Agenda packet — Solana Beach City Council, May 10, 2023 (part 1 of 4)

Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 1 of 10 AGENDA
Joint REGULAR Meeting
Wednesday, May 10, 2023 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage.

Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s Department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.

PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.

And/Or
Verbal Comment Participation:

Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.

Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,

PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 2 of 10 who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.

SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.

As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
David A. Zito
Deputy Mayor / Councilmember District 1
Jewel Edson
Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
Gregory Wade
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:

Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item.

Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.

READING OF ORDINANCES AND RESOLUTIONS:

Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.

CALL TO ORDER AND ROLL CALL:

CLOSED SESSION REPORT:

FLAG SALUTE:

APPROVAL OF AGENDA:

PROCLAMATIONS/CERTIFICATES: Ceremonial
• Mental Health Awareness Month
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.

None at the posting of this agenda
Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 3 of 10 ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:

An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.

A. CONSENT CALENDAR: (Action Items) (A.1. - A.12.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on April 12, 2023.

Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for April 08, 2023 – April 21, 2023.

Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.3. General Fund Adopted Budget for Fiscal Year 2022/2023 Changes. (File 0330-30) Recommendation: That the City Council

1. Receive the report listing changes made to the Fiscal Year 2022/2023 General Fund Adopted Budget.

Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 4 of 10 A.4. Solana Beach Lighting Maintenance District Annual Assessments. (File 0495-20) Recommendation: That the City Council

1. Adopt Resolution 2023-053 approving the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2023/24 for proceedings of the annual levy of assessments within a special maintenance district.

2. Adopt Resolution 2023-054 declaring intention to provide for an annual levy and collection of assessment in a special maintenance district and setting a time and date for a public hearing; and scheduling the public hearing for June 14, 2023.

Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.5. Solana Beach Coastal Rail Trail (CRT) Maintenance District Annual Assessments. (File 0495-20) Recommendation: That the City Council

1. Adopt Resolution 2023-050 initiating the proceedings for the annual levy of assessments within the Coastal Rail Trail Maintenance District for Fiscal Year 2023/24.

2. Adopt Resolution 2023-051, approving the Engineer's Report for proceedings of the annual levy of assessments within Coastal Rail Trail Maintenance District.

3. Adopt Resolution 2023-052, declaring intention to provide for the annual levy and collection of assessments in Coastal Rail Trail Maintenance District and setting a time and date for a public hearing for June 14, 2023.

Item A.5. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.6. Financial Audit Services. (File 0310-20)
Recommendation: That the City Council

1. Adopt Resolution 2023-055 approving a five-year professional services agreement with Davis Farr LLP for audit services (with two one-year options to extend).

Item A.6. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.7. Annual Deputy Mayor Appointment Guidelines. (File 0410-85) Recommendation: That the City Council

1. Review and consider adoption of Resolution 2023-057 updating guidelines for the annual appointment of the Deputy Mayor.

Item A.7. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 5 of 10 A.8. Sewer and Storm Drain Rehabilitation Project. (File 1040-26) Recommendation: That the City Council

1. Adopt Resolution 2023-059:
a. Awarding the construction contract to Southwest Pipeline and Trenchless Corporation, in the amount of $649,634, for the Sewer & Storm Drain Rehabilitation Project, Bid 2023-04.
b. Approving an amount of $98,000 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.
e. Authorizing an appropriation of $89,802 from the General Fund for the Storm Drain Improvements associated with the project.
f. Authorizing the City Treasurer to amend the Fiscal Year 2022/23 Adopted Budget accordingly.

Item A.8. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.9. Property Tax Consulting Services. (File 0390-70)
Recommendation: That the City Council

1. Adopt Resolution 2023-056 authorizing the City Manager to execute a Professional Services Agreement with HDL Coren & Cone, in an amount not to exceed $91,191, for Property Tax Consulting Services for a Five-Year Agreement for Fiscal Year (FY) 2023/24 through FY 2027/28 with two additional one-year options to extend.

Item A.9. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 6 of 10 A.10. Local Streets and Roads Funding Program (SB 1) Project List - Fiscal Year (FY) 2023/24. (File 0850-35)
Recommendation: That the City Council

1. Adopt Resolution 2023-060:
a. Authorizing the City Engineer to establish a project list for Local Streets and Roads Funding Program Road Maintenance and Rehabilitation Account FY 2023/24 revenues and designates the 2023 Annual Street Maintenance and Repair Project, as identified in the City’s FY 2023/24 Capital Improvement Program list, to receive the SB 1 funding. It is anticipated that the designated project will rehabilitate the pavement on portions of Lomas Santa Fe Drive and several residential streets including North Acacia Avenue from Estrella Street to Cliff Street, South Nardo Avenue from El Sueno to Corto Street, Patty Hill Drive from Barbara Avenue to North Granados Avenue, and the easterly portion of Via Mil Cumbres. It is also anticipated that the designated project is estimated to be completed by February 2024 and will have an estimated useful life of approximately 15 years.
b. Authorizing the City Engineer to submit the project list to the California Transportation Commission for the 2023/24 Local Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account.

Item A.10. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.11. Traffic Signal and Safety Lighting Maintenance. (File 0860-55) Recommendation: That the City Council

1. Adopt Resolution 2023-062:
a. Authorizing the City Manager to execute a Professional Services Agreement with Yunex Traffic, Inc., in an amount of $16,669.72 per year for annual maintenance service, and $16,000 per year for unforeseen as needed repairs, for a total not to exceed amount of $32,669.72 per year, for Citywide Traffic Signal and Safety Lighting Maintenance.
b. Authorizing the City Manager to approve a one-time expenditure in the amount of $114,255 for Fiscal Year 2023/24, for Traffic Signal Phase 1 Immediate improvements.
c. Authorizing the City Manager to extend the agreement for up to four additional one-year terms, at the City’s option.

Item A.11. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 7 of 10 A.12. Solid Waste Review Prop 218 Notification. (File 1030-15) Recommendation: That the City Council

1. Adopt Resolution 2023-061 setting the Solid Waste Rate Review Public Hearing protest vote for June 28, 2023.

Item A.12. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Adopt (2nd Reading) Ordinance 530: Zoning Text Amendment – San Elijo Hills. (File 0600-05) Recommendation: That the City Council

1. Adopt Ordinance 530 adding section 17.68.030(C)(1)(c)(i-vii) to the Solana Beach Municipal Code that would allow for modifications to roof structures of legal nonconforming garages that encroach into the required front yard setback and are located in the Low-Medium Residential Zone north of Lomas Santa Fe Drive and east of the Interstate 5 Freeway.

Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B. PUBLIC HEARINGS: (B.1. – B.2.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC

2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 8 of 10 B.1. Public Hearing: 424 Santa Bartola, Applicants: Bernier and Fleck, Case: DRP22- 009, SDP22-007, MEC23-001. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP.

Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2023-063 conditionally approving a DRP, SDP, and Minor Exception for construction of a 377 square-foot first-floor and 377 square-foot second-floor additions to an existing two-story, single-family residence with an attached garage, reconstruct the flat roof to a gable roof over the nonconforming garage, and perform associated site improvements at 424 Santa Bartola, Solana Beach.

Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B.2. Public Hearing: Adoption of Revised 6th Cycle Housing Element Update. (File 0610-10)

1. Adopt Resolution 2023-058 adopting the Revised 6th Cycle Housing Element and submitting the document to the California Department of Housing and Community Development for certification.

Item B.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C. STAFF REPORTS: (C.2.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.2. Revised Draft Work Plan – Fiscal Year 2023/2024. (File 0410-08) Recommendation: That the City Council

1. Review and discuss the modifications to the draft Fiscal Year 2023/24 Work Plan and direct Staff to return to Council with the final Fiscal Year 2023/24 Work Plan for approval with the Budget in June 2023.

Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 9 of 10 WORK PLAN COMMENTS:

Adopted June 22, 2022
COMPENSATION & REIMBURSEMENT DISCLOSURE:

GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, Alternate-Becker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Becker
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson

CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:

Next Regularly Scheduled Meeting is May 24, 2023
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
Solana Beach City Council Regular Meeting Agenda May 10, 2023 Page 10 of 10

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the May 10, 2023 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on May 03, 2023 at 4:30 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., May 10, 2023, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.

Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:

Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates. o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
}
Solana Beach City Council Special Meeting Minutes April 12, 2023 Page 1 of 3

MINUTES
Joint Special Meeting
Wednesday, April 12, 2023 * 5:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Minutes contain a summary of significant discussions and formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
Gregory Wade
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
CALL TO ORDER AND ROLL CALL:

Mayor Heebner called the meeting to order at 5:00 p.m.

Present: Lesa Heebner, David A. Zito, Jewel Edson, Kristi Becker, Jill MacDonald

Absent: None
Also

Present:

Greg Wade, City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Dan King, Assistant City Manager
Mo Sammak, City Engineer/Public Works Dir.

Rod Greek, Interim Finance Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT: None
FLAG SALUTE:

APPROVAL OF AGENDA:

Motion: Moved by Councilmember Becker and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,

PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Special Meeting Minutes April 12, 2023 Page 2 of 3 D. STAFF REPORTS: (D.1.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

D.1. Draft Work Plan – Fiscal Year (FY) 2023/2024. (File 0410-08) Recommendation: That the City Council

1. Receive public input and review, discuss and provide direction on potential modifications to the draft Fiscal Year 2023/24 Work Plan and provide direction to Staff.

Item D.1. Report (click here)
Item D.1. Supplemental Docs (Updated 4-12-23, 4pm)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Greg Wade, City Manager, introduced the item.

Dan King, Assistant City Manager, presented a powerpoint (on file).

Kristin Brinner spoke about prioritizing the development of a safe pedestrian crosswalk from Harbaugh Trails crossing Highway 101, the completion of the Local Implementation Plan (LIP), completing the certification process for the Local Coastal Program (LCP), and eliminating the pursuit of a Geologic Hazard Assessment District (GHAD) as it presents a serious risk to the City's property and has been evaluated in the past and rejected as an option.

Jim Jaffee stated that he was speaking on behalf of Surfrider Foundation, that he was one of four citizens who helped draft the LCP LUP, that the adoption of the full LCP was important so that the City could gain control of permitting and people wouldn’t have to go to the Coastal Commission for permits, and that he hoped something could be done to get the LIP completed over the next year.

Vicki Cypherd spoke about the creation of Harbaugh Seaside trails, being inspired by the desire to preserve the panoramic view of the ocean and lagoon, her disappointment to learn that the unobstructed view might be marked by two large and costly traffic signals, the City taking baby steps to prevent people from illegally jaywalking across Highway 101, educating visitors and locals with signage in the area, modifying the dirt path that leads visitors toward Highway 101 to indicate they had reached the end of the trail and loop them back to the lower trail that runs parallel to Highway 101, public art being placed in the area as a creative and friendly reminder not to cross the highway, her support of an underground pedestrian tunnel, people walking a bit farther to the current crossing area, and the City exhibiting itself as a walkable and bikeable community.

Gerri Retman stated that she spent decades leading the charge to preserve the land now known as Harbaugh Trails and the view looking north on Highway 101, that she was against putting in two expensive traffic signals, that there are other options to prevent jaywalking via barriers, signage, patrol, and education.

Solana Beach City Council Special Meeting Minutes April 12, 2023 Page 3 of 3 Council and Staff discussed removing the language around geographic segmentation from the LIP, removing the GHAD, a view ordinance update and the changing state laws, parking signage when the new Park and Ride opens at Annie’s Trail, traffic and parking management at Ocean Street and Circle Drive, an updated short term vacation rental permit ordinance, possible sites for dog parks, design options for the Marine Safety Center, the La Colonia Park improvements survey, the current construction phase of the Loma Santa Fe Corridor Project and moving to the design phase, the e-bike ordinance and safety including signage, traffic signals at Harbaugh Trails, community engagement for the Santa Helena Neighborhood Trail, leading traffic pedestrian signals, Fletcher Cove and El Viento pathway options, a first-story retail ordinance to keep restaurants and retailers on the first story along portions of Cedros and Highway 101, reviewing flexibility in the affordable housing ordinance, revamping the Coastal Rail Trail, the CEA Program operations and expansion, conducting a hotel Transient Occupancy Tax (TOT) audit and tracking unpermitted vacation rentals for compliance, enhancing the online Council Meeting agenda record, and updating the Deputy Mayor Rotation Policy.

ADJOURN:

Mayor Heebner adjourned the meeting at 6:18 p.m.

Megan Bavin, Deputy City Clerk Council Approved: _____________ Solana Beach City Council Regular Meeting Minutes April 12, 2023 Page 1 of 7

MINUTES
Joint REGULAR Meeting
Wednesday, April 12, 2023 * 6:00 p.m.

Mayor Heebner called the meeting to order at 6:18 p.m.

Present: Lesa Heebner, David A. Zito, Jewel Edson, Kristi Becker, Jill MacDonald

Absent: None
Also

Present:

Greg Wade, City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Dan King, Assistant City Manager
Mo Sammak, City Engineer/Public Works Dir.

Rod Greek, Interim Finance Dir.

Joseph Lim, Community Development Dir.

FLAG SALUTE:

APPROVAL OF AGENDA:

Motion: Moved by Councilmember Edson and second by Deputy Mayor Zito to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

ORAL COMMUNICATIONS: None

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,

PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Regular Meeting Minutes April 12, 2023 Page 2 of 7 Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:

An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.

A. CONSENT CALENDAR: (Action Items) (A.1. - A.7.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on March 08, 2023.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for March 04, 2023 – March 24, 2023.

Item A.2. Report (click here) Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

A.3. General Fund Adopted Budget for Fiscal Year 2022/2023 Changes. (File 0330-30) Recommendation: That the City Council
Solana Beach City Council Regular Meeting Minutes April 12, 2023 Page 3 of 7

1. Receive the report listing changes made to the Fiscal Year 2022/2023 General Fund Adopted Budget.

Item A.3. Report (click here) Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

A.4. Animal Control Services Contract. (File 0200-10)
Recommendation: That the City Council

1. Adoption of Resolution 2023-045 authorizing the City Manager to execute an Agreement with San Diego Humane Society for the delivery of Animal Control Services for the City of Solana Beach.

Item A.4. Report (click here) Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

A.5. Community Development Block Grant (CDBG) Cooperative Agreement Extension. (File 0390-32) Recommendation: That the City Council

1. Adopt Resolution 2023-040 authorizing the automatic renewal of the Community Development Block Grant Cooperation Agreement for the qualification periods of July 1, 2024 to June 30, 2025; July 1, 2025 to June 30, 2026; and July 1, 2026 to June 30, 2027.

Item A.5. Report (click here) Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

A.6. Principal Management Analyst Position. (File 0510-10) Recommendation: That the City Council

1. Adopt Resolution 2023-044 approving the creation of the Principal Management Analyst position at pay grade M-4 of the Management Salary Schedule 1.

Solana Beach City Council Regular Meeting Minutes April 12, 2023 Page 4 of 7

2. Approve a FY 2022/2023 appropriation of $20,000 to the General Fund and $2,000 to non-General Fund funds allocated between salary and benefits as determined by the Finance Department.

3. Authorize the City Treasurer to amend the FY 2022/2023 Adopted Budget accordingly.

Item A.6. Report (click here) Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

A.7. Building Permit Review and Inspection Services. (File 0800-20) Recommendation: That the City Council

1. Adopt Resolution 2023-046 authorizing the City Manager to increase the Estimated Building Permit Revenue by $220,000 from $305,000 to $525,000 and increase Professional Services Budget in the Community Development Department Building Services by $200,000 from $391,250 to $591,250.

Item A.7. Report (click here) Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

B. PUBLIC HEARINGS: (B.1.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. Public Hearing: 241 Pacific Ave., Applicant: Richard Schrager, Case: DRP 22- 014. (File 0600-40)
The proposed project meets the minimum objective requirements under the LUP, SBMC, is consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP.

Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

Solana Beach City Council Regular Meeting Minutes April 12, 2023 Page 5 of 7

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2023-033 conditionally approving an interior remodel to an existing multilevel, single family residence as well as the relocation of two exterior staircases and the construction of a covered porch area at 241 Pacific Avenue.

Item B.1. Report (click here)
Item B.1. Updated Report #1 (added 4-11-23 at 3pm)
Item B.1. Supplemental Docs (updated 4-12-23 at 11am)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Greg Wade, City Manager, introduced the item.

Corey Andrews, Principal Planner, presented a PowerPoint (on file).

Mayor Heebner opened the public hearing.

Council disclosures.

Tim Martin, Applicant’s Architect, presented a PowerPoint (on file) and reviewed changes.

Jim Jaffee, co-lead of the Beach Preservation Committee of the San Diego Chapter of the Surf Rider Foundation referenced his submitted blue folder item and said that the safety factor at the original project approval was approximately 10 ft. east of the property line, that the geological setback line was calculated from that line plus the anticipated erosion over 75 years, therefore if this was true, then all of this proposed development was on the other side of the GSL, that no development should occur seaward of the GSL, and that it would be ideal to review this to ensure this was not the case.

John Franklin, Geosoils Inc., stated that one diagram referenced was based on criteria for GSL in 2010 and was prepared without the benefit of any site-specific sheer testing to evaluate the soil strengths, and the other one was based on criteria established in 2018 demonstrating the lower line in the actual GSL, that it defaulted to the 40 ft. setback, and that the Applicant decided to go with the more conservative setback.

Council and the Applicant discussed that there was artificial turf without irrigation, that they were replacing all doors and windows, the stucco would be lightly patched and painted, and to be sure that no additional work is found and completed so not to trigger the 50% threshold.

Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to close the public hearing. Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None.

Motion carried unanimously.

Council discussed that this geotechnical information in this case appears to be following the Land Use Plan (LUP).

Solana Beach City Council Regular Meeting Minutes April 12, 2023 Page 6 of 7 Motion: Moved by Deputy Mayor Zito and second by Councilmember Edson to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

Mayor Heebner recessed the meeting at 6:51 p.m. for a break and reconvened at 6:56 p.m.

C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Quarterly Investment Report. (File 0350-44)
Recommendation: That the City Council

1. Accept and file the Cash and Investment Report for the quarter ended December 31, 2022.

Item C.1. Report (click here) Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Greg Wade, City Manager, introduced the item.

Rodney Greek, Interim Finance Dir., presented a PowerPoint (on file).

Ginny Lynkiewicz, Chandler Asset Management, presented a PowerPoint (on file).

Jennifer Meza, PARS, presented a PowerPoint (on file).

Chris Tsuda, Highmark Capital, presented a PowerPoint (on file).

Rodney Greek, Interim Finance Dir., stated that they aim to continue to offset the OPEB (Other Post-Employment Benefits) liabilities with the earned interest.

C.2. Street Maintenance and Repairs Project – Fiscal Year 2022/23. (File 0820-35) Recommendation: That the City Council

1. Adopt Resolution 2023-041:
a. Approving the list of streets scheduled for maintenance and repairs as part of the 2022/23 Street Maintenance and Repairs Project.
b. Authorizing the City Engineer to advertise for construction bids for the 2022/23 Street Maintenance and Repairs Project.

Item C.2. Report (click here)
Item C.2. Supplemental Docs (updated 4-12-23 at 4pm)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Greg Wade, City Manager, introduced the item.

Solana Beach City Council Regular Meeting Minutes April 12, 2023 Page 7 of 7 Mo Sammak, Engineering/Public Works Director, presented a PowerPoint (on file).

Council and Staff discussed that the City’s street improvements would not be delayed by the SGD&E gas line project and the underground projects, that it was a builder’s responsibility to maintain the roads and fix any damage to the streets during their projects, that slurry seal provides longevity and should be done during the summer months, and that the Cliff Street and North Cedros upgrade and repairs to the list could be covered in the contingency funds.

Motion: Moved by Councilmember Edson and second by Councilmember Becker to approve.

Approved 5/0. Ayes: Heebner, Zito, Edson, Becker, MacDonald. Noes: None. Motion carried unanimously.

COMPENSATION & REIMBURSEMENT DISCLOSURE: None
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
ADJOURN:

Mayor Heebner adjourned the meeting at 7:45 p.m.

Angela Ivey, City Clerk Council Approved: _______
Solana Beach City Council Closed Session Minutes April 12, 2023 Page 1 of 2

MINUTES
Joint Meeting - Closed Session
Wednesday, April 12, 2023 at 7:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California

Mayor Heebner called the meeting to order at 5:00 p.m.

Present: Lesa Heebner, David A. Zito, Jewel Edson, Kristi Becker, Jill MacDonald

Absent: None
Also Present: Greg Wade, City Manager
Johanna Canlas, City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEMS (ONLY): None
Report to Council Chambers and submit speaker slips to the City Clerk before the meeting recesses to closed session.

CLOSED SESSION:

1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative: Gregory Wade
Employee organizations: Marine Safety Unit, Miscellaneous

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(a),(d)(1)
National Prescription Opiate Litigation
Proposed Opioid Settlement – Teva, Allergan, Walmart, Walgreens and CVS United States District Court for the Northern District of Ohio Case No. 1-17-MD-02804 ACTION: By unanimous vote, the City Council agreed to take part in the National Opioid Settlement Agreements and authorize the City Manager to execute any and all forms and/or participation agreements.

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY Solana Beach City Council Closed Session Minutes April 12, 2023 Page 2 of 2 ADJOURN:

Mayor Heebner adjourned the meeting at 7:45 p.m.

Angela Ivey, City Clerk Council Approved: _____
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Finance
SUBJECT: Register of Demands
BACKGROUND:

Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.

DISCUSSION:

Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The register of demands for April 8, 2023 through April 21, 2023 reflects total expenditures of $1,186,222.84 from various City sources.

WORK PLAN:

N/A
Register of Demands - 04/08/23 through 04/21/23
Check Register-Disbursement Fund (Attachment 1) $ 895,574.76 Net Payroll Council April 13, 2023 5,153.40
Net Payroll Staff N21 April 14, 2023 285,494.68
TOTAL $ 1,186,222.84
May 10, 2023
Register of Demands

Page 2 of 2 ends

OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council ratify the above register of demands.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
________________________
Gregory Wade, City Manager
Attachments:

1. Check Register – Disbursement Fund
Page: 1 of 5
City of Solana Beach
Register of Demands

4/8/2023 - 4/21/2023
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 Payroll Run 2 - Warrant NC10 04/13/2023 9000750 $4,780.43 MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant N21 04/13/2023 9000750 $17,160.37 CHANDRA COLLURE REISSUE CHECK#50169 04/13/2023 103630 $139.00 SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant N21 04/13/2023 9000754 $850.00 ALLIANT INSURANCE SERVICES INC CY23 QTR 1 SPECIAL EVENT PAYMENT 04/13/2023 103633 $1,663.05 SAN DIEGO COUNTY SHERIFF'S DEPT. FEB 23- TOW FEE CR 04/21/2023 103666 ($109.42) MISSION SQUARE RHS 801939 Payroll Run 1 - Warrant N21 04/13/2023 9000751 $2,115.90 DIVISION OF THE STATE ARCHITECT FY23 QTR 3 SB1186 PAYMENT 04/13/2023 103632 $293.40 CALPERS N21 04/07/23 PD (04/18/23 PERS) 04/18/2023 9041823 $53,462.41 STERLING HEALTH SERVICES, INC. N21 FSA/SCA CONTRIBUTIONS 04/21/2023 9000759 $1,442.97 STERLING HEALTH SERVICES, INC. N21 FSA/SCA CONTRIBUTIONS 04/21/2023 9000759 $611.68 STERLING HEALTH SERVICES, INC. NC10 FSA CONTRIBUTIONS 04/21/2023 9000759 $216.67 FRANCHISE TAX BOARD Payroll Run 1 - Warrant N21 04/13/2023 103635 $100.00 INSTATAX N21 TAX PAYMENTS 04/19/2023 990120242 $40,313.43 INSTATAX N21 TAX PAYMENTS 04/19/2023 990120242 $9,980.08 INSTATAX N21 TAX PAYMENTS 04/19/2023 990120242 $15,313.87 INSTATAX N21 TAX PAYMENTS 04/19/2023 990120242 $2,189.87 INSTATAX NC10 TAX PAYMENT 04/18/2023 990120243 $101.61
INSTATAX NC10 TAX PAYMENT 04/18/2023 990120243 $283.96
INSTATAX NC10 TAX PAYMENT 04/18/2023 990120243 $50.00
GARY SPICER RFND-FIRE INSPECTION FEE-BC-011472 04/21/2023 103659 $134.00 GARY SPICER RFND-FIRE INSPECTION FEE-BC-011472 04/21/2023 103659 $109.00 GARY SPICER RFND-FIRE INSPECTION FEE-BC-011472 04/21/2023 103659 $7.17 TOTAL GENERAL FUND $151,209.45
1005150 - CITY CLERK
APPLE ONE, INC 12/24/23-TEMP SVC-CLK 04/21/2023 103650 $1,237.52 PERFECT IMAGE VIDEO MP4 CONVERSION 04/21/2023 103663 $673.65 TOTAL CITY CLERK $1,911.17
1005250 - LEGAL SERVICES
PILLSBURY WINTHROP SHAW PITTMAN LLP NOV 22-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $1,426.00 PILLSBURY WINTHROP SHAW PITTMAN LLP DEC 22-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $1,736.00 PILLSBURY WINTHROP SHAW PITTMAN LLP JAN 23-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $3,149.00 PILLSBURY WINTHROP SHAW PITTMAN LLP FEB 23-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $5,159.00 PILLSBURY WINTHROP SHAW PITTMAN LLP NOV 22-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $0.00 PILLSBURY WINTHROP SHAW PITTMAN LLP DEC 22-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $0.00 PILLSBURY WINTHROP SHAW PITTMAN LLP JAN 23-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $0.00 PILLSBURY WINTHROP SHAW PITTMAN LLP FEB 23-PROF SVC - FIRE RETIREE HEALTH 04/21/2023 103664 $0.00 BURKE WILLIAMS & SORENSEN FEBRUARY 23-RETAIN 04/13/2023 103627 $11,644.00 BURKE WILLIAMS & SORENSEN COVID-19-96-0033-FEB 23 PROF SVC 04/13/2023 103627 $579.60 BURKE WILLIAMS & SORENSEN 96-0038-FEB 23 PROF SVC 04/13/2023 103627 $1,332.80 BURKE WILLIAMS & SORENSEN 96-0040-FEB 23 PROF SVC 04/13/2023 103627 $383.60 BURKE WILLIAMS & SORENSEN 96-0040.002-FEB 23 PROF SVC 04/13/2023 103627 $657.60 Page: 2 of 5
BURKE WILLIAMS & SORENSEN 96-0001-FEB 23 PROF SVC 04/13/2023 103627 $4,305.60 BURKE WILLIAMS & SORENSEN 96-0001.002-FEB 23 PROF SVC 04/13/2023 103627 $1,635.30 BURKE WILLIAMS & SORENSEN 96-0002-FEB 23 PROF SVC 04/13/2023 103627 $380.80 BURKE WILLIAMS & SORENSEN 96-0006-FEB 23 PROF SVC 04/13/2023 103627 $1,951.60 BURKE WILLIAMS & SORENSEN 96-0014-FEB 23 PROF SVC 04/13/2023 103627 $1,500.80 BURKE WILLIAMS & SORENSEN 96-0019-FEB 23 PROF SVC 04/13/2023 103627 $2,815.20 TOTAL LEGAL SERVICES $38,656.90
1005300 - FINANCE
HDL-HINDERLITER, DE LLAMAS & ASSOC Q3/2022- STAX-CONTRACT/AUDIT 04/21/2023 103661 $14,922.59 KFORCE INC. 03/30/23-TEMP SERVICES-FIN 04/13/2023 9000752 $980.00 KFORCE INC. 03/02/23-TEMP SERVICES-FIN 04/13/2023 9000752 $1,280.00 KFORCE INC. 03/09/23-TEMP SERVICES-FIN 04/13/2023 9000752 $1,280.00 AMAZON.COM SALES, INC PLANNER 04/21/2023 103649 $25.87
AMAZON.COM SALES, INC TAPE DISPENSER/PENS/SCISSORS 04/21/2023 103649 $52.79 TOTAL FINANCE $18,541.25
1005350 - SUPPORT SERVICES
XEROX CORPORATION MAR 23-XEROX UPSTAIRS 04/21/2023 103676 $73.92 XEROX CORPORATION MAR 23-XEROX UPSTAIRS 04/21/2023 103676 $298.25 XEROX CORPORATION MAR 23-XEROX PLN/ENG 04/21/2023 103676 $108.19 XEROX CORPORATION MAR 23-XEROX PLN/ENG 04/21/2023 103676 $546.78 XEROX CORPORATION MAR 23-XEROX CLERK 04/21/2023 103676 $99.99 XEROX CORPORATION MAR 23-XEROX CLERK 04/21/2023 103676 $271.68 XEROX CORPORATION XEROX-FIERY-PLN/ENG 04/21/2023 103676 $132.61 XEROX CORPORATION XEROX-FIERY-UPSTAIRS 04/21/2023 103676 $132.61 XEROX CORPORATION XEROX-FIERY-CLRK 04/21/2023 103676 $122.84 AMAZON.COM SALES, INC WIPES/LYSOL SPRAY 04/13/2023 103624 $70.39 AMAZON.COM SALES, INC FILE ACKET/HIGHLIGHTERS/PENS/COFFEE PODS 04/21/2023 103649 $129.44 AMAZON.COM SALES, INC KLEENEX 04/21/2023 103649 $41.33
TOTAL SUPPORT SERVICES $2,028.03
1005400 - HUMAN RESOURCES
SHARP REES-STEALY MEDICAL CTRS INC PRE-EMPLOYMENT SCREENING 04/13/2023 103642 $182.00 DEPARTMENT OF JUSTICE MAR 23-FINGERPRINT APP 04/21/2023 103657 $160.00 TOTAL HUMAN RESOURCES $342.00
1005450 - INFORMATION SERVICES
GRANICUS INC GRANICUS FOR CITY WEBSITE 04/13/2023 103636 $4,121.64 WESTERN AUDIO VISUAL FEB 23-AUDIO VISUAL MAINTENANCE 04/13/2023 103646 $499.00 AT&T CALNET 3 9391012278-01/24/23-02/23/23 04/13/2023 103625 $3,741.37 AT&T CALNET 3 9391012282-01/24/23-02/23/23 04/13/2023 103625 $27.49 AT&T CALNET 3 9391053641-01/24/23-02/23/23 04/13/2023 103625 $167.43 AT&T CALNET 3 9391062899-01/24/23-02/23/23 04/13/2023 103625 $167.43 MANAGED SOLUTION MAR 23-IT SERVICES 04/13/2023 103639 $550.00 FISHER INTEGRATED, INC. FEB 23-WEB STREAMING SVC 04/13/2023 103634 $1,100.00 AMAZON.COM SALES, INC BATTERIES 04/13/2023 103624 $74.99 AMAZON.COM SALES, INC POWER STRIP 04/13/2023 103624 $62.30 AMAZON.COM SALES, INC TV MOUNT 04/13/2023 103624 $75.34 AMAZON.COM SALES, INC WIFI ACCESS POINT/INMANAGED SWITCH 04/13/2023 103624 $387.93 AMAZON.COM SALES, INC WALL MOUNT SERVER CABINET 04/13/2023 103624 $175.41 AMAZON.COM SALES, INC BRACKET MOUNT/HIGH SPEED WIFI ANTENNA 04/13/2023 103624 $250.24 AMAZON.COM SALES, INC BLUETOOTH SPEAKER & MICROPHONE 04/13/2023 103624 $85.69 AMAZON.COM SALES, INC WIFI 6 ACCESS POINT 04/13/2023 103624 $183.16 TOTAL INFORMATION SERVICES $11,669.42
Page: 3 of 5
1005550 - PLANNING
UT SAN DIEGO - NRTH COUNTY PUB HRNG-DRP21-018/SDP21-016 04/21/2023 103671 $454.00 UT SAN DIEGO - NRTH COUNTY PUB HRNG-DPR22-012 04/21/2023 103671 $434.70 UT SAN DIEGO - NRTH COUNTY PUB NTC-ORD 530 ADDITION SECTION 04/21/2023 103671 $582.70 UT SAN DIEGO - NRTH COUNTY PUB NTC-DRP22-005/SDP22-002 04/21/2023 103671 $417.54 TOTAL PLANNING $1,888.94
1005590 - PARKING ENFORCEMENT
VERIZON WIRELESS-SD 442224168 - 02/23/23-03/23/23 04/21/2023 103672 $139.93 WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $200.10 TOTAL PARKING ENFORCEMENT $340.03
1006110 - LAW ENFORCEMENT
SAN DIEGO COUNTY SHERIFF'S DEPT. FEB 23-Sheriff Law Enforcement 04/21/2023 103666 $399,063.65 TOTAL LAW ENFORCEMENT $399,063.65
1006120 - FIRE DEPARTMENT
CULLIGAN OF SAN DIEGO 04/01/23-05/31/23- reverse osmosis 04/13/2023 103631 $94.35 VERIZON WIRELESS-SD 962428212 - 01/29/23-02/28/23 04/13/2023 103645 $560.09 VERIZON WIRELESS-SD 962428212 - 03/01/23-03/28/23 04/13/2023 103645 $560.05 MUNICIPAL EMERGENCY SERVICES, INC SCBAs 04/13/2023 103640 $3,213.88 CITY OF ENCINITAS FIRE DEPARTMENT JUL-DEC 22-Fire management 04/13/2023 103629 $131,821.00 WEX BANK 02/07/23-03/06/23-FUEL/CR TAX 04/21/2023 103674 $1,933.57 WEX BANK 02/07/23-03/06/23-FUEL/CR TAX 04/21/2023 103674 ($83.78) WESTERN EXTRICATION SPECIALISTS INC FEB 23-SERVICE EQUIPMENT 04/13/2023 103647 $3,108.38 TOTAL FIRE DEPARTMENT $141,207.54
1006130 - ANIMAL CONTROL
SAN DIEGO HUMANE SOCIETY & S.P.C.A. APR 23-Animal Services 04/21/2023 103667 $7,603.00 TOTAL ANIMAL CONTROL $7,603.00
1006170 - MARINE SAFETY
CAMEO PAPER & JANITORIAL SUPPLY INC WINDEX/TOWELS/DISINFECTANT/TISSUE 04/13/2023 103628 $287.76 VERIZON WIRELESS-SD 962428212 - 01/29/23-02/28/23 04/13/2023 103645 $152.04 VERIZON WIRELESS-SD 962428212 - 03/01/23-03/28/23 04/13/2023 103645 $152.04 AT&T CALNET 3 9391019469 - 02/20/23-03/19/23 04/13/2023 103625 $31.52 AT&T CALNET 3 939101469-01/20/23-02/19/23 04/13/2023 103625 $23.85 WEST MARINE PRODUCTS, INC. LETTERING/HORN CLEAT/S-BAIL SNAP HOOK 04/21/2023 103673 $109.31 WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $867.70 TOTAL MARINE SAFETY $1,624.22
1006510 - ENGINEERING
WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $225.03 STATE CONTROLLER'S OFFICE ANNUAL STREET REPORT FY 22/23 04/13/2023 103643 $2,346.24 TOTAL ENGINEERING $2,571.27
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC LAUNDRY-PW 04/21/2023 103662 $14.97 WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $654.64 TOTAL ENVIRONMENTAL SERVICES $669.61
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC LAUNDRY-PW 04/21/2023 103662 $25.69 DIXIELINE LUMBER CO INC SAW BLADES 04/21/2023 103658 $38.77 DIXIELINE LUMBER CO INC DRILL BIT/BOLT ANCHOR 04/21/2023 103658 $18.08 DIXIELINE LUMBER CO INC BLACK TOP PATCH/STRAW WATTLE ROLL 04/21/2023 103658 $187.15 CONSOLIDATED ELECTRICAL DIST INC SOCKET 04/21/2023 103655 $18.86 UNDERGROUND SVC ALERT OF SOCAL INC MAR 23-DIG ALERT 04/21/2023 103670 $69.50 Page: 4 of 5
WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $593.27 ARTURO ZERMENO MILEAGE-03/25, 03/27, 04/03 04/21/2023 103651 $102.18 TOTAL STREET MAINTENANCE $1,053.50
1006540 - TRAFFIC SAFETY
REDFLEX TRAFFIC SYSTEMS, INC MAR 23- RED LIGHT CAMERA ENFORCEM 04/21/2023 9000758 $7,694.85 ALL CITY MANAGEMENT SERVICES, INC 03/05/23-03/18/23-CROSSING GUARDS 04/21/2023 9000755 $10,981.08 ALL CITY MANAGEMENT SERVICES, INC 03/19/23-04/01/23-CROSSING GUARDS 04/21/2023 9000755 $11,092.00 YUNEX LLC FEB 23- TRAFFIC SIGNAL MAINT/REPAIR 04/21/2023 9000761 $1,120.00 YUNEX LLC FEB 23- TRAFFIC SIGNAL CALL OUTS 04/21/2023 9000761 $2,920.18 TOTAL TRAFFIC SAFETY $33,808.11
1006550 - STREET CLEANING
SCA OF CA, LLC APR 22-STREET SWEEPING SERVICE-(PO 222-17) 04/21/2023 103668 $3,871.45 TOTAL STREET CLEANING $3,871.45
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC LAUNDRY-PW 04/21/2023 103662 $18.19 RANCHO SANTA FE SECURITY SYS INC APR 23-SECURITY PATROL 04/21/2023 103665 $661.10 DIXIELINE LUMBER CO INC ROLLER 04/21/2023 103658 $14.52 WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $122.74 TOTAL PARK MAINTENANCE $816.55
1006570 - PUBLIC FACILITIES
DIXIELINE LUMBER CO INC RAZOR BLADES/WOOD POLE/SCRAPER 04/21/2023 103658 $29.83 DIXIELINE LUMBER CO INC PAINT ROLLER/BRUSH 04/21/2023 103658 $21.87 DIXIELINE LUMBER CO INC TARP 04/21/2023 103658 $63.97
DIXIELINE LUMBER CO INC DRIL BIT/DUSTER 04/21/2023 103658 $34.49 DIXIELINE LUMBER CO INC CLOSET KIT/ BLACK FLAG 04/21/2023 103658 $37.15 DIXIELINE LUMBER CO INC DRILL BIT 04/21/2023 103658 $182.10 DIXIELINE LUMBER CO INC TAPE/WEATHERSTRIPPING/PLIERS 04/21/2023 103658 $35.49 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 04/21/2023 103653 $114.05 HABITAT PROTECTION, INC MAR 23- PEST/RODENT CONTROL-MS 04/21/2023 103660 $64.00 HABITAT PROTECTION, INC MAR 23- PEST/RODENT CONTROL-FC 04/21/2023 103660 $39.00 CALIFORNIA OFFICE CLEANING, INC MAR 23-JANITORIAL/CUSTODIAL SVC 04/21/2023 103652 $7,270.00 CALIFORNIA OFFICE CLEANING, INC MAR 23-JANITORIAL/CUSTODIAL SVC 04/21/2023 103652 $450.00 WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $204.58 ADRIAN G CARVAJAL LIFEGUARD TOWER WINDOW 04/21/2023 103648 $295.00 TOTAL PUBLIC FACILITIES $8,841.53
1007110 - GF-RECREATION
WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $77.91 TOTAL GF-RECREATION $77.91
1205460 - SELF INSURANCE RETENTION
SECTRAN SECURITY INC APR 23-CARRIER/FUEL 04/21/2023 103669 $172.08 BURKE WILLIAMS & SORENSEN DEP427CNYN-96-0040.003-FEB 23 PROF SVC 04/13/2023 103627 $814.80 TOTAL SELF INSURANCE RETENTION $986.88
2047520 - MID 9C SANTA FE HILLS
SANTA FE HILLS HOA MAR 23- SANTA FE HILLS HOA 04/13/2023 9000753 $28,750.00 TOTAL MID 9C SANTA FE HILLS $28,750.00
2057530 - MID 9E ISLA VERDE
ISLA VERDE HOA MAR 23- ISLE VERDE HOA 04/13/2023 103637 $433.33 TOTAL MID 9E ISLA VERDE $433.33
2077550 - MID 9H SAN ELIJO #2
SAN ELIJO HILLS II HOA MAR 23- HOA PAYMENT 04/13/2023 103641 $6,550.00 Page: 5 of 5
TOTAL MID 9H SAN ELIJO #2 $6,550.00
2117600 - STREET LIGHTING DISTRICT
YUNEX LLC FEB 23- STREETLIGHT CALL OUTS 04/21/2023 9000761 $698.15 YUNEX LLC JAN 23-STREETLIGHT CALL OUTS 04/21/2023 9000761 $760.65 TOTAL STREET LIGHTING DISTRICT $1,458.80
2135550 - DEVELOPER PASS-THRU- PLANNING
PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP20-010-MARCH 23 04/21/2023 9000757 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP23-005-MARCH 23 04/21/2023 9000757 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP19-009-MARCH 23 04/21/2023 9000757 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT 1719.11-MARCH 23 04/21/2023 9000757 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP23-004-MARCH 23 04/21/2023 9000757 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP23-003-MARCH 23 04/21/2023 9000757 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP21-018-MARCH 23 04/21/2023 9000757 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP22-018-MARCH 23 04/21/2023 9000757 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT DRP22-020-MARCH 23 04/21/2023 9000757 $350.00 CTE, INC FEB 23-DRP22-014 241 PACIFIC AVE GEOT 04/21/2023 103656 $580.00 CTE, INC MAR 23-DRP22-014 241 PACIFIC AVE GEOT 04/21/2023 103656 $280.00 TOTAL DEVELOPER PASS-THRU- PLANNING $4,460.00
2196110 - COPS PROGRAM
SAN DIEGO COUNTY SHERIFF'S DEPT. FEB 23-Sheriff Law Enforcement 04/21/2023 103666 $8,092.94 TOTAL COPS PROGRAM $8,092.94
2505570 - COASTAL BUSINESS/VISITORS
JON KOEHLER, INC Purchase of Public Art Piece "Pinion" 04/13/2023 103638 $12,500.00 BOB TURNER'S CRANE SERVICE, INC ART REMOVAL & ISTALLATION 04/13/2023 103626 $792.00 TOTAL COASTAL BUSINESS/VISITORS $13,292.00
2706120 - PUBLIC SAFETY- FIRE
VERIZON WIRELESS-SD 962428212 - 01/29/23-02/28/23 04/13/2023 103645 $114.03 VERIZON WIRELESS-SD 962428212 - 03/01/23-03/28/23 04/13/2023 103645 $114.03 AMAZON.COM SALES, INC CSA.17-EUROPOWER RING CUTTER 04/21/2023 103649 $161.43 AMAZON.COM SALES, INC CSA.17-UTILITY HOOKS 04/21/2023 103649 $22.60 TOTAL PUBLIC SAFETY- FIRE $412.09
5097700 - SANITATION
MISSION LINEN & UNIFORM INC LAUNDRY-PW 04/21/2023 103662 $10.71 WEX FLEET UNIVERSAL 03/08/23-04/07/23-AUTO FUEL 04/21/2023 103675 $245.48 TOTAL SANITATION $256.19
5507750 - SOLANA ENERGY ALLIANCE
TOSDAL APC FINAL RPS COMPLIANCE REPORTS 04/13/2023 103644 $1,462.50 TOSDAL APC FINAL RPS COMPLIANCE REPORTS 04/13/2023 103644 $1,462.50 TOTAL SOLANA ENERGY ALLIANCE $2,925.00
6527820 - SUCCESSOR AGENCY
COLANTUONO, HIGHSMITH, & WHATLEY PC MAR 23-SDCOE CONSORTIUM 04/21/2023 103654 $29.25 COLANTUONO, HIGHSMITH, & WHATLEY PC MAR 23-SDCOE CONSORTIUM 04/21/2023 103654 $29.25 BURKE WILLIAMS & SORENSEN 97-0001-FEB 23 PROF SVC 04/13/2023 103627 $20.70 BURKE WILLIAMS & SORENSEN 97-0003-FEB 23 PROF SVC 04/13/2023 103627 $82.80 TOTAL SUCCESSOR AGENCY $162.00
REPORT TOTAL: $895,574.76
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Finance
SUBJECT: Report on Changes Made to the General Fund Adopted Budget for Fiscal Year 2022-23
BACKGROUND:

Staff provides a report at each Council meeting that lists changes made to the current Fiscal Year (FY) General Fund Adopted Budget. The information provided in this Staff Report lists the changes made through April 26, 2023.

DISCUSSION:

The following table reports the revenue, expenditures, and transfers for 1) the Adopted General Fund Budget approved by Council on June 23, 2021 (Resolution 2021-092) and 2) any resolutions passed by Council that amended the Adopted General Fund Budget.

Date Action Description Revenues Expenditures Transfers from GF Net Surplus 06/23/2021 Reso 2021-092 Adopted Budget 22,148,385 (20,867,260) (482,500) $ 798,625 07/14/2021 Reso 2021-097 MS MOU (11,570) 787,055
04/13/2022 Reso 2022-034 Keyser Marston (15,000) 772,055 06/08/2022 Reso 2022-041 On-Call Repair Svcs (30,000) 742,055 06/08/2022 Reso 2022-065 Janitorial (20,000) 722,055
06/22/2022 Reso 2022-082 FY23 Budget Update 1,965,100 (615,680) (1,423,000) 648,475 08/24/2022 Reso 2022-106 Lew Edwards Group (36,000) 612,475 09/14/2022 Reso 2022-102 SBFA MOU (182,000) 430,475
12/14/2022 Reso 2022-138 Pacific Ave Utility Underground - Pase 2 (42,000) 388,475 02/22/2023 Reso 2023-017 Yunex Traffic (45,000) 343,475 01/25/2023 Reso 2023-007 CIP - Roof Replacement FCCC and MS Cntr (120,000) 223,475 01/25/2023 Reso 2023-014 Emanuel Jones and Associates (150) 223,325 01/25/2023 Reso 2023-015 License Plate Recognition Cameras (46,064) 177,261 02/08/2023 Reso 2023-020 FC Tot Lot Construction (157,000) 20,261 02/22/2023 Reso 2023-022 Nissho Landscape Maint. Services (25,000) (4,739) 03/08/2023 Reso 2023-027 HDL Audit Services (25,000) (29,739) 03/08/2023 Reso 2023-028 USACE Construction Funding (313,556) (343,295) 03/22/2023 Reso 2023-023 FY23 Mid-Year Update 400,000 68,117 124,822 04/12/2023 Reso 2023-044 Principal Mgmt Analyst Position (20,000) 104,822 04/12/2023 Reso 2023-046 Building Permit Revenue and Services 220,000 (200,000) 124,822

GENERAL FUND - ADOPTED BUDGET PLUS CHANGES
As of April 26, 2023
General Fund - Operations
May 10, 2023
General Fund Budget Changes - FY 2023

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CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA
FISCAL IMPACT:

N/A
WORK PLAN:

N/A
OPTIONS:
∙ Receive the report.
∙ Do not accept the report
DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council receive the report listing changes made to the FY 2022-2023 General Fund Adopted Budget.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation
_________________________________
Gregory Wade, City Manager
Date Action Description Revenues Expenditures Transfers from GF Net Surplus 03/22/2023 Reso 2023-023 FY23 Mid-Year Update 750,000 750,000 Date Action Description Revenues Expenditures Transfers from GF Net 12/09/2022 Reso 2022-123 FY22 Surplus - PARS Contribution (720,000) (720,000) 12/09/2022 Reso 2022-123 FY22 Surplus - Pavement Mgmt Prgm (150,000) (870,000) General Fund Unreserved Balance
General Fund - Measure S
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Resolution 2023-053 and 2023-054 for the Engineer’s Report, the Annual Levy and Collection of Assessments for the Solana Beach Lighting District for FY 2023/24
BACKGROUND:

In 1987, the City Council adopted a resolution forming the Solana Beach Lighting District (District) under the provisions of the Landscape and Lighting Act of 1972, Division 15, Part 2, of the California Streets and Highways Code (1972 Act). The District was formed for the purpose of levying and collecting funds for the installation, operation, and maintenance of streetlight facilities within the City.

The 1972 Act requires the City Council to adopt a resolution annually directing the preparation and filing of an Annual Report and a Resolution of Intention to renew the District.

The resolutions declare the City Council's intention to levy and collect assessments and set the date of the public hearing at which the assessments will be levied. The law requires the assessment information to be submitted to the County by August 10th each year. In Fiscal Year (FY) 2008/09, fees for the District were suspended. During the period of FY 2009/10 through FY 2022/23, fees were collected but the rate was not increased. Staff is proposing no increase in fees for FY 2023/24.

Utilizing a portion of the reserve funds in the district, all City-owned streetlights were retrofitted to LED fixtures in 2012. The LED lights are much more energy efficient than the old lights. The streetlights in Solana Beach are not metered and the City pays a set rate for each light. SDG&E has reduced the rates for the LED retrofitted lights and the savings are reflected in the budget. The retrofitted LED lights use approximately 50% less energy than the standard streetlights that were previously used.

May 10, 2023
Lighting District for FY 2023/24

Page 2 of 3 ends

This item is before the City Council for the consideration of Resolution 2023-053 (Attachment 1) approving the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2023/24 and Resolution 2023-054 (Attachment 2) setting a time and place for a Public Hearing.

DISCUSSION:

The proposed Solana Beach Lighting Maintenance District Engineer's Report for FY 2023/24 is included as Attachment 3. The recommended assessment methodology is a Spread Methodology as outlined in the Calculation of Assessment Fees, pages 6 and 7 of Attachment 3. The total amount to be assessed for streetlights for FY 2023/24 is $76,782.

The Derivation of Streetlighting Benefit Units table in Exhibit 2 (page 9 and 10) is found to be consistent with the current SANDAG Traffic Generation Manual and is appropriate for the associated land uses. The improvements include those designated in the district boundaries and shown in the City’s Streetlight Master Plan.

The District is the successor agency to portions of San Diego County Lighting Maintenance District Nos. 1 and 3 (LMD1 and LMD3). Ballots issued in 1982 and 1984 to levy assessments for LMD1 and LMD3 were approved to have a maximum charge of $25.00 per benefit unit. This maximum benefit unit charge will not apply to Zone B of the District as it was formed since Solana Beach was incorporated.

The annual assessment fees are collected based on property locations in the City, identified as Zone A or Zone B, as shown on the Streetlight Zone Map in Exhibit 1 (page 8) of Attachment 3. The annual assessment fees for this year are $8.80 per benefit unit for Zone A and $1.62 for Zone B. These fees are the same assessment fees as last year. In order to levy and collect an assessment in the District, it is necessary to notify the property owners of the City. The City will publish one notice in a newspaper of local circulation indicating the public hearing to be held on June 14, 2023.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The District has been financed by a benefit charge and by using the District’s share of one percent ad valorem property tax revenues since FY 1989/90. The amount to be generated from the benefit assessment is proposed to be $8.80 per benefit unit in Zone A and $1.62 in Zone B, which is unchanged from last year, for a total assessment of $76,782 in FY 2023/24.

WORK PLAN:

Renewal of the District is consistent with the Fiscal Sustainability section of the City’s Work Plan.

May 10, 2023
Lighting District for FY 2023/24

Page 3 of 3 ends

OPTIONS:
• Accept the Engineer’s Report for proceeding with the annual levy of assessments and set time and date for a public hearing on June 14, 2023. • Suspend assessment for FY 2023/24.
• Do not renew the Lighting District and provide direction to Staff.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council:

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_______________________
Gregory Wade, City Manager
Attachments:

1. Resolution 2023-053, Approving Engineer’s Report

2. Resolution 2023-054, Setting Public Hearing

3. Lighting Maintenance District Engineer’s Report for FY 2023/24 RESOLUTION 2023-053

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, APPROVING THE

SOLANA BEACH LIGHTING MAINTENANCE DISTRICT
ENGINEER’S REPORT FOR FISCAL YEAR 2023/24 FOR

PROCEEDINGS FOR THE ANNUAL LEVY OF

ASSESSMENTS WITHIN A SPECIAL LIGHTING DISTRICT
WHEREAS, the City Council of the City of Solana Beach, California, pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by separate Resolution, initiate proceedings and order the preparation of the Engineer's Report (hereinafter referred to as Report) for the annual levy of assessments within a special Lighting District, said special Lighting District known and designated as Solana Beach Lighting District (hereinafter referred to as Lighting District); and WHEREAS, the Report, as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution, was presented to the City Council; and
WHEREAS, the City Council examined and reviewed the Report as presented and is satisfied with each and all the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, are spread in accordance with the special benefits received from the improvements to be maintained, as set forth in said Report.

NOW, THEREFORE, the City Council of the City of Solana Beach, California does resolve as follows:

1. That the above recitals are all true and correct

2. That the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2023/24, as presented, consists of the following:
a. Plans and specifications describing the general nature, location and extent of the improvements to be maintained as described in the City’s Street Light Master Plan. No other substantial changes in existing improvements or zones are proposed for the next fiscal year; all improvements to be maintained are in existing public streets, or sidewalks, or public leaseholds, of the City;
b. Estimate of cost, including the amount of the annual installment for the forthcoming fiscal year;
c. Diagram of the Lighting District;
Resolution 2023-053
Approve Engineering Report for Lighting District for FY 2023/24

Page 2 of 2 ends

d. Assessment of the estimated cost, including the amount of individual annual installments for the next fiscal year. No assessments on any existing parcels within the Lighting District are to be increased from those as levied in Fiscal Year 2022/23.

3. That the Report, as presented, is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2023/24.

PASSED AND ADOPTED this 10th day of May, 2023, at a Regular Meeting of the City Council of the City of Solana Beach, by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
_______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ ________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk RESOLUTION 2023-054

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, DECLARING ITS

INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS IN A SPECIAL

LIGHTING DISTRICT, AND SETTING A TIME AND PLACE

FOR PUBLIC HEARING THEREON
WHEREAS, the City Council of the City of Solana Beach, California, has previously formed a special Lighting District pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, said special Lighting District known and designated as Solana Beach Lighting District (hereinafter referred to as the "Lighting District"); and WHEREAS, at this time, the City Council desires to initiate proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for costs and expenses necessary to pay for the maintenance of the improvements in said Lighting District; and
WHEREAS, the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2023/24 (herein referred to as Report), has been presented to and approved by the City Council as a separate action, as required by law, and the City Council desires to continue with the proceedings for said annual levy.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitals are all true and correct.

2. That the public interest and convenience requires, and it is the intention of this legislative body, to levy and collect assessments to pay the annual costs and expenses for the installation, maintenance and/or servicing of such improvements from those parcels which specially benefit from improvements described below for the above-referenced Lighting District. The improvements are generally described as follows:
a. The operation, maintenance and servicing of the following improvements, all within existing public streets, public sidewalks, or public leaseholds of the City.
b. Public lighting and street lighting improvements, together with appurtenances.

Resolution 2023-054
Set Public Hearing for Lighting District for FY 2023/24

Page 2 of 3 ends

c. All improvements are detailed in the City’s Street Light Master Plan. No substantial changes in existing improvements or zones are proposed as a part of these proceedings.

3. That said works of improvement are of special benefit to the properties within the boundaries of said Lighting District, which Lighting District the legislative body previously declared to be the area specially benefited by said works of improvement, and for particulars, reference is made to the boundary map as previously approved by this legislative body, a copy of which is on file in the Office of the City Clerk and open for public inspection, and is designated by the name of this Lighting District.

4. That the Solana Beach Lighting Maintenance District Engineer’s Report for Fiscal Year 2023/24, as preliminarily approved by this legislative body, is on file with the City Clerk and open for public inspection. Reference is made to the Report for a full and detailed description of the improvements to be maintained, the boundaries of the Lighting District and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the Lighting District.

5. All costs and expenses of the works of maintenance and incidental expenses have been apportioned and distributed to the benefiting parcels in accordance with the special benefits received from the proposed work. The amount assessed on any existing property has not been increased since the 2009/10 Fiscal Year.

6. Notice is hereby given of a public hearing on the 14th day of June, 2023 at 6:00 p.m.

7. At that time, the legislative body will consider and finally determine whether to levy the proposed annual assessment, and to hear all protests relating to said proposed proceedings, or the estimate of the cost and expenses of the proposed maintenance, or the proposed annual assessment; and any and all persons interested may file a written protest at [email protected] before 12:00 p.m. of the hearing day or, having filed such a protest, may file a written withdrawal of that protest at [email protected] prior to 12:00 p.m. of such hearing day. Any such written protest must state all grounds for objection. A written protest by a property owner must contain a description sufficient to identify the property owned by such person, e.g. assessor’s parcel number.

Any interested person may mail a protest to the following address:

CITY CLERK

CITY OF SOLANA BEACH
635 S. HIGHWAY 101
SOLANA BEACH, CA 92075
[email protected]
Resolution 2023-054
Set Public Hearing for Lighting District for FY 2023/24

Page 3 of 3 ends

To be considered by the legislative body, all protests must be received by 12:00 p.m. the public hearing date. A postmark prior to such date and time will not be sufficient.

8. That the City Clerk is hereby authorized and directed to give notice as required by law by causing a copy of the Resolution to be published in the newspaper of general circulation within said City; and publication to be completed not less than ten (10) days prior to the date set for the public hearing.

PASSED AND ADOPTED this 10th day of May, 2023, at a Special Meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
_______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ ________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk --
Prepared May 10, 2023 ATTACHMENT 3

CITY OF SOLANA BEACH

LIGHTING MAINTENANCE DISTRICT
ENGINEER’S REPORT
FISCAL YEAR 2023/2024
Prepared by:

Dan Goldberg
Principal Civil Engineer
R.C.E. 57292
2 TABLE OF CONTENTS
INTRODUCTION ........................................................................................3 GENERAL DESCRIPTION OF THE DISTRICT..........................................3 DESIGNATION OF ZONES........................................................................4 DISTRICT IMPROVEMENT........................................................................4 METHOD OF APPORTIONMENT..............................................................6 DISTRICT FINANCING ..............................................................................6 ASSESSMENT ROLL ................................................................................6 CALCULATION OF ASSESSMENT FEES ................................................7 EXHIBIT 1 – STREETLIGHT ZONE MAP ..................................................8 EXHIBIT 2 – DERIVATION OF STREETLIGHT BENEFIT UNITS..............9 EXHIBIT 3 – BUDGET 2023-2024............................................................11 3 Introduction
The City of Solana Beach (“City”) Lighting Maintenance District (“District”) was formed to provide funding for operation, maintenance and servicing of all lights within the City, owned both by City of Solana Beach and San Diego Gas and Electric as shown on the City’s Streetlight Master Plan. The City Council, pursuant to the provisions of the “Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Street and Highway Code of California” (Act), desires to levy and collect annual assessment against lots and parcels within the District beginning in the fiscal year beginning July 1, 2023 and ending June 30, 2024. The collected assessments would pay for the operation, maintenance and servicing of the public lighting improvements within the City. The proposed assessments are based on the City’s estimate for the cost for fiscal year 2023/2024 to maintain the District that provides a special benefit to properties assessed within the District. The assessment rates set for Fiscal Year 2023/2024, as set forth in this Engineer’s Report (“Report”), do not exceed the maximum rates established at the time the District was formed, therefore, the City and the District are not required to go through property owner ballot procedure to establish the 2023/2024 assessment rates.

This report describes the District boundaries and the proposed operation, maintenance and services to be assessed to the property owners located within the District. For this Report, each lot or parcel to be assessed refers to an individual property and is assigned its own Assessment Parcel Number (“APN”) by the San Diego County (“County”) Assessor’s Office as shown on the latest equalization roll of the assessor.

Following the conclusion of the Public Hearing, the City Council will confirm the Report as submitted or amended and may order the collection of the assessments for Fiscal Year 2023/2024.

General Description of the District
The boundaries of the District are defined as being contiguous with the boundaries of the City of Solana Beach. The properties within the District include single-family residential, multi-family residential, timeshare, multiuse, commercial and industrial parcels.

Section 22573, Landscape and Lighting Act of 1972 (“1972 Act”), requires assessments to be levied according to benefit rather than according to assessed value. This section of the 1972 Act states:
"The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
4 The 1972 Act also provides for the classification of various areas within an assessment district into different zones where, "...by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements. A zone shall consist of all territory, which will receive substantially the same degree of benefit from the improvements. An assessment district may consist of contiguous or non-contiguous areas."
Properties owned by public agencies, such as a city, county, state, or the federal government, are not assessable without the approval of the particular agency. For this reason, they are traditionally not assessed.

Designation of Zones
The District consists of two zones in the City of Solana Beach; Zone “A” and Zone “B”.

Properties within Zone “A”, which represent the majority of the parcels in the City, benefit from streetlights on six significant circulation element streets as well as streetlights on their local streets. Properties within Zone “B”, also known as “Dark Sky Zone”, do not have streetlights on their local streets. These properties benefit only from streetlights on circulation element streets and do not benefit from streetlights on local streets. A map showing the boundaries of the District and the zones are on file in the office of the City Engineer and is also attached herein as Exhibit 1.

District Improvements
The public lighting improvements to be maintained and serviced include but are not limited to the following:
• Maintenance, repair and replacement of public light poles and fixtures, including changing light bulbs, painting, photoelectric cell repair or replacement, repairing damages caused by automobile accidents and vandalism, and repairing normal deterioration caused by time and weather.
• Electrical conduit repair and replacement due to damage by vandalism and normal deterioration.
• Service-call maintenance repair and replacement including painting, replacing worn out electrical components and repairing damage due to accidents, vandalism, and normal deterioration.
• Payment of the electrical bill for the existing street lighting system. • Responding to constituent and business inquiries and complaints regarding the public lighting.
5 Maintenance
The City provides services and furnishes materials for the ordinary and usual maintenance, operation and servicing of public lighting improvements facilities and appurtenant facilities. This includes inspecting lights during daylight as well as evening hours for condition assessment and performing repair, removal or replacement of all or part of any of the streetlights found to be inoperable in order to provide for the health welfare and safety of the residents in the district.

Servicing
The City workforce along with assistance from private contractors provide all labor, materials, equipment and utilities necessary to maintain and operate the public lighting improvements or appurtenant facilities in order to provide adequate illumination.

City’s Streetlight System
The City’s streetlight system consists of streetlights which are owned by the San Diego Gas and Electric (SDG&E) and streetlights that are owned by the City of Solana Beach.

A listing (printout) showing the type, size, location and ownership of the specific streetlights in the City is on file in the Office of the City Engineer. There are currently 801 streetlights in the District of which 149 are located on circulation element streets such as Highway 101, Lomas Santa Fe Drive, Via De La Valle, Cedros Avenue, San Andres Drive, Highland Avenue and Stevens Avenue. The remaining 652 streetlights are located on local streets. Approximately 274 streetlights are owned and maintained by SDG&E and the remaining 527 streetlights are owned and maintained by the City of Solana Beach. The City pays SDG&E for the use of their streetlights. For the purpose of this report, all lights have been analyzed regardless of ownership. Additionally, there are 247 bollard lights and 16 pedestrian pole lights on the Coastal Rail Trail that are included in the District.

Streetlight Retrofit
In April 2012, the City entered into an agreement with Chevron Energy Solution (Chevron ES) for a series of energy efficient projects, which included retrofitting all Cityowned streetlights to the latest LED technology. This project replaced the approximately two-thirds of the streetlights throughout the City that are owned and operated by the City. The remaining one-third of the streetlights were not retrofitted because they are owned and operated by SDG&E. Because of this partial ownership arrangement, a few streetlights in some neighborhoods remained unchanged.

Capital Improvement Projects
Since the City-owned streetlights were converted to LED fixtures in 2012, there was not a need for a capital improvement project for the streetlights this past year. 6 Method of Apportionment
The 1972 Act requires that a parcel’s assessment may not exceed the reasonable cost for the proportional benefit conferred to that parcel. To establish the benefit to the individual lots or parcels within the district, an Equivalent Benefit Unit (“EBU”) system based on land use is used along with special consideration based on City’s “Dark Sky Zone”. Each parcel of land in the District was determined by the Engineering Department to have a specific land use. Each land use type was assigned a land use factor determined by trip generation rates developed by San Diego Association of Government (SANDAG). If a land use was not included in the SANDAG’s study, the Engineering Department made a determination as to its probable trip generation compared to that of a single family residential and assigned a land use factor accordingly. Single-family residential units were assigned a land use factor of 1.0 regardless of its size. The theory is that all single-family residential units, regardless of parcel size, generate approximately the same number of trips and therefore receive the same benefit from the use of streets and their appurtenances such as streetlights.

Under this method, vacant lots are assigned an EBU of “0”. Exhibit 2 provides the EBU determination for all land uses within the City.

District Financing
The District will be financed by assessing a benefit assessment and by using the District’s share of 1.0 percent ad valorem tax revenues. The amount to be generated from the benefit assessment is $8.80 per benefit unit in Zone “A” and $1.62 per benefit unit in Zone “B”. As mentioned above, the total amount of revenue to be generated by assessment was calculated from a methodology, which identifies two benefit zones within the District. This methodology assumes that circulation element streetlights provide City-wide benefit and therefore properties located in Zone “B”, the Dark Sky Zone properties, are assessed for this portion of the District’s expenses only. Properties located within Zone “A” are assessed for expenses associated with the streetlights located on the circulation element streets as well as those on local streets. Both the circulation element streetlight benefit and local streetlight benefit are allotted in proportion to the Average Daily Traffic (ADT) generated by properties within the District to establish equivalent benefit charge per property. These are estimates only because the County Assessor’s information will not be available until August 2023. The City does not assess governmental agencies owning properties within the District. See Exhibit 3 for the proposed District budget.

Assessment Roll
Parcel identification, for each lot or parcel within the District shall be the parcel as shown on the County Assessor’s map for the year in which this Report is prepared. 7 A listing of parcels assessed within the District, along with the proposed assessment amounts, has been submitted to the City Clerk, under a separate cover, and by reference is made part of this Report. Said listing of parcels to be assessed shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year 2023/2024. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

Calculation of Assessment Fees
Following is a calculation of assessment fees for the Solana Beach Lighting District.

There are two zones in this lighting district; Zone “A” and Zone “B”.

Total streetlights on six circulation element streets 149 Total streetlights on local streets 652
Total streetlights 801
Bollard lights on Coastal Rail Trail 247
Pedestrian pole lights on Coastal Rail Trail 16
Total Benefit Units in Zone “A” 8,637
Total Benefit Units in Zone “B” 479
Assessment per Benefit Unit in Zone “A” $8.80
Assessment per Benefit Unit in Zone “B” $1.62
Total Assessment for Zone “A” $76,006
Total Assessment for Zone “B” $776
Total Assessment for the District $76,782
8 EXHIBIT 1

STREETLIGHT ZONE MAP
Dar\,; Sky Areas
Zone B
6 N

SAN DIEGO
COUNTY
9 EXHIBIT 2

DERIVATION OF STREETLIGHT BENEFIT UNITS
Traffic generation rates are derived from a report issued by the San Diego Association of Governments (SANDAG) dated April 2002. The information in the report is based on the San Diego Traffic Generators manual. Land uses are defined by the County Assessor. Using traffic generated by single family dwellings as 10 per dwelling unit (d.u.) or 40 per acre, the derivation of Benefit Units from land use is as follows:

LAND USE BENEFIT UNITS HOW DERIVED
Vacant Land 0.0 Generates little or no traffic.

Assigned a value of 0.0
Residential 1.0/d.u. 10 trips/d.u.
10 trips/d.u.

Time Shares .02/Time Share 0.2 trips/time share
10 trips/d.u.

Mobilehome/Trailer Parks 0.5/Space 5 trips/d.u. or space 10 trips/d.u.
1-3 Story Misc. Stores 10.0/Acre 400 trips/acre
40 trips/acre
4+ Story Offices/Stores 15.0/Acre 600 trips/acre
40 trips/acre
Regional Shopping Center
Medical, Dental, Animal Hospital

12.5/Acre 500 trips/acre
40 trips/acre
Community Shopping Center 17.5/Acre 700 trips/acre
40 trips/acre
Neighborhood Shopping Center 30.0/Acre 1200 trips/acre
40 trips/acre
10 Hotel, Motel 5.0/Acre 200 trips/acre
40 trips/acre
Convalescent Hospital, Rest Home 1.0/Acre 40 trips/acre 40 trips/acre
Office Condominiums 0.5/Condo 20 trips/condo
10 trips/d.u.

Parking lot, Garage, Used Cars,
Auto Sales/Service, Service Station

7.5/Acre 300 trips/acre
40 trips/acre
Bowling Alley 7.5/Acre 300 trips/acre
40 trips/acre
11 EXHIBIT 3

STREETLIGHT DISTRICT

PROPOSED BUDGET
FISCAL YEAR 2023-24
Amended Budget
2022-23
Proposed Budget
2023-24
COSTS
Energy $93,600 $120,022
Maintenance 208,970 210,000
Administration 111,189 125,000
Capital Outlay 0 0
Debt Service 70,400 70,400
Contingency Reserve 3,405,367 3,580,645
TOTAL COSTS $3,889,526 $4,106,067

FUNDING
Property Taxes $542,100 $600,000
Benefit Fees 79,000 77,500
Interest 40,500 20,000
Intergovernmental 3,200 3,200
Fund Balance 3,224,726 3,405,367
TOTAL RESOURCES $3,889,526 $4,106,067
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.5.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Resolutions 2023-050, 2023- 051 and 2023-052 Approving the Coastal Rail Trail
Engineer’s Report for Fiscal Year 2023/24 and the Annual Levy and Collection of Assessments for the Solana Beach Coastal Rail Trail Maintenance District
BACKGROUND:

In 2006, the City Council adopted a resolution forming the Solana Beach Coastal Rail Trail Maintenance District (District) under the provisions of the Landscape and Lighting Act of 1972, Division 15, Part 2, of the California Streets and Highways Code (1972 Act). The District was formed for the purpose of levying and collecting funds for the operation, maintenance, and servicing of landscaping, lighting and all appurtenant facilities related to the Coastal Rail Trail (CRT). In order to levy and collect an assessment in the District, it is necessary to notify the property owners of the City and conduct a Public Hearing.

Staff is recommending the public hearing be held on June 14, 2023.

This item is presented to the City Council for the consideration of Resolution 2023-050 (Attachment 1) initiating proceedings for the District for Fiscal Year (FY) 2023/24, Resolution 2023-051 (Attachment 2) approving the Engineer’s Report and Resolution 2023-052 (Attachment 3) setting a time and place for a Public Hearing.

DISCUSSION:

The District’s major costs are for ongoing maintenance of the CRT. The maintenance items include landscaping, irrigation, trail maintenance and graffiti removal. The costs also include the utility charges for water use along the CRT. The District includes funds for capital replacement as well including future replacement of landscaping, irrigation, pedestrian/bike path and hardscape items. The capital replacement costs also include an operating reserve of approximately 10% of the direct maintenance costs.

May 10, 2023
CRT Maintenance District for FY 2023/24

Page 2 of 5 ends

The District’s assessment methodology uses an Equivalent Benefit Unit (EBU) System.

The EBU method of apportioning benefit is typically viewed as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act. The EBU for the proposed District establishes the single-family detached residential unit as the basic unit, representing 1.0 EBU. The following summarizes the EBU application by land use:

Land Use EBU
Single-Family Residential 1.0 per parcel
Residential Condominium 1.0 per dwelling unit
Multi-Family Residential 0.75 per dwelling unit
Planned Residential Development 1.0 per proposed unit
Commercial/Industrial 1.0 per parcel
Vacant Single-Family Residential 1.0 per parcel
Vacant Multi-Family Residential 0.75 per parcel
Vacant Commercial/Industrial 1.0 per parcel
The methodology also identifies parcels that are exempt from the proposed District.

They include, but are not limited to, parcels identified as public streets, roadways, dedicated public easements, open space and rights-of-way. These properties, as well as other publicly owned properties such as schools, fire stations, post offices and community centers are considered to receive little or no benefit from the improvements of the proposed District.

In addition to assigning properties an EBU by land type, the assessment methodology utilizes three zones based on the proximity of parcels to the CRT. Properties located closest to the CRT will receive a greater special benefit than those properties that are located further away from the trail. A factor is applied to each of the zones according to their locations. The three zones are as follows:

Zone 1:

This zone includes all properties generally located within a few blocks and closest to the CRT. The properties are located between the east side of Acacia Avenue, the east side of South Sierra Avenue and the west side of Rios Avenue (see the assessment boundary map in the Engineer’s Report). Parcels in this zone are assessed the EBU amounts based on land use and then multiplied by a factor of three.

Zone 2:

This zone includes all properties that are generally located on the west side of Acacia Avenue, the west side of South Sierra Avenue and those properties located between the east side of Rios Avenue and the west side of Interstate 5. Parcels in this zone are assessed the EBU amounts based on land use and then multiplied by a factor of two.

May 10, 2023
CRT Maintenance District for FY 2023/24

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Zone 3:

This zone includes properties located east of Interstate 5. Parcels in this zone are assessed the EBU amounts based on land use and then multiplied by a factor of 0.5.

At the formation of the District, the adopted Maximum Assessment formula included an annual Consumer Price Index for All Urban Consumers (CPI-U) adjustment that is not to exceed 2.00%. This Maximum Assessment annual adjustment adopted by the initial vote is not considered an increased assessment. Since the CPI-U for 2022 was 7.71%, the increase to the EBU charge from last year is 2.00%, which is the maximum allowed.

The following shows the maximum assessment rates proposed to be levied in the Fiscal Year (FY) 2023/24 by land use:

Land Use Description Per
Base
Rate
Zone 1
Base
Rate
Zone 2
Base
Rate
Zone 3
Single-Family Residential
Lot or
Parcel $24.54 $16.36 $4.09
Residential Condominium
Dwelling
Unit $24.54 $16.36 $4.09
Multi-Family Residential
Dwelling
Unit $18.40 $12.27 $3.07
Planned Residential
Development
Lot or
Dwelling
Unit $24.54 $16.36 $4.09
Commercial/Industrial Parcel $24.54 $16.36 $4.09
Vacant Single-Family
Residential Parcel $24.54 $16.36 $4.09
Vacant Multi-Family Residential Parcel $18.40 $12.27 $3.07 Vacant Commercial/Industrial Parcel $24.54 $16.36 $4.09 Timeshare Units
1 week of
ownership $ 0.00 $ 0.00 $0.00
Exempt Parcels Parcel $ 0.00 $ 0.00 $0.00
Public Owned Parcels Parcel $ 0.00 $ 0.00 $0.00
The 1972 Act requires the City Council to adopt a resolution annually directing the preparation and filing of an Annual Report and a Resolution of Intention to renew the annual assessments for the District. The resolutions declare the City Council's intention to levy and collect assessments and set the date of the public hearing at which the assessments will be levied. The law requires the assessment information to be submitted to the County by August 10th of each year.

Attachment 4 is the proposed CRT Maintenance District Engineer's Report for FY 2023/24. The report contains an overview of the District; a description of the services and May 10, 2023
CRT Maintenance District for FY 2023/24

Page 4 of 5 ends

improvements to be maintained; the proposed FY 2023/24 Budget; and the method of apportionment.

The City will notify the property owners about levying and collecting assessments in the Solana Beach Coastal Rail Trail Maintenance District by publishing a notice about the date of the Public Hearing (June 14, 2023) in the local paper.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The District began assessing a benefit charge in FY 2006/07. The CPI-U for 2022 was

7.71%. Since the maximum amount the assessment is allowed to increase each year is equal to the CPI-U but not greater than 2.00%, the assessments for FY 2023/24 are proposed to increase by 2.00% per Table 3 of the Report (and indicated on the previous page of this Staff Report). The amount of the Equivalent Benefit Unit for FY 2023/24 is $8.18. This is $0.16 more per EBU than last year’s assessment and is consistent with the approval of the District by the vote of the property owners in January 2006.

Based on the above methodology and included in the Engineer’s Report, the CRT is expected to receive $85,475 in benefit charge revenues (total assessment amount). Total expenditures that are expected to be spent on the CRT are $93,901. The shortfall of $8,426, or the difference between the amount expected to be received ($85,475) and the amount expected to be spent ($93,901), will be covered by available projected reserves in the CRT fund of $94,326 on July 1, 2023. The CRT fund should keep reserves equal to approximately 50% of the annual assessment amount. The proposed budget will reduce the CRT fund balance to approximately $85,950 by June 30, 2024. This reserve will still be over the 50% recommended maximum fund balance of $42,738. Once the reserves drop below the 50% recommended maximum fund balance, additional funds will need to be appropriated from non-CRT funding sources.

WORK PLAN:

Renewal of the CRT Maintenance District is consistent with the Fiscal Sustainability section of the City’s Work Plan.

OPTIONS:
• Accept the Coastal Rail Trail Maintenance District Engineer’s Report for FY 2023/24, proceed with the annual levy of assessments and set the time and date for a public hearing to be held on June 14, 2023.
• Do not renew the CRT Maintenance District and fund cost for maintenance of the CRT through the General Fund.

May 10, 2023
CRT Maintenance District for FY 2023/24

Page 5 of 5 ends

• Provide Direction.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution 2023-050, initiating the proceedings for the annual levy of assessments within the Coastal Rail Trail Maintenance District for Fiscal Year 2023/24.

2. Adopt Resolution 2023-051, approving the Engineer's Report for proceedings of the annual levy of assessments within Coastal Rail Trail Maintenance District.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_______________________
Gregory Wade, City Manager
Attachments:

1. Resolution 2023-050, Initiating Proceedings

2. Resolution 2023-051, Approving Engineer’s Report

3. Resolution 2023-052, Setting the Public Hearing

4. CRT Maintenance District Engineer’s Report for FY 2023/24 RESOLUTION 2023-050

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, INITIATING

PROCEEDINGS FOR THE CITY OF SOLANA BEACH

COASTAL RAIL TRAIL MAINTENANCE DISTRICT FOR FY
2023/24 AND FOR THE ANNUAL LEVY OF ASSESSMENTS

WITHIN THE COASTAL RAIL TRAIL MAINTENANCE

DISTRICT
WHEREAS, the City Council of the City of Solana Beach, California, by previous Resolutions formed and approved the maximum annual assessment rates for the City of Solana Beach Coastal Rail Trail Maintenance District (“District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code (commencing with sections 22500) (1972 Act); and
WHEREAS, the 1972 Act provides the City Council the authority to annually levy and collect assessments for the District on the San Diego County tax roll on behalf of the District to pay the maintenance, services, and operation of facilities and improvements related thereto; and
WHEREAS, the City has retained Koppel & Gruber Public Finance for the purpose of preparing and filing an engineer’s report (hereinafter referred to as the Engineer’s Report) with the City Clerk.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. The City Council hereby appoints Koppel & Gruber Public Finance as the District Assessment Engineer and orders Koppel & Gruber Public Finance to prepare the Engineer’s Report concerning the District and the levy of assessments for Fiscal Year (FY) 2023/24, in accordance with Chapter 1, Article 4, beginning with Section 22565 of the Act.

That Coastal Rail Trail Maintenance District Engineer’s Report for FY 2023/24, as presented, consists of the following:
• A description of the District boundary and improvements; and • The Annual Budget (costs and expenses of services, operation and maintenance); and
• The method of apportionment for calculating the assessment for Resolution 2023-050
Initiating Proceedings for the CRT Maintenance District

Page 2 of 2 ends

each of the assessed parcels, lots and subdivisions of land for the property located within the CRT Maintenance District in proportion to the special benefits received and a roll containing the proposed levy amount for each assessed parcel within the CRT Maintenance District for FY 2023/24; and
• An exhibit showing the boundaries of the District.

Upon completion of the Engineer’s Report, said Report shall be filed with the City Clerk, who shall submit the same to the City Council for its consideration pursuant to Section 22586 of the Act.

3. The proposed improvements for the District include, but are not limited to:
the ongoing maintenance, operation and servicing of landscaping and public lighting improvements that were installed as part of the construction of the City’s Coastal Rail Trail. These improvements may also include all materials, equipment, utilities, labor, and appurtenant facilities related to those improvements. The Engineer’s Report describes in more detail the items to be maintained and serviced.

4. The City Council hereby determines that to provide the improvements described in Section 3 of this resolution, it is necessary to levy and collect assessments against lots and parcels within the District.

5. The City Manager of the City of Solana Beach is hereby authorized and directed to take any and all action necessary and appropriate in connection with the annual levy and collection of assessments for the District.

PASSED AND ADOPTED this 10th day of May 2023, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING THE
ENGINEER’S REPORT FOR PROCEEDINGS FOR THE

ANNUAL LEVY OF ASSESSMENTS WITHIN THE COASTAL

RAIL TRAIL MAINTENANCE DISTRICT
WHEREAS, the City Council of the City of Solana Beach, California, pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, initiate proceedings and ordered the preparation of an Engineer's Report for the annual levy of assessments within a special assessment district, such special assessment district known and designated as City of Solana Beach Coastal Rail Trail Maintenance District (Maintenance District); and
WHEREAS, pursuant to Section 22586 of the Streets and Highways Code, there has now been presented to this City Council the Engineer’s Report as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and
WHEREAS, the City Council has carefully examined and reviewed the Engineer’s Report as presented, and is preliminarily satisfied with the Maintenance District, each and all the budget items and documents as set forth therein and is satisfied that the proposed assessments have been spread in accordance with the benefits received from the improvements to be maintained and services, as set forth in said Engineer’s Report.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the Coastal Rail Trail Maintenance District Engineer’s Report for Fiscal Year 2023/24, as presented, consists of the following:
• A description of the Maintenance District boundary and improvements; and
• The Annual Budget (costs and expenses of services, operation and maintenance); and
• The method of apportionment for calculating the assessment for each of the assessed parcels, lots, and subdivisions of land for the Resolution 2023-051
CRT Engineer’s Report for FY 2023/24

Page 2 of 2 ends

property located within the Maintenance District in proportion to the special benefits received and a roll containing the proposed levy amount for each assessed parcel within the Maintenance District for Fiscal Year 2023/24; and
• An exhibit showing the boundaries of the District.

3. That the Engineer’s Report is hereby preliminarily approved and ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify to the passage and adoption of this Resolution and the minutes of this meeting shall so reflect the presentation of the Engineer’s Report.

PASSED AND ADOPTED this 10th day of May 2023, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, DECLARING ITS

INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND

COLLECTION OF ASSESSMENTS IN THE COASTAL
RAIL TRAIL MAINTENANCE DISTRICT FOR FY 2023/24

AND SETTING A TIME AND PLACE FOR A PUBLIC

HEARING THEREON
WHEREAS, the City Council of the City of Solana Beach, California, has previously formed a special assessment district pursuant to the terms of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, such special assessment district known and designated as City of Solana Beach Coastal Rail Trail Maintenance District (the Maintenance District); and
WHEREAS, at this time, the City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year to provide for costs and expenses necessary to pay for the maintenance of the improvements in said Maintenance District; and
WHEREAS, at the formation of the District, the adopted Maximum Assessment formula includes an annual Consumer Price Index for All Urban Consumers (CPI-U) adjustment not to exceed 2.00% and this annual adjustment adopted by the initial vote is not considered an increased assessment. The CPI-U for 2022 was 7.71%. Since the maximum amount the assessment is allowed to increase each year is 2.00%, the assessments per Equivalent Benefit Unit (EBU) for Fiscal Year 2023/24 are proposed to increase by 2.00%.

WHEREAS, there has been presented and approved by this City Council the Engineer’s Report, as required by law, and this City Council is desirous of continuing with the proceedings for said annual levy by adopting this Resolution of Intent pursuant to Streets and Highways Code Section 22587.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. The public interest and convenience require, and the City Council does propose at this time, to levy assessments for the Maintenance District to provide for the financing of the operation, maintenance and servicing of certain improvements located within the Coastal Rail Trail including both Resolution 2023-052
Set Public Hearing for the CRT Maintenance District

Page 2 of 4 ends

landscaping improvements and appurtenances and public lighting improvements and appurtenances.

