Agenda packet — Solana Beach City Council, March 13, 2024

Solana Beach City Council Regular Meeting Agenda March 13, 2024 Page 1 of 7

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY AGENDA
Joint REGULAR Meeting
Wednesday, March 13, 2024 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.

PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.

And/Or
Verbal Comment Participation:

Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.

Solana Beach City Council Regular Meeting Agenda March 13, 2024 Page 2 of 7 Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.

SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.

As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Jewel Edson
Deputy Mayor / Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Dan King
Interim City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:

Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.

READING OF ORDINANCES AND RESOLUTIONS:

Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.

CALL TO ORDER AND ROLL CALL:

CLOSED SESSION REPORT:

FLAG SALUTE:

APPROVAL OF AGENDA:

PROCLAMATIONS/CERTIFICATES: Ceremonial
None at the posting of this agenda
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.

None at the posting of this agenda
Solana Beach City Council Regular Meeting Agenda March 13, 2024 Page 3 of 7 ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:

An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.

A. CONSENT CALENDAR: (Action Items) (A.1. - A.4.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on February 6, 2024, February 7, 2024, and February 14, 2024.

Item A.1. Report (click here)
A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for February 10, 2024 – February 23, 2024.

Item A.2. Report (click here)
A.3. General Fund Adopted Budget for Fiscal Year 2023/2024 Changes. (File 0330-30) Recommendation: That the City Council

1. Receive the report listing changes made to the Fiscal Year 2023-2024 General Fund Adopted Budget.

Item A.3. Report (click here)
Solana Beach City Council Regular Meeting Agenda March 13, 2024 Page 4 of 7 A.4. Fire Station Garage Door Replacement Project. (File 0700-25) Recommendation: That the City Council

1. Adopt Resolution 2024-020:
a. Authorizing the City Council to accept, as complete, the Fire Station Garage Door Replacement Repairs Project, Bid No. 2022-11, constructed by National Garage Door Co.
b. Authorizing the City Clerk to file a Notice of Completion.

Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) B. PUBLIC HEARINGS: (B.1. – B.2.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. Public Hearing: 322 N. Granados Ave., Applicant: Elise Dabby and Owen Nieder, Case: DRP23-010, SDP23-012, APN: 263-391-15. (File 0600-40) The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP and SDP. Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2024-024 conditionally approving a DRP and SDP for an interior remodel and a square footage addition to the existing single-family residence and perform associated site improvements at 322 N. Granados Avenue, Solana Beach.

Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda March 13, 2024 Page 5 of 7 B.2. Public Hearing: 821 Steven Ave., Applicant: SOHI Affordable LP, TEFRA Hearing. (File 0600-40)
Recommendation: That the City Council

1. Conduct the Public Hearing and consider adoption of Resolution 2024-021 approving the issuance of the Bonds by the CMFA for the benefit of SOHI Affordable LP (the "Borrower") a partnership of which H.G. Fenton Property Company (the "Developer") or a related person to the Developer is the general partner, to provide for the financing of the Project. Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).

Item B.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Highway 101 North End Pedestrian Crossing Update. (File 0860-05) Recommendation: That the City Council

1. Adopt Resolution 2024-027:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement, in the amount of $20,000, with STC Traffic Inc., for asneeded traffic engineering services, for a not to exceed amount of $45,000 for Fiscal Year 2023/24.
b. Authorizing an appropriation of $20,000 from the Traffic Safety Professional Services Budget Account 1006540.65300.

Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.2. Community Grant Program – Fiscal Year (FY) 2024-25. (File 0330-25) Recommendation: That the City Council

1. Approve Resolution 2024-025 authorizing the FY 2024-25 Community Grant Program.

Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

WORK PLAN COMMENTS:

Adopted June 28, 2023
Solana Beach City Council Regular Meeting Agenda March 13, 2024 Page 6 of 7 COMPENSATION & REIMBURSEMENT DISCLOSURE:

GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson

CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:

Next Regularly Scheduled Meeting is March 27, 2024
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
Solana Beach City Council Regular Meeting Agenda March 13, 2024 Page 7 of 7

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the March 13, 2024 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on March 6, 2024 at 3:50 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., March 13, 2024, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.

Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:

Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
}
Solana Beach City Council Special Workshop Meeting Minutes February 6, 2024 Page 1 of 1

MINUTES
Joint Special Meeting
Tuesday, February 6, 2024 * 6:00 p.m.

Solana Vista Elementary School, 780 San Victoria, Solana Beach, CA. 92075 Minutes contain a summary of significant discussions and formal actions taken at a City Council meeting.

Dan King
Interim City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk

CALL TO ORDER AND ROLL CALL:

Mayor Heebner called the meeting to order at 6:00 p.m.

Present: Lesa Heebner, Jewel Edson, Jill MacDonald, David A. Zito

Absent: Kristi Becker
Also Present: Joseph Lim, Community Development Dir.

WORKSHOP
Informal Accessary Dwelling Unit (ADU) Workshop
Action: No reportable action.

ADJOURN:

Mayor Heebner adjourned the meeting at 7:00 p.m.

Angela Ivey, City Clerk Approved: _____

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,

PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Solana Beach City Council Closed Session Minutes February 7, 2024 Page 1 of 1

MINUTES
Joint Meeting - Closed Session
Wednesday, February 07, 2024 1:30 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California

Mayor Heebner called the meeting to order at 1:30 p.m.

Present: Lesa Heebner, Jewel Edson, Kristi Becker, Jill MacDonald, David A. Zito

Absent: None
Also Present: Dan King, Interim City Manager
Johanna Canlas, City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEMS (ONLY): None
Report to Council Chambers and submit speaker slips to the City Clerk before the meeting recesses to closed session.

CLOSED SESSION:

1. PUBLIC EMPLOYEE
Pursuant to Government Code Section 54957
City Manager.

Action: No reportable action.

ADJOURN:

Mayor Heebner adjourned the meeting at 2:56 p.m.

Angela Ivey, City Clerk Approved: _____________

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY Solana Beach City Council Closed Session Minutes February 14, 2024 Page 1 of 2

MINUTES
Joint Meeting - Closed Session
Wednesday, February 14, 2024 5:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Amended to include Mayor Heebner’s remote participation for just cause, pursuant to Government Code section 54953(j)(2)(A). Public Access Link https://cosb-org.zoom.us/j/87278493558?pwd=ZFBpU2ZjTEl4QldOR0R4U1lLMzBWQT09

Mayor Heebner called the meeting to order at 5:00 p.m.

Present: Lesa Heebner, Jewel Edson, Kristi Becker, Jill MacDonald, David A. Zito

CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
One (1) case

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One (1) case

3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Government Code section 54956.8
Property: APN 298-292-13-31
City Negotiators: Interim City Manager Dan King and City Attorney Johanna Canlas

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY Solana Beach City Council Closed Session Minutes February 14, 2024 Page 2 of 2 Negotiating Parties: Reed Andre Trust 09-23-97 and San Diego County Treasurer-Tax Collector
Under negotiation: Purchase price and terms

4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to Government Code section 54956.8
Property: APN 298-010-63-00
City Negotiators: Interim City Manager Dan King and City Attorney Johanna Canlas Negotiating Parties: Marc R. Brutton
Under negotiation: Lease Price and Terms
Action: No reportable action.

ADJOURN:

Mayor Heebner adjourned the meeting at 5:56 p.m.

Angela Ivey, City Clerk Approved:

Solana Beach City Council Regular Meeting Minutes February 14, 2024 Page 1 of 4

MINUTES
Joint REGULAR Meeting
Wednesday, February 14, 2024 * 6:00 p.m.

Deputy Mayor Edson called the meeting to order at 6:03 p.m.

Present: Jewel Edson, Kristi Becker, Jill MacDonald, David A. Zito

Absent: Lesa Heebner
Also

Present:

Dan King, Interim City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Mo Sammak, City Engineer/Public Works Dir.

Rachel Jacobs, Finance Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT:

FLAG SALUTE:

APPROVAL OF AGENDA:

Motion: Moved by Councilmember MacDonald and second by Councilmember Zito to approve. Approved 4/0/1. Ayes: Edson, Becker, MacDonald, Zito. Noes: None. Absent:

Heebner. Motion carried.

ORAL COMMUNICATIONS:

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,

PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
Scan for Agenda
Solana Beach City Council Regular Meeting Minutes February 14, 2024 Page 2 of 4 Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

Camilla Rang asked Council to consider rerouting the train via the fairgrounds tunnel and said that it was the best option for Solana Beach and Del Mar, that the current trench would be depended and could be covered to make this area into a park and provide access between Cedros and Highway 101, that the proposed bridge containing a train trestle would only be needed if the track goes through Del Mar Hills and demolishing over 50 homes, that they ask for Solana Beach’s help in delaying the bridge until the tunnel location is determined and exploring a fairgrounds route option.

John Stahl spoke about the SANDAG/North County Transit District option to double track the trestle across the San Dieguito Lagoon, that this plan would do nothing for the City of Solana Beach and would destroy the north end of Del Mar, that eminent domain for a Jimmy Durante portal would take upwards of 50 homes in Del Mar, that a trench cover over the tracks in Solana Beach would bring the west and east sides together totaling at least 6 acres of space for pickleball courts, dog paths, and greenery, that the current plan would increase the train noise in the City, and requested that the City join a group of Del Mar citizens to see better vision for both towns and communities.

COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:

A. CONSENT CALENDAR: (Action Items) (A.1. - A.3.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes.

Recommendation: That the City Council

1. Approved the City Council Meeting’s Minutes of January 10, 2024.

Approved Minutes https://www.cityofsolanabeach.org/en/government/public-meetings/agendas-minutes-videos Motion: Moved by Councilmember Zito and second by Councilmember Becker to approve.

Approved 4/0/1. Ayes: Edson, Becker, MacDonald, Zito. Noes: None. Absent: Heebner.

Motion carried.

A.2. Register Of Demands. (File 0300-30)
Solana Beach City Council Regular Meeting Minutes February 14, 2024 Page 3 of 4 Recommendation: That the City Council

1. Ratify the list of demands for January 06, 2024 – January 26, 2024.

Item A.2. Report (click here)
Motion: Moved by Councilmember Zito and second by Councilmember Becker to approve.

Approved 4/0/1. Ayes: Edson, Becker, MacDonald, Zito. Noes: None. Absent: Heebner.

Motion carried.

A.3. General Fund Adopted Budget for Fiscal Year 2023/2024 Changes. (File 0330-30) Recommendation: That the City Council

1. Receive the report listing changes made to the Fiscal Year 2023-2024 General Fund Adopted Budget.

Item A.3. Report (click here)
Motion: Moved by Councilmember Zito and second by Councilmember Becker to approve.

Approved 4/0/1. Ayes: Edson, Becker, MacDonald, Zito. Noes: None. Absent: Heebner.

Motion carried.

B. PUBLIC HEARINGS: (B.1.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. Public Hearing: 959 Highland., Applicant: Connor, Setiadi. Case: DRP22- 026/SDP22-021; APN: 298-270-12. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan, and may be found, as conditioned, to meet the discretionary findings required to approve a DRP. The project also meets the requirements of the SDP. Therefore, should the City Council be able to make the findings to approve the DRP and support the proposed partial street vacation, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2024-013 conditionally approving a DRP and SDP to construct a new 3,638 square-foot, two-story single-family residence with a 787 square-foot threecar garage and perform associated site improvements at 959 Highland Drive, Solana Beach.

Solana Beach City Council Regular Meeting Minutes February 14, 2024 Page 4 of 4

4. Adopt Resolution 2024-017 vacating the crescent shape bulb out of surplus public right-of-way at 959 Highland Drive, Solana Beach.

Item B.1. Report (click here)
Item B.1. Updated Report #1 (added 2-14-24 at 8:45am)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Deputy Mayor Edson opened the public hearing.

Council disclosures.

Katie Bensen, Associate Planner, presented a PowerPoint (on file) reviewing the proposed project.

Council and Staff discussed parking, improved right-of-way, the proposed fence required for safety of pedestrians, the fencing material, the potential decomposed granite erosion, the olive trees, and that the elevated portion of the roof is the open staircase.

John Heckel, Architect, said he did not have a presentation. He addressed some inquiries including the upper floor plate height is 12 ft. and the lower floor is 10 ft., the preference for a more decorative fencing than the chain link, and the placement of the olive trees from the curb.

Motion: Moved by Deputy Mayor Edson and second by Councilmember Becker to close the public hearing. Approved 4/0/1. Ayes: Edson, Becker, MacDonald, Zito. Noes: None. Absent:

Heebner. Motion carried.

Motion: Moved by Councilmember Becker and second by Councilmember Zito to approve.

Approved 4/0/1. Ayes: Edson, Becker, MacDonald, Zito. Noes: None. Absent: Heebner.

Motion carried.

WORK PLAN COMMENTS:

Adopted June 28, 2023
COMPENSATION & REIMBURSEMENT DISCLOSURE:

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
ADJOURN:

Deputy Mayor Edson adjourned the meeting at 6:47 p.m.

Angela Ivey, City Clerk Approved ________________
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Daniel King, Interim City Manager
MEETING DATE: March 13, 2024
ORIGINATING DEPT: Finance
SUBJECT: Register of Demands
BACKGROUND:

Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.

DISCUSSION:

Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The register of demands for February 10, 2024 through February 23, 2024 reflects total expenditures of $2,254,151.28 from various City sources.

WORK PLAN:

N/A
Register of Demands: 02/10/2024 through 02/23/2024
Check Register - Disbursement Fund (Attachment 1) $ 1,873,911.00 Net Payroll Staff O17 February 16, 2024 377,654.81
Net Payroll Staff OM10 February 21, 2024 2,585.47
TOTAL $ 2,254,151.28
March 13, 2024
Register of Demands

Page 2 of 2 ends

OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council ratify the above register of demands.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
________________________
Daniel King, Interim City Manager
Attachments:

1. Check Register – Disbursement Fund
Page: 1 of 9
City of Solana Beach
Register of Demands

2/10/2024 - 2/23/2024
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant O17 02/15/2024 9001287 $22,119.62 SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant O17 02/15/2024 9001288 $900.00 US BANK REIMBURSED EE CHARGE 02/23/2024 106313 $72.99
STERLING HEALTH SERVICES, INC. OC8 FSA CONTRIBUTION 02/15/2024 9001290 $266.67 PAYMENTUS CORPORATION JANUARY 24 02/23/2024 106340 $620.49 ZEPHYR SOLANA LLC RFND-SBGR-376/329 S HWY 101 02/23/2024 106353 $50,000.00 JENNIFER STEIN REFUND: B22-0621 PLAN CHECK FEES 02/15/2024 106297 $677.12 JAMIE BROWN RFND-SB0649083 02/15/2024 106295 $22.50
JENNIFER DETRANI RFND-SB0645159 02/15/2024 106296 $42.50 LOGAN MYRICK RFND-SB0645539 02/15/2024 106301 $42.50
GABRIEL WHEELER RFND-CITATION - 2206401 02/15/2024 106294 $22.50 LIANGTAO ZHENG RFND-SB0646645 02/15/2024 106300 $22.50
TOTAL GENERAL FUND $74,809.39
1005100 - CITY COUNCIL
LEAGUE OF CALIFORNIA CITIES INC SD CNTY MEMBRSHP 2024/PREPAID LUNCH-4

MEETINGS
02/23/2024 106334 $900.00
LEAGUE OF CALIFORNIA CITIES INC 2024 MEMBERSHIP FEE 02/23/2024 106334 $6,742.00 US BANK CLOSED SESSION 02/23/2024 106313 $233.86
US BANK CLOSED SESSIONS 11/29 & 12/13 02/23/2024 106313 $403.93 TOTAL CITY COUNCIL $8,279.79
1005150 - CITY CLERK
CODE PUBLISHING COMPANY INC MUNICIPAL CODE-WEB UPDATE 02/23/2024 106319 $780.00 US BANK FRAME 02/23/2024 106313 $38.78
US BANK PLASTIC ENVELOPES 02/23/2024 106314 $22.83
US BANK FRAME 02/23/2024 106313 $52.79
US BANK PRINTS 02/23/2024 106314 $13.59
US BANK CLERK SUPPLIES 02/23/2024 106314 $2.99
US BANK TRANSCRIPTION SERVICE 02/23/2024 106313 $53.25
US BANK TRANSCRIPTION SERVICE 02/23/2024 106314 $21.00
US BANK DEPARTMENT HOLIDAY LUNCH 02/23/2024 106313 $151.51 US BANK RETURN QUICKCRETE 02/23/2024 106314 ($10.71)
US BANK IIMC CONFERENCE 02/23/2024 106313 $675.00
US BANK REFUND BUSINESS WRITING COURSE 02/23/2024 106313 ($150.00) CORODATA RECORDS MANAGEMENT, INC JAN 24-STORAGE/SHREDDING 02/23/2024 106321 $1,185.58 TOTAL CITY CLERK $2,836.61
1005200 - CITY MANAGER
US BANK CM RAIN JACKETS 02/23/2024 106313 $54.93
US BANK DEPARTMENT LUNCH 02/23/2024 106313 $130.00
CARRIER JOHNSON JAN 24-PROF SVC 02/23/2024 106316 $1,762.50 TOTAL CITY MANAGER $1,947.43
1005250 - LEGAL SERVICES
HOGAN LAW APC JAN 24-GENERAL LEGAL 02/23/2024 106333 $715.00 Page: 2 of 9
TOTAL LEGAL SERVICES $715.00
1005300 - FINANCE
US BANK TAX FORMS 02/23/2024 106313 $463.35
US BANK TAX FORMS 02/23/2024 106313 $49.11
UT SAN DIEGO - NRTH COUNTY PUB NTC-UNCLAIMED CHECKS 02/15/2024 106306 $1,731.80 AMANDA SITHER MILEAGE-01/31/24 02/15/2024 106288 $94.00 RACHEL JACOBS REIMB-CSMFO - 12/20/23, 02/01/24-02/02/24 02/23/2024 9001297 $181.27 TOTAL FINANCE $2,519.53
1005350 - SUPPORT SERVICES
XEROX CORPORATION JAN 24-XEROX FIERY-CLK 02/15/2024 106308 $122.84 XEROX CORPORATION JAN 24-XEROX FIERY-UPSTAIRS 02/15/2024 106308 $132.61 XEROX CORPORATION JAN 24-XEROX FIERY-PLN 02/15/2024 106308 $132.61 XEROX CORPORATION JAN 24-XEROX UPSTAIRS 02/15/2024 106308 $298.25 XEROX CORPORATION JAN 24-XEROX UPSTAIRS 02/15/2024 106308 $50.86 XEROX CORPORATION JAN 24-XEROX PLN/ENG 02/15/2024 106308 $53.31 XEROX CORPORATION JAN 24-XEROX PLN/ENG 02/15/2024 106308 $546.78 XEROX CORPORATION JAN 24-XEROX CLERK 02/15/2024 106308 $127.96 XEROX CORPORATION JAN 24-XEROX CLERK 02/15/2024 106308 $271.68 STAPLES CONTRACT & COMMERCIAL PAPER 02/15/2024 106305 $438.75 CULLIGAN OF SAN DIEGO FEB 24-WATER-PW 02/23/2024 106323 $73.00 CULLIGAN OF SAN DIEGO FEB 24- WATER-LCC 02/23/2024 106323 $19.75 CULLIGAN OF SAN DIEGO FEB 24- WATER-CH 02/23/2024 106323 $145.50 TOTAL SUPPORT SERVICES $2,413.90
1005400 - HUMAN RESOURCES
EMPLOYMENT DEVELOPMENT DEPARTMENT SUI PE 12/31 02/15/2024 106293 $1,128.00 US BANK EE APPRECIATION EVENT 02/23/2024 106314 $18.48
US BANK EE APPRECIATION EVENT 02/23/2024 106313 $121.79 US BANK EE APPRECIATION EVENT 02/23/2024 106313 $80.80
US BANK EE APPRECIATION EVENT 02/23/2024 106313 $242.81 US BANK 1095C FORMS 02/23/2024 106313 $155.51
US BANK HR STICKERS 02/23/2024 106313 $161.66
US BANK LABOR LAWS 02/23/2024 106313 $326.66
US BANK BAGELS FOR EES 02/23/2024 106314 $25.58
US BANK FITNESS FOR DUTY VISIT 02/23/2024 106313 $112.00 US BANK CHAIR 02/23/2024 106313 $191.39
US BANK HEATER 02/23/2024 106313 $30.98
US BANK PRINTER INK 02/23/2024 106314 $29.24
US BANK RETIREMENT GIFTS 02/23/2024 106313 $236.48
US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106314 $28.26 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106313 $193.11 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106314 $23.91 US BANK PASTERIES FOR EE FAREWELL 02/23/2024 106313 $538.00 US BANK CATERING FOR EE FAREWELL 02/23/2024 106313 $1,034.80 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106314 $20.64 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106313 $47.84 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106314 $19.73 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106313 $79.58 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106313 $31.05 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106314 $26.34 US BANK SUPPLIES FOR EE FAREWELL 02/23/2024 106313 $35.50 US BANK EE APPRECIATION PARTY SUPPLIES 02/23/2024 106314 $21.13 Page: 3 of 9
US BANK EE APPRECIATION PARTY SUPPLIES 02/23/2024 106314 $24.95 US BANK TONER 02/23/2024 106313 $114.54
US BANK REC RECRUITMENT ADVERTISING 02/23/2024 106313 $125.00 US BANK TRAINING 02/23/2024 106313 $100.00
US BANK EE PARTY DECORATIONS 02/23/2024 106313 $56.94
US BANK LANYARDS 02/23/2024 106314 $19.56
US BANK EE PARTY DECORATIONS 02/23/2024 106314 $23.60
US BANK ID BADGE HOLDER 02/23/2024 106314 $14.12
TOTAL HUMAN RESOURCES $5,439.98
1005450 - INFORMATION SERVICES
VERIZON WIRELESS-SD 670601022-12/24/23-01/23/24 02/23/2024 106349 $128.05 COX COMMUNICATIONS INC 0013410039730701-01/19/24-02/18/24 02/23/2024 106322 $321.75 COX COMMUNICATIONS INC 0013410039730701-02/19/24-03/18/24 02/23/2024 106322 $321.75 US BANK WIRELESS KEYBOARDS (3) 02/23/2024 106313 $71.25 US BANK MOUSE PADS 02/23/2024 106314 $28.25
US BANK CONSTANT CONTACT 02/23/2024 106313 $86.00
US BANK USB CORDS 02/23/2024 106314 $12.53
US BANK USB CORDS 02/23/2024 106314 $26.01
US BANK INTERNAL HARD DRIVES (4) 02/23/2024 106313 $1,022.04 US BANK DUST COVER 02/23/2024 106314 $3.25
US BANK CONSTANT CONTACT 02/23/2024 106313 $86.00
WESTERN AUDIO VISUAL JAN 24-AV MAINTENANCE 02/23/2024 106350 $499.00 WESTERN AUDIO VISUAL FEB 24-AV MAINTENANCE 02/23/2024 106350 $499.00 AT&T CALNET 3 9391012278-11/24/23-12/23/23 02/23/2024 106311 $3,627.50 AT&T CALNET 3 9391012282 - 11/24/23-12/23/23 02/23/2024 106311 $36.48 AT&T CALNET 3 9391053641-11/24/23-12/23/23 02/23/2024 106311 $154.88 AT&T CALNET 3 9391062899-11/24/23-12/23/23 02/23/2024 106311 $154.88 AT&T CALNET 3 9391012278-12/24/23-01/23/24 02/23/2024 106311 $3,641.43 AT&T CALNET 3 9391012282-12/24/23-01/23/24 02/23/2024 106311 $36.87 AT&T CALNET 3 9391053641-12/24/23-01/23/24 02/23/2024 106311 $155.55 AT&T CALNET 3 9391062899-12/24/23-01/23/24 02/23/2024 106311 $155.55 TING FIBER INC. JAN 24 Fiber Optic - CITY FACILITIES 02/15/2024 9001291 $3,249.00 TOTAL INFORMATION SERVICES $14,317.02
1005550 - PLANNING
UT SAN DIEGO - NRTH COUNTY PUB HRNG-CUP23-002 02/23/2024 106347 $572.60 UT SAN DIEGO - NRTH COUNTY PUB HRNG-DRP22-026/SDP22-021 02/23/2024 106347 $809.90 UT SAN DIEGO - NRTH COUNTY PUB HRNG-DRP22-025 02/23/2024 106347 $723.80 BUSINESS PRINTING COMPANY INC BUSINESS CARDS-PLN 02/23/2024 106312 $124.03 DANIEL WELTE MILEAGE-01/04/24 &01/11/24 02/23/2024 9001294 $54.94 TOTAL PLANNING $2,285.27
1005560 - BUILDING SERVICES
ESGIL CORPORATION JAN 24-BUILDING AND SAFETY PLAN REVIEW 02/23/2024 106331 $24,674.63 TOTAL BUILDING SERVICES $24,674.63
1005590 - CODE ENFORCEMENT
VERIZON WIRELESS-SD 442224168-12/24/23-01/23/24 02/23/2024 106349 $141.29 DEPARTMENT OF JUSTICE JAN 24-FINGERPRINT APP-CODE 02/23/2024 106326 $32.00 US BANK CAR WASH 02/23/2024 106314 $8.00
US BANK CODES JACKET 02/23/2024 106313 $153.00
US BANK CODES RADIOS AND BATTERIES 02/23/2024 106313 $61.17 COUNTY OF SAN DIEGO_5210 OCT-DEC 23-PARKING CITE ADMIN 02/15/2024 106291 $7,324.50 TOTAL CODE ENFORCEMENT $7,719.96
Page: 4 of 9
1006110 - LAW ENFORCEMENT
SAN DIEGO COUNTY SHERIFF'S DEPT. JAN-JUN 24-SHERIFF CAL-ID PROGRAM 02/23/2024 106342 $1,456.00 TOTAL LAW ENFORCEMENT $1,456.00
1006120 - FIRE DEPARTMENT
VERIZON WIRELESS-SD 962428212-12/29/23-01/28/24 02/23/2024 106349 $723.25 LAWNMOWERS PLUS AIR FILTER/NEEDLE BEARING/NEEDLE CAGE 02/15/2024 106299 $101.09 FIRE ETC. TIRE STOP 02/23/2024 106332 $433.91
US BANK FIRE STATION SUPPLIES 02/23/2024 106313 $57.45
US BANK COLORED PAPER 02/23/2024 106314 $16.30
US BANK MS HATS 02/23/2024 106313 $1,272.82
US BANK FIRE STATION SUPPLIES 02/23/2024 106313 $872.96 US BANK SNAKE HOOK 02/23/2024 106313 $241.50
US BANK FS GRILL 02/23/2024 106313 $750.27
NORTH COUNTY EVS, INC FIRE APPARATUS MAINT/REPAIR- 02/23/2024 106338 $975.00 NORTH COUNTY EVS, INC FIRE APPARATUS MAINT/REPAIR 02/23/2024 106338 $696.01 NORTH COUNTY EVS, INC FIRE APPARATUS MAINT/REPAIR 02/23/2024 106338 $15,750.42 CULLIGAN OF SAN DIEGO OCT-NOV 23-CULLIGAN REVERSE OSMOSIS-FS 02/23/2024 106323 $94.35

COMPRESSED AIR SPECIALTIES INC SERVICE/SIR TESTING/& KUNKLE VALVE CERT ON BAUER
02/15/2024 106289 $2,659.50
ACE UNIFORMS LLC AIRPOWER XR1 02/15/2024 9001283 $357.21 SOUTH COAST LLC LOW COOLANT PROBE 02/15/2024 106304 $158.36 PARKHOUSE TIRE INC TIRES 02/23/2024 106339 $1,961.01
PARKHOUSE TIRE INC TIRES 02/23/2024 106339 $1,491.34
AT&T CALNET 3 9391012280-12/24/23-01/23/24 02/23/2024 106311 $1,834.53 AT&T CALNET 3 9391059865-01/01/24-01/31/24 02/23/2024 106311 $400.03 WEX BANK DEC 23-FUEL/CR TAX 02/23/2024 106352 $1,936.51 WEX BANK JAN 24-FUEL/CR TAX 02/23/2024 106352 $2,406.98 LINEGEAR FIRE & RESCUE EQUIPMENT RUFFIAN BAG/JACKET 02/23/2024 106335 $6,138.52 TOTAL FIRE DEPARTMENT $41,329.32
1006170 - MARINE SAFETY
VERIZON WIRELESS-SD 962428212-12/29/23-01/28/24 02/23/2024 106349 $152.04 US BANK EMT RECERTIFICATION 02/23/2024 106313 $185.50
US BANK BATTERY FOR PWC 02/23/2024 106313 $173.27
US BANK BATTERY CORE CHARGE 02/23/2024 106314 $18.00
US BANK L BRACKETS (3) 02/23/2024 106313 $39.60
US BANK BINOCULAR REPAIR 02/23/2024 106313 $435.00
US BANK EXTENSION CORD/DRAIN RAM 02/23/2024 106313 $79.37 US BANK BLS CARD 02/23/2024 106314 $25.00
US BANK EMT RECERTIFICIATION 02/23/2024 106313 $185.50
US BANK 2024 TIDE BOOKS 02/23/2024 106313 $662.65
US BANK EMT RECERTIFICATION 02/23/2024 106313 $71.75
US BANK SCUBA DIVE COMPUTER MAINT 02/23/2024 106314 $11.25 US BANK SCUBA DIVE BATTERIES 02/23/2024 106314 $10.41
US BANK SD COUNTY EMT RECERTIFICATION 02/23/2024 106313 $185.50 US BANK MONTHLY PLANNERS 02/23/2024 106313 $187.05
US BANK PATCH SEWING 02/23/2024 106313 $32.00
US BANK ZIP TIES 02/23/2024 106314 $25.86
AT&T CALNET 3 9391019469-12/20/23-01/19/24 02/23/2024 106311 $30.04 AT&T CALNET 3 9391012281-12/25/23-01/24/24 02/23/2024 106311 $90.48 AT&T CALNET 3 9391053651-12/25/23-01/24/24 02/23/2024 106311 $295.68 AT&T CALNET 3 9391019469-11/20/23-12/19/23 02/23/2024 106311 $29.94 Page: 5 of 9
AT&T CALNET 3 9391019469-07/20/23-08/19/23 02/23/2024 106311 $30.82 AT&T CALNET 3 9391019469-06/20/23-07/19/23 02/23/2024 106311 $30.07 WORLD ADVANCEMENT OF TECH FOR EMS FEB 24-JAN 25-SB STREET LF SUPP & MAINT 02/15/2024 106307 $3,000.00 TOTAL MARINE SAFETY $5,986.78
1006510 - ENGINEERING
DEL MAR BLUE PRINT COMPANY, INC. SB TRAIN STATION PRINTS 02/23/2024 106324 $17.23 DEL MAR BLUE PRINT COMPANY, INC. MAPS 02/23/2024 106324 $18.49 US BANK ARC GIS ANNUAL SUBSCRIPTION (6) 02/23/2024 106313 $443.04 US BANK MAINT SUPERINTENDENTS ASSOC MBRSHP 02/23/2024 106313 $105.00 US BANK SAFETY MEETING OUTLINES 02/23/2024 106313 $300.00 US BANK ARC GIS ANNUAL SUBSCRIPTION 02/23/2024 106313 $169.98 SANGIS IMAGERY CONSORTIUM FUNDING 2 OF 3 02/23/2024 106343 $1,466.67 SUNBELT RENTALS, INC. SCISSORLIFT RENTAL 02/23/2024 106346 $888.29 TOTAL ENGINEERING $3,408.70
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 02/23/2024 106336 $14.81 DIXIELINE LUMBER CO INC SANDBAG FILLED/PALLET DEPOSIT 02/23/2024 106328 $681.29 DIXIELINE LUMBER CO INC SANDBAG FILLED 02/23/2024 106328 $172.59 DIXIELINE LUMBER CO INC SANDBAGS/PALLET DEPOSIT 02/23/2024 106328 $681.29 DIXIELINE LUMBER CO INC PALLET DEPOSIT REFUND 02/23/2024 106328 ($36.96) SANTA FE IRRIGATION DISTRICT 005506-014 - 01/03/24-02/01/24 02/15/2024 106303 $231.19 NAPA AUTO PARTS INC BATTERY/DEPOSIT 02/23/2024 106337 $226.11 NAPA AUTO PARTS INC REFND-CORE DEPOSIT 02/23/2024 106337 ($29.09) US BANK DOGGIE BAG DISPENSER 02/23/2024 106313 $282.00
DOG WASTE DEPOT DOG WASTE BAGS 02/23/2024 106329 $2,415.55 CORNERSTONE AGGREGATES, INC. FILLED SANDBAGS/TRUCKING 02/23/2024 106320 $2,146.50 TOTAL ENVIRONMENTAL SERVICES $6,785.28
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 02/23/2024 106336 $24.07 SANTA FE IRRIGATION DISTRICT 011695-000 - 01/03/24-02/01/24 02/15/2024 106303 $93.71 US BANK PW RAIN JACKETS 02/23/2024 106313 $74.42
US BANK PW RAIN JACKETS 02/23/2024 106313 $302.75
US BANK PW RAIN JACKETS 02/23/2024 106313 $164.71
TOTAL STREET MAINTENANCE $659.66
1006540 - TRAFFIC SAFETY
DEPARTMENT OF TRANSPORTATION OCT - DEC 23- TRAFFIC SIGNAL 02/23/2024 106327 $342.98 DEPARTMENT OF TRANSPORTATION OCT - DEC 23- TRAFFIC SIGNAL 02/23/2024 106327 $884.02 REDFLEX TRAFFIC SYSTEMS, INC JAN 24- RED LIGHT CAMERA ENFORCEMENT 02/23/2024 9001298 $7,879.50 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARD SERVICES-01/21/24-02/03/24 02/23/2024 9001292 $11,862.27 TOTAL TRAFFIC SAFETY $20,968.77
1006550 - STREET CLEANING
SANTA FE IRRIGATION DISTRICT 011695-000 - 01/03/24-02/01/24 02/15/2024 106303 $55.04 SCA OF CA, LLC JAN 24- SPECIAL STREET SWEEPING 02/23/2024 9001299 $300.36 SCA OF CA, LLC JAN 24- CITY-WIDE STREET SWEEPING 02/23/2024 9001299 $3,988.39 TOTAL STREET CLEANING $4,343.79
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 02/23/2024 106336 $17.58 SANTA FE IRRIGATION DISTRICT 005506-018 - 01/02/34-02/01/24 02/15/2024 106303 $229.65 SANTA FE IRRIGATION DISTRICT 005506-019 - 01/02/34-02/01/24 02/15/2024 106303 $413.21 SANTA FE IRRIGATION DISTRICT 005979-005 - 2/02/23-02/01/24 02/15/2024 106303 $355.12 Page: 6 of 9
RANCHO SANTA FE SECURITY SYS INC FEB 24- SECURITY PTRL 02/23/2024 106341 $661.10 US BANK ACTUATOR CARTRIDGE 02/23/2024 106313 $31.24
US BANK COMPACT FLUORESCENT BULBS 02/23/2024 106313 $170.10 US BANK NON-DIMMABLE YELLOW LED BULBS 02/23/2024 106313 $84.61 US BANK ACTUATOR CARTRIDGE 02/23/2024 106313 $57.84
TOTAL PARK MAINTENANCE $2,020.45
1006570 - PUBLIC FACILITIES
DIXIELINE LUMBER CO INC PRIMER SPRAY/HEAVY DUTY SPRAYER 02/23/2024 106328 $28.55 DIXIELINE LUMBER CO INC GLOVES 02/23/2024 106328 $33.26 DIXIELINE LUMBER CO INC BATTERIES 02/23/2024 106328 $8.69 SEASIDE HEATING & AIR CONDITIONING FY24 HVAC SERVICES-FCCC 02/23/2024 106344 $240.00 US BANK THERMOSTAT SOFTWARE SUBSCRIPTION 02/23/2024 106313 $32.89 US BANK 6.5 INCH BENCH VISE 02/23/2024 106313 $152.24
US BANK DESK CALENDARS (5) 02/23/2024 106313 $97.80
US BANK 5.5 INCH BENCH VISE 02/23/2024 106313 $116.35
US BANK 4.5 INCH BENCH VISE 02/23/2024 106313 $76.11
US BANK EAR PROTECTION/CROSS BAR 02/23/2024 106313 $116.79 US BANK DRINKING WATER FAUCET 02/23/2024 106314 $30.43
US BANK PAINT 02/23/2024 106313 $83.66
US BANK 6FT TABLE/SOCKETS/BITS 02/23/2024 106313 $121.85 US BANK TOILET TISSUE DISPENSER 02/23/2024 106313 $288.36 US BANK U TYPE CLIPS 02/23/2024 106313 $35.77
US BANK PAINT 02/23/2024 106313 $280.68
24 HOUR ELEVATOR, INC FEB 24- ELEVATOR MAINT 02/23/2024 106309 $194.48 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 02/23/2024 106317 $239.01 HABITAT PROTECTION, INC JAN 24-PEST/RODENT CONTROL-MS 02/23/2024 9001295 $64.00 HABITAT PROTECTION, INC JAN 24- PEST/RODENT CONTROL-CH 02/23/2024 9001295 $52.00 HABITAT PROTECTION, INC JAN 24- PEST/RODENT CONTROL-LCCC 02/23/2024 9001295 $64.00 HABITAT PROTECTION, INC JAN 24- PEST/RODENT CONTROL-FC 02/23/2024 9001295 $39.00 HABITAT PROTECTION, INC JAN 24- PEST/RODENT CONTROL-FCCC 02/23/2024 9001295 $35.00 HABITAT PROTECTION, INC JAN 24- PEST/RODENT CONTROL-FS 02/23/2024 9001295 $38.00 HABITAT PROTECTION, INC JAN 24- PEST/RODENT CONTROL-PW 02/23/2024 9001295 $35.00 CALIFORNIA OFFICE CLEANING, INC JAN 24- JANITORIAL/CUSTODIAL SVC 02/23/2024 9001293 $7,810.00 STATE OF CA DEPARTMENT OF INDUSTRIAL CONVEYANCE#105983 02/23/2024 106325 $225.00 TOTAL PUBLIC FACILITIES $10,538.92
1007100 - COMMUNITY SERVICES
US BANK TRAINING 02/23/2024 106314 $30.00
US BANK OUTDOOR LIGHTS (CHRG BEING DISPUTED) 02/23/2024 106313 $39.79 US BANK CH GALLERY SUPPLIES 02/23/2024 106313 $104.08
US BANK CH GALLERY SUPPLIES 02/23/2024 106313 $131.39
ABLE PATROL & GUARD, INC JAN 24-FCCC GUARD SERVICE 02/15/2024 106287 $324.00 CALIFORNIA ASSN OF PUBLIC INFORMATION FEB 24-WEBINAR REGISTRATION 02/23/2024 106315 $30.00 TOTAL COMMUNITY SERVICES $659.26
1007110 - GF-RECREATION
US BANK SANTA SUIT CLEANING 02/23/2024 106313 $91.58
US BANK LC TREE LIGHTING EVENT 02/23/2024 106313 $45.66 US BANK LC TREE LIGHTING EVENT 02/23/2024 106314 $4.34
US BANK LC FAMILY TREE MURAL REPAIR 02/23/2024 106314 $9.12 US BANK LC TREE LIGHTING EVENT 02/23/2024 106314 $3.25
US BANK LC FAMILY TREE MURAL REPAIR 02/23/2024 106314 $19.56 US BANK LC FAMILY TREE MURAL REPAIR 02/23/2024 106314 $9.78 Page: 7 of 9
US BANK SUPPLIES FOR TREE LIGHTING EVENT 02/23/2024 106313 $140.82 US BANK WREATHS FOR TREE LIGHTING EVENT 02/23/2024 106313 $64.46 US BANK BREAKFAST FOR TREE INSTALL VOLUNTEERS 02/23/2024 106313 $96.98 US BANK COOKIES FOR TREE LIGHTING EVENT 02/23/2024 106313 $159.68 US BANK BREAKFAST FOR TREE INSTALL VOLUNTEERS 02/23/2024 106314 $20.00 US BANK SANTA SLEIGH RIDE EVENT SUPPLIES 02/23/2024 106313 $68.04 US BANK LC TREE LIGHTING EVENT 02/23/2024 106314 $10.86 US BANK LC TREE LIGHTING EVENT 02/23/2024 106314 $8.56
US BANK LC TREE LIGHTING EVENT 02/23/2024 106313 $125.94 US BANK LC MURAL REPAIR SUPPLIES 02/23/2024 106313 $94.56 US BANK LC MURAL REPAIR SUPPLIES 02/23/2024 106314 $3.22 US BANK LC MURAL REPAIR SUPPLIES 02/23/2024 106314 $9.44 CALIFORNIA OFFICE CLEANING, INC JAN 24-FCCC CLEANING 02/15/2024 9001284 $180.00 TOTAL GF-RECREATION $1,165.85
1205460 - SELF INSURANCE RETENTION
US BANK 2012 FORD REPAIRS 02/23/2024 106313 $2,994.64
US BANK PARMA TRANSPORTATION 02/23/2024 106314 $20.00
US BANK PARMA TRANSPORTATION 02/23/2024 106314 $20.00
US BANK PARMA TRANSPORTATION 02/23/2024 106313 $210.39
GEORGE HILLS COMPANY, INC. NOV 24-2401.LONDONO 02/15/2024 9001286 $41.00 EBIX INC. AUG-OCT 22-QTRLY FEE 02/15/2024 106292 $552.46 EBIX INC. NOV-DEC 22-QTRLY FEE 02/15/2024 106292 $413.65 EBIX INC. JAN-MAR 23-QTRLY FEE 02/15/2024 106292 $591.30 EBIX INC. APR-JUN 23-QTRLY FEE 02/15/2024 106292 $591.30 EBIX INC. JUL-SEP 23-QTRLY FEE 02/15/2024 106292 $591.30 TOTAL SELF INSURANCE RETENTION $6,026.04
1255465 - WORKERS COMPENSATION
CORVEL ENTERPRISE COMP INC. JAN 24-MAINT FEE 02/15/2024 106290 $250.00 TOTAL WORKERS COMPENSATION $250.00
1355200 - ASSET REPLACEMENT-CTY MNGR
KOA HILLS CONSULTING, LLC MAR 22-DATA CONVERSION 02/15/2024 106298 $3,182.00 TOTAL ASSET REPLACEMENT-CTY MNGR $3,182.00
1355300 - ASSET REPLACEMENT-FINANCE
KOA HILLS CONSULTING, LLC MAR 22-DATA CONVERSION 02/15/2024 106298 $5,105.50 TOTAL ASSET REPLACEMENT-FINANCE $5,105.50
1355450 - ASSET REPLACEMENT-INFO SYS
US BANK COMPUTER 02/23/2024 106313 $1,276.13
TOTAL ASSET REPLACEMENT-INFO SYS $1,276.13
1355590 - Asset Replacement- Codes
DOWNTOWN FORD SALES CODE ENFORCEMENT VEHICLESVIN:3FTTW8H38RRA29302 02/23/2024 106330 $42,206.23
DOWNTOWN FORD SALES CODE ENFORCEMENT VEHICLESVIN:3FTTW8H31RRA19498 02/23/2024 106330 $42,206.21
DOWNTOWN FORD SALES VIN:3FTTW8H31RRA19498 02/23/2024 106330 $0.02 TOTAL Asset Replacement- Codes $84,412.46
2047520 - MID 9C SANTA FE HILLS
SANTA FE IRRIGATION DISTRICT 005979-014 - 01/02/34-02/01/24 02/15/2024 106303 $226.77 SANTA FE IRRIGATION DISTRICT 005979-015 - 01/02/34-02/01/24 02/15/2024 106303 $184.53 SANTA FE IRRIGATION DISTRICT 005979-016 - 01/02/34-02/01/24 02/15/2024 106303 $204.69 SANTA FE IRRIGATION DISTRICT 005979-017 - 01/02/34-02/01/24 02/15/2024 106303 $48.81 SANTA FE IRRIGATION DISTRICT 005979-024 - 01/02/34-02/01/24 02/15/2024 106303 $219.57 Page: 8 of 9
SANTA FE IRRIGATION DISTRICT 005979-025 - 01/02/34-02/01/24 02/15/2024 106303 $196.05 SANTA FE IRRIGATION DISTRICT 005979-026 - 01/02/34-02/01/24 02/15/2024 106303 $208.69 SANTA FE IRRIGATION DISTRICT 005979-018 - 01/02/34-02/01/24 02/15/2024 106303 $58.57 SANTA FE IRRIGATION DISTRICT 005979-019 - 01/02/34-02/01/24 02/15/2024 106303 $99.85 SANTA FE IRRIGATION DISTRICT 005979-020 - 01/02/34-02/01/24 02/15/2024 106303 $225.49 SANTA FE IRRIGATION DISTRICT 005979-021 - 01/02/34-02/01/24 02/15/2024 106303 $278.29 SANTA FE IRRIGATION DISTRICT 005979-022 - 01/02/34-02/01/24 02/15/2024 106303 $239.25 SANTA FE IRRIGATION DISTRICT 005979-023 - 01/02/34-02/01/24 02/15/2024 106303 $239.73 SANTA FE IRRIGATION DISTRICT 005979-011 - 2/02/23-02/01/24 02/15/2024 106303 $183.28 SANTA FE IRRIGATION DISTRICT 005979-012 - 2/02/23-02/01/24 02/15/2024 106303 $150.40 SANTA FE IRRIGATION DISTRICT 005979-006 - 2/02/23-02/01/24 02/15/2024 106303 $421.72 SANTA FE IRRIGATION DISTRICT 005979-007 - 2/02/23-02/01/24 02/15/2024 106303 $438.16 SANTA FE IRRIGATION DISTRICT 005979-009 - 2/02/23-02/01/24 02/15/2024 106303 $312.12 SANTA FE IRRIGATION DISTRICT 005979-010 - 2/02/23-02/01/24 02/15/2024 106303 $166.84 TOTAL MID 9C SANTA FE HILLS $4,102.81
2087580 - COASTAL RAIL TRAIL MAINT
SANTA FE IRRIGATION DISTRICT 005506-020 - 01/02/34-02/01/24 02/15/2024 106303 $1,259.36 TOTAL COASTAL RAIL TRAIL MAINT $1,259.36
2135550 - DEVELOPER PASS-THRU- PLANNING
PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $800.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $650.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $500.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $350.00 PAMELA ELLIOTT LANDSCAPE ARCHITECT JANUARY 2024 02/23/2024 9001296 $500.00 TOTAL DEVELOPER PASS-THRU- PLANNING $6,550.00
2146120 - FIRE MITIGATION FEES
FIRE ETC. BOOTS 02/23/2024 106332 $629.44
ALLSTAR FIRE EQUIPMENT, INC COAT/LETTERS/TURNOUT PANTS/SUSPENDERS 02/23/2024 106310 $8,144.82 TOTAL FIRE MITIGATION FEES $8,774.26
2406510 - COMM DEV BLOCK GR (CDBG)-CIP
UT SAN DIEGO - NRTH COUNTY NTC-BIDS-2024-01 02/23/2024 106347 $740.60 TOTAL COMM DEV BLOCK GR (CDBG)-CIP $740.60
2466510 - PER CAPITA GRANT FUND-CIP
WESTERN RIM CONSTRUCTORS, INC. 9438.11 LCP TOT LOT CONSTRUCTION 02/23/2024 106351 $120,748.23 TOTAL PER CAPITA GRANT FUND-CIP $120,748.23
2556180 - CAMP PROGRAMS
US BANK BINOCULARS 02/23/2024 106313 $280.58
US BANK JG PROMO STICKERS 02/23/2024 106313 $95.70
US BANK JG PATCHES 02/23/2024 106313 $462.00
US BANK BOLARIS CPR CARD (JG) 02/23/2024 106314 $24.00
TOTAL CAMP PROGRAMS $862.28
Page: 9 of 9
2706120 - PUBLIC SAFETY- FIRE
VERIZON WIRELESS-SD 962428212-12/29/23-01/28/24 02/23/2024 106349 $114.03 PHARMALINK, INC CSA.17-MIN PROC FEE CII/DISPOSAL W/INVTRY 02/15/2024 106302 $150.00 TOTAL PUBLIC SAFETY- FIRE $264.03
2706170 - PUBLIC SAFETY- MARINE SAFETY
US BANK CSA17 MED BAGS 02/23/2024 106313 $64.40
TOTAL PUBLIC SAFETY- MARINE SAFETY $64.40
4506190 - SAND REPLNSHMNT/RETENTION
COASTAL FRONTIERS INC SEP 23-JAN 24-SHORELINE MONITORING PROGRAM 02/23/2024 106318 $9,758.00 WARWICK GROUP CONSULTANTS, LLC JAN 24-CONSULTING SERVICES 02/23/2024 9001300 $5,833.00 TING FIBER INC. JAN 24 Fiber Optic - TIDE PARK 02/15/2024 9001291 $450.00 TING FIBER INC. JAN 24 Fiber Optic - DEL MAR SHORES 02/15/2024 9001291 $450.00 TOTAL SAND REPLNSHMNT/RETENTION $16,491.00
459 - MISC. CAPITAL PROJECTS
SOUTHWEST PIPLINE & TRENCHLESS CORP FY23 SEWER & STORM DRAIN RETENTION 02/23/2024 106345 ($12,103.70) WESTERN RIM CONSTRUCTORS, INC. 9438.11 LCP TOT LOT RETENTION 02/23/2024 106351 ($6,355.17) TOTAL MISC. CAPITAL PROJECTS ($18,458.87)
4596510 - MISC.CAPITALPROJECTS-ENG
US BANK FS WINDOW TINTING 02/23/2024 106313 $2,306.00
VAN DYKE LANDSCAPE ARCHITECTS NOV 23-9438.11 LCP TOT LOT 02/23/2024 106348 $900.00 VAN DYKE LANDSCAPE ARCHITECTS DEC 23-FCP/LCP DESIGN ADDL FUNDS 02/23/2024 106348 $6,412.07 VAN DYKE LANDSCAPE ARCHITECTS DEC 23-FCP/LCP DESIGN ADDL FUNDS 02/23/2024 106348 $825.43 SOUTHWEST PIPLINE & TRENCHLESS CORP FY23 SEWER & STORM DRAIN REHAB 02/23/2024 106345 $242,074.00 WESTERN RIM CONSTRUCTORS, INC. 9438.11 LCP TOT LOT CONSTRUCTION 02/23/2024 106351 $6,355.17 TOTAL MISC.CAPITALPROJECTS-ENG $258,872.67
5096510 - SANITATION-CIP-ENG
SOUTHWEST PIPLINE & TRENCHLESS CORP FY23 SEWER & STORM DRAIN REHAB 02/23/2024 106345 $268,336.00 TOTAL SANITATION-CIP-ENG $268,336.00
5097700 - SANITATION
MISSION LINEN & UNIFORM INC UNIFORM SERVICES FOR PUBLIC WORKS 02/23/2024 106336 $9.26 SANTA FE IRRIGATION DISTRICT 005979-008 - 2/02/23-02/01/24 02/15/2024 106303 $94.48 SANTA FE IRRIGATION DISTRICT 005506-014 - 01/03/24-02/01/24 02/15/2024 106303 $693.57 SOUTHWEST PIPLINE & TRENCHLESS CORP FY23 SEWER & STORM DRAIN RETENTION 02/23/2024 106345 ($13,416.80) US BANK 03/01/24-2017 SEJPA 02/23/2024 9001301 $212,043.75 US BANK 03/01/24-2017 SEJPA 02/23/2024 9001301 $245,000.00 US BANK 03/01/24-WW REF 2017 02/23/2024 9001301 ($56.58) US BANK 03/01/24-WW REF 2017 02/23/2024 9001301 $93,403.13 US BANK 03/01/24-WW REF 2017 02/23/2024 9001301 $320,000.00 TOTAL SANITATION $857,770.81
REPORT TOTAL: $1,873,911.00
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Daniel King, Interim City Manager
MEETING DATE: March 13, 2024
ORIGINATING DEPT: Finance
SUBJECT: Report on Changes Made to the General Fund Adopted Budget for Fiscal Year 2023-24
BACKGROUND:

Staff provides a report at each City Council meeting that lists changes made to the current Fiscal Year (FY) General Fund Adopted Budget. The information provided in this Staff Report lists the changes made through February 28, 2024.

DISCUSSION:

The following table reports the revenue, expenditures, and transfers for 1) the Adopted General Fund Budget approved by Council on June 28, 2023 (Resolution 2023-089) and 2) any resolutions passed by Council that amended the Adopted General Fund Budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

Date Action Description Revenues Expenditures Transfers from GF Net Surplus 06/28/2023 Reso 2023-089 Adopted Budget 24,472,918 (23,078,124) (980,000) $ 414,794 11/29/2023 Reso 2023-128 Engineering Survey Services (100,000) $ 314,794 314,794
Date Action Description Revenues Expenditures Transfers from GF Net Surplus 06/28/2023 Reso 2023-089 Adopted Budget 4,400,000 (1,124,000) (733,400) $ 2,542,600 2,542,600
Combined General Fund Net Surplus $ 2,857,394

GENERAL FUND - ADOPTED BUDGET PLUS CHANGES
As of 02/28/2024
General Fund - Operations
General Fund - Measure S
March 13, 2024
General Fund Budget Changes - FY 2024

Page 2 of 2 ends

FISCAL IMPACT:

N/A
WORK PLAN:

N/A
OPTIONS:
∙ Receive the report.
∙ Do not accept the report.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council receive the report listing changes made to the FY 2023-2024 General Fund Adopted Budget.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation
_________________________________
Daniel King, Interim City Manager
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Daniel King, Interim City Manager
MEETING DATE: March 13, 2024
ORIGINATING DEPT: Public Works Department
SUBJECT: City Council Consideration of Resolution 2024-020 Accepting the Fire Station Garage Door Replacement
Project as Complete and Authorizing the City Clerk to File a Notice of Completion
BACKGROUND:

A Request for Bid (RFB) for door inspection, maintenance services, and as-needed repairs, including a one-time replacement of all six roll up doors was publicly advertised on December 2022, Bid No. 2022-11. On February 22, 2023, the City Council awarded a professional services agreement for maintenance and replacement of garage doors for City facilities to National Garage Door. On August 23, 2023, City Council authorized the City Manager to execute an Amendment No. 1 to the Professional Services Agreement (PSA) with National Garage Door for the replacement of a Stanley ADA Controller for City Hall, in the amount of $3,000 for FY 2023/24, and increase the annual compensation amount for the maintenance program by $10,000 for the remaining term of the contract.

On January 10, 2024, the City Council authorized Resolution 2024-001, which ratified the City Manager’s decision to execute Amendment No. 2. This amendment added an additional $48,000 to fund a $64,450 change order to replace the originally purchased garage doors with doors that better matched the desired aesthetic of the Fire Station. This amendment was only for current fiscal year specifically allocated for the Fire Station Garage Doors.

This item is before the City Council for the consideration of Resolution 2024-020 (Attachment 1) to report the final project costs, accept the project as complete and direct the City Clerk to file a Notice of Completion (NOC) for the Fire Station Garage Door Replacement Project.

March 13, 2024
Fire Station Garage Door NOC

Page 2 of 3 ends

DISCUSSION:

National Garage Door completed all work on this project in accordance with the approved plans and specifications of Bid No. 2022-11 to the satisfaction of the City Engineer. The City will release the retention, in the amount of $10,222.50, 35 days after the Notice of Completion is approved by the City Council.

CEQA COMPLIANCE STATEMENT:

The Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(d) of the State CEQA Guidelines.

FISCAL IMPACT:

A construction contract was awarded to National Garage Door at the February 22, 2023, City Council meeting in the amount of $140,000. An additional $21,000 was approved for a construction contingency to cover unforeseen items during construction.

After awarding the Contract, the PSA with National Garage Door was amended twice as mentioned in the Background section of this report. Amendment No. 2 resulted in Change Order No. 1 to the current Fiscal Year’s contract which was approved and executed for a total of $64,450, for which an additional $48,000 was appropriated. The final construction cost totaled $204,450.

WORK PLAN:

This project is not identified in the Fiscal Year 2023/24 Work Plan.

OPTIONS:
• Approve Staff recommendation.
• Do not approve Staff recommendation.
• Provide direction to Staff.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2024-020:

1. Authorizing the City Council to accept, as complete, the Fire Station Garage Door Replacement Repairs Project, Bid No. 2022-11, constructed by National Garage Door Co.

March 13, 2024
Fire Station Garage Door NOC

Page 3 of 3 ends

2. Authorizing the City Clerk to file a Notice of Completion.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Daniel King, Interim City Manager
Attachments:

1. Resolution 2024-020
RESOLUTION 2024-020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ACCEPTING AS

COMPLETE THE FIRE STATION GARAGE DOOR

REPLACEMENT AND AUTHORIZING THE CITY CLERK TO

FILE A NOTICE OF COMPLETION
WHEREAS, on February 22, 2023, the City Council awarded a construction contract for the Fire Station Garage Door Replacement Repairs Project, Bid No. 2022- 11, to National Garage Door; and
WHEREAS, on January 10, 2024, the City Council authorized Resolution 2024- 001, which ratified the City Manager’s decision to execute Amendment No. 2. This amendment added an additional $48,000 to fund a $64,450 change order to replace the originally purchased garage doors with doors that better matched the desired aesthetic of the Fire Station.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council accepts as complete the Fire Station Garage Door Replacement, Bid No. 2022-11, constructed by National Garage Door.

3. That the City Council authorizes the City Clerk to file a Notice of Completion.

PASSED AND ADOPTED this 13th day of March 2024, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
ABSENT: Councilmembers
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Daniel King, Interim City Manager
MEETING DATE: March 13, 2024
ORIGINATING DEPT: Community Development Department
SUBJECT: Public Hearing: Request for Development Review Permit and Structure Development Permit for an Interior Remodel and Square Footage Addition Including a Partially
Subterranean Garage and Storage Area with a New Primary Bedroom Suite Above and to Perform Associated Site
Improvements at 322 N. Granados Avenue (Case #: DRP23-
010, SDP23-012; Applicant: Elise Dabby and Owen Nieder; APN: 263-391-15; Resolution 2024-018)
BACKGROUND:

The Applicants, Elise Dabby and Owen Nieder, are requesting City Council approval of a Development Review Permit (DRP) and Structure Development Permit (SDP) for an interior remodel and a square footage addition to the existing single-family residence and perform associated site improvements. The 8,395 square-foot lot is located at 322 N.

Granados Avenue within the Low Medium Residential (LMR) Zone and the Scaled Residential Overlay Zone (SROZ).

The Applicants are proposing the addition of a 637 partially subterranean garage with 130 square feet of living area attached at the lower level, a 706 square foot main floor addition of a primary bedroom suite and to remodel the existing 1,881 square foot existing singlefamily residence. The proposed development includes site improvements including a new driveway in the same location, new hardscape, landscaping and grading in the amount of 85 yd3 cut and 65 yd3fill for site grading,190 yd3 of cut, 50 yd3 of excavation for footings, and 210 yd3 of export. The maximum building height of the residence is proposed at 23.83 feet above the proposed grade with the highest pole at 158.03 MSL. The project meets three thresholds for the requirement of a DRP, including: 1) grading in excess of 100 cubic yards, 2) construction in excess of 60 percent of the maximum allowable floor area, and 3) construction of a second story that exceeds 35 percent of the floor area of the first floor.

The project requires an SDP because the proposed development exceeds 16 feet in height above existing grade.

March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 2 of 10 ends

The issue before the Council is whether to approve, approve with conditions, or deny the Applicants’ request as contained in Resolution 2024-024 (Attachment 1).

DISCUSSION:

The subject property is located on the east side of N. Granados Avenue, three properties south of the intersection of N. Granados Avenue and E. Cliff Street. The lot is rectangular in shape with 119.99-foot-long north and south property lines and 69.96 feet of frontage on N. Granados Avenue (the western property line). The property slopes upward from the street as you travel east with an elevation of 137 feet above Mean Seal Level (MSL) at the street and an elevation of 148 at the rear property line. Currently, the driveway is in the northwestern corner of the lot. It will stay in the same location with the proposed project, however, the driveway would slope down to the lower elevation of the partially subterranean garage and storage area proposed in front of the existing single-family residence. The project plans are provided in Attachment 2.

Table 1 (below) provides a comparison of the Solana Beach Municipal Code (SBMC) applicable zoning regulations with the Applicants’ proposed design.

Table 1

LOT INFORMATION
Property Address:

Lot Size (Net):

Max. Floor Area:

Proposed Floor area:

Below Max. by:

Max. Height Allowed:

Max. Height Prop. :

Highest Point/Ridge:

Overlay Zone(s):
322 N Granados Ave
8,395 ft2
3,419 ft2
2,954 ft2
465 ft2
25 ft.

23.83 ft.
158.03 MSL
SROZ
Zoning Designation:
# of Units Allowed:
# of Units Requested:

LMR (4 du/ac)
1 Dwelling Unit, 1 ADU,
1 JADU
1 Dwelling Unit
Setbacks: Required Proposed
Front (E) 25 ft. 25 ft.

Interior Side (N) 5 ft. 5.5 ft.

Interior Side (S) 5 ft. 5 ft.

Rear (W) 25 ft. 31ft.

PROPOSED PROJECT INFORMATION
Floor Area Breakdown: Requested Permits:

DRP: A DRP is required for a structure that exceeds
60% of the maximum allowable floor area, a new
second story that exceeds 35% of the existing first
floor, and grading that exceeds 100 cubic yards.

SDP: An SDP is required for a new structure that
exceeds 16 feet in height from the existing grade
Proposed Subterranean Garage:

Proposed Subterranean Stair:

Existing Main Level:

Proposed Mian Level Addition:
637 ft2
130 ft2
1,881 ft2
706 ft2
Subtotal:

Off-Street Parking Exemption:
3,354 ft2
- 400 ft2
Total Floor Area 2,954 ft2
Proposed Grading: 85 yd3 cut and 65 yd3fill for site grading,190 yd3 of excavation, 50 yd3 of excavation for footings, and 210 yd3 of export
Proposed Parking: Proposed Garage
Addition
Proposed Fences and Walls: Yes
Proposed Accessory Structure: No
Existing Development:

Single-Family Residence
March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 3 of 10 ends

The following is a discussion of the findings for a DRP and SDP as each applies to the proposed project as well as references to recommended conditions of approval contained in Resolution 2024-024.

Development Review Permit Compliance (SBMC Section 17.68.40):

A DRP is required for a structure that exceeds 60% of the maximum allowable floor area.

The total floor area proposed is 2,954 square feet and 3,419 is the maximum. Therefore, the proposal is 86% of the allowable floor area. In addition, the total square footage of the second floor will exceed 35% of the floor area of the first floor.

In addition to meeting zoning requirements, the project must also be found in compliance with development review criteria. The following is a list of the development review criteria topics:

1. Relationship with Adjacent Land Uses

2. Building and Structure Placement

3. Landscaping

4. Roads, Pedestrian Walkways, Parking, and Storage Areas

5. Grading

6. Lighting

7. Usable Open Space
The Council may approve, or conditionally approve, a DRP only if all the findings listed below can be made. Resolution 2024-024 provides a full discussion of the findings.

1. The proposed development is consistent with the general plan and all applicable requirements of the zoning ordinance including special regulations, overlay zones, and specific plans.

2. The proposed development complies with the development review criteria.

3. All required permits and approvals issued by the city, including variances, conditional use permits, comprehensive sign plans, and coastal development permits have been obtained prior to or concurrently with the development review permit.

4. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally approve the development review permit upon the Applicant obtaining the required permit or approval from the other agency.

If the above findings cannot be made, the Council shall deny the DRP.

In addition to meeting zoning requirements, the project must also be found in compliance with the development review criteria. The following is a discussion of the applicable development review criteria as they relate to the proposed project.

March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 4 of 10 ends

Relationship with Adjacent Land Uses:

The property is located within the LMR Zone. Properties to the north, south, and east are also located within the LMR Zone and are developed with one- and two-story, singlefamily residences. Properties to the west are located within the Medium High Residential Zone and are developed with a mix of one- and two-story, single-family residences as well as some multi-family developments.

The project, as designed, is consistent with the permitted uses for the MR Zone as described in SBMC Sections 17.20.010 and 17.12.020. The property is designated Low Medium Density Residential in the General Plan and intended for detached single-family residences developed at a maximum density of four (4) dwelling units per acre. The proposed development could be found to be consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.

The property is not located within any of the City’s Specific Plan areas; however, it is located within the boundaries of the Scaled Residential Overlay Zone (SROZ) and within the Coastal Zone. The project has been evaluated, and could be found to be in conformance with, the regulations of the SROZ, which are discussed further later in this resolution. As a condition of project approval, the Applicants would be required to obtain a Coastal Development Permit, Waiver or Exemption from the California Coastal Commission prior to the issuance of Building or Grading Permits.

Building and Structure Placement:

The 8,395 square foot lot is currently developed with an 1,881 square-foot single-family residence. The Applicants are proposing to construct an 836 square foot addition to the living area and a 637 square foot garage addition.

The LMR Zone requires a 25-foot front-yard setback, 25-foot rear-yard setback and 5- foot interior side-yard setbacks. The proposed residence would have a partially subterranean garage and storage area constructed in the northwest corner of the proposed residence. On the east side of the garage, an enclosed subterranean staircase is proposed to provide access from the garage to the existing living area of the residence and the new primary suite proposed above the garage. The existing 1,881 square foot living area of the residence will be remodeled in the same footprint and the new 706 square foot primary suite would be attached to the northwest corner of the existing residence. The main floor would consist of a 483 square foot front deck, the front entry, the family room, open kitchen/dining room, an office, powder room, laundry, and lounge as well as the primary bedroom suite and two bedrooms with ensuite bathrooms. The primary bedroom has its own 84 square foot deck off the southern elevation and a twofoot-wide balcony off the western elevation.

The SBMC parking regulations require two (2) off-street parking spaces, 9’ x 19’ clear, per single-family residence. The SBMC sections 17.48.040 and 17.20.030 indicate that when required parking spaces are provided within a garage, up to 200 square feet of floor March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 5 of 10 ends

area is exempted for each required space. A 637 partially subterranean basement garage is proposed with two unobstructed garage parking spaces. Therefore, the project is afforded a 400 square-foot exemption.

The maximum floor area for a lot of 8,395 square feet would be calculated as follows:

Neighborhood Comparison:

Staff compared the proposed project to 34 other properties within the surrounding area.

This area includes properties along both sides of N. Granados Avenue and Glenmont Avenue between Cliff Street and El Viento as shown on the following map:

The properties evaluated in this comparison are located within the boundaries of the LMR and MHR Zones and the properties located in the LMR are also located within the SROZ.

The properties within the MHR Zone have a FAR of .75 of the lot area. The properties in the LMR Zone have a tiered FAR similar to the subject property. The existing homes range in size from 888 square feet to 3,963 square feet, according to the County Assessor records. It should be noted that the County Assessor does not include the garage, covered porch area, unfinished basement, or accessory building area in the total square footage. Accordingly, the building area of the proposed project has been calculated for comparison purposes by deleting the area of the proposed garage but including the basement as follows:

0.50 for first 6,000 ft2 3,000 ft2

0.175 for between 6,000 ft2 and15,000 ft2 419 ft2
Total Allowable Floor area: 3,419 ft2
360
336
322
347 0--------f
339
316 333
March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 6 of 10 ends

Project Gross Building Area: 3,354 ft2
Delete Garage: - 637 ft2
Project Area for Comparison to Assessor’s Data: 2,717 ft2 Table 2, below, is based upon the County Assessor’s data and SanGIS data. It contains neighboring lot sizes, the square footage of existing development and the maximum allowable square footage for potential development on each lot.

Table 2
# Property Address
Lot Size in
ft2
(GIS)
Existing ft2
Onsite
(Assessor’s)
Proposed /
Recently
Approved
ft2
Max.

Allowable
ft2
Lone
1 339 Granados Ave 10,500 3,306 3,788 MHR
2 331 Granados Ave 6,500 2,957 3,088 MHR
3 327 Granados Ave 6,516 2,957 3,090 MHR
4 321 Granados Ave 6,127 1,388 3,022 MHR
5 317 Granados Ave 6,308 1,456 3,054 MHR
6 311 Granados Ave 5,603 1,185 2,532 MHR
7 307 Granados Ave 6,140 2,160 3,025 MHR
8 303 Granados Ave 5,858 1,877 2,929 MHR
9 247 Granados Ave 5,700 2,750 2,850 MHR
10 241 Granados Ave 5,709 2,750 5,855 MHR
11 237 Granados Ave 5,664 3,063 2,832 MHR
12 231 Granados Ave 5,200 2,014 2,600 MHR
13 360 Granados Ave 8,300 3,227 3,403 LMR
14 336 Granados Ave 8,400 3,302 3,240 LMR
15 322 Granados Ave 8,395 1,880 2,717 3,419 LMR
16 316 Granados Ave 8,400 888 3,420 LMR
17 308 Granados Ave 8,400 1,640 3,420 LMR
18 302 Granados Ave 8,400 1,816 3,420 LMR
19 238 Granados Ave 8,300 1,500 3,403 LMR
20 236 Granados Ave 15,971 1,148 4,672 LMR
21 353 Glenmont Dr 8,000 3,927 3,350 LMR
22 347 Glenmont Dr 7,000 1,634 3,175 LMR
23 339 Glenmont Dr 8,400 2,786 3,420 LMR
24 333 Glenmont Dr 8,400 3,044 3,420 LMR
25 327 Glenmont Dr 8,400 2,600 3,420 LMR
26 319 Glenmont Dr 8,000 2,307 3,350 LMR
27 311 Glenmont Dr 8,000 1,708 3,350 LMR
28 320 El Viento 13,181 2,899 4,257 LMR
29 354 Glenmont Dr 9,000 3,614 3,525 LMR
30 346 Glenmont Dr 9,000 3,963 3,525 LMR
31 338 Glenmont Dr 9,000 3,552 3,525 LMR
32 330 Glenmont Dr 8,000 1,423 3,350 LMR
33 324 Glenmont Dr 9,000 3,371 3,525 LMR
March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 7 of 10 ends

Table 2
# Property Address
Lot Size in
ft2
(GIS)
Existing ft2
Onsite
(Assessor’s)
Proposed /
Recently
Approved
ft2
Max.

