Agenda packet — Soledad City Council, December 4, 2024

I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. ADDITIONS/MODIFICATIONS TO THE AGENDA
V. PUBLIC COMMENT

CITY OF SOLEDAD

JOINT CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY AND SUCCESSOR

HOUSING AGENCY REGULAR MEETING AGENDA
WEDNESDAY, DECEMBER 4, 2024

CITY HALL, COUNCIL CHAMBERS
6:00 PM
The public meeting will open at 6:00 p.m.
https://cityofsoledad.zoom.us/j/86777708988
Or Call
1-669-444-9171 and use Meeting ID: 867 7770 8988
Welcome to your City of Soledad City Council/Successor Agency Meeting. Your City Councilmembers/Agencymembers are:

Mayor Anna Velazquez
Mayor Pro Tem Maria Corralejo
Councilmember Fernando Cabrera
Councilmember Fernando Ansaldo-Sanchez
Councilmember Evarista Banuelos
At this time, any member of the public may address the Council/Agency on Closed Session items appearing on the agenda. Speakers shall have limited time of three (3) minutes. Please be brief and to the point.

At this time any member of the public may address the City Council on items not appearing on the agenda and items of interest to the public that are within the jurisdiction of the Council. A public comment card should be filled out completely to ensure the speaker is called upon to give comment. Public comments are generally limited to three (3) minutes; the mayor may further limit 1 1
VI. COUNCIL PRESENTATION
VII. CERTIFICATION OF NOVEMBER 5, 2024, ELECTION

1. Resolution No. 6175, A Resolution of the City Council of the City of Soledad Declaring the Canvass of Returns and Results of the Consolidated General Municipal Election held on November 5, 2024
VIII. OATH OF OFFICE ADMINSTRATED TO INCOMING MAYOR/COUNCILMEMBERS

BY CITY CLERK

1. Oath of Office Administered to Incoming Mayor/Councilmembers by City Clerk IX. SOCIALIZE AND REFRESHMENTS
X. CONSENT CALENDAR

1. Minutes

2. Warrants

3. Human Resources Activity Report
the time for public comments depending on the agenda schedule. Please be brief and to the point.

No action or discussion shall be taken on an item not appearing on the agenda.

A Proclamation of the City Council of the City of Soledad will be presented to Mayor Pro Tempore Maria Corralejo in Honor and Recognition of her Dedicated Service to the City and Citizens of Soledad
Attachments:

Staff Report
Resolution No. 6175
Attachments:

Staff Report
Attachments:

Staff Report
Minutes of 11-06-2024
Minutes of 11-20-2024
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
55932 - 56061
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
2 2

4. Public Works Activity Report

5. Fire Department Activity Report

6. Police Department Activity

7. Office Of Community Engagement, Department Report

8. Community and Economic Development Department Activity Report

9. Parks and Recreation Department Activity Report

10. Resolution No. 6176, A Resolution of the City Council of the City of Soledad Accepting the 2024 Crack Seal Project (No. T23-02) as Complete by Pavement Coatings Co. and Authorizing the COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Public Works Activity Report 12.04.24
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Soledad Activity Report 11.2024.pdf

11.2024 Call Volume.pdf
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
POLICE DEPARTMENT ACTIVITY REPORT.pdf
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Building Permits ISSUED Nov. 2024
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
October 24.pdf
COUNCIL ACTION: ________________________________
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Release of Retention in the Amount of $21,169.75

11. Resolution No. 6177, A Resolution of the City Council of the City of Soledad Approving a Consulting Services Agreement with Harris & Associates to Provide Professional Design Services for a Highway Safety Improvement Program (HSIP) Cycle 11 Project in the Not-toExceed Amount of $144,790 and Authorizing the City Manager to Execute Said Consulting Services Agreement on Behalf of the City of Soledad.

12. Resolution No. 6178, A Resolution of The City Council of the City of Soledad Approving and Authorizing the City Manager to Execute Amendment No. 1 to the Placeworks, Inc. Agreement in an Amount not to Exceed $79,900 for the City’s 2045 General Plan Update and 2023-2031 Housing Element Implementation

13. Resolution No. 6180, A Resolution of the City Council of the City of Soledad Approving an Amendment to the Existing Salary Range for the Water Resources Manager Classification Effective December 7, 2024

14. Resolution No. 6182, A Resolution of the City Council of the City of Soledad Approving the Application for the Whale Tail Competitive Grants Program for $48,788 and Authorizing the City Manager to Execute Said Application on Behalf of the City of Soledad Attachments:

Staff Report
Resolution No. 6176
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Resolution No. 6177
Exhibit A
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Resolution No. 6178
Exhibit A
Exhibit B
Exhibit C
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Resolution No. 6180
COUNCIL ACTION: ________________________________
Attachments:
4 4

15. Resolution No. 6183, A Resolution of the City Council of the City of Soledad Approving the Purchase of Getac Body Worn Cameras and Cloud Storage in an Amount not to Exceed $60,000 from PCN Strategies, Inc. and Authorizing the City Manager to Execute Said Contract on Behalf of the City of Soledad
XI. BUSINESS

1. Resolution No. 6179, A Resolution of the City Council of the City of Soledad Approving a Contract Change Order for Construction Services with Monterey Peninsula Engineering for the Amount of $323,500 Plus a 20% Contingency ($64,700) for a Total Not-to-Exceed Amount of $388,200 for the Front Street Maintenance Project and Authorizing the City Manager to Execute said Contract Change Order on Behalf of the City of Soledad

2. Receive City Council Direction to Convert Various Intersections to Multi-Way Stop Control within the City of Soledad

3. Resolution No. 6181, A Resolution Approving the Use of General Fund Operating Reserves and a Budget Amendment in an Amount not to Exceed $50,000 for Professional Services to Initiate a Parcel Tax for the Soledad Fire Department
Staff Report
Resolution No. 6182
Whale Tail Grant Application
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Resolution No. 6183
Exhibit A - PCN Strategies, Inc Quote for Getac Cameras COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Resolution No. 6179
Exhibit A - CCO No. 2
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Front Street MWSW Presentation
COUNCIL ACTION: ________________________________
Attachments:

Staff Report
Resolution No. 6181
COUNCIL ACTION: ________________________________
5 5
XII. MAYOR'S REPORTS AND ACKNOWLEDGEMENTS
XIII. COUNCILMEMBERS' REPORTS AND ACKNOWLEGDEMENTS
XIV. CITY MANAGER'S REPORT
XV. FUTURE AGENDA ITEMS
XVI. ADJOURNMENT
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact Deputy City Clerk Darlene Noriega at (831) 223-5014. Notification of at least 48hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (RCRF 35.102-35.104).

Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall located at 248 Main Street, Soledad, California during normal business hours.

En caso que usted necesite ayuda en leer o en entender este aviso de Junta Publica, usted puede ponerse en contacto con la oficina del Edificio Municipal en 248 Calle Main o llamar al número (831) 223-5014, y el aviso será traducido para usted.

Cualquier escrito o documento proporcionado a la mayoría del Concejo Municipal con respecto a cualquier asunto en esta agenda se pondrá a disposición para inspección pública en el Ayuntamiento ubicado en 248 Main Street, Soledad, California durante el horario laboral.

Advanced submittal of public comments via email are due by 2:00 P.M. on the day of the scheduled meeting to the Deputy City Clerk at [email protected] Comments are limited to 250 words or less and effort will be made to read your comment into the record, but some comments may not be read due to time limitations. The City Clerk will read email comments, provided that the reading shall not exceed three (3) minutes. The email comments submitted shall become part of the record.

La entrega anticipada de comentarios públicos por correo electrónico debe presentarse antes de las 2:00 p.m. del día de la reunión programada a la Secretaria Municipal al email [email protected]. Los comentarios están limitados a 250 palabras o menos y se hará un esfuerzo para leer su comentario en el registro, pero es posible que algunos comentarios no se lean debido a limitaciones de tiempo. La Secretaria Municipal leerá los comentarios del correo electrónico, siempre que la lectura no exceda los tres (3) minutos. Los comentarios enviados por correo electrónico pasarán a formar parte del registro.
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11/25/2024

CERTIFICATION
I, Megan Hunter, City Clerk of the City of Soledad, do hereby certify that a copy of the foregoing Joint City Council/Successor Agency Regular Meeting Agenda was posted at City Hall by Friday, November 29, 2024, at 5:00 p.m.

Megan Hunter, City Clerk/Manager
7 SUBJECT: Resolution No. 6175, A Resolution of the City Council of the City of Soledad Declaring the Canvass of Returns and Results of the Consolidated General Municipal Election held on November 5, 2024 TO: Honorable Mayor Velazquez and City Council
FROM: Mike Rodriquez, City Attorney
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 1.

Recommendation
It is recommended that the City Council adopt Resolution No.6175 “A Resolution of the City Council of the City of Soledad Declaring the Canvass of Returns and Results of the Consolidated General Municipal Election Held on November 5, 2024.”
Executive Summary
On November 5, 2024, a Consolidated General Municipal Election was held in the City of Soledad in accordance with State law. The election entailed a vote for the at-large position of Mayor and for the first time, a vote for two councilmember seats in Districts 3 and 4. Based on the final results of the election, incumbent Anna Velazquez was elected as Mayor, Benjamin Caldera was elected as Councilmember in District 3, and Evarista Banuelos was elected as Councilmember in District 4. The City Council is now required to adopt a resolution declaring the canvass of returns and results of the Consolidated General Election held on November 5, 2024, and will thereafter swear in the new City elected officials.

Background
On June 19, 2024, the Soledad City Council adopted Resolution No. 5894 calling for a Consolidated General Municipal Election to be held in the City on November 5, 2024, entailing a vote for the Mayor’s at-large position and two council seats in Districts 3 and 4. This is the first time elections have been held by District in the City. At the end of the candidate filing period, only one person had filed for each of the three vacant seats on the Council, but in the interest of maintaining the integrity of the voting process, the Council decided to move forward with the local municipal election.

Review & Analysis
The City Council is required to adopt a resolution declaring the canvass of returns and results of the Consolidated General Municipal Election held on November 5, 2024. This will enable the City Clerk to 8 Resolution No. 6175
sign and deliver a Certificate of Election and to administer the Oath of Office to newly elected individuals, unless otherwise given by another qualified administrator, as prescribed in the State Constitution. The City Clerk will enter the Resolution in the official records of the City as a statement of the results of said Consolidated General Municipal Election.

The results of the election were as follows:

Name of Candidate Position Votes Cast
Anna M. Velazquez Mayor 1,730
Benjamin Caldera District 3 Councilmember 1,370
Evarista Banuelos District 4 Councilmember 1,465
Based on the foregoing, the Mayor will serve a new two (2) year term and the Councilmembers will each serve a new term of four (4) years.

Financial Considerations
Not Applicable
Alternatives
The City is required by law to declare the canvass of returns and results for elections as part of its municipal responsibilities.

Planning/CEQA
The election process is not a project subject to analysis pursuant to the provisions of the California Environmental Quality Act- it can be seen with certainty that the process will not have a direct physical change to the environment. CEQA Guidelines Section 15378.

Public Notice Requirements
None
Attachment(s):
9 RESOLUTION NO. 6175

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD

DECLARING THE CANVASS OF RETURNS AND RESULTS OF THE

CONSOLIDATED GENERAL MUNICIPAL ELECTION
HELD ON NOVEMBER 5, 2024
WHEREAS, the City Council of the City of Soledad adopted Resolution No. 5894 on June 19, 2024, calling for a Consolidated General Municipal Election to be held in the City on November 5, 2024, entailing a vote for the position of mayor, a vote for the position of District 3 Councilmember, and a vote for District 4 councilmember positions; and WHEREAS, said Consolidated General Municipal Election was held on Tuesday, November 5, 2024, in accordance with law, and the votes cast were received, canvassed, and the returns ascertained, determined and declared in all respects as required by law; and WHEREAS, the Certificate of Registrar of Voters, and the attached record of votes cast at the election, was provided to the City Clerk by the Monterey County Registrar of Voters on December 03, 2024, and is attached hereto as Attachment A.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Soledad that:

1. The list of candidates nominated for the office of Mayor to be filled at said Consolidated General Municipal Election, and the names of the candidates which were set forth in the petitions as required by law and set forth on the ballot, and the number of votes cast in favor of each of the candidates, are as follows:

Name of Candidate Position Votes Cast
Anna M. Velazquez Mayor 1,730

2. Anna M. Velazquez was thereby elected Mayor for the term of two (2) years.

3. The list of candidates nominated for the office of District 3 Councilmember to be filled at said Consolidated General Municipal Election, and the names of the candidates which were set forth in the petitions as required by law and set forth on the ballot, and the number of votes cast in favor of each of the candidates, are as follows:

Name of Candidate Position Votes Cast
Benjamin Caldera District 3 Councilmember 1,370
10 4. Benjamin Caldera was thereby elected as the District 3 Councilmember for a term of (4) years.

5. The list of candidates nominated for the office of District 4 Councilmember to be filled at said Consolidated General Municipal Election, and the names of the candidates which were set forth in the petitions as required by law and set forth on the ballot, and the number of votes cast in favor of each of the candidates, are as follows:

Name of Candidate Position Votes Cast
Evarista Banuelos District 4 Councilmember 1,465

6. Evarista Banuelos was thereby elected as the District 4 Councilmember for a term of (4) years.

7. The City Clerk is hereby authorized to sign and deliver thereto a Certificate of Election and to administer the Oath of Office to each of the above listed elected officials, unless otherwise given by another qualified administrator, prescribed in the Constitution of the State of California.

8. The City Clerk is hereby instructed to enter this Resolution in the official records of the City as a statement of the results of said Consolidated General Municipal Election.

