Agenda packet, regular meeting — Solana Beach City Council, December 11, 2024 (part 1 of 4)

Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 1 of 8

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY AGENDA
Joint REGULAR Meeting
Wednesday, December 11, 2024 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.

PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.

And/Or
Verbal Comment Participation:

Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.

Public speakers have 3 minutes each to speak on each topic. Time may be donated by another Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 2 of 8 individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.

COUNCIL DISCLOSURE
Pursuant to the Levine Act (Gov’t Code Section 84308), any party to a permit, license, contract (other than competitively bid, labor or personal employment contracts) or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any Council Member. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party or participant and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.

SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.

As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Jewel Edson
Deputy Mayor / Councilmember District 3
Kristi Becker
Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:

Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.

READING OF ORDINANCES AND RESOLUTIONS:

Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.

CALL TO ORDER AND ROLL CALL:

CLOSED SESSION REPORT:

FLAG SALUTE:

APPROVAL OF AGENDA:

Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 3 of 8 PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.

None at the posting of this agenda
PROCLAMATIONS/CERTIFICATES: Ceremonial
▪ City Engineer Mo Sammak Retirement
ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

An opportunity for the City Manager and City Attorney to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

A. CONSENT CALENDAR: (Action Items) (A.1. - A.5.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on October 23, 2024, November 13, 2024, and November 20, 2024.

Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for October 26, 2024 – November 15, 2024.

Item A.2. Report (click here)
Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 4 of 8 Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.3. 2025 City Council Meeting Schedule Planning. (File 0410-05) Recommendation: That the City Council

1. Review, edit, and/or approve a 2025 anticipated Council meeting schedule and make changes if necessary.

2. Adopt Resolution 2024-117 re-establishing Regular Council meeting dates for 2025 with proposed meetings dates.

Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.4. City Hall Fire Alarm System Upgrade. (File 0260-40) Recommendation: That the City Council

1. Adopt Resolution 2024-116:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Symons Fire Protection, Inc., to include fire alarm system upgrades at City Hall during Fiscal Year 2024/25, increasing the contract by $5,000 for a total not-to-exceed amount of $21,500 for Fiscal Year 2024/25 only.

Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.5. Dead Animal Disposal and Pest-Rodent Control Services. (File 0410-08) Recommendation: That the City Council

1. Adopt Resolution 2024-118:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Habitat Protection, Inc., for pest control, rodent management, and dead animal disposal services during Fiscal Year 2024/25, increasing the contract by $5,000 for a total not-to-exceed amount of $14,960 for Fiscal Year 2024/25 only.

Item A.5. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 5 of 8 C. STAFF REPORTS: (C.1. – C.3.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Adopt (2nd Reading) Ordinance 534 – Zoning Ordinance Amendments Consistent with the City’s 6th Cycle Housing Element Programs. (File 0610-10) Recommendation: That the City Council

1. Adopt Ordinance 534 amending various Zoning Code sections regarding housing development standards and housing types.

Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.2. Adopt (2nd Reading) Ordinance 536 – Density Bonus Ordinance Update. (File 0630-10)
Recommendation: That the City Council

1. Adopt Ordinance 536 repealing and replacing Section 17.20.050 of the Solana Beach Municipal Code.

Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.3. Council Boards, Committees, Commissions Appointments. (File 0410-05) Recommendation: That the City Council

1. Review the Regional Boards/Commissions/Committees to:
a. Determine the City Selection Committee 2025 alternate member. b. Make new or re-appointments to all other agencies for new two-year terms.

2. Review Council Standing Committees and make appointments for new twoyear terms.

Item C.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B. PUBLIC HEARINGS: (B.1. – B.2.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 6 of 8 B.1. Public Hearing: 401-450 Bell Ranch Road, 8 Vacant Lots, Applicant: Shea Homes Limited Partnership, Case: DRP24-002 to 009, APNs: 298-121-69 to 298-121-76. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP. Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony; Close the Public Hearing.

2. Find each project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves each project, adopt each resolution: Resolution 2024-108, Resolution 2024-109, Resolution 2024-110, Resolution 2024-111, Resolution 2024-112, Resolution 2024-113, Resolution 2024-114, and Resolution 2024-115 conditionally approving the construction of new single-story, single-family residences with attached garages, and perform associated site improvements on the 8 vacant lots within the Drift Subdivision at 401-450 Bell Ranch Road, Solana Beach.

Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B.2. Public Hearing: 111 S. Sierra Ave., Structure Development Permit and Conditional Use Permit to Construct a Replacement Marine Safety Center. (File 0600-40)
Recommendation: That the City Council

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony; Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15302 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2024-119, conditionally approving the construction of a new 4,309 square foot Marine Safety Center and perform associated site improvements located at 111 S. Sierra Avenue, Solana Beach.

4. Authorize the City Manager to submit the application to the Coastal Commission and take any actions necessary to obtain all needed permits.

Item B.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

WORK PLAN COMMENTS:

Adopted June 26, 2024
Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 7 of 8 COMPENSATION & REIMBURSEMENT DISCLOSURE:

GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson

CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:

Next Regularly Scheduled Meeting is January 15, 2024
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400
Solana Beach City Council Regular Meeting Agenda December 11, 2024 Page 8 of 8

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the December 11, 2024 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on December 5, 2024 at 4:30 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., December 11, 2024, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.

Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:

Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
}
Solana Beach City Council Regular Meeting Minutes October 23, 2024 Page 1 of 5

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

ACTION MINUTES
Joint REGULAR Meeting
Wednesday, October 23, 2024 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Action Minutes contain the formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

Mayor Heebner called the meeting to order at 6:00 p.m.

Present: Lesa Heebner, Jewel Edson, Kristi Becker, Jill MacDonald, David A. Zito

Absent: None
Also

Present:

Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Megan Bavin, Deputy City Clerk
Dan King, Assistant City Manager
Mo Sammak, City Engineer/Public Works Dir.

Rachel Jacobs, Finance Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT: None
FLAG SALUTE:

APPROVAL OF AGENDA:

Motion: Moved by Councilmember Zito and second by Deputy Mayor Edson to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

Solana Beach City Council Regular Meeting Minutes October 23, 2024 Page 2 of 5 PROCLAMATIONS/CERTIFICATES: Ceremonial
• Red Ribbon Week
Mayor Heebner presented a proclamation to Skyline Elementary, Solana Vista Elementary, and Earl Warren Middle School.

Public Speakers:

Peggy Walker, Lisa Montes
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. • The Proposed Double Tracking Project Update by SANDAG Angela Anderson, SANDAG, presented a PowerPoint (on file).

Council, Staff, and SANDAG Discussion.

ORAL COMMUNICATIONS: None
Comments relating to items on this evening’s agenda are taken at the time the items are heard.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

A. CONSENT CALENDAR: (Action Items) (A.1. - A.6.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on September 25, 2024.

Solana Beach City Council Regular Meeting Minutes October 23, 2024 Page 3 of 5 Motion: Moved by Deputy Mayor Edson and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for September 21, 2024 – October 04, 2024.

Motion: Moved by Deputy Mayor Edson and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.3. Temporary Staffing Services. (File 0560-40)
Recommendation: That the City Council

1. Approve Resolution 2024-103 authorizing the City Manager to execute a Professional Services Agreement with Kforce Staffing Inc. for Temporary Staffing Services with the option to extend the agreement for four (4) additional one (1) year periods, or parts thereof, as needed for a not-to-exceed amount of $65,000 per year.

Motion: Moved by Deputy Mayor Edson and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.4. Electric Vehicle Purchase for the Parks and Recreation Department. (File 0370-26) Recommendation: That the City Council

1. Approve Resolution 2024-101:
a. Approving the purchase of a model year 2025 Ford F-150 Lightning, EV pickup truck, including accessories, for $63,270.42.
b. Authorizing an appropriation of $13,270.42 from the Measure S Fund Balance into the Parks and Recreation Vehicle Asset Replacement Fund. c. Authorizing the City Treasurer to amend the Fiscal Year 2024/2025 Adopted Budget accordingly.

Motion: Moved by Deputy Mayor Edson and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.5. Quarterly Budget Update – Fiscal Year (FY) 2025. (File 0330-30) Recommendation: That the City Council

1. Receive the quarterly report listing changes made to the FY 2025 General Fund Adopted Budget.

Solana Beach City Council Regular Meeting Minutes October 23, 2024 Page 4 of 5 Motion: Moved by Deputy Mayor Edson and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.6. City Attorney Services. (File 0400-05)
Recommendation: That the City Council

1. Adopt Resolution 2024-104 authorizing the Mayor to execute the Second Amendment to the Agreement between the City of Solana Beach and the Successor Agency to the Solana Beach Community Development Agency and Burke, Williams & Sorensen LLP.

Motion: Moved by Deputy Mayor Edson and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

Mayor Heebner recessed the meeting at 7:32 p.m. for a break and reconvened at 7:35 p.m.

C. STAFF REPORTS: (C.1. – C.3.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. This item was pulled from the agenda.

C.2. Introduce Ordinance 537 (1st Reading) - Prohibiting the Sale and Distribution of Kratom Products to Persons Under the Age of 21. (File 0230-10) Recommendation: That the City Council

1. Introduce Ordinance 537 (1st Reading) adding Chapter 6.40 to the Solana Beach Municipal Code to prohibit the sale and distribution of kratom products to persons under the age of 21.

Johanna Canlas, City Attorney, read the title.

Public Speakers:

Peggy Walker, Terri-Ann Skelly
Council and Staff discussion.

Motion: Moved by Councilmember Zito and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

C.3. Adopt (2nd Reading) Ordinance 535 - City Council Monthly Compensation Consideration. (File 0520-10)
Recommendation: That the City Council
Solana Beach City Council Regular Meeting Minutes October 23, 2024 Page 5 of 5

1. Adopt Ordinance 535 (2nd Reading) amending Solana Beach Municipal Code (SBMC) section 2.04.020 to reflect the compensation adjustment to take effect when a new term of office commences in December 2024.

Johanna Canlas, City Attorney, read the title.

Motion: Moved by Deputy Mayor Edson and second by Councilmember MacDonald to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

WORK PLAN COMMENTS:

Adopted June 26, 2024
Councilmember Becker - Kratom products
Mayor Heebner - Spanish-English signs at La Colonia Park.

COMPENSATION & REIMBURSEMENT DISCLOSURE:

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
Councilmembers reported Committee activities.

ADJOURN:

Mayor Heebner adjourned the meeting at 8:00 p.m.

Megan Bavin, Deputy City Clerk Approved: _____________________ Solana Beach City Council Closed Session Minutes November 13, 2024 Page 1 of 1

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

ACTION MINUTES
Joint Meeting - Closed Session
Wednesday, November 13, 2024 5:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California

Mayor Heebner called the meeting to order at 5:00 p.m.

Present: Lesa Heebner, Jewel Edson, Kristi Becker, Jill MacDonald, David A. Zito

Absent: None
Also Present: Alyssa Muto, City Manager
Johanna Canlas, City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEMS (ONLY): None
Report to Council Chambers and submit speaker slips to the City Clerk before the meeting recesses to closed session.

CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Two (2) Potential cases.

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One (1) Potential case.

No reportable action.

ADJOURN:

Mayor Heebner adjourned the meeting at 5:49 p.m.

Megan Bavin, Deputy City Clerk Approved:
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Solana Beach City Council Regular Meeting Minutes November 13, 2024 Page 1 of 5

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

ACTION MINUTES
Joint REGULAR Meeting
Wednesday, November 13, 2024 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Minutes contain a summary of significant discussions and formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

Mayor Heebner called the meeting to order at 6:21 p.m.

Present: Lesa Heebner, Jewel Edson, Kristi Becker, Jill MacDonald, David A. Zito

Absent: None
Also

Present:

Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Megan Bavin, Deputy City Clerk
Dan King, Assistant City Manager
Mo Sammak, City Engineer/Public Works Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT: None
FLAG SALUTE:

APPROVAL OF AGENDA:

Motion: Moved by Councilmember Becker and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

Solana Beach City Council Regular Meeting Minutes November 13, 2024 Page 2 of 5 PROCLAMATIONS/CERTIFICATES: Ceremonial
Diana Kutlow, from Senator Blakespear's Office, presented a proclamation recognizing the city as a "City of Kindness".

ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

Lane Sharman - energy sustainability
CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

A. CONSENT CALENDAR: (Action Items) (A.1. - A.3.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on October 09, 2024.

Motion: Moved by Councilmember Zito and second by Deputy Mayor Edson to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for October 05, 2024 – October 25, 2024.

Solana Beach City Council Regular Meeting Minutes November 13, 2024 Page 3 of 5 Motion: Moved by Councilmember Zito and second by Deputy Mayor Edson to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

B. PUBLIC HEARINGS: (B.1.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. Public Hearing: Community Development Block Grant (CDBG) Funds – Americans with Disabilities Act (ADA) Pedestrian Ramp Improvements – Fiscal Year 2025/26. (File 0390-32)
Recommendation: That the City Council

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony; Close the Public Hearing.

2. Adopt Resolution 2024-106:
a. Finding that the funding request and project implementation are exempt from the California Environmental Quality Act pursuant to the State CEQA Guidelines.
b. Approving the list of public street ADA ramp locations. c. Requesting FY 2025/26 Community Development Block Grant Funds for ADA pedestrian ramp improvements at various public street intersections. d. Finding that all of FY 2025/26 CDBG funds, presently estimated at a total of $52,814, are designated to be used for ADA pedestrian ramp improvements. e. Authorizing the City Manager to work with the City Engineer to refine the list of ADA Ramps based on actual amounts, and execute the County contract for management and implementation of the CDBG program.

Mo Sammak, Director of Engineering & Public Works, introduced the item.

Mayor Heebner opened the public hearing.

Council disclosures.

Motion: Moved by Councilmember Zito and second by Councilmember Becker to close the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito.

Noes: None. Motion carried unanimously.

Motion: Moved by Councilmember Zito and second by Deputy Mayor Edson to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

Solana Beach City Council Regular Meeting Minutes November 13, 2024 Page 4 of 5 C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Adopt (2nd Reading) Ordinance 537 - Prohibiting the Sale and Distribution of Kratom Products to Persons Under the Age of 21. (File 0230-10) Recommendation: That the City Council

1. Adopt Ordinance 537 adding Chapter 6.40 to the Solana Beach Municipal Code to prohibit the sale and distribution of kratom products to persons under the age of 21.

Johanna Canlas, City Attorney, introduced the item.

Public Speakers:

Kelly McCormick, Peggy Walker, and Madison Rapp.

Motion: Moved by Councilmember Becker and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

C.2. Highland Drive Median Planting Project. (File 0820-40) Recommendation: That the City Council

1. Adopt Resolution 2024-105:
a. Awarding a construction contract to Palm Engineering Construction Company in the amount of $93,782.50, for the Highland Drive Median Planting Project, Bid No. 2024-10.
b. Approving the amount of $9,000 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the amount of the construction contingency.
e. Appropriating $23,000 from Measure S Fund Balance to the project account for the Highland Drive Median Improvements.
f. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

Dan Goldberg, Principal Civil Engineer, presented a PowerPoint (on file).

Council and Staff discussion.

Motion: Moved by Mayor Heebner and second by Councilmember MacDonald to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.3. Unified Telecommunications Services. (File 0190-60) Solana Beach City Council Regular Meeting Minutes November 13, 2024 Page 5 of 5 Recommendation: That the City Council

1. Adopt Resolution 2024-107:
a. Authorizing the City Manager to execute an agreement with Salient for 3 years with two allowable 1-year extensions for a total contract amount of $225,839.88.
b. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget by increasing the Information Technology Asset Replacement expenditure account by $24,583.98, utilizing their available fund balance.

This item was pulled from consent by Council for discussion.

Michael Manriquez, I.T. Director, presented a PowerPoint (on file).

Council and Staff discussion.

Motion: Moved by Councilmember Zito and second by Councilmember Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

WORK PLAN COMMENTS: None
Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE: None
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
Councilmembers reported Committee activities.

ADJOURN:

Mayor Heebner adjourned the meeting at 7:19 p.m.

Megan Bavin, Deputy City Clerk Approved: ______________ Solana Beach City Council Special Meeting Minutes November 20, 2024 Page 1 of 3

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

ACTION MINUTES
Joint SPECIAL Meeting
Wednesday, November 20, 2024 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Action Minutes contain formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

Mayor Heebner called the meeting to order at 6:00 p.m.

Present: Lesa Heebner, Jewel Edson, Kristi Becker, Jill MacDonald, David A. Zito

Absent: None
Also

Present:

Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Dan King, Deputy City Manager
Mo Sammak, City Engineer/Public Works Dir.

Rachel Jacobs, Finance Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT: None
FLAG SALUTE:

APPROVAL OF AGENDA:

Motion: Moved by Councilmember Becker and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

ORAL COMMUNICATIONS:

Solana Beach City Council Special Meeting Minutes November 20, 2024 Page 2 of 3 Comments relating to items on this evening’s agenda are taken at the time the items are heard.

Carol Bohl and Ben Bohl – 2-hour parking on S. Cedros.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

B.1. Public Hearing: Zoning Ordinance Amendments Consistent with the City’s 6th Cycle Housing Element Programs – Introduction of Ordinance 534 (1st Reading). (File 0610-10) Recommendation: That the City Council

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony; Close the Public Hearing.

2. Introduce Ordinance 534 which updates various Zoning Code sections regarding housing development standards and housing types.

Joe Lim, Community Development Dir., presented a PowerPoint (on file).

Mayor Heebner opened the public hearing.

Council disclosures.

Motion: Moved by Councilmember Zito and second by Councilmember McDonald to close the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito.

Noes: None. Motion carried unanimously.

Solana Beach City Council Special Meeting Minutes November 20, 2024 Page 3 of 3 Motion: Moved by Councilmember Zito and second by Deputy Mayor Edson to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

B.2. Public Hearing: Density Bonus Ordinance Update – Introduction of Ordinance 536 (1st Reading). (File 0610-10)
Recommendation: That the City Council

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony; Close the Public Hearing.

2. Introduce Ordinance 536 replacing Section 17.20.050 of the Municipal Code and adopting the State Density Bonus Law by reference, finding the action exempt from CEQA pursuant to CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), 15061(b)(3).

Joe Lim, Community Development Dir., presented a PowerPoint (on file).

Mayor Heebner opened the public hearing.

Council disclosures.

Council discussion.

Motion: Moved by Deputy Mayor Edson and second by Councilmember Zito to close the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes:

None. Motion carried unanimously.

Motion: Moved by Councilmember Zito and second by Deputy Mayor Edson to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
ADJOURN:

Mayor Heebner adjourned the meeting at 6: 28 p.m.

Angela Ivey, City Clerk Approved: _____________________ CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: Finance – Rachel Jacobs, Finance Director SUBJECT: Register of Demands
BACKGROUND:

Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.

DISCUSSION:

Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The register of demands for October 26, 2024 through November 15, 2024 reflects total expenditures of $1,671,153.89 from various City sources.

WORK PLAN: N/A
OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.

Register of Demands: 10/26/2024 through 11/15/2024
Check Register - Disbursement Fund (Attachment 1) $ 1,384,013.78 Net Payroll Retiree Health November 6, 2024 2,842.00
Net Payroll Council November 14, 2024 4,534.85
Net Payroll Staff P10 November 8, 2024 279,763.26
TOTAL $ 1,671,153.89
December 11, 2024
Register of Demands

Page 2 of 2 ends

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council ratify the above register of demands. _______________________
Alyssa Muto, City Manager
Attachments:

1. Check Register – Disbursement Fund
Page: 1 of 8
City of Solana Beach
Register of Demands

10/26/2024 - 11/15/2024
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 Payroll Run 2 - Warrant PC05 11/15/2024 9001793 $4,435.43 MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant P10 11/07/2024 9001779 $10,660.50 ALLIANT INSURANCE SVCS INC CY2024 QTR 3 SPECIAL EVENT INSURANCE 11/15/2024 107444 $1,557.36 SOLANA BEACH FIREFIGHTERS ASSOC M11 FF DUES (112621) / M12 FF DUES (121021) 10/31/2024 9001772 $1,627.00 SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant P10 11/07/2024 9001783 $900.00 PRE-PAID LEGAL SERVICES, INC OCT 24-PPD LEGAL 10/31/2024 107415 $25.90 AFLAC OCTOBER 24 10/31/2024 107399 $914.88
DEPARTMENT OF CONSERVATION JULY-SEP 24-SMIP FEE 10/31/2024 107406 $1,247.33 ACTIVE NETWORK, LLC JR GRD SESSION REFUNDED 10/31/2024 9001759 $361.16 CALPERS P09 PERS 10/25/24 PD (11/06/24 PERS) 11/06/2024 9110624 $66,653.97 CALPERS P10 PERS 11/08/24 PD (11/14/24 PERS) 11/14/2024 9111424 $68,760.57 CALPERS PC04 PERS 10/10/24 PD (11/07/24 PERS) 11/07/2024 9110724 $772.92 STERLING HEALTH SERVICES, INC. P09 FSA/DCA CONTRIBUTIONS 10/31/2024 9001773 $2,113.98 STERLING HEALTH SERVICES, INC. P09 FSA/DCA CONTRIBUTIONS 10/31/2024 9001773 $1,825.04 SELF INSURED SERVICES COMPANY NOV 24-DENTAL 11/07/2024 9001776 $3,148.60 FIDELITY SECURITY LIFE INSURANCE COMPANY NOV 24-VISION 11/07/2024 107430 $528.18 CONSTRUCTION TESTING & ENGINEERING, INC. 09/16/24-10/20/24-LAS BRISAS BLUFF INSP/RVW 11/15/2024 9001801 $740.00 IAFF-MERP OCT 24-FF TRUST PAYMENT 10/31/2024 9001774 $4,975.00 EFFICIENT AIR INC RFND-ENC24-0096 10/31/2024 107420 $833.00 EFFICIENT AIR INC RFND-ENC24-0096 10/31/2024 107420 $833.00 MATTHEW STROUP RFND: FCCC-10/20/24 11/07/2024 107432 $500.00 125 W PLAZA STREET PARTNERS LLC RFND: ENC24-0101 11/15/2024 107442 $244.00 REBECCA CHAMBERLAIN RFND: FCCC-10/26/24 11/15/2024 107470 $500.00 RYAN & MEGAN WHITE RFND: SDP23-014 11/15/2024 107472 $30.27 TOTAL GENERAL FUND $174,188.09
1005150 - CITY CLERK
KFORCE INC. 10/03/24-TEMP SERVICES-CLK 10/31/2024 9001764 $1,010.00 KFORCE INC. 10/10/24-TEMP SERVICES-CLK 10/31/2024 9001764 $990.00 REGENTS OF THE UNIVERSITY OF CALIFORNIA CA MUNICIPAL LAW HANDBOOK 10/31/2024 107416 $609.99 TOTAL CITY CLERK $2,609.99
1005200 - CITY MANAGER
ANDERSON & BRABANT INC AUG 24-APPRAISAL SVC FOR NCTD 10/31/2024 107400 $14,050.00 ANDERSON & BRABANT INC SEP 24-APPRAISAL SVC FOR NCTD 10/31/2024 107400 $7,250.00 TOTAL CITY MANAGER $21,300.00
1005250 - LEGAL SERVICES
BURKE WILLIAMS & SORENSEN 96-0001-OVER RETAINER HOURS-AUG 24 10/31/2024 9001760 $7,616.00 BURKE WILLIAMS & SORENSEN 96-0001- SEP 24-PROF SVC 11/15/2024 9001788 $285.60 BURKE WILLIAMS & SORENSEN 96-0006-SEP 24-PROF SVC 11/15/2024 9001788 $2,366.40 BURKE WILLIAMS & SORENSEN 96-0014-SEP 24-PROF SVC 11/15/2024 9001788 $3,103.00 BURKE WILLIAMS & SORENSEN 96-0020-SEP 24-PROF SVC 11/15/2024 9001788 $142.80 BURKE WILLIAMS & SORENSEN 96-0037.001-SEP 24-PROF SVC 11/15/2024 9001788 $163.20 BURKE WILLIAMS & SORENSEN 96-0037.003-SEP 24-PROF SVC 11/15/2024 9001788 $1,931.20 Page: 2 of 8
BURKE WILLIAMS & SORENSEN 96-0038-SEP 24-PROF SVC 11/15/2024 9001788 $462.40 BURKE WILLIAMS & SORENSEN 96-0040.002-SEP 24-PROF SVC 11/15/2024 9001788 $131.15 BURKE WILLIAMS & SORENSEN 96-0040.004-SEP 24-PROF SVC 11/15/2024 9001788 $261.80 BURKE WILLIAMS & SORENSEN SEP 24-RETAINER 11/15/2024 9001788 $13,441.00 TOTAL LEGAL SERVICES $29,904.55
1005300 - FINANCE
HDL-HINDERLITER, DE LLAMAS & ASSOC Q2-OCT-DEC 24-SALES TAX AUDIT & CONTRACT 11/15/2024 107467 $1,986.55 CALIFORNIA MUNICIPAL STATISTICS INC FY 24-ACFR DEBT STATEMENT 11/15/2024 107460 $550.00 HDL COREN & CONE OCT-DEC 24 -CONTRACT SVC PROPERTY TAX & AUDIT 10/31/2024 9001763 $3,871.17 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-ELECTRIC STAPLER 11/07/2024 9001775 $36.03 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-NOTE PAD 11/07/2024 9001775 $7.60 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-PENS/HIGHLITERS/SCISSORS 11/07/2024 9001775 $30.82 TOTAL FINANCE $6,482.17
1005350 - SUPPORT SERVICES
STAPLES CONTRACT & COMMERCIAL PAPER 11/07/2024 107438 $357.19 CULLIGAN OF SAN DIEGO OCT 24-WATER/NOV 24-EQUIPMENT-CH 11/15/2024 107463 $196.05 CULLIGAN OF SAN DIEGO NOV 24-EQUIPMENT-PW 11/15/2024 107463 $73.00 CULLIGAN OF SAN DIEGO OCT 24-WATER/NOV 24-EQUIPMENT-LC 11/15/2024 107463 $47.50 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-BATTERIES 11/07/2024 9001775 $37.10 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-COFFEE PODS/SPONGES 11/07/2024 9001775 $25.03 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-COFFEE PODS 11/07/2024 9001775 $45.20 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-DRAWER ORGANIZER 11/07/2024 9001775 $16.30 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-STAPLES 11/07/2024 9001775 $25.74 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-COFFEE PODS 11/07/2024 9001775 $50.80 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-PLATES 11/07/2024 9001775 $47.26 TOTAL SUPPORT SERVICES $921.17
1005450 - INFORMATION SERVICES
VERIZON WIRELESS-SD 670601022-00001 - 09/24/24-10/23/24 11/15/2024 107477 $128.05 WESTERN AUDIO VISUAL JUL 24-AV MAINT 11/07/2024 107441 $499.00 WESTERN AUDIO VISUAL AUG 24-AV MAINT 11/07/2024 107441 $499.00 WESTERN AUDIO VISUAL SEP 24-AV MAINT 11/07/2024 107441 $499.00 WESTERN AUDIO VISUAL OCT 24-AV MAINT 11/07/2024 107441 $499.00 WESTERN AUDIO VISUAL NOV 24-AV MAINT 11/07/2024 107441 $499.00 AT&T CALNET 3 9391012278 - 09/24/24-10/23/24 11/15/2024 107445 $3,997.28 AT&T CALNET 3 9391012282 - 09/24/24-10/23/24 11/15/2024 107446 $32.45 AT&T CALNET 3 9391053641 - 09/24/24-10/23/24 11/15/2024 107447 $155.55 AT&T CALNET 3 9391062899 - 09/24/24-10/23/24 11/15/2024 107448 $155.55 MANAGED SOLUTION JULY 24-Office 365 and IT Support 11/07/2024 9001780 $2,626.90 MANAGED SOLUTION JUL 24-Office 365 and IT Support 11/07/2024 9001780 $79.04 MANAGED SOLUTION JUL 24-Office 365 and IT Support 11/07/2024 9001780 $400.00 MANAGED SOLUTION AUG 24-Office 365 and IT Support 11/07/2024 9001780 $2,551.70 MANAGED SOLUTION AUG 24-Office 365 and IT Support 11/07/2024 9001780 $45.60 MANAGED SOLUTION AUG 24-Office 365 and IT Support 11/07/2024 9001780 $400.00 MANAGED SOLUTION SEP 24-Office 365 and IT Support 11/07/2024 9001780 $2,551.70 MANAGED SOLUTION SEP 24-Office 365 and IT Support 11/07/2024 9001780 $45.60 MANAGED SOLUTION SEP 24-Office 365 and IT Support 11/07/2024 9001780 $400.00 MANAGED SOLUTION OCT 24-Office 365 and IT Support 11/07/2024 9001780 $2,524.70 MANAGED SOLUTION OCT 24-Office 365 and IT Support 11/07/2024 9001780 $45.60 FISHER INTEGRATED, INC. JUL 24-COUNCIL STREAMING 11/15/2024 9001791 $800.00 FISHER INTEGRATED, INC. AUG 24-COUNCIL STREAMING 11/15/2024 9001791 $800.00 FISHER INTEGRATED, INC. SEP 24-COUNCIL STREAMING 11/15/2024 9001791 $800.00 Page: 3 of 8
FISHER INTEGRATED, INC. OCT 24-COUNCIL STREAMING 11/15/2024 9001791 $800.00 TING FIBER INC. NOV 24-FIBER OPTIC-CITY FACILITIES 11/15/2024 9001800 $3,249.00 OPEN TEXT INC VOICEMAIL SYSTEM 11/07/2024 9001781 $2,376.17 KNOWBE4,INC. SECURITY AWARENESS SUBSCRIPTION 10/31/2024 9001765 $140.16 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-DESK PHONE POWER SUPPLY 11/07/2024 9001775 $79.11 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-DESK PHONES 11/07/2024 9001775 $413.22 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-MOUNTED SERVER CABINET 11/07/2024 9001775 $168.14 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-DESKTOP SPEAKERS 11/07/2024 9001775 $60.88 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-WEBCAM MIC/USB

HUB/HEADPHONES
11/07/2024 9001775 $174.58
360 GLOBAL TECHNOLOGY LLC DEC 24-WEBSITE HOSTING 11/15/2024 9001786 $600.00 TOTAL INFORMATION SERVICES $29,095.98
1005550 - PLANNING
CENTRAL SQUARE ETRAKIT CITIZEN PORTAL & API 11/07/2024 9001777 $630.00 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-RUBBER BANDS 11/07/2024 9001775 $8.37 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-CARD STOCK/PENS/PARADE SUPPLS
11/07/2024 9001775 $35.29
TOTAL PLANNING $673.66
1005560 - BUILDING SERVICES
1 STOP TONER & INKJET, LLC TONER WASTE BOX-BLDG/ENG 11/15/2024 9001796 $48.09 ESGIL CORPORATION SEP 24-BLDG/SAFETY PLAN REVIEW & INSPECTIONS 10/31/2024 107409 $38,136.36 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-BINDER CLIPS 11/07/2024 9001775 $5.97 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-CARD STOCK/PENS/PARADE SUPPLS
11/07/2024 9001775 $14.51
AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-CARD STOCK/PENS/PARADE SUPPLS
11/07/2024 9001775 $19.09
AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-PENS/DESK ORGNAIZER 11/07/2024 9001775 $8.62 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-BINDER CLIPS/DOOR SIGN 11/07/2024 9001775 $37.38 TOTAL BUILDING SERVICES $38,270.02
1005590 - CODE ENFORCEMENT
DATATICKET INC. SEP 24-PARKING CITE ADMIN 10/31/2024 107405 $1,545.92 DATATICKET INC. SEP 24-PARKING CITE ADMIN 10/31/2024 107405 $475.00 VERIZON WIRELESS-SD 442224168-00001 - 09/24/24-10/23/24 11/15/2024 107477 $141.39 AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-CARD STOCK/PENS/PARADE SUPPLS
11/07/2024 9001775 $59.02
AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-PENS/DESK ORGNAIZER 11/07/2024 9001775 $14.89 TOTAL CODE ENFORCEMENT $2,236.22
1006120 - FIRE DEPARTMENT
CITY OF DEL MAR FIRE RESOURCE OT HOURS-5/1/24 11/15/2024 107462 $1,252.44 CULLIGAN OF SAN DIEGO OCT 24-EQUIPMENT 10/31/2024 107404 $24.95 VERIZON WIRELESS-SD 962428212-00001 - 08/29/24-09/28/24 10/31/2024 107422 $729.19 REGIONAL COMMS SYS, MS 056 - RCS SEP 24-FIRE RADIOS 11/07/2024 107437 $1,298.00 REGIONAL COMMS SYS, MS 056 - RCS SEP 24-SHERIFF RADIOS 11/07/2024 107437 $796.50 REGIONAL COMMS SYS, MS 056 - RCS SEP 24-CAP CODE 11/07/2024 107437 $32.50 AT&T CALNET 3 9391059865 - 09/01/24-09/30/24 11/15/2024 107453 $453.66 AT&T CALNET 3 9391012280 - 02/24/24-09/23/24 (CREDITS) 11/15/2024 107454 $279.26 AT&T CALNET 3 9391012280 - 09/24/24-10/23/24 11/15/2024 107455 $325.19 WEX BANK SEP 24-AUTO FUEL & CR TAX 11/15/2024 107479 $1,922.03 NORTH COUNTY DISPATCH (JPA) FY 25-Q2-NORTH COUNTY DISPATCH 10/31/2024 107414 $26,386.75 ROADONE INC TOWING-350-AECH 2 11/15/2024 107471 $700.00 AFECO INC TURN OUT CLEANING-MULTI FF 10/31/2024 107419 $1,184.50 NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIRS 10/31/2024 9001769 $785.24 Page: 4 of 8
NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIRS 10/31/2024 9001769 $430.00 NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIRS 10/31/2024 9001769 $495.00 TOTAL FIRE DEPARTMENT $37,095.21
1006130 - ANIMAL CONTROL
HABITAT PROTECTION, INC NOV 24-ANIMAL REMOVAL 11/15/2024 9001792 $1,420.00 SAN DIEGO HUMANE SOCIETY & S.P.C.A. NOV 24-ANIMAL SERVICES 11/15/2024 107473 $7,603.00 TOTAL ANIMAL CONTROL $9,023.00
1006150 - CIVIL DEFENSE
AT&T CALNET 3 9391012275 - 08/24/24-09/23/24 11/15/2024 107456 $155.55 AT&T CALNET 3 9391012275 - 09/24/24-10/23/24 11/15/2024 107457 $155.55 TOTAL CIVIL DEFENSE $311.10
1006170 - MARINE SAFETY
VERIZON WIRELESS-SD 962428212-00001 - 08/29/24-09/28/24 10/31/2024 107422 $152.04 AT&T CALNET 3 9391012281 - 09/25/24-10/24/24 11/15/2024 107452 $96.03 AT&T CALNET 3 9391019469 - 08/20/24-10/19/24 - 2 MONTHS 11/15/2024 107449 $30.42 AT&T CALNET 3 9391053651 - 08/25/24-09/24/24 11/15/2024 107450 $308.46 AT&T CALNET 3 9391053651 - 09/25/24-10/24/24 11/15/2024 107451 $305.04 CA MARINE SAFTEY CHIEFS ASSOCIATION 2024-CMSCA ANNUAL MEMBERSHIP 11/15/2024 107459 $500.00 TOTAL MARINE SAFETY $1,391.99
1006510 - ENGINEERING
VERIZON WIRELESS-SD 362455526-00001-09/02/24-10/01/24 10/31/2024 107422 $53.11 1 STOP TONER & INKJET, LLC TONER WASTE BOX-BLDG/ENG 11/15/2024 9001796 $48.09 WEST COAST CIVIL, INC OCT 24- WEST COAST CIVIL ENGINEERING SERVICES 11/15/2024 107478 $3,500.00 TOTAL ENGINEERING $3,601.20
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $14.80 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/07/2024 107433 $14.80 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/15/2024 107468 $14.80 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $14.80 MIKHAIL OGAWA ENGINEERING, INC. SEP 24- STORMWATER PROGRAM 10/31/2024 9001767 $12,533.91 VERIZON WIRELESS-SD 362455526-00001-09/02/24-10/01/24 10/31/2024 107422 $53.11 CLEAN EARTH ENVIROMENTAL SOLUTIONS SEP 24- HHW COLLECTION 11/07/2024 107427 $1,770.34 IDRAINS LLC H-STORMDRAIN MAINT 10/31/2024 107398 $1,700.00 TOTAL ENVIRONMENTAL SERVICES $16,116.56
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $24.07 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/07/2024 107433 $24.07 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/15/2024 107468 $24.07 DIXIELINE LUMBER CO INC PIPES/TRASH CANS/FLEX COUPLING 10/31/2024 107407 $229.04 DIXIELINE LUMBER CO INC HEX BOLTS/TRASH CANS/ANCHORS 10/31/2024 107407 $157.62 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $24.07 DIXIELINE LUMBER CO INC RAZORS/GLOVES 11/07/2024 107428 $33.55 DIXIELINE LUMBER CO INC GLOVES/RAIN SUIT/RAIN BOOTS/VEST 11/15/2024 107464 $110.07 SDG&E CO INC UTILITIES-08/07/24-10/07/24 10/31/2024 107417 $645.72 SDG&E CO INC UTILITIES-09/01/24-10/07/24 10/31/2024 107417 $262.00 VERIZON WIRELESS-SD 362455526-00001-09/02/24-10/01/24 10/31/2024 107422 $53.11 NISSHO OF CALIFORNIA SEP 24- LANDSCAPE MAINTENANCE SERVICES 10/31/2024 9001768 $2,178.16 TRAFFIC SUPPLY, INC PAINT 11/07/2024 9001784 $166.09
WEST COAST ARBORISTS, INC. OCT 24-TREE MAINTENANCE SERVICES 11/07/2024 107440 $750.00 SASE COMPANY LLC VACUUM BAGS/SILICONE FOAM 11/15/2024 107474 $140.72 Page: 5 of 8
TOTAL STREET MAINTENANCE $4,822.36
1006540 - TRAFFIC SAFETY
CITY OF DEL MAR DEC 23-TRAFFIC SIGNAL BACK UP SHARE W/ DEL MAR 10/31/2024 107403 $4,942.66 SDG&E CO INC UTILITIES-08/07/24-10/07/24 10/31/2024 107417 $796.23 SDG&E CO INC UTILITIES-09/01/24-10/07/24 10/31/2024 107417 $25.74 REDFLEX TRAFFIC SYSTEMS, INC SEP 24- RED LIGHT CAMERA ENFORCEMENT 10/31/2024 9001770 $7,879.50 REDFLEX TRAFFIC SYSTEMS, INC OCT 24- RED LIGHT CAMERA ENFORCEMENT 11/15/2024 9001797 $7,879.50 VERIZON WIRELESS-SD 362455526-00001-09/02/24-10/01/24 10/31/2024 107422 $37.93 AT&T CALNET 3 9391012279 - 09/24/24-10/23/24 11/07/2024 107425 $65.63 ALL CITY MANAGEMENT SERVICES, INC 10/13/24-10/26/24-CROSSING GUARDS 11/15/2024 9001787 $12,851.56 YUNEX LLC SEP 24-TRAFFIC SIGNAL & SAFETY LIGHT MAINT/REPAI 11/07/2024 9001785 $1,014.00 YUNEX LLC SEP 24- TRAFFIC SIGNAL & SAFETY LIGHT

MAINT/REPAI
11/07/2024 9001785 $1,155.84
TOTAL TRAFFIC SAFETY $36,648.59
1006550 - STREET CLEANING
SCA OF CA, LLC JUL 24- CITY-WIDE STREET SWEEPING SERVICES 10/31/2024 9001771 $8,306.75 SCA OF CA, LLC AUG 24- CITY-WIDE STREET SWEEPING SERVICES 10/31/2024 9001771 $8,306.75 SCA OF CA, LLC SEP 24-CITY-WIDE STREET SWEEPING SERVICES 10/31/2024 9001771 $8,306.75 SCA OF CA, LLC OCT 24- CITY-WIDE STREET SWEEPING SERVICES 10/31/2024 9001771 $8,306.75 SCA OF CA, LLC OCT 24- CITY-WIDE STREET SWEEPING SERVICES 11/15/2024 9001798 $488.04 TOTAL STREET CLEANING $33,715.04
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $17.59 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/07/2024 107433 $17.59 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/15/2024 107468 $17.59 RANCHO SANTA FE SECURITY SYS INC NOV 24- SECURITY PTRL 11/07/2024 107436 $695.00 RANCHO SANTA FE SECURITY SYS INC NOV 24-RESTROOM LKUP/ALARM MONITORING 11/07/2024 107436 $331.20 DIXIELINE LUMBER CO INC EDGE BLADE/SPARK PLUGS 10/31/2024 107407 $27.52 DIXIELINE LUMBER CO INC CAR WASH CLEANER 10/31/2024 107407 $8.60 DIXIELINE LUMBER CO INC BLADES/DRYWALL PATCH/LUMBER 11/07/2024 107428 $85.41 DIXIELINE LUMBER CO INC PUTTY KNIFE/PLASTIC WOOD/PLASTIC WOOD PASTE 11/07/2024 107428 $27.18 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $17.59 DIXIELINE LUMBER CO INC TAPE/SAW 11/15/2024 107464 $25.72 DIXIELINE LUMBER CO INC PLASTIC WOOD 11/07/2024 107428 $14.47 NAPA AUTO PARTS INC BATTERY/DEPOSIT/ENVIRO FEE 10/31/2024 107413 $201.33 EMBROIDERY IMAGE POLOS/SHIRTS- EMBROIDERY-PW 11/15/2024 107465 $1,043.84 BOOT WORLD, INC. BOOTS 10/31/2024 107401 $164.84
BOOT WORLD, INC. BOOTS 11/15/2024 107458 $164.81
VERIZON WIRELESS-SD 362455526-00001-09/02/24-10/01/24 10/31/2024 107422 $75.87 NISSHO OF CALIFORNIA SEP 24- LANDSCAPE MAINTENANCE SERVICES 10/31/2024 9001768 $9,933.26 NISSHO OF CALIFORNIA OCT 24-RECLAIMED WATER INSPECTION 11/15/2024 9001795 $225.00 NISSHO OF CALIFORNIA OCT 24-POC IRR REPAIRS 11/15/2024 9001795 $2,134.45 WEST COAST ARBORISTS, INC. OCT 24-TREE MAINTENANCE SERVICES 11/07/2024 107440 $750.00 HD SUPPLY, INC. BLEACH/LINERS/TOWELS 10/31/2024 107410 $1,503.31 VICTOR MAGANA GONZALEZ MILEAGE-09/28/24 11/07/2024 107439 $61.64 TOTAL PARK MAINTENANCE $17,543.81
1006570 - PUBLIC FACILITIES
DIXIELINE LUMBER CO INC CANVAS DROP CLOTH/PAINT BRUSH 10/31/2024 107407 $52.83 DIXIELINE LUMBER CO INC DROP-IN ANCHORS/BOLTS 11/07/2024 107428 $6.19

DIXIELINE LUMBER CO INC RAGS/PAINT/PAINT ROLLERS/VACUUM BREAKER RPR KIT
11/07/2024 107428 $51.99
Page: 6 of 8
DIXIELINE LUMBER CO INC EPOXY/EPOXY MIXING NOZZLE 11/07/2024 107428 $86.09

DIXIELINE LUMBER CO INC SCREWDRIVER/PLASTIC SHEETING/BLADE/JOINT

COMPOUND
11/15/2024 107464 $55.88
DIXIELINE LUMBER CO INC BLADE KIT 11/15/2024 107464 $70.68 DIXIELINE LUMBER CO INC SINK/FAUCET 11/15/2024 107464 $262.85 SDG&E CO INC UTILITIES-08/07/24-10/07/24 10/31/2024 107417 $9,349.15 SDG&E CO INC UTILITIES-09/01/24-10/07/24 10/31/2024 107417 $3,148.58 LEE'S LOCK & SAFE INC MS-LIFEGUARD TOWER LOCK REPAIR 10/31/2024 107411 $542.92 NISSHO OF CALIFORNIA SEP 24- LANDSCAPE MAINTENANCE SERVICES 10/31/2024 9001768 $3,094.35 24 HOUR ELEVATOR, INC OCT 24- ELEVATOR PREVENTATIVE MAINT/REPAIR 10/31/2024 107397 $204.20 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 10/31/2024 107402 $157.94 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 10/31/2024 107402 $422.47 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 11/15/2024 107461 $38.50 HABITAT PROTECTION, INC OCT 24- PEST/RODENT CONTROL-CH 11/15/2024 9001792 $57.00 HABITAT PROTECTION, INC OCT 24- PEST/RODENT CONTROL-MS 11/15/2024 9001792 $71.00 HABITAT PROTECTION, INC OCT 24-PEST/RODENT CONTROL-LCCC 11/15/2024 9001792 $71.00 HABITAT PROTECTION, INC OCT 24- PEST/RODENT CONTROL-SEASCAPE BEACH 11/15/2024 9001792 $43.00 HABITAT PROTECTION, INC OCT 24-PEST/RODENT CONTROL-FCCC 11/15/2024 9001792 $39.00 HABITAT PROTECTION, INC OCT 24- PEST/RODENT CONTROL-FS 11/15/2024 9001792 $42.00 HABITAT PROTECTION, INC NOV 24-ANIMAL REMOVAL 11/15/2024 9001792 $50.00 HABITAT PROTECTION, INC NOV 24-ANIMAL REMOVAL 11/15/2024 9001792 $262.16 HABITAT PROTECTION, INC OCT 24- PEST/RODENT CONTROL-PW 11/15/2024 9001792 $71.00 HABITAT PROTECTION, INC OCT 24- PEST/RODENT CONTROL-TIDE PARK 11/15/2024 9001792 $65.00 HABITAT PROTECTION, INC OCT 24-PEST/RODENT CONTROL-FC 11/15/2024 9001792 $43.00 HABITAT PROTECTION, INC COT 24-PEST/RODENT CONTROL-DEL MAR SHORES BEACH
11/15/2024 9001792 $43.00
HABITAT PROTECTION, INC NOV 24-ANIMAL REMOVAL 11/15/2024 9001792 $160.00 STANDARD PLUMBING SUPPLY COMPANY PIPE/DRAIN/COUPLER/GARBAGE DISPOSAL 11/15/2024 107475 $278.10 CALIFORNIA OFFICE CLEANING, INC AUG 24-JANITORIAL/CUSTODIAL SVC & JUL 24

BALANCE
10/31/2024 9001761 $350.00
CALIFORNIA OFFICE CLEANING, INC OCT 24-JANITORIAL/CUSTODIAL SVC/EVENT CLN10/19/24 11/15/2024 9001789 $9,305.00
WEST COAST ARBORISTS, INC. OCT 24-TREE MAINTENANCE SERVICES 11/07/2024 107440 $750.00 TOTAL PUBLIC FACILITIES $29,244.88
1007110 - GF-RECREATION
EMBROIDERY IMAGE HAT EMBROIDERY-PARK & REC 11/15/2024 107465 $287.03 ABLE PATROL & GUARD, INC OCT 24-FCCC GAURD SRVC 11/15/2024 107443 $540.00 CALIFORNIA OFFICE CLEANING, INC OCT 24-FCCC CLEANING 11/15/2024 9001789 $600.00 TOTAL GF-RECREATION $1,427.03
110 - MEASURE S 1% TRANSACTION TAX
QUALITY CONSTRUCTION & ENGINEERING, INC. FY24 ANNUAL PAVEMENT MANAGEMENT -

RETENTION
11/07/2024 9001782 ($34,913.25)
TOTAL MEASURE S 1% TRANSACTION TAX ($34,913.25)
1205460 - SELF INSURANCE RETENTION
AMAZON.COM SALES, INC INV:1L73-7DH4-MRKL-STANDING DESK 11/07/2024 9001775 $216.92 TOTAL SELF INSURANCE RETENTION $216.92
1355200 - ASSET REPLACEMENT-CTY MNGR
TYLER TECHNOLOGIES, INC. OCT 24-BUSINESS LICENSE & TYLER PAYMENTS 11/15/2024 107476 $1,013.32 TOTAL ASSET REPLACEMENT-CTY MNGR $1,013.32
1355300 - ASSET REPLACEMENT-FINANCE
TYLER TECHNOLOGIES, INC. OCT 24-BUSINESS LICENSE & TYLER PAYMENTS 11/15/2024 107476 $386.68 TOTAL ASSET REPLACEMENT-FINANCE $386.68
Page: 7 of 8
140 - FACILITIES REPLACEMENT
POLYCHROME CONSTRUCTION, INC. 9407.00 CITY HALL EXT RETENTION RELEASE 11/07/2024 107434 $1,954.25 POLYCHROME CONSTRUCTION, INC. 9407.00 CITY HALL EXT RETENTION RELEASE 11/07/2024 107434 $2,387.25 TOTAL FACILITIES REPLACEMENT $4,341.50
2026510 - GAS TAX-ENGINEERING
MICHAEL BAKER INTERNATIONAL, INC SEP 24-LSF CORRIDOR III BID DOCS 10/31/2024 9001766 $4,745.05 QUALITY CONSTRUCTION & ENGINEERING, INC. FY24 ANNUAL PAVEMENT MANAGEMENT PROGRAM - CIP
11/07/2024 9001782 $188,265.00
TOTAL GAS TAX-ENGINEERING $193,010.05
2037510 - HIGHWAY 101 LANDSC #33
SDG&E CO INC UTILITIES-08/07/24-10/07/24 10/31/2024 107417 $3,212.24 NISSHO OF CALIFORNIA SEP 24- LANDSCAPE MAINTENANCE SERVICES 10/31/2024 9001768 $1,456.03 TOTAL HIGHWAY 101 LANDSC #33 $4,668.27
2087580 - COASTAL RAIL TRAIL MAINT
NISSHO OF CALIFORNIA SEP 24- LANDSCAPE MAINTENANCE SERVICES 10/31/2024 9001768 $6,408.85 TOTAL COASTAL RAIL TRAIL MAINT $6,408.85
2117600 - STREET LIGHTING DISTRICT
SDG&E CO INC UTILITIES-09/01/24-10/07/24 10/31/2024 107417 $9,130.59 VERIZON WIRELESS-SD 362455526-00001-09/02/24-10/01/24 10/31/2024 107422 $15.17 YUNEX LLC SEP 24- STREETLIGHT MAINTENANCE/REPAIRS 11/07/2024 9001785 $554.75 TOTAL STREET LIGHTING DISTRICT $9,700.51
213 - DEVELOPER PASSTHRU
RYAN & MEGAN WHITE RFND: SDP23-014 11/15/2024 107472 $201.77 TOTAL DEVELOPER PASSTHRU $201.77
2135550 - DEVELOPER PASS-THRU- PLANNING
LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $256.25 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $268.75 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $656.25 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $568.75 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $612.50 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $175.00 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $218.75 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $525.00 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $612.50 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $262.50 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $437.50 LAURIE LEVINE OCT 24 LANDSCAPE PLAN REVIEW AND INSPECTIONS 11/15/2024 9001794 $87.50 TOTAL DEVELOPER PASS-THRU- PLANNING $4,681.25
2286510 - TRANSNET EXTENSION-CIP
QUALITY CONSTRUCTION & ENGINEERING, INC. FY24 ANNUAL PAVEMENT MANAGEMENT PROGRAM - CIP
11/07/2024 9001782 $210,000.00
TOTAL TRANSNET EXTENSION-CIP $210,000.00
2476510 - SB1 STREETS & ROADS
QUALITY CONSTRUCTION & ENGINEERING, INC. FY24 ANNUAL PAVEMENT MANAGEMENT PROGRAM - CIP
11/07/2024 9001782 $300,000.00
TOTAL SB1 STREETS & ROADS $300,000.00
2706120 - PUBLIC SAFETY- FIRE
VERIZON WIRELESS-SD 962428212-00001 - 08/29/24-09/28/24 10/31/2024 107422 $114.03 AMR CSA-17-ALBUTEROL INHALERS 11/07/2024 107424 $347.12 WAYNE GOSSETT FORD FIRE PREVENTION TRUCK 11/07/2024 107429 $32,605.58 RANCHO SANTA FE FIRE PROTECTION DISTRICT CSA-17-2ND RQI CLASS BILLING 11/07/2024 107435 $1,593.75 Page: 8 of 8
KNOX ASSOCIATES INC CSA-17-DRUG SAFES 11/07/2024 107431 $6,348.84 CITIZENPRIME LLC HOSE & CYLINDER STORAGE RACK/OXYGEN CART 11/15/2024 107466 $1,448.77 TOTAL PUBLIC SAFETY- FIRE $42,458.09
4506190 - SAND REPLNSHMNT/RETENTION
SIEMENS INDUSTRY, INC BEACH CAMERA CLOUD STORAGE 10/31/2024 107418 $5,000.00 WARWICK GROUP CONSULTANTS, LLC OCT 24-CONSULTING SERVICES 11/15/2024 9001802 $5,833.00 TING FIBER INC. NOV 24-FIBER OPTIC-TIDE BEACH LG TOWER 11/15/2024 9001800 $450.00 TING FIBER INC. NOV 24-FIBER OPTIC-DEL MAR SHORES LG TOWER 11/15/2024 9001800 $450.00 SUMMIT ENVIROMENTAL GROUP, INC. OCT 24-9926 PROF SVC 11/15/2024 9001799 $1,680.00 TOTAL SAND REPLNSHMNT/RETENTION $13,413.00
4595450 - MISC.CAPITALPROJECTS-IS
CDW GOVERNMENT INC MICROPHONE 10/31/2024 9001762 $1,497.96 TOTAL MISC.CAPITALPROJECTS-IS $1,497.96
4596510 - MISC.CAPITALPROJECTS-ENG
UT SAN DIEGO - NRTH COUNTY NTC-BID-2024-10 10/31/2024 107421 $569.55 DOMUSSTUDIO ARCHITECTURE SEP 24-19-144 9449.02 MS CENTR 10/31/2024 107408 $18,080.00 TOTAL MISC.CAPITALPROJECTS-ENG $18,649.55
4728520 - PACIFIC UNDERGROUNDNG-CIP
NV5, INC. SEP 24-PROF SVC 11/15/2024 107469 $1,000.00
TOTAL PACIFIC UNDERGROUNDNG-CIP $1,000.00
5097700 - SANITATION
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $9.26 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 10/31/2024 107412 $9.26 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/07/2024 107433 $9.26 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 11/15/2024 107468 $9.26 VERIZON WIRELESS-SD 362455526-00001-09/02/24-10/01/24 10/31/2024 107422 $15.17 AT&T CALNET 3 9391012277 - 09/24/24-10/23/24 11/07/2024 107426 $19.27 IDRAINS LLC J- SEWER VACUUM 10/31/2024 107398 $675.00
IDRAINS LLC E- SEWER-JETTING-10213 11/07/2024 107423 $6,434.19 TOTAL SANITATION $7,180.67
6527820 - SUCCESSOR AGENCY
COMPUTERSHARE CORPORATE TRUST TAR BOND 2017 ADMIN FEE-11/21/25 11/15/2024 9001790 $4,000.00 COMPUTERSHARE CORPORATE TRUST INT/PRIN 2017TA BOND - LESS BOND FUND 12/01 11/07/2024 9001778 $31,960.32 COMPUTERSHARE CORPORATE TRUST INT/PRIN 2017TA BOND - LESS BOND FUND 12/01 11/07/2024 9001778 $68,000.00 COMPUTERSHARE CORPORATE TRUST INT/PRIN 2017TA BOND - LESS BOND FUND 12/01 11/07/2024 9001778 ($484.30) TOTAL SUCCESSOR AGENCY $103,476.02
REPORT TOTAL: $1,384,013.78
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: City Clerk’s Department - Angela Ivey, City Clerk SUBJECT: 2025 City Council Meeting Schedule Planning
BACKGROUND:

Pursuant to the Government Code of the State of California (GC), the “City Council shall hold regular meetings at least once a month at times fixed by ordinance or resolution.” The Solana Beach Municipal Code Section 2.04.070 states the City Council shall hold Regular meetings in the Council Chambers of City Hall, on a day and time set by resolution. Pursuant to Resolution 2005-019 (Attachment 1), regularly scheduled meetings were established for the second (2nd) and fourth (4th) Wednesdays of each month at 6:00 p.m. Historically, certain meeting dates that may conflict with official holidays have been cancelled and a short summer break has been observed. Special Meetings may be scheduled, as needed, to address certain City business.

The purpose of this Staff Report is to forecast and review potential holidays, breaks, and the City’s 9/80 office hours to anticipate the 2025 City Council Meeting schedule.

DISCUSSION:

The City Council is required to establish a Regular Meeting schedule. The City Manager has proposed a modified City Council Regular Meeting schedule for 2025 that best addresses:
• Sufficient time for public notification of meetings.
• Adequate time for Staff to prepare Staff Reports and a final agenda packet. • Suitable preparation time for City Council to review the agenda’s Staff Reports prior to the meetings.

Resolution 2024-117 is being proposed to establish Regular meeting dates per its Exhibit A. A new Resolution will need to be adopted annually unless or until Regular meetings are re-established on set days and time of each month.

Any meeting that may be established for the 2025 calendar may be cancelled, as needed.

December 11, 2024
2025 Council Meeting Calendar

Page 2 of 2 ends

All Council meetings must be posted on the bulletin board at City Hall and simultaneously published on the City’s website.

There are specific noticing requirements for Regular and Special Meeting agendas.

Meeting Types Agenda Noticing Requirement
Regular Meetings (established by Resolution) 72 hours prior to meeting time.

Special Meetings (called at any time) 24 hours prior to meeting time.

Specific City business, such as the adoption of Ordinances, is required to take place only at a Regular Council Meeting. Therefore, the anticipation of an established regular meeting schedule is necessary to appropriately coordinate meeting agendas, and related business, to effectively manage City functions.

Note that the proposed 2025 Council meeting schedule includes a traditional summer break, which cancels any Regular meetings in August.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
• Review and approve proposed 2025 Council Meeting Schedule. • Provide alternative direction.

CITY STAFF RECOMMENDATION:

Staff recommends that City Council:

1. Review, edit, and/or approve a 2025 anticipated Council meeting schedule and make changes if necessary.

2. Adopt Resolution 2024-117 re-establishing Regular Council meeting dates for 2025 with proposed meetings dates.
_______________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2005-019 - City Council meeting dates as the second and fourth Wednesdays at 6:00 p.m.

2. Resolution 2024-117 Re-establishing Regular Council meeting dates for 2025.

RESOLUTION NO. 2005-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, TO RE-ESTABLISH THE

CITY COUNCIL REGULAR TIME AND MEETING DATES AS
SECOND AND FOURTH WEDNESDAYS AT 6:00 P.M.

WHEREAS, Ordinance No. 330 adopted by City Council on October 19, 2004, amended Section 2.04.070 of the Solana Beach Municipal Code to allow the City Council to change regular time and meeting dates by resolution; WHEREAS, on December 7, 2004, the City Council adopted Resolution No. 2004-178 thereby establishing City Council regular meeting dates and time to the first and third Wednesdays, effective January 19, 2005; and
WHEREAS, the City Council desires to re-establish by Resolution City Council regular meeting dates and times to the second and fourth Wednesdays, effective February 23, 2005.

WHEREAS,
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolves as follows:

1. That the above recitation is true and correct.

2. That the City Council establishes that the City Council shall hold regular meetings in the City Council Chambers of City Hall, 635 South Highway 101, in the City or at such other place as may be determined by the Council, on the second and fourth Wednesday of each month, at 6:00 p.m.

3. Cancel the February 16, 2005 regularly scheduled City Council meeting and reconvene the February 2, 2005 regularly scheduled City Council meeting to Wednesday, February 23, 2005.

4. When the day for a regular meeting of the Council falls on a legal holiday, no meeting shall be held, but a regular meeting shall be held at 6:00 p.m. on the next succeeding business day thereafter, or at such time and place as may be previously established by the Council.

5. If by reason of fire, flood, earthquake or other emergency it is unsafe to meet in the place designated, the meeting may be held for the duration of the emergency at such place as is designated by the mayor, or, if the mayor should fail to act, by three members of the City Council.

Resolution No. 2005-019
Re-Establish the Second and Fourth Wednesdays as City Council Meeting Days

Page 2 ends

6. City Council meetings shall conclude at 10:30 p.m., provided that an item commenced before 10:30 p.m. may be concluded; and further that this time limit may be waived by unanimous vote of all members present.

PASSED AND ADOPTED this 23rd day of February, 2005, at an adjourned meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES:

NOES:

Councilmembers - Powell, Heebner, Kellejian
Councilmembers - Campbell, Roberts
ABSENT: Councilmembers - None
ABSTAIN: Councilmembers - None
APPROVED AS TO FORM:

THOMAS M. AMPl, ayor
ATTEST:

P:\CITY CLERK'S OFFICE\AGENDA & REPORT Preparation\RESOLUTION Log & Prep\Resolution Format.doc

CERTIFICATION

STATE OF CALIFORNIA)
COUNTY OF SAN DIEGO) SS.

CITY OF SOLANA BEACH)
I, LETICIA FALLONE, Deputy City Clerk of the City of Solana Beach, California, DO HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2005-019 to re-establish the City Council regular time and meeting dates as second and fourth Wednesdays at 6:00 P.M. as duly passed and adopted at a Regular Solana Beach City Council meeting held on the 23rd day of February 2005 and the original is on file in the City Clerk's Office.

LETICIA FALLONE, DEPUTY CITY CLERK
Date of this Certification: Po-13-2,{}t)Cj
RESOLUTION 2024-117

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ESTABLISHING
REGULAR MEETING DATES FOR 2025
WHEREAS, Government Code § 36805 provides regular meetings of the City Council shall be held at least once a month fixed by ordinance or resolution; and WHEREAS, Ordinance 330 adopted by City Council on October 19, 2004, amended Section 2.04.070 of the Solana Beach Municipal Code to allow the City Council to change regular time and meeting dates by resolution; and WHEREAS, on December 7, 2004, the City Council adopted Resolution 2004- 178 thereby establishing City Council regular meeting dates and time to the first and third Wednesdays, effective January 19, 2005; and
WHEREAS, on February 23, 2005, the City Council adopted Resolution 2005- 019 thereby establishing City Council regular meeting dates and time to the second and fourth Wednesdays of the month at 6:00 p.m.; and
WHEREAS, the City Council adopts a meeting schedule annually; and WHEREAS, the City Council desires to re-establish City Council regular meeting dates and times in accordance with the 2025 City Council meeting calendar (Exhibit A).

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolves as follows:

1. That the above recitation is true and correct.

2. That the City Council establishes that the City Council shall hold regular meetings in the City Council Chambers of City Hall, 635 South Highway 101, in the City or at such other place as may be determined by the City Council, in accordance with the attached 2025 schedule, Exhibit A.

3. When the day for a regular meeting of the Council falls on a legal holiday, no meeting shall be held, but a regular meeting shall be held at 6:00 p.m. on the next succeeding business day thereafter, or at such time and place as may be previously established by the Council.

4. If by reason of fire, flood, earthquake or other emergency it is unsafe to meet in the place designated, the meeting may be held for the duration of the emergency at such place as is designated by the mayor, or, if the mayor should fail to act, by three members of the City Council.

ATTACHMENT 1
Resolution 2024-117
Establish 2025 Regular City Council Meeting Dates

Page 2 of 2 ends

5. City Council meetings shall conclude at 10:30 p.m., provided that an item commenced before 10:30 p.m. may be concluded; and further that this time limit may be waived by unanimous vote of all members present.

PASSED AND ADOPTED this 11th day of December 2024 at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Exhibit A
2025 City Council Regularly Scheduled Meetings
All regular meetings begin at 6:00 pm
January 15, 2025 3rd Wednesday
January 29, 2025 5th Wednesday
February 12, 2025 2nd Wednesday
February 26, 2025 4th Wednesday
March 12, 2025 2nd Wednesday
March 26, 2025 4th Wednesday
April 9, 2025 2nd Wednesday
April 23, 2025 4th Wednesday
May 7, 2025 1st Wednesday
May 21, 2025 3rd Wednesday
June 4, 2025 1st Wednesday
June 18, 2025 3rd Wednesday
July 2, 2025 1st Wednesday
July 16, 2025 3rd Wednesday
August 13, 2025
Cancelled
2nd Wednesday
Legislative Recess
September 10, 2025 2nd Wednesday
September 24, 2025 4th Wednesday
October 8, 2025 2nd Wednesday
October 22, 2025 4th Wednesday
November 5, 2025 1st Wednesday
November 19, 2025 3rd Wednesday
December 17, 2025 3rd Wednesday
*LEGISLATIVE RECESS IS PLANNED FOR AUGUST 2025
NOTE: The above Meeting schedule is a list of regularly scheduled meetings. Meeting cancellations may occur and additional Special meetings may be scheduled as needed. All Regular Meeting agendas are posted at least 72 hours prior to the meeting time and Special Meetings are posted at least 24 hours prior to the meeting time.

Always check the City’s website www.cityofsolanabeach.org under Public Meetings.

COUNCIL ACTION:
____________________________________________________________________________ ________________________________________________________________ AGENDA ITEM # A.4.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: Public Works/Engineering Department – Mo Sammak, City Engineer
SUBJECT: Amending the Professional Services Agreement with Symons Fire Protection, Inc., for Fire Alarm System
Upgrade for Fiscal Year 2024/25
BACKGROUND:

The Public Works Department oversees the maintenance, repair, and certification of fire suppression systems at key City facilities, including City Hall, La Colonia Community Center, Fletcher Cove Community Center, and the Fire Station. These essential services are delivered by professional service providers selected through a competitive selection process. The current contract with Symons Fire Protection, Inc. (Symons), the City's service provider, is set to remain in effect until June 2027 after all discretionary extensions are approved.

This item is before the City Council for consideration of Resolution 2024-116 (Attachment 1) to authorize the City Manager to execute an amendment to the Professional Services Agreement (PSA) with Symons, the City’s current service provider, for the fire alarm modernization for the City Hall building, in the amount of $5,000.

DISCUSSION:

At the regular City Council meeting on May 24, 2022, the Council adopted Resolution 2022-047, authorizing the City Manager to execute a Professional Services Agreement with Symons Fire Protection, Inc. for the maintenance and testing of fire suppression equipment, as well as as-needed repair services at various City facilities.

As part of the upcoming elevator modernization project at City Hall, scheduled for Fiscal Year 2024/2025, it was determined that updates to the fire alarm system are necessary to meet current fire and building code requirements. These updates are critical to ensuring December 11, 2024
PSA Amendment with Symons Fire Protection, Inc.

Page 2 of 3 ends

the facility’s safety and compliance. A summary of the required upgrades is provided below.
• Installation of an elevator recall system.
• Replacement of three smoke detectors.
• Replacement of one heat detector.
• Programming updates to the fire alarm panel.

On February 17, 2022, Staff posted a Request for Proposals (RFP) on eBidboard (now known as BidNet Direct) for fire protection equipment services. Due to a lack of response to the City’s official RFP posting, City Staff contacted various contractors regarding the RFP opportunity. On March 23, 2022, the City received one proposal from Symons Fire Protection, Inc. Per Section 20166 of the California Public Contract Code, if no bids are received in response to an advertisement for construction bids, the City may proceed with the project without further complying with that section of the California Public Contract Code. This method used also complies with the City’s Purchasing Ordinance.

Staff reached out to Symons for them to prepare and submit a proposal for this work and City Staff determined that the submitted proposal meets the City’s specifications and requirements. Symons, having provided fire suppression services to the City since 2022, has consistently delivered high-quality work to the satisfaction of City staff. As part of their proposal, Symons stated that all tests and inspections will comply with the most current standards outlined by the National Fire Protection Association (NFPA). The previously executed contract and scope of services is included as Attachment 2 to this Staff Report.

The total cost for the required fire alarm system upgrade is $5,000. City Staff and the contractors will coordinate closely to minimize disruptions to both City Staff and the public throughout the project. This approach ensures that the fire alarm upgrades and elevator modernization project are completed efficiently and with minimal impact on City operations.

CEQA COMPLIANCE STATEMENT:

All work covered by this agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(a) of the State CEQA Guidelines.

FISCAL IMPACT:

This item is to authorize the City Manager to execute an amendment to the Professional Services Agreement with Symons Fire Protection, Inc., for the fire system upgrade at City Hall, in the amount of $5,000. There is sufficient budget available for this upgrade in the Public Facilities Maintenance of Professional Services section of the Operating Budget.

The current PSA with Symons is for a total not to exceed amount of $16,500 per fiscal year. The amendment would increase compensation by $5,000 for FY 2024/25, bringing December 11, 2024
PSA Amendment with Symons Fire Protection, Inc.

Page 3 of 3 ends

the amount to a not to exceed amount of $21,500 for FY 2024/25 only. For each subsequent year the not to exceed amount will remain at $16,500. The additional cost will be covered by the existing professional services budget available.

WORK PLAN:

This item is not mentioned in the Work Plan.

OPTIONS:
• Adopt Staff recommendations.
• Reject Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2024-116:

1. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Symons Fire Protection, Inc., to include fire alarm system upgrades at City Hall during Fiscal Year 2024/25, increasing the contract by $5,000 for a total not-to-exceed amount of $21,500 for Fiscal Year 2024/25 only. _________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution No. 2024-116

2. Professional Services Agreement with Symons Fire Protection, Inc.

ATTACHMENT 1
RESOLUTION 2024-116

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AN

AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH SYMONS FIRE PROTECTION, INC.,

FOR FIRE ALARM SYSTEM UPGRADE
WHEREAS, the Public Works Department oversees the maintenance, repair, and certification of fire suppression systems at key City facilities, including City Hall, La Colonia Community Center, Fletcher Cove Community Center, and the Fire Station.

These essential services are delivered by professional service providers selected through a competitive selection process. The current contract with Symons Fire Protection, Inc., the City's service provider, is set to remain in effect until June 2027; and WHEREAS, at the regular City Council meeting on May 24, 2022, the Council adopted Resolution 2022-047, authorizing the City Manager to execute a Professional Services Agreement with Symons Fire Protection, Inc. for the maintenance and testing of fire suppression equipment, as well as as-needed repair services at various City facilities; and
WHEREAS, as part of the upcoming elevator modernization project at City Hall, scheduled for Fiscal Year 2024/2025, it was determined that updates to the fire alarm system are necessary to meet current fire and building code requirements. These updates are critical to ensuring the facility’s safety and compliance; and WHEREAS, although Staff posted a Request for Proposals (RFP) on eBidboard (now known as BidNet Direct) for fire protection equipment services, no proposals were submitted. Due to a lack of response to the City’s official RFP posting, Staff contacted various contractors regarding the RFP opportunity. The City received one proposal from Symons Fire Protection, Inc. Per Section 20166 of the California Public Contract Code, if no bids are received in response to an advertisement for construction bids, the City may proceed with the project without further complying with that section of the California Public Contract Code; and
WHEREAS, City Staff recommends amending the Professional Services Agreement with Symons Fire Protection, Inc., for fire alarm system upgrade in an amount $5,000. The amendment would increase compensation by $5,000 for FY 2024/25, bringing the contract amount to a not to exceed amount of $21,500 for FY 2024/25 only; and
WHEREAS, there is sufficient budget available for this upgrade in the Public Facilities Maintenance of Professional Services section of the Operating Budget.

Resolution 2024-116
PSA Amendment with Symons Fire Protection, Inc.

Page 2 of 2 ends

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with Symons Fire Protection, Inc., to include fire alarm system upgrades at City Hall during Fiscal Year 2024/25, increasing the contract by $5,000 for a total not-to-exceed amount of $21,500 for Fiscal year 2024/25 only.

PASSED AND ADOPTED this 11th day of December 2024, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk City of Solana Beach

PROFESSIONAL SERVICES AGREEMENT

FOR FIRE SUPRESSION EQUIPMENT SERVICES
This Professional Services Agreement ("AGREEMENT") is made and entered into this 1st day of July, 2022 by and between the CITY OF SOLANA BEACH, a municipal corporation ("CITY"), and, SYMONS FIRE PROTECTION, INC. a California corporation,. ("CONTRACTOR") (collectively "PARTIES").

WHEREAS, the CITY desires to employ a CONTRACTOR to furnish FIRE SUPRESSION EQUIPMENT SERVICES ("PROFESSIONAL SERVICES") for MAINTENANCE AND TESTING OF FIRE SUPRESSION EQUIPMENT SERVICES AND AS-NEEDED REPAIR SERVICES ("PROJECT"); and
WHEREAS, the CITY has determined that CONTRACTOR is qualified by experience and ability to perform the services desired by CITY, and CONTRACTOR is willing to perform such services; and WHEREAS, CONTRACTOR will conduct all the work as described and detailed in this AGREEMENT to be provided to the CITY.

NOW, THEREFORE, the PARTIES hereto mutually covenant and agree with each other as follows:

1. PROFESSIONAL SERVICES.

1.1. Scope of Services. The CONTRACTOR shall perform the PROFESSIONAL SERVICES as set forth in the written Scope of Services, attached as Exhibit "A" Scope of Services and Fee, at the direction of the CITY. CITY shall provide CONTRACTOR access to appropriate staff and resources for the coordination and completion of the projects under this AGREEMENT. For all work to be performed on site in the City, the CITY and CONTRACTOR agree that the Scope of Services begins when the CONTRACTOR arrives on site and terminates when the CONTRACTOR leaves the site. Travel time to and from project site shall not be considered time on the job or compensated by the CITY.

1.2. Project Coordinator. The PUBLIC WORKS MANAGER is hereby designated as the Project Coordinator for CITY and will monitor the progress and execution of this AGREEMENT.

CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this AGREEMENT for CONTRACTOR. is hereby designated as the Project Director for CONTRACTOR.

1.3. City Modification of Scope of Services. CITY may order changes to the Scope of Services within the general scope of this AGREEMENT consisting of additions, deletions, or other revisions. If such changes cause a change in the CONTRACTOR's cost of, or time required for, completion of the Scope of Services, an equitable adjustment to CONTRACTOR's compensation and/or contract time shall be made, subject to the CITY'S approval. All such changes shall be authorized in writing, executed by CONTRACTOR and CITY.

2. DURATION OF AGREEMENT.

2.1. Term. The term of this AGREEMENT shall be for a period of one (1) years beginning from the date of execution of the AGREEMENT. Time is of the essence in the performance of work under this AGREEMENT, unless otherwise specified.

Agreement modified 6/23/2022 Page 1 of 14 City Attorney approved template June 2020

2.2. Extensions. ~ If marked, the CITY shall have the option to extend the AGREEMENT for four (4) additional one (1) year periods or parts thereof for an amount not to exceed sixteen thousand five hundred dollars ($16,500) per AGREEMENT year. Extensions shall be in the sole discretion of the City Manager and shall be based upon CONTRACTOR's satisfactory past performance, CITY needs, and appropriation of funds by the City Council. The CITY shall give written notice to CONTRACTOR prior to exercising the option.

2.3. Delay. Any delay occasioned by causes beyond the control of CONTRACTOR may merit an extension of time for the completion of the Scope of Services. When such delay occurs, CONTRACTOR shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the PROFESSIONAL SERVICES when justified by the circumstances.

2.4. City's Right to Terminate for Default. Should CONTRACTOR be in default of any covenant or condition hereof, CITY may immediately terminate this AGREEMENT for cause if CONTRACTOR fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.5. City's Right to Terminate without Cause. Without limiting its rights in the event of CONTRACTOR's default, CITY may terminate this AGREEMENT, without cause, by giving written notice to CONTRACTOR. Such termination shall be effective upon receipt of the written notice. CONTRACTOR shall be compensated for all effort and material expended on behalf of CITY under the terms of this AGREEMENT, up to the effective date of termination. All personal property remaining in CITY facilities or on CITY property thirty (30) days after the expiration or termination of this AGREEMENT shall be, at CITY's election, considered the property of CITY.

3. COMPENSATION.

3.1. Total Amount. The total cost for all work described in the Scope of Services and Fee (Exhibit "A") shall not exceed sixteen thousand five hundred dollars dollars ($16,500) without prior written authorization from CITY. CONTRACTOR shall bill the CITY for work provided and shall present a written request for such payment monthly.

3.2. Additional Services. CITY may, as the need arises or in the event of an emergency, request additional services of CONTRACTOR. Should such additional services be required, CITY and CONTRACTOR shall agree to the cost prior to commencement of these services.

3.3. Not a pledge of general funds. The city does not pledge any general funds for the payment of the services rendered. The City shall establish a separate fund to pay the fees and costs incurred that are reflected in the monthly general account invoice. The separate fund shall be funded by monies collected from the City's permit applicants or other persons requiring the City's services pursuant to the adopted USER FEE schedule which CONTRACTOR will provide according to the terms of this AGREEMENT.

3.4. Costs. Any costs billed to the CITY shall be approved in writing in advance and in accordance with any terms negotiated and incorporated herein as part of Exhibit "A" Scope of Services and Fee.

Agreement modified 6/23/2022 Page 2 of 14 City Attorney approved template June 2020

4. INDEPENDENT CONTRACTOR.

4.1. CONTRACTOR is, for all purposes arising out of this AGREEMENT, an independent contractor.

The CONTRACTOR has and shall retain the right to exercise full control and supervision of all persons assisting the CONTRACTOR in the performance of said services hereunder, the CITY only being concerned with the finished results of the work being performed. Neither CONTRACTOR nor CONTRACTOR's employees shall in any event be entitled to any benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, workers' compensation benefits, injury leave or other leave benefits. CONTRACTOR is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

4.2 PERS Eligibility Indemnification. In the event that CONTRACTOR's employee providing services under this AGREEMENT claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR's employees providing service under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

4.3 Indemnification for Employee Payments. CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make for work done under this AGREEMENT.

4.4 The provisions of this section 4 are continuing obligations that shall survive expiration or termination of this AGREEMENT.

5. ST AND ARD OF PERFORMANCE.

While performing the PROFESSIONAL SERVICES, CONTRACTOR shall exercise the reasonable professional care and skill customarily exercised by reputable members of CONTRACTOR's profession practicing in the metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.

6. WARRANTY OF CONTRACTOR'S LICENSE.

CONTRACTOR warrants that CONTRACTOR is properly licensed with the applicable government agency(ies) for any PROFESSIONAL SERVICES that require a license. If the CONTRACTOR lacks such license, this AGREEMENT is void and of no effect.

7. AUDIT OF RECORDS.

7.1. At any time during normal business hours and as often as may be deemed necessary the CONTRACTOR shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine and/or reproduce such records. CONTRACTOR shall retain such financial and program service records for at least four (4) years after termination or final payment under this AGREEMENT. 7 .2. The CONTRACTOR shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

Agreement modified 6/23/2022 Page 3 of 14 City Attorney approved template June 2020

8. CONFIDENTIALITY.

8.1. Confidential Work Product. All professional services performed by CONTRACTOR, including but not limited to all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by CONTRACTOR, pursuant to this AGREEMENT, are for the sole use of the CITY, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. This provision does not apply to information that (a) was publicly known, or otherwise known to CONTRACTOR, at the time that it was disclosed to CONTRACTOR by the CITY, (b) subsequently becomes publicly known through no act or omission of CONTRACTOR or (c) otherwise becomes known to CONTRACTOR other than through disclosure by the CITY. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. The sole purpose of this section is to prevent disclosure of CITY's confidential and proprietary information by CONTRACTOR or subcontractors.

8.2. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this AGREEMENT, may be exposed to confidential information and that disclosure of such information could violate the rights of private individuals and entities, including the parties and third parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law, and all other information protected by applicable law ("Confidential Information"). The party receiving Confidential Information ("Receiving Party") of the other ("Disclosing Party") shall not, and shall cause its employees and agents who are authorized to receive Confidential Information, not to, use Confidential Information for any purpose except as necessary to implement, perform or enforce this AGREEMENT or comply with its legal obligations. Receiving Party will use the same reasonable efforts to protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. The Receiving Party will not disclose or release Confidential Information to any third person without the prior written consent of the Disclosing Party, except for where required by law or for authorized employees or agents of the Receiving Party. Prior to disclosing the Confidential Information to its authorized employees or agents, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this AGREEMENT. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable notice and opportunity to contest such disclosure or obtain a protective order.

Confidential Information does not include information that: (i) is or becomes known to the public without fault or breach of the Receiving Party; (ii) the Disclosing Party regularly discloses to third parties without restriction on disclosure; or (iii) the Receiving Party obtains from a third party without restriction on disclosure and without breach of a non-disclosure obligation. Confidential Information does not include any information that is required to be provided to the public pursuant to the laws of the United States and/or California such as the California Public Records Act, due to the nature of CITY being a local governmental agency. The non-disclosure and non-use obligations of this AGREEMENT will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after the Receiving Party's receipt of that item.

8.3. Enforcement. Each party acknowledges that any breach of any of the provisions of Section 8 of this AGREEMENT may result in irreparable injury to the other for which money damages would not adequately compensate. If there is a breach, then the injured party shall be entitled, in addition to all other rights and remedies which it may have, to have a decree of specific performance or an injunction issued by any competent court, requiring the breach to be cured or enjoining all persons involved from continuing the breach.

Agreement modified 6/23/2022 Page 4 of 14 City Attorney approved template June 2020

9. CONFLICTS OF INTEREST.

9.1. CONTRACTOR shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including but not limited to California Government Code Section 81000 et seq. (Political Reform Act) and Section 1090 et seq. CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103.

CONTRACTOR represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the CITY.

9.2. If, in performing the PROFESSIONAL SERVICES set forth in this AGREEMENT, the CONTRACTOR makes, or participates in, a "governmental decision" as described in Title 2, Section 18700.3(a) of the California Code of Regulations, or performs the same or substantially all the same duties for the CITY that would otherwise be performed by a CITY employee holding a position specified in the department's conflict of interest code, the CONTRACTOR shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the CONTRACTOR's relevant financial interests.

9.3. D If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act. Specifically, the CONTRACTOR shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the CITY's determination that the CONTRACTOR is subject to a conflict of interest code. The CONTRACTOR shall also file a Form 700 (Annual Statement) on or before April 1 of each year of the AGREEMENT, disclosing any financial interests held during the previous calendar year for which the CONTRACTOR was subject to a conflict of interest code.

9.4. CITY represents that pursuant to California Government Code Section 1090 et seq., none of its elected officials, officers, or employees has an interest in this AGREEMENT.

10. DISPOSITION AND OWNERSHIP OF DOCUMENTS.

10.1. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONTRACTOR under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this PROJECT, and shall be turned over to the CITY upon completion of the PROJECT or any phase thereof, as contemplated by this AGREEMENT.

10.2. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this AGREEMENT, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

11. INSURANCE

11.1. CONTRACTOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best's rating of no les·s than "A" and "VII" unless otherwise approved in writing by the CITY's Risk Manager.

Agreement modified 6/23/2022 Page 5 of 14 City Attorney approved template June 2020

11.2. CONTRACTOR's liabilities, including but not limited to CONTRACTOR's indemnity obligations, under this AGREEMENT, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the CITY is entitled to thirty (30) days prior written notice of cancellation or non-renewal of the policy or policies, or ten (10) days prior written notice for cancellation due to non-payment of premium.

Maintenance of specified insurance coverage is a material element of this AGREEMENT.

11.3. Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

11.3.1. [gjCommercial General Liability (CGL). If checked the CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONTRACTOR or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR and their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR's primary policy.

11.3.2. 11.3.3.

11.3.4. Agreement modified 6/23/2022
[g)Commercial Automobile Liability. If checked the CONTRACTOR shall maintain Commercial Automobile Liability Insurance for all of the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit no less than $1,000,000.00 per occurrence.

Insurance certificate shall reflect coverage for any automobile (any auto). [g)Workers' Compensation. If checked the CONTRACTOR shall maintain Worker's Compensation insurance for all of the CONTRACTOR's employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

Professional Liability. If checked the CONTRACTOR shall also maintain Professional Liability (errors and omissions) coverage with a limit no less than $1,000,000 per claim and $2,000,000 annual aggregate. The CONTRACTOR shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this AGREEMENT whichever occurs last. The CONTRACTOR agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss. All defense costs shall be outside the limits of the policy. If CONTRACTOR maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

Page 6 of 14 ends

11.4. Self-Insured Retentions. Any self-insured retentions are the responsibility of the CONTRACTOR and must be declared to and approved by the CITY. At the option of the CITY, either (1) the insurer shall reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees and volunteers, or (2) the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5. Additional Required Provisions. The commercial general liability, including any excess or umbrella policies being used to meet the required limits of insurance, and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

11.5.1. The CITY, its officers, officials, employees, and representatives shall be named as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY.

11.5.2. The policies are primary and non-contributory to any insurance that may be carried by the CITY, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or representatives shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

11.6. Verification of Coverage. CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this Section 11, as well as a complete, certified copy of any general liability policy being used to meet the required limits of insurance, which shall include the declaration pages, a schedule of forms listing all policy endorsements, and all policy forms. The endorsements should be on forms approved by the CITY or on other than the CITY's forms provided those endorsements conform to CITY requirements. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

11.7. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of risk, prior experience, insurer, coverage, or other special circumstances.

12. INDEMNIFICATION.

CONTRACTOR agrees to indemnify, defend (with counsel acceptable to CITY), and hold harmless the CITY, and its officers, officials, agents and employees from any and all claims, demands, costs or liabilities that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR, its employees, agents, and subcontractors in the performance of or failure to perform services or obligations under this AGREEMENT. CONTRACTOR's duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected officials, officers, agents, and employees. The PARTIES expressly agree that any payment, attorney's fees, costs or expense CITY incurs or makes to or on behalf of an injured employee under the CITY's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this AGREEMENT.

13. SUBCONTRACTORS.

13.1. The CONTRACTOR's hiring or retaining of third parties (i.e. subcontractors) to perform services related to the PROJECT is subject to prior written approval by the CITY.

Agreement modified 6/23/2022 Page 7 of 14 City Attorney approved template June 2020

13.2. All contracts entered into between the CONTRACTOR and its subcontractor shall also provide that each subcontractor shall obtain insurance policies which shall be kept in full force and effect during any and all work on this PROJECT and for the duration of this AGREEMENT. The CONTRACTOR shall require the subcontractor to obtain, all policies described in Section 11 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONTRACTOR.

13.3. In any dispute between the CONTRACTOR and its subcontractor, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONTRACTOR agrees to defend and indemnify the CITY as described in Section 12 of this AGREEMENT should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

14. NON-DISCRIMINATION.

CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

15. NOTICES.

All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States mail, postage prepaid and properly addressed as noted below.

MOHAMMAD SAMMAK, DIRECTOR OF

ENGINEERING AND PUBLIC WORKS
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075

16. ASSIGNABILITY.

BRAD SPARKS, SERVICE DIVISION MANAGER
Symons Fire Protection, Inc.
12155 Paine Place
Poway, CA 92064
This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR's duties be delegated or sub-contracted, without the express written consent of the CITY.

17. RESPONSIBILITY FOR EQUIPMENT.

CITY shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by CONTRACTOR or any of CONTRACTOR's employees or subcontractors, even if such equipment has been furnished, rented, or loaned to CONTRACTOR by CITY.

The acceptance or use of any such equipment by CONTRACTOR, CONTRACTOR's employees, or subcontractors shall be construed to mean that CONTRACTOR accepts full responsibility for and agrees to exonerate, defend, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

Agreement modified 6/23/2022 Page 8 of 14 City Attorney approved template June 2020

18. CALIFORNIA LAW; VENUE.

This AGREEMENT shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this AGREEMENT shall be brought in the county of San Diego, California. CONTRACTOR hereby waives any and all rights it might have pursuant to California Code of Civil Procedure Section 394.

19. COMPLIANCE WITH LAWS.

The CONTRACTOR shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this AGREEMENT whether now in force or subsequently enacted. This includes maintaining a City of Solana Beach Business Certificate.

20. ENTIRE AGREEMENT.

This AGREEMENT sets forth the entire understanding of the PARTIES with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

21. NO WAIVER.

No failure of either the City or the CONTRACTOR to insist upon the strict performance by the other of any covenant, term or condition of this AGREEMENT, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this AGREEMENT shall constitute a waiver of any such breach of such covenant, term or condition.

22. SEVERABILITY.

The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall not render any other provision unenforceable, invalid, or illegal.

23. DRAFTING AMBIGUITIES.

The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

24. CONFLICTS BETWEEN TERMS.

If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.

25. EXHIBITS INCORPORATED.

All Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

Agreement modified 6/23/2022 Page 9 of 14 City Attorney approved template June 2020

26. SIGNING AUTHORITY.

26.1. The representative for each Party signing on behalf of a corporation , partnership, joint venture, association, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation , partnership, joint venture, association , or entity and agrees to hold the other Party or PARTIES hereto harmless if it is later determined that such authority does not exist.

26.2. Olf checked, a proper notary acknowledgement of execution by CONTRACTOR must be attached.

IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year first hereinabove written .

CITY OF SOLANA BEACH , a municipal
corporation
/ • ager, Gregory
7 MOHAMMAD SAMMAK, DIRECTOR OF

ENGINEERING AND PUBLIC WORKS
Agreement modified 6/23/2022
SYMONS FIRE PROTECTION , INC ., a
Cal ifornia corporation
By:

Signature

Page 10 of 14 ends

EXHIBIT "A"

SCOPE OF SERVICES AND FEE

FIRE PROTECTION SPRINKLER, ALARM, AND KITCHEN FIRE SUPPRESSION SYSTEM

INSPECTION, TESTING AND MAINTENANCE SERVICES AT CITY FACILITIES

PROJECT SCOPE
The City of Solana Beach is seeking a service provider that will provide fire sprinkler, fire alarm and kitchen fire suppression system services at the four (4) facilities in accordance with inspection guidelines as set forth in this Request for Proposal as required by the California Code of Regulations and NFPA.

PRELIMINARY SCOPE OF SERVICE
Service provider will furnish all labor, equipment, supplies and supervision to perform fire protection sprinkler, alarm, and kitchen fire suppression system services for the following City facilities:

City Hall
La Colonia Community Center
Fire Station
Fletcher Cove Community Center
635 S. Highway 101
715 Valley Avenue
500 Lomas Santa Fe Drive
133 Pacific Avenue
This company shall provide all work and materials as described in this Scope of Services which shall include all labor, transportation, supplies, materials, parts, tools, machinery, employee safety equipment, equipment, supervision, and all other work and materials required under this Request for Proposal.

Services Description:

Service Provider shall maintain the automatic fire sprinkler systems, fixed extinguishing system (hood), and fire alarm systems and associated equipment in good operating condition in accordance with manufacturer's specifications, NFPA, CCR, and in a fashion that maximize performance, safety, and life span of the area and equipment.

Service Provider shall provide all work and materials as described in this Scope of Services, which shall include all labor, transportation, supplies, materials, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other work and materials required under this Agreement. All work shall be done in a first class, complete and clean workmanlike manner, conforming to best industry practices, and in conformance with all applicable original manufacturer's specifications. Service Provider shall facilitate proactive preventive maintenance, maximize equipment life, and maximize beneficial usage of the fire protection equipment covered by this Agreement.

Agreement modified 6/23/2022 Page 11 of 14 City Attorney approved template June 2020 Service Provider shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with services and shall comply with all applicable safety laws, good industry standards, take all reasonable precautions for safety of the public, property tenants, and employees, City employees, and other persons on or about t.he property site.

Service Provider shall be responsible, at no additional cost to the City, for executing all paperwork to the State of California and any other agencies necessary.
"Monitoring and Fire Servicing" shall mean regular full service maintenance and repairs of a fire suppression system and monitoring including: inspections; adjustments and maintenance of the monitoring devices, including repair and replacement of components and equipment; maintenance of schedules and records; stocking of materials; and housekeeping, as defined below, to ensure a fire suppression system is functioning in good working order and meets all industry standards and manufacturer's specifications.

Fire System compliance:

1. Quarterly inspections of automatic fire sprinkler systems

2. Annual service of automatic fire sprinkler systems and fire alarms

3. 5-year Certification of automatic fire sprinkler systems at City Hall and Fire Station

4. Semi-annual tests are required for the La Colonia Community Center Kitchen Fire Suppression System

5. Hydraulic Nameplate
In compliance with NFPA 25 the requirement will hinge on the direction from the local fire department representative.

Quarterly Visual Inspections of the Automatic Fire Sprinkler System Quarterly inspections as required by NFPA 25 to include the inspection of:
• Visual inspection of system gauges
• Hydraulic nameplates
• Spare sprinklers and head wrench
• Fire department connections
• Pressure regulating devices
• Control valve position
• Post indicator valves and backflow prevention assemblies • Submit inspection report (AES 1 - 9) as record of inspection and compliance Annual Test and Inspection of the Automatic Fire Sprinkler System Annual inspection as required by NFPA 25 to include the inspection of:

Agreement modified 6/23/2022 Page 12 of 14 City Attorney approved template June 2020 • 100% visual inspection of all exposed and accessible fire sprinkler heads • Visual inspection of system gauges
• Hydraulic nameplates
• System pipe hangars and seismic bracing
• System pipe and fittings
• Sprinkler heads, spare sprinklers and head wrench
• Fire department connections
• Pressure regulating devices
• Control valve position
• Alarm valves (exterior only)
• Post indicator valves and backflow prevention assemblies • Listing all deficiencies that must be corrected to certify the system as fully operational • Submit inspection report (AES 1 - 9) as record of inspection and compliance Annual test and maintenance as required by NFPA 25 to include the test and maintenance of:
• Testing of control valves, backflow, and PIV control valves supervisory devices • Main drain water flow test (record of test pressures in inspection report) • Verification of alarm bell by activation of water flow switch • Verification of alarm and tamper signals to fire alarm control panel and monitoring company • Exercise control valves through full range of motion
• Exercise and lubricate OS&Y type control valves thru full range of motion • Submit inspection report (AES 1-9) as record of inspection and compliance Annual Fire Alarm and Detection Inspection and Testing
Annual service as required by NFPA 72 to include the test and maintenance of:
• Pull station
• Smoke detectors
• Heat detectors
• Fire alarm control panel (F ACP)
• Battery load test
• Supervisory devices
• Water flow devices
• Alarm bells
• Horns and strobes
• FACP and off-site monitoring interface
• Testing of all phone jacks/cellular communicators
Semi-Annual Kitchen Fire Suppression System Service
Semi-annual service as required by NFPA 17A to include the test and maintenance of:
• Nozzle inspections and cap replacements
Agreement modified 6/23/2022 Page 13 of 14 City Attorney approved template June 2020 • Check the extinguishing lines for blockages
• Manual pull station is pulled to ensure it activates system • Pressure gauges check for proper PSI
• Gas shut off valve and microswitch are tested
• Ensure fans are running and operational
• Cut fusible links to ensure system activates
• Install new links with date stamped on them for proof of service • Check that the gas shuts off upon activation
• Test that the electrical shuts off upon activation
• File inspection certification with local fire authority • Tag the system showing certification was completed according to regulations • Commercial cooking system service and inspection report will be left on site and sent to the local fire department

APPLICABLE NFPA FIRE SYSTEM REQUIREMENTS
• Inspections constitute a visual examination of equipment, devices, and conditions, assuring acceptable set standards established by regulating agency along with added measures by the City. • Inspections and testing mandated by the National Fire Protection Association and the CA State Fire Code, which are regulated and enforced by our local Solana Beach Fire Department are all covered within this agreement.
• Documenting both acceptable statuses through a written report and memorializing the examination through means of a written official report. The report must state the satisfactory system conditions, the examiner, qualifications and mandates met on a standardized form by a certified fire system personnel. A non-satisfactory report shall accompany recommended repairs.

All inspections, testing and ongoing monitoring will identify deficiencies and make the recommended corrective actions and formal proposal to replace or repair deficiencies. All inspections, repairs, and testing of fire system will require the proper documentation from certified agency/personnel to conduct the required operation and remain compliant with mandates.

Agreement modified 6/23/2022 Page 14 of 14 City Attorney approved template June 2020 COUNCIL ACTION:
____________________________________________________________________________ ________________________________________________________________ AGENDA ITEM # A.5.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: Public Works/Engineering Department – Mo Sammak, City Engineer
SUBJECT: Amending the Professional Services Agreement with Habitat Protection, Inc., for Dead Animal Disposal and
Pest-Rodent Control Services for Fiscal Year 2024/25
BACKGROUND:

The Public Works Department oversees the management of pest control, rodent management, and dead animal disposal services for City facilities and parks, including City Hall, La Colonia Community Center, Fletcher Cove Community Center, Fletcher Cove Park, and the Fire Station. These essential services are delivered by professional service providers selected through a competitive selection process. The current contract with Habitat Protection, Inc. (Habitat), the City's service provider, is set to remain in effect until June 2027 if all discretionary extensions are approved.

This item is before the City Council for consideration of Resolution 2024-118 (Attachment 1) to authorize the City Manager to execute an amendment to the Professional Services Agreement (PSA) with Habitat, the City’s current service provider, for pest control, rodent management, and dead animal disposal services, to increase the budgeted annual contract amount by $5,000 to cover costs associated with additional services such as emergency/on-call services.

DISCUSSION:

At the regular City Council meeting on July 13, 2022, the Council adopted Resolution 2022-075, authorizing the City Manager to execute a Professional Services Agreement with Habitat for pest control, rodent management, and dead animal disposal services at various City facilities and parks.

December 11, 2024
PSA Amendment with Habitat Protection, Inc.

Page 2 of 3 ends

The PSA is structured to provide as-needed services such as dead animal disposal services and rodent control services. The PSA also includes unanticipated components such as emergency/on-call services, and as-needed services like weekend services as detailed in the original PSA and scope of work that was executed on July 1, 2022 (Attachment 2). Because of the nature of these types of services, it is impossible to determine the exact contract amount for these unanticipated items. Staff proposes to budget an extra amount of $5,000 in the contract to cover the cost of unanticipated emergency responses based on services required and rendered under this contract to date.

The need for unanticipated emergency responses has increased this year due to the removal of two large marine animals from the beach, necessitating additional funding to ensure the City can continue providing these essential services without interruption through June 2025. This amendment would be applicable to the remaining years on this contract, for which the last amendment would run through 2027, if the two remaining extensions were executed. City Staff recommends amending the Professional Services Agreement with Habitat Protection, Inc., for pest control, rodent management, and dead animal disposal services in an amount of $5,000. The amendment would increase compensation by $5,000 for FY 2024/25, bringing the contract amount to a not to exceed amount of $14,960 for FY 2024/25 only.

CEQA COMPLIANCE STATEMENT:

All work covered by this agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of the State CEQA Guidelines.

FISCAL IMPACT:

This item is to authorize the City Manager to execute an amendment to the Professional Services Agreement with Habitat for pest control, rodent management, and dead animal disposal services, to increase the budgeted annual contract amount by $5,000. There is sufficient budget available for these services in the Animal Control/Professional Services section of the Operating Budget.

The current PSA with Habitat is for a total not to exceed amount of $9,960 per fiscal year.

The amendment would increase compensation by $5,000 for FY 2024/25, bringing the amount to a not to exceed amount of $14,960 for FY 2024/25 only. For each subsequent year the not to exceed amount will be $9,960. The additional cost will be covered by the existing professional services budget available.

WORK PLAN:

This item is not mentioned in the Work Plan.

December 11, 2024
PSA Amendment with Habitat Protection, Inc.

Page 3 of 3 ends

OPTIONS:
• Adopt Staff recommendations.
• Reject Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2024-118:

1. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Habitat Protection, Inc., for pest control, rodent management, and dead animal disposal services during Fiscal Year 2024/25, increasing the contract by $5,000 for a total not-to-exceed amount of $14,960 for Fiscal Year 2024/25 only.
_______________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2024-118

2. Professional Services Agreement with Habitat Protection, Inc.

RESOLUTION 2024-118

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AN

AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH HABITAT PROTECTION, INC., FOR

PEST CONTROL, RODENT MANAGEMENT, AND DEAD

ANIMAL DISPOSAL SERVICES
WHEREAS, the Public Works Department oversees the management of pest control, rodent management, and dead animal disposal services for City facilities and Parks, including City Hall, La Colonia Community Center, Fletcher Cove Community Center, Fletcher Cove Park, and the Fire Station. These essential services are delivered by professional service providers selected through a competitive selection process. The current contract with Habitat Protection, Inc. (Habitat), the City's service provider, is set to remain in effect until June 2027; and
WHEREAS, at the regular City Council meeting on July 13, 2022, the Council adopted Resolution 2022-075, authorizing the City Manager to execute a Professional Services Agreement with Habitat for pest control, rodent management, and dead animal disposal services at various City facilities and parks; and WHEREAS, the work associated with Habitat Protection, Inc., is not considered a construction project as identified by the California Public Contract Code. As such, the City is able to choose the most suitable firm based on their qualifications. On April 2022, the City posted a Request for Proposals (RFP) on eBidboard (now known as BidNet Direct) for dead animal disposal and pest-rodent control services. The City received two proposals. Proposals were evaluated by in-house Staff based on qualifications, previous experience, ability to respond to emergency service calls, and compliance with City specifications. Staff determined that Habitat is the best fit for the City’s needs; and WHEREAS, the PSA is structured to provide as-needed services such as dead animal disposal services and rodent control services. The PSA also includes unanticipated components such as emergency/on-call services and as-needed services like weekend services. Because of the nature of these types of services, it is impossible to determine the exact contract amount for these unanticipated items; and WHEREAS, the need for unanticipated emergency responses has increased this year, necessitating additional funding to ensure the City can continue providing these essential services without interruption; and
WHEREAS, City Staff recommends amending the Professional Services Agreement with Habitat Protection, Inc., for pest control, rodent management, and dead animal disposal services to increase the budgeted annual contract amount by $5,000 for Resolution 2024-118
PSA Amendment with Habitat Protection, Inc.

Page 2 of 2 ends

FY 2024/25, bringing the contract amount to a not to exceed amount of $14,960 for FY 2024/25 only; and
WHEREAS, there is sufficient budget available for these services in the Animal Control/Professional Services section of the Operating Budget.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with Habitat Protection, Inc., for pest control, rodent management, and dead animal disposal services during Fiscal Year 2024/25, increasing the contract by $5,000 for a total not-to-exceed amount of $14,960 for Fiscal year 2024/25 only.

PASSED AND ADOPTED this 11th day of December 2024, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

PROFESSIONAL SERVICES AGREEMENT

FOR DEAD ANIMAL DISPOSAL AND PEST-RODENT CONTROL SERVICES This Professional Services Agreement ("AGREEMENT") is made and entered into this 1st day of July, 2022 by and between the CITY OF SOLANA BEACH, a municipal corporation ("CITY"), and, Habitat Protection, Inc., a California corporation, ("CONTRACTOR") (collectively "PARTIES").

WHEREAS, the CITY desires to employ a CONTRACTOR to furnish Dead Animal Disposal and PestRodent Control Services ("PROFESSIONAL SERVICES") for City's facilities ("PROJECT''); and WHEREAS, the CITY has determined that CONTRACTOR is qualified by experience and ability to perform the services desired by CITY, and CONTRACTOR is willing to perform such services: and WHEREAS, CONTRACTOR will conduct all the work as described and detailed in this AGREEMENT to be provided to the CITY.

NOW, THEREFORE, the PARTIES hereto mutually covenant and agree with each other as follows:

1. PROFESSIONAL SERVICES.

1.2. Project Coordinator. The Public Works Manager is hereby designated as the Project Coordinator for CITY and will monitor the progress and execution of this AGREEMENT.

CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this AGREEMENT for CONTRACTOR. Insert Title is hereby designated as the Project Director for CONTRACTOR.

2. DURATION OF AGREEMENT.

2.1. Term. The term of this AGREEMENT shall be for a period of one (1) year beginning from the date of execution of the AGREEMENT. Time is of the essence in the performance of work under this AGREEMENT, unless otherwise specified.

Agreement modified 7/15/2022 Page 1 of 11 City Attorney approved template June 2020

2.2. Extensions. fgJ If marked, the CITY shall have the option to extend the AGREEMENT for four (4) additional one (1) year periods or parts thereof for an amount not to exceed nine thousand nine hundred sixty dollars ($9,960) per AGREEMENT year. Extensions shall be in the sole discretion of the City Manager and shall be based upon CONTRACTOR's satisfactory past performance, CITY needs, and appropriation of funds by the City Council. The CITY shall give written notice to CONTRACTOR prior to exercising the option.

2.5. City's Right to Terminate without Cause. Without limiting its rights in the event of CONTRACTOR's default, CITY may terminate this AGREEMENT, without cause, by giving written notice to CONTRACTOR. Such termination shall be effective upon receipt of the written notice. CONTRACTOR shall be compensated for all effort and material expended on behalf of CITY under the terms of this AGREEMENT, up to the effective date of termination. All personal property remaining in CITY facilities or on CITY property thirty (30} days after the expiration or termination of this AGREEMENT shall be, at CITY's election, considered the property of CITY.

3. COMPENSATION.

3.1. Total Amount. The total cost for all work described in the Scope of Services and Fee (Exhibit "A") shall not exceed nine thousand nine hundred sixty dollars ($9,960} without prior written authorization from CITY. CONTRACTOR shall bill the CITY for work provided and shall present a written request for such payment monthly.

3.4. Costs. Any costs billed to the CITY shall be approved in writing in advance and in accordance with any terms negotiated and incorporated herein as part of Exhibit "A" Scope of Services and Fee.

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4. INDEPENDENT CONTRACTOR.

4.1. CONTRACTOR is, for all purposes arising out of this AGREEMENT, an independent contractor.

4.4 The provisions of this section 4 are continuing obligations that shall survive expiration or termination of this AGREEMENT.

5. ST AND ARD OF PERFORMANCE.

6. WARRANTY OF CONTRACTOR'S LICENSE.

7. AUDIT OF RECORDS.
7 .1. At any time during normal business hours and as often as may be deemed necessary the CONTRACTOR shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine and/or reproduce such records. CONTRACTOR shall retain such financial and program service records for at least four (4) years after termination or final payment under this AGREEMENT.

7.2. The CONTRACTOR shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

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8. CONFIDENTIALITY.

8.1. Confidential Work Product. All professional services performed by CONTRACTOR, including but not limited to all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by CONTRACTOR, pursuant to this AGREEMENT, are for the sole use of the CITY, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. This provision does not apply to information that (a) was publicly known, or otherwise known to CONTRACTOR, at the time that it was disclosed to CONTRACTOR by the CITY, (b) subsequently becomes publicly known through no act or omission of CONTRACTOR or (c} otheiwise becomes known to CONTRACTOR other than through disclosure by the CITY. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. The sole purpose of this section is to prevent disclosure of CITY's confidential and proprietary information by CONTRACTOR or subcontractors.

8.2. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this AGREEMENT, may be exposed to confidential information and that disclosure of such information could violate the rights of private individuals and entities, including the parties and third parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers} and trade secrets, each as defined by applicable state law, and all other information protected by applicable law ("Confidential Information"). The party receiving Confidential Information ("Receiving Party") of the other ("Disclosing Party") shall not, and shall cause its employees and agents who are authorized to receive Confidential Information, not to, use Confidential Information for any purpose except as necessary to implement, perform or enforce this AGREEMENT or comply with its legal obligations. Receiving Party will use the same reasonable efforts to protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. The Receiving Party will not disclose or release Confidential Information to any third person without the prior written consent of the Disclosing Party, except for where required by law or for authorized employees or agents of the Receiving Party. Prior to disclosing the Confidential Information to its authorized employees or agents, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this AGREEMENT. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable notice and opportunity to contest such disclosure or obtain a protective order.

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9. CONFLICTS OF INTEREST.

CONTRACTOR represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the CITY.

9.4. CITY represents that pursuant to California Government Code Section 1090 et seq., none of its elected officials, officers, or employees has an interest in this AGREEMENT.

10. DISPOSITION AND OWNERSHIP OF DOCUMENTS.

11. INSURANCE

11.1. CONTRACTOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current AM. Best's rating of no less than "A" and "VII" unless otherwise approved in writing by the CITY's Risk Manager.

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Maintenance of specified insurance coverage is a material element of this AGREEMENT.

11.3. Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

11.3.1. [8]Commercial General Liability (CGL). If checked the CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy, If the CONTRACTOR or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR and their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR's primary policy.

11.3.2. 11.3.3.

11.3.4. Agreement modified 7/15/2022
[8]Commercial Automobile Liability. If checked the CONTRACTOR shall maintain Commercial Automobile Liability Insurance for all of the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit no less than $1,000,000.00 per occurrence.

Insurance certificate shall reflect coverage for any automobile (any auto). [8]Workers' Compensation. If checked the CONTRACTOR shall maintain Worker's Compensation insurance for all of the CONTRACTOR's employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

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12. INDEMNIFICATION.

CONTRACTOR agrees to indemnify, defend (with counsel acceptable to CITY), and hold harmless the CITY, and its officers, officials, agents and employees from any and all claims, demands, costs or liabilities that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR, its employees, agents, and subcontractors in the performance of or failure to perform services or obligations under this AGREEMENT. CONTRACTOR's duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected officials, officers, agents, and employees. CONTRACTOR'S indemnification obligations shall not be limited by the insurance provisions of this AGREEMENT. The PARTIES expressly agree that any payment, attorney's fees, costs or expense CITY incurs or makes to or on behalf of an injured employee under the CITY's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this AGREEMENT.

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13. SUBCONTRACTORS.

13.1. The CONTRACTOR's hiring or retaining of third parties (i.e. subcontractors) to perform services related to the PROJECT is subject to prior written approval by the CITY.

14. NON-DISCRIMINATION.

15. NOTICES.

MOHAMMAD SAMMAK, DIRECTOR OF

ENGINEERING AND PUBLIC WORKS
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075

16. ASSIGNABILITY.

Bart Van Diepen, Vice-President
Habitat Protection, Inc.
751 W. 4th Avenue
Escondido, CA 92025
This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR's duties be delegated or sub-contracted, without the express written consent of the CITY.

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17. RESPONSIBILITY FOR EQUIPMENT.

18. CALIFORNIA LAW; VENUE.

19. COMPLIANCE WITH LAWS.

20. ENTIRE AGREEMENT.

21. NO WAIVER.

22. SEVERABILITY.

The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall not render any other provision unenforceable, invalid, or illegal.

23. DRAFTING AMBIGUITIES.

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24. CONFLICTS BETWEEN TERMS.

If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and raws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconslstencv concernina this AGREEMENT.

25. EXHIBITS INCORPORATED.

All Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

26. SIGNING AUTHORITY.

26.1. The representative tor each Party signing on behalf of a corporation, partnership, joint venture, association, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, association, or entity and agrees to hold the other Party or PARTIES hereto harmless if it ls later determined that such authority does not exist.

26.2. Olf checked, a proper notary acknowledgement of execution by CONTRACTOR must be attached.

IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year first hereinabove written.

CITY OF SOLANA BEACH, a municipal
corporation
Agreement modified 7/15/2022
Habitat Protection, Inc., a California
corporation
By:
~ ~ ature
Madla tb-,, fl) t( V? J2¼[& u Ad/nm,~ 1<..

Print ;;me fund Title

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MOHAMMAD SAMMAK, DIRECTOR OF

ENGINEERING AND PUBLIC WORKS
APPROVED AS TO FORM:
•
as
Agreement modified 711512022 Page 11 of 11 City Attorn ey approved template June 2020

PEST CONTROL

EXHIBIT A
Scope of Services and Proposal
(Return to City)
Contractor shall maintain throughout the full term of the agreement, all professional certifications and licenses required in order to comply with all State and Federal laws in the performance of this contract. In addition, contractor shall maintain throughout the full term of the agreement, a City of Solana Beach Business Certificate.

The initial term of the contract will be for one (1) year. After the initial one (1) year period, the City may desire to exercise an option to renew the agreement for up to four additional one (1) year periods under the term and conditions of the agreement.

RODENT CONTROL
• Rodent bait feeding stations will be deployed throughout the outside of each complex. There shall be at least 1 station per building. All rodent-feeding stations will be "secured" in a manner acceptable in the pest control industry. • A fresh supply of E.P.A. registered rodenticides will be maintained in the rodent feeding stations.
• All multiple catch traps will be placed according to the manufacture's recommendations.
• All devices will be serviced a minimum of 1 time per month. • Each control device will be checked, emptied as needed, rewound and/or rebated during each service. Attached to each device will be a service date sticker which the technician will fill out at the time of each service. • In the event of activity in any of the devices, the technician will determine whether or not to supplement the existing controls with snap traps. • The technician will inspect the areas near the site of any rodent activity to determine any surrounding infestation and any possible ways of entry.

A. Indoor Trapping
• As a general rule, rodent control inside buildings shall be accomplished with trapping devices only. All such devices shall be concealed out of the general view and in protected areas so as not to be affected by routine cleaning and other operations. Trapping devices shall be checked on a monthly basis or more often when activity is present. The Contractor shall be responsible for disposing of all trapped rodents and all rodents' carcasses in an appropriate manner.

City of Solana Beach
Request for Proposals - Pest Control Services at City Facilities

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B. Use of Rodenticides
■ All rodenticides, regardless of packaging, shall be placed in EPA-approved tamper-resistant bait boxes. As a general rule, rodenticide application outside buildings shall emphasize the direct treatment of present rodent activity. The use of monitoring blocks shall precede the use of rodenticides.

C. Use of Bait Boxes
■ All bait boxes shall be maintained monthly and in accordance with EPA regulations, with an emphasis on the safety of non-target organisms. The Contractor shall adhere to the following five points:
a) All bait boxes shall be placed out of general view, in locations where they will not be disturbed by routine operations.
b) The lids of all bait boxes shall be securely locked or fastened shut. c) All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.
d) Bait shall always be secured in the feeding chamber of the box and never placed in the runway or entryways of the box.
e) All bait boxes shall be labeled on the inside with the Contractor's business name and address and dated by the Contractor's technician at the time of installation and each servicing.

DEAD ANIMAL DISPOSAL SERVICES
Contractor shall provide the necessary qualified personnel to perform dead animal disposal services. Contractor shall provide all labor, materials, and equipment necessary for dead animal reporting, pick up, removal and disposal services as required by City of Solana Beach, which shall include but not limited to the following:

1. Calls for Service, Dispatching, and Record Keeping
a. Contractor shall maintain and provide a 24-hour, seven (7) day per week toll- City of Solana Beach
Request for Proposals - Pest Control Services at City Facilities

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free telephone number to accept calls from the City.
b. Contractor shall dispatch dead animal pick up requests on a seven (7) day per week basis, including holidays.
c. Contractor shall maintain a log of each call received which at minimum must contain date, time, location, type of pick up, animal license number (if applicable), reporting party, confirmation that the reporting party was called back to confirm the animal was removed. The contractor shall submit these logs and reports to the City on a monthly basis.
d. In case where the dead animal was licensed, the contractor will return the tag to the San Diego Humane Society Animal Shelter nearest to the City of Solana Beach within 48 hours.

2. Pick Up Service
a. Contractor shall pick up and remove all dead animals and/or parts thereof from public streets, parks, right-of-way, and other public property. Animals shall include, but not limited to, all animals whether wild or tame, including but not limited to 1) All land mammals; 2) Aquatic Animals 3) All reptiles; and 4) All birds and fowl.
b. Contractor shall remove dead animals that constitute a road hazard (road hazard shall be determined by the City) immediately upon notification by the City. "Immediately" shall mean removal within a three (3) hour period from notification of pick-up request from the City. Non-road hazard dead animals shall be picked up within twelve (12) hours of notification of pick-up request.

3. Removal, Transportation, Storage, and Disposal
a. Contractor shall maintain, at contractors' own expense, sufficient personnel, vehicles, and equipment to provide dead animal pick up, removal, and disposal service to the City.
b. Transportation: Contractor shall use vehicles that meet current industry standards to transport dead animals.
c. Storage: Contractor shall provide interim storage of dead animals in conformance with all federal, state, local laws, and health and sanitation practices.
d. Disposal: Contract shall dispose of all dead animals in conformity with applicable federal, state, and local laws. Disposal of dead animals is the total responsibility of the Contractor.

City of Solana Beach
Dead Marine Disposal and Pest/Rodent Control Services
RFP

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HABITAT --- PROTECTION INC.

PREPARED FOR:

The City of Solana Beach
Dead Marine Disposal and Pest/Rodent Control Services RFP Due Date: May 26, 2022
By:

Habitat Protection, Inc.
751 W 4th Avenue
Escondido, CA 92025
760-533-5792
;. HABITAT
PROTECTION INC.

City of Solana Beach
Dead Marine Disposal and Pest/Rodent Control Services
RFP

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BACKGROUND
Company Description
Habitat Protection. lnc. was founded in April 1993 with a vision of providing the most effecti ve pest and vegetati on management services possibl e. whil e main ta ining an earnest concern fo r our environment and safety. We are full y licensed and insured to 111 eet all your deceased animal recovery and pest control needs. We can prov ide you with personali zed service and prompt attenti on and can accommodate emergency services and service calls to fit your schedul e. We at Habitat Protection are full y committed to providing our City customers with '·green·· sustainabl e pest and vegetation control services. Now 111 ore than ever. the City custo111 er needs to be confident that the products and services they receive are environmentally sensiti ve. The transparency of our pest and vegetation management proced ures ensures our techniques and services truly are eco-friendly. "Eco-friendly" ' is an active commitment to the environment and one that Habitat Protection. Inc. has made in the past and continues to make today and into the future. We call it pest control with "Habitat Environ-Mentality"'.

Service Description
Habi tat Protecti on. Inc. is proposing to perfo rm a 111 aintenance service progra111 every 111 onth at vari ous City of Solana Beach locati ons as we ll as on-ca ll dead ani111 al recovery. For pest and rodent contro l. we propose a schedul ed maintenance program in accordance with DoD 4 150.7 pest control program and directi ve that appli es to all federal fac iliti es under the Department of Defense. Our monthly scheduled services will include inspecti on of the site fo r harborage areas, entry points and sani tati on issues along with exteri or treat111 e11ts. We be! ieve that a thorou gh inspection of the property as well as an effecti ve treatment plan will reduce the number of insects fo r each locati on.

Habitat Protection offers a 30-clay warranty whi ch entails call backs in the 30 clays fo llowing services. Med icall y important pests such as bed bugs, fl eas, bees, and other biti11g/stingi11 g pests are 11 ot inclucl ecl in this proposa l but can be serviced at aclcl iti onal costs.

Fo r dead animal pi ckups Habitat Protection uses an on line computer software program to streamline our services.

Detail ed customer info rmation is entered into the system at the time services begin . Service schedul es. treatment pl ans, and other documentation is recorded and maintained 011 an up-to-the-minute basis. Our technicians access the so ftwa re system using smartphones. They are in co11 sta 11 t contact with our offi ce crew who oversee the da ily operatio11 s and sched ul es. The system includes a check-in and check-out feature fo r all jobs. Notations and treatments are recorded. Any issues or fo ll ow-ups are notated and dea lt with on the same clay. All documentation is stored on the system.

If requested by the City. the technician(s) will make contact with the City Lifeguard Division when first arriving to make sure techni cians are up to date with project specifications and req uirements. Upon a1-ri val and clearance. techni cians will fou r-wheel dri ve onto the beach towards the deceased ani111 al. The techni cian will pull up to the deceased ani111 al then bag it and put it 011 the truck fo r disposa l. La rge a11 i111 als wi ll require a li ft to transport animal from the beach to the truck. then will be covered and transported to Sycamore Landfill for sa fe disposal. lfthe animal is large our fo ur-whee l dri ve truck has a Ii ft that is approved fo r up to 1,800 po unds. We are pl eased to prov ide at additional cost post mortem transportation to the Californi a Animal Health and Food Safety Laboratory (CAHFS) if fu rther research is req uested.

Ou r Offi ce Administrator will communi cate with the contact person to fo ll ow-up on the service to assure all 11 eecls were met. If there are any questions or concerns from the customer, the Office Administrator will discuss the items with the Techni cian and make contact with the customer in an effort to resolve any concerns.

HABITAT
PROTECTION IN C.

City of Solana Beach
Dead Marine Disposal and Pest/Rodent Control Services
RFP

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We wi ll create an invoice from the information entered to the system and the invoice is emai led or sent US Mail determined by the customer's preference. Habitat Protection accepts credit cards with no service fees and also accepts bank checks.

Per the City's requirements, Habitat Protection will record provide the documentation and recordkeeping per the customer's req uirements or contracted agreement. If required. logbooks and recordkeeping notebooks are kept at the customer' s faci I ity.

All company vehicl es are insured and registered with the OMV. They are maintained in a clean manner and contain all safety equipment. necessary li censes. SOS Sheets and product warning labels. Vehicles are eq uipped with GPS monitoring systems.

EcoSMART IC-( fl ll:'1!1"l<;!IC'S
Habi tat Protection has gained a tremendous amount of experiences and con fi dence in the line of I11 ateri als developed by EcoSMART. These I11 aterials are made from food grade materi als. are either low or non-toxic and have proven to be effecti ve weapons agai nst target pests named in this proposal.

Some of these products. known as "Exempt". do not even have an EPA number. because they are not considered a true '·pesti cide''. Because they work largely on nerve receptors that insects have and mammals do NOT. they have no effect on people or pets. These products are working well on many federal facilities and schools across the nation now. Habitat Protection can provide these organic services and advanced approaches to these Solana Beach locations at additional costs than the prices provided in th is proposal.

Value to the City of Solana Beach
Dealing with an experi enced and profess ional vendor that currently performs service on multiple Cities and res idential faci liti es locally will streaml ine response tim e and reduces security concern for the City of Solana Beach.

Habi tat Protection is dedicated to the development of effective pest management programs that support a hea lthy li vi ng and working environment.

Habitat Protection can bring additional services as well. Termite inspections and treatment. vegetati on management. ri ght of way weed control. disin fectant. and bed bug control are some exampl es of the added services we offer.

Habitat Protection is uniquely qualified to bring multiple services to your sites, all through one supplier.

A long with these additional services. Habitat Protection is also able to bring security to your sites. Having one contractor on your sites lowers exposure and creates a safe and reliable working relationship. Habitat Protection acts as a second set of eyes while on the j obsite and our technicians are trained to immediately report any suspi cious activity. Unsurpassed attention to detail makes Habitat Protection the highest quality contractor for San Diego.

With all our available services and expertise, we are able to deliver premium pest control services.

Safety and Training
A key com ponent to any service program is safety to the staff and customers of both the City of Solana Beach and Habitat Protection. We are proud to say we have not had an OSHA violation or reportable chemical spill in our 30- year hi story. We are seri ous about safety and our record proves it. Our managers and staff are fully trained in the operation of al l equipment they use and in the proper appl ication of al l material s used.

Our safety program includes holding tailgate meetings at a minimum of once per month, distribution of monthl y safety fliers. annual safety training and respirator safety training. • HABITAT
PROTECTION IN C.

City of Solana Beach
Dead Marine Disposal and Pest/Rodent Control Services
RFP

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Having the ri ght tools to do the job is a major part of getting the job done right and done right the first time. Habitat Protection has always put training emphasis on our vehicles, tools, equipment, and technical staff so we are fu ll y equipped to sa fel y and efficiently pe1fonn whatever task we are faced with.

Compliance
Habitat Protections' policies and procedures are in compliance with all EPA. OSHA. federal, state and local regul atory guidance on pesticide storage, disposal. and applications. All services are conducted by li censed and trained technici ans ce1tified by the State of Ca lifornia. All pesticide applications will be recorded and reported in accordance with gove rnment directed procedures.

Expanded Service Description - Integrated Pest Management (1PM) Whil e there are different ty pes of pests. the concepts of !PM remain the same. We manage the pest with the most e ffecti ve yet safest environmental methods. Our strategy is this:
✓ Inspect all locations and faci I iti es
✓ Record and define all pest activity
✓ Develop a plan/strategy for each pest
✓ Establish action thresho lds
✓ Monitor populations of pests
✓ Control the pest
✓ Document the result
✓ Regu larly evaluate and redesign the program as needed & requested Conclusion
We hope the information presented above will provide sufficient detail on our capability to not on ly perform the tasks as presented in the scope of work, but also to recogni ze other potential areas where our pest management services will be in the best interest for the City. It is our dedication to detail that has provided our rise in the pest and vegetation control industry in the past 30 years.

We appreciate being invited to submit a proposal and fee l that the di versity of our resume, complimented by our local presence. and backed by our commitment to developing a long-term partnership with the City of Solana Beach will provide a winning. productive, and cost-effici ent program for not only the servi ces under this proposal. but fo r future requirements identified.

HABITAT
PROTECTION IN C.

City of Solana Beach
Dead Marine Disposal and Pest/ Rodent Control Services
RFP

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QUALIFICATIONS
Licenses and Certifications
Family Owned Business
• Operator License
• Associate Certified Entomologist
• Structural Pest Control Certificate
• Department of Pest Regulation
• QAL- BCDEFK
• Small Business Certified
• Duns
• CAGE Code
• CA Secretary of State
• Tax lD
• DIR

INSURANCE REQUIREMENTS
OPR9268
A02295
2775
31258
104845
9818
782694624
1PV57
C1921602
33-0660766
000031618
Habitat Protection currently holds the insurance coverage specified in Exhibit C- Sample Agreement, section 11 . Insurance. Insurance coverage covers Commercial General Liabi lity Coverage, Automobile Liability, and Workers' Compensation insurance. Proof of insurance can be provided to the City of Solana Beach at the time of the signed contract for services.

HABITAT
PROTECTION INC.

City of Solana Beach
Dead Marine Disposa I and Pest/Rodent Control Services
RFP

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PERSONNEL
Bart Van Diepen- Owner
[email protected]
Bart holds an Associate Certified Entomologist license, and a Qualified Applicator License under categories: B,C,D,E,F,and K. Bart has successfully ran this business for the past 35 years.

Malia Van Diepen- Business Administrator
[email protected]
Malia has been employed with Habitat Protection for under 3 years. She oversees all contracts and business daily operations.

Amy Chambers- Office Administrator
[email protected]
Amy has been with the company for almost a year and is the main contact for customers. She oversees all scheduling and customer service.

Aaron Eakin- Field Representative, License FR 52823
Aaron has been employed with Habitat Protection for six years.

He has approximately 21 years of experience working as a licensed Field Representative and has experience in dead animal recovery.

Bill Maneval- Field Representative, License FR 43974
He has been employed with Habitat Protection for three years.

He has approximately 27 years of experience working as a licensed Field Representative and has experience in dead animal recovery .

Tony Perez- Operator, License OPR 12997
He has been employed with Habitat Protection for under one year.

He has approximately 30 years of experience working as a licensed Branch 2 Operator.

Warren Ristau- Field Representative, License FR 57337
He has been employed with Habitat Protection for under one year.

He has approximately 5 years of experience working as a licenses Field Representative and has experience in dead animal recovery.

HABITAT
PROTECTION INC.

City of Solana Beach
Dead Marine Disposal and Pest/Rodent Control Services
RFP

Page 7 ends

EXPERIENCE
Company: City of Solana Beach
Contact Person:_L_u_is~C~a_rr_ill_o ________ _
Job/Project: Dead Animal Removal and Pest and
Rodent Control Services at City Facilities
Phone: (760)434-2943
Email: [email protected]
Date: 12/11/2017-6/30/2022
Project Details: Habitat Protection provides on call services for the City, on an as-needed basis, for dead animal pickup and safe disposal. We also service six locations on a monthly basis for pest control services and ten locations for as-needed rodent control.

Company: City of Carlsbad Phone: (760)434-2943
Contact Person :_C~r~is~ti~n=a_R~a~n ___ g~e~I ______ _ Email: [email protected] Job/Project: On-Call Dead Animal Pick Up Date: June 2020-Present Job/Project: Pest Control Services Date: 01/08/2008- Present Project Details: Habitat Protection provides on call services for the City on an as-needed basis for dead animal pickup and safe disposal. Response time is within two hours for emergency calls or 24 hours pickup for non-emergency calls. We also service over 25 locations on a monthly basis using only organic products .

HABITAT
PROTECTION INC.

City of Solana Beach
Dead Marine Disposal and Pest/Rodent Control Services
RFP

Page 8 ends

Company: City of Encinitas
Contact Person :-"DC...Ca"'--v'"'"id~B°"'"r-=-ow.c..:..:....:n ________ _ Job/Project: Dead Marine Animal Removal & Disposal
Services as an As-Needed Basis
Phone: (760)633-276
Email: [email protected]
Date: 12/17 /2020-Present
Project Details: Habitat Protection provides dead marine animal removal and disposal for the City of Encinitas. The contract is for three years on an as-needed basis. We have a certain amount of time to arrive to the deceased animal then we safely dispose of per State requirements.

Company: City of San Diego Phone: (858)581-9976
Contact Person: Vincent Paniagua Email: [email protected] Job/Project: On-Call Bee Removal Services Date: July 2016 to present Project Details: Habitat Protection provides bee removal service on an as-needed basis. Response time is within two hours for emergency calls or 24 hours for non-emergency calls .

HABITAT
PROTECTION IN C.

City of Solana Beach
Dead Marine Disposal and Pest/Rodent Cont rol Services
RFP

Page 9 of 9 ends

Shou ld there be any questi ons regarding thi s proposa l. pl ease contact:

Malia Van Diepen. Busi ness A dministrator (760) 533-5792 We look forward to the opportunity to continue work and bu ild a relati onship with the City of Solana Beach .

Thank You for the Opportunity!

HABITAT
PROTECTION INC.

City of Solana Beach
Request for Proposals - Pest Control Services at City Facilities Page4
EXHIBIT B: PROPOSAL
NOW, in compliance with the Request for Proposals and specifications stipulated, the undersigned, with full cognizance thereof, hereby proposes to perform the entire work for the price set forth in this proposal.

Provide once per month exterior perimeter spraying for control of ants, roaches, spiders, silverfish, sow bugs, earwigs, crickets, flies, gnats, billbugs and springtails for the following City of Solana Beach facilities:

Locations for Pest Control Monthly 2nd Year 3rd year 4th year 5th year Fee 1st year
City Hall $52.00 $52.00 $57.00 $62.00 $62.00 635 South Highway 101 Fire Station $38.00 $38.00 $42.00 $46.00 $46.00 500 Lomas Santa Fe Dr.

La Goiania
Community Center $35.00 $35.00 $39.00 $43.00 $43.00
715 Vallev Ave.

Fletcher Cove
Community Center $35.00 $35.00 $39.00 $43.00 $43.00
133 Pacific Ave.

Public Works
Maintenance Facility $35.00 $35.00 $39.00 $43.00 $43.00 1764 Hiohland Dr.

Marine Safety Building $35.00 $35.00 $39.00 $43.00 $43.00 111 South Sierra Ave.

City of Solana Beach
Request for Proposals - Pest Control Services at City Facilities Page5
Rodent control shall be on an AS-NEEDED BASIS for all the below mentioned locations per the above specifications.

Locations for Rodent Monthly 2nd Year 3rd year 4th year 5th year Control Fee 1st year
City Hall $29.00 $29.00 $32.00 $35.00 $35.00 635 South Highway 101 Fire Station $40.00 $40.00 $44.00 $48.00 $48.00
500 Lomas Santa Fe Dr.
la Goiania
Community Center $29.00 $29.00 $32.00 $35.00 $35.00
715 Valley Ave.

Fletcher Cove
Community Center $29.00 $29.00 $32.00 $35.00 $35.00
133 Pacific Ave.

Public Works
Maintenance Facility $29.00 $29.00 $32.00 $35.00 $35.00 1764 Hiohland Dr.

Marine Safety Building $29.00 $29.00 $32.00 $35.00 $35.00 111 South Sierra Ave.

Del Mar Shores
Beach Access $39.00 $39.00 $43.00 $47.00 $47.00
180 Del Mar Shores Terrace
Seascape Sur Beach Access $39.00 $39.00 $43.00 $47.00 $47.00 501 South Sierra Ave.

Tide Park Beach Access $59.00 $59.00 $65.00 $71.00 $71.00 302 Solana Vista Dr.

Fletcher Cove Park $39.00 $39.00 $43.00 $47.00 $47.00 111 South Sierra Ave.

City of Solana Beach
Request for Proposals - Pest Control Services at City Facilities Page6
Dead Animal Disposal Services
Per 1st Year 2nd Year 3rd Year
Occurrence
Fee
Small
Animal $145.00 $145.00 $160.00
Large
Animal $300.00 $300.00 $330.00
4th Year
$176.00
$363.00
**Exclusion- Large animals will be picked up if they are under 350 pounds. 5th Year
$176.00
$363.00
*The City reserves the right to enter into an agreement for any and all locations and to suspend service at any location during the term of the agreement.

Signawre
Business Name/Address
bdl V
Habitat
.. ........ ~
Protection, Inc.
751 W 4th Avenue
Escondido, CA 92025
Email Address [email protected] Phone _,_(7"'"'6"-"0_._)5"""3 ..... 3..... -5...a..7.,__92=-------- COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: Community Development Department – Joseph Lim, Community Development Director
SUBJECT: Adopt (2nd Reading) Ordinance 534 - Zoning Ordinance Amendments Consistent with the City’s 6th Cycle Housing Element Programs
BACKGROUND:

On November 20, 2024, the City Council introduced Ordinance 534. This item is before the City Council to consider adopting Ordinance 534 which would update the City’s Zoning Code consistent with the Programs adopted in the City’s 6th Cycle Certified Housing Element.

DISCUSSION:

The City of Solana Beach’s (City) General Plan provides strategic planning for community sustainability and evaluates, defines, and sets goals for development preservation and rehabilitation of distinct neighborhoods and commercial areas. State Housing Element Law (Article 10.6 of the Government Code (Sections 65580-65590)) requires the City Council to adopt a Housing Element as part of the City’s General Plan to accommodate the City’s regional housing need allocation (RHNA). To comply with the State Housing Element Law, the City prepared the 6th Cycle Housing Element Update (Housing Element) that assesses the City’s housing needs, inventories the resources and constraints relevant to meeting those needs, and provides a program of scheduled actions the City will take to implement the Housing Element’s policies, goals, and objectives.

On April 7, 2023, the City received a letter from the California Housing and Community Development Department (HCD) providing its findings regarding the draft Housing December 11, 2024
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Element as revised, which concluded that the Housing Element meets applicable statutory requirements and that the Housing Element will substantially comply with the State Housing Element Law when it is adopted, submitted to, and approved by HCD.

On May 10, 2023, the City Council adopted the Housing Element, which consists of housing programs intended to encourage and foster various housing development types to meet the City’s Regional Housing Need (RHNA). HCD found that the adopted Housing Element complied with state law requirements on June 8, 2023, thereby certifying the City’s adopted Housing Element. The following summarizes the proposed ordinance changes and notes the specific Housing Element Programs that were certified by HCD and adopted by City Council and that give rise to the proposed changes.

SUMMARY OF PROPOSED CHANGES
HE Program 1H – Amend the Solana Beach Municipal Code to allow and permit manufactured housing in the same manner and in the same zone as conventional structures are permitted. The proposed changes update the definition and development regulations by which a manufactured home and mobile home may be permitted within the City’s residential zone districts. The proposed changes further allow for a manufactured home to be used as either a primary unit and/or accessory dwelling unit consistent with State Law.

HE Program 1K – Amend Table 17.12.020-A of the Solana Beach Municipal Code regarding Transitional and Supportive Housing. The proposed change adds Supportive and Transitional Housing to the use matrix where multifamily and mixed uses are permitted, including nonresidential zones permitting multifamily uses pursuant to Government Code 65651.

HE Program 1L – Amend the Solana Beach Municipal Code to define Employee Housing consistent with State Law. A definition has been drafted and the language is proposed to be added to the list of Residential Uses that is consistent with Section 17008 of the Health and Safety Code.

HE Program 3E – Amend Parking Requirement for Emergency Shelters. Assembly Bill 139 states that standards cannot require more parking for emergency shelters than other residential and commercial uses within the same zone. Section 17.60.180.B.5.b is proposed to be amended to clarify the vehicle parking requirements consistent with State Law.

HE Program 3F – Group Home Definition/Requirement within Municipal Code. This program committed to amending the Municipal Code to treat group homes of 6 or fewer people as a single-family residential use, and be subject to the same development standards, consistent with the City’s current practice and State Law. The proposed changes to accomplish this objective is to add subsection “e” to Section 17.20.020.B.1 which would permit group residential facilities with 6 or fewer persons as a principally permitted use in the ER-1, ER-2, LR, LMR, and MR zones. The zones are intended for December 11, 2024
Zoning Ordinance Update

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residential development characterized by predominantly single-family homes. The use matrix (Table 17.20.020-A) would also be amended to reflect group residential facilities with 6 or fewer people as permitted.

HE Program 3G – Definition of Density – Currently the City defines density as the number of dwelling units per net acre, which excludes land area which will be required for public streets, easement or other areas to be dedicated or reserved for public use or open space. HCD required that the definition be amended to base the calculation on gross acreage instead of net acreage. Sections 17.08.030 Density definition, 17.20.010, and 17.20.030.B.1 through 3 would replace references of net acreage to gross acreage.

HE Program 3H – Development Standards Update – Building Height. HCD has required language be added to clarify building height within the General Commercial (C) and Special Commercial (SC) zones in order to assist with development flexibility and provide a greater range of development types. The SBMC already permits building heights of 35 feet within the C and SC zones. HCD requested that the development standards include 3 stories. Typically, 3 stories can fit within the prescribed 35 feet. In order to conform to HCD’s request Table 17.24.030- D would add “3 stories” to the Maximum Building Height table for C zones and Section 17.28.030 would be amended to add “up to 3 stories” within the SC zone.

HE Program 3I – Objective Design Standards for Group Residential Facilities. The SBMC currently requires a conditional use permit for group residential facility of seven or more people. HCD has required that the City replace the requirement for a CUP with objective development standards that permit group residential facilities administratively and treat parking requirement similar to other residential uses of the same form. To accomplish this change, group residential facilities of 7 or more would be added to Table 17.12.020-A and would permit these uses based on objective development standards that are proposed as a new Section 17.60.200 Group Residential Facilities.

Group Residential Facilities would be permitted in the MHR, HR, and C zone districts.

As proposed the proposed objective development standards would include: 1) a minimum 300 foot separation requirement from other similar uses; 2) a maximum of one bed per 150 feet of sleeping area, not to exceed 20 beds; 3) minimum interior and exterior multipurpose areas for resident gathering areas; 4) requirement for a management plan for facility operation that includes on-site management, staff levels and qualifications, client services, behavior guidelines, facility maintenance, emergency plan, and security plan; and 5) a parking requirement consistent with State Law.

HE Program 4B – Emergency, Transitional and Supportive Housing and Lower Barrier Navigation Centers. This program is intended to add Low Barrier Navigation Center Development as a matter of right in appropriate zoning districts consistent with State Law. This type of use is similar to an emergency shelter in that it is used primarily as temporary housing with support services, therefore, to comply with State Law the Zoning Code would be updated by adding Low Barrier Navigation Center as a permitted use subject to the same objective standards as an Emergency Shelter. As drafted Table 17.12.020-A and Section 17.60.180 would be amended to include Low Barrier December 11, 2024
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Navigation Centers as permitted within the general commercial zone and conditionally permitted in the public/institutional zone.

HE Program 4C & 4F – Amend Reasonable Accommodation Criteria. HCD requested that certain existing evaluation criteria be removed from the SBMC to better accommodate approval of accessibility retrofit efforts by applicants and allow for reasonable accommodations for persons with physical and developmental disabilities.

Section 17.66.050 regarding reasonable accommodation findings and decision have been revised to address HCD’s concern by removing the following subjective criteria: 1) whether there are alternative reasonable accommodations available that would provide an equivalent level of benefit; and 2) whether the requested reasonable accommodation substantially affects the physical attributes of the property or has impact on surrounding properties that would fundamentally alter a city program or law.

The Housing Element contains 37 Programs. If adopted, this ordinance would represent completion and implementation of 11 of the Programs that the City Council committed to as part of the 6th Cycle Housing Element adoption. Other Housing Element Programs that have been completed and implemented to date include the following:
• HE Program 1B – Promotion of Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) Development
• HE Program 1C – Create ADU Monitoring Program
• HE Program 1J – Update ADU/JADU Ordinance to be consistent with State Law • HE Program 1O – Promote Affordable Housing Production on City-Owned Land • HE Program 1P – Promotion of ADU Development east of I-5 • HE Program 3A – Compliance with SB 35 Provisions
• HE Program 3B – Public Education
• HE Program 3C – Water and Sewer Resources
• HE Program 5A – Energy Conservation
CEQA COMPLIANCE STATEMENT:

The proposed City Council action is exempt under State CEQA Guidelines §15061(b)(3) common sense exemption, because the Project involves policies, programs, and actions to meet the City’s RHNA allocation that would not cause a significant effect on the environment. Given their nature and scope as programmatic changes to facilitate housing production that is already permitted under the City’s existing General Plan and zoning designations, the proposed Housing Element programs and policies would not result in physical environmental impacts. Additionally, the Housing Element Programs do not grant any development entitlements or authorize development beyond what is allowed under the City’s current General Plan and Zoning Code (Municipal Code Title 17). It can be seen with certainty that there is no possibility that the adoption of this Zoning Code amendments that are required pursuant to the City’s 6th Cycle Housing Element Programs would not have a significant effect on the environment; therefore, this ordinance is exempt from CEQA under the commonsense exemption.

December 11, 2024
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FISCAL IMPACT:

There are no direct fiscal impacts related to this item.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance 534 (2nd Reading) amending various Zoning Code sections regarding housing development standards and housing types.
_______________________
Alyssa Muto, City Manager
Attachment:

1. Ordinance 534
ORDINANCE 534

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLANA
BEACH, CALIFORNIA, ADOPTING REVISIONS TO THE CITY’S
ZONING ORDINANCE CONSISTENT WITH THE CITY’S 6TH CYCLE

HOUSING ELEMENT PROGRAMS
WHEREAS, the City of Solana Beach’s (City) General Plan provides strategic planning for community sustainability and evaluates, defines, and sets goals for development preservation and rehabilitation of distinct neighborhoods and commercial areas; and WHEREAS, State Housing Element Law (Article 10.6 of the Government Code (Sections 65580-65590)) requires the City Council to adopt a Housing Element as part of the City’s General Plan to accommodate the City’s regional housing need allocation (RHNA); and WHEREAS, to comply with the State Housing Element Law, the City prepared the 6th Cycle Housing Element Update (Housing Element) that assesses the City’s housing needs, inventories the resources and constraints relevant to meeting those needs, and provides a program of scheduled actions the City will take to implement the Housing Element’s policies, goals, and objectives; and
WHEREAS, on April 7, 2023, the City received a letter from HCD providing its findings regarding the draft Housing Element as revised, which concluded that the revised draft Housing Element meets applicable statutory requirements and that the Housing Element will substantially comply with the State Housing Element Law when it is adopted, submitted to, and approved by HCD; and
WHEREAS, on May 10, 2023, the City Council adopted the 6th Cycle Housing Element which included numerous housing policies and programs intended to encourage and foster various housing development types to meet the City’s RHNA; and WHEREAS, adoption of this Ordinance is exempt under State CEQA Guidelines §15061(b)(3) common sense exemption, because the Project involves policies, programs, and actions to meet the City’s RHNA allocation that would not cause a significant effect on the environment. Given their nature and scope as programmatic changes to facilitate housing production that is already permitted under the City’s existing General Plan and zoning designations, the proposed Housing Element programs and policies would not result in physical environmental impacts. Additionally, the Housing Element Programs do not grant any development entitlements or authorize development beyond what is allowed under the City’s current General Plan and Zoning Code (Municipal Code Title 17). It can be seen with certainty that there is no possibility that the adoption of this Zoning Code amendments that are required pursuant to the City’s 6th Cycle Housing Element Programs would not have a significant effect on the environment; therefore, this ordinance is exempt from CEQA under the commonsense exemption; and
WHEREAS, the City Council wishes to continue to support and encourage various types of housing development to meet the housing needs for all income levels of the community.

NOW, THEREFORE, the City Council of the City of Solana Beach hereby ordains as follows:

December 11, 2024
Ordinance 534

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2 Section 1. All of the above statements are true; and
Section 2. The City Council finds that the proposed amendments are consistent with Chapter 17.76 of the Solana Beach Municipal Code (Amendments) as it implements programs required by the City’s General Plan Housing Element. The proposed amendment does not change the use or intensity of ay designations as it simply clarifies the procedures for review and administration of development applications to facilitate housing production and therefore further consistent with the City’s Land Use Element. Therefore, it would not be detrimental to the public interest, health, safety, convenience, or welfare because it implements existing Housing Element policies to facilitate creation of housing determined to be necessary and beneficial to the community.

Section 3. Section 17.12.010.D.1.i Mobile Homes and Manufactured Housing shall be amended (HE Program 1H) as follows:
i. Mobile Homes and Manufactured Housing. A factory-built or manufactured home as permitted by the State of California Government Code Section 65852.3 and installed on a permanent foundation system.

Section 4. Section 17.20.040.B Manufactured Housing and Mobile Homes shall be repealed and replaced (HE Program 1H) as follows:

B. Manufactured Housing and Mobile Homes. One mobile home or manufactured house is permitted on a lot in the (ER-1), (ER-2), (LR), (LMR), (MR), (MHR), and (HR) zones subject to all regulations of this chapter and the following additional requirements:

1. The structure has been certified under the National Manufactured Housing Construction and Safety Standards Act of 1974 (42 U.S.C. Section 5401 et seq.) and has not been altered in violation of applicable codes.

2. The structure is occupied as a single-family detached residential dwelling or detached accessory dwelling unit.

3. The structure is attached to a permanent foundation system in compliance with the provisions of Section 18551 of the state of California Health and Safety Code.

4. The structure is covered with an exterior material customarily used on conventional dwellings. The exterior material shall extend to the ground, except that when a skirt or solid concrete or masonry perimeter foundation is used, the exterior covering material need not extend below the top of the foundation.

5. The roof material shall consist of shingles or other material customarily used for conventional dwellings.

6. Prior to installation of a mobile home on a permanent foundation system, the owner or a licensed contractor shall obtain a building permit from the department of community development. To obtain a permit, the owner or contractor shall comply with all requirements of Section 18551(a) of the Health and Safety Code.

December 11, 2024
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3 Section 5. Section 17.12.010.D.1 Residential Uses shall be amended by adding subsection “s” defining Employee Housing (HE Program 1L) as follows:
s. Employee Housing. Defined in Section 17008 of the Health and Safety Code, shall include any portion of any housing accommodation, or property upon which a housing accommodation is located, if all of the following factors exist:
i. The accommodation consists of any living quarters, dwelling, boardinghouse, tent, bunkhouse, maintenance-of-way car, mobile home, manufactured home, recreational vehicle, travel trailer, or other housing accommodation, maintained in one or more buildings or one or more sites, and the premises upon which they are situated or the area set aside and provided for parking of mobile homes or camping of five or more employees by the employer.
ii. The accommodations are maintained in connection with any work or place where work is being performed, whether or not rent is involved. iii. Employee housing for six or fewer employees will be treated as a singlefamily structure and permitted in the same manner as other dwelling of the same type in the same zone.
iv. An employee housing accommodation consisting of no more than 12 units or 36 beds will be permitted in the same manner as other agricultural uses in the same zone.

Section 6. Table 17.12.020-A Use Regulations Matrix regarding group residential facilities, transitional and supportive housing (HE Program 1K, 1L, 3F, 3I & 4B) shall be modified to revise the use matrix as follows:

Table 17.12.020-A
ZONE
USE ER-1 ER-2 LR LMR MR MHR HR C SC LC OP PI LI A OSR ROW

1. RESIDENTIAL USES
9 Group
Residential
Facilities (6
or fewer
people)

P P P P P E E E E E E E E E E E

9.1 Group
Residential
Facilities
(7+ people)

E E E E E PL PL PL E E E E E E E E

9.2 Supportive
Housing

E E E E P P P P P E E E E E E E

9.3 Transitional
Housing

E E E E P P P P P E E E E E E E
December 11, 2024
Ordinance 534

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4 ZONE
USE ER-1 ER-2 LR LMR MR MHR HR C SC LC OP PI LI A OSR ROW

9.4 Employee
Housing

PL PL PL E E E E E E E E E E PL E E

16.5 Emergency
Shelter

E E E E E E E PL E E E C E E E E

16.6 Low Barrier
Navigation
Center

E E E E E E E PL E E E C E E E E
Section 7. Section 17.60.180.B.5.b shall be amended (HE Program 3E) to read to as follows:
b. Vehicle Parking. The number of off-street parking spaces shall be calculated based on the square footage of office space at the facility plus one parking space per 10 beds. Sufficient parking to accommodate all staff working in the emergency shelter shall be required, provided that the standards shall not require more parking than other residential or commercial uses within the same zone.

Section 8. Section 17.20.020.B.1 shall add subsection “e” (HE Program 3F) to read as follows:
e. Group residential facilities with 6 or fewer persons shall be a permitted as a principal use in the (ER-1), (ER-2), (LR), (LMR), and (MR) zones
Section 9. Section 17.08.030. Definitions (HE Program 3G) shall amend the definition of “DENSITY” to read as follows:

DENSITY: The number of dwelling units per gross acre (see also ACREAGE, GROSS).

Section 10. Section 17.20.010. Purpose and Intent (HE Program 3G) shall amended to read as follows:

17.20.010 Purpose and intent.

The residential zones are intended to implement the goals and objectives for single-family and multifamily residential development as established in the Solana Beach general plan. The individual zones which are required to implement the land use designations in the Solana Beach general plan are described as follows:

A. Estate Residential Zone (ER-1), (ER-2) – (zero to two dwelling units/ acre): These zones are intended for residential development in areas characterized by single-family homes on semirural estate lots of one-half acre or larger. The estate sized parcels help preserve the natural terrain and minimize grading requirements.

B. Low Residential Zone (LR) – (three dwelling units/ acre): This zone is intended for residential development in areas characterized by detached single-family homes on older December 11, 2024
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5 subdivided lots. Within the scaled residential overlay zone (SROZ), development in the LR zone shall also be subject to the SROZ superseding development regulations (SBMC 17.48.040).

C. Low Medium Residential Zone (LMR) – (four dwelling units/ acre): This zone is intended for residential development in areas characterized primarily by detached single-family homes on both older and newer subdivided lots. Within the SROZ, development in the LMR zone shall also be subject to the SROZ superseding development regulations (SBMC 17.48.040).

