Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 1 of 10
ACTION AGENDA
The Action Agenda of the City Council Meeting is a document provided immediately following the Council Meeting in order for staff and the public to be aware of the business transacted and actions taken by Council. This is a preliminary draft and not a public record. The meeting’s legal record is the Minutes approved by the City Council.
Joint REGULAR Meeting
Wednesday, June 14, 2023 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage.
Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s Department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.
PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.
And/Or
Verbal Comment Participation:
Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 2 of 10 for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.
Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.
SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.
As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.
CITY COUNCILMEMBERS
Lesa Heebner
Mayor
David A. Zito
Deputy Mayor / Councilmember District 1
Jewel Edson
Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
Gregory Wade
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:
Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item.
Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.
READING OF ORDINANCES AND RESOLUTIONS:
Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.
CALL TO ORDER AND ROLL CALL:
CLOSED SESSION REPORT:
FLAG SALUTE:
APPROVAL OF AGENDA:
PROCLAMATIONS/CERTIFICATES: Ceremonial
• Santa Fe Irrigation District 100th Year Anniversary
• Juneteenth
• Pride Month
Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 3 of 10 PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. • Solana Beach School District Tree Removal/Renewal Project ORAL COMMUNICATIONS:
Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.
COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:
An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.
A. CONSENT CALENDAR: (Action Items) (A.1. - A.9.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.
All speakers should refer to the public comment section at the beginning of the agenda for details.
Please be aware of the timer light on the Council Dais.
A.1. Minutes of the City Council.
Recommendation: That the City Council
1. Approve the Minutes of the City Council meetings held on May 10, 2023 and May 24, 2023.
Approved Minutes https://www.cityofsolanabeach.org/en/government/public-meetings/agendas-minutes-videos COUNCIL ACTION: Approved 5/0
A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for May 06, 2023 – May 26, 2023.
Item A.2. Report (click here)
COUNCIL ACTION: Approved 5/0
A.3. General Fund Adopted Budget for Fiscal Year 2022/2023 Changes. (File 0330-30) Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 4 of 10 Recommendation: That the City Council
1. Receive the report listing changes made to the Fiscal Year 2022/2023 General Fund Adopted Budget.
Item A.3. Report (click here)
COUNCIL ACTION: Approved 5/0
A.4. Worker’s Compensation Claims Third Party Administrator (TPA). (File 0180-70) Recommendation: That the City Council
1. Adopt Resolution 2023-036:
a. Authorizing the City Manager to execute the Agreement for a Third-Party Administrator for the City’s Worker’s Compensation Program for one year with an authorization of agreement extensions for up to four additional years at the City Manager’s discretion.
b. Authorize the City Treasurer to amend the FY 2022/23 Adopted Budget to appropriate $13,400 for implementation in the Workers Compensation fund for Professional Services.
c. Authorize a contract amount for CorVel in the not-to-exceed amount of $125,000 per contract year.
Item A.4. Report (click here)
Item A.4. Resolution
COUNCIL ACTION: Approved 5/0
A.5. Annual Investment Policy. (File 0350-30)
Recommendation: That the City Council
1. Adopt Resolution 2023-072 approving the City’s Investment Policy for Fiscal Year 2023/24.
Item A.5. Report (click here)
Item A.6. Resolution
COUNCIL ACTION: Approved 5/0
A.6. Fire Benefit Fee – Fiscal Year (FY) 2023/24. (File 0495-20) Recommendation: That the City Council
1. Adopt Resolution 2023-071:
a. Setting the FY 2023/24 Fire Benefit Fee at $10.00 per unit, and b. Approving the Fee for levying on the tax roll.
Item A.6. Report (click here)
Item A.6. Resolution
COUNCIL ACTION: Approved 5/0
Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 5 of 10 A.7. Municipal Improvement Districts Benefit (MID) Fees – Fiscal Year (FY) 2023/24. (File 0495-20)
Recommendation: That the City Council
1. Approve Resolution 2023-067, setting the Benefit Charges for MID No. 9C, Santa Fe Hills, at $232.10 per unit for FY 2023/24.
2. Approve Resolution 2023-068, setting the Benefit Charges for MID No. 9E, Isla Verde, at $68.74 per unit for FY 2023/24.
3. Approve Resolution 2023-069, setting the Benefit Charges for MID No. 9H, San Elijo Hills # 2, at $289.58 per unit for FY 2023/24.
4. Approve Resolution 2023-070, setting the Benefit Charges for MID No. 33, Highway 101/Railroad Right-of-Way, at $3.12 per unit for FY 2023/24.
Item A.7. Report (click here)
Item A.7. Resolutions
COUNCIL ACTION: Approved 5/0
A.8. Lomas Santa Fe Drive Bridge Repairs Project. (File 0820-15) Recommendation: That the City Council
1. Adopt Resolution 2023-080
a. Authorizing the City Council to accept, as complete, the Lomas Santa Fe Drive Bridge Repairs Project, Bid No. 2022-03, performed by Beador Construction Company.
b. Authorizing the City Clerk to file a Notice of Completion for the project.
