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
Solana Beach City Council Regular Meeting Agenda February 08, 2023 Page 5 of 6 COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, Alternate-Becker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Becker
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson
CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:
Next Regularly Scheduled Meeting is February 22, 2023
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the February 08, 2023 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on February 01, 2023 at 3:15 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., February 08, 2023, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.
Angela Ivey, City Clerk
City of Solana Beach, CA
}
Solana Beach City Council Regular Meeting Agenda February 08, 2023 Page 6 of 6 UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:
Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates. o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.1.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: February 8, 2023
ORIGINATING DEPT: Finance Department
SUBJECT: City Council Consideration of Resolution 2023-018 Authorizing the City Manager to Execute an Amendment
with Superion, LLC a CentralSquare Company for
TRAKiT Software Support Services
BACKGROUND:
In June 2017, the City entered into an agreement with Superion, LLC to purchase and implement TRAKiT, a permit streamlining and land management software system. Every year since then the City has paid an annual fee for the maintenance of the system. As costs have increased, the maintenance renewal fee for FY 2023 has increased to $25,972.88 which exceeds the authority of the City Manager to execute without Council approval.
This item is before City Council to consider adopting Resolution 2023-018 (Attachment 1) authorizing the City Manager to execute an amendment (Attachment 2) with Superion, LLC a CentralSquare Company (“CentralSquare”) to continue TRAKiT software maintenance services.
DISCUSSION:
The City has utilized CentralSquare’s software maintenance services since purchasing and implementing the TRAKit land and permit management system in 2017. In the years since, the annual maintenance costs have always been less than $25,000 annually.
However, the most recent increase for the FY 2023 maintenance costs now exceeds City Manager purchasing approval authority. The City intends to continue using the TRAKiT software system and, therefore, must rely on CentralSquare to maintain the system to provide patches or technical support as needed. This annual amendment is before the Council for consideration.
February 8, 2023
CentralSquare Amendment
CEQA COMPLIANCE STATEMENT:
Approval of the amendment with CentralSquare is not a project as defined by CEQA.
FISCAL IMPACT:
The amendment is for $25,972.88 to cover maintenance of the TRAKiT software system for FY 2023. Funding for this purpose is available in the current fiscal year (FY) 2022/23 adopted budget for Community Development in the Maintenance & Operations account 65310.
WORK PLAN:
The proposed authorization supports the City’s Organizational Effectiveness strategic priorities.
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with modifications.
• Provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council consider adoption of Resolution 2023-018 authorizing the City Manager to execute an amendment with CentralSquare, in an amount not to exceed $25,972.88, for TRAKiT software and maintenance support services for Fiscal Year 2022-23.
CITY MANAGER RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-018
2. Amendment with CentralSquare
RESOLUTION 2023-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT WITH
SUPERION, LLC A CENTRALSQUARE COMPANY FOR
TRAKIT SOFTWARE SUPPORT SERVICES
WHEREAS, the City Council places a priority on organizational effectiveness and a streamlined permitting system; and
WHEREAS, as the City Council supports the continued use of the TRAKiT land and permitting software system first adopted in 2017, that software system requires annual software and maintenance support services.
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the foregoing recitations are true and correct.
2. That the City Council authorizes the City Manager to execute an Amendment with CentralSquare, in an amount not to exceed $25,972.88, for TRAKiT software and maintenance support services for Fiscal Year 2022-23.
PASSED AND ADOPTED this 8th day of February 2023, at a regular meeting of the City Council of the City of Solana Beach, California, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk
Superion, LLC, a CentralSquare Technologies, LLC Company 1000 Business Center Drive
Lake Mary, Florida 32746
December 15, 2022
City of Solana Beach
635 South Highway 101
Solana Beach, CA 92075
Renewal of Software Support Agreement
This Renewal Amendment renews the Superion ASP Order Agreement by and between City of Solana Beach, CA (“Client”) and Superion, LLC a CentralSquare Company (“CentralSquare”) dated June 22, 2017 (“Agreement”) for the renewal term of July 1, 2022 through June 30, 2023. The renewal of the Agreement will allow continued support in accordance with the Agreement.
Please execute this Renewal Amendment and return it to CentralSquare along with your payment, in accordance with Invoice No. 353776, attached, in order to receive uninterrupted support and maintenance services.
Please note, if this Amendment is not promptly returned inclusive of payment, Support and Maintenance Services may cease.
Support Services Renewal Agreement Amendment
Client agrees to renew the Agreement, the terms of which are incorporated by reference herein as though set forth in full, and accordance with the terms and conditions included herein. Except as modified herein, all other terms and conditions of the Agreement shall remain in full force and effect. With respect to the content contained herein, in the event of any conflict between this Renewal Amendment and the Agreement, the terms of this Amendment shall control. Payment shall be for the Software listed and the amount specified on Invoice 353776, attached hereto.
If you have any questions or would like to add additional software and/or services, please contact your Customer Success Manager at (833) 278-7877.