Allowable
ft2
Lone
34 316 Glenmont Dr 10,000 2,786 3,700 LMR
35 308 Glenmont Dr 9,000 1,249 3,525 LMR
Fences, Walls and Retaining Walls:

Within the front yard setback, the SBMC Section 17.20.040(O) allows fences and walls, or any combination thereof, to be no higher than 42 inches in height as measured from existing grade, except for an additional 2 feet that is at least 80% open to light. Fences, walls and retaining walls located within the rear and interior side yards are allowed to be up to 6 feet in height with an additional 2 feet that is 50% open to light and air.

The Applicants are proposing retaining walls on either side of the proposed driveway as well as surrounding the raised front yard area. The walls within the southwest corner of the front yard within the required front yard setback at the tallest would be approximately

3.5 feet solid with an additional two feet of fence on top that is 80% open to light as measured from the existing grade. There are existing fences and walls within the rear yard area that will not be modified with the proposed work.

Currently, the plans show fences and walls that comply with the requirements of SBMC

17.20.040(O) and 17.60.070(C). If the Applicants decide to modify any of the proposed fences and walls or construct additional fences and walls on the project site, a condition of project approval requires compliance with the Municipal Code.

Landscape:

Parking:

SBMC Section 17.52.040 and the Off-Street Parking Design Manual (OSPDM) require two (2) parking spaces for a single-family residence. Currently, the property is accessed from the northwest corner of the lot. The new partially subterranean level garage will be constructed in front of the existing residence and the driveway will remain in the same location but will slope down to the new garage level. The Applicants are also proposing March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 8 of 10 ends

the construction of a paved pedestrian entry walkway south of the driveway in the required front yard setback to the proposed front entry of the residence. Storage for the trash and recycling bins is proposed in the southwest corner of the proposed garage.

The project would provide two parking spaces inside the proposed 637 square foot garage and therefore would be afforded a 400 square-foot exemption.

Grading:

The project includes site grading in the amount of 85 yd3 cut and 65 yd3 of fill. Grading below the proposed addition includes 190 yd3 of cut, 50 yd3 of excavation for footings and a total of 210 yd3 of export. The excavation and export below the residence are required for the construction of the partially subterranean level garage, storage, and staircase.

The site grading is proposed for the new downward slope of the driveway and raise the grade of the existing front yard in the southwestern corner of the property.

Lighting:

A condition of project approval requires that all new exterior lighting fixtures comply with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC 17.60.060). All light fixtures shall be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area.

Usable Open Space:

The project consists of a square footage addition to an existing single-story, single-family residence and site improvements including grading, hardscape and landscaping; therefore, usable open space and recreational facilities are neither proposed nor required according to SBMC Section 17.20.040. As a condition of project approval, the Applicant will be required to pay the applicable Park Development Fee.

Structure Development Permit Compliance:

The proposed structure exceeds 16 feet in height above the pre-existing grade; therefore, the project must comply with all of the View Assessment requirements of SBMC Chapter

17.63 and the Applicants were required to complete the SDP process. The Applicants had story poles erected onsite and the Story Pole Height Certification was issued by a licensed land surveyor on December 9, 2023, which showed the highest story pole certified at 158.03 MSL and 23.83 feet above the proposed grade. Notices to apply for View Assessment were mailed to property owners and occupants within 300 feet of the project site, which established a deadline to file for View Assessment on February 7, 2024. No applications for View Assessment were received. Therefore, if the Council is able to make the required findings to approve the DRP, the SDP would be approved administratively.

A condition of approval has been added to the Draft Resolution of Approval (Attachment 1) to require that the Applicants submit a height certification prepared by a licensed land March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 9 of 10 ends

surveyor prior to the framing inspection certifying that the maximum height of the proposed residence will not exceed 23.83 ft. or 158.03 MSL above the proposed grade, which is the maximum proposed structure height reflected on the project plans, should the City Council make the necessary findings to approve the project.

Property Frontage and Public Right-of-Way Improvements
This property is located on N. Granados Avenue between El Viento and Cliff Steet. The existing right of way along N. Granados Avenue from the edge of the pavement to the property line is improved with non-standard brick edging that separates the street pavement from a non-standard pathway. If approved, all non-standard frontage improvements will be required to be removed and constructed to City standards including a concrete driveway approach, a minimum of 10 feet wide compacted DG parking/walking surfaces and a mountable concrete curb.

Public Hearing Notice:

Notice of the City Council Public Hearing for the project was published in the Union Tribune more than 10 days prior to the Public Hearing. The same public notice was mailed to property owners and occupants within 300 feet of the proposed project site on February 29, 2024. As of the date of preparation of this Staff Report, Staff has not received any formal correspondence from neighbors or interested parties in support of, or in opposition to, the proposed project.

In conclusion, the proposed project, as conditioned, could be found to be consistent with the Zoning regulations and the General Plan. Staff has prepared draft findings for approval of the project in the attached Resolution 2024-024 for Council’s consideration based upon the information in this report. The applicable SBMC sections are provided in the italicized text and conditions from the Community Development, Engineering, and Fire Departments are incorporated in the Resolution of Approval. Additionally, as a condition of project approval, the Applicants would be required to obtain a Coastal Development Permit, Waiver or Exemption from the California Coastal Commission prior to the issuance of a Building Permit.

The Council may direct Staff to modify the Resolution to reflect the findings and conditions it deems appropriate as a result of the Public Hearing process. If the Council determines the project is to be denied, Staff will prepare a Resolution of Denial for adoption at a subsequent Council meeting.

CEQA COMPLIANCE STATEMENT:

The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 of the State CEQA Guidelines. Class 3 consists of construction and location of limited numbers of new, small facilities or structures. Examples of this exemption include one single-family residence or second dwelling unit in a residential zone. In urbanized areas, up to three-single-family residences may be constructed or converted under this exemption.

March 13, 2024
DRP23-010, SDP23-012
Dabby/Nieder – 322 N. Granados Ave.

Page 10 of 10 ends

FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation adopting the attached Resolution 2024-024. ∙ Approve Staff recommendation subject to additional specific conditions necessary for the City Council to make all required findings for the approval of a DRP and SDP. ∙ Deny the project if all required findings for the DRP cannot be made.

DEPARTMENT RECOMMENDATION:

The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP and SDP.

Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
___________________________
Daniel King, Interim City Manager
Attachments:

1. Resolution 2024-024

2. Project Plans
RESOLUTION 2024-024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, CONDITIONALLY

APPROVING A DEVELOPMENT REVIEW PERMIT AND

STRUCTURE DEVELOPMENT PERMIT FOR AN INTERIOR

REMODEL AND SQUARE FOOTAGE ADDITION INCLUDING A

PARTIALLY SUBTERRANEAN GARAGE AND STORAGE

AREA WITH A NEW PRIMARY SUITE ABOVE AND PERFORM
ASSOCIATED SITE IMPROVEMENTS AT 322 N. GRANADOS
AVENUE, SOLANA BEACH.

APPLICANTS: ELISE DABBY AND OWEN NIEDER
CASE NO.: DRP23-010/SDP23-012
WHEREAS, Elise Dabby and Owen Nieder (hereinafter referred to as “Applicants”), have submitted an application for a Development Review Permit (DRP) and Structure Development Permit (SDP) pursuant to Title 17 (Zoning) of the Solana Beach Municipal Code (SBMC); and
WHEREAS, the Public Hearing was conducted pursuant to the provisions of Solana Beach Municipal Code Section 17.72.030; and
WHEREAS, at the Public Hearing on March 13, 2024, the City Council received and considered evidence concerning the proposed application; and WHEREAS, the Public Hearing was conducted pursuant to the provisions of Solana Beach Municipal Code Section 17.72.030; and
WHEREAS, the City Council found the application request exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and WHEREAS, this decision is based upon the evidence presented at the Hearing, and any information the City Council gathered by viewing the site and the area as disclosed at the hearing.

NOW THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

I. That the foregoing recitations are true and correct.

II. That the request for a DRP and SDP for an interior remodel and 836 square foot addition including a partially subterranean garage and storage area with a primary bedroom suite above the garage and to perform associated site improvements is conditionally approved based upon the following Findings and subject to the following Conditions:

III. FINDINGS
Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 2 of 14 ends

A. In accordance with Section 17.68.040 (Development Review Permit) of the City of Solana Beach Municipal Code, the City Council finds the following:

I. The proposed project is consistent with the General Plan and all applicable requirements of SBMC Title 17 (Zoning Ordinance), including special regulations, overlay zones and specific plans.

General Plan Consistency: The project, as conditioned, is consistent with the City’s General Plan designation of Low Medium Density Residential in the General Plan and intended for single-family residential development with a maximum density of 4 dwelling units per acre. The development is also consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.

Zoning Ordinance Consistency: The project is consistent with all applicable requirements of the Zoning Ordinance (Title 17) (SBMC 17.20.030 and

17.48.040), which delineates maximum allowable Floor Area Ratio (FAR), Permitted Uses and Structures (SBMC Section 17.20.020) which provides for uses of the property for a single-family residence. Further, the project adheres to all property development regulations established for the Low Medium Residential (LMR) Zone and cited by SBMC Section 17.020.030.

The project meets the minimum number of off-street parking spaces and the required front-, side- and rear-yard setbacks and is below the maximum allowable structure height and gross floor area for the property.

II. The proposed development complies with the following development review criteria set forth in Solana Beach Municipal Code Section

17.68.040.F:
a. Relationship with Adjacent Land Uses: The development shall be designed in a manner compatible with and complementary to existing development in the immediate vicinity of the project site and the surrounding neighborhood. The development as
proposed shall also be compatible in scale, apparent bulk, and massing with such existing development in the surrounding neighborhood. Site planning on or near the perimeter of the development shall give consideration to the protection of surrounding areas from potential adverse effects.

The property is located within the LMR Zone. Properties to the north, south, and east are also located within the LMR Zone and are developed with one- and two-story, single-family residences.

Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 3 of 14 ends

Properties to the west are located within the Medium High Residential Zone and are developed with a mix of one- and twostory, single-family residences as well as some multi-family development.

The project, as designed, is consistent with the permitted uses for the MR Zone as described in SBMC Sections 17.20.010 and

17.12.020. The property is designated Low Medium Density Residential in the General Plan and intended for detached single-family residences developed at a maximum density of four (4) dwelling units per acre. The proposed development could be found to be consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated
neighborhoods.

The property is not located within any of the City’s Specific Plan areas; however, it is located within the boundaries of the Scaled Residential Overlay Zone (SROZ) and within the Coastal Zone.

The project has been evaluated, and could be found to be in conformance with, the regulations of the SROZ, which are discussed further later in this resolution. As a condition of project approval, the Applicants would be required to obtain a Coastal Development Permit, Waiver or Exemption from the California Coastal Commission prior to the issuance of Building or Grading Permits.
b. Building and Structure Placement: Buildings and structures shall be sited and designed to minimize adverse impacts on the surrounding properties and designed in a manner which visually and functionally enhance their intended use and complement existing site topography. Multi-family residential buildings shall be sited to avoid crowding and to allow for a functional use of the space between buildings.

Page 4 of 14 ends

from the garage to the existing living area of the residence and the new primary suite proposed above the garage. The existing 1,881 square foot living area of the residence will be remodeled in the same footprint and the new 706 square foot primary suite would be attached to the northwest corner of the existing residence. The main floor would consist of a 483 square foot front deck, the front entry, the family room, open kitchen/dining room, an office, powder room, laundry, and lounge as well as the primary bedroom suite and two bedrooms with ensuite
bathrooms. The primary bedroom has its own 84 square foot deck off the southern elevation and a two-foot-wide balcony off the western elevation.

The SBMC parking regulations require two (2) off-street parking spaces, 9’ x 19’ clear, per single-family residence. The SBMC sections 17.48.040 and 17.20.030 indicate that when required parking spaces are provided within a garage, up to 200 square feet of floor area is exempted for each required space. A 637 partially subterranean basement garage is proposed with two unobstructed garage parking spaces. Therefore, the project is afforded a 400 square-foot exemption.

The maximum floor area for a lot of 8,395 square feet would be calculated as follows:

The proposed residence including the 400 square foot garage exemption would have a proposed floor area of 2,954 square feet, which is 465 square feet below the maximum allowable FAR. In addition, the proposed design meets the minimum required setbacks and the maximum building height for the property.
c. Landscaping: The removal of significant native vegetation shall be minimized. Replacement vegetation and landscaping shall be compatible with the vegetation of the surrounding area. To the maximum extent practicable, landscaping and plantings shall be used to screen parking areas, storage areas, access roads, and other service uses of the site. Trees and other large plantings shall not obstruct significant views when installed or at maturity.

Drought tolerant plant materials and water conserving irrigation systems shall be incorporated into all landscaping plans.

0.50 for first 6,000 ft2 3,000 ft2

0.175 for between 6,000 ft2 and15,000 ft2 419 ft2
Total Allowable Floor area: 3,419 ft2
Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 5 of 14 ends

The project is subject to the current water efficient landscaping regulations of SBMC Chapter 17.56. A Landscape
Documentation Package is required for new development
projects with an aggregate landscape equal to or greater than 500 square feet requiring a building permit, plan check, or development review. The Applicants provided a conceptual landscape plan that has been reviewed by the City’s third-party landscape architect, who has recommended approval. The
Applicants will be required to submit detailed construction landscape drawings that will be reviewed by the City’s third-party landscape architect for conformance with the approved plan. In addition, the City’s consultant will perform an inspection during the construction phase of the project.
d. Roads, Pedestrian Walkways, Parking and Storage Areas: Any development involving more than one building or structure shall provide common access roads and pedestrian walkways. Parking and outside storage areas, where permitted, shall be screened from view, to the extent feasible, by existing topography, by the placement of buildings and structures, or by landscaping and plantings.

SBMC Section 17.52.040 and the Off-Street Parking Design Manual (OSPDM) require two (2) parking spaces for a singlefamily residence. Currently, the property is accessed from the northwest corner of the lot. The new partially subterranean level garage will be constructed in front of the existing residence and the driveway will remain in the same location but will slope down to the new garage level. The Applicants are also proposing the construction of a paved pedestrian entry walkway south of the driveway in the required front yard setback to the proposed front entry of the residence. Storage for the trash and recycling bins is proposed in the southwest corner of the proposed garage.

The project would provide two parking spaces inside the proposed 637 square foot garage and therefore would be
afforded a 400 square-foot exemption.
e. Grading: To the extent feasible, natural topography and scenic features of the site shall be retained and incorporated into the proposed development. Any grading or earth-moving operations in connection with the proposed development shall be planned and executed so as to blend with the existing terrain both on and adjacent to the site. Existing exposed or disturbed slopes shall be landscaped with native or naturalized non-native vegetation and existing erosion problems shall be corrected.

Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 6 of 14 ends

The site grading is proposed for the new downward slope of the driveway and raise the grade of the existing front yard in the southwestern corner of the property.
f. Lighting: Light fixtures for walkways, parking areas, driveways, and other facilities shall be provided in sufficient number and at proper locations to assure safe and convenient nighttime use.

All light fixtures shall be appropriately shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding areas per SBMC 17.60.060 (Exterior Lighting Regulations).

All new exterior lighting fixtures shall comply with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC

17.60.060). All light fixtures shall be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area. g. Usable Open Space: Recreational facilities proposed within required usable open space shall be located and designed to maintain essential open space values.

The project consists of a square footage addition and an interior remodel of an existing single-family residence on a developed residential lot; therefore, usable open space and recreational facilities are neither proposed nor required according to SBMC Section 17.20.040. As a condition of project approval, the Applicants will be required to pay the applicable Park
Development Fee.

III. All required permits and approvals including variances, conditional use permits, comprehensive sign plans, and coastal development permits have been obtained prior to or concurrently with the development review permit.

All required permits, including the Structure Development Permit, are being processed concurrently with the Development Review Permit.

IV. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 7 of 14 ends

approve the development review permit upon the Applicants obtaining the required permit or approval from the other agency.

The Applicants shall obtain approval from the California Coastal Commission prior to issuance of Building or Grading Permits.

B. In accordance with Chapter 17.63 (Structure Development Permit) of the Solana Beach Municipal Code, the City Council finds the following:

The proposed structure exceeds 16 feet in height above the pre-existing grade; therefore, the project must comply with all of the View Assessment requirements of SBMC Chapter 17.63 and the Applicants were required to complete the SDP process. The Applicants had story poles erected onsite and the Story Pole Height Certification was issued by a licensed land surveyor on December 9, 2023, which showed the highest story pole certified at 158.03 MSL and 23.83 feet above the proposed grade. Notices to apply for View Assessment were mailed to property owners and occupants within 300 feet of the project site, which established a deadline to file for View Assessment on February 7, 2024. No applications for View Assessment were received.

Therefore, if the Council is able to make the required findings to approve the DRP, the SDP would be approved administratively.

A condition of approval has been added to this Resolution to require that the Applicants submit a height certification prepared by a licensed land surveyor prior to the framing inspection certifying that the maximum height of the proposed residence will not exceed 23.83 ft. or 158.03MSL above the proposed grade, which is the maximum proposed structure height reflected on the project plans, should the City Council make the necessary findings to approve the project.

V. CONDITIONS:

Prior to use or development of the property in reliance on this permit, the Applicants shall provide for and adhere to the following conditions:

A. Community Development Department Conditions:

I. The Applicants shall pay required Fire Mitigation, Park Development and Public Use Facilities Impact Fees, as established by SBMC Chapter 15.60, Chapter 15.65, Chapter 15.66, and Resolution 2018- 147.

II. Building Permit plans must be in substantial conformance with the architectural plans presented to the City Council on March 13, 2024, and located in the project file with a submittal date of March 5, 2024.

III. Pursuant to SBMC 17.68.040 subsection K, the signed final Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 8 of 14 ends

development plan shall be the official site layout for the property and shall be attached to any application for a building permit for the subject property. Any subsequent revisions or changes to the final development plan as approved by the Council will require an amendment to the approved DRP.

IV. Prior to requesting a framing inspection, the Applicants shall be required to submit a height certification, signed by a licensed land surveyor, certifying that the building envelope is in conformance with City Council approval on March 13, 2024, and that the maximum height of the proposed residence will not exceed 23.83 feet above the proposed grade or 158.03 feet above MSL, which is the maximum proposed structure height reflected on the project plans.

V. Any proposed onsite fences, walls and retaining walls and any proposed railing located on top, or any combination thereof, shall comply with applicable regulations of SBMC Section 17.20.040 and

17.60.070 (Fences and Walls).

VI. The Applicants shall obtain required California Coastal Commission (CCC) approval of a Coastal Development Permit, Waiver or Exemption as determined necessary by the CCC, prior to the issuance of a grading or building permit.

VII. The Applicants shall provide a full Landscape Documentation Package in compliance with SBMC Chapter 17.56 and in substantial conformance with the approved landscape plan included in the project plans presented to the City Council on March 13, 2024, prior to Building Permit issuance and consistent with the building construction plan. The landscape plan and installation will be reviewed and inspected by the City’s third-party landscape professional. Prior to final inspection of the building permit (and occupancy), the landscape installation shall pass inspection by the City’s third-party landscape professional.

VIII. Native or drought tolerant and non-invasive plant materials and water conserving irrigation systems shall be incorporated into any proposed landscaping and compatible with the surrounding area to the extent feasible.

IX. Any new exterior lighting fixtures shall be in conformance with the CityWide Lighting Regulations of SBMC 17.60.060.

X. All light fixtures shall be appropriately shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities that render them detrimental to the surrounding area.

XI. Construction vehicles shall be parked on the subject property at all Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 9 of 14 ends

times when feasible. If construction activity prohibits parking on the subject property, the Applicants shall ensure construction vehicles are parked in such a way to allow sufficient vehicular access on N.

Granados Avenue and minimize impact to the surrounding neighbors.

XII. The Applicants shall connect to temporary electrical service as soon as feasible to the satisfaction of the City.

B. Fire Department Conditions:

I. ACCESS ROAD MINIMUM DIMENSIONS: Fire apparatus access roads shall have an unobstructed improved width of not less than 20 feet; curb line to curb line, and an unobstructed vertical clearance of not less than 13 feet 6 inches. Exception: Single-Family residential driveways; serving no more than two single-family dwellings, shall have minimum of 16 feet, curb line to curb line, of unobstructed improved width. Access roads shall be designed and maintained to support the imposed loads of not less than 75,000 pounds and shall be provided with an approved paved surface to provide all-weather driving capabilities per the Solana Beach Municipal Code Title 15 Building and Construction Chapter 15.32 Fire Code Section

15.32.170 Section 503 Section 503.2.1 and 503.2.3.

II. OBSTRUCTION OF ROADWAYS DURING CONSTRUCTION: All
roadways shall be a minimum of 20 feet in width during construction and maintained free and clear, including the parking of vehicles per the 2022 California Fire Code Chapter 5 Section 503.4 and 503.2.1.

III. AUTOMATIC FIRE SPRINKLER SYSTEM-ONE- AND TWO-FAMILY DWELLINGS: Structures shall be protected by an automatic fire sprinkler system designed and installed. Plans for the automatic fire sprinkler system shall be submitted as Deferred Submittal and approved by the Solana Beach Fire Department prior to installation per the Solana Beach Municipal Code Title 15 Building and Construction Chapter 15.32 Fire Code Section 15.32.230 Section 903.2 (NEW) or Section 903.2.01 (ADDITIONS, REMODELS) or Section 903.2.02 (NEW COMMERCIAL).

IV. ADDRESS NUMBERS: STREET NUMBERS: Approved numbers
and/or addresses shall be placed on all new and existing buildings and at appropriate additional locations as to be plainly visible and legible from the street or roadway fronting the property from either direction of approach. Said numbers shall contrast with their background and shall meet the following minimum standards as to size: 4” high with a ½” inch stroke width for residential buildings, 8” high with a ½” stroke for commercial and multi-family residential buildings, 12” high with a 1” stroke for industrial buildings. Additional numbers shall be required Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 10 of 14 ends

where deemed necessary by the Fire Marshal, such as rear access doors, building corners, and entrances to commercial centers per the 2022 California Fire Code Chapter 5 Section 505.1.

V. CLASS “A” ROOF: All structures shall be provided with a Class “A” Roof covering to the satisfaction of the Solana Beach Fire Department and per the 2022 California Building Code Chapter 15 Section 1505.

VI. SOLAR PHOTOVOLTAIC INSTALLATIONS (Solar Panels): Solar Photovoltaic systems shall be installed per Solana Beach Fire Department requirements and per the 2022 California Fire Code Chapter 12 Section 1205.

C. Engineering Department Conditions:

I. Per Solana Beach Municipal Code Section 11.04, the Applicants are required to construct all public improvements along the street frontage. In this instance, this will include constructing a low profile mountable 9” x 9” x 12” concrete curb along the frontage of N.

Granados Avenue and install a 10’ wide stabilized, compacted, decomposed granite (DG) at 2% maximum from the property line down toward the curb to the satisfaction of the City Engineer.

II. The retaining wall to the east of the shed within the public utilities easement shall be removed.

III. The Applicants are required to obtain an Encroachment Permit in accordance with SBMC Section 11.20 for any work performed in the public right of way. This includes, but is not limited to, the concrete driveway apron, decomposed granite parking/walking area, mailbox, mountable concrete curb and concrete ribbon gutter.

IV. Prior to final inspection of the building permit, the Applicants shall record a City standard Hold Harmless Agreement holding the City of Solana Beach harmless in case stormwater from the public right of way enters the subterranean garage.

V. All construction demolition materials shall be recycled according to the City’s Construction and Demolition recycling program and an approved Waste Management Plan shall be submitted.

VI. Construction fencing shall be located on the subject property unless the Applicants have obtained an Encroachment Permit in accordance with chapter 11.20 of the SBMC which allows otherwise.

VII. The Applicants shall obtain a Grading Permit in accordance with Chapter 15.40 of the Solana Beach Municipal Code. Conditions prior Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 11 of 14 ends

to the issuance of a grading permit shall include, but not be limited to, the following:
a. The Applicants shall obtain a grading plan prepared by a Registered Civil Engineer and approved by the City Engineer.

On-site grading design and construction shall be in accordance with Chapter 15.40 of the Solana Beach Municipal Code.
b. The Applicants shall obtain a Soils Report prepared by a Registered Soils Engineer and approved by the City Engineer.

All necessary measures shall be taken and implemented to assure slope stability, erosion control and soil integrity. The grading plan shall incorporate all recommendations contained in the soils report.
c. The Applicants shall provide a Drainage Report prepared by a Registered Civil Engineer. This report shall address the design for detention basin and corresponding outflow system to ensure the rate of runoff for the proposed development is at or below that of pre-existing condition. All recommendations of this report shall be incorporated into the Preliminary Grading Plan. A detention basin easement shall be recorded for maintenance of the detention basins by the property owner(s) in perpetuity, prior to the release of the Grading Bond and Security Deposit. d. The Applicants shall show all retaining walls and drainage structures. Retaining walls shown on the grading plan shall conform to the San Diego Regional Standards or be designed by a licensed civil engineer. Engineering calculations for all designed walls with a surcharge and nonstandard walls shall be submitted at grading plan check. Retaining walls may not exceed the allowable height within the property line setback as determined by the City of Solana Beach Municipal Code.

Contact the Community Development Department for further information.
e. The Applicants are responsible to protect the adjacent properties during construction. If any grading, construction activity, access or potential construction-related impacts are anticipated beyond the property lines, as determined by the City Engineer, the Applicants shall obtain a letter of permission from the adjoining property owners. All required letters of permission shall be submitted to the City Engineer prior to the issuance of the grading permit.
f. The Applicants shall pay a grading plan check fee in accordance with the current Engineering Fee Schedule at initial Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 12 of 14 ends

grading plan submittal. Inspection fees shall be paid prior to issuance of the grading permit.
g. The Applicants shall obtain and submit grading security in a form prescribed by the City Engineer.
h. The Applicants shall obtain haul permit for import/export of soil.

The Applicants shall transport all excavated material to a legal disposal site.
i. The Applicants shall submit certification from the Engineer of Record and the Soils Engineer that all public or private drainage facilities and finished grades are functioning and are installed in accordance with the approved plans. This shall be
accomplished by the Engineer of Record incorporating as-built conditions on the Mylar grading plans and obtaining signatures of the Engineer of Record and the Soils Engineer certifying the as-built conditions.
j. An Erosion Prevention and Sediment Control Plan shall be prepared by the Applicants. Best management practices shall be developed and implemented to manage storm water and
non-storm water discharges from the site at all times during excavation and grading activities. Erosion prevention shall be emphasized as the most important measure for keeping
sediment on site during excavation and grading activities.

Sediment controls shall be used as a supplement to erosion prevention for keeping sediment on site.
k. The Applicants shall show all proposed on-site private drainage facilities intended to discharge water run-off. Elements of this design shall include a hydrologic and hydraulic analysis verifying the adequacy of the facilities and identify any easements or structures required to properly convey the drainage. The construction of drainage structures shall comply with the standards set forth by the San Diego Regional
Standard Drawings.
l. Post Construction Best Management Practices meeting City and RWQCB Order No. R9-2013-001 requirements shall be
implemented in the drainage design.
m. No increased cross lot drainage shall be allowed.
n. Prior to obtaining a building permit, the Applicants shall submit a building pad certification statement from a soils engineer and an engineer or land surveyor licensed in Land Surveying per Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 13 of 14 ends

SBMC 15.40.230E. If a demolition permit is required for removing existing structures before the grading permit is issued, the Applicants shall obtain the demolition permit separately in order to certify the grading prior to issuance of the Building Permit.

D. City Council Conditions:

IV. ENFORCEMENT
Pursuant to SBMC 17.72.120(B) failure to satisfy any and all of the abovementioned conditions of approval is subject to the imposition of penalties as set forth in SBMC Chapters 1.1.6 and 1.18 in addition to any applicable revocation proceedings.

V. EXPIRATION
The Development Review Permit for the project shall expire 24 months from the date of this Resolution, unless the Applicants has obtained building permits and has commenced construction prior to that date, and diligently pursued construction to completion. An extension of the application may be granted by the City Council according to SBMC 17.72.110.

VI. INDEMNIFICATION AGREEMENT
The Applicants shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including attorney’s fees, against the City or its agents, officers, or employees, relating to the issuance of this permit including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval and any environmental document or decision. The City will promptly notify the Applicants of any claim, action, or proceeding. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification.

In the event of such election, the Applicants shall pay all of the costs related thereto, including without limitation reasonable attorney’s fees and costs. In the event of a disagreement between the City and Applicants regarding litigation issues, the City shall have the authority to control the litigation and make litigation related decisions, including, but not limited to, settlement or other disposition of the matter. However, the Applicants shall not be required to pay or perform any settlement unless such settlement is approved by the Applicants.

NOTICE TO APPLICANTS: Pursuant to Government Code Section 66020, you are hereby notified that the 90-day period to protest the imposition of the fees, dedications, Resolution 2024-024
DRP23-010/SDP23-012
322 N. Granados Ave. Dabby/Nieder

Page 14 of 14 ends

reservations or other exactions described in this resolution commences on the effective date of this resolution. To protest the imposition of any fee, dedications, reservations or other exactions described in this resolution you must comply with the provisions of Government Code Section 66020. Generally the resolution is effective upon expiration of the tenth day following the date of adoption of this resolution, unless the resolution is appealed or called for review as provided in the Solana Beach Zoning Ordinance.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 13th day of March, 2024, by the following vote:

CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.2.

STAFF REPORT

This item is a public hearing in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (CMFA), a joint exercise of powers authority and public entity of the State of California.

The issue before the Council is to consider adoption of a resolution under the Tax and Equity Fiscal Responsibility Act (TEFRA) in connection with the issuance of revenue bonds in an amount not to exceed $15,000,000 (Bonds), to finance or refinance the acquisition, construction, improvement and equipping of a senior multifamily rental housing project located at 821 Stevens Avenue, Solana Beach, California.

DISCUSSION:

The Borrower, SOHI Affordable LP (the "Borrower") a partnership of H.G. Fenton Property Company, requested that the CMFA serve as the municipal issuer of the Bonds in an aggregate principal amount not to exceed $15,000,000 of tax-exempt revenue bonds.

The proceeds of the Bonds will be used to finance or refinance the acquisition, construction, improvement and equipping of a senior multifamily rental housing project (Project) located at 821 Stevens Avenue, Solana Beach, California.

In order for all or a portion of the Bonds to qualify as tax-exempt bonds, a public hearing (the “TEFRA Hearing”) must be held providing for the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project. Prior to such TEFRA Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an “applicable elected representative” of the governmental unit hosting the Project must provide its approval of the issuance of the Bonds for the financing of the Project.

March 13, 2024
SOHI Seniors Affordable Housing
TEFRA Hearing

Page 2 of 3 ends

CALIFORNIA MUNICIPAL FINANCE AUTHORITY:

The CMFA was created on January 1, 2004 pursuant to a joint exercise of powers agreement to promote economic, cultural and community development, through the financing of economic development and charitable activities throughout California. To date, over 350 municipalities, including the City of Solana Beach, have become members of CMFA.

The CMFA was formed to assist local governments, non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds aimed at improving the standard of living in California. The CMFA’s representatives and its Board of Directors have considerable experience in bond financing.

PUBLIC HEARING NOTICE:

Notice of the City Council Public Hearing for the project was published in the Union Tribune. As of the publication of this Staff Report, no correspondence or inquiries regarding the proposed project have been received.

FISCAL IMPACT:

The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project.

All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of the City or the State of California but are to be paid for solely from funds provided by the Borrower.

The Board of Directors of the California Foundation for Stronger Communities, a California non-profit public benefit corporation (the “Foundation”), acts as the Board of Directors for the CMFA. Through its conduit issuance activities, the CMFA shares a portion of the issuance fees it receives with its member communities and donates a portion of these issuance fees to the Foundation for the support of local charities. With respect to the City of Solana Beach, it is expected that that a portion of the issuance fee attributable to the City will be granted by the CMFA to the general fund of the City. Such grant may be used for any lawful purpose of the City.

CEQA COMPLIANCE STATEMENT:

This action for project financing is not considered a project as defined by the California Environmental Quality Act. The City adopted Resolution 2018-131 and certified the Final Environmental Impact Report that was prepared for the Solana Highlands Project on December 17th, 2018.

DEPARTMENT RECOMMENDATION:

March 13, 2024
SOHI Seniors Affordable Housing
TEFRA Hearing

Page 3 of 3 ends

Staff recommends that the City Council conduct the Public Hearing and consider adopting the resolution approving the issuance of the Bonds by the CMFA for the benefit of SOHI Affordable LP (the "Borrower") a partnership of which H.G. Fenton Property Company (the "Developer") or a related person to the Developer is the general partner, to provide for the financing of the Project. Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
____________________________
Daniel King, Interim City Manager
Attachments:

1. Resolution 2024-021
RESOLUTION 2024-021

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLANA

BEACH, CALIFORNIA, APPROVING THE ISSUANCE OF THE

CALIFORNIA MUNICIPAL FINANCE AUTHORITY EXEMPT FACILITY

BONDS FOR A QUALIFIED RESIDENTIAL RENTAL PROJECT IN AN
AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $15,000,000 FOR

THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION,

CONSTRUCTION, IMPROVEMENT AND EQUIPPING OF SOHI SENIOR

MULTIFAMILY RENTAL HOUSING AND CERTAIN OTHER MATTERS

RELATING THERETO
APPLICANTS: SOHI Affordable LP
PROJECT: TEFRA Hearing
821 Stevens Avenue, Solana Beach, CA
WHEREAS, SOHI Affordable LP (the "Borrower") a partnership of which H.G. Fenton Property Company (the "Developer") or a related person to the Developer is the general partner, has requested that the California Municipal Finance Authority (the "Authority") adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the "Code") in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $15,000,000 in aggregate principal amount (the "Bonds"), to finance or refinance the acquisition, construction, improvement and equipping of a senior multifamily rental housing project located at 821 Stevens Avenue, Solana Beach, California (the "Project"); and
WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved by the City of Solana Beach (the "City") because the Project is located within the territorial limits of the City; and WHEREAS, the City Council of the City (the "City Council") is the elected legislative body of the City and is one of the "applicable elected representatives" required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the "Agreement"), among certain local agencies, including the City; and WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the issuance of the Bonds by the Authority.

NOW THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

I. That the foregoing recitations are true and correct.

Resolution 2024-021
SOHI Senior Housing Project
TEFRA Hearing

Page 2 of 2 ends

II. The City Council hereby approves the issuance of the Bonds by the Authority. It is the purpose and intent of the City Council that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement.

III. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The City shall have no responsibility or liability whatsoever with respect to the Bonds.

IV. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein.

V. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby.

VI. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 13th day of March 2024, by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO:

FROM:

MEETING DATE:

ORIGINATING DEPT:

SUBJECT:

Honorable Mayor and City Councilmembers
Daniel King, Interim City Manager
March 13, 2024
Engineering Department
Highway 101 North End Pedestrian Crossing Update
BACKGROUND:

Evaluation and construction of a pedestrian crossing at the north end of Highway 101 near the City’s jurisdictional boundary with the City of Encinitas has been in the City’s Work Plan for the past few years. In February 2018, the City engaged the professional services of STC Traffic, Inc. (STC) to perform a high-level concept analysis (Study) for a pedestrian crossing at this location. The Study evaluated three alternatives including a pedestrian bridge crossing over Highway 101, a tunnel crossing under Highway 101 and an at-grade crossing. The results of the Study, including the cost and environmental impacts of all alternatives, were presented to the City Council during the Work Plan workshop in 2019. Council directed Staff to continue the evaluation process for the atgrade alternative due to significant environmental impacts of both the below grade (tunnel) and the above grade (bridge) alternatives. The City Council also directed Staff to work closely with staff from the City of Encinitas as the proposed crossing is located in Encinitas and would impact both agencies.