PASSED AND ADOPTED by the City Council of the City of Soledad at a regular meeting duly held on the 4th day of December 2024, by the following vote:

AYES, and in favor thereof Councilmembers:

NOES, Councilmembers: None

ABSENT, Councilmembers: None
ABSTAIN, Councilmembers: None

____________________________
ANNA M. VELAZQUEZ, Mayor
11 ATTEST:

I, the undersigned City Clerk, hereby certify that the foregoing resolution was duly and regularly adopted and passed by the City Council of the City of Soledad, California, at a regular meeting thereof held on the 4th day of December 2024, by the above stated vote of the members thereof, a majority being present.

Date:
_______________________________
MEGAN HUNTER, City Clerk
12 SUBJECT: Oath of Office Administered to Incoming Mayor/Councilmembers by City Clerk TO: Honorable Mayor Velazquez and City Council
FROM: Darlene Noriega, Deputy City Clerk

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
Anna Velazquez, Mayor
Benjamin Caldera, Councilmember District 3
Evarista Banuelos, Councilmember District 4
AGENDA ITEM NO. 1.
13 SUBJECT: Minutes
TO: Honorable Mayor Velazquez and City Council
FROM: Darlene Noriega, Deputy City Clerk

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
AGENDA ITEM NO. 1.
14 Minutes
City of Soledad
Joint City Council/Successor Agency/Housing Authority/Successor Housing Agency/ Regular Meeting
November 06, 2024

CALL TO ORDER
Mayor Velazquez Called the Joint City Council/ Successor Agency/ Housing Authority/ Successor Housing Agency/ Regular Meeting to order at 6:04 p.m.

ROLL CALL
The Following Councilmembers/Agency members were present when the meeting was called to order:

Mayor/Chair Anna M. Velazquez
Councilmember/Agency Member Fernando Cabrera
Councilmember/Agency Member Fernando Ansaldo-Sánchez

THE FOLLOWING COUNCILMEMBER WAS ABSENT
Mayor Pro Tem/Vice Chair Maria Corralejo
Councilmember/Agency Member Evarista Bañuelos

PUBLIC COMMENT ON CLOSED SESSION ITEMS
None

CLOSED SESSION

1. The City Council recessed to closed session pursuant to Government Code Section 54956.8 to give instructions to the City’s negotiator concerning the purchase of property located at 1232 Monterey Street, Assessor Parcel Number 022-042-015-000. Instructions may include price and terms of payment.

MEETING RECESS TO CLOSED SESSION
Mayor Velazquez recessed to closed session at 6:08 p.m.

MEETING RECONVIENED FROM CLOSED SESSION
Mayor Velazquez reconvened the meeting at 6:26 p.m.
15 City of Soledad City Council/Successor Agency Regular Meeting Minutes of November 06, 2024.

Page 2 of 7 ends

CLOSED SESSION REPORTS
City Attorney Mike Rodriquez reported with respect to item no. 1, The city council conferred with its real property negotiator regarding the item listed on the agenda. No other reportable action taken.

PLEDGE OF ALLIGIANCE
Paul Farmer led the Pledge of Allegiance

ADDITIONS/MODIFICATIONS TO THE AGENDA
None

PUBLIC COMMENT
None

PRESENTATIONS

1. A Proclamation of the City Council of the City of Soledad in Support of Shop Local and Small Business Saturday
The proclamation was presented to the Monterey County Small Business Development Center Director Rodger Gilbert and Central Coast Small Business Development Center Program Manager Jesus Escutia.

2. A Proclamation of the City Council of the City of Soledad observing November 2024 as National Alzheimer's Disease Awareness Month, to honor those with Alzheimer's, their families, and caregivers.

The proclamation was presented to the Soledad Community Healthcare District CEO Ida Lopez Chan and Board President Graig Stephens.

ADDITIONS/MODIFICATIONS TO THE AGENDA
Mayor Velazquez has requested to move the Consent calendar before the presentation no. 3

CONSENT CALENDAR
There were no public comments.

Councilmember Ansaldo-Sanchez requested to have separate comment for item no. C-10.

Mayor Velazquez has requested to have separate discussion for item no. C-13. 16 City of Soledad City Council/Successor Agency Regular Meeting Minutes of November 06, 2024.