The landscaping improvements and services to be maintained by the Maintenance District include, but are not limited to, landscaping, planting, ground cover, shrubbery, turf, trees, irrigation and drainage systems, hardscape, fixtures, sidewalks, fencing and other appurtenant items located along and adjacent to the City portion of the Coastal Rail Trail.

The public lighting improvements to be maintained and serviced include, but are not limited to, poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide lighting along and within the Coastal Rail Trail.

3. That said works of improvement are of special benefit to the properties within the boundaries of said Maintenance District, which Maintenance District the legislative body previously declared to be the area specially benefited by said works of improvement, and for particulars, reference is made to the boundary map as previously approved by this legislative body, a copy of which is on file in the Office of the City Clerk and open for public inspection, and is designated by the name of this Maintenance District.

4. That the Engineers Report, as preliminarily approved by the legislative body, is on file with the City Clerk and open for public inspection.

Reference is made to such Engineer’s Report for a full and detailed description of the improvements to be installed and/or maintained, the boundaries of the Maintenance District, any zones therein and the proposed assessments upon assessable lots and parcels of land within the Maintenance District.

6. Notice is hereby given of a public hearing on the 14th day of June, 2023 at 6:00 P.M.

Page 3 of 4 ends

filed such a protest, may file a written withdrawal of that protest at [email protected] prior to 12:00 p.m. of such hearing day. Any such written protest must state all grounds for objection. A written protest by a property owner must contain a description sufficient to identify the property owned by such person, e.g. assessor’s parcel number.

Any interested person may mail a protest to the following address:

CITY CLERK

CITY OF SOLANA BEACH
635 S. HIGHWAY 101
SOLANA BEACH, CA 92075
[email protected]
To be considered by the legislative body, all protests must be received by 12:00 p.m. the public hearing date. A postmark prior to such date and time will not be sufficient.

PASSED AND ADOPTED this 10th day of May 2023, at a Regular Meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk City Of Solana Beach
Coastal Rail Trail Maintenance District
Engineer’s Report
Fiscal Year 2023/2024
Date May 10, 2023

TABLE OF CONTENTS
SECTION I. OVERVIEW ..............................................................................................1 SECTION II. PLANS AND SPECIFICATION..............................................................3 SECTION III. PROPOSED FISCAL YEAR 2023/2024 BUDGET ..................................5 A. ESTIMATED FISCAL YEAR 2023/2024 BUDGET ...............................5 B. DESCRIPTION OF BUDGET ITEMS...................................................7 SECTION IV. METHOD OF APPORTIONMENT .......................................................8 A. GENERAL ................................................................................................8 B. GENERAL BENEFIT ANALYSIS ..........................................................8 C. SPECIAL BENEFIT ANALYSIS .............................................................9 D. ASSESSMENT METHODOLOGY .......................................................10 E. RATES .....................................................................................................12 F. ASSESSMENT RANGE FORMULA.....................................................13 SECTION V. ASSESSMENT ROLL.............................................................................14 SECTION VI. ASSESSEMENT DIAGRAM ...................................................................15 City of Solana Beach Coastal Rail Trail Maintenance District Page 1 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
SECTION I. OVERVIEW
A. INTRODUCTION AND BACKGROUND
The Coastal Rail Trail (the “CRT”) is a project sponsored by the cities of Oceanside, Carlsbad, Encinitas, Solana Beach and San Diego for a multi-use pathway (bicycle facilities and pedestrian) that will ultimately extend from the San Luis Rey River in Oceanside to the Santa Fe Depot in San Diego. Each of the sponsoring cities has agreed to construct and maintain the portion of the trail that is located within their jurisdiction. The City of Solana Beach (the “City”) began construction on their portion of the CRT (“City CRT”) in August 2003 by obtaining outside grants and the City CRT was substantially completed in November of 2004.

The City CRT encompasses approximately 1.7 miles extending from the north boundary of the City at the San Elijo Lagoon and the City of Encinitas to the south boundary of the City at Via de la Valle. The Class I bicycle trail proceeds south through the City, crossing Lomas Santa Fe Road and continuing to Via de la Valle in the City of Del Mar.

The City of Solana Beach Coastal Rail Trail Maintenance District (“District”) was formed in January 2006 in order to provide funding for the maintenance of certain public improvements including but not limited to the operation, maintenance and servicing of landscaping and public lighting improvements along the City CRT. This report constitutes the Fiscal Year 2023/2024 Engineer’s Report for the District.

The City Council pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (“Act”) and in compliance with the substantive and procedural requirements of the California State Constitution Article XIIIC and XIIID (“Proposition 218”) and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the “Implementation Act”) desires to levy and collect annual assessments against lots and parcels within the District beginning in the fiscal year commencing July 1, 2023 and ending June 30, 2024 to pay for the operation, maintenance and servicing of landscaping and public lighting improvements along the City CRT. The proposed assessments are based on the City’s estimate of the costs for Fiscal Year 2023/2024 to maintain the City CRT improvements that provide a special benefit to properties assessed within the District. The assessment rates set for Fiscal Year 2023/2024 as set forth in this Engineer’s Report, do not exceed the maximum rates established at the time the District was formed, therefore, the City and the District are not required to go through a property owner ballot procedure in order to establish the 2023/2024 assessment rates.

City of Solana Beach Coastal Rail Trail Maintenance District Page 2 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
B. CONTENTS OF ENGINEER’S REPORT
This Report describes the District boundaries and the proposed improvements to be assessed to the property owners located within the District. The Report is made up of the following sections.

SECTION I. OVERVIEW – Provides a general introduction into the Report and provides background on the District and the assessment.

SECTION II. PLANS AND SPECIFICATIONS – Contains a general description of the improvements that are maintained and serviced by the District.

SECTION III. PROPOSED FISCAL YEAR 2023/2024 BUDGET – Identifies the cost of the maintenance and services to be provided by the District including incidental costs and expenses.

SECTION IV. METHOD OF APPORTIONMENT – Describes the basis in which costs have been apportioned to lots or parcels within the District, in proportion to the special benefit received by each lot or parcel.

SECTION V. ASSESSMENT ROLL – The assessment roll identifies the maximum assessment to be levied to each lot or parcel within the District.

SECTION VI. ASSESSMENT DIAGRAM – Displays a diagram of the District showing the boundaries of the District.

For this Report, each lot or parcel to be assessed, refers to an individual property assigned its own Assessment Parcel Number (“APN”) by the San Diego County (“County”) Assessor’s Office as shown on the last equalized roll of the assessor.

Following the conclusion of the Public Hearing, the City Council will confirm the Report as submitted or amended and may order the collection of assessments for Fiscal Year 2023/2024.

City of Solana Beach Coastal Rail Trail Maintenance District Page 3 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
SECTION II. PLANS AND SPECIFICATION
A. GENERAL DESCRIPTION OF THE DISTRICT
The boundaries of the District are defined as being contiguous with the boundaries of the City of Solana Beach. Solana Beach is located approximately thirty miles north of the City of San Diego in the north coastal area of the County. The City is bordered by the Pacific Ocean to the west, the City of Encinitas to the north, the City of Del Mar to the south and the unincorporated village of Rancho Santa Fe to the east.

The properties within the District include single-family residential, multi-family residential, timeshare, commercial, and industrial parcels. Each parcel has been categorized into three zones based upon their general proximity to the City CRT. Please refer to Section IV D of the Report for a further explanation on the zones included within the District.

B. DESCRIPTION OF SERVICES AND IMPROVEMENTS TO BE MAINTAINED The District provides a funding mechanism for the ongoing maintenance, operation and servicing of landscaping and public lighting improvements that were installed as part of the construction of the City CRT. These improvements may include, but are not limited to, all materials, equipment, utilities, labor, and appurtenant facilities related to those improvements.

The improvements constructed as part of the project that are to be maintained and serviced by the District relate to landscaping and public lighting improvements, and are generally described as follows:
 Concrete and decomposed granite trails including landscaping, irrigation, drainage, grading, lighting, and hardscape features.
 Concrete paths, trees, plantings, lighting, irrigation, conduit, infrastructure, earthwork, trash receptacles, fencing, node structures (bus shelters, art amenities, garden nodes), drinking fountains, signage, and observation deck.
 Open space and irrigated and planted slopes located along the Trail.  Public lighting facilities within and adjacent to the City CRT.

Maintenance services will be provided by City personnel and/or private contractors. The proposed improvements to be maintained and services are generally described as follows:

City of Solana Beach Coastal Rail Trail Maintenance District Page 4 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023

LANDSCAPING AND APPURTENANT IMPROVEMENTS
The landscaping improvements and services to be maintained by the District include but are not limited to landscaping, planting, ground cover, shrubbery, turf, trees, irrigation and drainage systems, hardscape, fixtures, sidewalks, fencing and other appurtenant items located along and adjacent to the City CRT.

PUBLIC LIGHTING AND APPURTENANT IMPROVEMENTS
The public lighting improvements to be maintained and serviced include but are not limited to the following, which provide public lighting directly or indirectly to the City CRT or to other public areas associated with or necessary for use of the trail:
 Maintenance, repair and replacement of public light poles and fixtures, including changing light bulbs, painting, photoelectric cell repair or replacement, and repairing damage caused by automobile accidents, vandalism, time, and weather.  Electrical conduit repair and replacement due to damage by vandalism, time and weather.
 Service-call maintenance, repair and replacement including painting, replacing worn out electrical components and repairing damage due to accidents, vandalism, and weather.
 Payment of the electrical bill for the existing street lighting system.  Responding to constituent and business inquiries and complaints regarding the public lighting.

Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of landscaping and public lighting improvements facilities and appurtenant facilities. This includes repair, removal or replacement of all or part of any of the landscaping and street lighting improvements, or appurtenant facilities; providing for the life, growth, health and beauty of landscaping improvements and for the operation of the lighting improvements.

Servicing means the furnishing of all labor, materials, equipment and utilities necessary to maintain the landscaping improvements and to maintain and operate the public lighting improvements or appurtenant facilities in order to provide adequate illumination.

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SECTION III. PROPOSED FISCAL YEAR BUDGET
A. ESTIMATED FISCAL YEAR 2023/2024 BUDGET
A summary of the proposed District Fiscal Year 2023/2024 budget is summarized, by category, in Table 1 shown on the following page:

City of Solana Beach Coastal Rail Trail Maintenance District Page 6 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
TOTAL
BUDGET

GENERAL

BENEFIT
PORTION1&2

PROPOSED FY
2023/2024

ASSESSMENT
Operating and Maintenance
Landscape, Irrigation & Hardscape Maintenance Thru an
Outside Contract (Includes Tree Trimming) $68,500 $13,500 $55,000 Utilities (Water) $20,600 $0 $20,600
Utilities (Electricity) $29,500 $29,500 $0
Trail Maintenance (DG & Concrete Paths) $1,400 $0 $1,400 Graffiti Abatement $200 $0 $200
Total Operating and Maintenance Costs $120,200 $43,000 $77,200 Capital Replacement
Landscape & Irrigation Replacement $3,600 $200 $3,400
Pedestrian/Bicycle Path Replacement $2,600 $200 $2,400
Hardscape Features Replacement (water fountain, art
work, bus shelter) $2,600 $200 $2,400
Reserves
Fiscal Year 2023/2024 Reserve Collection $0 $0 $0
Total Capital Replacement and Reserves $8,800 $600 $8,200 District Administration Costs
County SB 2557 Costs $300
County Electronic Data Processing Costs $601
City Administration/Consultant Costs $7,600
Total Administration Costs $8,501
TOTAL BUDGET $93,901
LESS OPERATING RESERVES USED IN FY2 ($8,426)
TOTAL ASSESSMENT AMOUNT $85,475
Total Parcels in the District 13,100
Total Parcels Levied 5,655
Total Equivalent Benefit Units 10,449.38
Proposed Levy Per Equivalent Benefit Unit $8.18
Inflation Percentage Applied to Proposed Levy Per EBU 2.00% Beginning Balance as of 7/1/23 $94,376
FY 2023/2024 Collection $85,475
Expenditures ($93,901)
Projected Ending Balance as of 6/30/243 $85,950
Maximum Recommended Cash Flow Reserve Amount $42,738

1. While the cost of the electricity is not 100% general benefit, the City is paying for the entire cost through other available funds and none of the cost is being allocated to the parcels located within the District.

2. The CRT landscaping cost is greater than the available funding from the District so other available funding is being utilized to cover the difference.

3. The City is developing a plan on how to utilize the operating reserves on the CRT in the future.

ADMINISTRATION COSTS

AMOUNT TO LEVY

OPERATING RESERVES
Table 1

CITY OF SOLANA BEACH

COASTAL RAIL TRAIL MAINTENANCE DISTRICT
2023/2024 BUDGET

OPERATING AND MAINTENANCE COSTS

CAPITAL REPLACEMENT AND RESERVES
City of Solana Beach Coastal Rail Trail Maintenance District Page 7 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
B. DESCRIPTION OF BUDGET ITEMS
The following is a brief description of the major budget categories that includes the detailed costs of maintenance and services for the District included in the table above.

OPERATING AND MAINTENANCE COSTS – This includes the costs of maintaining and servicing the landscaping and lighting improvements. This may include, but is not limited to, the costs for labor, utilities, equipment, supplies, repairs, replacements and upgrades that are required to properly maintain the items that provide a direct benefit to properties located within the District.

CAPITAL REPLACEMENT AND RESERVES – These items provide a funding source to pay for items that wear out over time, other unanticipated items not directly budgeted for and for the replacement of the landscaping, pathways and hardscape features located along and adjacent to the City CRT.

ADMINISTRATION COSTS – This includes the indirect costs not included above that are necessary to pay for administrative costs related to the District, including the levy and submittal of the assessments to the County to be placed on the Fiscal Year 2023/2024 County equalized tax roll, responding to property owner inquiries relating to the assessments and services, and any other related administrative costs.

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SECTION IV. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of landscaping and public lights and appurtenant facilities.

Streets and Highways Code Section 22573 requires that maintenance assessments be levied according to benefit rather than the assessed value.
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
In addition, Article XIIID and the Implementation Act require that a parcel’s assessment may not exceed the reasonable cost for the proportional special benefit conferred to that parcel. A special benefit is a particular and distinct benefit over and above general benefits conferred on property located within the assessment district. Article XIIID and the Implementation Act further provides that only special benefits are assessable and the City must separate the general benefits from the special benefits. They also require that publicly owned properties which specifically benefit from the improvements be assessed.

B. GENERAL BENEFIT ANALYSIS
The improvements described in Section II B of this Report are for the special benefit, enhancement and use of properties within the District. However, the City CRT was constructed as a portion of a much larger regional trail that will extend from the City of Oceanside to the north to the City of San Diego to the south. Residents and property owners located in each of the cities along the trail will receive a special benefit from the construction and maintenance of the trail within their city. Residents from each of these cities will have an opportunity to use the entire trail upon completion including the portion in Solana Beach which creates a general benefit.

Additionally, included among the different property types in the City are timeshare units.

Though individuals may purchase and “own” their timeshare unit, their ownership rights are limited and temporary (typically one week per year.) Owners of timeshare units have an opportunity to use the CRT while vacationing in the City. Due to the limited ownership time-frame of timeshare owners, their special benefit is limited and thus considered as part of the general benefit similar to the general benefit to the public at large.

The general benefit portion of the assessment has been determined by looking at each participating city’s trail length as a factor or the entire trail. The City of Solana Beach’s portion of the CRT is 1.7 miles compared to the entire proposed trail length of 44.0 miles.

Comparing the length of the City CRT to the total length of the CRT results in a general benefit of 3.86%. Engineering also determined that timeshares add an additional 2.0% City of Solana Beach Coastal Rail Trail Maintenance District Page 9 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
general benefit impact. For rounding purposes after adding the two components (3.86% +

2.0%) the general benefit is considered to be 6.0% overall to the public at large. The budget has been allocated to parcels based on their special benefit share. In addition, the City is paying 100% of the electricity costs, totaling $29,000, for the District through funds available from other sources resulting in over 30% of the costs paid directly by the City.

C. SPECIAL BENEFIT ANALYSIS
Each of the proposed improvements and the associated costs and assessments within the District has been reviewed, identified and allocated based on special benefit pursuant to the provisions of Article XIIID, the Implementation Act, and the Streets and Highways Code Section 22573.

Proper maintenance and operation of the City CRT landscaping, hardscape, open space and public lighting provides special benefit to adjacent properties by providing community character, security, safety and vitality. Additionally, one of the purposes of the trail is to facilitate alternative transportation opportunities in order to reduce air pollution and vehicular traffic congestion which provide special benefit to the properties within the District.

TRAIL AND LANDSCAPING SPECIAL BENEFIT
Landscaping and appurtenant facilities, if well maintained, provide beautification, shade and enhancement of the desirability of the surroundings, and therefore increase property values. Specifically, they provide a sense of ownership and a common theme in the community providing aesthetic appeal, recreational and health opportunities and increased desirability of properties.

PUBLIC LIGHTING SPECIAL BENEFIT
The operation, maintenance and servicing of public lighting along and adjacent to the City CRT provide safety and security to properties along City CRT specifically as follows:
 Improved security, deterrence of crime and aid to police and fire protection.  Reduced vandalism and damage to the improvements and property.  Increased business activity to the coastal community during nighttime hours.

City of Solana Beach Coastal Rail Trail Maintenance District Page 10 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
D. ASSESSMENT METHODOLOGY
To establish the special benefit to the individual lots or parcels within the District, an Equivalent Benefit Unit system based on land use is used along with a Zone Factor based on geographic proximity to the City CRT.

EQUIVALENT BENEFIT UNITS
Each parcel of land is assigned an Equivalent Benefit Unit in proportion to the estimated special benefit the parcel receives relative to other parcels within the District. The single family detached (“SFD”) residential property has been selected as the basic unit for calculating assessments; therefore, a SFD residential parcel equals one Equivalent Benefit Unit (“EBU”).

The EBU method of apportioning benefit is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land use type, size and development. A methodology has been developed to relate all other land uses to the SFD residential as described below.

EBU APPLICATION BY LAND USE:

SINGLE-FAMILY RESIDENTIAL — This land use is defined as a fully subdivided residential parcel in which a tract map has been approved and recorded. This land use is assessed 1.0 EBU per lot or parcel. This is the base value that all other land use types are compared and weighted against (i.e. Equivalent Benefit Unit or EBU).

RESIDENTIAL CONDOMINIUM — This land use is defined as a fully subdivided residential parcel that has more than one residential unit developed on the property with individual unit ownership. This land use is assessed 1.0 EBU per dwelling unit.

MULTI-FAMILY RESIDENTIAL — This land use is defined as a fully subdivided residential parcel that has more than one residential unit developed on the property not available for individual unit ownership. This land use is assessed 0.75 EBU per dwelling unit.

PLANNED-RESIDENTIAL DEVELOPMENT — This land use is defined as any property not fully subdivided with a specific number of proposed residential lots or dwelling units to be developed on the parcel. This land use type is assessed at 1.0 EBU per planned (proposed) residential lot or dwelling unit.

COMMERCIAL/INDUSTRIAL — This land use is defined as property developed for either commercial or industrial use. This land use type is assessed at 1.0 EBU per parcel.

VACANT SINGLE-FAMILY RESIDENTIAL — This land use is defined as property currently zoned for single-family detached residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 1.0 EBU per parcel.

VACANT MULTI-FAMILY RESIDENTIAL — This land use is defined as property currently zoned for multi-family residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 0.75 EBU per parcel.

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VACANT COMMERCIAL/INDUSTRIAL — This land use is defined as property currently zoned for either commercial or industrial use. This land use is assessed at 1.0 EBU per parcel.

EXEMPT PARCELS — This land use identifies properties that are not assessed and are assigned 0.0 EBU. This land use classification may include, but is not limited, to lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas and right-of-ways including greenbelts and parkways; utility right-of-ways; common areas, sliver parcels and bifurcated lots or any other property that can not be developed; park properties and other publicly owned properties that are part of the District improvements or that have little or no improvement value. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment.

PUBLIC OWNED PARCELS — This land use identifies properties that are not assessed and are assigned 0.0 EBU. This land use classification includes other typically non-assessed parcels that are not considered exempt parcels and may include, but is not limited, to lots or parcels identified as schools, government owned buildings, fire and police stations, and administration offices. These types of properties are considered to receive little special benefit from the improvements and any benefit that they may receive is considered to be part of the City’s general benefit contribution to the District.

ZONE FACTOR
The District was divided into three zones based on the proximity of parcels in location to the City CRT. Properties located the closest to the trail will receive a greater special benefit as compared to those parcels the farthest away. In order to calculate this into the assessment a factor is applied to each parcel according to the following Zone location.

ZONE 1 PROPERTIES – This Zone is defined as properties located adjacent to or within a few blocks of the City CRT improvements. This includes all properties that are generally located east of Acacia and Sierra Avenue and west of Rios Avenue. Parcels located in this zone use the EBU amounts derived above based on land use and then multiplied by a proximity factor of three (3).

ZONE 2 PROPERTIES – This Zone is defined as properties located close to the improvements but not adjacent to the City CRT or properties defined as Zone 1 Properties.

This includes all properties that are generally located west of Acacia Avenue and also those properties located east of Rios Avenue and west of Interstate-5. Parcels located in this zone use the EBU amounts derived above based on land use and then multiplied by a proximity factor of two (2).

ZONE 3 PROPERTIES – This Zone is defined as properties located the furthest away from the City CRT improvements. This includes all properties that are located east of Interestate5. Parcels located in this zone use the EBU amounts derived above based on land use and then multiplied by a proximity factor of 0.5.

City of Solana Beach Coastal Rail Trail Maintenance District Page 12 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
The following table summarizes the EBU and Zone Factors based on land use.

In order to determine the maximum annual assessment rate for each type of land use described above, the following formula is applied:

Applicable EBU * Applicable Zone Factor*Maximum Assessment Rate per 1.0 EBU=Assessment Rate per Unit/Parcel.

E. RATES
Table 3 below shows the maximum assessments rates proposed to be levied in Fiscal Year 2023/2024 by land use. Because the San Diego Consumer Price Index for All Urban Consumers (“CPI-U”) was over 2.00% for 2022 (7.71%), the maximum assessments were increased by 2.00% as allowed for in the assessment range formula discussed below.

Land Use Description
Equivalent
Benefit Units
(EBUs) Per
Zone 1
Multiplier
Zone 2
Multiplier
Zone 3
Multiplier
No. of EBUs
for Property
in Zone 1
No. of EBUs
for Property
in Zone 2
No. of EBUs
for Property
in Zone 3
Single Family Residential 1.00 Lot or Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Residential Condominium 1.00 Dwelling Unit 3.00 2.00 0.50 3.00 2.00 0.50 Multi-Family Residential 0.75 Dwelling Unit 3.00 2.00 0.50 2.25 1.50 0.38 Planned Residential Development 1.00
Lot or Dwelling
Unit 3.00 2.00 0.50 3.00 2.00 0.50
Commercial/Industrial 1.00 Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Vacant Single Family Residential 1.00 Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Vacant Multi-Family Residential 0.75 Parcel 3.00 2.00 0.50 2.25 1.50 0.38 Vacant Commercial/Industrial 1.00 Parcel 3.00 2.00 0.50 3.00 2.00 0.50 Timeshare Units 0.00
1 week of
ownership 3.00 2.00 0.50 0.00 0.00 0.00
Exempt Parcels 0.00 Parcel 3.00 2.00 0.50 0.00 0.00 0.00 Public Owned Parcels 0.00 Parcel 3.00 2.00 0.50 0.00 0.00 0.00 Table 2

CITY OF SOLANA BEACH

COASTAL RAIL TRAIL MAINTENANCE DISTRICT

EQUIVALENT BENEFIT UNITS AND ZONE FACTOR BY LAND USE
City of Solana Beach Coastal Rail Trail Maintenance District Page 13 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
F. ASSESSMENT RANGE FORMULA
The purpose of establishing an Assessment Range Formula is to provide for reasonable inflationary increases to the annual assessments without requiring the District to go through an expensive balloting process required by law in order to get a small increase. On July 1, 2007 and each year thereafter, the Maximum Assessment Rate shall be increased by the lesser of Local CPI-U in the San Diego County area or 2.0%. The CPI-U used shall be as determined annually by the Bureau of Labor Statistics beginning with the CPI-U rate increase for 2006.

Beginning in the Fiscal Year 2007/2008 the Maximum Assessment may be increased using the lesser of the increase in the CPI-U from first year levy (the Assessment Range Formula) or 2.0%. This Assessment Rate Formula would be applied every fiscal year thereafter and a new Maximum Assessment will be established to include the allowable increase.

The Maximum Assessment adjusted annually by this formula is not considered an increased assessment. Although the Maximum Assessment will increase each year, the actual assessment will only reflect the necessary budgeted amounts and may remain unchanged. Increases in the budget or an increase in the rate in one year from the prior year will not require a new 218 balloting unless the rate is greater than the Maximum Assessment adjusted to reflect an increase in the CPI-U.

Land Use Description Per
Base Rate for
Zone 1
Base Rate
for Zone 2
Base Rate
for Zone 3
Single Family Residential Lot or Parcel $24.54 $16.36 $4.09 Residential Condominium Dwelling Unit $24.54 $16.36 $4.09 Multi-Family Residential Dwelling Unit $18.40 $12.27 $3.07 Planned Residential Development
Lot or Dwelling
Unit $24.54 $16.36 $4.09
Commercial/Industrial Parcel $24.54 $16.36 $4.09
Vacant Single Family Residential Parcel $24.54 $16.36 $4.09 Vacant Multi-Family Residential Parcel $18.40 $12.27 $3.07 Vacant Commercial/Industrial Parcel $24.54 $16.36 $4.09 Timeshare Units
1 week of
ownership $0.00 $0.00 $0.00
Exempt Parcels Parcel $0.00 $0.00 $0.00
Public Owned Parcels Parcel $0.00 $0.00 $0.00

COASTAL RAIL TRAIL MAINTENANCE DISTRICT

EQUIVELANT BENEFIT UNITS AND ZONE FACTOR BY LAND USE
Table 3

CITY OF SOLANA BEACH
City of Solana Beach Coastal Rail Trail Maintenance District Page 14 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
SECTION V. ASSESSMENT ROLL
Parcel identification, for each lot or parcel within the District shall be the parcel as shown on the County Assessor's map for the year in which this Report is prepared.

A listing of parcels assessed within the District, along with the proposed assessment amounts, has been submitted to the City Clerk, under a separate cover, and by reference is made part of this Report. Said listing of parcels to be assessed shall be submitted to the County Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year 2023/2024. If any parcel submitted for collection is identified by the County Auditor/Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor/Controller. The assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate approved in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.

City of Solana Beach Coastal Rail Trail Maintenance District Page 15 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023
SECTION VI. ASSESSMENT DIAGRAM
The parcels within the District consist of all lots, parcels and subdivisions of land located in the City. A reduced copy of the boundary map of the area is attached. 900· 450• o· 900'
SCALE : 1 • = 900'
334 Via Vera Crus SUlte 268 San 11a!'0011, California 82078 Plume (780) 610-0290 Fu: (780) 610-0288 (05-057) APRIL 2005

CITY OF

SAN DIEGO
SHEET 1 OF 1
FILED IN THE omcE OF THE CITY CLERK OF THE CITY OF SOLANA BEACH THIS __ DAY OF ________ 2005.

I HEREBY CERTIFY THAT THE V.,THIN MAP SHOV.,NG PROPOSED BOUNDARIES

OF THE COASTAL RAIL TRAIL MAINTENANCE DISTRICT, CITY OF SOLANA

BEACH, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF SOLANA BEACH AT A REGULAR MEETING THEREOF, HELD ON THE ___ DAY OF _______ _ 2005, BY ITS RESOLUTION NO. ________ _

CITY CLERK

CITY OF SOLANA BEACH
FILED THIS ___ DAY OF----~-- 2005, AT THE
HOUR OF ____ O'CLOCK --~M. IN BOOK ___ OF MAPS OF
ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS, AT PAGE(S) __ AND AS INSTRUMENT NO. _______ IN THE OFFICE OF THE
COUNTY RECORDER IN THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA.

COUNTY RECORDER

COUNTY OF SAN DIEGO

STATE OF CALIFORNIA
NOTE: FOR PARTICULARS OF THE LINES AND DIMENSIONS OF ASSESSOR'S

PARCELS, REFERENCE IS MADE TO THE MAPS OF THE SAN DIEGO COUNTY

ASSESSOR OF SAN DIEGO COUNTY RECORDS, WHICH MAPS SHALL GOVERN FOR ALL DETAILS RELATING THERETO.

PROPOSED BOUNDARY MAP OF

COASTAL RAIL TRAIL MAINTENANCE DISTRICT

CITY OF SOLANA BEACH

COUNTY OF SAN DIEGO

STATE OF CALIFORNIA
City of Solana Beach Coastal Rail Trail Maintenance District Page 16 Fiscal Year 2023/2024 Engineer’s Report 4/13/2023

CITY OF SOLANA BEACH

COASTAL RAIL TRAIL MAINTENANCE DISTRICT
Engineer’s Report
Fiscal Year 2023/2024
The undersigned respectfully submits the enclosed Report as directed by City Council.

Report Submitted By:

By: ________________________________
Scott Koppel
Koppel & Gruber Public Finance
By: ________________________________
Mohammad Sammak
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.6.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Finance
SUBJECT: City Council Consideration of Resolution 2023-055 Approving a Professional Services Agreement with
Davis Farr LLP for Audit Services
BACKGROUND:

The City hires an independent auditor to examine the City’s financial records at the close of each fiscal year to assure the public of accountability. The objective of the audit is to verify that all financial transactions have been properly handled and recorded in compliance with legal restrictions and applicable accounting practices and procedures and that they accurately represent the financial stewardship of the public officials who have been entrusted with these affairs.

The action before the Council is to consider adopting Resolution 2023-055 (Attachment 1) approving a professional services agreement with Davis Farr LLP to provide audit services for an initial term of five (5) years with two (2) one-year optional extensions.

DISCUSSION:

Staff issued a Request for Proposals (RFP) for professional audit services on March 6, 2023, with a response deadline of April 3, 2023. Staff requested the proposals be submitted in two parts, a technical proposal and a cost proposal.

The Technical Proposal
The purpose of the Technical Proposal was to demonstrate the qualifications, competence, and capacity of the firms seeking to provide independent audit services to the City, in conformity with the requirements of the RFP. The Technical Proposal requested that firms address the qualifications of their organization and of the particular May 10, 2023
Agreement with Davis Farr LLP

Page 2 of 4 ends

staff to be assigned to the engagement. The Technical Proposal also was to specify an audit approach that will meet the RFP requirements.

The Technical Proposal requested the firms address all the following points in the order outlined in the RFP (excluding any cost information which should only be included in the Cost Proposal section):

1. License to Practice in California

2. Independence (from the City of Solana Beach)

3. Firm Qualifications and Experience

4. Partner, Supervisory and Staff Qualifications and Experience

5. Similar Engagements with Other Government Entities

6. Specific Audit Approach

7. Identification of Anticipated Potential Audit Problems The Cost Proposal
The Cost Proposal included an all-inclusive maximum price that contained all pricing information relative to performing the audit engagement as described in the Request for Proposal. The total all-inclusive maximum price is to contain all direct and indirect costs including all out-of-pocket expenses.

In addition, the Cost Proposal requested a separate cost proposal for the City’s Single Audit, if required, and the Successor Agency Fund Financials.

Staff issued the RFP by posting it on the California Society of Municipal Finance Officers (CSMFO) website as well as on the City’s website. Members of CSMFO include most audit firms that practice in the State of California and work with governmental agencies.

Staff received proposals from the following firms:
• Davis Farr
• The Pun Group
A Staff committee consisting of the Finance Director, Senior Accountant, and the Assistant City Manager reviewed the proposals and ranked the firms based upon the following criteria:
• Thoroughness and understanding of the scope of work: 0-15 points • Technical experience of the firm and reference responses: 0-30 points May 10, 2023
Agreement with Davis Farr LLP

Page 3 of 4 ends

• Qualifications of staff: 0-30 points
• Size and Structure of the firm: 0-15 points
• Sealed cost proposal: 0-10 points
The review team found that both firms were highly qualified. The final selection came down to experience with similar cities within San Diego County and the cost proposal.

The cost summary for each firm was the following:

Following completion of the evaluation by the review team, Davis Farr LLP was recommended as the preferred firm with whom to engage in this Agreement.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The total costs for all audit services for FY 2022/23 through FY 2026/27, with two oneyear optional extensions, are presented below. The total contract is not to exceed $240,395. The proposed FY 2023/24 and FY 2024/25 Budget will include $90,945 to cover the costs of the first two years of audit services.

Audit I Audit Year: Audit Ye,ar: Audit Year: Audit Year: Audit Year: 20ption Firm Service FY2023 FY2024 FY2025 FY2026 FY 2027 Years
Davis Farr LLP
I ACFR (incl SA) $ 41,000 $ 42,945 $ 44,950 $ 47,000 $ 47,000 +5% each I Single Audit (if needed) 3,500 3,500 3,500 3,500 3,500 +o% each Total Contract $ 44,500 $ 46,445 $ 48,450 $ 50,500 $ 50,500 The Pun Group
I ACFR (incl SA) $ 45,000 $ 46,350 $ 47, 741 $ 49,173 $ 50, 648 +3% each I Single Audit (if needed) 5,000 5,150 5, 305 5,464 5, 628 +3% each Total Contract $ 50,000 $ 51,.500 $ 53,046 $ 54,637 $ 56,276 Audit Year: Audit Y,ear: Audit Ye1ar: Audit Year: Audit Year: 20ption Audit Firm Service FY2023 FY2024 FY2025 FY2026 FY 2027 Yeiars Davis Farr LLP
ACFR $ 38, 900 $ 40,845- $ 42,850 $ 44,900 $ 44,900 -t5% ea ch Success.or Age11 cy 2,100 2,10 0 2,100 2,1:00 2,100 +o% ea ch Single Audit (if needed) 3,500 3,500 3,500 3,500 3,500 +o% ea ch Total Contract $ 44,.500 $ 46,44,5 $ 48,450 $ 50,500 $ 50,500 May 10, 2023
Agreement with Davis Farr LLP

Page 4 of 4 ends

WORK PLAN: N/A
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with alternative amendments / modifications. • Do not approve Staff recommendation.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2023-055 approving a fiveyear professional services agreement with Davis Farr LLP for audit services (with two one-year options to extend).

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:

1. Resolution 2023-055
RESOLUTION 2023-055

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, AUTHORIZING THE

CITY MANAGER TO EXECUTE A PROFESSIONAL

SERVICES AGREEMENT WITH DAVIS FARR LLP FOR

PROFESSIONAL AUDIT SERVICES
WHEREAS, the City of Solana Beach wants to ensure accuracy and the accountability of the financial statements of the City; and WHEREAS, a qualified independent auditor is needed to review the City’s financial records, procedures and the actions of the Finance Staff for accuracy and compliance with legal and other restrictions; and
WHEREAS, a qualified independent auditor is needed to prepare the financial statements in accordance with generally accepted accounting principles; and WHEREAS, Staff has conducted a Request for Proposals and received proposals from two firms; and
WHEREAS, after reviewing the proposals and holding interviews, Staff has determined that Davis Farr LLP is the most qualified audit firm for this contract.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council authorizes the City Manager to execute a five-year agreement with Davis Farr LLP not to exceed $240,395, for audit services for the Fiscal Years 2022/23 through FY 2026/27.

3. That the City Council authorizes the City Manager to extend the agreement for up to two additional years at the City’s option.

PASSED AND ADOPTED this 10th day of May 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Deputy Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk .

CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.7.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: City Clerk’s Office
SUBJECT: Consideration of Resolution 2023-057 – Annual Deputy Mayor Appointment Guidelines
BACKGROUND:

Until December 2020, the annual appointment of a Deputy Mayor had been determined under guidelines established by Resolution 1996-017 (Attachment 1), which provided for the annual rotation of both the Mayor and Deputy Mayor. With the transition to district elections beginning in November 2020, the Council now consists of an elected Mayor and four electoral district seats. Therefore, the only annual appointment to address is that of the Deputy Mayor. Updated guidelines have been established in Resolution 2023-057 (Attachment 2) outlining procedures for the rotation of the Deputy Mayor. It states that the City Council shall appoint a Deputy Mayor at the December City Council Meeting on an annual basis. The Deputy Mayor shall be selected by a majority vote of not less than three members of the City Council.

This item is before City Council to consider approval of Resolution 2023-057 amending the appointment guidelines of the annual Deputy Mayor.

DISCUSSION:

In November 2020, the election of the Mayor and of District 1 and District 3 Councilmembers took place, and in November 2022, District 2 and District 4 Councilmembers were elected. The seating of Councilmembers at the dais is in the following order seated next to the Mayor: District 1, District 3, District 2, and District 4.

Council may consider their selection of Deputy Mayor based on seating order as well as other factors.

Resolution 2023-057 provides for some general guidelines for making an appointment of the Deputy Mayor. These guidelines may include term, duties, selection considerations, May 10, 2023
Deputy Mayor Appointment Guidelines

Page 2 of 3 ends

and the requirement of a majority vote of the City Council. The following selection guidelines for consideration are outlined in Resolution 2023-057:

5. Selection of the Deputy Mayor
a. Each Councilmember has a specified position in the rotation sequence based on their electoral district. These districts are seated in the following sequence: District 1, District 3, District 2, District 4. Districts 1 and 3 are elected at the same election, whereas Districts 2 and 4 are elected at the next election. In any given year, the first person seated after the Mayor is typically selected as Deputy Mayor, subject to a majority vote. i. In non-election years, the presiding Deputy Mayor typically moves to the end of the rotation sequence on the dais and the remaining three Councilmembers move forward in their current order.
ii. In election years, the newly elected, re-elected, or appointed Councilmembers are seated at the end of the dais in the sequence as stated above.
iii. After the Council has been seated, the City Council will proceed with appointing a Deputy Mayor.
b. If an appointment is made to fill a mid-term vacancy, the newly appointed Councilmember will be seated in the vacant seat. If that vacancy was the current Deputy Mayor, the Council may determine the experience of the appointed member or move this position to the end of the dais. c. A Councilmember may decline to serve as Deputy Mayor. In this case, the office would pass to the next Councilmember in the dais seating sequence, pursuant to a majority vote.
d. If a member accepts a shared term of at least six months as Deputy Mayor, that term shall be deemed a full term as Deputy Mayor.
e. If a Deputy Mayor is not able to complete their term as Deputy Mayor, and a member is called upon to fill in for the remainder of the term and serves longer than six months, this Deputy Mayor may not be considered to have served a full term. The member called upon under such a situation may be allowed to continue serving as Deputy Mayor for the next full term, subject to a majority vote.
f. The Council may choose to appoint a person to the position of Deputy Mayor based on factors other than those set forth in this resolution.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
• Approve Staff recommendation and adopt the annual Deputy Mayor Appointment Guidelines.

May 10, 2023
Deputy Mayor Appointment Guidelines

Page 3 of 3 ends

• Approve Staff recommendation with alternative amendments/modifications to the Deputy Mayor guidelines for appointment.
• Do not approve Staff recommendation.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council review and consider adoption of Resolution 2023- 057 updating guidelines for the annual appointment of the Deputy Mayor.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation
_______________________________
Gregory Wade, City Manager
Attachment:

1. Resolution 1996-017

2. Resolution 2023-057
RESOLUTION NO. 96-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ESTABLISHING POLICIES

REGARDING APPOINTMENT OF MAYOR AND DEPUTY MAYOR
WHEREAS, the City Council is authorized and directed by Government Code Section 36801 to meet after a general municipal election and choose one of its number as mayor and one of its number as mayor pro tempore; and WHEREAS, the City Council has determined that it is in the best interest of the City of Solana Beach to establish policies regarding the appointment of mayor and mayor pro tempore.

NOW, THEREFORE, the City Council of the City of Solana Beach California, resolves as follows:
1 . The City Council shall appoint a mayor and mayor pro tempore on an annual basis. The appointment shall be made at the first City Council meeting of December. The mayor and mayor pro tempore shall serve until their successor is appointed.

2. The mayor and mayor pro tempore shall be selected by the affirmative vote of not less than three members of the City Council.

3. The mayor pro tempore may be referred to as the deputy mayor.

4. When selecting the mayor and mayor pro tempore, the Council shall use the following criteria:
a. The deputy mayor shall have first priority to serve as mayor. b. To the extent possible, each member shall be given the opportunity to serve as deputy mayor and then mayor.
c. The position of finish for each member at their last election will be an important factor in choosing between members who each have served as mayor or between members who have not previously served as mayor.
d. The first place finisher in each election shall have the opportunity to serve a full year term as mayor .
. ---------------------- -----
Resolution No. 96-17
Page Two
e. Any member may share their term as mayor with any other member. Priority would be given to those who have not served, or if all have served, priority would be given to the member with the least total terms as mayor.
f. If a member accepts a shared term of at least six months as mayor, that shall be deemed a full term as mayor. However, if due to an incapacity a mayor is not able to fulfill a term, a member who is called upon to fill less than six months of the remainder of another member's term as mayor shall not be considered to have served a full term as mayor. The member called upon under such a situation shall be allowed to continue serving as mayor the next full term.
g. A person may decline an appointment, but shall lose eligibility unless the person subsequently regains eligibility as a result of reelection. A person who declines to accept a shared term as mayor shall not lose any eligibility.
h. The Council may choose to appoint a person to the position of mayor or deputy mayor based on factors other than those set forth in this resolution.

5. This resolution shall supersede all prior resolutions concerning this matter.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Solana Beach, California, at a regular meeting held on the 5th day of February, 1996, by the following vote:

AYES: Councilmembers-Campbell, Dodson, Kellejian, Renteria, Tompkins NOES: Councilmembers - None
ABSTAIN: Councilmembers - None
ABSENT: Councilmembers - None
Resolution N Page three o. 96-17
ATTEST:

City Clerk.
\ "------- ~~ ': / ;/
Marion B. Dods on, ~ Mayor
Attachment 2
RESOLUTION 2023-057

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ESTABLISHING

GUIDELINES REGARDING APPOINTMENT OF THE

DEPUTY MAYOR
WHEREAS, the City Council is authorized and directed by Government Code Section 36801 to meet after a general municipal election and choose one of its members as Deputy Mayor; and
WHEREAS, the City of Solana Beach has historically made an appointment of Deputy Mayor on an annual basis; and
WHEREAS, the City of Solana Beach refers to the Mayor Pro Tempore as the Deputy Mayor; and
WHEREAS, the City Council has determined that it is in the best interest of the City of Solana Beach to establish guidelines regarding the appointment of the Deputy Mayor; and
WHEREAS, starting in November 2020, the election of District 1 and District 3 took place, and in November 2022 District 2 and District 4 were elected. The seating at the dais is in the following order: District 1, District 3, District 2, and District 4; and WHEREAS, the Deputy Mayor is appointed by the City Council for a one-year term at a December City Council meeting. In an election year, it will occur at a meeting following the declaration of the election results for a general municipal election. (Gov.

Code§ 36801.); and
WHEREAS, to be eligible for appointment as Deputy Mayor, a Councilmember ideally would have completed at least one year of his or her current term on the Council.

Experience as a Councilmember will assist those who are selected to serve as Deputy Mayor, and that it is in the City’s best interest that these selections be made in a manner that acclimates the Deputy Mayor to the roll and task prior to assuming the respective office; and
WHEREAS, the City Council wishes to amend the selection process of the Deputy Mayor as was adopted per Resolution 1996-17, since an elected Mayor would no longer be included, as well as to consider the electoral districts.

NOW, THEREFORE, the City Council of the City of Solana Beach California, resolves as follows:

1. The mayor pro tempore shall be referred to as the Deputy Mayor.

Resolution 2023-057
Deputy Mayor Appointment Guidelines

Page 2 of 3 ends

2. The City Council shall appoint a Deputy Mayor on an annual basis.

3. The Deputy Mayor shall be selected by a majority vote of the City Council, or not less than three members of the City Council.

4. In the absence of the Mayor, the Deputy Mayor shall serve and perform the functions of the Mayor. If both the Mayor and Deputy Mayor are absent from a City Council meeting, the Councilmembers present shall select a Councilmember from those present to perform the functions of Mayor at that meeting.

5. Selection of the Deputy Mayor:
a. Each Councilmember has a specified position in the rotation sequence based on their electoral district. These districts are seated in the following sequence: District 1, District 3, District 2, District 4. Districts 1 and 3 are elected at the same election, whereas Districts 2 and 4 are elected at the next election. In any given year, the first person seated after the Mayor is typically selected as Deputy Mayor, subject to a majority vote. i. In non-election years, the presiding Deputy Mayor typically moves to the end of the rotation sequence on the dais and the remaining three Councilmembers move forward in their current order.
ii. In election years, the newly elected, re-elected, or appointed Councilmembers are seated at the end of the dais in the sequence as stated above.
iii. After the Council has been seated, the City Council will proceed with appointing a Deputy Mayor.
b. If an appointment is made to fill a mid-term vacancy, the newly appointed Councilmember will be seated in the vacant seat. If that vacancy was the current Deputy Mayor, the Council may determine the experience of the appointed member or move this position to the end of the dais. c. A Councilmember may decline to serve as Deputy Mayor. In this case, the office would pass to the next Councilmember in the dais seating sequence, pursuant to a majority vote.
d. If a member accepts a shared term of at least six months as Deputy Mayor, that term shall be deemed a full term as Deputy Mayor.
e. If a Deputy Mayor is not able to complete their term as Deputy Mayor, and a member is called upon to fill in for the remainder of the term and serves longer than six months, this Deputy Mayor may not be considered to have served a full term. The member called upon under such a situation may be allowed to continue serving as Deputy Mayor for the next full term, subject to a majority vote.
f. The Council may choose to appoint a person to the position of Deputy Mayor based on factors other than those set forth in this resolution.

6. To the extent possible, each Councilmember shall be given the opportunity to serve as Deputy Mayor.

Resolution 2023-057
Deputy Mayor Appointment Guidelines

Page 3 of 3 ends

7. This resolution shall supersede all prior resolutions concerning this matter.

PASSED AND ADOPTED this 10th day of May 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.8.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Resolution 2023-059 Awarding a Construction Contract for the Sewer & Storm
Drain Rehabilitation Project
BACKGROUND:

The Capital Improvement Program (CIP) budget makes annual appropriations to maintain, repair and replace sewer and storm drain facilities throughout the City. The Engineering and Public Works Staff have been performing regular condition assessments of the sewer system by visual inspection and by evaluation of the system with closed circuit televising (CCTV). Staff performs a similar assessment (visual inspection and CCTV evaluation) of the City’s Storm Drain system. These assessments identify need repairs to both systems that are prioritized for rehabilitation by various repair and rehabilitation methods, including in-situ lining process.

Staff prepared plans, specifications and a cost estimate for rehabilitation and reconstruction of several sewer and storm drain pipelines throughout the City and advertised the project through the competitive bidding process. The City received four construction bids for the Sewer & Storm Drain Rehabilitation Project, Bid 2023-04. The four bids were opened by the City Clerk on April 18, 2023. The bid results are summarized in Table 1 on the next page.

This item is before the City Council to consider adoption of Resolution 2023-059 (Attachment 1) that would award a construction contract to Southwest Pipeline & Trenchless Corporation, the lowest responsive and responsible bidder, to rehabilitate existing sewer and storm drain facilities in the City.

May 10, 2023
Award 2023 Sewer & Storm Drain Rehabilitation Project

Page 2 of 4 ends

DISCUSSION:

Every year, the City Council allocates funds into the City’s CIP for sewer and storm drain repairs and replacements. A summary of this year’s project is as follows:

Sewer Rehabilitation and Construction
• Rehabilitate approximately 1,077 lineal feet of 6” sewer pipe and 3,106 lineal feet of 8” sewer pipe throughout the City, including 48 sewer lateral connections. • Construct three sewer clean-outs at inaccessible damaged dead-ends. • Replace six sewer lateral connections that compromise the City’s main pipeline. • Cap one abandoned sewer lateral that has roots intruding into the main.

Storm Drain Rehabilitation and Construction
• Rehabilitate approximately 1,647 lineal feet of circular and elliptical Corrugated Metal Pipes (CMP) throughout the City.
• Replace a deteriorated catch basin on Highland Drive, west side of Interstate 5. • Replace a deteriorated pipe and curb inlet in the cul-de-sac portion of Barbara Avenue, south of Patty Hill Drive.
• Install a catch basin at the northeast corner of South Granados Avenue and Lirio Street.

This Project was advertised for construction bids on March 8, 2023. The City received four bid proposals for the Project, Bid 2023-04. On April 18, 2023 at 2:30 p.m., the City Clerk opened the bids. The bids are summarized below in Table 1:

Table 1: Bid Results
Contractors Base Bid
Southwest Pipeline and Trenchless Corporation $ 649,634 NuLine Technologies $ 698,261
Insituform Technologies $1,060,198
Nor Cal Pipeline Services $ 1,186,359

The lowest bid submitted by Southwest Pipeline was found to be complete and responsive to the bid specifications. Southwest Pipeline successfully completed a pipeline rehabilitation project for the City in 2021. Staff is recommending that Southwest Pipeline and Trenchless Corporation be awarded the construction contract. The estimated contract duration is 90 working days (18 weeks) and it is anticipated that the Project will begin in June and be completed in September 2023.

May 10, 2023
Award 2023 Sewer & Storm Drain Rehabilitation Project

Page 3 of 4 ends

CEQA COMPLIANCE STATEMENT:

The Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of the State CEQA Guidelines.

FISCAL IMPACT:

The Fiscal Year (FY) 2022/23 Capital Improvement Program budget includes $500,000 for Sanitary Sewer Pipeline Replacement and $300,000 for Storm Drain Improvements.

The Table 2 below lists the base bid amounts and recommended contingencies of approximately 15%:

Table 2: Base Bid Project Costs
Sewer Storm Drain Total
Base Bid $310,832 $338,802 $649,634
Contingency $47,000 $51,000 $98,000
Construction Budget $357,832 $389,802 $747,634

The sewer component is within the $500,000 CIP Budget. The storm drain component of the project exceeds the $300,000 CIP Budget, for which Staff is requesting an additional appropriation of $89,802 from the General Fund for the Storm Drain Improvements.

WORK PLAN:

Major Storm Drain Improvements are included in Capital Projects under Environmental Sustainability. Sewer system maintenance is not mentioned in the Work Plan; however, it is consistent with the Environmental Sustainability section of the Work Plan.

OPTIONS:
• Adopt Staff recommendations and award the construction contract. • Postpone contract award and provide direction to Staff. • Reject construction bids and provide alternative direction to Staff.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2023-059:

1. Awarding the construction contract to Southwest Pipeline and Trenchless Corporation, in the amount of $649,634, for the Sewer & Storm Drain Rehabilitation Project, Bid 2023-04.

May 10, 2023
Award 2023 Sewer & Storm Drain Rehabilitation Project

Page 4 of 4 ends

2. Approving an amount of $98,000 for construction contingency.

3. Authorizing the City Manager to execute the construction contract on behalf of the City.

4. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.

5. Authorizing an appropriation of $89,802 from the General Fund for the Storm Drain Improvements associated with the project.

6. Authorizing the City Treasurer to amend the Fiscal Year 2022/23 Adopted Budget accordingly.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:

1. Resolution No. 2023-059
RESOLUTION 2023-059

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT TO SOUTHWEST PIPELINE

AND TRENCHLESS CORPORATION FOR THE SEWER &

STORM DRAIN REHABILITATION PROJECT
WHEREAS, the current Fiscal Year (FY) 2022/23 Capital Improvement Program (CIP) budget includes funding for sanitary sewer and storm drain facilities repairs, rehabilitation and replacements; and
WHEREAS, the City has performed sewer and storm drain pipeline condition assessments and determined pipelines to be rehabilitated or replaced to improve system reliability; and
WHEREAS, on April 18, 2023, four bids for the Sewer & Storm Drain Rehabilitation Project, Bid 2023-04, were received and publicly opened by the City Clerk. At that time, it was determined that Southwest Pipeline and Trenchless Corporation was the apparent low bidder with a construction estimate of $649,634; and WHEREAS, Staff recommends a construction contingency of approximately 15%, in the amount of $98,000, for unanticipated extra work.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council awards the construction contract to Southwest Pipeline and Trenchless Corporation, in the amount of $649,634, for the 2023 Sewer Pipeline Replacements, Bid 2023-04.

3. That the City Council approves an amount of $98,000 for construction contingency.

4. That the City Council authorizes the City Manager to execute the construction contract on behalf of the City.

5. That the City Council authorizes the City Manager to approve cumulative change orders up to the construction contingency amount.

6. That the City Council authorizes an appropriation of $89,802 from General Funds for the Storm Drain Improvements associated with the project.

Resolution 2023-059
Award 2023 Sewer & Storm Drain Rehabilitation Project

Page 2 of 2 ends

7. That the City Council authorizes the City Treasurer to amend the Fiscal Year 2022/23 Adopted Budget accordingly.

PASSED AND ADOPTED this 10th day of May 2023, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.9.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Finance Department
SUBJECT: City Council Consideration of Resolution 2023-056 Approving a Professional Services Agreement with HDL
Coren & Cone for Property Tax Consulting Services for
Fiscal Year 2023/24 through FY 2027/28.

BACKGROUND:

Property tax is the City’s number one source of revenue. Typically, the City contracts for property tax consulting services on an annual basis. These services provide the City with expert analysis of our property tax base. The City is provided with quarterly and annual reports which are used to keep apprised of trends in the statistics that impact property tax revenue and to assist the City with both annual and mid-year budget adjustments.

This item is before the City Council for the consideration of Resolution 2023-056 (Attachment 1) which would authorize the City Manager to execute a contract for Professional Services with HDL Coren & Cone (HDL), for a five-year agreement for an amount not to exceed $91,191, for Property Tax Consulting Services for Fiscal Year (FY) 2023/24 through FY 2027/28 with two additional one-year options to extend.

DISCUSSION:

HDL currently provides ongoing services to over 250 California agencies. The company maintains annual property tax records for San Diego County back to 1990. HDL's experienced team has worked with a number of key county staff and is thoroughly familiar with county property tax procedures in California.

Specific advantages that HDL possesses to perform the services for the City of Solana Beach include:

May 10, 2023
Approve Property Tax Consulting Contract

Page 2 of 3 ends

• Maintenance of property tax data for 44 California counties, including all agencies in those counties. The size of the database plus a sophisticated computer system uniquely qualifies HDL to provide the most comprehensive property tax analysis available in California.
• HDL's audit team has developed specialized databases and audit techniques and is thoroughly familiar with the County of San Diego. This familiarity, and excellent working relationships with County departments, will allow Solana Beach to recover all misallocated property tax revenue in a timely manner. • Service team comprised of individuals with extensive experience in property tax assessment, administration, auditing, economic development and financial management. All the firm’s key personnel have worked in or with public agencies and thoroughly understand their challenges and needs. This ensures prompt and knowledgeable response to inquiries and providing relevant and timely information.
• Solana Beach staff is given access to the firm's web-based property tax software which affords city staff a user-friendly tool for parcel look-up and will display parcel ownership, valuation, sales and building/land characteristic information and links with the County GIS maps.

Along with the compilation of quarterly and annual data, HDL provides auditing services to ensure that the City is receiving the proper allocation from property tax revenue. If the results of their audits do not produce additional property tax revenue to the City, HDL receives no additional income. However, if the audit conducted by HDL results in additional property tax revenue to the City, then HDL would receive 25% of the net tax revenues recovered for the City over the period allowable by State statute (current year and 3 prior lien date years).

