Agenda packet — Solana Beach City Council, April 23, 2025 (part 1 of 2)

Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 1 of 8

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY AGENDA
Joint REGULAR Meeting
Wednesday, April 23, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are held at 6:00pm on Wednesdays and are broadcast live. Please check the City’s website for the meeting schedule or any special meetings. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.

PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.

And/Or
Verbal Comment Participation:

Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.

Public speakers have 3 minutes each to speak on each topic. Time may be donated by another Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 2 of 8 individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.

COUNCIL DISCLOSURE
Pursuant to the Levine Act (Gov’t Code Section 84308), any party to a permit, license, contract (other than competitively bid, labor or personal employment contracts) or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any Council Member. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party or participant and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.

SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.

As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Kristi Becker
Deputy Mayor / Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:

Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.

READING OF ORDINANCES AND RESOLUTIONS:

Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.

CALL TO ORDER AND ROLL CALL:

CLOSED SESSION REPORT:

FLAG SALUTE:

APPROVAL OF AGENDA:

Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 3 of 8 PROCLAMATIONS/CERTIFICATES: Ceremonial
• Sheriff’s Spanish Academy
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. • SDG&E Underground Update
ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

An opportunity for the City Manager and City Attorney to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

A. CONSENT CALENDAR: (Action Items) (A.1. - A.7.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on April 09, 2025.

Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for March 22, 2025 – April 4, 2025.

Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 4 of 8 A.3. Quarterly Budget Report – Fiscal Year 2025. (File 0330-30) Recommendation: That the City Council

1. Receive the quarterly report listing changes made to the FY 2025 General Fund Adopted Budget.

Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.4. Fire Station Emergency Generator Replacement. (File 0260-50) Recommendation: That the City Council

1. Adopt Resolution 2025-030:
a. Awarding a construction contract to Pacific Power Engineering Technology Inc. in the amount of $243,000 for the Fire Station Emergency Stand-by Generator Replacement, Bid No. 2025-04.
b. Approving an amount of $30,000 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.
e. Appropriating $41,000 from Capital Projects Fund – Unreserved Fund Balance to the Fire Station Emergency Generator Replacement project account.
f. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.5. Replacement of Office Equipment Leases. (File 0190-50) Recommendation: That the City Council

1. Adopt Resolution 2025-033 authorizing the City Manager to enter into an agreement with Xerox Corp. for the replacement of three multi-functional copier/printer/scanner machines.

Item A.5. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 5 of 8 A.6. Americans with Disability Act (ADA) Pedestrian Ramps. (File 0820-20) Recommendation: That the City Council

1. Adopt Resolution 2025-032:
a. Awarding a construction contract to Savi Construction in the amount of $35,400 for the ADA Pedestrian Ramps, Bid No. 2025-03.
b. Approving an amount of $5,310 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.

Item A.6. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.7. Landscape Maintenance Services. (File 0750-25)
Recommendation: That the City Council

1. Adopt Resolution 2025-034:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Nissho of California, Inc., to include Highland Medians maintenance, and the one-time planting of a Torrey Pine, increasing the agreement by $17,554, to a not-to-exceed amount of $406,206.84 for FY 2024/2025 only. In subsequent years, the not-to-exceed amount will be $392,206.84.
b. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

Item A.7. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) B. PUBLIC HEARINGS: (B.1.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 6 of 8 B.1. Public Hearing: 705 Barbara Ave., Applicant: Watkins, Case: DRP24-013, APN: 263-091-07. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan, and may be found, as conditioned, to meet the discretionary findings and supplemental regulations required to approve a DRP in the HOZ and SAOZ. Therefore, should the City Council be able to make the findings to approve the DRP, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-007 conditionally approving a DRP to legalize unpermitted site improvements including grading, drainage, hardscape, landscaping, fences and walls, a deck, and a swim spa at 705 Barbara Avenue, Solana Beach.

Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Draft Work Plan – Fiscal Year (FY) 2025/26. (File 0410-08) Recommendation: That the City Council

1. Receive the update on the FY 2024/25 Work Plan and initiate discussion and public input on the draft Fiscal Year 2025/26 Work Plan.

Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

LEGISLATIVE POLICY AND CORRESPONDENCE
Document
WORK PLAN COMMENTS:

Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE:

GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 7 of 8 c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson

CITIZEN COMMISSION(S)
a. Climate & Resiliency Commission – Zito, Becker
ADJOURN:

Next Regularly Scheduled Meeting is May 07, 2025
Always refer to the City’s website for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the April 23, 2025 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on April 17, 2025 at 2:15 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., April 23, 2025, in the Council Chambers, at City Hall, 635 S.

Highway 101, Solana Beach, California.

Angela Ivey, City Clerk
City of Solana Beach, CA
}
Solana Beach City Council Regular Meeting Agenda April 23, 2025 Page 8 of 8 UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:

Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate & Resiliency Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
Solana Beach City Council Closed Minutes April 09, 2025 Page 1 of 1

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint Meeting - Closed Session
Wednesday, April 09, 2025 5:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Action Minutes contain formal actions taken at a City Council meeting.

Mayor Heebner called the meeting to order at 5:00 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also Present: Alyssa Muto, City Manager
Johanna Canlas, City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEMS (ONLY): None
Report to Council Chambers and submit speaker slips to the City Clerk before the meeting recesses to closed session
CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One (1) Potential case.

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One (1) Potential case.

ACTION: No reportable action.

ADJOURN:

Mayor Heebner adjourned the meeting at 6:02 p.m.

Approved: _____________________ Angela Ivey, City Clerk -------=-=-=----
Solana Beach City Council Regular Meeting Minutes April 09, 2025 Page 1 of 6

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint REGULAR Meeting
Wednesday, April 09, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Minutes contain formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

Mayor Heebner called the meeting to order at 6:09 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also

Present:

Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Dan King, Assistant City Manager
Dan Goldberg, City Engineer
Rachel Jacobs, Finance Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT: None
FLAG SALUTE:

PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. • EDCO Update
Solana Beach City Council Regular Meeting Minutes April 09, 2025 Page 2 of 6 Matthew Cleary, EDCO, General Manager, presented a PowerPoint (on file).

APPROVAL OF AGENDA:

Motion: Moved by Deputy Mayor Becker and second by Councilmember Zito to approve the agenda. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes:

None. Motion carried unanimously.

ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

Barbra Gordon – Proposal for smoke free multi-unit housing Peggy Walker – Proposal for smoke free multi-unit housing James Meyer – North Rios Subdivision North boundary slope rules Diana Kutlow – Senator Blakespear’s Legislative update
Bob Angelo – view restrictions
CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

A. CONSENT CALENDAR: (Action Items) (A.1. - A.4.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meeting held on March 26, 2025.

Solana Beach City Council Regular Meeting Minutes April 09, 2025 Page 3 of 6 Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for March 08, 2025 – March 21, 2025.

Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.3. Solid Waste Rate Review Prop 218 Notification. (File 1030-15) Recommendation: That the City Council

1. Adopt Resolution 2025-029 setting the Solid Waste Rate Review Public Hearing protest vote for June 18, 2025.

Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.4. Stormwater Program Management Services. (File 0850-40) Recommendation: That the City Council

1. Adopt Resolution 2025-027:
a. Authorizing the City Manager to execute a professional services agreement for a three-year term, in an amount not to exceed $140,000 annually, with Mikhail Ogawa Engineering for Stormwater Program Management Services.
b. Authorizing the City Manager to extend the agreement for up to two additional one-year terms, at the City’s option.

Motion: Moved by Councilmember Edson and second by Councilmember Zito to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

B. PUBLIC HEARINGS: (B.1. - B.2.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public Solana Beach City Council Regular Meeting Minutes April 09, 2025 Page 4 of 6 comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. 334 S. Rios Ave., Applicant: Lefferdink, Case: DRP23-006, SDP23-008, APN:
298-075-22. (File 0600-40)
The proposed project meets the minimum objective requirements under the SBMC, may be found to be consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings required as discussed in this report to approve a DRP. Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines.

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-028 conditionally approving a DRP/SDP to construct a new two-story residence with an attached garage, detached covered patio, and perform associated site improvements at 334 South Rios Avenue, Solana Beach.

Corey Andrews, Principal Planner, presented a PowerPoint (on file).

Mayor Heebner opened the public hearing.

Council disclosures.

Dale Cones, Architect for Applicant, presented a PowerPoint (on file).

Public speakers
Robyn Glasson
Brenda Baniaga
Erich Wallis
Motion: Moved by Councilmember Zito and second by Councilmember Edson to close the public hearing. Approved 4/0/1. Ayes: Heebner, MacDonald, Zito, Edson. Noes:

None. Absent: Becker (recused). Motion carried.

Motion: Moved by Councilmember Zito and second by Councilmember MacDonald to approve the recommendation. Approved 4/0/1. Ayes: Heebner, MacDonald, Zito, Edson.

Noes: None. Absent: Becker (recused). Motion carried.

Mayor Heebner recessed the meeting at 7:32 p.m. for a break and reconvened at 7:39 p.m.

B.2. 615 N. Granados, Applicant: DMIG 615 Granados LLC, Case: SMAP23-002, DRP23-011/ SDP23-015 (North Lot), DRP23-012/SDP23-016 (South Lot), APN:
263-082-17. (File 0600-40)
Solana Beach City Council Regular Meeting Minutes April 09, 2025 Page 5 of 6 The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan, and may be found, as conditioned, to meet the discretionary findings required to approve a Minor Subdivision Tentative Parcel Map and a DRP for the proposed North Lot and a DRP for the proposed South Lot. The project also meets the requirements of the SDP for both proposed lots. Therefore, should the City Council be able to make the required findings, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the Minor Subdivision exempt from the California Environmental Quality Act pursuant to Sections 15301 and 15315 of the State CEQA Guidelines;

3. Find the DRP and SDP for the North Lot exempt from the California Environmental Quality Act pursuant to Sections 15303 and 15332 of the State CEQA Guidelines;

4. Find the DRP and SDP for the North Lot exempt from the California Environmental Quality Act pursuant to Sections 15303 and 15332 of the State CEQA Guidelines; and

5. If the City Council makes the requisite findings and approves the project, adopt the following:
a. Resolution 2025-018 conditionally approving a Minor Subdivision Tentative Parcel Map (SMAP23-002) to demolish the existing single-family residence and subdivide the property at 615 North Granados Avenue into two single-family lots (North Lot and South Lot);
b. Resolution 2025-019 conditionally approving a Development Review Permit (DRP23-011) and Structure Development Permit (SDP23-015) to construct a two-story single-family residence with an attached two-car garage and perform associated site improvements on the North Lot; and c. Resolution 2025-020 conditionally approving a Development Review Permit (DRP23-012) and Structure Development Permit (SDP23-016) to construct a two-story single-family residence with an attached two-car garage and perform associated site improvements on the South Lot.

Katie Benson, Sr. Planner, presented a PowerPoint (on file).

Mayor Heebner opened the public hearing.

Council disclosures.

Ryan Gad, Applicant, presented a PowerPoint (on file).

Public Speakers
Laurence Bloch
Jonathon Collopy
Tracy Richmond, speaking on behalf of Pat and Gary Coad, submitted a handout Bill Howden
Cindi Clemons
Carl Bullen
Noam Ziv submitted a handout
Solana Beach City Council Regular Meeting Minutes April 09, 2025 Page 6 of 6 Motion: Moved by Councilmember Edson and second by Councilmember MacDonald to close the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito.

Noes: None. Motion carried unanimously.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Zito to approve Resolution 2025-018 Minor Subdivision. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

Motion: Moved by Councilmember Edson and second by Councilmember MacDonald to open the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito.

Noes: None. Motion carried unanimously.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to continue the rest of the item to May 7, 2025. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

WORK PLAN COMMENTS:

Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE:

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
ADJOURN:

Mayor Heebner adjourned the meeting at 9:39 p.m.

Approved: _______________________________ Angela Ivey, City Clerk CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: April 23, 2025
ORIGINATING DEPT: Finance – Rachel Jacobs, Finance Director SUBJECT: Register of Demands
BACKGROUND:

Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.

DISCUSSION:

Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The register of demands for March 22, 2025, through April 4, 2025, reflects total expenditures of $1,316,506.12 from various City sources.

WORK PLAN: N/A
OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.

Register of Demands: 03/22/25 through 04/04/25
Check Register - Disbursement Fund (Attachment 1) $ 1,054,572.51 Net Payroll Retiree Health April 4, 2025 2,955.00
Net Payroll Staff P20 March 28, 2025 258,978.61
TOTAL $ 1,316,506.12
April 23, 2025
Register of Demands

Page 2 of 2 ends

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council ratify the above register of demands. ________________________
Alyssa Muto, City Manager
Attachments:

1. Check Register – Disbursement Fund
Page: 1 of 9
City of Solana Beach
Register of Demands

3/22/2025 - 4/4/2025
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 P02 PR CONT ADJUSTMENT 04/02/2025 9002045 $25.93 MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant P20 03/27/2025 9002036 $13,224.88 SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant P20 03/27/2025 9002042 $1,080.00 MISSION SQUARE PLAN 302817 P02 PR CONT ADJUSTMENT 04/02/2025 9002045 $474.72 CALPERS P20 457 CONTRIBUTION 03/27/2025 990120344 $4,756.46 CALPERS P20 457 CONTRIBUTION 03/27/2025 990120344 $23.41 CALPERS P19 PERS 03/14/25 PD (03/26/25 PERS) 03/26/2025 9032625 $67,664.94 CALPERS P20 PERS 03/28/25 PD (04/03/2025 PERS) 04/03/2025 9040325 $68,007.07 CALPERS PC09 PERS 03/13/25 PD (04/02/25 PERS) 04/02/2025 9040225 $925.53 AFLAC MARCH 25 04/04/2025 108071 $1,062.64
H.G. FENTON COMPANY RFND: BC-012491-APPLIED AS INSIDE CITY/LOCATED OUT
04/04/2025 108084 $1,014.00
STERLING HEALTH SERVICES, INC. P20 FSA/DCA CONTRIBUTIONS 04/04/2025 9002058 $2,386.12 STERLING HEALTH SERVICES, INC. P20 FSA/DCA CONTRIBUTIONS 04/04/2025 9002058 $1,364.54 SELF INSURED SERVICES COMPANY DENTAL - APR 25 03/27/2025 9002034 $3,348.30 SELF INSURED SERVICES COMPANY APR 25-LIFE & ADD/SUPP LIFE/LTD 04/04/2025 9002049 $1,295.18 SELF INSURED SERVICES COMPANY APR 25-LIFE & ADD/SUPP LIFE/LTD 04/04/2025 9002049 $320.75 SELF INSURED SERVICES COMPANY APR 25-LIFE & ADD/SUPP LIFE/LTD 04/04/2025 9002049 $1,195.93 INSTATAX P20 TAXES 03/28/2025 990120357 $46,156.59
INSTATAX P20 TAXES 03/28/2025 990120357 $1,359.56
INSTATAX P20 TAXES 03/28/2025 990120357 $10,152.66
INSTATAX P20 TAXES 03/28/2025 990120357 $18,519.02
INSTATAX P20 TAXES 03/28/2025 990120357 $2,849.30
FIDELITY SECURITY LIFE INSURANCE COMPANY APR 25-VISION 04/04/2025 108083 $483.56 IAFF-MERP MAR 25 FF TRUST 04/04/2025 9002061 $4,900.00
CROWN CASTLE USA INC RFND: V24-001 03/27/2025 108042 $4,177.96 MARCINA CHECKETTS RFND: BC-010218 FIRE FEE 03/27/2025 108048 $112.00 P S & C D STEENSMA RFND: BC-011666 RENEWAL OVERPAYMENT 03/27/2025 108052 $61.00 WELTER ELECTRIC INC RFND: SA25-0005 03/27/2025 108063 $50.00 WELTER ELECTRIC INC RFND: SA25-0005 03/27/2025 108063 $153.00 KELLY CUMBERLAND RFND: FCCC 03/09/25 04/04/2025 108086 $500.00 LAURIE SMITH TRUST RFND: FCCC-03/08/25 04/04/2025 108087 $500.00 MARIA & ANTONIO ALAMO RFND: ENC24-0139 04/04/2025 108072 $60,000.00 TOTAL GENERAL FUND $318,145.05
1005100 - CITY COUNCIL
US BANK CLOSED SESSION 04/04/2025 108073 $177.25
US BANK CLOSED SESSION 04/04/2025 108073 $138.21
TOTAL CITY COUNCIL $315.46
1005150 - CITY CLERK
PITNEY BOWES GLOBAL FINANCIAL SVC LEASE: 0012725773-01/30/25-04/29/25 03/27/2025 9002041 $794.45 STAPLES CONTRACT & COMMERCIAL ROLLING CART/PAPER/DOLLY 03/27/2025 108059 $267.59 STAPLES CONTRACT & COMMERCIAL PENS/SHEET PROTECTORS 03/27/2025 108059 $90.20 US BANK FILE FOLDERS 04/04/2025 108073 $38.05
Page: 2 of 9
US BANK STORAGE FILE LABEL SYSTEM 04/04/2025 108073 $1,712.68 UT SAN DIEGO - NRTH COUNTY ROP ADVERTISING/COLOR CHARGE 03/27/2025 108061 $260.00 CORODATA RECORDS MANAGEMENT, INC FEB 25 - STORAGE 04/04/2025 108078 $1,276.78 KFORCE INC. TEMP SERVICES 01/30/25-CLK 03/27/2025 9002037 $940.00 KFORCE INC. TEMP SERVICES 02/06/25-CLK 03/27/2025 9002037 $946.80 KFORCE INC. TEMP SERVICES 02/13/25-CLK 03/27/2025 9002037 $570.00 KFORCE INC. TEMP SERVICES 02/20/25-CLK 03/27/2025 9002037 $820.00 KFORCE INC. TEMP SERVICES 02/27/25-CLK 03/27/2025 9002037 $870.00 KFORCE INC. TEMP SERVICES 03/06/25-CLK 03/27/2025 9002037 $880.00 KFORCE INC. TEMP SERVICES-03/13/25-CLK 04/04/2025 9002051 $810.00 KFORCE INC. TEMP SERVICES-03/20/25-CLK 04/04/2025 9002051 $940.00 ICC GENERAL CODE, INC. WEB UPDATE 04/04/2025 108077 $780.00 THE PITNEY BOWES BANK INC-RESERVE 29312709 - POSTAGE PURCHASE 04/04/2025 9002056 $1,800.00 TOTAL CITY CLERK $13,796.55
1005200 - CITY MANAGER
US BANK LCC CONFERENCE LODGING 04/04/2025 108073 $615.84 US BANK LCC CONFERENCE LODGING 04/04/2025 108073 $682.64 US BANK CLOSED SESSION 04/04/2025 108073 $20.61
TOTAL CITY MANAGER $1,319.09
1005250 - LEGAL SERVICES
US BANK CLOSED SESSION 04/04/2025 108073 $26.10
TOTAL LEGAL SERVICES $26.10
1005300 - GENERAL FUND - FINANCE
HDL HINDERLITER DE LLAMAS & ASSOC Q3/25- SALES TAX AUDIT & CONTRACT-JAN-MAR 25 04/04/2025 108085 $2,106.08 STAPLES CONTRACT & COMMERCIAL TONER 03/27/2025 108059 $276.00 STAPLES CONTRACT & COMMERCIAL TONER/TAPE DISPENSER 03/27/2025 108059 $282.83 STAPLES CONTRACT & COMMERCIAL RFND: TONER 03/27/2025 108059 ($272.08) US BANK SCRIBE TRIAL 04/04/2025 108073 $29.00
US BANK CSMFO LODGING 04/04/2025 108073 $690.38
TOTAL GENERAL FUND - FINANCE $3,112.21
1005350 - SUPPORT SERVICES
XEROX CORPORATION FEB 25-XEROX -UPSTAIRS 03/27/2025 108068 $298.25 XEROX CORPORATION FEB 25-XEROX FIERY -PLN/ENG 03/27/2025 108068 $132.61 XEROX CORPORATION FEB 25-XEROX FIERY -UPSTAIRS 03/27/2025 108068 $132.61 XEROX CORPORATION FEB 25-XEROX FIERY -CLK 03/27/2025 108068 $122.84 XEROX CORPORATION FEB 25-XEROX -PLN/ENG 03/27/2025 108068 $144.60 XEROX CORPORATION FEB 25-XEROX -CLK 03/27/2025 108068 $271.68 XEROX CORPORATION FEB 25-XEROX -UPSTAIRS 03/27/2025 108068 $161.13 XEROX CORPORATION FEB 25-XEROX -PLN/ENG 03/27/2025 108068 $546.78 XEROX CORPORATION FEB 25-XEROX -CLK 03/27/2025 108068 $358.16 STAPLES CONTRACT & COMMERCIAL KLEENEX/COPY HOLDER/PENS/POST ITS 04/04/2025 108103 $62.67 STAPLES CONTRACT & COMMERCIAL RFND: COPY HOLDER 04/04/2025 108103 ($12.71) TOTAL SUPPORT SERVICES $2,218.62
1005400 - HUMAN RESOURCES
DEPARTMENT OF JUSTICE FEB 24-FINGERPRINT APPS 03/27/2025 108043 $64.00 US BANK HR CLEAR NAME PLATES 04/04/2025 108073 $27.18
US BANK ERGONOMIC DESK 04/04/2025 108073 $1,817.74
US BANK ANNUAL MEMBERSHIP DUES (LINKEDIN) 04/04/2025 108073 $323.88 US BANK GET WELL FLOWERS 04/04/2025 108073 $146.52
US BANK WEBINAR 04/04/2025 108073 $50.00
US BANK EFAX SERVICES 04/04/2025 108073 $49.99
Page: 3 of 9
US BANK PW DIRECTOR PANEL SUPPLIES 04/04/2025 108073 $50.45 US BANK PW DIRECTOR PANEL LUNCH 04/04/2025 108073 $224.73 TOTAL HUMAN RESOURCES $2,754.49
1005450 - INFORMATION SERVICES
COX COMMUNICATIONS INC 0013410039730701-03/19/25-04/18/25 03/27/2025 108041 $295.12 US BANK CANVA SUBSCRIPTION 04/04/2025 108073 $143.81
US BANK CONSTANT CONTACT 04/04/2025 108073 $98.00
US BANK WEBSITE FORWARDING/ACCESSIBILITY TOOL 04/04/2025 108073 $651.00 WESTERN AUDIO VISUAL AV MAINTENANCE SUPPORT 04/04/2025 108106 $499.00 MANAGED SOLUTION OCT 24-Office 365 and IT Support 04/04/2025 9002052 $400.00 360 GLOBAL TECHNOLOGY LLC APR 25-WEBSITE HOSTING 04/04/2025 9002046 $600.00 CARAHSOFT TECHNOLOGY CORPORATION ZOOM SUBSCRIPTION 04/04/2025 108074 $8,160.49 TOTAL INFORMATION SERVICES $10,847.42
1005550 - PLANNING
LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $481.25 TOTAL PLANNING $481.25
1005590 - CODE ENFORCEMENT
US BANK UNIFORM PATCH SEWING 04/04/2025 108073 $60.00
US BANK COURT DOCUMENTS 04/04/2025 108073 $9.00
WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $99.38 TOTAL CODE ENFORCEMENT $168.38
1006110 - LAW ENFORCEMENT
SAN DIEGO COUNTY SHERIFFS OFFICE JAN-JUN 25-SHERIFF CAL-ID 03/27/2025 108055 $1,340.00 TOTAL LAW ENFORCEMENT $1,340.00
1006120 - FIRE DEPARTMENT
SANTA FE IRRIGATION DISTRICT 005512-000-01/03/25-03/04/25 04/04/2025 108100 $739.03 CITY OF ENCINITAS ENC FMS-6/10/24-11/11/24 03/27/2025 108039 $7,754.57 REGIONAL COMMS SYS MS 056 RCS FEB 25-FIRE RADIOS 03/27/2025 108054 $1,298.00 REGIONAL COMMS SYS MS 056 RCS FEB 25-CAP CODE 03/27/2025 108054 $32.50 REGIONAL COMMS SYS MS 056 RCS FEB 25-SHERIFF RADIOS 03/27/2025 108054 $796.50 US BANK EQUIPMENT BAG 04/04/2025 108073 $73.70
US BANK TRAINING BINDERS 04/04/2025 108073 $104.27
US BANK FLAG REPLACEMENTS 04/04/2025 108073 $265.48
US BANK OFFICE STAMPS 04/04/2025 108073 $26.05
US BANK FIRE PINNING CEREMONY INVITES 04/04/2025 108073 $41.75 ACE UNIFORMS LLC UNIFORM ESSENTIALS/SEWINGS/HATS 03/27/2025 9002033 $811.83 ACE UNIFORMS LLC UNIFORM ESSENTIALS/EMB/SEWINGS 04/04/2025 9002047 $238.15 FIRE STATS LLC DEC 24/JAN 25-MAINT & OPRTNS OF DATA 03/27/2025 108046 $425.00 ACROSS THE STREET PRODUCTIONS, INC. CERT BLUE CARD INSTRUCTOR TRAIN/TRAINING 03/27/2025 108037 $4,500.00 WEX BANK JAN 25-AUTO FUEL & CR TAX 04/04/2025 108107 $1,801.44 WEX BANK FEB 25-AUTO FUEL & CR TAX 04/04/2025 108107 $1,748.06 MICHAEL MONKEN REIMB: CORONA AUTO EX 04/04/2025 108090 $1,905.56 TOTAL FIRE DEPARTMENT $22,561.89
1006170 - MARINE SAFETY
US BANK ZIP TIES 04/04/2025 108073 $14.67
US BANK MS NOW HIRING SIGNS 04/04/2025 108073 $161.63
US BANK MEDICAL BAGS 04/04/2025 108073 $518.20
US BANK SCHEDULING SOFTWARE 04/04/2025 108073 $246.40
US BANK DIVE SUPPLIES 04/04/2025 108073 $177.18
US BANK HQ CLEANING SUPPLIES 04/04/2025 108073 $29.34
Page: 4 of 9
US BANK 2481 NISSAN FRONTIER SERVICE 04/04/2025 108073 $143.58 US BANK GATE REPAIR SUPPLIES 04/04/2025 108073 $25.42
US BANK MEDICAL SUPPLY BOXES 04/04/2025 108073 $163.02
US BANK HQ CLEANING SUPPLIES 04/04/2025 108073 $38.37
US BANK SD COUNTY JOB FAIR BOOTH 04/04/2025 108073 $250.00 US BANK SQUEEGE BLADES/PVC FITTINGS 04/04/2025 108073 $13.66 US BANK MANDATED REPORTER TRAINING 04/04/2025 108073 $8.99 US BANK WATER SAFETY SUMMIT 04/04/2025 108073 $400.00
US BANK OFFICE STAMPS 04/04/2025 108073 $52.10
US BANK RETURNED AUTO PART 04/04/2025 108073 ($19.78)
US BANK BATTERIES/ZIP TIES 04/04/2025 108073 $41.49
ACE UNIFORMS LLC UNIFORM ESSENTIALS 03/27/2025 9002033 $344.78 WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $949.45 THE COMMA CLUB LLC T-PULL STRAP/CLAMP 03/27/2025 108053 $549.45 TOTAL MARINE SAFETY $4,107.95
1006510 - ENGINEERING
STATE CONTROLLER'S OFFICE FY 23/24-ANNUAL STREET REPORT 03/27/2025 108060 $3,000.00 US BANK DG-COUNTY MAPS 04/04/2025 108073 $4.09
US BANK LC-PW TRUCK WASH 04/04/2025 108073 $27.99
US BANK LC-MSA EVENT REGISTRATION (2) 04/04/2025 108073 $70.00 SANGIS SD IMAGERY CONSORTIUM FUNDING 03/27/2025 108056 $1,466.67 WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $159.29 WEST COAST CIVIL, INC FEB 25-PROF SVC 03/27/2025 108065 $2,550.00 TOTAL ENGINEERING $7,278.04
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 03/27/2025 108049 $16.97 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/04/2025 108091 $16.96 SANTA FE IRRIGATION DISTRICT 005506-014-02/04/25-03/04/25 03/27/2025 108057 $184.54 MIKHAIL OGAWA ENGINEERING, INC. NOV 24- STORMWATER PROGRAM 03/27/2025 9002039 $9,521.63 DOG WASTE DEPOT DOG WASTE BAGS 04/04/2025 108080 $2,482.17 WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $463.39 SUMMIT EROSION CONTROL SANDBAGS/PALLET 03/27/2025 9002043 $237.05 IDRAINS LLC O-STORMDRAIN MAINT & INSPCTN 03/27/2025 108035 $2,680.00 TOTAL ENVIRONMENTAL SERVICES $15,602.71
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 03/27/2025 108049 $27.55 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/04/2025 108091 $27.56 SANTA FE IRRIGATION DISTRICT 011695-000-02/04/25-02/28/25 03/27/2025 108057 $91.05 SDG&E CO INC UTILITIES:01/09/25-03/10/25 04/04/2025 108101 $811.91 SDG&E CO INC UTILITIES:02/06/25-03/10/25 04/04/2025 108101 $1,003.40 NISSHO OF CALIFORNIA FEB 25- LANDSCAPE MAINTENANCE 04/04/2025 9002055 $2,178.16 SUNBELT RENTALS, INC. DEMO HAMMER 04/04/2025 108104 $191.27 WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $419.96 VICTOR MAGANA GONZALEZ MILEAGE-03/16/25 03/27/2025 108062 $32.20 BFS GROUP OF CALIFORNIA LLC BLACK TOP PATCH 03/27/2025 108044 $95.10 BFS GROUP OF CALIFORNIA LLC BLACK TOP PATCH 03/27/2025 108044 $285.31 BFS GROUP OF CALIFORNIA LLC BLACK TOP PATCH 03/27/2025 108044 $285.31 AUTO PARTS PROS LLC BATTERY 03/27/2025 108050 $149.07
AUTO PARTS PROS LLC 10W40 03/27/2025 108050 $47.72
TOTAL STREET MAINTENANCE $5,645.57
1006540 - TRAFFIC SAFETY
Page: 5 of 9
SDG&E CO INC UTILITIES:01/09/25-03/10/25 04/04/2025 108101 $754.08 SDG&E CO INC UTILITIES:02/06/25-03/10/25 04/04/2025 108101 $1,517.12 TRAFFIC SUPPLY, INC SOLAR STOP SIGN 04/04/2025 9002059 $4,540.59 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS-03/02/25-03/15/25 04/04/2025 9002048 $13,062.50 MANERI TRAFFIC CONTOL INC SIGNS 04/04/2025 108089 $1,027.14 TOTAL TRAFFIC SAFETY $20,901.43
1006550 - STREET CLEANING
SANTA FE IRRIGATION DISTRICT 011695-000-02/04/25-02/28/25 03/27/2025 108057 $53.48 TOTAL STREET CLEANING $53.48
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 03/27/2025 108049 $20.13 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/04/2025 108091 $20.14 SANTA FE IRRIGATION DISTRICT 005506-018-02/04/25-02/28/25 03/27/2025 108057 $227.94 SANTA FE IRRIGATION DISTRICT 005506-019-02/04/25-02/28/25 03/27/2025 108057 $522.07 SANTA FE IRRIGATION DISTRICT 005506-000-01/03/25-03/04/25 03/27/2025 108057 $212.42 SANTA FE IRRIGATION DISTRICT 005506-001-01/03/25-03/04/25 03/27/2025 108057 $108.84 SANTA FE IRRIGATION DISTRICT 005506-002-01/03/25-03/04/25 03/27/2025 108057 $450.39 SANTA FE IRRIGATION DISTRICT 005506-004-01/03/25-03/04/25 03/27/2025 108057 $108.84 SANTA FE IRRIGATION DISTRICT 005506-005-01/03/25-03/04/25 03/27/2025 108057 $289.55 SANTA FE IRRIGATION DISTRICT 005506-006-01/03/25-03/04/25 03/27/2025 108057 $173.79 SANTA FE IRRIGATION DISTRICT 005506-007-01/03/25-03/04/25 03/27/2025 108057 $132.89 SANTA FE IRRIGATION DISTRICT 005506-009-01/03/25-03/04/25 03/27/2025 108057 $108.84 SANTA FE IRRIGATION DISTRICT 005506-010-01/03/25-03/04/25 03/27/2025 108057 $211.07 SANTA FE IRRIGATION DISTRICT 005506-011-01/03/25-03/04/25 03/27/2025 108057 $348.16 SANTA FE IRRIGATION DISTRICT 005506-012-01/03/25-03/04/25 03/27/2025 108057 $1,376.44 SANTA FE IRRIGATION DISTRICT 005506-013-01/03/25-03/04/25 03/27/2025 108057 $132.89 SANTA FE IRRIGATION DISTRICT 005979-001-01/03/25-03/04/25 03/27/2025 108057 $126.58 SANTA FE IRRIGATION DISTRICT 012448-000-01/03/25-03/04/25 03/27/2025 108057 $173.79 SANTA FE IRRIGATION DISTRICT 012448-001-01/03/25-03/04/25 03/27/2025 108057 $108.84 SANTA FE IRRIGATION DISTRICT 00506-015-01/16/25-03/17/25 04/04/2025 108100 $289.09 SANTA FE IRRIGATION DISTRICT 005506-016-01/16/25-03/17/25 04/04/2025 108100 $750.19 SANTA FE IRRIGATION DISTRICT 005979-003-01/16/25-03/17/25 04/04/2025 108100 $530.08 WEST COAST ARBORISTS INC MAR 25-TREE MAINTENANCE SERVICES 03/27/2025 108064 $1,250.00 RANCHO SANTA FE SECURITY SYS INC APR 25-RESTROOM LKUP/ALARM MONITORING 04/04/2025 108097 $386.40 US BANK TRASHCAN LINERS 04/04/2025 108073 $173.74
US BANK PACKING MATERIALS/SHIPPING 04/04/2025 108073 $20.97 US BANK PACKING MATERIALS/SHIPPING 04/04/2025 108073 $119.73 US BANK PW CELL PHONE CHARGERS 04/04/2025 108073 $35.44 US BANK PW TONER 04/04/2025 108073 $133.64
NISSHO OF CALIFORNIA FEB 25-LANDSCAPING SERVICES 03/27/2025 9002040 $1,987.55 NISSHO OF CALIFORNIA FEB 25- LANDSCAPING SERVICES 03/27/2025 9002040 $834.37 NISSHO OF CALIFORNIA FEB 25- LANDSCAPING SERVICES 03/27/2025 9002040 $21,075.10 NISSHO OF CALIFORNIA FEB 25- LANDSCAPE MAINTENANCE 04/04/2025 9002055 $8,707.59 WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $86.89 HD SUPPLY, INC. CLOROX/LINERS 03/27/2025 108047 $855.59 BFS GROUP OF CALIFORNIA LLC ROPE/NAIL SET/LIGHT CONTROL & PLATE 03/27/2025 108044 $57.51 RANCHO SANTA FE PROTECTIVE SERVICES INC APR 25- SECURITY PATROL SERVICES 04/04/2025 108096 $695.00 TOTAL PARK MAINTENANCE $42,842.49
1006570 - PUBLIC FACILITIES
SANTA FE IRRIGATION DISTRICT 005506-008-01/03/25-03/04/25 03/27/2025 108057 $468.43 SDG&E CO INC UTILITIES:01/09/25-03/10/25 04/04/2025 108101 $2,562.39 Page: 6 of 9
SDG&E CO INC UTILITIES:02/06/25-03/10/25 04/04/2025 108101 $7,743.05 WEST COAST ARBORISTS INC MAR 25-TREE MAINTENANCE SERVICES 03/27/2025 108064 $1,250.00 SEASIDE HEATING & AIR CONDITIONING FY25 HVAC SERVICES AT CITY FACILITIES 03/27/2025 108058 $360.00 SEASIDE HEATING & AIR CONDITIONING FY25 HVAC SERVICES AT CITY FACILITIES-FS 03/27/2025 108058 $120.00 US BANK PW OFFICE SUPPLIES 04/04/2025 108073 $30.44
NISSHO OF CALIFORNIA FEB 25- LANDSCAPE MAINTENANCE 04/04/2025 9002055 $2,984.76 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 03/27/2025 108038 $384.19 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 04/04/2025 108076 $118.68 HABITAT PROTECTION, INC MAR 25- PEST/RODENT CONTROL -SEASCAPE SUR 03/27/2025 9002035 $43.00 HABITAT PROTECTION, INC MAR-25-PEST/RODENT CONTROL-MS 03/27/2025 9002035 $71.00 HABITAT PROTECTION, INC MAR 25-PEST/RODENT CONTROL-DEL MAR SHORE BCH
03/27/2025 9002035 $43.00
HABITAT PROTECTION, INC MAR 25-PEST/RODENT CONTROL-CH 03/27/2025 9002035 $57.00 HABITAT PROTECTION, INC MAR 25-PEST/RODENT CONTROL-FC 03/27/2025 9002035 $43.00 HABITAT PROTECTION, INC MAR 25-PEST/RODENT CONTROL-FCCC 03/27/2025 9002035 $71.00 HABITAT PROTECTION, INC MAR 25-PEST/RODENT CONTROL-TIDE PARK BEACH 03/27/2025 9002035 $65.00 HABITAT PROTECTION, INC MAR 25- PEST/RODENT CONTROL-FS 03/27/2025 9002035 $86.00 HABITAT PROTECTION, INC MAR 25-PEST/RODENT CONTROL-PW 03/27/2025 9002035 $71.00 HABITAT PROTECTION, INC MAR 25-PEST/RODENT CONTROL-LCCC 03/27/2025 9002035 $71.00 STANDARD PLUMBING SUPPLY COMPANY WATER HEATER 04/04/2025 108102 $858.04 STANDARD PLUMBING SUPPLY COMPANY COPPER PIPE/BALL VALVE/COPPER ADAPT 04/04/2025 108102 $96.87 WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $144.81 REAL ESTATE CONSULTING & SERVICES INC FY25 ON-CALL AS-NEEDED HANDYMAN 04/04/2025 9002057 $5,035.00 BFS GROUP OF CALIFORNIA LLC FAUCET 03/27/2025 108044 $276.39 BFS GROUP OF CALIFORNIA LLC PLASTIC SHEETING 03/27/2025 108044 $37.18 BFS GROUP OF CALIFORNIA LLC SIMPLE GREEN/SPRAY PAINT 03/27/2025 108044 $38.52 BFS GROUP OF CALIFORNIA LLC GLOVES/CAULKING 03/27/2025 108044 $33.24 BFS GROUP OF CALIFORNIA LLC BLUE TAPE/FASTENERS/SPRAY PAINT 03/27/2025 108044 $43.10 BFS GROUP OF CALIFORNIA LLC WASHERS/HEX NUTS/GLOVES/GRID DRAIN 04/04/2025 108079 $56.89 BFS GROUP OF CALIFORNIA LLC ELECTRICAL TAPE/PAINT BRUSH/OUTLET/PUTTY KNIFE 03/27/2025 108044 $39.80 BFS GROUP OF CALIFORNIA LLC LED LAMP 03/27/2025 108044 $10.76 BFS GROUP OF CALIFORNIA LLC GORILLA TAPE/DUCT TAPE 03/27/2025 108044 $30.27 TOTAL PUBLIC FACILITIES $23,343.81
1007100 - COMMUNITY SERVICES
US BANK MMASC MEETING 04/04/2025 108073 $20.00
US BANK SOCIAL MEDIA BIO LINKING 04/04/2025 108073 $9.99 TOTAL COMMUNITY SERVICES $29.99
1007110 - GF-RECREATION
ONE DAY SIGNS SPRING FEST/EGG HUNT BANNERS 03/27/2025 108051 $237.05 US BANK LC PORTABLE HEATERS 04/04/2025 108073 $85.57
US BANK AWARD APPLICATION FEE 04/04/2025 108073 $40.00
ABLE PATROL & GUARD INC MAR 25-FCCC GUARD SERVICE 04/04/2025 108069 $513.00 CALIFORNIA OFFICE CLEANING, INC MAR 25-FCCC CLEANING 04/04/2025 9002050 $450.00 DYLAN ROSSI TRAVEL/TRAIN-CA PRK/REC SOC ANNL CONF-3/18- 21/25
04/04/2025 108081 $995.62
TOTAL GF-RECREATION $2,321.24
110 - MEASURE S 1% TRANSACTION TAX
PALM ENGINEERING CONSTRUCTION CO PROJ# 9834.00 HIGHLAND MEDIAN RETENTION 04/04/2025 108095 ($447.84) TOTAL MEASURE S 1% TRANSACTION TAX ($447.84)
1105900 - MEASURE S - 1% TRANSACTION TAX
HDL HINDERLITER DE LLAMAS & ASSOC Q3/25- MEASURE S TAX-CONTRACT/AUDIT-JAN-MAR 25 04/04/2025 108085 $778.35
Page: 7 of 9
TOTAL MEASURE S - 1% TRANSACTION TAX $778.35
1106510 - MEASURE S - ENGINEERING
PALM ENGINEERING CONSTRUCTION CO PROJ# 9834.00 HIGHLAND MEDIAN CONTINGENCY 04/04/2025 108095 $8,956.71 TOTAL MEASURE S - ENGINEERING $8,956.71
135 - EQUIPMENT REPLACEMENT
WELTER ELECTRIC INC RFND: SA25-0005 03/27/2025 108063 $2.03 TOTAL EQUIPMENT REPLACEMENT $2.03
1355450 - ASSET REPLACEMENT-INFO SYS
360 GLOBAL TECHNOLOGY LLC APR 25-Drupal Upgrade 04/04/2025 9002046 $5,000.00 TOTAL ASSET REPLACEMENT-INFO SYS $5,000.00
1355590 - Asset Replacement- Codes
MOTOROLA SOLUTIONS INC PORTABLE RADIOS FOR CODE ENFORCEMENT 04/04/2025 108092 $8,784.52 TOTAL Asset Replacement- Codes $8,784.52
1356170 - ASSET REPLACEMENT-MARN SFTY
N MOTORS IRVINE, LLC ASSET REPLACEMENT TRUCK 04/04/2025 108094 $42,560.00 ACME CYCLES, INC. PWC (JET SKI) 04/04/2025 108093 $18,056.62 TOTAL ASSET REPLACEMENT-MARN SFTY $60,616.62
1356510 - ASSET REPLACEMENT-ENGINEER
CENTRAL SQUARE GIS SERVICES 04/04/2025 108075 $90.00
TOTAL ASSET REPLACEMENT-ENGINEER $90.00
1605360 - OPEB OBLIGATION
MIDAMERICA APRIL 25 04/04/2025 9002053 $7,645.00
TOTAL OPEB OBLIGATION $7,645.00
2037510 - HIGHWAY 101 LANDSC #33
SANTA FE IRRIGATION DISTRICT 005979-000-01/03/25-03/04/25 03/27/2025 108057 $490.61 SANTA FE IRRIGATION DISTRICT 005979-004-01/16/25-03/17/25 04/04/2025 108100 $538.34 SANTA FE IRRIGATION DISTRICT 007732-000-01/16/25-03/17/25 04/04/2025 108100 $195.01 SDG&E CO INC UTILITIES:02/06/25-03/10/25 04/04/2025 108101 $3,303.68 NISSHO OF CALIFORNIA FEB 25- LANDSCAPE MAINTENANCE 04/04/2025 9002055 $1,692.31 TOTAL HIGHWAY 101 LANDSC #33 $6,219.95
2047520 - MID 9C SANTA FE HILLS
SANTA FE IRRIGATION DISTRICT 005979-014-02/04/25-02/28/25 03/27/2025 108057 $153.31 SANTA FE IRRIGATION DISTRICT 005979-015-02/04/25-02/28/25 03/27/2025 108057 $148.92 SANTA FE IRRIGATION DISTRICT 005979-016-02/04/25-02/28/25 03/27/2025 108057 $175.26 SANTA FE IRRIGATION DISTRICT 005979-017-02/04/25-02/28/25 03/27/2025 108057 $48.81 SANTA FE IRRIGATION DISTRICT 005979-018-02/04/25-02/28/25 03/27/2025 108057 $48.81 SANTA FE IRRIGATION DISTRICT 005979-019-02/04/25-02/28/25 03/27/2025 108057 $88.32 SANTA FE IRRIGATION DISTRICT 005979-020-02/04/25-02/28/25 03/27/2025 108057 $144.53 SANTA FE IRRIGATION DISTRICT 005979-021-02/04/25-02/28/25 03/27/2025 108057 $144.53 SANTA FE IRRIGATION DISTRICT 005979-022-02/04/25-02/28/25 03/27/2025 108057 $144.53 SANTA FE IRRIGATION DISTRICT 005979-023-02/04/25-02/28/25 03/27/2025 108057 $144.53 SANTA FE IRRIGATION DISTRICT 005979-024-02/04/25-02/28/25 03/27/2025 108057 $434.27 SANTA FE IRRIGATION DISTRICT 005979-025-02/04/25-02/28/25 03/27/2025 108057 $166.48 SANTA FE IRRIGATION DISTRICT 005979-026-02/04/25-02/28/25 03/27/2025 108057 $148.92 TOTAL MID 9C SANTA FE HILLS $1,991.22
2077550 - MID 9H SAN ELIJO #2
SAN ELIJO HILLS II HOA FY24 SURPLUS FUNDS 04/04/2025 108099 $400,000.00 TOTAL MID 9H SAN ELIJO #2 $400,000.00
2087580 - COASTAL RAIL TRAIL MAINT
Page: 8 of 9
SANTA FE IRRIGATION DISTRICT 005506-020-02/04/25-02/28/25 03/27/2025 108057 $1,113.23 SANTA FE IRRIGATION DISTRICT 005506-003-01/03/25-03/04/25 03/27/2025 108057 $173.79 NISSHO OF CALIFORNIA FEB 25- LANDSCAPE MAINTENANCE 04/04/2025 9002055 $6,408.18 TOTAL COASTAL RAIL TRAIL MAINT $7,695.20
2117600 - STREET LIGHTING DISTRICT
SDG&E CO INC UTILITIES:01/09/25-03/10/25 04/04/2025 108101 $9,790.96 TOTAL STREET LIGHTING DISTRICT $9,790.96
2135550 - DEVELOPER PASS-THRU- PLANNING
LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $481.25 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.59 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.59 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.59 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.59 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.59 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.59 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.59 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $158.62 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $262.50 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $87.50 LAURIE LEVINE FEB 25-PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $87.50 LAURIE LEVINE JAN 25- PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $481.25 LAURIE LEVINE JAN 25- PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $700.00 LAURIE LEVINE JAN 25- PLAN REVIEW & INSPECTIONS 03/27/2025 9002038 $262.50 TOTAL DEVELOPER PASS-THRU- PLANNING $3,631.25
2146120 - FIRE MITIGATION FEES
ACE UNIFORMS LLC HAT 03/27/2025 9002033 $84.12
ACE UNIFORMS LLC HAT 03/27/2025 9002033 $83.77
ACE UNIFORMS LLC UNIFORM ESSENTIALS/SEWINGS/ALTRNS 03/27/2025 9002033 $858.38 ACE UNIFORMS LLC UNIFORM ESSENTIAL 03/27/2025 9002033 $77.90 ACE UNIFORMS LLC UNIFORM ACCESSORIES 04/04/2025 9002047 $35.20 TOTAL FIRE MITIGATION FEES $1,139.37
2465200 - MISC GRANTS - CM
WILLIAM STEIN T SHIRTS-CLEAN & GREEN 03/27/2025 108040 $709.37 TOTAL MISC GRANTS - CM $709.37
2505570 - COASTAL BUSINESS/VISITORS
US BANK S SIERRA PLANTS 04/04/2025 108073 $1,648.56
US BANK EGG HUNT EVENT SUPPLIES 04/04/2025 108073 $75.00 US BANK EGG HUNT CRAFT SUPPLIES 04/04/2025 108073 $309.46 ACTION BOUNCE COMPANY JUMPER-EGG HUNT-04/19/25 04/04/2025 108070 $490.00 LINDA M SINNACHCHARIGE FACE PAINTING-EGG HUNT-04/19/25 04/04/2025 108088 $625.00 DANNY J DECOSMO TRAIN RIDE-EGG HUNT-04/19/25 04/04/2025 108098 $1,310.00 TOTAL COASTAL BUSINESS/VISITORS $4,458.02
2556180 - JUNIOR LIFEGUARDS
US BANK JR GUARD SCHEDULING SERVICE 04/04/2025 108073 $20.00 DUSTIN BRODWOLF JG TRAILER MAINT 04/04/2025 108082 $2,958.85 TOTAL JUNIOR LIFEGUARDS $2,978.85
2557110 - CAMP PROGRAMS
US BANK SUMMER CAMP TRIP DEPOSITS 04/04/2025 108073 $100.00 TOTAL CAMP PROGRAMS $100.00
2706120 - PUBLIC SAFETY- FIRE
Page: 9 of 9
US BANK CSA17.25-FS ROUTER 04/04/2025 108073 $354.69
AMR CSA.17-NEEDLE DECOMP/CHEST SEAL 03/27/2025 108036 $263.02 TOTAL PUBLIC SAFETY- FIRE $617.71
4506190 - SAND REPLNSHMNT/RETENTION
WARWICK GROUP CONSULTANTS, LLC JAN 25-PROF SERVICES 03/27/2025 9002044 $5,833.00 TOTAL SAND REPLNSHMNT/RETENTION $5,833.00
4595450 - MISC.CAPITALPROJECTS-IS
WESTERN AUDIO VISUAL CHAMBER UPDATES 03/27/2025 108066 $4,318.15 TOTAL MISC.CAPITALPROJECTS-IS $4,318.15
4596510 - MISC.CAPITALPROJECTS-ENG
VAN DYKE LANDSCAPE ARCHITECTS JAN 25- PLAN UPDATE 04/04/2025 108105 $600.00 VAN DYKE LANDSCAPE ARCHITECTS FEB 25- PLAN UPDATE 04/04/2025 108105 $1,750.00 DOMUSSTUDIO ARCHITECTURE LLP FEB 25-9449.02 MS CENTR 03/27/2025 108045 $1,840.00 TOTAL MISC.CAPITALPROJECTS-ENG $4,190.00
5097700 - SANITATION
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 03/27/2025 108049 $10.60 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/04/2025 108091 $10.59 SANTA FE IRRIGATION DISTRICT 005506-014-02/04/25-03/04/25 03/27/2025 108057 $553.62 WEX FLEET UNIVERSAL 02/08/25-03/07/25 AUTO FUEL 03/27/2025 108067 $173.77 DIAMOND MMP, INC. PROP 218 SEWER RATE NOTICING - MAILINGS 04/04/2025 9002054 $7,418.57 IDRAINS LLC Y- SEWER MARK OUT 03/27/2025 108035 $1,300.00 TOTAL SANITATION $9,467.15
6718510 - BARBARA UNDERGROUNDING-DS
WILLDAN FY25 Q3-LOCAL IMPROVEMENT DISTRICT 04/04/2025 9002060 $278.63 TOTAL BARBARA UNDERGROUNDING-DS $278.63
6728520 - PACIFIC UNDERGROUNDING-DS
WILLDAN FY25 Q3-LOCAL IMPROVEMENT DISTRICT 04/04/2025 9002060 $258.44 TOTAL PACIFIC UNDERGROUNDING-DS $258.44
6738530 - MARSOLAN UNDERGROUNDNG-DS
WILLDAN FY25 Q3-LOCAL IMPROVEMENT DISTRICT 04/04/2025 9002060 $256.63 TOTAL MARSOLAN UNDERGROUNDNG-DS $256.63
REPORT TOTAL: $1,054,572.51
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.

STAFF REPORT

Staff provides a quarterly report to Council of changes made to the current Fiscal Year (FY) 2025 General Fund Adopted Budget. The information provided in this Staff Report lists the changes made through March 31, 2025.

DISCUSSION:

The following table reports the revenues, expenditures, and transfers for 1) the Adopted General Fund Budget approved by Council on June 28, 2023 (Resolution 2023-089) and 2) any other resolutions passed by Council that amended the Adopted General Fund Budget.

Date Action Description Revenues Expenditures Transfers from GF Net Surplus 06/28/2023 Reso 2023-089 Adopted Budget 24,265,232 (24,076,998) - $ 188,234 11/29/2023 Reso 2023-128 Engineering Survey Services (100,000) 88,234 04/10/2024 Reso 2024-030 West Coast Arborist (9,600) 78,634 04/10/2024 Reso 2024-031 Handyman Services (50,000) 28,634 04/10/2024 Reso 2024-033 Elevator Maintenance Services (2,500) 26,134 04/24/2024 Reso 2024-037 Trash Abatement Services (15,600) 10,534 07/10/2024 Reso 2024-059 FY25 Budget Update 745,000 (694,435) 61,099 10/09/2024 Reso 2024-102 Air Purifiers For South Bay Cst Comm (10,000) 51,099 02/26/2025 Reso 2025-008 Fire-Rated Door System Upgrades (8,620) 42,479 03/26/2025 Reso 2025-023 Mid-Year Budget Adjustments 937,091 (318,073) (289,054) 372,443 372,443
Date Action Description Revenues Expenditures Transfers from GF Net Surplus 06/28/2023 Reso 2023-089 Adopted Budget 4,488,000 (390,000) (1,046,400) $ 3,051,600 07/10/2024 Reso 2024-059 FY25 Budget Update 200,000 (1,313,000) 1,938,600 10/23/2024 Reso 2024-101 EV for Parks and Rec Department (13,271) 1,925,329 10/23/2024 Reso 2024-105 Highland Median Planting Project (23,000) 1,902,329 03/26/2025 Reso 2025-023 Mid-Year Budget Adjustments 100,000 (25,000) 1,977,329 1,977,329
Combined General Fund Net Surplus $ 2,349,772

GENERAL FUND - ADOPTED BUDGET PLUS CHANGES
3/31/2025
General Fund - Operations
General Fund - Measure S
April 23, 2025
Quarterly Budget Report - FY 2025

Page 2 of 2 ends

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
∙ Receive the report.
∙ Do not accept the report and require further revisions.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council receive the quarterly report listing changes made to the FY 2025 General Fund Adopted Budget.
_________________________________
Alyssa Muto, City Manager
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: April 23, 2025
ORIGINATING DEPT: Engineering Department - Dan Goldberg, City Engineer SUBJECT: City Council Consideration of Resolution 2025-030 Awarding a Construction Contract for the Solana Beach
Fire Station Emergency Generator Replacement
BACKGROUND:

The Solana Beach Fire Station was originally opened in 1991. As part of the construction of the Fire Station, an emergency stand-by generator was installed. Although the generator is still operational, it is nearing the end of its service life and requires frequent maintenance to remain operational.

The construction documents were prepared to meet current code and standards. The project was advertised for construction bids in early February 2025. The City received four construction bids for the Fire Station Emergency Stand-by Generator Replacement Project, Bid No. 2025-04. The bids were opened by the City Clerk on March 27, 2025.

This item is before the City Council to consider Resolution 2025-030 (Attachment 1) to award a construction contract to the lowest responsible and responsive bidder, Pacific Power Engineering Technology Inc., for the replacement of the Fire Station emergency stand-by generator.

DISCUSSION:

Construction documents for the Fire Station Emergency Stand-by Generator Replacement, Bid No. 2025-04, were prepared and the project was advertised for construction bids. On March 27, 2025, four bids for Bid No. 2025-04 were received and publicly opened by the City Clerk. The bid results are listed below.

April 23, 2025
Award Solana Beach Fire Station Emergency Generator Replacement

Page 2 of 4 ends

Bid Results
Contractors Base Bid
Titans Group Corporation (non-responsive) $222,895
Pacific Power Engineering Technology, Inc. $243,000
Ace Electric, Inc. $285,000
Jennette Company, Inc. $330,000
At the time of bid opening on March 27, 2025, Titans Group Corporation did not possess an acceptable contractor license classification as specified in the Bid Documents. Staff considers the bid submitted by Titans Group Corporation to be considered nonresponsive and should be rejected.

The lowest responsive bid submitted by Pacific Power Engineering Technology Inc. was found to be complete and responsive to the bid specifications. Prior work references were checked and found to be satisfactory, and Pacific Power Engineering Technology Inc. has a valid contractor’s license. Staff is recommending that Pacific Power Engineering Technology Inc. be awarded the construction contract. The contract duration is 300 working days (approximately 60 weeks or 14 months). The contract duration is exceptionally long due to the long lead time required to obtain a new generator. At the time the project was advertised for construction bids, it was expected that delivery of a new generator would take approximately one year after being ordered. After bids were opened, Staff checked with Pacific Power Engineering Technology, Inc. about the lead time for delivery of a new generator and was told the current lead time is approximately 16 to 20 weeks. If that holds true, it is possible the project could be completed in seven to eight months instead of 14 months. The project specifications were written so that the existing emergency stand-by generator is to remain operational and serving the needs of the Fire Station until the new emergency stand-by generator is put into service.

Staff is also recommending a construction contingency of $30,000 (approximately 12%) to cover unexpected changes or site conditions encountered during construction. Since the lead time to obtain the emergency generator is approximately one year, it is expected that this project will not be completed until sometime in 2026.

CEQA COMPLIANCE STATEMENT:

All work is to be performed within the existing footprint of the Fire Station building and parking lot and therefore the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(d) of the State CEQA Guidelines.

FISCAL IMPACT:

The anticipated project costs are listed below.

April 23, 2025
Award Solana Beach Fire Station Emergency Generator Replacement

Page 3 of 4 ends

Item Amount
Construction Contract – Pacific Power Engineering Technology Inc. $243,000 Construction Contingency (12%) $30,000
Total $273,000
The Capital Improvement Plan (CIP) budget includes $250,000 for the replacement of the Fire Station Emergency Stand-by Generator Replacement, which includes $18,000 used for the redesign by Coffman Engineers, Inc. This results in a shortfall of $41,000. Staff is requesting additional appropriation of $41,000 from the Capital Projects Fund – Unreserved Fund Balance to cover the shortfall. Final Project cost will be reported to the City Council after the completion of the construction period as part of filing the Notice of Completion.

WORK PLAN:

This project is consistent with Item B.11 (Replacement of Emergency Generator at Fire Station) of the Community Character Priorities of the FY 2024/25 Work Plan.

OPTIONS:
• Adopt Staff recommendations and award construction contract. • Postpone contract award and provide direction to Staff. • Reject construction bids and provide alternative direction to Staff.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2025-030:

1. Awarding a construction contract to Pacific Power Engineering Technology Inc. in the amount of $243,000 for the Fire Station Emergency Stand-by Generator Replacement, Bid No. 2025-04.

2. Approving an amount of $30,000 for construction contingency.

3. Authorizing the City Manager to execute the construction contract on behalf of the City.

4. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.

5. Appropriating $41,000 from Capital Projects Fund – Unreserved Fund Balance to the Fire Station Emergency Generator Replacement project account.

April 23, 2025
Award Solana Beach Fire Station Emergency Generator Replacement

Page 4 of 4 ends

6. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.
_________________________
Ayssa Muto, City Manager
Attachments:

1. Resolution 2025-030
RESOLUTION 2025-030

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT TO PACIFIC POWER

ENGINEERING TECHNOLOGY INC FOR THE SOLANA

BEACH FIRE STATION EMERGENCY GENERATOR

REPLACEMENT
WHEREAS, the Solana Beach Fire Station was originally opened in 1991. As part of the construction of the Fire Station, an emergency stand-by generator was installed.

Although the generator is still operational, it is nearing the end of its service life and requires frequent maintenance to remain operational; and WHEREAS, construction documents for the Fire Station Emergency Stand-by Generator Replacement, Bid No. 2025-04, were drafted to meet current code and standards. The project was advertised for construction bids in early February 2025. On March 27, 2025, four bids for the Bid No. 2025-04 were received and publicly opened by the City Clerk. At that time, it was determined that Pacific Power Engineering Technology Inc was the apparent low bidder with a construction estimate of $243,000; and WHEREAS, Staff recommends a construction contingency of approximately 12%, in the amount of $30,000, for unanticipated extra work.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council awards the construction contract to the lowest, responsive bid submitted by Pacific Power Engineering Technology Inc., in the amount of $243,000, for the Solana Beach Fire Station Emergency Generator Replacement, Bid No. 2025-04.

3. That the City Council approves an amount of $30,000 for construction contingency.

4. That the City Council authorizes the City Manager to execute the construction contract on behalf of the City.

5. That the City Council authorizes the City Manager to approve cumulative change orders up to the construction contingency amount.

6. That the City Council appropriates $41,000 from Capital Projects Fund – Unreserved Fund Balance to the Fire Station Emergency Generator Replacement project account.

Resolution 2025-030
Award Solana Beach Fire Station Emergency Generator Replacement

Page 2 of 2 ends

7. That the City Council authorizes the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

PASSED AND ADOPTED this 23rd day of April 2025, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.5.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: April 23, 2025
ORIGINATING DEPT: City Clerk / Information Technology / Finance Departments SUBJECT: Replacement of Office Equipment Leases
BACKGROUND:

The purpose of this report is to address replacements for three pieces of office equipment which are at the end of their 60-month lease. This equipment provides for the main copying/scanning/printing operations throughout City Hall. Xerox has been a preferred vendor for these multifunction printers due to their service response, productivity, user functionality, and the ability to utilize pricing/bidding which is pre-negotiated through a State/local TCPN/NIAP cooperative agreement.

This office equipment services approximately 37 Staff at City Hall and approximately 5-7 off-site Staff (parks and recreation, public works and marine safety) who utilize City Hall for these services. This equipment is a critical function of Staff’s workload as it provides efficiency in the way of producing electronic documents, copying/printing documents, and managing records. All three machines are the same model, with one machine having a ZFold feature added. They all copy/print/scan in black/white and color.

Three Xerox copier/printer/scanner machine’s locations are noted below:

Copier Location Use/Purpose
City Hall - 1st Floor
City Clerk Copy
Room
Copying/printing/scanning is used regularly by the City Clerk’s department as well as other departments from the 1st floor and personnel from other locations, Fire, Recreation, and Marine Safety.

City Hall - 1st Floor
Engineering/Planning
Copy Room
This machine has the added ZFold feature. This machine is used for major projects including the Council meeting Agenda packets. This machine is used primarily by the 1st floor but used by various Staff for large production jobs due to the workspace available in this area.

City Hall - 2nd Floor
Finance Copy Room
This machine is used by the 2nd floor (Finance, City Manager, IT, Community Services, Council).

April 23, 2025
Office Equipment Replacements

Page 2 of 4 ends

DISCUSSION:

The process of selecting office equipment includes assessing equipment quality and performance, service response and effectiveness, usability, and overall functionality. To date, Staff’s experience with office equipment that meets the City’s operational needs best has been with Xerox Corp., which has provided the most comprehensive performance of consistency and reliability in functionality and service. While alternative third-party brokers may offer lower upfront costs on different equipment models, the City’s priority is selecting office equipment that provides long-term reliability, efficient service response, and operational consistency. Staff’s experience with Xerox has demonstrated that working directly with the manufacturer ensures faster support response, direct warranty protections, and consistent performance that meets the City’s operational needs without disruption. Therefore, Staff’s recommendation is to continue this relationship with Xerox.

The cost of the current and the proposed leases (Attachment 2) utilized an estimate of the average number of copies per month based on the last 12 months, provided by Xerox.

Costs are estimates due to the cost of the copy, which is per page. Xerox charges a lease for each machine and then the City is charged for each copy made. The proposed equipment replacements will come with a slight decrease in color charges and no change in black/white charges. The proposed machine for all three locations is the Xerox C9265.

Overall estimated costs are reduced by $29.70 per month, based on the last 12 months of copies. The need for copies and printing has continued to go down over time with the increased use of electronic files and that scanning has increased over time, thereby preserving paper as much as possible. The table below is the estimated proposed costs per month for the three machines. Based on the estimated costs, the total cost over 60 months is approximately $107,018.

For all three-replacement recommendations, the change in models will have an insignificant effect on users since the familiarity with similar Xerox models will minimize the need for training and streamline the transition. These models will mirror current

PROPOSED
Machine Serial Number Term Lease AMPV Meter
Char e Print Charge Total
XEROX C9265 (BR Booklet maker
Finisher, BR ZC Fold, Integrated
.................................... Fiery) ............................................................................................. 6Q .. $ ... 316.99 .................................................................................................... ~ ............ J?!Q!'J EFI Controller $. 181.15 .. . $. 183.75
Color Std .. .. ....... .. ... . -1,}l'l8 .0456 .. $.. 63.75 ... $ ... 63.75 ............... . ...................... . .................. El.l<1c.k ................................. ............ . ....................... . ............................... 3,4§!'l ....... QQ85 .. $ .............. 2.9 .4.9 $ . ........ . 2!'lA!'l XEROX C9265 (BR Booklet maker
........ Fi11isllElr, Integrated Fiery) 60 $ 264.35 ... . .......... ............. ......... . ............. .......... ............. . .......... $ 269.60 ....................................................... l::ft <:;ontr9IIEl~ .................................................................... i ....... 181 .. 15 ..................................................................................................... J .............. 113~,!:i!:i ColorStd ....... ....... ....... . -2A1.§ . . 0456 ... _$_ . 110.17 ... $ ... 110.17 ........................................................................ El.l<1c.k ........................................................................................................................... 2,1!:i6 .0085 ........ $ .............. 1.8 33 $ .............. 113}~ XEROX C9265 (BR Booklet maker
finisller, Integrated Fiery) 60 $ 264.35 $ 269.07
EFI Controller ........................................................................... t . 181.15 ........................................................................................................... i .............. 1 ..13~}? Color Std: . 3,414 .0456 $ 155.68 .. $ 155.68
........................................................................ El.I<!~.~ ........................................................................................................................... 2,QQ9 .0085 ........ $ .............. 1.708 .. $ .............. 17013 Total $ 1,389.14 $ 394.49 $ 1,783.63
April 23, 2025
Office Equipment Replacements

Page 3 of 4 ends

functions, add some features at no additional cost, and greatly enhance color capability due to the change in technology over the last 5 years.

Approved Bidder Lists
Xerox is currently an approved contractor on The Cooperative Purchasing Network (TCPN) and OMNIA Partners, Public Sector, therefore it is within the City’s capacity to take advantage of replacement machines through this vendor without going through formal bidding practices consistent with Solana Beach Municipal Code section

3.08.130(C). These programs enable the City to receive the best pricing available to local government agencies and avoid hidden fees, utilize standardized contract templates, as well as minimize pricing, compliance, and supplier inefficiencies.

Therefore, Staff recommends entering into a new contract for 60 months for the leasing of necessary equipment from Xerox as it offers the best combination of features, capability, and overall value in product and service as well as an all-in-one solution.

CEQA COMPLIANCE STATEMENT: Not a project as defined by CEQA.

FISCAL IMPACT:

Funds for the lease and copy charges are paid from the Support Services budget unit under the Finance Department. The Xerox Primelink C9265 recommended for City Hall’s three locations is estimated at $107,018 over a 60-months lease for all three machines based on the set lease price and estimating copy/prints.

WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation.
∙ Deny Staff recommendation
∙ Provide Staff additional direction.

CITY STAFF RECOMMENDATION:

Staff recommend that the City Council:

1. Adopt Resolution 2025-033 authorizing the City Manager to enter into an agreement with Xerox Corp. for the replacement of three multi-functional copier/printer/scanner machines.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
Alyssa Muto, City Manager
April 23, 2025
Office Equipment Replacements

Page 4 of 4 ends

Attachments:

1. Resolution 2025-033

2. Xerox Proposal with Equipment Cost
RESOLUTION 2025-033

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AUTHORIZING THE CITY
MANAGER TO ENTER A CONTRACT FOR XEROX C9265XLS

MULTIFUNCTIONAL COPIER/PRINTER/SCANNER MACHINES
WHEREAS, three multifunctional copy machines (Xerox C9070, C9065s) will conclude their 60-month lease on April 28th; and
WHEREAS, Xerox has continued to perform well in product and maintenance services; and
WHEREAS, the proposed new equipment, three Xerox Primelink C9265XLS machines, will all result in high copy/print/scan quality and operational efficiency; and WHEREAS, that Xerox Corp. is the current vendor and on the Cooperative Purchasing Network (TCPN) and OMNIA Partners, Public Sector, which allows the City to follow suit of the State in qualifying vendors without bidding consistent with Solana Beach Municipal Code section 03.08.130(C).

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolves as follows:

1. The above recitations are true and correct.

2. That the City Manager is authorized to enter into a contract with Xerox for a three 60-month leases for Xerox Primelink C9265XLS machines at a cost of $463.05 each per month, plus copies.

PASSED AND ADOPTED this 23rd day of April 2025, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Prepared for:

Prepared by:

Date:

City of Solana Beach
Harrah’s Resort Southern California
Ray Gantney
February 13, 2025
Presented by: Luke Brust
Date: 03/13/2025
xerOX™ Business Solutions
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Current State
Current Cost of Operation

CURRENT COST
Average Monthly Volume
Machine Serial Number Term Lease AMPV Meter
Charge Print Charge Total
XEROX C9070 DQP134817 58 OF 60 $ 507.45 $ 507.45
EFI Controller GZG691969 $ 123.07 $ 123.07
Color Std: 1,398 .0486 $ 67.94 $ 67.94
Black: 3,469 .0085 $ 29.49 $ 29.49
XEROX C9065 DQP134828 58 OF 60 $ 276.80 $ 276.80
EFI Controller GZG691970 $ 114.00 $ 114.00
Color Std: 2,416 .0486 $ 117.42 $ 117.42
Black: 2,156 .0085 $ 18.33 $ 18.33
XEROX C9065 DQP134787 58 OF 60 $ 252.14 $ 252.14
EFI Controller GZG691960 $ 123.07 $ 123.07
Color Std: 3,414 .0486 $ 165.92 $ 165.92
Black: 2,009 .0085 $ 17.08 $ 17.08
Total $ 1,396.53 $ 416.17 $ 1,812.70
xerOX" BusinessSolutions
Proposed Solution
Xerox PrimeLink® C9265 Printer
The Xerox ® PrimeLink C9265 Color Printer delivers
stunning color image quality at a highly productive 65 ppm xerOX" BusinessSolutions
Proposed Solution
Xerox PrimeLink® C9265 Printer
• The latest LED Array Technology for the outstanding color fidelity and quality using HD EA toner; +/- .5mm registration and 2400 x 2400 dpi.
• Simple, efficient and secure workflows and easy-to-use large 10 in. slim ultra touch color UI screen. • Bypass/MSI Tray (Tray 5) runs up to 250 sheets (4x6 in. / 100 mm x 152 mm through 13x19.2 in./330mm x 488mm); 60 to 400 gsm weight. Additionally, Extra Long Sheet (XLS) up to 13x51 in. / 330 mm x 1300 mm; 60 to 220 gsm weight. • 4 Internal Trays Standard including a 12x18in. / SRA3 tray. • Internal (Standard) Tray media capacity up to 3,500 sheets (based on 75 gsm paper). With the optional 2-Tray Oversized High-Capacity Feeder max. capacity 7500 sheets.
• Single Pass Duplex Automatic Document Feeder has 250 sheet capacity, scans up to 270 ipm and accepts originals up to 11x17in. / A3, 60 gsm to 200 gsm
• Auto Duplex printing up to 300 gsm on all standard 4 internal trays and Tray 5 (Bypass/MSI) can auto duplex up to 350 gsm • Benchmark industry security that comes standard with all speeds/models. • SIQA – Simple Image Quality Adjustment
• Image Transfer Adjustment: This process corrects for uneven toner and color shift for specific stocks and can be selected for any tray when printing on those stocks. • Alignment (Auto Alignment Adjustment): This procedure generates an individual alignment profile for each stock and tray combination. These profiles ensure correct placement of images on the media. • Density Uniformity: This procedure ensures that ink is deposited uniformly and consistently across the entire surface of a page for each print.
xerOX" BusinessSolutions
Proposed Solution
Xerox PrimeLink® C9265 Printer
Business Ready Booklet Maker Finisher 2.0
• Offsetting
• 2/3, 2/4 hole punching (US, Europe)
• Top Tray: 500 Sheets, Stacker Tray: 1,500 sheets
• Staple 50 sheets – front, rear, dual, four-position
• Saddle-stitch stapling
• V-folding, dual staple heads
• 16 sheets stapled / folded, 20 sets
C/Z Folder (proposed on 1 unit)
Choose from C-, Z-, bi-, and Engineering Z-fold options. You'll save time and enhance productivity with our folding options when you are producing statements, bills and invoices for mailing. Finished, tri-folded documents are envelope- or envelopeand postage ready right out of the finisher. • C-fold and Z-fold of 8.5" x 11" (A4)
• Print on inside or outside of folded paper
• Folds 11" x 17" (A3) Z-fold for insertion into 8.5" x 11" (A4) document sets • 40-50 sheet capacity depending on the paper
xerOX" BusinessSolutions
Proposed Solution
Xerox PrimeLink® C9265 Printer
Xerox EX-I C9200 Series Print Server Powered by Fiery ® Now on FS600 Fiery Platform
• Ideal for lighter production environments with the power you need to print large, complex Microsoft® Office documents and color-critical PDFs accurately and quickly.
• Get accurate spot colors from all applications – even Microsoft Office – with Fiery TrueBrand and Fiery Spot-On • Fiery Hot Folders/Virtual Printers automate job submission and eliminate repetitive workflows. • Personalized printing with Fiery FreeForm Create, a built-in, free variable data creation application. • Create finished booklets quickly and easily using Fiery VUE • Easy printing in an enterprise environment with compliance with the Mopria® Print Service and native support for Microsoft® Universal Print
• Includes Fiery Compose for managing tabs, specifying media selections, and applying last-minute edits ••
TM
TM
xerOX" BusinessSolutions
Popular Print Applications
Xerox PrimeLink® C9265 Printer
Booklets / Brochures / Catalogs
Reports/Newsletters
Postcards/Business Cards
Specialty Synthetic Media - Signs and Labels
Calendars
xerOX" BusinessSolutions
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xerOX" Business Solutions

PROPOSED
Machine Serial Number Term Lease AMPV Meter
Charge Print Charge Total
XEROX C9265 (BR Booklet maker
Finisher, BR ZC Fold, Integrated
Fiery) 60 $ 316.99 $ 327.09
EFI Controller $ 181.15 $ 183.75
Color Std: 1,398 .0456 $ 63.75 $ 63.75
Black: 3,469 .0085 $ 29.49 $ 29.49
XEROX C9265 (BR Booklet maker
Finisher, Integrated Fiery) 60 $ 264.35 $ 269.60
EFI Controller $ 181.15 $ 183.55
Color Std: 2,416 .0456 $ 110.17 $ 110.17
Black: 2,156 .0085 $ 18.33 $ 18.33
XEROX C9265 (BR Booklet maker
Finisher, Integrated Fiery) 60 $ 264.35 $ 269.07
EFI Controller $ 181.15 $ 183.75
Color Std: 3,414 .0456 $ 155.68 $ 155.68
Black: 2,009 .0085 $ 17.08 $ 17.08
Total $ 1,389.14 $ 394.49 $ 1,783.63
Proposed State
Proposed Cost of Operation
xerOX" BusinessSolutions

XEROX OMNIA PRICING

OMNIA PARTNERSNPUBLIC SECTOR IS

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OMNIA PARTNERS. PUBLIC SECTOR
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XEROX TCPN/NIAP
TCPN (The Cooperative Purchasing Network): This is a cooperative purchasing program that allows public sector entities to leverage competitively solicited contracts to purchase goods and services. Xerox offers its technology and document management services through such cooperative contracts, making it easier for educational institutions and government entities to access their products
NIAP (National Information Assurance Partnership): This partnership focuses on the security evaluation of IT products. Xerox products, such as their multifunction devices, undergo rigorous security evaluations under the NIAP framework to ensure they meet high-security standards. This includes assessments of features like image overwrite security for copiers and printers.

Together, these agreements help ensure that Xerox products are both accessible through cooperative purchasing networks and meet stringent security requirements. If you have any specific questions about these agreements or need more details, feel free to ask!
OMNIA Partners Cooperative Contracts: Xerox has established cooperative contracts through OMNIA Partners, simplifying the procurement process for public sector entities. Detailed information about these contracts, including documentation and benefits, is available on the OMNIA Partners website: OMNIA PARTNERS Common Criteria (NIAP) Certification: Xerox's AltaLink devices have achieved Common Criteria Certification from the National Information Assurance Partnership (NIAP), ensuring they meet stringent security standards. You can find more details about this certification on Xerox's official website xerOX" BusinessSolutions
Xerox Sustainability
Xerox Named Sustainability Leader for the Third Consecutive Year Quocirca Sustainability Leaders, 2024
Xerox has retained its position as a Sustainability Leader in Quocirca’s Sustainability Leaders report for the third consecutive year. Once again, Xerox has been rated as the strongest across the print industry for its completeness of offering which evaluates the breadth and depth of product portfolio, recycling programs, remanufacturing/refurbishment and sustainability services. This annual market assessment highlights how a multifaceted approach encompassing product improvements, innovative services and environmental transparency, has helped Xerox reinforce our leadership position in 2024.

The report recognizes that Xerox has built on our net-zero 2040 commitment, made significant progress in improving the environmental performance of our products with increased energy efficiency and use of recycled materials, and continues a commitment to innovation. Our Verified Carbon Neutrality Service, remanufacturing strategy, CareAR remote service capabilities, expertise in analytics and the broad portfolio of workflow automation solutions were all specifically recognized in the report as helping clients reduce their environmental footprint. “Sustainability has been codified into Xerox’s company values since it was founded. Xerox is strongly positioned to support organizations in creating and maintaining sustainable workplaces and the company offers a growing range of products and services designed to reduce environmental impact. It has a clear strategy to enhance its products with new environmental features and expand its services to focus on digital workflow automation using AI-powered solutions such as RPA and intelligent document processing (IDP).” — Quocirca report 2024
In response to this report, Terry Antinora, senior vice president and head of product and engineering at Xerox said, “Xerox remains committed to leveraging technology and services to drive workplace efficiency while also helping clients improve their sustainability. Through innovations like our Verified Carbon Neutrality Service and CareAR, we've maintained our position as a leader in the complete offering of sustainability-led products, services and solutions.”
• https://www.xerox.com/en-us/about/ehs/pioneering-a-circular-economy • https://www.xerox.com/en-us/about/ehs/chemicals-in-products • https://youtu.be/wJMQPsPLbVM xerOX" BusinessSolutions Executive Summary
• City of Solana Beach enters a new 60-Month Lease
• XDA reporting app to replace FM audit. Enhanced portal includes auto-ship all consumables and toner with option to place service and analyst calls through portal
• Latest OMNIA Certified Pricing
• The Xerox C9265 will open new streams of revenue being able to bring higher quality applications and match color with more constancy with the Fiery Print Controller
• A better hybrid printer compared to the 9070 for production printing and office printing/scanning • Xerox will terminate your current lease and pick up and return current machines • Xerox will deliver, install on network and clone workflows, and train all employees on new C9265’s xerOX" BusinessSolutions
ANY
QUESTIONS?
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.6.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: April 23, 2025
ORIGINATING DEPT: Engineering Department – Anda Wright, Associate Civil Engineer
SUBJECT: City Council Consideration of Resolution 2025-032 Awarding a Construction Contract for Americans with
Disability Act (ADA) Pedestrian Ramps
BACKGROUND:

At the October 25, 2023, City Council (Council) meeting, the Council authorized a Community Development Block Grant (CDBG) funding application for Americans with Disabilities Act (ADA) pedestrian ramp improvements at various public street intersections. The County of San Diego approved funding for the Fiscal Year (FY) 2024/25 CDBG improvement project and issued a notice to proceed on November 22, 2024.

This item is before the Council to consider approving Resolution 2025-032 (Attachment 1) that would award a construction contract to the lowest responsible and responsive bidder, Savi Construction.

