Agenda packet — Solana Beach City Council, May 7, 2025 (part 1 of 2)

Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 1 of 8

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY AGENDA
Joint REGULAR Meeting
Wednesday, May 7, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California ➢ City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website. ➢ Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are held at 6:00pm on Wednesdays and are broadcast live. Please check the City’s website for the meeting schedule or any special meetings. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.

PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.

And/Or
Verbal Comment Participation:

Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.

Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 2 of 8 Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.

COUNCIL DISCLOSURE
Pursuant to the Levine Act (Gov’t Code Section 84308), any party to a permit, license, contract (other than competitively bid, labor or personal employment contracts) or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any Council Member. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party or participant and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.

SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.

As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Kristi Becker
Deputy Mayor / Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:

Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.

READING OF ORDINANCES AND RESOLUTIONS:

Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.

CALL TO ORDER AND ROLL CALL:

CLOSED SESSION REPORT:

FLAG SALUTE:

Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 3 of 8 APPROVAL OF AGENDA:

PROCLAMATIONS/CERTIFICATES: Ceremonial
None at the posting of this agenda
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction.

None at the posting of this agenda
ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

An opportunity for the City Manager and City Attorney to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

A. CONSENT CALENDAR: (Action Items) (A.1. - A.5.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on April 23, 2025.

Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 4 of 8 A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for April 5, 2025 – April 18, 2025.

Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.3. Video Production Services and Web Streaming Services. (File 0190-20) Recommendation: That the City Council

1. Adopt Resolution 2025-045, authorizing the City Manager to execute an agreement with Bob Hoffman Photography and Video for 3 years with two allowable 1-year extensions for a yearly contract amount not to exceed $27,816 and a total contract amount not to exceed $139,080.

2. Adopt Resolution 2025-046, authorizing the City Manager to execute an agreement with Fisher Integrated for 3 years with two allowable 1-year extensions for a yearly contract amount not to exceed $21,600 and a total contract amount not to exceed $108,000.

Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.4. Destruction of Obsolete Records. (File 0170-50)
Recommendation: That the City Council

1. Adopt Resolution 2025-036 authorizing the destruction of obsolete records in accordance with the City’s retention schedule and state law.

Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.5. Pollinator Garden at City Hall. (File 0700-25)
Recommendation: That the City Council

1. Adopt Resolution 2025-043 authorizing a Pollinator Garden to be planted at City Hall.

Item A.5. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 5 of 8 B. PUBLIC HEARINGS: (B.1. – B.3.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. Introduction (1st Reading) of Ordinance 538 Relating to the Annual Sewer Service Charge per Equivalent Dwelling Unit (EDU) for Fiscal Year 2026 through Fiscal Year 2030. (File 1040-70)
Recommendation: That the City Council

1. Conduct the Public Hearing:
a. Open the public hearing,
b. Report Council disclosures,
c. Receive public testimony,
d. Report any protest(s) received,
e. Close the public hearing.

2. Introduce Ordinance 538 amending Section 14.08.060 of Chapter 14.08 of the Solana Beach Municipal Code Relating to the Annual Sewer Service Charge per Equivalent Dwelling Unit (EDU) and Adopt by Reference by the City of Solana Beach for Fiscal Year 2026 through Fiscal Year 2030.

Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B.2. Public Hearing: 1005 Highland Drive, Applicant: Novak, Case: MOD25-001, APN: 298-391-04. (File 0600-40)
The proposed project meets the minimum objective requirements under the SBMC, is consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings to approve a Modification to the approved DRP.

Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the public hearing, Report Council disclosures, Receive public testimony, Close the public hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines.

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-035 conditionally approving a Modification to the approved DRP, for a replacement single-family residence at 1005 Highland Dr., Solana Beach.

Item B.2. Report (click here)
Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 6 of 8 Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B.3. Public Hearing: 615 North Granados Ave., Applicant: DMIG 615 Granados LLC, Case: DRP23-011/SDP23-015 (North Lot), and DRP23-012/SDP23-016 (South Lot); APN: 263-082-17 (File 0600-40)
Recommendation: That the City Council

1. Continue the Public Hearing, date-certain, to May 21, 2025, to allow additional time for the project plans to be revised and reviewed by Staff.

Item B.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C. STAFF REPORTS: (C.1. – C.2.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. New Cal Fire Hazard Severity Zones. (File 0260-50) Recommendation: That the City Council

1. Receive this presentation on the new Very High Fire Hazard Severity Zones and High Fire Hazard Severity Zones with the mandated adoption timelines.

Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.2. Draft Budget Fiscal Years 2026 and 2027. (File 0330-30) Recommendation: That the City Council

1. Review the FY 2026 and FY 2027 draft Budget and provide Staff with direction to formulate the final Budget for adoption on June 18, 2025.

Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

WORK PLAN COMMENTS:

Adopted June 26, 2024
COMPENSATION & REIMBURSEMENT DISCLOSURE:

GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 7 of 8 a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson

CITIZEN COMMISSION(S)
a. Climate & Resiliency Commission – Zito, Becker
ADJOURN:

Next Regularly Scheduled Meeting is May 21, 2025
Always refer to the City’s website for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the May 7, 2025 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on April 30, 2025 at 12:00 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., May 7, 2025, in the Council Chambers, at City Hall, 635 S.

Highway 101, Solana Beach, California.

Angela Ivey, City Clerk
}
Solana Beach City Council Regular Meeting Agenda May 7, 2025 Page 8 of 8 City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:

Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate & Resiliency Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
Solana Beach City Council Closed Session Actions April 23, 2025 Page 1 of 1

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint Meeting - Closed Session
Wednesday, April 23, 2025 5:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Action Minutes contain formal actions taken at a City Council meeting.

Mayor Heebner called the meeting to order at 5:00 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also Present: Alyssa Muto, City Manager
Johanna Canlas, City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEMS (ONLY): None
Report to Council Chambers and submit speaker slips to the City Clerk before the meeting recesses to closed session

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One (1) Potential case.

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
City Manager, City Attorney
ACTION: No reportable action.

ADJOURN:

Mayor Heebner adjourned the meeting at 6:02 p.m.

Approved: _______________ Angela Ivey, City Clerk
Solana Beach City Council Regular Meeting Minutes April 23, 2025 Page 1 of 6

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint REGULAR Meeting
Wednesday, April 23, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Minutes contain formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

Mayor Heebner called the meeting to order at 6:09 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also

Present:

Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Angela Ivey, City Clerk
Dan King, Assistant City Manager
Dan Goldberg, City Engineer
Rachel Jacobs, Finance Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT:

FLAG SALUTE:

Solana Beach City Council Regular Meeting Minutes April 23, 2025 Page 2 of 6 APPROVAL OF AGENDA:

Motion: Moved by Councilmember Zito and second by Deputy Mayor Becker to approve.

Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None. Motion carried unanimously.

PROCLAMATIONS/CERTIFICATES: Ceremonial
• Sheriff’s Spanish Academy
ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

Terry-Ann Skelly – Smoke free multi-unit housing.

Madison Rapp – Smoke free multi-unit housing.

Michael Citrin – Low-income housing option. Submitted a handout.

Diana Kutlow – Senator Blakespear’s Legislative Update.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

A. CONSENT CALENDAR: (Action Items) (A.1. - A.7.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on April 09, 2025.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

Solana Beach City Council Regular Meeting Minutes April 23, 2025 Page 3 of 6 A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for March 22, 2025 – April 4, 2025.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.3. Quarterly Budget Report – Fiscal Year 2025. (File 0330-30) Recommendation: That the City Council

1. Receive the quarterly report listing changes made to the FY 2025 General Fund Adopted Budget.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.4. Fire Station Emergency Generator Replacement. (File 0260-50) Recommendation: That the City Council

1. Adopt Resolution 2025-030:
a. Awarding a construction contract to Pacific Power Engineering Technology Inc. in the amount of $243,000 for the Fire Station Emergency Stand-by Generator Replacement, Bid No. 2025-04.
b. Approving an amount of $30,000 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.
e. Appropriating $41,000 from Capital Projects Fund – Unreserved Fund Balance to the Fire Station Emergency Generator Replacement project account.
f. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.5. Replacement of Office Equipment Leases. (File 0190-50) Recommendation: That the City Council

1. Adopt Resolution 2025-033 authorizing the City Manager to enter into an agreement with Xerox Corp. for the replacement of three multi-functional copier/printer/scanner machines.

Solana Beach City Council Regular Meeting Minutes April 23, 2025 Page 4 of 6 Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.6. Americans with Disability Act (ADA) Pedestrian Ramps. (File 0820-20) Recommendation: That the City Council

1. Adopt Resolution 2025-032:
a. Awarding a construction contract to Savi Construction in the amount of $35,400 for the ADA Pedestrian Ramps, Bid No. 2025-03.
b. Approving an amount of $5,310 for construction contingency. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

A.7. Landscape Maintenance Services. (File 0750-25)
Recommendation: That the City Council

1. Adopt Resolution 2025-034:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Nissho of California, Inc., to include Highland Medians maintenance, and the one-time planting of a Torrey Pine, increasing the agreement by $17,554, to a not-to-exceed amount of $406,206.84 for FY 2024/2025 only. In subsequent years, the not-to-exceed amount will be $392,206.84.
b. Authorizing the City Treasurer to amend the FY 2024/25 Adopted Budget accordingly.

Motion: Moved by Deputy Mayor Becker and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes: None.

Motion carried unanimously.

B. PUBLIC HEARINGS: (B.1.)
This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

Solana Beach City Council Regular Meeting Minutes April 23, 2025 Page 5 of 6 B.1. Public Hearing: 705 Barbara Ave., Applicant: Watkins, Case: DRP24-013, APN: 263-091-07. (File 0600-40)
The proposed project meets the minimum zoning requirements under the SBMC, may be found to be consistent with the General Plan, and may be found, as conditioned, to meet the discretionary findings and supplemental regulations required to approve a DRP in the HOZ and SAOZ. Therefore, should the City Council be able to make the findings to approve the DRP, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 of the State CEQA Guidelines; and

3. If the City Council makes the requisite findings and approves the project, adopt Resolution 2025-007 conditionally approving a DRP to legalize unpermitted site improvements including grading, drainage, hardscape, landscaping, fences and walls, a deck, and a swim spa at 705 Barbara Avenue, Solana Beach.

Staff presented a PowerPoint (on file).

Council disclosures.

The Applicant had no presentation.

Brandy Bullen spoke in support of the project.

Motion: Moved by Councilmember Zito and second by Councilmember Edson to close the public hearing. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito. Noes:

None. Motion carried unanimously.

Motion: Moved by Councilmember Zito and second by Councilmember Edson to approve the recommendation. Approved 5/0. Ayes: Heebner, Edson, Becker, MacDonald, Zito.

Noes: None. Motion carried unanimously.

C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Draft Work Plan – Fiscal Year (FY) 2025/26. (File 0410-08) Recommendation: That the City Council

1. Receive the update on the FY 2024/25 Work Plan and initiate discussion and public input on the draft Fiscal Year 2025/26 Work Plan.

Staff presented a PowerPoint (on file).

Public Speakers
Solana Beach City Council Regular Meeting Minutes April 23, 2025 Page 6 of 6 Paul Henkart – Two safety issues at the I-5 interchange.

Michelle Buchanan – City’s environmental efforts.

Amy Bryan – City of Kindness, Farmer’s Market, hunger.

Jim Jaffee – Local Implementation Plan (LIP), Coastal Rail Trail crossing, traffic calming.

Oawh Dang – Chickens on smaller properties.

Kristin Brinner – LIP, safe crossing at Harbaugh Trail, chickens, illegal mufflers.

Kirsten Limmer – Chickens on smaller properties.

Tim Haidinger – Tenant improvement permit processing timeline/over the counter permits.

Lane Sharman – Customer and contractor heat pump rebate program, transition to electrical vehicles and support of EV public charging program.

Council discussion.

LEGISLATIVE POLICY AND CORRESPONDENCE
COMPENSATION & REIMBURSEMENT DISCLOSURE: None
GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
ADJOURN:

Mayor Heebner adjourned the meeting at 8:28 p.m.

Approved: _________________ Angela Ivey, City Clerk
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: Finance – Rachel Jacobs, Finance Director SUBJECT: Register of Demands
BACKGROUND:

Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.

DISCUSSION:

Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The register of demands for April 5, 2025 through April 18, 2025 reflects total expenditures of $1,113,732.37 from various City sources.

WORK PLAN: N/A
OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.

Register of Demands: 04/05/25 through 04/18/25
Check Register - Disbursement Fund (Attachment 1) $ 882,646.34 Net Payroll Council April 10, 2025 5,191.24
Net Payroll Staff P20 April 11, 2025 225,894.79
TOTAL $ 1,113,732.37
May 7, 2025
Register of Demands

Page 2 of 2 ends

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council ratify the above register of demands. ___________________________
For Alyssa Muto, City Manager
Attachments:

1. Check Register – Disbursement Fund
Page: 1 of 7
City of Solana Beach
Register of Demands

4/5/2025 - 4/18/2025
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 Payroll Run 2 - Warrant PC10 04/09/2025 9002082 $3,111.49 MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant P21 04/09/2025 9002082 $12,231.76 SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant P21 04/09/2025 9002091 $1,080.00 ALLIANT INSURANCE SERVICES INC CY2025 QTR 1 SPEC EVENT INSURANCE PROGRAM 04/09/2025 108124 $11,537.56 SAN DIEGO COUNTY SHERIFFS OFFICE FEB 25-CR TOW FEE/SB OVERTIME 04/17/2025 108167 ($164.13) STERLING HEALTH SERVICES, INC. PC10 FSA CONTRIBUTIONS 04/17/2025 9002111 $441.67 STERLING HEALTH SERVICES, INC. P21 FSA/DCA CONTRIBUTION 04/17/2025 9002111 $2,386.12 STERLING HEALTH SERVICES, INC. P21 FSA/DCA CONTRIBUTION 04/17/2025 9002111 $1,364.54 PAYMENTUS CORPORATION MARCH 25 04/17/2025 108162 $1,777.49 PAYMENTUS CORPORATION FEBRUARY 25 04/17/2025 108162 $615.56 DIAMOND PARKING SERVICES LLC BC-012483 OVERPAYMENT REFUND 04/09/2025 108122 $137.00 STRUT HAIR SOLUTIONS INC REFUND: BC-005506 2025 FIRE FEE RENEWAL 04/09/2025 108139 $220.00 TOTAL GENERAL FUND $34,739.06
1005150 - CITY CLERK
IRON MOUNTAIN FEB 25-SHREDDING 04/09/2025 108126 $181.49 IRON MOUNTAIN MAR 25-SHREDDING 04/09/2025 108126 $358.74 KFORCE INC. TEMP SERVICES -03/27/25-CLK 04/09/2025 9002083 $843.20 KFORCE INC. TEMP SERVICES-04/03/25-CLK 04/17/2025 9002104 $760.00 ICC GENERAL CODE, INC. WEB UPDATE 04/09/2025 108119 $1,023.50 TOTAL CITY CLERK $3,166.93
1005200 - CITY MANAGER
VERIZON WIRELESS SD 962428212-00001-01/29/25-02/28/25 04/17/2025 108170 $880.61 VERIZON WIRELESS SD 962428212-00001-03/01/25-03/28/25 04/17/2025 108170 $41.57 TOTAL CITY MANAGER $922.18
1005300 - GENERAL FUND - FINANCE
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN SERVICE 04/09/2025 9002084 $624.88 THE ENERGY AUTHORITY CAISO 03/15/25-03/20/25 - OTHER CHARGES 04/09/2025 9002092 $162.50 CLEARGOV INC Digital Budget Book 04/09/2025 108117 $4,850.00 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-LETTER OPENER/KEYBOARD

LETTERS
04/17/2025 9002099 $22.50
AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-ZIP ENVELOPES 04/17/2025 9002099 $18.48 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-CALENDAR 04/17/2025 9002099 $10.32 TOTAL GENERAL FUND - FINANCE $5,688.68
1005350 - SUPPORT SERVICES
STAPLES CONTRACT & COMMERCIAL PAPER 04/09/2025 108138 $287.49 CULLIGAN OF SAN DIEGO MAR 25-WATER/APR 25- EQUIPMENT-CH 04/17/2025 108155 $172.35 CULLIGAN OF SAN DIEGO MAR 25-WATER/APR 25- EQUIPMENT-LC 04/17/2025 108155 $34.67 CULLIGAN OF SAN DIEGO APR 25-EQUIPMENT-PW 04/17/2025 108155 $75.10 XEROX CORPORATION MAR 25-XEROX - CLK 04/17/2025 108172 $212.58 XEROX CORPORATION MAR 25-XEROX - CLK 04/17/2025 108172 $271.68 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-KLEENEX 04/17/2025 9002099 $27.31 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-PENS 04/17/2025 9002099 $15.20 Page: 2 of 7
AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-POST ITS/PACKING TAPE 04/17/2025 9002099 $36.47 XEROX CORPORATION MAR 25-XEROX FIERY -UPSTAIRS 04/17/2025 108172 $132.61 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-COFFEE CREAMER 04/17/2025 9002099 $15.94 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-HAND SANITIZER 04/17/2025 9002099 $78.02 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-COFFEE 04/17/2025 9002099 $87.98 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-BATTERIES 04/17/2025 9002099 $20.27 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-CARPET CLEANER 04/17/2025 9002099 $10.86 XEROX CORPORATION MAR 25-XEROX -UPSTAIRS 04/17/2025 108172 $133.86 XEROX CORPORATION MAR 25-XEROX -UPSTAIRS 04/17/2025 108172 $298.25 XEROX CORPORATION MAR 25-XEROX -PLN/ENG 04/17/2025 108172 $129.63 XEROX CORPORATION MAR 25-XEROX -PLN/ENG 04/17/2025 108172 $546.78 XEROX CORPORATION MAR 25-XEROX FIERY -CLK 04/17/2025 108172 $122.84 XEROX CORPORATION MAR 25-XEROX FIERY -PLN/ENG 04/17/2025 108172 $132.61 TOTAL SUPPORT SERVICES $2,842.50
1005400 - HUMAN RESOURCES
LIEBERT CASSIDY INC FEB 25-LCW FIRE FLSA STUDY/ANALYSIS 04/17/2025 108160 $1,417.50 RYAN PESTER REIMB: FIRE & EMERGANCY SVC ADMIN 04/17/2025 108166 $845.00 ALTA LANGUAGE SERVICES, INC LANGUAGE TEST 04/09/2025 108109 $72.00 PRISM APR-JUN 25-PEPM 67 EMPLOYEES 04/09/2025 108131 $737.67 COASTAL LIVE SCAN AND INSURANCE MAR 25-FINGERPRINTS 04/09/2025 108118 $212.00 TOTAL HUMAN RESOURCES $3,284.17
1005450 - INFORMATION SERVICES
VERIZON WIRELESS SD 670601022-00001-02/24/25-03/23/25 04/09/2025 108141 $128.05 WESTERN AUDIO VISUAL AV MAINTENANCE SUPPORT 04/17/2025 108171 $499.00 AT&T CALNET 3 9391062899-01/24/25-02/23/25 04/09/2025 108110 $155.55 AT&T CALNET 3 9391062899-12/24/24-01/23/25 04/09/2025 108111 $155.55 AT&T CALNET 3 9391012278-02/24/25-03/23/25 04/17/2025 108151 $4,516.44 AT&T CALNET 3 9391053641-02/24/25-03/23/25 04/17/2025 108145 $155.55 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-ERGO MOUSE 04/17/2025 9002099 $300.38 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-FS RADIO ADAPTER 04/17/2025 9002099 $38.05 TING FIBER INC. APR 25-FIBER OPTICS-CITY FACILITIES 04/09/2025 9002093 $3,334.86 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-PHONE CASE/SCREEN PROTECTOR 04/17/2025 9002099 $49.01 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-USB ADAPTERS/CORD CABLE COVER 04/17/2025 9002099 $43.50 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-PHONE SCREEN

PROTECTOR/PHONE CASE
04/17/2025 9002099 $29.67
AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-HARD DISK DRIVE 04/17/2025 9002099 $456.76 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-IPAD CASE 04/17/2025 9002099 $84.09 AT&T CALNET 3 9391062899-02/24/25-03/23/25 04/17/2025 108146 $155.55 AT&T CALNET 3 9391012282-02/24/25-03/23/25 04/17/2025 108147 $48.62 MANAGED SOLUTION APR 25-OFFICE 365 & IT SUPPORT 04/17/2025 9002106 $78.50 MANAGED SOLUTION APR 25-OFFICE 365 & IT SUPPORT 04/17/2025 9002106 $2,614.56 MALWAREBYTES MALWARE PROTECTION 04/09/2025 9002085 $6,560.60 FISHER INTEGRATED, INC. MAR 25-WEB STREAMING SERVICES 04/09/2025 9002081 $800.00 TOTAL INFORMATION SERVICES $20,204.29
1005550 - PLANNING
UT SAN DIEGO - NRTH COUNTY PUB NCT: DRP23-006/SDP23-008 04/17/2025 108169 $721.24 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-AIR FILTER 04/17/2025 9002099 $61.98 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-PENS/WHITEBOARD CLEANER 04/17/2025 9002099 $23.48 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-EXPANDING FOLDERS 04/17/2025 9002099 $15.30 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-BATTIERIES/CARD STOCK/RUBBER BANDS
04/17/2025 9002099 $6.50
Page: 3 of 7
TOTAL PLANNING $828.50
1005560 - BUILDING SERVICES
ESGIL CORPORATION MAR 25-BUILDING & PLAN REVIEW & INSPECTIONS 04/17/2025 108159 $57,309.29 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-ALPHABET FILE DIVIDERS 04/17/2025 9002099 $17.22 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-BATTIERIES/CARD STOCK/RUBBER BANDS
04/17/2025 9002099 $27.74
AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-CARD STOCK 04/17/2025 9002099 $17.84 TOTAL BUILDING SERVICES $57,372.09
1005590 - CODE ENFORCEMENT
DATATICKET INC. FEB 25-PARKING CITE ADMIN 04/09/2025 108120 $1,318.46 DATATICKET INC. FEB 25-PARKING CITE ADMIN 04/09/2025 108120 $300.00 VERIZON WIRELESS SD 442224168-00001-02/24/25-03/23/25 04/09/2025 108141 $193.08 COUNTY OF SAN DIEGO_5210 OCT-DEC 24-PARKING CITE ADMIN 04/17/2025 108154 $12,376.00 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-BATTIERIES/CARD STOCK/RUBBER BANDS
04/17/2025 9002099 $18.77
AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-MOBILE FILE PEDESTAL 04/17/2025 9002099 $199.14 AMAZON.COM SALES, INC 1K4C-HP6P-WJ91-MOBILE FILE PEDESTAL 04/17/2025 9002099 $199.14 TOTAL CODE ENFORCEMENT $14,604.59
1006110 - LAW ENFORCEMENT
SAN DIEGO COUNTY SHERIFFS OFFICE FEB 25-LAW ENFORCEMENT SVC 04/17/2025 108167 $425,621.14 SAN DIEGO COUNTY SHERIFFS OFFICE FEB 25-CR TOW FEE/SB OVERTIME 04/17/2025 108167 $754.18 TOTAL LAW ENFORCEMENT $426,375.32
1006120 - FIRE DEPARTMENT
CITY OF DEL MAR FIRE OT HOURS-DEC 24 04/17/2025 108153 $752.64 CITY OF DEL MAR JAN-FEB 25-FIRE OT HOURS 04/17/2025 108153 $10,335.49 CULLIGAN OF SAN DIEGO APR/MAY 25-REVERSE OSMOSIS-FS 04/17/2025 108155 $50.00 ACE UNIFORMS LLC HAT 04/17/2025 9002097 $38.96
ACE UNIFORMS LLC COLLAR 04/17/2025 9002097 $35.05
ACE UNIFORMS LLC BELT 04/17/2025 9002097 $25.97
AT&T CALNET 3 9391012280-02/24/25-03/23/25 04/17/2025 108148 $332.15 NORTH COUNTY DISPATCH (JPA) FY25/Q4-NORTH COUNTY DISPATCH 04/09/2025 108130 $15,832.05 ALLSTAR FIRE EQUIPMENT INC NEW TURNOUT 04/17/2025 108144 $8,220.41 SAFEWARE, INC. PIKE POLES 04/09/2025 9002088 $254.90
SAFEWARE, INC. FORCIBLE ENTRY BAR 04/09/2025 9002088 $288.32 ACE UNIFORMS LLC SHIRTS/PATCHES 04/17/2025 9002097 $54.66 ACE UNIFORMS LLC SEWINGS 04/17/2025 9002097 $4.33
ACE UNIFORMS LLC BOOTS 04/17/2025 9002097 $216.45
VERIZON WIRELESS SD 962428212-00001-01/29/25-02/28/25 04/17/2025 108170 $668.04 VERIZON WIRELESS SD 962428212-00001-03/01/25-03/28/25 04/17/2025 108170 $667.20 AT&T CALNET 3 9391059865-01/01/25-01/31/25 04/09/2025 108112 $1,334.73 TOTAL FIRE DEPARTMENT $39,111.35
1006130 - ANIMAL CONTROL
SAN DIEGO HUMANE SOCIETY & S.P.C.A. APRIL 25 04/09/2025 108133 $7,603.00 TOTAL ANIMAL CONTROL $7,603.00
1006170 - MARINE SAFETY
DAY WIRELESS SYSTEMS (20) UPFITTING/LIGHTBAR 04/17/2025 108156 $3,697.06 VERIZON WIRELESS SD 962428212-00001-01/29/25-02/28/25 04/17/2025 108170 $152.04 VERIZON WIRELESS SD 962428212-00001-03/01/25-03/28/25 04/17/2025 108170 $152.04 AT&T CALNET 3 9391019469-02/20/25-03/19/25 04/09/2025 108113 $32.17 AT&T CALNET 3 9391053651-02/25/25-03/24/25 04/09/2025 108114 $313.47 AT&T CALNET 3 9391012281-02/25/25-03/24/25 04/09/2025 108115 $96.72 Page: 4 of 7
TOTAL MARINE SAFETY $4,443.50
1006510 - ENGINEERING
UNDERGROUND SVC ALERT OF SOCAL INC MAR 25-DIG ALERT 04/09/2025 9002094 $95.10 TOTAL ENGINEERING $95.10
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/09/2025 108128 $16.97 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/17/2025 108161 $16.96 CLEAN EARTH ENVIROMENTAL SOLUTIONS MAR 25- HHW COLLECTION 04/17/2025 9002100 $1,566.34 IDRAINS LLC H-STORMDRAIN CLEAN 04/09/2025 108108 $1,700.00 IDRAINS LLC D-SEWER MAINT 04/09/2025 108108 $1,340.00
IDRAINS LLC APR 25-JETTER & CAMERA 04/17/2025 108143 $525.00 TOTAL ENVIRONMENTAL SERVICES $5,165.27
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/09/2025 108128 $27.55 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/17/2025 108161 $27.56 JOSE GARCIA MILEAGE-04/04/25 04/17/2025 9002103 $51.80
NORTH COUNTY DISPATCH (JPA) FY25/Q4- PW NORTH COUNTY DISPATCH JPA 04/09/2025 108130 $146.85 BFS GROUP OF CALIFORNIA LLC ROAD ASPHALT 04/09/2025 108123 $315.27 BFS GROUP OF CALIFORNIA LLC SCREW SET/DUSTER/POLY GRIP 04/09/2025 108123 $36.67 BFS GROUP OF CALIFORNIA LLC CONCRETE MIX 04/09/2025 108123 $50.37 BFS GROUP OF CALIFORNIA LLC ELECTICAL TAPE/LUBRICANT/LUMBER CRAYONS 04/17/2025 108157 $40.32 BFS GROUP OF CALIFORNIA LLC LUBRICANT/DRILL COMBO 04/17/2025 108157 $16.71 TOTAL STREET MAINTENANCE $713.10
1006540 - TRAFFIC SAFETY
APPLIED CONCEPTS, INC TRAFFIC DATA COLLECTOR 04/09/2025 108136 $3,883.46 DEPARTMENT OF TRANSPORTATION JUL-SEP 24- I-5 TRAFFIC SIGNALS FY25 04/09/2025 108121 $337.36 DEPARTMENT OF TRANSPORTATION JUL-SEP 24- I-5 TRAFFIC SIGNALS FY25 04/09/2025 108121 $2,083.65 DEPARTMENT OF TRANSPORTATION OCT-DEC 24-I-5 TRAFFIC SIGNALS FY25 04/09/2025 108121 $207.13 DEPARTMENT OF TRANSPORTATION OCT-DEC 24-I-5 TRAFFIC SIGNALS FY25 04/09/2025 108121 $1,176.91 REDFLEX TRAFFIC SYSTEMS, INC MAR 25- RED LIGHT CAMERA ENFORCEMENT 04/17/2025 9002108 $8,115.87 AT&T CALNET 3 9391012279-02/24/25-03/23/25 04/17/2025 108150 $67.50 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS-03/16/25-03/29/25 04/17/2025 9002098 $12,789.06 TOTAL TRAFFIC SAFETY $28,660.94
1006550 - STREET CLEANING
PRIDE INDUSTRIES MAR 25-TRASH ABATEMENT SERVICES 04/17/2025 108163 $1,193.82 SCA OF CA, LLC MAR 25- STREET SWEEPING SERVICES 04/09/2025 9002089 $10.44 SCA OF CA, LLC MAR 25- STREET SWEEPING SERVICES 04/09/2025 9002089 $3,942.09 SCA OF CA, LLC 03/20/25- STREET SWEEPING SERVICES 04/17/2025 9002109 $1,802.16 TOTAL STREET CLEANING $6,948.51
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/09/2025 108128 $20.13 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/17/2025 108161 $20.14 RANCHO SANTA FE SECURITY SYS INC CODE ADDED 04/09/2025 108132 $10.00 CONSOLIDATED ELECTRICAL DIST INC LAMPS 04/17/2025 9002101 $248.99 NISSHO OF CALIFORNIA FY25 AS NEEDED LANDSCAPING SERVICES 04/09/2025 9002086 $1,125.00 NISSHO OF CALIFORNIA FY25 AS NEEDED LANDSCAPING SERVICES 04/09/2025 9002086 $1,491.42 NISSHO OF CALIFORNIA FY25 AS NEEDED LANDSCAPING SERVICES 04/09/2025 9002086 $7,140.83 NISSHO OF CALIFORNIA MAR 25- AS NEEDED LANDSCAPING SERVICES 04/17/2025 9002107 $375.00 WEST COAST ARBORISTS INC MAR 25- TREE MAINTENANCE SERVICES 04/09/2025 108142 $1,568.00 BFS GROUP OF CALIFORNIA LLC BLANK KEYS/FEEDER PAN 04/17/2025 108157 $27.34 Page: 5 of 7
TOTAL PARK MAINTENANCE $12,026.85
1006570 - PUBLIC FACILITIES
SEASIDE HEATING & AIR CONDITIONING FY25 HVAC SERVICES AT CITY FACILITIES 04/17/2025 108168 $4,450.00 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 04/17/2025 108152 $281.43 STANDARD PLUMBING SUPPLY COMPANY BATHROOM FAUCET/STRAINER 04/09/2025 108137 $147.32 CALIFORNIA OFFICE CLEANING, INC FEB 25-JANITORIAL/CUSTODIAL SVC 04/09/2025 9002080 $9,405.00 BFS GROUP OF CALIFORNIA LLC GLOVES/SCREWDRIVER/HINGE 04/09/2025 108123 $46.35 BFS GROUP OF CALIFORNIA LLC HOSE SET 04/17/2025 108157 $43.49 BFS GROUP OF CALIFORNIA LLC SUPPLY LINE 04/17/2025 108157 $21.51 PRIDE INDUSTRIES MAR 25-TRASH ABATEMENT SERVICES 04/17/2025 108163 $1,193.81 SID'S CARPET BARN, INC. CARPET AND INSTALLATION 04/09/2025 108135 $838.64 BFS GROUP OF CALIFORNIA LLC SPRAYER/BUG REPELLANT/LED 04/09/2025 108123 $81.15 TOTAL PUBLIC FACILITIES $16,508.70
110 - MEASURE S 1% TRANSACTION TAX
QUALITY CONSTRUCTION & ENGINEERING, INC. FY24 ANNUAL PVMNT MNGMNT RETENTION 04/09/2025 9002087 ($3,370.27) TOTAL MEASURE S 1% TRANSACTION TAX ($3,370.27)
1106510 - MEASURE S - ENGINEERING
QUALITY CONSTRUCTION & ENGINEERING, INC. FY24 ANNUAL PAVEMENT MANAGEMENT PROGRAM - CIP
04/09/2025 9002087 $67,405.50
TOTAL MEASURE S - ENGINEERING $67,405.50
1205460 - SELF INSURANCE RETENTION
REGIONAL TRAINING CENTER GOV LIABILITY/FUND OF GOV CLAIMS 04/09/2025 108125 $250.00 EBIX INC. AUG-OCT 21 - QTRLY FEE 04/17/2025 108158 $575.95 BUSINESS OFFICE OUTFITTERS ERGONOMIC CHAIRS FOR CHAMBERS 04/09/2025 108116 $11,637.00 TOTAL SELF INSURANCE RETENTION $12,462.95
1355590 - Asset Replacement- Codes
MOTOROLA SOLUTIONS INC PORTABLE RADIOS FOR CODE ENFORCEMENT 04/09/2025 108129 $133.89 TOTAL Asset Replacement- Codes $133.89
1406510 - FACILITIES MAINT-CIP
SEASIDE HEATING & AIR CONDITIONING 9410.00 LCCC HVAC REPLACEMENT 04/09/2025 108134 $12,850.00 TOTAL FACILITIES MAINT-CIP $12,850.00
2037510 - HIGHWAY 101 LANDSC #33
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN SERVICE 04/09/2025 9002084 $820.17 TOTAL HIGHWAY 101 LANDSC #33 $820.17
2047520 - MID 9C SANTA FE HILLS
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN SERVICE 04/09/2025 9002084 $54.69 TOTAL MID 9C SANTA FE HILLS $54.69
2057530 - MID 9E ISLA VERDE
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN SERVICE 04/09/2025 9002084 $28.12 TOTAL MID 9E ISLA VERDE $28.12
2077550 - MID 9H SAN ELIJO #2
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN SERVICE 04/09/2025 9002084 $29.68 TOTAL MID 9H SAN ELIJO #2 $29.68
2087580 - COASTAL RAIL TRAIL MAINT
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- CRT ADMIN 04/17/2025 9002105 $332.55 TOTAL COASTAL RAIL TRAIL MAINT $332.55
2117600 - STREET LIGHTING DISTRICT
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN 04/17/2025 9002105 $744.64 KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN 04/17/2025 9002105 $4.91 Page: 6 of 7
TOTAL STREET LIGHTING DISTRICT $749.55
2146120 - FIRE MITIGATION FEES
ACE UNIFORMS LLC HAT 04/17/2025 9002097 $105.57
TOTAL FIRE MITIGATION FEES $105.57
2406510 - COMM DEV BLOCK GR (CDBG)-CIP
UT SAN DIEGO - NRTH COUNTY NTC: BID#2025-03 04/17/2025 108169 $748.01 TOTAL COMM DEV BLOCK GR (CDBG)-CIP $748.01
2465200 - MISC GRANTS - CM
SOLANA CENTER FOR ENVIRONMENTAL MAR 25-SB1383 SERVICE 04/17/2025 9002110 $1,893.21 AMAZON.COM SALES, INC 1DNY-WL6K-4NYN-PAPER CUPS-RSWA-EEP 04/17/2025 9002099 $107.65 TOTAL MISC GRANTS - CM $2,000.86
2505570 - COASTAL BUSINESS/VISITORS
SOLANA BEACH CHAMBER OF COMMERCE Q4-CHAMBER OF COMMERCE SERVICES 04/09/2025 9002090 $7,500.00 TOTAL COASTAL BUSINESS/VISITORS $7,500.00
2706120 - PUBLIC SAFETY- FIRE
VERIZON WIRELESS SD 962428212-00001-01/29/25-02/28/25 04/17/2025 108170 $183.00 VERIZON WIRELESS SD 962428212-00001-03/01/25-03/28/25 04/17/2025 108170 $159.09 RANCHO SANTA FE FIRE PROTECTION DISTRICT CSA.17-FY25 RQI BILLING 04/17/2025 108165 $3,151.49 TOTAL PUBLIC SAFETY- FIRE $3,493.58
4506190 - SAND REPLNSHMNT/RETENTION
WARWICK GROUP CONSULTANTS, LLC MAR 25- CONSULTING SERVICES 04/09/2025 9002095 $5,833.00 TING FIBER INC. APR 25-FIBER OPTICS DEL MAR SHORES 04/09/2025 9002093 $464.31 TING FIBER INC. APR 25-FIBER OPTICS-TIDE BEACH 04/09/2025 9002093 $464.31 SUMMIT ENVIROMENTAL GROUP, INC. MAR 25-9926 PROF SVC 04/17/2025 9002112 $2,240.00 TOTAL SAND REPLNSHMNT/RETENTION $9,001.62
4596510 - MISC.CAPITALPROJECTS-ENG
SEASIDE HEATING & AIR CONDITIONING 9410.00 CITY HALL HVAC REPLACE 04/09/2025 108134 $11,050.00 UT SAN DIEGO - NRTH COUNTY NTC: BID2025-04 04/17/2025 108169 $640.93 VAN DYKE LANDSCAPE ARCHITECTS JUL 24-9438.11 LCP TOT LOT CONSTRUCTION

SUPPORT
04/09/2025 108140 $3,812.32
TOTAL MISC.CAPITALPROJECTS-ENG $15,503.25
5097700 - SANITATION
MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/09/2025 108128 $10.60 MISSION LINEN & UNIFORM INC FY25 UNIFORM SERVICES FOR PUBLIC WORKS 04/17/2025 108161 $10.59 UT SAN DIEGO - NRTH COUNTY PUB NTC: SEWER FEE NOTICE 04/17/2025 108169 $489.24 AT&T CALNET 3 939101227-02/24/25-03/23/25 04/17/2025 108149 $19.89 RAFTELIS FINANCIAL CONSULTANTS INC MAR 25-SEWER RATE & REVENUE PLAN STUDY 04/17/2025 108164 $3,847.50 IDRAINS LLC J-SEWER VACUUM 04/09/2025 108108 $675.00
IDRAINS LLC C- SEWER CLEANING-26,263 04/17/2025 108143 $16,545.69 IDRAINS LLC B- SEWER INSPECTION-51,506 04/17/2025 108143 $36,054.20 IDRAINS LLC APR 25-DRAIN CLEANING 04/17/2025 108143 $525.00 JAY M GOLDSTONE FEB/MAR 25 SEWER FEE STUDY REVIEW 04/09/2025 108127 $1,856.25 TOTAL SANITATION $60,033.96
6718510 - BARBARA UNDERGROUNDING-DS
WILLDAN PUB FIN ASSESSMENT REVENUE BONDS 2006 04/09/2025 9002096 $750.00 TOTAL BARBARA UNDERGROUNDING-DS $750.00
6728520 - PACIFIC UNDERGROUNDING-DS
WILLDAN PUB FIN ASSESSMENT REVENUE BONDS 2006 04/09/2025 9002096 $250.00 TOTAL PACIFIC UNDERGROUNDING-DS $250.00
6768560 - SO SOLANA SEWER DISTR-DS
Page: 7 of 7
KOPPEL & GRUBER PUBLIC FINANCE JAN-MAR 25- ADMIN SERVICE 04/09/2025 9002084 $458.03 TOTAL SO SOLANA SEWER DISTR-DS $458.03
REPORT TOTAL: $882,646.34
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: IT Department – Michael Manriquez, IT Director SUBJECT: Authorizing an Agreement with Bob Hoffman Photography and Video for Video Production Services and an Agreement with Fisher Integrated for Web Streaming Services
BACKGROUND:

The City of Solana Beach (City) currently utilizes video production services to support the video production, recording, and archiving of public meetings, including City Council and View Assessment Committee meetings. These services include the on-site operation of City-owned audiovisual equipment, live multi-camera switching, sound mixing, and capturing meetings for both real-time web streaming and post-meeting archival purposes.

Historically, the City has contracted with a third-party vendor to provide these services, ensuring professional-quality coverage, technical reliability, and accessibility for public viewing.

Additionally, the City maintains a separate arrangement for web hosting and archiving of meeting recordings, which includes timestamping and next-day publishing for public access.

The current service model reflects a split between audiovisual production and digital streaming/hosting functions, which are each fulfilled by specialized vendors. To address these challenges, Staff initiated a Request for Proposals (RFP) to identify and choose either one qualified vendor capable of delivering both video production and web streaming services or two separate qualified vendors capable of delivering each service separately.

This item is before the City Council to consider approval of Resolution 2025-045 (Attachment 1) authorizing the City Manager to execute an Agreement for video production services with Bob Hoffman Photography and Video and Resolution 2025-046 (Attachment 2) authorizing the City Manager to execute an Agreement for web streaming services with Fisher Integrated.

DISCUSSION:

The City has an ongoing need for professional video production, recording, and web streaming services to support the transparency and accessibility of public meetings. These services ensure that meetings such as City Council and View Assessment Committee are reliably broadcast, recorded, and archived for public access. To maintain continuity and enhance service delivery, the City issued a Request for Proposals (RFP) on February 5, 2025 for qualified vendors to provide these services.

May 7, 2025
Video Production and Web Streaming Services

Page 2 of 4 ends

The City received multiple proposals from vendors offering a variety of service models, including on-site video production, remote video production, live web streaming, and postmeeting archiving with timestamping. Following a detailed evaluation by Staff, two vendors were selected to move forward: Bob Hoffman Photography & Video, for video production and recording, and Fisher Integrated, for web streaming, archive hosting, and indexing. Both firms demonstrated strong qualifications and alignment with the City’s current infrastructure and commitment to transparent public engagement.

Staff performed a needs assessment and developed the RFP to retain specified services that can meet the City's current and future needs. These services include video production and technician support for public meetings, live web-streaming, video recording, post-meeting archiving, timestamping, and digital hosting.

Pursuant to Solana Beach Municipal Code (SBMC) section 3. 08. 140, because of their unique nature, it is in the best interest of the public, as allowed by state law, that contracts for professional services such as computer consultants, engineers, or other professional or consultant services of a similar nature, or at the discretion of the purchasing officer, be selected on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, negotiated between parties rather than on the basis of cost alone. Therefore, the City is not limited to awarding professional services contracts to the lowest responsible bidder, but rather on the basis of demonstrated competence and qualifications for the types of service to be performed at a fair and reasonable price.

The RFP for these service needs was advertised for a total of five (5) weeks. Staff advertised on February 5, 2025, and provided the RFP to all service providers that it could identify that may be capable of performing the work. Five (5) service providers submitted proposals: Bob Hoffman Photography & Video, Fisher Integrated, Gov Services Group, SoSuTV, and Video Vets. Below is a cost breakdown as identified by each service provider.

Vendor Service Provided Monthly Recurring* One Time
Cost
Total for 5
years
Bob Hoffman Video Production only ~$2,318/month
(3 meetings)
0 $139,080
Fisher
Integrated
Web Streaming only $1,800/month
(up to 4 meetings)
0 $108,000
Gov Service
Group
Video Production and
Web Streaming
$7,200/month
(3 meetings)
Unclear in
proposal
$432,000
SoSuTV Remote
Video Production and
Web Streaming
$3,000/month
(up to 3 meetings)
$750/month hosting
$25,000 $250,000
Video Vets Video Production and
Web Streaming
$20,400/month
($6,800/meeting)
0 $1,224,000
*Costs are approximated based on the proposals and may vary depending on meeting frequency, optional addons, or changes in scope. SoSuTV’s hosting fee is assumed monthly; Gov Service Group’s costs may fluctuate based on ad-hoc service structure.

May 7, 2025
Video Production and Web Streaming Services

Page 3 of 4 ends

City Staff conducted a thorough review of all submitted proposals, evaluating each against the criteria outlined in the RFP, including project understanding, qualifications and experience, and the expertise of key personnel. The evaluation panel scored each proposal individually and held follow-up interviews with top candidates to further assess service approach, technical reliability, and vendor responsiveness. Proposals varied widely in cost, delivery models, and scope, and each was carefully considered in relation to the City’s existing infrastructure and long-term service goals.

Following this process, Staff identified Bob Hoffman Photography & Video and Fisher Integrated as the most qualified and cost-effective partners to fulfill the City’s needs. Bob Hoffman was selected for their extensive municipal AV experience, proven reliability, and deep familiarity with the City’s equipment and meeting formats. Fisher Integrated was chosen for their strong track record of providing stable, accessible web streaming and archiving services to public agencies, along with a well-structured support model and clear service delivery standards. Together, the selected vendors provide a complementary and comprehensive solution that maintains the City's commitment to accessible, high-quality public meeting broadcasts.

Staff is recommending that Council authorize the City Manager to execute two agreements, 1 agreement with Bob Hoffman Photography & Video for 3 years with two 1-year allowable extensions and one with Fisher Integrated for 3 years with two 1-year allowable extensions.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The agreement with Bob Hoffman Photography and Video would be $27,816 each year for a total contract amount of $139,080 for 3 years with two 1-year allowable extensions. The agreement with Fisher Integrated would be $21,600 each year for a total contract amount of $108,000 for 3 years with two 1-year allowable extensions. The impact of these agreements for each Fiscal Year will be a combined $49,416, as is outlined below. These amounts were included in the Proposed Fiscal Year 2025/26, FY 2026/27 IT Community Production Budget (100-5450-65350).

Fiscal Year Total Yearly Cost
2025-26 $ 49,416
2026-27 $ 49,416
2027-28 $ 49,416
2029-30 $ 49,416
2030-31 $ 49,416
Total contract Cost $247,080
May 7, 2025
Video Production and Web Streaming Services

Page 4 of 4 ends

WORK PLAN:

N/A
OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with modifications.
• Deny Staff recommendation and provide direction, as needed.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council

1. Resolution 2025-045

2. Resolution 2025-046
RESOLUTION 2025-045

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, APPROVING AND

AUTHORIZING AN AGREEMENT WITH BOB

HOFFMAN PHOTOGRAPHY & VIDEO FOR VIDEO

PRODUCTION SERVICES
WHEREAS, the City of Solana Beach wishes to televise City Council meetings and other important meetings to increase transparency and involvement in local government; and
WHEREAS, the City determined the need for the video production service agreement to be put out for bid; and
WHEREAS, pursuant to Solana Beach Municipal Code (SBMC) section 3.08.140, because of their unique nature, it is in the best interest of the public, as allowed by state law, that contracts for professional services such as computer consultants, engineers, or other professional or consultant services of a similar nature, or at the discretion of the purchasing officer, be selected on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, negotiated between parties rather than on the basis of cost alone. Therefore, the City is not limited to awarding professional services contracts to the lowest responsible bidder, but rather on the basis of demonstrated competence and qualifications for the types of service to be performed at a fair and reasonable price; and WHEREAS, to provide televised meetings, the purchasing officer determined, and City Council confirms that it is in the best interest of the public that a service provider be selected pursuant to SBMC 3.08.140. City Staff developed a needs assessment, prepared a Request for Proposal (RFP) dated February 5, 2025, and advertised for selection of video production and web streaming service provider(s). The RFP was posted and distributed to all service providers that Staff was able to identify and allowed for a duration of 5 weeks to submit proposals, resulting in submissions from five service providers; and
WHEREAS, City Staff carefully evaluated all proposals and unanimously selected the proposal submitted by Bob Hoffman Photography & Video as superior compared to the other submissions. Bob Hoffman Photography & Video demonstrated the competence and professional qualifications necessary for satisfactory performance of the services required by the City at a fair and reasonable price that was also the lowest for video production services; and
WHEREAS, funding for video production services has been requested in the proposed budgets for Fiscal Year (FY) 2025/26 and FY 2026/27 in the Information Technology Budget.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

Resolution 2025-045
Bob Hoffman Agreement

Page 2 of 2 ends

2. That Bob Hoffman Photography & Video has demonstrated competence and the professional qualifications for satisfactory performance of the services required by the City.

3. That Bob Hoffman Photography & Video proposal is at a fair and reasonable price and is the most cost-effective proposal received.

4. That the City Council authorizes the City Manager to execute an Agreement with Bob Hoffman Photography & Video for video production services at a yearly contract amount not to exceed $27,816 and a total contract amount not to exceed $139,080 during an initial 3-year term with two 1-year allowable extensions.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 7th day of May 2025, by the following vote:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, APPROVING AND

AUTHORIZING AN AGREEMENT WITH FISHER

INTEGRATED FOR WEB STREAMING SERVICES
WHEREAS, the City of Solana Beach wishes to continue providing web streaming of City Council meetings and other important meetings to the public; and WHEREAS, City determined the need for the web streaming services agreement to be put out for bid; and
WHEREAS, pursuant to Solana Beach Municipal Code (SBMC) section 3.08.140, because of their unique nature, it is in the best interest of the public, as allowed by state law, that contracts for professional services such as computer consultants, engineers, or other professional or consultant services of a similar nature, or at the discretion of the purchasing officer, be selected on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, negotiated between parties rather than on the basis of cost alone. Therefore, the City is not limited to awarding professional services contracts to the lowest responsible bidder, but rather on the basis of demonstrated competence and qualifications for the types of service to be performed at a fair and reasonable price; and WHEREAS, to provide web streaming services, the purchasing officer determined, and City Council confirms that it is in the best interest of the public that a service provider be selected pursuant to SBMC 3.08.140. City Staff developed a needs assessment, prepared a Request for Proposal (RFP) dated February 05, 2025, and advertised for selection of video production and web streaming service provider(s). The RFP was posted and distributed to all service providers that Staff was able to identify and allowed for a duration of 5 weeks to submit proposals, resulting in submissions from five service providers; and
WHEREAS, City Staff carefully evaluated all proposals and unanimously selected the proposal submitted by Fisher Integrated for web streaming services as superior compared to the other submissions. Fisher Integrated demonstrated the competence and professional qualifications necessary for satisfactory performance of the services required by the City at a fair and reasonable price that was also the lowest bid for web streaming services; and
WHEREAS, funding for web streaming services has been requested in the proposed budgets for Fiscal Year (FY) 2025/26 and FY 2026/27 in the Information Technology Budget.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That Fisher Integrated has demonstrated competence and the professional Resolution 2025-046
Fisher Integrated Agreement

Page 2 of 2 ends

qualifications for satisfactory performance of the services required by the City.

3. That Fisher Integrated proposal is at a fair and reasonable price and is the most cost-effective proposal received.

4. That the City Council authorizes the City Manager to execute an Agreement with Fisher Integrated for web streaming services at yearly contract amount not to exceed $21,600 and a total contract amount not to exceed $108,000 during an initial 3 year term with two 1-year allowable extensions.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 7th day of May 2025, by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, City Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: City Clerk’s Office - Angela Ivey, City Clerk SUBJECT: Destruction of Obsolete Records
BACKGROUND:

The City is fully committed to complying with all government records retention requirements and maintains a steady records management program to ensure that records are stored, archived, and disposed of in accordance with the applicable laws and regulations. Periodically, the City reviews its records to identify obsolete records available for official destruction. Destruction of records frees up storage space and helps Staff manage the large volume of records. Stockpiling vast amounts of public records increases the risk of document misplacement and Staff time spent complying with requests for documents that are no longer required to be retained. Therefore, the City conducts periodic destruction to manage its accumulation of obsolete records, in accordance with the City’s adopted retention schedule.

The maintenance and storage of records that are no longer required to be retained can be cumbersome due to inventory maintenance and added costs for offsite storage. It should be noted that records required and/or necessary to be retained by the City are kept for their required retention period.

This item is before the City Council to consider approving the official destruction of obsolete records.

DISCUSSION:

Destruction of records is permitted in accordance with state law and the City’s Records Retention Schedule, which was adopted by Resolution 2000-34 and Resolution 2002-76.

The City’s Retention Schedule contains state law requirements as well as additional City retention provisions outlining retention periods for various government records. Where state laws have updated, the City adheres to any changes in retention regulations.

May 7, 2025
Destruction of Records

Page 2 of 2 ends

Resolution 2025-036 (Attachment 1) contains an attached Lists of Records to be Destroyed (Exhibit A) itemizing the description of documents that are prepared for destruction. These documents are obsolete and may be destroyed in compliance with the City’s adopted Retention Schedule. In addition, procedures are conducted as outlined in the City’s Records Management Manual including following all updated retention requirements of state regulations. After careful review of the records by the respective Department Staff, Department Heads, City Attorney and City Clerk/Custodian of Records, 23 boxes of obsolete records were prepared and authorized for destruction.

CEQA COMPLIANCE: N/A
FISCAL IMPACT:

The City will save administrative and storage expenses by destroying records no longer needed or required to be retained. The cost of official destruction of these documents has already been allocated within the City Clerk professional services, account 1005100.65300, FY 2025 Adopted Budget to accommodate this service.

WORK PLAN: N/A
OPTIONS:
• Approve Staff recommendation.
• Do not approve Staff recommendation.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution 2025-036 authorizing the destruction of obsolete records in accordance with the City’s retention schedule and state law. _________________________
For Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-036 V J r-::

RESOLUTION 2025-036

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, AUTHORIZING

DESTRUCTION OF CERTAIN OBSOLETE RECORDS
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time, according to the Solana Beach Records Retention Schedule which adheres to various state codes and regulations; and
WHEREAS, the maintenance of these records does not provide for effective and efficient operation of the government of the City of Solana Beach; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be officially destroyed; and
WHEREAS, the City Council adopted the Records Retention Schedule on June 6, 2000, and adopted a revised Records Retention Schedule on August 20, 2002; and WHEREAS, the documents proposed for destruction were reviewed by the Department Directors and authorized for official destruction by the City Attorney and City Clerk/Custodian of Records, and are currently compliant with State Code retention requirements.

NOW, THEREFORE, the City Council of the City of Solana Beach, California does resolve as follows:

1. That the above recitations are true and correct.

2. That the records of the City of Solana Beach, as set forth in the attached Lists of Records to be Destroyed (Exhibit A) attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of the adopted Solana Beach Records Retention Schedule and upon the consent of the Department Heads, City Attorney, and City Clerk/Custodian of Records.

3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

4. That this resolution shall become effective immediately upon its passage and adoption.

Resolution 2025-036
Destruction of Obsolete Records

Page 2 of 2 ends

PASSED AND ADOPTED this 7th day of May, 2025 at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers -
NOES: Councilmembers -
ABSTAIN: Councilmembers -
ABSENT: Councilmembers -
_________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ____________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk FY 2014: Payroll Files
E17 PD 02/12/14 PPE 02/07/14
E18 PD 02/28/14 PPE 02/21/14
E19 PD 03/14/14 PPE 03/07/14
E20 PD 03/28/14 PPE 03/21/14
E21 PD 04/11/14 PPE 04/04/14
E22 PD 04/25/14 PPE 04/18/14
E23 PD 05/09/14 PPE 05/16/14
E24 PD 06/06/14 PPE 05/30/14
E26 PD 06/20/14 PPE 06/13/14
Payroll check register, payroll register, labor distribution

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
FY 2016: Payroll Files
H01 PD 07/01/16 PPE 06/24/16
H02 PD 07/15/16 PPE 07/08/16
H03 PD 07/29/16 PPE 07/22/16
H04 PD 08/12/16 PPE 08/05/16
H05 PD 08/26/16 PPE 08/19/16
H06 PD 09/09/16 PPE 09/02/16
H07 PD 09/23/16 PPE 09/16/16
H08 PD 10/07/16 PPE 09/30/16
H09 PD 10/21/16 PPE 10/14/16
H10 PD 11/04/16 PPE 10/28/16
Payroll check register, payroll register, labor distribution

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
FY 2017: Payroll Files
H20 PD 03/24/17 PPE 03/17/17
H21 PD 04/07/17 PPE 03/31/17
H22 PD 04/21/17 PPE 04/14/17
H23 PD 05/05/17 PPE 04/28/17
H24 PD 05/19/17 PPE 05/15/17
H25 PD 06/02/17 PPE 05/26/17
H26 PD 06/16/17 PPE 06/09/17
H27 PD 06/30/17 PPE 06/24/17
Payroll check register, payroll register, labor distribution

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
________________________
FY 2014: Payroll Files
EM2 PD 10/14/13 PPE 10/11/13
EM3 PD 12/30/13 PPE 12/30/13
EM4 PD 12/30/13 PPE 12/30/13
EM5 PD 01/28/14 PPE 01/28/14
E01 PD 07/05/13 PPE 06/28/13
E02 PD 07/19/13 PPE 07/12/13
E03 PD 08/02/13 PPE 07/26/13
E04 PD 08/16/13 PPE 08/09/13
E05 PD 08/30/13 PPE 08/23/13
E06 PD 09/13/13 PPE 09/06/13
E07 PD 09/27/13 PPE 09/20/13
Payroll check register, payroll register, labor distribution

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-2 , F/MS-4 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

FINANCE
FY 2013/2014:

Bank Reconciliations, Payroll, Workers Comp., LAIF, Bank Reconciliations General Account, Fiscal Agent Statements, Worker’s Comp, Budget Transfer
Worker’s Compensation: Batch Edit List FY13, FY14 Budget Transfer Request 08/27/13 TO 07/07/14 11/15/13
12/06/13
01/21/14
02/12/14
Workers’ Compensation: Statements 03/04/14
06/29/13 - 07/31/13 06/04/14
08/01/13 - 08/30/13 06/16/14
08/31/13 – 09/30/13 06/24/14
10/01/13 – 10/31/13 06/25/14
11/01/13 – 11/29/13 07/02/14
11/30/13 – 12/31/13 10/03/14
01/01/14 – 01/31/14
02/01/14 – 02/28/14
03/01/14 – 03/31/14
04/01/14 – 04/30/14
05/01/14 – 05/30/14
05/31/14 – 06/30/14
FY13, FY14 Bank Reconciliations General Account
01/01/13 – 01/31/14
FY14 Fiscal Agent Statements
07/01/13 -06/30/14
Form RM-4 Page 1 of 1
Form RM-4 Page 1 of 1
Department Head:

Rachel Jacobs
Signature: ________________________ Date:
04/09/2025
Records Prepared / Inventoried By:
04/09/2025
Signature: Date:

Sophia Francisdaky
City Clerk / Custodian of Records: Angela
4-17-25
City Attorney: Johanna
Signature:

Date:

Ivey
Canlas
Signature: Angela Ivey__________
s~~r~ p-
~ cc ,}/7 ~A64,,
(/
- ~
Form RM-4 Page 1 of 1
________________________

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-2 , F/MS-4 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
FY 2009
Payroll Reports
07/2008 THRU June 2009
Overtime Request
06/07/08 THRU 02/27/2009
Funding for Payroll – Payroll Register & Journal
07/2009 THRU 12/2008
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

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LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance FY 2015 - FY 2016 | Retiree, Council, Fire Payroll Retire Health Payroll Checklist: Fire Regular/Special Payroll Checklist:

Checks, Register, Journal Checks, Journal, Register,
R77 PD 07/31/15 – PPE 07/31/15 GF1 PD03/18/16 – PPE 03/18/16 R78 PD 08/31/15 – PPE 08/31/15 GF2 PD 04/13/16 – PPE 03/20/16 R79 PD 09/30/15 – PPE 09/30/15 GF3 PD 04/28/16 – PPE 04/13/16 R80 PD 10/19/15 – PPE 10/31/15 GF4 PD 05/25/16 – PPE 05/07/16 R81 PD 11/16/15 – PPE 11/30/15 GF5 PD 06/15/16 – PPE 05/31/16 R82 PD 12/15/15 – PPE 12/31/15 GM1 PD07/16/15 – PPE PPE07/10/15 R83 PD 01 /15/16 – PPE 01/30/16 GM2 PD 07/15/15 – PPE 07/10/15 R84 PD 02/15/16 – PPE 02/29/16 GM4 PD 04/05/16 – PPE 04/05/16 R85 PD 03/15/16 – PPE 03/31/16 GM5 PD 04/21/16 – PPE 04/21/16 R86 PD 04/15/16 – PPE 04/30/16 GM6 PD 06/01 /16 – PPE 06/01 /16 R87 PD 05/15/16 – PPE 05/31/16 GM7 PD 07/07/16 – PPE 06/30/16 R88 PD 06/15/16 – PPE 06/30/16 HF1 PD 07/13/16 – PPE 06/24/16 RM2 PD 06/30/16 – PPE 06/30/16 HF2 PD 08/03/16 – PPE 07/18/16 Council Payroll Checklist: HF3 PD No Payout – PPE 08/11/16 Checks, Journal, Register, HF4 PD 09/23/16 – PPE 09/04/16 GC1 PD07/03/15 – PPE 07/31/15 HF5 PD 10/19/16 – PPE 09/28/16 GC2 PD 08/07 /15 – PPE 08/31/15 HF6 PD 11 /09/16 – PPE 10/22/16 GC3 PD 09/04/15 – PPE 09/30/15 HF7PD11/30/16 – PPE 1/15/16 GC4 PD 10/02/15 – PPE 10/31/15 HF8 PD 12/28/16 – PPE 12/09/16 GC5 PD 11/06/15 – PPE 11/30/15 HF9 PD 01/18/17 – PPE 01/02/17 GC6 PD 12/04/15 – PPE 12/31/15 HFA PD 02/21/17 – PPE 01/26/17 GC7 PD 01/08/16 – PPE 01/31/16
GC8 PD 02/05/16 – PPE 02/29/16
GC9 PD 03/04/16 – PPE 03/31/16
Employee Open Enrollment Selections
2015
GCA PD 04/01/16 – PPE 04/30/16
GCB PD 05/06/16 – PPE 05/31/16
GCC PD 06/03/16 – PPE 06/30/16
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: _________________________ Date: 04/09/2025 Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
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________________________

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
FY 2010 - FY 2011
Payroll Registers & Reports Payroll Council Register & Reports A13 PD 12/18/09 PPE 12/25/09 BC4 PD 10/01/10 PPE 10/31/10 B01 PD 07/09/10 PPE 07/02/10 BC5 PD 11/05/10 PPE 11/30/10 B02 PD 07/23/10 PPE 07/16/10 BC6 PD 12/03/10 PPE 12/31/10 B03 PD 08/06/10 PPE 07/30/10 BC7 PD 01/07/11 PPE 01/31/11 B04 PD 08/20/10 PPE 08/13/10 BC8 PD 02/04/11 PPE 02/28/11 B05 PD 09/03/10 PPE 08/27/10 BC9 PD 03/04/11 PPE 03/31/11 B06 PD 09/17/10 PPE 09/10/10 BC9 PD 03/04/11 PPE 03/31/11 B07 PD 10/01/10 PPE 09/24/10 BC10 PD 04/01/11 PPE 04/30/11 B08 PD 10/15/10 PPE 10/08/10 BCB PD 05/06/11 PPE 05/31/11 B09 PD 10/29/10 PPE 10/22/10 BCC PD 06/03/11 PPE 06/30/11 B10 PD 11/12/10 PPE 11/05/10
B11 PD 11/19/10 PPE 11/26/10 Payroll Retiree Health Registers & Reports B12 PD 12/10/10 PPE 12/03/10 R23 PD 01/14/11 PPE 01/31/11 B13 PD 12/24/10 PPE 12/17/10 R24 PD 02/11/11 PPE 02/28/11 B14 PD 01/07/11 PPE 12/31/10 R25 PD 03/11/11 PPE 03/31/11 R26 PD 04/08/11 PPE 04/30/11
R27 PD 05/13/11 PPE 05/31/11
R28 PD 06/14/11 PPE 06/30/11
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
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LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
FY 2012
Payroll: W-2’s
W-2 Summary Reports
W-2 Copies
Payroll Checklist: Registers & Labor Distribution Reports C14 PD 01/06/12 – PPE 12/30/11
C15 PD 01/20/12 – PPE 01/13/12
C16 PD 02/03/12 – PPE 01/27/12
C17 PD 02/17/12 – PPE 02/10/12
C18 PD 03/02/12 – PPE 02/24/12
C19 PD 03/16/12 – PPE 03/09/12
C20 PD 03/30/12 – PPE 03/23/12
C21 PD 04/13/12 – PPE 04/06/12
C22 PD 04/27/12 – PPE 04/20/12
C23 PD 05/11/12 – PPE 05/04/12
C24 PD 05/25/12 – PPE 05/18/12
C25 PD 06/08/12 – PPE 06/01/12
C26 PD 06/22/12 – PPE 06/15/12
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
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________________________

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6, F/MS-5, AD/HR-7 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
FY 2007 Payroll: W-2’s
W-2 Copies
FY 2011-12 Regular/Special Payroll Checklist:

Registers & Labor Distribution Reports
UNI PD 07/15/11/ – PPE 06/30/11
CM1 PD 08/19/11 – PPE 08/12/11
D01 PD 07/06/12 – PPE 06/29/12
FY 2012-2013 Council Payroll Checklist:

Registers & Labor Distribution Reports CC1
PD 07/08/11 – PPE 07/31/11
CC2 PD 08/05/11 – PPE 08/31/11
CC3 PD 09/02/11 – PPE 09/30/11
CC4 PD 10/07/11 – PPE 10/31/11
CC5 PD 11/04/11 – PPE 11/04/11
CC6 PD 12/02/11 – PPE 12/31/11
CC7 PD 01/06/12 – PPE 01/31/12
CC8 PD 02/10/12 – PPE 02/29/12
CC9 PD 03/09/12 – PPE 03/31/12
CCA PD 04/06/12 – PPE 04/30/12
CCB PD 05/04/12 – PPE 05/31/12
CCC PD 06/01/12 – PPE 06/30/12
DCC PD 06/07/13 – PPE 06/30/13
FY 2012-2013 Retiree Health Payroll
Checklist: Registers & Journals
R29 PD 07/21/11 07/31/11
R30 PD 08/11/11 08/31/11
R31 PD 09/12/11 09/30/11
R32 PD 10/06/11 10/31/11
R33 PD 11/08/11 11/30/11
R34 PD 12/14/11 12/31/11
R35 PD 01/30/12 01/31/11
R36 PD 02/15/12 02/29/12
R37 PD 03/21/12 03/31/12
R38 PD 04/20/12 04/30/12
R39 PD 05/15/12 05/31/12
R40 PD 06/27/12 06/30/12
Payroll Benefits/Deductions FY 2012-13
▪ AFLAC, Copies of Checks
▪ Alliant Insurance, Copies of Checks
▪ Blue Shield Visions, Copies of Checks
▪ ICMA RHS Trust, Copies of Checks and
Confirmations
▪ ICMA Retirement Trust, Copies of Checks and
Confirmations
▪ ING Life Insurance & Annuity, Copies of
Checks, Confirmations, Paystubs
▪ State Franchise Tax Board, Copies of Checks
▪ Preferred Benefit Ins., Copies of Checks
▪ Prepaid Legal Services, Copies of Checks
▪ Solana Beach Firefighters, Copies of Checks
▪ United Way, Copies of Checks
▪ EDD Unemployment Insurance, Check Copies
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
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________________________

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6, F/MS-5 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
FY 2016
Payroll Checklist: Registers & Labor Distribution Reports G09 PD 10/23/15 - PPE 10/16/15
G10 PD 11/06/15 - PPE 10/30/15
G11 PD 11/20/15 - PPE 11/13/15
G12 PD 12/04/15 - PPE 11/27/15
G13 PD 12/18/15 - PPE 12/11/15
G14 PD 01/01/16 - PPE 12/25/15
G15 PD 01/15/16 - PPE 01/08/16
G16 PD 01/29/16 - PPE 01/22/16
G17 PD 02/12/16 - PPE 02/05/16
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
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LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-5, F/MS-6,_____________ City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
FY 2014
Regular/Special Payroll Checklist:

Registers & Labor Distribution Reports
E09 PD 10/25/13 - PPE 10/18/13
E10 PD 11/08/13 - PPE 11/01/13
E11 PD 11/22/13 - PPE 11/15/13
E12 PD 12/06/13 - PPE 11/29/13
E13 PD 12/20/13 - PPE 12/13/13
E14 PD 01/03/14 - PPE 12/27/13
E15 PD 01/17/14 - PPE 01/10/14
E16 PD 01/13/14 - PPE 01/24/14
Payroll Deferred Comp Statements
E13 FY14 Employee Open Enrollment
Records Prepared / Inventoried By:

Sophia Francisdaky Signature:

Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas
Signature: Date:

Form RM-4 Page 1 of 1
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________________________

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6, F/MS-7 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
Payroll: W-2's
W-2s, copies, 2007
W-2s, copies, 2008
W-2s, copies, 2009
Payroll Deductions FY 2009
▪ AFLAC Ins., copies of checks
▪ Blue Shield, Open Enrollment, Vision, Dental,
Deduction Report
▪ Creative Benefits, copies of checks, corresp.
▪ ICMA, Payment Requests, Confirmations
▪ ICMA RHS, Confirmations, Corresp .
▪ ICMA Deferred Comp., Payment Requests,
Confirmations
▪ ING, Payment Requests, Confirmations
▪ PERS Health Billing, Invoices, Payment
Requests, Acknowledgments
▪ Preferred Benefits (Dental Ins.), copies of
checks
▪ Solana Beach Firefighters, copies of checks
▪ Payroll Deduction, copies of checks (M. Stiles)
▪ Prepaid Legal Services, 'copies of checks
Transmittal, 2007
▪ Payroll Year-End Reports, 2008
Payroll Year End, 2009
▪ Personnel Activity Report, 2009
Payroll 2007-2009
▪ IRS Penalties
City Payroll Withholdings, Leave
Balances, Summary W-2 report, W-3
Payroll Deductions FY 2011
▪ AFLAC Ins., copies of checks
▪ Alliant Insurance, copies of
checks
▪ ICMA Retirement Trust,
Confirmations, copies of checks
▪ ING Life Ins. & Annuity,
Confirmations, copies of checks
▪ Solana Beach Firefighters,
copies of checks
▪ United Way, copies of checks
▪ Prepaid Legal Services, copies
of checks
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas
Signature: Date:

Form RM-4 Page 1 of 1
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_______________________

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6, Page F/MS-7 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
Payroll Deductions FY 11/12
▪ AFLAC Ins., copies of checks
▪ Alliant Insurance, copies of checks
▪ Blue Shield, Open Enrollment, Vision,
Dental, Deduction Report
▪ ICMA, Payment Requests, Confirmations
▪ ICMA RHS, Confirmations, Corresp .
▪ ICMA Deferred Comp., Payment Requests,
Confirmations
▪ ING, Payment Requests, Confirmations
▪ Solana Beach Firefighters, copies of
checks
▪ Payroll Deduction, copies of checks (JOE

MONNIG)
▪ Prepaid Legal Services, copies of checks
▪ United Way, copies of checks
Regular/Special Payroll Checklist:

Registers & Labor Distribution Reports
D22 PD 04/26/13 – PPE 04/19/13
D24 PD 05/24/13 – PPE 05/17/13
D25 PD 06/07/13 – PPE 05/31/13
D26 PD 06/21/13 – PPE 06/14/13
DM4 PD 12/21/12 – PPE 12/14/12
DM5 PD 05/06/13 – PPE 05/03/13
Council Payroll Checklist: Registers &
Journals
DC1 PD 07/06/12 – PPE 07/31/12
DC2 PD 08/03/12 – PPE 08/31/12
DC3 PD 09/07/12 – PPE 09/30/12
DC4 PD 10/05/12 – PPE 10/31/12
DC5 PD 11/02/12 – PPE 11/30/12
DC6 PD 12/14/12 – PPE 12/31/12
DC7 PD 01/11/13 – PPE 01/31/13
DC8 PD 02/01/13 – PPE 02/28/13
DC9 PD 03/01/13 – PPE 03/31/13
DCA PD 04/05/13 – PPE 04/30/13
DCB PD 05/03/13 – PPE 05/31/13
Retiree Health Checklist: Registers &
Journals
R41 PD 07/27/12 – PPE 07/31/12
R43 PD 09/27/12 – PPE 09/30/12
R45 PD 11/27/12 – PPE 11/30/12
R46 PD 12/19/12 – PPE 12/31/12
R47 PD 01/31/13 – PPE 01/31/12
R48 PD 02/26/13 – PPE 02/28/13
R49 PD 03/31/13 – PPE 03/31/13
R50 PD 04/30/13 – PPE 04/30/13
R51 PD 05/31/13 – PPE 05/31/13
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
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LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-6, Page F/MS-7 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
Payroll Taxes

G/L & SDI RECONCILIATIONS

QUATERLY & ANNUAL TAX RETURNS
CY 2006 FEDERAL FORM 941
CY 2007 FEDERAL FORM 941
CY 2008 FEDERAL FORM 941
CY 2009 FEDERAL FORM 941
STATE FORM DE-6
CY 2003 QUARTERLY REPORT Q1-Q4
CY 2004 QUARTERLY REPORT Q1-Q4
CY 2005 QUARTERLY REPORT Q1-Q4
CY 2006 QUARTERLY REPORT Q1-Q4
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages F/MS-5, F/MS-6 City Clerk – Legal Info, Code Section:

Documents Below Have Been Reviewed and Approved For Destruction:

Finance
FY 2014
Payroll Checklist: Registers & Labor Distribution Reports F10 PD 11/07/14 - PPE 10/31/14
F11 PD 11/21/15 - PPE 11/14/14
F12 PD 12/05/14 - PPE 11/28/14
F13 PD 12/19/14 - PPE 12/12/14
F14 PD 01/12/15 - PPE 12/26/14
Payroll Deferred Comp Statements
CY15 EMPLOYEE OPEN ENROLLMENT ELECTIONS
Records Prepared / Inventoried By:

Sophia Francisdaky Signature: Date: 04/09/2025
Department Head:

Rachel Jacobs Signature: Date: 04/09/2025
City Clerk / Custodian of Records:

Angela Ivey Signature: Angela Ivey__________
Date: 4-17-25
City Attorney:

Johanna Canlas Signature: Date:

Form RM-4 Page 1 of 1
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LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages: CW- 4, CW-5, CW – 6, E/PW - 4 City Clerk – Legal Info, Code Section: G.C. 34090, HUD 2228.2 rev-3, 7 CFR 3016.42, 24 CFR 85.42 & 570.502 (b), 29 CFR 97.42
Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By: __S. Mahoney______________ ________ Date
Department Head ___Dan Goldberg______________ Signature:__________________ ________ Date
City Clerk/Custodian of Records ____________________ Signature:__________________ ________ Date
City Attorney _________________________ Signature:__________________ ________ Date
Form RM-4 Page 1 of 1
• Storm Water Compliance Report, 2001
• Inventory of City Maintained Storm Drains prepared by Carrie Kronberg, Student Intern and updated by Jeff Oakley, Student Intern and Michael Plansky, Post – graduate student intern, University of California San Diego, 2-4 -2000 • Trubrite – Efficient Lighting, scan of utility bills, 2007 • Public Requests to and from City, 2007
• Public Requests, Correspondence, 2007-2008
• Public Requests, Correspondence, 2008-2009
• Public Requests, Correspondence, 2009
• Public Requests, Correspondence, 2010
• Public Requests, Correspondence, 2011
• Expired Bonds for: Grading Deposit, Faithful Performance, Standy Letter of Credit, Material & Labor, Subdivision Improvement, 1997-2003
• Stavris E. Booras, Certificate of Deposit, 1993
• J. Harold or Ninni Scism, Letter of Credit, 2003
• J. Harold or Ninni Scism (Catherine P. Kinzel) Letter of Credit, 2002-2003 • Reich, 311 Glenmont Drive, Cashier’s Check, 1998-1999 • Victor Seacave, Passbook Account Security, 1992-1993
• Unitarian Universalist Fellowship of San Dieguito, Letter of Credit, 1996-1997 • Nancy Dee O’Neal, 211 Pacific, Certificate of Deposit, 1998 • Myron Macleod, Certificate of Deposit, 1992-1993
• Nadine Fryman, 155-163 S. Hwy 101, Certificate of Deposit, 1999 • Baldwin/Colton, 261 Pacific, Certificate of Deposit, 1999 • Renita Greenberg, 327 Pacific Avenue, Letter of Credit, 2001 • Santa Fe Christian Schools, 838 Academy Drive, Grading Bond Deposit, 1997 • Santa Fe Christian Schools, Ball Field Expansion/Library, Certificates of Deposit, 2000-2002 • Alps Hospitality, Sharad Khondwala, Holiday Express, Letter of Credit, 1999-2002 • Amini, 509 Marview Lane, Security Assignment, 1996
• Storm Water – Dry Weather Screening, 2002
• Storm Water Issues, Meeting Information, Correspondence, 2002 • Storm Water – RFQ/SOQ, Implementation of Permit, Staff Support, 2001 • Storm Water – NPDES, Dry Weather Field Screening Report and Illicit Connection/Illegal Discharge, Screening Program by Kinnetic Laboratories, Inc. 1999
• Community Development Block Grant Approvals, Eden Gardens, Working File, 2001-2002 Angela Ivey
Johanna Canlas
Angela Ivey 4-17-25

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages ___________________________________ City Clerk – Legal Info, Code Section: ____________________________________________________ Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By: __S. Mahoney __________ Signature:__________________ ________ Date
Department Head __Greg Uruburu_______________ Signature:__ ________________ ________ Date
City Clerk/Custodian of Records ____________________ Signature:__________________ ________ Date
City Attorney _________________________ Signature:__________________ ________ Date
Form RM-4 Page 1 of 1
Mawrine
Maine Safety Department: Payroll Back up Files
Payroll Records: F/Y 2019-2020
Part Time/Temp Seasonal Salary Schedule: 1/1/2019
MS Employee List – Lifeguards/Jr. Lifeguards: List of Names – 10/9/19 2019-2020 – 1000-1500 Hour Tabulator
Time Sheets: 7/19/19-5/8/20
Leave Balance:7/16/19-6/16/20
1000 Hours Report: 7/15/19-6/1/20
1500 Hours report (ACA): 7/15/19-5/18/20
Payroll Records: F/Y 2020-2021
Daily Work Schedule:6/26-7/30/21, 6/12-6/25/21, 5/21/21, 4/1/21, 3/14/20,1/1/20 Time Sheets: 9/25/20-6/18/21
Part Time/Temp Seasonal Salary Schedule: 2/28/18-1/1/20 MS Employee List – Lifeguards/Jr. Lifeguards: List of Names Leave Balance: 7/14/20-7/1/21
1000 Hour Report: 9/17/20-5/27/21
ACA 1500 Report: 9/17/20
Payroll Records: F/Y 2021-22
Time Sheets: 7/2/21-3/25/22
PayScale: 7/2/21-7/14/21
Leave Balance: 7/28/21-2/24/22
1000 Hour Report: 8/5/21-9/1/21
1500 Hour Report (ACA): 9/1/21
Lifeguard Daily Log Hours:
1/1-3/10/23
2022
2021
6/20/20- 12/31/20
Community Development Department:

Project Address:
661-781 S. Nardo Ave & 821 Stevens Ave, SB, CA. 92075
DRP/SDP: 17-14-29, APN:298-260-33, 298-281-10, 298-164-22 316 S. Rios Ave, SB, CA 92075
DRP/SDP:17-15-01, APN:298-076-08
225 Pacific Ave, SB, CA. 92075, DRP/SDP: 17-12-21, APN: 263-312-15 Angela Ivey
Johanna Canlas
Angela Ivey

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages ____CC-1_____ City Clerk – Legal Info, Code Section: _____GC 34090 ________________________________________ Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By: __S. Mahoney Signature: S. Mahoney ___4/22/25__ Date
Department Head ____Angela Ivey_____________ Signature:_ Angela Ivey___________ __4-17-25__
Date
City Clerk/Custodian of Records _____ Angela Ivey_ Signature:_ Angela Ivey___________ __4-17-25__ Date
City Attorney ___Johanna Canlas__________ Signature: ________________________ ________ Date
Form RM-4 Page 1 of 1
File No. 0460-35
• Records Request 2013
File No. 0460-20
• Proof of Publication Newspaper Affidavits (1992-2005) • Proof of Publication Newspaper Affidavits (2006-2011) • Proof of Publication Newspaper Affidavits (2012-2015) • Proof of Publication Newspaper Affidavits (2016)
• Proof of Publication Newspaper Affidavits (2017)
~

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages: ___CC-4______ City Clerk – Legal Info, Code Section: _________GC 34090_______________________________________ Documents Below Have Been Reviewed and Approved For Destruction:

Claims Against the City (settlement + 5 yrs) / Mail 2 yrs Records Prepared / Inventoried By: __S. Mahoney____ Signature:____ S. Mahoney ______________
_4/22/25_
Date
Department Head ____Angela Ivey_____________ Signature:_ Angela Ivey___________ _4-17-25__
Date
City Clerk/Custodian of Records _____ Angela Ivey_ Signature:_ Angela Ivey______ _4-17-25__
Date
City Attorney ___Johanna Canlas ______ Signature:__________________ ________ Date
Form RM-4 Page 1 of 1
Claims – 0180-15
FY 2011-2012
• Matthew Armuchastegui
• Joyce Crawford
• Edward Jimenez
• David Harris/Michael Ydigoral
• Aileen Young
• Camille Nebeker
• Lori A. Freeman
• Milena A. Livingston
FY 2012-2013
• Pearl McKay
• AAT Solana 101 LLC
• Jason Alcunin Krebs
• Valerie G. Tuck
• Rosemarie Houston
• Peggy Martin
• John & Morgan Principi and
Kevin Farrell
• Tabi King
• Mark Brady
• Joey Mignon
• Robert & Devon Rimer
• Wise for USAA, Kristin Gresko
• Water2save, LLC
• Michelle Dunn
FY 2013-2014
• James Ondrus & Deborah
Smith
• Timothy Godfrey
Claims – 0180-15
FY 2013-2014
• Andrew & Bridget
Wright
• AAT Solana 101 LLC
• Moe R. Abouzari
• Robby Ibrahaim
• Steven Edward Opp
• Casey Kendall Rogers
FY 2014-2015
• Tracy Sherman
• Brett Combs
• Anthony Chadwick
• Joe & Judy Burks
• Eric D. Trunk
• Mercury Insurance
• George Nasif
• Mark A. Grasso
• Cindy Trego
• Keith & Sarah Harrison
• Heidi Choe
FY 2015-2016
• Kenneth L. Garciano Jr.
• Kade & Shirly Glaubitz
• John Freis
• Mona & Randy Howell
• Michael H. Smith
• Lillian Sanavi
• Elena Deer
• Kade Glaubitz
• David Goetsch
• Maria Elena Hursh
• Patrick Lee Coiles
• Holly Duffy
Claims – 0180-15
FY 23016-2017
• Teresa Golez
• Tina Wakefield
• Charles Wakefield
• Nina Mercie
FY 2017-2018
• Richard Wallace
• Daniel Medina
• Sharon Whylie
• James Wales
• Obet Corea
• Tucker Drawdy
Illegible Mail 2021
~

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages: __CC-5________ City Clerk – Legal Info, Code Section: ___GC 34090 ____ Documents Below Have Been Reviewed and Approved For Destruction:

Claims Against the City (settlement + 5 yrs)
Records Prepared / Inventoried By: __S. Mahoney____ Signature:____ S. Mahoney ______________
_4/22/25_
Date
Department Head ____Angela Ivey_____________ Signature:_ Angela Ivey___________ _4-17-25__
Date
City Clerk/Custodian of Records _____ Angela Ivey_ Signature:_ Angela Ivey______ _4-17-25__
Date
City Attorney ___Johanna Canlas ______ Signature:__________________ ________ Date
Form RM-4 Page 1 of 1
2000
Bruseth-Barash, Carol
2001
Bennett, Anne S.

Hill, Che
Jaffe, James & Michele
Isbell, Mary L.

McNally, Peter
Bryan, Chris
Kempf, John
Lunceford, Ann
Pacific Bell
Reilly, Patrick
Burks, Joe & Judy
2002
Walser, Helen C.

Torres, Bettina
Welp, Jody
Saddleridge, LLC
Rowe, Jean
Kirk, Kathryn
Klugman, Rosalie
Osborn, Susan H.

Mitchell, Daryle
Pacific Bell
Christianson, David M
Garcia, Gil
Maese, Alex B
2003
Franklin, Steve
Maxwell, Robert M.

Clevengar, Shari
O’Leary, Andy
Holiday Inn Express
Loftis, Randy
Ross, William
Cavanaugh, John
2004
Anderson, Dushan (Duane)
Granados, Gabriel Jr.

Granados, Gabriel
Stonebaker, Angela & John
Diamond, Miriam
Guette, Valerie
Scimeca, Nancy
Ounjian, Melina
O’Neal, James
Billings, Heather
2005
Les Czternasty
Aebrechilt, Andy & Laurie
Thorogood, Scott
Hanson, Eugene
Brooks, Ashley
Young, Michael
2006
Deans, Paul
Hermsen, John & Waadt, Alexis
Alva, William & Carol
Davis, Donald & Heebner, Lesa
Straight Line
Stepien, Todd
Lewitt, George
Braff, Daniel & Wendy
Chambers, James
2007
Pickering II, William
Satur, Nancy
Terrill, Eric & Nicole
Logan, Alfonso
Slavin, Sean & Rebecca
Sahadi, Scott
Vernon, J. Scott & Rochelle
Going Family Trust
2007 (Cont.)
Rizzo – Clark, Anne
Goodall, Roger & Terri
Maiman, Ramona
Medina, Robert
Parker, C. Scott
Gallivan, Barbara
Harrison, Keith, Sara & James
Soliday, Brett
Hall Family Trust/Hall, Michael
Greishaber, Gregory
Costello, Linda
Smith, Jaye
Peters, Melinda
2008
Swanberg, Kelly
Ramos, Vanessa
Fritz, Van & Linda
Weber, Marian
Mansuri, Akram
Friehauf, Nancy
Keiholtz, Robert
Jackson, Gina Grace
Rypinski, Paul & Pascale
Hyde, Amy
Becker, Carol A.

Howell, Mona & Randy
Samko, Michael
Glaubitz, Kade & Shirley
Pereira, Igor
Laudicina, Don
2009-2010
Brooke, Catherine
Collins, Jean
Schenkel, Tovo & Gibson, Maria
Snyder, Nancy E.

Lu, Jiayang
2009-2010 (Cont.)
Martin, Peggy An.

Zepeda, Laura
Fyfe, Edward & Rolande
Merida, Miqual Angel
Granados, Gabriel
Gessner, Bradley & Debra
Higgins, Charles
FS Properties, LLC
2010-2011
Brock, D – Ann
Hale, Steve
Howe, Bruce & Julie
Fitzgerald, Albert
Curtis, Lonny
McLachlan, Karen
~

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages: _______ City Clerk – Legal Info, Code Section: ____GC 34090__________________________________ Documents Below Have Been Reviewed and Approved For Destruction:

LIST OF RECORDS TO BE DESTROYED
The records listed below are scheduled to be destroyed, as indicated on:

List reference pages of Retention Schedule Sections/Pages: ______CC-10, CC-11___________________ City Clerk – Legal Info, Code Section: ___GC 34090_______________________________________ Documents Below Have Been Reviewed and Approved For Destruction:

Records Prepared / Inventoried By: __S. Mahoney____ Signature:____ S. Mahoney ______________
_4/22/25_
Date
Department Head ____Angela Ivey_____________ Signature:_ Angela Ivey___________ _4-17-25__
Date
City Clerk/Custodian of Records _____ Angela Ivey_ Signature:_ Angela Ivey______ _4-17-25__
Date
City Attorney ___Johanna Canlas ______ Signature:__________________ ________ Date
Form RM-4 Page 1 of 1
Form 700’s
(Former Employees)
Dismas Abelman 2005-2014
Jeanette Brown 2012-2013
Tina Christiansen 2011
Michael Daigle 2014
Eric Field 2011-2014
Jeffrey Henry 2012-2013
Danny Hernandez 2006
Gregory Hueners 2011-2012
Catherine Lorbeer 2012-2013
Denise Olaguer 2010
Robert Scott Jr. 2011-2013
Earl Traylor 2008-2009
Jordan Villagomez 2014
Richard Whipple III 2008-2011
Francisco Zamarripa 2007-2009
Steve Apple 1987-2007
Janice Breitenfeld 2004-2005
Celia Brewer 1999-2003
Erica Clark 2016
Gavin Cohen 1999-2005
Steven Didier 2007-2009
Hector Ezquerro 1999-2010
John Fusco 2001-2005
Luella Greco 2009-2010
Barry Johnson 2002-2006
Kathleen Johnson 2003-2008
Nancy Kerry 2006
Dave Kirkwood 2000-2005
Richard Miller 2008-2016
Park Morse 2007-2008
Lori Naylor 2005-2007
Kevin Pointer 2006-2007
Wende Protzman 2008-2015
Matt Rodriquez 2003-2005
Pearl Smith 1999-20005
1010-10: Gas & Electric Utilities - Correspondence 1993-2004 1010-40: SDG&E Utilities Correspondence 2000-2003
0410-45: City Council Committee Reports
0410-80:

Proclamations 2006
Proclamations 2009
Proclamations 2010
Proclamations 2011
Proclamations 2012
Proclamations 2013
Proclamations 2014
0410-10:

Special Agenda 2011
Closed Session Agenda 2011
Regular Agenda 2011
Special Agenda 2012
Closed Session Agenda 2012
Regular Agenda 2012
Special Agendas 2013
Regular Agenda 2013
Closed Session Agendas 2013
Special Agenda 2014
Closed Session Agenda 2014
0495-20:

Assessment District – Cedros Ave 1989
Bankruptcy 2015-2019
City Hall Initial Lease Corresp 1988
0120-20: Citizen Commission – Prk Rec 2009-2022
0120-80: Citizen Commission – Public Arts 2009-2022
0120-70: Citizen Commission – Budget & Finance 2009-2022 Subpoena
Subpoena’s 2012-2020
0460-25:

Subpoena’s FY 2011-2012
Subpoena’s FY 2013-2014
Subpoena Requests 1995-1998
~
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.5.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: City Manager’s Department – Nicole Grucky, Sustainability Program Manager
SUBJECT: Council Consideration of Resolution 2025-043 Authorizing a Pollinator Garden to be planted at City Hall
BACKGROUND:

In recent years, monarch butterfly populations have plummeted at an alarming rate. As recently as 1980, researchers estimated that over 4.5 million monarch butterflies spent the winter in California. Last year, the Western Monarch Count recorded a peak population of just 9,119 monarchs, a 96% decrease from the 233,394 in 2023. This is the second-lowest count on record since the survey began in 1997. Several key factors influence the variation in monarch numbers, including temperature, rainfall patterns, habitat availability, and habitat quality.

In an effort to restore pollinator habitat and the monarch butterfly population, the City of Solana Beach has been a member of the nationwide “Mayors’ Monarch Pledge” since 2021, a national effort to restore and enhance habitat for monarchs where people live, work, learn and play. The Mayor’s Monarch pledge requires participating cities, like Solana Beach, to commit to at least three (3) actions per year. This pledge emphasizes the crucial role cities play in supporting monarch and pollinator populations and continues to be a part of the City’s Work Plan.

The City has worked with the SeaWeeders, a local volunteer gardening group, whose mission is to promote the sustainable beautification of the City of Solana Beach through social interaction, garden education, and home and civic enrichment to restore and enhance pollinator habitat throughout the City, including a monarch garden at La Colonia Community Center, on the Coastal Rail Trail, and within Skyline Elementary School’s Mindful Garden.

May 7, 2025
City Hall Pollinator Garden

Page 2 of 3 ends

The City’s Climate Action Plan Update was adopted in October 2024. The Adaptation Chapter of this CAP Update includes measure 4.2.7 Coastal Habitat. This measure highlights three strategies to prepare for threats to the coastal habitat: landscaping, to protect and restore native habitat and ecosystem funding, and to enable wildlife movement.

The Climate & Resiliency Commission (Commission) reviewed the proposed pollinator garden at their April 16, 2025 meeting, where the Commission voted 7-0 to bring the proposal to City Council. The project was spearheaded by the Commission’s Pollinator Friendly sub-committee, who worked with a landscape architect and the SeaWeeders to design the garden and select the appropriate plants, also raising $3,000 to cover some of the associated costs.

This item is before the City Council to consider approving Resolution 2025-043 (Attachment 1) authorizing a City Hall Pollinator Garden.

DISCUSSION:

Monarch butterflies, as well as other butterfly species, bees, birds and bats, help move pollen from one plant to another, fertilizing flowers and making it possible for plants to produce food needed to feed people and wildlife. More than a third of the food that we eat requires pollinators to grow. Yet many of these pollinators are declining in number, with habitat loss, pesticides and climate change all contributing to this decline. By signing the Mayors’ Monarch Pledge, our municipality has committed to create habitat for the monarch butterfly and pollinators.

The proposed pollinator garden directly addresses and positively impacts the population of monarch butterflies and other pollinators by providing viable habitat at City Hall, as well as supporting measure 4.2.7 Coastal Habitat in the Climate Action Plan Update.

This will attract pollinators, including Monarch butterflies, and thereby support the health of all plants in Solana Beach. This pollinator garden also will include only native plants that are low water intensive to account for the specific environment of the area. This will reduce the cost of upkeep while encouraging long-term sustainability and resiliency of the garden.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The estimated cost of this project is $10,000. The SeaWeeders have fundraised $3,000 through Scientist.com for this project, and the remaining $7,000 would be absorbed in the current FY2024/25 Climate Action Plan Implementation budget, account 4596520.65301. The costs will cover the plants and landscaping materials, including May 7, 2025
City Hall Pollinator Garden

Page 3 of 3 ends

bringing a drip system to that portion of City Hall. The Commission Pollinator Friendly City sub-committee and SeaWeeders will also be volunteering to help with the removal of the existing landscaping, relocating plants when appropriate.

WORK PLAN:

This project is consistent with Item B.3 (The Mayors’ Monarch Pledge) of the Organizational Effectiveness Priority in the FY 2024/25 Work Plan.

OPTIONS:
• Approve Staff recommendation.
• Deny Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution 2025-043 authorizing a Pollinator Garden to be planted at City Hall.
_________________________
For Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-043

2. City Hall Pollinator Garden Proposal
RESOLUTION 2025-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AUTHORIZING A

POLLINATOR GARDEN TO BE PLANTED AT CITY HALL
WHEREAS, the monarch butterfly is an iconic North American species whose multigenerational migration and metamorphosis from caterpillar to butterfly has captured the imagination of millions of Americans; and
WHEREAS, 40 years ago, more than 4.5 million Western monarch butterflies migrated to the Pacific Coast, but in the winter of 2024, only 9,119 made the trip; and WHEREAS, cities, towns and counties have a critical role to play to help save the monarch butterfly; and
WHEREAS, the Mayor of the City of Solana Beach has signed onto the Mayors’ Monarch Pledge since 2021, in an effort to restore and enhance habitat for monarchs where people live, work, and play; and
WHEREAS, the City’s Climate Action Plan Update includes measure 4.2.7 Coastal Habitat, which outlines strategies to prepare for threats to coastal habitat including encouraging the use of native landscaping, protecting and restoring native habitat, and enabling wildlife movement but creating connectivity passages; and NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council authorizes up to $7,000 from Climate Action Plan Implementation Funds to plant a Pollinator Garden at City Hall.

PASSED AND ADOPTED this 7th day of May, 2025, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk City Hall Monarch Pollinator Garden Proposal
*Plants may vary depending on availability.

Agave ~
Dend romecon
harfordii
Salvia clevelandii
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Ceanothus Concha
Eriogonum variety
Artemisia tridentata
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,
Aristida purpurea Brahea armata Arctostaphylos variety
Aster sp, Penstemon
spectabilis
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CITY COUNCIL ACTION:

AGENDA ITEM # B.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: Finance Department – Rachel Jacobs, Finance Director SUBJECT: Introduction (1st Reading) of Ordinance 538 Relating to the Annual Sewer Service Charge per Equivalent Dwelling Unit (EDU) for Fiscal Year 2026 through Fiscal Year 2030
BACKGROUND:

The City of Solana Beach (City) provides for the collection, transportation, and treatment of sewage generated within the community and some properties adjacent to the City’s boundaries in the cities of Del Mar and San Diego. The City assesses a sewer service charge that covers the administration, maintenance, debt service, and capital costs of the City’s sewer system, while maintaining reserve levels consistent with City Council Policy and the costs of the San Elijo Joint Powers Authority (SEJPA) for wastewater treatment, laboratory services, ocean outfall, and maintenance of pump stations. The sewer service charge is based on historical and projected operating expenses, revenues, capital expenditures, and debt service obligations.

In 2020, the City, with assistance from Raftelis Financial Consultants, conducted a sewer rate and revenue study. As a result of that study and the impacts of COVID-19, the City Council directed Staff to hold sewer rates with 0% increase for Fiscal Years (FYs) 2021- 2025. The current annual assessment per Equivalent Dwelling Units (EDU) is $682.30.

In October 2024, the City Manager executed a contract with Raftelis Financial Consultants of Los Angeles, California, to prepare an updated sewer rate and revenue study. The study is intended to analyze updated revenue and expenditure information and to develop alternative rate scenarios for City Council consideration, for a period of five years, through FY 2030.

At the March 12, 2025, Council meeting, Staff was directed to set a public hearing date for May 7, 2025, for the introduction and first reading of an ordinance to increase the annual Equivalent Dwelling Unit (EDU) rate for FY 2026 through 2030 as follows:

May 7, 2025
PH-Annual Sewer Charges for FY 2026 through FY 2030

Page 2 of 7 ends

The City prepared and coordinated the mailing of the Notice of Public Hearing pursuant to Proposition 218, which was mailed on March 19th, 2025. In addition, this public hearing was noticed on March 19th in the Union Tribune.

DISCUSSION:

The City’s budget for sanitation services includes sewer service charges and other revenues and expenses for the administration, maintenance, debt service and capital costs of the City’s Sanitation District (District) and the costs of the San Elijo JPA (SEJPA) including wastewater treatment, laboratory services, ocean outfall, pump stations, capital projects and debt service.

In 2020, the City, with assistance from Raftelis Financial Consultants, conducted a 5-year sewer rate and revenue study. The sewer rate increase history for the last ten fiscal years between FY 2016 to FY 2025 is illustrated in the following table:

FY per EDU % increase
2016 618.14 2.5%
2017 633.59 2.5%
2018 649.43 2.5%
2019 665.67 2.5%
2020 682.30 2.5%
2021 682.30 0.0%
2022 682.30 0.0%
2023 682.30 0.0%
2024 682.30 0.0%
2025 682.30 0.0%
Sewer Service Charge History
Per the direction of the City Council, there were no rate increases for FY 2021 through FY 2025. This direction was based on the results of the previous study for projected revenues, expenditures and reserve balances, and as a relief measure that could be provided to residents and businesses as related to the impacts of COVID-19. During these years, revenues and expenditures stayed fairly consistent, with a slight reduction to reserves. During this same period, the City maintained all bond obligations, while continuing to maintain a reserve balance well in excess of the target set by the Sanitation Reserve Policy.
%inc
Rate per EDU
2026 2027 2028 2029 2030
10% 10% 8% 7% 7%
$ 750.54 $ 825.58 $ 891.64 $ 954.04 $1,020.84
Annual $ inc $ 68.24 $ 75.04 $ 66.06 $ 62.40 $ 66.80
May 7, 2025
PH-Annual Sewer Charges for FY 2026 through FY 2030

Page 3 of 7 ends

The 2024 Sewer Rate Study with Raftelis uses financial data provided by the City and SEJPA. Raftelis then projected the City’s sanitation revenues, expenses, and capital improvement project (CIP) costs for the next five-year period through FY 2030.

In preparing the five-year projection, consistent escalation factors, depending on the category of expense, were used to project operating expenses. These categories include salaries and fringe benefits, materials, supplies, and services, and internal service charges. These assumptions have been discussed with SEJPA for general concurrence based on preliminary budget information. The CIP costs used in this study were also provided by SEJPA based on the most current capital project planning available and debt service payments for the City’s bond obligations were based on principal and interest payments listed in the bond’s amortization tables.

The following growth factors were used to project the future increased Operating and Maintenance Cost for City Operations as determined by City Staff and verified by Raftelis:

Category % increase
General 3.0%
Salaries & Benefits 7.0%
Utilites 6.3%
Capital 5.3%
Depreciation 3.5%
Actual known amounts were used for debt service payments, receivables for interest and principal payments due to the Sanitation Fund for the Stevens Loan, and available bond funds for CIP projects. For FY 2025, the amount due to be repaid to the Sanitation Fund from the General Fund will be approximately $445,600. This loan will be repaid in full in FY 2026.

Miscellaneous income remains flat in the analysis. Interest income from Chandler Investments is calculated on the FY 2025 budget with an inflation factor of 2%.

Fee Proposal – Council Selected
City Staff, along with Raftelis, prepared several scenarios for the Council to review when considering possible rate adjustments for the next five years. This included a variable, overall reduced expenditure by the City provided by SEJPA for the projected capital improvements needed based on preliminary capital planning currently underway by the SEJPA. The analysis included a forecasting of the Sanitation Fund’s operating reserves for a five-year period from FY 2026 to FY 2030 for each scenario provided.

Ultimately, the City Council, selected a variable rate increase for Fiscal Year 2026-2030 and a gradual, overall reduced SEJPA Capital Improvement Program contribution for Fiscal Year 2026-2030 as shown below:

May 7, 2025
PH-Annual Sewer Charges for FY 2026 through FY 2030

Page 4 of 7 ends

2026 2027 2028 2029 2030
% Rate inc 10% 10% 8% 7% 7%
New Rate $ 750.54 $ 825.58 $ 891.64 $ 954.04 $ 1,020.84 $ Rate inc $ 68.24 $ 75.04 $ 66.06 $ 62.40 $ 66.80
Gradual, reduced
SEJPA CIP $ 950,000 $ 1,200,000 $ 1,516,103 $ 1,576,747 $ 1,639,817 Y-O-Y % inc 50.7% 26.3% 26.3% 4.0% 4.0%
This scenario allows the District to maintain reserve levels above the target reserve levels set to allow flexibility to cover unexpected capital needs that may arise in the future, while ensuring adequate cash flow for the District’s & San Elijo JPA’s operating and maintenance expenses, debt service and capital improvement programing The following table shows the operating financial plan. Total revenues at current rates are shown by the blue line compared to the proposed rates shown by the black lines. The various stacked bars show expenditures, including Operations and Maintenance (O&M), debt service, and rate-funded CIP. Net cashflow under proposed rates is shown by the red portion of the bar. The net cashflow is below the zero on the x-axis, which indicates negative cash flow, meaning the City is using reserves. The City is purposely using reserves as part of the proposed financial plan to minimize customer bill impacts and to trend toward target reserves.

The following table shows the fund balance impacts of the selected scenario. The City will be spending down reserves each year, due to negative cash flow. This graph shows the operating minimum, which is 30% of Operating Expenses, shown in the dotted grey line and the operating target, which is 65% of operating expenses, shown in the solid grey line. It also shows the total minimum which is 30% operating expenses plus 50% of annual debt service, shown in the dotted blue line and the total target, which is 65% of operating expenses and 100% of annual debt service, shown in the solid blue line.

FINANCIAL PLAN - Net Cash Rate Funded CIP
- Debt Service - O&M Expenses
VI
C: $10 .Q
- Current Revenues - Proposed Revenues
~ $8
$6
$4
$2
$0
($2)
-
FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
May 7, 2025
PH-Annual Sewer Charges for FY 2026 through FY 2030

Page 5 of 7 ends

In FY 2030, the ending fund balance, with this variable rate increase for Fiscal Year 2026 – 2030, remains above our target reserve by approx. $2.4M.

Fee Benchmarking
The cost per EDU existing and projected was compared against eleven neighboring jurisdictions in the San Diego region for benchmarking. Raftelis conducted a survey of July 2025 sewer rates showing a range of $468 to $2,224.

The graph below shows an annual residential sewer bill comparison for the current and proposed 10% rate increase for Fiscal Year 2026 against eleven neighboring jurisdictions:

ENDING FUND BALANCE
en $15
- Ending Balance - Operating Target
- - Total Minimum - - Operating Min
- Total Target
C:
.Q
:E $10
$5
$0
$2,500 $2,224
$2,000
$1,500
$1,000
$500
$0
FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Annual Residential Charge - 3/4"
Assumes 9 hcf /month water use with 85% return to sewer= 8 hcf monthly sewer discharge
$834 $762 $755 $751 $725 $723 $708 $682
May 7, 2025
PH-Annual Sewer Charges for FY 2026 through FY 2030

Page 6 of 7 ends

The graph below shows an annual commercial sewer bill comparison for the current and proposed 10% rate increase for Fiscal Year 2026 against eleven neighboring jurisdictions:

Staff was directed at the March 24, 2025 Council meeting to use Scenario 8, Option B in setting the public hearing. With the proposed sewer rate variable increase, as shown below for Fiscal Year 2026 through Fiscal Year 2030:
2026 2027 2028 2029 2030
% Rate inc 10% 10% 8% 7% 7%
Based on these variable rate increases, below are the proposed rates for Fiscal Year 2026 through Fiscal Year 2030:

Rate per Equivalent Dwelling Unit for Single Family Residential Home The results of the protest vote will be announced at the Council meeting.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

Current FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
$682.30 $750.54 $825.58 $891.64 $954.04 $1,020.84
$4,000
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$0
$3,690.00
COMMERCIAL - 3/4", 3 EDU, 11 HCF/MONTH
May 7, 2025
PH-Annual Sewer Charges for FY 2026 through FY 2030

Page 7 of 7 ends

FISCAL IMPACT:

An increase to the annual Sewer service charge will provide the necessary funding for the administration, maintenance, debt service and capital costs of the City’s Sanitation District, and the costs of the San Elijo JPA operations, including the wastewater treatment, laboratory services, ocean outfall, pump stations, capital projects and debt service. The proposed rate increases will generate approximately $562,200 in additional revenues per year for FY 2026 through FY 2030.

WORK PLAN: N/A
OPTIONS:

1. Approve and Introduce Ordinance 538 as drafted

2. Approve and Introduce Ordinance 538 with modifications

3. Provide other direction to Staff related to Sewer Rate increases CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Conduct the Public Hearing:
a. Open the public hearing,
b. Report Council disclosures,
c. Receive public testimony,
d. Report any protest(s) received,
e. Close the public hearing.

1. Sewer Rate and Revenue Plan Study

2. Proposition 218 Notice – Rate Increase 2025

3. Ordinance 538 V J J
Sewer Rate and Revenue Plan Study
Final Report / April 18, 2025
City of
Solana Beach
~ RAFTELIS
This page intentionally left blank to facilitate two-sided printing. 611 Wilshire Boulevard
Suite 900
Los Angeles, CA 90017
www.raftelis.com
April 18, 2024
Rachel Jacobs
Finance Director/Treasurer
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075
Subject: Sewer Rate and Revenue Plan Study Report
Dear Ms. Jacobs,
Raftelis is pleased to provide this Sewer Rate and Revenue Plan Study Report (Report) for the City of Solana Beach (City). This Report includes a five year-year financial plan for fiscal years (FY) 2026 to FY 2030.

The Study objectives include the following:

1. Prepare a Sewer Utility five-year financial plan to ensure revenues are sufficient to cover operation and maintenance (O&M) costs and fund necessary capital expenditures

2. Calculate sewer rates for FY 2026 through FY 2030

3. Conduct a customer impact analysis for the proposed rates

4. Conduct a rate survey of sewer rates and charges for nearby sewer utilities It has been a pleasure working with you, and other City staff during this Study.

Sincerely,
Steve Gagnon, PE (AZ) Cameron Okie
Vice President Manager
~ RAFTELIS

CITY OF SOLANA BEACH SEWER RATE & FINANCIAL PLAN STUDY REPORT Table of Contents

1. EXECUTIVE SUMMARY..................................................................1

1.1. PROPOSED FINANCIAL PLAN AND REVENUE ADJUSTMENTS ....... 1

1.2. CURRENT RATES.................................................................................. 3

1.3. PROPOSED FIVE-YEAR RATES........................................................... 3

1.3.1. Proposed annual Sewer Charges per edu ........................................................3

1.3.2. Sewer Rate Survey..............................................................................................3

2. INTRODUCTION ..............................................................................6

2.1. STUDY BACKGROUND ......................................................................... 6

2.2. METHODOLOGY.................................................................................... 6

3. SEWER FINANCIAL PLAN .............................................................7

3.1. STUDY ASSUMPTIONS......................................................................... 7

3.1.1. Account Growth Assumptions...........................................................................7

3.2. RESERVE POLICIES.............................................................................. 7

3.3. CAPITAL IMPROVEMENT PROGRAM.................................................. 8

3.4. FINANCIAL PLAN WITHOUT REVENUE ADJUSTMENTS ................... 8

3.5. OPERATING AND MAINTENANCE EXPENSES ................................... 9

3.6. DEBT SERVICE...................................................................................... 9

3.7. PROPOSED FINANCIAL PLAN WITH REVENUE ADJUSTMENTS.... 11

4. SEWER CHARGES .......................................................................16

4.1. EXISTING RATE STRUCTURE AND RATES ...................................... 16

4.2. DERIVATION OF RATES ..................................................................... 16

5. SEWER BILL IMPACTS ................................................................18

5.1. CUSTOMER BILL IMPACTS................................................................ 18

6. SEWER RATE SURVEY................................................................19

CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT List of Tables
Table 1-1: Proposed Revenue Adjustments and Capital Accomplishment Rate........................................ 1 Table 1-2: Current Sewer Rate ($/EDU)............................................................................................................ 3 Table 1-3: Proposed Bi-Monthly Fixed Sewer Service Charges by Class ................................................... 3 Table 3-1: Cost Escalation Factors .................................................................................................................. 7 Table 3-2: Sewer EDU Growth Rate.................................................................................................................. 7 Table 3-3: Projected EDUs................................................................................................................................. 7 Table 3-4: Proposed Capital Improvement Plan ............................................................................................. 8 Table 3-5: Description of Line Items in Financial Plan Cashflow ................................................................. 9 Table 3-6: Financial Plan Cashflow without Revenue Adjustments........................................................... 10 Table 3-7: Proposed Revenue Adjustments.................................................................................................. 11 Table 3-8: Proposed Financial Plan Cashflow .............................................................................................. 13 Table 4-1: Current Sewer Rates ($/EDU)........................................................................................................ 16 Table 4-2: Derivation of Proposed Rates....................................................................................................... 17 Table 5-1: Bill Impacts for Single Family Residence.................................................................................... 18 List of Figures
Figure 1-1: Proposed Financial Plan................................................................................................................ 2 Figure 1-2: Projected Fund Ending Balances ................................................................................................. 3 Figure 1-3: Annual Residential Bill Comparison for Neighboring Agencies............................................... 4 Figure 1-4: Annual Commercial Bill Comparison for Neighboring Agencies.............................................. 5 Figure 3-1: Proposed Financial Plan.............................................................................................................. 14 Figure 3-2: Proposed Capital Financing Plan ............................................................................................... 14 Figure 3-3: Projected Fund Ending Balances ............................................................................................... 15 Figure 6-1: Annual Residential Bill Comparison for Neighboring Agencies............................................. 19 Figure 6-2: Annual Commercial Bill Comparison for Neighboring Agencies............................................ 20

CITY OF SOLANA BEACH SEWER RATE & FINANCIAL PLAN STUDY REPORT This page intentionally left blank to facilitate two-sided printing.

CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 1

1. Executive Summary
In 2024, the City of Solana Beach engaged Raftelis to conduct a Sewer Rate and Revenue Plan Study (Study) consisting of a financial plan update and rate derivation for fiscal years (FY) 2026 through FY 2030, known as the Study period. This report describes the resulting proposed sewer rates for implementation on July 1st of each fiscal year in the Study period.

1.1. Proposed Financial Plan and Revenue Adjustments
The City is a partner in the San Elijo Join Powers Authority (SEJPA) whereby the City conveys its sewage to the SEJPA and SEJPA treat’s the City’s sewage. The proposed financial plan enables the City to set rates and charges to generate sewer revenue to meet the City’s short-term and long-term obligations, including its share of operating and capital costs in the SEJPA. This financial plan recommends revenues that will maintain appropriate reserves while minimizing customer bill impacts.

Table 1-1 shows the proposed revenue adjustments. The proposed financial plan implements revenue increases on July 1 of each year. The revenue increases are necessary to cover the cost of providing sewer service and to build and meet City reserve targets within the 5-year Study period. The revenue increases shown fund the City’s capital projects as well as its share in the SEJPA operating and capital expenses.

Table 1-1: Proposed Revenue Adjustments and Capital Accomplishment Rate Line Fiscal Year Proposed Sewer Rate Increase Proposed Capital Accomplishment Rate
1 FY 2026 10.0% 100%
2 FY 2027 10.0% 100%
3 FY 2028 8.0% 100%
4 FY 2029 7.0% 100%
5 FY 2030 7.0% 100%
Figure 1-1 graphically illustrates the operating financial plan. It compares the resulting net cashflow1 under proposed rates (proposed revenues less expenses, shown by the red portion of the bar). Total revenues at current and proposed rates are shown by the blue and black lines, respectively. The various stacked bars show expenses, including Operations and Maintenance (O&M), debt service, and rate-funded CIP. When the red portion depicting net cashflow is below zero on the x-axis, this indicates that the City is using reserves. If the red portion is above zero on the x-axis, this indicates that the City is building reserves. The City is purposely using reserves as part of the proposed financial plan to minimize customer bill impacts and to trend toward target reserves as shown in Figure 1-2. 1 Equal to total revenues less O&M, debt, and rate-funded capital expenses, shown in red portion of the bars of Figure 1-1.
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CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 2 Figure 1-1: Proposed Financial Plan
Figure 1-2 shows the projected ending reserve balances and reserve targets. The operating reserve target and minimum are shown as a solid grey line and dotted grey line, respectively, and these reserves are described in the first item of the below list. The total target and total minimum target are shown as a solid light blue line and a dotted light blue line, respectively. The total target and total minimum target are made up of the sum of target or minimum components of the operating, debt service, emergency capital & equipment, and asset replacement reserves as follows:

1. Operating Reserve – a target equal to 65% of annual operating expenses with a minimum of 30% of operating expenses

2. Debt Service Reserve – a target equal to 100% of annual debt service payments with a minimum of 50% of debt service payments

3. Emergency Capital & Equipment Reserve – a target equal to 15% of total depreciable assets with a minimum of 10% of total depreciable assets

4. Asset Replacement Reserve - a target equal to 115% of annual asset depreciation with a minimum of 105% of annual asset depreciation
The bars represent the projected ending reserve balances with the proposed rate increases shown previously in Table 1-1. As shown below, the City will slowly spend reserves in FY 2026 through FY 2030. With the proposed rate revenue increases, the City is projected to be slightly above its target ending balances in FY 2026 through FY 2030.

FINANCIAL PLAN
~ $10 .Q
:E $8
$6
$4
$2
$0
($2)
-
- Net Cash Rate Funded CIP
- Debt Service - O&M Expenses
- Current Revenues - Proposed Revenues
- FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 3 Figure 1-2: Projected Fund Ending Balances

1.2. Current Rates
The City’s current rate structure is an annual charge per equivalent dwelling unit (EDU) for all customer types, as shown in Table 1-2. The City currently bills its customers once a year based on the number of EDUs per account.

Table 1-2: Current Sewer Rate ($/EDU)
Description FY 2025
(Current)
Annual Charge per EDU $682.30

1.3. Proposed Five-Year Rates

1.3.1.PROPOSED ANNUAL SEWER CHARGES PER EDU
Table 1-3 shows the proposed annual sewer charges per EDU.

Table 1-3: Proposed Bi-Monthly Fixed Sewer Service Charges by Class Description FYE 2025
(Current) FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Annual Charge per EDU* $682.30 $750.54 $825.58 $891.64 $954.04 $1,020.84 *Rates are rounded up to the nearest even cent amount for County Tax Role Purposes

1.3.2.SEWER RATE SURVEY
Raftelis conducted a rate survey of current and proposed sewer charges against eleven neighboring sewer-service providers. While a useful benchmark, it is worth noting that such comparisons only paint a partial picture since many factors, such as infrastructure age and capital replacement needs, changes in elevation, revenue sources (some agencies receive property tax revenue while others do not), and other local conditions, affect the total cost of providing sewer services.

ENDING FUND BALANCE
VI $15
C:
.Q
~ $10
$5
$0
FY 2025 FY 2026
- End ing Balance - Operating Target
- - Total Minimum - - Operating Min
- Total Target
FY 2027 FY 2028 FY 2029 FY 2030
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 4 Figure 3-1 shows an annual2residential sewer bill comparison for the current and proposed rates against eleven neighboring agencies. This survey assumes a single-family residential customer consuming 9 HCF of potable water per month and discharging 85% of that amount to a wastewater system. The potable volume is reduced by 15% to take into account water consumption which does not enter a wastewater system such as irrigation to arrive at wastewater volume. Figure 1-4 shows an annual3 commercial sewer bill comparison for the current and proposed rates. This survey assumes a commercial customer discharging 11 HCF of wastewater per month or 3 EDUs. These surveys were conducted in March 2025 and when possible show rates effective July 1, 2025; however, not all agencies have rates for this date at this time. This survey should only be used as a reference point or as a snapshot in time.

The agencies shown may also be performing rate studies, which would change the City’s position and would be reflected after the start of the new fiscal year (July).

Figure 1-3: Annual Residential Bill Comparison for Neighboring Agencies 2 Agencies with a monthly or bi-monthly billing cycle are adjusted to an annual billing cycle by multiplying fixed charges by 12 or 6, respectively.
3 Agencies with a monthly or bi-monthly billing cycle are adjusted to an annual billing cycle by multiplying fixed charges by 12 or 6, respectively.
$2,500 $2,224
$2,000
$1,500
$1,000
$500
$0
Annual Residential Charge - 3/4"
Assumes 9 hcf /month water use with 85% return to sewer= 8 hcf monthly sewer discharge
$834 $ 762 $755 $751 $725 $723 $708 $682 $672 $579
$468
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 5 Figure 1-4: Annual Commercial Bill Comparison for Neighboring Agencies $4,000
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$0
$3,690.00
COMMERCIAL - 3/4", 3 EDU, 11 HCF/MONTH
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 6

2. Introduction

2.1. Study Background
The City of Solana Beach (City) with a population of approximately 13,000, provides sewer services to customers in the City. The City’s Sewer Department is a collection-only sewer service agency and transfers sewage to the SEJPA water reclamation facility for treatment. The City’s sewer infrastructure consists of 50 miles of collection lines. The majority of the system flows are driven by gravity, except for 3 sewer pump stations and 3 force mains.

The City is currently operating at a small deficit and therefore the City conducted this sewer rate study to ensure that sewer rates and charges are sufficient to meet sewer enterprise revenue requirements.

In 2024, the City of Solana Beach engaged Raftelis to conduct this Study consisting of a financial plan update and five-year rate calculation for FY 2026 through FY 2030. This Report presents the financial plan and the resulting rates for implementation on July 1st of each fiscal year in the five-year Study period.

2.2. Methodology
The rate-setting process used includes the following key steps:

1. Revenue Requirement Determination: The rate-setting process starts by determining the "test-year" (ratesetting year) revenue requirement from rates. The revenue requirement should sufficiently fund the utility’s O&M, capital expenses, and other identified costs with funding to reserves (positive cash) or using reserves (negative cash), all based on a long-term financial plan.

2. Rate Design/Rate Calculations: The City has charges for sewage on a per EDU basis. EDUs are determined by the City of Solana Beach municipal code Chapter 14.08 Sewer Connection Fees and Sewer Service Charges, Section 14.08.060 Equivalent Dwelling Unit Determination.

CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 7

3. Sewer Financial Plan
This section describes the Sewer Financial Plan and the assumptions used to project operating and capital expenses, as well as reserve policies, that determine the overall rate increases needed for a sustainable sewer enterprise.

3.1. Study Assumptions
The first step in a rate study is a financial plan. The financial plan projects revenue and expenses. Raftelis projected expenses by inflating the FY 2025 budget using the inflation factors shown in Table 3-1. Inflationary assumptions were developed in consultation with City Staff and historical data. Utility inflation was determined by reviewing historical power costs.

Table 3-1: Cost Escalation Factors
Line Description FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 1 General 3.0% 3.0% 3.0% 3.0% 3.0%
2 Salary 7.0% 7.0% 7.0% 7.0% 7.0%
3 Benefits 7.0% 7.0% 7.0% 7.0% 7.0%
4 Retirement 7.0% 7.0% 7.0% 7.0% 7.0%
5 Utilities 6.3% 6.3% 6.3% 6.3% 6.3%
6 Capital 4.0% 4.0% 4.0% 4.0% 4.0%

3.1.1.ACCOUNT GROWTH ASSUMPTIONS
Growth in City sewer EDUs affects future sewer rate revenue and future charges per EDU. Table 3-2 shows the financial plan assumptions for sewer EDU growth for all years in the rate setting period (FY 2026-FY 2030). As shown below, the study assumes minimal EDU growth.

Table 3-2: Sewer EDU Growth Rate
Line Description FY 2026
1 Sewer EDU Growth 0.5%
Table 3-3 shows the projected number of sewer EDUs for the study period. The City provided FY 2024 actual sewer EDUs; Raftelis used this and the EDU growth rate shown in Table 3-2 to project the number of EDUs for future years.

Table 3-3: Projected EDUs
Line Description FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 1 Sewer EDUs 8,199 8,240 8,281 8,322 8,364 8,406

3.2. Reserve Policies
The City maintains an operating reserve and three capital reserves. The operating reserve helps the City meet its operational needs; the capital reserves provide additional cash on-hand for both planned and emergency capital repairs.

The reserve targets for each are as follows:
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CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 8

1. Operating Reserve – a target equal to 65% of annual operating expenses with a minimum of 30% of operating expenses

2. Debt Service Reserve – a target equal to 100% of annual debt service payments with a minimum of 50% of debt service payments

3. Emergency Capital & Equipment Reserve – a target equal to 15% of total depreciable assets with a minimum of 10% of total depreciable assets

4. Asset Replacement Reserve - a target equal to 115% of annual asset depreciation with a minimum of 105% of annual asset depreciation

3.3. Capital Improvement Program
Table 3-4 summarizes the City’s five-year CIP which includes City capital projects for sewer pipeline rehabilitation (line 1) and capital expense the City pays to SEJPA for wastewater treatment and pump stations capital expenses.

The City will need to fund approximately $8.6 Million in capital expenditures over five years. These repairs are necessary to maintain the structural and functional integrity of the City’s sewer system. The City plans to fund all capital projects with rate revenue and existing cash reserves (also known as PAY-GO funding). The Capital Improvement Plan below is adjusted for inflation4.

Table 3-4: Proposed Capital Improvement Plan
Line Description FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 1 Solana Beach $350,000 $350,000 $350,000 $350,000 $350,000 2 SEJPA $950,000 $1,200,000 $1,516,103 $1,576,747 $1,639,817 3 Total $1,300,000 $1,550,000 $1,866,103 $1,926,747 $1,989,817

3.4. Financial Plan without Revenue Adjustments
Table 3-5 discusses each line in the financial plan which is shown in Table 3-6 and Table 3-8. Table 3-6 shows the financial plan without revenue adjustments. The purpose of showing the financial plan without revenue increases is to show that revenue is not sufficient to cover costs as shown by the net cashflow in line 15. 4 Capital inflation percentages are shown in Table 3-1. - -----
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 9 Table 3-5: Description of Line Items in Financial Plan Cashflow Category Line(s) Description
Revenues
Revenue from Current Rates 2 All revenues from CURRENT rates.

Revenue from Rate
Increases 3
There are no revenues from rate increases in the status quo plan, which only considers CURRENT revenues. In the proposed
financial plan, this represents the additional revenues to be collected with rate increases.

Miscellaneous Revenues 4
Miscellaneous revenue includes non-rate revenues such as property tax, equity earnings, connection fees, etc. Interest revenue is excluded in the status quo financial plan, as the negative balance yields no interest.

Expenses
O&M Expenses 8-9
Costs associated with maintenance and operations (O&M) for the City.

Debt 10 The City has wastewater revenue bonds and SEJPA revenue bonds which require principal and interest payments.

CIP 11-12 Costs associated with the capital repair and replacement projects required to maintain a functional sewer utility.

Net Cashflow 15
Equal to total revenues less total expenses (line 5 – line 13).

Indicates positive or negative cashflow with respect to reserves.

As shown in Table 3-6, the resulting net cashflow under current rates is negative in the first year of the study (FY 2026) and for all remaining years of the study. This demonstrates the need for additional rate increases to meet operating and capital costs.

3.5. Operating and Maintenance Expenses
Table 3-5 discusses each line in the financial plan which is shown in Table 3-6 and Table 3-8. The City’s O&M budget is shown as the Solana Beach O&M expenses and SEJPA related O&M in Table 3-6 and Table 3-8. As described earlier, Table 3-6 shows the financial plan without revenue adjustments. In Table 3-6, the O&M budget line items use the inflationary factors from Table 3-1 to project costs in future years. The purpose of showing the financial plan without revenue increases is to show that revenue is not sufficient to cover costs as shown by the net cashflow in line 15 of Table 3-6. Rate increases are required to continue meeting these operational costs.

3.6. Debt Service
The City has existing debt service in the form of 2017 wastewater revenue bonds and a portion, approximately 50%, of SEJPA Revenue Bonds. Annual debt service payments that the City pays equal approximately $1.18 million, see line 10 of Table 3-6 and Table 3-8.
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CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 10 Table 3-6: Financial Plan Cashflow without Revenue Adjustments Line Description FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 1 Revenues
2 Revenues from Existing Rates $5,622,005 $5,650,115 $5,678,365 $5,706,757 $5,735,291 3 Revenue from Rate Adjustments $0 $0 $0 $0 $0
4 Miscellaneous Revenues $400,059 $403,500 $407,010 $410,590 $414,242 5 Subtotal - Revenues $6,022,063 $6,053,614 $6,085,375 $6,117,347 $6,149,533 6 7 Expenses
8 Solana Beach O&M Expenses $2,271,267 $2,391,796 $2,519,605 $2,655,170 $2,798,998 9 SEJPA Related O&M $2,442,081 $2,613,026 $2,782,873 $2,949,845 $3,112,087 10 Debt Service $1,173,144 $1,172,069 $1,175,569 $1,171,019 $1,171,519 11 Solana Beach CIP $368,585 $388,156 $408,767 $430,473 $453,330 12 SEJPA CIP $950,000 $1,200,000 $1,516,103 $1,576,747 $1,639,817 13 Subtotal - Expenses $7,205,077 $7,765,047 $8,402,917 $8,783,254 $9,175,751 14 15 Net Cashflow ($1,183,013) ($1,711,433) ($2,317,542) ($2,665,907) ($3,026,218) -
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-
-
-
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 11

3.7. Proposed Financial Plan with Revenue Adjustments
Table 3-7 shows the proposed revenue adjustments which help to cover increasing expenses of the sewer utility and maintain reserves balances as shown in Figure 1-2 and Figure 3-3.

Table 3-7: Proposed Revenue Adjustments
Fiscal Year Proposed Sewer Rate Increase
FY 2026 10.0%
FY 2027 10.0%
FY 2028 8.0%
FY 2029 7.0%
FY 2030 7.0%
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 12 Table 3-8 shows the proposed financial plan incorporating the proposed revenue adjustments in Table 3-7 which are applied to the revenue at existing rates (line 2) to arrive at revenue from rate adjustments (line 3).

As shown below, the City will continue operating at a reduced deficit throughout the Study period (FY 2026-FY 2030), to purposely use reserves and slowly reach reserve targets. At the end of the Study period (FY 2030) reserves are projected to be sufficient, see Figure 1-2 or Figure 3-3 below. Reserve targets were specified earlier in Section 3.2.

CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 13 Table 3-8: Proposed Financial Plan Cashflow with Revenue Adjustments Line Description FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 1 Revenues
2 Revenues from Existing Rates $5,622,005 $5,650,115 $5,678,365 $5,706,757 $5,735,291 3 Revenue from Rate Adjustments $562,200 $1,186,524 $1,742,122 $2,272,864 $2,845,595 4 Miscellaneous Revenues $400,059 $403,500 $407,010 $410,590 $414,242 5 Subtotal - Revenues $6,584,264 $7,240,139 $7,827,497 $8,390,211 $8,995,128 6 7 Expenses
8 Solana Beach O&M Expenses $2,271,267 $2,391,796 $2,519,605 $2,655,170 $2,798,998 9 SEJPA Related O&M $2,442,081 $2,613,026 $2,782,873 $2,949,845 $3,112,087 10 Debt Service $1,173,144 $1,172,069 $1,175,569 $1,171,019 $1,171,519 11 Solana Beach CIP $368,585 $388,156 $408,767 $430,473 $453,330 12 SEJPA CIP $950,000 $1,200,000 $1,516,103 $1,576,747 $1,639,817 13 Subtotal - Expenses $7,205,076 $7,765,047 $8,402,918 $8,783,254 $9,175,751 14 15 Net Cashflow ($620,812) ($524,909) ($575,420) ($393,043) ($180,623) -
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-
-
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 14 Figure 3-1 shows the proposed financial plan graphically. Total revenues at existing and proposed rates are shown by the blue and black lines, respectively. The various stacked bars show expenses, including O&M, rate-funded CIP, and debt service. Net cashflow under proposed rates (proposed revenues less expenses) is shown by the red portion of the bars. The City will maintain a consistent, slight negative net cashflow throughout the Study period which will be offset by City reserves.

Figure 3-1: Proposed Financial Plan
Figure 3-2 summarizes projected CIP expenses. The CIP is funded via debt service and rate revenue. The CIP expenses are inflated per the escalation factor found in Table 3-1.

Figure 3-2: Proposed Capital Financing Plan
Figure 3-3 shows the projected Sewer Fund ending balances with the proposed rate increases shown previously in Table 1-1 and Table 3-7. As shown below, the City will slowly spend reserves in FY 2026 through FY 2030. With the proposed rate revenue increases, the City is projected to be slightly above its target ending balances in FY 2026 through FY 2030. The City selected the revenue increases shown in Table 1-1 and Table 3-7 to minimize customer bill increases during the Study period while maintaining reserve targets. r FINANCIAL PLAN - Net Cash Rate Funded CIP
- Debt Service - O&M Expenses
VI
C: $10 - Current Revenues - Proposed Revenues
.Q
~ $8
$6
$4
$2
$0
($2)
- - - - - FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030

CAPITAL FINANCING PLAN
$0.5
VI
C:
~ $0.4
~
$0.3
$0.2
$0.1
$0.0
FY 2025 FY 2026 FY 2027
■ Rate Funded CIP ■ Debt Funded CIP
FY 2028 FY 2029 FY 2030
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 15 Figure 3-3: Projected Fund Ending Balances

ENDING FUND BALANCE
v, $15
C:
.Q
:E $10
$5
$0
FY 2025 FY 2026
- Ending Balance - Operating Target
- - Total Minim um - - Operating Min
- Total Target
FY 2027 FY 2028 FY 2029 FY 2030
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 16

4.Sewer Charges
This section calculates sewer rates based on the financial plan results from Section 3.

4.1. Existing Rate Structure and Rates
The City’s current rate structure is an annual charge per EDU for all customer types, as shown in Table 4-1. The City currently bills its customers once a year based on the number of EDUs per account.

Table 4-1: Current Sewer Rates ($/EDU)
Description FY 2025
(Current)
Annual Charge per EDU $682.30

4.2. Derivation of Rates
Table 4-2 contains the derivation of the sewer rates per EDU. Lines 2-5 contain the City’s expenses. Line 6 contains the net cash flow of the proposed financial plan from Table 3-8. Line 7 sums lines 2-6 to arrive at the gross revenue requirement. Line 9 contains the miscellaneous City revenue (i.e., non-rate revenue). The revenue requirement from rates in line 11 is calculated by subtracting the miscellaneous City revenue (line 9) from the gross revenue requirement (line 7). Line 13 contains the projected number of City EDUs previously listed in Table 3-3.

Line 15 contains the sewer rate per EDU which is calculated by dividing the revenue requirement from rates (line 11) by the number of EDUs (line 13). The rate values are stated in annual terms and are rounded up to the nearest even cent for county tax roll purposes.

CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 17 Table 4-2: Derivation of Proposed Rates
Line Description FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 1 Expenses
2 Solana Beach O&M Expenses $2,271,267 $2,391,796 $2,519,605 $2,655,170 $2,798,998 3 SEJPA Related O&M $2,442,081 $2,613,026 $2,782,873 $2,949,845 $3,112,087 3 Debt Service $1,173,144 $1,172,069 $1,175,569 $1,171,019 $1,171,519 4 Solana Beach CIP $368,585 $388,156 $408,767 $430,473 $453,330 5 SEJPA CIP $950,000 $1,200,000 $1,516,103 $1,576,747 $1,639,817 6 Net Cashflow ($620,812) ($524,909) ($575,420) ($393,043) ($180,623) 7 Gross Revenue Requirement $6,584,265 $7,240,138 $7,827,497 $8,390,211 $8,995,128 8 9 Miscellaneous Revenues $400,059 $403,500 $407,010 $410,590 $414,242 10 11 Revenue Requirement from Rates $6,184,205 $6,836,639 $7,420,488 $7,979,621 $8,580,886 12 13 Projected Sewer EDUs 8,240 8,281 8,322 8,364 8,406 14 15 Sewer Rate per EDU $750.54 $825.58 $891.64 $954.04 $1,020.84 -
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-
-
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 18

5. Sewer Bill Impacts
This section discusses customer bill impacts. Note that customer bill impacts will vary with each customer’s EDUs.

This section shows the bill impacts for customers with 1 to 5 EDUs.

5.1. Customer Bill Impacts
Table 5-1 shows the bill increase for customers with 1 to 5 EDUs under current and proposed rates. All rate values are stated in annual terms and are rounded to the nearest even cent.

Table 5-1: Bill Impacts for Single Family Residence
Line Number of EDUs Current Charge Proposed
Charge Difference ($)
1 1 $682.30 $750.54 $68.24
2 2 $1,364.60 $1,501.08 $136.48
3 3 $2,046.90 $2,251.62 $204.72
4 4 $2,729.20 $3,002.16 $272.96
-
5 5 $3,411.50 $3,752.70 $341.20 -
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 19

6.Sewer Rate Survey
Raftelis conducted a rate survey to compare current and proposed sewer rates against eleven neighboring sewerservice providers. While a useful comparison, it is worth noting that such comparisons only paint a partial picture since many factors, such as infrastructure age and capital replacement needs, changes in elevation, revenue sources (some agencies receive property tax revenue while others do not), and other local conditions, affect the total cost of providing sewer services.

Figure 6-1 shows an annual5residential sewer bill comparison for the current and proposed rates against eleven neighboring agencies. This survey assumes a single-family residential customer consuming 9 HCF of potable water per month and discharging 85% of that amount to a wastewater system. The potable volume is reduced by 15% to take into account water consumption which does not enter a wastewater system such as irrigation to arrive at wastewater volume. Figure 6-2 shows an annual6 commercial sewer bill comparison for the current and proposed rates. This survey assumes a commercial customer discharging 11 HCF of wastewater per month or 3 EDUs. These surveys were conducted in March 2025 and sought to collect rates effective July 1, 2025; however, not all agencies have rates for this date at this time. This survey should only be used as a reference point or as a snapshot in time.

The agencies shown may also be performing rate studies, which would change the City’s position and would be reflected after the start of the new fiscal year (July).

Figure 6-1: Annual Residential Bill Comparison for Neighboring Agencies 5 Agencies with a monthly or bi-monthly billing cycle are adjusted to an annual billing cycle by multiplying fixed charges by 12 or 6, respectively.
6 Agencies with a monthly or bi-monthly billing cycle are adjusted to an annual billing cycle by multiplying fixed charges by 12 or 6, respectively.
$2,500 $2,224
$2,000
$1,500
$1,000
$500
$0
Annual Residential Charge - 3/411
Assumes 9 hcf /month water use with 85% return to sewer= 8 hcf monthly sewer discharge
$834 $ 762 $755 $751 $725 $723 $708 $682 $672 $579
$468
CITY OF SOLANA BEACH SEWER RATE AND REVENUE PLAN STUDY REPORT 20 Figure 6-2: Annual Commercial Bill Comparison for Neighboring Agencies $4,000
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$0
$3,690.00 COMMERCIAL - 3/4", 3 EDU, 11 HCF/MONTH
Proposition 218 Notification

NOTICE TO PROPERTY OWNERS OF PROPOSED SEWER RATES

AND PUBLIC HEARING PROCEEDINGS
NOTICE IS HEREBY GIVEN, pursuant to Article XIII(D) of the California Constitution, that the City of Solana Beach Sanitation District (District) is proposing to increase its rates for sewer operations and maintenance services. The City Council will conduct a public hearing on this matter. Details are as follows:

Event:

Date:

Time:

Location:

Public Hearing on Proposed Sewer Rates
May 7, 2025
6:00 PM
City of Solana Beach, City Hall - Council Chambers
The public hearing will review the proposed increase for sewer rates. At the time of the public hearing, the City Council will hear and consider all protests and objections concerning these matters. This notice has been sent to all sewer customers and property owners, if different, as of the last address available. If there is no majority protest, the City Council will consider adoption of the increased rates at the regular Board meeting on May 21, 2025.

Why is a Rate Increase Necessary?
City of Solana Beach Sanitation District
635 S Hwy 101
Solana Beach, California 92075
The District has not increased sewer rates for the past five years and is currently experiencing an operating deficit of about $691,000 this year. Costs for administration, operations and maintenance, and capital costs of the District have increased and are projected to continue to increase in the coming years. Without a rate increase, District reserve funds will be drawn down well below our target limits within a few years. The District is self-supporting and does not have any other way to fund operations than through its own rates and fees.

Sewer Rate Calculations & Proposed Rate Increase
The rates were calculated using a weighted factor called equivalent dwelling units (EDU). Each parcel of land was assigned an EDU in proportion to the average usage factors that the parcel receives relative to other parcels within the city. The single family detached residential property (SFD) has been selected as the basic unit for calculating rates; therefore a SFD equals one EDU. All other parcel land usages were compared to a SFD and assigned a corresponding EDU, pursuant to Solana Beach Municipal Code Chapter 14.08.060: EDU determination. Rates were developed according to the Sewer Cost of Service Rate Study performed by Raftelis. The proposed rates, shown below, will be effective July 1, 2025.

Public Notice and Majority Protest Process
In accordance with California state law, the City of Solana Beach will hold a Public Hearing to hear comments for or against the proposed rate increases on May 7, 2025 at 6:00 pm in the Council Chambers, 635 S Hwy 101.

As the owner of record of a parcel identified to be subject to the proposed rate increases, you may submit a written protest prior to the close of the public hearing. If the identified parcel has more than one owner of record, only one written protest will be counted. Each protest must (1) be in writing; (2) provide the location of the identified parcel (by account number, assessor’s parcel number, or street address); and (3) include the original signature of the owner of record submitting the protest. Protests submitted by e-mail, facsimile, or other electronic means will not be accepted. If written protests are submitted by a majority of the affected parcel owners, the proposed rate changes cannot be imposed. Written protests may be submitted by mail or in person to the following address:

City of Solana Beach
ATTN: City Clerk's Office - Public Hearing on the Proposed Increase to Sewer Rates 635 S Hwy 101
Solana Beach, CA 92075
If you have questions regarding the protest process, please call the City Clerk's office at (858) 720-2400. 2026 2027 2028 2029 2030
%inc 10% 10% 8% 7% 7%
Rat e per EDI.JI $ 750 .. 54 $ 825.58 $ 891.64 $ 954.04 $ 1,020.84 Annual $ in c $ 68 .. 24 $ 75 .. 04 $ 66.06 $ 62 .. 40 $ 66.80 ORDINANCE 538

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLANA
BEACH, CALIFORNIA, AMENDING SECTION 14.08.060 OF CHAPTER

14.08 OF THE SOLANA BEACH MUNICIPAL CODE RELATING TO THE

ANNUAL SEWER SERVICE CHARGE PER EQUIVALENT DWELLING
UNIT FOR FISCAL YEAR 2026 THROUGH FISCAL YEAR 2030
WHEREAS, the City’s Capital Improvement Program Budget contains sanitary sewer projects which are important to maintain health and safety standards, and which are identified in the Council’s Work Plan; and
WHEREAS, the City of Solana Beach hired Raftelis Financial Consultants to prepare a Sewer Rate and Revenue Update in order to recommend a proposed rate increase to provide sufficient funding for the Capital Improvement projects, and support the operations and the debt service requirements of the Solana Beach Sanitation District; and
WHEREAS, the rates support the administration, maintenance, debt service and capital costs of the Solana Beach Sanitation District; and WHEREAS, the rates also support the operations, maintenance, and Capital Improvement Program costs associated with the San Elijo JPA for the collection, transportation and treatment of sewage for the sanitary sewer system; and WHEREAS, the City Council has selected a gradual, reduced Capital Improvement Program contribution to the San Elijo JPA; and
WHEREAS, the City of Solana Beach has complied with the notice and majority protest provisions of section 6 (a) of Article XIII D of the California Constitution; and WHEREAS, the City Council has held a duly noticed public hearing on May 7, 2025; and
WHEREAS, the City Council did not receive a majority protest from the owners of the parcels that are affected by the proposed rate increases to the annual sewer charges.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLANA BEACH DOES ORDAIN AS FOLLOWS:

Section 1. The City Council hereby declares:

Ordinance 538
Increase in Annual Sewer Charges

Page 2 of 2 ends

Section 14.08.060 of Chapter 14.08 of the Solana Beach Municipal Code is hereby amended to reflect the increase to the annual sewer service charge for each equivalent dwelling unit to the following for Fiscal Year 2026 through Fiscal Year 2030.

EFFECTIVE DATE: This Ordinance shall be effective thirty (30) days after its adoption.

Within fifteen (15) days after its adoption, the City Clerk of the City of Solana Beach shall cause this Ordinance to be published pursuant to the provisions of Government Code §36933.

INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Solana Beach, California, on the 7th day of May 2025 and THEREAFTER ADOPTED at a regular meeting of the City Council of the City of Solana Beach held on the ___ day of May 2025 by the following vote:

AYES: COUNCILMEMBERS –
NOES: COUNCILMEMBERS –
ABSTAIN: COUNCILMEMBERS –
ABSENT: COUNCILMEMBERS –
____________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ____________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
$750.54 $825.58 $891.64 $954.04 $1,020.84
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: Community Development Department – Arman Ogandzhanyan, Junior Planner
SUBJECT: Public Hearing: Request for a Modification to a Previously Approved Development Review Permit to Add an Eave and
Exterior Lighting to the Proposed Detached Garage at 1005 Highland Drive (Case # MOD25-001; Applicant: Kimberly
and John Novak; APN: 298-391-04; Resolution No. 2025-
035)
BACKGROUND:

On July 13, 2022, the City Council (Council) conditionally approved a Development Review Permit (DRP) to construct a 1,786 square foot detached garage with a 676 square foot art studio and perform associated site improvements, including grading, hardscaping, and landscaping at 1005 Highland Drive. One of the conditions of approval required that the Applicants, Kimberly and John Novak, modify and resubmit the landscape plan for Council review prior to building permit issuance. During this time, the Applicants removed the 676 square foot studio from the scope of work. On February 28, 2024, the Council approved the revised landscape plan. Now, the Applicants are requesting Council approval of a Modification to the DRP to add an eave and exterior lighting to the garage.

The issue before the Council is whether to approve, approve with conditions, or deny the Applicants’ request for a Modification to the original project approval as contained in Resolution 2025-035 (Attachment 1). The modified project plans are included in Attachment 2.

DISCUSSION:

The Council adopted Resolution 2022-086 (provided in Attachment 3) on July 13, 2022, approving the original project, which included a new detached garage. Subsequently, on February 28, 2024, the Council adopted Resolution 2024-035, approving a revised landscape plan. The associated building and grading permits have been issued, and construction is currently underway. During the course of construction, the Applicants May 7, 2025
MOD25-001 Novak Residence

Page 2 of 5 ends

requested the addition of a new eave and exterior lighting for the detached garage. These modifications were determined not to be in substantial conformance with the previously approved project and therefore require a modification to the approved DRP. It has also come to the City’s attention that the proposed eave has already been partially constructed.

Development Review Permit Compliance (SBMC Section 17.68.40):

Pursuant to SBMC Section 17.68.040(L), an amendment (modification) to an existing DRP may be requested and shall follow the same procedures as the DRP. The Council may approve, or conditionally approve, a Modification to a DRP only if all of the findings listed below can be made. Resolution 2022-086 provides the full discussion of the findings.

1. The proposed development is consistent with the general plan and all applicable requirements of the zoning ordinance including special regulations, overlay zones, and specific plans.

2. The proposed development complies with the development review criteria.

3. All required permits and approvals issued by the city, including variances, conditional use permits, comprehensive sign plans, and coastal development permits have been obtained prior to or concurrently with the development review permit.

4. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally approve the development review permit upon the Applicant obtaining the required permit or approval from the other agency.

The following is a list of the development review criteria topics set forth in SBMC Section

17.68.040(F):

1. Relationship with Adjacent Land Uses

2. Building and Structure Placement

3. Landscaping

4. Roads, Pedestrian Walkways, Parking, and Storage Areas

5. Grading

6. Lighting

7. Usable Open Space
The following is a discussion of the applicable development review criteria (1-Relationship with Adjacent Land Uses, 2-Building and Structure Placement, and 6-Lighting) as they relate to the modifications proposed. The remaining development review criteria have already been addressed in the previous approval and will not be affected by the proposed modification.

Relationship with Adjacent Land Uses:

May 7, 2025
MOD25-001 Novak Residence

Page 3 of 5 ends

The modified project could be found to be compatible with the existing development in the surrounding neighborhood as no change to the use is proposed and the adjacent uses are also residential.

Building and Structure Placement:

The modified project could be found to be sited and designed to minimize adverse impacts on surrounding properties as the added roof eave would not reduce the minimum setback from the property lines.

Lighting:

The project site is located within the City’s Dark Sky Area, which has specific lighting regulations to preserve the traditional semirural character of the area which includes low levels of nighttime illumination. These regulations prohibit the outside illumination for aesthetic or dramatic purposes of any building and/or surrounding landscape, including environmentally sensitive habitat areas (public or private). The project includes two (2) light fixtures above the vehicular garage door and one (1) fixture above the pedestrian access door. The proposed lighting is consistent with the Dark Sky Areas Overlay Zone regulations as the purpose of the lighting is to provide safe access to the garage.

Conditions of the previous project approval include that all new exterior lighting fixtures also comply with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC

17.60.060); that all light fixtures shall be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area; and that aesthetic illumination of the proposed residence or landscaping is prohibited.

In conclusion, the proposed project, as conditioned, could be found to be consistent with the Zoning regulations and the General Plan. Staff has prepared draft findings for approval of the project in the attached Resolution 2025-035 for the Council’s consideration based upon the information in this report. The Applicants shall provide for and adhere to the conditions of the original project approvals in Resolution 2022-086 and 2024-035. The Applicants are also required to provide for and adhere to the conditions for the proposed Modification that have been incorporated into the attached Resolution 2025-035.

The Council may direct Staff to modify the Resolution to reflect the findings and conditions it deems appropriate as a result of the Public Hearing process. If the Council determines the project is to be denied, Staff will prepare a Resolution of Denial for adoption at a subsequent Council meeting.

Public Hearing Notice:

Notice of the City Council Public Hearing was published in the San Diego Union Tribune more than 10 days prior to the public hearing. The same public notice was mailed to property owners and occupants within 300 feet of the proposed project site, more than 10 days prior to the planned public hearing date of May 7, 2025. Staff has not received any emails, letters or calls in support or opposition of the proposed modification.

May 7, 2025
MOD25-001 Novak Residence

Page 4 of 5 ends

CEQA COMPLIANCE STATEMENT:

Categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the State CEQA Guidelines.

FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
• Approve the proposed modification by adopting Resolution 2025-035; • Approve modification by adopting Resolution 2025-035 with changes as deemed appropriate by City Council; or,
• Deny the request to amend the project and direct Staff to bring back a Resolution of Denial to a later City Council meeting date.

DEPARTMENT RECOMMENDATION:

The proposed project meets the minimum objective requirements under the SBMC, is consistent with the General Plan and may be found, as conditioned, to meet the discretionary findings to approve a Modification to the approved DRP. Therefore, Staff recommends that the City Council:

1. Conduct the Public Hearing: Open the public hearing, Report Council disclosures, Receive public testimony, Close the public hearing.

2. Find the project exempt from the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines.

CITY MANAGER’S RECOMMENDATION:

Approve Department Recommendation.
_________________________
For Alyssa Muto, City Manager
Attachments: V J
r-::.

May 7, 2025
MOD25-001 Novak Residence

Page 5 of 5 ends

1. Resolution 2025-035 to Approve the DRP Mod

2. Revised Project Plans

3. Approved Resolution 2022-086 for the Original DRP
RESOLUTION 2025-035

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, CONDITIONALLY

APPROVING A MODIFICATION TO A PREVIOUSLY

APPROVED DEVELOPMENT REVIEW PERMIT TO ADD AN

EAVE AND EXTERIOR LIGHTING TO THE PROPOSED
DETACHED GARAGE LOCATED AT 1005 HIGHLAND

DRIVE, SOLANA BEACH
APPLICANTS: John and Kimberly Novak
CASE NO.: MOD25-001
APN: 298-391-04
WHEREAS, Kimberly and John Novak (hereinafter referred to as the “Applicants”), have submitted a request for modification to the original project approval of a Development Review Permit (DRP) for construction of a detached garage located at 1005 Highland Drive (Case No. DRP21-016 and Resolution No. 2022-086), pursuant to Title 17 (Zoning), of the Solana Beach Municipal Code (SBMC); and WHEREAS, the Applicants requested the approval of a Modification to the DRP to allow a new eave and exterior lighting; and
WHEREAS, on May 7, 2025, the City Council held a duly noticed Public Hearing to consider the request for modifications; and
WHEREAS, the Public Hearing was conducted pursuant to the provisions of SBMC

17.72.030 of the Solana Beach Zoning Ordinance; and
WHEREAS, at the Public Hearing, the City Council received and considered evidence concerning the request for a modification; and WHEREAS, the City Council of the City of Solana Beach found that the project is exempt from the CEQA Guidelines pursuant to Section 15301 of the State CEQA Guidelines, which exempts minor modifications to existing facilities; and WHEREAS, this decision is based upon the evidence presented at the Hearing, and any information the City Council gathered by viewing the site and the area as disclosed at the hearing.

NOW THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

I. That the foregoing recitations are true and correct.

II. That the request to modify the DRP is conditionally approved based on the following Findings, and all terms and conditions of Resolution 2022-086 and Resolution 2024- 022 are in effect along with the following conditions applicable to the proposed modification:

Resolution 2025-035
MOD25-001 DRP21-016
1005 Highland Drive - Novak

Page 2 of 6 ends

III. FINDINGS
A. In accordance with Section 17.68.040 (Development Review Permit) of the City of Solana Beach Municipal Code, the City Council finds the following:

I. The proposed project is consistent with the General Plan and all applicable requirements of SBMC Title 17 (Zoning Ordinance), including special regulations, overlay zones and specific plans.

General Plan Consistency: The project, as conditioned, is consistent with the City’s General Plan designation of Estate Residential, which allows for one to two dwelling units per acre. Further, the proposed development is consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.

Zoning Ordinance Consistency: The proposed project is consistent with all applicable requirements of the Zoning Ordinance (Title 17) Permitted Uses and Structures (SBMC 17.20.020), which provides for use of the property as a single-family residence.

The design of the project is consistent with the provisions for minimum setbacks, the maximum floor area ratio (FAR), maximum building height, and parking requirements.

II. The proposed development complies with the following development review criteria set forth in Solana Beach Municipal Code Section

17.68.040.F:
a. Relationship with Adjacent Land Uses: The development shall be designed in a manner compatible with and complementary to existing development in the immediate vicinity of the project site and the surrounding neighborhood. The development as
proposed shall also be compatible in scale, apparent bulk, and massing with such existing development in the surrounding neighborhood. Site planning on or near the perimeter of the development shall give consideration to the protection of surrounding areas from potential adverse effects.

The property is located within the ER Zone. Properties to the north and east of the property are located within the same zone.

They are developed with single-family residences. The project site is currently developed with a two-story, single-family residence and garage. The Applicants propose to construct a detached garage with an eave and lighting above the vehicular and pedestrian access doors.

Resolution 2025-035
MOD25-001 DRP21-016
1005 Highland Drive - Novak

Page 3 of 6 ends

The modified project is found to be compatible with the existing development in the surrounding neighborhood as no change to the use is proposed and the adjacent uses are also residential. b. Building and Structure Placement: Buildings and structures shall be sited and designed to minimize adverse impacts on the surrounding properties and designed in a manner which visually and functionally enhance their intended use and complement existing site topography. Multi-family residential buildings shall be sited to avoid crowding and to allow for a functional use of the space between buildings.

The site is currently developed with a 2,736 square-foot singlefamily residence and 440 square-foot garage. The Applicants propose to construct a new 1,726 square-foot detached garage.

The garage is proposed to be located on the north side of the lot and would be accessed from Highland Drive.

The modified project is found to be sited and designed to minimize adverse impacts on surrounding properties as the added eave would not reduce the minimum setback from the property lines.
c. Lighting: Light fixtures for walkways, parking areas, driveways, and other facilities shall be provided in sufficient number and at proper locations to assure safe and convenient nighttime use.

All light fixtures shall be appropriately shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding areas per SBMC 17.60.060 (Exterior Lighting Regulations).

III. All required permits and approvals including variances, conditional use permits, comprehensive sign plans, and coastal development permits have been obtained prior to or concurrently with the development review permit.

All required permits are being processed concurrently with the DRP.

Resolution 2025-035
MOD25-001 DRP21-016
1005 Highland Drive - Novak

Page 4 of 6 ends

IV. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally approve the development review permit upon the Applicants obtaining the required permit or approval from the other agency.

As a condition of project approval, the Applicants were required to obtain a Coastal Development Permit, Waiver, or Exemption from the California Coastal Commission prior to the issuance of building or grading permits.

The California Coastal Commission issued a Coastal Development Permit Exemption for the project on October 13, 2023. As conditioned, the Applicants will need to submit the revised plans to the California Coastal Commission and receive an updated approval prior to issuance of a revised building permit.

IV.CONDITIONS
Prior to use or development of the property in reliance on this permit, the Applicants shall provide for and adhere to the following conditions:

A. Community Development Department Conditions:

I. The Applicants shall comply with all conditions of approval included in Resolution 2022-086 and Resolution 2024-022.

II. The Building Permit plans shall be in substantial conformance with the modified architectural plans presented to the City Council on May 7, 2025 and located in the project file with a submittal date of April 22, 2025, which identify the modifications subject to the DRP Modification as well as the project plans originally approved by Resolution 2022- 086 and Resolution 2024-022.

III. The Applicants shall obtain required California Coastal Commission (CCC) approval of a Coastal Development Permit, Waiver or Exemption as determined necessary by the CCC, prior to the issuance of a revised Building.

IV. Any additional changes to the approved plans for DRP 21-016 and subsequent landscape plan shall require a DRP modification.

V. ENFORCEMENT
Pursuant to SBMC 17.72.120(B) failure to satisfy any and all of the abovementioned conditions of approval is subject to the imposition of penalties as set forth in SBMC Chapters 1.1.6 and 1.18 in addition to any applicable revocation proceedings.

VI. EXPIRATION
Resolution 2025-035
MOD25-001 DRP21-016
1005 Highland Drive - Novak

Page 5 of 6 ends

The Development Review Permit for the project shall expire 24 months from the date of this Resolution, unless the Applicants have obtained building permits and has commenced construction prior to that date, and diligently pursued construction to completion. An extension of the application may be granted by the City Council according to SBMC 17.72.110.

VII. INDEMNIFICATION AGREEMENT
The Applicants shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including attorney’s fees, against the City or its agents, officers, or employees, relating to the issuance of this permit including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval and any environmental document or decision. The City will promptly notify the Applicants of any claim, action, or proceeding. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification.

In the event of such election, the Applicants shall pay all of the costs related thereto, including without limitation reasonable attorney’s fees and costs. In the event of a disagreement between the City and Applicants regarding litigation issues, the City shall have the authority to control the litigation and make litigation related decisions, including, but not limited to, settlement or other disposition of the matter. However, the Applicants shall not be required to pay or perform any settlement unless such settlement is approved by the Applicants.

NOTICE TO APPLICANTS: Pursuant to Government Code Section 66020, you are hereby notified that the 90-day period to protest the imposition of the fees, dedications, reservations or other exactions described in this resolution commences on the effective date of this resolution. To protest the imposition of any fee, dedications, reservations or other exactions described in this resolution you must comply with the provisions of Government Code Section 66020. Generally the resolution is effective upon expiration of the tenth day following the date of adoption of this resolution, unless the resolution is appealed or called for review as provided in the Solana Beach Zoning Ordinance.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 7th day of May, 2025, by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
Resolution 2025-035
MOD25-001 DRP21-016
1005 Highland Drive - Novak

Page 6 of 6 ends

APPROVED AS TO FORM: ATTEST:
_____________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk A HOME REMODEL FOR: JOHN & KIM NOVAK
ADDRESS: 1005 HIGHLAND DRIVE, DEL MAR CA 92014
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RECYCLING: A MINIMUM OF 65% OF CONSTRUCTION WASTE IS TO BE RECYCLED. CGC SECTION 4.408.1 CONTRACTOR SHALL SUBMIT A CONSTRUCTION WASTE MANAGEMENT PLAN PER CG( SECTION 4.408.2 ..- Cllyel-R~CE~Df~-!K
4/22/2025 Jdelmer

PLAN APPROVAL

SHEET INDEX

SHEET DESCRIPTION SHEET DESCRIPTION
A.01 Site Plan, Sheet lndeK, ProJect Summary, V1c1n1tv Map S3 ROOF FRAM ING PLAN A.02 Proposed Detached Garage Plans S4 STRUCTURAL DETAILS A.03 Proposed Detached Garage Ex1enor Elevations SSl STANDARD STRUCTURAL DETAILS A.04 Cross Sections & Details SSWl STEEL STRONG WALL DETAILS Sl STRUCTURAL GENERAL NOTES SSW2 STEEL STRONG WALL DETAILS Sl.1 STRUCTURAL GENERAL NOTES CVl Misc. Engrne@rmg Pl an S2 FOUNDATION PLAN CV2 Misc. Engmeermg Plan
ll.1 Landscape Sheets

PROJECT SUMMARY

BUILDING AREA TABULATION

DEVELOPMENT REGULATIONS
2,240 SQ FT
496 SQ. FT.
440 SQ FT.
1,728 SQ. FT.
3, 176 SQ. FT.
-400 SO. FT.
4,505 SQ FT
25 FT.
10 FT.
40FT
25 FT."

0. 60/0. 30/0. 15 • • (9,857 SQ FT)
N/A

SCOPE OF WORK

APPLICABLE CODES

PROJECT TEAM
OWNER

PROJECT DATA

CONTRACTOR
1005 HIGHLAND DRIVE,
DEL MAR CA 92014
298-391-04·00
TR 1774 BLK 7 LOT l
(ER-2B)
35,719 SQ FT./ 0.82 ACRES
VB
R-3
(1956)
NO
• SUBJECT TO DAYLIGHT PLANE HEIGHT LI M ITATION · ALL
NEW STRUCTURES ANO STRUCTURAL A.DOITIONS SHALL BE

ENCOURAGED, BUT NOT REQUIR ED, TO BE DESIGNED TO

USE A DAYLIGHT PLANE BEGINNING AT A VERTICAL HEIGHT
OF 16 FEET ABOVE ANY lWO DESIGNATED SETBACK LI NES
ANO SLOPING TOWARD THE INTERIOR OF T HE LOT AT A 30
DEGREE ANGLE (fROM HORIZONTAL) UNTIL THE 2S-FOOT

HEIGHT LI MIT IS REACHED
• • .6 FOR THE FI RST 5,000 SF OF LOT AREA, .3 FOR EACH ADDITIONAL 1 SF BETWEEN S,OCIO AN D 20,000 SF, AN O .1S FOR TH£ REAMINING LOT AREA
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RESOLUTION 2022-086

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, CONDITIONALLY

APPROVING A DEVELOPMENT REVIEW PERMIT FOR THE

CONSTRUCTION OF A NEW DETACHED TWO-CAR GARAGE,

ART STUDIO AND ASSOCIATED IMPROVEMENTS ON A
PROPERTY LOCATED AT 1005 HIGHLAND DRIVE, SOLANA
BEACH
APPLICANT: John Novak
CASE NO.: DRP 21-016
WHEREAS, Kimberly and John Novak (hereinafter referred to as the "Applicants") have submitted an application for a Development Review Permit (DRP) pursuant to Title 17 (Zoning), of the Solana Beach Municipal Code (SBMC); and WHEREAS, the Public Hearing was conducted pursuant to the provisions of Solana Beach Municipal Code Section 17.72.030; and
WHEREAS, at the Public Hearing on July 13, 2022, the City Council received and considered evidence concerning the proposed application; and WHEREAS, the City Council of the City of Solana Beach found the application request exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines; and
WHEREAS, this decision is based upon the evidence presented at the hearing and any information the City Council gathered by viewing the site and the area as disclosed at the hearing.

NOW THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:
1 . That the foregoing recitations are true and correct.

2. That the project is exempt from the California Environmental Quality Act pursuant to Section 15303 of the State CEQA Guidelines.

3. That the request for a DRP to construct a new 1,726 square-foot detached garage, with 676 square foot art studio, on a 35,719 square-foot lot in the Estate Residential (ER) Zone,is conditionally approved based upon the following Findings and subject to the following Conditions:

4. FINDINGS
A. In accordance with Section 17.68.040 (Development Review Permit) of the City of Solana Beach Municipal Code, the City Council finds the following:

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I. The proposed project is consistent with the General Plan and all applicable requirements of SBMC Title 17 (Zoning Ordinance), including special regulations, overlay zones, and specific plans.

General Plan Consistency: The project, as conditioned, is consistent with the City's General Plan designation of Estate Residential, which allows for one to two dwelling units per acre. Further, the proposed development is consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.

The design of the project is consistent with the provisions for minimum setbacks, the maximum floor area ratio (FAR), maximum building height, and parking requirements.

II. The proposed development complies with the following development review criteria set forth in Solana Beach Municipal Code Section

17.68.040(F):
a. Relationship with Adjacent Land Uses: The development shall be designed in a manner compatible with and where feasible, complimentary to existing and potential development in the immediate vicinity of the project site. Site planning on the perimeter of the development shall give consideration to the protection of surrounding areas from potential adverse effects, as well as protection of the property from adverse surrounding influences.

The property is located within the ER Zone. Properties to the north and east of the property are located within the same zone. They are developed with single-family residences. The project site is currently developed with a two-story, single-family residence and garage. The Applicants propose to construct a detached garage and art studio.

As designed, the project is consistent with the permitted uses of the underlying ER Zone as described in SBMC Sections 17.20.010 and 17.12.020. The proposed development could be found to be consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy residential
neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated neighborhoods.

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The project, as designed, is consistent with the permitted uses for the ER Zone as described in SBMC Sections 17.20.010 and

17.12.020, which permits single-family residential and accessory structure development. The property is designated Estate Residential in the General Plan and intended for single-family residential development with a maximum density of one to two dwelling units per acre. The proposed development could be found to be consistent with the objectives of the General Plan as it encourages the development and maintenance of healthy
residential neighborhoods, the stability of transitional neighborhoods, and the rehabilitation of deteriorated
neighborhoods.

The property is not located within any of the City's Specific Plan areas. As a condition of project approval, the Applicants would be required to obtain a Coastal Development Permit, Waiver or Exemption from the California Coastal Commission prior to the issuance of a Building Permit.
b. Building and Structure Placement: Buildings and structures shall be sited and designed in a manner which visually and functionally enhances their intended use.

The site is currently developed with a 2,803 square-foot singlefamily residence and garage. The Applicants propose to construct a new 1,726 square-foot detached garage with 676 square-foot art studio. The garage is proposed to be located at the north side of the lot and would be accessed from Highland Drive.

The SBMC parking regulations require two (2) off-street parking spaces, 9' x 19' clear, per single-family residence. The SBMC indicates that when required spaces are provided in a garage, up to 200 square feet of floor area is exempted for each required space. As designed, the proposed residence would provide a minimum of two (2) parking spaces in a 1,726 square foot garage; therefore, the project is afforded a 400 square-foot exemption and the total proposed floor area would be 5,249 square feet, which is 4,609 square feet under the maximum allowable floor area for the lot.

The proposed project, as designed, meets the minimum required front-, interior side-, and rear-yard setbacks.
c. Landscaping: The removal of significant native vegetation shall be minimized. Replacement vegetation and landscaping shall be compatible with the vegetation of the surrounding area. Trees and Resolution 2022-086
DRP 21-016 Novak Residence

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other large plantings shall not obstruct significant views when installed or at maturity.

The project is subject to the current water efficient landscaping regulations of SBMC Chapter 17.56. A Landscape Documentation Package is required for new development projects with an aggregate landscape equal to or greater than 500 square feet requiring a building permit, plan check or development review. The Applicants provided a conceptual landscape plan that has been reviewed by the City's third-party landscape architect, who has recommended approval. The Applicants will be required to submit detailed construction landscape drawings that will be reviewed by the City's third-party landscape architect for conformance with the conceptual plan. In addition, the City's third-party landscape architect will perform inspections during the construction phase of the project. A separate condition has been added to require that native or drought-tolerant and non-invasive plant materials and water-conserving irrigation systems are required to be incorporated into the landscaping to the extent feasible.
d. Roads, Pedestrian Walkways, Parking and Storage Areas: Any development involving more than one building or structure shall provide common access roads and pedestrian walkways. Parking and outside storage areas, where permitted, shall be screened from view, to the extent feasible, by existing topography, by the placement of buildings and structures, or by landscaping and plantings.

SBMC Section 17.52.040 and the Off-Street Parking Design Manual require two (2) parking spaces for a single-family residence. The Applicants are proposing a 1,726 square-foot detached garage. The detached garage would provide a minimum of two (2) off-street parking spaces that are 9' X 19' and clear of obstruction.
e. Grading: To the extent feasible, natural topography and scenic features of the site shall be retained and incorporated into the proposed development. Any grading or earth-moving operations in connection with the proposed development shall be planned and executed so as to blend with the existing terrain both on and adjacent to the site. Existing exposed or disturbed slopes shall be landscaped with native or naturalized non-native vegetation and existing erosion problems shall be corrected.

The proposed grading quantities include 1,500 cubic yards of cut, 250 cubic yards of fill, 1,250 cubic yards of export. The proposed total aggregate amount of grading is 1,500 cubic yards.

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f. Lighting: Light fixtures for walkways, parking areas, driveways, and other facilities shall be provided in sufficient number and at proper locations to assure safe and convenient nighttime use. All light fixtures shall be appropriately shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding areas per SBMC

17.60.060 (Exterior Lighting Regulations).

A condition of project approval includes that all new exterior lighting fixtures comply with the City-Wide Lighting Regulations of the Zoning Ordinance (SBMC 17.60.060). All light fixtures shall be shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities as to be detrimental to the surrounding area.
g. Usable Open Space: Recreational facilities proposed within required usable open space shall be located and designed to maintain essential open space values.

The project consists of the construction of a new single-family residence, therefore, usable open space and recreational facilities are neither proposed nor required according to SBMC Section

17.20.040.

Ill. All required permits and approvals issued by the City, including variances, conditional use permits, comprehensive sign plans, and coastal development permits, have been obtained prior to or concurrently with the development review permit.

All required permits are being processed concurrently with the DRP. As a condition of project approval, the Applicants will be required to obtain approval from the CCC prior to issuance of Building Permits.

The project will not exceed 16 feet above the existing grade; therefore, a Structure Development Permit (SOP) is not required.

IV. If the development project also requires a permit or approval to be issued by a state or federal agency, the city council may conditionally approve the development review permit upon the applicant obtaining the required permit or approval from the other agency.

As a condition of project approval, the Applicants will be required to obtain approval from the California Coastal Commission (CCC) prior to the issuance of Building Permits.

5. CONDITIONS
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Prior to use or development of the property in reliance on this permit, the Applicants shall provide for and adhere to the following conditions:

A. Community Development Department Conditions:

I. The Applicants shall pay required Public Facilities Fees, as established by SBMC Section 17.72.020 and Resolution 1987-36.

II. Building Permit plans must be in substantial conformance with the plans presented to the City Council on July 13, 2022 and located in the project file with a submittal date of May 12, 2022.

Ill. The residence will not exceed 15.8 feet in height above the existing grade or 205.4 feet above MSL.

IV. Any proposed onsite fences, walls, and retaining walls and any proposed railing located on top, or any combination thereof, shall comply with applicable regulations of SBMC Section 17.20.040 and

17.60.070 (Fences and Walls).

V. The Applicants shall obtain required CCC approval of a Coastal Development Permit, Waiver or Exemption as determined necessary by the CCC, prior to the issuance of a Grading or Building Permit.

VI. Native or drought tolerant and non-invasive plant materials and water conserving irrigation systems shall be incorporated into any proposed landscaping and compatible with the surrounding area to the extent feasible.

VII. Any new exterior lighting fixtures shall be in conformance with the CityWide Lighting Regulations of SBMC 17.60.060.

VIII. All light fixtures shall be appropriately shielded so that no light or glare is transmitted or reflected in such concentrated quantities or intensities that render them detrimental to the surrounding area.

IX. Construction vehicles shall be parked on the subject property at all times when feasible. If construction activity prohibits parking on the subject property, the Applicants shall ensure construction vehicles are parked in such a way to allow sufficient vehicular access on Highland Drive and minimize impact to the surrounding neighbors.

X. The Applicants shall connect to temporary electrical service as soon as feasible to the satisfaction of the City. The use of gas-powered generator(s) during construction activity is discouraged and shall be limited only to selective use at the discretion of the City.

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B. Fire Department Conditions: Please note that this list provides detailed Fire Department requirements and is not meant to be an all-inclusive plan check list of the Fire Department comments.

I. OBSTRUCTION OF ROADWAYS DURING CONSTRUCTION: All
roadways shall be a minimum of 20 feet in width during construction and maintained free and clear, including the parking of vehicles, in accordance with the California Fire Code and the Solana Beach Fire Department.

II. ADDRESS NUMBERS: STREET NUMBERS: Approved numbers
and/or addresses shall be placed on all new and existing buildings and at appropriate additional locations as to be plainly visible and legible from the street or roadway fronting the property from either direction of approach. Said numbers shall contrast with their background, and shall meet the following minimum standards as to size: 4" high with a ½" inch stroke width for residential buildings, 8" high with a ½" stroke for commercial and multi-family residential buildings, 12" high with a 1" stroke for industrial buildings. Additional numbers shall be required where deemed necessary by the Fire Marshal, such as rear access doors, building corners, and entrances to commercial centers.
111. AUTOMATIC FIRE SPRINKLER SYSTEM - ONE- AND TWOFAMILY DWELLINGS: Structures shall be protected by an automatic fire sprinkler system designed and installed to the satisfaction of the Fire Department. Plans for the automatic fire sprinkler system shall be approved by the Fire Department prior to installation. Per the Solana Beach Municipal Code Title 15 Building and Construction Chapter 15.32 Fire Code Section 15.32.230 NEW Section 903.2.

IV. CLASS "A" ROOF: All structures shall be provided with a Class "A" Roof covering to the satisfaction of the Solana Beach Fire Department.

C. Engineering Department Conditions:

I. The Applicants shall obtain an Encroachment Permit in accordance with SSMC Section 11.20 for the work in the public right-of-way listed below. The frontage improvements shall be done to the satisfaction of the City Engineer prior to the occupancy of the proposed project:
a) Removal of existing southerly driveway and planter walls, and associated grading and planting.
b) Construction of approximately 50-linear feet of 6-inch asphalt concrete berm along the edge of the roadway, from the inlet near Resolution 2022-086
DRP 21-016 Novak Residence

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the southerly property line to the existing berm at the southerly driveway.

II. The Applicants shall record an Encroachment Maintenance Removal Agreement (EMRA) with the County of San Diego prior to the release of the Grading Bond and Security Deposit. The EMRA shall be recorded against this property for all private improvements in the Public Right-Of-Way including but not limited to:
a) Walkway steps and lighting
111. All construction demolition materials shall be recycled according to the City's Construction and Demolition recycling program and an approved Waste Management Plan shall be submitted.

IV. Construction fencing shall be located on the subject property unless the Applicants have obtained an Encroachment Permit in
accordance with chapter 11.20 of the SSMC which allows otherwise.

V. The Applicants shall obtain a Grading Permit in accordance with Chapter 15.40 of the Solana Beach Municipal Code. Conditions prior to the issuance of a grading permit shall include, but not be limited to, the following:
a. The Applicants shall obtain a grading plan prepared by a Registered Civil Engineer and approved by the City Engineer.

On-site grading design and construction shall be in accordance with Chapter 15.40 of the Solana Beach Municipal Code.
b. The Applicants shall obtain a Soils Report prepared by a Registered Soils Engineer and approved by the City Engineer.

All necessary measures shall be taken and implemented to assure slope stability, erosion control and soil integrity. The grading plan shall incorporate all recommendations contained in the soils report.
c. The Applicants shall show all retaining walls and drainage structures. Retaining walls shown on the grading plan shall conform to the San Diego Regional Standards or be designed by a licensed civil engineer. Engineering calculations for all designed walls with a surcharge and nonstandard walls shall be submitted at grading plan check. Retaining walls may not exceed the allowable height within the property line setback as determined by the City of Solana Beach Municipal Code. Contact the Community Development department for further information. d. The Applicants are responsible to protect the adjacent properties during construction. If any grading, construction activity, access Resolution 2022-086
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or potential construction-related impacts are anticipated beyond the property lines, as determined by the City Engineer, the Applicants shall obtain a letter of permission from the adjoining property owners. All required letters of permission shall be submitted to the City Engineer prior to the issuance of the grading permit.
e. The Applicants shall pay a grading plan check fee in accordance with the current Engineering Fee Schedule at initial grading plan submittal. Inspection fees shall be paid prior to issuance of the grading permit.
f. The Applicants shall obtain and submit grading security in a form prescribed by the City Engineer.
g. The Applicants shall obtain haul permit for import and export of soil. The Applicants shall transport all excavated material to a legal disposal site.
h. The Applicants shall submit certification from the Engineer of Record and the Soils Engineer that all public or private drainage facilities and finished grades are functioning and are installed in accordance with the approved plans. This shall be accomplished by the Engineer of Record incorporating as-built conditions on the Mylar grading plans and obtaining signatures of the Engineer of Record and the Soils Engineer certifying the as-built conditions. i. An Erosion Prevention and Sediment Control Plan shall be prepared by the Applicants. Best management practices shall be developed and implemented to manage storm water and nonstorm water discharges from the site at all times during excavation and grading activities. Erosion prevention shall be emphasized as the most important measure for keeping sediment on site during excavation and grading activities. Sediment controls shall be used as a supplement to erosion prevention for keeping sediment on site.
j. The Applicants shall show all proposed on-site private drainage facilities intended to discharge water run-off. Elements of this design shall include a hydrologic and hydraulic analysis verifying the adequacy of the facilities and identify any easements or structures required to properly convey the drainage. The construction of drainage structures shall comply with the standards set forth by the San Diego Regional Standard
Drawings.

Resolution 2022-086
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k. Post Construction Best Management Practices meeting City and RWQCB Order No. R9-2013-001 requirements shall be
implemented in the drainage design.

I. No increased cross lot drainage shall be allowed.
m. Prior to obtaining a building permit, submit a building pad certification statement from a soils engineer and an engineer or land surveyor licensed in Land Surveying per SSMC 15.40.230E. n. The Applicants shall obtain the Grading Permit prior or concurrently to Building Permit issuance.

D. City Council Conditions:

I. The Applicants shall lower the roof pitch of the art studio to 1 :12.

11. The landscape plan shall be modified and resubmitted for City Council consideration prior to building permit issuance. Outreach to surrounding property owners, including owners on Ramona Place, regarding the proposed landscape plan shall be conducted prior to City Council consideration.

6. ENFORCEMENT: Pursuant to SSMC 17.72.120(8) failure to satisfy any and all of the above-mentioned conditions of approval is subject to the imposition of penalties as set forth in SSMC Chapters 1 .16 and 1 .18 in addition to any applicable revocation proceedings.

7. EXPIRATION: The DRP for the project will expire 24 months from the date of this Resolution, unless the Applicant has obtained building permits and have commenced construction prior to that date, and diligently pursued construction to completion. An extension of the application may be granted by the City Council, subject to SSMC Section 17. 72.110.

8. INDEMNIFICATION AGREEMENT: The Applicants shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including attorney's fees, against the City or its agents, officers, or employees, relating to the issuance of this permit including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval and any environmental document or decision. The City will promptly notify the Applicants of any claim, action, or proceeding. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification. In the event of such election, the Applicants shall pay all of the costs related thereto, including without limitation reasonable attorney's fees and costs. In the event of a disagreement between the City and Applicants regarding litigation issues, the City shall have the authority to control the litigation Resolution 2022-086
DRP 21-016 Novak Residence

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and make litigation related decisions, including, but not limited to, settlement or other disposition of the matter. However, the Applicants shall not be required to pay or perform any settlement unless such settlement is approved by the Applicant.

NOTICE TO APPLICANT: Pursuant to Government Code Section 66020, you are hereby notified that the 90-day period to protest the imposition of the fees, dedications, reservations or other exactions described in this resolution commences on the effective date of this resolution. To protest the imposition of any fee, dedications, reservations or other exactions described in this resolution you must comply with the provisions of Government Code Section 66020. Generally the resolution is effective upon expiration of the tenth day following the date of adoption of this resolution, unless the resolution is appealed or called for review as provided in the Solana Beach Zoning Ordinance.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Solana Beach, California, held on the 13th day of July, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Councilmembers - Harless, Zito, Edson
Councilmembers - Heebner, Becker
Councilmembers - None
Councilmembers - None
APPROVED AS TO FORM: ATTEST:

S, City Attorney

RESOLUTION CERTIFICATION
STATE OF CALIFORNIA }
COUNTY OF SAN DIEGO SS.

CITY OF SOLANA BEACH
I, ANGELA IVEY, City Clerk of the City of Solana Beach, California, DO HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2022-086 approving a development review permit and structure development review permit at 1005 Highland Dr. , Applicant: Kimberly and John Novak, Case#: DRP 21-016 as duly passed and adopted at a Regular Solana Beach City Council meeting held on the 13th day of July, 2022 and is the original on file in the City Clerk's Office.

CERTIFICATION DATE:
('
UJ,t. ~ t 6 '2022
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # B.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: Community Development Department - Katie Benson, Senior Planner
SUBJECT: Continued Public Hearing: Request for a DRP and SDP to Construct One Single-Family Residence and Perform
Associated Site Improvements on Each Subdivided Lot at
615 North Granados Avenue (Applicant: DMIG 615
Granados LLC; Application: DRP23-011/SDP23-015 (North
Lot), and DRP23-012/SDP23-016 (South Lot); APN: 263-
082-17; Resolution No. 2025-018)
BACKGROUND:

The Applicant, DMIG 615 Granados LLC (c/o Ryan Gad, Heritage West Development), is requesting the City Council to continue the Public Hearing, date-certain, to the May 21, 2025 City Council meeting to allow additional time for the revised development proposals for each lot to be prepared and reviewed by Staff.

The City Council originally considered the project on April 9, 2025, which included the Applicant’s request for approval of a Minor Subdivision Tentative Parcel Map, two (2) Development Review Permits (DRP), and two (2) Structure Development Permits (SDP) to demolish the existing residence and all existing improvements; subdivide the property into two single-family lots (North Lot and South Lot); construct a two-story single-family residence with an attached two-car garage on each proposed lot; and perform associated site improvements including grading, hardscape, drainage, landscape, frontage, a pool and spa, fire pit, and a barbeque on each lot. The April 9, 2025 Staff Report, associated documents, and video of the meeting, can be found on the City’s website:
https://www.cityofsolanabeach.org/en/city-council-meetings DISCUSSION:

On April 7, 2025, after opening the Public Hearing and receiving testimony from the Applicant and public, the City Council moved to approve the Applicant’s request for the Minor Subdivision. However, concerns were shared by the City Council and the public May 7, 2024
DRP23-011/SDP23-015 and DRP23-012, SDP23-016
615 North Granados Ave., 615 North Granados LLC

Page 2 of 2 ends

regarding the proposed developments for each new lot and the consistency with the required findings for the requested DRP’s. With the Applicant’s consent, the City Council moved to continue the Public Hearing, date-certain, to the May 7, 2025 City Council meeting. The Applicant has submitted revised architectural and civil drawings that are currently under review by Staff, and the Applicant anticipates submitting updated landscape drawings in a timely manner. The Applicant has requested additional time for the preparation and review of the revised project and for the City Council to continue the Public Hearing, date-certain, to Wednesday, May 21, 2025.

Public Hearing Notice:

Notice of the City Council Public Hearing for the project was published in the Union Tribune more than 10 days prior to the public hearing. The same public notice was mailed to property owners and occupants within 300 feet of the proposed project site on March 27, 2025.

CEQA COMPLIANCE STATEMENT:

The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15303 (New Construction) and 15332 (In-Fill Development Projects) of the State CEQA Guidelines. Class 3 consists of construction and location of limited numbers of new, small facilities or structures, including one single-family residence. Additionally, Class 32 consists of environmentally benign housing projects that are consistent with the General Plan and zoning requirements and located on sites less than five acres in urbanized areas. These exemptions are consistent with the Applicant’s proposal to construct a single-family residence with an attached garage and Accessory Dwelling Unit on each proposed lot.

FISCAL IMPACT: N/A
WORK PLAN: N/A
CITY STAFF’S RECOMMENDATION:

Staff recommends the City Council continue the Public Hearing, date-certain, to May 21, 2025, to allow additional time for the project plans to be revised and reviewed by Staff. ___________________________
For Alyssa Muto V , City Manager
J
r-::.

CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: Fire Department - Josh Gordon, Fire Chief SUBJECT: City Council Presentation of New Cal Fire Hazard Severity Zones
BACKGROUND:

Fire Hazard Severity Zone (FHSZ) maps arose from major destructive fires, prompting the recognition of these areas and strategies to reduce wildfire risks. Legislative response led to mandated mapping across California under the California Public Resources Code 4201-4204. FHSZ maps evaluate “hazard”, not “risk”. “Hazard” is based on the physical conditions that create a likelihood and expected fire behavior over a 30 to 50-year period without considering mitigation measures such as home hardening, recent wildfire, or fuel reduction efforts. “Risk” is the potential damage a fire can do to the area under existing conditions, accounting for any modifications such as fuel reduction projects, defensible space, and ignition resistant building construction.

On March 24, 2025, Cal Fire finalized and publicly released the updated FHSZ maps (Attachment 1) for Local Responsibility Areas (LRAs), including Solana Beach. These maps are the most current, science-based state assessment of wildfire hazards. Cal Fire’s mapping uses modern fire behavior models, historical fire data, topography, vegetation, areas prone to wildfire, weather patterns, and climate trends. Local jurisdictions have 120 days from the release of the FSHZ maps to adopt the map and make adjustments to the appropriate local ordinances.

This is an informational item for City Council and the public. Staff will bring a subsequent item for City Council consideration to adopt the map and amend the associated ordinances at a future meeting.

May 7, 2025
Fire Hazard Severity Zone Presentation

Page 2 of 4 ends

DISCUSSION:

Solana Beach, like much of coastal California, is facing the reality that wildfire risk is no longer limited to the traditional wildland-urban interface or rural areas. Climate change, extended drought, invasive vegetation, and periodic strong winds (Santa Ana events) have expanded the City’s vulnerability. The new FHSZ boundaries reflect these modern hazards and are intended to drive both public awareness and City policy toward more aggressive risk reduction.

The new FHSZ maps have updated identified hazards of both the High and Very High Fire Hazard Severity Zones. Areas previously not identified in the FHSZ, particularly neighborhoods adjacent to open space, the San Elijo Lagoon, hillside properties, and the city’s eastern edges, are now subject to wildfire safety standards.

These new designations directly affect local building codes, require enhanced defensible space (clearing brush and maintaining safe zones around structures), and trigger additional disclosure obligations for property owners. Any new construction in Very High and High Fire Hazard Severity Zones must comply with Chapter 7A of the California Building Code (wildfire-resistant construction standards) and the Government Code 51175-51189 (defensible space regulations).

Adoption of Cal Fire’s updated FHSZ maps follows a defined legal and administrative process, which directly affects how and when local government must comply with new regulatory requirements.

State-Level Adoption
Cal Fire finalized and publicly released the updated FHSZ maps for Local Responsibility Areas (LRAs) on March 24, 2025. According to Government Code 51178, cities must incorporate these maps into their local planning and regulatory frameworks within a set timeframe after official adoption.

VHFSZ Map Information
The VHFSZ Map for the City of Solana Beach has changed significantly. The 2009 VHFSZ Map previously included properties along and/or adjacent to the City’s northern boundary and was approximately 0.55 square miles in area and included approximately 670 housing units. The 2025 VHFSZ Map (Attachment 1) for Solana Beach covers approximately 0.43 square miles which is a reduction in area of approximately 28% from the 2009 VHFSZ Map (Attachment 2) and is primarily limited to the northeastern quadrant of the City. The 2025 VHFSZ map now includes both High and Very High Fire Hazard Severity Zones, where the 2009 VHFSZ map only included the Very High Fire Hazard Severity Zones. There are approximately 560 housing units (227 units in High, 333 units in Very High) within the 2025 VHFSZ map, which is about 16% less housing units than the 2009 VHFSZ map.

May 7, 2025
Fire Hazard Severity Zone Presentation

Page 3 of 4 ends

City-Level Actions and Deadlines
Building Code and Ordinance Updates:

Upon the state’s final map publication, the City of Solana Beach is legally required to update its local ordinances, zoning codes, and development standards to reflect the new FHSZ designations. All new construction, significant remodels, and certain repairs within the designated High and Very High Fire Hazard Severity Zones must comply with Chapter 7A of the California Building Code (CBC) and associated local codes. These updates are required within 120 days of the state’s final map publication.

Defensible Space Enforcement:

The City must also update its defensible space enforcement policies to align with the newly identified FHSZs. Inspections and enforcement actions under Government Code 51182 must commence within the same 120-day window.

Enforcement and Compliance Timeline
Government Code Sec. 51179 states the adoption and implementation process must be completed within 120 days of the state's map certification to ensure all local codes, enforcement programs, and public communications are fully updated and operational.

Delays in adoption may expose the city to legal risks, limit eligibility for certain state grants, and impede insurance availability for residents.

The updated maps and related regulations place new responsibilities on the cities for public education, enforcement, evacuation planning, and emergency response. The City will need to coordinate between departments, increase outreach to affected neighborhoods, and ensure compliance to reduce the likelihood and impact of future wildfires.

The City must complete all required ordinance and policy updates no later than 120 days from Cal Fire’s March 24, 2025 final map publication date, which would be a deadline of July 22, 2025. Staff will return to City Council with draft ordinance language and an implementation timeline to ensure Solana Beach meets all legal requirements and minimizes community risk.

CEQA COMPLIANCE STATEMENT:

N/A
FISCAL IMPACT:

There is no current fiscal impact of this information. The implementation of updated ordinances triggered by this information would be at a cost of Staff time.

May 7, 2025
Fire Hazard Severity Zone Presentation

Page 4 of 4 ends

WORK PLAN:

This item is consistent with Item A.1 (General Plan Updates) of the Community Character Priorities of the FY 2024/25 Work Plan.

OPTIONS:
• Receive presentation on the New Fire Hazard Severity Zone map and required timelines.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council receive this presentation on the new Very High Fire Hazard Severity Zones and High Fire Hazard Severity Zones with the mandated adoption timelines.
________________________________
For Alyssa Muto, City Manager
Attachments:

1. 2025 Solana Beach Fire Hazard Severity Zone Map

2. 2009 Solana Beach Fire Hazard Severity Zone Map
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:18,000 at 11" x 17"
Km 0 0.2 0.4 0.6 0.8 1 1.2 1.4
Mi 0 0.2 0.4 0.6 0.8
Very High High Moderate
Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Solana Beach
5 N Rios Ave
S Sierra Ave
S Rios Ave
Cam de Las Villas
S Nardo Ave
Solana
H
ills
Dr
Canyon Dr
Marine View Ave
Avocado
Pl
Santa
Victoria
San AndresDr
Highland Dr
Santa
Rosita
Pacific Ave
Sun
Valley Rd
Sa
n
Luca
s
D
r
Valley Ave
Santa
Florencia
Via MilCumbres
N Granados Ave
Stevens Ave
Solana Dr
S Granados Ave
Santa Helena
Santa
Luisa Dr
Acacia Ave
Ida Ave
Glenmont Dr
N
Cedros
Ave
GlencrestDr
Santa Alicia
S Cedros Ave
Seabright Ln
SantaHelena
Park Ct

UNINCORPORATED
SAN DIEGO CO.

DEL MAR

ENCINITAS

SAN DIEGO
S A N D I E G O C O .

March 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF SOLANA BEACH – SAN DIEGO COUNTY
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Solana Beach
The State of California and the Department of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps.

Obtain FRAP maps, data, metadata and publications on the Internet at http://frap.cdf.ca.gov For more information, contact CAL FIRE-FRAP, PO Box 944246, Sacramento, CA 94244-2460, (916) 327-3939.

Arnold Schwarzenegger, Governor,
State of California
Mike Chrisman, Secretary for Resources,
The Natural Resources Agency
Del Walters, Director,
Department of Forestry and Fire Protection
Government Code 51175-89 directs the California Department of Forestry and Fire Protection (CAL FIRE) to identify areas of very high fire hazard severity zones within Local Responsibility Areas (LRA). Mapping of the areas, referred to as Very High Fire Hazard Severity Zones (VHFHSZ), is based on data and models of, potential fuels over a 30-50 year time horizon and their associated expected fire behavior, and expected burn probabilities to quantify the likelihood and nature of vegetation fire exposure (including firebrands) to buildings. Details on the project and specific modeling methodology can be found at http://frap.cdf.ca.gov/projects/hazard/methods.htm. Local Responsibility Area VHFHSZ maps were initially developed in the mid-1990s and are now being updated based on improved science, mapping techniques, and data.

In late 2005 to be effective in 2008, the California Building Commission adopted California Building Code Chapter 7A requiring new buildings in VH FHSZs to use ignition resistant construction methods and materials. These new codes include provisions to improve the ignition resistance of buildings, especially from firebrands. The updated very high fire hazard severity zones will be used by building officials for new building permits in LRA. The updated zones will also be used to identify property whose owners must comply with natural hazards disclosure requirements at time of property sale and 100 foot defensible space clearance. It is likely that the fire hazard severity zones will be used for updates to the safety element of general plans.

This specific map is based on a geographic information system dataset that depicts final CAL FIRE recommendations for Very High FHSZs within the local jurisdiction. The process of finalizing these boundaries involved an extensive local review process, the details of which are available at http://frap.cdf.ca.gov/projects/hazard/btnet/ (click on "Continue as guest without logging in"). Local government has 120 days to designate, by ordinance, very high fire hazard severity zones within its jurisdiction after receiving the recommendation. Local government can add additional VHFHSZs.

There is no requirement for local government to report their final action to CAL FIRE when the recommended zones are adopted. Consequently, users are directed to the appropriate local entity (county, city, fire department, or Fire Protection District) to determine the status of the local fire hazard severity zone ordinance.

Very High Fire Hazard Severity Zones in LRA As Recommended by CAL FIRE Projection Albers, NAD 1983
Scale 1: 12,000
at 36" x 36"
June 11, 2009
0 ©
2 Miles
0 3
Kilometers
This map was developed using data products such as parcel and city boundaries provided by local government agencies. In certain cases, this includes copyrighted geographic information.

The maps are for display purposes only - questions and requests related to parcel or city boundary data should be directed to the appropriate local government entity.

DATA SOURCES
CAL FIRE Fire Hazard Severity Zones (FHSZL06_3)
MAP ID: FHSZL_c37_SolanaBeach
Fire Hazard Severity Zones
County Boundary
Parcels
City Boundary
Local Responsibility Area State or Federal Responsibility Areas VHFHSZ
Non-VHFHSZ

VHFHSZ - -
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CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: May 7, 2025
ORIGINATING DEPT: Finance Department – Rachel Jacobs, Finance Director SUBJECT: Review of the Draft Fiscal Years 2026 and 2027 Budget BACKGROUND:

Staff is presenting the Fiscal Years (FYs) 2026 and 2027 Draft Budget (Budget) to the City Council.

This item is before the City Council for review and to provide direction in anticipation of the Final Budget’s formal adoption at the June 18, 2025 meeting.

DISCUSSION:

The Budget is summarized in the Draft Budget document (provided under a separate cover). The information contained in this document reflects the estimate of anticipated revenues for all funds, sets the spending limits for all funds, and follows the policy direction provided by the City Council. The estimates are based on current available information. The Council can modify the Budget during each of the fiscal years when it becomes necessary.

Staff is presenting to Council a draft two-year budget covering FY 2026 and FY 2027.

Staff is recommending that Council adopt the final two-year budget at the June 18, 2025 Council meeting.

Staff will return to Council at mid-year and the end of each of the next two fiscal years, and on an as-needed basis, to present recommended adjustments to revenue and expenditures.

The following summarizes the highlights that have been incorporated into the Budget schedules based on Staff’s revenue estimates and expenditures for the General Fund, Measure S Fund, Internal Funds, Special Revenue Funds, Debt Services Funds, Capital Project Funds, and Proprietary Funds.

May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 2 of 12 ends

ECONOMIC OUTLOOK
According to the UCLA Anderson Forecast, the United States calls for 1% GDP decline in the second quarter of 2025. For California, they expect the unemployment rate averages for 2025, 2026 and 2027 to be 5.7%, 5.2% and 4.8%, respectively. The Forecast expects the California economy will grow at about the same rate of the national economy in 2025 and 2026, and slightly faster in 2027. Real personal income is forecast to grow by 2.5% in 2025, 2.4% in 2026, and 2.9% in 2027.

Higher interest rates, shortages of construction labor, and the rebuilding of damaged and destroyed homes lowered California’s residential construction forecast from December.

Permitted new units are expected to number 102,000 in 2025 and grow to 127,000 by the end of 2027. This rate of home building means that the private sector’s prospects for building out of the housing affordability problem over the next three years are nil.

MEASURE S FUNDS
On November 8, 2022, voters in the City of Solana Beach approved a local one cent (1%) sales and use tax measure with 67% support – the “Solana Beach Streets, Parks, Beaches and Services Measure” (Measure S). Based upon resident surveys prior to the approval of Measure S, these funds will be focused on maintaining local streets, storm drains and other infrastructure, maintaining parks, beaches, neighborhoods, and other public areas and to further support public safety including fire protection, paramedic services and Sheriff services.

The following summary table compares the Revised FY 2025 Budget to the Draft FY 2026 and FY 2027 Budget for Measure S Funds.

FY 2025
Revised
FY 2026
Proposed
FY 2027
Proposed
Revenues
Measure S Revenues 4,788,000 5,018,494 5,164,772
Total Revenues 4,788,000 5,018,494 5,164,772
Expenditures
Measure S - Design & Construction 809,210 1,755,000 1,690,000 Measure S - Materials, Supplies, Services 25,000 25,622 25,640 Total Expenditures 834,210 1,780,622 1,715,640
Transfers Out
Measure S - Transfer to Asset Replacement Fund 1,842,671 392,316 749,295 Measure S - Transfer to CRT Fund - 86,306 72,558
Measure S - Transfer to CIP Fund 530,000 500,000 500,000 Total Transfers 2,372,671 978,622 1,321,853
Total Expenditures & Transfers 3,206,881 2,759,244 3,037,493 Net projected Surplus/(Deficit) 1,581,119 2,259,250 2,127,279 Beginning Fund Balance 1,864,578 3,445,696 5,704,946
Ending Fund Balance 3,445,696 5,704,946 7,832,225
Measure S Summary
May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 3 of 12 ends

GENERAL FUND
The General Fund, not including internal service funds (Risk Management, Workers Compensation, Asset Replacement, Facilities Replacement funds, Real Property Acquisition, Other Post-Employment Benefits (OPEB), and Pension Stabilization funds), is summarized in the following table with a comparison to the FY 2025 Revised Budget:

Revenues
General Fund revenues, exclusive of Measure S Transaction Tax, are projected to increase for FY 2026 by $563,017, or 2.2%, as compared to the FY 2025 Revised Budget, with total projected revenues of $26,515,278 for FY 2026. The primary increases are in Licenses & Permits, Fines & Penalties, and Service Charges related to fee study update and associated fee schedule increases in March 2025.

As discussed above, Measure S Transaction Tax revenue has been separated out for comparability and tracking purposes. Measure S revenues are projected to increase for FY 2025
Revised
FY 2026
Proposed
FY 2027
Proposed
Revenues
General Fund Revenues 25,952,261 26,515,278 27,594,769
Total Revenues 25,952,261 26,515,278 27,594,769
Expenditures
Salaries 8,217,168 9,110,692 9,518,690
Benefits 3,902,700 4,379,014 4,723,487
Materials, Supplies, Services 6,481,246 6,054,039 6,152,106 Law Enforcement 4,977,454 4,860,215 5,295,233
Internal Service Charges 1,354,600 1,223,245 1,341,984
Total Expenditures 24,933,168 25,627,205 27,031,500
Transfers Out
700 Stevens - Loan Repayment 445,700 445,700 -
Transfer to SEA Fund (Close out) 289,054 - -
Transfer to CIP Fund 130,000 - -
Transfer to Camp Fund - 216,279 239,701
864,754 661,979 239,701
Total Expenditures & Transfers 25,797,922 26,289,184 27,271,201 Net projected Surplus/(Deficit) 154,339 226,094 323,568 Beginning Fund Balance 15,139,247 15,293,586 15,519,680 Ending Fund Balance 15,293,586 15,519,680 15,843,248
General Fund Summary
May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 4 of 12 ends

FY 2026 by $230,494, or 4.8%, as compared to the FY 2025 Revised Budget. The City is projected to receive a total of $5,018,494 of Measure S funds in FY 2026.

The Budget document, Attachment 1, provides amounts proposed for each revenue line item for the General Fund & Measure S Fund. The following table provides a summarized version of the revenue categories for the projected General Fund Revenue with a comparison to the FY 2025 Revised Budget amounts:

Property Tax:

The City’s Real Property Tax consultant, Hinderliter, de Llamas & Associates (HDL) provides a 5-year property tax revenue estimate based on historical property tax revenue collection rates, change of ownership data, and the increase in assessed valuation for the fiscal year as allowed by Proposition 13. In California, as required by Proposition 13, the assessed value of existing properties is only allowed to grow by either the California Consumer Price Index or 2 percent, whichever is lower. In December, the State Board of Equalization announced that the inflation rate for the year 2024 was 3.181 percent which will result in the assessed value of existing properties increasing 1.02 percent as required by California law.

Using this information, Staff is conservatively budgeting at 96% collection rate compared to the HDL provided estimates, proposing property tax revenues to be budgeted for FY 2026 at $10,596,980, a $179,244, or 1.7%, increase over the FY 2025 Revised Budget.

This percentage increase is being used since, in addition to the 1.02 percent increase that is expected as allowed by Proposition 13, the City anticipates assessed valuations to increase due to properties being sold, remodeled, or newly constructed and, therefore, reassessed.

For the FY 2027 Budget, Staff is conservatively budgeting at 96% collection rate compared to HDL provided estimates, proposing a 4.9% increase as compared to the draft FY 2026 budget, for a total of $11,305,070 in property tax revenue.

REVENUES - GENERAL FUND
Taxes 17,755,642 18,894,487 19,327,051 18,448,515 19,743,515 19,905,196 20,752,667 Licenses & Permits 685,175 1,002,304 815,647 622,350 817,350 1,071,725 1,101,927 Fines & Forefitures 261,932 408,220 528,722 320,200 320,200 456,500 468,330 Use of Money & Property (218,923) 302,928 1,115,901 325,475 605,475 467,946 485,678 Intergovernmental Revenue 2,152,596 2,109,533 2,434,789 2,279,850 2,489,850 2,567,500 2,690,100 Current Service Charges 1,043,518 890,955 852,041 829,000 829,000 1,074,740 1,097,295 Other Revenue 732,489 574,680 1,433,291 1,439,842 1,141,933 971,671 998,772 Interfund Transfers In 1,590,343 1,591,285 - - 4,938 - - General Fund Total 24,002,772 25,774,391 26,507,441 24,265,232 25,952,261 26,515,278 27,594,769

REVENUES - MEASURE S
Taxes - 1,197,045 5,045,209 4,488,000 4,788,000 4,992,590 5,138,090 Use of Money & Property - (194) 40,143 - - 25,904 26,682 Measure S Total - 1,196,851 5,085,351 4,488,000 4,788,000 5,018,494 5,164,772 FY 2027
Proposed
Budget
FY 2022
Actual
FY 2023
Actual
FY 2024
Actual
FY 2025
Original
Budget
FY 2025
Revised
Budget
FY 2026
Proposed
Budget
May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 5 of 12 ends

Sales Tax:

For FY 2026, the City’s Sales Tax consultant, HDL projects Sales Tax revenue to be $4,637,030, however, the City is budgeting a more conservative projection of $4,497,919, a slight increase of $9,919, or 0.2%, over FY 2025 Revised Budget. While the City remains optimistic that consumer spending activity is on the rise in the City and there will be businesses opening and more city growth on the horizon, Staff maintains a conservative budget approach for FY 2026. Staff will analyze sales tax receipts at midyear and adjust these estimates if the results are more positive than anticipated. In FY 2027, HDL’s Sales Tax revenue projections are more favorable, Staff conservatively budgeted at 97% collection rate, compared to estimates, an increase of $130,563 or

2.9%, to $4,628,482.

Transient Occupancy Tax (TOT):

TOT revenue from the City’s hotels and short-term vacation rentals is estimated at $2,346,088 for FY 2026, a $41,705, or 1.81%, increase. For the FY 2027 budget, a total of $2,478,776 is being budgeted, resulting in an increase of $132,688 or 5.66% over FY 2026. The increases are primarily attributed to increased hotel occupancy rates and in the collection of short-term vacation rental transient occupancy tax.

Fines and Penalties
The projected budget for Fines and Penalties in FY 2026, which includes CVC fines, red light camera citations, and parking citations, is $456,500, an increase of $136,300, or

42.6%, over the current FY 2025 Revised Budget. The projected increase is based on Staff’s analysis of historical trends in actual receipts. The FY 2027 Fines and Penalties are budgeted at $468,330, an increase of 2.6%.

Intergovernmental Revenues
Motor Vehicle-in Lieu revenues are expected to increase by 3.4%, or $80,000, for a total projected revenue of $2,400,000 in FY 2026 and by an additional 5.0% to $2,520,000 in FY 2027.

Service Charge Revenues
Service Charge revenues are being increased in FY 2026 by $245,740, or 29.6%, to a total of $1,074,740 over the FY 2025 Revised Budget based on the recent Fee Study Update and Fee Schedule changes in March. In FY 2027, Staff proposed an increase of $22,555 or 2.1% for a total of $1,097,295.

Other Revenues
The other revenue category is projected to decrease by $170,262, or 14.9%, in FY 2026 mainly due to a decrease in Administrative Service Charges to other funds based on the recent Cost Allocation Plan Update. This category tends to fluctuate year-to-year as onetime revenues are recognized. In FY 2027, this revenue category is expected to increase by $27,101 or 2.8%.

May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 6 of 12 ends

Expenditures
The Budget document, Attachment 1, provides budget requests for each department for both the General Fund & Measure S Fund. The following table provides a summarized version of the expenditure categories for the projected General Fund Expenditures with a comparison to the FY 2025 Revised Budget amounts:

Salaries and Benefits:

Personnel costs are expected to increase $1,369,838, or 11.3%, in the draft FY 2026 General Fund Budget as compared to the FY 2025 Revised Budget. This increase is due to the addition of one full-time Sustainability Management Assistant in the City Manager’s Department, the addition of one full-time Building Official in the Building Services Department, typical increases associated with the implementation of Memoranda of Understanding (MOU) with employee groups, including cost of living increases and certain salary increases based on performance during annual reviews, as well as incorporating full fiscal year impacts of reclasses and organizational updates previously approved by City Council.

The breakdown of costs associated with these increases for each of the next two fiscal years is as follows:

FY 2026
• Addition of Building Official at a cost of $170,139 which includes salary and benefit amounts.
o A majority of these costs will be offset by a reduction in consultant costs paid to our current contracted building official, which can be seen in the Building Services Department Budget.
• Addition of Sustainability Management Assistant at a cost of $93,475 which includes salary and benefit amounts.

EXPENDITURES - GENERAL FUND
General Government 4,462,691 5,761,021 5,687,790 5,116,955 5,264,753 5,674,398 5,973,997 Community Development 1,342,740 1,777,401 1,812,282 1,928,780 2,228,651 2,148,424 2,197,188 Public Safety 10,893,827 11,365,047 12,042,251 12,618,705 12,921,993 13,238,773 14,109,647 Public Works 2,582,392 3,075,979 3,060,990 3,535,368 3,953,202 4,165,983 4,333,702 Community Services 749,271 759,811 869,583 877,190 1,010,269 845,349 416,966 Transfers Out 1,165,740 3,332,416 2,050,000 - 419,054 216,257 239,701 General Fund Total 21,196,661 26,071,677 25,522,897 24,076,998 25,797,922 26,289,184 27,271,201

EXPENDITURES - MEASURE S
General Government - 4,772 745,063 1,046,400 1,071,400 417,316 774,295 Public Works - - 667,790 390,000 809,210 1,755,000 1,690,000 Transfers Out - - 3,000,000 - 1,326,271 586,928 573,198 Measure S Total - 4,772 4,412,853 1,436,400 3,206,881 2,759,244 3,037,493 FY 2027
Proposed
Budget
FY 2022
Actual
FY 2023
Actual
FY 2024
Actual
FY 2025
Original
Budget
FY 2025
Revised
Budget
FY 2026
Proposed
Budget
May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 7 of 12 ends

• The remaining difference is due to reallocation of Staff between budget units and funds, promotions, reclassification of positions, and related salary & benefit increases.

Personnel costs are expected to increase another $752,471, or 5.6%, in FY 2027 General Fund Budget. This increase is mainly due to the following:

FY 2027
• The second year of the budget anticipated the current MOUs salary and benefit increases.
• The remaining difference is due to reallocation of Staff between budget units and funds, promotions, reclassification of positions, and related salary & benefit increases.

Material, Supplies, and Services:

As noted above; to maintain transparency around the use of Measure S Funds, Staff has separated out Measure S Revenues and Measure S requested Expenditures.

Departments were requested to keep their FY 2026 budget requests for a given line-item consistent with their previous fiscal year’s budget. If increases were needed, departments were asked to provide justification for the additional funds.

For FY 2026, $6,054,039 is proposed for material, supplies and services, a decrease of $427,207, or 6.6%, as compared to the FY 2025 Revised Budget. In FY 2027, an increase of $98,068, or 1.6%, is requested for a total of $6,152,107.

The other major difference is the fact that, as previously noted, we do not budget for PARS Pension Trust contributions until the prior Fiscal Year budget results are known.

At that point, if there is a surplus, the City Council determines the amount of any transfer to the PARS Pension Trust Fund.

Staff proposed using Measure S funds for costs associated specifically with outside HDL’s consultant services for the administration and auditing of Measure S Transaction Use Tax. Their contract is a maximum not to exceed $25,000 for FY 2026 & FY 2027, no change from FY 2025. There is a slight increase in the services budget requested to cover associated investment fees.

Law Enforcement Services
While the total cost for the Sheriff’s contract will increase by $146,184, or 2.8%, to $5,310,215 for FY 2026, the General Fund portion will decrease by $117,239, or 2.4%, to $4,860,215 as compared to the FY 2025 Revised Budget as Staff is proposing to allocate a larger share to the Community Oriented Policing (COPS) grant fund, which has a reserve balance presently. For FY 2026, the City will allocate $450,000 from the COPS fund to help fund the law enforcement services.

May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 8 of 12 ends

For FY 2027, the total Sheriff’s contract will increase by $185,018, or 3.5%, to $5,495,233, the general fund portion will increase by $435,018, or 9%, to $5,295,233. The remaining $200,000 will be allocated to the COPS grant fund.

Internal Service Charges
Internal Service Fund contributions from the General Fund total $1,668,945 in FY 2026.

This is an expenditure decrease of $131,355 as compared to the FY 2025 Revised Budget. The decrease is due to Staff’s recommendation to spend down available department reserve balances instead of request additional transfers for smaller asset replacement budget requests. The reduction in OPEB Liability costs in the General Fund is due to allocating the costs to other funds based on their proportionate share of salaries.

General Fund contributions are budgeted to decrease by $326,961 in FY 2027 to a total of $1,341,984 due to the pay-off of the Stevens Loan.

General Fund internal service charge contributions are summarized on the following table:

Transfers Out
General Fund Transfers Out are being budgeted to decrease by $202,797 from FY 2025 Revised Budget to a total of $216,257 in FY 2026. This transfer of $216,257 is to the Camp Fund to cover gap between the projected expenditure budget compared to the than revenue budget for day camp and junior lifeguard programs. For FY 2027, this transfer request is $239,701 to cover the gap.

In addition, Staff has proposed $978,622 in transfers out of Measure S Transaction Use Tax Fund in FY 2026 & $1,321,853 in FY 2027. These transfers are shown in the summary chart below:

FY 2025
Revised
FY 2026
Draft
FY 2027
Draft
Claims Liability Charges $ 648,100 $ 788,891 $ 860,863
Worker's Comp Charges 499,700 352,262 396,566
Asset Replacement Charges 122,500 - -
700 Stevens Loan 445,700 445,700 -
PARS OPEB 84,300 82,092 84,555
TOTALS $ 1,800,300 $ 1,668,945 $ 1,341,984
Fund Reason FY 2026 FY 2027
CRT - 208 CRT Funding 86,306 72,558
CIP - 459 Marine Safety Building, Future Construction 500,000 500,000 Asset Repl - 135 Fire Engine, FY 27 purchase 313,000 634,295 Asset Repl - 135 Marine Safety Equipment & Vehicles 79,316 115,000 978,622 1,321,853
May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 9 of 12 ends

Fund Balance
The General Fund Draft Budget projects a surplus of $2,485,344 for FY 2026 and $2,450,847 for FY 2027 using the assumptions detailed above which are inclusive of Measure S revenue. If the Measure S Transaction Use Tax Fund is excluded, the surplus is projected to be $226,091 for FY 2026 and 323,568 for FY 2027.

The estimated reserve balances on June 30, 2026, and June 30, 2027, for the General Fund are estimated to be $21,224,619 and $23,675,465, respectively. If Measure S is excluded, the estimated reserve balances on June 30, 2026, and June 30, 2027, for the General Fund are estimated to be $15,519,672 and $15,843,240, respectively.

INTERNAL SERVICE FUNDS
The internal service funds for Self-Insurance, Worker’s Compensation, Asset Replacement, Facilities Replacement, Real Property Acquisition, OPEB, and Pension Stabilization have total revenue estimated to be $2,942,474 and total expenditures of $3,045,234 for FY 2026. For FY 2027, estimated total revenues are $3,031,040 and estimated total expenditures are $5,024,896. The ending fund balances of the Internal Service Funds at the end of FY 2026 are projected to total $10,572,610, and $8,578,754 on June 30, 2027.

SPECIAL REVENUE FUNDS
The Special Revenue Funds include some of the following funds:
• Gas Tax
• Special Districts (MIDS, Highway 101, CRT and Street Lighting) • Fire Mitigation Fees
• COPS
• TransNet Funds
• Community Development Block Grant (CDBG)
• Miscellaneous Grants
• SB 1
• Coastal/Visitors TOT
• Camp/Junior Lifeguards
• Housing
For FY 2026, total revenue for the Special Revenue Funds is estimated to be $4,936,622 and the total expenditures are estimated to be $4,819,505 with total reserves for the Special Revenue Funds estimated to be $1,928,297 on June 30, 2026.

For FY 2027, total revenue for the Special Revenue Funds is estimated to be $5,060,096 and the total expenditures are estimated to be $5,663,014 with total reserves for the Special Revenue Funds estimated to be $1,325,379 on June 30, 2027.

DEBT SERVICE FUND
May 7, 2025
Review of the FY 2026 & FY 2027 Draft Budget

Page 10 of 12 ends

Solana Beach City CouncilMay 7, 2025

Solana Beach City Council
May 7, 2025