Agenda, special meeting, first session — Solana Beach City Council, December 10, 2025 (part 1 of 2)

Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 1 of 9

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY AGENDA
Joint SPECIAL Meeting
Wednesday, December 10, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained through a Records Request.

PUBLIC MEETING ACCESS
The Regular Meetings of the City Council are held at 6:00pm on Wednesdays and are broadcast live. Please check the City’s website for the meeting schedule or any special meetings. The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

WATCH THE MEETING
• Live web-streaming: Meetings web-stream live on the City’s website on the City’s Public Meetings webpage. Find the large Live Meeting button.
• Live Broadcast on Local Govt. Channel: Meetings are broadcast live on Cox Communications - Channel 19 / Spectrum (Time Warner)-Channel 24 / AT&T U-verse Channel 99. • Archived videos online: The video taping of meetings are maintained as a permanent record and contain a detailed account of the proceedings. Council meeting tapings are archived and available for viewing on the City’s Public Meetings webpage.

AGENDA MATERIALS
A full City Council agenda packet including relative supporting documentation is available at City Hall, the Solana Beach Branch Library (157 Stevens Ave.), La Colonia Community Ctr., and online www.cityofsolanabeach.org. Agendas are posted at least 72 hours prior to regular meetings and at least 24 hours prior to special meetings. Writings and documents regarding an agenda of an open session meeting, received after the official posting, and distributed to the Council for consideration, will be made available for public viewing at the same time. In addition, items received at least 1 hour 30 minutes prior to the meeting time will be uploaded online with the agenda posting. Materials submitted for consideration should be forwarded to the City Clerk’s department 858-720-2400. The designated location for viewing of hard copies is the City Clerk’s office at City Hall during normal business hours.

PUBLIC COMMENTS
Written correspondence (supplemental items) regarding an agenda item at an open session meeting should be submitted to the City Clerk’s Office at [email protected] with a) Subject line to include the meeting date b) Include the Agenda Item # as listed on the Agenda. o Correspondence received after the official posting of the agenda, but two hours prior to the meeting start time, on the meeting day, will be distributed to Council and made available online along with the agenda posting. All submittals received before the start of the meeting will be made part of the record. o Written submittals will be added to the record and not read out loud.

And/Or
Verbal Comment Participation:

Please submit a speaker slip to the City Clerk prior to the meeting, or the announcement of the Section/Item, to provide public comment. Allotted times for speaking are outlined on the speaker’s slip for each agenda section: Oral Communications, Consent, Public Hearings and Staff Reports.

Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 2 of 9 Public speakers have 3 minutes each to speak on each topic. Time may be donated by another individual who is present at the meeting to allow an individual up to 6 minutes to speak. Group: Time may be donated by two individuals who are present at the meeting allowing an individual up to 10 minutes to speak. Group Hearings: For public hearings only, time may be donated by two individuals who are present at the meeting allowing an individual up to 15 minutes to speak.

COUNCIL DISCLOSURE
Pursuant to the Levine Act (Gov’t Code Section 84308), any party to a permit, license, contract (other than competitively bid, labor or personal employment contracts) or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any Council Member. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party or participant and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made.

SPECIAL ASSISTANCE NEEDED
In compliance with the Americans with Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Section 202. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s office (858) 720-2400 at least 72 hours prior to the meeting.

As a courtesy to all meeting attendees, please set all electronic devices to silent mode and engage in conversations outside the Council Chambers.

CITY COUNCILMEMBERS
Lesa Heebner
Mayor
Kristi Becker
Deputy Mayor / Councilmember District 2
Jill MacDonald
Councilmember District 4
David A. Zito
Councilmember District 1
Jewel Edson
Councilmember District 3
Alyssa Muto
City Manager
Johanna Canlas
City Attorney
Angela Ivey
City Clerk
SPEAKERS:

Please submit your speaker slip to the City Clerk prior to the meeting or the announcement of the Item. Allotted times for speaking are outlined on the speaker’s slip for Oral Communications, Consent, Public Hearings and Staff Reports.

READING OF ORDINANCES AND RESOLUTIONS:

Pursuant to Solana Beach Municipal Code Section 2.04.460, at the time of introduction or adoption of an ordinance or adoption of a resolution, the same shall not be read in full unless after the reading of the title, further reading is requested by a member of the Council. If any Councilmember so requests, the ordinance or resolution shall be read in full. In the absence of such a request, this section shall constitute a waiver by the council of such reading.

CALL TO ORDER AND ROLL CALL:

CLOSED SESSION REPORT:

FLAG SALUTE:

Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 3 of 9 APPROVAL OF AGENDA:

PROCLAMATIONS/CERTIFICATES: Ceremonial
• First Responder’s Acknowledgment
• Dan Goldberg, City Engineer, Retirement Recognition
PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. • Clean Energy Alliance (CEA)
• 5th & 6th Grade Solana Santa Fe Elementary
ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

This portion of the agenda provides an opportunity for members of the public to address the City Council on items relating to City business and not appearing on today’s agenda by submitting a speaker slip (located on the back table) to the City Clerk. Pursuant to the Brown Act, no action shall be taken by the City Council on public comment items. Council may refer items to the City Manager for placement on a future agenda. The maximum time allotted for each presentation is THREE MINUTES. No donations of time are permitted (SBMC 2.04.190). Please be aware of the timer light on the Council Dais.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

An opportunity for the City Manager and City Attorney to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

C. STAFF REPORTS:

Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Annual Deputy Mayor Appointment. (File 0410-85)
Recommendation: That the City Council

1. Designate the appointment of the Deputy Mayor for the December 2025-2026 term, to serve from December 10, 2025, through the first December 2026 meeting, subject to approval by majority vote.

Item C.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 4 of 9 C.2. Opposition of New Offshore Oil and Gas Drilling. (File 0480-60) Recommendation: That the City Council

1. Approve Resolution 2025-129 opposing any new offshore oil drilling and to support any legislation that opposes offshore drilling and/or this proposed plan by the federal administration.

2. Add to the City’s Legislative Policy, under Section 3, Environmental Sustainability and Energy, Policy Actions, to include “Oppose policies or legislation that promote any new offshore oil drilling and support any legislation that opposes offshore drilling.

Item C.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.3. Heat Pump Water Heater Rebate Program. (File 0220-30) Recommendation: That the City Council

1. Adopt Resolution 2025-126 authorizing $25,000 of the Climate Action Plan Implementation budget to fund a Pilot 2026 Heat Pump Water Heater Rebate Program.

Item C.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

C.4. Interim Fire Chief Appointment and Employment Agreement. (File 0500-10) – added 12-08-25
Recommendation: That the City Council

1. Adopt Resolution 2025-130 appointing Colin Stowell as the Interim Fire Chief and authorizing the City Manager to execute an employment agreement with Mr.

Stowell with an hourly rate of $122.00 and limited to working 960 hours per fiscal year.

Item C.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A. CONSENT CALENDAR: (Action Items)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 5 of 9 All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on November 05, 2025.

Item A.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for November 01, 2025 – November 14, 2025.

Item A.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.3. 2026 City Council Meeting Schedule. (File 0410-05) Recommendation: That the City Council

1. Adopt Resolution 2025-116 establishing the 2026 City Council Regular Meeting schedule.

Item A.3. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.4. Council Boards, Committees, and Commissions Appointments. (File 0410-05) Recommendation: That the City Council

1. Review the current Regional Boards, Commissions, and Committees appointments at mid-term and, if needed, make changes to fulfill the two-year terms ending January 2027.

2. Review the Council Standing Committees and make only those changes necessary to ensure the two-year terms ending January 2027 are fulfilled.

Item A.4. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.5. Streetlight Maintenance and Repairs. (File 0820-60) Recommendation: That the City Council
Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 6 of 9

1. Adopt Resolution 2025-122:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Yunex, LLC, for Streetlight As-Needed Services for Fiscal Year 2025/26 only, increasing the contract by $37,445 for a total not-to-exceed amount of $103,245 for Fiscal Year 2025/26 only. b. Authorizing the City Treasurer to amend the FY 2025-2026 Adopted Budget accordingly, by increasing the Streetlight Professional Services Budget Account by $37,445.

Item A.5. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.6. Recognized Obligation Payment Schedule (ROPS). (File 0115-30) Recommendation: That the City Council

1. Receive the Successor Agency’s enforceable obligations payment information and administrative budget for the period July 1, 2026 to June 30, 2027.

2. Adopt Resolution SA-035 approving the SA Administrative Budget for July 1, 2026 to June 30, 2027.

3. Adopt Resolution SA-036 approving the ROPS 26-27 for July 1, 2026 to June 30, 2027.

Item A.6. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.7. Wireless Communications Facilities Plan Review and Inspection Services. (File 0610-10) Recommendation: That the City Council

1. Adopt Resolution 2025-125 authorizing the City Manager to execute a Professional Services Agreement with PermiTech Solutions Corporation.

Item A.7. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.8. 2025 Sewer and Storm Drain Lining Project. (File 1040-26) Recommendation: That the City Council

1. Adopt Resolution 2025-127 approving an increase of $48,550 to the contractor’s base contract amount, for a revised total contract amount of $599,336, to be funded from the FY 2025-26 Sanitary Sewer Pipeline Rehabilitation budget.

Item A.8. Report (click here)
Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 7 of 9 Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

A.9. Professional Sales Tax Analysis Services. (File 0390-70) Recommendation: That the City Council

1. Adopt Resolution 2025-128:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Hinderliter de Llamas & Associates., for professional sales tax analysis & auditing services, increasing the contract by $25,000 for a total not-to-exceed amount of $74,999 for Fiscal Years 2024/25 & 2025/26.
b. Authorizing the City Treasurer to amend the Fiscal Year 2025/26 budget accordingly.

Item A.9. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals. The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) B. PUBLIC HEARINGS:

This portion of the agenda provides citizens an opportunity to express their views on a specific issue as required by law after proper noticing by submitting a speaker slip (located on the back table) to the City Clerk. After considering all of the evidence, including written materials and oral testimony, the City Council must make a decision supported by findings and the findings must be supported by substantial evidence in the record. An applicant or designee(s) for a private development/business project, for which the public hearing is being held, is allotted a total of fifteen minutes to speak, as per SBMC 2.04.210. A portion of the fifteen minutes may be saved to respond to those who speak in opposition. All other speakers should refer to the public comment section at the beginning of the agenda for time allotment. Please be aware of the timer light on the Council Dais.

B.1. Public Hearing: User Fee Schedule CPI (Consumer Price Index) Update. (File 0390-23)
Recommendation: That the City Council

1. Conduct the Public Hearing: Open the Public Hearing, Report Council Disclosures, Receive Public Testimony, and Close the Public Hearing.

2. Adopt Resolution 2025-120 updating the 2026 Fee Schedule.

Item B.1. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

B.2. Public Hearing: Introduce (1st Reading) Ordinance 533 - Outdoor Dining and Other Zoning Code Updates. (File 0610-10)
Recommendation: That the City Council
Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 8 of 9

1. Introduce Ordinance 533 (1st Reading) amending Title of the Solana Beach Municipal Code regarding outdoor dining and other zoning code updates.

Item B.2. Report (click here)
Posted Reports & Supplemental Docs contain records up to the cut off time, prior to the start of the meeting, for processing new submittals.

The final official record containing handouts, PowerPoints, etc. can be obtained through a Records Request to the City Clerk’s Office.

LEGISLATIVE POLICY AND CORRESPONDENCE:

WORK PLAN COMMENTS: Adopted June 18, 2025
Comments not already mentioned in prior agenda items.

COMPENSATION & REIMBURSEMENT DISCLOSURE:

GC: Article 2.3. Compensation: 53232.3. (a) Reimbursable expenses shall include, but not be limited to, meals, lodging, and travel. 53232.3 (d) Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency “City” at the next regular meeting of the legislative body.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) a. City Selection Committee (meets twice a year) Primary-Heebner, Alternate-Edson b. Clean Energy Alliance (CEA) JPA: Primary-Becker, Alternate-Zito c. County Service Area 17: Primary-MacDonald, Alternate-Edson d. Escondido Creek Watershed Authority: Becker / Staff (no alternate). e. League of Ca. Cities’ San Diego County Executive Committee: Primary-MacDonald, Alternate-Becker. Subcommittees determined by its members. f. League of Ca. Cities’ Local Legislative Committee: Primary-MacDonald, AlternateBecker g. League of Ca. Cities’ Coastal Cities Issues Group (CCIG): Primary-MacDonald, Alternate-Becker
h. North County Dispatch JPA: Primary-MacDonald, Alternate-Becker i. North County Transit District: Primary-Edson, Alternate-MacDonald j. Regional Solid Waste Association (RSWA): Primary-Zito, Alternate-MacDonald k. SANDAG: Primary-Heebner, 1st Alternate-Zito, 2nd Alternate-Edson. Subcommittees determined by its members.
l. SANDAG Shoreline Preservation Committee: Primary-Becker, Alternate-Zito m. San Dieguito River Valley JPA: Primary-MacDonald, Alternate-Becker n. San Elijo JPA: Primary-Zito, Primary-Becker, Alternate-City Manager o. 22nd Agricultural District Association Community Relations Committee: Primary-Edson, Primary-Heebner
STANDING COMMITTEES: (All Primary Members) (Permanent Committees) a. Business Liaison Committee – Zito, Edson
b. Fire Dept. Management Governance & Organizational Evaluation – Edson, MacDonald
c. Highway 101 / Cedros Ave. Development Committee – Heebner, Edson d. Parks and Recreation Committee – Zito, Edson
e. Public Arts Committee – Edson, Heebner
f. School Relations Committee – Becker, MacDonald
g. Solana Beach-Del Mar Relations Committee – Heebner, Edson

CITIZEN COMMISSION(S)
a. Climate & Resiliency Commission – Zito, Becker
Solana Beach City Council Special Meeting Agenda December 10, 2025 Page 9 of 9 ADJOURN:

Next Regularly Scheduled Meeting is January 14, 2026
Always refer to the City’s website for an updated schedule or contact City Hall. www.cityofsolanabeach.org 858-720-2400

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF SOLANA BEACH
§
I, Angela Ivey, City Clerk of the City of Solana Beach, do hereby certify that this Agenda for the December 10, 2025 Council Meeting was called by City Council, Successor Agency to the Redevelopment Agency, Public Financing Authority, and the Housing Authority of the City of Solana Beach, California, was provided and posted on December 04, 2025 at 4:30 p.m. on the City Bulletin Board at the entrance to the City Council Chambers. Said meeting is held at 6:00 p.m., December 10, 2025, in the Council Chambers, at City Hall, 635 S. Highway 101, Solana Beach, California.

Angela Ivey, City Clerk
City of Solana Beach, CA
UPCOMING CITIZEN CITY COMMISSION AND COMMITTEE MEETINGS:

Regularly Scheduled, or Special Meetings that have been announced, are posted on each Citizen Commission’s Agenda webpage. See the Citizen Commission’s Agenda webpages or the City’s Events Calendar for updates.
o Budget & Finance Commission
o Climate & Resiliency Commission
o Parks & Recreation Commission
o Public Arts Commission
o View Assessment Commission
}
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.1.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: City Clerk’s Department
SUBJECT: Annual Deputy Mayor Appointment
BACKGROUND:

On July 10, 2018, the City Council adopted Ordinance 488 establishing a By-District Election Process in four Council Districts and an Elective Office of Mayor. Thus, an annual appointment of Deputy Mayor is needed to fill the Deputy Mayor’s position. Resolution 2023-057 (Attachment 1) provides a guide for rotation of the Deputy Mayor. It states that the City Council shall appoint a Deputy Mayor on an annual basis at the first City Council meeting in December. The Deputy Mayor shall be selected by the affirmative vote of not less than three members of the City Council. On December 11, 2024, Councilmember Kristi Becker was appointed Deputy Mayor for the term of December 11, 2024, through the 2025 December Council Meeting.

This item is before Council to appoint a Deputy Mayor for the term of December 10, 2025, through December 9, 2026, or any other December Council meeting.

DISCUSSION:

Pursuant to Resolution 2023-057, the Council shall proceed with the nomination and appointment of the December 2025 – December 2026 Deputy Mayor. This is a summary of Resolution 2023-057 which provides some general guidelines for making an appointment of the Deputy Mayor:
 Each Councilmember has a specified position in the rotation sequence based on their electoral district. These districts are seated in the following sequence: District 1, District 3, District 2, District 4. Districts 1 and 3 are elected at the same election, whereas Districts 2 and 4 are elected at the next election. In any given year, the first person seated after the Mayor is typically selected as Deputy Mayor, subject to a majority vote.
 In non-election years, the presiding Deputy Mayor typically moves to the end of the rotation sequence on the dais and the remaining three councilmembers move forward in their current order.

December 10, 2025
Annual Deputy Mayor Appointment

Page 2 of 2 ends

 In election years, the newly elected, re-elected, or appointed Councilmembers are seated at the end of the dais in the sequence as stated above.
 After the Council has been seated, the City Council will proceed with appointing a Deputy Mayor.
 A Councilmember may decline to serve as Deputy Mayor. In this case, the office would pass to the next Councilmember in the dais seating sequence, pursuant to a majority vote.
 If a member accepts a shared term of at least six months as Deputy Mayor, that term shall be deemed a full term as Deputy Mayor.
 If a Deputy Mayor is not able to complete their term as Deputy Mayor, and a member is called upon to fill in for the remainder of the term and serves longer than six months, this Deputy Mayor may not be considered to have served a full term. The member called upon under such a situation may be allowed to continue serving as Deputy Mayor for the next full term, subject to a majority vote.  The Council may choose to appoint a person to the position of Deputy Mayor based on factors other than those set forth in the resolution.  To the extent possible, each Councilmember shall be given the opportunity to serve as Deputy Mayor.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
• Designate the appointment of a new Deputy Mayor.
• Provide alternative direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Designate the appointment of the Deputy Mayor for the December 2025–2026 term, to serve from December 10, 2025, through the first December 2026 meeting, subject to approval by majority vote.
__________________________
Alyssa Muto, City Manager
Attachment:

1. Resolution 2023-057 - Guidelines regarding the Annual Appointment of the Deputy Mayor.

RESOLUTION 2023-057

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, ESTABLISHING

GUIDELINES REGARDING APPOINTMENT OF THE

DEPUTY MAYOR
WHEREAS, the City Council is authorized and directed by Government Code Section 36801 to meet after a general municipal election and choose one of its members as Deputy Mayor; and
WHEREAS, the City of Solana Beach has historically made an appointment of Deputy Mayor on an annual basis; and
WHEREAS, the City of Solana Beach refers to the Mayor Pro Tempore as the Deputy Mayor; and
WHEREAS, the City Council has determined that it is in the best interest of the City of Solana Beach to establish guidelines regarding the appointment of the Deputy Mayor; and
WHEREAS, starting in November 2020, the election of District 1 and District 3 took place, and in November 2022 District 2 and District 4 were elected. The seating at the dais is in the following order: District 1, District 3, District 2, and District 4; and WHEREAS, the Deputy Mayor is appointed by the City Council for a one-year term at a December City Council meeting. In an election year, it will occur at a meeting following the declaration of the election results for a general municipal election. (Gov.

Code§ 36801.); and
WHEREAS, to be eligible for appointment as Deputy Mayor, a Councilmember ideally would have completed at least one year of his or her current term on the Council.

Experience as a Councilmember will assist those who are selected to serve as Deputy Mayor, and that it is in the City's best interest that these selections be made in a manner that acclimates the Deputy Mayor to the roll and task prior to assuming the respective office; and
WHEREAS, the City Council wishes to amend the selection process of the Deputy Mayor as was adopted per Resolution 1996-17, since an elected Mayor would no longer be included, as well as to consider the electoral districts.

NOW, THEREFORE, the City Council of the City of Solana Beach California, resolves as follows:

1. The mayor pro tempore shall be referred to as the Deputy Mayor.

Resolution 2023-057
Deputy Mayor Appointment Guidelines

Page 2 of 3 ends

2. The City Council shall appoint a Deputy Mayor on an annual basis.

3. The Deputy Mayor shall be selected by a majority vote of the City Council, or not less than three members of the City Council.

4. In the absence of the Mayor, the Deputy Mayor shall serve and perform the functions of the Mayor. If both the Mayor and Deputy Mayor are absent from a City Council meeting, the Councilmembers present shall select a Councilmember from those present to perform the functions of Mayor at that meeting.

5. Selection of the Deputy Mayor:
a. Each Councilmember has a specified position in the rotation sequence based on their electoral district. These districts are seated in the following sequence: District 1 , District 3, District 2, District 4. Districts 1 and 3 are elected at the same election, whereas Districts 2 and 4 are elected at the next election. In any given year, the first person seated after the Mayor is typically selected as Deputy Mayor, subject to a majority vote. i. In non-election years, the presiding Deputy Mayor typically moves to the end of the rotation sequence on the dais and the remaining three Councilmembers move forward in their current order.
ii. In election years, the newly elected, re-elected, or appointed Councilmembers are seated at the end of the dais in the sequence as stated above.
iii. After the Council has been seated, the City Council will proceed with appointing a Deputy Mayor.
b. If an appointment is made to fill a mid-term vacancy, the newly appointed Councilmember will be seated in the vacant seat. If that vacancy was the current Deputy Mayor, the Council may determine the experience of the appointed member or move this position to the end of the dais. c. A Councilmember may decline to serve as Deputy Mayor. In this case, the office would pass to the next Councilmember in the dais seating sequence, pursuant to a majority vote.
d. If a member accepts a shared term of at least six months as Deputy Mayor, that term shall be deemed a full term as Deputy Mayor.
e. If a Deputy Mayor is not able to complete their term as Deputy Mayor, and a member is called upon to fill in for the remainder of the term and serves longer than six months, this Deputy Mayor may not be considered to have served a full term. The member called upon under such a situation may be allowed to continue serving as Deputy Mayor for the next full term, subject to a majority vote.
f. The Council may choose to appoint a person to the position of Deputy Mayor based on factors other than those set forth in this resolution.

6. To the extent possible, each Councilmember shall be given the opportunity to serve as Deputy Mayor.

Resolution 2023-057
Deputy Mayor Appointment Guidelines

Page 3 of 3 ends

7. This resolution shall supersede all prior resolutions concerning this matter.

PASSED AND ADOPTED this 10th day of May 2023, at a regularly scheduled meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Councilmembers - Heebner, Zito, Edson, Becker, MacDonald Councilmembers - None
Councilmembers - None
Councilmembers - None
APPROVED AS TO FORM: ATTEST:

RESOLUTION CERTIFICATION
STATEOFCALJFORNIA }
COUNTY OF SAN DIEGO SS.

CITY OF SOLANA BEACH
I, ANGELA IVEY, City Clerk of the City of Solana Beach, California, DO HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution 2023-057 establishing guidelines regarding appointment of the Deputy Mayor as duly passed and adopted at a Regular Solana Beach City Council meeting held on the 10th day of May, 2023 and is the original on file in the City Clerk's Office.

CITY COUNCIL ACTION:
______________________________________________________________________ AGENDA ITEM # C.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: City Manager’s Department - Dion Akers, Government Affairs Manager
SUBJECT: Resolution 2025-129 – Council Consideration of Opposition of New Offshore Oil and Gas Drilling
BACKGROUND:

On November 20, 2025, the Trump Administration released a draft five-year offshore leasing plan, which proposes opening federal waters off the entire state of California to oil leasing. The plan proposes new offshore lease sales in California between 2027 and 2030. The plan also opens a portion of the eastern Gulf of Mexico and areas off Alaska to offshore oil leases.

The National Outer Continental Shelf Oil and Gas Leasing Program, also known as the Five-Year Plan, determines where the federal government will sell leases for offshore drilling from 2026-2031. No new leases have been issued in federal waters off California since 1984. California banned drilling in state waters three decades ago and has a long, bipartisan history opposing expanded offshore drilling.

The plan would propose 34 potential lease sales across 21 of the 27 Outer Continental Shelf (OCS) planning areas, covering approximately 1.27 billion acres. Of those areas, one would be off of Northern California, two off Central California, and three off of Southern California.

California officials have argued that expanding offshore oil production would most likely require the construction of expensive new platforms and onshore support equipment whose presence could harm the state’s multibillion-dollar coastal economy, including tourism, fishing and the marine ecosystem. Disasters such as the 1969 Santa Barbara oil spill, the 1989 Exxon Valdez oil spill in Alaska and the 2010 Deepwater Horizon oil spill in the Gulf of Mexico have demonstrated the immense environmental and economic concerns with offshore oil drilling. California’s coastal economy produces approximately December 10, 2025
Opposition to Offshore Drilling

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$41.9 billion in gross domestic product each year and employs almost half a million people in the state.

This item is before the City Council to consider approving Resolution 2025-129 (Attachment 1) opposing any new offshore oil and gas drilling and to support any legislation that opposes this proposed plan by the federal administration.

DISCUSSION:

In 1994, the California state Legislature passed the California Coastal Sanctuary Act, which prohibited new oil and gas leases in the state’s coastal waters (3 miles out from the shoreline), with some exceptions. In 2016, Governor Brown pushed for a permanent ban on new offshore drilling off the state’s coast, both because of concerns over potential oil spills and reluctance to expand the world’s reliance on fossil fuels in the face of climate change.

In 2018, the first Trump Administration released an updated National Outer Continental Shelf Oil and Gas Leasing Program, also known as the Five-Year Plan, which would have opened 90% of the nation’s offshore oil and natural gas reserves for exploration by global energy companies. The Trump administration's initial 2018 plan to open new areas for oil drilling leases off the California coast did not go into effect due to a combination of political opposition, state-level resistance, and subsequent administrative changes. No new federal leases were issued as part of that specific plan. On January 24, 2018, the City of Solana Beach (City or Solana Beach) officially opposed the 2018 plan.

On November 20, 2025, the 11th National Outer Continental Shelf Oil and Gas Leasing Program for 2026-2031 was released, which proposes opening federal waters off the entire state of California to oil leasing. As part of the prescribed approval process, the current public comment period for the draft plan is open and will end on January 23, 2026. This 60-day comment period is for the second step of the five-step program development process.

Since the early stages of developing the latest draft and through the release of the draft plan for public comment, numerous organizations, non-profits, municipalities, state and local legislators, and federal officials have opposed the draft plan or authored bills to further prohibit the development of offshore drilling. Locally, this includes organizations such as the Surfrider Foundation, WildCoast, and Oceana USA. Across the country, public opposition is widespread, with over 390 municipalities nationwide, including more than 90 on the Pacific coast, having formally opposed new offshore drilling activities.

Prominent California elected officials have also opposed offshore drilling and the draft plan, including Governor Gavin Newsom, Attorney General Rob Bonta, and Representative Mike Levin (CA-49), who recently introduced the Southern California Coast and Ocean Protection Act. H.R. 2862 which would prevent new leasing for the exploration, development, or production of oil or natural gas along the Southern California coast, from San Diego to the northern border of San Luis Obispo County.

December 10, 2025
Opposition to Offshore Drilling

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Solana Beach, through many progressive and innovative programs and policies enacted over the past two decades, has proven to be a leader in environmental protection and sustainability. Oil and gas drilling off the coast threatens the local environment, health, and economy, and prolongs dependence on fossil fuels, something the City has actively tried to reduce through the adoption of the Climate Action Plan and its efforts to promote clean and renewable energy.

The most effective way to protect our coast and promote a move towards more clean and renewable energy is to demonstrate strong local opposition to increased oil and gas drilling. In California, opposition to this plan has bipartisan support from political leaders throughout the State. Should Solana Beach reaffirm its opposition to offshore drilling leases and further support legislation prohibiting offshore drilling, the City would again join a robust network of advocates and government agencies fighting to protect our coastal environment.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

There will be no fiscal impact as a result of this item.

WORK PLAN:

This item is not identified in the Work Plan but is consistent with its Environmental Sustainability priorities.

This item supports the 2025-2026 Legislative Policy, consistent with the Environmental Sustainability and Energy priority legislative area.

OPTIONS:
• Approve Staff recommendation.
• Approve Staff recommendation with alternative amendments / modifications.

CITY STAFF RECOMMENDATION:

1. Approve Resolution 2025-129 opposing any new offshore oil drilling and to support any legislation that opposes offshore drilling and/or this proposed plan by the federal administration.

2. Add to the City’s Legislative Policy, under Section 3, Environmental Sustainability and Energy, Policy Actions, to include “Oppose policies or legislation that promote December 10, 2025
Opposition to Offshore Drilling

Page 4 of 4 ends

any new offshore oil drilling and support any legislation that opposes offshore drilling.”
_________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-129
ATTACHMENT 1
RESOLUTION 2025-129

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, OPPOSING NEW

OFFSHORE OIL AND GAS DRILLING
WHEREAS, the City of Solana Beach values our ocean waters and coast which provide habitat to a vast array of wildlife including marine mammals, birds and fish that depend on a healthy and clean ocean environment; and
WHEREAS, our City depends on the thousands of visitors who enjoy recreational activities on our beaches for tourism and local economic support; and WHEREAS, offshore oil and gas drilling off the Pacific coast puts these coastal resources at risk of oil spills and other damage; and
WHEREAS, the current exclusion of the Pacific Outer Continental Shelf from new oil and gas development is consistent with the long-standing interests of Pacific Coast States as framed in the 2006 Agreement on Ocean Health adopted by the Governors of California, Washington and Oregon; and
WHEREAS, the State of California prohibits new leasing in state waters because of the unacceptably high risk of damage and disruption to the marine environment and economy of the state; and
WHEREAS, the 11th National Outer Continental Shelf Oil and Gas Leasing Draft Proposed Program could open the Pacific, Atlantic and Arctic Oceans to new drilling, fracking and other well stimulation, putting California’s coastal resources at risk of more oil spills, increased greenhouse gases, continued dependence on fossil fuels and impacts of climate change and which could delay the movement toward greater reliance on renewable energy; and
WHEREAS, the City of Solana Beach has long been a leader in environmental sustainability and has adopted a Climate Action Plan that aims to reduce greenhouse gas emissions and promote clean and renewable energy; and
WHEREAS, the City of Solana Beach opposes an expansion of offshore oil and gas drilling because of the threat to our coast, wildlife, climate and coastal economy; and WHEREAS, the City is opposed to any action by the United States Department of the Interior to open or expand oil and gas exploration, leasing, or drilling in federal waters off the California coastline, and the Atlantic coastline.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

Resolution 2025-129
Oppose Offshore Oil and Gas Drilling

Page 2 of 2 ends

1. That the above recitations are true and correct.

2. That the City Council opposes any new offshore oil and gas drilling off the California coast and supports any legislation that opposes the America First Offshore Energy Executive Order.

3. That the City Council approves adding to the City’s Legislative Policy, under Section 3, Environmental Sustainability and Energy, Policy Actions, to include “Oppose policies or legislation that promote any new offshore oil drilling and support any legislation that opposes offshore drilling.”
PASSED AND ADOPTED this 10th day of December, 2025, at a special meeting of the City Council of the City of Solana Beach, California by the following vote:

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: City Manager’s Department - Nicole Grucky, Sustainability Program Manager
SUBJECT: City Council Consideration of Resolution 2025-126 Authorizing a Pilot Heat Pump Water Heater Rebate
Program
BACKGROUND:

The City of Solana Beach’s (City) Climate Action Plan (CAP) Update was adopted in October 2024, which updated the City's greenhouse gas (GHG) emission reduction targets to align with State legislation, and updated the measures and actions to account for changes in technology and research since the CAP was initially adopted in 2017. The CAP includes five Pathways, including the Decarbonize Buildings Pathway, which details Measure B-3 ‘Incentivize replacement of gas appliances at end-of-life with electric appliances’. This measure highlights the need for replacing fossil-fueled powered appliances and equipment, which release GHG emissions, with electric alternatives such as heat pumps. In particular, Action B-3.1 calls for the City to identify and cultivate programs, financing, and technologies which will promote the replacement of methane gas with electricity and Action B-3.2 calls for the City to promote incentives to electrify gas appliances and equipment.

This CAP measure was also added as a key initiative in the FY26 Work Plan as “launch of a heat pump water heater incentive program”, included under item III.1 under Environmental Sustainability and Energy.

The City’s CAP includes a Social Equity Index, which outlines strategies to ensure the CAP is implemented equitably and benefits all residents. Equity Strategy 5 and 7 were both identified for Action B-3.1 and B-3.2. Equity Strategy 5 aims to prioritize incentives to hard-to-reach residents for all proposed incentive programs and Equity Strategy 7 aims to mitigate unintentional financial burdens on low-income and fixed income senior homeowners.

December 10, 2025
Heat Pump Water Heater Rebate Program

Page 2 of 3 ends

The item is before the City Council to consider Resolution 2025-126 (Attachment 1) to approve $25,000 of the Climate Action Plan Implementation funding towards a Pilot Heat Pump Water Heater Rebate Program. The Pilot Program would launch in January 2026 and run through the end of the fiscal year, or until all funds have been expended.

DISCUSSION:

Heat pumps are a type of heating and cooling device. Instead of using gas, heat pumps work by using electricity to pull heat from the surrounding air and transfer it to the air or water that it is heating. Conventional water heaters consume approximately 17-32%1 of a home’s energy usage. However, heat pump water heaters (HPWH) are approximately three times more energy efficient than their gas-powered counterparts, and when combined with the 75% carbon-free electricity product (Clean Energy Alliance’s default product in Solana Beach), HPWHs can be one of the most efficient ways to reduce energy consumption and greenhouse gas emissions. HPWHs also present a public health cobenefit, as they are safer than conventional gas water heaters and improve indoor air quality by eliminating the risk of combustion and gas leaks. Since HPWHs are a relatively new technology for both contractors and homeowners, higher prices and a general lack of familiarity and awareness about these products can lead to hesitation to install. This program aims to educate residents and contractors about the benefits of HPWHs and lower the overall cost to incentivize the voluntary installation of heat pump technology.

Federal appliance electrification incentives currently exist to reduce the initial cost of electrification for appliances such as HPWHs. However, these incentives expire at the end of this month. While HPWH costs have decreased over time, their cost is typically higher than a gas water heater. The City’s rebate program would allow Solana Beach residents to continue to have access to a monetary incentive to replace their end-of-life gas water heaters with HPWHs. The standard rebate will be $500 for homeowners and $500 for contractors who install a heat pump water heater in Solana Beach. Incomequalified residents (80% of AMI Low Income minimum) will be eligible for an additional $500, for a total of a $1,000 rebate. Another $500 rebate will be available for applicants who need an electric service panel upgrade. Residents must apply for all applicable City permits and will receive their rebate once their project has passed final inspection by the City.

HPWHs eligible for this rebate must replace an existing gas water heater, be ENERGY STAR certified and meet certain qualifications to ensure energy efficiency. Service panels will only be eligible when installing a HPWH and must be in accordance with the California Electrical Code, SDG&E rules and regulations, and include capacity to accommodate future electrification. Full program guidelines can be found in the HPWH Program Guidelines document (Attachment 2).

Upon Council approval, staff will launch an outreach campaign, which will include a program webpage on the City’s website, also linked on the City’s permitting webpage, 1 https://www.eia.gov/todayinenergy/detail.php?id=37433 December 10, 2025
Heat Pump Water Heater Rebate Program

Page 3 of 3 ends

advertise in the Weekly Update and social media channels, have flyers at the permit counter, email local contractors (via business license database), and the Climate & Resiliency Commission will advertise through their channels.

At the conclusion of the pilot program, staff will evaluate the success of the program based on number of rebates distributed and any qualitative feedback received. If the program is deemed successful, staff will come back to Council to propose launching a program in FY27.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The total budget of this project is $25,000. $15,000 will be reserved for the residential rebate and $10,000 for the contractor rebate. There is sufficient budget available under the FY 25/26 Climate Action Plan Implementation budget, account 4596520.65301 to cover this project.

WORK PLAN:

This project is consistent with Item III.1 (Climate Action Plan Update) of the Environmental Sustainability Priorities of the FY 2025/26 Work Plan.

OPTIONS:
• Approve Staff recommendation.
• Adopt Staff recommendation with revision.
• Provide further direction to Staff.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution 2025-126 authorizing $25,000 of the Climate Action Plan Implementation budget to fund a Pilot 2026 Heat Pump Water Heater Rebate Program.
_________________________
Ayssa Muto, City Manager
Attachments:

1. Resolution 2025-126

2. Program Guidelines
RESOLUTION 2025-126

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AUTHORIZING A PILOT

HEAT PUMP WATER HEATER REBATE PROGRAM
WHEREAS, heat pump water heaters (HPWH) are approximately three times more energy efficient and safer than their gas-powered counterparts; and WHEREAS, a lack of familiarity with HPWH products and higher installation prices can lead to hesitation to install; and
WHEREAS, federal appliance electrification incentives that currently exist will expire at the end of this year; and
WHEREAS, the FY26 Work Plan includes ‘launch of a heat pump water heater incentive program’ as a key initiative under item III.1 under Environmental Sustainability and Energy; and
WHEREAS, the City’s Climate Action Plan (CAP) includes Measure B-3 ‘Incentivize replacement of gas appliances at end-of-life with electric appliances’ to highlight the need for replacing fossil-fueled powered appliances and equipment, which release greenhouse gas emissions, with electric alternatives such as heat pumps; and WHEREAS, the City’s CAP includes a Social Equity index which outlines strategies to ensure the CAP is implemented equitably and benefits all residents; and NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council authorizes up to $25,000 from Climate Action Plan Implementation FY 2025/26 Adopted Budget Funds to pilot a 2026 Heat Pump Water Heater Rebate Program, as defined by the Program Guidelines.

PASSED AND ADOPTED this 10th day of December, 2025, at a special meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
Resolution 2025-126
Heat Pump Water Heater Rebate Program

Page 2 of 2 ends

______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk

Page 1 of 4 ends

Heat Pump Water Heater Rebate Program – Program Guidelines City of Solana Beach
Heat Pump Water Heater Rebate Program
Program Guidelines
Program Overview
The City of Solana Beach is offering electrification rebates for heat pump water heaters.

Electrification refers to the process of replacing everything that burns fossil fuels (like natural gas) with efficient electric alternatives. By removing your natural gas appliances, you reduce greenhouse gas emissions and improve indoor air quality. Rebates are available for residential addresses. Eligible low-income residential applicants may qualify for additional funding. If a service panel upgrade is required, applicants may qualify for additional funding. Contractors are also eligible to receive rebates for the installation of heat pump water heaters. Funding is limited and applications will be accepted until funding is exhausted.

Program Requirements
• New electric heat pump water heaters must replace existing gas water heating equipment.
• Applicant must be a City of Solana Beach property owner and provide proof of ownership. If you are a renter, you must be able to provide expressed written approval from the property owner.
• Rebates will only be issued for existing buildings; new construction is not eligible for this program.
• Rebates can be applied to equipment and installation labor projects included in a Building Permit submitted on or after January 1, 2026.
• Each applicant is eligible for one rebate per water heater per address. • Each contractor is eligible for one incentive per water heater per address. • Equipment must be installed by a licensed contractor who holds a City of Solana Beach business certificate and is verified through the Switch is On. • Equipment must be permanently installed and fixed to the property. • Rebates will not be distributed until after the Building Permit has passed a final inspection.

Additional Rebates
Additional funding for electric appliances may be found through The Switch is On. Applying for additional rebate programs is strongly encouraged for maximum savings.

Page 2 of 4 ends

Heat Pump Water Heater Rebate Program – Program Guidelines Rebate Application Steps

1. Work with your contractor to submit a Building Permit. a. Projects involving a heat pump water installation must complete a Building Services Permit Application.
b. Projects involving an electrical panel upgrade must also provide an SDG&E Workorder.

2. Review the electrification program requirements and details to confirm eligibility.

Complete the online rebate application here. The homeowner may fill out the application or the contractor may do it on their behalf. a. You will be notified via email if your application is approved and your rebate funding has been reserved.
b. Rebate checks will only be issued to the property owner or a tenant with expressed written approval from the property owner. You will need to submit a Vendor Application and W-9 for the property owner or designated payee - W-9 information must match IRS records.
i. All rebates over $600 are considered taxable income by the IRS. As such, the City is required to collect W-9’s from all participants, so that we can send 1099 Forms with the rebate information at the end of the year. The impact this will have on your specific tax liability depends on your personal situation and we recommend speaking to a tax professional to understand whether and how much your rebate may be taxed.
c. Contractors are also eligible for an incentive. Contractors will need to submit a separate application (found here), a Vendor Application, W-9, Solana Beach business license, and Switch is On contractor verification. d. Income-qualified applicants (80% of AMI Low Income minimum) must verify eligibility by uploading one of the following:
i. A copy of your utility bill showing participation in the CARE or FERA discounted rate programs; or
ii. Verification that the unit is deed restricted affordable housing; or iii. A copy of your tax returns.

3. Once permits have been issued and after the heat pump water heater has been installed, your contractor must schedule an inspection with the City’s Building Services Division.

Page 3 of 4 ends

Heat Pump Water Heater Rebate Program – Program Guidelines

4. After your project has passed final inspection, submit the following documentation via email to receive the rebate check. Email Nicole Grucky, Sustainability Program Manager, at [email protected] with the subject line: HPWH.Rebate..Final.Docs?. ¬insert.Last.Name~
a. Permit number and proof of final inspection from the Building Inspector. b. Proof of payment for the installation and equipment (paid invoice). c. Photos of installed equipment (include one photo of equipment installed and one photo of the make/model label).
d. Completed W-9 form.

5. Receive your rebate check
a. The City will issue the rebate check to your designated payee. b. Please allow 2-6 weeks for your rebate check to be issued. c. Payee will receive a Form 1099-MISC.

Rebate Requirements and Amounts
Heat Pump Water Heater (HPWH)
Requirements:
• Must replace existing gas water heater (includes tankless or demand-type) • Must be ENERGY STAR qualified
• Must meet NEEA Tier 3 Advanced Water Heater Specification or higher • Must have a Uniform Energy Factor (UEF) of 3.0 or higher Service Panel Upgrades
Requirements:
• Only eligible when installing another rebate-eligible appliance, at this time, only a heat pump water heater is eligible.
• Electrical service equipment shall be installed in accordance with the manufacturer’s installation instructions, the current California Electrical Code, Article 230, and SDG&E rules and regulations.
• Must replace the home’s main electrical service panel. • Must include capacity in the panel to accommodate future electrification of the residence including all appliances and an EV charger.

Page 4 of 4 ends

Heat Pump Water Heater Rebate Program – Program Guidelines Contractor Incentive
Incentive = $500/heat pump installation per address
Requirements:
• Contractors must have an active Solana Beach business license • Verified contractor listed on the Switch is On
• One rebate per address
Rebate Program Terms & Conditions
Property owners must meet and agree to the following terms and conditions to be eligible to receive a rebate:
• Rebates are distributed on a first come, first serve basis until all funds are expended.
• Rebates are only available for heat pump water heaters and electrical panel upgrades for a HPWH installation.
• Income qualified applicants participating in the Heat Pump Water Heater Rebate Program are eligible for a bonus rebate.
• To be eligible for the rebate, applicant must be a City of Solana Beach property owner. Applicant must provide proof of property ownership, equipment receipt or paid invoice, installation receipt or paid contractor invoice with contractor’s license number, photos of installed equipment, and documentation of approved final inspection. Product must be new, and installation must be issued a Building Permit by the City of Solana Beach.
• Limit of one rebate application per residential unit. • Rebates are issued as checks.

Questions
For more information or questions, please email Nicole Grucky, Sustainability Program Manager, at [email protected].

Equipment Standard Rebate Income Qualified Rebate
Heat Pump Water Heater $500 $1,000
Service Panel Upgrades +$500
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # C.4.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
SUBJECT: Approving the Appointment of Colin Stowell as the Interim Fire Chief, Adopting the Corresponding Salary Schedule
for the Interim Fire Chief, and Authorizing the City Manager to Execute an Interim Fire Chief Employment Agreement
BACKGROUND:

On June 11, 2025, the City of Encinitas unanimously voted to exit the Cooperative Management Agreement (COOP), under which Encinitas provides fire administration and management services to the cities of Del Mar and Solana Beach. Established in 2009, the COOP consolidated fire executive leadership and administrative services into a single shared structure to promote regional coordination and operational efficiency across the three coastal cities. At this time all ten (10) shared positions are under the City of Encinitas employment.

As part of the transition process, Del Mar and Solana Beach have been working closely to explore alternative options for fire management services. In order to have a successful transition process, the City Manager has been working closely with the Del Mar City Manager to develop a plan that ensures continuity of fire operations and response for all of the communities involved.

The cities of Del Mar and Solana Beach are committed to maintaining exceptional fire and emergency response services for their residents and prioritizing and supporting their fire professionals as each City determines the best fire management structure for their respective communities moving forward.

In response to this transition, the City Manager recommends beginning the recruitment process as soon as possible in order to find a new permanent Fire Chief prior to March 31, 2026.

During this transition period, Government (Gov.) Code section 21221(h) of the Public Employees’ Retirement Law permits the governing body to appoint a CalPERS retiree to December 10, 2025
Interim Fire Chief Appointment

Page 2 of 3 ends

a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year.

This item is before City Council to approve Resolution 2025-130 (Attachment 1) to appoint Mr. Colin Stowell, a CalPERS retired annuitant, as the Interim Fire Chief during the recruitment for a permanent replacement. The Council will consider and authorize the City Manager to execute an agreement with Mr. Stowell as Interim City Fire Chief effective January 5, 2026.

DISCUSSION:

Mr. Stowell is a retired Fire Chief with over 20 years of fire management and fire suppression experience. Mr. Stowell started his career in the fire service in 2002, working for the City of San Diego where he promoted through the ranks and retired as the Fire Chief in 2024. Mr. Stowell also served as Fire Chief for the Heartland Fire and Rescue Department for two years. Given Mr. Stowell’s unique knowledge and experience, the City Manager recommends hiring Mr. Stowell as an Interim Fire Chief during the recruitment process and until a permanent Fire Chief has been selected and hired.

The following is a summary of the compensation terms of Mr. Stowell’s Interim Fire Chief agreement:
• $122.00 hourly rate in accordance with pay grade M8 on the Management Salary Schedule 1 (Attachment 2)
• Limited to working 960 hours per fiscal year
• As a retired annuitant, no other benefits are associated with this interim position

CEQA COMPLIANCE STATEMENT
Not a project as defined by CEQA
FISCAL IMPACT:

It is anticipated there will be sufficient funds in the Adopted Fiscal Year 2025-2026 Fire Department Budget Account 1006120, from Professional Services savings, to cover the terms of the Agreement.

WORK PLAN: N/A
OPTIONS:
• Approve Staff recommendation.
• Do not approve Staff Recommendation and provide direction to Staff.

December 10, 2025
Interim Fire Chief Appointment

Page 3 of 3 ends

CITY STAFF RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Resolution 2025-130 appointing Colin Stowell as the Interim Fire Chief and authorizing the City Manager to execute an employment agreement with Mr.

Stowell with an hourly rate of $122.00 and limited to working 960 hours per fiscal year.
_________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution No. 2025-130

2. Management Salary Schedule 1
RESOLUTION 2025-130

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING THE

APPOINTMENT OF COLIN STOWELL AS INTERIM FIRE

CHIEF AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AN INTERIM FIRE CHIEF EMPLOYMENT

AGREEMENT
WHEREAS, Government (Gov.) Code section 21221(h) of the Public Employees’ Retirement Law permits the governing body to appoint a CalPERS retiree to a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and
WHEREAS, the City Council desires to appoint Colin Stowell as an interim appointment retired annuitant to the vacant position of Interim Fire Chief for the City under Gov. Code section 21221(h), effective January 5, 2026; and WHEREAS, the position of Interim Fire Chief requires specialized knowledge and skills; and
WHEREAS, Colin Stowell served as Chief of the City of San Diego Fire-Rescue Department and the Heartland Fire & Rescue Department; and WHEREAS, the City desires to employ Colin Stowell as Interim Fire Chief during the recruitment process and until a permanent director has been selected and hired because of his unique knowledge and experience; and
WHEREAS, the City Council, the City, and Colin Stowell certify that Colin Stowell has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and
WHEREAS, the recruitment for a permanent appointment commenced on December 9, 2025; and
WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and therefore will end on the first of the following to occur: (i) upon the employment commencement date of a permanent Fire Chief employed by CITY; or (ii) upon STOWELL working his 960th hour for CITY including hours worked for other CalPERS Agencies in a fiscal year as a retired annuitant; or (iii) upon termination of the Agreement; and Resolution 2025-130
Interim Fire Chief Appointment

Page 2 of 2 ends

WHEREAS, the City Council approves the employment agreement under the terms and conditions outlined in a form approved by the City Attorney; and WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, in accordance with the Management Employees’ Salary Schedule 1, pay grade M8, the maximum base salary for this position is $255,132.80 and the hourly equivalent is $122.66, and the minimum base salary for this position is $164,216 and the hourly equivalent is $78.95; and
WHEREAS, the hourly rate paid to Colin Stowell will be $122.00 per hour; and WHEREAS, Colin Stowell has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council ratifies the appointment and authorizes the City Manager to execute an Interim Fire Chief Employment Agreement between the City of Solana Beach and Colin Stowell.

PASSED AND ADOPTED this 10th day of December, 2025, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk FY 2025/2026 EXECUTIVE AND MANAGEMENT EMPLOYEES
SALARY SCHEDULE 1
Effective July 11, 2025
M1 Management Analyst Annual $84,281.60 $95,929.60 $107,598.40 $119,267.20 $130,915.20 Human Resources Analyst Monthly $7,023.47 $7,994.13 $8,966.53 $9,938.93 $10,909.60 Recreation Supervisor Bi-weekly $3,241.60 $3,689.60 $4,138.40 $4,587.20 $5,035.20 Executive Assistant to City Manager/Council Hourly $40.52 $46.12 $51.73 $57.34 $62.94 Public Works Supervisor
M2 Deputy City Clerk Annual $96,449.60 $107,452.80 $118,435.20 $129,438.40 $140,441.60 Senior Human Resources Analyst Monthly $8,037.47 $8,954.40 $9,869.60 $10,786.53 $11,703.47 Senior Management Analyst Bi-weekly $3,709.60 $4,132.80 $4,555.20 $4,978.40 $5,401.60 Hourly $46.37 $51.66 $56.94 $62.23 $67.52
M3 Network System Engineer Annual $106,059.20 $118,164.80 $130,270.40 $142,376.00 $154,460.80 Senior Planner Monthly $8,838.27 $9,847.07 $10,855.87 $11,864.67 $12,871.73 Bi-weekly $4,079.20 $4,544.80 $5,010.40 $5,476.00 $5,940.80 Hourly $50.99 $56.81 $62.63 $68.45 $74.26
M4 Information Technology Manager Annual $116,688.00 $130,124.80 $143,561.60 $156,998.40 $170,435.20 Principal Human Resources Analyst Monthly $9,724.00 $10,843.73 $11,963.47 $13,083.20 $14,202.93 Principal Management Analyst Bi-weekly $4,488.00 $5,004.80 $5,521.60 $6,038.40 $6,555.20 Principal Planner Hourly $56.10 $62.56 $69.02 $75.48 $81.94 Recreation Manager
Sustainability Program Manager
Building Official
Human Resources Manager
M4-A Senior Civil Engineer Annual $128,315.20 $142,958.40 $157,601.60 $172,244.80 $186,888.00 Senior Insurance & Risk Manager Monthly $10,692.93 $11,913.20 $13,133.47 $14,353.73 $15,574.00 Senior Accountant Bi-weekly $4,935.20 $5,498.40 $6,061.60 $6,624.80 $7,188.00 Hourly $61.69 $68.73 $75.77 $82.81 $89.85
M5 Fire Battalion Chief (2912 annual hours) Annual $132,699.84 $147,842.24 $162,984.64 $178,097.92 $193,240.32 Monthly $11,058.32 $12,320.19 $13,582.05 $14,841.49 $16,103.36 Bi-weekly $5,103.84 $5,686.24 $6,268.64 $6,849.92 $7,432.32 Hourly $45.57 $50.77 $55.97 $61.16 $66.36
M6 Marine Safety Captain Annual $141,190.40 $157,289.60 $173,388.80 $189,488.00 $205,587.20 Finance Manager Monthly $11,765.87 $13,107.47 $14,449.07 $15,790.67 $17,132.27 Principal Civil Engineer Bi-weekly $5,430.40 $6,049.60 $6,668.80 $7,288.00 $7,907.20 Hourly $67.88 $75.62 $83.36 $91.10 $98.84
M6-A Fire Battalion Chief (2080 annual hours) Annual $145,953.60 $162,593.60 $179,254.40 $195,915.20 $212,576.00 Monthly $12,162.80 $13,549.47 $14,937.87 $16,326.27 $17,714.67 Bi-weekly $5,613.60 $6,253.60 $6,894.40 $7,535.20 $8,176.00 Hourly $70.17 $78.17 $86.18 $94.19 $102.20
M7 City Engineer/Deputy Director of Engineering Annual $149,302.40 $169,977.60 $190,632.00 $211,307.20 $231,961.60 Deputy Director of Public Works Monthly $12,441.87 $14,164.80 $15,886.00 $17,608.93 $19,330.13 Deputy Fire Chief Bi-weekly $5,742.40 $6,537.60 $7,332.00 $8,127.20 $8,921.60 City Planner Hourly $71.78 $81.72 $91.65 $101.59 $111.52 M8 City Clerk Annual $164,216.00 $186,950.40 $209,684.80 $232,419.20 $255,132.80 Public Works Director Monthly $13,684.67 $15,579.20 $17,473.73 $19,368.27 $21,261.07 Community Development Director Bi-weekly $6,316.00 $7,190.40 $8,064.80 $8,939.20 $9,812.80 Fire Chief Hourly $78.95 $89.88 $100.81 $111.74 $122.66 Finance Director/City Treasurer
Human Resources Director
Information Technology Director
M9 Assistant City Manager Annual $213,387.20 $227,552.00 $241,696.00 $255,840.00 $270,004.80 Monthly $17,782.27 $18,962.67 $20,141.33 $21,320.00 $22,500.40 Bi-weekly $8,207.20 $8,752.00 $9,296.00 $9,840.00 $10,384.80 Hourly $102.59 $109.40 $116.20 $123.00 $129.81
Pay Grade Job Classifications Frequency Minimum Maximum 25th Percentile Midpoint 75th Percentile
FY 2025-2026 City of Solana Beach Pay Structure
Management Salary Schedule
Resolution 2025-074
Solana Beach City Council Closed Minutes November 5, 2025 Page 1 of 1

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint Meeting - Closed Session
Wednesday, November 05, 2025 5:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Minutes contain formal actions taken at a City Council meeting.

CALL TO ORDER AND ROLL CALL:

Mayor Heebner called the meeting to order at 5:00 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also Present: Alyssa Muto, City Manager
Johanna Canlas, City Attorney
PUBLIC COMMENT ON CLOSED SESSION ITEMS (ONLY):

Report to Council Chambers and submit speaker slips to the City Clerk before the meeting recesses to closed session.

CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Two (2) Potential case(s).

ACTION: No reportable action.

ADJOURN:

Mayor Heebner adjourned the meeting at 5:57 p.m.

Approved:________________
Megan Bavin, Deputy City Clerk
Solana Beach City Council Regular Meeting Minutes November 5, 2025 Page 1 of 4

CITY OF SOLANA BEACH

SOLANA BEACH CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY, PUBLIC FINANCING AUTHORITY, & HOUSING AUTHORITY

MINUTES
Joint REGULAR Meeting
Wednesday, November 05, 2025 * 6:00 p.m.

City Hall / Council Chambers, 635 S. Highway 101, Solana Beach, California Action Minutes contain formal actions taken at a City Council meeting.  City Council meetings are video recorded and archived as a permanent record. The video recording captures the complete proceedings of the meeting and is available for viewing on the City's website.  Posted Reports & Supplemental Docs contain records up to the cut off time prior to meetings for processing new submittals. Complete records containing meeting handouts, PowerPoints, etc. can be obtained on the City’s websites records archives or by submitting a Records Request.

Mayor Heebner called the meeting to order at 6:04 p.m.

Present: Lesa Heebner, Kristi Becker, Jill MacDonald, David A. Zito, Jewel Edson

Absent: None
Also

Present:

Alyssa Muto, City Manager
Johanna Canlas, City Attorney
Megan Bavin, Deputy City Clerk
Dan King, Assistant City Manager
Orelia DeBraal, Public Works Dir.

Joseph Lim, Community Development Dir.

CLOSED SESSION REPORT: No reportable action.

FLAG SALUTE:

PRESENTATIONS: Ceremonial items that do not contain in-depth discussion and no action/direction. • Santa Fe Irrigation District – Larrick Reservoir & Glenmont Pocket Park Solana Beach City Council Regular Meeting Minutes November 5, 2025 Page 2 of 4 Marissa Potter, Dir. of Engineering Services, Santa Fe Irrigation District, presented a PowerPoint.

Speakers: Tracy Richmond, Melissa Seipel, Cindi Clemons, Don Davis, Jane Morton ORAL COMMUNICATIONS:

Comments relating to items on this evening’s agenda are taken at the time the items are heard.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS - COMMENTARY:

An opportunity for City Council to make brief announcements or report on various activities. These items are not agendized for official City business with no action or substantive discussion.

CITY MANAGER / CITY ATTORNEY REPORTS:

A. CONSENT CALENDAR: (Action Items) (A.1. - A.5.)
Items listed on the Consent Calendar are to be acted in a single action of the City Council unless pulled for discussion. Any member of the public may address the City Council on an item of concern by submitting to the City Clerk a speaker slip (located on the back table) before the Consent Calendar is addressed. Those items removed from the Consent Calendar by a member of the Council will be trailed to the end of the agenda, while Consent Calendar items removed by the public will be heard immediately after approval of the Consent Calendar to hear the public speaker.

All speakers should refer to the public comment section at the beginning of the agenda for details.

Please be aware of the timer light on the Council Dais.

A.1. Minutes of the City Council.

Recommendation: That the City Council

1. Approve the Minutes of the City Council meetings held on September 24, 2025.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Becker, MacDonald, Zito, Edson. Noes: None.

Motion carried unanimously.

A.2. Register Of Demands. (File 0300-30)
Recommendation: That the City Council

1. Ratify the list of demands for October 4, 2025 – October 15, 2025.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Becker, MacDonald, Zito, Edson. Noes: None.

Motion carried unanimously.

Solana Beach City Council Regular Meeting Minutes November 5, 2025 Page 3 of 4 A.3. Cliff Street and Rosa Street Pedestrian Bridges Light Fixtures. (File 0820-60) Recommendation: That the City Council

1. Adopt Resolution 2025-111:
a. Awarding a construction contract to Tri-Group Construction and Development, Inc., the amount of $339,000 for the Cliff Street and Rosa Street Pedestrian Bridges Light Fixture Replacements, Bid No. 2025-10. b. Approving an amount of $40,000 (approximately 12%) for construction contingency, bringing the not to exceed amount to $379,000. c. Authorizing the City Manager to execute the construction contract on behalf of the City.
d. Authorizing the City Manager to approve cumulative change orders up to the construction contingency amount.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Becker, MacDonald, Zito, Edson. Noes: None.

Motion carried unanimously.

A.4. Dead Animal Disposal and Pest-Rodent Control Services. (File 0200-25) Recommendation: That the City Council

1. Adopt Resolution 2025-117:
a. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Habitat Protection, Inc., for pest control, rodent management, and dead animal disposal services for Fiscal Year 2025/26 only, increasing the contract by $10,000 for a total not-to-exceed amount of $27,960.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Becker, MacDonald, Zito, Edson. Noes: None.

Motion carried unanimously.

A.5. Fletcher Cove Beach Access Improvement Project Funding. (File 0730-20) Recommendation: That the City Council

1. Adopt Resolution 2025-119:
a. Approving an appropriation of $32,000 from the Misc. CIP Unreserved Fund Balance to the Capital Improvement Program for the Fletcher Cove Beach Access Improvement Project.
b. Authorizing the City Manager to execute change orders up to the amount of the revised construction contingency amount of $84,000. c. Authorizing the City Treasurer to amend the FY 2025/26 Adopted Budget accordingly.

Motion: Moved by Councilmember Edson and second by Deputy Mayor Becker to approve. Approved 5/0. Ayes: Heebner, Becker, MacDonald, Zito, Edson. Noes: None.

Motion carried unanimously.

Solana Beach City Council Regular Meeting Minutes November 5, 2025 Page 4 of 4 NOTE: The City Council shall not begin a new agenda item after 10:30 p.m. unless approved by a unanimous vote of all members present. (SBMC 2.04.070) B. PUBLIC HEARINGS: (None)
C. STAFF REPORTS: (C.1.)
Submit speaker slips to the City Clerk.

All speakers should refer to the public comment section at the beginning of the agenda for time allotments. Please be aware of the timer light on the Council Dais.

C.1. Adopt (2nd Reading) Ordinance 540 – Building and Fire Code Updates. (File 0600-95)
Recommendation: That the City Council

1. Adopt Ordinance 540 (2nd Reading) amending Title 15 of the Solana Beach Municipal Code.

Johanna Canlas, City Attorney, read the title of the Ordinance.

Motion: Moved by Councilmember Zito and second by Councilmember Edson to approve. Approved 5/0. Ayes: Heebner, Becker, MacDonald, Zito, Edson. Noes: None.

Motion carried unanimously.

LEGISLATIVE POLICY AND CORRESPONDENCE:

WORK PLAN COMMENTS:

Adopted June 18, 2025
COMPENSATION & REIMBURSEMENT DISCLOSURE:

Deputy Mayor Becker - media conference at San Diego State University.

COUNCIL COMMITTEE REPORTS: Council Committees
REGIONAL COMMITTEES: (outside agencies, appointed by this Council) STANDING COMMITTEES: (All Primary Members) (Permanent Committees)

CITIZEN COMMISSION(S)
ADJOURN:

Mayor Heebner adjourned the meeting at 6:58 p.m.

Approved: ____________
Megan Bavin, Deputy City Clerk
CITY COUNCIL ACTION: ____________________________________________________ _________________________________________________________________________ AGENDA ITEM # A.2.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: Finance – Rachel Jacobs, Finance Director SUBJECT: Register of Demands
BACKGROUND:

Section 3.04.020 of the Solana Beach Municipal Code requires that the City Council ratify a register of demands which represents all financial demands made upon the City for the applicable period.

DISCUSSION:

Staff certifies that the register of demands has been reviewed for accuracy, that funds are available to pay the above demands, and that the demands comply with the adopted budget.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

The register of demands for November 1, 2025, through November 14, 2025, reflects total expenditures of $1,783,282.76 from various City sources.

WORK PLAN: N/A
Register of Demands: 11/01/25 through 11/14/25
Check Register - Disbursement Fund (Attachment 1) $ 1,485,826.10 Net Payroll Retiree Health November 4, 2025 2,955.00
Net Payroll Council November 13, 2025 3,553.83
Net Payroll Staff Q10 November 7, 2025 290,947.83
TOTAL $ 1,783,282.76
December 10, 2025
Register of Demands

Page 2 of 2 ends

OPTIONS:
• Ratify the register of demands.
• Do not ratify and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Ratify the above register of demands.
________________________
Alyssa Muto, City Manager
Attachments:

1. Check Register – Disbursement Fund
Page: 1 of 8
City of Solana Beach
Register of Demands

11/1/2025 - 11/14/2025
Department
Vendor Description Date
Check/EFT
Number Amount
100 - GENERAL FUND
MISSION SQUARE PLAN 302817 Payroll Run 1 - Warrant Q10 11/06/2025 9002530 $9,680.71 MISSION SQUARE PLAN 302817 Payroll Run 2 - Warrant QC05 11/14/2025 9002551 $3,111.49 SOLANA BEACH FIREFIGHTERS ASSOC Payroll Run 1 - Warrant Q10 11/06/2025 9002539 $1,080.00 SAN DIEGO COUNTY SHERIFFS OFFICE SEPT 25 - LAW ENFORCEMENT 11/14/2025 109077 ($547.10) AFLAC OCTOBER 25 11/06/2025 109008 $940.04
STERLING HEALTH SERVICES, INC. Q10 FSA/DCA CONTRIBUTIONS 11/14/2025 9002556 $2,656.96 SHEA HOMES LIMITED PARTNERSHIP RFND: SDP25-008 11/06/2025 109045 $832.50 BRIAN & LARNA HARTNACK RFND: SDP25-008 11/06/2025 109031 $800.00 XO MEDICAL SPA RFND: BC-011916 FIRE FEE 24 & 25 11/06/2025 109053 $224.00 IAFF-MERP OCT 25-FF TRUST 11/06/2025 9002541 $4,900.00
ARASH AGHSANI & SARA REFAHI RFND: SBGR-432/GRD23-0007 11/06/2025 109009 $108,908.00 FRANCES MOORE RFND: FCCC 10/12/25 11/06/2025 109037 $500.00 JENNY FIHN RFND: FCCC 10/25/25 11/06/2025 109034 $500.00 ASHLEY BECK RFND: FCCC 10/18/25 11/06/2025 109010 $500.00 SHEA HOMES LIMITED PARTNERSHIP RFND: SDP25-008 11/06/2025 109045 $3,831.75 STERLING HEALTH SERVICES, INC. Q10 FSA/DCA CONTRIBUTIONS 11/14/2025 9002556 $1,572.87 SELF INSURED SERVICES COMPANY NOV 25-LIFE & ADD/SUPP LIFE/LTD 11/06/2025 9002520 $1,446.90 SELF INSURED SERVICES COMPANY NOV 25-LIFE & ADD/SUPP LIFE/LTD 11/06/2025 9002520 $301.50 SELF INSURED SERVICES COMPANY NOV 25-LIFE & ADD/SUPP LIFE/LTD 11/06/2025 9002520 $1,363.46 SELF INSURED SERVICES COMPANY NOV 25-COBRA DENTAL/DENTAL 11/06/2025 9002520 $3,412.50 FIDELITY SECURITY LIFE INSURANCE COMPANY NOV 25-VISION 11/06/2025 109026 $516.50 TOTAL GENERAL FUND $146,532.08
1005100 - CITY COUNCIL
US BANK CLOSED SESSION DINNER - 10/11 11/06/2025 109018 $261.97 US BANK CLOSED SESSION DINNER - 09/03 11/06/2025 109018 $161.41 US BANK CLOSED SESSION DINNER - 09/10 11/06/2025 109018 $31.20 INTERFAITH COMMUNITY SERVICES, INC FY 26 - ARS BRIDGE TO HOUSING SUPPORT 11/06/2025 109032 $4,500.00 TOTAL CITY COUNCIL $4,954.58
1005150 - CITY CLERK
DEL MAR BLUE PRINT COMPANY, INC. SCAN PROJECT 11/14/2025 109068 $89.66 STAPLES CONTRACT & COMMERCIAL PAPER/BATTERIES/DIVIDERS/TAPE/TISSUE 11/14/2025 109079 $244.61 US BANK RETURN OFFICE MAT 11/06/2025 109018 ($21.63)
US BANK RETURN OFFICE PANEL 11/06/2025 109018 ($506.71) US BANK CMCA MEMBERSHIP 11/06/2025 109018 $300.00
US BANK CMCA WRKSHP 10/30/25 11/06/2025 109018 $125.00
US BANK OFFICE PANEL 11/06/2025 109018 $506.71

MCCI LLC ECS LASERFICHE RECORDS MGMT - LIC/CLOUD/PUB
PORTAL
11/14/2025 109071 $18,786.25
TOTAL CITY CLERK $19,523.89
1005200 - CITY MANAGER
VERIZON WIRELESS SD 962428212-00001 - 09/29/25-10/28/25 11/14/2025 109081 $38.37 DIANA JAMALEDDINE MILEAGE 10/01/25-10/02/25 11/14/2025 109069 $450.10 Page: 2 of 8
US BANK PRIZE WHEEL FOR EVENTS 11/06/2025 109018 $92.97 NICOLE GRUCKY MILEAGE - 09/15/25-10/16/25 11/06/2025 9002533 $131.32 EMANUELS JONES & ASSOCIATES, LLC NOV 25 - LOBBYING SERVICES 11/14/2025 9002546 $2,860.12 ALYSSA MUTO REIMB: WELCOME LUNCH 10/20/25 11/06/2025 9002519 $88.41 STAPLES CONTRACT & COMMERCIAL FILE DIVIDERS/BINDERS/PENS 11/06/2025 109048 $46.82 US BANK CLEAN MOBILITY FORUM REG 11/06/2025 109018 $97.88 US BANK CLOSED SESSION DINNER - 10/11 11/06/2025 109018 $37.35 US BANK CLOSED SESSION DINNER - 09/03 11/06/2025 109018 $40.74 US BANK 2 OFFICE CHAIRS 11/06/2025 109018 $413.20
TOTAL CITY MANAGER $4,297.28
1005250 - LEGAL SERVICES
US BANK CLOSED SESSION DINNER - 10/11 11/06/2025 109018 $18.87 TOTAL LEGAL SERVICES $18.87
1005300 - GENERAL FUND - FINANCE
STAPLES CONTRACT & COMMERCIAL FILE DIVIDERS/BINDERS/PENS 11/06/2025 109048 $12.49 FOSTER & FOSTER CONSULTING ACTUARIES, FY2025 GASB 74/75 REPORT 11/06/2025 109029 $4,750.00 DAVIS FARR, LLP FY 2025 AUDIT SVC THRU OCT 31 11/14/2025 109067 $16,000.00 US BANK RJ-8/28-9/28/25 SCRIBE PRO SUB 11/06/2025 109018 $75.00 TOTAL GENERAL FUND - FINANCE $20,837.49
1005350 - SUPPORT SERVICES
STAPLES CONTRACT & COMMERCIAL PAPER 11/14/2025 109079 $296.59 US BANK EOC VESTS 11/06/2025 109018 $204.31
US BANK EOC PENS/MARKERS 11/06/2025 109018 $76.09
TOTAL SUPPORT SERVICES $576.99
1005400 - HUMAN RESOURCES
SHARP REES-STEALY MEDICAL GROUP SHC# 700000690 - SCREENING 11/06/2025 9002538 $268.00 EMPLOYMENT DEVELOPMENT DEPARTMENT 932-0244-8 SUI PE 09/30/25 11/06/2025 109025 $847.00 US BANK PY 2026 - OPEN ENROLLMENT HEALTH FAIR 11/06/2025 109018 $380.12 US BANK OPEN ENROLLMENT HEALTH FAIR 11/06/2025 109018 $33.58 US BANK FSSII INTERVIEW PANEL LUNCH 11/06/2025 109018 $96.56 US BANK OFFICE CHAIR 11/06/2025 109018 $152.24
COASTAL LIVE SCAN AND INSURANCE OCT 25-FINGERPRINT APP 11/14/2025 109066 $60.00 4IMPRINT INC EMP APPREC JACKETS 11/14/2025 9002542 $4,248.40 US BANK MONTHLY EFAX SVC 11/06/2025 109018 $49.99
US BANK 09/11 PANELS - BLD OFFCL/PAYRLL SPEC 11/06/2025 109018 $39.42 US BANK HOTEL-PRISM CONF 11/06/2025 109018 $162.39
US BANK PANEL LUNCH - BUILDING OFFICIAL 11/06/2025 109018 $129.00 US BANK SYMPATHY FLOWERS 11/06/2025 109018 $117.41
RYAN PESTER REIMB: INTRO TO FIRE PREVENTION 11/06/2025 109041 $869.00 TOTAL HUMAN RESOURCES $7,453.11
1005450 - INFORMATION SERVICES
VERIZON WIRELESS SD 670601022-00001 9/24/25-10/23/25 11/14/2025 109081 $128.05 US BANK MISAC MMBRSHP 11/06/2025 109018 $130.00
US BANK MISAC CONF REG 11/06/2025 109018 $425.00
US BANK CONSTANT CONTACT SUB 11/06/2025 109018 $129.00
WESTERN AUDIO VISUAL FY 26 AV MAINTENANCE SVC 11/06/2025 109052 $499.00 AT&T CALNET 3 9391012282 - 09/24/25-10/23/25 11/06/2025 109013 $31.41 BONNIE FRIEDEN REIMB: COMP TIA CERT TRAINING RENEWAL 11/06/2025 109017 $200.00 BONNIE FRIEDEN CYBRARY INSIDER PRO CERTIFICATES 11/14/2025 109062 $270.00 OPEN TEXT INC VOICEMAIL RENEWAL 11/14/2025 9002554 $2,494.98 CDW LLC AUTOCAD RENEWAL 11/06/2025 109019 $2,230.36
Page: 3 of 8
ENGAGE SYSTEMS LLC ADOBE LICENSES 11/14/2025 109072 $9,996.10 AT&T CALNET 3 9391053641 - 09/24/25-10/23/25 11/06/2025 109014 $155.40 AT&T CALNET 3 9391062899 - 09/24/25-10/23/25 11/06/2025 109015 $155.40 AT&T CALNET 3 9391012278 - 09/24/25-10/23/25 11/14/2025 109058 $6,273.07 MANAGED SOLUTION JUL 25-OFFICE 365 LICENSES 11/06/2025 9002529 $38.00 MANAGED SOLUTION NOVEMBER 2025 - OFFICE 365 LICENSES 11/14/2025 9002550 $2,732.55 FISHER INTEGRATED, INC. OCT 25-WEB STREAMING SVC 11/14/2025 9002548 $1,800.00 TOTAL INFORMATION SERVICES $27,688.32
1005550 - PLANNING
US BANK KEYBOARD 11/06/2025 109018 $54.36
US BANK KEYBOARD 11/06/2025 109018 $97.51
US BANK KEYBOARD REFUND 11/06/2025 109018 ($54.36)
CENTRAL SQUARE CSLB INTEGRATION - TRAKIT 11/06/2025 9002523 $3,500.00 TOTAL PLANNING $3,597.51
1005560 - BUILDING SERVICES
US BANK BUSINESS CARDS - YIM 11/06/2025 109018 $22.81
TOTAL BUILDING SERVICES $22.81
1005590 - CODE ENFORCEMENT
REGIONAL COMMS SYS MS 056 RCS SEP 25-CODE RADIO 11/14/2025 109075 $61.00 REGIONAL COMMS SYS MS 056 RCS AUG 25-CODE RADIO 11/14/2025 109075 $53.12 US BANK SHIRT/EMBROIDERY REFUND 11/06/2025 109018 ($91.55) US BANK SHIRT/BADGE/EMBROIDERY 11/06/2025 109018 $71.96 US BANK DMV RECORDS TRN 11/06/2025 109018 $50.00
US BANK REC DOC ADDL CHARGE 11/06/2025 109018 $0.03
US BANK RECORDED DOC COPIES - CASE CC24-160 11/06/2025 109018 $1.35 US BANK SHIRT/EMBROIDERY 11/06/2025 109018 $91.55
TOTAL CODE ENFORCEMENT $237.46
1006110 - LAW ENFORCEMENT
SAN DIEGO COUNTY SHERIFFS OFFICE SEPT 25 - LAW ENFORCEMENT 11/14/2025 109077 $65,517.88 SAN DIEGO COUNTY SHERIFFS OFFICE SEPT 25 - LAW ENFORCEMENT 11/14/2025 109077 $774.91 TOTAL LAW ENFORCEMENT $66,292.79
1006120 - FIRE DEPARTMENT
VERIZON WIRELESS SD 962428212-00001 - 09/29/25-10/28/25 11/14/2025 109081 $653.12 NORTH COUNTY DISPATCH (JPA) FY26 Q1-DISPATCH 11/06/2025 109038 $46,344.60 FIRE ETC. HELMET 11/06/2025 109027 $538.31
REGIONAL COMMS SYS MS 056 RCS OCT 25- CAP CODES 11/14/2025 109075 $32.50 REGIONAL COMMS SYS MS 056 RCS OCT 25-SHERIFF RADIOS 11/14/2025 109075 $823.50 REGIONAL COMMS SYS MS 056 RCS OCT 25-FIRE RADIOS 11/14/2025 109075 $1,342.00 NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIR 11/06/2025 9002534 $1,312.67 MUNICIPAL EMERGENCY SERVICES, INC MASK BAG/LIGHTWEIGHT FLEECE 11/14/2025 9002552 $62.17 AT&T CALNET 3 9391012280 - 09/24/25-10/23/25 11/06/2025 109011 $328.69 AT&T CALNET 3 9391012280 - 08/24/25-09/23/25 11/06/2025 109012 $328.50 FIRECATT, LLC FIRE HOSE TESTING 11/06/2025 109028 $2,062.50 NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIR 11/06/2025 9002534 $8,308.35 NORTH COUNTY EVS, INC. FIRE APPARATUS MAINT/REPAIR 11/06/2025 9002534 $18,941.56 ACE UNIFORMS LLC SHIRT/EMB CHRG/BOOTS 11/06/2025 9002517 $290.09 ACE UNIFORMS LLC UNIFORM 11/14/2025 9002544 $2,137.62
ACE UNIFORMS LLC PANTS 11/14/2025 9002544 $387.51
ROBERT BARRON MILEAGE 08/30/25 - 10/27/25 11/14/2025 109076 $583.80 MUNICIPAL EMERGENCY SERVICES, INC CAP BAND ASSEMBLY/NECK BAND ASSY 11/06/2025 9002531 $74.84 MUNICIPAL EMERGENCY SERVICES, INC NEW SCUBA MASK 11/06/2025 9002531 $488.39 Page: 4 of 8
US BANK PRINTER INK - FIRE STATION 11/06/2025 109018 $116.24 US BANK CAT LITTER - SPILL ABSORBENT 11/06/2025 109018 $270.80 US BANK FIREOPS101 CARDSTOCK/ENVELOPES 11/06/2025 109018 $45.65 US BANK SHOWERHEAD 11/06/2025 109018 $21.52
US BANK TV FOR GYM 11/06/2025 109018 $215.89
US BANK TV COVER 11/06/2025 109018 $22.96
US BANK TOILET CLEANER 11/06/2025 109018 $22.41
US BANK KITCHEN SUPPLIES 11/06/2025 109018 $29.34
US BANK GYM EQUIPMENT 11/06/2025 109018 $32.61
US BANK REFUND GYM EQUIPMENT 11/06/2025 109018 ($32.61) US BANK GYM EQUIPMENT 11/06/2025 109018 $13.70
US BANK GYM FAN 11/06/2025 109018 $37.71
US BANK OIL/SPARK PLUGS 11/06/2025 109018 $63.84
US BANK CHAINSAW LUBRICANT/SPARK PLUGS 11/06/2025 109018 $80.45 US BANK FIRE INVESTIGATION 1A 11/06/2025 109018 $143.43 US BANK BATTERIES 11/06/2025 109018 $104.22
US BANK ABSORBENT 11/06/2025 109018 $260.94
US BANK PRINTER INK 11/06/2025 109018 $227.90
TOTAL FIRE DEPARTMENT $86,717.72
1006130 - ANIMAL CONTROL
SAN DIEGO HUMANE SOCIETY & S.P.C.A. NOV 25-ANIMAL SERVICES 11/06/2025 109042 $7,603.00 TOTAL ANIMAL CONTROL $7,603.00
1006150 - CIVIL DEFENSE
AT&T CALNET 3 9391012275 - 09/24/25-10/23/25 11/14/2025 109055 $155.40 TOTAL CIVIL DEFENSE $155.40
1006170 - MARINE SAFETY
VERIZON WIRELESS SD 962428212-00001 - 09/29/25-10/28/25 11/14/2025 109081 $152.04 CAMEO PAPER & JANITORIAL SUPPLY INC SHAMPOO & SOAP DISPENSER 11/14/2025 109063 $122.93 BAKER IRON WORKS INC TRAILER REPAIR 11/14/2025 109060 $100.00 DAY WIRELESS SYSTEMS (20) SYSTEM UPDATE 11/06/2025 109021 $210.00 US BANK 2025 YAMAHA MAINT/SVC 11/06/2025 109018 $427.83 US BANK COLD PACKS/GLOVES 11/06/2025 109018 $235.86
AT&T CALNET 3 9391012281 - 09/25/25-10/24/25 11/14/2025 109059 $97.30 US BANK STORAGE CONTAINER INSTALL/RENT 11/06/2025 109018 $337.13 US BANK SUNSCREEN 11/06/2025 109018 $264.33
US BANK BADGES/NAME PLATES 11/06/2025 109018 $784.19
US BANK PHONE CORDS 11/06/2025 109018 $24.45
ACE UNIFORMS LLC PANTS 11/06/2025 9002517 $183.16
AT&T CALNET 3 9391053651 - 09/25/25-10/24/25 11/14/2025 109054 $314.01 US BANK CONNECT TEAM SCHEDULING SOFTWARE 11/06/2025 109018 $284.20 US BANK UTV TIE DOWN STRAPS 11/06/2025 109018 $23.91
US BANK CSFM INSTRUCTOR 2 COURS 11/06/2025 109018 $165.00 US BANK HQ/TOWER CLEANING SUPPLIES 11/06/2025 109018 $108.53 US BANK LUMBER - STORAGE CONTAINER INSTALL 11/06/2025 109018 $169.42 US BANK HOSE/BLEACH/CHALK 11/06/2025 109018 $157.04
TOTAL MARINE SAFETY $4,161.33
1006510 - ENGINEERING
UNDERGROUND SVC ALERT OF SOCAL INC OCT 25-DIG ALERT 11/14/2025 9002558 $154.00 DEL MAR BLUE PRINT COMPANY, INC. MARINE SAFETY CENTER PLANS 11/06/2025 109022 $27.09 US BANK HOSE FOR 6 INCH PUMP 11/06/2025 109018 $300.62
NASLAND ENGINEERING SEP 25-PROF SVC 11/06/2025 9002532 $5,880.88 Page: 5 of 8
TOTAL ENGINEERING $6,362.59
1006520 - ENVIRONMENTAL SERVICES
MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/06/2025 109036 $16.55 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $16.55 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $16.55 CLEAN EARTH ENVIROMENTAL SOLUTIONS OCT 25- HHW COLLECTION 11/14/2025 9002545 $1,711.00 TOTAL ENVIRONMENTAL SERVICES $1,760.65
1006530 - STREET MAINTENANCE
MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/06/2025 109036 $27.09 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $27.09 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $27.09 SDG&E CO INC UTILITIES - 09/01/25 - 10/07/25 11/06/2025 109044 $388.37 SDG&E CO INC UTILITIES - 09/06/25 - 10/07/25 11/06/2025 109044 $707.89 US BANK SUPERVISOR TRAINING 11/06/2025 109018 $149.00
US BANK HOSES FOR PUMP 11/06/2025 109018 $1,981.82
NISSHO OF CALIFORNIA SEP 25- LANDSCAPE MAINTENANCE SERVICES 11/14/2025 9002553 $2,427.85 STANDARD PLUMBING SUPPLY COMPANY ABS SLIP CAP 11/06/2025 109047 $40.29 VICTOR MAGANA GONZALEZ MILEAGE-10/25/25-10/26/25 11/06/2025 109051 $65.80 BFS GROUP OF CALIFORNIA LLC GLOVES 11/14/2025 109070 $34.72 BIT PROS INC ENGINE MAINT 11/06/2025 109016 $841.13
TOTAL STREET MAINTENANCE $6,718.14
1006540 - TRAFFIC SAFETY
SDG&E CO INC UTILITIES - 09/01/25 - 10/07/25 11/06/2025 109044 $88.13 SDG&E CO INC UTILITIES - 09/06/25 - 10/07/25 11/06/2025 109044 $696.24 TRAFFIC SUPPLY, INC SIGNS 11/06/2025 9002540 $484.16
AT&T CALNET 3 9391012279 - 09/24/25-10/23/25 11/14/2025 109056 $67.02 STC TRAFFIC, INC SEP 25-FY26 ON-CALL TRAFFIC CONSULTING 11/14/2025 9002555 $14,125.00 ALL CITY MANAGEMENT SERVICES, INC CROSSING GUARDS - 10/12/25 - 10/25/25 11/06/2025 9002518 $13,169.80 YUNEX LLC SEP 25- TRAFFIC SIGNAL & SAFETY LIGHT MAINT 11/14/2025 9002561 $1,155.84 YUNEX LLC SEP 25- TRAFFIC SIGNAL & SAFETY LIGHT REPAIR 11/14/2025 9002561 $2,802.30 TOTAL TRAFFIC SAFETY $32,588.49
1006550 - STREET CLEANING
SCA OF CA, LLC FY26 CITY-WIDE STREET SWEEPING SERVICES 11/06/2025 9002537 $6,005.17 TOTAL STREET CLEANING $6,005.17
1006560 - PARK MAINTENANCE
MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/06/2025 109036 $20.32 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $20.32 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $20.32 W.W. GRAINGER, INC SOAP DISPENSERS 11/14/2025 9002549 $107.71 RANCHO SANTA FE SECURITY SYS INC NOV 25- ALARM MONITORING 11/06/2025 109039 $405.72 BFS GROUP OF CALIFORNIA LLC PAINT ROLLERS/PAINT BRUSHES/UTL KNIFE 11/06/2025 109023 $68.95 BFS GROUP OF CALIFORNIA LLC PAINT/SFTY VEST/RESP MASK/ANCHR BCKT 11/06/2025 109023 $156.97 RANCHO SANTA FE PROTECTIVE SERVICES INC NOV 25- SECURITY PATROL SERVICES ONLY 11/06/2025 9002535 $729.75 US BANK LIGHT BULBS - CRT 11/06/2025 109018 $236.31
NISSHO OF CALIFORNIA SEP 25- LANDSCAPE MAINTENANCE SERVICES 11/14/2025 9002553 $9,809.54 RANCHO SANTA FE SECURITY SYS INC CODES ADDED 11/14/2025 109074 $72.00 TOTAL PARK MAINTENANCE $11,647.91
1006570 - PUBLIC FACILITIES
SDG&E CO INC UTILITIES - 09/01/25 - 10/07/25 11/06/2025 109044 $4,086.07 SDG&E CO INC UTILITIES - 09/06/25 - 10/07/25 11/06/2025 109044 $10,279.86 Page: 6 of 8
LEE'S LOCK & SAFE INC PASSAGE SET/HARDWARE 11/06/2025 109035 $600.48 W.W. GRAINGER, INC PUSH BUTTON ASSEMBLY 11/14/2025 9002549 $384.15 CONSOLIDATED ELECTRICAL DIST INC BULBS 11/06/2025 9002525 $387.90 STANDARD PLUMBING SUPPLY COMPANY HANDLE REPLACEMENT CARTRIDGE 11/14/2025 109078 $69.99 BFS GROUP OF CALIFORNIA LLC OUTLET RECEPTACLES/WIRE CAPS 11/06/2025 109023 $78.09 BFS GROUP OF CALIFORNIA LLC URINAL CLOSET KIT/RECEPTCL/OUTLET PLATE 11/14/2025 109070 $51.73 GLOBAL POWER GROUP INC GENERATOR RENTAL 11/06/2025 109030 $6,508.93 NISSHO OF CALIFORNIA SEP 25- LANDSCAPE MAINTENANCE SERVICES 11/14/2025 9002553 $3,094.35 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-CH 11/06/2025 109020 $448.28 CINTAS CORPORATION NO. 2 FIRST AID SUPPLIES-PW 11/14/2025 109064 $225.23 JOSE GARCIA MILEAGE - 09/20/25-10/26/25 11/06/2025 9002528 $210.00 STANDARD PLUMBING SUPPLY COMPANY HUB COUPLING/REPLACEMENT CRTRGE 11/06/2025 109047 $86.20 STANDARD PLUMBING SUPPLY COMPANY CLOSET KIT/ 1/4 PINT BL MNSTR 11/06/2025 109047 $72.26 US BANK BATTERIES 11/06/2025 109018 $54.24
US BANK DEHUMIDIFIER FOR IT 11/06/2025 109018 $130.49
US BANK HAND DRYER - FCP 11/06/2025 109018 $933.34
US BANK CLEANING SUPPLIES/BLINDS 11/06/2025 109018 $132.42 SYMONS FIRE PROTECTION FY25 FIRE SUPRESSION EQUIPMENT SERVICES 11/14/2025 109080 $510.00 TOTAL PUBLIC FACILITIES $28,344.01
1007110 - GF-RECREATION
US BANK VETS DAY FLYER- SPANISH TRANSLATION 11/06/2025 109018 $29.97 US BANK COFFEE JERSEY DAY 11/06/2025 109018 $44.00
US BANK PAINT/BRUSHES - VETS COURTYARD MAINT 11/06/2025 109018 $57.31 US BANK JERSEY DAY SUPPLIES 11/06/2025 109018 $41.40
US BANK DONUTS FOR JERSEY DAY 11/06/2025 109018 $65.50
US BANK CAR WASH - F150 LIGHTNING 11/06/2025 109018 $19.99 ABLE PATROL & GUARD INC OCT 25-FCCC GAURD SVC 11/06/2025 109007 $661.50 SUNBELT RENTALS, INC. UTLTY VHCL RENTAL - DDLM 11/06/2025 109049 $155.08 CALIFORNIA OFFICE CLEANING, INC OCT 25-FCCC CLEANING 11/06/2025 9002522 $600.00 TOTAL GF-RECREATION $1,674.75
1106510 - MEASURE S - ENGINEERING
UT SAN DIEGO - NRTH COUNTY INVITING BID 2025-10 11/06/2025 109050 $801.55 VERDANTAS INC FCP RAMP GEOTECHNICAL & LAB-9/27/25-10/24/25 11/14/2025 9002559 $14,359.50 AB HASHMI INC FCP RAMP IMPROVEMENTS 11/06/2025 109006 $41,129.93 AB HASHMI INC FCP RAMP IMPROVEMENTS 11/14/2025 9002543 $71,182.07 TOTAL MEASURE S - ENGINEERING $127,473.05
1356510 - ASSET REPLACEMENT-ENGINEER
CENTRAL SQUARE GIS SERVICES 11/06/2025 9002523 $135.00
TOTAL ASSET REPLACEMENT-ENGINEER $135.00
140 - FACILITIES REPLACEMENT
24 HOUR ELEVATOR, INC 9409.00 CITY HALL ELEVATOR RETENTION 11/06/2025 109005 $4,490.00 TOTAL FACILITIES REPLACEMENT $4,490.00
1605360 - OPEB OBLIGATION
SELF INSURED SERVICES COMPANY NOV 25-COBRA DENTAL/DENTAL 11/06/2025 9002520 $132.90 FIDELITY SECURITY LIFE INSURANCE COMPANY NOV 25-COBRA VISION 11/06/2025 109026 $15.44 TOTAL OPEB OBLIGATION $148.34
2037510 - HIGHWAY 101 LANDSC #33
SDG&E CO INC UTILITIES - 09/06/25 - 10/07/25 11/06/2025 109044 $3,196.46 NISSHO OF CALIFORNIA SEP 25- LANDSCAPE MAINTENANCE SERVICES 11/14/2025 9002553 $1,456.03 TOTAL HIGHWAY 101 LANDSC #33 $4,652.49
Page: 7 of 8
2047520 - MID 9C SANTA FE HILLS
SANTA FE HILLS HOA FY 25 SURPLUS 11/06/2025 9002536 $43,983.72 TOTAL MID 9C SANTA FE HILLS $43,983.72
2057530 - MID 9E ISLA VERDE
ISLA VERDE HOA FY25 SURPLUS 11/06/2025 109033 $667.07
TOTAL MID 9E ISLA VERDE $667.07
2077550 - MID 9H SAN ELIJO #2
SAN ELIJO HILLS II HOA FY25 SURPLUS 11/06/2025 109043 $67,882.72 TOTAL MID 9H SAN ELIJO #2 $67,882.72
2087580 - COASTAL RAIL TRAIL MAINT
NISSHO OF CALIFORNIA SEP 25- LANDSCAPE MAINTENANCE SERVICES 11/14/2025 9002553 $6,408.89 TOTAL COASTAL RAIL TRAIL MAINT $6,408.89
2117600 - STREET LIGHTING DISTRICT
SDG&E CO INC UTILITIES - 09/01/25 - 10/07/25 11/06/2025 109044 $9,969.87 YUNEX LLC SEP 25- STREETLIGHT MAINTENANCE/REPAIRS 11/14/2025 9002561 $1,516.05 TOTAL STREET LIGHTING DISTRICT $11,485.92
2196110 - COPS PROGRAM
SAN DIEGO COUNTY SHERIFFS OFFICE SEPT 25 - LAW ENFORCEMENT 11/14/2025 109077 $375,000.00 TOTAL COPS PROGRAM $375,000.00
2465200 - MISC GRANTS - CM
US BANK WATER BOTTLE REFILL STNS 11/06/2025 109018 $3,308.15 TOTAL MISC GRANTS - CM $3,308.15
2505570 - COASTAL BUSINESS/VISITORS
AB HASHMI INC FCP RAMP IMPROVEMENTS 11/06/2025 109006 $8,746.32 AB HASHMI INC FCP RAMP IMPROVEMENTS 11/14/2025 9002543 $24,240.68 TOTAL COASTAL BUSINESS/VISITORS $32,987.00
2556180 - JUNIOR LIFEGUARDS
BILL SMITH FOREIGN CAR SERVICE INC LABOR & PARTS - BATTERY/DRIVE BELT/ALTERNATOR 11/14/2025 109061 $1,500.01 TOTAL JUNIOR LIFEGUARDS $1,500.01
2706120 - PUBLIC SAFETY- FIRE
VERIZON WIRELESS SD 962428212-00001 - 09/29/25-10/28/25 11/14/2025 109081 $159.09 ROBERT BARRON REIMB: STRIKETM-GIFFORD FIRE CFAA 11/06/2025 109040 $175.40 ZOLL MEDICAL CORPORATION 1 YEAR ZOLL WARRANTY (3 DEVICES) 11/14/2025 109082 $6,358.50 TOTAL PUBLIC SAFETY- FIRE $6,692.99
3207220 - CAPITAL LEASE FUND
CITY NATIONAL BANK CHVRON#12-015: 12/08 11/14/2025 109065 $31,216.81 CITY NATIONAL BANK CHVRON#12-015: 12/08 11/14/2025 109065 $3,970.20 TOTAL CAPITAL LEASE FUND $35,187.01
4506190 - SAND REPLNSHMNT/RETENTION
WARWICK GROUP CONSULTANTS, LLC OCT 25-PROF SVC 11/14/2025 9002560 $5,833.00 SUMMIT ENVIROMENTAL GROUP, INC. OCT 25-9926 PROF SVC 11/14/2025 9002557 $750.00 TOTAL SAND REPLNSHMNT/RETENTION $6,583.00
4506510 - SANDREPLNSHMNT/RETNTN-CIP
AB HASHMI INC FCP RAMP IMPROVEMENTS 11/06/2025 109006 $27,696.66 AB HASHMI INC FCP RAMP IMPROVEMENTS 11/14/2025 9002543 $76,762.15 TOTAL SANDREPLNSHMNT/RETNTN-CIP $104,458.81
459 - MISC. CAPITAL PROJECTS
SOUTHWEST PIPLINE & TRENCHLESS CORP FY23 SEWER AND STORM DRAIN PROJ 11/06/2025 109046 $13,359.90 BERT W SALAS INC FY24 SEWER & STORM DRAIN REHAB PROJECT 11/06/2025 9002521 ($374.40) Page: 8 of 8
TOTAL MISC. CAPITAL PROJECTS $12,985.50
4596510 - MISC.CAPITALPROJECTS-ENG
DOMUSSTUDIO ARCHITECTURE LLP SEP 25-9449.02 MS CENTR 11/06/2025 109024 $1,437.50 BERT W SALAS INC FY24 SEWER & STORM DRAIN REHAB PROJECT 11/06/2025 9002521 $7,488.00 AB HASHMI INC FCP RAMP IMPROVEMENTS 11/06/2025 109006 $3,469.37 AB HASHMI INC FCP RAMP IMPROVEMENTS 11/14/2025 9002543 $9,615.47 TOTAL MISC.CAPITALPROJECTS-ENG $22,010.34
509 - SANITATION
SOUTHWEST PIPLINE & TRENCHLESS CORP FY23 SEWER AND STORM DRAIN PROJ 11/06/2025 109046 $15,153.80 BERT W SALAS INC FY24 SEWER & STORM DRAIN REHAB PROJECT 11/06/2025 9002521 ($160.30) BERT W SALAS INC FY24 SEWER & STORM DRAIN REHAB PROJECT 11/06/2025 9002521 ($157.91) MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/06/2025 109036 $11.29 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $11.29 MISSION LINEN & UNIFORM INC FY26 UNIFORM SERVICES FOR PUBLIC WORKS 11/14/2025 109073 $11.29 AT&T CALNET 3 9391012277 - 09/24/25-10/23/25 11/14/2025 109057 $19.55 TOTAL SANITATION $14,889.01
5096510 - SANITATION-CIP-ENG
BERT W SALAS INC FY24 SEWER & STORM DRAIN REHAB PROJECT 11/06/2025 9002521 $3,206.00 BERT W SALAS INC FY24 SEWER & STORM DRAIN CONTINGENCY 11/06/2025 9002521 $3,158.14 TOTAL SANITATION-CIP-ENG $6,364.14
652 - SUCCESSOR AGENCY
COMPUTERSHARE CORPORATE TRUST INT/PRIN-2017 RA TAR BOND 12/01/25 11/06/2025 9002524 ($77.96) COMPUTERSHARE CORPORATE TRUST INT/PRIN-2017 RA TAR BOND 12/01/25 11/06/2025 9002524 $70,200.00 COMPUTERSHARE CORPORATE TRUST INT/PRIN-2017 RA TAR BOND 12/01/25 11/06/2025 9002524 $29,638.56 DAVIS FARR, LLP FY 2025 AUDIT SVC THRU OCT 31 11/14/2025 109067 $1,000.00 TOTAL SUCCESSOR AGENCY $100,760.60
REPORT TOTAL: $1,485,826.10
CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.3.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: City Clerk’s Department - Angela Ivey, City Clerk SUBJECT: 2026 City Council Meeting Schedule
BACKGROUND:

Pursuant to Solana Beach Municipal Code Section 2.04.070, tthe “…City Council shall hold Regular meetings in the Council Chambers of City Hall in the city or at such other place as may be determined by the council on a day and time set by resolution.” Historically, meeting dates that conflict with official holidays have been cancelled, and a summer recess has been observed. Special Meetings may be scheduled as needed to ensure continuity of City operations .

The purpose of this Staff Report is to forecast and review potential holidays, breaks, and possible Special Meeting dates to anticipate the 2026 Council Meeting schedule.

DISCUSSION:

The proposed 2026 Regular Meeting schedule (Exhibit 1 to Resolution 2025-116) known and potential scheduling conflicts that may require meeting cancellations or the addition of Special Meetings. Annual consideration of the meeting calendar supports efficient planning and the development of an anticipated agenda schedule. Establishing a form schedule also ensures:
• Sufficient time for Staff to prepare Staff Reports and finalize agenda packets. • Adequate time for Councilmembers to review agenda materials. • Timely public notice of any cancelled or rescheduled meetings.

Regularly scheduled meetings are intended to provide consistency and to meet the public’s general expectations. There are specific noticing requirements for Regular and Special Meeting agendas.

December 10, 2025
2026 Council Meeting Calendar

Page 2 of 2 ends

Meeting Types Agenda Noticing Requirement
Regular Meetings (established by Resolution) 72 hours prior to meeting time.

Special Meetings (called at any time) 24 hours prior to meeting time.

Specific City business, such as the adoption of Ordinances, is required to take place only at a Regular Council Meeting. Therefore, the anticipation of cancelled meetings is necessary to appropriately coordinate meeting agendas, and related business, in order to effectively manage City operations.

Staff recommends that the Council adopt Resolution 2025-116 establishing the 2026 City Council Regular Meeting schedule for specific meeting dates that don’t conflict with other City business.

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
• Review and approve the proposed 2026 City Council Meeting Schedule. • Provide alternative direction.

CITY STAFF RECOMMENDATION:

Staff recommends that City Council:

1. Adopt Resolution 2025-116 to establish the 2026 City Council Regular Meeting schedule.
________________________
Alyssa Muto, City Manager
Attachment:

1. Resolution 2025-116
RESOLUTION 2025-116

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SOLANA BEACH, CALIFORNIA, ESTABLISHING THE
2026 REGULAR MEETING DATES AND REESTABLISHING THE CITY COUNCIL REGULAR

MEETING DATES
WHEREAS, Government Code § 36805 provides regular meetings of the City Council shall be held at least once a month fixed by ordinance or resolution; and WHEREAS, Ordinance 330 adopted by City Council on October 19, 2004, amended Section 2.04.070 of the Solana Beach Municipal Code to allow the City Council to change regular time and meeting dates by resolution; and WHEREAS, on December 7, 2004, the City Council adopted Resolution. 2004-178 thereby establishing City Council regular meeting dates and time to the first and third Wednesdays, effective January 19, 2005; and WHEREAS, on February 23, 2005, the City Council adopted Resolution 2005- 019 thereby establishing City Council regular meeting dates and time to the second and fourth Wednesdays of the month at 6:00 p.m; and
WHEREAS, on December 11, 2024, the City Council adopted Resolution 2024-117, rescinding Resolution 2005-019 establishing certain regular meeting dates; and
WHEREAS, the City Council adopts a meeting schedule annually; and WHEREAS, the City Council desires to establish City Council regular meeting dates and times in accordance with the 2026 City Council meeting calendar (Exhibit A).

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolves as follows:

1. That the above recitation is true and correct.

2. Pursuant to the Solana Beach Municipal Code Section 2.04.070, the City Council shall hold regular meetings in the City Council Chambers of City Hall, 635 South Highway 101, in the City or at such other place as may be determined by the City Council, in accordance with the attached 2026 schedule, Exhibit A.

3. When the day for a regular meeting of the Council falls on a legal Resolution 2025-116
2026 Regular City Council Meeting Dates

Page 2 of 2 ends

holiday, no meeting shall be held, but a regular meeting shall be held at 6:00 p.m. on the next succeeding business day thereafter, or at such time and place as may be previously established by the Council.

4. If by reason of fire, flood, earthquake or other emergency it is unsafe to meet in the place designated, the meeting may be held for the duration of the emergency at such place as is designated by the mayor, or, if the mayor should fail to act, by three members of the City Council.

5. City Council meetings shall conclude at 10:30 p.m., provided that an item commenced before 10:30 p.m. may be concluded; and further that this time limit may be waived by unanimous vote of all members present.

PASSED AND ADOPTED this 10th day of December 2025, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
_____________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk Exhibit A
2026 City Council Regularly Scheduled Meetings
All regular meetings begin at 6:00 pm
January 14, 2026 Wednesday
January 28, 2026 Wednesday
February 18, 2026 Wednesday
February 25, 2026 Wednesday
March 11, 2026 Wednesday
March 25, 2026 Wednesday
April 8, 2026 Wednesday
April 22, 2026 Wednesday
May 6, 2026 Wednesday
May 27, 2026 Wednesday
June 10, 2026 Wednesday
June 24, 2026 Wednesday
July 1, 2026 Wednesday
July 15, 2026 Wednesday
August Break - Legislative recess
September 9, 2026 Wednesday
September 23, 2026 Wednesday
October 14, 2026 Wednesday
October 28, 2026 Wednesday
November 18, 2026 Wednesday
December 9, 2026 Wednesday

NOTE: The above Meeting schedule is a list of regularly scheduled meetings. Meeting cancellations may occur and additional Special meetings may be scheduled as needed. All Regular Meeting agendas are posted at least 72 hours prior to the meeting time and Special Meetings are posted at least 24 hours prior to the meeting time.

Always check the City’s website www.cityofsolanabeach.org under Public Meetings.

CITY COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.4.

STAFF REPORT

The City Council serves on a variety of regional outside Boards, Committees and Commissions and local Council Standing Committees. City Council Policy No. 2 (Attachment 1) establishes guidelines for the City Council to appoint Councilmembers to share in the Council’s representation on these agencies and committees. The policy states that appointments will be made for two-year terms, unless otherwise stated by the Boards/Commissions/Committees, resulting in a biennial review to address expiring terms and changes in members due to an election/appointment. However, this policy does not prevent Council from making changes, when necessary.

This Staff Report is before Council to review the existing appointments and discuss making any changes, if necessary.

Regional Committee Terms
Regional committee terms may be set pursuant to their respective bylaws. Council Policy No. 2 states that any change of an appointee at the mid-term shall complete the existing two-year term for which they are appointed.

Appointment Review
City Council historically reviews appointments annually and makes changes as needed and for the following events:

December 10, 2025
Council Committees Review

Page 2 of 3 ends

Events Triggering Appointment Review Annually Bi-annually Agencies requiring annual confirmation of appointees
(new, re-appointed, or no changes) i.e. SANDAG x
Reviewing any potential conflicts, changes in Councilmember schedules, or the desire to change current appointments. x
Term Expirations: Regional and Council Standing Committees (2-year terms) x General Election: Council reorganization of leaving and/or new members. x DISCUSSION:

Regional Committees (Attachment 2)
Attachment 2 lists the City Council’s appointments to Regional Agencies’ Boards, Committees, and Commissions, each serving a two-year term. The most recent appointments were made in December 2024, following the 2024 general election, and cover the term from January 2025 through January 2027. Prior to this report, the regional chart was updated to reflect the most current organizational information, following an annual verification process.

Stipend/Compensated Appointment Positions (identified on Attachment 2) Certain agencies’ bylaws provide for a stipend paid for each meeting’s attendance.

Appointments made by a governing body of elected or appointed members to serve as an officer of a board for additional pay requires disclosure when the nominated member participates in the vote for their own appointment. Subsequently, pursuant to Fair Political Practices Commission (FPPC) Regulation 18705.5, appointments providing additional compensation or a stipend of $250 or more, within a 12-month period, must be disclosed on the Form 806 (Agency Report of Public Official Appointments). The City complies with the requirements of Form 806, which is updated, and posted by the City Clerk, including making updates promptly once notified by a Councilmember or the Board’s representative . This procedure allows the governing body to conduct a vote with the entire body present, rather than members recusing their participation for each individual appointment, which could risk the presence of a quorum needed to complete the appointment process.

Standing Committees (Attachment 3)
Council Standing Committee appointments are two-year terms, so new appointments or reappointments are not required at this time. Because the current appointments were made in December 2024, only changes to those existing appointments, if any, need to be made.

All appointments to these outside Boards/Commissions/Committees and Council Standing Committees must be approved by a Council majority vote.

December 10, 2025
Council Committees Review

Page 3 of 3 ends

CEQA COMPLIANCE STATEMENT: N/A
FISCAL IMPACT: N/A
WORK PLAN: N/A
OPTIONS:
∙ Approve Staff recommendation and review current appointments. ∙ Review and make any changes to existing positions.

DEPARTMENT RECOMMENDATION:

Staff recommends that the City Council:

1. Review the current Regional Boards, Commissions, and Committees appointments at mid-term and, if needed, make changes to fulfill the two-year terms ending January 2027.

2. Review the Council Standing Committees and make only those changes necessary to ensure the two-year terms ending January 2027 are fulfilled.

CITY STAFF RECOMMENDATION:

Approve Department Recommendation
_________________________
Alyssa Muto, City Manager
Attachments:

1. Council Policy No. 2

2. Council Regional (external) Committee Chart

3. Council Standing (internal) Committee Chart
CITY OF SOLANA BEACH Policy No. 2

COUNCIL POLICY
Date Issued: January 19, 1988
Revised: January 23, 2008 by
Resolution 2008-22
GENERAL SUBJECT: Boards, Commissions & Committees
SPECIFIC SUBJECT: Appointments of Councilmembers to Boards, Commissions and Committees

PURPOSE
The purpose of this policy is to establish guidelines for appointment of Councilmembers to various Boards, Commissions and Committees.  Council Regional Committees – not established by this Council.  Council Standing Committees – established by the City Council.  Council Ad Hoc Committees – established by the City Council.

POLICY
I. Regional Boards, Commissions or Committees (Outside Agencies)

1. The City Council shall divide appointments of the various Boards, Commissions or Committees so that all Councilmembers share in the representation on outside agencies.

2. The appointment shall be made by vote of at least three members of the City Council.

3. Appointments shall be made only at regularly scheduled Council Meetings.

4. Appointments shall generally be for a term of two years unless the regulations of the body to which the appointment is made requires a different term.

5. Appointments will be reviewed bi-annually in even numbered years to address expiring terms. This cycle is tied into the November Election cycle in consideration of Council reorganization.

6. When appointments are required at a different time than the even numbered year cycle, the appointments will follow the two year term, unless it is changed by Council reorganizations.

7. These guidelines do not prevent Council from annual reviews and changes at any other time, as determined by Council.

II. Council Standing Committees
(City sponsored committees that are ongoing and permanent in nature).

1. Council shall make appointments to Standing Committees sharing Attachment 1

Page 2 of 2 ends

the responsibility among the members.

2. The appointment shall be made by vote of a majority of the City Council.

3. Council shall make appointments to Standing Committees for a two year term.

4. Appointments will be reviewed bi-annually in even numbered years to address expiring terms. This cycle is tied into the November Election cycle in consideration of Council reorganization.

5. When appointments are required at a different time than the even numbered year cycle, the appointments will follow the two year term, unless it is changed by Council reorganizations.

6. These guidelines do not prevent Council from annual reviews and changes at any other time, as determined by Council.

III. Council Ad Hoc Committees
(City sponsored committees that are temporary and are not intended to have a permanent existence).

1. Council shall make appointments to Ad Hoc Committees sharing the responsibility among the members.

2. The appointment shall be made by vote of a majority of the City Council.

3. The term of an appointment shall be for the duration of the Ad Hoc Committee, unless Council majority changes the appointment prior to the expiration of the committee.

IV. A Councilmember may serve any number of terms.

V. If a Councilmember chooses to relinquish an appointment during a term, the alternate shall serve as the regular appointee for the remainder of the term, unless a new appointment is made by the Council majority.

VI. The City Clerk shall maintain a list of Boards, Commissions or Committees with the meeting time and locations. The City Clerk shall periodically advise the Council of vacancies on all Boards, Commission and Committees.

Committee Primary Member /
Alternate Appointed
Current Term
(per Policy No. 2, unless
otherwise required)
Agency
Term
General Regular
Meeting Schedule
Meeting Location
unless otherwise noticed
Committee Contact Mailing Address Stipend Agency
Type
Heebner Dec 2024 Dec 2024 - Dec 2026
Edson (alternate) Dec 2024 Jan 2025 - Jan 2027
Becker Dec 2024 Jan 2025 - Jan 2027
Zito (alternate) Dec 2024 Jan 2025 - Jan 2027
MacDonald Dec 2024 Jan 2025 - Jan 2027
Edson (alternate) Dec 2024 Jan 2025 - Jan 2027
Dec 2024
Dec 2024
MacDonald Dec 2024 Jan 2025 - Jan 2027
Becker (alternate) Dec 2024 Jan 2025 - Jan 2027
MacDonald Dec 2024 Jan 2025 - Jan 2027
Becker (alternate) Dec 2024 Jan 2025 - Jan 2027
MacDonald Dec 2024 Jan 2025 - Jan 2027
Becker (alternate) Dec 2024 Jan 2025 - Jan 2027
MacDonald Dec 2024 Jan 2025 - Jan 2027
Becker (alternate) Dec 2024 Jan 2025 - Jan 2027
Edson Dec 2024 Jan 2025 - Jan 2027
MacDonald (alternate) Dec 2024 Jan 2025 - Jan 2027
Zito Dec 2024 Jan 2025 - Jan 2027
MacDonald (alternate) Dec 2024 Jan 2025 - Jan 2027
Heebner Dec 2024 Jan 2025 - Jan 2027
Zito (1st alternate) Dec 2024 Jan 2025 - Jan 2027
Edson (2nd alternate) Dec 2024 Jan 2025 - Jan 2027
Becker Dec 2024 Jan 2025 - Jan 2027
Zito (alternate) Dec 2024 Jan 2025 - Jan 2027
MacDonald Dec 2024 Jan 2025 - Jan 2027
Becker (alternate) Dec 2024 Jan 2025 - Jan 2027
Zito Dec 2024 Jan 2025 - Jan 2027
Becker Dec 2024 Jan 2025 - Jan 2027
City Manager (alternate) Dec 2024 By Laws
Edson Dec 2024 Jan 2025 - Jan 2027
Heebner Dec 2024 Jan 2025 - Jan 2027
Stipends are per meeting unless noted. If "alternate" is not indicated, both councilmembers will serve as equal "primary" members. // Form 700 online filings refers to that agency's electronic online filing system. Updated 12-01-25 Maintained by City Clerk's Office Mike Thornton
760-753-6203
[email protected]
2695 Manchester Ave.

Cardiff by the Sea /
Encinitas
3rd Tuesday · 8:30am
$150 up to a
max of 3 mgs
per month
$150
Board
$100
CommAppts
Courney Becker 619-699-6942
[email protected]
Kim Smith 649-699-6949
[email protected]
External
agency
1011 Union Street, Suite 400
San Diego, CA 92101
www.sandag.org
External
agency
Becker / Staff Jan 2025 - Jan 2027
1011 Union Street, Suite 400
San Diego, CA 92101
www.sandag.org
James H. Eggart, General Manager
c/o Woodruff & Smart
555 Anton Boulevard, Ste. 1200
Costa Mesa, CA 92626
RSWA.org
Tennille Hays 858-400-2815
[email protected]
Christopher Herren [email protected]
Sonia Jackson [email protected]
No Reg. Mtg. Schedule
As Needed By conference call Caroline Cirrincione 916-658-8250 [email protected]
P.O. Box 82081
San Diego, CA 92138
www.calcities.org
Catherine Hill
619-733-1751
[email protected]
Catherine Hill
619-733-1751
[email protected]
Teresa Chase
760-632-4641
[email protected]
2 10
Regional Solid Waste Assoc. - RSWA
Joint Powers Authority (JPA)
Form 700 online filing using their e-system
1st Thursday
9:00am-10:30am
Quarterly
(Jan, April, July, Oct)
Fletcher Cove
Community Center
North County Transit District
Form 700 online filing using their e-system
3rd Thurs · 2:00pm
Dark in August
7 League of Ca. Cities
Coastal Cities Group
Four Points
Sheraton Hotel
8110 Aero Dr.

San Diego, CA
5 6
League Ca. Cities
Legislative Subcommittee
not currently active
when Mtg called, usually
2nd Mon · Quarterly
10:30-11:30am
Four Points
Sheraton Hotel
8110 Aero Dr.

San Diego, CA
League Ca. Cities
Exec. Committee
(SD County division)
2nd Mon
11:30am-1:00pm
4 Escondido Creek Watershed Alliance (ECWA) No Reg. Mtg. Schedule As Needed
Varies
(provided on agenda)
810 Mission Ave.

Oceanside CA 92054
8 North County Dispatch (NCDJ)
Joint Powers Autority (JPA)
Form 700 online filing using their e-system
N/A
N/A
Joint
Partnership
12 SANDAG
Shoreline Preservation
Working Group
1st Thurs · 11:30am
Quarterly
(Mar, June, Sept, Dec)
401 B Street, Suite 800
(7th floor Brd Rm)
San Diego, CA 92101
Joint
Partnership
4th Wed. 10:00am
Quarterly
(Feb, May, Aug, Nov/Dec)
Oceanside City Hall
Council Chambers
External
agency
810 Mission Ave.

Oceanside, CA 92054
www.gonctd.com
James H. Eggart 714-415-1062
[email protected]
Susan M. Morilla 714-415-1020
[email protected]
$100
$150 / Mtg
not to exceed
$750 / month
Suheil Rodriquez, Clerk of Brd &
Mgr of Administration
760-966-6696
[email protected]
11 2nd Fri
10:30am-12:00pm
4th Fri
9:00am-12:00pm
401 B Street, Suite 800
(7th floor Brd Rm)
San Diego, CA 92101
Michael Garcia / Francesca Webb
Clerk of the Board
[email protected]
619-977-9294
401 B Street, Suite 800, San Diego, CA 92101
9 SANDAG
Board of Directors
Form 700 online filing
13 San Dieguito River Park
Joint Powers Authority (JPA)
aka San Dieguito River Park
Form 700 original hard copy signature
3rd Friday
11:00am-12:30pm
2nd Fri. for Dec
County of San Diego
1600 Pacific Hwy
Rm 302
San Diego, CA 92101
Dewanda Vandermost
858-674-2270 x10
[email protected]
N/A
External
agency
External
agency
1966 Olivenhain Road
Encinitas, CA 92024
http://escondidocreek.org/
Donna O'Leary - office mgr
[email protected]
Carlene Moore 858-792-4490
[email protected]
Del Mar Fairgrounds
Admin. Conf. Rm (2nd floor)
Jimmy Durante Blvd.

Del Mar, CA
Scheduled as needed 22nd District Agricultural Association Community Relations 15 External
agency
14 3
22nd Agricultural Association District
2260 Jimmy Durante Blvd.

Del Mar, CA 92014
www.delmarfairgrounds.com
External
agency
External
agency
P.O. Box 82081
San Diego, CA 92138
www.calcities.org
N/A
N/A
External
agency
N/A
N/A
N/A
Joint
Partnership
18372 Sycamore Creek Rd.

Escondido, CA 92025
www.sdrp.org
San Elijo JPA (SEJPA)
Joint Powers Authority (JPA)
Form 700 online
https://www.southtechhosting.com/SanDiegoCounty/eDisclosure $160
CSA 17
County Service Area
Form 700 original signature
1st Tues · 4:00-6:00pm
Quarterly
(Feb, May, Aug, Nov)
Solana Beach
City Hall
Nicole del Toro
619-285-6476
[email protected]
N/A
P.O. Box 1077
Cardiff by the Sea, CA 92007
www.sejpa.org
5560 Overland Avenue, Suite 400
San Diego, CA 92123
619-455-1819 www.sdcountyfire.org
www.sandiegocountyems.com
P.O. Box 1206
Rancho Santa Fe, CA 92067-1206
www.ncdjpa.org
Joint
Partnership
2-Year Terms
(Begins following each election cycle, replacements follow existing term) Clean Energy Alliance (CEA)
Joint Powers Authority (JPA)
Joint
Partnership
5857 Owens Ave, 3rd Floor
Carlsbad, CA 92008
(833) 232-3110
Ana Marie Alarcon 760-209-6177 Ext. 702
[email protected]
Amy Williams 760-209-6177 Ext 711
[email protected]
San Marcos
City Hall
Last Thurs. month
2:00pm
1400 K Street Ste. 400
Sacramento, CA 95814
www.californiacities.org
www.cacities.org/Member-Engagement/Coastal-CitiesGroup-(CCG) Solana Beach City Council Regional Boards/Committees/Commissions/JPAs (external agencies) Listing only includes those positions required to be appointed by the Solana Beach City Council Teresa Zurita 619-531-5434
[email protected]
Sabrina Holden 619-531-5434
[email protected]
2nd Mon of Oct.
11:00am
(or called as needed)
Four Points Sheraton
Hotel
8110 Aero Drive
San Diego, CA 92123
City Selection Committee
Annual
1 County of San Diego
1600 Pacific Hwy, Room 402
San Diego, CA 92101
External
agency
N/A
Attachment 2

SUBJECT TO
the "Brown Act "
Standing Committee Primary Members Appointed Term Mtg Date/Time Location Contact Established Date 1 Business Liaison
The purpose of the Business Liaison Committee is to coordinate and communicate with the Chamber of Commerce, Cedros Merchants Associations, and Village walk (Highway 101) Association on City/Business issues.

Zito
Edson Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027
Regular Schedule
Quarterly
3rd Mon 5:00pm
(Jan, Apr, July, Oct)
Solana Beach
City Hall City Mgr Reso 2005-146
10-26-2005
2 Fire Department Management Governance & Organizational Evaluation This committee explores and evaluates potential fire department governance and organizational structural opportunities, possibly with other participating entities involved in the Agreement for Cooperative (Fire) Management Services.

Edson
MacDonald Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027 As Needed
Encinitas
or
TBD
City Mgr Reso 2017-012
1-25-17
3 Highway 101/Cedros Avenue Development Committee
This committee shall coordinate and communicate with the Highway 101 Village Walk Association regarding funding mechanisms to revitalize the Highway 101 corridor, address landscape issues in these areas, and review general business development.

Heebner
Edson Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027 As Needed Solana Beach
City Hall City Mgr Reso 2007-059
05-23-2007
4 Parks and Recreation
This committee acts as a liaison to the Parks & Recreation Citizen Commission to discuss issues that will come before Council, consider work plan task, consideration of impact fees, long and short term objectives, and use of the Parks and Recreation reserve account.

Zito
Edson Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027 As Needed Solana Beach
City Hall City Mgr Reso 2011-023
02-09-2011
5 Public Arts
This committee acts as a liaison to the Public Arts Citizen Commission to consider work plan tasks associated with public arts such as the Public Art Master Plan, Temporary Art Installations, Art Gallery, and other public arts projects that will come before Council.

Edson
Heebner Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027 As Needed Solana Beach
City Hall City Mgr Reso 2005-146
10-26-2005
6 School Relations
This committee shall handle relations with San Dieguito Union High School District, Solana Beach School District and Solana Beach and private schools located within the Solana Beach boundaries.

Becker
MacDonald Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027
Regular Schedule
Quarterly
1st Thurs 7:30 am
(Mar, June, Sept, Dec)
Solana Beach
City Hall City Mgr Reso 2007-011
01-10-2007
7 Solana Beach - Del Mar Relations
To discuss and address items of mutual interest of each City.

Heebner
Edson Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027 As Needed TBD City Mgr Reso 2017-148
9-27-2017
Citizen Commission(s)
Councilmember(s) Appointed To/Serving On Citizen Commissions Members Appointed
Date Mtg Date/Time Location Contact Established Date
1 Climate Action Commission
This committee shall assist in developing a Climate Action Plan, including updating the City's Greenhouse Emissions Inventory, setting reduction targets, implementing mitigation measures and performing periodic monitoring, verification and evaluations.

Zito (primary)
Becker (alternate) Dec 2024 Jan 2025 - 2027
Jan 2025 - 2027
Regular Schedule
Monthly
3rd Wed.
5:30pm
Solana Beach
City Hall City Mgr Reso 2015-127
11-04-2015
COUNCIL COMMITTEES (Councilmembers Appointed to Solana Beach Council Committees and Citizen Commission) COMMITTEES - 2 year terms / On-Going Committees (Brown Act Compliant) SUBJECT TO the "Brown Act"
* Not required to establish a regular mtg schedule.
* If a regular mtg schedule is established, formally adopted, agendas must be posted 72 hrs prior to the regular meeting. * Otherwise, non-regular mtgs shall meet required noticing for special meetings (24 hrs. prior to meeting) * All Standing Committee Mtgs are Open to the Public
F:\Common\CLERK\Commissions, Committees\03 - COUNCIL Committees\10 CHARTS\30 Council In-House Groups (Standing, etc)\2024\Council In-House Groups Chart 2024 Dec (1) Updated 12-15-24 Maintained by the City Clerks Office COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.5.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: Public Works Department – Luis Carrillo, Deputy Director of Public Works
SUBJECT: City Council Consideration of Resolution 2025-122 Amending the Professional Services Agreement with
Yunex, LLC, for Streetlight Maintenance and Repairs
BACKGROUND:

The Public Works Department manages the Streetlight Maintenance and Repair Program, which includes annual routine maintenance, inspection and testing, photocell and ballast replacements, LED retrofits or upgrades, replacement of knocked down streetlights, foundation and pole repairs, and dig alert mark outs. Most services performed under this agreement are “on-call, as-needed” and primarily include repairs and restoration of streetlights damaged by storms, vehicle accidents, and vandalism. These essential services are delivered by professional service providers selected through a competitive selection process. The current contract with Yunex, LLC, (Yunex), the City's current service provider, is set to remain in effect until June 2026.

This item is before the City Council for consideration of Resolution 2025-122 (Attachment 1) to authorize the City Manager to execute an amendment to the Professional Services Agreement with Yunex and to increase the budgeted annual contract amount by $37,445 for costs associated with additional emergency/on-call services.

DISCUSSION:

At the regular City Council meeting on June 9, 2021, the Council adopted Resolution 2021-067, authorizing the City Manager to execute a five-year Professional Services Agreement (PSA), one initial year with four discretionary annual extensions, with Yunex for streetlight maintenance and repairs. The PSA was established with an annual not-toexceed amount of $65,800, which includes funding for routine maintenance and asneeded services.

December 10, 2025
PSA Amendment with Yunex, LLC

Page 2 of 3 ends

Due to recent vehicle accidents that resulted in damage to decorative streetlights, additional funding is necessary to address the unexpected repair and replacement costs.

While the existing budget adequately covers routine maintenance and typical on-call repairs, these incidents have created unanticipated expenses that exceed the current asneeded allocation.

Staff recommends amending the PSA to add $37,445 for as-needed services in Fiscal Year 2025/2026 to ensure timely restoration of the damaged streetlights and to maintain the safety and aesthetics of the City’s streetscape.

The City’s Senior Insurance and Risk Manager is actively working with the applicable insurance companies and/or courts to pursue reimbursement for the costs associated with these repairs. Full recovery is not always possible, but any funds recovered through insurance claims will offset the additional expenses incurred, thereby reducing the overall fiscal impact on the City.

CEQA COMPLIANCE STATEMENT:

All work covered by this agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of the State CEQA Guidelines.

FISCAL IMPACT:

This item is to authorize the City Manager to execute an amendment to the PSA with Yunex for streetlight as-needed services, in the amount of $37,445. There are no increases to routine contracted service costs. Additional appropriations of $37,445 are needed from Streetlight Fund Balance to increase the FY 2025/26 budget in the Streetlight Professional Services (2117600-65300), section of the Operating Budget.

Table 1 below provides a summary of the total project costs:

Table 1: Total Project Costs
Accident Type Location Damage Cost
Vehicle Accident 301 N. Highway 101
Decorative
Streetlight Base
Cover
$4,775.10
Vehicle Accident 349 N. Highway 101
Decorative
Streetlight Base
Cover
$4,775.10
Vehicle Accident Northend of the
Coastal Rail Trail
2 Decorative
Streetlights $27,895
Grand
Total: $37,445 I
December 10, 2025
PSA Amendment with Yunex, LLC

Page 3 of 3 ends

The current PSA is for a total not-to-exceed amount of $65,800 per fiscal year. The amendment would increase compensation by $37,445 for Fiscal Year 2025/26 only, increasing the not-to-exceed amount to $103,245.

WORK PLAN:

The amendment to the PSA amount aligns with the Work Plan priority of General Governance and Fiscal Responsibility by supplementing core maintenance functions for specialized services.

OPTIONS:
• Adopt Staff recommendations.
• Reject Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2025-122:

1. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Yunex, LLC, for Streetlight As-Needed Services for Fiscal Year 2025/26 only, increasing the contract by $37,445 for a total not-to-exceed amount of $103,245 for Fiscal Year 2025/26 only.

2. Authorizing the City Treasurer to amend the FY 2025-2026 Adopted Budget accordingly, by increasing Streetlight Professional Services Budget Account 2117600-65300 by $37,445.
_________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-122
ATTACHMENT 1
RESOLUTION 2025-122

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AN

AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT WITH YUNEX, LLC, FOR STREET
MAINTENANCE AND REPAIRS.

WHEREAS, the Public Works Department manages the Streetlight Maintenance and Repair Program, which includes annual routine maintenance, inspection and testing, photocell and ballast replacements, LED retrofits or upgrades, replacement of knocked down streetlights, foundation and pole repairs, and dig alert mark outs. Most services performed under this agreement are “on-call, as-needed” and primarily include repairs and restoration of streetlights damaged by storms, vehicle accidents, and vandalism.; and WHEREAS, due to recent vehicle accidents that resulted in damage to decorative streetlights, additional funding is necessary to address the unexpected repair and replacement costs. While the existing budget adequately covers routine maintenance and typical on-call repairs, these incidents have created unanticipated expenses that exceed the current as-needed allocation; and
WHEREAS, Staff recommends amending the PSA to add $37,445 for as-needed services in Fiscal Year 2025/2026 to ensure timely restoration of the damaged streetlights and to maintain the safety and aesthetics of the City’s streetscape; and WHEREAS, the City’s Senior Insurance and Risk Manager is actively working with the applicable insurance companies and courts to pursue reimbursement for the costs associated with these repairs; and
NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with Yunex, LLC, for Streetlight AsNeeded Services for Fiscal Year 2025/26 only, increasing the contract by $37,445 for a total not-to-exceed amount of $103,245 for Fiscal Year 2025/26 only.

3. That the City Council authorizes the City Treasurer to amend the FY 2025/2026 Adopted Budget by increasing Streetlight Professional Services Budget Account 2117600-65300 by $37,445.

PASSED AND ADOPTED this 10th day of December 2025, at a regularly scheduled Resolution 2025-112
PSA Amendment with Yunex, LLC.

Page 2 of 2 ends

meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
ABSENT: Councilmembers –
ABSTAIN: Councilmembers –
______________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk SUCCESSOR AGENCY ACTION: _________
______________________________________________________________________ _____________________________________________________________ AGENDA ITEM # A.6.

STAFF REPORT

CITY OF SOLANA BEACH/SOLANA

BEACH SUCCESSOR AGENCY
TO: Honorable Mayor/Chair and City Councilmembers/Directors FROM: Alyssa Muto, City Manager/Executive Director
MEETING DATE: December 10, 2025
ORIGINATING DEPT: Finance Department – Rachel Jacobs, Finance Director SUBJECT: City Council/Successor Agency Consideration of Resolution SA-035 Approving the Administrative Budget
and Resolution SA-036 Approving the Recognized
Obligation Payment Schedule (ROPS) Both for the Period
July 1, 2026 to June 30, 2027
BACKGROUND:

As of February 1, 2012, the Solana Beach Redevelopment Agency (the “Agency”) was dissolved pursuant to Assembly Bill (AB) 1x26, which was found to be constitutional by the California Supreme Court in its decision in the California Redevelopment Association v. Matosantos case. Prior to the dissolution of the Agency, on January 11, 2012, the City Council adopted Resolution 2012-011, electing to become the Successor Agency (SA) to the Agency. Included as part of this legislation was the formation of a Countywide Oversight Board (OB) to replace all local Oversight Boards for each city’s SA to be effective July 1, 2016. However, Senate Bill (SB) 107 delayed the formation of this Countywide OB until July 1, 2018.

On June 27, 2012, as part of the Fiscal Year (FY) 2012/13 State budget package, the Legislature passed, and the Governor signed, AB 1484, the primary purpose of which was to make technical and substantive amendments to AB 1x26, and SB 107 (collectively referred to as the "Dissolution Laws"), based on experience at the State and local level in implementing AB 1x26. AB 1484 made several changes to the process and timing for preparation and approval of a SA’s Recognized Obligation Payment Schedule (ROPS).

The ROPS sets forth the payment amounts needed for the SA to meet its outstanding enforceable obligations for each fiscal year period until all outstanding debt and obligations are paid.

As part of the FY 2015/16 State budget package, the Legislature passed Senate Bill (SB) 107. As a budget "trailer bill", SB 107 took immediate effect upon signature by the Governor on September 22, 2015. The primary purpose of SB 107 was to make December 10, 2025
Successor Agency ROPS 26-27 and Administrative Budget

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technical and substantive amendments to the existing Dissolution Laws including requiring an annual rather than a biannual ROPS and new administrative cost allocation formulas.

This item is before the City Council, in its capacity as the SA, for consideration of Resolution SA-035 (Attachment 1) approving the SA’s Administrative Budget for the period of July 1, 2026, to June 30, 2027, and Resolution SA-036 (Attachment 2) approving the ROPS 26-27 for the period of July 1, 2026, to June 30, 2027.

DISCUSSION:

Recognized Obligation Payment Schedule (ROPS)
As noted above, the ROPS sets forth the payment amounts needed for the SA to meet its outstanding enforceable obligations for each fiscal year period until all outstanding debt and obligations are paid. The ROPS 26-27 will cover the twelve-month enforceable obligation payment cycle under the Dissolution Laws and will control distributions from the Redevelopment Property Tax Trust Fund ("RPTTF") to pay enforceable obligations during the period from July 2026 through June 2027. The enforceable obligations in Solana Beach consist primarily of bond payments (which includes $200,963 in annual bond debt service and $7,200 in related fees).

The ROPS 26-27 must be prepared on a template form released by the Department of Finance (DOF) and must be approved by the SA’s Oversight Board and transmitted to the DOF and other specified recipients by February 1, 2026. As previously noted, beginning with the ROPS 19-20 there is one Countywide Oversight Board as opposed to individual Oversight Boards for each successor agency. The DOF must approve or disapprove the various enforceable obligations (including payment amounts and funding sources) set forth on an oversight board-approved ROPS 26-27 by April 15, 2026. If necessary, the SA then has five (5) business days to request a "meet and confer" session with the DOF to seek reconsideration by the DOF of any disputed enforceable obligation items.

The DOF meet and confers will generally occur within the following 30-day period, with the DOF required to provide its final determination on ROPS 26-27 enforceable obligations by May 18, 2026 (14 days prior to the next RPTTF distribution). The ROPS 26-27 preparation and approval process will culminate this year with a June 1, 2026 distribution to the SA of RPTTF funds by each county auditor-controller to cover specified administrative costs and for payment of upcoming enforceable obligations during July 2026 through June 2027, along with RPTTF pass-through payments and the distribution of any remaining residual RPTTF funds to other affected taxing entities.

The ROPS 26-27 will be submitted to the Oversight Board for approval at their regular meeting on January 15, 2026, with a subsequent submission to the DOF by the February 1, 2026 deadline.

The ROPS 26-27 (Attachment 3) consists entirely of items included on ROPS 25-26 and previously approved by the DOF.

December 10, 2025
Successor Agency ROPS 26-27 and Administrative Budget

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If necessary, pursuant to SB 107, the annual ROPS can only be amended once and no later than October 1st of a given fiscal year.

Successor Agency Administrative Budget and Administrative Cost Allowance Pursuant to the Dissolution Laws, the SA must also prepare an Administrative Budget (Attachment 4) for the fiscal year for approval by the Oversight Board. Before the passage of SB 107, the SA was entitled to an Administrative Cost Allowance for a fiscal year equal to the greater of $250,000 or 3% of the RPTTF received by the SA from the County Auditor-Controller to make enforceable obligation payments during the fiscal year. In the case of Solana Beach, prior to the passage of SB 107, the SA typically received $250,000 annually or $125,000 for each six-month ROPS period.

Beginning July 1, 2016, the Administrative Cost Allowance is the greater of $250,000 or up to 3% of the actual RPTTF distributed to the successor agency in the preceding fiscal year, reduced by the SA’s Administrative Cost Allowance. However, in no case can the Administrative Cost Allowance exceed 50% of the total RPTTF to pay enforceable obligations in the preceding fiscal year, reduced by administrative costs paid for by RPTTF. In Solana Beach, under the 50% formula, the maximum Administrative Cost Allowance would be $80,282 for the upcoming ROPS period. Last year, or FY 2025/26, the City requested and was approved for $33,650 based on projected SA administrative expenditures.

The Administrative Cost Allowance calculation for the period of July 1, 2026, to June 30, 2027, using the criteria in the paragraph above, is shown in the Administrative Cost Allowance (ACA) for ROPS 25-26 table in Attachment 5.

This Administrative Budget must include:
• Estimated amounts for SA administrative costs for the upcoming two six-month periods.
• Proposed sources of payment for such administrative costs, which may include the Administrative Cost Allowance described below, as well as other eligible sources available to the SA.
• Proposals for arrangements for administrative/operations services to be provided to the SA by the Sponsoring Community or other entity.

The Administrative Budget for the period of July 1, 2026, to June 30, 2027, is prepared in conjunction with the ROPS for the same time period. Though the SA can request up to $80,282 as an Administrative Cost Allowance, the SA is requesting an amount of $46,070 for the Administrative Budget for July 1, 2026, to June 30, 2027. The Administrative Budget includes $24,424 for Staff salary and benefits to reimburse the City of Solana Beach (City) for Staff work, $5,500 for legal and audit professional services, $500 for materials and supplies, and $15,646 for related costs based on the City’s cost allocation plan that are based on a City-wide allocation of Staff salary and benefits.

December 10, 2025
Successor Agency ROPS 26-27 and Administrative Budget

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The requested Administrative Budget amount of $46,070 for FY 2026/27 is an increase over the $33,650 amount requested in FY 2025/26 due to salary & benefit increases, as well as increased City-wide allocation based on the updated cost allocation plan.

The Administrative Budget will also be submitted to the Oversight Board for approval at a regular meeting on January 15, 2026. The administrative budget is no longer required to be submitted to the DOF for their approval.

CEQA COMPLIANCE STATEMENT:

Not a project as defined by CEQA.

FISCAL IMPACT:

For the ROPS 26-27 period, enforceable obligations for which RPTTF will be requested total $254,233. This amount includes $200,963 of bond debt service payments, $7,200 of bond-related fees, and $46,070 for Successor Agency Administrative Costs.

WORK PLAN:

N/A
OPTIONS:
∙ Approve Staff recommendation.
∙ Approve Staff recommendation with alternative amendments/modifications. ∙ Provide direction and feedback.

CITY STAFF RECOMMENDATION:

Staff recommends that the Successor Agency:

1. Receive the Successor Agency’s enforceable obligations payment information and administrative budget for the period July 1, 2026 to June 30, 2027.

2. Adopt Resolution SA-035 approving the SA Administrative Budget for July 1, 2026 to June 30, 2027.

December 10, 2025
Successor Agency ROPS 26-27 and Administrative Budget

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3. Adopt Resolution SA-036 approving the ROPS 26-27 for July 1, 2026 to June 30, 2027.
_______________________________________
Alyssa Muto, City Manager/Executive Director
Attachments:

1. Resolution SA-035

2. Resolution SA-036

3. Recognized Obligation Payment Schedule for the period July 1, 2026, to June 30, 2027.

4. Successor Agency Administrative Budget for the period July 1, 2026, to June 30, 2027.

5. Administrative Cost Allowance (ACA) for ROPS 26-27

SUCCESSOR AGENCY RESOLUTION SA-035

RESOLUTION OF THE SUCCESSOR AGENCY FOR THE SOLANA

BEACH REDEVELOPMENT AGENCY APPROVING THE SUCCESSOR
AGENCY ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2026/27 AND

REQUESTING OVERSIGHT BOARD APPROVAL
WHEREAS, on December 29, 2011, the California Supreme Court delivered its decision in California Redevelopment Association v. Matosantos, finding Assembly Bill 1X26 (the "Dissolution Act") largely constitutional; and WHEREAS, under the Dissolution Act and the California Supreme Court's decision in California Redevelopment Association v. Matosantos, all California redevelopment agencies, including the Solana Beach Redevelopment Agency (the "Former RDA"), were dissolved on February 1, 2012, and successor agencies were designated and vested with the responsibility of winding down the business and fiscal affairs of the former redevelopment agencies; and
WHEREAS, on January 11, 2012, the City Council of the City of Solana Beach adopted Resolution No. 2012-011 accepting for the City the role of Successor Agency to the Former RDA (the "Successor Agency"); and
WHEREAS, under the Dissolution Act, an oversight board is established for each successor agency to a former redevelopment agency with the responsibility of overseeing the activities of the successor agency and approving certain actions of the successor agency in connection with the successor agency's wind down of the affairs of the former redevelopment agency; and
WHEREAS, the oversight board (the "Oversight Board") for the Successor Agency has been duly constituted pursuant to the Dissolution Act: and WHEREAS, Health & Safety Code Section 34177(j) requires the Successor Agency to prepare an Administrative Budget for Fiscal Year 2026/27 and to submit it to the Oversight Board for approval; and
WHEREAS, an Administrative Budget for Fiscal Year 2026/27 has been prepared in conformance with State law and has been presented to the Successor Agency.

NOW, THEREFORE, BE IT RESOLVED, by the Successor Agency for the Solana Beach Redevelopment Agency, as follows:

Section 1. Recitals Correct. The Successor Agency finds that the above Recitals are true and correct and have served as the basis for the findings and approvals set forth below.

Section 2. Approval of Administrative Budget for Fiscal Year 2026/27. The Successor Agency hereby approves the Administrative Budget for Fiscal Year 2026/27, attached hereto as Exhibit A.

Resolution SA-035
Approval of Administrative Budget for FY 2026/27

Page 2 of 2 ends

Section 3. Request for Oversight Board Approval of Administrative Budget.

The Successor Agency hereby requests the Oversight Board to approve the Administrative Budget for Fiscal Year 2026/27, attached hereto as Exhibit A.

Section 4. California Environmental Quality Act. The Successor Agency determines that the activity approved by this Resolution is not a “project” for purposes of CEQA, as that term is defined by Guidelines Section 15378, because this Resolution is an organizational or administrative activity that will not result in a direct or indirect physical change in the environment, per Section 15378(b)(5) of the Guidelines.

Section 5. Further Actions and Documents. The Executive Director or designee, following consultation with the Agency Counsel, is authorized to take all actions and execute all documents on behalf of the Successor Agency necessary to effectuate the purpose of this Resolution.

Section 6. Severability. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The Successor Agency declares that its board would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution.

Section 7. Effective Date. This Resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED, AND ADOPTED by the Successor Agency to the Solana Beach Redevelopment Agency at its meeting held on the 10th day of December 2025, by the following vote:

AYES: Board Member –
NOES: Board Member –
ABSENT: Board Member –
ABSTAIN: Board Member –
_______________________________
LESA HEEBNER, Chair
APPROVED AS TO FORM: ATTEST:
________________________________ ________________________________ JOHANNA N. CANLAS, Agency Counsel ANGELA IVEY, Agency Secretary Expenditure Category Payee Description Amount
Salary/Benefits Various Employee Salaries and Benefits 24,424 Legal Services Burke Williams Sorensen LLP, et al Contract for Professional Services-Legal 1,000 Legal Services Various Contract for Professional Services-Legal 500 Audit Davis Farr Contract for Professional Services-Audit 4,000 Material, Supplies, & Services Various Costs - material, supplies and services expenditure categories 500 Administrative Charges City of Solana Beach Successor Agency share of City's overhead costs 13,646 Claims Liability Charges City of Solana Beach Successor Agency share of City's self-insured liability 0 Workers Comp Charges City of Solana Beach Successor Agency share of City's workers comp liability 0 Pension Trust Charges City of Solana Beach Successor Agency share of City's pension trust liability 2,000 OPEB Trust Charges City of Solana Beach Successor Agency share of City's OPEB liability 0 TOTAL 46,070 $

2. Activities may be added, revised, or deleted from this listing as needed during the RDA dissolution process.

3. Costs shown for each activity are estimates only. Actual costs required for each activity may be higher or lower than the amount shown, not to exceed the TOTAL maximum amount shown.

SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF SOLANA BEACH

ADMINISTRATIVE BUDGET
July 1, 2026 to June 30, 2027

1. The Successor Agency has arranged with the City of Solana Beach to provide the staff, material, and equipment needed to administer the Successor

RESOLUTION SA-036

RESOLUTION OF THE SUCCESSOR AGENCY FOR THE SOLANA

BEACH REDEVELOPMENT AGENCY APPROVING THE RECOGNIZED
OBLIGATION PAYMENT SCHEDULE FOR FISCAL YEAR 2026/27 AND

REQUESTING OVERSIGHT BOARD APPROVAL
WHEREAS, on December 29, 2011, the California Supreme Court delivered its decision in California Redevelopment Association v. Matosantos, finding Assembly Bill 1X26 (the "Dissolution Act") largely constitutional; and WHEREAS, under the Dissolution Act and the California Supreme Court's decision in California Redevelopment Association v. Matosantos, all California redevelopment agencies, including the Solana Beach Redevelopment Agency (the "Former RDA"), were dissolved on February 1, 2012, and successor agencies were designated and vested with the responsibility of winding down the business and fiscal affairs of the former redevelopment agencies; and
WHEREAS, on January 11, 2012, the City Council of the City of Solana Beach adopted Resolution No. 2012-011 accepting for the City the role of Successor Agency to the Former RDA (the "Successor Agency"); and
WHEREAS, under the Dissolution Act, an oversight board is established for each successor agency to a former redevelopment agency with the responsibility of overseeing the activities of the successor agency and approving certain actions of the successor agency in connection with the successor agency's wind down of the affairs of the former redevelopment agency; and
WHEREAS, the oversight board (the "Oversight Board") for the Successor Agency has been duly constituted pursuant to the Dissolution Act; and WHEREAS, Health & Safety Code Sections 34177(l) and 34177(o) require the Successor Agency to submit a Recognized Obligation Payment Schedule ("ROPS") for fiscal year 2026/27 to the San Diego County Auditor-Controller and the California Department of Finance by February 1, 2026, after approval by the Oversight Board; and WHEREAS, a ROPS for Fiscal Year 2026/27 has been prepared in conformance with State law and has been presented to the Successor Agency.

NOW, THEREFORE, BE IT RESOLVED, by the Successor Agency for the Solana Beach Redevelopment Agency, as follows:

Section 1. Recitals Correct. The Successor Agency finds that the above Recitals are true and correct and have served as the basis for the findings and approvals set forth below.

Section 2. Approval of ROPS for Fiscal Year 2026/27. The Successor Agency hereby approves the Recognized Obligation Payment Schedule for Fiscal Year 2026/27, attached hereto as Exhibit A.

Resolution SA-036
Approval of ROPS for FY 2026/27

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Section 3. Request for Oversight Board Approval of ROPS. The Successor Agency hereby requests the Oversight Board to approve the Recognized Obligation Payment Schedule for Fiscal Year 2026/27, attached hereto as Exhibit A.

Section 7. Effective Date. This Resolution shall become effective immediately upon its passage and adoption.

PASSED, APPROVED, AND ADOPTED by the Successor Agency to the Solana Beach Redevelopment Agency at its meeting held on the 10th day of December 2025, by the following vote:

AYES: Board Member –
NOES: Board Member –
ABSENT: Board Member –
ABSTAIN: Board Member –
_______________________________
LESA HEEBNER, Chair
APPROVED AS TO FORM: ATTEST:
________________________________ ________________________________ JOHANNA N. CANLAS, Agency Counsel ANGELA IVEY, Agency Secretary Recognized Obligation Payment Schedule (ROPS 26-27) - Summary Filed for the July 1, 2026 through June 30, 2027 Period Successor Agency: Solana Beach
County: San Diego
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
26-27A Total
(July -
December)
26-27B Total
(January -
June)
ROPS 26-27
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 150,151 $ 104,082 $ 254,233 F RPTTF 104,081 104,082 208,163
G Administrative RPTTF 46,070 - 46,070
H Current Period Enforceable Obligations (A+E) $ 150,151 $ 104,082 $ 254,233 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Solana Beach
Recognized Obligation Payment Schedule (ROPS 26-27) - ROPS Detail July 1, 2026 through June 30, 2027

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project Area
Total
Outstanding
Obligation
Retired
ROPS
26-27
Total
ROPS 26-27A (Jul - Dec)
26-27A
Total
ROPS 26-27B (Jan - Jun)
26-27B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$3,532,284 $254,233 $- $- $- $104,081 $46,070 $150,151 $- $- $- $104,082 $- $104,082 2 Trustee
Services
Fees 06/01/
2006
12/01/2035 ComputerShare Contract for
Professional ServicesTrustee Services
Solana Beach
Redevelopment
Project
40,000 N $4,000 - - - 2,000 - $2,000 - - - 2,000 - $2,000 3 Continuing
Disclosure
Fees 06/01/
2006
12/01/2035 Urban Futures Contract for
Professional ServicesContinuing Disclosure
Solana Beach
Redevelopment
Project
28,700 N $2,200 - - - 1,100 - $1,100 - - - 1,100 - $1,100 4 Arbitrage Fees 06/01/
2006
12/01/2035 Koppel and
Gruber
Contract for
Professional Services -
Arbitrage
Solana Beach
Redevelopment
Project
8,900 N $1,000 - - - 500 - $500 - - - 500 - $500
21 Legal
Services
Litigation 01/01/
2014
12/01/2035 Burke Williams
Sorensen LLP
(BWS LLP),
Solana Beach
Successor
Agency
Defend Third Party
litigation against
Successor Agency
regarding case: "The
Affordable Housing
Coalition of San Diego
v Sandoval, et al."
Case No.
34-2012-80001158-CUWM-GDS
Solana Beach
Redevelopment
Project
95,000 N $- - - - - - $- - - - - - $-
22 Successor
Agency
Administrative
Expenses
Admin
Costs
01/01/
2014
12/01/2035 City of Solana
Beach
Successor Agency
administrative
obligations relating to
maintaining payments
on enforceable
obligations and other
activities as required by
AB1X26
Solana Beach
Redevelopment
Project
1,357,193 N $46,070 - - - - 46,070 $46,070 - - - - - $- 24 2017 Tax
Allocation
Refunding
Bond
Bonds
Issued
After 12/
31/10
11/10/
2017
12/01/2035 ComputerShare Refunding of 2006 Tax
Allocation Bonds that
were used to fund
Public Improvements
1,907,491 N $200,963 - - - 100,481 - $100,481 - - - 100,482 - $100,482 25 Legal
Services
Litigation 01/01/
2017
12/01/2035 Burke Williams
Sorensen LLP
(BWS LLP),
Colantuono,
Highsmith &
Whatley, PC,
and Solana
Beach SA
Defend Third Party
litigation against
Successor Agency
regarding case: "San
Diego County Board of
Education, et al v
Sandoval, et al." Case
No.
37-2017-00019775-CUWM-CTL
95,000 N $- - - - - - $- - - - - - $-
Solana Beach
Recognized Obligation Payment Schedule (ROPS 26-27) - Report of Cash Balances July 1, 2023 through June 30, 2024
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 23-24 Cash Balances
(07/01/23 - 06/30/24)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/23)
RPTTF amount should exclude "A" period distribution
amount.
20,251 20-21 PPA
2 Revenue/Income (Actual 06/30/24)
RPTTF amount should tie to the ROPS 23-24 total
distribution from the County Auditor-Controller
282,460
3 Expenditures for ROPS 23-24 Enforceable Obligations
(Actual 06/30/24)
254,280
4 Retention of Available Cash Balance (Actual 06/30/24) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5 ROPS 23-24 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 23-24 PPA
form submitted to the CAC
No entry required 48,431
6 Ending Actual Available Cash Balance (06/30/24)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $- $-
Solana Beach
Recognized Obligation Payment Schedule (ROPS 26-27) - Notes July 1, 2026 through June 30, 2027
Item # Notes/Comments
2 3
4 21 Decreased to zero, due to no related expenditures in multiple years 22 24
25 Decreased to zero, due to no related expenditures in multiple years I
·······························-······················································································································································································································································································································ •··•·•···•·••·••••·••····•··•·•·•••••••·•·········•••••••·••·•·•••·····••••••••·•·•···•·•··•·••••·•··•·•···•·•·••••••••·····•·•·•·••·•••••••·········•·••••••••·•·•···•···••·••••·••·•···•·•····••••••··•·•·•••·•·••·••••••····•···•·•·••••••••·•····•··•·•·••••••••·•···•···•·••••••••·•·•·•••·····••••••••·•·•·•·•·•··•·••••·•··•·••··•·•·••••••••·····•·•·•·••·•••••••····•• Recognized Obligation Payment Schedule (ROPS 26-27) - Summary Filed for the July 1, 2026 through June 30, 2027 Period Successor Agency: Solana Beach
County: San Diego
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
26-27A Total
(July -
December)
26-27B Total
(January -
June)
ROPS 26-27
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 150,151 $ 104,082 $ 254,233 F RPTTF 104,081 104,082 208,163
G Administrative RPTTF 46,070 - 46,070
H Current Period Enforceable Obligations (A+E) $ 150,151 $ 104,082 $ 254,233 Certification of Oversight Board Chairman:

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/23)
RPTTF amount should exclude "A" period distribution
amount.
20,251 20-21 PPA
2 Revenue/Income (Actual 06/30/24)
RPTTF amount should tie to the ROPS 23-24 total
distribution from the County Auditor-Controller
282,460
3 Expenditures for ROPS 23-24 Enforceable Obligations
(Actual 06/30/24)
254,280
4 Retention of Available Cash Balance (Actual 06/30/24) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5 ROPS 23-24 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 23-24 PPA
form submitted to the CAC
No entry required 48,431
6 Ending Actual Available Cash Balance (06/30/24)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $- $-
Solana Beach
Recognized Obligation Payment Schedule (ROPS 26-27) - Notes July 1, 2026 through June 30, 2027
Item # Notes/Comments
2 3
4 21 Decreased to zero, due to no related expenditures in multiple years 22 24
25 Decreased to zero, due to no related expenditures in multiple years I
·······························-······················································································································································································································································································································ •··•·•···•·••·••••·••····•··•·•·•••••••·•·········•••••••·••·•·•••·····••••••••·•·•···•·•··•·••••·•··•·•···•·•·••••••••·····•·•·•·••·•••••••·········•·••••••••·•·•···•···••·••••·••·•···•·•····••••••··•·•·•••·•·••·••••••····•···•·•·••••••••·•····•··•·•·••••••••·•···•···•·••••••••·•·•·•••·····••••••••·•·•·•·•·•··•·••••·•··•·••··•·•·••••••••·····•·•·•·••·•••••••····•• Expenditure Category Payee Description Amount
Salary/Benefits Various Employee Salaries and Benefits 24,424 Legal Services Burke Williams Sorensen LLP, et al Contract for Professional Services-Legal 1,000 Legal Services Various Contract for Professional Services-Legal 500 Audit Davis Farr Contract for Professional Services-Audit 4,000 Material, Supplies, & Services Various Costs - material, supplies and services expenditure categories 500 Administrative Charges City of Solana Beach Successor Agency share of City's overhead costs 13,646 Claims Liability Charges City of Solana Beach Successor Agency share of City's self-insured liability 0 Workers Comp Charges City of Solana Beach Successor Agency share of City's workers comp liability 0 Pension Trust Charges City of Solana Beach Successor Agency share of City's pension trust liability 2,000 OPEB Trust Charges City of Solana Beach Successor Agency share of City's OPEB liability 0 TOTAL $ 46,070

2. Activities may be added, revised, or deleted from this listing as needed during the RDA dissolution process.

3. Costs shown for each activity are estimates only. Actual costs required for each activity may be higher or lower than the amount shown, not to exceed the TOTAL maximum amount shown.

SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF SOLANA BEACH

ADMINISTRATIVE BUDGET
July 1, 2026 to June 30, 2027

1. The Successor Agency has arranged with the City of Solana Beach to provide the staff, material, and equipment needed to administer the Successor ATTACHMENT 4
A July to Dec RPTTF Distribution $ 68,389
B Jan to June RPTTF Distribution 125,824
C = A+B Actual RPTTF Distributed Prior Fiscal Year (2025/26) $ 194,213 D Less: Prior Fiscal Year Administrative Cost Allowance 33,650 E=C-D Adjusted RPTTF Distribution Prior Fiscal Year $ 160,563 Multiply Adjusted RPTTF by 3% 3%
F=E x 3% Agency Calculated ACA $ 4,816.89
G Allowable ACA:

Greater of $250,000 per fiscal year $ 250,000
or
3% of Adjusted RPTTF Distribution (F) $ 4,817
or
The annual ACA shall not exceed 50% of the
Adjusted RPTTF distribution (E x 50%) $ 80,282
Administrative Cost Allowance (ACA) for ROPS 26-27
Since the Administrative Cost Allowance cannot exceed 50% of the total RPTTF distributed to pay enforceable obligations in the preceding fiscal year, reduced by administrative costs paid for by RPTTF, the SA’s maximum allowable Administrative Cost Allowance is $80,282.

COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.7.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: Community Development Department – Joseph Lim, Community Development Director
SUBJECT: Professional Service Agreement with for Wireless Communications Facilities Plan Review and Inspection
Services Resolution 2025-124
BACKGROUND:

The Community Development Department utilizes third-party services to review Wireless Communications Facilities (WCF) Permit Applications and Modifications for compliance with Federal and State Laws, as well as compliance with the City’s Municipal Code and City Council Policy 21 guidelines. These third-party services are paid for by project applicants through developer deposit accounts.

This item is before City Council to consider authorizing a Professional Services Agreement (PSA) with PermiTech Solutions Corporation for professional wireless plan review and inspection services.

DISCUSSION:

In September 2025, the City issued a Request for Proposals (RFP) seeking qualified consulting firms to provide third-party plan review and inspection services for WCF sites.

The consultant would be responsible for the review of discretionary applications and building permits for new WCF sites as well as modifications to existing sites; review for compliance with federal, state and council policies; review for radio frequency level compliance; formulating conditions of approval; and site inspections services. In addition, the consultant would be available to provide City Staff with information regarding relevant updates to federal and state law and advise Staff on potential updates to the Cities WCF review policies.

The City received three (3) proposals from experienced professional telecommunications firms. Staff reviewed the proposals and, after thorough consideration and interviews, December 10, 2025
WCF Plan Review and Inspection Services

Page 2 of 2 ends

determined that PermiTech Solutions Corporation was the most responsive to the RFP and would be able to address the needs of the City.

Staff has prepared Resolution 2025-124 (Attachment 1) requesting City Council to authorize the City Manager to enter into a PSA with PermiTech Solutions Corporation for WCF plan review and inspection services.

CEQA COMPLIANCE STATEMENT:

This is not a project under the California Environmental Quality Act (CEQA).

FISCAL IMPACT:

Third-party WCF plan review and inspection services for development projects are cost neutral in that project applicants pay for these services at cost plus a 15% administrative fee for Staff oversight and management of the project.

WORK PLAN: N/A
OPTIONS:
∙ Authorize Staff recommendation.
∙ Do not authorize Staff recommendation.
∙ Provide alternative direction to Staff.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt Resolution 2025-124 authorizing the City Manager to execute a Professional Services Agreement with PermiTech Solutions Corporation. _________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-124

2. PermiTech Solutions Scope of Services

3. PSA Template
RESOLUTION 2025-124

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH

PERMITECH SOLUTIONS CORPORATION FOR

PROFESSIONAL WIRELESS COMMUNICATIONS

FACILITIES PLAN REVIEW AND INSPECTION SERVICES
WHEREAS, the Community Development Department is in need of professional 3rd party wireless communications facilities consultant for plan review and inspection services for new and existing WCF sites; and
WHEREAS, in September 2025, the City issued a Requests for Proposals to provide 3rd party professional Wireless Communications Facilities plan review and inspection services; and
WHEREAS, the City received five responses to the City’s RFP for 3rd Party wireless plan review and inspection services; and
WHEREAS, after review of proposals and interviews of the top candidates, it was determined that PermiTech Solutions Corporation was the most qualified and responsive to provide plan review of applications for modifications to existing sites, new locations, and onsite inspections; and
WHEREAS, the City wishes to enter a Professional Services Agreement with a highly qualified firm for as-needed WCF plan review and inspection services.

NOW, THEREFORE, the City Council of the City of Solana Beach does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute a Professional Services Agreement with PermiTech Solutions Corporation for an open-ended dollar amount of third-party pass-through payments for WCF plan review and inspection services for a three-year agreement.

3. That the City Council authorizes the City Manager to extend the agreement for two additional one-year terms, at the City’s option.

PASSED AND ADOPTED this 10th day of December, 2025, at a special meeting of the City Council of the City of Solana Beach, California by the following vote:

AYES: Councilmembers –
NOES: Councilmembers –
Attachment 1
Resolution 2025-124
WCF Plan Review and Inspection Services

Page 2 of 2 ends

ABSTAIN: Councilmembers –
ABSENT: Councilmembers –
________________________________
LESA HEEBNER, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ _______________________________ JOHANNA N. CANLAS, City Attorney ANGELA IVEY, City Clerk

EXHIBIT B

SCOPE OF WORK
At the direction of the City, PermiTech shall provide technical and regulatory technical advice to City concerning applications for telecommunications facilities as follows:

A. Wireless Siting Application Reviews:

1. Application Reviews: At the City’s request and within PermiTech’s expertise as a wireless site application reviewer, PermiTech will review wireless siting applications and provide the City with a written analysis as described below).

2. Wireless Facility Site Memorandum/Memoranda Content:
a. Memorandum Regarding Incomplete Application. Upon
receipt of an application by PermiTech directly from the City, PermiTech will identify the regulatory classification under which the project should be processed (i.e., Section 6409(a); Small Wireless Facility; major modification; new site; etc.); and will evaluate and identify whether any items that are required in the City’s wireless application that are not completed by the applicant. If there are incomplete items, PermiTech will send the City an “Incomplete Memorandum” by email or an attachment to an email within:
i. nine (9) calendar days for an initial review of a wireless application that is submitted by the applicant as a small wireless facility; or
ii. twenty-one (21) calendar days for an initial review of a wireless application that are submitted by the applicant in a category that is not a small wireless facility; or
iii. nine (9) calendar days for a resubmittal review of a wireless application that was deemed incomplete.
b. Project Memorandum. Once an application is determined by the City or deemed by law to be complete, PermiTech will:
i. Discuss and analyze Section 6409(a) applicability which includes an eligible facilities and substantial change analysis; ii. Discuss and analyze Small Wireless Facilities applicability which includes all six criteria as defined by the FCC;
iii. Discuss design matters that may reduce the impact of the proposed site configuration;
iv. Evaluate time, place, and manner considerations for wireless sites located in the public right-of-way;
Attachment 2
v. Assess the planned compliance with federal radio frequency exposure guidelines established by the Federal
Communications Commission, and;
vi. determine any other wireless site-related issues that PermiTech, in its experience and opinion, believes to be relevant or helpful to the City’s review of the wireless application.
vii. Determine applicability of batched applications under AB965. viii. At City’s option, without an additional fee, PermiTech shall prepare one revision or follow-up to the Incomplete or Project Memorandum. All additional revisions or follow-ups are
charged on an hourly basis.

3. Consultation Time:
a. PermiTech will provide reasonable consultation by telephone and/or through e-mail with the City per project at no additional cost for the flat fee portion of any project.
b. For any project where hourly charges apply (i.e., after the flat fee portion of a project), hourly fees for consultations via telephone and/or email will apply.

It is understood by the parties that every wireless project is unique as to location and design, and some projects may not proceed all the way to an approval or denial, or the project, at a given location, may be moved by an applicant to a different location, which would necessitate an entirely new project review under a separate fee.

B. Attendance at Meetings: As requested by City and subject to PermiTech’s prior availability, PermiTech will attend in-person and video meetings.

C. General Consultation: At the City’s request, PermiTech will engage with the City in regard to any non-privileged technical communications within the competence of PermiTech, as determined by PermiTech, in any form on a time availability basis of PermiTech, and invoice on an hourly basis (including travel time from PermiTech’s office to and from the City if necessary and as requested by the City). [End of Exhibit B]
---

EXHIBIT C

FEE SCHEDULE
The Consultant consults with and is responsible for the City. The City is responsible for the collection of applicant fees and the timely payment of Consultant’s invoices. Payment of Consultant’s invoices is not contingent upon the City receiving any deposit or reimbursement from any party.

A. Flat Fees: Consultant shall perform the services described in Exhibit B, Section 2 for a fixed fee of $2,645 per project. Project hours are not reported by Consultant for the flat fee portion of any flat fee projects.

Our flat fee is commonly included in the total application fee collected by a jurisdiction, thereby appropriately shifting the financial burden from the citizens of Lakewood to the for-profit applicants seeking City permits.

Due to the FCC shot clock time limitations, all projects must be submitted to Consultant by the City in searchable PDF document format within one (1) calendar day of receipt by the City from the Applicant; provided that if such calendar day falls on a Friday or holiday, the City shall submit such project to Consultant the next business day thereafter Accordingly, Consultant urges City to enforce a wireless application requirement that obligates the applicant to tender the entire wireless application, including all exhibits and attachments, in searchable PDF format, as well as in hard copy paper form.

Flat fee projects are billed to the City as a single unit on the first project invoice, which is issued upon submission of Consultant’s first substantive project memorandum, which may include a memo regarding an incomplete application, a project review memo, or another substantive project-related memo.

The flat fee is fully earned by and payable to Consultant once the Consultant has provided its first substantive memorandum to the City, even when the project is subsequently cancelled, abandoned, or transferred to a different location. In the event that a project is tendered to the Consultant by the City but terminated for any reason prior to the issuance of Consultant’s first memorandum, City shall pay Consultant on the hourly basis set out in this Agreement for all time spent by Consultant on the project prior to Consultant’s receipt of City’s notice of project termination.

B. Hourly Fees: Consultant shall perform all services described in Exhibit B, Sections B and C beyond the initial report and one revision (included in the flat fee), and all other extra services that may not be described in Exhibit A but were mutually agreed upon by City and Consultant, on an hourly fee basis as follows:

Personnel Rate
Per Director/Senior Advisor $ 330
Per Project Manager $ 280
Per Project Assistant $ 191
Per Project Coordinator $ 95
All time is billed in 0.1-hour (6 minute) units rounded up to the next 0.1 hour unit.

3. Annual Fee Adjustments. The flat rate and hourly fees set out in this Agreement shall automatically increase annually by three percent (3%) of the flat rate and hourly fees for the previous year.

4. Travel Time. For travel requested by the City, Consultant charges its hourly rates.

5. Expenses: City will reimburse the Consultant for all ordinary costs and expenses incurred by Consultant in performance of the services provided by Consultant to City pursuant to this Agreement. This is commonly (but not exclusively) limited express mail costs; messenger costs, etc.

6. Billing Contacts; Payment Address. The City’s and Consultant’s designated points of contact for billing queries are:
______________________________ ___________________________ Name and Title Email Address
______________________________
Telephone Number
The Consultant’s designated point of contact for billing queries is:
______________________________ ___________________________ Name and Title Email Address
(424)276-2040
_____________________________
Telephone Number

Annette Strong, Business Manager [email protected]

PermiTech Solution’s payment address is:

PermiTech Solutions Corporation
6320 Topanga Canyon Boulevard
Suite 1630 #1100
Woodland Hills, CA 91367
Either party may change its designated point of contact for billing queries at any time upon ten (10) business days’ written notice to the other. [End of Exhibit C]
Agreement modified 12/1/2025 Page 1 of 12 City Attorney approved template June 2023 City of Solana Beach

PROFESSIONAL SERVICES AGREEMENT

FOR WIRELESS COMMUNICATIONS FACILITIES PLAN REVIEW

AND INSPECTION SERVICES
This Professional Services Agreement (“AGREEMENT”) is made and entered into this day of , 2021 by and between the CITY OF SOLANA BEACH, a municipal corporation (“CITY”), and, [INSERT CONSULTANT LEGAL NAME (e.g., URBAN FUTURES, INC.)] a INSERT CONSULTANT ENTITY TYPE (e.g, California corporation)], (“CONSULTANT”) (collectively “PARTIES”).

WHEREAS, the CITY desires to employ a CONSULTANT to furnish [WIRELESS COMMUNICATIONS FACILITIES PLAN REVIEW AND INSPECTION SERVICES (“PROFESSIONAL SERVICES”) for [INSERT DESCRIPTION OF PROJECT] (“PROJECT”); and WHEREAS, the CITY has determined that CONSULTANT is qualified by experience and ability to perform the services desired by CITY, and CONSULTANT is willing to perform such services; and WHEREAS, CONSULTANT will conduct all the work as described and detailed in this AGREEMENT to be provided to the CITY.

NOW, THEREFORE, the PARTIES hereto mutually covenant and agree with each other as follows:

1. PROFESSIONAL SERVICES.

1.1. Scope of Services. The CONSULTANT shall perform the PROFESSIONAL SERVICES as set forth in the written Scope of Services, attached as Exhibit “A” Scope of Services and Fee, at the direction of the CITY. CITY shall provide CONSULTANT access to appropriate staff and resources for the coordination and completion of the projects under this AGREEMENT. For all work to be performed on site in the City, the CITY and CONSULTANT agree that the CONSULTANT’s work on the Scope of Services begins when the CONSULTANT arrives on site and terminates when the CONSULTANT leaves the site. Travel time to and from project site shall not be considered time on the job or compensated by the CITY.

1.2. Project Coordinator. The Insert Title is hereby designated as the Project Coordinator for CITY and will monitor the progress and execution of this AGREEMENT. CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this AGREEMENT for CONSULTANT. Insert Title is hereby designated as the Project Director for CONSULTANT.

1.3. City Modification of Scope of Services. CITY may order changes to the Scope of Services within the general scope of this AGREEMENT consisting of additions, deletions, or other revisions. If such changes cause a change in the CONSULTANT’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to CONSULTANT’s compensation and/or contract time shall be made, subject to the CITY’s approval. All such changes shall be authorized in writing, executed by the PARTIES.

2. DURATION OF AGREEMENT.

2.1. Term. The term of this AGREEMENT shall be for a period of Three (3) years beginning from the date of execution of the AGREEMENT. Time is of the essence in the performance of work under this AGREEMENT, unless otherwise specified.

Attachment 3
Agreement modified 12/1/2025 Page 2 of 12 City Attorney approved template June 2023

2.2. Extensions. If marked, the CITY shall have the option to extend the AGREEMENT for Two (2) additional One (1) year periods or parts thereof for an amount not to exceed open-ended amount, funded by pass-through fees collected from property owners at the time of project application submittal per AGREEMENT year. Extensions shall be in the sole discretion of the City Manager and shall be based upon CONSULTANT’s satisfactory past performance, CITY needs, and appropriation of funds by the City Council. The CITY shall give written notice to CONSULTANT prior to exercising the option.

2.3. Delay. Any delay occasioned by causes beyond the CONSULTANT’s control may merit an extension of time for the completion of the Scope of Services. When such delay occurs, CONSULTANT shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the PROFESSIONAL SERVICES when justified by the circumstances.

2.4. City’s Right to Terminate for Default. Should CONSULTANT be in default of any covenant or condition hereof, CITY may immediately terminate this AGREEMENT for cause if CONSULTANT fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.5. City’s Right to Terminate without Cause. Without limiting its rights in the event of CONSULTANT’s default, CITY may terminate this AGREEMENT, without cause, by giving written notice to CONSULTANT. Such termination is effective upon receipt of the written notice.

CONSULTANT shall be compensated for all effort and material expended on behalf of CITY under the terms of this AGREEMENT, up to the effective date of termination. All personal property remaining in CITY facilities or on CITY property thirty (30) days after the expiration or termination of this AGREEMENT shall be, at CITY’s election, considered the property of CITY.

3. COMPENSATION.

3.1. Total Amount. The total cost for all work described in the Scope of Services and Fee (Exhibit “A”) shall not exceed an open-ended amount, funded by pass-through fees collected from property owners at the time of project application submitta without prior written authorization from CITY. CONSULTANT shall bill the CITY for work provided and shall present a written request for such payment monthly.

3.2. Additional Services. CITY may, as the need arises or in the event of an emergency, request additional services of CONSULTANT. Should such additional services be required, CITY and CONSULTANT shall agree to the cost prior to commencement of these services.

3.3. Not a pledge of general funds. The CITY does not pledge any general funds for the payment of the services rendered. The CITY shall establish a separate fund to pay the fees and costs incurred that are reflected in the monthly general account invoice. The separate fund shall be funded by monies collected from the CITY’s permit applicants or other persons requiring the CITY’s services pursuant to the adopted USER FEE schedule which CONSULTANT will provide according to the terms of this AGREEMENT.

3.4. Costs. Any costs billed to the CITY shall be approved in writing in advance and in accordance with any terms negotiated and incorporated herein as part of Exhibit “A” Scope of Services and Fee.
~
Agreement modified 12/1/2025 Page 3 of 12 City Attorney approved template June 2023

4. INDEPENDENT CONTRACTOR.

4.1. CONSULTANT is, for all purposes arising out of this AGREEMENT, an independent contractor.

The CONSULTANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSULTANT in the performance of said services hereunder, the CITY only being concerned with the finished results of the work being performed. Neither CONSULTANT nor CONSULTANT’s employees shall in any event be entitled to any benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, workers’ compensation benefits, injury leave or other leave benefits. CONSULTANT is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

4.2 PERS Eligibility Indemnification. In the event that CONSULTANT’s employee providing services under this AGREEMENT claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONSULTANT shall indemnify, defend, and hold harmless CITY from such claims and for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any costs (including attorney fees and costs), and penalties and interest on such contributions which would otherwise be the responsibility of the CITY. Notwithstanding any other agency, state, or federal policy, rule, regulation, law, or ordinance to the contrary, CONSULTANT’s employees providing service under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

4.3 Limitation of CITY Liability. The payment made to CONSULTANT pursuant to this AGREEMENT shall be the full and complete compensation to which CONSULTANT and CONSULTANT’s officers, employees, agents and subcontractors are entitled for performance of any work under this AGREEMENT. Neither CONSULTANT nor CONSULTANT’s officers or employees are entitled to any salary or wages, or retirement, health, leave, or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONSULTANT.

4.4 Indemnification for Employee Payments. CONSULTANT agrees to defend and indemnify the CITY for any obligation, claim, costs (including attorney fees and expert costs), suit, or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make for work done under this AGREEMENT.

4.5 The provisions of this section 4 are continuing obligations that shall survive expiration or termination of this AGREEMENT.

5. STANDARD OF PERFORMANCE.

While performing the PROFESSIONAL SERVICES, CONSULTANT shall exercise the reasonable professional care and skill customarily exercised by reputable members of CONSULTANT’s profession practicing in the metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.

6. WARRANTY OF CONSULTANT’S LICENSE.

CONSULTANT warrants that CONSULTANT is properly licensed with the applicable government agency(ies) for any PROFESSIONAL SERVICES that require a license. If the CONSULTANT lacks such license, this AGREEMENT is void and of no effect.

Agreement modified 12/1/2025 Page 4 of 12 City Attorney approved template June 2023

7. AUDIT OF RECORDS.

7.1. At any time during normal business hours and as often as may be deemed necessary the CONSULTANT shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine, and/or reproduce such records. CONSULTANT shall retain such financial and program service records for at least four (4) years after termination or final payment under this AGREEMENT.

7.2. The CONSULTANT shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

8. CONFIDENTIALITY.

8.1. Confidential Work Product. All professional services performed by CONSULTANT, including but not limited to all drafts, data, correspondence, proposals, reports, research, and estimates compiled or composed by CONSULTANT, pursuant to this AGREEMENT, are for the sole use of the CITY, its agents, and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. This provision does not apply to information that (a) was publicly known, or otherwise known to CONSULTANT, at the time that it was disclosed to CONSULTANT by the CITY, (b) subsequently becomes publicly known through no act or omission of CONSULTANT or (c) otherwise becomes known to CONSULTANT other than through disclosure by the CITY. Except for any CITY-approved subcontractors, neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. The sole purpose of this section is to prevent disclosure of CITY’s confidential and proprietary information by CONSULTANT or subcontractors.

8.2. Confidentiality. Both PARTIES recognize that their respective employees and agents, in the course of performance of this AGREEMENT, may be exposed to confidential information and that disclosure of such information could violate the rights of private individuals and entities, including the PARTIES and third parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law, and all other information protected by applicable law (“Confidential Information”). The party receiving Confidential Information (“Receiving Party”) of the other (“Disclosing Party”) shall not, and shall cause its employees and agents who are authorized to receive Confidential Information, not to, use Confidential Information for any purpose except as necessary to implement, perform or enforce this AGREEMENT or comply with its legal obligations. Receiving Party will use the same reasonable efforts to protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. The Receiving Party will not disclose or release Confidential Information to any third person without the prior written consent of the Disclosing Party, except for where required by law or for authorized employees or agents of the Receiving Party. Prior to disclosing the Confidential Information to its authorized employees or agents, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this AGREEMENT. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable notice and opportunity to contest such disclosure or obtain a protective order.

Confidential Information does not include information that: (i) is or becomes known to the public without fault or breach of the Receiving Party; (ii) the Disclosing Party regularly discloses to third parties without restriction on disclosure; or (iii) the Receiving Party obtains from a third party without restriction on disclosure and without breach of a non-disclosure obligation.

Notwithstanding any provision to the contrary in this AGREEMENT, Confidential Information Agreement modified 12/1/2025 Page 5 of 12 City Attorney approved template June 2023 does not include any information that the CITY determines, in its sole discretion is required to be disclosed to the public pursuant to the laws of the United States and/or California such as the California Public Records Act. The non-disclosure and non-use obligations of this AGREEMENT will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after the Receiving Party’s receipt of that item.

8.3. Enforcement. Each party acknowledges that any breach of any of the provisions of Section 8 of this AGREEMENT may result in irreparable injury to the other for which money damages would not adequately compensate. If there is a breach, then the injured party shall be entitled, in addition to all other rights and remedies which it may have, to have a decree of specific performance or an injunction issued by any competent court, requiring the breach to be cured or enjoining all persons involved from continuing the breach.

9. CONFLICTS OF INTEREST.

9.1. CONSULTANT shall at all times comply with all federal, state, and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including but not limited to California Government Code Section 81000 et seq. (Political Reform Act) and Section 1090 et seq. CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. CONSULTANT represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the CITY.

9.2. If, in performing the PROFESSIONAL SERVICES set forth in this AGREEMENT, the CONSULTANT makes, or participates in, a “governmental decision” as described in Title 2, Section 18700.3(a) of the California Code of Regulations, or performs the same or substantially all the same duties for the CITY that would otherwise be performed by a CITY employee holding a position specified in the department's conflict of interest code, the CONSULTANT shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the CONSULTANT’s relevant financial interests.

9.3. If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act. Specifically, the CONSULTANT shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the CITY’s determination that the CONSULTANT is subject to a conflict of interest code. The CONSULTANT shall also file a Form 700 (Annual Statement) on or before April 1 of each year of the AGREEMENT, disclosing any financial interests held during the previous calendar year for which the CONSULTANT was subject to a conflict of interest code.

9.4. CITY represents that pursuant to California Government Code Section 1090 et seq., none of its elected officials, officers, or employees has an interest in this AGREEMENT.

10. DISPOSITION AND OWNERSHIP OF DOCUMENTS.

10.1. All documents, data, studies, drawings, maps, models, photographs, and reports prepared by CONSULTANT under this AGREEMENT, whether paper or electronic, shall become the property of CITY, and shall be turned over to the CITY upon completion of the PROJECT or any phase thereof, as contemplated by this AGREEMENT.

10.2. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this AGREEMENT, except upon the CITY’s prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.
□
Agreement modified 12/1/2025 Page 6 of 12 City Attorney approved template June 2023

10.3. CONSULTANT warrants that all documents it drafts and completes pursuant to this AGREEMENT constitute original work. Specifically, CONSULTANT understands and agrees that use of artificial intelligence (AI) tools including, without limitation, ChatGPT, Microsoft’s Bing Chat, Google’s Bard, and Meta’s LLaMA (Large Language Model Meta AI), in the performance of this AGREEMENT does not constitute an original work, i.e., submitting documents generated by such AI tools to CITY and representing it as CONSULTANT’s original work constitutes a material breach of this AGREEMENT, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law.

Accordingly, and notwithstanding any other provision of this AGREEMENT as to ownership, CITY specifically rejects ownership of such documents. CONSULTANT is required to indemnify and defend CITY to the fullest extent allowed by applicable law should it violate this Section.

11. INSURANCE

11.1. CONSULTANT shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONSULTANT, their agents, representatives, employees, or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.

11.2. CONSULTANT’s liabilities, including but not limited to CONSULTANT’s indemnity obligations, under this AGREEMENT, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the CITY is entitled to thirty (30) days prior written notice of cancellation or non-renewal of the policy or policies, or ten (10) days prior written notice for cancellation due to non-payment of premium.

Maintenance of specified insurance coverage is a material element of this AGREEMENT.

11.3. Types and Amounts Required. CONSULTANT shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT. If CONSULTANT maintains broader coverage and/or higher limits than the minimums shown below, the CITY shall be entitled to the broader coverage and/or the higher limits maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

11.3.1. Commercial General Liability (CGL). If checked the CONSULTANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $2,000,000.00 per occurrence and subject to an annual aggregate of $4,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONSULTANT’s primary policy.

11.3.2. Commercial Automobile Liability. If checked the CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit no less than $1,000,000.00 per occurrence.

Insurance certificate shall reflect coverage for any automobile (any auto).

Agreement modified 12/1/2025 Page 7 of 12 City Attorney approved template June 2023

11.3.3. Workers' Compensation. If checked the CONSULTANT shall maintain Worker’s Compensation insurance for all of the CONSULTANT's employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONSULTANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

11.3.4. Professional Liability. If checked the CONSULTANT shall also maintain Professional Liability (errors and omissions) coverage with a limit no less than $1,000,000 per claim and $2,000,000 annual aggregate. The CONSULTANT shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this AGREEMENT whichever occurs last. The CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss. All defense costs shall be outside the limits of the policy.

11.4. Self-Insured Retentions. Any self-insured retentions are the responsibility of the CONSULTANT and must be declared to and approved by the CITY. At the option of the CITY, either (1) the insurer shall reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees, and volunteers, or (2) the CONSULTANT shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5. Waiver of Subrogation. CONSULTANT hereby grants to CITY and its respective elected officials, officers, employees, agents and representatives a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

11.6. Additional Required Provisions. The commercial general liability, including any excess or umbrella policies being used to meet the required limits of insurance, and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

11.6.1. The CITY, its officers, officials, employees, and representatives shall be named as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (20 10 1185 or 20 10 1001 and 20 37 1001) which shall be submitted to the CITY.

11.6.2. The policies are primary and non-contributory to any insurance that may be carried by the CITY, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or representatives shall be excess of the CONSULTANT’s insurance and shall not contribute with it. □
Agreement modified 12/1/2025 Page 8 of 12 City Attorney approved template June 2023

11.7. Verification of Coverage. CONSULTANT shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this Section 11, as well as a complete, certified copy of any general liability policy being used to meet the required limits of insurance, which shall include the declaration pages, a schedule of forms listing all policy endorsements, and all policy forms. The endorsements should be on forms approved by the CITY or on other than the CITY’s forms provided those endorsements conform to CITY requirements. All certificates and endorsements are to be received and approved by the CITY before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

11.8. Excess or Umbrella Policies. If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this agreement, said policies shall meet all of the insurance requirements stated in this document, including, but not limited to, the additional insured, contractual liability, “insured contract” definition, occurrence definition, primary and noncontributory, indemnity, and defense requirements. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the CONSULTANT’s primary and excess liability policies are exhausted.

11.9. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of risk, prior experience, insurer, coverage, or other special circumstances.

12. INDEMNIFICATION.

CONSULTANT agrees to indemnify, defend (with counsel acceptable to CITY), and hold harmless the CITY, and its officers, officials, agents, representatives, and employees from any and all claims, demands, costs or liabilities that arise out of, or pertain to, or relate to, directly or indirectly, the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and subcontractors in the performance of or failure to perform services or obligations under this AGREEMENT. CONSULTANT’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the CITY or its elected officials, officers, agents, and employees. CITY may, at its own discretion, conduct the defense, or participate in the defense, of any claim related in any way to this indemnification. If the CITY elects to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONSULTANT shall pay the CITY for all costs related thereto, including without limitation, reasonable attorney’s fees and costs. CONSULTANT's indemnification obligations shall not be limited by the insurance provisions of this AGREEMENT. The PARTIES expressly agree that any payment, attorney's fees, costs, or expense CITY incurs or makes to or on behalf of an injured employee under the CITY's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this AGREEMENT.

13. SUBCONTRACTORS.

13.1. The CONSULTANT’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the PROJECT is subject to prior written approval by the CITY in each instance.

Agreement modified 12/1/2025 Page 9 of 12 City Attorney approved template June 2023

13.2. All contracts entered into between the CONSULTANT and its subcontractor shall also provide that each subcontractor shall obtain insurance policies which shall be kept in full force and effect during any and all work on this PROJECT and for the duration of this AGREEMENT. The CONSULTANT shall require the subcontractor to obtain, all policies described in Section 11 in the amounts required by the CITY, which shall not be greater than the amounts required of the CONSULTANT.

13.3. In any dispute between the CONSULTANT and its subcontractor, the CITY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONSULTANT agrees to defend and indemnify the CITY as described in Section 12 of this AGREEMENT should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

14. NON-DISCRIMINATION.

CONSULTANT shall not discriminate against any employee or applicant for employment because of sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation. CONSULTANT shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their sex, race, color, age, religion, ancestry, national origin, military or veteran status, disability, medical condition, genetic information, gender expression, marital status, or sexual orientation and shall make reasonable accommodation to qualified individuals with disabilities or medical conditions. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

15. NOTICES.

All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States mail, postage prepaid and properly addressed as noted below.

NAME, TITLE, DEPARTMENT
City of Solana Beach
635 S. Highway 101
Solana Beach, CA 92075
Name
Address
Address
Address

16. ASSIGNABILITY.

This AGREEMENT and any portion thereof shall not be assigned or transferred, nor shall any of the CONSULTANT’s duties be delegated or sub-contracted, without the express written consent of the CITY in each instance.

17. RESPONSIBILITY FOR EQUIPMENT.

CITY shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by CONSULTANT or any of CONSULTANT’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to CONSULTANT by CITY.

The acceptance or use of any such equipment by CONSULTANT, CONSULTANT’s employees, or subcontractors shall be construed to mean that CONSULTANT accepts full responsibility for and agrees to exonerate, defend, indemnify, and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

Agreement modified 12/1/2025 Page 10 of 12 City Attorney approved template June 2023

18. CALIFORNIA LAW; VENUE.

This AGREEMENT shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this AGREEMENT shall be brought in the county of San Diego, California. CONSULTANT hereby waives any and all rights it might have pursuant to California Code of Civil Procedure Section 394.

19. COMPLIANCE WITH LAWS.

The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this AGREEMENT whether now in force or subsequently enacted. This includes maintaining a City of Solana Beach Business Certificate.

20. ENTIRE AGREEMENT.

This AGREEMENT sets forth the entire understanding of the PARTIES with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein. No change, alteration, or modification of the terms or conditions of this AGREEMENT, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

21. NO WAIVER.

No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this AGREEMENT, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this AGREEMENT shall constitute a waiver of any such breach of such covenant, term or condition.

22. SEVERABILITY.

The unenforceability, invalidity, or illegality of any provision of this AGREEMENT shall not render any other provision unenforceable, invalid, or illegal.

23. DRAFTING AMBIGUITIES.

The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this AGREEMENT, and the decision of whether or not to seek advice of counsel with respect to this AGREEMENT is a decision which is the sole responsibility of each Party. This AGREEMENT shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the AGREEMENT.

24. CONFLICTS BETWEEN TERMS.

If an apparent conflict or inconsistency exists between the main body of this AGREEMENT and the Exhibits, the main body of this AGREEMENT shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this AGREEMENT, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this AGREEMENT, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this AGREEMENT.

25. EXHIBITS INCORPORATED.

All Exhibits referenced in this AGREEMENT are incorporated into the AGREEMENT by this reference.

Agreement modified 12/1/2025 Page 11 of 12 City Attorney approved template June 2023

26. SIGNING AUTHORITY.

26.1. The representative for each Party signing on behalf of a corporation, partnership, joint venture, association, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, association, or entity and agrees to hold the other Party or PARTIES hereto harmless if it is later determined that such authority does not exist.

26.2. If checked, a proper notary acknowledgement of execution by CONSULTANT must be attached.

IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year first hereinabove written.

CITY OF SOLANA BEACH, a municipal
corporation
CONSULTANT'S NAME, a entity type
By: By:

City Manager, Alyssa Muto Signature
Print Name and Title
ATTEST:

City Clerk. Angela Ivey
APPROVED AS TO CONTENT:

Name, Title
APPROVED AS TO FORM:

City Attorney, Johanna N. Canlas
□
Agreement modified 12/1/2025 Page 12 of 12 City Attorney approved template June 2023 EXHIBIT “A”

SCOPE OF SERVICES AND FEE
Scope of Services and Fees Defined
COUNCIL ACTION:
______________________________________________________________________ ______________________________________________________________________ AGENDA ITEM # A.8.

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: Engineering Dept. – Anda Wright, Associate Civil Engineer SUBJECT: Amend the Construction Contract for the 2025 Sewer and Storm Drain Lining Project
BACKGROUND:

The 2025 Sewer and Storm Drain Lining Project (Bid No. 2025-08) protects sewer and storm drain infrastructure by installing liners inside existing pipes. The construction contract was awarded to Sancon Technologies on June 18, 2025, in the amount of $550,786 with an approved contingency of $82,614 (15%). Based on recent inspections, Staff has identified two additional pipeline segments that require lining. Staff recommends amending the contract by $48,550 to include these locations. The work is consistent with the existing scope and the amendment preserves the contingency for any unforeseen field conditions during construction.

This item is before the City Council for consideration of Resolution 2025-127 (Attachment 1), which would amend the base sewer contract amount for the 2025 Sewer and Storm Drain Lining Project, Bid No. 2025-08.

DISCUSSION:

Engineering and Public Works Staff perform regular condition assessments of the sewer and storm drain systems using visual inspection and closed-circuit televising (CCTV) to identify needed repairs cleaning, rehabilitation, or replacement. At the City Council meeting on June 18, 2025, the City Council adopted Resolution 2025-072, awarding the construction contract for the 2025 Sewer and Storm Drain Lining Project (Bid No. 2025- 08) to Vortex Services LLC, dba Sancon Technologies, the lowest responsive and responsible bidder. The project was procured through a competitive bidding process, with three bids received. The contract includes trenchless rehabilitation (lining) of 17 sewer segments, 7 storm drain segments, and one sewer manhole, with a total contract award of $550,786 and a contingency of $82,614 (15%).

December 10, 2025
2025 Sewer and Storm Drain Lining Project Contract Amendment

Page 2 of 3 ends

Staff reviewed recent CCTV inspections and identified two sewer segments located on South Nardo Avenue and San Lucas Drive that require lining. These segments showed signs of cracking and root intrusion which, if left unaddressed, could potentially lead to blockages or failure. Staff recommends including these locations in the current project scope. The estimated cost based on the contract unit prices is $48,550.

As the construction contract has already been awarded, the City may amend the contract amount with City Council approval to incorporate additional work that is similar in type and necessary to maintain the sewer system. The contractor has begun initial cleaning work, and lining is scheduled to begin in early December 2025. Staff recommends adding the two locations because the work is consistent with the existing contract scope and the amendment preserves the project’s contingency for any unforeseen field conditions during construction.

CEQA COMPLIANCE STATEMENT:

The Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of the State CEQA Guidelines.

FISCAL IMPACT:

This item authorizes an increase to the total construction contract amount with Sancon Technologies by $48,550. The funding is available from the existing budget in the Sanitation Sewer Pipeline Rehabilitation CIP (Account 5096510.66610). The revised contract amount and contingency are shown in the table below:

Sewer Storm Drain Total
Base Bid $363,210 $187,576 $550,786
Additional Sewer Work $48,550 $48,550
Total Contract $411,760 $187,576 $599,336
Contingency $54,490 $28,124 $82,614
Total Budget with Contingency $466,250 $215,700 $681,950 The contingency amount remains $82,614. With the revised contract amount, the contingency percentage will decrease from approximately 15% to 14%. Final project costs will be reported to the City Council after the completion of the construction period as part of filing the Notice of Completion.

WORK PLAN:

As outlined under the Environmental Sustainability and Energy section of the FY 2025/26 Council Work Plan, the City continues to advance improvements to its storm drain infrastructure. Sewer and storm drain projects are included in the Capital Improvement Plan and are often combined under a single construction contract because the scope of December 10, 2025
2025 Sewer and Storm Drain Lining Project Contract Amendment

Page 3 of 3 ends

work is similar and can be efficiently delivered together. Ongoing rehabilitation helps prevent system failures, protects water quality, and extends the useful life of critical infrastructure.

OPTIONS:
• Adopt Staff recommendation.
• Deny Staff recommendation and provide further direction to the City Manager.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2025-127:

1. Approving an increase of $48,550 to the contractor’s base contract amount, for a revised total contract amount of $599,336, to be funded from the FY 2025–26 Sanitary Sewer Pipeline Rehabilitation budget.
________________________
Ayssa Muto, City Manager
Attachments:

1. Resolution 2025-127
RESOLUTION 2025-127

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, AMENDING THE
CONSTRUCTION CONTRACT FOR THE 2025 SEWER

AND STORM DRAIN LINING PROJECT
WHEREAS, on June 18, 2025, the City Council awarded a construction contract for the 2025 Sewer and Storm Drain Lining Project, Bid 2025-08, to Sancon Technologies; and
WHEREAS, Staff found two additional sewer pipelines that have extensive cracking and root intrusion, and Staff is recommending adding these pipeline segments to the current project.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the above recitations are true and correct.

2. That the City Council approves an increase of $48,550 to the contractor’s base contract amount, for a revised total contract amount of $599,336, to be funded from the FY 2025–26 Sanitary Sewer Pipeline Rehabilitation budget.

PASSED AND ADOPTED this 10th day of December 2025, at a regular meeting of the City Council of the City of Solana Beach, California by the following vote:

STAFF REPORT

CITY OF SOLANA BEACH
TO: Honorable Mayor and City Councilmembers
FROM: Alyssa Muto, City Manager
MEETING DATE: December 10, 2025
ORIGINATING DEPT: Finance Department – Rachel Jacobs, Finance Director SUBJECT: Amending the Professional Services Agreement with Hinderliter, de Llamas & Associates for Professional Sales Tax Analysis Services
BACKGROUND:

The Finance Department oversees the management of sales tax reporting, auditing, and collection. These essential services are delivered by professional service providers. The current contract with Hinderliter de Llamas & Associates (HDL), the City's current service provider, is set to remain in effect until June 2026.

This item is before the City Council for consideration of Resolution 2025-128 (Attachment 1) authorizing the City Manager to execute an amendment to the Professional Services Agreement with Hinderliter de Llamas & Associates (Attachment 2) and to increase the budgeted annual contract not to exceed amount by $25,000 for costs associated with audit recovery services.

DISCUSSION:

The City Manager executed a two-year Professional Services Agreement (PSA) with HDL for professional sales tax analysis & auditing services on July 1, 2024 (Attachment 3).

The PSA was established with a not-to-exceed amount of $49,999, which includes funding for both routine monthly services and audit recovery services at 15% of all new, increased and recovered sales & use tax revenue received by the City for 8 prospective quarters plus any back quarters.

In the first quarter of Fiscal Year 2025/26, there have been several audit recoveries which resulted in $206,778 in revenue for the City and resulted in a fee of $31,016 for HDL’s audit recovery services at 15%. Since HDL’s 15% fee applies for 8 prospective quarters, and there are 3 quarters left to be billed in Fiscal Year 2025/26, there are not sufficient funds left on this contract.

Staff recommends amending the PSA to add $25,000 for sales tax analysis and audit recovery services in Fiscal Years 2025/26. This amendment would increase the contract not-to-exceed amount to $74,999 and should provide sufficient funding for additional audit recovery fees.

CEQA COMPLIANCE STATEMENT:

All work covered by this agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of the State CEQA Guidelines.

FISCAL IMPACT:

This item is to authorize the City Manager to execute an amendment to the Professional Services Agreement (PSA) with Hinderliter de Llamas & Associates for professional sales tax analysis & auditing services, for an amount not to exceed, $25,000.

The current PSA is for a total not-to-exceed amount of $49,999 for the two-year term. The amendment would increase compensation by $25,000, increasing the not-to-exceed amount to $74,999. This will require an increase in budget appropriations to Finance, Professional Services account 1005300.65300 in the amount of $25,000.

These audits by HDL result in additional sales tax revenue. In the first quarter of FY 2025/26, the City received an additional $206,778 in sales tax revenue from these audits and HDL’s fee for that recovery is 15%, or $31,016.

WORK PLAN:

The amendment to the PSA amount aligns with the Work Plan priority of General Governance and Fiscal Responsibility by supplementing core maintenance functions for specialized services.

OPTIONS:
• Adopt Staff recommendation.
• Reject Staff recommendation and provide direction.

CITY STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2025-128:

1. Authorizing the City Manager to execute an amendment to the Professional Services Agreement with Hinderliter de Llamas & Associates., for professional sales tax analysis & auditing services, increasing the contract by $25,000 for a total not-to-exceed amount of $74,999 for Fiscal Years 2024/25 & 2025/26.

2. Authorizing the City Treasurer to amend the Fiscal Year 2025/26 budget accordingly.
_________________________
Alyssa Muto, City Manager
Attachments:

1. Resolution 2025-128

2. Professional Services Agreement Amendment with HDL

3. 2024 Professional Services Agreement with HDL, July 1, 2024 Attachment 1
RESOLUTION 2025-128

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SOLANA BEACH, CALIFORNIA, APPROVING AN

AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT WITH HINDERLITER DE LLAMAS &

ASSOCIATES (HDL) FOR PROFESSIONAL SALES TAX

ANALYSIS AND AUDIT SERVICES
WHEREAS, the Finance Department oversees the management of sales tax reporting, auditing, and collection. These essential services are delivered by professional service providers. The current contract with Hinderliter de Llamas & Associates (HDL), the City's current service provider, is set to remain in effect until June 2026; and WHEREAS, the City Manager executed a two-year Professional Services Agreement (PSA) with Hinderliter de Llamas & Associates for professional sales tax analysis & auditing services on July 1, 2024. The PSA was established with a not-toexceed amount of $49,999, which includes funding for both routine monthly services and audit recovery services at 15% of all new, increased and recovered sales & use tax revenue received by the City for 8 prospective quarters plus any back quarters; and WHEREAS, in the first quarter of Fiscal Year 2025/26, there have been several audit recoveries which resulted in $206,778 in revenue for the City and resulted in a fee of $31,016 for HDL’s audit recovery services at 15%. Since HDL’s 15% fee applies for 8 prospective quarters, and there are 3 quarters left to be billed in Fiscal Year 2025/26, there are not sufficient funds left on this contract; and WHEREAS, Staff recommends amending the PSA to add $25,000 for sales tax analysis and audit recovery services in Fiscal Years 2025/26. This amendment would increase the contract not-to-exceed amount to $74,999 and should provide sufficient funding for additional audit recovery fees; and
WHEREAS, a budget appropriation increase is necessary to cover these additional costs in the Finance Department - Professional Services Account (1005300-65300), section of the Operating Budget. The current PSA with HDL is for a total not-to-exceed amount of $49,999 for FY 2024/25 and FY 2025/26. The amendment would increase compensation by $25,000, bringing the amount to a not-to-exceed amount of $74,999.

NOW, THEREFORE, the City Council of the City of Solana Beach, California, does resolve as follows:

1. That the foregoing recitations are true and correct.

2. That the City Council authorizes the City Manager to execute an amendment to the Professional Services Agreement with Hinderliter de Llamas & Associates Resolution 2025-128
PSA Amendment with HDL

Page 2 of 2 ends

for professional sales tax analysis & auditing services during Fiscal Year 2024/25 and 2025/26, increasing the contract by $25,000 for a total not-toexceed amount of $74,999.

3. That the City Council authorizes the City Treasurer to amend the Fiscal Year 2025/26 budget accordingly.

PASSED AND ADOPTED this 10th day of December 2025, at a special meeting of the City Council of the City of Solana Beach, California by the following vote:

Page 1 of 2 ends

AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH

HINDERLITER, DE LLAMAS & ASSOCIATES FOR PROFESSIONAL SALES TAX

ANALYSIS SERVICES
This Amendment No. 1 to the Professional Services Agreement with Hinderliter, de Llamas & Associates for Professional Sales Tax Analysis Services (“Amendment No. 1”) is entered into and effective as of the ______ day of __________, 2025, by and between the City of Solana Beach, a municipal corporation, ("CITY"), and HDL - Hinderliter De Llamas & Associates a California Corporation (“CONSULTANT") (collectively, the “Parties”).

RECITALS
A. CITY and CONSULTANT entered into a Professional Services Agreement with Hinderliter, de Llamas & Associates on July 1, 2024 (“Agreement”) under which Contractor furnished professional services for Professional Sales Tax Analysis Services to City; and
B. The CITY now desires to increase the compensation by an amount not to exceed twenty-five thousand dollars ($25,000), and to document a change in the Agreement.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, CITY and CONSULTANT agree as follows:

1. CITY will pay CONSULTANT for all work associated with the terms of the Agreement, as amended, at an amount not to exceed seventy-four thousand, nine hundred ninety nine dollars ($74,999).

2. All requisite insurance policies to be maintained by the CONSULTANT pursuant to the Agreement, as amended, shall include coverage for this Amendment No. 1. A copy of the CONSULTANT’s updated insurance requirements is attached. (Attachment 1)

5. All other provisions of the Agreement, as amended, shall remain in full force and effect.

6. The individuals executing this Amendment No. 1 and the instruments referenced on behalf of CONSULTANT each represent and warrant that they have the legal power, right and actual authority to bind CONSULTANT to the terms and conditions hereof of this Amendment No. 1.

HINDERLITER DE LLAMAS &
ASSOCIATES ., a corporation
CITY OF SOLANA BEACH, a municipal
corporation of the State of California
Attachment 2

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By:
_________________________________
(Sign here)
_________________________________
(Print name/title)
_______________________
(Date)
_________________________________
Alyssa Muto, City Manager
____________________
(Date)
APPROVED AS TO CONTENT:
_________________________________
Rachel Jacobs , Finance Director
APPROVED AS TO FORM:
_________________________________
Johanna Canlas, City Attorney
ATTEST:
_________________________________
Angela Ivey, City Clerk
Docusign Envelope ID: SDA 17AA6-D1 F4-4B27-BB4A-00F6C0DE8857 City of Solana Beach

PROFESSIONAL SERVICES AGREEMENT

FOR PROFESSIONAL SALES TAX ANALYSIS SERVICES
This Professional Services Agreement ("AGREEMENT") is made and entered into this 1st day of July, 2024 by and between the CITY OF SOLANA BEACH, a municipal corporation ("CITY"), and, HINDERLITER, de LLAMAS AND ASSOCIATES a California corporation, ("CONSULTANT") (collectively "PARTIES").

WHEREAS, the CITY desires to employ a CONSULTANT to furnish AUDIT SERVICES ("PROFESSIONAL SERVICES") for FINANCIAL AUDIT ("PROJECT"); and WHEREAS, the CITY has determined that CONSUL TANT is qualified by experience and ability to perform the services desired by CITY, and CONSULTANT is willing to perform such services; and WHEREAS, CONSUL TANT will conduct all the work as described and detailed in this AGREEMENT to be provided to the CITY.

NOW, THEREFORE, the PARTIES hereto mutually covenant and agree with each other as follows:

1. PROFESSIONAL SERVICES.

1.1. Scope of Services. The CONSULTANT shall perform the PROFESSIONAL SERVICES as set forth in the written Scope of Services, attached as Exhibit "A" Scope of Services and Fee, at the direction of the CITY. CITY shall provide CONSUL TANT access to appropriate staff and resources for the coordination and completion of the projects under this AGREEMENT. For all work to be performed on site in the City, the CITY and CONSULTANT agree that the CONSULTANT'S work on the Scope of Services begins when the CONSULTANT arrives on site and terminates when the CONSUL TANT leaves the site. Travel time to and from project site shall not be considered time on the job or compensated by the CITY.

1.2. Project Coordinator. The FINANCE DIRECTOR is hereby designated as the Project Coordinator for CITY and will monitor the progress and execution of this AGREEMENT.

CONSUL TANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this AGREEMENT for CONSUL TANT. Robert Gray is hereby designated as the Project Director for CONSUL TANT.

1.3. City Modification of Scope of Services. CITY may order changes to the Scope of Services within the general scope of this AGREEMENT consisting of additions, deletions, or other revisions. If such changes cause a change in the CONSUL TANT's cost of, or time required for, completion of the Scope of Services, an equitable adjustment to CONSUL TANT's compensation and/or contract time shall be made, subject to the CITY's approval. All such changes shall be authorized in writing, executed by the PARTIES.

2. DURATION OF AGREEMENT.

2.1. Term. The term of this AGREEMENT shall be for a period of two (2) years beginning from the date of execution of the AGREEMENT. Time is of the essence in the performance of work under this AGREEMENT, unless otherwise specified.

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Attachment 3
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2.2. Extensions. D If marked, the CITY shall have the option to extend the AGREEMENT for additional periods or parts thereof for an amount not to exceed per AGREEMENT year. Extensions shall be in the sole discretion of the City Manager and shall be based upon CONSUL TANT's satisfactory past performance, CITY needs, and appropriation of funds by the City Council. The CITY shall give written notice to CONSUL TANT prior to exercising the option.

2.3. Delay. Any delay occasioned by causes beyond the CONSULTANT'S control may merit an extension of time for the completion of the Scope of Services. When such delay occurs, CONSUL TANT shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the PROFESSIONAL SERVICES when justified by the circumstances.

2.4. City's Right to Terminate for Default. Should CONSUL TANT be in default of any covenant or condition hereof, CITY may immediately terminate this AGREEMENT for cause if CONSUL TANT fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.5. City's Right to Terminate without Cause. Without limiting its rights in the event of CONSUL TANT's default, CITY may terminate this AGREEMENT, without cause, by giving written notice to CONSULTANT. Such termination is effective upon receipt of the written notice.

CONSUL TANT shall be compensated for all effort and material expended on behalf of CITY under the terms of this AGREEMENT, up to the effective date of termination. All personal property remaining in CITY facilities or on CITY property thirty (30) days after the expiration or termination of this AGREEMENT shall be, at CITY's election, considered the property of CITY.

3. COMPENSATION.

3.1. Total Amount. The total cost for all work described in the Scope of Services and Fee (Exhibit "A") shall not exceed Forty Nine Thousand Nine Hundred Ninety-Nine dollars ($49,999.00) without prior written authorization from CITY. CONSUL TANT shall bill the CITY for work provided and shall present a written request for such payment monthly.

3.2. Additional Services. CITY may, as the need arises or in the event of an emergency, request additional services of CONSULTANT. Should such additional services be required, CITY and CONSUL TANT shall agree to the cost prior to commencement of these services.

3.3. Costs. Any costs billed to the CITY shall be approved in writing in advance and in accordance with any terms negotiated and incorporated herein as part of Exhibit "A" Scope of Services and Fee.

4. INDEPENDENT CONTRACTOR.

4.1. CONSUL TANT is, for all purposes arising out of this AGREEMENT, an independent contractor.

The CONSUL TANT has and shall retain the right to exercise full control and supervision of all persons assisting the CONSUL TANT in the performance of said services hereunder, the CITY only being concerned with the finished results of the work being performed. Neither CONSUL TANT nor CONSUL TANT's employees shall in any event be entitled to any benefits to which CITY employees are entitled, including, but not limited to, overtime, retirement benefits, workers' compensation benefits, injury leave, or other leave benefits. CONSULTANT is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

4.2 PERS Eligibility Indemnification. In the event that CONSUL TANT's employee providing services under this AGREEMENT claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the CITY, CONSULTANT shall indemnify, defend, and hold harmless CITY from such claims and for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any costs (including attorney fees and costs), and Agreement modified 7/23/2024
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Docusign Envelope ID: 5DA17AA6-D1F4-4B27-BB4A-00F6C0DE8857 penalties and interest on such contributions which would otherwise be the responsibility of the CITY. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, CONSUL TANT's employees providing service under this AGREEMENT shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of CITY and entitlement to any contributions to be paid by CITY for employer contributions and/or employee contributions for PERS benefits.

4.3 Limitation of CITY Liability. The payment made to CONSUL TANT pursuant to this AGREEMENT shall be the full and complete compensation to which CONSUL TANT and CONSULTANT's officers, employees, agents and subcontractors are entitled for performance of any work under this AGREEMENT. Neither CONSUL TANT nor CONSUL TANT's officers or employees are entitled to any salary or wages, or retirement, health, leave, or other fringe benefits applicable to employees of the CITY. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers' compensation insurance on behalf of CONSUL TANT.

4.4 Indemnification for Employee Payments. CONSUL TANT agrees to defend and indemnify the CITY for any obligation, claim, costs (including attorney fees and expert costs), suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make for work done under this AGREEMENT.

4.5 The provisions of this section 4 are continuing obligations that shall survive expiration or termination of this AGREEMENT.

5. STANDARD OF PERFORMANCE.

While performing the PROFESSIONAL SERVICES, CONSUL TANT shall exercise the reasonable professional care and skill customarily exercised by reputable members of CONSUL TANT's profession practicing in the metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.

6. WARRANTY OF CONSULTANT'S LICENSE.

CONSUL TANT warrants that CONSUL TANT is properly licensed with the applicable government agency(ies) for any PROFESSIONAL SERVICES that require a license. If the CONSUL TANT lacks such license, this AGREEMENT is void and of no effect.

7. AUDIT OF RECORDS.

7.1. At any time during normal business hours and as often as may be deemed necessary the CONSUL TANT shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this AGREEMENT and shall permit CITY to audit, examine and/or reproduce such records. CONSUL TANT shall retain such financial and program service records for at least four (4) years after termination or final payment under this AGREEMENT.

7.2. The CONSULTANT shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

8. CONFIDENTIALITY AND SECURITY.

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Docusign Envelope ID: 5DA17AA6-D1 F4-4B27-BB4A-00F6C0DE8857 time that it was disclosed to CONSUL TANT by the CITY, (b) subsequently becomes publicly known through no act or omission of CONSULTANT or (c) otherwise becomes known to CONSULTANT other than through disclosure by the CITY. Except for any CITY-approved subcontractors, neither the documents nor their contents shall be released to any third party without the prior written consent of the CITY. The sole purpose of this section is to prevent disclosure of CITY's confidential and proprietary information by CONSULTANT or subcontractors.

8.2. Confidentiality. Both PARTIES recognize that their respective employees and agents, in the course of performance of this AGREEMENT, may be exposed to confidential information and that disclosure of such information could violate the rights of private individuals and entities, including the PARTIES and third parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law, and all other information protected by applicable law ("Confidential Information"). The party receiving Confidential Information ("Receiving Party") of the other ("Disclosing Party") shall not, and shall cause its employees and agents who are authorized to receive Confidential Information, not to use Confidential Information for any purpose except as necessary to implement, perform or enforce this AGREEMENT or comply with its legal obligations. Receiving Party will use the same reasonable efforts to protect the Confidential Information of Disclosing Party as it uses to protect its own proprietary information and data. The Receiving Party will not disclose or release Confidential Information to any third person without the prior written consent of the Disclosing Party, except for where required by law or for authorized employees or agents of the Receiving Party. Prior to disclosing the Confidential Information to its authorized employees or agents, Receiving Party shall inform them of the confidential nature of the Confidential Information and require them to abide by the terms of this AGREEMENT. Receiving Party will promptly notify Disclosing Party if Receiving Party discovers any improper use or disclosure of Confidential Information and will promptly commence all reasonable efforts to investigate and correct the causes of such improper use or disclosure. If Receiving Party believes the Confidential Information must be disclosed under applicable law, Receiving Party may do so provided that, to the extent permitted by law, the other party is given a reasonable notice and opportunity to contest such disclosure or obtain a protective order.

Notwithstanding any provision to the contrary in this AGREEMENT, Confidential Information does not include any information that the CITY determines, in its sole discretion, is required to be disclosed to the public pursuant to the laws of the United States and/or California such as the California Public Records Act. The non-disclosure and non-use obligations of this AGREEMENT will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after the Receiving Party's receipt of that item.

8.3. Security.

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8.3.1. Implementation. CONSULTANT shall implement commercially reasonable administrative, technical and physical safeguards designed to: (i) ensure the security and confidentiality of data and information provided by the CITY or used in connection with providing services under this AGREEMENT, including data or information about third parties ("CITY's Data"); (ii) proteci against any anticipated threats or hazards to the security or integrity of CITY's Data; and (iii) protect against unauthorized access to or use of CITY's Data. CONSUL TANT shall review and test such safeguards on no less than an annual basis.

8.3.2. Network. If CONSUL TANT makes CITY's Data accessible through the Internet or other networked environment, CONSUL TANT shall be solely responsible for all aspects of Internet use, and shall maintain, in connection with the operation or use of CITY's Data, adequate technical and procedural access controls and system security requirements and devices, necessary for data privacy, confidentiality, integrity, authorization, authentication and non-repudiation and virus detection and eradication.

8.3.3. Personal Data. If CONSUL TANT processes or otherwise has access to any personal data or personal information on CITY's behalf when performing CONSULTANT'S services and obligations under this AGREEMENT, then: (i) CITY shall be the data controller (where "data controller" means an entity which alone or jointly with others determines purposes for which and the manner in which any personal data are, or are to be, processed) and CONSULTANT shall be a data processor (where "data processor" means an entity which processes the data only on behalf of the data controller and not for any purposes of its own); (ii) CITY shall ensure that it has obtained all necessary consents and it is entitled to transfer the relevant personal data or personal information to CONSULTANT so that CONSULTANT may lawfully use, process and transfer the personal data and personal information in accordance with this AGREEMENT on CITY's behalf in order for CONSUL TANT to provide the services and perform its other obligations under this AGREEMENT; (iii) CONSUL TANT shall process the personal data and personal information only in accordance with any lawful and reasonable instructions given by CITY from time to time and in accordance with the terms of this AGREEMENT; and (iv) each party shall take appropriate technical and organizational measures against unauthorized or unlawful processing of the personal data and personal information or its accidental loss, destruction or damage so that, having regard to the state of technological development and the cost of implementing any measures, the measures taken ensure a level of security appropriate to the harm that might result from such unauthorized or unlawful processing or accidental loss, destruction or damage in relation to the personal data and personal information and the nature of the personal data and personal information being protected. If necessary, the PARTIES will cooperate to document these measures taken.

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8.3.4. Information Security. CONSULTANT represents and warrants that its collection, access, use, storage, disposal and disclosure of Confidential Information accessed and/or collected from CITY does and will comply with all applicable federal and state privacy and data protection laws. In the event of any security breach, CONSULTANT shall: (a) Provide CITY with the name and contact information for an employee who shall serve as CITY's primary security contact and shall be available to assist CITY twenty-four (24) hours per day, seven (7) days per week as a contact in resolving obligations associated with a security breach; and (b) Notify CITY of a security breach as soon as practicable, but no later than twenty-four (24) hours after CONSUL TANT becomes aware of it. Immediately following CONSUL TANT's notification to CITY of a security breach, the PARTIES shall coordinate with each other to investigate the security breach. CONSUL TANT agrees to fully cooperate with CITY in CITY's handling of the matter. CONSUL TANT shall use best efforts to immediately remedy any security breach and prevent any further security breach at CONSUL TANT's own expense in accordance with applicable privacy rights, laws, regulations and standards. CONSUL TANT agrees to provide, at its expense, up to one year of credit monitoring services to third parties impacted by any data breach involving the loss of personally identifiable information.

8.4. Indemnity. CONSUL TANT shall defend (with counsel acceptable to CITY), indemnify and hold CITY harmless from and against all claims, actions, proceedings, losses, costs (including attorney fees and other charges), liabilities, damages, judgments, settlements, and court awarded attorney's fees resulting from, arising out of or related, directly or indirectly, to a security or data breach unless the breach is proven to be caused solely by CITY. The terms of this section shall survive termination of this AGREEMENT. For purposes of this provision, "security breach" means any act or omission that compromises either the security, confidentiality, or integrity of Confidential Information or the physical, technical, administrative or organizational safeguards put in place by CONSUL TANT or any authorized persons that relate to the protection of the security, confidentiality or integrity of Confidential Information or a breach or alleged breach of this AGREEMENT relating to such privacy practices or privacy obligations imposed by any applicable law. CITY may, at its own discretion, conduct the defense, or participate in the defense, of any claim related in any way to this indemnification. If the CITY elects to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONSUL TANT shall pay the CITY for all costs related thereto, including without limitation, reasonable attorney's fees and costs.

8.5. Notice and Remedy of Breaches. Each party shall promptly give notice to the other of any actual or suspected breach by it of any of the provisions of Section 8 of this AGREEMENT, whether or not intentional, and the breaching party shall, at its expense, take all steps reasonably requested by the other party to prevent or remedy the breach.

8.6. Enforcement. Each party acknowledges that any breach of any of the provisions of Section 8 of this AGREEMENT may result in irreparable injury to the other for which money damages would not adequately compensate. If there is a breach, then the injured party shall be entitled, in addition to all other rights and remedies which it may have, to have a decree of specific performance or an injunction issued by any competent court, requiring the breach to be cured or enjoining all persons involved from continuing the breach.

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9. CONFLICTS OF INTEREST.

9.1. CONSUL TANT shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including but not limited to California Government Code Section 81000 et seq. (Political Reform Act) and Section 1090 et seq. CONSUL TANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. CONSULTANT represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the CITY.

9.2. If, in performing the PROFESSIONAL SERVICES set forth in this AGREEMENT, the CONSULTANT makes, or participates in, a "governmental decision" as described in Title 2, Section 18700.3(a) of the California Code of Regulations, or performs the same or substantially all the same duties for the CITY that would otherwise be performed by a CITY employee holding a position specified in the department's conflict of interest code, the CONSUL TANT shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the CONSUL TANT's relevant financial interests.

9.3. D If checked, the CONSUL TANT shall comply with all of the reporting requirements of the Political Reform Act. Specifically, the CONSUL TANT shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the CITY's determination that the CONSUL TANT is subject to a conflict of interest code. The CONSUL TANT shall also file a Form 700 (Annual Statement) on or before April 1 of each year of the AGREEMENT, disclosing any financial interests held during the previous calendar year for which the CONSUL TANT was subject to a conflict of interest code.

9.4. CITY represents that pursuant to California Government Code Section 1090 et seq., none of its elected officials, officers, or employees has an interest in this AGREEMENT.

10. DISPOSITION AND OWNERSHIP OF DOCUMENTS.

10.1. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSUL TANT under this AGREEMENT, whether paper or electronic, shall become the property of CITY, and shall be turned over to the CITY upon completion of the PROJECT or any phase thereof, as contemplated by this AGREEMENT.

10.2. Contemporaneously with the transfer of documents, the CONSUL TANT hereby assigns to the CITY and CONSUL TANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this AGREEMENT, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSUL TANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

10.3. CONSUL TANT warrants that all documents it drafts and completes pursuant to this AGREEMENT constitute original work. Specifically, CONSULTANT understands and agrees that use of artificial intelligence (Al) tools including, without limitation, ChatGPT, Microsoft's Bing Chat, Google's Bard, and Meta's LLaMA (Large Language Model Meta Al), in the performance of this AGREEMENT does not constitute an original work, i.e., submitting documents generated by such Al tools to CITY and representing it as CONSUL TANT's original work constitutes a material breach of this AGREEMENT, constitutes a false claim, and may also violate applicable intellectual property right laws including, without limitation, United States Copyright Law.

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11. INSURANCE

11.1. CONSUL TANT shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONSUL TANT, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best's rating of no less than "A" and "VII" unless otherwise approved in writing by the CITY's Risk Manager.

11.2. CONSUL TANT's liabilities, including but not limited to CONSUL TANT's indemnity obligations, under this AGREEMENT, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the CITY is entitled to thirty (30) days prior written notice of cancellation or non-renewal of the policy or policies, or ten (10) days prior written notice for cancellation due to non-payment of premium.

Maintenance of specified insurance coverage is a material element of this AGREEMENT.

11.3. Types and Amounts Required. CONSUL TANT shall maintain, at minimum, the following insurance coverage for the duration of this AGREEMENT. If CONSUL TANT maintains broader coverage and/or higher limits than the minimums shown below, the CITY shall be entitled to the broader coverage and/or the higher limits maintained by the CONSUL TANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

11.3.1. 11.3.2.

11.3.3. 11.3.4.

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i:8]Commercial General Liability (CGL). If checked the CONSUL TANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad as CG 00 01 which shall cover liability arising from any and all personal injury or property damage, including ongoing and completed operations, in the amount no less than $1,000,000.00 per occurrence and subject to an annual aggregate of $2,000,000.00. If limits apply separately to this project (CG 25 03 or 25 04) the general aggregate limit shall not apply. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy .. Any excess or umbrella policies being used to meet the required limits of insurance will be evaluated separately and must meet the same qualifications as the CONSUL TANT's primary policy.

Commercial Automobile Liability. If checked the CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the CONSULTANT's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit no less than $1,000,000.00 per occurrence.

Insurance certificate shall reflect coverage for any automobile (any auto). i:8]Workers' Compensation. If checked the CONSUL TANT shall maintain Worker's Compensation insurance for all of the CONSUL TANT's employees who are subject to this AGREEMENT and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONSUL TANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.
1:8:lProfessional Liability. If checked the CONSULTANT shall also maintain Professional Liability (errors and omissions) coverage with a limit no less than $1,000,000.00 per claim and $2,000,000.00 annual aggregate. The CONSULTANT shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services

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11.3.5. 11.3.6.
or termination of this AGREEMENT whichever occurs last. The CONSUL TANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss. All defense costs shall be outside the limits of the policy ..
i:;:gcyber Liability. If checked the CONSUL TANT shall also maintain Cyber Liability coverage on a claims made basis with a limit no less than $1,000,000.00 per occurrence or claim and $2,000,000.00 annual aggregate. The CONSUL TANT shall ensure both that (1) the policy retroactive date is on or before the date of commencement of any services under this AGREEMENT; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this AGREEMENT whichever occurs last.

Coverage shall be sufficiently broad to respond to the duties and obligations as are undertaken by CONSUL TANT in this AGREEMENT and shall include claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to such obligations. All defense costs shall be outside the limits of the policy.

Fidelity and Crime Liability. If checked, the CONSULTANT shall also maintain Fidelity and Crime coverage for theft of CITY property for an amount no less than $1,000,000 per loss.

11.3.7. Sexual Abuse and Molestation ("SAM") Insurance. If checked, the CONSULTANT shall also maintain sexual abuse and molestation (SAM) insurance with limits not less than $1,000,000 per occurrence or claim with an aggregate of not less than $2,000,000. The policy shall provide coverage including but not limited to claims for improper sexual conduct, damages because of bodily injury, and negligent hiring and supervision. All defense costs shall be outside the limits of the policy.

11.3.8. Contractor's Pollution Legal Liability. If checked, the CONSULTANT shall procure and maintain contractors' pollution legal liability and/or errors and omissions with limits no less than $1,000,000 per occurrence or claim with an aggregate of not less than $2,000,000 to cover liability and legal expenses arising out of cleanup, removal, storage, or handling of hazardous or toxic chemicals, materials, substances, or any other pollutants by the CONSUL TANT or any subcontractor resulting from pollution conditions.

11.4. Self-Insured Retentions. Any self-insured retentions are the responsibility of the CONSULTANT and must be declared to and approved by the CITY. At the option of the CITY, either (1) the insurer shall reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees and volunteers, or (2) the CONSUL TANT shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5. Waiver of Subrogation. CONSUL TANT hereby grants to CITY and its respective elected officials, officers, employees, agents and representatives a waiver of any right to subrogation which any insurer of said CONSUL TANT may acquire against the CITY by virtue of the payment of any loss under such insurance. CONSUL TANT agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the CITY has received a waiver of subrogation endorsement from the insurer.

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11.6.1. 11.6.2.

The CITY, its officers, officials, employees, and representatives shall be named as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts, or equipment furnished in connection with such work or operations. The CITY's additional insured status must be reflected on additional insured endorsement form (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37) which shall be submitted to the CITY.

The policies are primary and non-contributory to any insurance that may be carried by the CITY, as reflected in an endorsement at least as broad as CG 20 01 04 13 which shall be submitted to the CITY. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or representatives shall be excess of the CONSUL TANT's insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.

11.7. Verification of Coverage. CONSULTANT shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this Section 11 and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. The endorsements should be on forms approved by the CITY or on other than the CITY's forms provided those endorsements conform to CITY requirements. All certificates and endorsements are to be received and approved by the CITY before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

11.8. Excess or Umbrella Policies. If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this agreement, said policies shall meet all of the insurance requirements stated in this document, including, but not limited to, the additional insured, contractual liability, "insured contract" definition, occurrence definition, primary and noncontributory, indemnity, and defense requirements. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the CONSULTANT's primary and excess liability policies are exhausted.

Agreement modlfied 7/23/2024
SD #4877-7339-9352 v2
08196-0001

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Solana Beach City CouncilDecember 10, 2025

Solana Beach City Council
December 10, 2025