DISCUSSION:

Staff prepared the construction documents for the installation of six pedestrian ramps and advertised the project for competitive bidding. The pedestrian ramps are located at the intersections of Pacific/Ocean, Pacific/Solana Vista, Pacific/West Cliff, and Pacific/Hill.

On April 1, 2025, ten bids for ADA Pedestrian Ramps, Bid No. 2025-03, were received and publicly opened by the City Clerk. The bid results are listed on the table on the following page.

April 23, 2025
Award Contract for ADA Pedestrian Ramps

Page 2 of 3 ends

Bid Results
Contractors Base Bid
SAVI Construction $35,400.00
PAL General Engineering $39,000.00
Sael Construction Corporation $43,500.00
A.B. Hashmi $64,500.00
Montano Pipeline $71,250.00
Fordyce Construction $71,400.00
Blue Pacific Engineering $75,000.00
LC Paving & Sealing $75,804.00
Frank & Son Paving $79,999.80
Palm Engineering Construction $83,730.00
The lowest bid submitted by Savi Construction was found to be complete and responsive to the bid specifications. Staff checked work references and found that Savi Construction has successfully completed similar projects in other municipalities. Staff is recommending that Savi Construction be awarded the construction contract. The contract duration is 15 working days (three weeks). Staff anticipates the project to be completed in June 2025.

CEQA COMPLIANCE STATEMENT:

The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the State CEQA Guidelines.

FISCAL IMPACT:

In addition to the $35,400 contract amount, Staff is recommending a construction contingency of $5,310 (15%) for unforeseen conditions and unanticipated changes, for a total construction budget of $40,710 to be charged to CDBG-CIP Construction account 2406510-66610. The City received County approval for $52,132 in CDBG funds for FY 2024/25. The Capital Improvement Plan had appropriated $52,132 in CDBG funds for FY 2024/25. No additional appropriation is necessary. Unused CDBG funds will be reallocated to a future year.

WORK PLAN:

This project is not identified in the FY 2024/25 Work Plan.

OPTIONS:
• Adopt Staff recommendations and award construction contract.

April 23, 2025
Award Contract for ADA Pedestrian Ramps

Page 3 of 3 ends

• Postpone contract award and provide direction to Staff. • Reject construction bids and provide alternative direction to Staff.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2025-032:

1. Awarding a construction contract to Savi Construction in the amount of $35,400 for the ADA Pedestrian Ramps, Bid No. 2025-03.

2. Approving an amount of $5,310 for construction contingency.

3. Authorizing the City Manager to execute the construction contract on behalf of the City.

4. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.
___________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-032
ATTACHMENT 1
RESOLUTION 2025-032

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AWARDING A

CONSTRUCTION CONTRACT TO SAVI CONSTRUCTION

FOR AMERICANS WITH DISABILITIES ACT PEDESTRIAN
RAMPS
WHEREAS, on October 25, 2023, the City Council authorized a Community Development Block Grant (CDBG) application for Americans with Disabilities Act pedestrian ramp improvements; and
WHEREAS, the City of Solana Beach has received approval from the County of San Diego Department of Housing and Community Development for a CDBG improvement project in the amount of $52,132; and
WHEREAS, on April 1, 2025, ten bids for ADA Pedestrian Ramps, Bid No. 2025- 03, were received and publicly opened by the City Clerk; and WHEREAS, Savi Construction was the lowest responsible bidder with a construction estimate of $35,400, and Savi Construction’s bid was complete and responsive to the bid specifications; and
WHEREAS, Staff recommends a 15% construction contingency of $5,310 for unforeseen changes.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council awards the construction contract to Savi Construction in the amount of $35,400, for the ADA Pedestrian Ramps, Bid No. 2025-03.

3. That the City Council approves an amount of $5,310 for construction contingency.

4. That the City Council authorizes the City Manager to execute the construction contract on behalf of the City.

5. That the City Council authorizes the City Manager to approve cumulative change orders up to the construction contingency amount.

Resolution 2025-032
Award Contract for ADA Pedestrian Ramps

Page 2 of 2 ends

PASSED AND ADOPTED this 23rd day of April 2025 at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.7.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: April 23, 2025
ORIGINATING DEPT: Public Works/Engineering Department – Luis Carrillo, Deputy Director of Public Works
SUBJECT: City Council Consideration of Amending the Professional Services Agreement with Nissho of California, Inc., for Landscape Maintenance Services
BACKGROUND:

At the regular City Council meeting on May 24, 2023, the Council adopted Resolution 2023-047, authorizing the City Manager to execute a Professional Services Agreement (Attachment 3) with Nissho of California, Inc., (Nissho) for City-wide landscape maintenance services, as well as as-needed services at various City sites, for a total notto-exceed amount of $388,652.84.

This item is before the City Council for consideration of Resolution 2025-034 (Attachment 1) to authorize the City Manager to execute Amendment No.3 (Attachment 4) to the Professional Services Agreement (PSA) with Nissho, the City’s current service provider, for the maintenance of the newly constructed Highland Medians, in the amount of $3,554 per fiscal year, and the one-time planting of a Torrey Pine on the south end of the Coastal Rail Trail, in the amount of $14,000.

DISCUSSION:

Nissho has provided city-wide landscape maintenance since 2013, covering City parks, playgrounds, facilities, and public rights-of-way. They use eco-friendly soil amendments, fertilizers, pesticides, and herbicides, along with efficient water management. Their team includes experts in landscaping and irrigation design, tree trimming, and horticulture, available to assist City Staff as needed.

April 23, 2025
PSA Amendment with Nissho of California, Inc.

Page 2 of 3 ends

Over the years, the City has added several new locations, each with unique characteristics and specific maintenance needs. Staff revised the current landscape maintenance agreement to include the newly constructed Highland Medians.

1. New location, Highland Medians. If approved, Nissho will maintain the Highland Medians, providing weed and litter removal, pruning, edging, plant replacement, mulching, and hand watering.

City Staff recommends adding $3,554 annually to Nissho’s PSA for this maintenance and a one-time addition of $14,000 in Fiscal Year (FY) 2024/2025 for planting a Torrey Pine on the Coastal Rail Trail. This new Torrey Pine tree is a replacement for a Torrey Pine that fell over during a storm in February 2025.

If approved, this would increase the FY 2024/2025 not-to-exceed contract amount to $406,206.84, with a not-to-exceed amount of $392,206.84 in subsequent years.

The 36 sites that would be maintained as part of this contract are included with this report in Attachment 2.

CEQA COMPLIANCE STATEMENT:

The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(h) of the State CEQA Guidelines as maintenance of existing landscaping.

FISCAL IMPACT:

The agreement, including the expanded scope of work, is funded through the FY 2024/25 Operating Budgets in the Streets, Parks, Public Facilities, MID # 33, and Coastal Rail Trail. City Staff recommends adding $3,554 to Nissho’s PSA for Highland Medians maintenance from Street Maintenance account 1006530.65260 and $14,000 for planting a Torrey Pine from Park Maintenance account 1006560.65260 as detailed below.

Proposed Nissho Funding
City-wide Landscape
Maintenance
$388,652.84
Highland Medians
Maintenance
$3,554
Torrey Pine Planting for
FY2024/25 only
$14,000
Total for FY 2024/25 $406,206.84
Total for Subsequent
Years
$392,206.84
April 23, 2025
PSA Amendment with Nissho of California, Inc.

Page 3 of 3 ends

This amendment increases Nissho’s PSA by $17,554, setting a FY 2024/2025 not-toexceed amount of $406,206.84. In the following years, the not-to-exceed amount will be $392,206.84.

WORK PLAN:

The construction of the Highland Drive Median Project was included as a Priority Item in the Fiscal Year 2024/25 Work Plan.

OPTIONS:
• Adopt Staff recommendations.
• Reject Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2025-034:

1. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Nissho of California, Inc., to include Highland Medians maintenance, and the one-time planting of a Torrey Pine, increasing the agreement by $17,554, to a not-to-exceed amount of $406,206.84 for FY 2024/2025 only. In subsequent years, the not-to-exceed amount will be $392,206.84.

2. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.
__________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-034

2. List of landscape sites to be maintained

3. Professional Services Agreement

4. Amendment No. 3
RESOLUTION 2025-034

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AN

AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH NISSHO OF CALIFORNIA, INC., FOR

LANDSCAPE MAINTENANCE SERVICES
WHEREAS, at the regular City Council meeting on May 24, 2023, the Council adopted Resolution 2023-047, authorizing the City Manager to execute a Professional Services Agreement with Nissho of California, Inc., for City-wide landscape maintenance services, as well as as-needed services at various City sites, for a total not-to-exceed amount of $388,652.84; and
WHEREAS, Nissho has provided city-wide landscape maintenance since 2013, covering City parks, playgrounds, facilities, and public rights-of-way. They use ecofriendly soil amendments, fertilizers, pesticides, and herbicides, along with efficient water management. Their team includes experts in landscaping and irrigation design, tree trimming, and horticulture, available to assist City Staff as needed; and WHEREAS, over the years, the City has added several new locations, each with unique characteristics and specific maintenance needs. Staff revised the current landscape maintenance agreement to include the newly constructed Highland Medians.

Nissho will maintain the Highland Medians, providing weed and litter removal, pruning, edging, plant replacement, mulching, and hand watering; and WHEREAS, City Staff recommends adding $3,554 annually to Nissho’s Professional Services Agreement for this maintenance and a one-time addition of $14,000 in Fiscal Year 2024/2025 for planting a Torrey Pine. This brings the FY 2024/2025 not-to-exceed contract amount to $406,206.84, with a not-to-exceed amount of $392,206.84 in subsequent years; and
WHEREAS, the agreement, including the expanded scope of work, is funded through the FY 2024/25 Operating Budgets in the Streets, Parks, Public Facilities, MID # 33, and Coastal Rail Trail; and
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with Nissho of California, Inc., to include Highland Medians maintenance, and the one-time planting of a Torey Pine, increasing the agreement by $17,554, to a not-to-exceed amount of Resolution 2025-034
PSA Amendment with Nissho of California

Page 2 of 2 ends

$406,206.84 for FY 2024/2025 only. In subsequent years, the not-to-exceed amount will be $392,206.84.

3. That the City Council authorizes the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

PASSED AND ADOPTED this 23rd day of April 2025, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
____________________________________________________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk April 2025

LIST OF SITES

1. Tide Park Beach Access

2. Fletcher Cove Park

3. North Seascape Sur Public Beach Access

4. La Colonia Park and Stevens Lot Frontage Improvements

5. Plaza Street median and landscaping

6. North and south medians along Highway 101

7. City Hall

8. Fletcher Cove Community Center and Community Park Overlook

9. Southwest corner of Nardo and Stevens Avenue

10.Ivy Surrounding Retaining Walls on the West Side of the Nardo/Stevens intersection

11.Coastal Rail Trail from Via De La Valle to North City limits

12.Distillery Parking Lot

13.Landscape Areas Surrounding City’s Public Works Yard, along Highland and Sun Valley

14.Medians on Lomas Santa Fe at Solana Hills, including 14 street palms on west side

15.Del Mar Shores Parking Lots (2)

16.Solana Beach & Tennis Club Parking Lot

17.Del Mar Shores Beach Access

18.Solana Beach Fire Station

19.Marine View right-of-way

20.Eden Gardens Pump Station

21.Pacific Avenue Overlook

22.Sun Valley Pocket Park

23.North City Limits Entrance Sign Area on Highway 101

24.El Viento/North Granados Pocket Park

25.Highway 101 West Side Improvements

26.Solana Hills Court slope

27.South Cedros and Via De La Valle parkways

28.San Andres Street medians

29.San Dieguito Park - planters and monuments; plus medians at Lomas Santa Fe/Highland intersection

30.Stevens Avenue median islands near Genevieve

31.Solana Hills Trail Head

32.Seascape Parking Lot

33.Interstate 5, all four corners

34.Pinion Sculpture near east side of Cliff Street Bridge

35.Median at Santa Helena/Sun Valley Intersection

36. Highland Medians
Contract Documents

LANDSCAPE MAINTENANCE SERVICES
BID NO.: 2023-05
February 10, 2023
3 LANDSCAPE MAINTENANCE SERVICES
!.:. INSTRUCTIONS TO BIDDERS

1. Examination of Site and Contract Documents. The Bidder is required to examine carefully the site of work, proposal forms, plans, specifications, and special provisions for the work contemplated. The submission of a proposal shall be considered conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be performed and materials to be furnished, and as to the requirements of all the above documents.

2. Contract Documents. The Notice Inviting Bids, Instructions to Bidders, Bidder's Proposal (Forms A-1 through A-5), Plans, Standard Specifications, Special Provisions, Standard Drawings, Agreement, and any other documents referenced in the Agreement shall constitute the contract. Said documents are complementary and intended to yield a complete and finished project. Anything shown or required of the Bidder, in any one or more of said documents, shall be as binding as if contained in all of said documents. The Bidder will not be allowed to take advantage of any error, discrepancy or omission in any document, but shall promptly report to the City Engineer in writing any such matter discovered. The City Engineer will then decide what corrective action is needed and his decisions shall be final.

3. Addenda. Any addenda issued during the time of bidding, forming a part of the documents, shall be covered in the Bidder's Proposal and shall be made a part of the contract.

4. Contractor's License. No bid will be accepted from a Bidder who has not been licensed in accordance with the provisions of Chapter 9, Division Ill, of Business and Professions Code of the State of California. In addition, Bidders must comply with California Labor Code Section 1771.1 (a) written as follows:
"A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725. 5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029. 1 of the Business and Professions Code or by Section 10164 or 20103. 5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded."
4 5. Bid Proposal Forms and Submittal.
a. The Bidder's Proposal shall be submitted on the attached Proposal Forms A-1through A-5 All blanks on the Bidder's Proposal forms must be filled in.
b. If the Bidder's Proposal is made by an individual, it shall be signed and his full name and post office address shall be given. If made by a copartnership it shall be signed with the co-partnership name by one of the partners, who shall sign his own name and, in addition, the name and addresses of each partner shall be given. If made by a corporation, it shall be signed by two officers, attested by the corporate seal; the name of the state under the laws of which the corporation was incorporated shall be given; and names, titles, and addresses of all officers of the corporation shall be given. c. The Bidder's Proposal (Form A-2 through A-5) shall be completed and signed by an individual clearly authorized to bind the Bidder. All addenda issued shall be acknowledged on the Proposal Form.
d. The Proposal Form (A-2) shall give the unit and total price. In the event the unit price and total amount for any items are not in agreement, the unit price shall govern and the total corrected thereto. In accordance with Section 6707 of the California Labor Code, for construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper, the Bidder shall specify as specific bid items, adequate sheeting, shoring and bracing or equivalent method, for the protection of life or limb, which shall conform to applicable safety orders. e. The Subcontractor List (A-3) shall be prepared in accordance with Section 4104 of the California Public Contract Code describing the portion of work to be performed and providing the name, the location of the place of business, the California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime contractor's total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor's total bid or ten thousand dollars ($10,000), whichever is greater. The prime contractor shall list only one subcontractor for each portion as is defined by the prime contractor in his or her bid. 5 f. The Certificate regarding Contractor's License (A-4) shall be prepared in acknowledgment of Section 7028.15 of the Business and Professions Code. g. The Statement of Experience and Financial Condition (A-5) shall be completed with supporting documentation and signed by an individual clearly authorized to bind the Bidder.
h. The complete Bidder's Proposal including Proposal guarantee and surety supporting documentation shall be enclosed in a sealed envelope, endorsed with the Bidder's company name and address on the upper left corner. The name of the project, hour and date of bid opening (as shown in Notice Inviting Bids), and the words "Sealed Bid" shall be written on the sealed envelope.
i. Proposals not received and stamped "RECEIVED" prior to the hour and the date set forth in the Notice Inviting Bids shall be declared late and returned unopened to the Bidder. The Bidder shall have sole responsibility for timely delivery.

6. Proposal Guarantee. The Bidder's Proposal shall be accompanied by cash, certified check, cashier's check, or bidder's bond duly executed by an approved surety by the State of California, made payable to the City of Solana Beach, for an amount equal to at least ten percent of the amount of said Proposal. Any surety must be authorized to transact surety business in California and have assets that exceed its liabilities in an amount equal to, or in excess of, the amount of the bond.

If a bidder's bond is submitted with the Bidder's Proposal, the bidder shall also be required to submit the following documentation from the surety:
a. The original, or a certified copy, of the unrevoked appointment, power of attorney, bylaws, or other instrument entitling or authorizing the person who executed the bond to do so.

Before the award of the Contract, the Contractor may also be required to submit the following documentation regarding the surety:
b. A copy of the certificate of authority of the insurer issued by the Insurance Commissioner. A certified copy may be requested before award of the contract.
c. A certificate from the county clerk of the county in which the court or officer is located attesting that the certificate of authority of the insurer has not been surrendered, revoked, canceled, annulled, or suspended or, in the event that it has, that the renewed authority has been granted.
d. A financial statement of the assets and liabilities of the insurer at the end of 6 the quarter calendar year prior to 30 days next preceding the date of the execution of the bond. The financial statement shall be made by an officer's certificate as defined in Section 173 of the Corporations Code. In the case of a foreign insurer, the financial statement may, instead of an officer's certificate, be verified by the oath of the principal officer or manager residing within the United States. No Bidder's Proposal shall be considered unless such guarantee and supporting documentation is enclosed therewith guaranteeing that the bidder will enter into the proposed contract if awarded.

7. Withdrawal of Proposals. Any proposal Bidder's Proposal may be withdrawn prior to the hour and date set forth in the Notice Inviting Bids, provided that a request in writing, executed by the Bidder or his duly authorized representative, for the withdrawal of such Proposal, is filed with City Clerk. The withdrawal of a proposal before the published deadline shall not prejudice the right of a Bidder to file a new proposal.

8. Rejection of Proposals. The Bidder's Proposal may be rejected if it shows any alterations of the forms, additions not called for, conditional or alternative bids uncalled for, incomplete Proposals, erasures, or irregularities of any kind; however, the Solana Beach City Council reserves the right to reject any and all Proposals and to waive any irregularities.

9. Disqualification of Bidder.
a. More than one Bidder's Proposal from an individual, a firm or partnership, a corporation or an association under the same or different names will not be considered. Reasonable ground for believing that any bidder is interested in more than one Bidder's Proposal for the work contemplated will cause the rejection of all Bidder's Proposals in which such bidder is interested. b. If there is a reason for believing that collusion exists among the Bidders, none of the participants in such collusion will be considered in awarding of the contract.
c. Any Bidder's Proposal with obviously unbalanced bids or prices may be rejected.
d. A Bidder's Proposal may be rejected if the experience or financial background of the Bidder is inadequate or past performance has been unsatisfactory.

10. Return of Proposal Guarantees. Within 10 days after the award of the Contract, the City Clerk will return all the Proposal guarantees accompanying the Bidder's Proposals, which are not to be further considered in making the award. All other Proposal guarantees will be held until the contract has been finally executed, after which all Proposal guarantees, except those forfeited, will be returned to the respective Bidders.
7 11. Acceptance or Rejection of the Bidder's Proposal. The Solana Beach City Council reserves the right to accept or reject any or all Bidder's Proposals, or to waive any irregularities or informalities in the Proposals or in the Proposal process; and to make an award on the base proposal or on the basis of any combination of Proposal schedules to alternates listed in the Proposal which, in its opinion, serves the best interest of the City of Solana Beach.

12. Basis of Award. The Solana Beach City Council intends to award the contract to lowest responsible bidder based on the following components as more specifically set forth in the Scope of Services below:
a. Exhibit 8- Fee Proposal
The City reserves the right to make one or more awards based on splitting the above components, to include or exclude any of the components from the Scope of Services according to the line item bids, or to award one contract based on the overall lowest price for the services that the City selects.

13. Americans with Disabilities Act. The contractor acknowledges its obligations under the Americans with Disabilities Act (ADA) in all regulations and practices pertaining thereto, including, but not limited to discrimination against qualified individuals with disabilities in employment, transportation, public accommodation, telecommunications, and in all activities, programs, and services of the contractor.

14. Minority/Women/Disabled Veteran Businesses. The City of Solana Beach strongly encourages the use of Minority/Women/Disabled Veteran Business Enterprises. The percentages of participation shall be documented and submitted to the City.

15. 16.

Labor Code Compliance.
a. In accordance with the California Labor Code, Contractor must pay not less than prevailing wage rates as determined by the Director of Industrial Relations for all work done under this Contract pursuant to the all applicable laws and regulations and as noticed in Attachment B, which obligations include, but are not limited to, the following:
i. This project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations ("DIR"). ii. Contractor and all subcontractors listed in the Bidder's Proposal must be registered with the DIR pursuant to Labor Code Section 1725.5.
iii. Contractor must furnish electronic certified payroll records (online) to the Labor Commissioner.

Unfair Business Practice Claims. In entering into a public works contract or a 8 subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.

ATTACHMENTS
Exhibit C - Sample Agreement
Exhibit A- Scope of Work
Exhibit B- Fee Proposal
!L. PROJECT INFORMATION:

The City of Solana Beach seeks to retain a qualified, licensed contractor to perform Landscape Maintenance Services as described in Exhibit A- Scope of Service below. ill.:. SCOPE OF SERVICES
A. Monthly Inspection and Maintenance Service.
1) Contractor shall provide all equipment, labor, materials and supervision required to provide monthly inspection and maintenance service to the following list: Exhibit B
2) The Contractor shall furnish all personnel, parts, materials, test equipment, tools and services in conformance with the terms and conditions as outlined below and in the Agreement.
3) Contractor shall carefully examine the sites of work. Submission of a Bid by the Contractor shall be considered evidence that the Contractor has investigated and is satisfied as to the conditions to be encountered, the character and quality of the work to be performed and materials to be furnished, and the requirements of all documents referred to in this RFB.

8. As-Needed Repairs and Component Replacement. Contractor shall provide as-needed repairs and install the components as necessary for the operation of the UNITS after receiving written authorization from the City to proceed with the repairs or installation. The City will pay the labor rates 9 for the installation as provided in the Bidder's Proposal. Material costs for components shall be as follows:
(1) Component parts listed in the Proposal shall be provided at the cost listed in the Proposal;
(2) Component parts not listed in the Proposal and valued under $2,000 require no informal bidding and shall be reimbursed based on actual cost;
(3) Component parts not listed in the Proposal and which have a value between $2,000 and $25,000 will require the Contractor to conduct an informal bid and the Contractor shall use the lowest bid after obtaining at least three bids or quotes for the component. (4) Component parts valued at over $25,000 must be included in the Proposal shall be paid at the prices listed in the Bidder's Proposal. (5) Contractor may charge an administrative fee not exceeding X% for the provision of component parts for as-needed repair services.

C. UNIT Assessment. Contractor shall evaluate all the UNITS and provide the City with a report regarding the remaining service life of all UNITS within 30 days of notice to proceed and annually thereafter. The fee for this service shall be included in the price for monthly inspection and maintenance services.

D. Emergency Repair. Provide emergency service within sixty (60) minutes, seven (7) days per week, 365 days per year, twenty-four (24) hours per day. The Contractor will be required to demonstrate this ability when requested by City staff.

Contractor shall provide the City with an estimated time to perform any emergency repair and the City shall provide a written notice to proceed for any emergency work. Labor rates shall be rates provided in the Bidder's Proposal. Material cost for any component part replacement shall be the same as for non-emergency as-needed repairs as provided above.

E. Documentation and Reports
1) Contractor will provide the City with an annual written report at the end of each fiscal year of work completed, the condition of the UNITS and systems including the anticipated remaining service life of each UNIT or system.
2) Contractor shall provide the City with a report regarding the baseline evaluation of UNITS with anticipated remaining service life within 30 days after contract award.
3) Within 30 days of performing, Contractor shall provide detailed information as to services performed and condition of each individual component in a service report. The Contractor shall inform the City Representative of any required repairs of any component items in the service report 4) Upon completion of any services under the Agreement, including monthly inspection and maintenance, as-needed and emergency services, Contractor shall submit a written service report or service ticket to and to be signed by City Representative within 72 hours. Contractor shall provide detailed information as to the services performed and condition of each individual component in the service report. The Contractor shall inform the City Representative of any required repairs of any component items in the service report.
5) Cost for these reports are included in the overall contract price.

F. Replacement and Installation of Replacement Units
Contractor shall provide all the labor, equipment (including equipment rentals) and materials to replace and install the following units:

IV. PERFORMANCE SPECIFICATIONS - SCHEDULED SERVICE
A. These specifications are intended to cover all equipment, labor, materials, and supervision to be employed in the work called for in these specifications or reasonably implied by terms. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work shall be performed by Contractor as if described in the specifications.

B. The preventive maintenance and inspection responsibility of the Contractor shall not be limited only to those major pieces of equipment as shown on the equipment list but shall also include all appurtenant devices and systems that are related to the UNITS.

C. This specification covers the UNITS as listed herein, and in the event that the system is replaced, altered, modified, changed or if any equipment or component is added, then that portion shall be deemed automatically added to this specification.
11 CONTRACTOR SHALL
1) Within seven (7) days after the effective date of the contract, and annually thereafter, prepare and submit a one (1) year calendar to the City Representative, showing specific day/date/time and blocks for which service will be provided. The schedule is subject to pre-approval by the City Representative.
2) Notify the City Representative 48 hours prior to the scheduled day/date/time and blocks for which service cannot be provided to arrange an alternate date for performance.
3) Provide a monitored emergency telephone service and Contractor response program to insure all 24-hour emergency call-out situations are adequately addressed seven (7) days per week, 365 days per year.

Contractor shall respond to all emergency requests within 60 minutes. 4) Contractor shall have on-call employees available with the technical abilities needed for all equipment serviced. Automatic telephone answering/recording machines, or home telephone numbers are not acceptable.
5) Failing to complete any material provision of the Agreement or multiple failures to provide service as scheduled shall be deemed a material breach of the Agreement and may be cause for terminating this contract as provided in the Agreement.
6) Failure of Contractor to complete any Service within the agreed upon time will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified for completion of the Service, the Contractor shall pay to the City, or have withheld from monies due it, the sum of five hundred ($500) dollars.

V. NON-SCHEDULED/AS-NEEDED AND EMERGENCY WORK
A. At the City's request for additional services, the Contractor shall evaluate the request and provide the City with an estimate at no cost that lists the expected hours, materials and total job cost. City reserves the right to accept or refuse Contractor's offer. The hourly rates shall be at the rates listed in the Bidder's Proposal.

B. Contractor shall proceed with work only after receipt of written authorization by the City Representative.
12 C. Payment for all work outside the scope of monthly inspection and maintenance services begins when the technician reaches the facility and ends when the technician completes the required service work. No portal-to-portal pay or fuel surcharges will be invoiced as part of any work included in this contract or resulting repairs.

VI. GENERAL REQUIREMENTS
A. These general requirements are included in the contract at no additional charge to the City.

B. Contractor, as well as any Subcontractor associated with Contractor, shall possess and maintain a current City of Solana Beach business license.

C. The Contractor shall possess a current Class C-27 Specialty License, Contractor's CI ass A License, Subcontractor shall possess those current contractor's licenses needed for the work performed under this contract.

D. The Contractor is required to have a minimum of ten (10) years in business performing inspection, maintenance and repair services of the nature and scope required by the Agreement, which shall be demonstrated in the Bidder's Proposal.

E. If the Contractor has performed services for the City previously, those services must have been performed to the City's satisfaction, in the City's sole discretion and judgment, for the Bidder's Proposal to be responsive to this RFB.

F. Contractor shall maintain all equipment in good working order at all times.

Contractor shall assure that all equipment is maintained in a satisfactory condition and capable of providing the designed capacity with required system performance and reliability.

G. Contractor performance shall present a professional image, a high standard of quality and technical competence at all times. Total responsibility for this is placed upon Contractor. If a conflict occurs between a "Best Management Practice" and the specification, the "Best Management Practice" shall prevail and the City shall be notified of any necessary changes to the specified operations/materials.

H. Contractor shall, during the course of the Agreement, advise and assist in the determination of improvements that could be made to any City mechanical system to conserve energy and minimize utility expenditures. These recommendations shall be included as applicable in Contractor's report(s) to the City.
13 ----t:----eontractorshattanmratty-prov~ti~a-inin-g-to--contr o s employees, City Facilities staff and Subcontractors in safe operation of equipment, software, chemicals and Best Management Practices (BMPs).

Contractor shall also provide to City, documentation of this training on an annual basis.

J. Contractor shall maintain compliance with the City of Solana Beach Municipal Code, Title 61, regarding storm water run-off system discharge regulations and requirements, California Regional Water Quality Control Board, San Diego Region Order No. R9-20013-0001 and National Pollutant Discharge Elimination System (NPDES) No. CAS0108758, as well as the Best Management Practices (BMPs) referred to in the City's Jurisdictional Urban Runoff Management Plan (JURMP), Section 7, Industrial and Commercial, subsection 7.3.3, Updated BMP Requirements. Examples of such BMPs are described in the flyer "Clean Coastlines, City of Solana Beach, a Pollution Prevention Guide for the Construction Community." Violations of any of these requirements may lead to a civil penalty up to $10,000 per day, per violation.

More information is available from the City's website at: https.//www.ci.so1ana-- beach ca. us/index. aspr?SE C:=81\D90AC D--Acl8B-44FB---Bf39[}- BD976F:C2444E3&.D E.:=8 '13FB7 B7-DE:C3--46F:5 ... 9144 .. 666D25BE34D31 &Type==B E3ASIIC
K. The Contractor is required to provide uniformed service personnel. The Contractor's staff will be required to work in a semi-autonomous manner. The Contractor's staff will be required to interact in a businesslike and professional manner with City staff and members of the public. The proper uniform includes, but is not limited to:
1) Safety Equipment: All employees shall have the proper safety devices in place.
2) Shoes: Safety leather boots or shoes in good condition. 3) Shirts: All workers shall wear shirts with long or shorts sleeves with the maintenance company name or identifying marks.

L. The City shall provide unimpeded access to all devices to be serviced by the Contractor. The Contractor shall not be held responsible for equipment malfunction or damage should access to equipment or the inability to start and stop primary equipment incidental to the operation of the mechanical system be denied or not provided ..

M. The Contractor shall provide safe access and egress for City of Solana Beach employees or members of the general public. The Contractor agrees to be responsible for providing any equipment necessary to prevent 14 unauthorized access to work areas including common public areas.

N. Contractor shall abide by all applicable laws.

0. Contractor shall report all employee injuries, or any other injuries, that occurred at the service address or other City offices/facilities listed in this contract to the City Representative in writing within 24 hours of incident.

P. When performing any exterior work, Contractor shall conform to the City of Solana Beach's noise ordinance.

Q. Contractor shall supply the City Representative a comprehensive and thorough checklist of all items completed during the scheduled inspection or preventive maintenance task within 72 hours. Check list shall include items recommended for repair or replacement of non-contracted work with a Proposal for the repair cost.

SPECIAL PROVISIONS
The following revisions and additions supplement the Standard Specifications referenced in Subsection 2-5. The paragraphing follows that of the Standard Specifications.
15 PART 1-GENERAL PROVISIONS
SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS UNITS OF MEASURE,

AND SYMBOLS
1-2 TERMS AND DEFINITIONS
Agency
Board
Engineer
The City of Solana Beach
The City Council of the City of Solana Beach
The representative of the City Engineer who is
assigned to inspect conformance of the work in
accordance with the plans and specifications.

SECTION 2 - SCOPE AND
CONTROL OF THE WORK 2-1 AWARD AND

EXECUTION OF CONTRACT
2-1.1 Award of Contract. The proposals will be compared on the basis of the total price of all preventive maintenance items. The award of the Contract, if it is awarded, will be to the lowest responsible bidder whose proposal complies with all the requirements prescribed. Such award, if made, will be within sixty (60) days after the opening of the proposals. All proposals will be compared on the basis of the Engineer's Estimate and historical cost data. Contractor shall submit to the City, when requested and prior to the award of the contract, a financial statement and resume of previous work of a similar nature.
2-1.2 Execution of Contract.
a. The Contract shall be signed by the successful bidder in triplicate counterpart and returned, together with the contract bonds and insurance, within ten (10) days from mailing the Contract to Contractor.

No contract shall be binding upon the City until same has been completely executed by Contractor and the City.
16 b. Failure to execute a contract and file acceptable bonds and insurance as provided herein within the time limit above may be just cause for the annulment of the award and the forfeiture of the proposal guarantee.
2-2 ASSIGNMENT
2-2.1 Contractor Indebtedness. Indebtedness incurred for any cause in connection with this work must be paid by Contractor and the City is hereby relieved at all times from any indebtedness or claim other than payments under terms of the Contract and Contractor will indemnify and hold harmless the City and its officers and employees from any loss, demand, damages, claims or actions arising from or in connection with said indebtedness.
24 CONTRACTBONDS
Before execution of the Contract by the Agency, the Bidder shall file with the Agency surety bonds satisfactory to the Board in the amounts and for the purposes noted below. Bonds shall be duly executed by a responsible corporate Surety authorized to issue such bonds in the State of California, which has assets that exceed its liabilities in an amount equal to, or in excess of, the amount of the bond. The Bidder shall pay all bond premiums, costs, and incidentals.

Each bond shall incorporate, by reference, the Contract and be signed by both the Bidder and Surety and the signature of the authorized agent of the Surety shall be notarized.

The Bidder shall provide and maintain two good and sufficient surety bonds. The Payment Bond (Material and Labor Bond) shall be for not less than one hundred percent (100%) of the Contract Price, to satisfy claims of material suppliers and of mechanics and laborers employed by it on the Work. The bond shall be maintained by Contractor in full force and effect until the Work is accepted by the Agency, and until all claims for materials and labor are paid and shall otherwise comply with the Civil Code.

The Performance Bond shall be for one hundred percent (100%) of the Contract Price to guarantee faithful performance of all Work, within the time prescribed, in a manner satisfactory to the Agency, and that all materials and workmanship will be free from original or developed defects.

Should any bond become insufficient, Contractor shall renew the bond within ten (10) days after receiving notice from the Agency.

The Bidder shall submit along with the two bonds the following documentation from the surety insurer:
a. The original, or a certified copy, of the unrevoked appointment, power of attorney, bylaws, or other instrument entitling or authorizing the person 17 b. A copy of the certificate of authority of the insurer issued by the Insurance Commissioner.
c. (If the Agency so requests) A financial statement of the assets and liabilities of the insurer at the end of the quarter calendar year prior to thirty (30) days next preceding the date of the execution of the bond. The financial statement shall be made by an officer's certificate as defined in Section 173 of the Corporations Code. In the case of a foreign insurer the financial statement may, instead of an officer's certificate, be verified by the oath of the principal officer or manager residing within the United States.

Should any Surety at any time be unsatisfactory to the Board, notice will be given Contractor to that effect. No further payments shall be deemed due or will be made under the Contract until a new Surety shall qualify and be accepted by the Board.

Changes in the Work, or extension of time, made pursuant to the Contract, shall in no way release the Contractor or Surety from its obligations. Notice of such changes or extensions shall be waived by the Surety.
2-5 PLANS AND SPECIFICATIONS
2-5.1 General. Except as otherwise noted or specified, the work shall be done in accordance with the following referenced specifications and drawings, which are on file in the Public Services & Engineering Department.

Document Date Adopted
Standard Specifications for Public Works May 21, 2019
Construction, 2018 Edition
San Diego Regional Standard (SDRSD)
Drawings, 2018 Edition May 21, 2019
City of Solana Beach-annotated SDRSD Drawings, May 21, 2019 2018 Edition
Copies of the City-annotated standard drawings are available from the Engineering and Public Works Department, 635 South Highway 101, Solana Beach, California 92075.
18 2-5.3 Submittals.
2-5.3.1 General. When submittals are required by Plans or Specifications, or as directed by the Engineer, they may be shop drawings, product data, samples or documents to ensure that the work is in accordance with the Contract documents.

Contractor shall provide the submittals within fifteen (15) calendar days from the date requested in writing by the City. Contractor is responsible for coordinating, scheduling, sequencing and preparing submittals so that work will not be delayed.

Initial submittals requiring approval will be reviewed at no cost to the Contractor. The cost of reviewing resubmittals, for reason of failure to meet Contract requirements, shall be at the expense of Contractor.

Contractor shall furnish five (5) copies (unless otherwise specified herein) of the required submittals to the City Engineer or submit electronically as "pdf' files if authorized by the Engineer. Contractor shall ensure no work has begun until submittals for that item of work have been returned approved. 2-5.3.1.1
limited to:

Submittals Required. The following submittals shall include, but not be

1. Construction Schedule
2-5.3.3 Shop Drawings. Contractor agrees that Shop Drawing Submittals processed by the Engineer are not Change Orders; that the purpose of Shop Drawing Submittals by the Contractor is to demonstrate to the Engineer that the Contractor understands the design concept, that he demonstrates his understanding by indicating which equipment and material he intends to furnish and install, and by detailing the fabrication and installation methods that he/she intends to use. Contractor further agrees that if deviations, discrepancies or conflicts between Shop Drawing Submittals and the contract documents in the form of design drawings and specifications are discovered either prior to or after Shop Drawing Submittals are processed by the Engineer, the design drawings and specifications shall control and shall be followed. Shop drawings shall include complete fabrication, assembly, and installation drawings for the complete assembly of the system with all components, equipment, and parts, each with an assigned number corresponding to the system manufacturer's parts list. Shop drawings shall also show construction details for each component and piece of equipment. All samples and shop drawings are to be submitted to City within thirty (30) calendar days of the Notice to Proceed. Contractor shall submit shop drawings for the items indicated in the specifications. 2-5.4 Record Drawings. Accurate and legible records shall be kept on a set of contract drawings of all changes of work that occur during construction. Contractor shall record the exact location by dimension, and exact depth, by elevation, of all installed material, etc. All information necessary to maintain and/or service any concealed work shall be noted on these record drawings. Such records shall be kept 19 up to date with all entries checked by the Engineer before the work is buried or covered up. Prior to field acceptance, Contractor shall deliver this information to the Engineer.
20 SECTION 3 - CHANGES IN WORK
3-3 EXTRA WORK
3-3.2.3 MARKUP
(a) Work by Contractor. The following percentages shall be added to the Contractor's cost and shall constitute the markup for all overhead and profits:
1 . Labor ............................................. 20%

2. Materials ............................................. 15%

3. Equipment Rental ............................... 15%

4. Other Items and Expenditures . . . . . . 15%
To the costs and markups provided for in this subsection, one percent (1 %) shall be added as compensation for bonding. (b) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor's actual cost of such work. A markup of 10 percent (10%) on the first $5,000 of the subcontracted portion of the extra work and a markup of five percent (5%) on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

SECTION 4 - CONTROL OF MATERIALS 4-1 MATERIALS AND WORKMANSHIP 4-1.2.1 Property Rights in Material. Nothing in the contract shall be construed as vesting in Contractor any right of property in the materials used after they have been attached or affixed to the work or the soil. All such materials shall become the property of the City upon being so attached or affixed. 4-1.9 Storage of Materials. Area available within the City of Solana Beach for storage of materials is limited. Contractor should assume that all materials shall be stored off-site and delivered to the job site as required for construction. If an area within the City is allowed to be used as a storage area, the site shall be kept in a clean condition to the satisfaction of the City and shall conform with Best Management Practices to avoid run-off contamination.
21 SECTION 5 - UTILITIES
5-2.1 Damage by Contractor. Damage to any existing utility by the Contractor that is discovered within one(1) year after acceptance of the work by the City shall be repaired by Contractor at Contractor's expense.

SECTION 6 - PROSECUTION, PROGRESS AND ACCEPTANCE OF WORK 6-11 GUARANTEE
All work shall be guaranteed by Contractor for a period of one (1) year from the date of acceptance of the work against defective workmanship and materials furnished by Contractor. Contractor shall promptly replace or repair, in a manner satisfactory to the Engineer, any such defective work after notice to do so from the Engineer, and upon Contractor's failure to make such replacement or repairs promptly, the City may perform this work and the Contractor and Contractor or Contractor's surety shall be liable for the cost thereof.

SECTION 7 - RESPONSIBILITIES OF THE CONTRACTOR
7-2 LABOR
7-2.1 Laws. Pursuant to Sections 1720 et seq. and 1770 et seq. of the California Labor Code, Contractor shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate or per diem wages are on file in the City Engineer's office, which copies shall be made available to any interested party on request at the posted reproduction charge. Contractor shall post a copy of such wage determinations at each job site.

Replace with the following:
7-2.2 Payroll Records. Contractor shall furnish the City certified payroll records for all persons employed by the Contractor and subcontractors in connection with work on the project. Failure to do so will delay payments to the Contractor until such certified payrolls are received by the City. Contractor shall furnish electronic certified payroll records (online) to the Labor Commissioner in addition to submitting records to the City, as applicable.
7-3 INSURANCE
7-3.2 General Liability Insurance. Contractor shall obtain and, during the term of the Agreement, shall maintain a commercial general liability (CGL) insurance policy for bodily injury, personal injury, and property damage in an amount of not less than two million dollars ($2,000,000) per occurrence and four million dollars ($4,000,000) aggregate which shall contain the following coverage:

1. Manufacturers' and Contractor's liability.
22 2. Broad form property damage.

3. Owner's and Contractor's protective liability.

4. Broad form contractual liability.

5. Products and completed operations coverage.

6. Coverage for explosion, collapse, or underground property damage (X, C, U Hazards).

The CGL insurance policy shall be written on an ISO Occurrence Form CG 00 01 12 07, or a substitute form providing equivalent coverage.

Contractor shall likewise obtain and, during the term of the Agreement, shall maintain an automobile liability insurance policy for bodily injury, personal injury and property damage in an amount of not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate. Said insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos). The automobile insurance policy shall be written on an ISO Form Number CA 0001, or a substitute form providing equivalent coverage.

The City of Solana Beach shall be listed as additionally insured on the required CGL and automobile general liability policies. The Additional Insured Endorsement shall be an ISO Form 20 10 11 85 or an ISO Form 20 10 10 01 and 20 37 10 01, or their equivalent, including coverage for the City with respect to liability arising out of the completed operations of the Contractor. Completed operations coverage shall be maintained in effect for the benefit of the City for a period of two (2) years following the completion of the work specified in the Agreement.

The City of Solana Beach shall accept no endorsement or modification to the CGL limiting the scope of coverage required in this Section.

The policy shall contain a provision stating that Contractor's policy is primary insurance and that insurance (including self- retention) of the City or any named insured will not be called upon to contribute to any loss. The insurance policies must provide that they remain in force for not less than thirty (30) days after a notice is given to the City of the policy's expiration or cancellation. Contractor's insurance will not be accepted if these requirements are not met and evidenced in the submitted documents.

Contractor shall furnish certificates of said insurance and policy endorsements to the Contract Officer prior to commencement of work under the Agreement. Failure on the part of Contractor to procure or maintain in full force the required insurance shall constitute a material breach of contract under which the City may terminate the Agreement with the Contractor.
23 Contractor shall cause each subcontractor employed by Contractor to purchase and maintain insurance of the type specified above. When requested by City, Contractor shall furnish copies of certificates of insurance and policy endorsements evidencing coverage for each subcontractor. Contractor shall maintain Workers' Compensation insurance and employer's liability insurance to protect City against all claims under applicable state and federal Workers' Compensation laws. Insurance coverage shall not be less than the statutory minimum for Workers' Compensation, and $1,000,000 for employer's liability. The Contractor shall provide an endorsement that the insurer waives the right of subrogation against the City and its elected officials, officers, employees, agents, representatives and volunteers.
7-5 PERMITS
7-5.1 Licenses. The Contractor shall obtain and pay costs incurred for all licenses necessitated by his operations. Contractor shall obtain a City of Solana Beach Business License prior to commencing any work on this project. 7 .8 WORK SITE MAINTENANCE
7-8.6 Water Pollution Control
7-8.6.1 General. The Contractor shall prepare and submit a Best Management Practices (BMP) plan for construction to the City for review and approval. The plan shall indicate what BMPs will be utilized by the Contractor and where they will be located in order to comply with minimum construction BMP requirements for the City of Solana Beach as well as all local, state and federal regulations including, but not limited to:
1) Water quality requirements as set out in the City of Solana Beach's Municipal Code Title 61 "Storm Water and Urban Run-off Management and Discharge Control."
2) California Regional Water Quality Control Board, San Diego Region, Order R9-2013-0001 and subsequent amendments regarding National Pollutant Discharge Elimination System (NPDES) Permit and Waste Discharge Requirements for Discharges from the Municipal Separate Storm Sewer Systems (MS4s) draining the watersheds within the San Diego Region. 3) The most current General Construction Activity Storm Water Permit (GCASP).

The BMP Construction Plan shall be submitted utilizing the City's boilerplate format (available online or by staff) for minimum construction BMPs with all required project Submittals and must be approved prior to issuance of a Notice to Proceed unless otherwise approved by the Engineer. This project is considered exempt. Although the project is considered "exempt," The Contractor shall implement, monitor, and revise the BMP Construction Plan as needed to suit changing Project site conditions and/or when properly installed systems are ineffective.
24 The Contractor shall implement, monitor, and revise the BMP Construction Plan as needed to suit changing Project site conditions and/or when properly installed systems are ineffective. Review and approval of the BMP Construction Plan and field inspections completed by the Agency do not relieve Contractor from liabilities arising from non-compliance of storm water pollution regulations.

Compliance with State Water Resources Control Board (SWRCB) requirements is the sole responsibility of Contractor. All fines levied as a result of the Contractor's failure to comply with the requirements of SWRCB, and/or the BMP Construction Plan, shall be the Contractor's responsibility. If there is any fine against the Agency due to noncompliance by the Contractor, Agency shall recover all costs of the fine by deducting monies from payments due to the Contractor.

Time extensions will not be allowed for any suspension of work as a result of the Contractor's non-compliance with the BMP Construction Plan. 7-8.6.3 Storm Water Quality Management Plan (SWQMP). The Contractor shall implement the SWQMP with these Special Provisions. The Notice of Intent will be filed by the City. The Contractor shall implement, monitor, and revise the SWQMP as needed to suit changing Project site conditions and/or when properly installed systems are ineffective.

Implementation of the SWQMP and field inspections completed by the Agency does not relieve Contractor from liabilities arising from non-compliance of storm water pollution regulations.

Compliance with State Water Resources Control Board (SWRCB) requirements is the sole responsibility of Contractor. All fines levied as a result of the Contractor's failure to comply with the requirements of SWRCB and/or the SWQMP shall be the Contractor's responsibility. If there are fines against the Agency due to noncompliance by Contractor, Agency shall recover all costs of the fine by deducting monies from payments due to the Contractor.

Time extensions will not be allowed for any suspension of work as a result of the Contractor's non-compliance with the SWQMP.
7-8.6.5 Payment. Payment for the preparation and implementation of the BMP Construction Plan/SWQMP shall be included in the lump sum bid price for BMP Construction Plan/SWQMP Preparation & Implementation.
7-10 SAFETY
7-10.1.1 Work Area Hazards. Upon completion of each day's work, the Contractor shall be responsible for leaving the work area free of hazards and shall provide all necessary temporary signs, warning devices, and barricades. 7-10.1.2 Removal of Mark-out Paint. Upon substantial completion of all construction work and prior to final completion, the Contractor shall remove all 25 construction and DigAlert mark-out paints from streets, roadways and all other locations in the public right-of-way where markings have been placed during construction. Mark-out paint may be removed using power washing or any other removal method approved by the Engineer. The Contractor shall install temporary BMPs to prevent wash water from entering into the City's storm drain system. 7-10.2.1 Storage of Equipment and Materials in Public Streets. Approval in writing must be obtained from the City Engineer to store equipment or materials within public rights-of-way.
7-10.2.2 Storage of Portable Restrooms. The Contractor shall be permitted to use the public right-of-way during public improvement projects for temporary storage of portable restrooms; however, the containment and location must be as follows:
7-10.4

1. Each portable restroom facility (port-a-potty) must be supplied with a spill tray or other type of secondary containment.

2. Each portable restroom staged on a public street must be relocated every five (5) days or placed within a secured, screened, fenced staging area approved by the Engineer.

Safety.
7-10.4.1.2 Work Site Safety Official. The Contractor shall develop and maintain for the duration of this Contract, a safety program that will effectively incorporate and implement all required safety provisions. The Contractor shall appoint an employee who is qualified and authorized to supervise and enforce compliance with the safety program.

The duty of the City and its consultants is to conduct construction review of the Contractor's performance and shall not include a review or approval of adequacy of the Contractor's safety supervisor, the safety program, or any safety measures taken in, on, or near the construction site.

If death or serious injuries or serious damages are caused, the accident shall be reported immediately by telephone or messenger to the City's inspector or other representative. In addition, the Contractor must promptly report in writing to the City all accidents whatsoever arising out of, or in connection with, the performance of the work whether on or adjacent to the site, giving full details and statements of witnesses.
7-10.4.1.3 Public Safety During Non-Working Hours. Notwithstanding the Contractor's primary responsibility for safety on the job site when the Contractor is not present, the Engineer, at his option after attempting to contact the Contractor, may direct City forces to perform any functions he may deem necessary to ensure public 26 safety at or in the vicinity of the job site. If such procedure is implemented, the Contractor will bear all expenses incurred by the City.

In all cases, the judgment of the Engineer shall be final in determining whether or not an unsafe situation exists.
7-10.4.2 Safety Orders.
7-10.4.2.1 General. The Contractor shall be solely and completely responsible for conditions on the job site, including safety of all persons (including employees) and property during performance of the work. This requirement shall apply continuously and is not limited to normal working hours. Safety provisions shall conform to U. S.

Department of Labor, the California Occupational Safety and Health Act (OSHA), and all other applicable federal, state, county, and city laws, ordinances, codes, the requirements set forth below, and any regulations that may be detailed in other parts of these documents. Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor's failure to thoroughly familiarize himself with the aforementioned safety provisions shall not relieve him from compliance with the obligations and penalties set forth herein.

The Contractor shall develop and maintain for the duration of this Contract, a safety program that will effectively incorporate and implement all required safety provisions.

SECTION 8 -RESERVED
SECTION 9 - MEASUREMENT AND PAYMENT
9-3 PAYMENT
9-3.2 Partial and Final Payment. From each progress estimate, five percent (5%) will be deducted and retained by the City and the remainder, less the amount of all previous payments, will be paid to the Contractor. The five percent (5%) retention shall apply to all work done regarding which there is no dispute.

9.3.3 Standard Pay Application.

SECTION 10 - DISPUTES
10-1 If a dispute should arise regarding the performance of this Contract, the following procedures shall be used to address any question of fact or interpretation not otherwise settled by agreement between the parties. Such questions, if they become identified as part of a dispute between persons operating under the provision of the Contract, shall be reduced to writing by the complaining party. A copy of such documented dispute shall be forwarded to the other party involved, along with recommended methods of resolution that would be of benefit to both parties. The 27 party receiving the letter shall reply to the letter along with a recommended method of resolution within ten (10) days of receipt of the letter. 10-2 If the dispute is not resolved, the aggrieved party shall send a letter outlining the dispute to the City Engineer to be resolved. 10-3 If the dispute remains unresolved and the parties have exhausted the procedures of this section, the parties may then seek remedies available to them at law or in equity.
10-4 Pursuant to Public Contracts Code section 20104, a claim by the Contractor for a time extension; payment of money or damages arising from work done by or on behalf of the Contractor pursuant to the Contract which is not otherwise expressly provided for or the claimant is not otherwise entitled to; or an amount the payment of which is disputed by the City, shall be dealt with as follows:

A. The claim shall be in writing and include the documents necessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by the Contract for the filing of claims.

B. Claim of less than fifty thousand dollars ($50,000):

1. For claims of less than fifty thousand dollars ($50,000), the City shall respond in writing to any written claim within forty-five (45) days of receipt of the claim, or may request, in writing, within thirty (30) days of receipt of the claim, any additional documentation supporting the claim or relating to defenses or claims the City may have against the claimant.

2. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant.

3. The City's written response to the claim, as further documented, shall be submitted to the claimant within fifteen (15) days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.

C. Claim of fifty thousand dollars ($50,000) or more:

1. For claims of fifty thousand dollars ($50,000) or more, the City shall respond in sixty (60) days of receipt of the claim, or may request, in writing, within thirty (30) days of receipt of the claim, any additional documentation supporting the claim or relating to defenses or claims the City may have against the claimant.
28 2. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the local agency and the claimant.

3. The City's written response to the claim, as further documented, shall be submitted to the claimant within thirty (30) days after receipt of the further documentation, or within a period of time no greater than that taken by the claimant in producing the additional information or requested documentation, whichever is greater.

D. If the claimant disputes the City's written response, or the City fails to respond within the time prescribed, the claimant may so notify the City, in writing, either within fifteen (15) days of receipt of the local agency's response or within fifteen (15) days of the City's failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and confer conference within thirty (30) days for settlement of the dispute.

E. If following the meet and confer conference the claim or any portion remains in dispute, the claimant may file a claim pursuant to Chapter 1 ( commencing with Section 900) and Chapter 2 ( commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code.

For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to Subsection A until the time the claim is denied, including any period of time utilized by the meet and confer conference.

F. A civil action filed to resolve a claim subject to Section 10-4 of this Contract shall be subject to the provisions of PCC Sections 20104.4 and 20104.6.

END OF PART
1 29

BIDDER'S PROPOSAL
To the Honorable Mayor and Council of the City of Solana Beach:

In compliance with the NOTICE INVITING BIDS, the undersigned hereby proposes to furnish any and all labor, materials, and equipment for the Landscape Maintenance Services and contained in the contract documents. Work is to be done and materials to be furnished in strict conformity with the plans and specifications now on file with the City Engineer at the prices shown on Exhibit B- Fee Proposal.

The undersigned has examined the location of the proposed work and is familiar with the plans and specifications and the local conditions at the place the work is to be done, and also understands that all labor and materials to be furnished shall be for the bid price, including sales tax upon any materials so furnished. The undersigned has also carefully checked all of the figures given and understands that neither the City of Solana Beach nor any officer thereof will be responsible for any errors or omissions on the part of the undersigned in submitting this bid.

Receipt is hereby acknowledged of Addenda No.(s) nta.

The undersigned have examined the schedule of prevailing wage rates for the types of work to be done on this project as is applicable and agree to pay not less than these rates. Furthermore, the undersigned certify that the bidder is registered with the State of California Department of Labor Compliance in accordance with Labor Code Section 1725.5 and that its public works registration number is: 1000°1. 8744
Thirty six thousand dollars
Enclosed please find a bidder's bond or certified check in the sum of and zero cents ($36,000.09, which is not less than ten percent (1 of the bid, made payable to the City of Solana Beach.

SIGNATURES {Note: If Bidder is a corporation, two signatures by company officers are required):

License
Signature 3ignatute
Tom Baird Ed Trotter
Name (print or type)
A-1 of 5
30 BIDDER'S BOND
(To Accompany Proposal)
[LANDSCAPE MAINTENANCE SERVICES
Bid No.: 2023-05 [
KNOW ALL MEN BY THESE PRESENTS that Nissho of California, Inc. ------------------ ------------------------------------------- , as BIDDER, and Developers Surety and Indemnity Company ----------------------------------------------- , as SURETY, are held and firmly bound unto the City of Solana Beach (CITY), in the penal sum of _T_e_n _Pe_rc_e_nt_o_fT_o_ta_l A_m_o_u_nt_B_id _________ _ --------------------------- dollars ($ 10% of total amount bid ), which sum is not less than ten percent (10%) of the total amount bid by BIDDER to the CITY for the above stated project, and for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to the CITY for the above stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of the CITY.

IN THE EVENT SUIT IS BROUGHT UPON THIS BOND by the CITY, and judgment is recovered, the SURETY shall pay all costs incurred by CITY in such suit, including a reasonable attorney's fee.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands and seals this __ 24th day of March , 2023 .

BIDDER:

I I I
,uu11,,,,,
SURETY: ~-D_e_ve_Io_p_er_s_Su_re_ty_an_d_In_~_m_n_ey_C_o_n_pa_n_y ________________ / , [D r -:. : By: __ ..,.,,.. ______________ R_ic_ha_rc_l I_h_t!I_ct_L _A_tt<_m_1e_y-_in_-l_'a_ct__ \ • /{If awarcfod the above are one yc)ar
onlly. Optional n'!newall years will be, approved by thEi surety company and extendi~d at tlu!ir sollE" disc:retio11"

ACKNOWLEDGMENT OF EXECUTION BY BIDDER AND SURETY,
IN THE PROPER FORMAT, SHALL BE ATTACHED TO THIS BOND.
,,,,,,,,,.!!'''''\,.,

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California
County of San Diego
on ___________ before me, Rebekah Eads, Notary Public
(insert name and title of the officer)
personally appeared _R_i_c_h_a_rd_H_a_lle_tt ____________________ _ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and offi ial seal. J ee e e e •R;;E:H :: • ,..., J i Notary Public• California
" San Diego County f
Commission II 2312016 -
My Comm. Expires Nov 9, 2023
(Seal)
I'OWEn OF ATTORNEY I1mR -----------------c=<=1RiiitPorN'l'llmmfX'R'C'.i<:~:~oMT'XN''cr--------------------- DEvELoPERs SURETY AND INDEMNITY COMPANY
59 Maiden Lane, 43rd Floor, New York" NY 10038
(212) 220-7120
KNOW ALL BY THESE PRESENTS thlli, ex.cept as expressly limited herein, COREPOINTE INSURANCE COMPANY and DEVELOPERS SURETY AND INDEMNITY COMPANY,, do heireby make., constitute and nppoint _R_i_ch_a_r_d_H_a_ll_e_tl-'-, _Le_o_n_a_E_v_a_n_,,g'-e_li_st_a-'-, _an_d_R...c.e_b_ek_ac....h_E.c...ad-'-s'----------------' of San Diego, CA as its true and lawiiJJ Attorney-in-Fact, to make, rocecute, deliver and aclmowledgt\ for and on behalf of said companies, as sureties, bonds, un<krtakings and contracts of suretyship giving 1111d granting unto said Attomey---in---Fact full power and authority to do and to perform every act necessary, requisite or proper to be done in connection ti"!e.r,ewitilr 11s ead1 of said company could do .. but reserving to each of snid compnny foll power of substitution and revocation. and all of the nets of said Attorney-in-Fact. pursuant to these presents, are hr:reby ratified w-id confirmed. This Power of Attorney is effective March 24, 2023 and shall expire on December 31 .. , 2025.

This Power of Attorney is granted and is signed under and by authmity of the following resolutions adopted by the Board of Directors ofCOREPOlNTE INSURANCE COl\.fPANY and DEVELOPERS SURETY AND INDEMNITY COMPANY (collectively, "Company") on Nmrembi!r 3, 2022.

RESOLVED, that Sam ZaYJb s_~Qior Vice Pre.:,i!km, fu!.ruxJ.!rn:!.~rw.r.i!.ina. James Bell Y.ice P~sidenl, Sui::.eo:JJ_IJ.9.t..r:Milin&.. md ~.

Executive Unde11writer. Sure!Y, each an employee of ArnTrust North America, Inc., an affiliate of the Company (the "Authorized Signor~;"). are hereby authorized to execute a Power of Attome_y, qualifying attomey(s)-in--filct named in the Power of Attorney to execute, on behalf of the Company, hond1,, undertakings and contracts ofsuretyship, or other suretyship obliglltiom; nnd that the Secretary or any Assistant Secretary of the Company be, and each of them !Jereby is, authorized to atlt:sl the execution of any :,uch Power of Attorney.

RESOLVED, that the signan11e of any one of the Authorized Signors and the Secretary or any Assistmt Secretary of the Company, and the senl o,f the Company must be affixed to any such Power of Attorney, and any such signature or seal mny be affixed by facsimile, and such Power of Attorney shall be valid and binding upon the Company when so affixed and in the future with respect to any bond. undertaking or contract of suretyship to which it is nttached.

IN WITNESS WHEREOF, COREPOJNTE INSURANCE COMPANY ..-id DEVELOPERS SURETY AND INDEMNITY COMPANY have caUSt~ these pre91~nts to he signed by the Authorized Signor and attested by their Secretary or Assistant Si:cretary ihis December 5, 2022 Title: Senior Vice Presiideril, S1.mity
STATE OF California
------------- COUNTY OF _D_rn_n_ae_, ________ _
i:::--H-- ~- L--
On this;.., day of .l,,Jll.~1~.£ . 201 :l., bdore me,~ o.rt..:-:'.S,, \{..~,)(),_"'-. per!onally appeared Sam Zaza ----------- who pmved to me on Ille basis ofsatisfilctory evidenrce to be the person whose name is subscribed to within the instrument mid adnmwledged to me that they executed the same in their authorized capacity, and that by lhe signaturn on the instmment the entities upon behalf which the person acted, executed tlrnis mstrument.

I ce1tify, um:ller penalty of perjmy, under the laws of the Stnte of _C_•l_ifo_m_i_• ______ that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

CORPORATE CEilffilf'ICATI0:-1
DIA-iE J. KAWATA
Notary Public • Calilornia
Orange County
Comrniss!on # 2284027
My Comm. Expires Apr 28, 2023
The undersignc:d. lhe Secretary or Assist1ml Secretary of COREPOINTE INSURANCE COMPANY a11d DEVELOPERS SURETY AND INDEMNITY COMPANY. does Ju:rnby certify 111111 Ille provisions of the remillllio11s ()fU-1c 11·1:spective Boards ofDirecloni ofiiaid corporalions sel forth 11·1 this Powcr\11' Atlomey 1m: in lorce as of tile dute of this Ci.:riiJic11tion. l'()A No. JN/A
Ed. 112:l

BASE BID PRICE LIST
In compliance with the REQUEST FOR BIDS, the undersigned hereby agrees to furnish all labor, materials, equipment, and supervision to perform the proposed services that are described in the below listed enclosures; and to do so in strict accordance with the provisions of this AGREEMENT.

A. Landscape Maintenance Service: ATTACHMENT: Exhibit B- Fee Proposal Signature of Bidder
A-2 of 5
31 SUBCONTRACTOR LIST

LANDSCAPE MAINTENANCE SERVICES
To the Honorable Mayor and Council of the City of Solana Beach As specified in the Standard Specifications, Subsection 2-3, the following is submitted for each subcontractor to be employed on the project:
(As specified Section "Number" of the Standard Specifications, the contractor shall perform, with its own organization, contract work amounting to at least 50% of the contract price.)
ITEM NAME ADDRESS DIRPW# CLSB $VALUE OF

LICENSE WORK
#
CRT Mulch Agri-Service 3720 Oceanic Way, Ste 204 25193 825136 $11,971.32 Oceanside, CA 92056
As specified in the Standard Specifications, Subsection 7-4 the following is submitted:

I hereby certify that I have read and examined Sections 3700 and 3800 of the State Labor Code. I am aware of and will comply with Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers' Compensation or to undertake self-insurance before commencing any of the work. I further certify that if I should contract or subcontract with any person, firm, or company to do all or any part of the work for which this bid covers, I shall assure compliance that contractor or subcontractor with Sections 3700 and 3800 of the State Labor Code. I further certify that all contractors (both primary and subcontractors) are registered with the State of California Department of Industrial Relations in compliance with Labor Code Section 1725.5. _·····_··-(__.jl_,1/ ____ _
Date Signature of Bidder
A-3 of 5
32 CERTIFICATE REGARDING CONTRACTOR'S LICENSE

1. Bidder is required to possess the following State Contractor's License:

Class A and appropriate Class C-27 Specialty License

2. A failure to possess the required license, a failure to truthfully set forth the following information, or a failure to execute this Certificate renders the bid nonresponsive and requires the City to reject the bid (Business and Professions Code Section 7028.15).

3. Bidder declares, under penalty of perjury, that bidder possesses the required Contractor's license, as follows:
a. Bidder's license number _____ 598372 _, and
Title: Vice President
Date: ···{)·7{1·3 ff ,,.,
A-4 of 5
33 CONTRACTORS

STATE LICENSE BOARO

ACTIVE UCENSE
·•-"-598372 ...... CORF1
nn.."'"'"" - NISSHO CALIFORNIA INC
- .. c27
/2024

STATEMENT OF EXPERIENCE AND FINANCIAL CONDITION

IN SUPPORT OF BID ON

LANDSCAPE MAINTENANCE SERVICES
The bidder represents that the bidder has a demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the proposed contract in a manner that is satisfactory to the City. The bidder represents that the bidder's financial resources, surety and insurance experience, construction experience, completion ability, personnel, current workload, and experience in dealing with private owners and public agencies all suggest that the bidder is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

In support of these representations, the bidder presents herewith letters of commendation/recommendation, lists of similar public works contracts accomplished during the preceding five years that identify the governmental agency, titles of lawsuits involving bidder during the preceding ten years, and such other documents that the bidder deems necessary to satisfy the bidder's bid obligation. The supporting documents are enclosed herewith.

SIGNATURE OF CONTRACTOR
This document is signed by an individual clearly authorized to bind the contractor.

CONTRACTOR: Nissho of California, Inc.

ADDRESS: 1902 South Santa Fe Ave, Vista, CA 92083
PHONE NUMBER: 760-727-9719
BY:

Signature Date
Tom Baird, Vice President
Title
A-5 of 5

NON- COLLUSION DECLARATION

LANDSCAPE MAINTENANCE SERVICES
State of California )
) ss.

County of )
I, ____________________ , the undersigned, declare:
(Name of Bidder's Principal)
I am the of --------------- (Tit I e)
_______________ , the party making the foregoing bid.
(Name of Bidder)
I further declare that in compliance with Public Contract Code section 7106, the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; the bid is genuine and not collusive or sham; the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; all statements contained in the bid are true; and the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

I hereby represent and warrant that I have full power to execute, and do execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration was executed at ___ _ California on this _______ day of ____ , 20 __ .
(Signature of Bidder)
Subscribed and sworn to before me on the __ day of ______ , 20_. (NOTARY SEAL) (Signature of Notary)
City of Solana Beach

SERVICES AGREEMENT

FOR CITY-WIDE LANDSCAPE MAINTENANCE SERVICES
This Services Agreement ("AGREEMENT') is made and entered into this 24th day of May, 2023 by and between the CITY OF SOLANA BEACH, a municipal corporation ("CITY"), and, NISSHO OF CALIFORNIA, INC. a California corporation, ("CONTRACTOR") (collectively "PARTIES").

WHEREAS, the CITY desires to employ a contractor to furnish Landscape Maintenance Services ("SERVICES") for City-Wide Landscaped Areas ("PROJECT"); and WHEREAS, on February 24, 2023, the CITY issued a Notice Inviting Bids ("NIB") for the PROJECT; and
WHEREAS, on March 27, 2023, CONTRACTOR submitted a proposal in response to the NIB ("PROPOSAL"); and
WHEREAS, the CITY determined that CONTRACTOR was the lowest responsible bidder and is qualified by experience and ability to perform the services desired by CITY, and CONTRACTOR is willing to perform such services; and
WHEREAS, CONTRACTOR will conduct all the work as described and detailed in this AGREEMENT, the NIB and the PROPOSAL to be provided to the CITY; and WHEREAS, on May 24, 2023, the City Council for the CITY awarded this AGREEMENT to CONTRACTOR and authorized the City Manager to execute this AGREEMENT.

NOW, THEREFORE, the PARTIES hereto mutually covenant and agree with each other as follows:

1. SERVICES.

1.1. Scope of Services. The CONTRACTOR shall perform the SERVICES as set forth in the written Scope of Services and Fee, attached as Exhibit "A" Scope of Services, at the direction of the CITY. CITY shall provide CONTRACTOR access to appropriate staff and resources for the coordination and completion of the projects under this AGREEMENT. For all work to be performed on site in the City, the CITY and CONTRACTOR agree that the Scope of Services begins when the CONTRACTOR arrives on site and terminates when the CONTRACTOR leaves the site. Travel time to and from project site shall not be considered time on the job or compensated by the CITY.

1.2. Project Coordinator. The Public Works Operations Manger is hereby designated as the Project Coordinator for CITY and will monitor the progress and execution of this AGREEMENT.

CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this AGREEMENT for CONTRACTOR. Tom Baird is hereby designated as the Project Director for CONTRACTOR.

1.3. City Modification of Scope of Services. CITY may order changes to the Scope of Services within the general scope of this AGREEMENT consisting of additions, deletions, or other revisions. If such changes cause a change in the CONTRACTOR's cost of, or time required for, completion of the Scope of Services, an equitable adjustment to CONTRACTOR's compensation and/or contract time shall be made, subject to the CITY'S approval. All such changes shall be authorized in writing, executed by CONTRACTOR and CITY.

Agreement modified 5/30/2023 Page 1 of 14 ACA approved template April 2022 D

2. DURATION OF AGREEMENT.

2.1. Term. The term of this AGREEMENT shall be for a period of one (1) year beginning from the date of execution of the AGREEMENT. Time is of the essence in the performance of work under this AGREEMENT, unless otherwise specified.

2.2. Extensions. 12?] If marked, the CITY shall have the option to extend the AGREEMENT for four (4) additional one (1) year periods or parts thereof for an amount not to exceed Three Hundred Eighty-Eight Thousand Six Hundred Fifty-Two dollars and Eighty-Four cents ($388,652.84) per AGREEMENT year. Extensions shall be in the sole discretion of the City Manager and shall be based upon CONTRACTOR's satisfactory past performance, CITY needs, and appropriation of funds by the City Council. The CITY shall give written notice to CONTRACTOR prior to exercising the option.

2.3. Delay. Any delay occasioned by causes beyond the control of CONTRACTOR may merit an extension of time for the completion of the Scope of Services. When such delay occurs, CONTRACTOR shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the SERVICES when justified by the circumstances.

2.4. City's Right to Terminate for Default. Should CONTRACTOR be in default of any covenant or condition hereof, CITY may immediately terminate this AGREEMENT for cause if CONTRACTOR fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.5. City's Right to Terminate without Cause. Without limiting its rights in the event of CONTRACTOR's default, CITY may terminate this AGREEMENT, without cause, by giving written notice to CONTRACTOR. Such termination shall be effective upon receipt of the written notice. CONTRACTOR shall be compensated for all effort and material expended on behalf of CITY under the terms of this AGREEMENT, up to the effective date of termination. All personal property remaining in CITY facilities or on CITY property thirty (30) days after the expiration or termination of this AGREEMENT shall be, at CITY's election, considered the property of CITY.

3. COMPENSATION.

3.1. Total Amount. The total cost for all work described in the Scope of Services and Fee (Exhibit "A") shall not exceed Three Hundred Eighty-Eight Thousand Six Hundred Fifty-Two dollars and Eighty-Four cents ($388,652.84) without prior written authorization from CITY.

CONTRACTOR shall bill the CITY for work provided and shall present a written request for such payment monthly.

3.2. Additional Services. CITY may, as the need arises or in the event of an emergency, request additional services of CONSUL TANT. Should such additional services be required, CITY and CONSULTANT shall agree to the cost prior to commencement of these services.

3.3. Costs. Any costs billed to the CITY shall be approved in writing in advance and in accordance with any terms negotiated and incorporated herein as part of Exhibit "A" Scope of Services and Fee.

Agreement modified 5/30/2023 Page 2 of 14 ACA approved template April 2022 D

4. INDEPENDENT CONTRACTOR.

4.1. CONTRACTOR is, for all purposes arising out of this AGREEMENT, an independent contractor.

The CONTRACTOR has and shall retain the right to exercise full control and supervision of all persons assisting the CONTRACTOR in the performance of said services hereunder, the CITY only being concerned with the finished results of the work being performed. Neither CONTRACTOR nor CONTRACTOR's employees shall in any event be entitled to any benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, workers' compensation benefits, injury leave or other leave benefits. CONTRACTOR is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

4.2 PERS Eligibility Indemnification. In the event that CONTRACTOR's employee providing services under this AGREEMENT claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONTRACTOR's employees providing service under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

4.3 Indemnification for Employee Payments. CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make for work done under this AGREEMENT.

4.4 The provisions of this section 4 are continuing obligations that shall survive expiration or termination of this AGREEMENT.

5. STANDARD OF PERFORMANCE.

While performing the SERVICES, CONTRACTOR shall exercise the reasonable care and skill customarily exercised by reputable members of CONTRACTOR's profession practicing in the metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its skill and expertise.

6. WARRANTY OF CONTRACTOR'S LICENSE.

CONTRACTOR warrants that CONTRACTOR is properly licensed with the applicable government agency(ies) for any SERVICES that require a license. If the CONTRACTOR lacks such license, this AGREEMENT is void and of no effect.

7. AUDIT OF RECORDS.

7.1. At any time during normal business hours and as often as may be deemed necessary the CONTRACTOR shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine and/or reproduce such records. CONTRACTOR shall retain such financial and program service records for at least four (4) years after termination or final payment under this AGREEMENT.

7.2. The CONTRACTOR shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

Agreement modified 5/30/2023 Page 3 of 14 ACA approved template April 2022 D

8. CONFIDENTIALITY AND SECURITY.

8.1. Confidential Work Product. All SERVICES performed by CONTRACTOR, including but not limited to all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by CONTRACTOR, pursuant to this AGREEMENT, are for the sole use of the CITY, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. This provision does not apply to information that (a) was publicly known, or otherwise known to CONTRACTOR, at the time that it was disclosed to CONTRACTOR by the CITY, (b) subsequently becomes publicly known through no act or omission of CONTRACTOR or (c) otherwise becomes known to CONTRACTOR other than through disclosure by the CITY. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. The sole purpose of this section is to prevent disclosure of CITY's confidential and proprietary information by CONTRACTOR or subcontractors.

8.2. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this AGREEMENT, may be exposed to confidential information and that disclosure of such information could violate the rights of private individuals and entities, including the parties and third parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law, and all other information protected by applicable law ("Confidential Information"). The party receiving Confidential Information ("Receiving Party") of the other ("Disclosing Party") shall not, and shall cause its employees and agents who are authorized to receive Confidential Information, not to, use Confidential Information for any purpose except as necessary to implement, perform or enforce this AGREEMENT or comply with its legal obligations. Receiving Party will use the same reasonable efforts to protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. The Receiving Party will not disclose or release Confidential Information to any third person without the prior written consent of the Disclosing Party, except for where required by law or for authorized employees or agents of the Receiving Party. Prior to disclosing the Confidential Information to its authorized employees or agents, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this AGREEMENT. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable notice and opportunity to contest such disclosure or obtain a protective order.

Confidential Information does not include information that: (i) is or becomes known to the public without fault or breach of the Receiving Party; (ii) the Disclosing Party regularly discloses to third parties without restriction on disclosure; or (iii) the Receiving Party obtains from a third party without restriction on disclosure and without breach of a non-disclosure obligation. Confidential Information does not include any information that is required to be provided to the public pursuant to the laws of the United States and/or California such as the California Public Records Act, due to the nature of CITY being a local governmental agency. The non-disclosure and non-use obligations of this AGREEMENT will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after the Receiving Party's receipt of that item.

8.3. Enforcement. Each party acknowledges that any breach of any of the provisions of Section 8 of this AGREEMENT may result in irreparable injury to the other for which money damages would not adequately compensate. If there is a breach, then the injured party shall be entitled, in addition to all other rights and remedies which it may have, to have a decree of specific performance or an injunction issued by any competent court, requiring the breach to be cured or enjoining all persons involved from continuing the breach.

Agreement modified 5/30/2023 Page 4 of 14 ACA approved template April 2022 D

9. CONFLICTS OF INTEREST.

9.1. CONTRACTOR shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including but not limited to California Government Code Section 81000 et seq. (Political Reform Act) and Section 1090 et seq. CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103.

CONTRACTOR represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the CITY.

9.2. If, in performing the SERVICES set forth in this AGREEMENT, the CONTRACTOR makes, or participates in, a "governmental decision" as described in Title 2, Section 18700.3(a) of the California Code of Regulations, or performs the same or substantially all the same duties for the CITY that would otherwise be performed by a CITY employee holding a position specified in the department's conflict of interest code, the CONTRACTOR shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the CONTRACTOR's relevant financial interests.

9.3. D If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act. Specifically, the CONTRACTOR shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the CITY's determination that the CONTRACTOR is subject to a conflict of interest code. The CONTRACTOR shall also file a Form 700 (Annual Statement) on or before April 1 of each year of the AGREEMENT, disclosing any financial interests held during the previous calendar year for which the CONTRACTOR was subject to a conflict of interest code.

9.4. CITY represents that pursuant to California Government Code Section 1090 et seq., none of its elected officials, officers, or employees has an interest in this AGREEMENT.

10. DISPOSITION AND OWNERSHIP OF DOCUMENTS.

10.1. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONTRACTOR under this AGREEMENT, whether paper or electronic, shall become the property of CITY for use with respect to this PROJECT, and shall be turned over to the CITY upon completion of the PROJECT or any phase thereof, as contemplated by this AGREEMENT.

10.2. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this AGREEMENT, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

11. INSURANCE

11.1. CONTRACTOR shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current AM. Best's rating of no less than "A" and "VII" unless otherwise approved in writing by the CITY's Risk Manager.

Agreement modified 5/30/2023 Page 5 of 14 ACA approved template April 2022 D

11.2. CONTRACTOR's liabilities, including but not limited to CONTRACTOR's indemnity obligations, under this AGREEMENT, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the CITY is entitled to thirty (30) days prior written notice of cancellation or non-renewal of the policy or policies, or ten (10) days prior written notice for cancellation due to non-payment of premium.

Maintenance of specified insurance coverage is a material element of this AGREEMENT.

11.3. Types and Amounts Required. CONTRACTOR shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT:

11.3.1. [g]Commercial General Liability (CGL). If checked the CONTRACTOR shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. If the CONTRACTOR or subcontractor maintains higher limits than the limits shown above, the CITY shall be entitled to coverage for the higher limits maintained by the CONTRACTOR and their subcontractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONTRACTOR's primary policy.

11.3.2. [g]Commercial Automobile Liability. If checked the CONTRACTOR shall maintain Commercial Automobile Liability Insurance for all of the CONTRACTOR's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit no less than $1,000,000.00 per occurrence.

Insurance certificate shall reflect coverage for any automobile (any auto).

11.3.3. [g]Workers' Compensation. If checked the CONTRACTOR shall maintain Worker's Compensation insurance for all of the CONTRACTOR's employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONTRACTOR shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

11.4. Self-Insured Retentions. Any self-insured retentions are the responsibility of the CONTRACTOR and must be declared to and approved by the CITY. At the option of the CITY, either (1) the insurer shall reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees and volunteers, or (2) the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5. Additional Required Provisions. The commercial general liability, including any excess or umbrella policies being used to meet the required limits of insurance, and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

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--tt-;6-;t;-----'fhe-CffY-;its-officers-;-officiats-;-empt~presen1allvessnatr be named as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 1 O 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY.

11.5.2. The policies are primary and non-contributory to any insurance that may be carried by the CITY, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or representatives shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

11.6. Verification of Coverage. CONTRACTOR shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this Section 11, as well as a complete, certified copy of any general liability policy being used to meet the required limits of insurance, which shall include the declaration pages, a schedule of forms listing all policy endorsements, and all policy forms. The endorsements should be on forms approved by the CITY or on other than the CITY's forms provided those endorsements conform to CITY requirements. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

11.7. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of risk, prior experience, insurer, coverage, or other special circumstances.

12. PREVAILING WAGE

12.1. Prevailing Wage. As required by Sections 1770 et seq. of the California Labor Code, CONTRACTOR and its subcontractors shall not pay less than the prevailing rates of per diem wages as determined by the Director of the California Department of Industrial Relations.

CONTRACTOR is required to comply with California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815, which are incorporated fully herein by reference, and the CONTRACTOR agrees to comply with all of the above-referenced provisions and any other applicable statutes or regulations now existing or hereafter enacted or ameded related to CONTRACTOR's performance of its obligations under this AGREEMENT. Specifically, the CONTRACTOR agrees to:

12.1.1. Pay all workers not less than the general prevailing rate of per diem wages for work of similar character in the locality in which the public work is performed.

12.1.2. 12.1.3.

Pay all workers not less than the general prevailing rate of per diem wages for holiday and for overtime work that exceeds 8 hours in one day and 40 hours in one week.

Adhere to the compliance measures outlined in Labor Code 1775(b) for any subcontractor that the CONTRACTOR chooses to use on the PROJECT.

12.1.4. Maintain payroll records as required.

12.1.5. Comply with all apprenticeship requirements pursuant to Labor Code 1777.5.

Copies of such prevailing rate of per diem wages are on file at the office of the City Clerk, which copies shall be made available to any interested party on request. Copies of the prevailing rate of per diem wages may also be found at https://www.dir.ca.gov/oprl/DPreWage Determination.htm. CONTRACTOR shall post a copy of such determination of each job site.

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with state's wage and hour laws will be enforced. CONTRACTOR shall, as a penalty, forfeit to CITY $50.00 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates for such work or craft in which such worker is employed for any public work done under the AGREEMENT by it or by any subcontractor under it.

12.2. Payroll Records. As required by sections 1771.4(a)(3) and 1776 of the California Labor Code, each CONTRACTOR and subcontractor shall keep an accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by CONTRACTOR in connection with the public work.

The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR on the following basis:

12.2.1. 12.2.2.

12.2.3. 12.2.4.

12.2.5. 12.2.6.

CONTRACTOR and each subcontractor shall keep, certify and make available accurate payroll record in accordance with Labor Code Sections 1771.4(a)(3) and 1776.

The record shall contain the names, addresses, social security numbers, work classifications, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by CONTRACTOR and/or subcontractor in connection with the work.

Payroll records shall be certified and shall be on forms provided by the Division of Labor Standards Enforcement, or shall contain the same information as those forms.

Upon written request by the CITY, CONTRACTOR's and subcontractor's certified payroll records shall be furnished within ten (10) days. CONTRACTOR's and subcontractor's certified payroll records shall be available for inspection at the principal office of the CONTRACTOR. A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or his or her authorized representative on request.

A certified copy of all payroll records shall be made available for inspection or furnished upon request to a representative of the CITY, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the Department of Industrial Relations.

A certified copy of all payroll records shall be made available upon request by the public for inspection or for copies thereof, but the public shall not be given access to the records at the principal office of the CONTRACTOR. A request by the public shall be made through either the CITY, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph (b) above, the requesting party shall, prior to being provided the records, reimburse the costs of preparation by the CONTRACTOR, subcontractors, and the entity through which the request was made.

Each CONTRACTOR and subcontractor shall file a certified copy of the records with the entity that requested the records within ten (10) days after receipt of a written request.

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12.2.7. 12.2.8.

12.2.9. Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by the forwarding body, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual's name, address and social security number. The name and address of the CONTRACTOR shall not be marked or obliterated. Any copy of records made available for inspection by, or furnished to, a joint labor-management committee established pursuant to the federal Labor Management Cooperation Act of 1978 (29 U.S.C. Sec. 175a) shall be marked or obliterated only to prevent disclosure of an individual's name and social security number.

CONTRACTOR shall inform the CITY of the location of the payroll records including the street, address, CITY and county, and shall, within five (5) working days provide a notice of change of location and address if necessary.

In the event of non-compliance with the requirements of this provision, CONTRACTOR shall have ten (10) days in which to comply subsequent to receipt of written notice specifying in what respects CONTRACTOR must comply with this provision. Should non-compliance still be evident after the ten (10) day period, CONTRACTOR shall, as a penalty to CITY, forfeit $100.00 for each calendar day, or portion thereof, for each worker until strict compliance is effected. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments currently due. Responsibility for compliance with these provisions lies with the CONTRACTOR.

12.3. Apprentices. CONTRACTOR shall be responsible for complying with all the requirements of Labor Code section 1777.5, including the following:

12.3.1. 12.3.2.

12.3.3. 12.3.4.

Every apprentice employed on the public work under this contract shall be paid the prevailing rate of per diem wages for apprentices in the trade to which he is registered and shall be employed only at the work of the craft or trade to which he is registered.

Only apprentices, as defined in Labor Code Section 3077, who are in training under apprenticeship standards approved by the Chief of the Division of Apprenticeship Standards and who are parties to written apprentice agreements under Chapter 4 ( commencing with Section 3070) of Division 3 of the Labor Code are eligible to be employed at the apprentice rate on public works.

When CONTRACTOR, in performing any of the work under the contract, employs workers in any apprenticeable craft or trade, CONTRACTOR shall employ apprentices in at least the ratio set forth in Labor Code Section 1777.5.

Prior to commencing work on the AGREEMENT, CONTRACTOR shall submit contract award information to an applicable apprenticeship program that can supply apprentices to the site of the public work. The information submitted shall include an estimate of journeyman hours to be performed under the contract, the number of apprentices proposed to be employed, and the approximate dates the apprentices would be employed. A copy of this information shall also be submitted to the CITY if requested. Within 60 days after concluding work on the AGREEMENT, each CONTRACTOR and subcontractor shall submit to the CITY, if requested, and to the apprenticeship program a verified statement of the journeyman and apprentice hours performed on the contract. The information provided shall be public.

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12.4. Working hours. CONTRACTOR shall comply with all applicable provisions of Section 1810 to 1815, inclusive, of the California Labor Code relating to working hours. Eight hours labor shall constitute a legal day's work in all cases where the same is performed under the authority of any law of this State, or under the direction, or control or by the authority of the CITY, or of any officer thereof. Work performed by employees of CONTRACTOR in excess of eight (8) hours during any one (1) calendar day, and forty (40) hours during any one (1) calendar week, shall be permitted on this project only upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1-1/2 times the basic rate of pay. CONTRACTOR shall, as a penalty to the CITY, forfeit $25.00 for each worker employed in the execution of the Contract by the CONTRACTOR or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day and forty ( 40) hours in any one ( 1) calendar week in violation of the provisions of Labor Code section 181 O et seq.

13. INDEMNIFICATION.

CONTRACTOR agrees to indemnify, defend (with counsel acceptable to CITY), and hold harmless the CITY, and its officers, officials, agents and employees from any and all claims, demands, costs or liabilities that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR, its employees, agents, and subcontractors in the performance of or failure to perform services or obligations under this AGREEMENT. CONTRACTOR's duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected officials, officers, agents, and employees. CONTRACTOR's indemnification obligations shall not be limited by the insurance provisions of this AGREEMENT. The PARTIES expressly agree that any payment, attorney's fees, costs or expense CITY incurs or makes to or on behalf of an injured employee under the CITY's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this AGREEMENT.

14. SUBCONTRACTORS.

14.1. The CONTRACTOR's hiring or retaining of third parties (i.e. subcontractors) to perform services related to the PROJECT is subject to prior written approval by the CITY.

14.2. All contracts entered into between the CONTRACTOR and its subcontractor shall also provide that each subcontractor shall obtain insurance policies which shall be kept in full force and effect during any and all work on this PROJECT and for the duration of this AGREEMENT. The CONTRACTOR shall require the subcontractor to obtain, all policies described in Section 11 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONTRACTOR.

14.3. In any dispute between the CONTRACTOR and its subcontractor, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONTRACTOR agrees to defend and indemnify the CITY as described in Section 12 of this AGREEMENT should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

15. PRECENDENCE OF DOCUMENTS.

In the event of any ambiguity, inconsistency or conflict amongst the Contract Documents (as that term is defined in the NIB), the following the Contract Documents shall govern in the following order:

15.1. Any Amendment to this AGREEMENT

15.2. This AGREEMENT

15.3. Exhibits to this AGREEMENT

15.4. Scope of Services in the NIB
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15.5. Special Provisions in the NIB

15.6. Other Provisions in the NIB

15.7. Solana Beach Annotations to the San Diego Regional Standards

15.8. San Diego Regional Standard Drawings for Public Works, 2018 Edition

15.9. Standard Specifications for Public Works Construction (Green Book)

15.10. Bidder's Proposal

16. NON-DISCRIMINATION.

CONTRACTOR shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONTRACTOR shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

17. NOTICES.

All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States mail, postage prepaid and properly addressed as noted below.

MOHAMMAD SAMMAK, DIRECTOR OF

ENGINEERING AND PUBLIC WORKS
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075

18. ASSIGNABILITY.

TOM BAIRD, VICE PRESIDENT
Nissho of California, Inc.
1902 South Santa Fe Avenue
Vista, CA 92083
This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONTRACTOR's duties be delegated or sub-contracted, without the express written consent of the CITY.

19. RESPONSIBILITY FOR EQUIPMENT.

CITY shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by CONTRACTOR or any of CONTRACTOR's employees or subcontractors, even if such equipment has been furnished, rented, or loaned to CONTRACTOR by CITY.

The acceptance or use of any such equipment by CONTRACTOR, CONTRACTOR's employees, or subcontractors shall be construed to mean that CONTRACTOR accepts full responsibility for and agrees to exonerate, defend, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

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20. CALIFORNIA LAW; VENUE.

This AGREEMENT shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this AGREEMENT shall be brought in the county of San Diego, California. CONTRACTOR hereby waives any and all rights it might have pursuant to California Code of Civil Procedure Section 394.

21. COMPLIANCE WITH LAWS.

The CONTRACTOR shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this AGREEMENT whether now in force or subsequently enacted. This includes maintaining a City of Solana Beach Business Certificate.

22. ENTIRE AGREEMENT.

This AGREEMENT and the other Contract Documents set forth the entire understanding of the PARTIES with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT or the other Contract Documents, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

23. NO WAIVER.

No failure of either the City or the CONTRACTOR to insist upon the strict performance by the other of any covenant, term or condition of this AGREEMENT, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this AGREEMENT shall constitute a waiver of any such breach of such covenant, term or condition.

24. SEVERABILITY.

The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall not render any other provision unenforceable, invalid, or illegal.

25. DRAFTING AMBIGUITIES.

The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

26. CONFLICTS BETWEEN TERMS.

If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.

27. EXHIBITS INCORPORATED.

All Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

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28. SIGNING AUTHORITY.

28.1. The representative for each Party signing on behalf of a corporation, partnership, joint venture, association, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, association, or entity and agrees to hold the other Party or PARTIES hereto harmless if it is later determined lhat such authority does not exist.

28.2. D If checked, a proper notary acknowledgement of execution by CONTRACTOR must be attached.

IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year first hereinabove written.

CITY OF SOLANA BEACH, a municipal
corporation
APP~0VED S 0 C~TENT:
/ /.....A-··"·,.,,· L _. I ,.,/'~u , Mohammad 5"arnrnak, Direc~ ineering and Public Wori<s
ED AS TO FORM: .. ~ .. •-·-·-
City A~riieY~a-N Ca-nl"'"'a_s __ _
NISSH0 OF CALIFORNIA, INC., a a California
corporation
By: J
Signatun?1
oird Vice •••
Prlnl Nanut and Titlle
ACA 1ppmv1d \ttmpll\l Al)l"il 2.022
EXHIBIT "A"

SCOPE OF SERVICES AND FEE
Scope of Services and Fees Defined
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EXHIBIT A

PRELIMINARY SCOPE OF WORK
A. Experience/Qualifications
B. The Contractor shall maintain a local office (San Diego Metropolitan Area) with a competent company representative who can be reached during normal working hours and who is authorized to discuss matters pertaining to this contract with the Contract Administrator. A local office is one that can be reached by telephone and facsimile. An answering service in conjunction with a pager for the designated company representative would fulfill this requirement. A mobile telephone shall not fulfill the requirements for a local office. All calls from the Contract Administrator shall be returned within a one (1) hour period.

C. License Requirements
To perform the work described in these specifications, the Provider must hold a California Class A and appropriate Class C-27 Specialty License. The City has made this proper license determination. Any Contractor holding a different license who feels qualified to proposal on this work must so advise the City Contract ADMINISTRATOR or City Clerk at least seven days prior to the proposal opening.

A review of the job will be made, and the City's decision as to the propriety of such license will be final.

D. Compliance with the Law
The Contractor agrees that performance under the contract shall comply with all applicable laws of the United States of America, the State of California, the County of San Diego, and City of Solana Beach, and that Contractor shall also comply with all applicable policies of the City of Solana Beach.

E. Subcontractors
No Subcontractors will be recognized as such. All persons engaged in the work will be considered as employees of the Contractor and the Contractor shall be held directly responsible for their work.

F. Responsibility for Work
The Contractor shall be responsible for all damages to people and/or property that occur as a result of the fault or negligence of said Contractor or Contractor's employees in connection with the performance of this work.

G. Audit and Inspection of Records
The Contractor, and any Subcontractors, shall make available upon request all records, which in the opinion of the City Auditor are necessary to conduct an audit of this contract. Such records may include invoices, materials, payrolls, personnel records, and other data relating to all matters covered by this contract.

Page 1 of 22 ends

The Contractor and Subcontractors shall retain such data and records for a period of not less than three (3) years following receipt of final payment. The Contractor shall make available all requested data and records at reasonable locations within the County of San Diego, at any time during normal business hours, and as often as the City deems necessary. If records are not made available within the County of San Diego, the Contractor shall pay the City's travel costs to the location where the records are maintained. Failure to make requested records available for audit by the date requested will result in immediate termination of contract.

H. Staffing
I.

The Contractor shall furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule, and to the satisfaction of the Contract Administrator, all work required under this contract during the regular and prescribed hours.

Repairs to Existing Facilities

1. All portions of existing structures or facilities, including irrigation systems, which are damaged or altered in any way as a result of the performance of work under this specification during the term of the contract shall be repaired or replaced in kind and in an approved manner. All work of this kind shall be performed by the Contractor at no cost to the city, and shall be as directed by the Contract Administrator or representative.

Repairs to facilities shall be made immediately after damage or alteration occurs, unless otherwise directed. A comprehensive testing and check of all irrigation systems shall be made approximately thirty (30) days prior to the end of the contract, and any repairs deemed the responsibility of the Contractor shall be made by the Contractor prior to the end of the contract. If the Contractor does not make repairs to the satisfaction of the Contract Administrator, deductions shall be made from the contract payment in the amount to cover the cost of repairs, as determined by the Contract Administrator.

2. All portions of existing structures or facilities, including irrigation systems, which are damaged or altered by vandalism or theft shall, as directed by the Contract Administrator, be repaired or replaced in kind and in an approved manner. The Contractor shall perform all work of this kind. Authorization from the Contract Administrator must be obtained before repairs to the facilities are made, unless otherwise directed. The City will pay for materials and labor due to vandalism.

3. The Contract Administrator shall be notified within twenty-four (24) hours of any damage caused by accident, vandalism or theft. Time and date-stamped voice mail is available on a twenty-four (24) hour basis.

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4. The Contractor shall keep controller and valve boxes clear of soil and debris and shall maintain the irrigation system at no additional cost to the City, including replacement, repair, adjustment, raising or lowering, straightening and any other operation required for the continued proper operation of the system from the "cold" side of the water meter throughout the work site. Repair or replacement includes, but is not limited to: sprinkler system laterals (piping), sprinkler mains (pressure lines), vacuum breakers, sprinkler control valves, sprinkler controllers, sprinkler heads, sprinkler caps, sprinkler head risers, valve covers, boxes, and lids (including electrical pull boxes and lids), valve sleeves and lids, quick coupler valves, and hose bibs.

Any replacement must conform to the type and kind of existing system. The Contract Administrator must approve any deviation in writing.

The City will pay for repairs to facilities damaged by vandalism or theft upon receipt of an approved invoice from the Contractor itemizing the labor and materials involved. Compensation for materials shall be the wholesale cost of the items involved plus ten percent (10%) for the Contractor's cost of handling.

Compensation for labor shall be for the allowable repair times specified below using the extraordinary labor rate specified within the proposal (Page 4), (a) Repairs to Sprinkler Irrigation Systems and Water Lines:

ALLOWABLE REPAIR TIME
Broken drip irriqation line (surface) 0.25 hour
Broken lateral sprinkler line 1.0 hour
(subsurface)
Damaqed auto-sprinkler valve 1.5 hours
Damaged gate valve, manual control, 1.0 hour
or quick coupler valve
Replace sprinkler head and/or riser (if 0.25 hour
digging required) & subsurface
sprinkler. Does not include screw on
shrub heads
Replace solenoid or bleed plug 0.25 hour
Note: Broken or damaged items shall be returned to Public Works Yard.

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J.
(b) Plant Material Replacement: Plant material lost by vandalism or theft will be replaced only upon the approval of the Contract Administrator. The labor installation time for plant replacement, if required, shall be negotiated at time of occurrence. Plant material cost shall be the wholesale cost of the items involved plus ten percent (10%) for the Contractor's cost of handling.

Safety Requirements
All work under this contact shall be performed in such manner as to provide maximum safety to the public and, where applicable, to comply with all safety standards required by OSHA. The Contract Administrator reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract. Provider's employees shall be dressed in presentable attire, preferably uniforms. Shirts must be worn at all times. All personnel in traffic areas shall wear safety vests to alert motorists to their presence.

Traffic control devices shall be furnished by contractor and installed to protect personnel and vehicles as required by Manual for Uniform Traffic Control devices approved by CAL TRANS. Vehicles and equipment must be maintained in a neat and solid mechanical condition. Vehicles must have Provider identification to park in timed zoned areas. Vehicles parked without identifying marking may be cited and Provider will be responsible for all costs associated with Citation. Oil leakage from vehicles, which creates residue on parked surface, will not be permitted.

K. Hazardous Conditions
The Contractor shall maintain all work sites free of hazards to persons and/or property resulting from Contractor's operations. Any hazardous conditions noted by the Contractor, which are not a result of the Contractor's operations, shall be immediately reported to the Contract Administrator.

L. Use of Chemicals
The Contractor shall submit sample labels and Material Safety Data Sheets for all chemical herbicides, rodenticides and pesticides proposed for use under this contract for approval by the Contract Administrator. Materials included shall be limited to chemicals approved by the State of California Dept. of Agriculture. The use of any chemical shall be based on the recommendations of a licensed pest control advisor. Annual PCA Pesticide Recommendations are required for each pesticide proposed to be used under this contract for this specific site. The use of chemicals shall conform to the current San Diego County Dept. of Agriculture regulations. No chemical herbicide rodenticide or pesticide shall be applied until the Contract Administrator as appropriate approves its use, in writing, for the purpose and area proposed.

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The Monthly Pesticide Use Report required in the General Conditions shall include a statement of all applications of herbicides, rodenticides, and pesticides, detailing the chemical used, undiluted quantity, rate of application, area in which used, applicator's name and the date and purpose of the application. For months in which no pesticides were applied, state "No Pesticide Used" on the Monthly Pesticide Use Report.

M. Litter
a. Contractor Generated Trash: The Contractor shall promptly remove all debris generated by Contractor's pruning, trimming, weeding, edging and other work required in the specifications of this contract. Immediately after working in areas of public streets and park walks, gutters, driveways and paved areas, the Contractor shall clean them with suitable equipment. The Contractor shall dispose of green waste and trash in identified dumpsters in Public Works Yard located at 1784 Highland Drive during the hours of 7 AM till 4 PM. Yard will not be used for storage of equipment, vehicles or other storage material, unless a negotiated lease is agreed upon.
b. In all areas covered by this contract, litter, including bottles, glass, cans, paper, cardboard, fecal matter, leaves, branches, metallic items, and other debris, shall be removed as shown according to frequency schedule. Litter removal includes sweeping or vacuuming all sidewalk areas adjacent to or included in landscape areas, paved medians, and areas adjacent to curbs of medians which have build-up of debris due to limited maneuverability of street sweeper one time each week unless called for more frequently. Complete trash removal from all litter receptacles in listed properties is required in Schedule of Tasks as recommended by City. The Contractor shall dispose of green waste and trash in identified dumpsters in Public Works Yard located at 1784 Highland Drive during the hours of 7 AM till 4 PM. Yard will not be used for storage of equipment, vehicles or other storage material, unless a negotiated lease is agreed upon.

1.6 FAILURE TO PERFORM SATISFACTORILY
It is agreed and understood that if the Contactor fails to perform the work as specified herein, the City will pay only for the amount of service actually received, as determined by the Contract Administrator, with an appropriate downward adjustment in contract price. Such adjustments may be in accordance with the Schedule of Task Costs provided herein by the Contractor.

Contract Administrator shall issue Field Inspection Notices (FIN) indicating any deficiencies and discrepancies requiring corrective action and specify date by which the

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corrective action must be completed. Field Inspection Notices shall be the basis for deductions. Billing adjustments for unsatisfactory service shall be a permanent retention of the estimated monthly cost for work that is incomplete or deficient as stated herein.

When negligence on the part of the Contractor results in excessive use or waste of irrigation -water, the estimated cost of this water shall be deducted from the contract payment. Any monetary fines or other damages assessed to the City for failure to follow water conservation regulations imposed by the State of California, the County Water Authority or other legal entity will be the responsibility of the Contractor unless cause to the contrary is substantiated to the satisfaction of the Contract Administrator.

1.8 PAYMENTS WITHHELD
The City may withhold payment to such extent as may be necessary to protect the City from loss due to:

1. Work required in the specifications, which is defective, incomplete or not performed.

2. Claims filed against the City for damage caused by the Contractor's acts or omissions, or reasonable evidence indicating probable filing of such claims.

3. Failure of the Contractor to make payments properly to subcontractors or for materials or labor.

4. A reasonable doubt that the contract can be completed for the balance then unpaid.

1.9 METHOD OF PAYMENT/ MONTHLY REPORTS
The Contractor will be paid monthly, in arrears, for work performed satisfactorily under this contract. By the first of each month, the Contractor shall submit a detailed pay request and report of maintenance performed and materials used in the prior month.

Billing shall be in accordance with the awarded contract prices, allowing for City approved adjustments if any.

A Monthly Pesticide Use Report shall also be submitted in accordance with Section 1.6 L, Use of Chemicals, under General Conditions. This report shall accompany the above invoice.

Payment for maintenance of properties listed in this specification as being planned for construction some time during the life of the contract will not start or be made until after the Contract Administrator advises the Contractor in writing that Contractor is authorized to commence maintenance.

1.10 MINOR MODIFICATIONS
The Contract Administrator may modify these specifications with the joint approval of the Contractor and the City of Solana Beach.

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1.11 DEFINITIONS
Where "as directed", "as required", as permitted", "approved", "acceptance", or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance of the Contract Administrator is intended unless otherwise stated. As used herein, "provide" shall be understood to mean "provide complete in place", that is, "furnish and install"; the work "site" as used hereinafter shall be understood to mean the location receiving the service. The use of the words "Contract Administrator" shall be construed to mean the Public Works Director or his/her designated representative(s). The use of the word "Contractor" shall be held to mean the Contractor, Provider and/or any person employed by the Contractor and working under this contract. The use of the words "shall" and "may" shall be understood to mean mandatory and permissive respectively. The use of the word "pruning" shall include the practices sometimes referred to as "trimming".

2.0 REQUIREMENTS

2.0 SERVICE FREQUENCIES
Schedule of Tasks indicates annual service frequencies. Any conflict in number of tasks estimated in Schedule of Tasks and Service Frequencies: Schedule of Tasks will govern.

Supervisory Inspection:

Irrigation Inspection:

Irrigation:

Maintenance
The supervisor shall inspect all areas at least one (1) time each month and submit a written punch list of
deficiencies. Any major problems shall be reported to
the Contract Administrator within twenty-four (24)
hours.

All systems are to be thoroughly inspected each
week/month to ensure complete electronic and manual
operation and proper distribution of water.

Irrigation shall be performed as needed to promote
healthy growth. Special attention shall be given to
provide appropriate seasonal water application.

Maintenance and repair of irrigation systems shall be
performed as needed to ensure proper operation.

Include in Schedule of Tasks under Irrigation -
Inspection

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Litter Removal:

Weed Removal:

Pruning - Shrubs
and Groundcover:

Pruning- Trees:

Fertilization - Trees:

Fertilization - Turf:

Mowing - Turf:

Aerification - Turf:

Renovation - Turf:

Pest Control:

Brow Ditch Cleaning:

Litter removal shall be performed Monday through
Friday and as indicated in Schedule of Tasks or as
needed.

Weeds shall be removed weekly to maintain the area in
a continuous weed free condition.

Monthly as required to shape, train, and prevent
encroachment into Shrubs / Groundcover:
thoroughfare, sidewalk, or other plant materials; and
as necessary to correct hazards or damage, and to
prevent blockage of irrigation system components and
patterns. Shrubs must maintain their natural
appearance. Any mechanical hedging must be preapproved by the Contract Administrator. Growth regulators shall not be used.

Twice a year, April and August or as necessary to
shape, train, and prevent encroachment into public
thoroughfare/sidewalk or into other plan material, and
to ensure clear visibility of all street signs and traffic signals. All sucker growth is to be removed as it
appears. Prune to correct hazards and to remove all
dead, diseased, or damaged limbs, as well as those
limbs crossing or competing.

One (1) times per year, in March.

Four (4) times per year, in January, April, July, and
October.

Mowing shall be performed weekly.

Aerification Mowing shall be performed twice a year,
April and October.

Renovation shall be performed once a year, beginning
May 15. All sites must be completed by June 30,
unless otherwise specified.

Prompt remedial action as required to control pests.

Four (4) times per year. January, April, July, and
October.

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Gutter and Sidewalk
Sweeping:

Edging:

Weekly to remove dirt and debris. Blowers and
vacuums may be used, after 9:00 a.m.

Weekly edging of ground covers and turf areas to
maintain a neat appearance and limit encroachment of
ground covers and turf into undesirable areas.

Sweeping of Median Tops: Performed weekly.

Maintenance of Plaza Fountain: The Plaza fountain shall be maintained on a weekly basis. The contractor will be responsible to
maintain correct chemical levels, maintain water levels and to keep the water and bowl clean. Any electrical or plumbing repair needs shall be reported to the Public
Works Operations Manager.

3.0 LANDSCAPE MAINTENANCE SPECIFICATIONS

3.1 SCOPE
Complete landscape maintenance of all contact areas including, but not limited to, irrigation, pruning, shaping and training of trees, shrubs, and ground cover plants; fertilization; weed control; control of all plant diseases and pests; mowing; sweeping; maintenance and repairs of picnic and play equipment, pathways, irrigation and drainage systems; and all other maintenance required to maintain the areas included in this contract in safe, attractive and useable condition and to maintain the plant material in good condition with horticulturally acceptable growth and color.

3.2 SCHEDULING OF WORK
The Contractor shall accomplish all normal landscape maintenance required under this contract between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday.

