Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 1 of 8
CITY OF SOLANA BEACH
SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY
ACTION AGENDA
The Action Agenda of the City Council Meeting is a document provided immediately following the Council Meeting in order for staff and the public to be aware of the business transacted and actions taken by Council.
This is a preliminary draft and not a public record. The meeting’s legal record is the Minutes approved by the City Council.
Joint REGULAR Meeting
Wednesday, September 11, 2024 * 6:00 p.m.
City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.
PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.
AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.
PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.
And/Or
Verbal Comment Participation:
Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 2 of 8 Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.
Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.
SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.
As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.
CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Jewel Edson
Deputy Mayor / Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:
Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.
READING OF ORDINANCES AND RESOLUTIONS:
Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.
CALL TO ORDER AND ROLL CALL:
CLOSED SESSION REPORT:
FLAG SALUTE:
APPROVAL OF AGENDA:
PROCLAMATIONS/CERTIFICATES: Ceremonial
None at the posting of this agenda
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.
Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 3 of 8 • CEA (Clean Energy Alliance)
Presentation
ORAL COMMUNICATIONS:
Comments relating to items on this evening’s agenda are taken at the time the items are heard.
This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.
COUNCIL COMMUNITY ANNOUNCEMENTS / COMMENTARY:
An opportunity for City Council to make brief announcements or report on their activities. These items are not agendized for official City business with no action or substantive discussion.
A. CONSENT CALENDAR: (Action Items) (A.1. - A.12.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.
All speakers should refer to the public comment section at the beginning of the agenda for details.
Please be aware of the timer light on the Council Dais.
A.1. Minutes of the City Council.
Recommendation: That the City Council
1. Approve the Minutes of the City Council meetings held on June 26, 2024, July 10, 2024, and August 21, 2024.
COUNCIL ACTION: Approved 5/0
A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council
1. Ratify the list of demands for June 22, 2024 – August 16, 2024.
Item A.2. Report (click here)
COUNCIL ACTION: Approved 5/0
A.3. Quarterly Investment Report. (File 0350-44)
Recommendation: That the City Council
1. Accept and file the Cash and Investment Report for the quarter ended June 30, 2024.
Item A.3. Report (click here)
COUNCIL ACTION: Approved 5/0
Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 4 of 8 A.4. Climate Action Plan Update Services. (File 0220-15) Recommendation: That the City Council
1. Adopt Resolution 2024-089 authorizing the City Manager to execute the Agreement for Climate Action Plan Update Services between the City of Solana Beach and Energy Policy Initiative Center for an 18-month term from July 13, 2023 through January 12, 2025.
Item A.4. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.5. Conflict of Interest Code Required Update. (File 0440-00) Recommendation: That the City Council
1. Adopt Resolution 2024-091 adopting an amended Solana Beach Conflict of Interest Code.
Item A.5. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.6. HVAC (Heating, Ventilation, and Air Conditioning) Unit Replacement Services. (File 0700-25) Recommendation: That the City Council
1. Adopt Resolution 2024-093 authorizing the City Manager to execute an Amendment to the Professional Services Agreement with Seaside Heating and Air for Fiscal Year 2024/25 that would include a one-time purchase and installation of two rooftop HVAC units at City Hall, one rooftop HVAC unit at the La Colonia Community Center, and one mini-split unit for at the Public Works Maintenance Facility, at an amount of $50,780, and a $5,000 contingency for unforeseen costs associated with the rooftop installations, which will be added to the current contract amount of $11,460 for a total not to exceed amount of $67,240 for FY 2024/25.
Item A.6. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.7. HVAC (Heating, Ventilation, and Air Conditioning) Unit Replacements and Repairs Project – Notice of Completion. (File 0700-25)
Recommendation: That the City Council
1. Adopt Resolution 2024-096:
a. Authorizing the City Council to accept, as complete, the HVAC Unit Replacements.
b. Authorizing the City Clerk to file a Notice of Completion.
Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 5 of 8 Item A.7. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.8. Fletcher Cove Community Center and Marine Safety Center Roof Replacement Project – Notice of Completion. (File 0700-25) Recommendation: That the City Council
1. Adopt Resolution 2024-094:
a. Authorizing the City Council to accept as complete the Fletcher Cove Community Center and Marine Safety Center Roof Replacement Project, Bid No. 2022-008, performed by Preman Roofing.
b. Authorizing the City Clerk to file a Notice of Completion.
Item A.8. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.9. Fire and Burglary Alarm Systems Upgrade and Alarm Monitoring Services. (File 0700-40) Recommendation: That the City Council
1. Adopt Resolution 2024-092:
a. Authorizing the City Manager to execute Amendment No.1 to the Professional Services Agreement with Rancho Santa Fe Security for fire and burglary alarm system upgrade in Fiscal Year 2024/25 in an amount of $5,799, and a recommended contingency amount of $1,000, for a total amount of $6,799 for Fiscal Year 2024/25 to be charged to Facilities CIP.
b. Authorizing the City Manager to increase the PSA contract amount by $1,324.80 for alarm monitoring services, for each year of the contract.
Item A.9. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.10. City’s Safety Element Update. (File 0610-10)
Recommendation: That the City Council
1. Adopt Resolution 2024-097 authorizing the City Manager to extend the Professional Services Agreement with Kimley-Horn and Associates Inc. through September 30, 2024.
Item A.10. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
A.11. League of California Cities’ 2024 Annual Business Meeting Voting Delegates Designees. (File 0140-10)
Recommendation: That the City Council
Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 6 of 8
1. Appoint Councilmember MacDonald, primary voting delegate, and City Manager Alyssa Muto, alternate, as the voting delegates for the 2024 Annual Business Meeting of the League of California Cities Annual Conference.
2. Authorize the City Clerk to attest to the appointments and submit the Official Voting Form to the League of California Cities.
Item A.11. Report (click here)
COUNCIL ACTION: Approved 5/0
A.12. Crossing Guard Services. (File 0860-35)
Recommendation: That the City Council
1. Adopt Resolution 2024-090 authorizing the City Manager to sign a Memorandum of Understanding with the Solana Beach School District and the San Dieguito Union High School District for crossing guard services.
Item A.12. Report (click here)
COUNCIL ACTION: Approved 5/0
Signed Resolution
C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.
All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.
C.1. Joint Resolution (Solana Beach, Del Mar, San Diego, 22nd District Agricultural Association) – LOSSAN Rail Realignment. (File 0820-48) Recommendation: That the City Council
1. Consider adoption of the joint Resolution 2024-098 between the cities of Del Mar, Solana Beach, San Diego and the 22nd District Agricultural Association regarding the San Diego Association of Governments LOSSAN Rail Realignment Project.
Item C.1. Report (click here)
Presentation
COUNCIL ACTION: Approved 5/0
Signed Resolution
WORK PLAN COMMENTS:
Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE:
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.
Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 7 of 8 COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson
CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:
Next Regularly Scheduled Meeting is September 25, 2024
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the September 11, 2024 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, }
Solana Beach City Council Regular Meeting Agenda September 11, 2024 Page 8 of 8 Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on September 4, 2024 at 3:45 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., September 11, 2024, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.
Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:
Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission