Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 1 of 9
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
ACTION AGENDA
The Action Agenda of the City Council Meeting is a document provided immediately following the Council Meeting in order for staff and the public to be aware of the business transacted and actions taken by Council.
This is a preliminary draft and not a public record. The meeting’s legal record is the Minutes approved by the City Council.
Joint REGULAR Meeting
Wednesday, June 26, 2024 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.
PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.
And/Or
Verbal Comment Participation:
Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 2 of 9 Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.
Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.
COUNCIL DISCLOSURE
Pursuant to the Levine Act (Gov’t Code Section 84308), any party to a permit, license, contract (other than competitively bid, labor or personal employment contracts) or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any Council Member. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party or participant and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.
SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.
As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.
CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Jewel Edson
Deputy Mayor / Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:
Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.
READING OF ORDINANCES AND RESOLUTIONS:
Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.
CALL TO ORDER AND ROLL CALL:
CLOSED SESSION REPORT:
Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 3 of 9 FLAG SALUTE:
APPROVAL OF AGENDA:
ORAL COMMUNICATIONS:
Comments relating to items on this evening’s agenda are taken at the time the items are heard. This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.
COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:
An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.
A. CONSENT CALENDAR: (Action Items) (A.1. - A.8.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.
All speakers should refer to the public comment section at the beginning of the agenda for details.
Please be aware of the timer light on the Council Dais.
A.1. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for May 18, 2024 – June 07, 2024.
Item A.1. Report (click here)
COUNCIL ACTION: Approved 5/0
A.2. Appropriations Limit Fiscal Year (FY) 2024/25. (File 0330-60) Recommendation: That the City Council
1. Adopt Resolution 2024-053 establishing the FY 2024/25 Appropriations Limit in accordance with Article XIIIB of the California Constitution and Government Code Section 7910 and choosing the County of San Diego’s change in population growth to calculate the Appropriations Limit.
Item A.2. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 4 of 9 A.3. Annual Investment Policy. (File 0350-30)
Recommendation: That the City Council
1. Adopt Resolution 2024-052 approving the City’s Investment Policy for Fiscal Year 2024/25.
Item A.3. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.4. Fire Benefit Fee – Fiscal Year 2024-25. (File 0495-20) Recommendation: That the City Council
1. Adopt Resolution 2024-054:
a. Setting the FY 2024/25 Fire Benefit Fee at $10.00 per unit b. Approving the Fee for levying on the tax roll.
Item A.4. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.5. Municipal Improvement Districts Benefit (MID) Fees – FY 2024-25. (File 0495-20) Recommendation: That the City Council
1. Approve Resolution 2024-055, setting the Benefit Charges for MID No. 9C, Santa Fe Hills, at $232.10 per unit for FY 2024/25.
2. Approve Resolution 2024-056, setting the Benefit Charges for MID No. 9E, Isla Verde, at $68.74 per unit for FY 2024/25.
3. Approve Resolution 2024-057, setting the Benefit Charges for MID No. 9H, San Elijo Hills #2, at $289.58 per unit for FY 2024/25.
4. Approve Resolution 2024-058 setting the Benefit Charges for MID No. 33, Highway 101/Railroad Right-of-Way, at $3.12 per unit for FY 2024/25.
Item A.5. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution 2024-055
Signed Resolution 2024-056
Signed Resolution 2024-057
Signed Resolution 2024-058
A.6. Work Plan Adoption – Fiscal Year (FY) 2024/25. (File 0410-08) Recommendation: That the City Council
1. Consider and adopt the final Fiscal Year 2024/2025 Work Plan.
Item A.6. Report (click here)
COUNCIL ACTION: Approved 5/0
Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 5 of 9 A.7. 2024 Street Maintenance & Repairs Project. (File 0820-35) Recommendation: That the City Council
1. Adopt Resolution 2024-076:
a. Awarding a construction contract to Quality Construction & Engineering in the amount of $927,487.60, for the 2024 Street Maintenance & Repairs Project, Bid 2024-06.
b. Approving an amount of $172,512.40 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the amount of the construction contingency.
Item A.7. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.8. Citywide Street Sweeping Services. (File 0820-35)
Recommendation: That the City Council
1. Adopt Resolution 2024-070:
a. Authorizing the City Manager to execute a Professional Services Agreement, on behalf of the City, with Sweeping Corporation of America of California, LLC., for Citywide street sweeping services in Fiscal Year 2024/25 in an amount not to exceed $99,681 for Fiscal Year 2024/25.
b. Authorizing the City Manager to extend the agreement for up to four additional years at the City’s option, at an amount not to exceed the amount budgeted in each subsequent year.
c. Authorizing the City Manager to increase the annual not to exceed base contract amount by 3% for FY 2025/26, 3% for FY 2026/27, 3% for FY 2027/28, and 3% for FY 2028/29.
Item A.8. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.1. SANDAG NOP – LOSSAN Rail Realignment Update. (File 0820-48) Recommendation: That the City Council
Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 6 of 9
1. Receive the presentation from SANDAG, ask questions of SANDAG staff, provide feedback regarding the proposed Project and alternatives, and allow the public to provide comment on the NOP.
Item C.1. Report (click here)
Item C.1. Supplemental Docs (updated 6-26-24 at 3:30pm) Item C.1. Meeting Handouts
Presentation
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Presentation and discussion.
B. PUBLIC HEARINGS: (B.1.- B.3.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.
B.1. Public Hearing: Solana Beach Coastal Rail Trail (CRT) Maintenance District Annual Assessments. (File 0495-20)
Recommendation: That the City Council
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Adopt Resolution 2024-071, approving the Engineer's Report regarding the Coastal Rail Trail Maintenance District.
3. Adopt Resolution 2024-072, ordering the levy and collection of the annual assessments regarding the Coastal Rail Trail Maintenance District for Fiscal Year 2024/25.
Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
COUNCIL ACTION: Approved 5/0
Signed Resolution 2024-071
Signed Resolution 2024-072
B.2. Public Hearing: Solana Beach Lighting Maintenance District Annual Assessments. (File 0495-20)
Recommendation: That the City Council
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 7 of 9
2. Adopt Resolution 2024-073 confirming the diagram and assessment and approving the City of Solana Beach Lighting Maintenance District Engineer’s Report.
3. Adopt Resolution 2024-074 ordering the levy and collection of annual assessments for FY 2024/25 and ordering the transmission of charges to the County Auditor for collection.
Item B.2. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution 2024-073
Signed Resolution 2024-074
B.3. Public Hearing: 446 Seabright Lane, Applicant: Levitt, Case: MOD24-005, APN:
263-061-14. (File 0600-40)
The proposed project meets the minimum objective requirements under the SBMC, is consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings to approve a Modification to the approved DRP. Therefore, Staff recommends that the City Council:
1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.
2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines.
3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2024-075 conditionally approving a Modification to the approved DRP, for a replacement single-family residence at 446 Seabright Lane, Solana Beach.
Item B.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.
The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.
Presentation
COUNCIL ACTION: Approved 5/0
Signed Resolution
C. STAFF REPORTS: (C.2. – C.3.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.2. Community Grant Program Awards – Fiscal Year (FY) 2024/25. (File 0330-25) Recommendation: That the City Council
1. Select the FY 2024/25 Community Grant Program recipients and identify an award amount to each recipient.
2. Adopt Resolution 2024-077 authorizing the funding for the selected community grant applicants for financial assistance under the FY 2024/25 Community Grant Program.
Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 8 of 9 Item C.2. Report (click here)
Presentation
COUNCIL ACTION: Approved 5/0
Signed Resolution
Assistance League Rancho San Dieguito $5,000
Boys and Girls Club of San Dieguito $5,000
California Western School of Law $5,000
Casa De Amistad $6,000
Community Resource Center $5,000
Disconnect Collective $2,500
La Colonia Community Foundation $6,000
Pathways To Citizenship $5,000
Sandpipers Square Dance Club $2,500
Solana Beach Community Connections $5,000
Solana Beach Civic & Historical Society $3,000
C.3. Budget Update Amendments - Fiscal Year (FY) 2025. (File 0330-30) Moved to the next meeting
COMPENSATION & REIMBURSEMENT DISCLOSURE:
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) Solana Beach City Council Regular Meeting Actions June 26, 2024 Page 9 of 9 a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson
CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:
Next Regularly Scheduled Meeting is July 10, 2024
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the June 26, 2024 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on June 20, 2024 at 5:30 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., June 26, 2024, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.
Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:
Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates. o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
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