Agenda packet — Solana Beach City Council, June 12, 2024 (part 2 of 2)

3. Program Originality (new and unique).

4. Collaboration/Partnerships.

5. Leverage of matching funds/resources.

6. Applicants must submit a financial conditions (Balance Sheet) statement as well as the applicant(s) revenue/expenditure statements and tax return statements for the prior operating year.

7. Completion of project between date of grant approval through May 31, 2025.

8. Grant funds are only intended for non-governmental agencies.

Qualifying Criteria for Financial Assistance
The main qualifying criteria for financial assistance under Council Policy No. 14 are summarized below:

Non-Profit Organizations
Nonprofit organizations which have officially filed as a nonprofit with the State of California and have a 501(c)3 certification must attach a copy of their current year non-profit certification form along with a Request for Financial Assistance Application. For organizations that are “recognized” nonprofits within the community but have never formally filed with the State, the City Council, at its discretion, may consider their application. It has been the practice in the past to allow applicants to submit a letter from either the Internal Revenue Service (IRS) or the California State Board of Equalization declaring the entity’s tax-exempt status for the 501(c)3 certification.

Threshold Qualifying Criteria
Request for Financial Assistance Applications are limited to non-governmental, nonprofit organizations serving the Solana Beach community. Excluded entities include the following:

County of San Diego, municipal organizations, special or water districts, school districts, schools (but not their supporting organizations) and private individuals. Applicants should have a State of California non-profit status certification or be a recognized Solana Beach “nonprofit” service, civic or youth organization.

June 12, 2024
FY 2024/25 Community Grants Program Requests

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Grant Requests FY 2024/25
The following fifteen (15) applications were received by the City during the solicitation period (in alphabetical order).

Applicant Amount Requested
Assistance League Rancho San Dieguito $6,000
BikeWalkSolana $700
Boys and Girls Club of San Dieguito $6,000
California Western School of Law Community Law Project (CLP) $6,000 Casa De Amistad $6,000
Community Resource Center $6,000
Disconnect Collective, Inc. $6,000
Jaliscience Folkloric Academy $5,000
La Colonia Community Foundation $6,000
North Coast Repertory Theatre $6,000
Pathways to Citizenship $6,000
Rancho Sante Fe Youth Soccer $1,500
Sandpipers Square Dance Club $6,000
Solana Beach Civic & Historical Society $6,000
Solana Beach Community Theater $6,000
Total $79,200
The complete applications are included in a separate attachment that was distributed to Council along with the agenda packet prior to the City Council meeting.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The FY 2024/25 Adopted Budget contains an appropriation in the amount of $50,000 to be used to fund community grants, subject to the City Council’s discretion. All fiscal appropriations are budgeted under the City Council budget unit Contribution to Other Agencies.

WORK PLAN:

N/A
CITY MANAGER RECOMMENDATION:

The City Manager recommends that the City Council receive the report, Community Grant applications and presentations for the grant applicants. The City Council should provide feedback to the City Manager on preference for award amounts based on the budget allocation included in the adopted FY 2024/25 budget.

June 12, 2024
FY 2024/25 Community Grants Program Requests

Page 4 of 4 ends

________________________
Alyssa Muto, City Manager
Attachments:

1. City of Solana Beach Community Grant Program “Request for Financial Assistance” FY 2024/25

2. Grant Applications
Community Grant Application

Page 1 of 3 ends

City of Solana Beach
Community Grant Program
Request for Financial Assistance
FY 2024-25 APPLICATION
All Applications MUST BE RECEIVED by 5:00 p.m. Thursday, May 23, 2024.

Please fill out this application completely. Print clearly or type.

Please refer to the Community Grant Program Application Guidelines for selection criteria and additional information.

Name of Organization: ______________________________________________ Mailing Address:_____ _____ ___
City___________________________________ State________ Zip____________ Contact Person:_____________________________________________________ Daytime Phone:_____________________________________________________ Evening Phone:_____________________________________________________ Email address:______________________________________________________ Required Attachments (See Application Guidelines for additional information)

1. W-9

2. Summary of organization’s budget

3. Proposed program budget

4. Financial and Tax Statements

5. A copy of the California Franchise Tax Board Entity Status Letter showing exemption under Cal. Rev. and Tax. Code Section 23701d or Internal Revenue Code section 501(c)(3). Organizations that are recognized community-based organizations but have not formally filed, will be considered at the City Council’s discretion.

Questions

1. Has your organization received financial assistance from the City before? Yes  No 

2. If yes, what activities and which fiscal year?________________________ ____________________________________________________________

3. Grant amount requested for FY 2024-25
$____________________________________

4. Proposed Total Program Costs: $______________________________________ (Includes all estimated costs to conduct proposed activity/program.)

5. Title of Proposed Program/Service:
_____________________________________

6. Grant funds must be used for services or materials directly associated to proposed activity. Please describe how grant funds will be used:
_______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ (Attach extra sheet, if necessary.)

7. Estimated number of Solana Beach residents to be served by proposed program:________

8. Program Dates/Location:
_________________________________________________________________ _____________________________________________________________

9. Anticipated Program Objectives or Accomplishments:
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________

10.How will the organization acknowledge the City’s financial contribution to the community/beneficiaries of the proposed activity?
________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________ Community Grant Application

Page 3 of 3 ends

11.Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources?
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________

12.Will volunteers be used for the proposed program or service and, if so, will they reduce expenses?
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _______________________________________________________

13.If the proposed program or service is only awarded partial funding, will it still move forward? Will the program or service be scaled back and/or is there a threshold at which it will not move forward?
_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _______________________________________________________ Acknowledgment of Responsibility:

The individual signing below warrants they have been authorized on behalf of the Applicant to execute this application. Applicant acknowledges they have read and understand the Community Grant Program Application Guidelines.

Applicant assumes all responsibility for developing and implementing proposed activities or events in this application, including public acknowledgment of the City’s financial contribution. Applicant will comply with all accounting and budget procedures, as set forth in the Community Grant Program Application Guidelines and as required by the City. Applicant agrees to hold harmless the City of Solana Beach from all losses, claims, accidents and problems associated, directly or indirectly with the development and implementation of proposed activities or events.
________________________________________ _________________ Applicant / Authorized Signature of Organization Date

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR A COMMUNITY GRANT BY THE CITY COUNCIL OF SOLANA BEACH.

SOLANA BEACH

COMMUNITY GRANTS
FISCAL YEAR 2024-2025

CITY OF SOLANA BEACH

COMMUNITY GRANT PROGRAM
Fiscal Year 2024/25

1. ASSISTANCE LEAGUE OF RANCHO SAN DIEGUITO

2. BIKEWALK SOLANA

3. BOYS AND GIRLS CLUBS OF SAN DIEGUITO

4. CALIFORNIA WESTERN SCHOOL OF LAW

COMMUNITY LAW PROJECT

5. CASA DE AMIST AD

6. COMMUNITY RESOURCE CENTER

7. DISCONNECT COLLECTIVE

8. JALISCIENCE FOLKLORIC ACADEMY

9. LA COLONIA COMMUNITY FOUNDATION

10. NORTH COAST REPERTORY THEATER

11.PATHWAYS TO CITZENSHIP

12. RANCHO SANTA FE YOUTH SOCCER

13.SANDPIPERS SQUARE DANCE CLUB

14. SOLANA BEACH CIVIC & HISTORICAL SOCIETY

15.SOLANA BEACH COMMUNITY THEATER
$6,000.00
$ 700.00
$6,000.00
$6,000.00
$6,000.00
$6,000.00
$6,000.00
$5,000.00
$6,000.00
$6,000.00
$6,000.00
$1 ,500.00
$6,000.00
$6,000.00
$6,000.00

ASSISTANCE
LEAGUE

OF RANCHO

SAN DIEGUITO
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101 , Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Assistance League of Rancho San Dieguito Contact Person: Kathy O'Leary Email address: alrsd1 [email protected] ----''-----"----------- 0 a y time Phone: _7_6_0_-7_0_3_-5_2_1_6 _______ Evening Phone: _7_6_0_-7_5_3_-1_3_1_9 ______ _ Mailing Address: 270 F North El Camino Real, Box 368
City: Encinitas State: _C_A _______ Zip: 92024

1. All the documents below are attached to this application:
□ W-9
□ Summary of Organization's Budget
D Proposed Program Budget
D Financial and Tax Statements (see Application Guidelines) D Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701 d or Internal Revenue Code section 501 (c)(3)

2. Has your organization received financial assistance from the City before? D Yes D No If yes , please state the fiscal year it was received and for the proposed program was:

Shoes for Preschoolers 2014-2023

3. Title of FY 2024/25 Proposed Program/Service: Operation School Bell for Solana Beach students

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.
125 Solana Beach elementary students will be invited to shop at a local retail store.

They will each have $125 tax-free to spend on new school clothes and shoes.

Total cost: $15,625.

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5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

Each student will have $125 tax-free to spend on new school clothes and shoes.

The students are chosen by the school liaisons and shop with their families at a local retail store.

Assistance League members work at the registration table, in the boys' and girls' departments and at checkout.

The Assistance League members at checkout have the gift cards to pay for the purchases and they also keep the receipt so there are no returns allowed.

6. Anticipated Program Objectives or Accomplishments:

Having new clothes and shoes extends these students' life experiences. Some had not previously had the job of receiving new clothes or shoes "like everyone else has."
Poor self~esteem can have a negative impact on academic performance and attendance. The new clothes and shoes that Assistance League provides go a long way toward boosting a child's self~confidence, a positive starting point for achieving academic success.

7. Program Dates/Location:

Ten dates in September-October 2024 at the Encinitas Target store 100+ students are invited to each of the ten shopping events.

8. Estimated number of Solana Beach residents to be served by proposed program:_1_2_5 ____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
Assistance League will list the City of Solana Beach Community Grants as one of our donors in our publicity materials: community newsletter, our website, at our thrift shop, in the program for our spring fundraiser and on other grant applications.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? There are no matching funds available but we have received grants from the City of Encinitas and the San Diego Board of Supervisors.

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11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Our volunteers work at the shopping events as the registration table, in the boys' and girls' departments and at the designated checkout stands. They are not paid.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? If we only receive partial funding, the program will move forward. However, we might have to reduce the amount of money each student has to spend.

Acknowledgment of Responsibility:

Authorized Signature assumes all responsibility for developing and implementing proposed activities or events in this application, including public acknowledgment of the City's financial contribution. Authorized signature will comply with all accounting and budget procedures outlined by the City. Authorized signature and accompanying group will hold harmless the City of Solana Beach from all losses, claims, accidents, and problems associated, directly or indirectly with the development and implementation of proposed activities or events.

Authorized Signature of Organization Date

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

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Assistance League of Rancho San Dieguito
New clothes and shoes for 125 elementary students from
Solana Beach
Budget for 2024-2025
125 students x $125 each = $15,625
12:19 PM Assistance League of Rancho San Dieguito
05/07/24 Condensed Stmt of Financial Activities Budg~t vs. Actual Accrual Basis June 2023 through April 2024
Jun '23 - Apr ... Budget $ Over Budget % of Budget
Income
4000 • Contributions 32,730.48 26,220.00 6,510.48 124.8% 4100 • Grants 40,606.00 31,000.00 9,606.00 131.0%
4201 • Thrift Shop 258,941.41 226,000.00 32,941.41 114.6%. 4300 • Special events 97,037.14 72,000.00 25,037.14 134.8% 4500 • Investment Income 13,708.82 13,500.00 208.82 101.5% 4600 • Member-Only 13,197.54 11,280.00 1,917.54 117.0%
Total Income 456,221.39 380,000.00 76,221.39 120.1%
Gross Profit 456,221.39 380,000.00 76,221.39 120.1%
Expense
5100 • Philanthropic Progra ... 165,854.25 209,150.00 -43,295.75 79.3% 5200 • Thrift Shop Expense 130,928.31 141,715.00 -10,786.69 92.4% 5300 • Fundraising Expense 966.56 1,600.00 -633.44 60.4% 5600 • Special Events Expe ... 11,827.50 26,500.00 -14,672.50 44.6% 5800 • Management & Gene ... 16,395.84 13,585.00 2,810.84 120.7% 5900 • Member Only expense 9,167.09 7,835.00 1,332.09 117.0% Total Expense 335,139.55 400,385.00 -65,245.45 83.7%
Net Income 121,081.84 -20,385.00 141,466.84 -594.0%
Page1

BIKEWALK
SOLANA
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization:_B_ik_e_W_a_lk_S_o_l_an_a ______________________ _ Contact Person: Karl Rudnick Email address: [email protected] --------------- Daytime Phone: _8_58_-_4_8_1-_7_9_1_0 _______ Evening Phone: ___________ _ Mailing Address: 1019 San Patricio Drive
City: Solana Beach State: _C_A _______ Zip: 92075

1. All the documents below are attached to this application:

Iii W-9
1!!!11 Summary of Organization's Budget
Ill Proposed Program Budget
1!!!11 Financial and Tax Statements (see Application Guidelines) Ill Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701 d or Internal Revenue Code section 501 (c)(3)

2. Has your organization received financial assistance from the City before? Ill Yes □ No If yes, please state the fiscal year it was received and for the proposed program was:

See attached document

3. Title of FY 2024/25 Proposed Program/Service: BikeWalkSolana: Think Outside The Care

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.
$700

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5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

See attached document

6. Anticipated Program Objectives or Accomplishments:

See attached document

7. Program Dates/Location:

See attached document

8. Estimated number of Solana Beach residents to be served by proposed program:_20_0 ____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
We will thank the City for its financial contribution on https://bikewalksolana.org/ as well as in any printed and electronic fliers distributed to promote each and every event. We will also verbally thank the City' s financial contribution during the event itself.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? There will not be any matching funds or other grants. However, we were able to leverage this year's events (made possible by our last grant from the Community Foundation), to get donations from local businesses for additional prizes for the raffles, and will work to do the same thing for future events.

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11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? BikeWalkSolana is a volunteer organization, and its volunteers have helped to host previous Tours of Solana Beach. Volunteers will also be used to lead the community bike rides.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? If only partial funding is awarded, some of the proposed events will move forward, but not all of them. As expenses for insurance are unavoidable, BikeWalkSolana will evaluate the funding level and determine which of the proposed events will best serve the community. If less than $550 is granted, only the self-guided walk and scavenger hunt will be possible. If no money is granted, none of the events will be possible.

Acknowledgment of Responsibility:

May 22, 2024
Authorized Signature of Organization Date

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

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City of Solana Beach
2024-2025 Community Grant Application

1. Required documents
W9 (attached)
Summary of Organization's Budget
We have no income source and rely on grants and donations, including in-kind donations from local businesses, for any events we run that have expenses. We have a bank account with Mission Federal Credit Union to track income and expenses. Attached is a screenshot (the April bank statement doesn't show expenses against our current grant), showing a balance of $2,439.

We have expenses of $482 not shown there and additional expenses associated with our final events as our 2023-24 Community Grant comes to a close on May 31, 2024. Due to the lack of a requirement to provide insurance to cover education events earlier in our grant period, we expect to have about $1,800 unspent. That can either be returned to COSS or we can use it to cover fees with the San Diego County Bike Coalition for summer education that COSS might contract with the Coalition.

Proposed Program Budget
We propose to decrease our spending this year as we don't believe we need to fund the safe cycling classes as we have in the past, and will focus on smaller community events. The budget includes the following:
$200: Second annual family-oriented bike ride
$300: New self-guided walking tour/scavenger hunt
$200: Fifth Tour of Solana Beach Community Bike Ride
$700 Total
Financial and Tax Statements
BikeWalkSolana is an advocacy and education committee listed as a Community or Volunteer Group on our EIN and does not file tax returns.

CA Franchise Tax Board Entity Status Letter (unnecessary as we do not file a tax return as a citizen committee)

2. Has your organization received financial assistance from the City before? (Yes) If yes, please state the fiscal year it was received and for the proposed program was:

Recently we have received the following grants from the Solana Beach Community Grant Program:
• 2023-24:$3650
• 2022-23:$2000
• 2021-22:$1500
In the past we have used these funds for several events to promote active transportation in the City of Solana Beach and get the community to think outside the car to discover Solana Beach.

The funds were used to cover the costs associated with a Tour of Solana Beach Community Ride, a SafeCycling Class, and a Tour of Solana Beach Scavenger Hunt. Outreach for the events was accomplished using City of Solana Beach E-blasts, articles in the Solana Beach Sun and Del Mar Times, posting flyers in local businesses, social media, and websites.

For FY 2013-2014 BikeWalkSolana received $800 for a Bicycle Safety Rodeo and other educational events. In 2014-2015 BikeWalkSolana received $1000 for a Bicycle Safety Rodeo.

3. Title of FY 2024/25 Proposed Program/Service:

BikeWalkSolana: Think Outside The Car
The group will offer a series of community events throughout 2024 and 2025 to build relationships, have fun, and promote the use of alternative mobility options in Solana Beach.

4. What is the total amount requested for the FY 2024/25 Proposed Total Program? Includes all estimated costs to conduct proposed activity/program. $700

5. Grant funds must be used for services or materials directly associated with the proposed activity. Please describe how grant funds will be used:

BikeWalkSolana will use the funds to support a number of community events. This includes the following:
• Solana Beach Community Bike Ride: This proposed as a flat route geared toward families with children along the Rail Trail, Sierra, and Cedros as an easier alternative to the traditional 15 mile Tour of Solana Beach Community Ride. Bikes, scooters, and other mobility options are all welcome.

Estimated cost: $200
$50 permit fee and $150 for lemonade and treats to fuel the young participants. • Self-Guided Walking Tour and Scavenger Hunt of Solana Beach: This is proposed as a self-guided 2-3 mile historical walking tour of the city. Previous scavenger hunts hosted by the group have been geared more toward bicyclists, but in 2024-2024 we did a shorter walk accessible to walkers. Along the hunt, people will locate points of interest highlighting art, whimsy, pedestrian infrastructure, and local history. We plan to partner with the Solana Beach Civic and Historical Society, whose historical plaques with QR codes on historic buildings will help scavenger hunters find answers to questions about Solana Beach's past.

Estimated cost: $300
$300 for raffle prizes from local businesses to encourage participation. • Fifth Tour of Solana Beach Community Ride: This is an approximately 15 mile bike tour of the city that highlights mobility improvements the city has or will make to its infrastructure as well as a tour of all of the city's different neighborhoods. The tour is led by qualified ride monitors at a leisurely pace. BikeWalkSolana has hosted four successful community rides in the past, most recently in 2023 when we had about 40 participants, including two children on their own bikes and two children on a parent's cargo e-bike. BikeWalkSolana typically holds this event in May, which is National Bike Month.

Estimated cost: $200
$50 for permit fee and $150 for raffle prizes that both encourage attendance and also serve as a way to distribute bike safety equipment, such as helmets, lights, and high-visibility gear.

6. Anticipated Program Objectives or Accomplishments
BikeWalkSolana is dedicated to making Solana Beach better for walking and biking for travelers of all ages. We educate the community about the city's alternative mobility options, improvements to bike/walk infrastructure, and bicycle and pedestrian safety information through our series of mobility events and trainings. We also work with the city to advocate for improvements to the city's bike and pedestrian infrastructure.

Previous community bike rides have been very successful. In 2019 we had over 100 participants, and in 2023 we had approximately 40 riders join us for the event. We have also had hundreds of participants over the previous three scavenger hunts. We hope to reach even more community members by expanding our tour and scavenger hunt ideas to shorter and flatter routes to encourage pedestrians and more children to participate.

7. Program Dates/Location
• Solana Beach Community Ride: The route will include portions of the Rail Trail, Sierra, and Cedros and will be held in spring 2025, exact date TBD. • Self-Guided Walking Tour and Scavenger Hunt of Solana Beach: Exact route is to be established, but will include some of the historic highlights of the city, including areas of 101/Cedros and La Colonia. BikeWalkSolana aims to hold the event in Spring 2025, exact date TBD.
• Fifth Tour of Solana Beach Community Ride: This is an approximately 15 mile bike tour of the city and will traverse all of the different areas of the city. It will be held in May 2025 to celebrate Bike Month.

8. Estimated number of Solana Beach residents to be served by proposed program:
• Solana Beach Family Bike/Roll/Ride: 40-50 people
• Self-Guided Walking Tour and Scavenger Hunt of Solana Beach: 100 people • Fifth Tour of Solana Beach Community Ride: 40-50 people

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
We will thank the City for its financial contribution on https:Ubikewalksolana.org/ as well as in any printed and electronic fliers distributed to promote each and every event. We will also verbally thank the City's financial contribution during the event itself.

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses?
BikeWalkSolana is a volunteer organization, and its volunteers have helped to host previous Tours of Solana Beach. Volunteers will also be used to lead the community bike rides.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward?
If only partial funding is awarded, some of the proposed events will move forward, but not all of them. As expenses for insurance are unavoidable, BikeWalkSolana will evaluate the funding level and determine which of the proposed events will best serve the community. If less than $550 is granted, only the self-guided walk and scavenger hunt will be possible. If no money is granted, none of the events will be possible.

BOYS & GIRLS
CLUBS
OF

SAN DIEGUITO
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Boys & Girls Clubs of San Diegiuto Contact Person: Annalyse Ortega Email address: [email protected] Daytime Phone: (858) 755-9371 ext. 328 Evening Phone: (858) 755-9371 ext. 328 Mailing Address: 533 Lomas Santa Fe Drive
City: Solana Beach State: ..::C-'-A'------- Zip: 92075

1. All the documents below are attached to this application:
~ W-9
00 Summary of Organization's Budget
~ Propcsed Program Budget
00 Financial and Tax Statements (see Application Guidelines) ~ Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701d or Internal Revenue Code section 501(c)(3)

2. Has your organization received financial assistance from the City before? Ill Yes □ No If yes, please state the fiscal year it was received and for the proposed program was:

Financial aid /2023-2024). mentorino (2018-2022). summer proorams /2015-2017). STEM /2014)

3. Title of FY 2024/25 Proposed Program/Service: Power Hour: Daily Tutoring and Homework Assistance

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct propcsed activity/program.

We respectfully request $6,000, which would help offset the cost of Power Hour, a daily program that offers homework assistance, tutoring time, and educational activities. Each day during their After-School Programs, Harper Teen Center and La Colonla Clubhouse members meet with one-on-one tutors or small groups to finish their homework and engage in high-yield learning activities. Estimated costs include wages of tutors and staff, program supplies, and the overhead costs it takes to provide youth with comfortable, safe spaces to learn in.

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5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

If awarded, grant funds would be used to offset the cost of program supplies (such as literacy materials, math activities, paper, pencils, etc.) as well as staff's time spent tutoring and guiding youth through their daily academic programming. We would also appreciate the opportunity to use the awards to offset costs of equipment and tech related to this program such as the cost of repairing the computers that youth use for schoolwork or purchasing ink for the printer to print STEM activities.

6. Anticipated Program Objectives or Accomplishments:

Each day, youth will receive academic remediation and tutoring to raise their grades/GPA, resulting in youth being on track to graduate to the next grade or from high school into college. Each programming week will integrate expanded learning opportunities in STEM, the Arts, and/or literacy, ensuring that at-risk youth have a myriad of experiences that address their needs and interests and includes multiple content areas.

Throughout the year, staff will work closely with families, teachers, and school staff to ensure that each youth has the appropriate support for their unique learning needs.

7. Program Dates/Location:

The program will take place from August 12, 2024-May 30, 2025 at Harper Teen Center (533 Lomas Santa Fe Drive) and La Colonia Clubhouse (715 Stevens Avenue).

8. Estimated number of Solana Beach residents to be served by proposed program:._7.:.5 _____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
We would be thrilled to announce a partnership via our social media pages (Facebook, lnstagram, Linkedln), and our monthly newsletter, which reaches 21,000 unique email addresses. The City would also be recognized on our website on our "Partners" page and annual report, which is sent out to 175 donors and posted on our webpage.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? Whenever we can name a supporter, particularly a city, it strengthens our applications to other granters and shows strong community support. In the past, we have seen new and returning supporters donate due to seeing the breadth and depth of our partnerships with local government, foundations, and donors. We are currently looking for other grants that we could apply to for Power Hour.

Page 12 ends

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Volunteers are core partners for our Clubhouses, and we are grateful that our volunteer program continues to grow with retired teachers, librarians, high school and college students, families, and retirees who are dedicated to using their time and energy to support our programs. They help us reduce expenses, with each volunteer saving the Club an estimated $29.95 per hour. Our partner organizations are also immensely helpful in bringing their passion and enthuasism to our youth, helping us work together to create a supportive and positive environment for local youth while also helping us reduce costs.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? We are dedicated to sustaining Power Hour; daily time in expanded learning and homework assistance has proven successful in increasing at-risk and low-income youths' likelihood of graduating from high school and achieving academic success. Power Hour is a vital part of our programming, opening doors for many of our youth and cultivating their curiosity, skills, and knowledge. As such, our Development team works year-round to support this and other programs through grant writing, events, donor cultivation, and campaigns.

Acknowledgment of Responsibility:

Authorized Signature of Organization
5/ zz/ z~
r 7
Date

ALL INFORMATION REQUESTED ON THIS AP PUCA TION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
Lil Colonia Cl11bho1ise and Harper 'l'een Center,;. Power Hour 131idget FY 25 Item
Pro am Staff Wa es $
$
$
$
Workers Comp $
Program Su plies $
Technology and Equipment Expense $
Bank/Merchant Char es $
Insurance $
Janitorial and Maintenance $
Office Supplies $
Repairs $
Staff Develo ment $
Trip Expense $
Tele hone $
Utilities/Security $
48,968.77
Includes database manager, front desk reception, and maintenance 8,225.40 wages
5,329.94
6,852.71
935.22
1,000.00
Includes things like printer maintenance, replacing computers, and 4,231. 72 purchasing ink
627.33
1,561.86
2,875.77
134.75
2,321.89
468.75
Boys & Girls Clubs of San Dieguito FV24 Operating Budget Contributions
General Contributions 817,818
Board Commitment 70,000
Corporate Sponsors 50,000
Direct Mail Income 30,000
Other (Escrip, United Way) 300
Total Contributions 968,118
Fundraising
Chip in for Kids Golf 225,000
YOY Fundraiser 225,000
Jr. Board Events 87,000
Community Event and Fundraising 313,146
Revenue
Total Fundraising 850,146
Grants 175,698
Rent Non-Program/Branches 394,152
Programs/Branches Revenue
Branches 943,090
Summer Adventure Camps 471,973
Center for a Healthy Lifestyle 55,135
Athletics 459,650
Bulldogs 441,000
Aquatics 1,441,605
Youth Arts Academy 226,407
Carmel Valley Montessori School 1,237,763
Total Programs/Branches 5,276,622
Total Revenue 7,664,736
GREAT FUTURES START HERE.

Wages
Program Salaries and Related 3,358,648
Administration Wages 977,110
Payroll Taxes and Workers Comp 386,014
Benefits 387,478
401K 73,830
Total Wages & Related Expenses 5,183,082
Other Expenses 13,650
Fundraising Expenses 391,015
Total Branch Program Expenses 405,151
Expenses related to rental 58,906
income
Overhead Expenses 1,589,975
Total Expenses 7,641,779
Net Income (Loss) from 22,957
Operations
Other Restricted Revenues {145,000)
Net Income (Loss) after {122,043)
Restrictions
GREAT FUTURES START HERE.

Boys & Girls Clubs of San Dleguito
Balance Sheet
% Variance
February 29, 2024 January 31, 2024 Month ID Month June 30, 2023 ASSETS
Operating Cash 165,884 390,342 -36% 72,927 -29%
Savings Account 1,807,050 2,684,444 2,720,513
Accounts Receivable 4,970 5,987 17,525
Other Current Assets 46,401 49,356 43,238
Total Current Assets 2,024,304 3,130,128 -35% 2,854,203 -29% Property and Equipment:

Land, Buildings and Building Improvements 15,941,407 15,941,407 15,941,407 Autos, Equipment and Furniture 1,659,789 1,659,789 1,570,946 Accumulated Depreciation (8,695,012) (8,695,012) (8,454,012) Total Property and Equipment $ 8,906,184 $ 8,906,184 0% $ 9,058,341 -2% Due from Foundation 286,322 286,322 284,781
Investments 1,000,000
Restricted Net Assets 474,732 474,732 305,930
Operating Lease right of use 70,879 70,879 70,879
Total Other Assets $ 1,545,611 $ 545,611 183% $ 376,809 310% Total Assets $ 12,762,422 $ 12,868,246 -1% $ 12,574,133 1%

LIABILITIES AND CAPITAL
Current Liabilities:

Accounts Payable 182,761 170,416 200,656
Payroll and Taxes Payable 175,806 139,152 198,578
Accrued Expenses 53,629 66,591 66,313
Deferred Income 92,463 75,833 344,370
Operating Lease Liability 70,879 70,879 70,879
Total Current Liabilities 575,538 522,872 10% 880,796 -35% Long-Term Liabilities:

Vacation Accrual 185,914 185,914 185,914
Other Liabilities 474,732 474,732 305,930
Total Long-Term Liabilities $ 660,646 $ 660,646 0% $ 491,844 34% Total Liabilities $ 1,236,184 $ 1,183,519 4% $ 1,372,640 -10% Capital: 11,526,257 11,684,727 11,201,493
Total Liabilities and Capital $ 12,762,442 $ 12,868,246 -1% $ 12,574,133 1%

CAL WESTERN

COMMUNITY
LAW

PROJECT
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: California Western School of Law (CLP) Contact Person: Dana Sisitsky Email address: [email protected] ------"----------- Daytime Phone: -'-(6_1_9..:....) _51_5_-_15_3_6 _______ Evening Phone: -'-(6_1_9.,_) _51_5_-1_5_3_6 _____ _ Mailing Address: 225 Cedar Street
City: San Diego State: _C_A _______ Zip: 92101

1. All the documents below are attached to this application:
~ W-9
~ Summary of Organization's Budget
~ Proposed Program Budget
~ Financial and Tax Statements (see Application Guidelines) [!] Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701 d or Internal Revenue Code section 501 (c)(3)

2. Has your organization received financial assistance from the City before? l!!!I Yes D No If yes, please state the fiscal year it was received and for the proposed program was:

We received fundina in fiscal vear 2023-2024 for the Communitv Grants Proaram.

3. Title of FY 2024/25 Proposed Program/Service: Solana Beach In-Person Legal Clinics and Community Education

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.

The total estimated cost for operation of monthly Solana Beach clinics and periodic programming, along with related outreach, is approximately $19,580 (including in kind costs). Requested amount from City of Solana Beach is $6,000. Remainder of expenses will be funded through other sources. This project has been in operation for several years based on above funding calculations.

Page 11 ends

DocuSign Envelope ID: AE885A4F-D683-44D3-A46D-3CC54CB8E7BC

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

Funds will be utilized to staff monthly free legal clinics and community legal education programming at St. Leo Community Church in Solana Beach. CLP has been providing legal services throughout San Diego since 2005 and specifically in Solana Beach since 2015.

To date CLP has provided much needed assistance in a wide variety of legal areas to thousands of individuals, including well over 750 people through our Solana Beach clinics and community education events. CLP is unique in the way that the clinics are accessible to community members in the North County; direct client services are provided in person, on a first come first serve basis, and clients are not screened for eligibility based on income or immigration status. As most administrative and space costs are provided in kind, all funds will cover staff compensation.

6. Anticipated Program Objectives or Accomplishments:

1. Conduct at least 10 in-person monthly legal clinics between 9/2024 - 8/2025 on site in Solana Beach with goal of assisting 75 or more people with their legal issues.

2. Provision of two or more community education presentations in Solana Beach (likely partnering with Casa de Amistad) presenting on areas of most legal need for the community.

3. Attendance at coalition meetings with other Solana Beach providers and/or regular communication with local Solana Beach social service organizations to ensure that the community is well-informed on legal trends and has a contact if an emergency legal need comes up in the community,

7. Program Dates/Location:

Legal Clinic - One Wednesday per month at St. Leo Mission Church; Community Education presentations - twice during year at times and locations coordinated with partnering organizations.

8. Estimated number of Solana Beach residents to be served by proposed program:._7 __ 5_-1_0_0 ___ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
The Community Law Project is happy to share news of any funding received by the City of Solana Beach through our social media outlets (Facebook, lnstagram, and Linkedln). We are also happy to post signage at our clinic/ community legal education presentations indicating that the program is supported through funding from the City of Solana Beach.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? There will not be matching funds, but this project is partially funded through several other funding sources (including funding from California Western School of Law, other grant and private donations, and in-kind support of space and resources).

Page I 2
DocuSign Envelope ID: AE885A4F-D683-44D3-A46D-3CC54CBBE7BC

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Our program has three paid staff members who act as primary legal supervisors and trainers, as well as coordinators. The rest of the close to 100 individuals who work with our program do so in a volunteer capacity. This includes local attorneys who provide free legal specialty advice to individuals with complex legal questions, law students who serve as primary interviewers for clients and help identify their needs, and bilingual undergraduate students who help with interpretation. Our program' s use of volunteers helps keep overhead expenses very low.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? The portion of our program that provides services in Solana Beach has traditionally been funded through a combination of a grant specific to Solana Beach and other funding sources that do not earmark funding for a specific geographic area.

Total funding has allowed us to hold monthly clinics in Solana Beach and approximately two legal education presentation in the area annually. If we were to not be awarded funding, we would need to reduce the total annual number of clinics we have in Solana Beach. If funding was partial but close to the amount requested, we anticipate being able to maintain services as they have been provided over the past year.

Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3

COMVIUNITY

CALIFORNIA WESTERN
SCHOOL or LAW San Diego
California Western School of Law Community Law Project
Solana Beach Site and Programming
Program Income
Total Income
Program Expenses
Proposed Operating Budget
August 1, 2024 -July 31, 2025
Grants*
Individuals
California Western
Community Partners (in-kind)
California Western School (in-kind)
Personnel
Executive Director (full time)
Supervising Attorney (full time)
Community Ed Coordinator (part-time)
CWSL Administrative Support * *
Rent and Utilities**
Solana Beach Project
Malpractice Insurance**
Meetings, Events & Outreach
Web Hosting Fees**
Membership Dues
Supplies
Mileage
Total Expenses
* Portion committed and portion potential
* *Provided in-kind
$7,470
$6,535
$1,940
$500
$2,500
$250
$180
$75
$50
$70
$10
$7,700
$1 ,055
$7,500
$2,500
$825
$19,580
$19,580

COMVIUNITY
California Western School of Law Community Law Project
Proposed Operating Budget
Program Income
Program Expenses
August 1, 2023 - July 31, 2024
Grants
Individuals
Anticipated Cy Pres Awards
California Western
Community Partners (in-kind)
California Western School (in-kind)
Total Income
Personnel
Executive Director (full time)
Supervising Attorney ( full time)
Community Ed Coordinator (part-time)
CWSL Administrative Support * *
Rent and Utilities**
Downtown Project
City Heights/North Park Projects
Solana Beach Project
Other
Malpractice Insurance**
Meetings, Events & Outreach
Web Hosting Fees**
Membership Dues
Supplies
Mileage and Parking
Total Expenses
* Portion committed and portion potential
* *Provided in-kind
$120,000
$20,000
$15,171
$150,000
$28,150
$16,500
$349,821
$143,938
$118,168
$37,585
$10,000
$8,050
$16,800
$2,100
$1,200
$5,000
$3,500
$1,500
$1,000
$ 830
$150
$349,821
CASA
DE

AMISTAD
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Casa de Amistad Centro De Ensenanza Contact Person: Nicole Mione-Green Email address: [email protected] Daytime Phone: _8_58_-_5_09_-_2_59_0 _______ Evening Phone: _8_5_8-_3_3_5-_3_3_84 ______ _ Mailing Address: 120 Stevens Avenue
City: Solana Beach State: _C_A _______ Zip: 92075

1. All the documents below are attached to this application:
~ W-9
~ Summary of Organization's Budget
~ Proposed Program Budget
~ Financial and Tax Statements (see Application Guidelines) ~ Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701d or Internal Revenue Code section 501(c)(3)

2. Has your organization received financial assistance from the City before? l!!!!!I Yes □ No If yes, please state the fiscal year it was received and for the proposed program was:

FY23-24 and Kinder to College Study Companions Program.

3. Title of FY 2024/25 Proposed Program/Service: Kinder to College Study Companions Program

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.

Casa de Amistad is requesting a $6,000 grant. The program budget is $453,485 and includes staffing, tutoring, supplies, facility fees, curriculum, volunteer training, events and outreach.

Page I 1

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

Our youngest learners are truly struggling. Literacy assessments show 52% of our students at the beginning of third grade were reading below the 25th percentile. Disruptions in education as a result of the pandemic, combined with other factors are creating chaos for our students. To combat this, funding would help to support the development of more robust and comprehensive service offerings to rneet the needs of the community. We are focused on expanding literacy and math-focused offerings to enhance

6. Anticipated Program Objectives or Accomplishments:

The goals of the program are to 1) remove educational barriers for underserved students in North County Coastal San Diego; 2) strengthen academic achievement/success for students at each stage of their educational journey; 3) increase college enrollment for low-income, underserved San Diego students; and 4) enhance the emotional and social well-beina for diverse student oooulation.

7. Program Dates/Location:

The program runs year-round. Services are offered on Tuesday and Thursdays at 120 Stevens Avenue, Solana Beach, CA 92075 and Mondays at 7807 Gentelia St, Carlsbad, CA 92009.

8. Estimated number of Solana Beach residents to be served by proposed program:_1_4_4 ____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
Casa de Amistad appreciates the generosity of all donors and acknowledges our funding partners through recognition in print materials, on the website, through social media, and at all organizational events. Donors are also invited to an annual stewardship event held at a different location in the community each year.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? Casa de Amistad's annual revenue comes from individual donors, private foundations and government sources. The goal is to continue to build relationships with new and existing funders in the community to support sustainability. A grant from the City of Solana Beach will provide the leverage needed to secure support from additional funding sources within the community.

Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Volunteers are an integral part of our program operations. This fiscal year, the organization utilized the time of over 225 volunteers, 41 of whom were Solana Beach residents, to provide tutoring and mentoring to our youth. A large volunteer base will continue to support sustainability and lower costs to deliver our programming.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? This program will still move forward even if only awarded partial funding. As an organization that is deeply immersed within the local community, we have a cadre of volunteers, parents, funders and other stakeholders who are dedicated to the continuation of this critical programming. We will continue to collaborate with our community partners to ensure the educational needs of our underserved youth are met.

Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
May 23, 2024
Dan King
Assistant City Manager
City of Solana Beach
635 South Highway 101
Solana Beach, CA 92075
Dear Mr. King,
m
casa
de amistad
Thank you for your commitment to enhancing the literacy and education of youth in Solana Beach. Casa de Amistad is in DIRECT alignment with the mission of the City of Solana Beach Community Grants Program. Respectfully, Casa de Amistad requests a $6,000 grant to support our Study Companions Kinder to College Program. Casa de Amistad is playing a critical role to support positive educational outcomes in our community.

Organizational programming improves the academic achievement of low-income children in kindergarten through 12th grade by providing them with a safe space to flourish and reach their full potential. Our organization provides comprehensive and holistic services to support a student at each stage of their educational journey.

Enclosed is our completed proposal and required attachments for review. Please contact me at 858-335-3384 or [email protected] with any questions or for further information. We appreciate your consideration and look forward to hearing from you soon.

Sincerely,
;n ) '-1? QI
V llOi'-0 I k..1 ~(\
Nicole Mione-Green
Executive Director
120 Stevens Avenue Solana Beach, CA 92075 858.509.2590 casadeamistad.org Proposed Program Budget
Casa de Amistad
Kinder to College Study Companions Program
Project Budget

SUPPORT & REVENUE
Individual contribution
Site Contributions
Fundraising Event Income
Government Grants
Corporate/business grants
Foundation/Non Profit grants
Donated Rent
Total Support & Revenue

EXPENSES
Salary/ Hourly Pay
Employer Payroll taxes
Worker Compensation Insurance
Staff Development
Software
Supplies
Nutrition
Kinder to College Curriculum
Parties and Celebrations
Personal Background Checks
Tutor Expense
Communications & Outreach
Insurance - other
Advertising
Facilities Fee
Donated Rent Expense
Total Expenses
100,000.00
2,000.00
80,000.00
25,000.00
34,485.00
175,000.00
37,000.00
$453,485.00
359,000.00
22,061.00
2,545.00
1,200.00
6,500.00
2,500.00
2,729.00
3,000.00
1,000.00
1,500.00
500.00
6,000.00
2,250.00
500.00
5,200.00
37,000.00
$453,485.00
Summary of Organization's
Budget
Casa de Amistad, Centro de Ensenanza
Organization Budget
Revenue
Individual Contribution $
Site Contributions $
Alternative Christmas Market $
Casa Parent Raffle $
Casa Parent Contribution $
Fundraising Event Income $
Corporate/Business Grants $
Foundation/Non Profit Grants $
Government Grants $
Total Contributed Support $
Dividends & interest-securities $
Donated Rent Income $
Restricted Funds (Scholarships) $
············~eserves*
Total Revenue and Support $
Expenditures
Salary/ Hourly Pay $
Payroll Processing $
Employer Payroll Taxes $
Workers Comp Insurance $
Insurance - other $
Staff Development $
Employee Benefits $
Total Personnel $
Fundraising Expenses $
Casa Parent Fundraiser $
Total Fundraisers $
Storage Rental $
Facilities Fee $
Donated Rent Expense $
145,000.00
3,000.00
4,500.00
3,000.00
19,000.00
130,000.00
54,000.00
228,885.00
25,000.00
612,385.00
25,000.00
51,434.00
100,000.00
1T6~50-0-:00 ···-~---····-··-·-········--·······.
905,319.00
426,000.00
1,100.00
32,000.00
7,000.00
8,000.00
6,000.00
16,800.00
496,900.00
40,000.00
1,000.00
41,000.00
2,100.00
10,000.00
51,419.00
Total Occupancy $ • 63,519.00
CPA $ 6,500.00
Accounting $ 36,000.00
Grant Writer $ 30,000.00
HR&Legal $ 10,000.00
Total Professional Fees $ 82,500.00
Computer Hardware Supplies $ 8,000.00
Office Equipment & Decor $ 7,000.00
Software Expenses $ 13,000.00
Web Site Expenses $ 1,500.00
Postage, shipping, delivery $ 800.00
Total Office Expenses $ 30,300.00
Advertising $ 8,000.00
Kinder to College Curriculum $ 3,000.00
Parties & Celebrations $ 6,000.00
Board Meeting & Development $ 8,000.00
Personal Background Checks $ 2,000.00
Gifts, Awards, Recognition $ 1,000.00
Tutor Expense $ 1,500.00
Communications & Outreach $ 45,000.00
Nutrition $ 5,000.00
Field Trips $ 3,500.00
Supplies $ 5,000.00
Total Other Operating Expenses $ 88,000.00
Scholarships $ 100,000.00
Square, Inc. Charges $ 300.00
Bank Charges $ 300.00
Misc. Expense $ 500.00
Donor Perfect Charges $ 2,000.00
Total Other Expenses $ 3,100.00
Total Expenditures $ 905,319.00
Revenue over Expenses $
*Drawing from Casa de Amistad's unrestricted assets aligns with Casa's strategic plan for the organization to specifically addresses the challenges created by an uncertain economy, increased competition for funding, and a desire to grow programs. Utilizing a portion of Casa de Amistad's unrestricted assets will help fund capacity building initiatives.

COMMUNITY

RESOURCE
CENTER
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Community Resource Center
Contact Person: John Van Cleef Email address: [email protected] --------------- Daytime Phone: _7_6_0-_2_3_0_-6_3_0_9 _______ Evening Phone: ___________ _ Mailing Address: _6_5_0_2_n_d_S_t_re_e_t ________________________ _ City: Encinitas State: _C_A ______ Zip: 92024

1. All the documents below are attached to this application:
[!I W-9
[!] Summary of Organization's Budget
[!] Proposed Program Budget
[!] Financial and Tax Statements (see Application Guidelines) [!] Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701d or Internal Revenue Code section 501(c)(3)

2. Has your organization received financial assistance from the City before? Ill Yes □ No If yes, please state the fiscal year it was received and for the proposed program was:
2023 Holiday Baskets; 2022 Holiday Baskets

3. Title of FY 2024/25 Proposed Program/Service: _2_02_4_H_o_lid_a_y _Ba_s_ke_ts ___________ _

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.

CRC is requesting $6,000.

The estimated total program cost for Holiday Baskets is $137,300 which will support a dignified holiday shopping experience for 1,084 households, including 15 Solana Beach residents, a resource fair, and home-delivered gift bags designed for seniors.

Page I 1

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

CRC will use grant funds for program/project costs of our 2024 Holiday Baskets Program.

6. Anticipated Program Objectives or Accomplishments:

CRC's Holiday Baskets provides a dignified, free shopping experience to low income San Diegans, including children, seniors, and survivors of domestic violence, and victims of crime or abuse, and engages dedicated community volunteers. The gifts, food, CRC Resale Store vouchers and basic household supplies provide a life-saving bridge during the holidays.

7. Program Dates/Location:

December 7, 2024 - 1010 N El Camino Real, Encinitas, CA 92024

8. Estimated number of Solana Beach residents to be served by proposed program:_2_0 ____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
Holiday Baskets donors and sponsors receive logo recognition on CRC's event website, e-blasts, promotions, and in media. Last year, CRC's social media posts reached 13,127 people on Facebook, lnstagram: 4,869 people, Linkedln: 6,432 people, X (Twitter): 330 followers, and email communications were sent to more than 6,200 subscribers.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? Yes, there will be other grants and public support, though no matching funds. CRC is just starting its fundraising for the 2024 Holiday Baskets program. Holiday Baskets receives funding from corporate, private foundation, government, and individual donors.

Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Yes, volunteers are essential to Holiday Baskets. Their service reduces expenses. The program would not be financially feasible without the work of dedicated community volunteers, including ten Solana Beach residents who volunteered last year.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? CR C's 2024 Holiday Baskets program will take place even if the City is only able to provide partial funding. The program would not be scaled back or canceled unless there was a significant, substantial shortfall in total fundraising.

Acknowledgment of Responsibility:

JO h n Van CI eef Digitally signed by John Van Cleef
Dale: 2024.05.20 14:11 :26 -07'00'
Authorized Signature of Organization
5/23/24
Date

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
CRC FY 25 Budget - Holiday Baskets
Revenue Amount
Other Government Grants Non-Fed $5,000
Public Support/Donations $90,000
In-Kind Donations - Goods $34,500
In-Kind Donation - Services $5,000
Private, Corporate, And Foundation Grants : Corp & Foundation Grants $2,800 TOTAL INCOME $137,300
Expenses
DIRECT SERVICES TO CLIENTS : In-Kind Donations - Expenses $39,500 DIRECT SERVICES TO CLIENTS: Holiday Baskets $64,000
DIRECT SERVICES TO CLIENTS: Program Supplies $3,000
OPERA TING EXPENSES : Depreciation Expense $2,100
OPERATING EXPENSES: Postage and Delivery $150
OPERATING EXPENSES: Taxes, Licenses and Permits $150
OCCUPANCY EXPENSES: Rent $3,300
OCCUPANCY EXPENSES: UTILITIES: Telephone & Internet Service $300 Equipment : Equipment Rental $1,000
PROFESSIONAL FEES : Professional Services $22,500
BOARD AND VOLUNTEERS : Volunteer/Board Recognition $600 BOARD AND VOLUNTEERS : Mileage and Parking $100
FUNDRAISING EXPENSES : Marketing and Advertising $600
TOTAL EXPENSES $137,300
CRC FY24 Operating Budget
Revenue Amount
FundraisinA Events $189,400
Government Grants/Contracts $3,837,525
Public Support/Donations $1,068,500
Private Grants/Foundation $456,703
Resale Store Sales $1,416,500
In-Kind Donations $868,250
Other Revenue $4,013
Total Revenue $7,840,891
Expenses
Personnel Expenses $4,577,876
Occupancy Expense $734,680
Ooeratim:i Expense $376,300
Vehicle Expenses $58,325
Professional Fees $236,924
Depreciation expense $108,828
Board & Volunteers $12,220
Direct Services to Clients $891,131
Direct Services to Clients in-kind $868,250
Fundraising expense $93,354
Indirect and fringe benefits adjustment* -$117,450
Total Expenses $7,840,438
Fringe benefits and indirect costs CRC are allowed to
be reimbursed for with each government contract.

This results in a reduction to the expense bottom line
each fiscal period.

DISCONNECT

COLLECTIVE
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

All requests will be determined by the following criteria:

Name of Organization:_D_is_c_o_n_n_e_ct_C_o_l_le_c_tiv_e ____________________ _ Contact Person: Monica Stapleton Email address: [email protected] Daytime Phone: _8_5_8-_5_2_5_-3_1_5_2 ________ Evening Phone: ___________ _ Mailing Address: 271 La Barranca Dr.

City: Solana Beach State: _C_A ______ Zip: 92075

1. All the documents below are attached to this application :
~ W-9
~ Summary of Organization's Budget
[!] Proposed Program Budget
~ Financial and Tax Statements (see Application Guidelines) [!] Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701d or Internal Revenue Code section 501(c)(3)

2. Has your organization received financial assistance from the City before? ~ Yes □ No If yes, please state the fiscal year it was received and for the proposed program was:
2018-2019-2020-2021-2022-2023

3. Title of FY 2024/25 Proposed Program/Service: _,,_.,.......,._. ..,_......,, ........ ._ .......... ...,_. ... """_,._._

4. What is -the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.
$8,250
The program and costs assoiciated with supplies, materials, and supplementing recreational programs , is between $8,250 and $15,400
Page I 1

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

Grant Funds will be used to continue the 7th year of the 8 month Psychosocial Educational Support group for Immigrant mothers, fed by a licensed Bilingual LMFT. The costs include educational supplies and materials. This year we have added new support services and mental health programs including swimming, zumba, art and relaxation techniques. We have also begun the process of developing computer skills to further educational opportunities. Disconnect Collective will also help low~income Solana Beach families to receive recreational and educational activities, and to help offset the costs of these activities. We plan to continue to accept scholarship applications for families seeking personal development, community involvement. recreational activities, and mental health improvement.

We will also continue to grow our local partnerships and create opportunities for community building.

6. Anticipated Program Objectives or Accomplishments:

We anticipate having 30-50 immigrant Mothers graduate from our group again. They have reported many benefits to the program. Our most recent program that we rolled out was an 8-week swim class. We successfully partnered with the boys and girls club to teach 20 mothers and 4 fathers to swim. We would like to continue to connect these families with City resources and help them offset the costs of these programs.

We will continue to provide mental and educational support and education for local immigrant families. This year we will continue add more recreational activities and family opportunities for community building.

7. Program Dates/Location:

The Platicas de Mejorar class is held every Wednesday from 7-9 pm. Additionally have included weekend events such as swim, ocean learning, hiking and running groups. - 8. Estimated number of Solana Beach residents to be served by proposed program:._1_2_5_-1_7_5 ___ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
The City of Solana Beach logo will be proudly added to our promotional materials and to our scholarship applications. We are happy to proudly credit the city for it's generous contribution.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? This cycle our foundation and some private donors have provided some extra funds to help some children with recreational activities and students attending higher education.

Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Currently most of our programs are volunteer run. We have some teens that have been paid to lead tutoring and other events. All funds received from the city or fundraising will go to families and the costs associated with running the programs or community building events.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? Our program will continue to move forward as planned. We will continue to provide mental Health Support services to the community regardless of how we much get funded.

Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
Fiscal Vear 2023
Disconnect Collective / Platicas de Mejorar
Program Budget for Disconnect Collective Mental Health, Parenting & Support Groups and Community Building Opportunities Expense Item Description Low Estimate High Estimate
Meeting spaces & supplies $ 400 $ 800
Community outreach s 400 s 900
Promotional materials $ 400 $ 600
Staffing $ 500 $ 1,000
Recreational /Developmental opportunities $ 2,000 $ 3,000 Recreational /Developmental scholarships $ 3,000 $ 5,000 Community partnerships $ 500 s 800
Estimated Totals $ 7,200 $ 12,100
Please note this is both the overall and program budget.

Disconnect Collective/ Platicas de Mejorar
Statement of Financial Position
31-Dec-23
Assets
Cash
Inventory/ Assets
Pledges Receivable- Short Term
Liabilities
Accounts Payable
Net Assets
$
$
$
$
$
1,425
460
1,500
3,385
Please note that the 2022 Tax Return has not been filed yet.

Disconnect Collective/ Platicas de Mejorar
Statement of Financial Activities
31-Dec-22
Revenue
City of Solana Beach Grant $ 5,000
Other Fundraising $ 4,600
Total Revenue $ 9,600
Expenses
Program Expenses $ 2,562
Educational Expenses $ 1,076
Scholarship Expenses $ 3,274
Staffing Expenses $ 1,200
Community Outreach $ 665
Supplies & Website $ 714
Bank/ Transaction Fees $ 144
Total Expenses $ 9,635
Change in Net Assets (Surplus/ Deficiency) $ (35)
Please note that the 2022 Tax Return has not been filed yet.

JALISCIENCE

FOLKLORIC

ACADEMY
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization:Jaliscience Folkloric Academy
Contact Person: Elba Montes Email address: [email protected] -------------- Daytime Phone: _76_0_-_6_13_-_2_0_59 _______ Evening Phone: ___________ _ Mailing Address: _3_62_9_9_t_h_. s_t_. _______________________ _ City: San Marcps State: _c_a _______ Zip: 92078

1. All the documents below are attached to this application:
t!:I W-9
l!J Summary of Organization's Budget
[!I Proposed Program Budget
[!] Financial and Tax Statements (see Application Guidelines) [!I Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701 d or Internal Revenue Code section 501 (c)(3)

2. Has your organization received financial assistance from the City before? Ill Yes □ No If yes, please state the fiscal year it was received and for the proposed program was:
2023-2024

3. Title of FY 2024/25 Proposed Program/Service: buy storage for customs and accesories

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.
we are requesting $5,000.00

Page 11 ends

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:
we want to buy wood and material to build a storage for our customs and accesories

6. Anticipated Program Objectives or Accomplishments:
we have customs for the group for all the kids and the parents are dancing, we are performing diferent states and every state need different customs.

7. Program Dates/Location:
mondays 5:00pm to 7:00pm in the even garden salon, tuesday and thursdays at 3629 9 st. san marcos

8. Estimated number of Solana Beach residents to be served by proposed program:_2_;_5 ____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
the organization will see the customs in every event at Solana Beach, dia de muertos, fiesta del sol and more

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? we don't have any other sponsers
Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? all the volunteers dont recieve any compensation from the grant.

Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3

LA COLONIA

COMMUNITY

FOUNDATION
The City of Solana Beach Community Grant Program 2023 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 25, 2023.

All requests will be determined by the following criteria:

Name of Organization: La Colonia Community Foundation
[email protected]
Contact Person: Brittney Canales Email address: --------------- ----------- Daytime Phone: _7_6_0-_5_33_-_1_74_6 ________ Evening Phone: _7_6_0-_5_3_3-_1_74_6 _______ _ Mailing Address: 153 S. Sierra Ave. Space 1572
City: Solana Beach State: _C_A _______ Zip: 92075

1. All the documents below are attached to this application:
~ W-9
~ Summary of Organization's Budget
E!l Proposed Program Budget
~ Financial and Tax Statements (see Application Guidelines) ~ Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701 d or Internal Revenue Code section 501 ( c)(3)

2. Has your organization received financial assistance from the City before? Ill Yes D No If yes, please state the fiscal year it was received and for the proposed program was:
2023-2024

3. Title of FY 2023/24 Proposed Program/Service: Educational Adult and youth series of workshops

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Includes all estimated costs to conduct proposed activity/program.

The total amount requested for the FY 2023/24 Proposed Total Program is $6000.00, encompassing all estimated expenses essential for the successful execution of our envisioned activities.

Page I 1

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

We humbly seek $6000 to bolster our community through a diverse range of workshops.

Our budget breakdown includes $400 for bilingual interpretation, $1500 for nourishing meals, $1600 for essential fees, $700 for stem activity materials, $700 for adult resources and educational tools, and $400 for promotional items such as flyers and certificates. As an added touch, we intend to offer conference merchandise showcasing the Solana Beach emblem, promoting solidarity among attendees and the community.

6. Anticipated Program Objectives or Accomplishments:

Our program's mission is to curate an enriching series of workshops tailored to empower attendees across multiple domains. Through an eclectic mix of STEM coding, fundamental finance principles, and holistic well-being sessions, we endeavor to cultivate a dynamic learning environment that fuels both personal and academic growth. Our workshops are meticulously crafted to equip adults with essential skills, ranging from financial literacy to real estate investments, while also delving into the realms of self-empowerment and

7. Program Dates/Location:

We plan to have a series of events that will span from early July to May 2025.

8. Estimated number of Solana Beach residents to be served by proposed program: 25 in each workshop

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
The City of Solana Beach logo will be displayed on all conference marketing materials, conference t-shirts, and recognized as our valued sponsor during the opening session of each event.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? No
Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Thanks to the dedication of our volunteer team in organizing and managing the conference, we've effectively reduced the cost to $6000.

Acknowledgment of Responsibility:

Authorized Signature of Organization Date

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
Treasurer's Report

LA COLON/A COMMUNITY FOUNDATION
General Membership Meeting
For the period May 1st, 2023 to May 23rd, 2024
Income
Fundraising (Ways and Means)
Los Mulligans
Fundraising Event

RESTRICTED FUNDS
Programs
Nature's Unplugged 24'

YOUTH CONFERENCE
23' DDLM
Dia De Los Mulligans GOLF
Total Income
Expenditures
Administrative and Operations
Insurance

GENERAL & ADMINISTRATIVE
Printing and Reproduction
Advertising and Promotion
Office Supplies
Travel
Miscellaneous
Organized Communication
Bank Fees
Fundraising (Ways and Means)

RESTRICTED FUNDS
Programs
Dia De Los Mulligans GOLF
Tree Lighting
Mujer 24'
Nature's Unplugged 24'
BoysNGirls Collab
23' Adult & Youth Conference
23' DDLM
Scholarship
Total Expenditures
Opening balance as of May 1st, 2023:

Balance on hand as of May 23rd, 2024:

LA COLONIA COMMUNITY FOUNDATION
$260.00
$1,025.00
$100.00
$27.97
$6,000.00
$14,272.74
$10,180.33
$325.00
$5,993.92
$177.10
$6.00
$89.73
$29.58
$122.86
$826.41
$48.00
$31.98
$56.58
$178.88
$2,186.05
$1,913.43
$122.07
$4,739.87
$12,260.66
$1,500.00
$31,866.04
$30,608.12
$1,257.92
$29,520.98
$30,778.90
$30,778.90
______________________ Treasurer's Signature
LA COLONIA COMMUNITY FOUNDATION Page 1 of 1
NORTH
COAST

REPERTORY

THEATRE
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn : Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: North Coast Repertory Theatre
Contact Person: Geoffrey Geissinger Email address: [email protected] Daytime Phone: (858) 481-2155 x211 Evening Phone: (858)481-2155x211 Mailing Address: 987 Lomas Santa Fe Drive, Suite D
City: Solana Beach State: _C_A _______ Zip: 92075

1. All the documents below are attached to this application :
0 W-9
[!] Summary of Organization's Budget
C!l Proposed Program Budget
[!] Financial and Tax Statements (see Application Guidelines) [!] Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701 d or Internal Revenue Code section 501 (c)(3)

2. Has your organization received financial assistance from the City before? Ill Yes D No If yes, please state the fiscal year it was received and for the proposed program was :

Please see attached sheet - Previous Funding

3. Title of FY 2024/25 Proposed Program/Service: Theatre School @ North Coast Rep: Hamlet/Shuddersome

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.

We are humbly requesting $6,000 from the City of Solana Beach to support two upcoming Theatre School productions: Hamlet and Shuddersome: Tales of Poe, for which the total Program Budget is $24,000. For a complete breakdown of the Program Budget, please see the attached program budget.

Page 11 ends

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

All of the grant funds will exclusively be used to cover the production expenses of the nine free public performances of Hamlet and the seven performances of Shuddersome: Tales of Poe. Production expenses include things like paying the professional director, hiring adult actor/stage manager mentors, bringing in a costume and prop designer, purchasing prop and costume materials, renting the venue and rehearsal space, and securing royalties.

6. Anticipated Program Objectives or Accomplishments:

On an artistic and academic level, Theatre School program fosters a deepened interest and appreciation of literature and language by inviting students to engage personally with rich literary texts. On a personal level, by working with their fellow students in such a collaborative medium, our students build up crucial soft skills like adaptability, critical thinking, communication, creative thinking, dependability, listening, team work, public speaking, positive attitude, and problem solving. For the general public, Summer Shakespeare Series provides free performances to our community, increasing accessibility to the arts by bringing live, exciting theatre to non-traditional theatre spaces.

7. Program Dates/Location:

Please see attached sheet - Program Dates and Locations

8. Estimated number of Solana Beach residents to be served by proposed program:.c1_0_0_;_0 ____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
The City of Solana Beach's support would be graciously acknowledged in all Mainstage and Theatre School show programs, on the Donor Board in the Theatre Lobby, in our annual Mainstage and Theatre School brochures, and on our Mainstage and Theatre School website.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? The City of Encinitas has generously supported our Shakespeare programming with a grant of $2,900, of which approximately $1,450 will be used in support of this summer's production of Hamlet. Other funding for our season comes from the enrollment fees of participating students, charitable donations from community members, and ticket revenue from performances in the Theatre School Studio Space. To ensure that arts education is acessible to all students regardless of their background, we also have a partnership with the US Bank Foundation that allows us to offer scholarships to deserving students who might not be able to afford to participate otherwise.

Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? We have a vibrant community of volunteers who kindly donate their time and energy to our mission. On performance days, they can be found ushering, taking tickets, working the concession stand, handing out programs, and filling in wherever is needed. Backstage, volunteers will use their expertise to sew/repair costumes or help construct/strike a set.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? Both productions would still move forward even if we only received partial funding, but receiving partial funding might impact the number of students we would be able to offer scholarships to and the overall production value of the costumes, set, and props.

Acknowledgment of Responsibility:

Authorized Signature assumes all responsibility for developing and implementing proposed activities or events in this application, including public acknowledgment of the City's financial contribution. Authorized signature will comply with all accounting and budget procedures outlined by the City. Authorized signature and accompanying group will hold harmless the City of Solana Beach from al/ losses, claims, accidents, and problems associated, directly or indirectly with the development and implementation of proposed activities or events.

Authorized Signature of Organization Date

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
See Attached from Question 7
City of Solana Beach
Community Grant Program
Program Dates and Locations
July 18-20, 2024
Birdwing Open Air
Classroom
3201 Via de la Valle
Del Mar 92014
Auditions/Callbacks: June 4-5, 2024
Rehearsals: June 11-July 12, 2024
Performances
July 25-27, 2024
La Colonia Park
Courtyard
715 Valley Ave
Solana Beach, CA 92075
August 1-3, 2024
San Diego Botanic
Garden
300 Quail Gardens Dr.

Encinitas, CA 92024
iiP
See Attached from Question 7
City of Solana Beach
Community Grant Program
Program Dates and Locations
Adapted by
Lindsay Price
from Edgar Allan Poe
Auditions/Callbacks: September 3-4, 2024
Rehearsals: September 10-October 11, 2024
Perfonnances: October 17-20, 2024
Theatre School Studio Space
987 Lomas Santa Fe Drive, Suite D
Solana Beach, CA 92075

NORTH COAST
p
See Attached from Question 2
City of Solana Beach Community Grant Program
Previous Funding
• 2004 - Educational Outreach Program, "Behind the Mask" • 2005 - Planning costs for Cedros Crossing
• 2006 - Educational Outreach Program, "Behind the Mask" • 2008 - Educational Outreach Program, "Behind the Mask" • 2010 - Education Play about Solana Beach
• 2011 - Educational Outreach Program, "Behind the Mask" • 2012 - Education Outreach Program, "Anti-Bullying"
• 2013 - Theatre School Holocaust Production, "Anne Frank" • 2014 - Theatre School Literacy Project, "Seussical"
• 2015 - Theatre School Literacy Project, "Aladdin Jr." • 2016 - Theatre School Literacy Project, "Peter and the Starcatcher" • 2017 - Theatre School Student Production, "The Secret Garden" • 2018 - Theatre School Student Production, "She Kills Monsters" • 2019 - Theatre School Student Productions, " Comedy of Errors" & "The Three Musketeers"
• 2020 - Theatre School Student Productions, "The Tempest" & "The Neverending Story"
• 2021 - North Coast Repertory Theatre's 40th Anniversary Season • 2022 - Theatre School Student Productions, "Much Ado About Nothing" & "Frankenstein"
• 2023 - Theatre School Productions, "As You Like It" & "War of the Worlds"

NORTH COAST
~ p
SEASON 42
NORTH COAST NORTH COAST REPERTORY THEATRE - BOARD APPROVED BUDGET 7 /23/23 SEASON 42 - FISCAL YEAR 2023-24

BUD BUD BUD BUD BUD BUD BUD BUD BUD BUD BUD BUD BUD
SEP QQ NOV DEC JAN FEB MAB. APR MAY JUN J.!l!. AUG TOTAL

SUPPORT ANO REVENUE
Contributed Revenue 84,200 69,500 59,500 198,100 82,000 83,150 74,750 111,000 265,900 161,000 80,500 86,400 1,356,000 Ticket Revenue - Mainstage 177,878 133,918 134,200 0 159,150 53,050 253,400 92,125 92,125 273,542 164,125 218,833 1,752,346 Ticket Revenue - Va riety 22,320 0 43,920 194,880 6,120 0 16,920 10,800 16,920 0 16,920 10,800 339,600 Theatre School Revenue 21,640 8,850 23,240 0 20,890 3,750 26,490 23,240 9,600 0 125,000 0 262,700 Other Revenue 11,001 6,370 8,944 14,856 7,777 5,507 12,327 5,262 5,619 12,178 8,614 10,533 108,989 Patron Service Revenue 12,016 7,693 11,247 9,744 9,635 3,047 15,919 6,162 6,655 15,713 10,791 13,440 122,061 Special Transfer Fees & co-pro 36,500 0 0 0 0 0 42,500 0 0 35,000 35,000 0 149,000 Total Support & Revenue 365,555 226,331 281,051 417,580 285,572 148,504 442,306 248,589 396,819 497,433 440,950 340,006 I 4,090,696 I

EXPENSES
Personnel - Admin 123,613 123,613 121,113 123,613 121,113 123,613 121,113 123,613 121,113 138,613 138,613 138,613 1,518,357 Personnel - Artistic 52,282 50,637 24,851 18,108 38,157 36,363 61,827 29,466 29,178 72,338 47,750 159,391 620,347 Personnel - Taxes & Benefits 31,642 29,835 27,290 30,092 34,458 33,650 32,794 28,827 28,126 34,036 33,136 32,322 376,210 Cost of Tix & CC Donations 26,239 16,731 17,635 5,868 21,167 9,513 28,975 19,087 19,039 38,348 26,311 30,726 259,639 General & Ad min Expenses 32,333 41,487 30,526 43,261 32,065 29,765 34,965 29,537 30,537 30,537 31,337 41,039 407,386 Development Expenses 3,950 3,950 2,700 2,700 3,950 7,950 2,700 3,950 150,950 2,700 3,950 3,200 192,650 Marketine Expenses 36,213 36,213 36,213 36,213 36,213 36,213 36,213 35,797 32,588 31,488 30,763 67,847 451,975 Production Expenses 29,238 30,688 4,150 1,910 32,548 45,352 1,000 22,374 39,613 1,000 32,635 3,392 243,900 Theatre School Productions 7,000 7,000 1,000 1,000 8,500 1,000 19,500 11,000 1,000 7,000 1,000 4,000 69,000 Variety Night Expenses 8,428 0 15,988 85,288 1,858 7,560 6,538 4,000 2,758 3,780 2,758 3,780 142,738 Total Ex enses 350,939 340,155 281,467 348,054 330,029 330,979 345,625 307,651 454,902 359,839 348,253 484,310 I 4,282,203 I Net 14,616 (113,824) (416) 69,526 (44,457) (182,475) 96,681 (59,062) (58,083) 137,594 92,697 (144,302) (191,507) 1

THE THEATRE
SCHOOL@ BUDGET S42 BUDGET S43 NO~TJ! COAST BUDGET TOTAL ~ p HAMLET SHUDDERSOME
Director $2,500 $2,500 $5,000
Light Designer $0 $250 $250
Sound Designer $0 $250 $250
Lights & Sound Equip $0 $0 $0
Painting Labor/Materials $0 $0 $0
Set Design - labor $0 $500 $500
Set Materials $0 $100 $100
Projections Designer $0 $0 $0
Stage Manager I AD Mentor $2,000 $2,000 $4,000
Directing/Writing Mentor $0 $0 $0
Assistant Director $1,500 $1,500 $3,000
Actor I Mentor $1,500 $1,500 $3,000
Costume Designer $750 $750 $1,500
Costumes - materials/rent $1,000 $1,000 $2,000
Costume cleaning $100 $100 $200
Prop Designer $500 $500 $1,000
Props - materials $150 $150 $300
Dramaturg I Dialect $0 $0 $0
Stage Combat $500 $0 $500
Graphic Designer $100 $100 $200
Choreographer $0 $0 $0
Accompaniment $0 $0 $0
Misc/ Materials $500 $500 $1,000
Royalties $0 $1,000 $1,000
Rental Fee for Materials $0 $0 $0
Script copies $100 $100 $200
Shipping $0 $0 $0
Production Total $11,200 $12,800 $24,000

PATHWAYS
TO

CITIZENSHIP
City of Solana Beach Con1munity Grant Application
The City of Solana Beach C~mmunity Gran! Program 2024 Request for Pinarw;lal Asslslancc appliClltion MUST BE SUBMn~rED by 5:00 PM Tbuniday, May 23, 2024.

All requests will he octem1ined by the following criteria; Name of Organization;
Contact Person:

Pathways to Citizenship
Sonya \\"l lliams, ED
858-519-2882
Email: "· .d'"-'·- , £.,,,, .... , Daytime Phone;
Mailing Address: 120 Stevens Ave
Evenini Phone: 85S-519-2882
City: Solana Beach State: CA Zip: 92075
I. All the docwnents below are atrached to this appticatlom W-9
Summary of Orgmization 's Budget
Prop<reed Progfl!m Budget
Financial and Tax Statement; (see Application Guidelines) Copy oftl1e California Frunchlse Tax Board Entity Status Leiter, showing exemption under Sectlon 23701d or Internal Revenue Code s~tion 50l(c)(3)

2. Has yoor Ofl!lll112B.lion received financial assistance from the City before? Yes lfj•es, what activities and which fiscal yellf?
2023-24: Pro Bono Prognim Expansion: Immigration law !raining in Solana Beach for volunteer attorneys and interns
2022-23: Voices ofF1-eedom: Solana Beach Hybrid Citizooship Preparati,,n Program 2021-22: Suppo1ting Sohma Beach Dreamers: Outreach and Legal Assistance for DACA Applicants in Solana BeacJ1
2020-21: NCICC Solana Be11£h Immigrant Family COVJD-l9 Rec-0very Project 20 l 9-20: Legal Immigration Servic.,s Scholarships for Solana Besch residents 20l 8-l 9: Educalional Prognun Coordinator

3. Title of FY 2024/25 Proposed Progrnm!Servke:

Digital PathW11ys; l mplement the # I rated legal immigration software to expand pro bono legal ac,;;ess for low-income immigrants

4. Whal is the Iota! amount requested lbr the FY 2024/25 Prop"sed Total Program? Includes all estimated costs to conduct proposed IILiivity/program. $6,942 ($6,000 requested from the City of Solana Beach)

5. Grant funds must be used for services or materials directly associated v.~th the proposed activity. Pt.ease describe how grant funds will be used:

Pathways' Digital Pathways project will address the urgent need for pro bono legal immigration services by implementing the #1 legal immigration case management system (Docketwlsc) to improve data orgimizatiou, client communication, and CJl!iil) tra;;l::ing.

Dockctwise will enable Pathways' legal staff and volunteers to efficiently and privately manage clienl information and deliver timely and elfe..,iivc pro booo legal servic,;s to a greater numbel' of eligible low-income immigrants and refogoos.

Curroolly, Pathways uses a mix of outdated technology and homegroM1 solutions for rn:arty everything, including database, work!lows, client intllkcs, case preparation, and tracking and reporting on deliverables. Current tools make it difficult to standardize pni«dures and track information, costing significanl time. Pr-equenl system oumgcs and double entry of data are time-consuming and frustraltng for stl!lff and volunteers, and reduce the number of low-income clients Pathways can serve.

Pa!hways estimates that Dockenvlse will cost $6,942 annually (for 8 seats), and is requesting $6,000 from !he City of Solana Be,11ch lo impleme11t !his solution.

6. Anticipated Program Objectives or Aceomplishroen@s;
Since receiving Department of Justice (OOJ) rt:C(>gnition to prru.1.lce immigration law in 2016, Pathways has cons11lted with more than 3,500 low-income tilmilies to determine the legal status they qualify for; filed mor<:: lhan 700 cases will1 US Ci1izcnship and Immigration Services (USCIS), welcomed 203 new U.S. citizens, and helped more lhan 500 adults improve their English and prepare for citizenship interviews. To maximize the impact of our small staff, Pathways has engaged more than 200 volunteer tutors, attom~cs and legal interns in this complex and life-changing. work, The Digillll Pathways project will engage more Sotana Beach residents (age Hl-80) as legal volunteers to help their eligible neighbor:<; from around the world navigate !he costly and confusing U.S. legal immigration system. Bight Docketwfae seals (accounts) will enable volunteer legal interns and altorueys to assist Plllhways' four legal representatives with filing and tracking legal cases for low-income immigrants 1n Solana Beach.

7. Program Oates/Location:

Ju:ne 2024 - May 2025
Pathways to Chizenship offices, 120 Stevens Ave., Solana 13<:ach, CA

8. Estimated number of Solana Beach n:ssldcnts to be served by proposed program:
80 immigrants in Solana Beooh (approximately 20 faml!ie,,; of 4) + 1 O legal volunteers from Solana Beach

9. How wtll the organization acknowledge the City's financial contribLltion to the c-0mmunity/ooneficiar[es of the proposed activily?
We will J,Ubmil press releases to local Solana Beach, North County and San Diego newspapers, and infomi beneficiaries of the financial c-0ntribution mil<:le by the City of Solana Beach, plus acknowledge lhe City of Solana Beach's support on our website, blogs, social media, presentations, news coverage, elc.

10. Wil I there be any matching fonds or oilier grant5 that would be applied to this program or service? If av.'l!rded this grant, will that enable other funding sources'? San Diego County arid the San Diego County Bar Foundation are donating fonds to expand Pathways' Jesal volunteer program, which will worl: in synergy with the Docketwise solution to expand Pall1ways' capacity ll> serve low-income immignmts in Solana Belich.

The enhimced data tracking and reporting capabi!i!ies of Doekctwise will enable Pathw:ays to apply for larger and more c-ornple.x grants, including slate and federal smnts. l L Wi II volunteers be lliied fllrthe proposed prosram <Jr service and, if so, will tlicy reduce expens:es?
Yes, Docketwiae will enable ~·olunteers lo efficienlly and effectively assist PathVl'llys' four legal represenllltl\'cs in filing and tracking legal cases for a greater number of iow-inoome clients at less exp,:m,e.

12. lfthe ]l!!'Oposoo program or service is ooly awarded partial funding, will it still move forward? Will !he program/service be scaled back and/or is there a threshold at which it will not move forward?
With partial fonding, this progr.im will move forward, but will serve fower immigrant arid refugee families.

Ackn-0wledgmM1.t of Resp~J<nsibility:

Authorized Signature as.~umes all responsibility for de,•eloping arid implementh1g proposed activities or evems in this application, including public acknowledgment of the City's financial contribution. Authorized signature will comply with all 11ecou11!ing and budget procedures oudined by the City. Authorized signature and accompanying group will hotel harm h:ss the City of Solllllll Beach from all losses, claims, accidents, and problems associated, directly or ittdin:c.tly ~-levelopm,mt and implementation ofpn1poscd activities or evenl!l. <:::_--- ~ ✓ J! i ,'t,1 •
i
_ ----- ✓ • • i Mav 22, ?024
Kut!mri~Si~atu;:,_, of Organlza!ion Date
Atl, INFORMATION REQUESTED ON TI-HS APl'L!CAT10N MUST BE COMPU!TED AS A CONDITION FOR BEING CONSIDERED FOR ru!lLIC l'ONDS BY THE CITY COUNC"[L Of SOLANA BEACH.

City of Solana Beach Community Grant Program 2024-25
Pathways to Citizenship
Digital Pathways: Implement the #1 rated legal immigration software to expand pro bono legal access for low-income immigrants
Item Total COSB Request
Docketwise annual subscription (8 seats) SG,942 SG,000 -----'--- Pathways to Citizenship Summary BUDGET
INCOME
Grants
Foundation/Corporate Grants
Local Government Grants (City, County, State)
Federal Grants (subrecipient)
Donations
Individual donations (includes legacy gifts)
Client contributions
Interest paid

TOTAL INCOME

EXPENSES
Staffing
Withholding, FICA & Workman's Comp
Payroll Fees
Bank Fees, Registry of Charitable Trusts
Accounting
Consulting
Facilities Fees
Insurance - Liability, E&O, D&O, etc
Software
Legal Training & Affiliations
Office supplies, postage, textbooks, etc.

Marketing & Outreach
Events (fundraiser, volunteer appreciation, orientations) 2024
Legal representation & volunteer expenses (mileage, parking, filing fees, etc.)

TOTAL EXPENSES

GAIN OR (LOSS) ON OPERATIONS

FUNDS AVAILABLE
Operating Account
Certificates of Deposit
Money Market

0.32 12/31/23
244,253.88
143,914.88
100,000.00
339.00
Total 12/31/24
34,000.00
24,080.00
84,600.00
174,319.44
18,845.00
5,482.38
341,326.82
219,205.18
72,393.13
1,938.09
185.00
2,500.00
27,500.00
3,532.00
6,100.00
13,458.00
5,731.85
7,106.72
1,905.95
15,706.83
3,250.00
380,512.75
{39,185.93)
205,067.95
RANCHO

SANTA FE
YOUTH
SOCCER
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Rancho Santa Fe Youth Soccer
Contact Person: Marilee Pacelli Email address: [email protected] --------------- Daytime Phone: _6_1_9-_5_07_-_3_55_1 _______ Evening Phone: _6_0_9-_5_0_7-_3_5_5_1 ______ _ Mailing Address: _P_O_B_o_x_1_3_73 _________________________ _ City: Rancho Santa Fe State: _C_A _______ Zip: 92067

1. All the documents below are attached to this application:
[!] W-9
~ Summary of Organization's Budget
[!] Proposed Program Budget
~ Financial and Tax Statements (see Application Guidelines) ~ Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701d or Internal Revenue Code section 501(c)(3)

2. Has your organization received financial assistance from the City before? II Yes □ No If yes, please state the fiscal year it was received and for the proposed program was:
2023/2024 - Financial Assistance for Solana Beach Residents

3. Title of FY 2024/25 Proposed Program/Service: Financial Assistance for Solana Beach Residents

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.

Requesting $1,500 to apply towards financial aid for those players who qualify based on their adjusted gross income and the stated Federal Poverty level in California for 2024.

Page 11 ends

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

The grant fund requested would allow the club to give scholarships to players to offset the cost of their registration fees. Registration fees are used to pay for salaries and administrative costs for the club. The funds can also be used for giving players scholarships to attend our camps and other programs that we offer.

6. Anticipated Program Objectives or Accomplishments:

Each year we have a number of players from Solana Beach who have the skill necessary to play on a competitive team, but not the resources. This would allow the club to bring in those players who would otherwise not be able to afford to play on a competitive team or participate in our camps. Those players who aspire to play at a higher level (such as in high school) typically play on a club team in order to receive the training required to compete at the higher level.

7. Program Dates/Location:

This program operates during the clubs fiscal year which runs from February 1 to January

31. 8. Estimated number of Solana Beach residents to be served by proposed program:_2...c-5 ____ _

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
We will list the City of Solana Beach-Community Grant Program as a sponsor on our website and will make announcements on our various social media sites.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? There are no other matching funds that will become available as a result of this grant.

Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? No volunteers will be used to implement this program - the Board and staff will make decisions as to who qualifies based on the players application for financial aid and any supporting paperwork requested.

Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
Al IACK_.,,
r
City of Solana Beach
2024 Community Grant Program
Grant Proposal - Request for Financial Assistance
Rancho Santa Fe Youth Soccer (RSFYS) is a community based non-profit organization offering young people between the ages of 4-18 the opportunity to play soccer at all levels. Like the Solana Beach Soccer Club (SBSC), we offer recreational level soccer to community members in the Rancho Santa Fe community, with participants from outside this area making up a small number of players. Where we differ from SBSC is that we offer a competitive program for players who are interested in playing at a higher level with professional coaching. Of the 392 players currently enrolled in this program, 19% are Solana Beach residents. These players enjoy the environment that RSFYS promotes which is one of community and commitment.

The program we are promoting is for funding of scholarships for players from Solana Beach that need financial assistance. This financial aid could be for help with registration fees for players in the competitive program or players wanting to attend our camps offered throughout the year.

Fees for our competitive program range from $1,450 for a seasonal year (for the youngest players) to $2,300. The club does currently offer scholarships to those that apply and can demonstrate need, but the funds are limited. A player must apply using our Application for Financial Aid and they must qualify based on their adjusted gross income from their most current tax return and where that gross income falls compared to the Federal Poverty Level in California for 2024 for t he number of family members listed on their tax return. The amount of aid that they receive is determined by how many appl icants there are and how much money is available.

These same qualifications would be applied to players from Solana Beach that request financial aid, but the funds awarded through this grant could potentially give us the opportunity to award more than the amount we have been able to give in the past to those who apply.

Proposed Budget for SB Community Grant Program
2-3 Partial Scholarships for competitive registration (ranging from $500- $600) $1,100
2 camp scholarships @ $200 each $ 400
Total $1,500
AIIAC~
r
RSFYS Budget Summary for FY 2024-2025
Sources of Revenue: RSFYS has 2 main sources of revenue - player registration fees and an annual tournament. We also have soccer camps for both recreational and competitive players during the summer, at Thanksgiving and the winter holidays and two 5-week recreational programs in the spring.

This year we are anticipating budget revenues of $1.2 million.

Expenditures: As with most companies, Employee compensation is our largest expenditure. We have a coaching staff of 13 professional coaches and 2 administrators for a total of 15 employees. Our next largest expenditure is our tournament, and then our field expenses (field rental, portable restrooms, storage unit). Our budget expenditures for the 2024/25 season will be approximately $1.17 million.

Summary: Based on the budget for the 2024/25 Fiscal Year, we are anticipating that we will essentially have a break-even year with perhaps a small profit. We will have one more competitive team than last year, bringing our total number of teams to 30. Recreational registration just started and will continue through the summer, but we hope to get our numbers up close to 200 players for the fall. 11 :02 AM
05/20/24
Cash Basis
Rancho Santa Fe Youth Soccer 2024
Profit & Loss
February 2023 through January 2024
Ordinary Income/Expense
Income
Booster Wear
Donation Income
Interest Income
Registration (Prior Year)
Registration Fees
All-Stars
Recreational
Competitive
Early Registration Discount
Total Registration Fees
Soccer Camp Registration
Sponsor Income
Sponsor Income Competitive
Total Sponsor Income
Spring League
Team Sponsors
Team Sponsors Recreational
Total Team Sponsors
Tournament Income
Tournament Registration
T-Shirt SalesNendor Revenue
Total Tournament Income
Total Income
Gross Profit
Expense
All-Star Expenses
Uncategorized Expenses
Administration
Admin Other
Admin Payroll
Bank Charges
Credit Card Fees
Stripe Card Fees
Total Bank Charges
Fees
Insurance
Interest
Legal & Accounting
Travel & Mileage
Office Supplies
Payroll Processing
Payroll Taxes
Postage & Shipping
Printing and Advertising
SBA Loan Interest
Staff Meeting
Temp Labor
Utilities- Phone, Internet, Ele
Workers Comp Insurance
Total Administration
Bad Debt
Feb '23 - Jan 24
6,994.19
103.00
2,102.04
3,018.97
600.00
50,844.04
727,344.31
-6,075.00
772,713.35
48,410.92
8,418.18
8,418.18
19,819.51
2,335.00
2,335.00
192,840.00
2,639.81
195,479.81
1,059,394.97
1,059,394.97
729.78
515,237.90
11 ,060.60
19,985.39
31,045.99
200.00
2,157.00
216.09
12,085.00
2,498.71
1,831 .84
3,128.00
36,907.53
702.49
4,050.00
4,036.83
596.02
2,300.00
7,177.42
13,643.79
450.00

0.00 638,544.39
242.45

Page 1 ends

11 :02 AM
05/20/24
Cash Basis
Rancho Santa Fe Youth Soccer 2024
Profit & Loss
February 2023 through January 2024
Coaching Fees
Coaching Other
Soccer Clinics
Coach Consultants
Travel and Mileage
Total Coaching Fees
Equipment
Office
Total Equipment
Field Expenses
Equipment
Field Painting and Setup
Field Rental
Portasan
Storage Unit Rental
Total Field Expenses
League Registration Fees
Photography
Rancho Cup Expenses
Referees
Games
Games Recreational
Games Competitive
Total Games
Total Referees
Soccer Camps
Camp Payroll
Camp Expenses
Total Soccer Camps
Spring League Expenses
Taxes
Tournament
Tournament Advertising
Tournament Awards & Trophies
Tournament Fees
Tournament Field Rental
Tournament Field Setup
Tournament Labor
Tournament Printing
Tournament Referees
Tents/chairs/tables/tubs
Shirts
Tournament Other
Total Tournament
Uniforms
Uniforms Recreational
Uniforms Competitve
Total Uniforms
Website
Total Expense
Net Ordinary Income
Net Income
Feb '23 • Jan 24
798.85
675.00
110,404.00
251 .50
112,129.35
829.13
5,698.79
15,746.41
104,321 .57
6,624.66
9,272.13
829.1 3
141,663.56
27,320.73
3,625.00
939.60
2,422.00
18,816.00
21 ,238.00
21 ,238.00
10,465.00
4,687.17
15,152.1 7
2,650.00
1,731 .00
7,404.44
14,857.32
3,630.00
36,000.00
23,973.66
9,961 .25

30.88 28,752.84
6,141 .75

78.00 2,202.74
133,032.88
9,000.04
639.95
9,639.99
3,422.83
1,1 12,611.08
-53,216.11
-53,216.11

Page 2 ends

12:07 PM
05/20/24
Cash Basis
ASSETS
Rancho Santa Fe Youth Soccer 2024
Balance Sheet
As of January 31, 2024
Current Assets
Checking/Savings
Wells Fargo Checking
Wells Fargo High Yield Savings
Wells Fargo SBA Loan Funds
Total Checking/Savings
Accounts Receivable
Accounts Receivable
Accounts Receivable 2023
Accounts Receivable 2022
Total Accounts Receivable
Total Accounts Receivable
Other Current Assets
Prepaid Expenses
Live Oak Bank CD xx8547
Undeposited Funds
Total Other Current Assets
Total Current Assets
Fixed Assets
Furniture and Equipment
Field Equipment
Office
Accumulated Depreciation
Total Furniture and Equipment
Total Fixed Assets

TOTAL ASSETS

LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable
Total Accounts Payable
Other Current Liabilities
Seaside Spring Classic
Aflac Insurance
Prepaid Reg Fees 2024/2025
Scholarship Liability
Saul Resendiz Fund
Team Liability Accounts
G10 Green
G07 Green
B15White
B14 White
B11 Green
B04Academy
Total Team Liability Accounts
Total Other Current Liabilities
Total Current Liabilities
Jan 31 , 24
39,993.35
221,996.66

3.07 261,993.08
-999.55
-357.25
-1,356.80
-1 ,356.80
37,000.00
151 ,463.21
-96.80
188,366.41
449,002.69
5,400.94
3,409.81
-8,810.75

0.00 0.00
449,002.69
2,382.95
2,382.95
3,141.00

65.10 53,094.67
11,339.05
3,001 .65
200.00
-2,201.40
2,021.05

90.00 121.07
-120.00
110.72
70,752.19
73,135.14

Page 1 ends

12:07 PM
05/20/24
Cash Basis
Rancho Santa Fe Youth Soccer 2024
Balance Sheet
Long Term Liabilities
SBA EIDL Loan
Total Long Term Liabilities
Total Liabilities
Equity
Unrestricted Net Assets
As of January 31, 2024
Boyd N. Lyon Scholarship Fund
Net Income
Total Equity

TOTAL LIABILITIES & EQUITY
Jan 31, 24
144,815.88
144,815.88
217,951.02
285,267.78
-1,000.00
-53,216.11
231 ,051 .67
449,002.69

Page 2 ends

SANDPIPER
SQUARE
DANCE
CLUB
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Sandpipers Square Dance Club
Contact Person: Bonnie Violi Email address: [email protected] --------------- Daytime Phone: 760-215-5471 cell Mailing Address: 2408 La Plancha Ln
City: Carlsbad
Evening Phone: _7_6_0-_2_1_5_-5_4_7_1 ______ _
State: _C_A ______ Zip: 92009

1. All the documents below are attached to this application:
~ W-9
~ Summary of Organization's Budget
~ Proposed Program Budget
~ Financial and Tax Statements (see Application Guidelines) ~ Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701 d or Internal Revenue Code section 501 (c)(3)

2. Has your organization received financial assistance from the City before? □ Yes Ill No If yes, please state the fiscal year it was received and for the proposed program was:

3. Title of FY 2024/25 Proposed Program/Service: Learn to Square Dance Class

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.

Caller Fees: 20 wks x $200 $4,000
Hall Rental: 20 wks x $150 3,000 Less Student fees/donations: -2,000 Hopitality supplies: 20 wks x $50 1,000
Class recruitmenUMarketing 500 Net Class Shortfall: $6,500 Total Class Expenses $8,500 (Grant requested amount)
Page I 1

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

The Square Dance Caller/Teacher and Hall rental fees are paid weekly and are a flat pre-agreed amount. If the class is large, fees for both the caller and hall rental can be increased.

Hospitality and Marketing costs are mostly provided by club members. Only significant pre-authorized expenses are paid by the club funds.

6. Anticipated Program Objectives or Accomplishments:

With the isolation caused by Covid, many people (especially seniors) need a fun way to socialize and get exercise.

It takes a significant commitment of time and money to get new dancers trained. The square dance community has shrunk over time and clubs no longer have the resources needed to sponsor new learners. This program/grant will enable the participants to complete a 20 week course preparing them for club level dancing. Square Dancing for 2 hours is like walking 5 miles. It confers multiple benefits to the participants: Cardiovascular health, Bone health, Flexibility, Balance, Weight Mgmt, Mental health, Stress Relief, and Brain power.

Square Dancing is a fun way to meet new friends while exercising physically and mentally.

7. Program Dates/Location:

Class is held weekly for 20 weeks starting on July 16, 2024 at St James Catholic Church in Solana Beach.

We anticipate 20-30 participants from the local area. Class is advertised and open to the public age 9 to seniors.

8. Estimated number of Solana Beach residents to be served by proposed program: 20-30 new dance1

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
All publicity flyers and newpaper articles will include statements regarding the City's support. An appreciation flyer can be displayed and also announced at each class and club dance.

Although a "Learn to Square Dance" class is continuous for 20 weeks, the monthly club dance has one hour of dancing provided for "guests" or new/first time dancers to learn and participate. This opportunity is publicized in the community and introduces many residents to the fun and friendliness of Square dancing.

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? The Palomar Square Dance Association (umbrella organization covering multiple San Diego county square dance clubs) may renew a previous support program to provide $800 reimbursement to the clubs holding beginner classes.

Students provide a small donation fee per class. This fee can be waved for economically challenged individuals. Club members make personal contributions to help pay for the classes. This Grant Application is a first for the Sandpipers club.

No other funding sources are known.

Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Club management in square dancing is a completely volunteer activity.

Classes need as many experienced dancers as new dancers to be successful. The club members volunteer their time to attend class and also contribute to the class expenses.

The Square Dance Caller/Teacher is a professional who is paid per class.

Sandpipers has sponsored Square Dancing in Solana Beach for the past 51 years.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? The club treasury is limited and cannot continue to sponsor classes without assistance. Attendance fees at classes and also at monthly club dances is not high enough to cover basic costs. The Covid shutdowns have hit all Square Dance clubs hard. We are in a re-building phase to get square dancing back to a "break even" financial situation. More dancers mean more fun for all, and is also helpful to share the costs. We are a non~profit organization. When the treasury is dry, square dancing stops. Square Dancing has been designated as the United States national folk dance and is too important to lose.

Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3

SOLANA BEACH
CIVIC
&

HISTORICAL

SOCIETY
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Solana Beach Civic & Historical Society Contact Person: Kathleen Drummond, website editor Email address: solanabeachhistory@gmail.

Daytime Phone: _6_1_9._8_38_._54_6_6 _______ Evening Phone: _6_1_9._8_3_8._5_46_6 ______ _ Mailing Address: _P_._O_._B_o_x_5_0_4 ________________________ _ City: Solana Beach State: _C_A _______ Zip: 92075

1. All the documents below are attached to this application:
~ W-9
l!J Summary of Organization's Budget
[!] Proposed Program Budget
l!J Financial and Tax Statements (see Application Guidelines) l!J Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701d or Internal Revenue Code section 501(c)(3)

2. Has your organization received financial assistance from the City before? l!!!!I Yes D No If yes, please state the fiscal year it was received and for the proposed program was:
2023-24 and prior years to digitize archives and optimize digital assets (website, YouTube channel)

3. Title of FY 2024/25 Proposed Program/Service: Expand SBC&HS digital assets and continue digitizing archival materials

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.
$6,000
Page I 1

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

As in prior years, grant funds will be used to hire professional videography, video-editing, website design and interactive application development services as needed to complete our objectives outlined below. We plan to begin interviewing relatives of war veterans after the 2024 Memorial Day Service, so our video editor can begin work on those tapes right away.

6. Anticipated Program Objectives or Accomplishments:

Expand our You Tube videography library featuring long-time and notable Solana Beach citizens. Expand website History section to feature articles about "Wartime Solana Beach" and tributes to residents who serve(d) in the military; include audio/video elements to add dimension to La Goiania Community Center's veteran memorials. Develop interactive, touch-screen educational apps visitors can use to learn about artifacts in our Heritage Museum. Digitize archival materials donated by La Goiania first families.

7. Program Dates/Location:

May 2024 through May 2025 in Solana Beach

8. Estimated number of Solana Beach residents to be served by proposed program: All interested

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
Recognition on our website and newsletters

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? No
Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Yes, volunteers will schedule, organize and conduct video interviews with veterans and/or their family members, long-time residents and notable citizens. Volunteers will organize archival materials for digitization by our vendors, Backstage and Staples.

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? Yes. With partial funding we will move forward to hire a professional video editor to complete work on interviews that have already been taped and perhaps be able to hire application development assistance for touch-screen educational features for the Museum.

Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THIS APPLICATION MUST BE COMPLETED AS A CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3
Solana Beach Civic & Historical Society FY 2024-25 Budget CoSB Community Grant for video library editing and new digital assets* Dues income
Holiday Boutique/Poinsettia sales
Community outreach/member events
Donations/other income
Scholarship awards (3 @ $3,000.00 + $1,000 to MAEGA)
Administration (insurance, website, promotional expenses) TOTALS
*Assuming our application for a 2024-25 Community Grant is approved $6,000.00
$3,500.00
$11,000.00
$4,000.00
$2,500.00
$27,000.00
$6,000.00
$8,000.00
$10,000.00
$3,000.00
$27,000.00
Proposed Program Budget: Expand SBC&HS digital assets and continue digitizing archival materials Activity
Scan archival materials into digital files (up to 4 formats) Video editing of remaining taped inteiviews
Video editing of additional interviews (veterans and/or their families, long-time residents, notable citizens)
Website design/application development seivices
Total
1 Anticipated expense
$1,000.00
$1,000.00
$3,000.00
$1,000.00
$6,000.00
SOLANA
BEACH

COMMUNITY

THEATER
The City of Solana Beach Community Grant Program 2024 Request for Financial Assistance application MUST BE SUBMITTED by 5:00 PM Thursday, May 23, 2024.

Please submit completed applications via email to [email protected] and copied to [email protected]. If email submission is not possible for an applicant, hard copies may be dropped off at City Hall 635 South Highway 101, Solana Beach, CA. 92075, Attn: Community Grants Program.

All requests will be determined by the following criteria:

Name of Organization: Solana Beach Community Theater
Contact Person: Jolene Dodson Bogard Email address: [email protected] Daytime Phone: _3_1_0-_2_66_-_22_5_9 ________ Evening Phone: _3_1_0-_26_6_-2_2_5_9 ______ _ Mailing Address: 742 Genevieve Street Suite F
City: Solana Beach State: _c_A _______ Zip: 92075

1. All the documents below are attached to this application:
[!J W-9
[!] Summary of Organization's Budget
[!I Proposed Program Budget
l!J Financial and Tax Statements (see Application Guidelines) I!] Copy of the California Franchise Tax Board Entity Status Letter, showing exemption under Section 23701d or Internal Revenue Code section 501(c)(3)

2. Has your organization received financial assistance from the City before? 0 Yes Ill No If yes, please state the fiscal year it was received and for the proposed program was:

3. Title of FY 2024/25 Proposed Program/Service: LIT-LeaderoinTraining(SolanPBeachGommunilyTh&aterPr&-/lppt8ntic,eship)

4. What is the total amount requested for the FY 2023/24 Proposed Total Program? Include all estimated costs to conduct proposed activity/program.

We are seeking $6,000.00 in grant funds to support our Leaders in Training (LIT) PreApprenticeship program. These funds will be allocated across three critical areas to ensure the program's success and to provide the best possible experience for our students.

Page 11 ends

5. Grant funds must be used for services or materials directly associated with the proposed activity.

Please describe how grant funds will be used:

Grant funds will be used to support various aspects of our Pre-apprenticeship program, ensuring that participants have the necessary resources and guidance to succeed.

Specifically, the grant will cover the following:

Program Uniforms: Funds will be allocated to purchase uniforms that will help distinguish students enrolled in the Pre-apprenticeship program. This will foster a sense of unity and

6. Anticipated Program Objectives or Accomplishments:

The objectives of the Leader in Training (LIT)Pre-Apprenticeship Program within the in Technical Theater are multifaceted and include:

Hands-On Training: The LIT Program offers middle school and high school students invaluable on-the-job training in various technical theater disciplines such as stage and set design, choreography, directing, and costuming. By working alongside experienced industry professionals, students gain practical skills and insights that are essential for a

7. Program Dates/Location:

The LIT program runs year round with students being engaged to work on 2-3 full length musicals during the school year, and summer camps throughout the months of June8. Estimated number of Solana Beach residents to be served by proposed program: 20-30 students

9. How will the organization acknowledge the City's financial contribution to the community/ beneficiaries of the proposed activity?
As part of our commitment to recognizing the City's significant contribution, Solana Beach Community Theater will utilize its social media channels and official website to acknowledge the City of Solana Beach as a valued community partner. Regular updates, posts, and mentions will be made to highlight the City's dedication to fostering artistic growth and cultural enrichment within our local community. Furthermore, each theatrical

10. Will there be any matching funds or other grants that would be applied to this program or service? If awarded this grant, will that enable other funding sources? The Solana Beach Community Theater is actively seeking additional funding sources to support various features within our theater company for the 2024/25 period. While we are applying for multiple grants to meet our financial needs, the grant we are seeking from the City of Solana Beach Community Grant Program specifically targets the Leader in Training (LIT) program within our organization. As of now, the LIT program does not have any additional funding sources allocated to it. Therefore, if awarded the grant from the City of Solana Beach, it would be a critical and exclusive source of funding for this essential program. Receiving this grant would not only provide vital financial support for the LIT Page I 2

11. Will volunteers be used for the proposed program or service and, if so, will they reduce expenses? Volunteers play a vital role in the operations of our organization, and they will indeed be integral to the execution of the Leader in Training (LIT) program. One of the hallmarks of this program is the collaboration between middle and high school students and industry professionals who generously volunteer their time and expertise to teach high-level technical theater skills to the next generation of artists and technicians. As students progress in their learning journey within the LIT program, they move towards proficiency in

12. If the proposed program or service is only awarded partial funding, will it still move forward? Will the program/service be scaled back and/or is there a threshold at which it will not move forward? If awarded only partial funding, the Solana Beach Community Theater would still move forward with the proposed Leader in Training (LIT) program, albeit with limitations that would impact the number of students able to participate. However, there is a threshold at which the program's viability would be significantly compromised, potentially hindering its ability to achieve its overarching goals. The primary goal of the LIT program has always been to expand participation and provide valuable career development opportunities for Acknowledgment of Responsibility:

ALL INFORMATION REQUESTED ON THISAPPLICATION MUST BE COMPLETED ASA CONDITION FOR BEING CONSIDERED FOR PUBLIC FUNDS BY THE CITY COUNCIL OF SOLANA BEACH.

Page I 3

SOLANA BEACH
C.OMMUNITY THE1\TEH
SBCT Organizational Budget

REVENUES

FOUNDATIONS/CORPORATIONS/GRANTS

TICKET SALES

CASTFEES
Program Sponsors
Year End Giving (Individual Donations)
Scholarship Donations
"Chair Donations" (Construction Donations)
TOTAL

EXPENSES
Rent ($3450 per month)
Executive Director {FT)
Marketing Director (PT to FT)
Professional Fees (Musical DirectorNocal)
Professional Staff for Shows (Tech,
LighVSound)
Costuming
Program Materials
Volunteer Stipends/Stage Crew Gifts
Professional Stage Rentals
Purchase of new equipment
LIT Training Expenses
LIT New Hire Expenses (On job Training)
2023 2024 2025 (Projected)
$35,000 $50,000 $60,000
$50,000 $82,000 $90,000
$120,000 $160,000 $200,000
$6,000 $10,000 $15,000
$5,000 $8,500 $10,000
$1,000 $10,000 $20,000
$6,000 $3,000 $3,000
$223,000 $333,500 $388,000
$41,400 $43,500 $46,300
$0 donated $0 Donated $55,000
$0 Donated $12,000 $55,000
$12,000 $15,000 $15,000
$25,000 $30,000 $40,000
$5,000 $10,000 $15,000
$10,000 $12,000 $15,000
$1,200 $1,500 $2,000
$10,000 $30,000 $30,000
$30,000 $10,000 $10,000
$2,000 $2,000 $2,500
$5,000 $10,000 $10,000
Bookkeeper $10,000 $10,000 $10,000
Storage $0 $5,000 $5,000
Facilitator Training {CPR Training etc) $1,400 $1,400 $1,600 Software, Annual Subscriptions $3,000 $3,000 $3,000
Video/DVD Creation and updates $5,000 $5,000 $5,000
Liability Insurance $5,500 $5,500 $6,000
Website Domain and Maintenance $2,000 $5,000 $5,000
Social Media $1,000 $1,000 $1,000
Fund Development $5,000 $10,000 $10,000
Membership Dues $650 $650 $650
Office Supplies $1,000 $2,000 $2,000
Workers Comp Expenses (Board Protection) $3,000 $3,000 $3,000 Government Filing Fees $500 $500 $500
Postage $390 $500 $500
Equipment Maintenance/Repair $2,000 $3,000 $3,000
Construction Costs $80,000 $6,000 $5,000
TOTAL $262,040 $243,550 $357,505
Net Surplus {Revenue minus expenses) $-39,040 $89,950 $30,495 CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: June 12, 2024
ORIGINATING DEPT: City Manager’s Department – Alyssa Muto, City Manager SUBJECT: City Council Revisions to Draft Fiscal Year 2024/25 Work Plan
BACKGROUND:

The Fiscal Year (FY) 2024/25 Work Plan is a guiding document that includes all of the City Council’s (Council) priority projects. The FY 2024/25 Work Plan identifies and defines four strategic priorities to inform City decision-making on projects and programs:

Community Character, Organizational Effectiveness, Environmental Sustainability and Fiscal Sustainability. All four of these priorities are important to the overall sustainability of the City.

This item is before Council to consider the revisions to the draft FY 2024/25 Work Plan (Attachment 1) based on the feedback received from the Council and the community at the May 22, 2024 Work Plan workshop.

DISCUSSION:

On May 22, 2024, the Council held a public workshop to discuss the draft FY 2024/25 Work Plan, recommend changes, and accept public comment. At the public workshop, members of Council recommended revisions to the draft Work Plan presented by Staff.

The revised draft FY 2024/25 Work Plan (Attachment 1, track changes format) has been amended based on Council and public comments and is now being brought back for consideration and direction.

The revised Work Plan incorporates the revisions accepted by Council during the May 22nd workshop. There was also discussion between Staff and Council regarding incorporating modifications to the categories in the document and rearranging some Priority Items to better reflect the current status of certain projects. While not shown in strikeout/underline due to comprehensive reformatting, Staff has incorporated these changes into this updated Work Plan. Projected FY 2024/25 costs for all items have also been included and are open for discussion as Council contemplates final approval with the budget.

June 12, 2024
Revised Draft FY 2024/25 Work Plan

Page 2 of 2 ends

If City Council approves the recommended revisions in the attached draft FY 2024/25 Work Plan, or has any additional revisions, Staff recommends Council direct Staff to bring back for formal adoption with the Budget on June 26th, 2024.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

Funding for the projects contained in the draft Fiscal Year 2024/25 Work Plan vary from project to project. Some of the projects have been budgeted for; while others do not currently have funding identified at this time. The funding identified in this Work Plan is consistent with the funding that will be included in the FY 2024/25 Budget.

WORK PLAN:

This item is a comprehensive annual update to the Work Plan for FY 2024/25.

OPTIONS:
• Approve the revised draft Fiscal Year 2024/25 Work Plan. • Approve the revised draft Fiscal Year 2024/25 Work Plan with modifications.

CITY MANAGER RECOMMENDATION:

The City Manager recommends the City Council review and discuss the revised draft Fiscal Year 2024/25 Work Plan and, if no further changes are required, direct the City Manager to return this item to Council for approval with the FY 2024/25 Budget Update on June 26th, 2024.
________________________
Alyssa Muto, City Manager
Attachment 1: Revised draft Fiscal Year 2024/25 Work Plan

COUNCIL WORK PLAN

FISCAL YEAR
2024-2025
Table of Contents
CITY MANAGER’S REPORT ..................................................................................................3 MISSION STATEMENT...........................................................................................................4 STRATEGIC PRIORITIES.......................................................................................................4 COMMUNITY CHARACTER ...................................................................................................5 A. LAND USE & PLANNING ..................................................................................5 B. CAPITAL PROJECTS......................................................................................12 C. UNPRIORITIZED COMMUNITY CHARACTER ISSUESError! Bookmark not defined.

ORGANIZATIONAL EFFECTIVENESS.................................................................................25 A. HUMAN RESOURCES MGMT/STAFF ENGAGEMENT & EFFECTIVENESS..Error! Bookmark not defined.

B. ADMINISTRATION AND SERVICE.........................Error! Bookmark not defined.

C. COMMUNICATIONS & TECHNOLOGY ..................Error! Bookmark not defined.

D. CITY INITIATIVES ...........................................................................................29 E. UNPRIORITIZED ORGANIZATIONAL EFFECTIVENESS ISSUES......................32 ENVIRONMENTAL SUSTAINABILITY..................................................................................33 A. POLICY DEVELOPMENT ......................................Error! Bookmark not defined.

B. CAPITAL PROJECTS......................................................................................35 C. UNPRIORITIZED ENVIRONMENTAL SUSTAINABILITY ISSUESError! Bookmark not defined.

FISCAL SUSTAINABILITY....................................................................................................36 A. ECONOMIC DEVELOPMENT...........................................................................36 B. FACILITY ASSET MANAGEMENT ...................................................................37 C. CALPERS FUTURE LIABILITY........................................................................38 D. OPEB FUTURE LIABILITY ..............................................................................39 E. UNBUDGETED SIGNIFICANT NEW PRIORITY ITEMSError! Bookmark not defined.

F. UNPRIORITIZED FISCAL SUSTAINABILITY ISSUESError! Bookmark not defined.

HIGHLGHTS OF SIGNIFICANT PROJECTS ...............................Error! Bookmark not defined.

A. COMPLETED IN FISCAL YEARS 2019/20 & 2020/21 Error! Bookmark not defined. >
ISB
4 CITY MANAGER’S REPORT
Dear Residents of Solana Beach:

The City of Solana Beach Fiscal Year 2024/25 Work Plan is a critical operational document developed based on public feedback, direction from the Mayor and Council members, and regulatory changes. Rooted in the core values of transparency, collaboration, and innovation, this plan provides a roadmap for our efforts in key areas such as community character,
infrastructure development, environmental sustainability, economic growth, and community services. Each section
details specific projects and initiatives, along with the resources required for their successful implementation.

Over the years, this annual programming and budgeting process has resulted in the investment of City resources and grant funding to improve our streets, parks, and beaches, and to maintain the overall quality of life in our neighborhoods. Significant components of our work plan include policy and program development to improve customer service, capital investments in our roadways and City facilities, and the prioritization of our City employees to grow and retain quality Staff. These priorities are pivotal to enhancing our infrastructure, boosting economic activity, and sustaining our neighborhoods.

As the City Manager of Solana Beach, I am pleased to present this Work Plan as a comprehensive guide outlining our strategic objectives and operational initiatives for the upcoming year. By setting clear priorities and measurable goals, we aim to ensure that our City remains a place where people can live, work, and play. This plan is a testament to our commitment to fostering a vibrant, sustainable, and inclusive community. It is designed to address the evolving needs of our residents, businesses, and visitors while preserving the unique charm and character of our beautiful coastal city.

I am confident that this work plan will serve as a valuable tool for guiding our actions and measuring our progress. It is through collective effort and shared vision that we will continue to build a resilient and thriving Solana Beach. I look forward to working together with the City Council, our dedicated Staff, and the entire community to achieve the goals set forth in this plan.

Alyssa Muto
City Manager, Solana Beach
5 MISSION STATEMENT
To have an efficient and effective City Government that works to balance fiscal sustainability while maintaining environmental sustainability, quality of life and community character.

STRATEGIC PRIORITIES
The following Strategic Priorities provide focus and direction for all service expectations for the city that inform both the City two-year Work Plan and budgeting. ▪ COMMUNITY CHARACTER
Objective: To maintain the small-town coastal community charm that respects our beachside setting with consideration for scenic views and scale of development; and to promote an outdoor lifestyle and walkable/pedestrian scale community supported by local businesses that foster a friendly neighborhood ambience.
▪ FISCAL SUSTAINABILITY
Objective: To maintain a balanced operating budget and healthy capital improvement plan while providing outstanding customer service levels that maintain community character to the highest degree possible; and to maintain a threshold of sustainability on a three-year forecast basis, with a goal of keeping the point of revenue and expenditure lines crossing at least three years out.
▪ ORGANIZATIONAL EFFECTIVENESS
Objective: To inspire and generate a high level of confidence in City Government and strengthen our city by providing exceptional professional services to the community through our leadership, management, innovation and ethics. To produce quality results by promoting a culture of personal and professional integrity, community engagement, equity and inclusion, Staff engagement, effectiveness and teamwork, human resources management, transparent financial management, strategic leadership, service delivery, open communications and information sharing, and continuous improvement. ▪ ENVIRONMENTAL SUSTAINABILITY
Objective: To reduce the City’s environmental footprint and develop long-term environmental sustainability for the community. Reduce waste and reliance on single occupancy vehicles, conserve resources and promote sustainable building practices to create a positive community image and accept our social responsibility to ensure a viable future for Solana Beach and its residents.

Community Character Priorities
Land Use & Planning
6 COMMUNITY CHARACTER
Land Use & Planning

1. General Plan Updates
Summary: The City’s first General Plan was originally adopted in 1988. Individual elements of the General Plan, including Land Use, Circulation, Noise, and Housing have been reviewed and revised over time. The Circulation and Land Use Elements were updated and adopted by the City Council on November 19, 2014, and the Environmental Impact Report was certified at that same meeting. The Housing Element was last updated in 2021, and covers the time period of April 15, 2021, to April 14, 2029. Annual reporting is conducted for the City’s Housing Element implementation. The next component of the General Plan is a required update to the Safety Element to ensure consistency with the recent San Diego County Hazard Mitigation Plan update, State legislation, and the SANDAG’s Regional Plan.

FY 2024/25 Actions:

A. Update Density Bonus Ordinance
B. Issue RFP for 1st City Housing site (see Priority 2 below) C. Develop permit ready ADU program and plans
D. Upon the release of the local Very High Fire Hazard Severity Zones VHFHS maps by the State, the City will bring forward Fire Hazard Severity Zone Maps for adoption.

E. Conduct public meeting to review Highway 101 Specific Plan for any regulatory, policy or program updates.

Summary of Budgetary Projections for FY 2024/25: The implementation of the policies and programs contained in the City’s Housing Element is a multi-year project. The costs are predominantly Staff time to draft and implement policies and programs. Where possible Staff will seek additional grant funding to assist with the implementation of this project. With respect to the ADU Permit Ready Program, the City projects an approximate cost of $100,000 for the purchase of plan sets for use by residents for standard studio and one-bedroom ADU designs.

No additional funding is expected to be needed for FY 2024/25.

2. South Sierra Mixed Use Affordable Housing Project
Summary: In 2014, the City Council approved the Hitzke Development Corporation mixed use affordable housing project on South Sierra Avenue on a City-owned parking lot. The project as adopted includes commercial space and parking, ten (10) affordable housing units and associated parking, and 31 replacement public parking spaces. Following approval of the project, significant delays were encountered including a legal challenge against the City and Hitzke Development Corporation, where the City prevailed at both the lower court and the Court of Appeals. During this delay, construction costs increased and the inability of the Applicant to Community Character Priorities
Land Use & Planning
7 obtain required affordable housing funding, including State and County grants, resulted in Hitzke providing notice to the City in November 2020, that the project was no longer going forward for construction.

On February 24, 2021, pursuant to the terms of the Agreement, the Applicant provided to the City electronic copies of all plans prepared for the project. The City’s objective is to pursue development of the project pursuant to the prepared plans and approvals through issuance of a Request for Proposals (RFP). This project would provide needed affordable housing adjacent to neighborhood services, including transit and commercial uses, and would further implement the goals of the Solana Beach Housing Element and the General Plan. Additionally, this project if built, could also satisfy obligations from a settlement agreement from the 1990s related to provision of deed-restricted affordable housing units in the City.

FY 2024/25 Actions:

A. Update building permit plans for review/approval and construction.

B. Prepare and issue an RFP for solicitation of affordable housing developers.

Summary of Budgetary Projections for FY 2024/25: Development of RFP and solicitation can be completed with City Staff time. Additional costs may be incurred through the bid review process; any additional budget allocations will be brought before the Council for authorization.

3. Customer Assistance Program Improvements
Summary: A number of City technology and process improvements have been geared toward greater customer service, flexibility for commercial uses, and permit streamlining. Among those recent improvements the Community Development Department has budgeted a full-time planner position to develop and support an Applicant Assistance Program (AAP). This program and assigned Staff is focused on assisting the community in navigating the sometimes-complex process for permit applications, plan transmittals, code compliance complaints, etc. The program will be expanded to include the creation of DRP Guidelines and Toolkit that will include a development checklist and cost estimate worksheet to help property owners navigate the development review process based on the type of project that is being proposed.

In an effort to help streamline the permit process and online payments for a variety of services including business certificates, building permits, parking citations, and allow for online payments and tracking, Staff researched various online permit tracking systems. In June of 2017, the City Council authorized the purchase of TRAKiT software and Staff has been working with a contractor to customize the tracking program for the City. The City went live with the TRAKiT program in July 2019. Subsequently, in response to the COVID-19 pandemic, the City has implemented digital submittals and TRAKiT went live for improved intake and routing while navigating remote work and social distancing. The City has implemented online credit card payments for Summer Day Camp and Junior Guard registration, and are working on expanding this service to TOT payments and business licenses. The next phase of TRAKiT will be expanding the permit tracking system to be outward facing to integrate the electronic filing and processing of permits and plans for further customer service and permit streamlining.

Community Character Priorities
Land Use & Planning
8 As part of the TRAKiT program, the City also purchased “My Community”, a stand-alone smart phone app that works with the City’s website to include relevant information for residents including City contacts, calendar of events and information regarding City government departments and services. In addition, it allows for the community to report location-specific issues such as graffiti, potholes, trash accumulation and broken sidewalks instantaneously to Staff. Since going live in November 2018, this program has resulted in a more efficient and effective way to report issues to the correct city departments.

FY 2024/25 Actions:

A. Develop a citizen Guidelines and Toolkit to assist applicants in navigating City permitting process.

B. Implement an on-line application and payment process for business certificates and permits.

C. Prepare an annual report to Council on the My Community app including such things as usage, response time and highest reported issues.

Summary of Budgetary Projections for FY 2024/25: A new planner position has been allocated and assigned to implementing the AAP and developing the DRP Guidelines and Toolkit can be completed with City Staff time. Initial cost of software purchase was approximately $196,000 with annual maintenance costs of $38,000-$40,000.

4. Outdoor Dining Regulations
Summary: Due to the COVID-19 pandemic, certain restrictions were modified to assist the business community during the difficult economic times, and to allow residents and visitors to continue to safely utilize certain services such as restaurants, bars, beauty salons, and exercise/wellness businesses outdoors and with appropriate social distancing. These specific businesses were allowed to temporarily expand into outdoor areas including sidewalks and parking lots (public and private) to provide additional space, especially during the times when indoor operations were not allowed. Due to the popularity of certain businesses, mainly restaurants, the City Council has directed the City Manager to prepare draft requirements and regulations to permanently allow these outdoor operations, including ways to mitigate potential issues to parking, noise, safety, aesthetics and other foreseeable areas.

FY 2024/25 Actions:

A. Bring forward draft regulations to City Council for consideration.

Summary of Budgetary Projections for FY 2024/25: Development of draft regulations can be completed with City Staff time. Additional consultant services for parking counts, noise monitoring or other potential areas of impacts listed above could require additional budget allocations.

Community Character Priorities
Land Use & Planning
9 5. Local Coastal Program/Land Use Plan Adoption and Preparation of the Local Implementation Plan
Summary: The City prepared a Local Coastal Program (LCP) Land Use Plan (LUP) which was certified by the California Coastal Commission (CCC) on March 7, 2012, and subsequently adopted by the City Council in February 2013. At the time of adoption, the City Council also directed City Staff to prepare a Land Use Plan Amendment (LUPA) to modify some of the provisions in the LUP relating primarily to bluff top development, shoreline protection and private beach access ways. The CCC approved the City’s LUPA in January 2014, and incorporated 12 additional CCC-initiated modifications. The City then prepared at the direction of the CCC, a update to the 2010 Draft Mitigation Fee Study
The certified LUP includes a requirement to update the 2010 Draft Mitigation Fee Study prepared by the City. In January 2014, the CCC awarded the City a grant in the amount of $120,000 for use by the City in updating the draft fee study to reflect the policies in the Certified LUP. An updated public recreation impact fee study and draft LUPA was submitted to the CCC on April 29, 2016, and approved by the CCC with modifications. The City Council adopted the modification on November 13, 2018; CCC Executive Director concurrence was received on December 13, 2018. City Staff continues to work on the draft LIP that would geographically segment the bluff top properties from the rest of the City and Title 19 has been reserved for the “Coastal Zone” provisions associated with the LCP/LIP.

FY 2024/25 Actions:

A. Conduct engagement and prepare a draft LIP and Land Use Plan Amendment (LUPA) to correct zoning information within the approved LUP.

Summary of Budgetary Projections for FY 2024/25: The estimated budget proposed for FY 2024/25 to continue the LCP Local Implementation Plan efforts is approximately $90,000 programmed for consultant services for adjunct planning services and document assistance.

6. Eden Gardens Specific Plan/Overlay
Summary: The Eden Gardens Master Streetscape Plan was adopted April 17, 1995, and is a document that provides guidance on the public improvements desired in the area. The scope of the Specific Plan or creation of a zoning overlay could contain design guidelines and development standards specific to the La Colonia de Eden Gardens neighborhood. The planning process would involve community input and could include engaging a qualified design professional. In November 2019, Staff conducted a community meeting and received input regarding concerns and issues the community had been facing that can be used to identify and prepare a comprehensive guiding plan for the Eden Gardens community.

FY 2024/25 Actions:

A. Initiate a planning process to explore a comprehensive guiding plan for the community that can provide further design and setback regulations to maintain the historic and cultural history of the neighborhood.

Community Character Priorities
Land Use & Planning
10 Summary of Budgetary Projections for FY 2024/25: Public engagement and development of planning overlay regulations can be completed with City Staff time.

7. Short-Term Vacation Rental Permit Ordinance Update
Summary: The City’s current Short-Term Vacation Rental (STVR) Permit regulations allow for the rental of any residentially zoned dwelling unit, other than Accessory Dwelling Units (ADUs), including detached single-family residences, condominiums, duplexes, twinplexes, townhomes and multi-family dwellings. Since adoption of the City’s STVR regulations, the soaring popularity of vacation rental hosting websites has resulted in a proliferation of STVRs throughout the San Diego region. On an annual basis, Staff handles a variety of complaints regarding STVRs and their impacts to local neighborhoods including noise, parking and unruly guests. In order to maintain an appropriate balance of housing stock dedicated to residents and also to visitor accommodations, the City will evaluate the City’s Short Term Vacation Rental Permit regulations for potential amendments. A key focus should be on maintaining long-term rental stock in the community.

FY 2024/25 Actions:

A. Evaluate existing STVR Permit regulations for modifications.

Summary of Budgetary Projections for FY 2024/25: Development of draft regulations can be completed with City Staff time.

8. Electric Bicycle (E-Bike) Safety and Education Program Summary: The proliferation of E-Bikes in the city has resulted in both positive and negative impacts on the community. E-Bikes reduce daily miles traveled in vehicles, promote a healthy lifestyle and provide a convenient and clean mode of transportation around the community. EBikes can help riders of all ages, skills and physical abilities live more active lives. However, there are significant safety concerns that have arisen as the popularity of E-Bikes has exploded.

The City would like to continue to promote the use of E-Bikes in the community but also create a safe environment for pedestrian and vehicular traffic. The continued education of both E-Bike riders and the public is paramount to a harmonious community that can both foster clean alternative modes of transportation while protecting the health and safety of the residents.

FY 2024/25 Actions:

A. Continue the partnership with the San Diego County Bike Coalition and BikeWalkSolana to provide E-Bike safety educational workshops and practical exercises throughout the community.

B. Collaborate with the local schools to provide educational opportunities and potentially a permit program for E-Bike riders.

C. Partner with the local bicycle shops on educational opportunities when E-Bikes are purchased.

Community Character Priorities
Land Use & Planning
11 Summary of Budgetary Projections for FY 2024/25: There are costs associated with partnering with the San Diego County Bike Coalition for the education and training programs.

These costs are estimated at approximately $10,000 per year.

9. Charter City Analysis
Summary: The City is a General Law City under California Constitution and state statutes.

When incorporated as a City in 1986, the governance was constructed as a General Law, relying on the State legislative structures, and when delegated, the City developed regulations and policies, such as with land use and other municipal code regulations. While reliant on the state constitutional framework, since becoming a city, there have been an increasingly legislative trend at the State level to address systemic, and statewide issues from everything such as public health, commercial operations, land use, housing, and homelessness. While there are many benefits, some of these legislative actions can conflict with the needs or priorities of local municipalities. The City Council has directed the City Manager to further review the opportunities, limitations, benefits and timelines for consideration of initiating a ballot measure for a vote of the public to consider changing the City from a General Law City to a Charter City.

FY 2024/25 Actions:

A. Analyze and report to the Council on the opportunities, limitations, benefits and timelines for consideration of becoming a Charter City.

Summary of Budgetary Projections for FY 2024/25: Analysis of the process and potential outcomes can be completed with City Staff time.

10.Synthetic Drug Substance Prohibition
Summary: Synthetic substances, commonly referred to as Bath Salts or Spice, are documented that when consumed to cause hallucinations, agitation, psychosis, aggression, suicidal tendencies, among other things. While newly created drugs often go unregulated in California due to testing and other regulatory requirements, many of these substances are given emergency scheduling under the U.S. Food and Drug Administration. The City Council has directed the City Manager to develop appropriate regulatory language to be considered by the Council to prohibit the manufacturing, sale, distribution and/or possession of Federal Schedule I drugs, including novel synthetic drugs.

FY 2024/25 Actions:

A. Develop proposed regulatory language to be considered for adoption by the Council.

Summary of Budgetary Projections for FY 2024/25: Development of draft regulations can be completed with City Staff time.

Community Character Priorities
Land Use & Planning
12 11.Legislative Platform and Lobbying
Summary: Legislative priorities for the City are generally reflected throughout this Work Plan.

The following is a list of actions that should be conducted on an annual basis and with regular review to ensure new and pending legislation is being responded to in a manner consistent with the City’s priorities and regulations.

FY 2024/25 Actions:

A. Update Legislative Priority List for Council Consideration.

B. Develop policy on priority topic areas to support/advocate.

C. Continue to work with lobbyists to promote City agenda.

D. Engage representatives and submit letters to further City and regional priorities.

E. Adopt City ordinances and policies to respond to and remain compliant with changes in law.

Summary of Budgetary Projections for FY 2024/25: The City’s lobbyist is engaged at an amount not to exceed $ 35,421.44 for Fiscal Year 2024-2025 and an amount not to exceed 36,089.87 for Fiscal Year 2025-2026.

Community Character Priorities
Capital Projects
13 Capital Projects

1. Marine Safety Center
Summary: The existing Marine Safety Center is inadequate to continue to serve the community and beach visitors into the future. The current facility is dilapidated with design deficiencies that don’t meet the current needs of our lifeguards with respect to storage, operations, and technology, as well as facilities for persons of different genders/identities and ADA compliant improvements. A needs assessment study was completed in June 2017, which determined that the best alternative was to demolish the existing building and construct a new building.

A Professional Services Agreement with an architectural consultant was approved in October 2018, to develop a preliminary site and building design for a new Marine Safety Center.

Following a community meeting in February 2019, to kick off the project, the City consultant prepared three design options that were presented to the Council during a public hearing in November 2019. During this meeting, the Council directed Staff to pursue an above-ground design option. In October 2020, the City Manager returned to Council to present a revised conceptual above-ground design incorporating feedback and input received at the previous City Council meeting. This design was further refined to include a lifeguard observation tower at the bottom of the ramp per the direction of the Council.

In April 2022, the City worked with the consultant to have story poles installed for the threedimensional footprint of the proposed building. During this period, City Staff met with impacted residents to assess potential view impairments. Photo simulations were also prepared and presented to the City Council February 2023. After receiving testimony from the public, City Council provided further direction to the City Manager to modify the proposed design to minimize view impacts without jeopardizing the operational needs for the Lifeguard Station.

Several iterations of the proposed design have been presented to the City Council, including in November 2023 and January 2024. During each public hearing, comments were received from the Council, general public, including the nearby property owners, to further refine the design in order to minimize the potential view impacts. Council directed Staff in January 2024 to erect story poles based on the most recent design presented to Council. The City intends to install the story poles following the peak summer season to minimize impact to both summer Lifeguard operations and park activities. During the interim, the City will begin the work to obtain necessary City Development Review Permit (DRP)/Structure Development Permit (SDP), and will initiate discussions with the Coastal Commission for a Coastal Development Permit.

Upon receipt of the necessary permits and environmental compliance, the City will prepare final engineering and construction design documents to be released for bid for construction. While allocation of funding for construction of the Marine Safety Facility is still pending, throughout the next phases, the City will be exploring the availability of grant funding and/or alternative approaches for this significant public capital investment to ensure construction of this project can start at the earliest possible time given the remaining regulatory and financial requirements for this important City facility project.

Community Character Priorities
Capital Projects
14 There are several actions for future years that are unscheduled at this time. Once construction funding is identified, a Coastal Development Permit (CDP) can be submitted to the California Coastal Commission. Since the CDP is only valid for three years (a two-year initial term and a one year extension), Staff doesn’t want to obtain the CDP until there is some certainty that construction can start before the CDP expires. Environmental studies and clearance will be performed during the final design stage. Throughout all phases of the project, Staff will continue to look for grant funding for construction of the new Marine Safety Center.

FY 2024/25 Actions:

A. Install new story poles based on updated design from January 2024.

B. Provide revised photo simulations of potential view claims for Council’s consideration.

C. Initiate coordination with the Coastal Commission Staff on the proposed project design.

D. Prepare environmental documentation and any additional technical studies.

E. Obtain City Development Review Permit (DRP)/Structure Development Permit (SDP).

Summary of Budgetary Projections for FY 2024/25: As part of the update in January 2024, the City Council authorized an increase to the PSA with the Consultant (domusstudio) in the amount of $500,000. This budget allocation will carry forward into FY 2024/25 to allow the project to progress through the entitlement and permitting process, including receipt of an engineering cost estimate for a construction bid solicitation. It is anticipated that additional funding will be necessary in future fiscal years to complete the state permitting and go out to a competitive bid for construction.

2. Highland Drive Median Project
Summary: This project will provide drought-tolerant landscape improvements to the medians on Highland Drive, south of Lomas Santa Fe in front of the Country Club, that were constructed in 2023.

FY 2024/25 Actions:

A. Develop landscaping plans using a palette of drought-tolerant plants with a cost estimate.

B. Conduct bid and implement landscaping and associated irrigation.

Summary of Budgetary Projections for FY 2024/25: Preliminary tasks will be performed by in-house Staff; construction costs are estimated at $80,000.

3. La Colonia Park Improvements
Summary: In 2006, a community-based La Colonia Park Needs Assessment Advisory Committee developed recommendations for improvements throughout La Colonia Park, which included among other improvements, ADA-compliant ramps and access through the park and facilities. The City completed the conceptual design for the park improvements in December 2009 and preliminary design of the park in September 2010.

Community Character Priorities
Capital Projects
15 Over the last year, the City has worked on a complete renovation of the Tot Lot at La Colonia Park. On May 22, 2024, the City had the grand re-opening of the newly renovated playground.

The playground was designed to be inclusive and accessible, ensuring children of all abilities can enjoy all of the play features. Wheelchair-accessible equipment, ground-level activities, and inclusive play elements were integrated into this diverse and inclusive City facility.

With the City’s purchase of the property immediately north of the skate park, there was a need to re-evaluate the property and existing park, and the needs and priorities. The Council approved a PSA for updating the La Colonia Master Plan in February 2022, and a public workshop was held in February 2023 to gather community input on priorities and needs for design, operations, and facilities onsite. An update was provided to the City Council in March 2024, at which Council authorized an additional $70,000 for architectural services to refine the conceptual design alternatives based on the public and Council feedback and to receive additional input from key stakeholders.

While ongoing maintenance and smaller facility and park improvements are programmed, the City continues to seek additional funding for expansion, park improvements, including ADAcompliant renovations in compliance with the City’s ADA Transition Plan.

FY 2024/25 Actions:

A. Explore potential opportunities and conceptual design to integrate the City-owned vacant property to the north of the park.

B. Update the La Colonia Park Master Plan to incorporate the additional property and to reflect any adjustments to the adopted plan.

C. Conduct routine maintenance and improvements to existing buildings (recreation center, offices, Heritage Museum) and grounds (skate park, basketball court, tot lot) as needed.

Summary of Budgetary Projections for FY 2024/25: The incorporation of the vacant property north of La Colonia Park into the overall Master Plan has been allocated, in the amount of approximately $125,000 to date. The additional $70,000 authorized by Council in March 2024, is expected to be sufficient for the continued outreach and engagement, as well as conceptual design plans. The La Colonia Park Master Plan update can be completed with City Staff time.

With respect to the existing park maintenance and improvements, the replacement of the A/C for the Community Center is estimated to cost $15,000; this funding is already identified in the adopted Fiscal Year 2024/25 Budget.

4. Traffic Calming Projects
Summary: A number of locations for traffic calming improvements, including signage, speed reduction installations (humps, pillows, tables, etc.), have been identified throughout the City.

These projects include the monitoring and analysis of publicly-initiated traffic calming requests and proposal of measures and installations that can be implemented to within the public rightsof-way to enhance the user’s experience for all modes of transportation.

Community Character Priorities
Capital Projects
16 FY 2024/25 Actions:

A. Monitor and assess traffic calming requests at North Granados between Cliff Street and Lynwood Dr, as well as a request for second speed cushion on Highland drive between San Lucas Dr. and San Andres Dr.

B. Prior to occupancy of the Solana Highlands project, implement the traffic calming measures included in the conditions.

Summary of Budgetary Projections for FY 2024/25: No budgetary requests are proposed at this time; Staff will bring forward project-specific requests as needed.

5. Implementation of the Comprehensive Active Transportation Strategy (CATS) Study Projects
Summary: The CATS study approved by Council in 2015, identifies approximately 20 bicycle and pedestrian projects along various City streets that improve the bikeability and walkability of streets and neighborhoods in the City in alignment with the Climate Action Plan (CAP) and Vision Zero principles. There are a variety of CATS projects along key corridors within the City:

Cedros Avenue, Sierra Avenue, Cliff Street, the Academy/Ida/Genevieve/Valley Corridor, Nardo Avenue, and key corridors surrounding the City’s schools under the Safe Routes to Schools Program. The Lomas Santa Fe Drive Corridor project and the Santa Helena Neighborhood Trail have been included into separate Work Plan Priority Items due to the scope and/or funding.

A next step for the CATS is to create a 5-year implementation plan, with proposed projects organized based on specific criteria of need, effectiveness, and preliminary cost. Also included should be key grant opportunities and preliminary review of grant competitiveness and scope.

To build off of the City’s CATS, and upon completion of the SANDAG Vision Zero toolbox, the City should move forward with the preparation of a Vision Zero strategy. First implemented in Sweden in the 1990s, Vision Zero is a policy adopted by municipalities to work toward the elimination of all traffic fatalities and sever injuries. The City already is greatly aligned with Vision Zero through our roadway design, active transportation prioritization, Safe Routes to Schools initiatives, and traffic calming projects. These planning efforts and capital project implementation prioritize more safe and efficient mobility options in our neighborhoods and for our residents. A Vision Zero strategy addresses the five E’s: Engineering, Education, Encouragement, Evaluation and Enforcement. The City is actively participating in the regional “Vision Zero” task force developed that is being led by SANDAG.

FY 2024/25 Actions:

A. Create a five-year implementation plan for the projects listed in the CATS study, focusing on the initiation of one or two projects annually.

B. Initiate a Vision Zero Strategy for the City building off the SANDAG toolbox and template.

Community Character Priorities
Capital Projects
17 Summary of Budgetary Projections for FY 2024/25: Development of draft 5-year implementation plan and initiation of a Vision Zero Strategy can be completed with City Staff time. Additional budget allocations for technical consultant support may be necessary for preliminary cost estimates and other grant assistance. Any future requests will be brought before the Council for authorization.

6. Lomas Santa Fe Corridor Project
Summary: The Lomas Santa Fe Corridor project is a top priority of the CATS project above.

Due to the significance of this project and the multiple benefits it could provide to the community, it has been separated into its own Work Plan Priority Item. The project study area for the Lomas Santa Fe (LSF) Drive Corridor Project extends from Cedros Avenue on the East side of Highway 101 to Highland Drive at the City’s eastern boundary. The City’s goal for the Lomas Santa Fe Corridor Project is to construct physical improvements to improve the community character, safety, walkability, bikeability and circulation along this key east-west arterial through the City of Solana Beach.

Some of the elements included in Phase III (final design) are a multi-use path on the north side of LSF, striping and signal improvements, added parking, landscaping and other items intended to slow down traffic and increase use of the corridor by pedestrians and bicycles. The final design for the project was approved by the City Council on May 26, 2021. Partial funding for construction of the easterly segment of the project (from Santa Helena to Highland Drive) was secured from Congressman Levin’s office. Staff is working with Caltrans to obligate the $7,000,000 in federal funding. Since the project initially started using non-federal funds, NEPA clearance (the federal version of CEQA) was not performed. Staff is currently working on NEPA clearance with the help of the Caltrans Local assistance team. Additionally, further engineering work has been completed to adjust alignment to comply with federal funding obligations, and avoid impact to private property. Staff is currently working through the federal procurement process that is required before the east side corridor improvements can be advertised for construction bids. Based on the current project schedule, it is anticipated that a construction contract can be awarded in late Fall of 2024, construction can begin at the beginning of calendar year 2025.

Under the present design, construction of the west side corridor improvements, from the west side of Interstate 5 to Cedros Avenue, are projected at approximately $8 Million. Presently the City has received approximately $850,000 for the west side construction project, and the City Staff is working to secure additional funding through budgetary earmarks and grant funding.

FY 2024/25 Actions:

A. Develop Construction Manager Request For Proposal (RFP) and select the most qualified consultants for the City Council’s consideration during construction award process.

B. Evaluate and apply for potential construction grant funding for the west section of the project.

C. Execute amendment to the PSA with City’s consultant to Prepare Construction Plans, Specifications, Estimate for the west side for competitive bidding purposes.

Community Character Priorities
Capital Projects
18 Summary of Budgetary Projections for FY 2024/25: A grant from SANDAG, in the amount of approximately $616,000, was obtained for Phase III design. With a 10% match committed by the City, the total amount of funding secured for Phase III design was approximately $684,000.

Construction of the entire length of the corridor is estimated to cost approximately $15 million.

The project was separated into two segments for construction purposes. The first phase consisting of the easterly segment of the project (from Santa Helena to Highland Drive) was estimated at $7 Million, which has been secured from Congressman Levin’s office. The second phase is the west side (from I-5 to Cedros Avenue) is projected to cost approximately $8 Million.

To date, the City has received $850,000 from Congressman Levin’s office. The City is expecting to budget and expend the funding received for the east side in FY 2024/25 and FY 2025/26; the $850,000 of funding expected to be received for the west side is still being programmed and further funding is being sought to complete this important corridor project. No additional funding is requested for FY 2024/25 at this time.

7. Santa Helena Neighborhood Trail
Summary: The paved area on Santa Helena, north of Sun Valley Road, is approximately 64 feet wide. At least 20 feet of the paved area could be converted into a roadside linear park. The proposed project would reduce the pavement width on Santa Helena, from Sun Valley Road to the trail head at the San Elijo Lagoon and use the additional space for traffic calming improvements and a neighborhood trail. A focus group meeting was held with representatives from several local HOAs, community members and BikeWalkSolana to discuss the proposed project design and receive feedback. The Conceptual Design was presented to City Council in March 2020, and a consultant contract was awarded in July 2021. In October 2021, Staff conducted a community meeting to present the design and seek additional community input.

To expedite traffic calming at the Santa Helena/Santa Victoria intersection (east of Solana Vista School) and implement Safe Routes to School recommendations sooner the project implementation was broken in phases. The first phase of construction will exclude all landscaping, irrigation and work north of Santa Victoria, and implement the recommendations contained in the CATS and Safe Routes to School studies. The second phase which will be started in FY 2024/25, will include continued outreach to adjacent neighborhoods and completion of the construction level plans and pursuit of additional funding opportunities.

FY 2024/25 Actions:

A. Conduct Community Engagement.

B. Perform final engineering for Phase 1 improvements.

C. Perform Environmental Clearance.

Summary of Budgetary Projections for FY 2024/25: The Phase 1 construction is estimated at $450,000 for FY 2024/25 which would reduce the roadway width of Santa Helena, from Sun Valley Road to Santa Victoria (east) by the placement of concrete curb and gutter approximately 40 feet east of the existing westerly curb. Other improvements include the creation of an asphalt path on the east side by utilizing the existing asphalt pavement and curb/gutter and curb popouts and crosswalks at the Santa Helena/Santa Victoria (east) intersection.

Community Character Priorities
Capital Projects
19 8. City Hall Deferred Maintenance
Summary: During FY 2023/24, significant improvements were made to City Council Chambers and the City Hall was repaired and repainted. During this work it was determined that further weather sealant work was necessary to address leaking that had been ongoing during significant rain events. This project was completed in May 2024. The projects identified for FY 2024/25 would include replacement of the floor drains in all restrooms, repairs to the parking lot, replacement of two (2) A/C units and associated duct work, and mechanical upgrades to elevator equipment.

FY 2024/25 Actions:

A. Replace the floor drains/floor tiles for the men’s and women’s public restroom near Council Chambers and the women’s employee restroom near the back door.

B. Upgrades to the elevator mechanical room.

C. Parking lot repairs.

D. Replace two A/C units and corresponding duct work.

Summary of Budgetary Projections for FY 2024/25: The $100,000 allocated in FY 2023/24 for the upgrades to the elevator were not utilized and need to be reallocated to FY 2024/25. An additional $100,000 is required for FY 2024/25 for the restroom improvements ($35,000), the parking lot repairs ($30,000), and the A/C and duct work replacement ($35,000).

9. Fletcher Cove Improvements
Summary: The proposed Fletcher Cove Improvements consist of the replacement of the beach access ramp, the dissapator grate at the bottom of the ramp, and improvements to the shower area, including the drainage and expansion of number of shower heads. The ramp replacement includes replacing the concrete ramp, the asphalt concrete walkway immediately south of the ramp, the concrete curb and the metal handrailing. As part of that project, the dissipator grate would be also replaced. The existing dissipator grate was installed in approximately 1998, as part of the NCTD train station project and associated drainage work. Due to the ocean weather and salt water, the dissipator grate is corroding and needs to be replaced. A Coastal Development Permit waiver from the California Coastal Commission was obtained in November 2023 for replacement of the dissipator grate and associated beach access ramp improvements.

Council has also directed the City Manager to work with the City Engineer to install additional shower heads if possible (as part of the shower drainage system repairs) to address the backup of users that often occurs from rinsing off at the top of the ramp.

FY 2024/25 Actions:

A. Engage the Public and Public Arts Commission (PAC) to solicit design ideas for the replacement dissipator grate.

B. Identify costs for grate replacement for incorporation into the construction project of the beach access ramp.

Community Character Priorities
Capital Projects
20 C. Evaluate replacing outdoor shower and plumbing associated with shower.

D. Construct the comprehensive Fletcher Cove Improvement Project to include the above components as determined to be appropriate and feasible.

Summary of Budgetary Projections for FY 2024/25: The repairs to the access ramp and replacement of the dissipator and additional shower improvements are estimated to cost $250,000. There is $190,000 available which was included in FY 2023/24 CIP budget.

10.Replacement of Emergency Generator at Fire Station
Summary: The existing generator at the fire station is approximately 28 years old and was installed when the fire station was constructed in 1991. Due to the age of the existing generator, the permit with the Air Pollution Control Board only allows for the operation of the generator up to 20 hours per year in non-emergency situations during testing and maintenance. As part of the design study, the operational needs of the building were evaluated to determine the size of the generator required. The electrical switchgear was also evaluated to determine if upgrades were necessary.

FY 2024/25 Actions:

A. Obtain permits from Air Pollution Control District (APCD).

B. Research public safety grant opportunities and evaluate funding options for purchase of emergency generator.

C. Advertise and construct project.

Summary of Budgetary Projections for FY 2024/25: The cost to complete the design of the generator replacement is approximately $40,000. The purchase and installation of a new generator is estimated to cost approximately $250,000. The actual cost for this project will be determined after the project is advertised for bids. There is $250,000 available which was included in FY 2023/24 CIP budget.

11.Highway 101 Pedestrian Crossing (San Elijo Lagoon Trail Connection) Summary: With the installation of the pedestrian tunnel underneath the railroad track near the north end of the City, Staff has been investigating the installation of a pedestrian crossing across Highway 101 in the vicinity of the pedestrian tunnel and Cardiff/Seaside State Beach. Since a tunnel under Highway 101 or a bridge over Highway 101 were determined to be economically infeasible, Staff continues to work with a traffic engineering firm and Staff at the City of Encinitas to develop an at grade crossing option. A conceptual design was presented to the City Council in March 2024, and Staff was directed to continue to work on the design to integrate input received.

This project will likely require several actions to obtain funding and implement construction that may not all be completed within this fiscal year due to the complexity and multi-jurisdictional nature of the project. This includes environmental and engineering studies, municipal permits, and a Coastal Development Permit (CDP).

Community Character Priorities
Capital Projects
21 FY 2024/25 Actions:

A. Continue to work with Encinitas on traffic calming measures and good transitions leading into and exiting City limits.

B. Develop design and construction plans, specifications and estimate (PS&E) for project applications and grant funding opportunities.

C. Pursue cost-sharing agreement with City of Encinitas.

D. Obtain CEQA clearance.

E. Obtain Coastal Development Permit/Exemption from the Coastal Commission.

Summary of Budgetary Projections for FY 2024/25: Construction costs are unknown and would be determined once an at-grade crossing option is selected. The cost for preparation of Plans, Specifications and Estimate (PS&E) for the at grade crossing is estimated at $45,000.

12.Glenmont Pocket Park
Summary: The City has been working with Santa Fe Irrigation District (SFID) to explore the possibility of the development of a park along Glenmont Avenue adjacent to the SFID reservoir.

The City has initiated discussions with SFID to create an agreement and a timeline for the development of a future park at this location. The site is presently used by SFID as a construction staging and laydown yard for the recently completed water pipeline upgrade project. The City has been informed that it will also be needed for a near-term project to repair and/or replace the existing tank roof, and conduct other seismic and system retrofits. The SFID is currently conducting a study of the scope and timeline for that reservoir repair work, which is anticipated to be completed early 2025. At that time, the City will be able to create a timeline for design, funding, bid, and construction. In the meantime, the City has already begun doing some conceptual design work to create a harmonious, functional, and aesthetic park environment that integrates into the surrounding community character and fosters community engagement.

Future fiscal year work will include city and CCC permitting, construction RFP and bid process, and construction.

FY 2024/25 Actions:

A. Work with the community to receive project feedback on design and prepare a preliminary project timeline and conceptual design.

B. Enter into an agreement with Santa Fe Irrigation District.

Summary of Budgetary Projections for FY 2024/25: It is estimated that the conceptual design and public outreach would cost approximately $10,000, and the estimated cost for preparation of construction plans including landscaping and irrigation plans is $65,000. Additional funding will be required for future fiscal years for construction; a construction cost estimate will be provided after the project is designed. There is $350,000 available which was included in FY 2023/24 CIP budget.

Community Character Priorities
Capital Projects
22 13.Traffic Signal Upgrades
Summary: The City has 16 signalized intersections, that are maintained by Yunex. The City’s traffic engineering consultant, STC Traffic, performed a citywide traffic signal assessment and made recommendations to maintain and improve the efficient and effective operation of the traffic signal systems. The first phase of improvements is to replace obsolete, damaged, and worn equipment, with a future phase to comprehensively upgrade and modernize the City’s system and equipment. The final component in the Phase I improvements is to replace a traffic signal controller cabinet at the Lomas Santa Fe/Solana Hills intersection. Additional smaller improvements and enhancements, including lead pedestrian intervals and bike signals, are completed based on public input, traffic enforcement, and other relevant safety data. The Phase II comprehensive system improvement will require significant costs and a master plan based on priority components and upgrades.

FY 2024/25 Actions:

A. Replace the signal control cabinet at Lomas Santa Fe/Solana Hills intersection.

B. Research installation of leading walk signals on all traffic signals along Steven’s Avenue.

C. Prepare a master plan for comprehensive system improvements as recommended in the citywide assessment.

Summary of Budgetary Projections for FY 2024/25: The completion of the Phase I and additional ancillary signal improvements as needed to improve circulation FY 2023/2024 appropriated $114,000. Most of phase one improvements have been completed. Approximately $45,000 is left in the budget which should be enough to complete phase one during FY 2024/25.

Phase II, it is much more comprehensive, and Staff will be evaluating various elements of improvements and will provide priority projects and corresponding cost estimates consistent with the City’s traffic signal master plan.

14.Fletcher Cove Community Park and El Viento Pocket Park Trail Upgrade.

Summary: The existing trail system in both locations are subject to significant erosion during storm events. This project would convert the existing D.G trail pathways into a more stable semi-pervious surfacing that can withstand high-precipitation storm events, and is ADA compliant.

FY 2024/25 Actions:

A. Develop a set of design plans, specifications, and cost estimate (PS&E) for both sites.

B. Conduct bid process and complete construction.

Summary of Budgetary Projections for FY 2024/25: The preliminary cost for both sites is estimated at $200,000, which was included in the FY 2023/24 CIP Budget.

Community Character Priorities
Capital Projects
23 15. South Sierra/South Acacia Parkway Improvements
Summary: This project will enhance the existing parkway along South Sierra/South Acacia adjacent to the Distillery Parking Lot by widening the sidewalk and installing street trees and grates.

FY 2024/25 Actions:

A. Complete design and develop a set of design plans, specifications, and cost estimate (PS&E).

B. Conduct bid process and complete construction and installation.

Summary of Budgetary Projections for FY 2024/25: The project is estimated to cost $80,000.

16. Highway 101 Tree Grate Replacement
Summary: The decorative tree grates were installed as part of the Highway 101 Westside Improvement Project back in 2011. Because of normal wear and tear, the tree grates are starting to deteriorate. This project will replace the existing, deteriorating tree grates along the west side of Highway 101.

FY 2024/25 Actions:

A. Replace 5 tree grates a year.

B. The number of tree grates to be replaced in future years will be determined based on the success of the initial project.

Summary of Budgetary Projections for FY 2024/25: Project is estimated to cost $25,000 for the replacement of the initial 5 grates.

17. Glencrest Sidewalk Improvements
Summary: This project will construct concrete curbs, gutters and sidewalks along both sides of Glencrest Drive from Lomas Santa Fe to Dell Street. This project is identified as a high priority project in both the Safe Routes to School and CATS programs.

The City will develop concept plans that minimize impacts to the private improvements that are encroaching into the public right of way. The intent of this project is to provide safe pedestrian facilities while respecting private improvements and residential parking to the extent feasible without acquiring additional right of way.

FY 2024/25 Actions:

A. Develop concept plans based on feedback received at the May 22, 2024 City Council meeting.

B. Update City Council.

Community Character Priorities
Capital Projects
24 C. Conduct community outreach.

D. Develop PS&E package.

E. Advertise for bids.

F. Complete construction
Summary of Budgetary Projections for FY 2024/25: Preliminary tasks will be performed by in-house Staff. Construction costs will be developed during the final design phase. There is $75,000 available which was included in the FY 2023/24 CIP Budget.

18. Major Storm Drain System Improvement Projects
Summary: There are a number of storm drain systems throughout the City that are in need of improvements/upgrades. This project provides ongoing priority ranking, design and construction of city-wide storm drain system improvements based on available funding A project was completed in FY 2023/24 to line and replace several Corrugated Metal Pipes that were in the worst condition.

FY 2024/25 Actions:

A. Identify priority projects to continue to improve storm drain infrastructure throughout the City.

B. Complete design and conduct public bidding process for major projects.

C. Construct improvements.

Summary of Budgetary Projections for FY 2024/25: Estimated total cost of $450,000 for storm drain improvements in Fiscal Year 2024/25, which is identified in the Adopted Budget.

19. Cliff Street Comprehensive Improvements
Summary: Cliff Street runs generally east to west, with a steep grade trending up, starting at N. Cedros Avenue. Presently, Cliff Street is paved with asphalt/concrete (a/c), and has no sidewalk, intermittent a/c berms, and a variety of materials along the shoulder used primarily for parking. There is presently no underground drainage system, and precipitation and other runoff occurs from east to west, carrying sedimentation during storm events. City Council has requested that the City Engineer look into possible designs for improved pedestrian access along Cliff Street. As part of this review, it is a good Engineering practice to review possible drainage improvements to address runoff and erosion along this street. City Staff will evaluate the limitations and challenges with respect to existing private improvements encroaching into the right of way, co-alignment for drainage improvement, and possible design solutions for consideration by the City Council.

FY 2024/25 Actions:

A. Develop an opportunities and constraints analysis for Cliff Street for both pedestrian access, such as a walkway, and drainage.

Community Character Priorities
Capital Projects
25 B. Conduct engagement with residents and nearby businesses and schools on use and possible design ideas.

Summary of Budgetary Projections for FY 2024/25: Preliminary tasks will be performed by in-house Staff. A field survey and development of an opportunities and constraints memo will be performed by the City’s on-call consultants for approximately $15,000.

ORGANIZATIONAL EFFECTIVENESS
Staffing and Operational
26 ORGANIZATIONAL EFFECTIVENESS
A. STAFFING AND OPERATIONAL

1. Staff Engagement and Effectiveness
Summary: The Staff in the City of Solana Beach are the backbone of operations and essential for delivering vital services to our residents. Recognizing their expertise, individualism and role fosters a strong, Staff-focused workplace. The cornerstone to the success of our city lies in prioritizing their well-being, growth, and recognition as key drivers of community success.

Creating a highly supportive municipal work environment should include Staff engagement aimed at empowering employees, supporting professional growth, and maximizing skills that contribute to organizational success.

FY 2024/25 Actions:

A. Foster an open-door policy where employees feel comfortable sharing their ideas, concerns, and suggestions for improvement.

B. Ensure the City’s practice and approach to fair and consistent hiring practices consider trust, inclusiveness, transparency and succession planning.

C. Encourage Staff to pursue certifications, attend workshops, and participate ongoing training and development opportunities to enhance employees' skills and knowledge.

D. Conduct mandatory training for all (100%) permanent City employees focused on promoting accountability, transparency, and ethical standards.

E. Conduct regular performance reviews and feedback sessions to provide employees with opportunities for growth and improvement.

Summary of Budgetary Projections for FY 2024/25: These actions can be completed with City Staff time.

2. Promote a Diverse and Inclusive Work Environment
Summary: Recognizing the evolving social and political landscape, organizations are actively working towards fostering diversity, equity, and inclusion within their ranks. Research indicates that beyond legal and moral imperatives, diversity and inclusion offer substantial competitive advantages. The City is committed to nurturing an inclusive workplace culture, emphasizing employee engagement to bolster professional advancement, development, and retention.

These objectives are communicated transparently to Staff and the Council, with progress assessed through key performance indicators that track trends within the City and across the broader region. By incorporating these actions, the City can actively promote and cultivate a more diverse, equitable, and inclusive workplace environment.

ORGANIZATIONAL EFFECTIVENESS
Staffing and Operational
27 FY 2024/25 Actions:

A. Implement regular diversity training sessions and workshops for all Staff members to raise awareness and promote understanding of diverse perspectives, cultures, and identities.

B. Review and update City policies and procedures to ensure they are inclusive and supportive of all employees, regardless of their background or identity.

C. Collaborate with local community organizations and advocacy groups to foster partnerships and initiatives that promote diversity and inclusion both within the City workforce and the broader community.

Summary of Budgetary Projections for FY 2024/25: These actions can be completed with City Staff time; additional funding may be necessary to bring in outside speakers or forms of DEI workshops for City Staff.

3. Implement Performance Measurement Program
Summary: Implementing a performance measurement program involves establishing a systematic approach to evaluate and track the effectiveness and efficiency of the City. By measuring the current activities areas for improvement can be identified. The City can work with the employees to make adjustments in programs, policies and practices that can result in a better workplace environment, with improved organizational productivity and with optimal customer service.

FY 2024/25 Actions:

A. Complete analysis of FY 2023/2024 performance measures and report results and action plan to City Council in the FY 2024/2025 Budget.

B. Identify relevant Key Performance Indicators (KPIs) that align with City Council goals and ensure both customer service and a positive workplace experience are maintained.

C. Identify appropriate community survey tool(s) to evaluate customer satisfaction that match with the performance measurement goals.

D. Recognize/Evaluate existing Committees/Commissions and un-official Committees/Commissions and develop performance measures and/or guidelines for these designees.

Summary of Budgetary Projections for FY 2024/25: These actions can be completed with City Staff time.

ORGANIZATIONAL EFFECTIVENESS
Staffing and Operational
28 4. Social Media
Summary: The City continues to successfully utilize social media to engage the community by sending information regarding City activities, news and events through Instagram, Facebook and other platforms. There will be a concentrated effort to increase social media presence of City programs, events and initiatives, specifically with the City of Kindness Initiative. Social media accounts are used to better focus on new and special events, and important information that the community should be aware of such as specific programs like the Junior Lifeguard Program, Summer Day Camp Program, and various Special Events hosted by the City. By incorporating the following actions the City can effectively leverage social media as a tool for engaging the community and promoting City programs, events, and initiatives.

FY 2024/25 Actions:

A. Continue to increase community engagement by growing the City’s social media accounts and providing useful and community focused information and posts.

B. Provide training for City Staff to ensure social media accounts are managed responsibly and content is appropriate and reflective of the City.

C. Regularly monitor social media channels for comments, messages, and mentions to ensure information is consistent with City-driven information.

D. Create partnerships with local businesses and organizations to amplify the reach of City messages and events on social media.

E. If possible, track key metrics such as reach and engagement to measure the effectiveness of social media efforts and to inform future communication to residents and businesses.

F. Evaluate the effectiveness of current social media strategies and make adjustments as necessary to better align with community interests and engagement goals.

Summary of Budgetary Projections for FY 2024/25: Most of the social media tasks are completed by City Staff. The City does pay approximately $80 a month for the Constant Contact notification system.

5. Cyber Security Expansion- Awareness Training, Business Continuity & Disaster Recovery
Summary: The City’s current Cyber Security Awareness Initiative is in need of growth to increase protection across the City’s technology infrastructure. With the deployment of new technologies in place, it is recommended the City continue ongoing tasks related to information security awareness, along with continued reinforcement of information systems processes and procedures. Staff will continue to implement enhanced cybersecurity training tactics in the form of fake malicious e-mails and set up necessary training to increase Staff awareness.

FY 2024/25 Actions:

A. Budget for software and infrastructure costs for cybersecurity operations system.

ORGANIZATIONAL EFFECTIVENESS
Staffing and Operational
29 B. Continually refine Disaster Recovery/Business Continuity plan as systems develop.

Summary of Budgetary Projections for FY 2024/25: Direct cost related to Cybersecurity is estimated at $25,000. These costs are included within the budget of other asset acquisitions in the IT budget: Security Operations Center deployment, Firewall hardware and licensing, local and cloud data system backups, Staff training software, Network Operations Center monitoring and reporting for servers, intrusion detection software for servers, and server network hardware upgrades.

6. Unified Communications
Summary: The City’s current communications infrastructure is in need of unification and continued growth to increase productivity for Staff and accessibility from both Staff and the public. Currently, all City buildings are in the process of obtaining fiber optic connection points, allowing us to put in place necessary unified communication infrastructure.

FY 2024/25 Actions:

A. Migrate the phone lines to an internet system.

B. Integrate Office 365 application Teams with Staff phone system to increase accessibility for Staff.

C. Continue to deploy public Wi-Fi expansion at City facilities, parks and beaches.

Summary of Budgetary Projections for FY 2024/25: Staff are currently researching potential costs dependent on which upgrade path is chosen for the Council Chambers. A phased approach will be brought to Council for consideration and funding.

ORGANIZATIONAL EFFECTIVENESS
City Initiatives
30 B. City Initiatives

1. City of Kindness Coalition
Summary: The City of Kindness is a coalition of organizations dedicated to inspiring and promoting kindness worldwide. This initiative aims to effect meaningful change among schools, professionals, young people, elected officials, and companies. It is a project of the Social Impact Fund, a non-profit public charity that supports efforts to advance social good and make a positive difference globally.

Mayors across the country have united to encourage the nation to adopt a culture of kindness in our cities, businesses, and schools through acts of kindness. Solana Beach is officially a part of this coalition, and our Staff will continue to collaborate with the community group to promote the program and assist with events regularly. We will integrate these activities into City events and programming to foster a kinder and more inclusive community. By working together, we can create an environment where kindness thrives, benefiting everyone in our city.

FY 2024/25 Actions:

A. Conduct an RFP for banners with themes to implement the City of Kindness programs.

B. Encourage acts of kindness throughout the community and submittal of observed acts of kindness to the Kindness Counter link on the City’s website.

C. Host monthly outreach events for residents of all ages to come together and create and decorate rocks with positive messages of kindness and encouragement.

Summary of Budgetary Projections for FY 2024/25: These actions can be completed with City Staff time.

2. Age Friendly Communities Action Plan
Summary: The City acknowledges the importance of addressing the needs of its aging population, which is one of the oldest in San Diego County. In partnership with the San Diego Foundation, the American Association of Retired Persons (AARP), and San Diego State University, the City has embraced the Age-Friendly Communities Program. This initiative seeks to create more livable environments for residents of all ages and abilities by promoting programs and system-level changes.

The Age-Friendly Solana Beach Action Plan, adopted by the City Council on March 22, 2023, outlines strategies to address various needs of older adults, including transportation, housing, outdoor spaces and buildings, community support and health services, respect and social inclusion, communication and information, social participation, and civic participation and enjoyment.

ORGANIZATIONAL EFFECTIVENESS
City Initiatives
31 Moving forward, City Staff will continue to implement programs and policies outlined in the adopted Age-Friendly Action Plan. Solana Beach remains committed to fostering an inclusive and supportive community where residents of all ages can thrive.

FY 2024/25 Actions:

A. Implement circulator or shuttle services specifically tailored to meet the transportation needs of seniors, providing convenient access to essential services and amenities.

B. Continue to coordinate with other local service providers, including Solana Beach Community Connections, Solana Beach Presbyterian Church, the County Library, etc. to maximize programs and services for the senior community.

C. Increase community-based senior health and wellness programs and activities, including exercise classes, health screenings, and support groups tailored to the needs of older adults.

D. Within capital projects or facility improvement, include designs that promote accessibility and walkability for persons of all abilities.

E. Identify funding for homeowners to retrofit their properties with age-friendly features such as grab bars, wheelchair ramps, and non-slip flooring.

Summary of Budgetary Projections for FY 2024/25: Costs for implementing a circulator service will be developed through further engagement and funding opportunities, and will be brought before the Council for consideration mid-year. City Staff will explore partnerships to maximize senior programs and services including utilizing City facilities. However, increased programs and services may require more investment from the City, which will be brought to Council for consideration before implementation.

3. The Mayors’ Monarch Pledge
Summary: The monarch butterfly, an iconic species, has seen a dramatic decline in its populations, with eastern populations decreasing by 90% and western populations by 99% in recent years. To combat this decline, the City of Solana Beach has joined the National Wildlife Federation's (NWF) Mayors' Monarch Pledge. This initiative encourages U.S. cities, municipalities, and communities to create habitats for the monarch butterfly and other pollinators, and to educate residents on how they can contribute to these efforts at home and within their communities.

By taking the Mayors' Monarch Pledge, mayors must commit to implementing at least three of the 30 action items listed on the NWF website (nwf.org/MayorsMonarchPledge) each year they participate. At least one of these actions must come from the “Program & Demonstration Gardens” section. Mayors who complete eight or more actions are recognized as part of the National Wildlife Federation’s Mayors’ Monarch Pledge Leadership Circle, and those who complete 24 or more actions are honored as Monarch Champions.

ORGANIZATIONAL EFFECTIVENESS
City Initiatives
32 The City of Solana Beach first committed to the pledge for the 2021 program year and has renewed its pledge for the 2022, 2023, and 2024 program years. The City is actively involved in this initiative by implementing various action items, such as establishing demonstration gardens, hosting educational events, and planting milkweed and pollinator-friendly native nectar plants. Furthermore, the City reports its progress annually, detailing the engagement activities, the number of participants, and the specifics of the planted areas to track and promote the success of these conservation efforts.

FY 2024/25 Actions:

A. Continue to engage with the SeaWeeders and other partners to support monarch butterfly conservation and plant native milkweeds and nectar-producing plants in locations like the Coastal Rail Trail, at the La Colonia Community Center, and other City-owned properties.

B. Add or maintain native milkweed and nectar producing plants in community gardens and at the El Jardin de los Ninos at the La Colonia Community Center.

C. Add native milkweed and nectar producing plans at new City projects, including the future Glenmont Park.

D. Prepare annual report about progress on the above three actions including statistics on numbers of plants purchased or planted per the Mayors’ Monarch Pledge guidelines.

Summary of Budgetary Projections for FY 2024/25: Staff time, maintenance cost for plants, and any costs for new plants purchased by the City (around $1,000/annually).

4. San Diego Regional Climate Collaborative
Summary: The San Diego Regional Climate Collaborative is a network of public agencies, nonprofits, businesses, and academia working together to advance climate change solutions and promote sustainability across the San Diego region. By fostering collaboration and information sharing, the Collaborative aims to enhance regional efforts in climate protection, resilience, and sustainability.

The City of Solana Beach has been an active participant in the San Diego Regional Climate Collaborative, engaging in various initiatives to advance sustainability and climate resilience.

Over the years, the City has collaborated with other member jurisdictions to share best practices, develop and implement climate action plans, and participate in regional projects focused on reducing greenhouse gas emissions and enhancing climate resilience. Notable achievements include the successful implementation of waste minimization programs, efforts to protect and restore healthy ecosystems, and initiatives to improve water quality and efficiency. Through its ongoing participation, the City continues to demonstrate leadership in promoting sustainability and addressing climate change at the regional level.

FY 2024/25 Actions:

A. Renew the City membership and attend the San Diego Regional Climate Collaborative meetings and sponsored events.

ORGANIZATIONAL EFFECTIVENESS
City Initiatives
33 Summary of Budgetary Projections for FY 2024/25: Participation in SDRCC meetings and events will be limited to Staff time. If sponsorship or other opportunities are presented, additional budget authorizations will be consistent with City policy.

ENVIRONMENTAL SUSTAINABILITY
Policy Development
34 ENVIRONMENTAL SUSTAINABILITY
A. Policy Development

1. Climate Action Plan Update
Summary: The City has made considerable progress on many measures identified in the Climate Action Plan (CAP) which was adopted in July 2017. Major highlights include the establishment of a regional Community Choice Aggregation (CCA) program; the adoption of a reach code ordinance to increase Electric Vehicle (EV) infrastructure; and implementation of Senate Bill 1383 which will curtail methane emissions from landfills. According to the latest GHG Inventory completed for 2018 by the San Diego Association of Governments (SANDAG) in conjunction with the Energy Policy Initiatives Center (EPIC), emissions in the City have dropped approximately 40% below the levels first measured in 2010.

In 2022, the City began a CAP Update process, which is anticipated to be adopted by Council by Fall 2024. The CAP Update will build on the 2017 adopted CAP and incorporate new technologies and trends that have come on the market since 2017, gather the latest best scientific practices, and capitalize on regional knowledge and coalition groups to implement the CAP Update (once adopted, anticipated Fall 2024).

Implementation of the policies, strategies, and actions within the Climate Action Plan Update should be prioritized for continued reductions in greenhouse gas emissions and resiliency projects to address and/or mitigate the effects of climate change. Please refer to the Climate Action Plan for more details on specific policies and key implementation actions.

FY 2024/25 Actions:

A. Bring forward an update to the Climate Action Plan for consideration by the City Council.

B. Upon adoption of the CAP Update, implement priority actions as outlined in the CAP Update Implementation Matrix.

Summary of Budgetary Projections for FY 2024/25: The contract with EPIC/Ascent is for $100,000 to complete the CAP update. This funding is currently allocated in the FY 2023/24 Adopted Budget. Additional cost analysis will be conducted on the CAP Update for implementation of the CAP Update in FY 2024/25. Currently $56,000 is budgeted for actions adopted in the previous CAP. Additional funding will be considered by the City Council along with the adoption of the CAP Update in FY 2024/25.

2. Continued Participation in Clean Energy Alliance (CEA)

ENVIRONMENTAL SUSTAINABILITY
Policy Development
35 Summary: The City of Solana Beach has been at the forefront of promoting and establishing a local Community Choice Aggregation (CCA) program. In February 2018, the City Council gave final approval to launch Solana Energy Alliance (SEA), and SEA officially began operations in June 2018, becoming the first CCA in San Diego County. SEA transitioned to the Clean Energy Alliance (CEA) in collaboration with the cities of Carlsbad and Del Mar. CEA currently includes the cities of Carlsbad, Del Mar, Solana Beach, Escondido, San Marcos, Oceanside, and Vista.

For the fiscal year 2024/25, the focus will be on continuing the necessary tasks to wind down SEA and ensure a smooth complete transition to CEA. This includes meeting compliance requirements mandated by the California Public Utilities Commission (CPUC) and working closely with the CEA Board to support the ongoing implementation and success of CEA.

The City of Solana Beach remains proud of its leadership role in launching the first CCA in San Diego County and looks forward to continuing its efforts in promoting sustainable energy solutions through the Clean Energy Alliance.

FY 2024/25 Actions:

A. Continue working with the selected consultant team (The Energy Authority and Calpine Energy Solutions) to manage the ongoing compliance requirements of SEA that will extend into 2024.

B. Advocate the potential to increase the baseline RPS of CEA to eventually reach the 100% RPS goal as soon as possible but no later than 2035. CEA has incorporated incremental (~2%) annual increases to the RPS in its Integrated Resource Plan (IRP), as well as the pro forma, to achieve 100% by 2035.

C. Continue to work with the CEA Board and consultant team to accomplish the necessary tasks to implement and expand CEA in 2024/25.

Summary of Budgetary Projections for FY 2024/25: Participation in CEA meetings and events will be limited to Staff time.

3. City Facility Energy Efficiency and Decarbonization Upgrades Summary: There is an opportunity for City facilities to lower energy usage through the installation of more energy efficient lighting, HVAC systems, new windows and potentially installing photovoltaics and/or battery storage systems. There are also potentially some funding mechanisms available to fund these sorts of projects.

In consultation with Energy Efficiency consultants, Staff will evaluate energy efficiency upgrade options for City facilities and their initial costs and potential future cost savings. Research funding options for any cost-efficient and energy saving projects. Based on the results of this work, energy efficiency measures could be identified and included in the CAP update.

FY 2024/25 Actions:

A. Draft and issue an RFP for an Energy Efficiency Consultant to evaluate potential energy projects for City facilities.

ENVIRONMENTAL SUSTAINABILITY
Policy Development
36 B. Select an Energy Efficiency Consultant to develop a plan for projects at City facilities.

C. Research the potential installation of operable windows at City Hall.

Summary of Budgetary Projections for FY 2024/25: Total costs unknown and would be determined after identifying the scope of the project.

FISCAL SUSTAINABILITY
Economic Development
37 FISCAL SUSTAINABILITY
A. Economic Development

1. North County Transit District (NCTD) Property Planning & Related Issues Summary: The North County Transit District (NCTD) is the landowner for the property that includes the Solana Beach Train Station. This property has been explored for development over the last couple decades with a number of initiated solicitations for proposal. In December 2014, NCTD issued a Request for Proposals (RFP) and received four development proposals. The responses to this RFP were evaluated by a NCTD Selection Committee with local representation and a selected Development Team was recommended to the NCTD Board. In 2017, NCTD entered into an Exclusive Negotiation Agreement (ENA) with the selected developer and a pre-application review was completed by Community Development Staff on December 21, 2017. Due to several factors, NCTD terminated the ENA in 2018.

The City continues to meet with NCTD on the planning and public agency use and/or development of the NCTD site and related public parking. The City has presented interest to develop all or a portion of the property to NCTD.

FY 2024/25 Actions:

A. Continue to work with NCTD to explore future development of the property for public agency use and/or development, including land and development cost appraisals.

Summary of Budgetary Projections for FY 2024/25: Future costs for planning and development are unknown at this time.

FISCAL SUSTAINABILITY
Facility Asset Management
38 B. Facility Asset Management

1. Facilities/Asset Replacement Master Plan
Summary: The purpose of the facilities/asset replacement master plan was to identify costs and funding for the replacement and/or renovation of City facilities and assets, including buildings, beach stairs, and the Lomas Santa Fe bridge, and other things such as vehicles and equipment.

The City completed a condition assessment and associated costs for all City facilities. Starting in FY 2014/15 through FY 2024/25, Council has authorized a total of $2,371,000 for this Master Plan. The FY 2024/25 objective is to keep funding this Master Plan and completing necessary maintenance projects at City facilities.

FY 2024/25 Actions:

A. Update City facility/asset inventory list on an annual basis.

B. Prioritize maintenance and replacement costs.

C. Continue funding this item on an annual basis. Funding will be based on a formula applied to the Internal Service Fund Charge equal to 50% of the annual depreciation value of vehicles & equipment and building & improvement assets for the prior fiscal year end.

D. Begin funding a Facility/Asset Reserve within the Sanitation Enterprise Fund using the same methodology of a transfer into the reserve equal to 50% of the annual depreciation value of vehicles & equipment and building & infrastructure assets for the prior fiscal year end.

Summary of Budgetary Projections for FY 2024/25: The costs to fund facility and asset replacement are significant. For the Asset Replacement Fund the allocation for FY2024/25 is $298,550 and for the Facilities Replacement Fund it is $100,600. For the Sanitation Enterprise Fund Facility/Asset Replacement reserve, the allocation for FY 2024/25 is $650,000.

FISCAL SUSTAINABILITY
CalPERS Future Liability
39 C. CalPERS Future Liability

1. Proactively Pursue Measures to Reduce CalPERS Future Liabilities Summary: Council established a PARS Pension Trust Fund in FY 2015/16 to fund Pension liabilities and has appropriated a total of $4,430,559 for unfunded pension liabilities through FY 2023/24. Including contributions and investment earnings, the pension liabilities fund had an account balance of $5,318,450.38 as of December 31, 2023. The purpose of the establishment of this Trust would be to pay down the CalPERS unfunded future liability quicker and provide less volatility which would lower the overall costs to the City.

FY 2024/25 Actions:

A. Continue funding the PARS Trust Fund in FY 2024/25.

B. Consider the development of a Council Pension Funding Policy to address the City’s longterm pension obligations.

Summary of Budgetary Projections for FY 2024/25: Staff will request 35% of the fiscal year end surplus be deposited into the PARS Pension Trust Fund.

FISCAL SUSTAINABILITY
OPEB Future Liability
40 D. OPEB Future Liability

1. Proactively Pursue Measures to Reduce Other Post-Employment Benefits (OPEB) Future Liabilities
Summary: Council established and is funding a PARS Post-Employment Benefits Trust Fund in FY 2015/16 to fund Other Post-Employment (Health) Benefits (OPEB) liabilities and has appropriated a total of $1,358,681 for unfunded OPEB liabilities through FY 2023/24. Including contributions and investment earnings, the OPEB liabilities funds had an account balance of $1,510,123.17 as of December 31, 2023. The purpose of the establishment of this Trust would be to establish a long-term reserve to pay down the OPEB unfunded future liability quicker and provide less volatility which would lower the overall costs to the City.

Council approved as part of the FY’s, 2018/19 through 2024/25 adopted budgets an amount for the City’s OPEB obligation. These amounts were equal to the actuarially determined contribution (ADC) for the fiscal years as determined by Bartel Associates, LLC. The ADC includes annual pay-as-you-go benefit payments for retirees and PEMCHA administrative costs with the balance of the ADC being sent to the PARS Trust Fund for OPEB.

Establishing this funding mechanism in the adopted budgets resulted in a reduction in the City’s OPEB net liability by $2,214,197 from $4,454,874 in FY 2017/18, to $2,240,677 on June 30th, 2023 . Staff will continue to fund an on-going budget line item equal to the ADC as determined by the OPEB actuarial valuation to address the City’s OPEB liability obligation.

FY 2024/25 Actions:

A. Continue funding the PARS Trust Fund in future Fiscal Years pursuant to Council direction.

Summary of Budgetary Projections for FY 2024/25: $115,000 is included in the FY 2024/25 budget.

ONGOING PRIORITIES
41 ONGOING PRIORITIES
The City has completed a number of integral capital projects and programs over the last fiscal year that are of priority to the City and require monitoring and/or reporting on a regular basis.

Additionally, there are a number of areas that as funding arises, or new programs, policies, or legislation are proposed, the City Council has identified a need to prioritize action and responsiveness. The following is a list of ongoing priorities for the City:

Housing and Homelessness:

A. Identify/pursue outside funding opportunities for development of lower and moderate income housing.

B. Evaluate potential to convert existing buildings to affordable housing.

C. Allow Affordable Housing Ordinance to coordinate, when feasible, fees to unlock new affordable units.

D. Support regional efforts and outreach to address opioid crisis, drug overdose (including prescription drugs) and homelessness problems.

Coastal and Environmental:

A. Coordinate with the City of Encinitas, USACE, and State Parks on Sand Replenishment PostConstruction Monitoring and Reporting.

B. Coordinate with SANDAG on regional shoreline monitoring, other coastal projects and Regional Beach Sand Project III.

C. Continued coordination of efforts with key parties including local, regional, State and federal regulatory and governing agencies for beach sand replenishment and retention projects as a key local sea level rise/climate change adaptation strategy.

D. Continue to identify and implement other SCOUP compatible projects in the City.

E. Monitor parking and access for Annie’s Canyon trail and update social media and other information sources to direct users to the Manchester Avenue Park and Ride.

F. Continue to reach out and educate all food generators who must comply with the requirements of SB 1383.

G. Continue to use the latest available organic and nonchemical pesticides and eliminate any use of rodenticides in City’s Parks, rights of ways and public facilities.

H. Budget for ongoing infrastructure costs after project completion for such things as the replacement of sprinkler heads and other assorted needs.

I. Support and promote SEJPA and its efforts to develop a potable reuse program.

ONGOING PRIORITIES
42 Circulation and Parking:

A. Monitor traffic and parking issues in neighborhoods related to beach and trail usage, and fairgrounds activities, as needed.

B. Explore the implementation of a circulator or alternative solution to expand mobility options for residents and visitors to move throughout the City, thereby reducing congestion and promoting sustainable solutions.

C. Prepare an annual Pavement Repair program to address City roadways requiring maintenance and repair.

D. Explore increased funding for maintenance of the Coastal Rail Trail.

E. Evaluate the development of a sidewalk installation policy.

Land Use and Planning:

A. Monitor the regional circulation and land use plans, and any specific rail projects that could impact the City residents and businesses either directly or indirectly.

B. Monitor the development proposal for the North Bluff property on Border Avenue in Del Mar.

C. Monitor Fairgrounds plans and projects.

D. Research ADU and affordable ADU incentive programs.

E. Explore First Story restaurant/retail Ordinance in certain areas of the City.

F. Conduct Short Term Vacation Rental (STVR) Monitoring and Compliance Review.

G. Continue to seek out opportunities for a community dog park.

City Organizational Effectiveness
A. Conduct a Transient Occupancy Tax (TOT) local hotel audit.

B. Review the Fire Benefit Fee.

C. Sustain and improve the City’s records management plan to ensure efficient and effective access and retention of City records for the purpose of identifying, protecting, and preserving the official history of City actions.

D. Development of City Donation, Dedication and Memorial Policies.

E. Identify and prioritize Cybersecurity training modules and implement phishing campaigns with Staff to test and correct, if needed, response to cyber threats.

Solana Beach City CouncilJune 12, 2024

Solana Beach City Council
June 12, 2024