Page 3 of 7 ends

Motion: Councilmember Cabrera made motion to approve items C-1, C-2, C-3, C-4, C-5, C-6, C-7, C-8, C-9, C-11, C-12, and C-14. Motion was seconded by Councilmember Ansaldo-Sanchez and carried by the following vote:

Action
Ayes: Cabrera, Ansaldo-Sanchez, Velazquez
Noes: None
Abstain: None

Absent: Banuelos, Corralejo
C-1. Minutes of 10-23-2024
C-2. Warrants 055762 - 055931
C-3. Human Resources Activity Report
C-4. Police Department Activity Report
C-5. Public Works Activity Report
C-6. Cal Fire Department Activity Report
C-7. Community and Economic Development Department
C-8. Office of Community Engagement, Department Activity Report C-9. Accept by Minute Motion an update and close out of the emergency declaration regarding the City’s water system from the July 31, 2024, Soledad City Council meeting.

C-11. Resolution No. 6169, A Resolution of the City Council of the City of Soledad Approving an Agreement with Cannon Corporation for a water system facilities – Reliability and condition Assessment in the amount not to exceed $151,7000 and Authorizing the City Manager to Execute Said Agreement on Behalf of the City of Soledad
C-14. Resolution No. 6174, A Resolution of the City Council of the City of Soledad Accepting the California Highway Patrol FY 24/25 CTFGP Cannabis Tax Fund Program Education and Enforcement Grant, Authorizing the City Manager to execute the Standard Agreement, and Approving a Related Budget Amendment to the Fiscal Year 24/25 Budget
Motion: Councilmember Ansaldo-Sanchez made motion to approve items C-10 and C-13. Motion was seconded by Councilmember Cabrera and carried by the following vote:

Action
Ayes: Ansaldo Sanchez, Cabrera, Velazquez
Noes: None
Abstain: None

Absent: Banuelos, Corralejo
C-10. Resolution No. 6168, A Resolution of the City Council of the City of Soledad Approving in-kind services, park use fee waiver, and street closure of Front Street between Main Street and Soledad Street for the 38th Annual Christmas and Festivities event at Cesar Chavez Park 17 City of Soledad City Council/Successor Agency Regular Meeting Minutes of November 06, 2024.

Page 4 of 7 ends

Pauline Tomasini thanked the City for getting more involved in the Christmas event and is looking forward to the event.

Mayor Velazquez acknowledged that Councilmember Banuelos is a part of the City Council, however, this scheduled Christmas Parade is an event that City has supported, whether a councilmember is a part of the Christmas Committee or not. There will be a discussion of creating an ad hoc committee and a criterion for sponsorship.

City Manager Hunter said the Christmas Parade is a long-standing event that the City has sponsored for many years. There has been preliminary discussion with the Christmas Committee about having the Tree Lighting on 12/06 at 5:30.

C-13. Resolution No. 6171, A Resolution of the City Council of the City of Soledad Approving the Memorandum of Understanding (MOU) between the City of Soledad and the Hartnell College Foundation for the S.O.A.R Ambassadors Pilot Program – Asset Mapping Project Community Engagement Manager Jesus Valenzuela presented the staff report. He explained that this S.O.A.R program will be combined into the Soledad Youth Commission, the groups will not be separate.

Grant funds will be used for the continued engagement of youth. There is no set stipend amount. The youth commissioners have been hired directly by the City and will be able to work up to 10 hours per week.

PRESENTATIONS

3. County Business Council Chief Operations Officer Paul Farmer, and Kosmont Vice President Robert Valenti gave a Presentation regarding the Soledad Retail Market Assessment.

BUSINESS
B-1. Presentation on the Salinas Valley Safe Routes to Schools Plan Assistant Engineer Alex Ramos introduced Ecology Action Planner Amelia Conlen who presented the presentation.

There were no public comments.

Councilmembers had numerous questions and comments.

Council Action:

No action was taken.

The presentation was received by the City Council.

B-2. Resolution No. 6172, a Resolution of the City Council of the City of Soledad Approving a Contract Change Order for Construction Services with Monterey Peninsula Engineering for the Amount of $123,000 plus a 20% Construction Contingency ($24,600) for a total Not-to-Exceed Amount of $147,000 for the Front Street Maintenance Project and Authorizing the City Manager to Execute Said Contract Change Order on Behalf of the City of Soledad Assistant Engineer Alex Ramos presented the staff report. 18 City of Soledad City Council/Successor Agency Regular Meeting Minutes of November 06, 2024.

Page 5 of 7 ends

Public Works Director Don Wilcox was also present in the meeting and available to answer questions.

City Manager Hunter said there will be a future change order additional enhancements.

There were no public comments.

Motion: Councilmember Ansaldo-Sanchez made motion to approve Resolution No. 6172. Motion was seconded by Councilmember Cabrera and carried by the following vote:

Action
Ayes: Ansaldo-Sanchez, Cabrera, Velazquez
Noes: None
Abstain: None

Absent: Banuelos, Corralejo
B-3. Resolution No. 6173, A Resolution of the City Council of the City of Soledad Approving a Contract Change Order for Construction Services with David Construction & Management, Inc. in the amount of $66,287 plus a 20% Construction Contingency of $13,260 for a total not-to-exceed amount of $79,547 for the Soledad Community Center Building Modernization Project and Authorizing the City Manager to Execute Said Contract Change Order on Behalf of the City of Soledad.

Assistant Engineer Alex Ramos presented the staff report.

Public Works Director Don Wilcox was also present in the meeting and available to answer questions.

There were no public comments.

Councilmembers had numerous comments.

City Manager Hunter said the City is exploring getting commercial kitchen status so that it can be rented to small entrepreneurs to do food preparation. There are many activities now at the Community Center, which has made it difficult to rent out to parties because of conflicting programing. Staff are looking at ways to use the investments to allow more opportunities for rental of the kitchen during hours that will not conflict with programming
Motion: Councilmember Ansaldo-Sanchez made motion to approve Resolution No. 6173. Motion was seconded by Councilmember Cabrera and carried by the following vote:

Action
Ayes: Ansaldo-Sanchez, Cabrera, Velazquez
Noes: None
Abstain: None

Absent: Banuelos, Corralejo
MAYOR’S ANNOUNCEMENTS AND REPORTS

1. On 10/25 she participated in a meeting with City Manager Hunter and Supervisor Lopez to discuss the Hacienda apartments.
19 City of Soledad City Council/Successor Agency Regular Meeting Minutes of November 06, 2024.

Page 6 of 7 ends

2. On 10/27 she attended a Monterey Waterkeeper fund raising event.

3. On 10/28 she attended the Mayors and City Managers meeting.

4. On 10/28 she missed the LAFCO meeting.

5. On 10/31 she attended the Spookfest and Harvest fest Halloween events.

6. On 11/02 she attended the Dia De Los Muertos event at the Soledad Community Center.

7. On 11/04 She was not able to attend the MST meeting.

COUNCILMEMBERS’ ACKNOWLEDGEMENTS AND REPORTS
Councilmember Cabrera had 3 items to report:

1. He was not able to attend the Spookfest event in Soledad.

2. On 11/02 he attended the Dia De Los Muertos event at the Soledad Community Center.

3. He attended the TAMC Rail meeting regarding electric vehicles and trains.

Councilmember Ansaldo-Sanchez had 2 items to report:

1. On 11/02 he attended the Dia De Los Muertos event at the Soledad Community Center.

2. The Salinas Valley Solid Waste Authority meeting was cancelled due to lack of quorum.

CITY MANAGERS’ REPORT
City Manager Hunter reported 5 items:

1. She is looking forward to working with the University of Kansas which is the top management program for local government.

2. There will be a Veterans Day Celebration on 11/11 starting at 8:00.

3. There will be a mural ribbon cutting on 11/16 starting at 11:00.

4. Senator Caballero’s farewell will be on 11/08.

5. Staff are seeking a date to have a ribbon cutting for the newly renovated Soledad Community Center.

FUTURE AGENDA ITEMS
Councilmember Ansaldo-Sanchez requested 1 future agenda item:

1. He would like to explore having an Ad hoc committee for Councilmembers to be to work closer with staff on outreach and communications, or assist with City Sponsored events, marketing, and branding.

Councilmember Cabrera requested 1 future agenda item:

1. He would like to be a part of the Housing Sub Committee when Mayor Pro Tem’s term ends.

City Manager Hunter said councilmembers’ assignments will be changed in December.

Mayor Velazquez requested 2 future agenda items:

1. She would like to have a discussion or workshop regarding the Miramonte development, the development agreement, and Ag Mitigation making sure the council understands the project.

City Manager Hunter suggested scheduling a study session in January or February 2025 as more information will be available at that time.

Mayor Velazquez asked that the study session be in January. 20 City of Soledad City Council/Successor Agency Regular Meeting Minutes of November 06, 2024.

Page 7 of 7 ends

2. She would also like to have further conversation with Union Pacific regarding the porta potties at the entries and exits of the City. This has been an ongoing problem, and she would like to figure out what further can be done.

City Manager Hunter said it may be helpful to reach out to Congresswoman Lofgren for assistance.

She will also speak with Chief Wasson and the City of Salinas; both may have a contact at Union Pacific.

She will also reach out to Supervisor Lopez regarding the unincorporated land that the porta potties are parked on.

ADJOURNMENT
Meeting adjourned at 9:04 p.m.

Minutes Approved: December 04, 2024
_______________________________________
ANNA M. VELAZQUEZ, Mayor/Chair
________________________________________
MEGAN HUNTER, City Manager
21 Minutes
City of Soledad
Joint City Council/Successor Agency/Housing Authority/Successor Housing Agency/ Regular Meeting
November 20, 2024

CALL TO ORDER
Mayor Velazquez Called the Joint City Council/ Successor Agency/ Housing Authority/ Successor Housing Agency/ Regular Meeting to order at 6:05 p.m.

ROLL CALL
The Following Councilmembers/Agency members were present when the meeting was called to order:

Mayor/Chair Anna M. Velazquez
Mayor Pro Tem/Vice Chair Maria Corralejo
Councilmember/Agency Member Fernando Cabrera
Councilmember/Agency Member Fernando Ansaldo-Sánchez
Councilmember/Agency Member Evarista Bañuelos

THE FOLLOWING COUNCILMEMBER WAS ABSENT
None

PLEDGE OF ALLIGIANCE
Evarista Banuelos led the Pledge of Allegiance.

ADDITIONS/MODIFICATIONS TO THE AGENDA
None

PUBLIC COMMENT
Mayor Velazquez said there would be one addition made to the agenda, and Councilmember AnsaldoSanchez would present that information.

Councilmember Ansaldo-Sanchez announced that November 20, 2024, is Transgender Day of Remembrance. He also read information explaining what the day meant.

There was a moment of silence at this time.
22 City of Soledad City Council/Successor Agency Regular Meeting Minutes of November 20, 2024.

Page 2 of 2 ends

BUSINESS
B-1. Meet and Greet of the Soledad Youth Council and the Soledad City Council.

Community Engagement Manager Jesus Valenzuela briefly introduced members of the youth council.

At this time, the council came down from the dais and joined the Soledad youth Council.

ADJOURNMENT
Meeting adjourned at 7:24 p.m.

Minutes Approved: December 4, 2024
_______________________________________
ANNA M. VELAZQUEZ, Mayor/Chair
________________________________________
MEGAN HUNTER, City Manager
23 SUBJECT: Warrants
TO: Honorable Mayor Velazquez and City Council
FROM: Mike Howard, Finance Director