City of Solana Beach, CA CentralSquare Technologies, LLC Accepted By: __________________________ Accepted By: _______________________ Printed Name __________________________ Printed Name _______________________ Title ________________________________ Title ______________________________ Date ____________________________ Date ________________________ Ron A. Anderson
Vice President of Sales
DocuSign Envelope ID: B2CEA3A9-B69C-463B-9D3E-689800CD2135 12/16/2022
j CENTRALSQUARE
IDDocuSigned by:
~:.~.~:::-
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: [email protected] Invoice
Invoice No (1 of 1) Date Page
353776 5/9/2022 1 of 2
Bill To
SOLANA BEACH, CITY OF
Ryan Smith
635 South Highway 101
Solana Beach CA 92075-2205
United States
Ship To
SOLANA BEACH, CITY OF
Ryan Smith
635 South Highway 101
Solana Beach CA 92075-2205
United States
Customer No Customer Name Customer PO # Currency Terms Due Date 1899 SOLANA BEACH, CITY OF USD Net 30 6/30/2022
Description Units Rate Extended
Contract No. Q-91944
1 Horizon Cloud for TRAKiT Annual Access Fee - Subscription Fee Maintenance: Start:7/1/2022, End: 6/30/2023
1 $25,972.88 $25,972.88
2 TRAKiT9 Community Development Suite User License - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
8 $0.00 $0.00
3 TRAKiT Credit Card Reader Interface - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
4 TRAKiT Enforcement Library - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
5 TRAKiT Plan Correction Library - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
6 TRAKiT Permit Form Library - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
7 TRAKiT9 Regulatory Licensing Suite User License - Access Fee Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
8 TRAKiT9 Regulatory Licensing Suite User License - Access Fee Maintenance: Start:7/1/2022, End: 6/30/2023
2 $0.00 $0.00
9 LicenseTRAK - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
10 CodeTRAK - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
DocuSign Envelope ID: B2CEA3A9-B69C-463B-9D3E-689800CD2135 '•" ,._,
CENTRALSQUARE TECHNOLOGIES
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: [email protected] Invoice
Invoice No (1 of 1) Date Page
353776 5/9/2022 2 of 2
Bill To
SOLANA BEACH, CITY OF
Ryan Smith
635 South Highway 101
Solana Beach CA 92075-2205
United States
Ship To
SOLANA BEACH, CITY OF
Ryan Smith
635 South Highway 101
Solana Beach CA 92075-2205
United States
Customer No Customer Name Customer PO # Currency Terms Due Date 1899 SOLANA BEACH, CITY OF USD Net 30 6/30/2022
Description Units Rate Extended
11 CRM TRAK - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
12 GeoTRAK Update Routine Legach - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
13 PermitTRAK - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
14 ProjectTRAK - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
15 TRAKiT Community Development Core - Access Fee
Maintenance: Start:7/1/2022, End: 6/30/2023
1 $0.00 $0.00
Please include invoice number(s) on your remittance advice, made payable to Superion, LLC
ACH:
Routing Number 121000358
Account Number 1416612641
E-mail payment details to: [email protected] Check:
12709 Collection Center Drive
Chicago, IL 60693
Subtotal $25,972.88
Tax $0.00
Invoice Total $25,972.88
Payments Applied $0.00
Balance Due $25,972.88
DocuSign Envelope ID: B2CEA3A9-B69C-463B-9D3E-689800CD2135 '•" ,._,
CENTRALSQUARE TECHNOLOGIES
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: February 8, 2023
ORIGINATING DEPT: Finance
SUBJECT: Register of Demands
BACKGROUND:
Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.
DISCUSSION:
Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA.
FISCAL IMPACT:
The register of demands for January 7, 2023 through January 20, 2023 reflects total expenditures of $1,428,892.00 from various City sources.
WORK PLAN:
N/A
Register of Demands - 01/07/23 through 01/20/23
Check Register-Disbursement Fund (Attachment 1) $ 1,185,327.04 Net Payroll Retiree Health January 11, 2023 3,721.00
Net Payroll Council January 12, 2023 5,257.72
Net Payroll Staff N15 January 20, 2023 234,286.24
TOTAL $ 1,428,592.00
February 8, 2023
Register of Demands
OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council ratify the above register of demands.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
________________________
Gregory Wade, City Manager
Attachments:
1. Check Register – Disbursement Fund
Page: 1 of 6
City of Solana Beach
Register of Demands
1/7/2023 - 1/20/2023
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 PLAN NUMBER: 302817 01/12/2023 103131 $6,216.67 MISSION SQUARE PLAN 302817 PLAN NUMBER: 302817 01/19/2023 103155 $23,127.27 SOLANA BEACH FIREFIGHTERS ASSOC FD DUES PD 01/20/23 01/19/2023 9000677 $850.00 PRE-PAID LEGAL SERVICES, INC DEC 22-PPD LEGAL/NOV 22 PPD LEGAL ADJ 01/12/2023 103134 $25.90 PRE-PAID LEGAL SERVICES, INC DEC 22-PPD LEGAL/NOV 22 PPD LEGAL ADJ 01/12/2023 103134 ($12.95) SAN DIEGO COUNTY SHERIFF'S DEPT. OCT 22-SB OVERTIME 01/12/2023 103135 $577.46 SAN DIEGO COUNTY SHERIFF'S DEPT. NOV 22-SB OVERTIME 01/12/2023 103135 $1,092.06 SAN DIEGO COUNTY SHERIFF'S DEPT. OCT 22-CR TOW FEE 01/12/2023 103135 ($328.26) SAN DIEGO COUNTY SHERIFF'S DEPT. NOV 22- CR TOW FE 01/12/2023 103135 ($382.97) MISSION SQUARE RHS 801939 PLAN NUMBER: 801939 01/19/2023 103156 $2,110.96 MISSION CAPITAL PROPERTIES INC RFND-SBGR-385/431 MARVIEW 01/19/2023 103160 $144,663.00 SELF INSURED SERVICES COMPANY JAN 23-DENTAL 01/12/2023 9000670 $2,775.90 FRANCHISE TAX BOARD PD012023 ORDER#633140172933902746 01/19/2023 103152 $100.00 CHRIS ROSSMEISL RFND-ENC22-0139/324 N RIOS AVE 01/12/2023 103119 $232.00 SARA M KATZ SEPARATE PROPERTY TRUST RFND-SB0644668 01/19/2023 103169 $22.50 DR. WILLIAM NAVIGATO RFND-ENC22-0076/123 S GRANANDOS 01/12/2023 103126 $793.00 STUBBS REAL ESTATE, INC RFND-BC RENEWAL/FIRE FEE 01/19/2023 103172 $49.00 STUBBS REAL ESTATE, INC RFND-BC RENEWAL/FIRE FEE 01/19/2023 103172 $210.00 STUBBS REAL ESTATE, INC RFND-BC RENEWAL/FIRE FEE 01/19/2023 103172 $4.00 FIDELITY SECURITY LIFE INSURANCE COMPANY JAN 23-VISION 01/12/2023 103128 $517.28 DIANNE KRASNEY RFND-01/14/23-FCCC 01/19/2023 103150 $500.00 TOTAL GENERAL FUND $183,142.82
1005150 - CITY CLERK
STAPLES CONTRACT & COMMERCIAL PAPER/CERTIFICATE BOND PAPER 01/12/2023 103138 $57.96 STAPLES CONTRACT & COMMERCIAL RFND-PARTIAL INV#3185454921 01/12/2023 103138 ($34.25) STAPLES CONTRACT & COMMERCIAL DESK MAT/BELL/FILE FOLDERS 01/12/2023 103138 $195.20 STAPLES CONTRACT & COMMERCIAL TABLE CLOTHS 01/12/2023 103138 $91.67 STAPLES CONTRACT & COMMERCIAL PAPER 01/12/2023 103138 $54.50 UT SAN DIEGO - NRTH COUNTY CITIZEN COMMISSION RECRUITMENT AD#1 01/19/2023 103174 $250.00 GRANICUS INC WEBQA RECORDS REQUEST 01/12/2023 103130 $4,462.65 TOTAL CITY CLERK $5,077.73
1005250 - LEGAL SERVICES
THE LEW EDWARDS GROUP NOV 22-LEG consultant work 01/12/2023 103139 $6,000.00 TOTAL LEGAL SERVICES $6,000.00
1005300 - FINANCE
STAPLES CONTRACT & COMMERCIAL LETTER OPENER 01/12/2023 103138 $6.78 STAPLES CONTRACT & COMMERCIAL TONER/PAPER 01/12/2023 103138 $173.46 STAPLES CONTRACT & COMMERCIAL DESK CALENDAR 01/12/2023 103138 $6.45 KFORCE INC. 12/01/22-TEMP SERVICES 01/12/2023 9000672 $1,280.00 TOTAL FINANCE $1,466.69
1005350 - SUPPORT SERVICES
STAPLES CONTRACT & COMMERCIAL TONER/PAPER 01/12/2023 103138 $413.20 Page: 2 of 6
TOTAL SUPPORT SERVICES $413.20
1005400 - HUMAN RESOURCES
DEPARTMENT OF JUSTICE NOV 22-FINGERPRINT APPS 01/12/2023 103124 $32.00 TOTAL HUMAN RESOURCES $32.00
1005450 - INFORMATION SERVICES
CDW GOVERNMENT INC COMPACT AMPLIFIER 01/12/2023 9000671 $141.33 BONNIE FRIEDEN COMP TIA SECURITY TRAINING-FRIEDEN 01/12/2023 103117 $508.50 TOTAL INFORMATION SERVICES $649.83
1005550 - PLANNING
UT SAN DIEGO - NRTH COUNTY PUB HRNG-MOD22-005 01/19/2023 103174 $350.20 UT SAN DIEGO - NRTH COUNTY PUB HRNG-SRP21-021/SDP21-020 01/19/2023 103174 $337.75 UT SAN DIEGO - NRTH COUNTY PUB HRNG-DRP21-018/SDP21-016 01/19/2023 103174 $337.75 UT SAN DIEGO - NRTH COUNTY PUB HRNG-DRP21-009/SDP21-010 01/19/2023 103174 $359.32 UT SAN DIEGO - NRTH COUNTY PUB HRNG-DRP22-011/SDP22-009 01/19/2023 103174 $343.56 UT SAN DIEGO - NRTH COUNTY PUB HRNG-DRP20-008/SDP20/012 01/19/2023 103174 $324.48 TOTAL PLANNING $2,053.06
1005590 - PARKING ENFORCEMENT
VERIZON WIRELESS-SD 11/24-12/23/22 - 442224168-00001 01/12/2023 103140 $141.01 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $119.22 DEPARTMENT OF JUSTICE NOV 22-FINGERPRINT APPS 01/12/2023 103124 $32.00 TOTAL PARKING ENFORCEMENT $292.23
1006110 - LAW ENFORCEMENT
SAN DIEGO COUNTY SHERIFF'S DEPT. OCT 22-Sheriff Law Enforcement 01/12/2023 103135 $399,063.64 SAN DIEGO COUNTY SHERIFF'S DEPT. NOV 22-Sheriff Law Enforcement 01/12/2023 103135 $399,063.64 TOTAL LAW ENFORCEMENT $798,127.28
1006120 - FIRE DEPARTMENT
SANTA FE IRRIGATION DISTRICT 005512-000-11/02/22-01/02/23 01/19/2023 103168 $854.90 NORTH COUNTY EVS, INC 2005 PIERCE-NCEVS APPARATUS REPAIR 01/19/2023 103164 $395.26 NORTH COUNTY EVS, INC 2016 PIERCE ARROW-NCEVS APPARATUS REPAIR 01/19/2023 103164 $425.34 DRIVE AUTO CARE SMOG INSPECTION/2003 DODGE DAKOTA 01/12/2023 103125 $59.95 VERIZON WIRELESS-SD 962428212-00001-11/29/22-12/28/22 01/19/2023 103175 $560.38 FIRE ETC. FLARES/CASE 01/12/2023 103129 $592.63
FIRE ETC. GERMICIDAL CLEANER/GEAR CLEANER 01/12/2023 103129 $413.75 PARKHOUSE TIRE INC T-237-TIRES 01/19/2023 103165 $6,725.43 PARKHOUSE TIRE INC T-237-TIRES 01/19/2023 103165 $42.36 WEX BANK NOV 22-AUTO FUEL 01/12/2023 103144 $2,457.16
WEX BANK NOV 22-CR TAX 01/12/2023 103144 ($97.50)
WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $247.19 NORTH COUNTY DISPATCH (JPA) FY22/23 Q2-DISPATCH SVC 01/19/2023 103163 $27,774.50 LINEGEAR FIRE & RESCUE EQUIPMENT HOT SPEED-STYERS/PANTS 01/12/2023 103133 $708.64 TOTAL FIRE DEPARTMENT $41,159.99