Item A.8. Report (click here)
Item A.8. Resolution
COUNCIL ACTION: Approved 5/0
A.9. Medical Expense Reimbursement Plan – Retiree Medical Trust provided by The California Firefighters Benefit Trust, Effective June 2023. (File 0500-00) Recommendation: That the City Council
1. Adopt Resolution 2023-083 to implement a Medical Expense Reimbursement Plan – Retiree Medical Trust for the Solana Beach Firefighters’ Association members.
2. Adopt the Side letter between the City and the Solana Beach Firefighters' Association to modify and update Section 20 of the MOU to reflect the new Medical Expense Reimbursement Plan.
3. Adopt the Joinder Agreement between the City of Solana Beach Fire Association and California Fire Benefit Trust in order to implement a Medical Expense Reimbursement Plan – Retiree Medical Trust.
Item A.9. Report (click here)
Item A.9. Resolution
COUNCIL ACTION: Approved 5/0
Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 6 of 10 B. PUBLIC HEARINGS: (B.1. – B.4.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC
2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.
B.1. Public Hearing: Solana Beach Lighting Maintenance District Annual Assessments. (File 0495-20)
Recommendation: That the City Council
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Adopt Resolution 2023-078 confirming the diagram and assessment and approving the City of Solana Beach Lighting Maintenance District Engineer’s Report.
3. Adopt Resolution 2023-079 ordering the levy and collection of annual assessments for FY 2023/24 and ordering the transmission of charges to the County Auditor for collection.
Item B.1. Report (click here)
Item B.1. Resolutions
COUNCIL ACTION: Approved 5/0
B.2. Public Hearing: Solana Beach Coastal Rail Trail (CRT) Maintenance District Annual Assessments. (File 0495-20)
Recommendation: That the City Council
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Adopt Resolution 2023-076, approving the Engineer's Report regarding the Coastal Rail Trail Maintenance District.
3. Adopt Resolution 2023-077, ordering the levy and collection of the annual assessments regarding the Coastal Rail Trail Maintenance District for Fiscal Year 2023/24.
Item B.2. Report (click here)
Item B.2. Resolutions
COUNCIL ACTION: Approved 5/0
Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 7 of 10 B.3. Public Hearing: 141 Pacific Ave., Applicant: Maribel & Travis Bradberry, Case:
DRP23-001. (File 0600-40)
The proposed project meets the minimum objective requirements under the LUP, SBMC, is consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP.
Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2023-074 conditionally approving like for like replacement of the existing siding, windows, exterior doors, waterproofing, non-structural roofing and exterior light fixtures at 141 Pacific Avenue.
Item B.3. Report (click here)
Item B.3. Power Point
Item B.3. Resolution
COUNCIL ACTION: Approved 5/0
B.4. Public Hearing: 228 N. Helix Ave., Applicant: Ryan Bowers, Case No.: DRP22- 013, SDP22-011. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP and SDP. Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2023-064 conditionally approving a DRP and SDP for a new two-story, single-family residence with a fully subterranean basement and an attached two-car garage and perform associated site improvements at 228 North Helix Avenue, Solana Beach.
Item B.4. Report (click here)
Item B.4. Supplemental Docs (upd. 6-14-23 at 2:30pm)
Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 8 of 10 Item B.4. Power Point
COUNCIL ACTION: Approved 5/0 to continue this item until August 23, 2023.
C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.1. Community Grant Program Requests – Fiscal Year (FY) 2023/24. (File 0330-25) Recommendation: That the City Council
1. Receive the Staff Report, Community Grant applications and consider the presentations from the grant applicants. This item will come back to the City Council at the June 24, 2023 City Council Meeting for Council’s grant allocations.
Item C.1. Report (click here)
Item C.1. Updated Report #1 (6-13-23 at 9am)
Item C.1. Power Point
Presentations
C.2. Review of the Draft Fiscal Years 2023/24 and 2024/25 Budget. (File 0330-30) Recommendation: That the City Council
1. Review the FY 2021/22 and FY 2022/23 draft Budget and provide Staff with direction to formulate the budget for adoption on June 28, 2023.
Item C.2. Report (click here)
Item C.2. Power Point
Presentation
WORK PLAN COMMENTS:
Adopted June 22, 2022
COMPENSATION & REIMBURSEMENT DISCLOSURE:
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 9 of 10 b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, Alternate-Becker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Becker
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson
CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:
Next Regularly Scheduled Meeting is June 28, 2023
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the June 14, 2023 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on June 9, 2023 at 3:00 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., June 14, 2023, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.
Angela Ivey, City Clerk
City of Solana Beach, CA
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Solana Beach City Council Regular Meeting Actions June 14, 2023 Page 10 of 10 UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:
Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates. o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission