Agenda packet — Solana Beach City Council, February 26, 2025

Solana Beach City Council Regular Meeting Agenda February 26, 2025 Page 1 of 6

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY AGENDA
Joint REGULAR Meeting
Wednesday, February 26, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are scheduled for the 2nd and 4th Wednesdays and are broadcast live. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.

PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.

And/Or
Verbal Comment Participation:

Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.

Public speakers have 3 minutes each to speak on each topic. Time may be donated by another Solana Beach City Council Regular Meeting Agenda February 26, 2025 Page 2 of 6 individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.

COUNCIL DISCLOSURE
Pursuant to the Levine Act (Gov’t Code Section 84308), any party to a permit, license, contract (other than competitively bid, labor or personal employment contracts) or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any Council Member. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party or participant and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.

SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.

As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Kristi Becker
Deputy Mayor / Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:

Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.

READING OF ORDINANCES AND RESOLUTIONS:

Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.

CALL TO ORDER AND ROLL CALL:

CLOSED SESSION REPORT:

FLAG SALUTE:

APPROVAL OF AGENDA:

Solana Beach City Council Regular Meeting Agenda February 26, 2025 Page 3 of 6 PROCLAMATIONS/CERTIFICATES: Ceremonial
None at the posting of this agenda
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.

None at the posting of this agenda
ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

An opportunity for the City Manager and City Attorney to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

A. CONSENT CALENDAR: (Action Items) (A.1. - A.4.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on February 12, 2025.

Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for January 25, 2025 – February 7, 2025.

Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda February 26, 2025 Page 4 of 6 A.3. Fire-Rated Door System Upgrades for Fiscal Year 2024/25. (File 0260-00) Recommendation: That the City Council

1. Adopt Resolution 2025-008:
a. Authorizing the City Manager to execute an amendment to the PSA with Symons Fire Protection, Inc., to include fire-rated door system upgrades at City Hall during Fiscal Year 2024/25, which would increase the Agreement by $8,620 for a total amount not to exceed $30,120 for Fiscal Year 2024/25 only.
b. Authorizing a transfer of $8,620 from General Fund Reserve for Public Facilities, account 100-33060 to Public Facilities – Professional Services, account 1006570.65300.
c. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.4. San Diego Association of Governments (SANDAG) Application for Grant Funds. (File 0390-35)
Recommendation: That the City Council

1. Approve Resolution 2025-014 authorizing Staff to apply for grant funds from SANDAG’s Smart Growth Incentive Program (SGIP).

Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) B. PUBLIC HEARINGS: None
C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

Solana Beach City Council Regular Meeting Agenda February 26, 2025 Page 5 of 6 C.1. Glencrest Drive Sidewalk Improvements Update – Lomas Santa Fe Drive to Dell St. (File 0870-40)
Recommendation: That the City Council

1. Adopt Resolution 2025-017 approving the design layout plans for the Glencrest Sidewalk Improvement Project.

2. Authorizing the City Engineer to advertise the Glencrest Sidewalk Improvement Project for construction bids.

Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.2. LOSSAN Rail Realignment Update and Action. (File 0830-30) Recommendation: That the City Council

1. Receive additional LOSSAN Rail Realignment information and consider providing actions for the City Manager to bring forward to the SANDAG Board of Directors.

Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

WORK PLAN COMMENTS:

Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE:

GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.

Solana Beach City Council Regular Meeting Agenda February 26, 2025 Page 6 of 6 l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson

CITIZEN COMMISSION(S)
a. Climate Action Commission – Zito, Becker
ADJOURN:

Next Regularly Scheduled Meeting is March 12, 2025
Always refer to the City’s website Event Calendar for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the February 26, 2025 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on February 19, 2025 at 4:10 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., February 26, 2025, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.

Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:

Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate Action Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
}
Solana Beach City Council Closed Session Minutes February 12, 2025 Page 1 of 1

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint Meeting - Closed Session
Wednesday, February 12, 2025 5:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California

Mayor Heebner called the meeting to order at 6:05 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also Present: Alyssa Muto, City Manager
Johanna Canlas, City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEMS (ONLY):

1. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
One (1) Potential case.

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One (1) Potential case.

No Reportable Action
ADJOURN:

Mayor Heebner adjourned the meeting at 5:56 p.m.

Approved:_____________ Angela Ivey, City Clerk
Solana Beach City Council Regular Meeting Minutes February 12, 2025 Page 1 of 5

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint REGULAR Meeting
Wednesday, February 12, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Minutes contain formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

Mayor Heebner called the meeting to order at 6:05 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also

Present:

Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Dan King, Assistant City Manager
Dan Goldberg, Acting Dir. Engineering/Public Works
Kyle Koszewnik, Risk Manager For Finance Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT: None
FLAG SALUTE:

APPROVAL OF AGENDA:

Motion: Moved by Councilmember Zito and second by Deputy Mayor Becker to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.
-------=---=---
Solana Beach City Council Regular Meeting Minutes February 12, 2025 Page 2 of 5 PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. • SANDAG
San Diego LOSSAN Rail Realignment
PowerPoint (on file) presented by Mario Orso, Chief Executive Officer, Maria RodriguezMolina, Project Director, Robert Stewart, Caltrans, Danny Veeh, Rail Planning Program Manager, Keith Greer, Environmental Compliance Manager.

Council discussion.

Public Speaker
Greg Jabin
ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

Diana Kutlow provided an update from Senator Blakespear.

Peter Zahn
CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

CITY MANAGER / CITY ATTORNEY REPORTS:

A. CONSENT CALENDAR: (Action Items) (A.1. - A.3.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held January 29, 2025.

Solana Beach City Council Regular Meeting Minutes February 12, 2025 Page 3 of 5 Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for January 11, 2025 – January 24, 2025.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 4/0/1. Ayes: Heebner, Edson, Becker, MacDonald. Noes: None.

Absent: Zito (recused). Motion carried.

A.3. ADA Pedestrian Ramps, Bid No. 2024-01 - Notice of Completion. (File 0830-40) Recommendation: That the City Council

1. Adopt Resolution 2025-013:
a. Authorizing the City Council to accept, as complete, the ADA Pedestrian Ramps, Bid No. 2024-01, constructed by LC Paving & Sealing, Inc. b. Authorizing the City Clerk to file a Notice of Completion.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

B. PUBLIC HEARINGS: (B.1.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. Public Hearing: 1128 Solana Dr., Applicant: Hall Family Trust, Case: DRP24- 001, SDP24-003, APN: 298-371-27-10. (File 0600-40)
Recommendation: That the City Council
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan, and may be found, as conditioned, to meet the discretionary findings required to approve a DRP. The project also meets the requirements of the SDP. Therefore, should the City Council be able to make the findings to approve the DRP, Staff recommends that the City Council:

Solana Beach City Council Regular Meeting Minutes February 12, 2025 Page 4 of 5

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-012 conditionally approving a DRP and SDP to construct a new 3,843 square-foot, two-story single-family residence with an attached twocar garage and perform associated site improvements on a vacant property at 1128 Solana Drive, Solana Beach.

Joe Lim, Community Development Dir., presented Staff PowerPoint (on file).

Mayor Heebner opened the public hearing.

Council disclosures.

Applicant Presentation
Sean Santa Cruz presented a PowerPoint (on file).

Council discussion.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to close the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito.

Noes: None. Motion carried unanimously.

Motion: Moved by Councilmember Zito and second by Councilmember Edson to approve recommendation. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes:

None. Motion carried unanimously.

C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. La Colonia Master Plan Update. (File 0720-15)
Recommendation: That the City Council

1. Receive the report and provide direction to allow staff to move forward with an update to the La Colonia Master Plan for Council approval at a later date.

Dan Goldberg, Principal Engineer, presented a PowerPoint (on file).

Public Speakers
Lisa Montes
Melissa Fishel
Council discussion and provided direction to the City Manager on the La Colonia Master Plan to finalize the land use plan and return at a future meeting for Council approval Solana Beach City Council Regular Meeting Minutes February 12, 2025 Page 5 of 5 (Spring 2025). Additional direction was provided to staff on the proposed renovations to the existing Recreation Center and design of a new City Youth and Senior Center. This input will be used by staff to move forward with further engagement with the community on conceptual renovations/designs and cost estimates that will be brought back to Council for consideration at a later date (TBD).

WORK PLAN COMMENTS:

Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE:

Mayor Heebner reported for SANDAG reimbursed her for her trip to Sacramento.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
ADJOURN:

Mayor Heebner adjourned the meeting at 8:56 p.m.

Approved:_____________
Angela Ivey, City Clerk
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: February 26, 2025
ORIGINATING DEPT: Finance – Rachel Jacobs, Finance Director SUBJECT: Register of Demands
BACKGROUND:

Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.

DISCUSSION:

Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The register of demands for January 25, 2025, through February 7, 2025, reflects total expenditures of $1,066,497.31 from various City sources.

WORK PLAN: N/A
OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.

Register of Demands: 01/25/25 through 02/07/25
Check Register - Disbursement Fund (Attachment 1) $ 848,628.05 Net Payroll Retiree Health February 7, 2025 2,823.00
Net Payroll Staff P16 January 31, 2025 215,046.26
TOTAL $ 1,066,497.31
February 26, 2025
Register of Demands

Page 2 of 2 ends

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council ratify the above register of demands. _______________________
Alyssa Muto, City Manager
Attachments:

1. Check Register – Disbursement Fund
Page: 1 of 8
City of Solana Beach
Register of Demands

1/25/2025 - 2/7/2025
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant P16 01/30/2025 9001933 $16,175.93 ALLIANT INSURANCE SVCS INC CY2024 QTR 4 SPECIAL EVENT INSURANCE PAYMENT 02/07/2025 107801 $1,183.77 CALPERS PC07 PERS 01/09/25 PD (02/06/25 PERS) 02/06/2025 9020625 $925.53 CALPERS P16 CALPERS 457 CONT 01/31/2025 990120338 $23.41 CALPERS P16 CALPERS 457 CONT 01/31/2025 990120338 $7,121.51 AFLAC JANUARY 25 AFLAC 02/07/2025 107800 $1,062.64
WINNERS CIRCLE RESORT OCT/NOV 24 TOT OVERPAYMENT 02/07/2025 107827 $243.93 WINNERS CIRCLE RESORT OCT/NOV 24 TOT OVERPAYMENT 02/07/2025 107827 $284.36 STERLING HEALTH SERVICES, INC. CY25 INITIAL FUNDING 02/07/2025 9001946 $5,213.91 SELF INSURED SERVICES COMPANY FEB 25-DENTAL 02/07/2025 9001940 $3,399.30 INSTATAX P16 TAX PAYMENT 01/31/2025 990120345 $29,912.18 INSTATAX P16 TAX PAYMENT 01/31/2025 990120345 $1,309.42 INSTATAX P16 TAX PAYMENT 01/31/2025 990120345 $8,197.54 INSTATAX P16 TAX PAYMENT 01/31/2025 990120345 $11,925.76 INSTATAX P16 TAX PAYMENT 01/31/2025 990120345 $2,652.71 FIDELITY SECURITY LIFE INSURANCE COMPANY VISION FEBRUARY 25 02/07/2025 107810 $483.56 LUXURY HOSTS INC BC-011696 OVERPAYMENT REFUND 02/07/2025 107815 $112.00 MOBOSOFT, INC. BC-012381 FIRE OCCUPANCY FEE REFUND 02/07/2025 107817 $112.00 TOTAL GENERAL FUND $90,339.46
1005100 - CITY COUNCIL
LEAGUE OF CALIFORNIA CITIES INC 2025-LCC ANNUAL DUES 02/07/2025 107813 $6,944.00 US BANK CLOSED SESSION 02/07/2025 107804 $169.54
US BANK ACADEMY FOR ELECTED OFFICALS 02/07/2025 107804 $1,350.00 TOTAL CITY COUNCIL $8,463.54
1005150 - CITY CLERK
THE COAST NEWS CITIZEN COMM RECRUITMENT 01/30/2025 107777 $315.00 STAPLES CONTRACT & COMMERCIAL RFND: CLOCK 01/30/2025 107792 ($32.61) STAPLES CONTRACT & COMMERCIAL PAPER 01/30/2025 107792 $33.90 STAPLES CONTRACT & COMMERCIAL PAPER/FINGERTIP MOISTENER 02/07/2025 107822 $83.54 US BANK CERTIFICATE SUPPLIES-RFND FRAME 02/07/2025 107804 ($24.71) US BANK ERGONOMIC MOUSE 02/07/2025 107804 $167.36
CALEXPRESS ENTERPRISES INC. CITY COUNCIL VIDEO CONVERSION 02/07/2025 9001941 $50.00 CALEXPRESS ENTERPRISES INC. CITY COUNCIL VIDOE CONVERSION 02/07/2025 9001941 $65.00 ECS IMAGING INC SCANNER-LASERFICHE 02/07/2025 107808 $1,132.06 KFORCE INC. 01/16/25-TEMP SERVICES-CLK 02/07/2025 9001943 $1,090.40 KFORCE INC. 01/09/25-TEMP SERVICES-CLK 02/07/2025 9001943 $1,220.00 THE PITNEY BOWES BANK INC-RESERVE ACCT:29312709 - POSTAGE REFILL 02/07/2025 107819 $1,500.00 TOTAL CITY CLERK $5,599.94
1005200 - CITY MANAGER
US BANK FRAME FOR RETIREMENT PROC 02/07/2025 107804 $43.09 US BANK MEETING LUNCH 02/07/2025 107804 $106.24
US BANK ID LANYARDS 02/07/2025 107804 $64.62
Page: 2 of 8
US BANK REGIONAL CLIMATE RECAP 02/07/2025 107804 $64.52 US BANK ACADEMY FOR ELECTED OFFICALS 02/07/2025 107804 $900.00 TOTAL CITY MANAGER $1,178.47
1005300 - FINANCE
US BANK CYE2024 TAX FORMS 02/07/2025 107804 $664.18
US BANK COST INDEX SUBSCRIPTION 02/07/2025 107804 $8.99 THE ARTINA GROUP AP CHECKS 01/30/2025 107795 $574.05
AMAZON.COM SALES, INC INV:1VP3-7JL3-F6MT-SIGN HOLDERS 01/30/2025 9001926 $19.13 AMAZON.COM SALES, INC INV:1VP3-7JL3-F6MT-FILE JACKETS/FILE HOLDER 01/30/2025 9001926 $88.03 TOTAL FINANCE $1,354.38
1005350 - SUPPORT SERVICES
STAPLES CONTRACT & COMMERCIAL PAPER 01/30/2025 107792 $284.88 AMAZON.COM SALES, INC INV:1VP3-7JL3-F6MT-SIGN HOLDERS 01/30/2025 9001926 $19.13 AMAZON.COM SALES, INC INV:1VP3-7JL3-F6MT-LAMINATING SHEETS 01/30/2025 9001926 $39.20 AMAZON.COM SALES, INC INV:1VP3-7JL3-F6MT-CFFEE PODS/SPNGE HLDR/JARS/ 01/30/2025 9001926 $158.95 TOTAL SUPPORT SERVICES $502.16
1005400 - HUMAN RESOURCES
EMPLOYMENT DEVELOPMENT DEPARTMENT 932-0244-8 SUI PE 12/31/24 02/07/2025 107809 $728.76 US BANK HOLIDAY PARTY SUPPLIES 02/07/2025 107804 $123.37 US BANK HOLIDAY PARTY SUPPLIES 02/07/2025 107804 $36.62 US BANK HOLIDAY PARTY SUPPLIES 02/07/2025 107804 $36.38 US BANK HOLIDAY PARTY SUPPLIES 02/07/2025 107804 $27.56 US BANK SB MEETING TRAVEL 02/07/2025 107804 $904.64
US BANK EE APPRECIATION SUPPLIES 02/07/2025 107804 $120.97 US BANK CYE2024 ACA FORMS 02/07/2025 107804 $51.07
US BANK FAX SERVICES 02/07/2025 107804 $49.99
US BANK EE APPRECIATION BREAKFAST 02/07/2025 107804 $263.83 US BANK INK CARTRIDGE 02/07/2025 107804 $271.52
US BANK EE MILESTONE GIFT 02/07/2025 107804 $100.00
US BANK EE APPRECIATION SUPPLIES 02/07/2025 107804 $48.99 US BANK INK CARTRIDGE 02/07/2025 107804 $40.12
US BANK RETIREMENT GIFT 02/07/2025 107804 $129.90
US BANK EE APPRECIATION FOOD BALANCE 02/07/2025 107804 $1,434.41 US BANK EE MILESTONE GIFTS MULTIPLE 02/07/2025 107804 $426.50 US BANK EE APPRECIATION SUPPLIES 02/07/2025 107804 $504.00 US BANK EE APPRECIATION SUPPLIES 02/07/2025 107804 $14.13 US BANK EE APPRECIATION SUPPLIES 02/07/2025 107804 $36.44 US BANK STAR AWARDS 02/07/2025 107804 $217.27
GABRIELA ZOQUIAPA REIMB :MNGMNT ASST. CLASS 02/07/2025 107812 $107.98 TOTAL HUMAN RESOURCES $5,674.45
1005450 - INFORMATION SERVICES
VERIZON WIRELESS SD 670601022-00001-10/24/24-11/23/24 01/30/2025 107797 $128.05 VERIZON WIRELESS SD 670601022-00001-11/24/24-12/23/24 01/30/2025 107797 $128.05 COX COMMUNICATIONS INC 0013410039730701-01/19/25-02/18/25 01/30/2025 107778 $295.10 US BANK DOMAIN RENEWAL 02/07/2025 107804 $221.73
US BANK ROUTER LICENSE (LC) 02/07/2025 107804 $79.92
US BANK CONSTANT CONTACT 02/07/2025 107804 $98.00
WESTERN AUDIO VISUAL DEC 24-AV MAINTENANCE SUPPORT 02/07/2025 107826 $499.00 WESTERN AUDIO VISUAL JAN 25-AV MAINTENANCE SUPPORT 02/07/2025 107826 $499.00 MALWAREBYTES ANTIVIRUS LICENSES 02/07/2025 9001944 $141.14 FISHER INTEGRATED, INC. NOV 24-WEB STREAMING SERVICES 02/07/2025 9001942 $800.00 Page: 3 of 8
FISHER INTEGRATED, INC. DEC 24-WEB STREAMING SERVICES 02/07/2025 9001942 $800.00 AMAZON.COM SALES, INC INV:1VP3-7JL3-F6MT-MONITOR STAND 01/30/2025 9001926 $38.88 AMAZON.COM SALES, INC INV:1VP3-7JL3-F6MT-USB CABLE 01/30/2025 9001926 $22.80 TOTAL INFORMATION SERVICES $3,751.67
1005550 - PLANNING
SD COUNTY ASSESSOR/RECORDER/COUNTY AUG 24-MAP FEE 01/30/2025 107791 $2.00 SD COUNTY ASSESSOR/RECORDER/COUNTY SEP 24-MAP FEE 01/30/2025 107791 $4.00 SD COUNTY ASSESSOR/RECORDER/COUNTY DEC 24-MAP FEE 01/30/2025 107791 $2.00 TOTAL PLANNING $8.00
1005590 - CODE ENFORCEMENT
WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $65.17 TOTAL CODE ENFORCEMENT $65.17
1006110 - LAW ENFORCEMENT
SAN DIEGO COUNTY SHERIFFS DEPT JUL-DEC 24-SHERIFF CAL-ID 01/30/2025 107789 $1,340.00 TOTAL LAW ENFORCEMENT $1,340.00
1006120 - FIRE DEPARTMENT
NORTH COUNTY DISPATCH (JPA) FY 25-Q3-NORTH COUNTY DISPATCH 01/30/2025 107786 $26,386.75 FIRE ETC. CLEANER/DEGREASER 02/07/2025 107811 $36.98
FIRE ETC. TURNOUT CLEANER 02/07/2025 107811 $619.88
US BANK FIRE STATION SUPPLIES 02/07/2025 107804 $284.78 US BANK COSTCO MEMBERSHIP 02/07/2025 107804 $65.00
US BANK APPARATUS SUPPLIES 02/07/2025 107804 $210.25
US BANK SMALL TOOLS 02/07/2025 107804 $269.27
US BANK GYM SUPPLIES 02/07/2025 107804 $43.04
US BANK SMALL TOOLS 02/07/2025 107804 $21.74
US BANK CORDLESS COMBO TOOL 02/07/2025 107804 $716.66
ACE UNIFORMS LLC NAME TAG 02/07/2025 9001939 $16.56
ACE UNIFORMS LLC NAME TAG 02/07/2025 9001939 $16.32
ACE UNIFORMS LLC NAME TAG 02/07/2025 9001939 $19.47
ACE UNIFORMS LLC NAME TAG 02/07/2025 9001939 $18.40
ACE UNIFORMS LLC NAME TAG 02/07/2025 9001939 $16.56
ACE UNIFORMS LLC NAME TAG 02/07/2025 9001939 $18.40
ACE UNIFORMS LLC NAME TAG 02/07/2025 9001939 $19.47
WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $44.91 LINEGEAR FIRE & RESCUE EQUIPMENT OUT OF COUNTY BAGS-FIRE 02/07/2025 107814 $432.42 NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIRS 01/30/2025 9001936 $12,851.10 NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIRS 01/30/2025 9001936 $5,295.08 TOTAL FIRE DEPARTMENT $47,403.04
1006170 - MARINE SAFETY
US BANK SCHEDULING SOFTWARE 02/07/2025 107804 $246.40
US BANK MCPHEE EMT RECERTIFICATION 02/07/2025 107804 $71.75 US BANK PERSONNEL FLOATATION DEVICE 02/07/2025 107804 $217.49 US BANK HOLIDAY CARD PRINTING 02/07/2025 107804 $65.24
US BANK PWC SERVICE 02/07/2025 107804 $415.41
US BANK SUNGLASSES FY25 02/07/2025 107804 $117.45
WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $951.27 TOTAL MARINE SAFETY $2,085.01
1006510 - ENGINEERING
ONE DAY SIGNS GOLF CART DECALS/PW/CODE VEHICLE LOGOS 01/30/2025 107787 $374.43 US BANK EASEMENT DOCUMENTS 02/07/2025 107804 $1.38
Page: 4 of 8
US BANK CAR WASH 02/07/2025 107804 $27.99
US BANK CITY SIGN 02/07/2025 107804 $102.36
BUSINESS PRINTING COMPANY INC BUSINESS CARDS: ENG 01/30/2025 107774 $129.32 WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $130.30 TOTAL ENGINEERING $765.78
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 02/07/2025 107816 $16.95 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 01/30/2025 107785 $16.97 SANTA FE IRRIGATION DISTRICT 005506-014-12/04/24-01/02/25 01/30/2025 107790 $305.83 SWRCB FY 25-INDEX #:617167- WDR/NPDES ANNUAL PERMIT 02/07/2025 107823 $10,920.00 SWRCB FY 25-INDEX#:633871- WDR/NPDES ANNUAL PERMIT 02/07/2025 107823 $3,945.00 DOG WASTE DEPOT DOG WASTE BAGS 01/30/2025 107780 $2,482.17 WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $379.05 CLEAN EARTH ENVIROMENTAL SOLUTIONS DEC 24- HHW COLLECTION 01/30/2025 107776 $1,201.68 TOTAL ENVIRONMENTAL SERVICES $19,267.65
1006530 - STREET MAINTENANCE
NORTH COUNTY DISPATCH (JPA) FY25-Q3- PW NORTH COUNTY DISPATCH JPA 02/07/2025 107818 $244.75 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 01/30/2025 107785 $27.55 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 02/07/2025 107816 $27.56 SANTA FE IRRIGATION DISTRICT 011695-000-12/03/24-01/02/25 01/30/2025 107790 $91.05 SDG&E CO INC UTILITIES: 12/01/24-01/08/25 02/07/2025 107821 $580.07 SDG&E CO INC UTILITIES: 11/07/24-01/08/25 02/07/2025 107821 $1,033.58 US BANK MSA MEMBERSHIP 02/07/2025 107804 $105.00
NISSHO OF CALIFORNIA DEC 24-LANDSCAPE MAINTENANCE SERVICES 01/30/2025 9001935 $2,398.90 TRAFFIC SUPPLY, INC DOUBLE SIDE SIGNS 02/07/2025 9001947 $220.89 WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $343.53 BFS GROUP OF CALIFORNIA LLC GLOVES/LUMBER MARKERS 01/30/2025 107779 $27.38 BFS GROUP OF CALIFORNIA LLC ROUND MOLD/WRENCH/DUCT TAPE/PROTCTV SPRAY 01/30/2025 107779 $62.41 BFS GROUP OF CALIFORNIA LLC SCREWS 01/30/2025 107779 $10.27 BFS GROUP OF CALIFORNIA LLC O-RINGS 02/07/2025 107806 $30.33 BFS GROUP OF CALIFORNIA LLC SAW BLADES/COMPRESSION CONNECTIONS 02/07/2025 107806 $61.60 TOTAL STREET MAINTENANCE $5,264.87
1006540 - TRAFFIC SAFETY
SDG&E CO INC UTILITIES: 12/01/24-01/08/25 02/07/2025 107821 $719.26 SDG&E CO INC UTILITIES: 11/07/24-01/08/25 02/07/2025 107821 $1,627.81 AT&T CALNET 3 9391012279-12/24/24-01/23/25 02/07/2025 107803 $67.32 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS-01/05/25-01/18/25 01/30/2025 9001925 $12,781.25 TOTAL TRAFFIC SAFETY $15,195.64
1006550 - STREET CLEANING
SANTA FE IRRIGATION DISTRICT 011695-000-12/03/24-01/02/25 01/30/2025 107790 $53.48 SCA OF CA, LLC DEC 24- STREET SWEEPING SERVICES 01/30/2025 9001937 $8,306.75 TOTAL STREET CLEANING $8,360.23
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 02/07/2025 107816 $20.14 SANTA FE IRRIGATION DISTRICT 005506-015-11/16/24-01/15/25 01/30/2025 107790 $157.11 SANTA FE IRRIGATION DISTRICT 005506-016-11/16/24-01/15/25 01/30/2025 107790 $713.91 SANTA FE IRRIGATION DISTRICT 005979-003-11/16/24-01/15/25 01/30/2025 107790 $866.22 SANTA FE IRRIGATION DISTRICT 005506-000--11/02/24-01/02/25 01/30/2025 107790 $202.91 SANTA FE IRRIGATION DISTRICT 005506-001-11/02/24-01/02/25 01/30/2025 107790 $98.51 SANTA FE IRRIGATION DISTRICT 00506-002-11/02/24-01/02/25 01/30/2025 107790 $447.37 SANTA FE IRRIGATION DISTRICT 005506-004-11/02/24-01/02/25 01/30/2025 107790 $98.51 Page: 5 of 8
SANTA FE IRRIGATION DISTRICT 005506-006-11/02/24-01/02/25 01/30/2025 107790 $157.11 SANTA FE IRRIGATION DISTRICT 005506-007-11/02/24-01/02/25 01/30/2025 107790 $127.26 SANTA FE IRRIGATION DISTRICT 005506-009-11/02/24-01/02/25 01/30/2025 107790 $98.51 SANTA FE IRRIGATION DISTRICT 005506-010-11/02/24-01/02/25 01/30/2025 107790 $207.76 SANTA FE IRRIGATION DISTRICT 005506-012-11/02/24-01/02/25 01/30/2025 107790 $1,712.37 SANTA FE IRRIGATION DISTRICT 005506-013-11/02/24-01/02/25 01/30/2025 107790 $127.26 SANTA FE IRRIGATION DISTRICT 005979-001-11/02/24-01/02/25 01/30/2025 107790 $121.88 SANTA FE IRRIGATION DISTRICT 012448-000-11/02/24-01/02/25 01/30/2025 107790 $157.11 SANTA FE IRRIGATION DISTRICT 005506-005-11/02/24-01/02/25 01/30/2025 107790 $278.91 SANTA FE IRRIGATION DISTRICT 005506-011-11/02/24-01/02/25 01/30/2025 107790 $384.12 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 01/30/2025 107785 $20.13 SANTA FE IRRIGATION DISTRICT 012448-001-11/02/24-01/02/25 01/30/2025 107790 $103.53 SANTA FE IRRIGATION DISTRICT 005506-018-12/03/24-01/02/25 01/30/2025 107790 $346.47 SANTA FE IRRIGATION DISTRICT 005506-019-12/03/24-01/02/25 01/30/2025 107790 $1,000.58 RANCHO SANTA FE SECURITY SYS INC FEB 25-RESTROOM LKUP/ALARM MONITORING 02/07/2025 107820 $386.40 AA FARNSWORTH'S BACKFLOW SERVICES QTR 3 & 4-ANNUAL BACKFLOW TEST 01/30/2025 107773 $615.45 NISSHO OF CALIFORNIA DEC 25- LANDSCAPING SERVICES 01/30/2025 9001935 $1,253.45 NISSHO OF CALIFORNIA DEC 24-LANDSCAPE MAINTENANCE SERVICES 01/30/2025 9001935 $10,066.26 WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $71.07 5 ELEMENTS FIRE & WATERSCAPES, INC. PUMP/CONNECTORS/LABOR & INSTALLATION 02/07/2025 107799 $2,076.00 HD SUPPLY, INC. CLOROX BLEACH/LINERS 01/30/2025 107781 $1,279.06 TOTAL PARK MAINTENANCE $23,195.37
1006570 - PUBLIC FACILITIES
SANTA FE IRRIGATION DISTRICT 005506-008-11/02/24-01/02/25 01/30/2025 107790 $464.62 SDG&E CO INC UTILITIES: 12/01/24-01/08/25 02/07/2025 107821 $2,375.89 SDG&E CO INC UTILITIES: 11/07/24-01/08/25 02/07/2025 107821 $7,581.42 LEE'S LOCK & SAFE INC REPLACE LOCK-FS 01/30/2025 107784 $323.48 CONSOLIDATED ELECTRICAL DIST INC 305V PHOTOCONTROL 01/30/2025 9001930 $100.85 US BANK CLIMATE TRACKING SUBSCRIPTION 02/07/2025 107804 $35.88 US BANK DISPOSABLE COVE NOZZLE 02/07/2025 107804 $11.52 SYMONS FIRE PROTECTION FY25 FIRE SUPRESSION EQUIPMENT SERVICES 01/30/2025 107794 $375.00 SYMONS FIRE PROTECTION FY25 FIRE SUPRESSION EQUIPMENT SERVICES 02/07/2025 107824 $2,400.00 NISSHO OF CALIFORNIA DEC 24-LANDSCAPE MAINTENANCE SERVICES 01/30/2025 9001935 $3,241.82 24 HOUR ELEVATOR, INC JAN 25- ELEVATOR PREVENTATIVE MAINT/REPAIR 01/30/2025 107772 $204.20 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 01/30/2025 107775 $274.81 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 02/07/2025 107805 $70.54 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 02/07/2025 107805 $125.18 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 02/07/2025 107805 $139.23 HABITAT PROTECTION, INC JAN 25- PEST/RODENT CONTROL-SEASCAPE SUR BEACH
01/30/2025 9001932 $43.00
HABITAT PROTECTION, INC JAN 25-PEST/RODENT CONTROL-DEL MAR SHORES BEACH
01/30/2025 9001932 $43.00
HABITAT PROTECTION, INC JAN 25- PEST/RODENT CONTROL-TIDE PARK BEACH 01/30/2025 9001932 $65.00 HABITAT PROTECTION, INC JAN 25- PEST/RODENT CONTROL-MS 01/30/2025 9001932 $71.00 HABITAT PROTECTION, INC JAN 25- PEST/RODENT CONTROL-CH 01/30/2025 9001932 $57.00 HABITAT PROTECTION, INC JAN 25-PEST/RODENT CONTROL-FC 01/30/2025 9001932 $43.00 HABITAT PROTECTION, INC JAN 25- PEST/RODENT CONTROL-FCCC 01/30/2025 9001932 $39.00 HABITAT PROTECTION, INC JAN 25-PEST/RODENT CONTROL-FS 01/30/2025 9001932 $42.00 HABITAT PROTECTION, INC JAN 25-PEST/RODENT CONTROL-LCCC 01/30/2025 9001932 $71.00 HABITAT PROTECTION, INC JAN 25- PEST/RODENT CONTROL-PW 01/30/2025 9001932 $71.00 WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $118.46 BFS GROUP OF CALIFORNIA LLC ELECTRIC TAPE/OUTLET/SWITCHES 01/30/2025 107779 $80.52 Page: 6 of 8
BFS GROUP OF CALIFORNIA LLC GLOVES/PEST SPRAY 01/30/2025 107779 $67.48 BFS GROUP OF CALIFORNIA LLC TAPE/PAINT ROLLERS/DRILL BIT/SHEETING 02/07/2025 107806 $76.85 BFS GROUP OF CALIFORNIA LLC SWITCH PLATE/GLOVES/TOGGLE PLATS 02/07/2025 107806 $81.64 TOTAL PUBLIC FACILITIES $18,694.39
1007100 - COMMUNITY SERVICES
US BANK OFFICE SUPPLIES 02/07/2025 107804 $10.86
EXTERIOR PRODUCTS INC CITY STREET BANNER PROGRAM 24-25 01/30/2025 9001931 $1,141.44 EXTERIOR PRODUCTS INC CITY STREET BANNER PROGRAM 24-25 01/30/2025 9001931 $6,090.00 TOTAL COMMUNITY SERVICES $7,242.30
1007110 - GF-RECREATION
US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $45.52 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $89.90 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $209.32 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $34.85 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $179.89 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $21.28 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $128.93 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $43.90 US BANK TREE LIGHTING SUPPLIES 02/07/2025 107804 $287.16 US BANK LC HOLIDAY TREE EVENT 02/07/2025 107804 $32.31
SUNBELT RENTALS, INC. LIFT RENTAL FOR TREE DISMANTLE 01/30/2025 107793 $845.81 TOTAL GF-RECREATION $1,918.87
1205460 - SELF INSURANCE RETENTION
US BANK CLM2501 POSTAGE 02/07/2025 107804 $10.41
TOTAL SELF INSURANCE RETENTION $10.41
1255465 - WORKERS COMPENSATION
PRISM FY24 EWC PREMIUM ADJ 01/30/2025 107788 $14,715.00 TOTAL WORKERS COMPENSATION $14,715.00
1356120 - ASSET REPLACEMENT-FIRE
US BANK FIRESTATION FURNITURE 02/07/2025 107804 $608.92 TOTAL ASSET REPLACEMENT-FIRE $608.92
1605360 - OPEB OBLIGATION
MIDAMERICA FEBRUARY 25 01/30/2025 9001934 $7,935.00
TOTAL OPEB OBLIGATION $7,935.00
2026510 - GAS TAX-ENGINEERING
LC PAVING & SEALING INC 9355.24 FY24 ADA RAMPS 01/30/2025 107783 $7,809.00 TOTAL GAS TAX-ENGINEERING $7,809.00
2037510 - HIGHWAY 101 LANDSC #33
SANTA FE IRRIGATION DISTRICT 005979-004--11/16/24-01/15/25 01/30/2025 107790 $615.31 SANTA FE IRRIGATION DISTRICT 007732-000-11/16/24-01/15/25 01/30/2025 107790 $197.36 SANTA FE IRRIGATION DISTRICT 005979-000-11/02/24-01/02/25 01/30/2025 107790 $650.11 SDG&E CO INC UTILITIES: 11/07/24-01/08/25 02/07/2025 107821 $3,623.45 NISSHO OF CALIFORNIA DEC 24-LANDSCAPE MAINTENANCE SERVICES 01/30/2025 9001935 $1,456.03 TOTAL HIGHWAY 101 LANDSC #33 $6,542.26
2047520 - MID 9C SANTA FE HILLS
SANTA FE IRRIGATION DISTRICT 005979-014-12/03/24-01/02/25 01/30/2025 107790 $772.30 SANTA FE IRRIGATION DISTRICT 005979-015-12/03/24-01/02/25 01/30/2025 107790 $399.15 SANTA FE IRRIGATION DISTRICT 005979-016-12/03/24-01/02/25 01/30/2025 107790 $486.95 SANTA FE IRRIGATION DISTRICT 005979-017-12/03/24-01/02/25 01/30/2025 107790 $48.81 SANTA FE IRRIGATION DISTRICT 005979-018-12/03/24-01/02/25 01/30/2025 107790 $97.10 Page: 7 of 8
SANTA FE IRRIGATION DISTRICT 005979-020-12/03/24-01/02/25 01/30/2025 107790 $530.85 SANTA FE IRRIGATION DISTRICT 005979-021-12/03/24-01/02/25 01/30/2025 107790 $763.52 SANTA FE IRRIGATION DISTRICT 005979-022-12/03/24-01/02/25 01/30/2025 107790 $500.12 SANTA FE IRRIGATION DISTRICT 005979-023-12/03/24-01/02/25 01/30/2025 107790 $399.15 SANTA FE IRRIGATION DISTRICT 005979-024-12/03/24-01/02/25 01/30/2025 107790 $469.39 SANTA FE IRRIGATION DISTRICT 0005979-025-12/03/24-01/02/25 01/30/2025 107790 $644.99 SANTA FE IRRIGATION DISTRICT 005979-026-12/03/24-01/02/25 01/30/2025 107790 $640.60 SANTA FE IRRIGATION DISTRICT 005979-019-12/03/24-01/02/25 01/30/2025 107790 $395.62 TOTAL MID 9C SANTA FE HILLS $6,148.55
2087580 - COASTAL RAIL TRAIL MAINT
SANTA FE IRRIGATION DISTRICT 005506-003-11/02/24-01/02/25 01/30/2025 107790 $157.11 SANTA FE IRRIGATION DISTRICT 005506-020-12/03/24-01/02/25 01/30/2025 107790 $2,820.94 NISSHO OF CALIFORNIA DEC 24-LANDSCAPE MAINTENANCE SERVICES 01/30/2025 9001935 $6,408.89 TOTAL COASTAL RAIL TRAIL MAINT $9,386.94
2117600 - STREET LIGHTING DISTRICT
SDG&E CO INC UTILITIES: 12/01/24-01/08/25 02/07/2025 107821 $9,346.62 TOTAL STREET LIGHTING DISTRICT $9,346.62
2135550 - DEVELOPER PASS-THRU- PLANNING
HELIX ENVIRONMENTAL JAN 25- BIO REVIEW 01/30/2025 107782 $217.50 TOTAL DEVELOPER PASS-THRU- PLANNING $217.50
2146120 - FIRE MITIGATION FEES
FIRE ETC. GEAR BAGS/TACTICAL PANTS 02/07/2025 107811 $1,237.47 ACE UNIFORMS LLC HAT/ALTERATIONS/SHIRT/CLIPS 02/07/2025 9001939 $318.50 ACE UNIFORMS LLC CLASS A PINS FOR COLLAR 02/07/2025 9001939 $35.05 TOTAL FIRE MITIGATION FEES $1,591.02
240 - COMM DEV BLOCK GR (CDBG)
LC PAVING & SEALING INC 9355.24 FY24 ADA RAMPS 01/30/2025 107783 ($2,715.00) TOTAL COMM DEV BLOCK GR (CDBG) ($2,715.00)
2406510 - COMM DEV BLOCK GR (CDBG)-CIP
LC PAVING & SEALING INC 9355.24 FY24 ADA RAMPS 01/30/2025 107783 $46,491.00 TOTAL COMM DEV BLOCK GR (CDBG)-CIP $46,491.00
2465200 - MISC GRANTS - CM
SOLANA CENTER FOR ENVIRONMENTAL DEC 24-SB1383 FOOD RECOVERY TA & OUTREACH 01/30/2025 9001938 $3,288.97 US BANK RSWA.EEP SUSTAINABLE/RECYCLING SUPPLIES 02/07/2025 107804 $762.02 US BANK CA-SB1383 FOOD WASTE PREVENTION SUPPLIES 02/07/2025 107804 $714.69 TOTAL MISC GRANTS - CM $4,765.68
2706120 - PUBLIC SAFETY- FIRE
US BANK FIRESTATION CHAIRS 02/07/2025 107804 $782.93
US BANK OFFICE CHAIRS 02/07/2025 107804 $652.45
US BANK CSA17 SUPPLIES 02/07/2025 107804 $43.10
TOTAL PUBLIC SAFETY- FIRE $1,478.48
4596510 - MISC.CAPITALPROJECTS-ENG
VAN DYKE LANDSCAPE ARCHITECTS DEC 24-LA COLONIA MASTER PLAN UPDATE 02/07/2025 107825 $677.50 DOMUSSTUDIO ARCHITECTURE LLP OCT 24-9449.02 MS CENTR 02/07/2025 107807 $380.00 DOMUSSTUDIO ARCHITECTURE LLP DEC 24- 9449.02 MS CENTR 02/07/2025 107807 $955.00 TOTAL MISC.CAPITALPROJECTS-ENG $2,012.50
5097700 - SANITATION
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 01/30/2025 107785 $10.60 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 02/07/2025 107816 $10.60 SANTA FE IRRIGATION DISTRICT 005506-014-12/04/24-01/02/25 01/30/2025 107790 $917.49 Page: 8 of 8
AT&T CALNET 3 9391012277-12/24/24-01/23/25 02/07/2025 107802 $19.88 US BANK ACCT:6712205300-PRIN/INT SB WW REF 2017 01/30/2025 107796 $87,003.13 US BANK ACCT:6712205300-PRIN/INT SB WW REF 2017 01/30/2025 107796 $330,000.00 WEX FLEET UNIVERSAL 12/08/24-01/07/25-AUTO FUEL 01/30/2025 107798 $142.15 TOTAL SANITATION $418,103.85
6718510 - BARBARA UNDERGROUNDING-DS
COMPUTERSHARE CORPORATE TRUST BARBARA BOND INT-3/2/25 01/30/2025 9001929 $22,875.00 COMPUTERSHARE CORPORATE TRUST LESS RV FND CSH-3/2/25 01/30/2025 9001929 ($202.57) TOTAL BARBARA UNDERGROUNDING-DS $22,672.43
6728520 - PACIFIC UNDERGROUNDING-DS
COMPUTERSHARE CORPORATE TRUST PACIFIC BOND INT-3/2/25 01/30/2025 9001929 $7,625.00 TOTAL PACIFIC UNDERGROUNDING-DS $7,625.00
6738530 - MARSOLAN UNDERGROUNDNG-DS
COMPUTERSHARE CORPORATE TRUST MARSOLAN BOND INT-3/2/25 01/30/2025 9001928 $8,017.50 TOTAL MARSOLAN UNDERGROUNDNG-DS $8,017.50
6768560 - SO SOLANA SEWER DISTR-DS
COMPUTERSHARE CORPORATE TRUST SSSWR BOND INT-3/2/25 01/30/2025 9001927 $8,195.00 TOTAL SO SOLANA SEWER DISTR-DS $8,195.00
REPORT TOTAL: $848,628.05
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: February 26, 2025
ORIGINATING DEPT: Public Works/Engineering Department – Dan Goldberg, Acting Public Works Director/City Engineer
SUBJECT: Amending the Professional Services Agreement with Symons Fire Protection, Inc., for Fire-Rated Door System Upgrades for Fiscal Year 2024/25
BACKGROUND:

The Public Works Department oversees the maintenance, repair, and certification of fire suppression systems at City facilities, including City Hall, La Colonia Community Center, Fletcher Cove Community Center, and the Fire Station. These essential services are delivered by service providers selected through a competitive selection process. The current contract with Symons Fire Protection, Inc. (Symons), the City's service provider, will remain in effect until June 2027 if discretionary extensions are approved.

This item is before the City Council for consideration of Resolution 2025-008 (Attachment 1) to authorize the City Manager to execute an amendment to the Professional Services Agreement (PSA) with Symons, the City’s current service provider, for the fire-rated door system upgrades at City Hall, in the amount of $7,620, with a recommended contingency of $1,000.

DISCUSSION:

At the regular City Council meeting on May 24, 2022, the Council adopted Resolution 2022-047, authorizing the City Manager to execute a Professional Services Agreement with Symons Fire Protection, Inc. for the maintenance and testing of fire suppression equipment, as well as as-needed repair services at various City facilities.

As part of the citywide annual fire inspection, it was determined that upgrades to the fire-rated door system are necessary to meet current fire and building code requirements. These upgrades are critical to ensuring the facility’s safety and compliance. A summary of the required upgrades is provided below.

February 26, 2025
PSA Amendment with Symons Fire Protection

Page 2 of 4 ends

• Installation of 431 output module
• Installation of new power supply
• Installation of magnetic door holders for enhanced safety • Programming updates to the fire alarm panel for improved functionality On February 17, 2022, Staff posted a Request for Proposals (RFP) on eBidboard (now known as BidNet Direct) for fire protection equipment services, but no proposals were submitted. Due to a lack of response to the City’s official RFP posting, City Staff contacted various contractors regarding the RFP opportunity. As part of this outreach effort after the formal RFP process, the City received one proposal from Symons Fire Protection, Inc. Per Section 20166 of the California Public Contract Code, if no bids are received in response to an advertisement for construction bids, the City may proceed with the project without further complying with that section of the California Public Contract Code. This method used also complies with the City’s Purchasing Ordinance.

Staff asked Symons to prepare and submit a proposal for this work and City Staff determined that the submitted proposal meets the City’s specifications and requirements. Symons, having provided fire suppression services to the City since 2022, has consistently delivered high-quality work to the satisfaction of City staff. As part of their proposal, Symons stated that all tests and inspections will comply with the most current standards outlined by the National Fire Protection Association (NFPA).

The previously executed contract and scope of services is included as Attachment 2 to this Staff Report.

The total cost for the required fire-rated door system upgrade is $7,620, with a recommended contingency of $1,000, for an amount total not to exceed $8,620. City Staff and the contractors will coordinate closely to minimize disruptions to both City Staff and the public throughout the project.

CEQA COMPLIANCE STATEMENT:

All work covered by this agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(a) of the State CEQA Guidelines.

FISCAL IMPACT:

This item is to authorize the City Manager to execute an amendment to the Professional Services Agreement with Symons Fire Protection, Inc., for the fire-rated door system upgrade at City Hall, in the amount of $7,620, with a recommended contingency amount of $1,000, for an amount total not to exceed $8,620.

February 26, 2025
PSA Amendment with Symons Fire Protection

Page 3 of 4 ends

Staff is requesting an additional appropriation of $8,620 to be transferred from the General Fund Reserve for Public Facilities, account 100-33060 to Public Facilities – Processional Services, account 1006570.65300.

The current PSA with Symons is for a total not to exceed amount of $16,500 per fiscal year. A prior amendment raised the compensation amount for FY 2024/25 by $5,000, increasing the not-to-exceed amount to $21,500 for FY 2024/25 only.

This new amendment will add an additional $8,620 to the PSA with Symons, establishing a new amount not to exceed $30,120 for FY 2024/25 only. For each subsequent year the not-to-exceed amount will remain at $16,500.

WORK PLAN:

This item is not mentioned in the Fiscal Year 2024/25 Work Plan.

OPTIONS:
• Adopt Staff recommendations.
• Reject Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2025-008:

1. Authorizing the City Manager to execute an amendment to the PSA with Symons Fire Protection, Inc., to include fire-rated door system upgrades at City Hall during Fiscal Year 2024/25, which would increase the Agreement by $8,620 for a total amount not to exceed $30,120 for Fiscal Year 2024/25 only.

2. Authorizing a transfer of $8,620 from General Fund Reserve for Public Facilities, account 100-33060 to Public Facilities – Professional Services, account 1006570.65300.

3. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.
________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-008
February 26, 2025
PSA Amendment with Symons Fire Protection

Page 4 of 4 ends

2. Professional Services Agreement with Symons Fire Protection, Inc.

ATTACHMENT 1
RESOLUTION 2025-008

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AN

AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH SYMONS FIRE PROTECTION, INC.,

FOR FIRE-RATED DOOR SYSTEM UPGRADES
WHEREAS, the Public Works Department oversees the maintenance, repair, and certification of fire suppression systems at key City facilities, including City Hall, La Colonia Community Center, Fletcher Cove Community Center, and the Fire Station.

These essential services are delivered by service providers selected through a competitive selection process. The current contract with Symons Fire Protection, Inc., the City's service provider, will remain in effect until June 2027 if discretionary extensions are approved; and
WHEREAS, at the regular City Council meeting on May 24, 2022, the Council adopted Resolution 2022-047, authorizing the City Manager to execute a Professional Services Agreement with Symons Fire Protection, Inc. for the maintenance and testing of fire suppression equipment, as well as as-needed repair services at various City facilities; and
WHEREAS, as part of the citywide annual fire inspection, it was determined that upgrades to the fire-rated door system are necessary to meet current fire and building code requirements. These updates are critical to ensuring the facility’s safety and compliance; and
WHEREAS, although Staff posted a Request for Proposals (RFP) on eBidboard (now known as BidNet Direct) for fire protection equipment services, but no proposals were submitted. Due to a lack of response to the City’s official RFP posting, Staff contacted various contractors regarding the RFP opportunity. The City received one proposal from Symons Fire Protection, Inc. Per Section 20166 of the California Public Contract Code, if no bids are received in response to an advertisement for construction bids, the City may proceed with the project without further complying with that section of the California Public Contract Code; and
WHEREAS, the current PSA with Symons is for a total not to exceed amount of $16,500 per fiscal year. A prior amendment raised the compensation amount for FY 2024/25 by $5,000, increasing the amount not to exceed $21,500 for FY 2024/25 only; and
WHEREAS, City Staff recommends amending the Professional Services Agreement with Symons Fire Protection, Inc., for fire-rated door system upgrade in an amount $7,620, with a recommended contingency amount of $1,000. This new Resolution 2025-008
PSA Amendment with Symons Fire Protection

Page 2 of 2 ends

amendment will add an additional $8,620 to the PSA with Symons, establishing a new not to exceed amount of $30,120 for FY 2024/25 only; and WHEREAS, City Staff recommends an additional appropriation of $8,620 to be transferred from the General Fund Reserves for Public Facilities, account 100-33060 to Public Facilities – Professional Services, account 1006570.65300 NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with Symons Fire Protection, Inc., to include fire-rated door system upgrades at City Hall during Fiscal Year 2024/25, which would increase the Agreement by $8,620 for a total amount not to exceed $30,120 for Fiscal Year 2024/25 only.

3. That the City Council authorizes a transfer of $8,620 from General Fund Reserve for Public Facilities, account 100-33060 to Public Facilities – Professional Services, account 1006570.65300.

4. That the City Council authorizes the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

PASSED AND ADOPTED this 26th day of February 2025, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk City of Solana Beach

PROFESSIONAL SERVICES AGREEMENT

FOR FIRE SUPRESSION EQUIPMENT SERVICES
This Professional Services Agreement ("AGREEMENT") is made and entered into this 1st day of July, 2022 by and between the CITY OF SOLANA BEACH, a municipal corporation ("CITY"), and, SYMONS FIRE PROTECTION, INC. a California corporation,. ("CONTRACTOR") (collectively "PARTIES").

WHEREAS, the CITY desires to employ a CONTRACTOR to furnish FIRE SUPRESSION EQUIPMENT SERVICES ("PROFESSIONAL SERVICES") for MAINTENANCE AND TESTING OF FIRE SUPRESSION EQUIPMENT SERVICES AND AS-NEEDED REPAIR SERVICES ("PROJECT"); and
WHEREAS, the CITY has determined that CONTRACTOR is qualified by experience and ability to perform the services desired by CITY, and CONTRACTOR is willing to perform such services; and WHEREAS, CONTRACTOR will conduct all the work as described and detailed in this AGREEMENT to be provided to the CITY.

NOW, THEREFORE, the PARTIES hereto mutually covenant and agree with each other as follows:

1. PROFESSIONAL SERVICES.

1.1. Scope of Services. The CONTRACTOR shall perform the PROFESSIONAL SERVICES as set forth in the written Scope of Services, attached as Exhibit "A" Scope of Services and Fee, at the direction of the CITY. CITY shall provide CONTRACTOR access to appropriate staff and resources for the coordination and completion of the projects under this AGREEMENT. For all work to be performed on site in the City, the CITY and CONTRACTOR agree that the Scope of Services begins when the CONTRACTOR arrives on site and terminates when the CONTRACTOR leaves the site. Travel time to and from project site shall not be considered time on the job or compensated by the CITY.

1.2. Project Coordinator. The PUBLIC WORKS MANAGER is hereby designated as the Project Coordinator for CITY and will monitor the progress and execution of this AGREEMENT.

CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this AGREEMENT for CONTRACTOR. is hereby designated as the Project Director for CONTRACTOR.

1.3. City Modification of Scope of Services. CITY may order changes to the Scope of Services within the general scope of this AGREEMENT consisting of additions, deletions, or other revisions. If such changes cause a change in the CONTRACTOR's cost of, or time required for, completion of the Scope of Services, an equitable adjustment to CONTRACTOR's compensation and/or contract time shall be made, subject to the CITY'S approval. All such changes shall be authorized in writing, executed by CONTRACTOR and CITY.

2. DURATION OF AGREEMENT.

2.1. Term. The term of this AGREEMENT shall be for a period of one (1) years beginning from the date of execution of the AGREEMENT. Time is of the essence in the performance of work under this AGREEMENT, unless otherwise specified.

Agreement modified 6/23/2022 Page 1 of 14 City Attorney approved template June 2020

2.2. Extensions. ~ If marked, the CITY shall have the option to extend the AGREEMENT for four (4) additional one (1) year periods or parts thereof for an amount not to exceed sixteen thousand five hundred dollars ($16,500) per AGREEMENT year. Extensions shall be in the sole discretion of the City Manager and shall be based upon CONTRACTOR's satisfactory past performance, CITY needs, and appropriation of funds by the City Council. The CITY shall give written notice to CONTRACTOR prior to exercising the option.

2.3. Delay. Any delay occasioned by causes beyond the control of CONTRACTOR may merit an extension of time for the completion of the Scope of Services. When such delay occurs, CONTRACTOR shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the PROFESSIONAL SERVICES when justified by the circumstances.

2.4. City's Right to Terminate for Default. Should CONTRACTOR be in default of any covenant or condition hereof, CITY may immediately terminate this AGREEMENT for cause if CONTRACTOR fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.5. City's Right to Terminate without Cause. Without limiting its rights in the event of CONTRACTOR's default, CITY may terminate this AGREEMENT, without cause, by giving written notice to CONTRACTOR. Such termination shall be effective upon receipt of the written notice. CONTRACTOR shall be compensated for all effort and material expended on behalf of CITY under the terms of this AGREEMENT, up to the effective date of termination. All personal property remaining in CITY facilities or on CITY property thirty (30) days after the expiration or termination of this AGREEMENT shall be, at CITY's election, considered the property of CITY.

3. COMPENSATION.

3.1. Total Amount. The total cost for all work described in the Scope of Services and Fee (Exhibit "A") shall not exceed sixteen thousand five hundred dollars dollars ($16,500) without prior written authorization from CITY. CONTRACTOR shall bill the CITY for work provided and shall present a written request for such payment monthly.

3.2. Additional Services. CITY may, as the need arises or in the event of an emergency, request additional services of CONTRACTOR. Should such additional services be required, CITY and CONTRACTOR shall agree to the cost prior to commencement of these services.

3.3. Not a pledge of general funds. The city does not pledge any general funds for the payment of the services rendered. The City shall establish a separate fund to pay the fees and costs incurred that are reflected in the monthly general account invoice. The separate fund shall be funded by monies collected from the City's permit applicants or other persons requiring the City's services pursuant to the adopted USER FEE schedule which CONTRACTOR will provide according to the terms of this AGREEMENT.

3.4. Costs. Any costs billed to the CITY shall be approved in writing in advance and in accordance with any terms negotiated and incorporated herein as part of Exhibit "A" Scope of Services and Fee.

Agreement modified 6/23/2022 Page 2 of 14 City Attorney approved template June 2020

4. INDEPENDENT CONTRACTOR.

4.1. CONTRACTOR is, for all purposes arising out of this AGREEMENT, an independent contractor.

The CONTRACTOR has and shall retain the right to exercise full control and supervision of all persons assisting the CONTRACTOR in the performance of said services hereunder, the CITY only being concerned with the finished results of the work being performed. Neither CONTRACTOR nor CONTRACTOR's employees shall in any event be entitled to any benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, workers' compensation benefits, injury leave or other leave benefits. CONTRACTOR is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

4.2 PERS Eligibility Indemnification. In the event that CONTRACTOR's employee providing services under this AGREEMENT claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR's employees providing service under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

4.3 Indemnification for Employee Payments. CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make for work done under this AGREEMENT.

4.4 The provisions of this section 4 are continuing obligations that shall survive expiration or termination of this AGREEMENT.

5. ST AND ARD OF PERFORMANCE.

While performing the PROFESSIONAL SERVICES, CONTRACTOR shall exercise the reasonable professional care and skill customarily exercised by reputable members of CONTRACTOR's profession practicing in the metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.

6. WARRANTY OF CONTRACTOR'S LICENSE.

CONTRACTOR warrants that CONTRACTOR is properly licensed with the applicable government agency(ies) for any PROFESSIONAL SERVICES that require a license. If the CONTRACTOR lacks such license, this AGREEMENT is void and of no effect.

7. AUDIT OF RECORDS.

7.1. At any time during normal business hours and as often as may be deemed necessary the CONTRACTOR shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine and/or reproduce such records. CONTRACTOR shall retain such financial and program service records for at least four (4) years after termination or final payment under this AGREEMENT. 7 .2. The CONTRACTOR shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

Agreement modified 6/23/2022 Page 3 of 14 City Attorney approved template June 2020

8. CONFIDENTIALITY.

8.1. Confidential Work Product. All professional services performed by CONTRACTOR, including but not limited to all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by CONTRACTOR, pursuant to this AGREEMENT, are for the sole use of the CITY, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. This provision does not apply to information that (a) was publicly known, or otherwise known to CONTRACTOR, at the time that it was disclosed to CONTRACTOR by the CITY, (b) subsequently becomes publicly known through no act or omission of CONTRACTOR or (c) otherwise becomes known to CONTRACTOR other than through disclosure by the CITY. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. The sole purpose of this section is to prevent disclosure of CITY's confidential and proprietary information by CONTRACTOR or subcontractors.

8.2. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this AGREEMENT, may be exposed to confidential information and that disclosure of such information could violate the rights of private individuals and entities, including the parties and third parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law, and all other information protected by applicable law ("Confidential Information"). The party receiving Confidential Information ("Receiving Party") of the other ("Disclosing Party") shall not, and shall cause its employees and agents who are authorized to receive Confidential Information, not to, use Confidential Information for any purpose except as necessary to implement, perform or enforce this AGREEMENT or comply with its legal obligations. Receiving Party will use the same reasonable efforts to protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. The Receiving Party will not disclose or release Confidential Information to any third person without the prior written consent of the Disclosing Party, except for where required by law or for authorized employees or agents of the Receiving Party. Prior to disclosing the Confidential Information to its authorized employees or agents, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this AGREEMENT. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable notice and opportunity to contest such disclosure or obtain a protective order.

Confidential Information does not include information that: (i) is or becomes known to the public without fault or breach of the Receiving Party; (ii) the Disclosing Party regularly discloses to third parties without restriction on disclosure; or (iii) the Receiving Party obtains from a third party without restriction on disclosure and without breach of a non-disclosure obligation. Confidential Information does not include any information that is required to be provided to the public pursuant to the laws of the United States and/or California such as the California Public Records Act, due to the nature of CITY being a local governmental agency. The non-disclosure and non-use obligations of this AGREEMENT will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after the Receiving Party's receipt of that item.

8.3. Enforcement. Each party acknowledges that any breach of any of the provisions of Section 8 of this AGREEMENT may result in irreparable injury to the other for which money damages would not adequately compensate. If there is a breach, then the injured party shall be entitled, in addition to all other rights and remedies which it may have, to have a decree of specific performance or an injunction issued by any competent court, requiring the breach to be cured or enjoining all persons involved from continuing the breach.

Agreement modified 6/23/2022 Page 4 of 14 City Attorney approved template June 2020

9. CONFLICTS OF INTEREST.

9.1. CONTRACTOR shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including but not limited to California Government Code Section 81000 et seq. (Political Reform Act) and Section 1090 et seq. CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103.

CONTRACTOR represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the CITY.

9.2. If, in performing the PROFESSIONAL SERVICES set forth in this AGREEMENT, the CONTRACTOR makes, or participates in, a "governmental decision" as described in Title 2, Section 18700.3(a) of the California Code of Regulations, or performs the same or substantially all the same duties for the CITY that would otherwise be performed by a CITY employee holding a position specified in the department's conflict of interest code, the CONTRACTOR shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the CONTRACTOR's relevant financial interests.

9.3. D If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act. Specifically, the CONTRACTOR shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the CITY's determination that the CONTRACTOR is subject to a conflict of interest code. The CONTRACTOR shall also file a Form 700 (Annual Statement) on or before April 1 of each year of the AGREEMENT, disclosing any financial interests held during the previous calendar year for which the CONTRACTOR was subject to a conflict of interest code.

9.4. CITY represents that pursuant to California Government Code Section 1090 et seq., none of its elected officials, officers, or employees has an interest in this AGREEMENT.

10. DISPOSITION AND OWNERSHIP OF DOCUMENTS.

10.1. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONTRACTOR under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this PROJECT, and shall be turned over to the CITY upon completion of the PROJECT or any phase thereof, as contemplated by this AGREEMENT.

10.2. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this AGREEMENT, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

11. INSURANCE

11.1. CONTRACTOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best's rating of no les·s than "A" and "VII" unless otherwise approved in writing by the CITY's Risk Manager.

Agreement modified 6/23/2022 Page 5 of 14 City Attorney approved template June 2020

11.2. CONTRACTOR's liabilities, including but not limited to CONTRACTOR's indemnity obligations, under this AGREEMENT, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the CITY is entitled to thirty (30) days prior written notice of cancellation or non-renewal of the policy or policies, or ten (10) days prior written notice for cancellation due to non-payment of premium.

Maintenance of specified insurance coverage is a material element of this AGREEMENT.

11.3. Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

11.3.1. [gjCommercial General Liability (CGL). If checked the CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONTRACTOR or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR and their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR's primary policy.

11.3.2. 11.3.3.

11.3.4. Agreement modified 6/23/2022
[g)Commercial Automobile Liability. If checked the CONTRACTOR shall maintain Commercial Automobile Liability Insurance for all of the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit no less than $1,000,000.00 per occurrence.

Insurance certificate shall reflect coverage for any automobile (any auto). [g)Workers' Compensation. If checked the CONTRACTOR shall maintain Worker's Compensation insurance for all of the CONTRACTOR's employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

Professional Liability. If checked the CONTRACTOR shall also maintain Professional Liability (errors and omissions) coverage with a limit no less than $1,000,000 per claim and $2,000,000 annual aggregate. The CONTRACTOR shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this AGREEMENT whichever occurs last. The CONTRACTOR agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss. All defense costs shall be outside the limits of the policy. If CONTRACTOR maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

Page 6 of 14 ends

11.4. Self-Insured Retentions. Any self-insured retentions are the responsibility of the CONTRACTOR and must be declared to and approved by the CITY. At the option of the CITY, either (1) the insurer shall reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees and volunteers, or (2) the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5. Additional Required Provisions. The commercial general liability, including any excess or umbrella policies being used to meet the required limits of insurance, and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

11.5.1. The CITY, its officers, officials, employees, and representatives shall be named as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY.

11.5.2. The policies are primary and non-contributory to any insurance that may be carried by the CITY, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or representatives shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

11.6. Verification of Coverage. CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this Section 11, as well as a complete, certified copy of any general liability policy being used to meet the required limits of insurance, which shall include the declaration pages, a schedule of forms listing all policy endorsements, and all policy forms. The endorsements should be on forms approved by the CITY or on other than the CITY's forms provided those endorsements conform to CITY requirements. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

11.7. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of risk, prior experience, insurer, coverage, or other special circumstances.

12. INDEMNIFICATION.

CONTRACTOR agrees to indemnify, defend (with counsel acceptable to CITY), and hold harmless the CITY, and its officers, officials, agents and employees from any and all claims, demands, costs or liabilities that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR, its employees, agents, and subcontractors in the performance of or failure to perform services or obligations under this AGREEMENT. CONTRACTOR's duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected officials, officers, agents, and employees. The PARTIES expressly agree that any payment, attorney's fees, costs or expense CITY incurs or makes to or on behalf of an injured employee under the CITY's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this AGREEMENT.

13. SUBCONTRACTORS.

13.1. The CONTRACTOR's hiring or retaining of third parties (i.e. subcontractors) to perform services related to the PROJECT is subject to prior written approval by the CITY.

Agreement modified 6/23/2022 Page 7 of 14 City Attorney approved template June 2020

13.2. All contracts entered into between the CONTRACTOR and its subcontractor shall also provide that each subcontractor shall obtain insurance policies which shall be kept in full force and effect during any and all work on this PROJECT and for the duration of this AGREEMENT. The CONTRACTOR shall require the subcontractor to obtain, all policies described in Section 11 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONTRACTOR.

13.3. In any dispute between the CONTRACTOR and its subcontractor, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONTRACTOR agrees to defend and indemnify the CITY as described in Section 12 of this AGREEMENT should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

14. NON-DISCRIMINATION.

CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

15. NOTICES.

All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States mail, postage prepaid and properly addressed as noted below.

MOHAMMAD SAMMAK, DIRECTOR OF

ENGINEERING AND PUBLIC WORKS
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075

16. ASSIGNABILITY.

BRAD SPARKS, SERVICE DIVISION MANAGER
Symons Fire Protection, Inc.
12155 Paine Place
Poway, CA 92064
This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR's duties be delegated or sub-contracted, without the express written consent of the CITY.

17. RESPONSIBILITY FOR EQUIPMENT.

CITY shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by CONTRACTOR or any of CONTRACTOR's employees or subcontractors, even if such equipment has been furnished, rented, or loaned to CONTRACTOR by CITY.

The acceptance or use of any such equipment by CONTRACTOR, CONTRACTOR's employees, or subcontractors shall be construed to mean that CONTRACTOR accepts full responsibility for and agrees to exonerate, defend, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

Agreement modified 6/23/2022 Page 8 of 14 City Attorney approved template June 2020

18. CALIFORNIA LAW; VENUE.

This AGREEMENT shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this AGREEMENT shall be brought in the county of San Diego, California. CONTRACTOR hereby waives any and all rights it might have pursuant to California Code of Civil Procedure Section 394.

19. COMPLIANCE WITH LAWS.

The CONTRACTOR shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this AGREEMENT whether now in force or subsequently enacted. This includes maintaining a City of Solana Beach Business Certificate.

20. ENTIRE AGREEMENT.

This AGREEMENT sets forth the entire understanding of the PARTIES with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

21. NO WAIVER.

No failure of either the City or the CONTRACTOR to insist upon the strict performance by the other of any covenant, term or condition of this AGREEMENT, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this AGREEMENT shall constitute a waiver of any such breach of such covenant, term or condition.

22. SEVERABILITY.

The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall not render any other provision unenforceable, invalid, or illegal.

23. DRAFTING AMBIGUITIES.

The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

24. CONFLICTS BETWEEN TERMS.

If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.

25. EXHIBITS INCORPORATED.

All Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

Agreement modified 6/23/2022 Page 9 of 14 City Attorney approved template June 2020

26. SIGNING AUTHORITY.

26.1. The representative for each Party signing on behalf of a corporation , partnership, joint venture, association, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation , partnership, joint venture, association , or entity and agrees to hold the other Party or PARTIES hereto harmless if it is later determined that such authority does not exist.

26.2. Olf checked, a proper notary acknowledgement of execution by CONTRACTOR must be attached.

IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year first hereinabove written .

CITY OF SOLANA BEACH , a municipal
corporation
/ • ager, Gregory
7 MOHAMMAD SAMMAK, DIRECTOR OF

ENGINEERING AND PUBLIC WORKS
Agreement modified 6/23/2022
SYMONS FIRE PROTECTION , INC ., a
Cal ifornia corporation
By:

Signature

Page 10 of 14 ends

EXHIBIT "A"

SCOPE OF SERVICES AND FEE

FIRE PROTECTION SPRINKLER, ALARM, AND KITCHEN FIRE SUPPRESSION SYSTEM

INSPECTION, TESTING AND MAINTENANCE SERVICES AT CITY FACILITIES

PROJECT SCOPE
The City of Solana Beach is seeking a service provider that will provide fire sprinkler, fire alarm and kitchen fire suppression system services at the four (4) facilities in accordance with inspection guidelines as set forth in this Request for Proposal as required by the California Code of Regulations and NFPA.

PRELIMINARY SCOPE OF SERVICE
Service provider will furnish all labor, equipment, supplies and supervision to perform fire protection sprinkler, alarm, and kitchen fire suppression system services for the following City facilities:

City Hall
La Colonia Community Center
Fire Station
Fletcher Cove Community Center
635 S. Highway 101
715 Valley Avenue
500 Lomas Santa Fe Drive
133 Pacific Avenue
This company shall provide all work and materials as described in this Scope of Services which shall include all labor, transportation, supplies, materials, parts, tools, machinery, employee safety equipment, equipment, supervision, and all other work and materials required under this Request for Proposal.

Services Description:

Service Provider shall maintain the automatic fire sprinkler systems, fixed extinguishing system (hood), and fire alarm systems and associated equipment in good operating condition in accordance with manufacturer's specifications, NFPA, CCR, and in a fashion that maximize performance, safety, and life span of the area and equipment.

Service Provider shall provide all work and materials as described in this Scope of Services, which shall include all labor, transportation, supplies, materials, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other work and materials required under this Agreement. All work shall be done in a first class, complete and clean workmanlike manner, conforming to best industry practices, and in conformance with all applicable original manufacturer's specifications. Service Provider shall facilitate proactive preventive maintenance, maximize equipment life, and maximize beneficial usage of the fire protection equipment covered by this Agreement.

Agreement modified 6/23/2022 Page 11 of 14 City Attorney approved template June 2020 Service Provider shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with services and shall comply with all applicable safety laws, good industry standards, take all reasonable precautions for safety of the public, property tenants, and employees, City employees, and other persons on or about t.he property site.

Service Provider shall be responsible, at no additional cost to the City, for executing all paperwork to the State of California and any other agencies necessary.
"Monitoring and Fire Servicing" shall mean regular full service maintenance and repairs of a fire suppression system and monitoring including: inspections; adjustments and maintenance of the monitoring devices, including repair and replacement of components and equipment; maintenance of schedules and records; stocking of materials; and housekeeping, as defined below, to ensure a fire suppression system is functioning in good working order and meets all industry standards and manufacturer's specifications.

Fire System compliance:

1. Quarterly inspections of automatic fire sprinkler systems

2. Annual service of automatic fire sprinkler systems and fire alarms

3. 5-year Certification of automatic fire sprinkler systems at City Hall and Fire Station

4. Semi-annual tests are required for the La Colonia Community Center Kitchen Fire Suppression System

5. Hydraulic Nameplate
In compliance with NFPA 25 the requirement will hinge on the direction from the local fire department representative.

Quarterly Visual Inspections of the Automatic Fire Sprinkler System Quarterly inspections as required by NFPA 25 to include the inspection of:
• Visual inspection of system gauges
• Hydraulic nameplates
• Spare sprinklers and head wrench
• Fire department connections
• Pressure regulating devices
• Control valve position
• Post indicator valves and backflow prevention assemblies • Submit inspection report (AES 1 - 9) as record of inspection and compliance Annual Test and Inspection of the Automatic Fire Sprinkler System Annual inspection as required by NFPA 25 to include the inspection of:

Agreement modified 6/23/2022 Page 12 of 14 City Attorney approved template June 2020 • 100% visual inspection of all exposed and accessible fire sprinkler heads • Visual inspection of system gauges
• Hydraulic nameplates
• System pipe hangars and seismic bracing
• System pipe and fittings
• Sprinkler heads, spare sprinklers and head wrench
• Fire department connections
• Pressure regulating devices
• Control valve position
• Alarm valves (exterior only)
• Post indicator valves and backflow prevention assemblies • Listing all deficiencies that must be corrected to certify the system as fully operational • Submit inspection report (AES 1 - 9) as record of inspection and compliance Annual test and maintenance as required by NFPA 25 to include the test and maintenance of:
• Testing of control valves, backflow, and PIV control valves supervisory devices • Main drain water flow test (record of test pressures in inspection report) • Verification of alarm bell by activation of water flow switch • Verification of alarm and tamper signals to fire alarm control panel and monitoring company • Exercise control valves through full range of motion
• Exercise and lubricate OS&Y type control valves thru full range of motion • Submit inspection report (AES 1-9) as record of inspection and compliance Annual Fire Alarm and Detection Inspection and Testing
Annual service as required by NFPA 72 to include the test and maintenance of:
• Pull station
• Smoke detectors
• Heat detectors
• Fire alarm control panel (F ACP)
• Battery load test
• Supervisory devices
• Water flow devices
• Alarm bells
• Horns and strobes
• FACP and off-site monitoring interface
• Testing of all phone jacks/cellular communicators
Semi-Annual Kitchen Fire Suppression System Service
Semi-annual service as required by NFPA 17A to include the test and maintenance of:
• Nozzle inspections and cap replacements
Agreement modified 6/23/2022 Page 13 of 14 City Attorney approved template June 2020 • Check the extinguishing lines for blockages
• Manual pull station is pulled to ensure it activates system • Pressure gauges check for proper PSI
• Gas shut off valve and microswitch are tested
• Ensure fans are running and operational
• Cut fusible links to ensure system activates
• Install new links with date stamped on them for proof of service • Check that the gas shuts off upon activation
• Test that the electrical shuts off upon activation
• File inspection certification with local fire authority • Tag the system showing certification was completed according to regulations • Commercial cooking system service and inspection report will be left on site and sent to the local fire department

APPLICABLE NFPA FIRE SYSTEM REQUIREMENTS
• Inspections constitute a visual examination of equipment, devices, and conditions, assuring acceptable set standards established by regulating agency along with added measures by the City. • Inspections and testing mandated by the National Fire Protection Association and the CA State Fire Code, which are regulated and enforced by our local Solana Beach Fire Department are all covered within this agreement.
• Documenting both acceptable statuses through a written report and memorializing the examination through means of a written official report. The report must state the satisfactory system conditions, the examiner, qualifications and mandates met on a standardized form by a certified fire system personnel. A non-satisfactory report shall accompany recommended repairs.

All inspections, testing and ongoing monitoring will identify deficiencies and make the recommended corrective actions and formal proposal to replace or repair deficiencies. All inspections, repairs, and testing of fire system will require the proper documentation from certified agency/personnel to conduct the required operation and remain compliant with mandates.

Agreement modified 6/23/2022 Page 14 of 14 City Attorney approved template June 2020 CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.4.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: February 26, 2025
ORIGINATING DEPT: City Manager’s Department - Nicole Grucky, Sustainability Program Manager
SUBJECT: Consideration of Resolution 2025-014 Authorizing the Filing of an Application for Grant Funds from the San Diego
Association of Governments
BACKGROUND:

The San Diego Association of Governments (SANDAG) is the San Diego region’s primary public planning, transportation, and research agency, comprising the 18 cities and the County of San Diego. SANDAG serves as the public forum for regional policy decisions about growth, transportation, environmental management, housing, open space, energy, public safety, and binational collaboration. SANDAG receives local, state, and federal funds to implement regional policies, programs, and projects that advance its vision. SANDAG passes through a portion of its funding through several competitive grant programs.

SANDAG is currently soliciting applications for its Smart Growth Incentive Program (SGIP).

The goal of this program is to fund comprehensive planning activities, public infrastructure projects, and climate action plan projects that facilitate compact, mixed-use, transit-oriented development and increase housing and transportation choices. SGIP is funded through the TransNet Extension Ordinance.
1 This item is before City Council to consider approving Resolution 2025-014 (Attachment 1) authorizing Staff to apply for SANDAG’s SGIP funding.

DISCUSSION:

The SGIP Call for Projects has three different funding types: Planning, Capital, and Climate Action Plan. City Staff is exploring applying for the following projects:

1. The Glencrest Sidewalk Project (Capital)

2. The Regional Greenhouse Gas Emission Inventory Project (Climate Action Plan)

3. The Regional Climate Equity Indicator Project (Climate Action Plan) 1 https://www.sandag.org/-/media/SANDAG/Documents/PDF/funding/transnet/transnet-extension-ordinance-andexpenditure-plan.pdf February 26, 2025
Authorize SANDAG SGIP Grant Submittal

Page 2 of 2 ends

The Glencrest Sidewalk Project has been identified as a high priority improvement under the City’s Safe Routes to School Program and proposes extending the sidewalks from Lomas Santa Fe to Dell Street.

The Regional Greenhouse Gas Emission Inventory Project and Regional Climate Equity Indicator Project are regional collaborations to apply for funding to conduct greenhouse gas emission inventories and create a climate equity indicator.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

No fiscal impact.

WORK PLAN:

If awarded funding, the grant would support the following Work Plan Priorities:

Item A.1 of the Environmental Sustainability Priorities of the FY 2024/25 Work Plan.

Item B. 17 of the Community Character Priorities of the FY 2024/25 Work Plan.

OPTIONS:
• Adopt Staff recommendation.
• Deny Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council approve Resolution 2025-014 authorizing Staff to apply for grant funds from SANDAG.
___________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-014
RESOLUTION 2025-014

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AUTHORIZING THE FILING

OF AN APPLICATION FOR GRANT FUNDS FROM THE SAN

DIEGO ASSOCIATION OF GOVERNMENTS AND

ACCEPTING THE TERMS OF THE GRANT AGREEMENT
WHEREAS, up to $45 million of TransNet funding for Smart Growth Incentive Program (SGIP) projects is available to local jurisdictions and the County of San Diego through the SGIP Program; and
WHEREAS, the City of Solana Beach wishes to receive grant funding from SANDAG; and
WHEREAS, the City of Solana Beach certifies that it has an adopted Climate Action Plan (CAP) or Greenhouse Gas (GHG) reduction plant that includes the following items:
• Establishes a locally appropriate 2030 GHG reduction target for communitywide GHG emissions derived from the State’s legislative target for 2030 (as established by SB32 or as amended by future legislation) and establishes long-term targets.
• Quantifies, using substantial evidence, how local GHG reduction strategies, programs, and measures would meet or exceed the local GHG reduction target.
• Establishes a mechanism to monitor the plan’s progress toward achieving the target, including reporting data to SANDAG and a requirement to amend the plan if it is not achieving adopted goals; and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Solana Beach, California, is authorized to submit a grant application for the following Projects to SANDAG, which are referred to as:

1. The Glencrest Sidewalk Project

2. The Regional Greenhouse Gas Emission Inventory Project

3. The Regional Climate Equity Indicator Project
BE IT FURTHER RESOLVED, that the City Manager, or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment.

Resolution 2025-014
Authorize SANDAG SGIP Grant Submittal

Page 2 of 2 ends

PASSED AND ADOPTED this ___ day of __________, 2025, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: February 26, 2025
ORIGINATING DEPT: Public Works/Engineering Department – Dan Goldberg, Acting Public Works Director/City Engineer
SUBJECT: Glencrest Drive Sidewalk Improvements Update – Lomas Santa Fe Drive to Dell Street
BACKGROUND:

The construction of sidewalks along both sides of Glencrest Drive from Lomas Santa Fe Drive to Dell Street (Project) is a high priority project as identified in the City’s Comprehensive Active Transportation Strategies (CATS), as well as the City’s Safe Routes to School (SRTS) program. Staff previously provided an update to the City Council on May 22, 2024, to get further feedback from Council on the design prior to further direct engagement with the property owners and hosting a public meeting on the designs.

This item is before the City Council to provide an update on the community outreach and feedback that has occurred, and to present the preliminary design for any final comments on items such as parking areas, placement of sidewalks, curb extensions for driveways and mailbox locations prior to initiating work on the engineering design package for construction bid and contracting. As part of this update, the City Council will be asked to consider approving the design layout plans for the Glencrest Sidewalk Improvement Project and authorizing the City Engineer to advertise the project for construction bids.

DISCUSSION:

In June 2015, the City completed the Comprehensive Active Transportation Strategies (CATS) and in February 2023, the City completed the Safe Routes to School (SRTS) Study. Both of these documents focused on active transportation opportunities within the community. One of the primary routes that connects the northwestern neighborhoods to nearby schools runs along Glencrest Drive and received support from the Council as an item in Work Plan. Staff is presently applying for project funding through the San Diego Association of Governments (SANDAG) Smart Growth Incentive Program grant program.

This project was previously considered for outsourcing the design and engineering.

February 26, 2025
Glencrest Sidewalk Project – Update and Authorize Construction Bids Update on Glencrest Sidewalk Project

Page 2 of 4 ends

However, recent Staffing changes have allowed the design to be performed in-house by City Engineering Staff.

The proposed SRTS project has been designed to provide a dedicated pedestrian walkway on both sides of the street, while maintaining as much on street parking as possible. The preliminary design includes the construction of a concrete curb, gutter, and sidewalk on both sides of Glencrest Drive, from Lomas Santa Fe Drive to Dell Street.

There are 20 homes located along both sides of this segment of the street. Improvements to private driveways have been included to provide transitions with the sidewalk to account for changes in slope. All work required for driveway transitions will occur within the existing public right of way. On-street parking will remain substantially the same with approximately 30 parking spaces for continued residential use.

The City held a workshop at Skyline Elementary School on September 19, 2024, where Staff presented a conceptual plan to those in attendance that showed the location of parking areas, driveways and sidewalks. Along with the Mayor, Staff answered questions about the proposed project. The preliminary design plan (Attachment 1) was presented and on display at the workshop.

At the Workshop, sign-up sheets were provided so residents could schedule meetings with Staff at their residence to discuss the specific improvements proposed along their street frontage. Approximately six residents contacted Staff and were individually met with at their properties to go over the proposed design. Feedback from residents was generally positive and informed refinements to the design at the individual properties.

While there were no objections shared with the City on the proposed project, residents shared that they do not want private landscaping and other private improvements impacted by this project. As a result, the project has been designed to minimize the impacts to private landscaping and other private improvements in the public right of way to the extent possible without sacrificing sight visibility and other safety concerns related to pedestrian use of the proposed sidewalks.

Since the workshop, Staff has also met with the Solana Beach Post Office to discuss their criteria for the location of mailboxes. Post Office representatives emphasized that implementing the street improvements cannot make the mail delivery less efficient or less safe. Additionally, depending on the design, the U.S. Post Office may choose to cluster mailboxes to improve and streamline delivery service. Staff has revised the prior designs to ensure the postal workers can continue to drive up to the mailboxes for mail delivery.

The road width at the mailbox locations has also been designed to be similar, allowing the mail trucks to move over in the right-of-way (to the right) to also minimize impacts to circulation. Staff is continuing to work with the Post Office on mailbox locations and will share any changes with regard to clustering if that is determined by the Post Office to be necessary.

February 26, 2025
Glencrest Sidewalk Project – Update and Authorize Construction Bids Update on Glencrest Sidewalk Project

Page 3 of 4 ends

The designs before the Council today include all of the above feedback, as well as input from previous community and council engagement. With the final comments received at this hearing, Staff will move forward with the next steps, which are as follows:
• Complete the final Plans Specifications, and Estimate (PS&E) package • Advertise for construction bids
• Award of a construction contract by the City Council
• Start construction
CEQA COMPLIANCE STATEMENT:

The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the State CEQA Guidelines.

FISCAL IMPACT:

The construction cost for this project will be prepared when the final design is prepared.

The preliminary construction cost is estimated between $300,000 to $400,000 depending on many factors such as timing of the construction, number, and nature of driveway improvements to be removed and reconstructed. The Fiscal Year 2024/25 CIP budget allocated $75,000 for project design, which has not been used as part of the design phase due to use of in-house engineering staff.

WORK PLAN:

The project is included in the 2024/25 Work Plan under Community Character Priorities, Item B.17.

OPTIONS:
• Receive report.
• Adopt Resolution authorizing Staff to advertise the project for construction bids. • Provide direction to Staff.

CITY STAFF RECOMMENDATION:

Receive this report, provide direction to Staff and adopt Resolution 2025-017:

1. Approving the design layout plans for the Glencrest Sidewalk Improvement Project.

2. Authorizing the City Engineer to advertise the Glencrest Sidewalk Improvement Project for construction bids.

February 26, 2025
Glencrest Sidewalk Project – Update and Authorize Construction Bids Update on Glencrest Sidewalk Project

Page 4 of 4 ends

_________________________
Alyssa Muto, City Manager
Attachments:

1. Glencrest Sidewalks Preliminary Design Plan

2. Resolution 2025-017
190
185
180
170
175
165
160
155
165
165
175
195
190
175
180
170
165
165
Ground Obscured
Ground Obscured
Ground Obscured
210
205
215
210
220
205
210
200 200
200
210
195
190 215
Ground Obscured
Ground Obscured
Ground Obscured
Ground Obscured
Ground Obscured
X
0 ..
-
310
X
+
~----------------IDENTICAL LOCATION---------------~
i
•. Lr)SID
CX)
...
® 0
-::[.
... 'I"-
5 372

GLENCREST DRIVE PROPOSED SIDEWALKS
,-..:.

Cl)
y J
lJ.J
X
RESOLUTION 2025-017

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING THE DESIGN

FOR THE GLENCREST SIDEWALK IMPROVEMENT

PROJECT AND AUTHORIZING THE CITY ENGINEER TO

ADVERTISE FOR CONSTRUCTION BIDS
WHEREAS, the construction of sidewalks along both sides of Glencrest Drive from Lomas Santa Fe Drive to Dell Street (Project) is a high priority project as identified in the City’s Comprehensive Active Transportation Strategies (CATS), as well as the City’s Safe Routes to School (SRTS) programs; and
WHEREAS, Staff previously provided an update to the City Council on May 22, 2024, to get further feedback from Council on the design prior to further direct engagement with the property owners and hosting a public meeting on the designs; and WHEREAS, the proposed SRTS project has been designed to provide a dedicated pedestrian walkway on both sides of the street, while maintaining as much on street parking as possible. The preliminary design includes the construction of a concrete curb, gutter, and sidewalk on both sides of Glencrest Drive, from Lomas Santa Fe Drive to Dell Street; and
WHEREAS, there are 20 homes located along both sides of this segment of the street. Improvements to private driveways have been included to provide transitions with the sidewalk to account for changes in slope. All work required for driveway transitions will occur within the existing public right of way. On-street parking will remain substantially the same with approximately 30 parking spaces for continued residential use; and NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the State CEQA Guidelines

3. That the City Council approves the design layout plans for the Glencrest Sidewalk Improvement Project.

Resolution 2025-017
Glencrest Sidewalk Project – Authorize Construction Bids

Page 2 of 2 ends

4. That the City Council authorizes the City Engineer to advertise the Glencrest Sidewalk Improvement Project for construction bids.

PASSED AND ADOPTED this 26th day of February 2025, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: February 26, 2025
ORIGINATING DEPT: Community Development Department – Joseph Lim, Community Development Director
SUBJECT: LOSSAN Rail Realignment Update and Action
BACKGROUND:

The San Diego Association of Governments (SANDAG), as the Lead Agency under the California Environmental Quality Act (CEQA), has initiated the preparation of a Draft Environmental Impact Report (EIR) for the San Diego-Los Angeles-San Luis Obispo Rail Realignment (SDLRR) Project (PROJECT). Since the June 18, 2024 Scoping Meeting for the Notice of Preparation (NOP) of the Project, SANDAG initiated a Value Analysis (VA) process to technically evaluate and improve upon the alignment alternatives and/or potentially identify new alternatives for further consideration. On February 12, 2025 SANDAG presented the Final VA Study Report and the five options that will be presented to SANDAG Board of Directors for consideration to advance to environmental review.

SANDAG subsequently conducted office hours at Solana Beach City Hall on February 13, 2025 between 3pm and 6pm, where SANDAG Staff answered community questions and concerns regarding the VA Study Report and the five options.

This item is for any additional updates to be presented by the City Manager and staff to the City Council and public since SANDAG’s presentation and office hours earlier in the month, and to consider any actions for the City Manager to bring forward to the SANDAG Board of Directors meeting on February 28 2025.

DISCUSSION:

The LOSSAN rail corridor is crucial for the regional economy, serving commuters, freight transport, and connecting key ports and military bases. Given the current challenges with the rail alignment through the City of Del Mar, expanding and ensuring reliable future rail services is essential. Additionally, exploring alternatives to the existing rail alignment is necessary to address potential negative impacts.

The Parties involved have raised specific concerns about the project Notice of Preparation. Since the close of the NOP for the project on July 19, 2024, the Primary February 26, 2025
LOSSAN Rail Realignment Update

Page 2 of 3 ends

Project Stakeholders have worked together to establish mutually agreed-upon expectations and priorities for the project. In response to significant input from the NOP, SANDAG initiated a Value Analysis process to technically evaluate and improve upon the existing alignment alternatives and/or potentially identify new alternatives for further consideration. Participation in the technical exercise included representative from key agency stakeholders include the cities of Carlsbad, Del Mar, Encinitas, San Diego, and Solana Beach, as well as representatives from North County Transit District, and CALTRANS.

After several meetings with the participating agency stakeholders the Final VA Study Report was released which analyzed 16 proposed alignment alternatives that included the original alternatives contained in the NOP. The Final VA Study Report is available at the following:

San Diego LOSSAN Rail Realignment Project Final Value Analysis Study Report After completion of the VA Study Report, SANDAG staff reviewed the conceptual ideas from the VA process, as well as prior studies and public feedback, and issued a press release with additional updates on the project and next steps. The press release included five options that will be presented to SANDAG Board of Directors for consideration to advance to environmental review on February 28, 2025. The options are summarized as follows:
• Under Crest Canyon (Under Jimmy Durante to I-5 Knoll): Realigned to minimize subsurface easements by routing below Crest Canyon. Corresponds to VA Study Alternative 6. Similar to NOP Alternative B. Blue line on Figure 1 map below.
• Under Camino Del Mar (Under Jimmy Durante to Torrey Pines Road West):

Aligned to minimize subsurface easements by following below Camino del Mar.

Corresponds to VA Study Alternative 8. Similar to NOP Alternative C. Purple line on Figure 1 map below.
• San Dieguito Bridge to I-5 Knoll: Aligned to minimize impacts to Del Mar, the Fairgrounds, and San Dieguito Double Track Bridge. No corresponding VA alternative. Similar to NOP Alternative A. Yellow line on Figure 1 map below. • Del Mar Bluffs Double Track Reinforced: Maintains current alignment, adds double track along the bluffs and through Los Penasquitos Lagoon with bluff reinforcement and more robust seawalls. Corresponds to VA Study Alternative 12.

Green line on Figure 1 map below.
• No Build: Includes continuation of major stabilization efforts that would be required to protect the existing single-track alignment.

February 26, 2025
LOSSAN Rail Realignment Update

Page 3 of 3 ends

CEQA COMPLIANCE STATEMENT:

The proposed Resolution is not a project under the California Environmental Quality Act (CEQA).

FISCAL IMPACT:

There is no fiscal impact as it relates to this Resolution.

RECOMMENDATION:

It is recommended that the City Council receive additional LOSSAN Rail Realignment information and consider providing actions for the City Manager to bring forward to the SANDAG Board of Directors.
_______________________
Alyssa Muto, City Manager
Figure 1
l
.
7 MM&&
Prenminary Staff Proposo,d Alternatlygs ,. .. , .... ,.,lf,;0 - Under C..)f"T'fno 0d M;u • J",:,r.-,1· toc,n oo
- S.YlO~uroB•klJSr-'"'Ol°"!N'lOI - F~ lnrJl~"iANCor,<kltTr.ec-kA~rn,,-'11 - 0-1.._,..... O~rr11 0t.,,.,t:1h,. ,nu.-. A.i,-1f,.,...l-lld ; ~u.,~~ R,:-i.,n,::1,.r, Sar- Diego
SANDAQ

Solana Beach City CouncilFebruary 26, 2025

Solana Beach City Council
February 26, 2025