D. Medium Residential Zone (MR) – (five to seven dwelling units/ acre): This zone is intended to provide for residential development in areas characterized primarily by detached single-family dwellings on older subdivided lots and two-family and multiple-family dwellings within newer, large lot, planned developments. Within the SROZ, development in the MR zone shall also be subject to the SROZ superseding development regulations (SBMC 17.48.040).

E. Medium High Residential Zone (MHR) – (eight to 12 dwelling units/ acre): This zone is intended for a wide range of residential development types including detached single-family and attached duplex units at the low end of the density range and multiple-family attached units at the higher end of the density range.

F. High Residential Zone (HR) – (13 to 20 dwelling units/ acre): This zone is intended for multiple-family attached units such as apartments and condominium buildings. Such areas are located in close proximity to major community facilities, commercial centers and transportation routes. It is intended that development in this zone utilize innovative site planning and provide onsite recreational amenities.

Section 11. Section 17.20.030.B.1 through 3 Density Regulations (HE Program 3G) shall be amended to read as follows:

1. The maximum allowable densities for the (ER-1), (ER-2), (LR), (LMR), (MR), (MHR), and (HR) zones shall be as follows:

Table 17.20.030-B
Maximum Dwelling Unit Density
Zone As of Righta
(base density)
With Development
Review Permit
ER-1 1 du/ acreb N/A
ER-2 2 du/ acreb N/A
LR 3 du/ acreb N/A
LMR 4 du/ acreb N/A
MR 5 du/ acre 7 du/ acrec
MHR 8 du/ acre 12 du/ acrec
HR 13 du/ acre 20 du/ acrec
a. The permitted density in the situation where the minimum range cannot be met shall be the first whole number above the minimum of the range. In no instance, however, shall it exceed December 11, 2024
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6 the maximum number permitted by the general plan and these zoning regulations (See Council Policy #7).
b. In the (ER-1), (ER-2), (LR), and (LMR) zones, no lot shall be occupied by more than one principal dwelling unit.
c. Densities exceeding the base density in excess of those permitted by subsection (a) of this table are allowable, up to the maximum density specified; provided the development is approved pursuant to a development review permit. The maximum density shall not be construed to be a “guaranteed right” and shall be granted only upon demonstration that the proposed development incorporates exemplary site planning and design and complies with all applicable zoning regulations and general plan objectives. Whenever the proposed density for a site is greater than that permitted by subsection (a) of this table, the increased density shall be justified by consideration of such matters as: superior project design; public facility availability; availability of public transportation; proximity to public recreation; proximity to public facilities or community amenities provided by the developer of the site; whether the increased density will assist the city in meeting its regional housing obligations and local housing goals; whether the increased density will adversely affect the neighborhood; or whether the increased density will assist the city in meeting other general plan goals and objectives.

2. The maximum number of units per lot or site shall be equal to the product of the total area of the lot or site (expressed in acres) multiplied by the applicable density (Units = Lot Size in Acres x Dwelling Unit Density). A fractional density of 0.70 or more may be rounded up to the nearest whole number of dwelling units; provided the project incorporates superior design and site planning as set forth in subsection (B)(1) of this section. A fractional density of less than 0.70 shall be rounded down to the nearest whole number of dwelling units.

3. The area of the site shall consist of those portions of the site exclusive of public rightsof-way for streets, railroad rights-of-way, utility easements for high voltage electrical transmission lines and undevelopable slopes, bluffs and sensitive lands as set forth in subsection (B)(4) of this section.

Section 12. Table 17.24.030.D Maximum Building Height (HE Program 3H) for Zone (C) shall be amended to read as follows:

Table 17.24.030-D
Maximum Building Height
Zone Maximum Height
C 35 feet and up to 3 stories
Section 13. Section 17.28.030.D Maximum Building Height (HE Program 3H) shall be amended to read as follows:

D. Maximum Building Height. The maximum height of any building or structure within the (SC) zone shall be 35 feet and up to 3 stories. Pursuant to a development review permit, up to 15 percent of the roof plane may exceed a height of 35 feet to allow for architectural projections of exceptional quality and merit.

December 11, 2024
Ordinance 534

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7 Section 14. Section 17.60.200 Group Residential Facilities (HE Program 3I) shall be added to read as follows:

17.60.200 Group Residential Facilities.

A. Purpose and Intent. This section establishes standards for the development and operation of group residential facilities of 7 or more people. Group residential facilities of 7 or people shall be allowed as a permitted use without the need for a conditional use permit or other discretionary review and therefore are exempt from CEQA (California Environmental Quality Act).

B. Group Residential Facility Regulations. Group Residential Facilities shall be subject to the following regulations:

1. Eligible Locations. A new facility shall be a permitted use in the Medium-High Residential (MHR), High Residential (HR) and General Commercial (C) Zones.

2. Separation Between Group Residential Facilities. A new group residential facility shall not be closer than 300 feet to another group residential facility as measured between property lines.

3. Lighting. Adequate external lighting shall be provided for security purposes to ensure fully lit parking, gathering and waiting areas. Lighting shall be contained on site per SBMC 17.60.060, Exterior lighting regulations.

4. Building Design Standards.
a. Number of Beds. A group residential facility shall contain a maximum of one bed per 150 square feet of sleeping area not to exceed 20 beds and shall serve no more than 20 persons.
b. Resident Gathering Areas. Group Residential Facilities shall have an interior multipurpose area separate from the sleeping area. The multipurpose area shall be provided with space equal to at least 10 square feet per bed, but not be less than 150 square feet. The exterior multipurpose area shall have a gathering area equal to at least 25 square feet per bed and shall be fenced, screened, and landscaped.

5. Facility Operating Standards.
a. On-Site Management. The facility shall maintain a management plan.

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8 iv. Behavior guidelines including no drug or alcohol use. v. Facility maintenance.
vi. Emergency plan.
vii. Security plan.
b. Vehicle Parking. The number of off-street parking spaces shall be calculated based on the square footage of office space at the facility plus one parking space per 10 beds. Sufficient parking to accommodate all staff working in the emergency shelter shall be required, provided that the standards shall not require more parking than other commercial uses.

Section 15. Section 17.60.180 Emergency Shelters and Low Barrier Navigation Centers (HE Program 4B) shall be amended to read as follows:

17.60.180 Emergency Shelters and Low Barrier Navigation Centers.

A. Purpose and Intent. This section establishes standards for the development and operation of emergency shelters and low barrier navigation centers in the general commercial zone. Emergency shelters and low barrier navigation centers shall be allowed as a permitted use without the need for a conditional use permit and are exempt from CEQA (California Environmental Quality Act).

B. Emergency Shelter and Low Barrier Navigation Center Regulations. Emergency shelters and low barrier navigation centers shall be subject to the following regulations:

1. Eligible Locations. A new facility shall be a permitted use in the general commercial (C) zone only, and may be located in the public/institutional zone with a director’s use permit.

2. Separation Between Emergency Shelters and Low Barrier Navigation Centers.

A new facility shall not be closer than 300 feet to another emergency shelter or low barrier navigation center as measured between property lines.

4. Building Design Standards.
a. Number of Beds. An emergency shelter or low barrier navigation center shall contain a maximum of one bed per 150 square feet of sleeping area not to exceed 20 beds and shall serve no more than 20 persons. b. Client Waiting Areas. Facilities shall have an interior, enclosed client waiting and intake area large enough to accommodate the number of persons equal to 25 percent of the number of beds. The area shall be based on space December 11, 2024
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9 required for seated persons. Any exterior overflow waiting area shall be fenced, screened, gated, and covered and shall not obstruct sidewalks or driveways. c. Client Gathering Areas. Facilities shall have an interior multipurpose area separate from the sleeping area. The multipurpose area shall be provided with space equal to at least 10 square feet per bed, but not be less than 150 square feet. The exterior multipurpose area shall have a gathering area equal to at least 25 square feet per bed and shall be fenced, screened, and landscaped.

5. Facility Operating Standards.
a. On-Site Management. The facility shall maintain a management plan.

The management plan must document that management and staffing is sufficient for adequate control of the facility. The management plan shall include descriptions of:
i. On-site management.
ii. Staffing levels and qualifications.
iii. Client services offered and case management.
iv. Behavior guidelines including no drug or alcohol use. v. Facility maintenance.
vi. Emergency plan.
vii. Security plan.
b. Vehicle Parking. The number of off-street parking spaces shall be calculated based on the square footage of office space at the facility plus one parking space per 10 beds. The square footage of office space shall be used to determine the number of spaces per the standards specified in Chapter 17.52 SBMC (Parking and Loading Regulations).
c. Length of Stay. Temporary shelter shall be available to residents for a maximum of six months.
d. Hours of Operation. The facility shall only accept clients between the hours of 7:00 a.m. and 8:00 p.m.

Section 16. Section 17.66.050 Reasonable accommodation findings and decision (HE Program 4C & 4F) shall be amended to read as follows:

7.66.050 Reasonable accommodation findings and decision.

A. The requested accommodation may be approved or granted with modifications if the following findings can be made:

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10 1. The housing which is the subject of the request will be used by one or more individuals with a disability protected under the Acts;

2. The accommodation requested is necessary to provide one or more individuals with a disability an equal opportunity to use and enjoy a dwelling;

3. The requested reasonable accommodation will not impose an undue financial or administrative burden on the city; and

4. The requested reasonable accommodation will not require a fundamental alteration in the nature of a city program or law, including but not limited to the general plan, zoning ordinance, and building laws.

B. The community development director may impose any conditions of approval needed to ensure that the project complies with the required findings in subsection A of this section.

Conditions may include, but are not limited to, ensuring that any removable structures or physical design features that are constructed or installed in association with a reasonable accommodation are capable of being removed once those structures or physical design features are no longer necessary to provide access to the dwelling unit for the current occupants.

C. If an application for reasonable accommodation is approved, the request shall be granted to an individual and shall not run with the land unless it is determined that: (1) the modification is physically integrated into the residential structure and cannot easily be removed or altered to comply with the code, or (2) the accommodation is to be used by another individual with a disability, and the finding in subsection (A)(1) of this section can be made.

Section 17. The City Council finds that there is no possibility that the activity may have a significant effect on the environment and therefore, pursuant to Section 15061(b)(3) of the CEQA Guidelines, the Ordinance is exempt from the provisions of CEQA.

Section 18. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

EFFECTIVE DATE: This Ordinance shall be effective thirty (30) days after its adoption.

Within fifteen (15) days after its adoption, the City Clerk of the City of Solana Beach shall cause this Ordinance to be published pursuant to the provisions of Government Code Section 36933.

INTRODUCED AND FIRST READ at a special meeting of the City Council of the City of Solana Beach, California, on the 20th day of November, 2024; and THEREAFTER ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, on the 11th day of December, 2024, by the following vote:

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11 AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
APPROVED AS TO FORM:
_______________________________
JOHANNA N. CANLAS, City Attorney
___________________________
LESA HEEBNER, Mayor
ATTEST:
____________________________
ANGELA IVEY, City Clerk
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: Community Development Department – Joseph Lim, Community Development Director
SUBJECT: Adopt (2nd Reading) Ordinance 536 - Density Bonus Ordinance Update Repealing and Replacing Section

17.20.050 of the Solana Beach Municipal Code and
Adopting Government Code Sections 65915-65918 by
Reference
BACKGROUND:

On November 20, 2024 the City Council introduced Ordinance 536. The item is before the City Council to consider adopting Ordinance 536 which would repeal and replace Section 17.20.050 of the Solana Beach Municipal Code and adopting by reference California State Government Code Sections 65915-65918 which addresses State Density Bonus Law.

DISCUSSION:

State Density Bonus Law (California Government Code Sections 65915–65918) The SDBL was adopted in 1976 to address California’s affordable housing needs. The SDBL required local agencies to allow increased density, reduced development standards, and development incentives based on the number and type of affordable housing units proposed. Over time, the law has been expanded to include housing for households at a wider range of income levels and with specialized needs (e.g., seniors, students, foster youth, formerly homeless persons, or disabled veterans).

The SDBL applies to housing projects, including mixed-use developments, new subdivisions, or common-interest developments. Density bonuses and associated incentives and concessions are intended to offset the financial burden of constructing December 11, 2024
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affordable units. Many development projects in infill areas, like the Solana Beach commercial corridor, utilize density bonus provisions to construct affordable units. The density bonus and associated concessions are based on the amount and type of affordable units provided and include the following:
• Density Bonus: An increase above the maximum allowed density permitted in the General Plan Land Use Element or Zoning Code. The amount of the bonus is set on a sliding scale based on the percentage of affordable units at each income level or the provision of specialized housing types, i.e., housing for seniors, regardless of affordability.
• Incentives/Concessions: Modifications to City regulatory or development standards that result in actual and identifiable cost reductions to provide for affordable housing costs or rents. The number of required incentives is based on the percentage of affordable units provided in the qualifying project up to a maximum of 4 incentives/concessions. For example, developers may ask for increased height above that allowed by the zoning regulations. • Reductions/Waivers: Modification to City development standards that would physically prevent the construction of a housing development at the density permitted with a bonus and any concessions, except where the waiver would cause a public health or safety concern, harm historical property, or would be contrary to the law. There is no limit to the number of reductions/waivers that may be requested. For example, applicants may request decreased setbacks and/or increased floor area ratio and/or waiver of on-site open space requirements. • Reduced Parking Ratios: Parking ratios are defined based on unit size. Maximum parking requirements for mixed-income projects are listed below, and parking limits may be lower for certain senior or affordable housing types:
o Zero to one bedroom: one onsite parking space per unit o Two to three bedrooms: one and one-half onsite parking spaces per unit o Four or more bedrooms: two and one-half parking spaces per unit.

To comply with the continuous changes in State Density Bonus law, Staff recommends the City’s local ordinance referred to the existing State law in effect to ensure that the Solana Beach municipal regulations remain consistent with State law.

Existing Local Density Bonus Ordinance
Section 17.20.050 of the Solana Beach Municipal Code largely replicates and codifies the SDBL requirements. However, the City last updated its local ordinance in January 2009, with Ordinance No. 392. The SDBL has been updated by the Legislature several times since 2009. As it stands, Solana Beach’s adopted ordinance does not comply with the current State Density Bonus Law; however, because the State law would pre-emp the local regulations when in conflict, the City would defer to any updated SDBL requirements as amended annually.

Specific examples of where the City’s municipal code conflicts with SDBL, the City does not currently include student housing or housing for transitional foster youth, disabled veterans, or homeless persons as qualifying projects. It also does not allow for the larger December 11, 2024
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density bonus percentages enacted by the Legislature. In addition, cities and counties are required to grant up to five incentives or concessions for density bonus projects that include 100 percent of units to low- or very low-income households.

Assembly Bill (AB) 682, adopted in 2023, establishes “shared housing” as a new category of housing eligible for a density bonus and the other benefits of the Density Bonus Law. “Shared housing” is defined in the legislation as a residential or mixed use structure containing five or more private units that share common areas such as a kitchen or dining area. The separate units within the shared housing development are treated the same as traditional self-contained housing units for purposes of the density bonus law. The new legislation broadens the application of density bonus law to a wider range of housing options such as group homes.

AB 1551, also passed in 2023, readopts legislation that sunset at the end of 2021 requiring that cities and counties provide a “development bonus” to commercial developers who partner with affordable housing developers for the construction of affordable housing on the commercial project site, or offsite within the jurisdiction located near schools, employment, and a major transit stop. The commercial developer may participate through the donation of land or funds for affordable housing, or direct construction of the housing units. To be eligible for the development bonus, at least 30 percent of the housing units must be restricted to lower-income residents or 15 percent of the housing units must be restricted to very low-income residents. Unlike the primary Density Bonus Law, there is no fixed amount of increased density awarded to the developer. Instead, the development bonus can be any mutually agreeable incentive, including up to a 20 percent increase in development intensity, floor area ratio, or height limits; up to a 20 percent reduction in parking requirements; use of a limited use elevator; or an exception to a zoning ordinance or land use requirement.

The new regulations would adopt the SDBL by reference and identify when the regulations apply. The draft ordinance also contains requirements related to waivers and parking reductions, outlines application requirements, and specifies the approval process for projects. The proposed ordinance also acknowledges future State law amendments may occur. With the recommended change, in future years, as the legislature continues to amend and/or refine the SDBL, the Solana Beach Municipal Code would remain consistent with State law; zoning updates for density bonuses would not be necessary.

In addition, by referencing State law, City Staff will find it easier to process applications and communicate relevant regulations to applicants, the public, and appointed/elected officials.

GENERAL PLAN CONFORMANCE:

Repealing and replacing the density bonus regulations to reference State law would be consistent with the General Plan, including the following policies:

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• Housing Goal #1: A range of housing strategies to accommodate Solana Beach’s share across all income levels.
o Housing Policy 1.5: Encourage development of local housing opportunities to serve the needs of the local workforce and their families. • Housing Goal #3: Reduce or eliminate constraints to the development, improvement, preservation, and maintenance of housing.
o Housing Policy 3.3: Explore incentives, bonuses, and flexibility in standards and requirements that could benefit affordable housing development, such as flexible development standards, reduced permit fees, and streamlined permit processing.
• Housing Policy 4.2: Establish policies, programs and incentives to promote the development of housing for very low-, low-, and moderate-income persons, and especially those within Solana Beach’s special needs populations.

FISCAL IMPACT:

There are no direct fiscal impacts related to this item.

CEQA COMPLIANCE STATEMENT:

The proposed City Council action is not subject to the California Environmental Quality Act (CEQA) pursuant to the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, Sections: 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378); and 15061(b)(3), because the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Here, adoption of the Ordinance merely codifies existing requirements of state law, which apply to City regardless of conflicting local ordinance provisions. The Ordinance reflects administrative procedures for reviewing and acting on projects that include an application for a density bonus, but it does not increase or otherwise change any land use designations or permitted development intensity. Therefore, adoption of the Ordinance would not have physical effects triggering CEQA review. Because there is no possibility that the Ordinance may have a significant adverse effect on the environment, the action is exempt from CEQA.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Ordinance 536 (2nd Reading) repealing and replacing Section 17.20.050 of the Solana Beach Municipal Code. _________________________
Alyssa Muto, City Manager
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Attachment:

1. Ordinance 536
ORDINANCE 536

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLANA
BEACH, CALIFORNIA, REPEALING SECTION 17.20.050 OF THE

SOLANA BEACH MUNICIPAL CODE AND REPLACING WITH
SECTION 17.20.050 REFERENCING STATE LAW TO COMPLY WITH

THE STATE DENSITY BONUS LAW
WHEREAS, California’s Density Bonus Law (Government Code Section 65915 et seq.) encourages developers to build affordable housing (e.g., very low-, low- and moderate-income units) by requiring cities to grant a density bonus, concessions, incentives, and waivers of developments standards for projects that commit certain percentages of their units to affordable housing; and
WHEREAS, California Government Code Section 65915(a) requires that local governments adopt an ordinance that specifies how compliance with State Density Bonus law will be implemented; and
WHEREAS, Section 17.20.050 of the Solana Beach Municipal Code contains regulations implementing the State Density Bonus Law; and
WHEREAS, Section 17.20.050 of the Solana Beach Municipal Code was last amended via Ordinance No. 392, adopted on January 14, 2009; and WHEREAS, this ordinance (“Ordinance”) repeals Solana Beach Municipal Code Section

17.20.050 and replaces the contents thereof to adopt the State Density Bonus Law by reference.

As amended by this Ordinance, Section 17.20.050 will provide that density bonuses and other affordable housing incentives required by State law, Government Code Section 65915 et seq., will be available to applicants on the terms and conditions specified in State law; and WHEREAS, on November 13, 2024, the City Council held a duly noticed public hearing to consider the proposed Ordinance related to density bonus, received the staff report and staff presentation, received comments from the public and interested parties and discussed the matter.

NOW, THEREFORE, the City Council of the City of Solana Beach hereby ordains as follows:

Section 1. All of the above statements are true; and
Section 2. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), 15061(b)(3) – Common Sense Exemption in that the proposed ordinance would only establish and clarify administrative processes and would not facilitate new construction or other groundbreaking activities. There is no potential to result in either a direct physical change to the environment or a reasonably foreseeable indirect physical change to the environment. None of the circumstances described in CEQA Guidelines Section 15300.2 apply. No unusual circumstances are present. This determination reflects the City’s independent judgment and analysis.

Section 3. The City Council finds that the proposed amendments are consistent with Chapter 17.76 of the Solana Beach Municipal Code (Amendments) as it implements programs December 11, 2024
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2 required by the City’s General Plan Housing Element. The proposed amendment does not change the use or intensity of ay designations as it simply clarifies the procedures for review and administration of development applications to facilitate housing production and therefore further consistent with the City’s Land Use Element. Therefore, it would not be detrimental to the public interest, health, safety, convenience, or welfare because it implements existing Housing Element policies to facilitate creation of housing determined to be necessary and beneficial to the community.

Section 4. The City Council has reviewed, considered, and evaluated all of the information prior to acting upon the Ordinance.

Section 5. The City of Solana Beach Municipal Code Section 17.20.050 shall be revised as follows:

17.20.050 Density Bonus.

A. Purpose and Intent. The purpose of this section is to implement the State Density Bonus Law (California Government Code Section 65915 et seq., as may be amended from time to time) and specify the regulatory framework for providing density bonuses and incentives, waivers, and reductions in development standards for qualifying residential housing developments that propose affordable housing as those costs are provided for in California Health and Safety Code Section 50052.5. The intent is to encourage and facilitate the development of affordable housing consistent with the State Density Bonus Law and to implement the goals, objectives, and policies of the City’s General Plan, including the current Housing Element.

B. Definitions. The definitions found in the State Density Bonus Law shall apply to the terms contained in this Chapter.

C. Qualifying Developments. State Government Code Section 65915 provide a list of housing development types that are eligible for a density bonus and other regulatory incentives when the applicant seeks and agrees to provide dwelling units for very-low, low- or moderate income households, transitional foster youth, disable veterans, homeless persons, lower income students, senior housing and residential care facilities for the elderly in threshold amounts specified by State Density Bonus Law.

D. Application Procedure.

1. An application requesting a density bonus, concession or incentive, waiver or reduction of development standards, adjusted parking ratios, or any combination thereof, shall be filed with the City in writing, on a form approved by the Planning and Community Development Director (Director).

2. The application shall be submitted to the City concurrently with the filing of any other entitlements required for the proposed housing development and the required application fee(s) established by City Council Resolution to recover the City's administrative costs of processing the application.

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3 3. The application shall contain information sufficient to allow the City to fully evaluate the request under the requirements of this Chapter and State Density Bonus Law, including, without limitation, the following minimum information:
a. Requested Density Bonus.
i. Summary table showing the maximum number of dwelling units permitted by the zoning and Del Mar Community Plan (excluding any density bonus units), number of proposed affordable units by income level, proposed bonus percentage, number of density bonus units proposed, total number of dwelling units proposed on the site, and resulting density in units per acre.
ii. A tentative map or preliminary site plan (drawn to scale) showing the number and location of all proposed units and designating the location of proposed affordable units and density bonus units. iii. The zoning and General Plan designations and Assessor's Parcel Number(s) of the housing development site.
iv. A description of all dwelling units existing on the site in the five-year period preceding the date of submittal of the application and identification of any units rented in the five-year period and whether they were rented as affordable units.
a. If dwelling units on the site are currently rented, identify the income and household size of all residents of currently occupied units, if known.
b. If any dwelling units on the site were rented in the five-year period but are not currently rented, identify the income and household size of residents occupying the dwelling units when the site contained the maximum number of dwelling units, if known.
v. Description of any recorded covenant, ordinance, or law applicable to the site that restricted rents to levels affordable to very lowincome or low-income households in the five-year period preceding the date of submittal of the application.
vi. Any other information the Director reasonably determines necessary to process and evaluate the application consistent with State Density Bonus Law.
b. Requested Concessions or Incentives. If concessions or incentives are requested pursuant to State Density Bonus Law, the application shall include the following minimum information for each concession or incentive requested, shown on a site plan (if appropriate):

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4 i. The applicable development standards of the base zone and overlay zones (base development standards) and the requested concession or regulatory incentive for each development standard where requested.
ii. Except where mixed-use zoning is proposed as a concession or incentive, reasonable documentation to show why any requested concession or incentive will reduce affordable housing costs or rents.
iii. If approval of mixed-use zoning is proposed, reasonable documentation that nonresidential land uses will reduce the costs of the housing development, that the nonresidential land uses are compatible with the housing development and the existing or planned development in the area where the proposed housing development will be located, and that mixed-use zoning will provide for affordable housing costs and rents.
iv. If relief from a requirement for mixed-use zoning is proposed, reasonable documentation that residential use without a commercial component is compatible with the existing and planned development in the area where the proposed housing development will be located, and that not including a proposed commercial development will provide for affordable housing costs and rents. c. Requested Waivers or Reductions of Development Standards. If waivers or reductions of development standards are requested pursuant to State Density Bonus Law, the application shall include the following minimum information for each waiver requested, shown on a site plan (if appropriate):
i. The applicable development standards of the base zone and overlay zones (base development standards) and the requested waiver or reduction of standards for each base development standard where requested.
ii. Reasonable documentation that the development standards for which a waiver or reduction of a development standard is requested will have the effect of physically precluding the construction of a development at the densities or with the concessions or incentives permitted by California Government Code Section 65915.
d. Requested Adjusted Parking Ratios. If adjusted parking ratios are requested pursuant to State Density Bonus Law, the application shall include a table showing parking proposed under State Density Bonus Law in compliance with Government Code Section 65915(p), and reasonable documentation that the project is eligible for the requested parking reduction.

E. Density Bonus Calculation. Density bonus calculations shall be in conformance with Government Code Section 65915.

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5 1. In determining the total number of units to be granted, each component of any density calculation, including base density and bonus density, resulting in fractional units shall be separately rounded up to the next whole number.

2. When calculating the number of affordable units needed for a given density bonus, any fractions of affordable dwelling units shall be rounded up to the next whole number.

3. Each housing development is entitled to only one density bonus for the life of that development. If a housing development qualifies for a density bonus under more than one category, the applicant shall identify the single category under which the density bonus is requested to be granted or whether the applicant proposes an additional bonus pursuant to the provisions of subdivision (v) of Government Code Section 65915 or any successor provision thereto.

4. The density bonus units shall not be included when determining the number of affordable units required to qualify a housing development for a density bonus pursuant to State Density Bonus Law.

5. The applicant may elect to accept a lesser percentage of density bonus than the housing development is entitled, or no density bonus, but no reduction will be permitted in the percentages of required affordable units contained in Government Code Section 65915, subdivisions (b), (c), and (f). Regardless of the number of affordable units, no housing development shall be entitled to a density bonus higher than what is authorized under State Density Bonus Law.

F. Waivers, Incentives and Concessions.

1. Incentives and concessions are those defined by State Density Bonus Law. The number of incentives concessions that may be requested shall be based upon the number the applicant is entitled to pursuant to State Density Bonus Law.

2. The City shall approve proposed incentives and concessions unless it makes a written finding that any of the following apply:
a. The concession or incentive does not result in identifiable and actual cost reductions to provide for affordable housing costs or for rents for the targeted units to be set as specified in the State Density Bonus Law.
b. The concession or incentive would have a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5 of the Government Code, upon public health and safety or on any real property that is listed in the California Register of Historical Resources and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact without rendering the development unaffordable to low-income and moderate-income households.
c. The concession or incentive would be contrary to state or federal law.

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6 3. Waivers are those defined by State Density Bonus Law. The proposal of a waiver or reduction in development standards shall not affect the number of incentives or concessions a project is eligible to receive under the State Density Bonus Law.

4. The City shall approve proposed waivers unless it makes a written finding that any of the following apply:
a. The application of development standards proposed to be waived or reduced would not have the effect of physically precluding the construction of a development meeting the criteria of State Density Bonus Law at the densities or with the concessions or incentives permitted under this section. b. The waiver or reduction of development standards would have a specific, adverse impact, as defined in paragraph (2) of subdivision (d) of Section 65589.5 of the Government Code, upon health or safety, and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. c. The waiver or reduction of development standards would have an adverse impact on any real property that is listed in the California Register of Historical Resources.
d. The waiver or reduction of development standards would be contrary to state or federal law.

Section 6. This Ordinance shall be codified thirty (30) days following passage and adoption and become effective and enforceable immediately thereafter Section 7. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

EFFECTIVE DATE: This Ordinance shall be effective thirty (30) days after its adoption.

Within fifteen (15) days after its adoption, the City Clerk of the City of Solana Beach shall cause this Ordinance to be published pursuant to the provisions of Government Code Section 36933.

INTRODUCED AND FIRST READ at a special meeting of the City Council of the City of Solana Beach, California, on the 20th day of November, 2024; and December 11, 2024
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7 THEREAFTER ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, on the 11th day of December, 2024, by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
APPROVED AS TO FORM:
_______________________________
JOHANNA N. CANLAS, City Attorney
___________________________
LESA HEEBNER, Mayor
ATTEST:
____________________________
ANGELA IVEY, City Clerk
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: City Clerk’s Department - Angela Ivey, City Clerk SUBJECT: Council Boards, Committees, & Commissions
Appointments
BACKGROUND:

City Council (Council) serves on a variety of outside Boards, Committees and Commissions. City Council Policy No. 2 (Attachment 1) establishes guidelines for the Council to appoint Councilmembers to share in the Council’s representation on these outside agencies. The policy states that appointments will be made for two-year terms, unless otherwise stated by the Boards/Commissions/Committee, resulting in a biennial review to address expiring terms and changes in members due to an election/appointment. However, this policy does not prevent Council from making changes, by majority vote, when necessary,
This Staff Report is before Council to review expiring terms and vacancies and establish new two-year terms for all positions, whether they are reappointments or new appointments, among the Council’s Regional Boards, Committees & Commissions and Council’s Standing Committees.

Regional Committee Terms
Regional committee terms may be set pursuant to their respective bylaws. Council Policy No. 2 states that any change of an appointee at mid-term shall complete the existing two-year term for which they are appointed.

Appointment Review
Council historically reviews appointments annually and makes changes as needed and for the following events:

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Events Triggering Appointment Review Annually Bi-annually Elected Mayor: City Selection Committee appointment x
Agencies requiring annual confirmation of appointees
(new, re-appointed, or no changes) i.e. SANDAG x
Reviewing any potential conflicts, changes in Councilmember schedules, or the desire to change current appointments. x
Term Expirations: Regional and Council Standing Committees (2 year terms) x General Election: Council reorganization of leaving and/or new members. x DISCUSSION:

Regional Committees (Attachment 2)
Attachment 2 contains the Council’s Regional Agencies’ Boards/Committees/ Commissions, which are appointed by Council. With the exception of the County of San Diego’s City Selection Committee appointments, all Regional Boards/Committees/Commissions have a two-year term. Appointments were last made to these groups in December 2022, following the 2022 general election, and then reviewed in December 2023 with no changes, due to vacancies and appointed Councilmembers. The Regional chart has been modified with each organization’s updates following an annual verification process, which was completed prior to this report.

City Selection Committee
The Government Code Section 50270 designates the Mayors of all cities within the County of San Diego to serve on the County of San Diego’s City Selection Committee (CSC). The purpose of the CSC is to appoint city representatives to regional boards, commissions, and agencies as required by law. The CSC generally meets once a year, and is responsible for the appointment of the city representatives to the San Diego Air Pollution Control District Governing Board) and also is responsible for the nomination, selection and appointment of city representatives to the San Diego Local Agency Formation Commission (LAFCO).

Stipend/Compensated Appointment Positions (identified on Attachment 2) Certain agencies’ bylaws provide for a stipend paid for each meeting’s attendance.

Appointments made by a governing body of elected or appointed members to serve as an officer of a board for additional pay requires disclosure when the nominated member participates in the vote for their own appointment. Subsequently, pursuant to Fair Political Practices Commission (FPPC) Regulation 18705.5, appointments providing December 11, 2024
Council Committees Review

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additional compensation or a stipend of $250 or more, within a 12-month period, must be disclosed on the Form 806 (Agency Report of Public Official Appointments). The City complies with the requirements of the Form 806, which is monitored, updated, and posted by the City Clerk, including making updates promptly when triggered. This procedure allows the governing body to operate with the entire body present, rather than members recusing their participation for each individual appointment, which could risk the presence of a quorum needed to complete the appointment process.

Standing Committees (Attachment 3)
Council Standing Committee appointments are two-year expiring terms; thus, new appointments or re-appointments are required at this time. The current appointments were made or reviewed December 2023. Therefore, all appointments should be reviewed for reappointments or new appointees.

All appointments to these Boards/Commissions/Committees must be approved by a Council majority vote. It is recommended that appointments be made for each of the 2 different groups (Regional and Standing). However, procedures for making the appointments within these groups may be made all in one vote (unless recusals are enacted) or votes may be taken on each individual Board/Commission/Committee, as well as each individual appointment position. Either way the motion, motioners and votes should be clearly communicated for the record.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation and review current appointments. ∙ Review and make any changes to existing positions.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council:

1. Review the Regional Boards/Commissions/Committees to:
a. Determine the City Selection Committee 2025 alternate member. b. Make new or re-appointments to all other agencies for new two-year terms.

2. Review Council Standing Committees and make appointments for new two-year terms.

December 11, 2024
Council Committees Review

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CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Alyssa Muto, City Manager
Attachments:

1. Council Policy No. 2

2. Council Regional (external) Committee Chart

3. Council Standing (internal) Committee Chart
CITY OF SOLANA BEACH Policy No. 2

COUNCIL POLICY
Date Issued: January 19, 1988
Revised: January 23, 2008 by
Resolution 2008-22
GENERAL SUBJECT: Boards, Commissions & Committees
SPECIFIC SUBJECT: Appointments of Councilmembers to Boards, Commissions and Committees

PURPOSE
The purpose of this policy is to establish guidelines for appointment of Councilmembers to various Boards, Commissions and Committees.  Council Regional Committees – not established by this Council.  Council Standing Committees – established by the City Council.  Council Ad Hoc Committees – established by the City Council.

POLICY
I. Regional Boards, Commissions or Committees (Outside Agencies)

1. The City Council shall divide appointments of the various Boards, Commissions or Committees so that all Councilmembers share in the representation on outside agencies.

2. The appointment shall be made by vote of at least three members of the City Council.

3. Appointments shall be made only at regularly scheduled Council Meetings.

4. Appointments shall generally be for a term of two years unless the regulations of the body to which the appointment is made requires a different term.

5. Appointments will be reviewed bi-annually in even numbered years to address expiring terms. This cycle is tied into the November Election cycle in consideration of Council reorganization.

6. When appointments are required at a different time than the even numbered year cycle, the appointments will follow the two year term, unless it is changed by Council reorganizations.

7. These guidelines do not prevent Council from annual reviews and changes at any other time, as determined by Council.

II. Council Standing Committees
(City sponsored committees that are ongoing and permanent in nature).

1. Council shall make appointments to Standing Committees sharing

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the responsibility among the members.

2. The appointment shall be made by vote of a majority of the City Council.

3. Council shall make appointments to Standing Committees for a two year term.

4. Appointments will be reviewed bi-annually in even numbered years to address expiring terms. This cycle is tied into the November Election cycle in consideration of Council reorganization.

5. When appointments are required at a different time than the even numbered year cycle, the appointments will follow the two year term, unless it is changed by Council reorganizations.

6. These guidelines do not prevent Council from annual reviews and changes at any other time, as determined by Council.

III. Council Ad Hoc Committees
(City sponsored committees that are temporary and are not intended to have a permanent existence).

1. Council shall make appointments to Ad Hoc Committees sharing the responsibility among the members.

2. The appointment shall be made by vote of a majority of the City Council.

3. The term of an appointment shall be for the duration of the Ad Hoc Committee, unless Council majority changes the appointment prior to the expiration of the committee.

IV. A Councilmember may serve any number of terms.

V. If a Councilmember chooses to relinquish an appointment during a term, the alternate shall serve as the regular appointee for the remainder of the term, unless a new appointment is made by the Council majority.

VI. The City Clerk shall maintain a list of Boards, Commissions or Committees with the meeting time and locations. The City Clerk shall periodically advise the Council of vacancies on all Boards, Commission and Committees.

Committee Primary Member /
Alternate Appointed
Current Term
(per Policy No. 2, unless
otherwise required)
Agency
Term
General Regular
Meeting Schedule
Meeting Location
unless otherwise noticed Committee Contact Mailing Address Stipend Agency Type
Heebner Jan 2023 Jan 2023 - Jan 2025
Edson (alternate) Jan 2023 Jan 2023 - Jan 2025
Becker Jan 2023 Jan 2023 - Jan 2025
Zito (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Edson (alternate) Jan 2023 Jan 2023 - Jan 2025
Jan 2023
Jan 2023
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
Edson Jan 2023 Jan 2023 - Jan 2025
MacDonald (alternate) Jan 2023 Jan 2023 - Jan 2025
Zito Jan 2023 Jan 2023 - Jan 2025
MacDonald (alternate) Jan 2023 Jan 2023 - Jan 2025
Heebner Jan 2023 Jan 2023 - Jan 2025
Zito (1st alternate) Jan 2023 Jan 2023 - Jan 2025
Edson (2nd alternate) Jan 2023 Jan 2023 - Jan 2025
Becker Jan 2023 Jan 2023 - Jan 2025
Zito (alternate) Jan 2023 Jan 2023 - Jan 2025
MacDonald Jan 2023 Jan 2023 - Jan 2025
Becker (alternate) Jan 2023 Jan 2023 - Jan 2025
Zito Jan 2023 Jan 2023 - Jan 2025
Becker Jan 2023 Jan 2023 - Jan 2025
City Manager (alternate) Jan 2023 By Laws
Edson Jan 2023 Jan 2023 - Jan 2025
Heebner Jan 2023 Jan 2023 - Jan 2025
Solana Beach City Council Regional Boards/Committees/Commissions/JPAs (external agencies) Listing only includes those positions required to be appointed by the Solana Beach City Council Grace Andoh 619-531-4870
[email protected]
Teresa Zurita
[email protected]
2nd Mon of Oct.
11:00am
(or called as needed)
City Selection Committee
Annual
1 County of San Diego
1600 Pacific Hwy, Room 402
San Diego, CA 92101
External
agency
N/A
N/A
N/A
Joint
Partnership
18372 Sycamore Creek Rd.

Escondido, CA 92025
www.sdrp.org
San Elijo JPA (SEJPA)
Joint Powers Authority (JPA)
Form 700 online
https://www.southtechhosting.com/SanDiegoCounty/eDisclosure $160
CSA 17
County Service Area
Form 700 original signature
1st Tues · 4:00-6:00pm
Quarterly
(Feb, May, Aug, Nov)
Solana Beach
City Hall
Nicole del Toro
619-285-6476
[email protected]
N/A
P.O. Box 1077
Cardiff by the Sea, CA 92007
www.sejpa.org
5560 Overland Avenue, Suite 400
San Diego, CA 92123
619-455-1819 www.sdcountyfire.org
www.sandiegocountyems.com
P.O. Box 1206
Rancho Santa Fe, CA 92067-1206
www.ncdjpa.org
Joint
Partnership
2-Year Terms
(Begins following each election cycle, replacements follow existing term) Clean Energy Alliance (CEA)
Joint Powers Authority (JPA)
Joint
Partnership
5857 Owens Ave, 3rd Floor
Carlsbad, CA 92008
(833) 232-3110
Susan Caputo - Clerk Services
[email protected]
Greg Wade - CEO
San Marcos
City Hall
Last Thurs. month
2:00pm
1400 K Street Ste. 400
Sacramento, CA 95814
www.californiacities.org
www.cacities.org/Member-Engagement/Coastal-CitiesGroup-(CCG) 13 San Dieguito River Park
Joint Powers Authority (JPA)
aka San Dieguito River Park
Form 700 original hard copy signature
3rd Friday
11:00am-12:30pm
County of San Diego
1600 Pacific Hwy
Rm 302/303
San Diego, CA 92101
Dewanda Vandermost
858-674-2270 x10
[email protected]
N/A
External
agency
External
agency
1966 Olivenhain Road
Encinitas, CA 92024
http://escondidocreek.org/
Carlene Moore
858-792-4490
[email protected]
Del Mar Fairgrounds
Admin. Conf. Rm (2nd floor)
Jimmy Durante Blvd.

Del Mar, CA
2nd Tues · 10:30pm
Unless otherwise scheduled.

Held on the same day as the
22nd DAA Brd Mtg. If no 22nd
DAA mtg, then no CRC
meeting
22nd District Agricultural Association
Community Relations 15 External
agency
14 3
22nd Agricultural Association District
2260 Jimmy Durante Blvd.

Del Mar, CA 92014
www.delmarfairgrounds.com
External
agency
External
agency
P.O. Box 82081
San Diego, CA 92138
www.californiacities.org
N/A
N/A
External
agency
N/A
N/A
Joint
Partnership
12 SANDAG
Shoreline Preservation
Working Group
1st Thurs · 11:30am
Quarterly
(Mar, June, Sept, Dec)
401 B Street, Suite 800
(7th floor Brd Rm)
San Diego, CA 92101
Joint
Partnership
4th Thur 10:00am
Quarterly
(Feb, May, Aug, Nov/Dec)
Encinitas City Hall
505 S Vulcan Ave,
Encinitas, CA 92024
External
agency
810 Mission Ave.

Oceanside, CA 92054
www.gonctd.com
James H. Eggart 714-415-1062
[email protected]
Susan M. Morilla 714-415-1020
[email protected]
$50
$150 / Mtg
not to exceed
$750 / month
Suheil Rodriquez, Clerk of Brd &
Mgr of Administration
760-966-6696
[email protected]
11 2nd Fri 10:00am-12:00pm
4th Fri 9:00am-12:00pm
401 B Street, Suite 800
(7th floor Brd Rm)
San Diego, CA 92101
Clerk of the Board
[email protected]
619-977-9294
401 B Street, Suite 800,
San Diego, CA 92101
9 SANDAG
Board of Directors
Form 700 online filing
2 10
Regional Solid Waste Assoc. - RSWA
Joint Powers Authority (JPA)
Form 700 online filing using their e-system
1st Thursday
9:00am-10:30am
Quarterly
(Jan, April, July, Oct)
Fletcher Cove
Community Center
North County Transit District
Form 700 online filing using their e-system
3rd Thurs · 2:00pm
Dark in August
7 League of Ca. Cities
Coastal Cities Group
Four Points
Sheraton Hotel
8110 Aero Dr.

San Diego, CA
5 6
League Ca. Cities
Legislative Subcommittee
not currently active
when Mtg called, usually
2nd Mon · Quarterly
10:30-11:30am
Four Points
Sheraton Hotel
8110 Aero Dr.

San Diego, CA
League Ca. Cities
Exec. Committee
(SD County division)
2nd Mon
11:30am-1:00pm
4 Escondido Creek Watershed Alliance (ECWA) No Reg. Mtg. Schedule As Needed
Varies
(provided on agenda)
810 Mission Ave.

Oceanside CA 92054
8 North County Dispatch (NCDJ)
Joint Powers Autority (JPA)
Form 700 online filing using their e-system
Becker / Staff Jan 2023 - Jan 2025
401 B St. Ste. 800
San Diego, CA 92101
www.sandag.org
James H. Eggart, General Manager
c/o Woodruff, Spradlin & Smart
555 Anton Boulevard, Ste. 1200
Costa Mesa, CA 92626
RSWA.org
Gina Medina [email protected]
Christopher Herren [email protected]
Sonia Jackson [email protected]
No Reg. Mtg. Schedule
As Needed By conference call Caroline Cirrincione 916-658-8250 [email protected]
P.O. Box 82081
San Diego, CA 92138
www.californiacities.org
Catherine Hill
619-733-1751
[email protected]
Catherine Hill
619-733-1751
[email protected]
Teresa Chase
760-632-4641
[email protected]
Stipends are per meeting unless noted. If "alternate" is not indicated, both councilmembers will serve as equal "primary" members. // Form 700 online filings refers to that agency's electronic online filing system. Updated 01-4-24 Maintained by City Clerk's Office Mike Thornton
760-753-6203
[email protected]
2695 Manchester Ave.

Cardiff by the Sea /
Encinitas
3rd Tuesday · 8:30am
$150 up to a
max of 3 mgs
per month
$150
Business
$100
Policy
Courney Becker
[email protected]
619-699-6942
External
agency
401 B St. Ste. 800
San Diego, CA 92101
www.sandag.org
External
agency
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SUBJECT TO
the "Brown Act "
Standing Committee Primary Members Appointed
Date Mtg Date/Time Location Contact Established Date
1 Business Liaison
The purpose of the Business Liaison Committee is to coordinate and communicate with the Chamber of Commerce, Cedros Merchants Associations, and Village walk (Highway 101) Association on City/Business issues.

Zito
Edson
Jan 2023 - 2025
Jan 2023 - 2025
Regular Schedule
Quarterly
3rd Mon 5:00pm
(Jan, Apr, July, Oct)
Solana Beach
City Hall City Mgr Reso 2005-146
10-26-2005
2 Fire Department Management Governance & Organizational Evaluation This committee explores and evaluates potential fire department governance and organizational structural opportunities, possibly with other participating entities involved in the Agreement for Cooperative (Fire) Management Services.

Edson
MacDonald
Jan 2023 - 2025
Jan 2023 - 2025 As Needed
Encinitas
or
TBD
City Mgr Reso 2017-012
1-25-17
3 Highway 101/Cedros Avenue Development Committee
This committee shall coordinate and communicate with the Highway 101 Village Walk Association regarding funding mechanisms to revitalize the Highway 101 corridor, address landscape issues in these areas, and review general business development.

Heebner
Edson
Jan 2023 - 2025
Jan 2023 - 2025 As Needed Solana Beach
City Hall City Mgr Reso 2007-059
05-23-2007
4 Parks and Recreation
This committee acts as a liaison to the Parks & Recreation Citizen Commission to discuss issues that will come before Council, consider work plan task, consideration of impact fees, long and short term objectives, and use of the Parks and Recreation reserve account.

Zito
Edson
Jan 2023 - 2025
Jan 2023 - 2025 As Needed Solana Beach
City Hall City Mgr Reso 2011-023
02-09-2011
5 Public Arts
This committee acts as a liaison to the Public Arts Citizen Commission to consider work plan tasks associated with public arts such as the Public Art Master Plan, Temporary Art Installations, Art Gallery, and other public arts projects that will come before Council.

Edson
Heebner
Jan 2023 - 2025
Jan 2023 - 2025 As Needed Solana Beach
City Hall City Mgr Reso 2005-146
10-26-2005
6 School Relations
This committee shall handle relations with San Dieguito Union High School District, Solana Beach School District and Solana Beach and private schools located within the Solana Beach boundaries.

Becker
MacDonald
Jan 2023 - 2025
Jan 2023 - 2025
Regular Schedule
Quarterly
1st Thurs 7:30 am
(Mar, June, Sept, Dec)
Solana Beach
City Hall City Mgr Reso 2007-011
01-10-2007
7 Solana Beach - Del Mar Relations
To discuss and address items of mutual interest of each City.

Heebner
Edson
Jan 2023 - 2025
Jan 2023 - 2025 As Needed TBD City Mgr Reso 2017-148
9-27-2017
Citizen Commission(s)
Councilmember(s) Appointed To/Serving On Citizen Commissions Members Appointed
Date Mtg Date/Time Location Contact Established Date
1 Climate Action Commission
This committee shall assist in developing a Climate Action Plan, including updating the City's Greenhouse Emissions Inventory, setting reduction targets, implementing mitigation measures and performing periodic monitoring, verification and evaluations.

Zito (primary)
Becker (alternate)
Jan 2023 - 2025
Jan 2023 - 2025
Regular Schedule
Monthly
3rd Wed.
5:30pm
Solana Beach
City Hall City Mgr Reso 2015-127
11-04-2015
COUNCIL COMMITTEES (Councilmembers Appointed to Solana Beach Council Committees and Citizen Commission) COMMITTEES - 2 year terms / On-Going Committees (Brown Act Compliant) SUBJECT TO the "Brown Act"
* Not required to establish a regular mtg schedule.
* If a regular mtg schedule is established, formally adopted, agendas must be posted 72 hrs prior to the regular meeting. * Otherwise, non-regular mtgs shall meet required noticing for special meetings (24 hrs. prior to meeting) * All Standing Committee Mtgs are Open to the Public
F:\Common\CLERK\Commissions, Committees\03 - COUNCIL Committees\10 CHARTS\30 Council In-House Groups (Standing, etc)\2023 07\Council In-House Groups Chart 2024 Updated 01-25-24 Maintained by the City Clerks Office CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 11, 2024
ORIGINATING DEPT: Community Development Department
SUBJECT: Public Hearing: Request for a DRP to Develop 8 Vacant Lots at 401-450 Bell Ranch Road. (Applicant: Shea Homes Limited Partnership, Applications: DRP24-002 to 009;
APNs: 298-121-69 to 298-121-76; Resolution Nos. 2024)
BACKGROUND:

The Applicant, Shea Homes Limited Partnership, is requesting City Council approval of eight Development Review Permits (DRP) to construct new single-story, single-family residences with attached garages and perform associated site improvements on each vacant lot of the Drift Subdivision (previously known as the Ocean Ranch Subdivision).

Lots 1,3,6, and 8 would also have a one-bedroom Accessory Dwelling Units (ADU) which are not subject to discretionary review. The subdivision is located on the east side of Nardo Avenue on either side of Bell Ranch Road, a public road which was created with the Subdivision. Each lot is located within the boundaries of the Low Residential (LR) Zone and Scaled Residential Overlay Zone (SROZ). The development specifics of each lot would be as follows:
401 Bell Ranch Road (Lot 1): A 4,061 square foot (SF) residence with an attached 746 SF garage and an attached 528 SF ADU. The residence would be 15.93 feet in height or 212.93 feet above mean sea level (MSL) and the project would require 335 cubic yards (CY) of grading.
409 Bell Ranch Road (Lot 2): A 4,151 SF residence with an attached 656 SF garage. The residence would be 15.94 feet in height or 211.94 feet above MSL. The project would require 350 CY of grading.
417 Bell Ranch Road (Lot 3): A 4,034 SF residence with an attached 739 SF garage and an attached 528 SF ADU. The residence would be 15.93 feet in height and 210.43 feet above MSL. The project would require 335 CY of grading.

December 11, 2024
DRP24-002-DRP24-009
401-436 Bell Ranch Road – Drift Subdivision

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Solana Beach City CouncilDecember 11, 2024

Solana Beach City Council
December 11, 2024