The annual fee for annual and quarterly Property Tax analysis reporting is $14,990 payable quarterly for FY2023/24 and increases annually based on the California Consumer Price Index (CCPI) for all items as determined by the California Department of Industrial Relations as measured February to February by the California All Urban Consumers index not to exceed 4% per year. Estimated fees for services being requested are as follows with CCPI not to exceed 4% per year:
2 Option
Service FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Years Property Tax Analysis e stimate
Quarter 1 $ 3,747.50 $ 3,897.40 $ 4,053.30 $ 4,215.43 $ 4,384.04 +4% each Quarter 2 3,747.50 3,897.40 4,053.30 4,215.43 4,384.04 +4% each Quarter 3 3,747.50 3,897.40 4,053.30 4,215.43 4,384.04 +4% each Quarter 4 3,747.50 3,897.40 4,053.30 4,215.43 4,384.04 +4% each Audit Services Estimate
{25% of Ne t Tax) 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 +-0% each Total Contract 16,990.00 17,589.60 18,213.18 18,861.71 19,536.18 May 10, 2023
Approve Property Tax Consulting Contract

Page 3 of 3 ends

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The Fiscal Year 2023/24 & 2024/25 Biennial Proposed Budget will include a total of $34,580 for this contract.

WORK PLAN:

N/A
OPTIONS:
• Approve Staff recommendation.
• Do not approve Staff recommendation.
• Provide direction to Staff.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2023-056 authorizing the City Manager to execute a Professional Services Agreement with HDL Coren & Cone, in an amount not to exceed $91,191, for Property Tax Consulting Services for a Five-Year Agreement for Fiscal Year (FY) 2023/24 through FY 2027/28 with two additional one-year options to extend.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachment:

1. Resolution 2023-056
RESOLUTION 2023-056

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH HDL

COREN & CONE, A CALIFORNIA CORPORATION FOR

PROPERTY TAX CONSULTING SERVICES
WHEREAS, the City annually contracts for expert property tax consulting services; and
WHEREAS, Staff desires to enter into a multi-year contract for these on-going property tax consulting services; and
WHEREAS, City Staff is proposing to enter into a five-year professional services agreement with HDL Coren & Cone with options to extend for two additional one-year periods.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to enter into a Professional Services Agreement with HDL Coren & Cone, in an amount not to exceed $91,191, for Property Tax Consulting Services for Fiscal Years 2023/24 through FY 2027/28 with two additional one-year options to extend.

PASSED AND ADOPTED this 10th day of May 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.10.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Engineering Department
SUBJECT: City Council Consideration of Resolution 2023-060 - List of Projects for Fiscal Year 2023/24 to Receive Road
Maintenance Rehabilitation Account Funding as Required
by Senate Bill (SB) 1
BACKGROUND:

On April 28, 2017, Governor Brown signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1 increased per gallon fuel excise taxes, increased diesel fuel sales taxes and vehicle registration fees and provided for inflationary adjustments to tax rates in future years.

Beginning November 1, 2017, the State Controller (Controller) started depositing various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.

SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for RMRA funding, the statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (Commission). One of the reporting requirements is that all projects proposed to receive SB 1 funding must be included in a city/county budget that is adopted by the applicable city council or county board of supervisors at a regular public meeting.

This item is before the City Council for the consideration of Resolution 2023-060 (Attachment 1) which would authorize Staff to establish a project list for the 2023 Local May 10, 2023
FY 2023/24 SB 1 Project List

Page 2 of 4 ends

Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account, designating the 2023 Street Maintenance and Repairs Project to receive the funding from this program and to submit to the Commission a list of projects proposed to be funded with an apportionment of RMRA funds. The project list will include only one project, the 2023 Annual Street Maintenance and Repair Project.

DISCUSSION:

Pursuant to Streets and Highway Codes (SHC) Section 2030(a), the objective of the Local Streets and Roads Program is to address deferred maintenance on local streets and roads through the prioritization and delivery of basic road maintenance and rehabilitation projects as well as critical safety projects.

Cities and counties receiving RMRA funds must comply with all relevant federal and state laws, regulations, policies, and procedures. The main requirements for the program are codified in SHC Sections 2034, 2036, 2037, and 2038 and include the following:
• Prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year, a city or county must submit to the Commission a list of projects proposed to be funded with these funds. All projects proposed to receive funding must be included in a city or county budget that is adopted by the applicable city council or county board of supervisors at a regular public meeting [SHC 2034(a)(1)]. • The list of projects must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement [SHC 2034(a)(1)].
• The project list does not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities so long as the projects are consistent with RMRA priorities as outlined in SHC 2030(b) [SHC 2034(a)(1)]. • The initial project list must be submitted to the Commission no later than July 1, 2023, for the Fiscal Year (FY) 2023/24 Local Streets and Roads Funding Program. • The Commission will report to the Controller the names of the cities and counties that have submitted a list of projects as described in SHC 2034(a)(1) and therefore are eligible to receive an apportionment of RMRA funds for the applicable fiscal year [SHC 2034(a)(2)].
• The Controller, upon receipt of the report from the Commission, shall apportion RMRA funds to eligible cities and counties pursuant to SHC 2032(h) [SHC 2034(a)(2)].
• For each fiscal year in which RMRA funds are received and expended, cities and counties must submit documentation to the Commission that includes a description and location of each completed project, the amount of funds expended on the May 10, 2023
FY 2023/24 SB 1 Project List

Page 3 of 4 ends

project, the completion date, and the estimated useful life of the improvement [SHC 2034(b)].
• A city or county receiving an apportionment of RMRA funds is required to sustain a maintenance of effort (MOE) by spending at least the annual average of its general fund expenditures during the 2009–10, 2010–11, and 2011–12 fiscal years for street, road, and highway purposes from the city’s or county’s general fund [SHC 2036]. Monitoring and enforcement of the maintenance of effort requirement for RMRA funds will be carried out by the Controller.
• A city or county may spend its apportionment of RMRA funds on transportation priorities other than priorities outlined in SHC 2030(b) if the city or county’s average Pavement Condition Index (PCI) meets or exceeds 80 [SHC 2037]. • By July 1, 2023, cities and counties receiving RMRA funds must follow guidelines developed by the California Workforce Development Board (Board) that address participation and investment in, or partnership with, new or existing preapprenticeship training programs [SHC 2038]. • Project types that are eligible to receive and use RMRA funding include road maintenance/rehabilitation, safety project, complete streets components and traffic control devices [SHC 2030(b)].

To comply with requirements of SB 1, Staff is proposing to include the RMRA funding for the annual street repair project that repairs and resurfaces streets throughout the City.

Since the 2023 Street Maintenance and Repairs Project is expected to be included in the FY 2023/24 Adopted Budget, a new project does not need to be established at this time.

In order to be completely transparent and as required by the SB 1 program, Staff is recommending that Council consider Resolution 2023-060 to provide clear documentation as to how the specific project received funding.

CEQA COMPLIANCE STATEMENT:

The annual street repair project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the State CEQA Guidelines.

FISCAL IMPACT:

The FY 2023/24 Proposed Budget is expected to include $1,175,000 for the 2023 Annual Street Maintenance and Repair Project to repair and resurface City streets. The funding includes $154,000 in Gas Tax Funds, $315,000 in TransNet Funds (including $90,000 programed for South Acacia Streetscape Project), $400,000 in Road Repair and Accountability Act (SB 1) Funds of which $290,000 is currently budgeted with an additional $110,000 to be appropriated when the construction contract is awarded, and $306,000 in General Funds. This project will be constructed in late 2023 or early 2024 as part of the FY 2023/24 Proposed Budget.

May 10, 2023
FY 2023/24 SB 1 Project List

Page 4 of 4 ends

Based on January 2023 projections, the City is expected to receive $318,817 in FY 2023/24 as part of the SB 1/RMRA program. Note that these projections were estimates from January 2023 and are subject to change. Although the 2023 Annual Street Maintenance and Repair Project is anticipated to spend more SB 1 funds than expected to receive in upcoming fiscal year, there is a small reserve of SB 1 funds available since previous projects did not spend the entire allocation each year.

WORK PLAN:

This item is consistent with Unprioritized Community Character Issues identified in the 2022-23 Work Plan and is also included in the Draft 2023-24 Work Plan.

OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with alternative amendments or modifications. • Deny Staff recommendation and provide direction.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2023-060:

1. Authorizing the City Engineer to establish a project list for Local Streets and Roads Funding Program Road Maintenance and Rehabilitation Account FY 2023/24 revenues and designates the 2023 Annual Street Maintenance and Repair Project, as identified in the City’s FY 2023/24 Capital Improvement Program list, to receive the SB 1 funding. It is anticipated that the designated project will rehabilitate the pavement on portions of Lomas Santa Fe Drive and several residential streets including North Acacia Avenue from Estrella Street to Cliff Street, South Nardo Avenue from El Sueno to Corto Street, Patty Hill Drive from Barbara Avenue to North Granados Avenue, and the easterly portion of Via Mil Cumbres. It is also anticipated that the designated project is estimated to be completed by February 2024 and will have an estimated useful life of approximately 15 years.

2. Authorizing the City Engineer to submit the project list to the California Transportation Commission for the 2023/24 Local Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:

1. Resolution 2023-060
ATTACHMENT 1
RESOLUTION 2023-060

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ESTABLISHING A
PROJECT LIST FOR THE FISCAL YEAR 2023/24 LOCAL

STREETS AND ROADS FUNDING PROGRAM AND

AUTHORIZING THE CITY ENGINEER TO SUBMIT THE

LIST TO THE CALIFORNIA TRANSPORTATION

COMMITTEE
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Solana Beach are aware of the projects proposed for funding in the City and which projects have been completed each fiscal year; and WHEREAS, the City of Solana Beach must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Solana Beach will receive an estimated $318,817 in RMRA funding in FY 2023/24 from SB 1; and
WHEREAS, this is the seventh year in which the City is receiving SB 1 funding, which will enable Solana Beach to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into the City’s transportation priorities and the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate, through overlays, slurry seals and digouts, portions of at least seven streets, throughout the City this year and many similar projects into the future; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in good condition and this revenue Resolution 2023-060
FY 2023/24 SB 1 Project List

Page 2 of 2 ends

will help the City increase the overall quality of the road system and over the next decade will help upgrade and improve the conditions of City streets and roads; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive benefits within the City and throughout the state.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by, the City Council of the City of Solana Beach, California, as follows:

1. The foregoing recitals are true and correct.

2. That the City Council authorizes the City Engineer to establish a project list for Local Streets and Roads Funding Program Road Maintenance and Rehabilitation Account FY 2023/24 revenues and designates the 2023 Annual Street Maintenance and Repair Project, as identified in the City’s FY 2023/24 Capital Improvement Program list, to receive the SB 1 funding. It is anticipated that the designated project will rehabilitate the pavement on portions of Lomas Santa Fe Drive and several residential streets including North Acacia Avenue from Estrella Street to Cliff Street, South Nardo Avenue from El Sueno to Corto Street, Patty Hill Drive from Barbara Avenue to North Granados Avenue, and the easterly portion of Via Mil Cumbres. It is also anticipated that the designated project is estimated to be completed by February 2024 and will have an estimated useful life of approximately 15 years.

3. That the City Council authorizes the City Engineer to submit the project list to the California Transportation Commission for the 2023/24 Local Streets and Roads Funding Program using funds from the Road Maintenance and Rehabilitation Account.

PASSED AND ADOPTED this 10th day of May 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.11.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Public Works Department
SUBJECT: City Council Consideration of Resolution 2023-062 Awarding an Agreement for Traffic Signal and Safety
Lighting Maintenance with Yunex Traffic, Inc.

BACKGROUND:

The City of Solana Beach owns and operates 16 traffic signals and coordinates the operation of four additional signals with Caltrans and the City of Del Mar. The maintenance of these traffic signals is provided by a service provider under an annual service contract. The contract with the current service provider will expire in June 2023 with no additional extensions. In March 2023, Staff issued a Request for Bids (RFB) via an electronic bid site to solicit proposals from firms qualified to provide maintenance, repairs and installation of the City’s safety lighting, traffic signals, and other traffic signal operational related equipment. One proposal was received by the closing date of April 18, 2023.

This item is before the City Council for the consideration of Resolution 2023-062 (Attachment 1) that would authorize the City Manager to execute a Professional Services Agreement (PSA) with Yunex Traffic, Inc. (Yunex), for one year with an option to extend the PSA for four additional one-year terms for City-wide traffic and safety lighting maintenance services for $32,669.72 per fiscal year for a five-year total of $163,348.60.

In addition, Staff is recommending a one-time increase in compensation of $114,255 for FY 2023/24 only for traffic signal upgrades, as detailed in Table 2 below. For FY 2023/24, the total contract amount would be $146,924.72 ($32,669.72 + $114,255.00), and for the entire duration of the five-year contract, the not-to-exceed amount would be $277,603.60 (163,348.60 + 114,255.00).

May 10, 2023
Award PSA for Traffic Signal Maintenance Services

Page 2 of 4 ends

DISCUSSION:

The PSA with Yunex provides for on-going scheduled traffic signal service, as-needed traffic signal repair and replacement of signal head lights, controllers and other equipment as scheduled by City Staff. This contract includes line items for additional work such as replacement of controller boxes, repairs and replacement of loop detectors, and modifications to the traffic signal software. These annual costs were requested in the RFB and are shown in Table 1 below.

Table 1
Traffic Signal & Safety Lighting Maintenance
Annual Contract Amount
Item description Amount
Yearly Maintenance $16,669.72
As-Needed Emergency Services $16,000.00
Total: $32,669.72
In October 2021, the City hired STC Traffic, Inc. (STC) to prepare a Traffic Signal Assessment Report. The report documents and evaluates the existing traffic signal system for potential deficiencies, provides recommendations for maintenance, and replacement or upgrades to field infrastructure. The report consists of three phases and is meant to serve as a guide for identifying projects and budgeting prioritization. Phase 1 details immediate improvements, Phase 2 details near term improvements and Phase 3 lists ultimate improvements. Staff incorporated the Phase 1 improvements into the RFB and received a proposal for these improvements from Yunex as shown in Table 2 below.

In a consultation with the City’s on-call Traffic Engineering consultant, the proposal is consistent with industry standards. Staff is recommending that the City include Phase 1 into the PSA with Yunex for FY 2023/24 for a total, not to exceed amount, of $146,924.72 for Traffic Signal Maintenance and Phase 1 Immediate Improvements.

Table 2
Phase 1: FY 2023/24 Only
Immediate Traffic Signal Infrastructure Improvements
Item description Amount
Traffic Signal Assessment Report: Phase 1 Improvements $58,500 Replace Signal Casings with Retroreflective Yellow Borders $43,200 Furnish & Install Regulatory Signs $10,860
Replace all batteries on Mid-Block Pedestrian Crossings $1,695 Total: $114,255
May 10, 2023
Award PSA for Traffic Signal Maintenance Services

Page 3 of 4 ends

Yunex is very familiar with the City’s traffic signal system, Yunex has been the City’s service provider for a number of years and Staff is pleased with their performance. Staff is recommending that Yunex perform the City-wide traffic signal maintenance services for the upcoming annual service contract. The PSA would include Phase 1 Immediate Improvements as recommended by City Staff and STC Traffic, Inc.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The Traffic Signal Maintenance and Repair PSA with Yunex is for an amount not to exceed $32,669.72 per year, with an option to extend the PSA for four additional oneyear terms, at the City’s discretion, with a total not-to-exceed amount of $163,348.60.

Sufficient funding for this PSA will be included in the Biennial FY 2023/24 – 2024/25 Budget and future budgets.

Staff is also recommending that a one-time increase, in the amount of $114,255, be added to the agreement amount for FY 2023/24. The additional amount will cover the Phase 1 Immediate Improvements. Costs associated with Traffic Signal Maintenance are eligible for Gas Tax expenditure. Staff is seeking Council’s authorization for using revenue from City’s 2023/24 Gas Tax annual allocation to cover the cost of this increased maintenance effort.

The total five-year contract not-to-exceed amount is $277,603.60 (163,348.60 + 114,255.00).

WORK PLAN:

N/A
OPTIONS:
• Approve Staff recommendation.
• Deny Staff recommendation and provide direction.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council consider:

1. Adoption of Resolution 2023-062:

May 10, 2023
Award PSA for Traffic Signal Maintenance Services

Page 4 of 4 ends

a. Authorizing the City Manager to execute a Professional Services Agreement with Yunex Traffic, Inc., in an amount of $16,669.72 per year for annual maintenance service, and $16,000 per year for unforeseen asneeded repairs, for a total not to exceed amount of $32,669.72 per year, for Citywide Traffic Signal and Safety Lighting Maintenance. b. Authorizing the City Manager to approve a one-time expenditure in the amount of $114,255 for Fiscal Year 2023/24, for Traffic Signal Phase 1 Immediate Improvements.
c. Authorizing the City Manager to extend the agreement for up to four additional one-year terms, at the City’s option.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:

1. Resolution 2023-062
RESOLUTION 2023-062

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH YUNEX
TRAFFIC, INC., FOR TRAFFIC SIGNAL AND SAFETY

LIGHTING MAINTENANCE, AS-NEEDED REPAIRS, AND
TRAFFIC SIGNAL UPGRADES.

WHEREAS, in March 2023, Staff issued a Request for Bids (RFB) via an electronic bid site to solicit proposals from firms qualified to provide maintenance, repairs and installation of the City’s safety lighting, traffic signals, and other traffic signal operational related equipment; and
WHEREAS, only one bid was received by the closing date of April 18, 2023; and WHEREAS, in addition to the bid submitted by Yunex Traffic, Inc. (Yunex), in the amount of $16,669.72 for traffic signal and safety lighting maintenance, the bid submitted by Yunex included $114,255 for completion of Phase 1 of the Traffic Signal Assessment Report as identified in the bid documents; and
WHEREAS, the bid documents include an option to extend the Professional Services Agreement for four additional one-year terms, at the City’s discretion; and WHEREAS, Staff recommends an amount of $16,000 per year for as-needed repairs.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute a Professional Services Agreement with Yunex Traffic, Inc., in an amount of $16,669.72 per year for annual maintenance service, and $16,000 per year for unforeseen as-needed repairs, for a total not to exceed amount of $32,669.72 per year, for Citywide Traffic Signal and Safety Lighting Maintenance.

3. That the City Council authorizes the City Manager to approve a one-time expenditure in the amount of $114,255 for Fiscal Year 2023/24, for Traffic Signal Phase 1 Immediate Improvements.

Resolution 2023-062
Award PSA for Traffic Signal Maintenance Services

Page 2 of 2 ends

4. That the City Council authorizes the City Manager to extend the agreement up to four additional one-year terms for a five-year contract not-to-exceed amount of $277,603.60.

PASSED AND ADOPTED this 10th day of May 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.12.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: City Manager’s Department
SUBJECT: Solid Waste Rate Review – Consideration of Resolution 2023–061 Authorizing the City to Proceed with
Proposition 218 Public Noticing and Majority Protest
Voting Procedures
BACKGROUND:

The City of Solana Beach (City) has a Franchise Agreement (Agreement) with EDCO Waste and Recycling Services (EDCO) to provide residential and commercial solid waste and recycling collection services. Under the terms of the Agreement, EDCO may request a rate review annually to adjust the amount charged for providing services. The Agreement contains specific language regarding the rate review methodology. Rates may only be increased due to tipping fee (landfill disposal) and cost of living (CPI) increases on the base rate. The City is a member of the Regional Solid Waste Association (RSWA) that regulates the tipping fee for its member agencies. The proposed tipping fee and CPI increases are reviewed and approved by RSWA before being submitted to the City. City Staff then reviews the rate tables submitted by EDCO and, if appropriate, brings rate requests before the City Council for consideration.

This item is before City Council to consider approving Resolution 2023–061 authorizing the City to proceed with the proper Proposition 218 noticing and majority protest voting procedures including setting a Public Hearing to disclose any protest votes for the solid waste rate increases on June 28, 2023.

DISCUSSION:

EDCO has submitted a rate review adjustment request for Fiscal Year (FY) 2023/24.

The CPI increased 6.927% for the period from December 2021 to December 2022.

Under the current Agreement, any annual increase for CPI is to be capped at 4.0%.

May 10, 2023
Solid Waste Rate Review Prop 218 Notification

Page 2 of 3 ends

Therefore, only a 4.0% increase is applied to current rates after franchise fees, disposal fees are deducted from the current gross rate. This is the second straight year that the CPI cap was utilized, ultimately saving the residents and businesses money through a lower rate increase as a result of the structure of the Franchise Agreement. In addition, as negotiated in the most recent amendment to the RSWA agreement with EDCO, there is a disposal rate (tipping fee) freeze for FY 2023/24, further resulting in lower rates for our community.

For FY 2023/24, the proposed EDCO rate for residential services would increase from $27.59 to $28.48 per month (not including the National Pollutant Discharge Elimination System ‘NPDES’ fee) and EDCO’s commercial rate for the most common service (3- yard bin picked up 1 time per week) will increase from $117.56 to $119.77 (not including the NPDES fee).

In addition, to comply with SB 1383, the State’s new organics recycling law, the City Council must consider an incremental increase in commercial organic collection rates that will vary for each customer, based upon service levels needed. The current commercial organics rate for a 65-gallon cart, serviced once per week, is $94.60 per month. The proposed commercial organics rate for the same level of service would increase to $98.38 per month.

The full rate review package can be found in Attachment 2 including the Commercial Commingled Organics rates proposed for the fiscal year. These requests must go through Proposition 218 noticing requirements, which Staff and EDCO have initiated.

Residential and commercial customers will receive notification through the mail on the proposed rate increases and will have a chance to submit a protest vote if they oppose.

The protest outcome will be revealed during the Public Hearing at the City Council meeting on June 28, 2023.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

There is no fiscal impact to the City for the Proposition 218 noticing. These costs are paid for by the customers and will be reflected as a separate line item on the first bill clearly identifying the charge as the Proposition 218 noticing fee.

WORK PLAN:

N/A
May 10, 2023
Solid Waste Rate Review Prop 218 Notification

Page 3 of 3 ends

OPTIONS:
• Approve Staff recommendation
• Do not approve Staff recommendation
• Provide alternative direction to Staff
DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2023–061 setting the Solid Waste Rate Review Public Hearing protest vote for June 28, 2023.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation
_________________________
Gregory Wade, City Manager
Attachments:

1. Resolution 2023 – 061

2. EDCO Rate Review Packet
Attachment 1
RESOLUTION 2023 – 061

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ESTABLISHING A

PUBLIC HEARING DATE TO DISCLOSE ANY PROTEST
VOTES FOR THE PROPOSED FISCAL YEAR 2023/2024

SOLID WASTE RATE INCREASES
WHEREAS, the City of Solana Beach (City) entered into a Franchise Agreement (Agreement) with EDCO Waste and Recycling Services (EDCO) to provide solid waste and recycling collection services; and
WHEREAS, under the terms of the Agreement, EDCO may request a rate review annually to adjust the amount charged for providing services; and WHEREAS, EDCO has submitted a rate review adjustment request for Fiscal Year 2023/2024; and
WHEREAS, the rate review request must go through the proper Proposition 218 noticing requirements and majority protest proceedings; and WHEREAS, the protest hearing be conducted during a Public Hearing at a duly noticed City Council Meeting.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitals are all true and correct.

2. That a Public Hearing be conducted to disclose any protest votes at the June 28, 2023 regularly scheduled City Council Meeting.

PASSED AND ADOPTED this 10th day of May, 2023, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

WASTE & RECYCLING SERVICES
March 24, 2023
Mr. Dan King
Assistant City Manager
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075
Dear Dan:

The Franchise Agreement between the City of Solana Beach and EDCO allows for annual rate adjustments. Section 8.3 of the Agreement includes the details of the rate adjustment procedures.

As outlined, rates may be increased due to changes in landfill tipping fees and increases in the Los Angeles-Anaheim Consumer Price Index (CPI). EDCO is requesting an allowable rate adjustment based on changes in the CPI only. The effective date of this rate adjustment will be July 1, 2023.

CPI Adjustment
To calculate the CPI portion of the adjustment, the second half of the 2021 index (294.018) was compared to the second half of 2022 index (314.384) which produced a 20.366 point change or

6.927% increase. Under the current franchise agreement, any annual increase is to be capped at

4.0%. Therefore, only a 4.0% increase is applied to current rates after franchise fees, AB939 and disposal fees are deducted from the current gross rate. A copy of the applicable CPI is attached for your reference.

Rate Summary
The total fee adjustments as outlined above when applied will result in residential rates increasing from $28.91 per month to $29.80, an increase of $0.89 per month per household for customers using a 96 Gallon Cart. Commercial rates for the most common service (a three cubic yard bin served once weekly) would increase from $127.81 to $130.02 or $2.21 per month. We propose to implement both residential and commercial rate changes on July 1, 2023.

Please feel free to review these adjustments and let me know if you have any questions or comments.

Attachments
"We-'ll Take Care of It-'-'
224 S. Las Posas Road • San Marcos, California 92078
(760) 744-2700 • Fax: (760) 752-8339 • edcodisposal.com • Printed on Recycled Paper City of Solana Beach RSWA Tip Fee 2022 $ 53.82 CPI Consumer Price Index 12131/2021 294.0 Multi-Family and Residential Rates RSWA Tip Fee 2023 $ 53.82 CPI Consumer Price Index 12/31/2022 314.4 Effective July 1st, 2023 Change $ 0.00 Change 20.4
% Change - Tip Fee 0.00% % Change - CPI 6.93%
Cap% 4.00%
Rates 7.1 .2022 Rate Adjustments effective 7.1.23 Rates 7.1.2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee w/o with Operating Disposal Fee w/o Operating Disposal Fee w/o with Description ,er Week Expense Component 10.0% NPDES NPDES NPDES Expense Component 10.0% NPDES Expense Component 10.0% NPDES NPDES NPDES Residential Rates (Including Organics)
Solid Waste Service (1 cart) 96 gal $ 20.09 $ 4.74 $ 2.76 $ 27.59 $ 1.32 $ 28.91 $ 0.80 $ $ 0.09 $ 0.89 $ 20.89 $ 4.74 $ 2.85 $ 28.48 $ 1.32 $ 29.80 64gal $ 20.09 $ 4.74 $ 2.76 $ 27.59 $ 0.88 $ 28.47 $ 0.80 $ $ 0.09 $ 0.89 $ 20.89 $ 4.74 $ 2.85 $ 28.48 $ 0.88 $ 29.36 35 gal $ 20.09 $ 4.74 $ 2.76 $ 27.59 $ 0.44 $ 28.03 $ 0,80 $ $ 0.09 $ 0.89 $ 20.89 $ 4.74 $ 2.85 $ 28.48 s 0.44 $ 28.92 Recycling Service (1 cart) 96 gal $ 1.32 $ 1.32 $ 1.32 $ 1.32 64gal $ 0.88 $ 0.88 $ 0.88 $ 0.88
35 gal $ 0.44 $ 0.44 $ 0.44 $ 0.44
Extra Cart 96 gal $ 3.10 $ $ 0.34 $ 3.44 $ 1.32 $ 4.76 $ 0.12 $ $ 0.01 $ 0.13 $ 3.22 $ $ 0.35 $ 3.57 $ 1.32 $ 4.89 64gal s 3.10 s $ 0.34 $ 3.44 $ 0.88 $ 4.32 $ 0.12 $ $ 0.01 $ 0.13 $ 3.22 $ $ 0.35 $ 3.57 $ 0.88 $ 4.45 35 gal $ 3.10 $ $ 0.34 $ 3.44 $ 0.44 $ 3.88 $ 0.12 $ $ 0.01 $ 0.13 $ 3.22 $ $ 0.35 $ 3.57 $ 0.44 $ 4.01 Rolloff Rates
Haul Rate $ 259.18 $ $ 28.80 $ 287.98 $ 287.98 $ 10.37 $ $ 1.15 $ 11.52 $ 269,55 $ $ 29.95 $ 299.50 $ 299.50 Disposal Fee per Ton - Trash $ $ 53.82 $ 5.97 $ 59.79 $ 59.79 $ $ 0.00 $ $ 0.00 $ $ 53.82 $ 5.97 $ 59.79 $ 59.79 Disposal Fee per Ton - COi (New) $ $ 82.00 $ 9.11 $ 91.11 $ 91.11 $ $ 7.00 $ 0.78 $ 7.78 $ $ 89.00 $ 9.89 $ 98.89 $ 98.89 OlliER FEES:

Bin Exchange $ 41.41 $ $ 4.60 $ 46.01 $ 46.01 $ 1,66 $ $ 0.18 $ 1.84 $ 43.07 $ $ 4,78 $ 47.85 $ 47.85 Lock Fees $ 8.79 $ $ 0.98 $ 9.77 $ 9.77 $ 0.35 $ $ 0.04 $ 0.39 $ 9.14 $ $ 1.02 $ 10.16 $ 10.16 Pull Out Fees $ $
16' -50' per bin, per number of service days $ 3.99 $ $ 0.44 $ 4.43 $ 4.43 $ 0.16 $ $ 0.02 $ 0.18 $ 4.15 $ $ 0.46 $ 4.61 $ 4.61 51' or more per bin, per number of service days $ 5.41 $ $ 0.60 $ 6.01 $ 6.01 $ 0.22 $ $ 0.02 $ 0.24 $ 5.63 $ $ 0.62 $ 6.25 $ 6.25 Reinstate Fee: $ 25.89 $ $ 2.88 $ 28.77 $ 28.77 $ 1.04 $ $ 0.12 $ 1.16 $ 26.93 $ $ 3.00 $ 29.93 $ 29.93 Late Fee: Minimum $3 charge on any deliquent account $ 2.70 $ $ 0.30 $ 3.00 $ 3.00 $ 2.70 $ $ 0.30 $ 3.00 $ 3.00 Bulky Items $ 29.07 $ 9.88 $ 4.33 $ 43.28 $ 43.28 $ 1.16 $ $ 0.13 $ 1.29 $ 30.23 $ 9.88 $ 4.46 $ 44.57 $ 44.57 Each Addtl Bulky Item $ 3.94 $ 1.34 $ 0.59 $ 5.87 $ 5.87 $ 0.16 $ $ 0.02 $ 0.18 $ 4.10 $ 1.34 $ 0.61 $ 6.05 $ 6.05 Recycling Contamination Fee $ 33.38 $ 9.88 $ 4.80 $ 48.06 $ 48.06 $ 1.34 $ $ 0.15 $ 1.49 $ 34.72 $ 9.88 $ 4.95 $ 49.55 $ 49.55 Overage fee $ 33.28 $ 9.88 $ 4.79 $ 47.95 $ 47.95 $ 1.33 $ $ 0.15 $ 1.48 $ 34.61 $ 9.88 $ 4.94 $ 49.43 $ 49.43 Cart Delivery Fee $ 15.53 $ $ 1.73 $ 17.26 $ 17.26 $ 0.62 $ $ 0.07 $ 0.69 $ 16.15 $ $ 1.80 $ 17.95 $ 17.95 Extra Pickup All Bin Sizes $ 38.93 $ $ 4.33 $ 43.26 $ 43.26 $ 1.56 $ s 0.17 $ 1.73 $ 40.49 $ $ 4.50 $ 44.99 $ 44.99 City of Solana Beach RSWA Tip Fee 2022 s 53.82 CPI Consumer Price Index 12/31/2021 294.0 Multi-Family and Residential Rates RSWA Tip Fee 2023 s 53.82 CPI Consumer Price Index 12131 /2022 314.4 Effective July 1st, 2023 Change s 0.00 Change 20.4
% Change - Tip Fee 0.00% % Change· CPI 6.93%
Cap % 4.00%
Rates 7.1.2022 Rate Adjustments effective 7.1.23 Rates 7.1.2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee wlo with Operating Disposal Fee wlo Operating Disposal Fee wlo with Description ,er Week Expense Component 10.0% NPDES NPDES NPDES Expense Component 10.0% NPDES Expense Component 10.0% NPDES NPDES NPDES Commercial Multi- Famil:z'. Rates
Commercial - Two Yard Bin
$ 39.33 $ 29.51 s 7.64 $ 76.48 $ 5.56 $ 82.04 $ 1.57 $ $ 0.17 $ 1.74 $ 40.90 $ 29.51 $ 7.81 $ 78.22 $ 5.56 $ 83.78 2 $ 62.73 $ 59.00 s 13.52 $ 135.25 $11.12 $ 146.37 $ 2.51 s $ 0.28 $ 2.79 $ 65.24 $ 59.00 $ 13.80 $ 138.04 $ 11.12 $ 149.16 3 $ 68.71 $ 88.50 $ 17.47 $ 174.68 $16.68 $ 191.36 $ 2.75 $ $ 0.31 $ 3.06 $ 71.46 $ 88.50 $ 17.78 $ 177.74 $16.68 $ 194.42 4 $ 86.33 $ 118.03 $ 22.70 $ 227.06 $22.24 $ 249.30 $ 3.45 $ $ 0.38 $ 3.83 $ 89.78 $ 118.03 $ 23.08 $ 230.89 $ 22.24 $ 253.13 5 $ 103.85 $ 147.53 $ 27.93 $ 279.31 $ 27.80 $ 307.11 $ 4.15 $ $ 0.46 $ 4.61 $ 108.00 $ 147.53 $ 28.39 $ 283.92 $ 27.80 $ 311.72 Commercial - Three Yard Bin
$ 59.05 $ 44.27 $ 11.48 $ 114.80 $ 8.34 $ 123.14 $ 2.36 $ $ 0.26 $ 2.62 $ 61.41 $ 44.27 $ 11.74 $ 117.42 $ 8.34 $ 125.76 2 $ 95.94 $ 88.50 $ 20.50 $ 204.94 $16.68 $ 221.62 $ 3.84 $ $ 0.43 $ 4.27 $ 99.78 $ 88.50 $ 20.93 $ 209.21 $16.68 $ 225.89 3 $ 132.83 $ 132.77 $ 29.51 $ 295.11 $25.02 $ 320.13 $ 5.31 $ $ 0.59 $ 5.90 $ 138.14 $ 132.77 $ 30.10 $ 301.01 $ 25.02 $ 326.03 4 $ 169.66 $ 177.03 $ 38.51 $ 385.20 $33.36 $ 418.56 s 6.79 $ $ 0.75 $ 7.54 $ 176.45 $ 177.03 $ 39.26 $ 392.74 $ 33.36 $ 426.10 5 $ 211.18 $ 221 .28 $ 48.05 $ 480.51 $41.70 $ 522.21 $ 8.45 $ $ 0.94 $ 9.39 $ 219.63 $ 221 .28 $ 48.99 $ 489.90 $ 41 .70 $ 531.60 Commercial - Four Yard Bin
$ 72.96 $ 59.00 $ 14.66 $ 146.62 $11 .12 $ 157.74 $ 2.92 $ $ 0.32 $ 3.24 $ 75.88 $ 59.00 $ 14.98 $ 149.86 $ 11 .12 $ 160.98 2 $ 114.03 $ 118.02 $ 25.78 $ 257.83 $22.24 $ 280.07 $ 4.56 $ $ 0.51 $ 5.07 $ 118.59 $ 118.02 $ 26.29 $ 262.90 $ 22.24 $ 285.14 3 $ 155.05 $ 177.03 $ 36.90 $ 368.98 $33.36 $ 402.34 $ 6.20 $ $ 0.69 $ 6.89 $ 161.25 $ 177.03 $ 37.59 $ 375.87 $ 33.36 $ 409.23 4 $ 196.10 $ 236.04 $ 48.01 $ 480.15 $44.48 $ 524.63 $ 7.84 $ $ 0.87 $ 8.71 $ 203.94 $ 236.04 $ 48.88 $ 488.86 $ 44.48 $ 533.34 5 $ 236.81 $ 295.04 $ 59.10 $ 590.95 $55.60 $ 646.55 $ 9.47 $ $ 1.05 $ 10.52 $ 246.28 $ 295.04 $ 60.15 $ 601 .47 $ 55.60 $ 657.07 Commercial - Five Yard Bin
$ 86.87 $ 73.75 $ 17.84 $ 178.46 $13.90 $ 192.36 $ 3.47 $ $ 0.39 $ 3.86 $ 90.34 $ 73.75 $ 18.23 $ 182.32 $13.90 $ 196.22 2 $ 133.85 S 147.53 $ 31.26 $ 312.64 $ 27.80 $ 340.44 $ 5.35 $ $ 0.59 $ 5.94 $ 139.20 $ 147.53 $ 31 .85 $ 318.58 $ 27.80 $ 346.38 3 $ 181 .64 $ 221 .28 $ 44.77 $ 447.69 $41.70 $ 489.39 $ 7.27 $ $ 0.81 $ 8.08 $ 188.91 $ 221.28 $ 45.58 $ 455.77 $ 41 .70 $ 497.47 4 $ 227.71 $ 295.04 $ 58.08 $ 580.83 $ 55.60 $ 636.43 $ 9.11 $ $ 1.01 $ 10.12 $ 236.82 $ 295.04 $ 59.09 $ 590.95 $ 55.60 $ 646.55 5 $ 274.34 $ 368.81 $ 71.47 $ 714.62 $ 69.50 $ 784.12 $ 10.97 $ $ 1.22 $ 12.19 $ 285.31 $ 368.81 $ 72.69 $ 726.81 $ 69.50 $ 796.31 Muti Family Recyling Rate
$ 1.50 $ $ 0.17 $ 1.67 $ $ 1.67 $ 0.06 $ $ 0.01 $ 0.07 $ 1.56 $ $ 0.18 $ 1.74 $ - $ 1-.74 Commercial Can (1-Trash 1-Recy)
$ 25.37 $ 14.75 $ 4.46 $ 44.58 $ 3.52 $ 48.10 $ 1.01 $ $ 0.11 $ 1.12 $ 26.38 $ 14.75 $ 4.57 $ 45.70 $ 3.52 $ 49.22 Extra cart $ 1.85 $ $ 0.21 $ 2.06 $ 1.76 $ 3.82 $ 0.07 $ $ 0.01 $ 0.08 $ 1.92 $ $ 0.22 $ 2.14 $ 1.76 $ 3.90 2 $ 21 .51 $ 59.00 $ 8.93 $ 89.44 $ 7.04 $ 96.48 $ 0.86 $ $ 0.10 $ 0.96 $ 22.37 $ 59.00 $ 9.03 $ 90.40 ·s 7.04 $ 97.44 Extra cart s 3.71 $ $ 0.42 $ 4.13 $ 3.52 $ 7.65 $ 0.15 $ $ 0.02 $ 0.17 $ 3.86 $ $ 0.44 $ 4.30 $ 3.52 $ 7.82 Multi-family Temp Bin(1 wk rental) $ 47.61 $ 44.27 $ 10.22 $ 102.10 $ 8.34 $ 110.44 $ 1.90 $ $ 0.21 $ 2.11 $ 49.51 $ 44.27 $ 10.43 $ 104.21 $ 8.34 $ 112.55 City of Solana Beach RSWA Tip Fee 2022 $ 53.82 CPI Ccnsumer Price Index 12131/2021 294.018 Commercial Rates RSWA Tip Fee 2023 $ 53.82 CPI Consumer Price Index 12/31/2022 314.384 Effective July 1st, 2023 Change
% Change - Tip Fee
s 0

0.00 .00%
Change
% Change - CPI
~

6.93%
---- Cap%4% 4.00%
Rates 7.1.2022 Rate Adjustments effective 7.1.23 Rates 7.1 .2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee w/o with Operating Disposal Fee w/o Operating Disposal Fee w/o with Description per week Expense Component 10.0% NPDES NPDES NPDES Expense Ccmponent 10.0% NPDES ~ ~ 10.0% NPDES NPDES NPDES ---- Commercial Rates - Trash Commercial • Two Yard Bin
1 $ 33.22 s 37,49 $ 7.86 $ 78.57 $ 6.83 $ 85.40 s 1.33 $ $ 0.15 $ 1.48 $ 34.55 S 37.49 $ 8.01 $ 80.05 s 6.83 $ 86.88 2 s 57.69 s 65.10 $ 13.65 $ 136.44 $ 13.67 $ 150.11 s 2.31 $ $ 0.26 s 2.57 s 60.00 $ 65.10 $ 13.91 $ 139.01 $ 13.67 $ 152.68 3 s 82.01 s 92.54 $ 19.39 s 193.94 s 20.50 $ 214.44 s 3.28 $ $ 0.36 $ 3,64 s 85.29 S 92.54 $ 19.75 s 197.58 $ 20.50 $ 218.08 4 $ 105.56 $ 119,09 s 24.96 $ 249.61 $ 27.34 $ 276.95 $ 4.22 $ $ 0.47 $ 4.69 S 109.78 $119.09 $ 25.43 $ 254,30 $ 27.34 s 281.64 5 $ 130.63 $ 147.38 s 30.89 $ 308.90 $ 34.17 $ 343.07 $ 5.23 $ $ 0.58 $ 5.81 $ 135.86 $147.38 $ 31.47 $ 314.71 $ 34.17 s 348.88 6 $ 155.02 $ 174.91 s 36.66 $ 366.59 $ 41.00 $ 407,59 $ 6.20 s $ 0.69 $ 6.89 $ 161 .22 $174.91 $ 37,35 $ 373.48 s 41 .00 s 414.48 Commercial - Three Yard Bin
1 s 49,70 s 56.09 $ 11.77 s 117.56 $ 10.25 s 127.81 $ 1.99 $ s 0.22 $ 2.21 $ 51.69 S 56,09 s 11.99 s 119.77 s 10.25 $ 130.02 2 $ 86.23 s 97.28 $ 20.39 s 203.90 $ 20.50 $ 224.40 s 3.45 $ $ 0,38 $ 3.83 $ 89.68 S 97.28 $ 20.77 $ 207.73 s 20.50 $ 228.23 3 s 123.83 s 139.72 $ 29.29 s 292.84 s 30.75 $ 323.59 s 4.95 $ $ 0.55 s 5.50 $ 128.78 S139.72 $ 29,84 $ 298.34 s 30.75 s 329.09 4 s 159.21 s 179.67 $ 37.65 $ 376.53 s 41.00 $ 417.53 s 6.37 $ $ 0.71 $ 7.08 S 165.58 $179.67 $ 38.36 $ 383.61 $ 41 .00 $ 424.61 5 $ 195.66 $ 220.76 s 46.27 $ 462.69 $ 51.26 $ 513.95 $ 7.83 $ $ 0.87 s 8.70 S 203.49 $220.76 $ 47.14 $ 471.39 $ 51 .26 $ 522.65 6 $ 232.04 $ 261.83 s 54.88 $ 548.75 $ 61.51 s 610.26 $ 9.28 $ $ 1.03 $ 10.31 S 241.32 $261.83 $ 55.91 $ 559.06 $ 61.51 $ 620.57 Commercial - Four Yard Bin
1 s 66,08 $ 74.57 $ 15.62 $ 156.27 $ 13.67 $ 169.94 $ 2.64 s s 0.29 $ 2.93 $ 68.72 S 74.57 s 15.91 s 159.20 s 13.67 $ 172.87 2 s 114.80 s 129.52 $ 27.15 $ 271.47 $ 27.34 $ 298.81 s 4.59 $ $ 0.51 $ 5.10 $ 119.39 $129.52 s 27.66 s 276.57 s 27.34 $ 303.91 3 s 163.50 s 184.49 $ 38.66 $ 386.65 s 41.00 $ 427.65 s 6.54 $ $ 0.73 $ 7.27 $ 170.04 S184.49 $ 39.39 $ 393.92 s 41 .00 $ 434.92 4 s 212.09 s 239.30 $ 50.15 $ 501.54 s 54.67 $ 556.21 s 8.48 $ $ 0.94 $ 9.42 S 220.57 $239.30 $ 51.09 $ 510.96 $ 54,67 $ 565.63 5 $ 260.71 $ 294,15 $ 61.65 $ 616.51 $ 68.34 $ 684.85 $ 10.43 $ $ 1.16 $ 11.59 S 271.14 $294.15 $ 62.81 $ 628.10 $ 68.34 $ 696.44 6 $ 309.19 $ 348.86 s 73.13 $ 731.18 $ 82,01 $ 813.19 $ 12.37 $ $ 1.37 $ 13.74 $ 321.56 $348.86 $ 74.50 $ 744.92 $ 82.01 $ 826.93 Commercial - Five Yard Bin
1 $ 82.43 $ 93.01 $ 19.49 $ 194.93 $ 17.09 s 212.02 $ 3.30 s s 0.37 $ 3,67 $ 85,73 S 93.01 s 19.86 $ 198.60 $ 17.09 $ 215.69 2 s 143.33 $ 161.73 $ 33.89 $ 338.95 $ 34.17 $ 373.12 $ 5.73 $ s 0.64 $ 6.37 $ 149.06 $161.73 s 34.53 $ 345.32 s 34.17 $ 379.49 3 s 204.20 s 230.39 $ 48,29 $ 482.88 s 51.26 $ 534.14 s 8.17 $ $ 0.91 $ 9.08 $ 212.37 $230.39 s 49,20 s 491.96 s 51 .26 $ 543.22 4 $ 299.26 s 337.68 $ 70.76 $ 707.70 s 68,34 $ 776.04 $ 11.97 $ $ 1.33 $ 13.30 $ 311.23 $337.68 $ 72.09 $ 721.00 $ 68.34 $ 789.34 5 $ 325.76 $ 367.56 $ 77.04 s 770.36 s 85.43 $ 855.79 s 13.03 $ $ 1.45 s 14.48 $ 338.79 $367.56 $ 78.49 $ 784.84 $ 85.43 $ 870.27 6 $ 387.05 $ 436.72 s 91 .53 $ 915.30 s 102.51 $ 1,017.81 $ 15.48 $ $ 1.72 $ 17.20 S 402.53 $436.72 $ 93,25 $ 932.50 $ 102.51 $ 1,035.01 City of Solana Beach RSWA Tip Fee 2022 $ 53.82 CPI Consumer Price Index 12/31/2021 294.018 Commercial Rates RSWA Tip Fee 2023 $ 53.82 CPI Consumer Price Index 12/31/2022 314.384 Effective July 1st, 2023 Change
% Change - Tip Fee
$ 0.00 Change ~
~ %
Cap
Change
% 4%
• CPI ~
--:roooi:

Rates 7.1.2022 Rate Adjustments effective 7.1.23 Rates 7.1.2023 Customer Customer 4.00% 0.00% Customer Customer Customer Net Franchise Total Total Net Franchise Total Net Franchise Total Total Frequency Operating Disposal Fee w/o with Operating Disposal Fee w/o Operating Disposal Fee w/o with Description per Week Expense Component 10.0% NPDES NPDES NPDES Expense Component 10.0% NPDES ~ ~t 10.0% NPDES NPDES NPDES Commercial Rates - Trash
Commercial Rates - Rec:tcle
Recycle . Two Yard Bin
1 $ 42.33 $ $ 4.70 $ 47.03 $ 6.83 s 53.86 $ 1.69 $ $ 0.19 $ 1.88 $ 44.02 $ $ 4.89 $ 48.91 s 6.83 $ 55.74 2 $ 77.52 $ $ 8.62 $ 86.14 $ 13.67 $ 99.81 $ 3.10 $ $ 0.34 $ 3.44 $ 80.62 $ $ 8.96 $ 89.58 $ 13.67 $ 103.25 3 $ 112.24 $ $ 12.47 $ 124.71 $ 20.50 $ 145.21 $ 4.49 s $ 0.50 $ 4.99 $ 116.73 $ $ 12.97 $ 129.70 $ 20.50 $ 150.20 4 $ 146.96 $ $ 16.34 s 163.30 $ 27.34 $ 190.64 $ 5.88 $ $ 0.65 $ 6.53 $ 152.84 $ s 16.99 $ 169.83 $ 27.34 $ 197.17 5 $ 181.68 $ $ 20.20 $ 201.88 $ 34.17 $ 236.05 $ 7.27 s $ 0.81 $ 8.08 $ 188.95 $ s 21 .01 $ 209.96 $ 34.17 $ 244.13 Recycle• Three Yard Bin
1 $ 51.15 s $ 5.68 $ 56.83 s 10.25 $ 67.08 s 2.05 $ s 0.23 $ 2.28 $ 53.20 $ $ 5.91 s 59.11 $ 10.25 s 69.36 2 s 92.82 s $ 10.31 $ 103.13 s 20.50 s 123.63 s 3.71 $ s 0.41 $ 4.12 s 96.53 s $ 10.72 $ 107.25 $ 20.50 $ 127.75 3 s 134.46 $ $ 14.95 $ 149.41 $ 30.75 $ 180.16 $ 5.38 $ $ 0.60 $ 5.98 S 139.84 s $ 15.55 $ 155.39 s 30.75 $ 186.14 4 $ 176.09 $ $ 19.58 $ 195.67 s 41 .00 $ 236.67 $ 7.04 $ $ 0.78 $ 7.82 S 183.13 s $ 20.36 $ 203.49 s 41.00 $ 244.49 5 s 217.76 $ $ 24.20 $ 241 .96 $ 51.26 $ 293.22 $ 8.71 $ $ 0.97 $ 9.68 S 226.47 s s 25.17 s 251 .64 s 51 .26 $ 302.90 Recycle • Four Yard Bin
1 $ 56.71 $ s 6.30 $ 63.01 $ 13.67 $ 76.68 $ 2.27 s $ 0.25 $ 2.52 $ 58.98 $ s 6.55 $ 65.53 $ 13.67 $ 79.20 2 $ 105.31 $ s 11 .69 $ 117.00 $ 27.34 $ 144.34 $ 4.21 $ $ 0.47 $ 4.68 $ 109.52 $ $ 12.16 $ 121.68 $ 27.34 $ 149.02 3 $ 153.92 s $ 17.10 s 171.02 $ 41.00 $ 212.02 $ 6.16 $ $ 0.68 $ 6.84 $ 160.08 $ $ 17.78 $ 177.86 $ 41 .00 $ 218.86 4 $ 202.52 $ $ 22.50 $ 225.02 $ 54.57 $ 279.69 $ 8.10 s s 0.90 $ 9.00 $ 210.62 $ s 23.40 $ 234.02 $ 54.67 $ 288.69 5 $ 251.12 $ $ 27.90 $ 279.02 s 68.34 $ 347.36 s 10.04 s s 1.12 s 11.16 $ 261 .16 $ s 29.02 $ 290.18 $ 68.34 $ 358.52 Recycle - Five Yard Bin
s 63.66 $ $ 7.07 $ 70.73 $ 17.09 $ 87.82 $ 2.55 $ $ 0.28 $ 2.83 s 66.21 s $ 7.35 $ 73.56 s 17.09 $ 90.65 2 $ 119.20 $ $ 13.24 $ 132.44 $ 34.17 $ 166.61 $ 4.77 $ $ 0.53 $ 5.30 S 123.97 s $ 13.77 $ 137.74 s 34.17 $ 171.91 3 $ 174.73 $ $ 19.41 $ 194.14 51.26 $ 245.40 $ 6.99 $ $ 0.78 $ 7.77 $ 181 .72 s $ 20.19 $ 201.91 s 51.26 $ 253.17 4 $ 230.29 $ $ 25.58 $ 255.87 68.34 $ 324.21 $ 9.21 $ $ 1.02 $ 10.23 $ 239.50 $ $ 26.60 $ 266.10 s 68.34 $ 334.44 5 $ 285.82 $ s 31.75 $ 317.57 85.43 $ 403.00 $ 11 .43 $ $ 1.27 $ 12.70 $ 297.25 $ $ 33.02 $ 330.27 s 85.43 $ 415.70 Commercial Cardboard Re~cling
~
1 X week $ 29.44 s $ 3.27 $ 32.71 6.83 $ 39.54 $ 1.18 s $ 0.13 $ 1.31 $ 30.62 $ s 3.40 s 34.02 $ 6.83 $ 40.85 ~
1 x week $ 44.15 s $ 4.90 $ 49.05 10.25 $ 59.30 $ 1.77 s s 0.20 s 1.97 $ 45.92 $ s 5.10 s 51 .02 $ 10.25 s 61 .27 4-Yards
1 x week s 58.84 s $ 6.55 $ 65.39 13.67 $ 79.06 s 2.35 $ s 0.26 $ 2.61 $ 61 .19 $ $ 6.81 s 68.00 $ 13.57 $ 81.67 ~
1 x week s 73.77 $ $ 8.20 $ 81 .97 17.09 $ 99.06 $ 2.95 $ $ 0.33 $ 3.28 s 76.72 s $ 8.53 $ 85.25 s 17.09 $ 102.34 City of Solana Beach RSWA Tip Fee 2022 s 53.82 CPI Consumer Price Index 12131/2021 294.018 Commercial Rates RSWA Tip Fee 2023 $ 53.82 CPI Consumer Price Index 12131/2022 314.384 Effective July 1st, 2023 Change
% Change - Tip Fee
s 0.00

0.00 %
Change
% Change - CPI
~

6.93%
Cap % 4% ----r.oo;:

20.366

6.927%

4.000%
Extra
Pickue
$ 37.84
$ 42.68
$ 69.20
Proposed Rate Effective July 1st, 2023
Commercial Commingled Organics
1st Container
Frequencl Extra
Size 1 _g ~ Pickue % Iner
Cart {65 gl) $ 98.38 $196.75 $295.11 $ 39.35 4.00%
Cart {96 gl) $110.94 $221.89 $332.85 $ 44.39 4.00%
2CY $179.93 $359.88 $539.80 $ 71 .97 4.00%
Each Additional Container
Frequencl
Size 1 _g i
Cart (65 gl) $ 93.45 $186.91 $280.35 4.00%
Cart (96 gl) $105.40 $210.81 $316.20 4.00%
2CY $170.94 $341 .87 $512.82 4.00%
CPI for All Urban Consumers (CPI-U)
Original Data Value
Series Id: CUURS49ASA0
Not Seasonally Adjusted
Series All items in Los Angeles-Long Beach-Anaheim,
Title: CA, all urban consumers, not seasonally
Area: Los Angeles-Long Beach-Anaheim, CA
Item: All items
Base 1982-84=100
Period:

Years: 2013 to 2023
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2013 238.015 239.753 239.995 239.043 239.346 239.223 238.920 239.219 239.611 239.940 238.677 238.742 239.207 239.229 239.185 2014 239.857 241 .059 242.491 242.437 243.362 243.528 ·243.727 243.556 243.623 243.341 241 .753 240.475 242.434 242.122 242.746 2015· 239.724 241.297 243.738 243.569 246.093 245.459 247.066 246.328 245.431 245.812 245.711 245.357 244.632 243.313 245.951 2016 247.155 247.113 247.873 248.368 249.554 249.789 249.784 249.700 250.145 251 .098 250.185 250.189 249.246 248.309 250.184 2017 252.373 253.815 254.525 254.971 255.674 255.275 256.023 256.739 257.890 258.883 259.135 259.220 256.210 254.439 257.982 2018 261.235 263.012 264.158 265.095 266.148 265.522 266.007 266.665 268.032 269.482 268.560 267.631 265.962 264.195 267.730 2019 269.468 269.608 271.311 273.945 274.479 274.380 274.682 274.579 276.054 278.075 277.239 275.553 274.114 272.199 276.030 2020 277.755 278.657 276.589 275.853 276.842 278.121 279.899 280.116 279.366 279.947 280.102 279.560 278.567 277.303 279.832 2021 280.178 281 .347 282.648 285.808 287.620 289.218 290.890 291 .333 292.209 294.961 296.790 297.925 289.244 284.470 294.018 2022 301 .209 302.164 306.679 308.302 310.649 314.072 313.415- 313.608 315.033 317.014 314.633 312.601 310.782 307.179 314.384 2023 318.591
CPI Index Change 20.366
CPI% Change 6.927%
COUNCIL ACTION:

AGENDA ITEM # B.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Gregory Wade, City Manager
MEETING DATE: May 10, 2023
ORIGINATING DEPT: Community Development Department
SUBJECT: Public Hearing: Request for a DRP, SDP, SDP Waiver, and Minor Exception to Construct a First- and Second-Floor
Addition to an Existing Two-Story, Single-Family
Residence with an Attached Garage and Reconstruct the
Roof of the Garage, at 424 Santa Bartola. (Applicants: Tim Bernier and Beth Fleck; Application: DRP22-009/SDP22-
007/MEC23-001; APN: 263-470-28; Resolution No. 2023-
063)
BACKGROUND:

The Applicants, Tim Bernier and Beth Fleck, are requesting City Council approval of a Development Review Permit (DRP), Structure Development Permit (SDP), SDP Waiver and Minor Exception for construction of a 377 square-foot first floor and 377 square-foot second-floor additions to an existing two-story, single-family residence with an attached garage, reconstruct the flat roof to a gable roof over the nonconforming garage, and perform associated site improvements. The project proposes 46 cubic yards of excavation for footings to be exported offsite. The maximum building height of the proposed addition would match the existing roofline at 23.18 feet above the proposed grade (or 244.83 feet above MSL). The 10,400 square-foot lot is located within the Low Medium Residential (LMR) Zone.