This item is being presented to the City Council to provide an update and receive direction from the City Council for the further design development and construction of the proposed project and for the consideration of Resolution 2024-027 (Attachment 1) that would execute Amendment No. 1 to the Professional Services Agreement (PSA) with STC Traffic, Inc. for as-needed traffic engineering services.

DISCUSSION:

Following the City Council’s direction, City Staff, in collaboration with staff from the City of Encinitas, engaged the professional services of STC to further study the feasibility of an at-grade pedestrian crossing. This study included a standard traffic signal similar to the one that currently exists on Highway 101 near the railroad undercrossing just south March 13, 2024
Highway 101 North End Pedestrian Crossing Update

Page 2 of 6 ends

of downtown Encinitas. A full signal operates like any signalized intersection with full yellow signal to give vehicles advanced warning before the red light is illuminated. The traffic signal would remain on green mode for vehicular traffic when there are no pedestrian activities at the road crossing.

The second option was the feasibility of a High Intensely Activated Crosswalk (HAWK).

This traffic control system, while different than a typical traffic signal, is primarily used for safe pedestrian crossings. When activated, the HAWK uses a red indication to inform drivers to stop, thereby creating a pre-determined time period long enough for pedestrians to safely cross the major roadway. While engineering staff from the City of Encinitas agreed that the HAWK option met guidelines and standards, they did not recommend this option due to inconsistency with other traffic control devices in their system. The traffic engineers generally agreed that these two alternatives were most suitable for the current condition of Highway 101 at this location, which includes two lanes of traffic per direction.

A third at-grade crossing was evaluated with Rapid Rectangular Flashing Beacons (RRFB). This option is similar to the pedestrian crossing installed on Highway 101 near the Solana Beach Train Station. In general, traffic engineers recommend against this type of pedestrian crossing at this location primarily because of the speed of vehicular traffic and the rural environment. One particular concern is the long distance of the crossing between opposing curbs and exposure of pedestrians to high-speed vehicular traffic.

Traffic engineers expressed this concern may be addressed by reducing the distance a pedestrian would be exposed to the traffic, combined with introduction of physical improvements to reduce the vehicular speed as well as provision for lighting to increase visibility, especially for dusk and night hours.

During the 2023-2024 Work Plan workshop, the City Council expressed interest in and directed Staff to explore:
1- Provision of a safe pedestrian crossing at a different location such as the intersection of Ocean Street and HWY 101.
2- Continuation of the City’s existing Coastal Rail Trail (CRT) from its current terminus northerly to the City’s jurisdictional boundary with the City of Encinitas where the subject crossing is currently proposed.

With respect to the first item, based on the analysis performed by the City’s on-call traffic engineer, the most suitable location for pedestrians to cross HWY 101 would be at the intersection of Ocean St. and HWY 101, however, this intersection needs to be signalized to implement a pedestrian crossing at that location. The signalized intersection would accommodate an eastbound left turn movement from Ocean Street onto HWY 101 (currently restricted), and would accommodate a more efficient northbound left turn from HWY 101 onto westbound Ocean St. However, after data collection and performing the analysis, a traffic signal at this intersection is not warranted. Additionally, Ocean St. is not where most of the pedestrians currently cross HWY 101.

March 13, 2024
Highway 101 North End Pedestrian Crossing Update

Page 3 of 6 ends

With respect to the second item, Council’s expressed interest is in harmony with the analysis performed by the City’s on-call traffic engineer for installation of a RRFB crossing.

It is important to note that the extension of CRT to the City’s jurisdictional boundary, while may be constructed mostly within the existing City right-of-way, may require close coordination with the Nature Collective organization as some of their trail system has been constructed within the City’s right-of-way. This alternative may require environmental studies to evaluate the construction impacts of the concrete and DG trails along Highway 101.

Proposed Project Features:

Staff worked closely with STC to develop a concept plan that would include the four prominent features listed below. A copy of the Pedestrian Crossing Concept Plan is included as Attachment 2.

1. Pedestrian Crossing: A mid-block pedestrian crossing would be installed with Rectangular Rapid Flashing Beacon at the existing Seaside State Beach trail head and the north entrance of the Harbaugh Seaside Trails (at San Elijo Lagoon) in the City of Encinitas where pedestrians currently cross Highway 101. This is a “Z” crossing within a proposed raised median island similar to the ones constructed on Highway 101 in the Solana Beach downtown area. This proposal will reduce vehicular traffic speed in both directions and reduce the roadway crossing distance for pedestrians by introducing a median island and reducing the number of travel lanes from two lanes per direction to one lane per direction. The pedestrian pathway will only be illuminated when pedestrians are actively crossing the road and the lights will automatically turn off when the RRFB is not operational.

2. CRT Extension: The CRT would be extended from the current terminus at Ocean Street to the proposed pedestrian crossing at the City’s jurisdictional boundary with the City of Encinitas, which will consist of an 8 foot concrete multi-use path, 2-footwide decomposed gravel (DG) shoulder on either side of the path and a 2-footwide bioswale east of the DG shoulder.

3. Bicycle Movement Enhancement: In the southbound direction, two Class II bike lanes (one with buffer) will be installed from north of the Seaside State Beach driveway intersection to Ocean Street. In the northbound direction, one Class II bike lane will be maintained from Solana Vista Drive to the existing cycle track in the City of Encinitas. A second-Class II bike lane (with buffer) will be provided from the proposed pedestrian crossing to the Seaside State Beach driveway intersection. To accommodate the proposed roadway geometry, the existing shoulder lane will be utilized, and the median width will be reduced.

March 13, 2024
Highway 101 North End Pedestrian Crossing Update

Page 4 of 6 ends

4. Pedestrian Movement Enhancement: Along the eastside of HWY 101, pedestrians will enjoy a concrete walkway and 2 DG walking paths all the way to the City’s northerly jurisdictional boundary. Pedestrians will have the option of crossing Highway 101 to the beach or return back to the City staying on the CRT.

On the west side of Highway 101, pedestrians would have the option of continuing the trip northerly on the concrete sidewalk along the seaside parking lot proposed by the City of Encinitas, or cross Highway 101 and use the CRT to return back to the City.

Traffic Considerations:

Traffic counts were collected at all study area intersections and roadway segments when schools were in session. Counts were collected on Thursday, August 24th and Saturday August 26, 2023. Peak period intersection turning movement counts (vehicle, pedestrian, and bicycle) were collected from 7:00 AM to 10:00 AM and 3:00 PM to 6:00 PM on Thursday and from 11:00 AM to 2:00 PM on Saturday. Mid-block roadway segment counts (vehicle only) were collected for a 24-hour period on both Thursday and Saturday.

The collected data were professionally analyzed by STC. Based on the analysis, the project alternatives do not cause any adverse effect on the roadway operations.

With the proposed design, no changes would be made to the Harbaugh Seaside Trails.

The mid-block pedestrian crossing (where the pedestrians are currently crossing) would provide direct access to the Seaside State Beach from the Harbaugh Seaside Trails and the proposed CRT extension. Although the proposed design reduces the travel lanes from four lanes to two lanes, the traffic demand is not high enough to cause traffic backup. At the proposed mid-block pedestrian crossing, motorists are not expected to experience long delays.

Staff met with the engineering staff from the City of Encinitas several times. While they conceptually agreed with the recommended design, they expressed concerns about the cost sharing arrangement as the proposed improvements within the City of Solana Beach are more than what is proposed in the City of Encinitas. Additionally, the City of Encinitas does not have any funding dedicated to moving this project forward.

If the proposed design is conceptually approved by the City Council, Staff would approach the Coastal Commission’s staff to explore if a Coastal Development Permit would be required. Staff would also engage with the Nature Collective Organization and seek their input on the proposed project. Lastly Staff will have to continue engagement with the City of Encinitas staff as their cooperation is essential for the implementation of this project.

The timing of the future phases of this project depends on successful collaboration with these stakeholders.

March 13, 2024
Highway 101 North End Pedestrian Crossing Update

Page 5 of 6 ends

CEQA COMPLIANCE STATEMENT:

Providing an update is not considered a project per the California Environmental Quality Act (CEQA) Guidelines. Once project components have been identified, they will be evaluated and environmental review will be conducted as may be needed.

FISCAL IMPACT:

Detailed construction costs have not been developed at this time. During the final design phase of the project, estimated construction costs will be developed and reported to the City Council.

The existing PSA with STC was initially executed with a start date of July 1, 2023, with a not to exceed amount of $25,000. The one-year agreement has three remaining extensions, each also has a not to exceed amount of $25,000. In order to properly fund the preliminary design work that has taken place and is expected to continue requires an increase to the PSA with STC, in the amount of $20,000, which would bring the not to exceed amount of the PSA to $45,000 for the 2023/24 Fiscal Year. Funding for this increase to the PSA would come from the Traffic Safety Professional Services Budget Account.

WORK PLAN:

This project is consistent with Item B.9 of the Community Character Priorities of the FY 2023/24 Work Plan.

OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with modifications.
• Provide direction.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2024-027:

1. Authorizing the City Manager to execute an amendment to the Professional Services Agreement, in the amount of $20,000, with STC Traffic Inc., for asneeded traffic engineering services, for a not to exceed amount of $45,000 for Fiscal Year 2023/24.

2. Authorizing an appropriation of $20,000 from the Traffic Safety Professional Services Budget Account 1006540.65300.

March 13, 2024
Highway 101 North End Pedestrian Crossing Update

Page 6 of 6 ends

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Daniel King, Interim City Manager
Attachments:

1. Resolution 2024-027

2. Pedestrian Crossing Concept Plan
ATTACHMENT 1
RESOLUTION 2024-027

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AN

AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH STC TRAFFIC, INC. FOR AS-NEEDED

TRAFFIC ENGINEERING SERVICES
WHEREAS, evaluation of a pedestrian crossing at the north end of Highway 101 near the City’s jurisdictional boundary with the City of Encinitas has been in the City’s Work Plan for the past few years; and
WHEREAS, in February 2018, the City engaged the professional services of STC Traffic, Inc. (STC). to perform a high-level concept analysis for a pedestrian crossing at this location; and
WHEREAS, recent preliminary design of the Highway 101 pedestrian crossing has been performed by STC under the as-needed traffic engineering services Professional Services Agreement that was executed with a start date of July 1, 2023; and WHEREAS, in order to properly fund the preliminary design work that has taken place and is expected to continue requires an increase to the PSA with STC, in the amount of $20,000, which would bring the not to exceed amount of the PSA to $45,000 for the 2023/24 Fiscal Year.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement, in the amount of $20,000, with STC Traffic Inc., for as-needed traffic engineering services, for a not to exceed amount of $45,000 for Fiscal Year 2023/24.

Resolution 2024-027
Highway 101 North End Pedestrian Crossing Update

Page 2 of 2 ends

3. That the City Council authorizes an appropriation of $20,000 from the Traffic Safety Professional Services Budget Account 1006540.65300.

PASSED AND ADOPTED this 13th day of March 2024, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

CARDIFF STATE BEACH

PARKING LOT
COAST HIGHWAY 101
COAST HIGHWAY 101

TRAFFIC

CITY OF SOLANA BEACH
DWY
SEE ABOVE RIGHT MATCHLINE 29+50
MATCHLINE 29+50 SEE BELOW LEFT
MATCHLINE 41+50 SEE BELOW LEFT

OCEAN ST
SEE ABOVE RIGHT MATCHLINE 41+50
HIGHWAY 101 COASTAL RAIL TRAIL EXTENSION

PEDESTRIAN CROSSING AND MOBILITY ENHANCEMENTS

CONCEPT EXHIBIT
- -·--
12 - --- -
--·--·- ·--·
,... - W4-2
~
(1CI")
(7')
J'E • -
(11')
(,o') 18 - J' -
(10")
(11')
:s·-·-
(7') ~ ... -·-
EX. CUSTOM
SIGN 1
-~ ....:.:.: , - ----- 31
5973 AVENIDA ENCINAS, #218
CARLSBAD, CA 92008
PH: 760-602-4290
WWW.STCTRAFFIC.COM
,,,,,,,,,
.,_
SIGN 6
-·--•
19 -•--·--·
EX. R30E(CA)(MOD)
(7')
,.
(11 ')
(1CI")
. -
.,.
·--·
20 :s-•-
(7") -·

RELOCATE EXISTIIII, SIGN AND POST
EX. R2-1 (35)
-·--•--•-
--•- ·-
,... -
EX. CUSTOM SIGN 1
,.
,,.
....,45 I
11'
RCf'OSED TRAIL
-· -• -•--•-- -·
- I
-·--·--•- -·--·--
EX. CUSTOM
SIGN 1
-·--·--·-
R81(CA)
R81A(CA)
-·- - -· <.C (11')
(10')
,- I-
-·--·--·-
EX. CUSTOM SIGN
EX. R30E(CA)(MOD) EX. CUSTOM SIGN 3 ,__ _______ _;205' MERGE TAPER,,_---'---- SEE TAPER CALC 1

CITY OF SOLANA BEACH
CITY OfOCINITAS
-·--•
I -
REMOVE EXISTING SIGN Aflll POST
EX. D11-1
M4-6
• .••• 45· ••••••••• -~•>-- I ◊ 47
,.
11'

I ----U
(11')
10'

I NG DELI NEAT
AIN
-1
POSTED SPEED LIMIT 3
48 -- 49

PROPOSED MULTI -USE
PATH RAM~,P~,---..1
/ Rl-5
27 SED 2' BJOSWALE

PROPOSED TRAIL LIGHT
PROPOSED 8' MUL Tl -USE PATH
CUSTOM SIGN 3
~ i·;;t ,
•?LL::
4020 O 40 Biro ___ ~120
'----I ~t-----1 I
SCALE: 1 "~40 '
SHEET 1 OF 3

TRAFFIC

CITY OF SOLANA BEACH
HIGHWAY 101 COASTAL RAIL TRAIL EXTENSION

PEDESTRIAN CROSSING AND MOBILITY ENHANCEMENTS

CONCEPT EXHIBIT
PROPOSED CITY POST (TYP.)
NOTES:
2' 3'
-i r H
a:: WHITE Tf-ERMOPLASTI C
~ Tf--•-------------
12" WHITE THERMOPLASTIC LIMIT LINE
DETAIL "A"

CONTINENTAL CROSSWALK MARKINGS

NOT TO SCALE

1. CONTINENTAL CROSSWALK MARKINGS SHALL E£ ALIGNED PARALLEL TO THE DIRECTION OF VEHICU.AR TRAVEL.

2. MARKED CROSSWALKS SHALL E£ A MINll.l.M OF 15 FEET IN WIDTH, PLACEt.£NT OF CONTINENTAL CROSSWALKS SHALL COMPLY WITH ACCESSIBILITY REGULATIONS PER THE MOST RECENT VERSION OF AMERICANS WITH DISABILITIES ACT (ADA) STANDARDS.

3. CONTINENTAL CROSSWALK BARS SHALL BE LNIFORM WITHIN THE SAME CROSSING. NO PARTIAL BARS SHALL BE INSTALLED.

4. CROSSWALK MARKINGS SHALL BE CALIFORNIA MANUAL ON LNIFORM TRAFFIC CONTROL DEVICES (CA--MUTCD) RETROREFLECTIVITY COMPLIANT AND SKID RESISTANT.
5' (TYP.) 10' (TYP.) 5' (TYP.) PROPOSED 6" WHITE LINE
PROPOSED WHEEL STOP (TYP.) PROPOSED 8" DIAGONAL STRIPE
PROPOSED 6" WH !TE LINE
DETAIL "B"
NOTES:

PROTECTED BIKE LANE BUFFER

NOT TO SCALE
0 7

1. BOLLARD AND WHEEL STOP SHALL BE INSTALLED IN CENTER OF BUFFER UNLESS OTHERWISE SHOWN ON PLANS. 5973 AVENIDA ENCINAS, #218
CARLSBAD, CA 92008
PH: 760-602-4290
WWW.STCTRAFFIC.COM
STREET LI Gff ING
W11-2 (OOJBLE-SIDED)
Bl-DIRECTIONAL

LIGHT BAR
W16-7P (DOlB..E-SIDED)
ADA COMPLIANT 2"

PEDESTRIAN PUSH BUTTON
WITH R10-25 SIGN PLACARD
FINISHED SlffACE

FOONDATION PER CALTRANS
STANDARD PLAN ES-7B
....
•
....
,,,
□
DETAIL "C"
....
-

RRFB AND STREET LIGHTING ON
TYPE 1-A POLE
N.T.S
SIGN LEGEND:

EXISTING;
OW)

BIKE ROUTE
011-1
l2JHOUR

PARKING
8AM"6PM
"""""" ,_INJ
R32F(CA)
-
PRCPIN-lt
OM1-1
W11-2
M4-6
o!€J

BIKE LANE
R81(CA)
R1-5
I[ AHEAD J
W16-9P
STOP
R1-1
PHOTO
~ ENFORCED
SR56(CA)

RIGHT LANE
MUST

TURN RIGHT
R3-7
CUSTOM SIGN 1
SPEED
LIMIT
35 R2-1
CUSTOM SIGN 1
R4-7
NO

PEDESTRIANS

ON BIKEWAY
CUSTOM SIGN 2
NO
LEFT
TURN
R3-2(MOD)
NO

PEDESTRIANS

ON BIKEWAY
CUSTOM SIGN 2
]Q]

PARKING
ANY
TIME
R26(CA)
i !

YIELD TO
BIKES
CUSTOM SIGN 3

TAPER LENGTH CALCULATIONS

1. MIN. MERGE TAPER = L = (10') X (35A2) / 60 = 204' -> 205'

2. MIN. MERGE TAPER = L = (11') X (35A2) / 60 = 225' -> 230' L = LENGTH OF TRANSITION FOR SPEEDS OF 40 MPH OR LESS
= W X SA2 / 60
W = OFFSET
S = APPROACH SPEED

RIGHT LANE
MUST

TURN RIGHT
R3-7

YIELD TO
BIKES
CUSTOM SIGN 3
o!€J

BIKE LANE
R81 (CA)
~I~ LANE I TRACK
Ff ~
CUSTOM SIGN 4
MAY
~ USE

FULL LANE
R4-11

NO PARKING
1ST • 3RD
IEIHlillAY
IE1IEEN
10AM"12PM
SIIEET....,.

CUSTOM SIGN 5
~ BEGIN I
R81A(CA)
NO
RIGHT
TURN
MON 111111 FRI
6: 30am II 9: 00m
CUSTOM SIGN 6
lNQJ

PARKING
ANY
TIME
R26(CA)
NO
RIGHT
TURN
MON 1IRl FRI
6: 30a11 II 9: CIOarl
CUSTOM SIGN 6
END
RB1B(CA)
CUSTOM SIGN 7
R30E( CA)( MOD)
W4-2 W9-1
CUSTOM SIGN 8
SHEET 2 OF 3

TRAFFIC

CITY OF SOLANA BEACH
HIGHWAY 101 COASTAL RAIL TRAIL EXTENSION

PEDESTRIAN CROSSING AND MOBILITY ENHANCEMENTS

CONCEPT EXHIBIT

PROPOSED CROSS SECTION
5973 AVENIDA ENCINAS, #218
CARLSBAD, CA 92008
PH: 760-602-4290
WWW.STCTRAFFIC.C0M
R/IN
R/W

BIKE BIKE

LANE BUFFER LANE
VAR I ES 7 ' 3 ' 7 '

BIKE BIKE

LANE BUFFER LANE
1 1 '

SB LANE
37 1 1 '

SB LANE
VARIES 1 1 '

STRIPED MEDIAN NB LANE

SECTION A-A
COAST HIGHWAY 101
15'
VARIES
BUFFER
37'
BIKE
LANE
2' DG

SHOULDER
2' DG

SHOULDER
R/W
8' VARIES

MULTI-USE
PATH 2,

BIOSWALE
R/W

STRIPED MEDIAN NB LANE BIKE BIKE
"

SECTION B-B
COAST HIGHWAY 101

BUFFER LANE BUFFER LANE
SHEET 3 OF 3
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # C.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Dan King, Interim City Manager
MEETING DATE: March 13, 2024
ORIGINATING DEPT: City Manager’s
SUBJECT: City Council Consideration of Resolution 2024-025 Authorizing the FY 2024-25 Community Grant Program
BACKGROUND:

On May 4, 2004, the City Council adopted Resolution 2004-68 approving Council Policy No. 14, establishing the Community Grant Program (“Grant Program”) and Application Guidelines for the Grant Program. On September 27, 2006, the City Council amended the policy to specify grant monies are only intended to be provided to non-governmental organizations.

The Fiscal Year (FY) 2024-25 Adopted Budget has $35,000 allocated for the Grant Program.

Included in the $35,000 allocation is $15,000 in funding from the EDCO Franchise Agreement negotiated by the City.

This item is before City Council to consider approving Resolution 2024-025 (Attachment 1) authorizing the FY 2024-25 Community Grant Program for the City of Solana Beach.

DISCUSSION:

The following is a list of key points for the implementation of the Community Grant Program for FY 2024-25:

Application Criteria
Applications will be judged and selected based upon the following criteria:

1. The applicant is a non-profit 501(c)(3) or a recognized community-based organization serving the Solana Beach community.

2. Fair and justifiable program costs (budget required).

3. Collaboration/Partnerships.

4. Leveraging of matching funds/resources.

5. Originality and creativity. Preference will be given to projects or programs which are new and unique to the community or which provide a new or unique aspect to an existing program.

March 13, 2024
Community Grant Program FY 2024-25

Page 2 of 4 ends

6. Applicants must submit a financial conditions statement (Balance Sheet) as well as the applicant(s) revenue/expenditure statements and tax return statements for the prior operating year.

7. Completion of project between the grant award and May 31, 2025 (an exception to the May 31, 2025 completion date can be made with proof of good cause).

Grant Award Amounts
Grants will be funded upon approval by the City Council. The City Council, at its own discretion, may modify the grant awards to qualified recipients based on qualifying criteria, number of qualified applications received, and purpose of request to meet policy areas as enumerated in the City Council’s Work Plan to benefit the Solana Beach community.

Grant Award Expenditures
Grantees’ expenditures must be directly related to services or materials of the proposed activity during the grant award period (date of grant approval through May 31, 2025). Grantees will be required to maintain records to support claimed expenditures and project accomplishments.

Grants must not be used to replace or offset funding sources normally available for any portion of the project, nor be used by the applicant(s) to fund/supplement its own monetary contributions.

Final Report and Receipts
Grantees will submit copies of paid receipts/invoices and a written report to the City Manager’s Department to ensure that funds were spent in compliance with the Program and consistent with the grantees’ application. Applicant(s) will be required to reimburse the City of Solana Beach for any inappropriately expended funds.

Prior Financial Assistance
Information provided on the application will be used to review prior grant management and performance history. Non-compliance issues will be taken into consideration and may affect future decisions by the City Council.

Community Grant Program FY 2024-25 Key Dates:

April 25, 2024 Distribute Request for Proposals and issue press/social media notifications.

May 23, 2024 Deadline for Request for Financial Assistance Applications. City Manager will review each application and make recommendations based upon:
1) Completed application, with any required attachments; 2) Clear indication of the grant amount requested and reasons therefore; and
3) Benefit to Solana Beach community and conformity with program criteria.

March 13, 2024
Community Grant Program FY 2024-25

Page 3 of 4 ends

June 12, 2024 First Council Review: All eligible grant applications will be considered by the City Council. Review and public comment/presentations will be accepted.

June 29, 2024 Final Council Review: City Council approves grant recipients. Following City Council award, the City Manager will be directed to issue awards to recipients. Announcement of recipients will be made to the community via public notification.

May 1, 2025 Letter will be sent to FY 2024-25 recipients reminding them to submit their reports and copies of receipts by May 31, 2025.

May 31, 2025 All FY 2024-25 recipients must submit copies of paid receipts/invoices and a written report that includes the number of citizens served and outcome of grant funded activity. If no report and/or paid receipts/invoices are received, recipient will be required to immediately reimburse City of Solana Beach grant funds.

July 2025 At the City Council Meeting in July 2025, the City Manager provides the Final Report for FY 2024-25 Grant Recipients to the City Council.

If a determination is made that funds were expended inappropriately, City Council will direct recipients to reimburse the City of Solana Beach for the designated amount of award.

Submittals
The City is requesting that all grant applications be submitted electronically to [email protected] and [email protected]. If the applicant does not have access to email, applicants may submit applications in person at City Hall by the proposed deadline.

Community Grant Total Request to Budget
Staff researched the past ten (10) years of total funding requested, total amount awarded and the amount budgeted to determine if enough funding has been allocated to meet the needs of the community. The total funding requested, amount awarded and budgeted are shown below:

Fiscal Year
(FY)
Total Funding
Requested
Total Awarded City Budget
(Including EDCO)
FY 2023/24 $79,630 $66,000 $35,000
FY 2022/23 $60,770 $60,000 $25,000
FY 2021/22 $66,568 $55,000 $25,000
FY 2020/21 $61,468 $45,000 $25,000
FY 2019/20 $48,440 $45,000 $25,000
FY 2018/19 $63,100 $45,000 $25,000
FY 2017/18 $48,000 $48,000 $25,000
FY 2016/17 $42,900 $41,900 $25,000
FY 2015/16 $52,000 $30,000 $25,000
FY 2014/15 $73,618 $30,000 $25,000
March 13, 2024
Community Grant Program FY 2024-25

Page 4 of 4 ends

The Council has done a tremendous job stretching limited resources to fund a significant portion of the qualified requests; however, this was also largely possible through the generous donations of the Santa Fe Christian (SFC) schools to supplement the City’s budget. The Council may want to consider revisiting the annual amount budgeted to increase the number of grant recipients, considering the significant funding requests in recent years. In addition, there is no guarantee that SFC will continue to partner with the City in future years.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The approved FY 2024-25 Budget contains fiscal appropriations in the amount of $35,000 to be used to fund community grants. All fiscal appropriations are budgeted under the Mayor/City Council Fund 100-5100-65320 – Contribution to Other Agencies.

WORK PLAN:

N/A
OPTIONS:
• Approve Staff recommendation
• Approve Staff recommendation with modifications
• Deny Staff recommendation
DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council approve Resolution 2024-025 authorizing the FY 2024-25 Community Grant Program.

CITY MANAGER RECOMMENDATION:

Approve Department Recommendation
____________________________
Daniel King, Interim City Manager
Attachments:

1. Resolution 2024-025

2. FY 2024-25 Application Guidelines

3. FY 2024-25 Grant Application
RESOLUTION 2024-025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLANA

BEACH, CALIFORNIA, APPROVING AND AUTHORIZING THE
COMMUNITY GRANT PROGRAM FOR FISCAL YEAR 2024-25
WHEREAS, the City Council approves the allocation of $35,000 for the purpose of funding the Community Grant Program in the Fiscal Year (FY) 2024-25 Proposed Budget; and
WHEREAS, the City Council approves the solicitation and request for proposals for grant applications to be initiated on April 25, 2024 and the application period to close on May 23, 2024, at 5:00 p.m.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolves as follows:

1. That the above recitations are true and correct.

2. That the annual solicitation of grant proposals from community service organizations who meet the grant program guidelines for the Community Grant Program for the FY 2024-25 funds of $35,000 are approved and authorized.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 13th day of March 2024, by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, City Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Community Grant Application

Page 1 of 3 ends

City of Solana Beach
Community Grant Program
Request for Financial Assistance
FY 2024-25 APPLICATION
All Applications MUST BE RECEIVED by 5:00 p.m. Thursday, May 23, 2024.

Please fill out this application completely. Print clearly or type.

Please refer to the Community Grant Program Application Guidelines for selection criteria and additional information.

Name of Organization: ______________________________________________ Mailing Address:_____ _____ ___
City___________________________________ State________ Zip____________ Contact Person:_____________________________________________________ Daytime Phone:_____________________________________________________ Evening Phone:_____________________________________________________ Email address:______________________________________________________ Required Attachments (See Application Guidelines for additional information)

1. W-9

2. Summary of organization’s budget

3. Proposed program budget

4. Financial and Tax Statements

5. A copy of the California Franchise Tax Board Entity Status Letter showing exemption under Cal. Rev. and Tax. Code Section 23701d or Internal Revenue Code section 501(c)(3). Organizations that are recognized community-based organizations but have not formally filed, will be considered at the City Council’s discretion.

Questions

1. Has your organization received financial assistance from the City before? Yes  No 

2. If yes, what activities and which fiscal year?________________________ ____________________________________________________________

3. Grant amount requested for FY 2024-25
$____________________________________

4. Proposed Total Program Costs: $______________________________________ (Includes all estimated costs to conduct proposed activity/program.)

5. Title of Proposed Program/Service:
_____________________________________

6. Grant funds must be used for services or materials directly associated to proposed activity. Please describe how grant funds will be used:
_______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ (Attach extra sheet, if necessary.)

7. Estimated number of Solana Beach residents to be served by proposed program:________

8. Program Dates/Location:
_________________________________________________________________ _____________________________________________________________

9. Anticipated Program Objectives or Accomplishments:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________

10.How will the organization acknowledge the City’s financial contribution to the community/beneficiaries of the proposed activity?
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________ Community Grant Application

Page 3 of 3 ends

11.Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources?
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________

12.Will volunteers be used for the proposed program or service and, if so, will they reduce expenses?
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _______________________________________________________

13.If the proposed program or service is only awarded partial funding, will it still move forward? Will the program or service be scaled back and/or is there a threshold at which it will not move forward?
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _______________________________________________________ Acknowledgment of Responsibility:

The individual signing below warrants they have been authorized on behalf of the Applicant to execute this application. Applicant acknowledges they have read and understand the Community Grant Program Application Guidelines.

Applicant assumes all responsibility for developing and implementing proposed activities or events in this application, including public acknowledgment of the City’s financial contribution. Applicant will comply with all accounting and budget procedures, as set forth in the Community Grant Program Application Guidelines and as required by the City. Applicant agrees to hold harmless the City of Solana Beach from all losses, claims, accidents and problems associated, directly or indirectly with the development and implementation of proposed activities or events.
________________________________________ _________________ Applicant / Authorized Signature of Organization Date

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR A COMMUNITY GRANT BY THE CITY COUNCIL OF SOLANA BEACH.

Community Grant Guidelines

Page 1 of 3 ends

City of Solana Beach
Community Grant Program
Request for Financial Assistance
FY 2024-25

APPLICATION GUIDELINES
The City of Solana Beach is soliciting grant applications until 5:00 p.m., Thursday, May 23, 2024.

The City Council has a total of $35,000 available for community organizations. A maximum of two grant applications may be submitted per community organization. Grants will be awarded with a maximum award of $6,000.

Request for grants are limited to non-governmental, nonprofit organizations serving the Solana Beach community. Excluded entities include the following: County of San Diego, Municipal Organizations, Special or Water Districts, school districts or schools (but not their supporting organizations), and private individuals.

Grant Application & Documents Required
Applicants must complete the attached application form and provide the following documents:
• Summary of organization’s (overall) budget
• Proposed program budget detailing costs which are fair and reasonable. • Financial Statements including the Balance Sheet and Revenue/Expenditure Statement, and the Tax Statements filed for the prior year.
• W-9 Form
• California Franchise Tax Board Entity Status Letter showing nonprofit status • Organizations which have filed as a nonprofit with the State of California must attach a copy of either its current year 501(c)3 nonprofit certification form or determination letter pursuant to Cal. Rev. and Tax. Code Section 23701d. Note:

Organizations that are recognized community-based organizations but have not formally filed, will be considered at the City Council’s discretion.

Applications will be judged and selected on the following criteria:
• Must serve the residents of Solana Beach.
• Proposed program costs that are fair and justifiable. • Preference will be given to non-profit organizations that provide either services/goods to Solana Beach groups or to Solana Beach residents with special economic needs that are not being met in the economic environment. These can be non-profits whose funding has been reduced or eliminated and are unable to serve these populations in need. • Preference will be given new programs or ones that provides a new or unique aspect to an existing program.
• Consideration may be given to applications that collaborate or partner with other Community Grant Guidelines

Page 2 of 3 ends

organizations.
• Consideration may be given to applications which receive matching funds from other organizations.
• Information provided on application will be used to review prior grant management and performance history. Significant non-compliance issues will be taken into consideration and may affect future funding decisions by the City Council. • City Council has full discretion regarding any decisions made concerning the community grant process and any and all decisions are final.

Application Submittal and Deadline: NO LATER THAN 5:00 p.m. Thursday, May 23, 2024 It is the City’s preference that completed forms be submitted via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be submitted in person at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn:

Community Grants Program. Mail applications will not be accepted. All applications must be received by the 5:00 p.m. on Thursday, May 23, 2024 and no late applications will be accepted or considered.

Please contact Dan King, Assistant City Manager, at (858) 720-2477 if you need additional information.

Grant Award:

The City Council, at its discretion, may determine the grant award to qualified applicants based on qualifying criteria, number of qualified applicants received, and purpose of request to meet areas as enumerated by the City Council that benefit the Solana Beach community. Awarded grants will be provided as a one-time, lump-sum monies to the selected organization(s). The total of all grant awards may not exceed $35,000.

Grants will be funded after the approval by the City Council.

Final Report and Expenditures:

Grantees’ expenditures must be directly related to services or materials of proposed activity during the grant award period (date of grant approval through May 31, 2025). No later than May 31, 2025, grantees are required to submit a final written report to ensure that funds were spent in compliance with the approved application. The City Manager’s Office will review submitted copies of paid receipts/invoices and a written Grantees will be required to maintain records to support claimed expenditures and project accomplishments. Grants must not be used to replace or offset funding sources normally available for any portion of the project, nor be used by the applicant to fund/supplement its own monetary giving. Applicant(s) will be required to reimburse the City of Solana Beach all inappropriately spent funds.

Community Grant Guidelines

Page 3 of 3 ends

PROGRAM FY 2024-25 KEY DATES:

April 25, 2024 Grant Application Program Applications available for distribution and solicitation.

May 23, 2024 DEADLINE for Request for Financial Assistance Applications (5:00pm).

The City Manager’s Office will review each application and make recommendations to City Council based upon:
1) Completed application, including required attachments; 2) Clear indication of the grant amount requested and reasons therefore; and
3) Benefit to Solana Beach community and conformity with program criteria.

June 12, 2024 First Council Review: All eligible grant applications for Fiscal Year 2024- 25 will be considered by City Council. Review and public comment/presentations will be accepted.

June 26, 2024 Final Council Review: City Council makes decision and approves grant recipients. The City Manager will be directed to issue awards to recipients. Announcement of grant award recipients is made to community via public notification.

May 1, 2025 Letter will be sent to FY 2024-25 grant recipients reminding them to submit their reports and copies of receipts by May 31, 2025. (Exception to the May 31, 2025 completion date can be made with proof of good cause.)
May 31, 2025 All FY 2024-25 grant recipients must submit copies of paid receipts/invoices and written report, that includes the number of citizens served and outcome of grant funded activity. If no paid receipts/invoices are received, recipient will be required to immediately reimburse City of Solana Beach grant funds.

All grant recipients’ final reports will be submitted before the City Council for approval of expenditures. If determination is made that funds were expended inappropriately, Council will direct Grant recipients to reimburse the City of Solana Beach for the designated amount of award.

Solana Beach City CouncilMarch 13, 2024

Solana Beach City Council
March 13, 2024