Exceptions may be made to normal working hours where incidence of use may be too great during the hours specified to allow for proper maintenance. The Contract Administrator may grant, on an individual basis, permission to perform contract maintenance at other hours. No maintenance functions that generate excess noise, e.g., operations of power equipment, which would cause annoyance to residents of the area, shall be commenced before 9:00 a.m. The Contractor shall establish an annual schedule of work to be followed in the performance of this contract.

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The Schedule of Work must be completed and submitted to the Contract Administrator prior to the commencement of work on this contract. Any changes in scheduling shall be reported, in writing, to the Contract Administrator immediately. This schedule shall include routine work as well as infrequent operations such as fertilization, aerification, renovation, and pruning.

The Contractor shall conduct the work at all times in a manner which will not unreasonably interfere with pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets.

3.3 METHOD OF PERFORMING WORK
A) Irrigation
Irrigation shall be done by the use of automatic or mechanical sprinkler systems where available and operable; however, failure of the existing irrigation system to provide full and proper coverage shall not relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas. Within first 60 days, Providers shall inspect sprinkler/irrigation systems and any needed part to bring system in full operating condition will be replaced by City at City expense. Provider is required to deliver non-functioning parts to Public Works after replacement.

In those areas where an automatic sprinkler system is installed, the Contractor shall periodically inspect the operation of the system for any malfunction. The maximum interval between inspections shall not exceed seven (7) days. The Contractor shall advise the Contract Administrator within twenty-four (24) hours of those malfunctions, which are the City's responsibility, as specified under general Conditions, Contractor's Responsibility. The Contractor shall maintain all sprinkler systems in such a way as to guarantee proper coverage and full working capability, and shall make whatever adjustments may be necessary to prevent excessive run-off into street rights-of-way or other areas not meant to be irrigated. The cost of wasted water may be charged to Contractor. Schedule of Tasks indicates frequency of expected inspection for electronic systems (A) and estimated watering cycles for manual (M) systems. Varying weather conditions may require additional watering cycles to maintain plant health. No additional payment will be made when additional watering cycles are required.

Inspection of the entire irrigation systems shall occur not less than once each month or as indicated in Schedule of Tasks and may occur more often, especially during the warmer months. All areas not adequately covered by a sprinkler system, or dry spots due to broken heads shall be irrigated by use of portables. An entire system or station shall not be activated to irrigate small isolated dry areas. The Contractor shall furnish all hoses, nozzles, sprinklers and et cetera, necessary to accomplish this supplementary irrigation. Care shall be exercised to prevent water waste, erosion,

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and/or detrimental seepage into existing underground improvements or structures.

Irrigation shall be accomplished as follows:

1. All areas to be irrigated shall be tested several times a week with a soil probe to determine where and when it is necessary to apply water. Timing on controllers shall be regulated according to the individual area's moisture retention capacity taking into consideration weather, wind, sun, shade, temperature, and location.

The results shall be to maintain horticulturally acceptable growth, color, and to encourage deep rooting. Daily watering shall be avoided. However, additional irrigation may be necessary in the event of unusually hot/dry weather conditions (as are present during winter Santa Ana conditions, or other times of low humidity or high winds, or during a prolonged high temperature period during summer months). Water shall be applied at a rate, which keeps surface runoff to a minimum.

2. Newly planted trees, shrubs, ground cover and turf shall receive special attention until these plants are established. Adequate water and fertilizer shall be applied to promote normal, healthy growth. Proper berms or basins shall be maintained during the establishment period.

3. Where sprinkler systems do not exist, the Contractor shall water all vegetation as required. The Contractor shall supply all hoses, nozzles, and sprinklers.

Watering shall be performed such that it encourages healthy growth and pleasing appearance.

B. Pruning Shrubs and Ground Cover Plants
All shrubs and ground cover plants growing in the work areas shall be pruned as required to maintain plants in a healthy, growing condition; to maintain plant growth within reasonable bounds; and to prevent encroachment of passage ways, walks, streets, or view of signs; or encroachment in any manner deemed objectionable by the Contract Administrator. Dead or damaged limbs shall be removed with sharp pruning tools in accordance with attached pruning and trimming guidelines.

Pruning shall be done so as to permit plants to grow naturally in accordance with their normal growth characteristics except where box hedging is required by the Contract Administrator. Shearing, hedging or severe pruning of plants, unless authorized by the Contract Administrator, shall not be permitted. Growth regulators shall not be used. See attached Pruning Guide.

C. Tree Maintenance

1. All trees shall be maintained in their natural shapes. Pruning shall be performed in such a manner as to promote the best growth habits, appearance, and health of the tree, and to prevent encroachment which blocks vision or is in any manner deemed undesirable by the Contract Administrator. The Contractor shall, as part of this contract, be responsible for tree pruning that can be accomplished with a twelve (12) foot pole saw by a worker standing on the ground. Trees shall not be

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topped. The Contractor shall bring to the attention of the Contract Administrator within twenty-four (24) hours any tree that shows signs of root heaving or leaning, or is in any manner a safety hazard. See attached Pruning Guide.

The Contractor shall be responsible for the complete removal and replacement of those trees lost due to Contactor's faulty maintenance or negligence, as determined by the Contract Administrator. Replacement shall be made by the Contractor in the kind and size of tree determined by the Contract Administrator.

Where there is a difference in value between the tree lost and the replacement tree, the difference will be deducted from the contract payment. In all cases, the value of the tree lost shall be determined by the Contract Administrator, using the latest International Society of Arboriculture (I.S.A.) guidelines for value determination.

2. All newly planted trees and other trees needing support shall be securely staked with two (2) "lodge pole" type stakes placed on opposite sides of the tree outside the root ball and secured to the tree with a least two flexible rubber tree ties.

3. Tree ties and stakes shall be inspected regularly and repositioned as necessary to ensure against girdling and abrasion.

4. Trees and shrubs that are uprooted due to storms shall be up righted immediately, if possible. If this is not possible, they shall be removed immediately (including roots) and the holes must be filled.

D. Fertilization
The Contractor shall inform the Contract Administrator at least forty-eight (48) hours before beginning any fertilization and shall have previously submitted Material Safety Data Sheets (MSDS), and a schedule of application showing the site, date and approximate time of application of the fertilizer. Submission of the fertilizer schedule does not release the Contractor from any of the other obligations described in this paragraph or in the following paragraphs. The fertilization schedule, regardless of its intensity, timing, or the number of sites covered daily or weekly, shall not excuse the Contractor from performing any other work regularly required under this contract.

Fertilizer shall be delivered to the Highland Maintenance facility, located at 1764 Highland Ave., Solana Beach, and be in the original unopened containers bearing the manufacturer's guaranteed analysis. Damaged packages will not be accepted.

The Contractor shall furnish the Contract Administrator with duplicate signed, legible copies of all certificates and invoices for all fertilizer to be used in this contract. The invoices must state the grade, amount and quantity received. Both the copy to be retained by the City and the Contractor's copy must be signed by the Contract Administrator before any material may be spread at the site. The Contractor may

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not begin the actual application until the obligation in the preceding paragraph has been complied with.

Fertilizers shall be applied at the rates specified below:
■ One (1) pound of actual nitrogen per 1,000 square feet shall be applied to turf as specified.
■ One (1) pound of actual nitrogen per 1,000 square feet of planted area shall be applied to shrubs, vines, ground covers and trees as specified.

Acceptable complete fertilizers include, but are not limited to: Nitra King 22-3-9-(S), Turf Supreme 16-6-8, or Turf Supreme with Best-Cote 15-5-7. Acceptable organic fertilizers include, but are not limited to: Milorganite or Gro-power, which have been processed to remove excess levels of salt.

As deemed necessary by the Contract Administrator to achieve required results, other materials including, but not limited to, iron chelate, soil sulfur, gypsum, surfactant enzymes such as Sarvon or Naiad, etc., may be needed and shall be applied as necessary at the contractor's expense.

Adequate irrigation shall immediately follow the application of fertilizers and/or amendments to force fertilizer material to rest directly on the soil surface. Drip irrigated areas shall be adequately hand watered using quick coupler valves and hoses to dissolve fertilizer.

Fertilizer must occur on prescribed days, and shall be accomplished in a manner so as to achieve an even green. If fertilization results are patchy, remedial fertilizer must be applied immediately.

E. Weed Removal
Weeds shall be removed from all turf grass areas, shrub and ground cover areas, planters, tree wells, slopes, cracks in paved areas, including sidewalks, areas covered with ornamental rocks and bark mulch, and in gutters and curbs, as shown in Service Frequencies and Schedule of Tasks.

This means complete removal of all weed growth. For the purpose of this specification a weed will be considered "any undesirable or misplaced plant". Weeds shall be controlled by manual, mechanical, or chemical methods.

The Contract Administrator may restrict the use of chemical wed control in certain areas.

Center island maintenance shall include the removal of weeds growing in all paved or unpaved surfaces of the center island.

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F. Disease and Pest Control
The Contractor shall regularly inspect all landscaped areas for presence of disease, insect or rodent infestation. The Contractor shall advise the Contract Administrator within four (4) days if disease, insect or rodent infestation is found; Contractor shall identify the disease, insect or rodent and specify control measures to be taken. Upon approval of the Contract Administrator, the Contractor shall implement the approved control measures, exercising extreme caution in the application of all sprays, dusts, or other materials utilized.

Approved control measures shall be continued until the disease, insect or rodent is controlled to the satisfaction of the Contract Administrator. The Contractor shall utilize all safeguards necessary during disease, insect or rodent control operations to ensure safety of the public and the employees of the Contractor, in accordance with current standard practices accepted by the State of California Dept. of Food and Agriculture. If contractor is unable to control the pest or disease, a pest control company will be hired and the billing will be deducted from contractor' monthly payment.

All individuals who supervise the mixing and application of herbicides, pesticides and rodenticides shall possess valid Qualified Applicators Certificate for Category B issued to them by the State Dept. of Food and Agriculture.

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INTEGRATED PEST MANAGEMENT PLAN
Section I - Purpose
The purpose of this Integrated Pest Management (1PM) plan is to direct health conscious and environmentally sensitive pest management strategies on city owned or controlled properties and public rights of way, in accordance with applicable federal, state and local regulations.

Section II - Policy
The city will focus on the prevention and suppression of pest issues with the least impact on human health, the environment, and non-target organisms. In particular, the use of chemical pesticides on city owned or operated properties and public rights of way will be significantly reduced, according to these guiding principles:

A. Emphasize the initial use of organic pesticides.

8. Limit the use of chemical pesticides where the general public congregates.

C. Use EPA level pesticides in a targeted manner, and only if deemed necessary by supervisory staff - to protect public safety; to prevent a threat to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics.

Section Ill - Goals
The goals of the 1PM plan are:

A. Protect human health and the surrounding environment by implementing a range of preventative strategies, and using the least-toxic pesticides available for pest control and eradication.

8. Monitor presence of pests on a routine basis to ensure the most effective (combination of) pest control tactics are being use. Reference Section VI.E.6.

C. Minimize the quantity of products used for pest management.

D. Use species-specific products for pest management and carefully target application areas.

E. Chemical pesticides shall only be applies to: protect public safety; to prevent a threat to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics.

F. Provide public notification signs at perimeter of outdoor areas or at entrances of buildings, where chemical pesticides are to be applied.

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One of the characteristics of an 1PM approach that make it effective is that the basic decision making process is the same for any pest problem in any location. The strategies and tactics may change, but the steps taken to decide if and when treatment is needed, and which methods to use, are the same each time. The 1PM plan is built around the following components:

A. Routinely monitoring the best populations and other relevant factors B. Accurately identifying the pest
C. Determining injury and action levels that trigger treatments D. Timing treatments to the best advantage
E. Spot treating the pest (to minimize human and other non-target organism exposure to pesticides)
F. Selecting least disruptive tactics
G. Evaluation the effectiveness of treatments to determine future actions Evaluation [ Identification
,~ ......... _., •• ,, •• ,1.-........~,····••111•11,1, ..... ,1,_, ...... ,11 •• ,11--••1,j~-✓ J
)
Action Monitoring

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Section V - General Preventative Practices
General preventative practices are simple landscaping procedures that eliminate sources of food, water and shelter that attract pests to the building or grounds. The city shall use the following methods as foremost means for controlling pests and preventing outbreaks:

A. Install mulch and other landscaping best practices to promote soil and plant health.

B. Use weed-free soil amendments.

C. Plan and maintain landscape features to eliminate safe havens for pests and rodents.

D. Clean up plant debris, especially from fruit-bearing trees.

E. Remove invasive plants that are known to harbor or provide food for pests.

Section VI - Pest Control Tactics
Integrated Pest Management uses a variety of pest control tactics in a compatible manner that minimizes adverse effects to human health and the environment. A combination of several control tactics is usually more effective in minimizing pest damage than any single control method. The type of control(s) selected will likely vary on a case-by-case basis due to differing site conditions.

The primary pest control tactics to choose from include:
• Cultural
• Mechanical
• Environmental/Physical
• Biological
• Pesticide
A. Cultural Controls
Cultural controls are modifications of normal plant care activities that reduce or prevent pests. Cultural control methods include adjusting the frequency and amount of irrigation, fertilization, and mowing height. For example, spider mite infestations are worse on water stressed plants; over-fertilization may cause succulent growth which then encourages aphids; too low of a mowing height may thin turf and allow weeds to become established.

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B. Mechanical Controls
Mechanical control tactics involve the use of manual labor and machinery to reduce or eliminate pest problems, such as handpicking, physical barriers, or machinery. Other examples include hoeing and applying mulch to control weeds, using trap boards for snails and slugs, and use of traps for gophers.

C. Environmental/Physical Controls
The use of environmental/physical controls such as altering temperature, light, and humidity, can be effective in controlling pests. Although in outdoor situations these tactics are difficult to use for most pests, they can be effective in controlling birds and mammals if their habitat can be modified such that they do not choose to live or roost in the area. Other examples include removing garbage in a timely manner, and using netting or wire to prevent birds from roosting.

D. Biological Controls
Biological control practices use living organisms to reduce pest populations. These organisms are often also referred to as beneficials, natural enemies or biocontrols.

They act to keep pest populations low enough to prevent significant economic damage.

Biocontrols include pathogens, parasites, predators, competitive species, and antagonistic organisms. Biocontrols can occur naturally or they can be purchased and released.

The most common organisms used for biological control in landscapes are predators, parasites, pathogens and herbivores.
• Predators are organisms that eat their prey (e.g. Ladybugs) • Parasites spend part of their life cycle associated with their host. Common parasites lay their eggs in or on their host and then the eggs hatch, the larvae feed on the host, killing it (e.g. tiny stingless wasps for aphids and whiteflies) • Pathogens are microscopic organisms, such as bacteria, viruses, and fungi that cause diseases in pest insects, mites, nematodes, or weeds (e.g. Bacillus thuringiensis or BT)
• Herbivores are insects or animals that feed on plants. These are effective for weed control. Biocontrols for weeds eat seeds, leaves, or tunnel into plant stems (e.g., goats and some seed and stem borers)
In order to conserve naturally occurring biocontrols, broad-spectrum pesticides should not be used since the use of these types of pesticides may result in secondary pest outbreaks due to the mortality of natural enemies that may be keeping other pests under control.

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E. Pesticide Controls
As defined in California Food and Agriculture Code Section 12753, "Pesticide" includes any of the following: (a) any spray adjuvant; (b) any substance, or mixture of substances which is intended to be used for defoliating plants, regulating plant growth or for preventing, destroying, repelling or mitigating any pest. .. which may infest or be detrimental to vegetation, man, animals, or households, or be present in any agricultural or nonagricultural environment whatsoever. The term pesticides includes organic products and chemical products. Insecticides, herbicides, fungicides and rodenticides are all pesticides.

Pesticides may be used when other methods fail to provide adequate control of pests and before pest populations cause unacceptable damage. When pesticides are to be used, considerations will be made for how to apply them most effectively.

Pesticides that are broad-spectrum and persistent shall be avoided, since they can cause more environmental damage and increase the likelihood of pesticide resistance.

The overuse of pesticides can cause beneficial organisms to be killed and pest resistance to develop. In addition, considerations should be given to the proximity to water bodies, irrigation schedules, weather, etc., that may result in the pesticide being moved off-site, into the environment.

1. Criteria for Selecting Treatment Strategies
Once the 1PM decision making process in place and monitoring indicates that pest treatment is needed, the choice of specific strategies can be made. Strategies will be chosen that are:
a) Least hazardous to human health
b) Least disruptive of natural controls in landscape situations c) Least toxic to non-target organisms other than natural controls d) Most likely to be permanent and prevent recurrence of the pest problem e) Easiest to carry out safely and effectively
f) Most cost effective in the long term
g) Appropriate to the site and maintenance system

2. Selection of Appropriate Pesticides
The following criteria will be used when selecting a pesticide:
a) Safety
b) Species specificity
c) Effectiveness
d) Endurance

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e) Speed
f) Repellency
g) Cost
When selecting pesticides, supervisory staff will rely on advisement from State of California certified pest control applicators, to ensure that the most appropriate pesticide is selected.

3. Prioritized Use of Pesticides
Pesticides are to be utilized in a prioritized approach on city properties as follows:
a) Organic pesticides to be used first, when pesticides are deemed necessary. b) Pesticides registered with the California Department of Pesticide Regulations Registrations Branch to be used as a protocol.
c) U.S. Environmental Protection Agency (EPA) Toxicity Category Ill "Caution" label pesticides to be used in a targeted manner by a certified pest control applicator, and only if deemed necessary by supervisory staff - to protect public safety; to prevent threats to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics.
d) U.S. EPA Toxicity Category II "Warning" label pesticides to be used in a targeted manner by a certified pest control applicator, and only if deemed necessary by supervisory staff - to protect public safety; to prevent threats to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics. e) U.S. EPA Toxicity Category I "Danger" label pesticides, to be used in a targeted manner by a certified pest control applicator, and only if deemed necessary by supervisory staff - to protect public safety; to prevent threats to sensitive species or native habitats; to assist in meeting regulatory compliance requirements; or to prevent economic loss - when pests cannot be managed by other tactics.

4. Certification and Permitting
Restricted use pesticides shall only be applied by, or under the direct supervision of, an individual with a State of California, Department of Pesticide Regulations, Qualified Applicators Certificate.

Pesticides listed as "restricted" in the State of California shall be applied only under a restricted materials permit, issued by the San Diego County Department of Agriculture, Weights and Measures. The permit must be renewed annually for continued application.

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5. Employee Training
Staff and contractors must know the information on the chemical label and the MSDS before using or handling the chemical. In addition, they will be trained annually and when a new pesticide is to be used.

The certified pest control applicators must know:
• The immediate and long-term health hazards posed by chemicals to be used, the common symptoms of chemical poisoning, and the ways poisoning could occur; and
• The safe work practices to be followed, including the appropriate protective clothing, equipment, mixing, transportation, storage, disposal and spill cleanup procedures applicable to the chemical used
• In addition to the training and annual continuing education required for certification, staff will be encouraged to participate in pesticide application programs that are above and beyond minimum compliance requirements.

6. Record Keeping
Monitoring the effectiveness of the 1PM plan over time requires diligent tracking of several items: pest populations and locations; management strategies employed; quantities and types of chemicals or other products used; and the outcome of pest management activities. The certified pest control applicator is responsible for maintaining, and submitting to the city as requested, records that include the following:
a) Target pest
b) Prevention and other non-chemical methods of control used c) Type and quantity of pesticide used
d) Location of the pesticide application
e) Date of pesticide application
f) Name of the pesticide applicator
g) Application equipment used
h) Summary of results

7. Materials for Use - Least Toxic Pesticides
Pesticides are considered a secondary resort under the tenets of 1PM. This control strategy is to be used on city owned or controlled properties and rights of way after general preventative practices and non-chemical options - including organic pesticides - have been fully explored. Least-toxic pesticides meet the following criteria:
a) Products contain no known, likely, or probable carcinogens - as listed by the CA Office of Environmental Health Hazard Assessment.

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b) Products contain no reproductive toxicants (CA Prop 65). c) Products contain no items listed by the CA Department of Toxic Substance.

Control as known, probable, or suspected endocrine disrupters. d) Active ingredients have soil half-line of thirty days or less. e) Products are labeled as not toxic to fish, birds, bees, wildlife, or domestic animals.

8. Notification Signs
Chemical pesticide application notification signs shall meet the following criteria:
a) Posted at a perimeter of outdoor areas or at building entrances, where chemical pesticides are to be applied.
b) Posted at least 24 hours prior to application of chemical pesticides and shall remain for at least 72 hours after the application.
c) Include "Notice - Pesticide Treated Area," and product's/manufacturer's name, scheduled date of application, and pest to be controlled - e.g., weeds, insects, rodents.

9. Revisions
Staff will review this 1PM plan annually at minimum, and update it as needed.

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EXHIBIT B

FEE PROPOSAL SCHEDULE
Properties in this proposal shall be as following and contractor shall list each with a monthly cost.

A. TIDE PARK BEACH ACCESS $ 279.25
(302 Solana Vista Drive)
B. FLETCHER COVE PARK $ 2,326.86
(111 S. Sierra Ave)
C. NORTH SEASCAPE SUR PUBLIC BEACH ACCESS $ 546.99
(501 S. Sierra)
D. LA COLONIA PARK AND STEVENS LOT FRONTAGE IMPROVEMENTS $ 2,187.97
(715 Valley Ave)
E. THE PLAZA $ 575.84
(Between Acacia Ave and Hwy 101)
F. HIGHWAY 101 MEDIANS, NORTH AND SOUTH $ 1,267.32
(From Via De La Valle to Ocean St.)
G. CITY HALL $ 845.92
(635 S. Hwy 101)
H. FLETCHER COVE COMMUNITY CENTER & COMMUNITY PARK OVERLOOK $ 2,549.30
(133 Pacific Ave.)
I. SOUTHWEST CORNER OF NARDO & STEVENS AVE. $ 209.00
J. IVY SURROUNDING RETAINING WALLS AT NARDO
AND STEVENS ON THE WEST SIDE $ 453.00
K. COASTAL RAIL TRAIL FROM VIA DE LA VALLE
TO NORTH CITY BOUNDARY LIMIT $ 4,852.00
(East side of Hwy 101)
J L. DISTILLERY PARKING LOT (SIERRA AVENUE) $ 230.24
(140 S. Sierra. Across from Post office)
J M. LANDSCAPE AREAS SURROUNDING CITY'S PUBLIC
WORKS YARD (1764 HIGHLAND) $ 381.40
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N. MEDIANS ON LOMAS SANTA FE AT SOLANA HILLS $ 297.12
INCLUDING 14 STREET PALMS

0. DEL MAR SHORES, PARKING LOTS (2) $ 363.33
(721 & 733 S. Sierra)
P. SOLANA BEACH & TENNIS CLUB, PARKING LOT $ 169.95
(335 S. Sierra)
Q. DEL MAR SHORES BEACH ACCESS $ 300.04
(180 Del Mar Shores Terrace)
R. SOLANA BEACH FIRE STATION $ 572.88
(500 Lomas Santa Fe)
S. MARINE VIEW RIGHT-OF-WAY $ 441.14
(Slope on the east side of Marine View
South of San Andreas)
T. EDEN GARDENS PUMP STATION $ 368.68
(Valley Ave.@ Highland Drive)
U. PACIFIC AVENUE OVERLOOK $ 65.48
(west side of Pacific at Ocean St.)
V. SUN VALLEY POCKET PARK $ 651.44
(Sun Valley west of Highland)
W. NORTH CITY LIMITS ENTRANCE SIGN AREA $ 122.99
(As you enter from Cardiff)
X. EL VIENTO/S. GRANADOS POCKET PARK $ 194.00
Y. HIGHWAY 101 WEST SIDE IMPROVEMENTS $ 1,282.00
(From Dahlia to just north of Cliff Street)
Z. SOLANA HILLS COURT SLOPE $ 262.92
(North side west of Solana Hills Dr.)
AA. SOUTH CEDROS AND VIA DE LA VALLE PARKWAYS $ 460.73
(East and west sides of S. Cedros)
BB. SAN ANDRES STREET MEDIANS $ 450.40
(From City Limits north to Highland Dr.)

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CC. SAN DIEGUITO PARK PLANTERS & MONUMENTS & LOMAS SANTA FE DR.

AND HIGHLAND DR.
$ 494.41
(Highland at San Andreas)
DD. Stevens Ave. Median Islands at Genevieve $ 171.52
EE. SOLANA HILLS TRAIL HEAD $ 268.27
FF. SEASCAPE LOT $ 180.66
GG. 1-5: 4-CORNERS $ 288.79
HH. PINION SCULPTURE $ 244.67

11. SANTA HELENA MEDIAN AT SUN VALLEY $ 223.25
JJ. Coastal Rail Trail- Part Time Landscape Maintenance Worker $ 3,410.31 TOTAL MONTHLY LANDSCAPE PROPOSAL IN NUMBERS: $ 27,990.07 TOTAL MONTHLY PROPOSAL IN WORDS: Twenty seven thousand, nine hundred and ninety dollars and seven cents
TOTAL ANNUAL LANDSCAPE PROPOSAL IN NUMBERS: $ 335,880.84 TOTAL ANNUAL PROPOSAL IN WORDS: Three hundred thirty five thousand, eight hundred eighty dollars and eighty four cents
MAINTENANCE WORKER HOURLY RATE $ 42.00 ------

SUPERVISOR HOURLY RATE

MARK UP ON MATERIALS
$ 49.00
10 ------%
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The Proposal consists of Items A - JJ of the Fee Proposal Schedule. The contractor shall fill in all blanks for all items. The contract award shall be based on the lowest responsible proposal for Items A - JJ of the Fee Proposal Schedule. This may not be the lowest cost proposal. The City reserves the right to select the lowest responsible proposal by analyzing all items of the Fee Proposal Schedule as they relate to the City's need.

SCHEDULE OF TASKS
Property A. Tide Park Beach Access
TASK LABOR MATERIAL TOTAL (1) YEARLY YEARLY

DESCRIPTION COST COST TIME COST FREQUENCY COST
Property A. Tide Park Hrly
Ratex Beach Access Time
Supervisory Inspection 0 0 0 12 $0.00
Litter Removal 0.5 0 19.69 52 $1,023.88
Weed Removal 0.25 1.69 11.54 52 $ 599.82
Pruning - Shrubs/

0.75 0 29.54 12 $ 354.42 Groundcover
Sweep Sidewalks & 0.25 0 9.85 52 $ 511.94 Stairs
Hand Water 1.25 0 49.32 12 $ 590.70
Fertilization - Shrubs /
Groundcover

0.5 10.34 30.03 4 $ 120.12
Mulch Entire Site 3 32.01 150.15 1 $150.15
TOTAL PROPERTY A $ 3,351.03

Page 4 of 39 ends

Solana Beach City CouncilApril 23, 2025

Solana Beach City Council
April 23, 2025