A DRP is required for: 1) a structure that exceeds 60% of the maximum allowable floor area; and 2) a second floor that exceeds 35% of the floor area of the first floor. An SDP is required for an addition over 16 feet in height as measured from the pre-existing grade.

The Applicants are requesting an SDP Waiver to waive the story pole requirement for the improvements proposed to the garage roof. The Applicants are requesting a Minor Exception to reconstruct the flat roof (over the legal nonconforming portion of the garage that encroaches into the front yard setback) to a gabled roof.

The issue before the Council is whether to approve, approve with conditions, or deny the Applicants’ request as contained in Resolution 2023-063 (Attachment 1).

May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 2 of 13 ends

DISCUSSION:

The subject 10,400 square-foot lot is located on the south side of Santa Bartola. The property was originally developed in a planned development prior to the City’s incorporation. The topography consists of a flat building pad, where the existing residence, driveway, and improved yard areas are located. The rear (southern) half of the property consists of a vegetated slope that descends approximately 18 feet down to Santa Alicia. The property is legal nonconforming as the existing single-story garage encroaches approximately 5 feet into the required 25-foot front yard setback. The encroachment is original to the planned development.

The Applicants are proposing to construct an addition to the southeast corner of the existing residence and reconstruct the existing flat garage roof to a gabled design. Project plans are provided in Attachment 2.

Table 1 (below) provides a comparison of the SBMC applicable zoning regulations with the Applicants’ proposed design.

Table 1

LOT INFORMATION
Property Address:

Lot Size (Gross):

Max. Allowable Floor Area:

Proposed Floor Area:

Below Max. Floor Area by:

Max. Allowable Height:

Max. Proposed Height:

Highest Point/Ridge:
424 Santa Bartola
10,400 sf
4,620 sf
3,298 sf
1,322 sf
25 ft

23.18 ft
244.83 MSL
Zoning Designation:
# Units Allowed:
# Units Ex/Proposed:

LMR ( 4 du/ac)
1 D/U, 1 ADU, 1 JADU
1 D/U
Setbacks: Required Proposed
Front (N) 25 ft 20 ft 1.5 in*
Interior Side (E) 5 ft 8 ft 5 in
Interior Side (W) 5 ft 8 ft 6.5 in
Rear (S) 25 ft 68 ft 10 in
*Legal nonconforming encroachment

PROPOSED PROJECT INFORMATION
Proposed Floor Area Breakdown: Required Permits:

DRP for proposed total floor area to exceed 60% of
maximum allowable and proposed second story in
excess of 35 % of first floor
SDP for addition in excess of 16 feet in height
SDP Waiver for massing outside of the original
story pole envelope noticed to neighbors
Minor Exception to reconstruct the nonconforming
garage roof
Existing First Floor Living Area
Existing Second Floor Living Area
Existing Garage
Existing Covered/Enclosed Patio
Proposed First Floor Addition
Proposed Second Floor Addition
1,152 sf
1,147 sf
645 sf
175 sf
377 sf
377 sf
Subtotal
Off-Street Parking Exemption
3,698 sf
- 400 sf
Total Proposed Floor Area: 3,298 sf
Required/Proposed Parking: 2 (SFR) / 2 Garage
Proposed Fences and Walls: Existing to remain
Proposed Accessory Structure: No
Existing Development: Single-family residence
with attached garage to remain
Proposed Grading: 46 CY of excavation for footings to be exported offsite.

Staff has prepared draft findings for approval of the project in the attached Resolution 2023-063 for Council’s consideration based upon the information in this report. The applicable SBMC sections are provided in italicized text and conditions from the May 10, 2023
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424 Santa Bartola – Bernier-Fleck

Page 3 of 13 ends

Community Development, Engineering, and Fire Departments are incorporated in the Resolution of Approval. The Council may direct Staff to modify the Resolution to reflect the findings and conditions it deems appropriate as a result of the Public Hearing process.

If the Council determines the project is to be denied, Staff will prepare a Resolution of Denial for adoption at a subsequent Council meeting.

The following is a discussion of the findings for a DRP as each applies to the proposed project as well as references to recommended conditions of approval contained in Resolution 2023-063.

Development Review Permit Compliance (SBMC Section 17.68.40):

A DRP is required because the total proposed floor area would exceed 60 percent of the maximum allowable for the property and the proposed second floor would exceed 35 percent of the existing first floor. The Council may approve, or conditionally approve, a DRP only if all of the findings listed below can be made. If the findings cannot be made, the Council shall deny the DRP. Resolution 2023-063 provides a full discussion of the findings.

1. The proposed development is consistent with the general plan and all applicable requirements of the zoning ordinance including special regulations, overlay zones, and specific plans.

2. The proposed development complies with the development review criteria.

3. All required permits and approvals issued by the city, including variances, conditional use permits, comprehensive sign plans, and coastal development permits have been obtained prior to or concurrently with the development review permit.

4. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally approve the development review permit upon the Applicants obtaining the required permit or approval from the other agency.

DRP Finding #1
General Plan Consistency
The proposed project may be found consistent with the General Plan, which designates the property as Low Medium Density Residential and is intended for single-family residential development at a maximum density of four dwelling units per acre. The proposed development could be found to be consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.

May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 4 of 13 ends

Specific Plans and Special Overlays
The property is not located in any special overlays; however, the entire City of Solana Beach is located within the Coastal Zone. As a condition of project approval, the Applicants will be required to obtain a Coastal Development Permit, Waiver, or Exemption from the California Coastal Commission prior to the issuance of building or grading permits.

Zoning Ordinance Consistency
SBMC Section 17.20.010(C) specifies that the LMR Zone is intended for residential development in areas characterized primarily by detached single-family homes on both older and newer subdivided lots. SBMC Section 17.20.030 outlines property development regulations, which are analyzed below.

Minimum Yards/Setbacks:

Minimum yard dimensions (setbacks) for the LMR Zone are determined by the setback designator indicated on the City of Solana Beach official zoning map. The setback designator for the subject property is “d”, which requires 25-foot front and rear yard setbacks and five-foot street and interior side yard setbacks. The existing residence is legal nonconforming as the existing garage encroaches approximately five feet into the required front yard setback. The property was constructed in a planned development prior to the City’s incorporation and adoption of our local Zoning Code. The Applicants are proposing to maintain the existing footprint of the garage in compliance with the Nonconforming regulations set forth in SBMC Chapter 17.16 and to reconstruct the roof structure subject to a Minor Exception. With approval of the Minor Exception, the proposed project would comply with the applicable setbacks for the property.

Maximum Floor Area Ratio:

The maximum allowable floor area calculation for 10,400 square-foot lot is as follows:

0.50 for first 6,000 ft2

0.175 for 6,000 to 15,000 ft2
3,000 ft2
1,620 ft2
Maximum Allowable Floor Area: 4,620 ft2
The existing residence includes a 1,152 square-foot first floor, a 1,147 square-foot second floor and a 645 square-foot three car garage. The proposed project includes a two-story addition to the southeast corner of the residence consisting of 377 square feet on the first floor and 377 square feet immediately above on the second floor. The subtotal of the gross floor area with the project would be 3,698 square feet.

The SBMC parking regulations require two off-street parking spaces per single-family residence. When required spaces are provided in a garage, 200 square feet of floor area is exempted for each required space. The existing 645 square-foot garage provides three unobstructed parking spaces, and two spaces are required in total for the project; therefore, the project is afforded a 400 square-foot exemption from gross floor area May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

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calculation. With the exemption, the total gross floor area of the project would be 3,298 square feet, which is 1,322 square feet below the maximum allowable for the property.

Maximum Building Height:

The maximum building height for the LMR Zone is 25 feet. The maximum height of the proposed addition would be 23.18 feet above the pre-existing grade or 244.83 feet above Mean Sea Level (MSL). The proposed addition would extend the existing second story ridge over the addition area. The proposed structures would exceed 16 feet in height from the pre-existing grade. Therefore, the project is subject to the requirements of SBMC Chapter 17.63 – View Assessment and the approval of an SDP. As a condition of approval, the Applicants would be required to submit a height certification to certify that no portion of the structure will exceed 23.18 feet from the existing grade or 244.83 MSL.

Required Off-Street Parking:

A single-family residence requires two off-street parking spaces, pursuant to SBMC Section 17.52.040 and the Off-Street Parking Design Manual (OSPDM). A total of two offstreet parking spaces are required by the project and three unobstructed 9-foot by 19- foot parking spaces are accommodated in the existing garage.

Fences, Walls and Retaining Walls:

Within the front yard setback, the SBMC Section 17.20.040(O) allows fences and walls, or any combination thereof, to be no higher than 42 inches in height as measured from existing grade, except for an additional 2 feet that is at least 80% open to light. Fences, walls and retaining walls located within the rear and interior side yards are allowed to be up to 6 feet in height with an additional 2 feet that is 50% open to light and air. Fence and wall height is measured from the pre-existing grade.

Currently, the plans show existing fences and walls to remain and in compliance with the requirements of SBMC 17.20.040(O) and 17.60.070(C). If the Applicants decide to modify any of the fences and walls or construct additional fences and walls on the project site, a condition of project approval indicates that they would be required to comply with the Municipal Code.

Water Efficient Landscape:

The project is not subject to the current water efficient landscaping regulations of SBMC Chapter 17.56. According to SBMC Section 17.56.040, the regulations apply to modified landscape areas that exceed 500 square feet. The proposed project does not include any modification to landscape areas. As a condition of approval, should the Applicants decide to modify more than 500 square feet of aggregate landscape area, they would be required to prepare a conceptual landscape plan for review by the City’s third-party landscape architect and approval by City Council under a Modification to the DRP. In addition, A condition has been added to require that native or drought-tolerant and non-invasive plant materials and water-conserving irrigation systems are required to be incorporated into the landscaping to the extent feasible.

May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 6 of 13 ends

DRP Finding #2
The development review criteria topics referenced in DRP Finding #2 are listed below with further discussion as to how they relate to the proposed Project:

1. Relationship with Adjacent Land Uses

2. Building and Structure Placement

3. Landscaping

4. Roads, Pedestrian Walkways, Parking, and Storage Areas

5. Grading

6. Lighting

7. Usable Open Space
Relationship with Adjacent Land Uses:

The property and the surrounding neighborhood are located in the LMR Zone. These properties were constructed in a planned development prior to the City’s incorporation and are developed with a mix and one-and two-story single-family residences.

Neighborhood Comparison:

Staff compared the proposed project to 28 nearby properties located on Santa Bartola, Santa Alicia, and Santa Cecelia, as shown on the following map:

The properties evaluated in this comparison are also located in the LMR Zone and are also a part of the planned development constructed prior to the City’s incorporation. The surrounding properties are developed primarily with single-family homes ranging in size from 1,548 square feet to 3,683 square feet. The existing square footage information is obtained through the County Assessor records. It should be noted that the County 57 63
01 03
307
:313
:319
825
831
837
843 OA ("\
i 6
4 450 •• -~
43 •••• •· 4 51
426 •••• 439 ... 8 414 •••• •· 427
•••••• 415
() 'l ,1 ()Q • • n
May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 7 of 13 ends

Assessor does not include garages, covered patio or enclosed exterior areas, accessory buildings, or unfinished basements in the total square footage. Accordingly, the building area of the proposed project has been calculated for comparison purposes by deleting the area of the garage:

Project Gross Building Area: 3,698 ft2
Delete Attached Garage: - 645 ft2
Project Area for Comparison to Assessor’s Data: 3,053 ft2 Table 2, below, is based upon the County Assessor’s data and SanGIS data. It contains neighboring lot sizes, the square footage of existing development and the maximum allowable square footage for potential development on each lot.

Table 2
# Property Address Lot Size in ft2
(GIS)
Existing ft2
Onsite
(Assessor’s)
Proposed /
Recently
Approved ft2
Max.

Allowable ft2
Zone
1 400 Santa Bartola 7,100 2,202 3,630 LMR
2 406 Santa Bartola 8,700 1,771 4,110 LMR
3 412 Santa Bartola 7,700 1,771 3,810 LMR
4 418 Santa Bartola 8,000 2,202 3,900 LMR
5 424 Santa Bartola
County Data*
10,400
7,500
2,299
2,286
3,053 4,620
3,750
LMR
6 430 Santa Bartola 7,500 1,548 3,750 LMR
7 436 Santa Bartola 7,000 3,683 3,600 LMR
8 442 Santa Bartola 7,700 2,538 3,810 LMR
9 448 Santa Bartola 7,500 2,202 3,750 LMR
10 454 Santa Bartola 7,500 2,286 3,750 LMR
11 402 Santa Alicia 8,000 2,649 3,900 LMR
12 408 Santa Alicia 8,700 2,416 4,110 LMR
13 414 Santa Alicia 8,700 2,610 4,110 LMR
14 420 Santa Alicia 8,700 3,306 4,110 LMR
15 426 Santa Alicia 8,700 1,979 4,110 LMR
16 432 Santa Alicia 8,700 2,202 4,110 LMR
17 438 Santa Alicia 8,700 2,598 4,110 LMR
18 444 Santa Alicia 8,700 2,202 4,110 LMR
19 450 Santa Alicia 8,700 2,286 4,110 LMR
20 456 Santa Alicia 9,500 1,771 4,350 LMR
21 404 Santa Cecelia 7,700 2,138 3,810 LMR
22 410 Santa Cecelia 8,000 2,051 3,900 LMR
23 416 Santa Cecelia 7,500 2,176 3,750 LMR
24 422 Santa Cecelia 6,900 2,448 3,570 LMR
25 428 Santa Cecelia 8,500 2,202 4,050 LMR
26 434 Santa Cecelia 6,500 1,927 3,450 LMR
27 440 Santa Cecelia 9,000 1,758 4,200 LMR
May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 8 of 13 ends

Table 2
# Property Address Lot Size in ft2
(GIS)
Existing ft2
Onsite
(Assessor’s)
Proposed /
Recently
Approved ft2
Max.

Allowable ft2
Zone
28 446 Santa Cecelia 7,600 2,052 3,780 LMR
29 452 Santa Cecelia 7,300 2,719 3,690 LMR
*The County Assessor lot size information provided in Table 2 appears to be exclusive of the vegetated slopes in the rear yards. For clarification, Staff has provided the actual lot size and maximum allowable floor area for the subject property in bold as well as the lot size listed with the County data.

Building and Structure Placement:

The proposed project includes a 754 square-foot addition southeast of the existing residence, consisting of 377 square feet on the first floor and 377 square feet on the second floor. The addition would be located entirely within the buildable area. Other improvements include reconstructing the flat roof over the legal nonconforming garage to construct a gable roof with a maximum height of 15 feet.

Landscape:

The proposed project does not include any modification to existing landscape areas or proposal of new landscape areas. As a condition of approval, should the Applicants decide to modify more than 500 square feet of aggregate landscape area, they would be required to prepare a conceptual landscape plan for review by the City’s third-party landscape architect and approval by City Council under a Modification to the DRP. In addition, a condition has been added to require that native or drought-tolerant and noninvasive plant materials and water-conserving irrigation systems are required to be incorporated into the landscaping to the extent feasible.

Roads, Pedestrian Walkways, Parking, and Storage Areas:

The two required off-street parking spaces would be located within the existing legal nonconforming garage, which is accessed by the existing driveway on the east side of the property from Santa Bartola. Pedestrian access to the property would be maintained from the existing walkway as well as access around both sides of the residence to the rear yard.

Grading:

The Applicants are proposing approximately 46 cubic yards of excavation for footings to construct the two-story addition. All excavated soil would be exported offsite. There would be no visible change to the existing grade with the project.

May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 9 of 13 ends

Lighting:

A condition of project approval requires that all new exterior lighting fixtures comply with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC 17.60.060). All light fixtures shall be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area.

Usable Open Space:

The project consists of the construction of an addition to a single-family residence with an attached garage on a developed residential lot, therefore, usable open space and recreational facilities are neither proposed nor required according to SBMC Section

17.20.040. As a condition of approval, the Applicants will be required to pay the City’s Park Impact Fee.

Structure Development Permit Compliance (SBMC Chapter 17.63):

The proposed structure exceeds 16 feet in height above the existing grade, therefore, the project must comply with all of the View Assessment requirements of SBMC Chapter

17.63 and the Applicants were required to complete the SDP process. Story poles were installed depicting the proposed square footage addition, and a Story Pole Height Certification was certified by a licensed land surveyor on November 23, 2022, showing a maximum building height of 23.18 feet (244.83 feet above MSL) above the existing and proposed grade. Notices were mailed to property owners and occupants within 300 feet of the project site establishing a deadline to file for View Assessment by January 23, 2023.

No applications for View Assessment were received.

Since the SDP Notice was mailed, Staff proceeded with drafting Ordinance 530 to allow nonconforming garage roofs to be modified under a Minor Exception. The Applicants have requested to include the reconstruction of the garage roof to the proposal and waive the requirement to install story poles for that portion of the project. The City Council may approve the SDP Waiver if they find the minor change would have no likelihood of impairing a view.

If the Council is able to support the SDP Waiver and make the required findings to approve the DRP and Minor Exception, the SDP would be approved administratively. A condition of approval has been added to the Draft Resolution of Approval (Attachment 1) to require that the Applicants submit a height certification prepared by a licensed land surveyor prior to the framing inspection certifying that the maximum height of the proposed addition will not exceed 23.18 feet above the proposed grade or 244.83 feet above MSL.

Minor Exception (SBMC Chapter 17.68.030):

The Applicants are requesting City Council approval of a Minor Exception to reconstruct the roof structure over the flat legal nonconforming garage that encroaches approximately five feet into the required front yard setback. On April 26, 2023, City Council introduced Ordinance 530 (Attachment 3), which allows modifications to roof structures of legal May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 10 of 13 ends

nonconforming garages that encroach into the required front yard setback and are located in the Low-Medium Residential Zone north of Lomas Santa Fe Drive and east of the Interstate 5 Freeway subject to a Minor Exception. Should the City Council adopt Ordinance 530 on May 10, 2023, the regulations would go into effect on Friday, June 9, 2023.

In order to be eligible for consideration of a Minor Exception for nonconforming garage roofs, the proposal must comply with seven object requirements outline in SBMC Section

17.68.030(C)(1)(c)(i-vii), which are listed:
i. The Residential Building Record (RBR) from the County Assessor shall verify that the garage was legally constructed.

The Applicants provided an RBR that identifies the existing residence, and specifically the garage, as having been built legally and prior to the City’s incorporation.
ii. The existing floor plan shall verify that the existing garage currently accommodates the two (2) 9-foot by 19-foot off-street parking spaces required for the single-family residence and has not been converted into habitable space.

The garage currently accommodates the two required off-street parking spaces. iii. The portion of the new roof located in the front yard setback shall not exceed 15 feet in height measured from the existing finished surface of the garage.

The existing roof is flat, and the Applicants are requesting to remove the existing roof and construct a replacement 4:12 pitch gable roof with a maximum height of

14.25 feet (or 231.08 feet above MSL).
iv. There shall not be any second-story addition of habitable area above the portion of the garage located in the front yard setback.

No additional habitable area is proposed above the existing garage. v. The portion of the garage located in the front yard setback may include nonhabitable storage within the roof structure with a minimum vertical clearance of 7 feet above the finished surface of the garage.

New attic area is proposed in the roof structure and the garage will maintain eightfoot vertical clearance. vi. The existing footprint of the garage shall not be expanded within the front yard setback.

The footprint of the exterior walls will not be modified. vii. The surrounding exterior walls of the garage shall be allowed to be structurally modified to the extent deemed necessary by the Building Official in order to May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 11 of 13 ends

structurally support the new roof and/or meet current building codes, however, the plate height of the garage shall not be increased within the front yard setback.

The existing plate heights would not be increased and the exterior walls will not be modified unless deemed necessary by the Building Official.

The Council may approve, or conditionally approve, a Minor Exception only if all of the findings listed below can be made. If the findings cannot be made, the Council shall deny the Minor Exception. Resolution 2023-063 provides a full discussion of the findings.

1. That strict or literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of the general plan and intent of this title.

2. That the granting of the minor exception will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity.

If the City Council can make the findings to approve the Minor Exception, the approval would be conditional upon Ordinance 530 going into effect 30 days after adoption. Should Ordinance 530 not be adopted, the project would need to be revised to remove all modifications to the garage roof and comply with nonconforming regulations.

Property Frontage and Public Right-of-Way Improvements:

The existing property frontage is improved with concrete curb and gutter and sidewalk. If approved, the Applicants will be required to remove and reconstruct the existing driveway approach to meet current City standards.

Public Hearing Notice:

Notice of the City Council Public Hearing for the project was published in the Union Tribune more than 10 days prior to the public hearing. The same public notice was mailed to property owners and occupants within 300 feet of the proposed project site on April 27, 2023, Staff has not received any correspondence in support or opposition to the proposed project.

In conclusion, the proposed project, as conditioned, could be found to be consistent with the Zoning regulations and the General Plan. Staff has prepared draft findings for approval of the project in the attached Resolution 2023-063 for Council’s consideration based upon the information in this report. Conditions from the Community Development, Engineering, and Fire Departments are incorporated in the Resolution of Approval.

The Council may direct Staff to modify the Resolution to reflect the findings and conditions it deems appropriate as a result of the Public Hearing process. If the Council determines the project is to be denied, Staff will prepare a Resolution of Denial for adoption at a subsequent Council meeting.

May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

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CEQA COMPLIANCE STATEMENT:

The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the State CEQA Guidelines. Class 1 consists of the minor alteration of existing private structures involving negligible or no expansion to the existing use including additions to existing structures that will not result in an increase of more than 50 percent of the floor area of the structures before the addition, or 2,500 square feet, whichever is less.

FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation adopting the attached Resolution 2023-063. ∙ Approve Staff recommendation subject to additional specific conditions necessary for the City Council to make all required findings for the approval of a DRP, SDP, and Minor Exception.
∙ Deny the project if all required findings for the DRP and/or Minor Exception cannot be made.

DEPARTMENT RECOMMENDATION:

The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP.

Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and

May 10, 2023
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 13 of 13 ends

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Gregory Wade, City Manager
Attachments:

1. Resolution 2023-063

2. Project Plans

3. Draft Ordinance 530
Attachment 1
RESOLUTION 2023-063

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, CONDITIONALLY

APPROVING A DEVELOPMENT REVIEW PERMIT,

STRUCTURE DEVELOPMENT PERMIT, STRUCTURE

DEVELOPMENT PERMIT WAIVER, AND MINOR EXCEPTION

TO CONSTRUCT A FIRST- AND SECOND-STORY ADDITION

TO AN EXISITNG TWO-STORY, SINGLE-FAMILY RESIDENCE

WITH AN ATTACHED TWO-CAR GARAGE AND
RECONSTRUCT THE ROOF OF THE GARAGE AT 424 SANTA
BARTOLA, SOLANA BEACH.

APPLICANTS: TIM BERNIER AND BETH FLECK
CASE NO.: DRP22-009/SDP22-007/MEC23-001
WHEREAS, Tim Bernier and Beth Fleck (hereinafter referred to as “Applicants”), have submitted an application for a Development Review Permit (DRP), Structure Development Permit (SDP), and Minor Exception pursuant to Title 17 (Zoning) of the Solana Beach Municipal Code (SBMC); and
WHEREAS, the Public Hearing was conducted pursuant to the provisions of Solana Beach Municipal Code Section 17.72.030; and
WHEREAS, at the Public Hearing on May 10, 2023, the City Council received and considered evidence concerning the proposed application; and WHEREAS, the City Council found the application request exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and WHEREAS, this decision is based upon the evidence presented at the hearing, and any information the City Council gathered by viewing the site and the area as disclosed at the hearing.

NOW THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

I. That the foregoing recitations are true and correct.

II. That the request for a DRP, SDP, SDP Waiver, and Minor Exception for construction of a 377 square-foot first-floor and 377 square-foot second-floor additions to an existing two-story, single-family residence with an attached garage, reconstruct the flat roof to a gable roof over the nonconforming garage, and perform associated site improvements at 424 Santa Bartola, is conditionally approved based upon the following Findings and subject to the following Conditions:

III. FINDINGS
Resolution 2023-063
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 2 of 13 ends

A. In accordance with Section 17.68.040 (Development Review Permit) of the City of Solana Beach Municipal Code, the City Council finds the following:

I. The proposed project is consistent with the General Plan and all applicable requirements of SBMC Title 17 (Zoning Ordinance), including special regulations, overlay zones and specific plans.

General Plan Consistency: The project, as conditioned, is consistent with the City’s General Plan designation of Low Medium Density Residential in the General Plan and intended for single-family residential development with a maximum density of four dwelling units per acre.

The development is also consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.

Zoning Ordinance Consistency: SBMC Section 17.20.010(C) specifies that the LR Zone is intended for residential development in areas characterized primarily by detached single-family homes on both older and newer subdivided lots. SBMC Section 17.20.030 outlines property development regulations, which are analyzed below.

Minimum Yards/Setbacks:

Minimum yard dimensions (setbacks) for the LMR Zone are determined by the setback designator indicated on the City of Solana Beach official zoning map. The setback designator for the subject property is “d”, which requires 25-foot front and rear yard setbacks and five-foot street and interior side yard setbacks. The existing residence is legal nonconforming as the existing garage encroaches approximately five feet into the required front yard setback. The property was constructed in a planned development prior to the City’s incorporation. The Applicants are proposing to maintain the existing footprint of the garage in compliance with the Nonconforming regulations set forth in SBMC Chapter 17.16 and reconstruct the roof structure subject to a Minor Exception. With approval of the Minor Exception, the proposed project complies with the applicable setbacks for the property.

Maximum Floor Area Ratio:

The maximum allowable floor area calculation for 10,400 square-foot lot is as follows:

0.50 for first 6,000 ft2

0.175 for 6,000 to 15,000 ft2
3,000 ft2
1,620 ft2
Maximum Allowable Floor Area: 4,620 ft2
Resolution 2023-063
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 3 of 13 ends

The existing residence includes a 1,152 square-foot first floor, a 1,147 square-foot second floor and a 645 square-foot three car garage. The proposed project includes a two-story addition to the southeast corner of the residence consisting of 377 square feet on the first floor and 377 square feet immediately above on the second floor. The subtotal of the gross floor area with the project would be 3,698 square feet.

The SBMC parking regulations require two off-street parking spaces per single-family residence. When required spaces are provided in a garage, 200 square feet of floor area is exempted for each required space. The existing 645 square-foot garage provides three unobstructed parking spaces, and two spaces are required in total for the project; therefore, the project is afforded a 400 square-foot exemption from gross floor area calculation. With the exemption, the total gross floor area of the project would be 3,298 square feet, which is 1,322 square feet below the maximum allowable for the property.

Maximum Building Height:

Required Off-Street Parking:

A single-family residence requires two off-street parking spaces, pursuant to SBMC Section 17.52.040 and the Off-Street Parking Design Manual (OSPDM). A total of two off-street parking spaces are required by the project and three unobstructed 9-foot by 19-foot parking spaces are accommodated in the existing garage.

Fences, Walls and Retaining Walls:

Resolution 2023-063
DRP22-009/SDP22-007/MEC23-001
424 Santa Bartola – Bernier-Fleck

Page 4 of 13 ends

Solana Beach City CouncilMay 10, 2023

Solana Beach City Council
May 10, 2023