1006130 - ANIMAL CONTROL
SAN DIEGO HUMANE SOCIETY & S.P.C.A. JAN 22-ANIMAL SERVICES 01/19/2023 103167 $7,603.00 TOTAL ANIMAL CONTROL $7,603.00
1006150 - CIVIL DEFENSE
AT&T CALNET 3 07/24-08/23/22 - 9391012275 01/12/2023 103115 $167.08 AT&T CALNET 3 08/24-09/23/22 - 9391012275 01/12/2023 103115 $167.08 AT&T CALNET 3 09/24-10/23/22 - 9391012275 01/12/2023 103115 $167.08 AT&T CALNET 3 10/24-11/23/22 - 9391012275 01/12/2023 103115 $167.08 TOTAL CIVIL DEFENSE $668.32
Page: 3 of 6
1006170 - MARINE SAFETY
VERIZON WIRELESS-SD 962428212-00001-11/29/22-12/28/22 01/19/2023 103175 $152.04 AT&T CALNET 3 9391012281-11/25/22-12/24/22 01/19/2023 103148 $70.64 AT&T CALNET 3 9391053651-11/25/22-12/24/22 01/19/2023 103148 $266.51 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $619.09 TOTAL MARINE SAFETY $1,108.28
1006510 - ENGINEERING
VERIZON WIRELESS-SD 362455526-00001-12/02/22-01/01/23 01/19/2023 103175 $51.35 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $114.21 TOTAL ENGINEERING $165.56
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 01/19/2023 103161 $36.52 SANTA FE IRRIGATION DISTRICT DEC 22-005506-014 01/12/2023 103136 $184.54 VERIZON WIRELESS-SD 362455526-00001-12/02/22-01/01/23 01/19/2023 103175 $51.36 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $332.23 TOTAL ENVIRONMENTAL SERVICES $604.65
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 01/19/2023 103161 $62.61 DIXIELINE LUMBER CO INC GLOVES/SCREWDRIVER/ASPHALT PATCH 01/19/2023 103151 $73.01 DIXIELINE LUMBER CO INC CRACK FILLER 01/19/2023 103151 $15.99 DIXIELINE LUMBER CO INC CHAIN 01/19/2023 103151 $46.45
SANTA FE IRRIGATION DISTRICT DEC22-011695-000 01/12/2023 103136 $124.37 SHURLOCK FENCE COMPANY CHAIN LINK REPAIR 01/19/2023 103171 $500.00 VERIZON WIRELESS-SD 362455526-00001-12/02/22-01/01/23 01/19/2023 103175 $51.36 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $301.10 TOTAL STREET MAINTENANCE $1,174.89
1006540 - TRAFFIC SAFETY
VERIZON WIRELESS-SD 362455526-00001-12/02/22-01/01/23 01/19/2023 103175 $36.68 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS- 10/30/22-11/12/22 01/19/2023 9000675 $9,982.80 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS-11/13/22-11/26/22 01/19/2023 9000675 $5,546.00 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS-11/27/22-12/10/22 01/19/2023 9000675 $10,925.62 TOTAL TRAFFIC SAFETY $26,491.10
1006550 - STREET CLEANING
SANTA FE IRRIGATION DISTRICT DEC22-011695-000 01/12/2023 103136 $73.04 SCA OF CA, LLC DEC 22-STREET SWEEPING SERVICES 01/19/2023 103170 $3,910.15 TOTAL STREET CLEANING $3,983.19
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 01/19/2023 103161 $44.34 RANCHO SANTA FE SECURITY SYS INC TECH TROUBLESHOOT DOORS 01/19/2023 103166 $100.00 DIXIELINE LUMBER CO INC SWIVEL EYE LIGHT CONTROL 01/19/2023 103151 $11.14 SANTA FE IRRIGATION DISTRICT 005506-018-12/02/22-01/02/23 01/12/2023 103136 $254.25 SANTA FE IRRIGATION DISTRICT 005506-019-12/02/22-01/02/23 01/12/2023 103136 $851.07 SANTA FE IRRIGATION DISTRICT 005506-000-NOV/DEC 22 01/12/2023 103136 $120.97 SANTA FE IRRIGATION DISTRICT 005506-001-NOV/DEC 22 01/12/2023 103136 $76.94 SANTA FE IRRIGATION DISTRICT 005506-002-NOV/DEC 22 01/12/2023 103136 $355.90 SANTA FE IRRIGATION DISTRICT 005506-004-NOV/DEC 22 01/12/2023 103136 $76.94 SANTA FE IRRIGATION DISTRICT 012448-001-NOV/DEC 22 01/12/2023 103136 $85.69 SANTA FE IRRIGATION DISTRICT 005506-011-NOV/DEC 22 01/12/2023 103136 $310.99 SANTA FE IRRIGATION DISTRICT 005506-012-NOV/DEC 22 01/12/2023 103136 $1,159.29 SANTA FE IRRIGATION DISTRICT 005506-013-NOV/DEC 22 01/12/2023 103136 $105.65 Page: 4 of 6
SANTA FE IRRIGATION DISTRICT 005979-001-NOV/DEC 22 01/12/2023 103136 $112.01 SANTA FE IRRIGATION DISTRICT 012448-000-NOV/DEC 22 01/12/2023 103136 $135.32 SANTA FE IRRIGATION DISTRICT 005506-005-NOV/DEC 22 01/12/2023 103136 $203.08 SANTA FE IRRIGATION DISTRICT 005506-006-NOV/DEC 22 01/12/2023 103136 $121.31 SANTA FE IRRIGATION DISTRICT 005506-007-NOV/DEC 22 01/12/2023 103136 $100.66 SANTA FE IRRIGATION DISTRICT 005506-009-NOV/DEC 22 01/12/2023 103136 $76.94 SANTA FE IRRIGATION DISTRICT 005506-010-NOV/DEC 22 01/12/2023 103136 $190.48 VERIZON WIRELESS-SD 362455526-00001-12/02/22-01/01/23 01/19/2023 103175 $73.37 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $62.29 TOTAL PARK MAINTENANCE $4,628.63
1006570 - PUBLIC FACILITIES
DIXIELINE LUMBER CO INC CLOSET KIT/BREAKER KIT/O-RINGS 01/19/2023 103151 $43.34 DIXIELINE LUMBER CO INC RATCHET TIE DOWN 01/19/2023 103151 $28.11 DIXIELINE LUMBER CO INC BLANK KEY 01/19/2023 103151 $5.41 DIXIELINE LUMBER CO INC SANDING DISKS/DRILL BIT SET 01/19/2023 103151 $41.67 DIXIELINE LUMBER CO INC TAPE 01/19/2023 103151 $38.77
DIXIELINE LUMBER CO INC LUMBER/SCREWS 01/19/2023 103151 $236.77 DIXIELINE LUMBER CO INC LIGHT CLIPS 01/19/2023 103151 $3.20 DIXIELINE LUMBER CO INC TRIM 01/19/2023 103151 $21.54
DIXIELINE LUMBER CO INC WIRE/TWIST WIRE CONNECTOR 01/19/2023 103151 $29.56 DIXIELINE LUMBER CO INC GLOVES/TAPE 01/19/2023 103151 $53.62 DIXIELINE LUMBER CO INC SWITCH BOX/WALL PLATE/MOUNTING BRACKET 01/19/2023 103151 $40.34 DIXIELINE LUMBER CO INC FRAMERS RIG/PADDED BELT/CARPETER POUCH 01/19/2023 103151 $143.31 SANTA FE IRRIGATION DISTRICT 005506-008-NOV/DEC 22 01/12/2023 103136 $430.75 24 HOUR ELEVATOR, INC JAN 23- ELEVATOR PREVENTATIVE MAINT 01/19/2023 103146 $185.22 CALIFORNIA OFFICE CLEANING, INC DEC 22-JANITORIAL/CUSTODIAL SVC AT CITY
FACILITIES
01/19/2023 103149 $7,270.00
WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $103.82 TOTAL PUBLIC FACILITIES $8,675.43
1007110 - GF-RECREATION
BRIDGET AUGUSTA REIMB-TREE LIGHTING SUPPLIES 01/12/2023 103116 $83.97 ABLE PATROL & GUARD, INC DEC 22 - FCCC 01/12/2023 103112 $125.00 CALIFORNIA OFFICE CLEANING, INC DEC 22-FCCC CLEANING 01/12/2023 103118 $90.00 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $73.73 JULIE VAN DER AUWERA REIMB-SANTA PARADE SUPPLIES 01/12/2023 103132 $79.22 MICHELE JAFFEE REIMB-TREE LIGHTING SUPPLIES 01/19/2023 103159 $65.89 TOTAL GF-RECREATION $517.81
1205460 - SELF INSURANCE RETENTION
JASON SHOOK RIEMB-GYM 22 01/12/2023 103137 $480.00
DANNY KING REIMB-GYM 22 01/12/2023 103123 $480.00
ANGELA IVEY REIMB-GYM 22 01/12/2023 103114 $480.00
RIMGA VISKANTA REIMB-GYM 22 01/12/2023 103141 $348.00
TIFFANY WADE REIMB-GYM 22 01/12/2023 103142 $160.00
GEORGE HILLS COMPANY, INC. DEC 22-GL CLAIMS SERVICES 01/19/2023 9000676 $92.40 GEORGE HILLS COMPANY, INC. DEC 22-GL CLAIMS SERVICES 01/19/2023 9000676 $469.70 GEORGE HILLS COMPANY, INC. DEC 22-GL CLAIMS SERVICES 01/19/2023 9000676 $53.90 GABRIELA ZOQUIAPA GYM REIMB-2022 01/19/2023 103153 $219.94 KRISTIN GIST CLAIM-2303.GIST 01/19/2023 103157 $41.50
KYLE WONG CLAIM-2304.WONG 01/19/2023 103158 $12,000.00
TOTAL SELF INSURANCE RETENTION $14,825.44
1605360 - OPEB OBLIGATION
Page: 5 of 6
MIDAMERICA JAN 23-CTYSOLANAG5 01/12/2023 9000673 $7,320.00 TOTAL OPEB OBLIGATION $7,320.00
2037510 - HIGHWAY 101 LANDSC #33
SANTA FE IRRIGATION DISTRICT 005979-000-NOV/DEC 22 01/12/2023 103136 $372.91 TOTAL HIGHWAY 101 LANDSC #33 $372.91
2047520 - MID 9C SANTA FE HILLS
SANTA FE IRRIGATION DISTRICT 005979-014-12/02/22-01/02/23 01/12/2023 103136 $672.43 SANTA FE IRRIGATION DISTRICT 005979-015-12/02/22-01/02/23 01/12/2023 103136 $416.65 SANTA FE IRRIGATION DISTRICT 005979-016-12/02/22-01/02/23 01/12/2023 103136 $449.13 SANTA FE IRRIGATION DISTRICT 005979-023-12/02/22-01/02/23 01/12/2023 103136 $554.69 SANTA FE IRRIGATION DISTRICT 005979-024-12/02/22-01/02/23 01/12/2023 103136 $534.39 SANTA FE IRRIGATION DISTRICT 005979-025-12/02/22-01/02/23 01/12/2023 103136 $562.81 SANTA FE IRRIGATION DISTRICT 005979-026-12/02/22-01/02/23 01/12/2023 103136 $627.77 SANTA FE IRRIGATION DISTRICT 005979-017-12/02/22-01/02/23 01/12/2023 103136 $61.56 SANTA FE IRRIGATION DISTRICT 005979-018-12/02/22-01/02/23 01/12/2023 103136 $98.10 SANTA FE IRRIGATION DISTRICT 005979-019-12/02/22-01/02/23 01/12/2023 103136 $203.66 SANTA FE IRRIGATION DISTRICT 005979-020-12/02/22-01/02/23 01/12/2023 103136 $396.35 SANTA FE IRRIGATION DISTRICT 005979-021-12/02/22-01/02/23 01/12/2023 103136 $615.59 SANTA FE IRRIGATION DISTRICT 005979-022-12/02/22-01/02/23 01/12/2023 103136 $416.65 TOTAL MID 9C SANTA FE HILLS $5,609.78
2087580 - COASTAL RAIL TRAIL MAINT
SANTA FE IRRIGATION DISTRICT 005506-020-12/02/22-01/02/23 01/12/2023 103136 $2,847.26 SANTA FE IRRIGATION DISTRICT 005506-003-NOV/DEC 22 01/12/2023 103136 $121.31 TOTAL COASTAL RAIL TRAIL MAINT $2,968.57
2117600 - STREET LIGHTING DISTRICT
VERIZON WIRELESS-SD 362455526-00001-12/02/22-01/01/23 01/19/2023 103175 $14.67 TOTAL STREET LIGHTING DISTRICT $14.67
2135550 - DEVELOPER PASS-THRU- PLANNING
HARRIS & ASSOC. INC. 11/27/22-12/31/22-THIRD PARTY BIOLOGY REVIEW 01/19/2023 103154 $2,254.94 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-1718.23/431 MARVIEW 01/12/2023 9000674 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-DRP22-024/654 GLENMONT 01/12/2023 9000674 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-DRP22-025/504 S NARDO 01/12/2023 9000674 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-1719.03/640 VIA DE LA VALLE 01/12/2023 9000674 $650.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-DRP20-004/840 AVOCADO 01/12/2023 9000674 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-1719.12/601 N CEDROS 01/12/2023 9000674 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-DRP20-015/418 S GRANADOS 01/12/2023 9000674 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-DRP22-026/959 HIGHLAND 01/12/2023 9000674 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-1718.23/431 MARVIEW 01/12/2023 9000674 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT NOV & DEC 22-DRP22-020/508 S NARDO 01/12/2023 9000674 $350.00 ALTUM GROUP DEC 22-THRD PARTY BIOLOGY REVIEW / ESHA REVIEW 01/12/2023 103113 $2,821.50 CTE, INC SEP 22-CUP20-004 LAS BRISAS AT 135 S SIERRA 01/12/2023 103122 $260.00 CTE, INC DEC 22-CUP20-004 LAS BRISAS AT 135 S SIERRA 01/12/2023 103122 $390.00 TOTAL DEVELOPER PASS-THRU- PLANNING $10,426.44
2196110 - COPS PROGRAM
SAN DIEGO COUNTY SHERIFF'S DEPT. OCT 22-Sheriff Law Enforcement 01/12/2023 103135 $8,092.95 SAN DIEGO COUNTY SHERIFF'S DEPT. NOV 22-Sheriff Law Enforcement 01/12/2023 103135 $8,092.95 TOTAL COPS PROGRAM $16,185.90
2706120 - PUBLIC SAFETY- FIRE
ENTERPRISE RENT A CAR STRIKE TEAM-10/05/22-10/28/22 -MOSQUITO FIRE 01/12/2023 103127 $1,272.04 ENTERPRISE RENT A CAR STRIKE TEAM-10/15/22-10/30/22- MOSQUITO FIRE 01/12/2023 103127 $666.14 Page: 6 of 6
VERIZON WIRELESS-SD 962428212-00001-11/29/22-12/28/22 01/19/2023 103175 $114.03 TOTAL PUBLIC SAFETY- FIRE $2,052.21
4506190 - SAND REPLNSHMNT/RETENTION
COASTAL FRONTIERS INC DEC 22-PROF SVC SHORLINE MONITORING 01/12/2023 103120 $3,415.00 WARWICK GROUP CONSULTANTS, LLC DEC 22-FEDERAL PUBLIC AFFAIRS CONSULTANT
SERVICES
01/12/2023 103143 $5,833.00
TOTAL SAND REPLNSHMNT/RETENTION $9,248.00
4596510 - MISC.CAPITALPROJECTS-ENG
NISSHO OF CALIFORNIA 9530 CITY-WIDE TREE PLANTING 01/19/2023 103162 $291.49 SUNBELT RENTALS, INC. SCISSORLIFT-FIRESTATION 01/19/2023 103173 $442.19 TOTAL MISC.CAPITALPROJECTS-ENG $733.68
5097700 - SANITATION
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 22/23 01/19/2023 103161 $26.09 AFFORDABLE PIPELINE SERVICES INC C-SEWER CLEANING-32,956 01/19/2023 103147 $20,762.28 SANTA FE IRRIGATION DISTRICT DEC 22-005506-014 01/12/2023 103136 $553.62 VERIZON WIRELESS-SD 362455526-00001-12/02/22-01/01/23 01/19/2023 103175 $14.67 WEX FLEET UNIVERSAL 12/08/22-01/07/23-AUTO FUEL 01/12/2023 103145 $124.59 TOTAL SANITATION $21,481.25
6527820 - SUCCESSOR AGENCY
COLANTUONO, HIGHSMITH, & WHATLEY PC NOV 22-AFFORDABLE HOUSING COALITION 01/12/2023 103121 $52.50 TOTAL SUCCESSOR AGENCY $52.50
REPORT TOTAL: $1,185,327.04
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: February 8, 2023
ORIGINATING DEPT: Finance
SUBJECT: Report on Changes Made to the General Fund Adopted Budget for Fiscal Year 2022-23
BACKGROUND:
Staff provides a report at each Council meeting that lists changes made to the current Fiscal Year (FY) General Fund Adopted Budget. The information provided in this Staff Report lists the changes made through January 25, 2023.
DISCUSSION:
The following table reports the revenue, expenditures, and transfers for 1) the Adopted General Fund Budget approved by Council on June 23, 2021 (Resolution 2021-092) and 2) any resolutions passed by Council that amended the Adopted General Fund Budget.
Date Action Description Revenues Expenditures
Transfers
from GF Net Surplus
06/23/2021 Reso 2021-092 Adopted Budget 22,148,385 (20,867,260) (482,500) $ 798,625 07/14/2021 Reso 2021-097 MS MOU (11,570) 787,055
04/13/2022 Reso 2022-034 Keyser Marston (15,000) 772,055 06/08/2022 Reso 2022-041 On-Call Repair Svcs (30,000) 742,055 06/08/2022 Reso 2022-065 Janitorial (20,000) 722,055
06/22/2022 Reso 2022-082 FY23 Budget Update 1,965,100 (615,680) (1,423,000) 648,475 08/24/2022 Reso 2022-106 Lew Edwards Group (36,000) 612,475 09/14/2022 Reso 2022-102 SBFA MOU (182,000) 430,475
Date Action Description Revenues Expenditures
Transfers
from GF Net
12/09/2022 Reso 2022-123 FY22 - Surplus PARS Contribution (720,000) (720,000) 12/09/2022 Reso 2022-123 FY22 - Surplus Pavement Mgmt Prgm (150,000) (870,000) 12/14/2022 Reso 2022-138 Pacific Ave Utility Underground - Pase 2 (42,000) (912,000) 01/25/2023 Reso 2023-007 CIP - Roof Replacement FCCC and MS Center (120,000) (1,032,000) 01/25/2023 Reso 2023-014 Emanuel Jones and Associates (150) (1,032,150) 01/25/2023 Reso 2023-015 License Plate Recognition Cameras (46,064) (1,078,214)
GENERAL FUND - ADOPTED BUDGET PLUS CHANGES
As of January 25, 2023
General Fund Operations
General Fund Unreserved Balance
February 8, 2023
General Fund Budget Changes - FY 2023
CEQA COMPLIANCE STATEMENT:
Not a project as defined by CEQA
FISCAL IMPACT:
N/A
WORK PLAN:
N/A
OPTIONS:
∙ Receive the report.
∙ Do not accept the report
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council receive the report listing changes made to the FY 2022-2023 General Fund Adopted Budget.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation
_________________________________
Gregory Wade, City Manager
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: February 8, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Resolution 2023-020 Awarding a Construction Contract for the Fletcher Cove
Tot Lot Construction Project
DISCUSSION:
Construction bids for the Fletcher Cove Tot Lot Construction Project are due to be submitted no later than 2:00 pm on Thursday February 2, 2023. Once bids have been opened and analyzed, a complete Staff Report and Resolution will be provided through the Blue Folder Staff Report change process prior to the City Council meeting.
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.1.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: February 8, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Potential Residential View Impacts at the Marine Safety Center
BACKGROUND:
The Marine Safety Center (MSC) at Fletcher Cove was constructed in or around the 1940s and requires constant repairs and maintenance to meet the needs of the Marine Safety Department. In May 2017, a Needs Assessment and Feasibility Study (Study) for the MSC was presented to the Council. The Study determined the best course of action was to replace the existing MSC facility.
In October 2018, the City Council authorized the City Manager to enter into a Professional Services Agreement (PSA) with domusstudio architecture (domus). The PSA provides for the preparation of preliminary design plans and application packages for discretionary permit processing for the MSC Improvement Project. In November 2019, three design options were presented to the City Council and a preferred design alternative was chosen.
Refinement of the preferred alternative has taken place and an update was last presented to the City Council in October 2020.
In order to assess the potential view impacts of the proposed MSC design from nearby residences, story poles of the selected design alternative were installed. Following installation of the story poles, site visits were conducted by Staff and photos were taken from residences whose residents had submitted comments to the City regarding potential view impacts from the proposed MSC.
This item is before the City Council to provide an update focusing on the potential residential view impacts at the proposed MSC and to receive comments/direction.
February 8, 2023
MSC Photo Simulations of Residential Views
DISCUSSION:
Story poles were installed in late April 2022 to delineate the three-dimensional building envelope and footprint of the selected design alternative for the Marine Safety Center.
Although this effort was not an official View Assessment process, it was done as an extra effort to demonstrate any potential view impacts for the surrounding residential properties, as well as to the community at large. Courtesy Notifications were sent to residential properties within a 300-foot radius of the proposed MSC building in order to obtain public feedback on the proposed building. The City received comments from nine separate properties, with all but one of which are located in the Las Brisas Condominium complex, which is immediately south of Fletcher Cove Park. The one property not located in the Las Brisas Condominium complex is located at the corner of the Plaza Street/Pacific Avenue/North Sierra Avenue intersection.
City Staff visited all nine residences from which comments were received to take pictures of the potential view impacts from various different vantage points. Attachment 1 includes photos showing the story poles (with flags highlighted) at five of the eight locations along with photo simulations of the proposed MSC. These five locations were chosen because they were representative of the potential view impacts at all of the locations. At the Council meeting, Staff will present photographs of the existing conditions with the story poles as well as photo simulations of the preferred alternative superimposed on the existing conditions.
Additionally, Staff has notified and provided the basic project information to California Coastal Commission (CCC) staff, in an effort to obtain initial feedback. While we received confirmation from CCC staff that they have visited the site and viewed the story poles, Staff has not received any formal feedback or comments from CCC staff as of the date of publication of this Staff Report.
CEQA COMPLIANCE STATEMENT:
The final environmental analysis was be completed during the final design phase of the project.
FISCAL IMPACT:
The existing PSA with domus will end with the 30% design plans for the project. Once the preliminary engineering/design is completed and the discretionary permits are obtained, Staff is estimating that it would cost an additional $450,000 to complete environmental studies, final design plans and specifications. All of these items are required before the project could be advertised for construction bids. The final design cost is a rough estimate calculated by Staff in order to give an idea of the funding needed to complete the design of a new MSC. These costs would be subject to negotiations with the selected consultant once the Project reaches that phase. The $450,000 for final design is included in the Fiscal Year 2022/23 Capital Improvement Program section of the FY 2021/22 – 2022/23 February 8, 2023
MSC Photo Simulations of Residential Views
Adopted Budget and is available in Fund 450 (TOT/Sand replenishment) for this purpose.
Construction funding for the project is not identified at this time.
WORK PLAN:
The project is consistent with Item B.1 of the Community Character Priorities section of the FY 2022/23 Work Plan.
OPTIONS:
• Receive report.
• Provide direction to Staff.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council receive this report and provide input and direction on how to address the potential residential view impacts at the Marine Safety Center.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Photo simulations of residential views
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.2.
STAFF REPORT
CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: February 8, 2023
ORIGINATING DEPT: City Manager’s Department
SUBJECT: City Council Consideration of Resolution 2023-021 Approving the Public Art Donation: Rio
BACKGROUND:
On November 10, 2021, sculptor Richard Harmetz loaned his art piece, Rio, to the City of Solana Beach (City) as part of the City's Temporary Public Art Program. The realistic bronze sculpture portrays a woman happily walking on the beach. The Public Arts Commission (PAC) chose to install Rio at the Tide Park Beach Access Temporary Art location, located at the corner of Pacific Avenue and Solana Vista Drive, and was on loan to the City for one year.
Since the arrival of Rio, the community response has been overwhelmingly positive and resulted in Mr. Harmertz offering to donate his art piece to the City for its permanent art collection. Staff engaged the Council Public Arts Standing Committee (Mayor Heebner & Councilmember Edson) regarding this donation, and they expressed support for the piece and supported the matter being formally presented to and considered by the full Council.
Staff also met with the PAC on September 28, 2022 for their consideration and recommendation of the proposed donation of the Rio sculpture.
This item is before Council to consider approving Resolution 2023-021 (Attachment 1) authorizing the public art donation and permanent installation of Rio at its current location for the City's permanent public art collection pursuant to the Solana Beach Master Art Policy (MAP).
DISCUSSION:
Rio has several notable features that make it a popular art piece and a potential quality addition to the City's permanent art collection. The artist, Richard Harmetz, has produced impressive public sculptures for over 20 years and has a built reputation in the art world.
His sculptures lend a presence to various hospitals, hotels, and homes throughout the February 8, 2023
Public Art Donation - Rio
United States. Rio is a part of his bronze series, another piece of which can currently be viewed at the San Diego Sharp Hospital titled Healing Love, a breast cancer tribute.
There is an established and successful precedent to this process as the City has previously acquired art pieces that were part of the Temporary Art Program due to overwhelming community support. In February 2013, the Yoga Tree, by Brennan Hubbell, was selected to be a part of the City's Temporary Public Art Program and was installed at the corner of Highland Drive and Sun Valley Road. On November 13, 2013, the City Council approved acquiring the Yoga Tree to be part of the City's Permanent Art Collection. In May 2018, Fleur de Lumiere, by Deanne Sabeck, was selected as be a part of the City's Temporary Public Art Program and was installed at the El Viento Pocket Park. On October 13, 2020, the City Council approved acquiring the Fleur de Lumiere to be part of the City's Permanent Art Collection. In April 2013, the Pinion, by Jon Koehler was selected to be a part of the City's Temporary Public Art Program and was installed at the corner of North Cedros Avenue and East Cliff Street. On October 13, 2021, the City Council approved acquiring the Pinion to be part of the City's Permanent Art Collection.
The community's response to the Yoga Tree, Fleur de Lumiere, and Pinion were overwhelmingly positive, and with Council approval, the City acquired these pieces with the intention to expand the City's Permanent Art Collection and further enhance the City's identity as an artistic community.
Public art is an effective way to promote neighborhood revitalization. The presence of public artwork stimulates pedestrian activity and community interest and even enhances adjacent property values. At six feet tall and 500 pounds, Rio was set to be sold for $125,000. Since the community's response to Rio has been so positive, Mr. Harmetz has generously offered to donate the piece to the City’s Permanent Art Collection and requested that the piece stays at its current location at Tide Park Beach Access. Rio would be a strong addition to the City's public art collection at no fiscal impact to the City's Public Art Account Reserve. More significantly, the community has embraced this bronze sculpture as a positive addition to the neighborhood and beach accessway since its placement.
Pursuant to the MAP’s section D. Donated & Long Term Gifts, “the acceptance of such donations must be deliberate and maintain high aesthetic standards as outlined in this Master Art Policy.” When reviewing Richard Harmetz’s donation proposal, the PAC considered the following criteria before making their recommendation:
• Aesthetics of the Art
• Maintenance & Financial Responsibilities
• Legal & Liability Considerations
• Appropriateness of the Art for the Selected Site
At the PAC meeting on September 28, 2022, Commissioners collectively agreed that Rio meets the high aesthetic standards outlined in the MAP and unanimously voted to February 8, 2023
Public Art Donation - Rio
recommend accepting the donation of Rio to the City Council as part of the City’s permanent collection. PAC Commissioners also unanimously recommended that Rio should remain permanently at the Tide Park Beach Access. The PAC believes that the Tide Park Beach Access is perfectly suited for the sculpture, and the piece itself beautifies the entrance to the beach’s access way and the adjacent neighborhood.
The City's Temporary Public Art Program currently has five (5) active art sites located at Solana Beach Towne Center, Lomas Santa Fe Median (adjacent to Skyline Elementary), Seascape Sur Beach Access, Tide Park Beach Access, and the newest location on Las Banderas Drive at San Andres Drive. A map of the current locations is provided in Attachment 3.
CEQA COMPLIANCE STATEMENT:
This is not a “project” as defined by the California Environmental Quality Act (CEQA) and is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines (14 CCR 15061(b)(3)) because there is no possibility that the activity in question may have a significant effect on the environment.
FISCAL IMPACT:
Pursuant to governmental accounting standard 72, paragraph 79, the donation will be recorded as a capital art asset at the fair acquisition value of $125,000. Funding is available in the self-insurance fund for the annual cost to insure this asset which currently is $53 per year. Annual maintenance cost is de minimis.
WORK PLAN:
N/A
OPTIONS:
• Approve Staff’s recommendation to accept the donation of Rio and place it permanently at its current location.
• Approve Staff’s recommendations with alternatives/modifications. • Deny Staff’s recommendation and provide direction/feedback.
DEPARTMENT RECOMMENDATION:
Staff recommends that the City Council adopt Resolution 2023-021:
1. Approving the donation of Rio as a permanent art piece in the City's art collection.
February 8, 2023
Public Art Donation - Rio
2. Authorizing the City Manager to execute an agreement with the donor, in a form approved by the City Attorney, to facilitate the donation of the Rio sculpture.
CITY MANAGER’S RECOMMENDATION:
Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:
1. Resolution 2023-021
2. Photo of Rio
3. Temporary Public Art Site Map
RESOLUTION 2023-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLANA BEACH, CALIFORNIA, APPROVING THE
DONATION AND LOCATION OF THE RIO SCULPTURE FOR
THE CITY’S PERMANENT PUBLIC ART COLLECTION
PURSUANT TO THE SOLANA BEACH MASTER ART POLICY
(MAP)
WHEREAS, in October 2021, the City’s Public Arts Commission (PAC) selected Richard Harmetz to display his sculpture, Rio, as part of the City’s Temporary Public Arts Program; and
WHEREAS, on November 10, 2021, Rio was installed at the Tide Park Beach Access, located at the corner of Pacific Avenue and Solana Vista Drive, and was on loan to the City for 1 year; and
WHEREAS, the public response has been overwhelmingly positive and requests have been made to the City to consider buying the piece and making it part of the City’s permanent collection; and
WHEREAS, the artist has generously offered to donate the sculpture at no cost to the City due to the positive response of the community and requested that it remain at its current location; and
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1. That the foregoing recitations are true and correct.
2. That the City Council approves the donation of Rio as a permanent art piece in the City's art collection.
3. That the City Council authorizes the City Manager to execute an agreement with the donor, in a form approved by the City Attorney, to facilitate the donation of the Rio sculpture.
Resolution 2023-021
Public Art Donation - Rio
PASSED AND ADOPTED this 8th day of February 2023, at a regular meeting of the City Council of the City of Solana Beach, California, by the following vote:
AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
_____________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _____________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk
Las Banderas Drive
This temporary art site is the newest location and is located at the south side of the 3-way stop sign on San Andres Drive and Las Banderas Drive.
Lomas Santa Fe Median
This temporary art site is located within the median center divide on Lomas Santa Fe Drive, between Skyline Elementary School and Chase Bank.
Solana Beach Towne Center
This temporary art site is located within the Solana Beach Town Center on San Rodolfo Drive at the southwest corner of the 4-way stop sign.
Tide Park Beach Access
This temporary art site is located within the entrance of the Tide Park Beach public access way, at 302 Solana Vista Drive.
Seascape Sur Beach Access
This temporary art site is located halfway down the entrance of the Seascape Sur Beach public access way, at 501 South Sierra Avenue.