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
AGENDA ITEM NO. 2.
24 11/21/2024 5:33:31 PM Page 1 of 12
Check Report
Soledad, CA By Check Number
Date Range: -
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: APRAB-Mechanics Bank
360PSM 360PSM INC. 11/19/2024 EFT 0.00 -8,884.89 10000
360PSM 360PSM INC. 11/19/2024 EFT 0.00 8,884.89 10000
Community-4 Invoice 11/15/2024 Labor Compliance CC Modernization 0.00 1,060.88 Community-5 Invoice 11/15/2024 Labor Compliance CC Modernization 0.00 2,055.46 Crack Seal - 4 Invoice 11/15/2024 Labor Compliance - Crack Seal 0.00 729.36 Crack Seal - 5 Invoice 11/15/2024 Labor Compliance - Crack Seal 0.00 1,326.10 Front Street 2 Invoice 11/15/2024 Labor Compliance - Front Street 0.00 2,055.46 Front Street 3 Invoice 11/15/2024 Labor Compliance - Front Street 0.00 1,657.63 360PSM 360PSM INC. 11/21/2024 EFT 0.00 8,884.89 10001
Community-4 Invoice 11/15/2024 Labor Compliance CC Modernization 0.00 1,060.88 Community-5 Invoice 11/15/2024 Labor Compliance CC Modernization 0.00 2,055.46 Crack Seal - 4 Invoice 11/15/2024 Labor Compliance - Crack Seal 0.00 729.36 Crack Seal - 5 Invoice 11/15/2024 Labor Compliance - Crack Seal 0.00 1,326.10 Front Street 2 Invoice 11/15/2024 Labor Compliance - Front Street 0.00 2,055.46 Front Street 3 Invoice 11/15/2024 Labor Compliance - Front Street 0.00 1,657.63 AFLAC AFLAC HEADQUARTERS 11/15/2024 Regular 0.00 2,070.10 55932 INV0000007 Invoice 11/15/2024 AFLAC CONTRIBUTION 0.00 901.33 INV0000008 Invoice 11/15/2024 AFLAC CONTRIBUTION 0.00 1,168.77 CALIFS CALIFORNIA STATE DISBURSEMENT UNIT 11/15/2024 Regular 0.00 1,061.07 55933 INV0000010 Invoice 11/15/2024 CHILD SUPPORT CONTRIBUTION 0.00 1,061.07 COMM F COMMUNITY FOUNDATION FOR MONTEREY COUNTY 11/15/2024 Regular 0.00 120.00 55934 INV0000009 Invoice 11/15/2024 CAPITAL CAMPAIGN DONATION 0.00 120.00 VANTAG MISSION SQUARE-303584 11/15/2024 Regular 0.00 11,146.86 55935 INV0000006 Invoice 11/15/2024 EMPLOYEE DEDUCTION 0.00 243.42 INV0000011 Invoice 11/15/2024 DEFERRED-EMPLOYEE PORTION 0.00 572.83 INV0000012 Invoice 11/15/2024 Directors' 7% Ret. Contr. 0.00 472.07 INV0000013 Invoice 11/15/2024 DEFERRED-EMPLOYEE PORTION 0.00 7,645.00 INV0000014 Invoice 11/15/2024 DEFERRED-EMPLOYEE PORTION 0.00 2,213.54 SEIU L SEIU LOCAL 521 11/15/2024 Regular 0.00 1,379.56 55936 INV0000029 Invoice 11/15/2024 EMPLOYEE CONTRIBUTION 0.00 23.00 INV0000030 Invoice 11/15/2024 EMPLOYEE CONTRIBUTION 0.00 1,356.56 SPOA SOLEDAD POLICE OFFICERS ASSOCIATION 11/15/2024 Regular 0.00 780.00 55937 INV0000033 Invoice 11/15/2024 POLICE OFFICERS CONTRIBUTIONS 0.00 780.00 STAEDD STATE OF CALIFORNIA E.D.D. 11/15/2024 Regular 0.00 12,283.16 55938 INV0000037 Invoice 11/15/2024 STATE TAX W/H 0.00 12,283.16 STPERS STATE OF CALIFORNIA PERS 11/15/2024 Regular 0.00 53,064.89 55939 INV0000015 Invoice 11/15/2024 CHIEF & LIEUTENANT 0.00 3,448.01 INV0000016 Invoice 11/15/2024 City of Soledad Conf PEPRA 0.00 295.10 INV0000017 Invoice 11/15/2024 EMPLOYEE CONTRIBUTION 0.00 9,053.91 INV0000018 Invoice 11/15/2024 City of Soledad Regular Empl 0.00 9,493.74 INV0000019 Invoice 11/15/2024 City of Soledad Police 0.00 6,217.40 INV0000020 Invoice 11/15/2024 City of Soledad Conf. Employee 0.00 330.78 INV0000021 Invoice 11/15/2024 City of Soledad Reg Managers 0.00 527.49 INV0000022 Invoice 11/15/2024 City of Soledad Managers 0.00 764.87 INV0000023 Invoice 11/15/2024 City of Soledad Police 0.00 2,354.89 INV0000024 Invoice 11/15/2024 City of Soledad Police 0.00 2,284.04 INV0000025 Invoice 11/15/2024 City of Soledad Police 0.00 338.91 25 Check Report Date Range: -
11/21/2024 5:33:31 PM Page 2 of 12
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount INV0000026 Invoice 11/15/2024 City of Soledad Police 0.00 6,212.87 INV0000027 Invoice 11/15/2024 EMPLOYEE CONTRIBUTION 0.00 4,597.25 INV0000028 Invoice 11/15/2024 City of Soledad Regular Empl 0.00 7,145.63 **Void** 11/15/2024 Regular 0.00 0.00 55940
SUNLIF SUN LIFE ASSURANCE COMPANY OF CANADA 11/15/2024 Regular 0.00 -5,925.33 55941 SUNLIF SUN LIFE ASSURANCE COMPANY OF CANADA 11/15/2024 Regular 0.00 5,925.33 55941 INV0000004 Invoice 11/15/2024 DENTAL INSURANCE 0.00 3,146.63 INV0000005 Invoice 11/15/2024 VISION INSURANCE 0.00 511.56 INV0000031 Invoice 11/15/2024 LIFE, AD&D, LTD 0.00 1,893.55 INV0000032 Invoice 11/15/2024 SUPPLEMENTAL 0.00 373.59
UNIWAY UNITED WAY MONTEREY COUNTY 11/15/2024 Regular 0.00 2.00 55942 INV0000034 Invoice 11/15/2024 UNITED WAY CONTRIBUTIONS 0.00 2.00 SUNLIF SUN LIFE ASSURANCE COMPANY OF CANADA 11/15/2024 Regular 0.00 2,267.14 55943 INV0000031 Invoice 11/15/2024 LIFE, AD&D, LTD 0.00 1,893.55 INV0000032 Invoice 11/15/2024 SUPPLEMENTAL 0.00 373.59
SUNLIF SUN LIFE ASSURANCE COMPANY OF CANADA 11/15/2024 Regular 0.00 3,658.19 55944 INV0000004 Invoice 11/15/2024 DENTAL INSURANCE 0.00 3,146.63 INV0000005 Invoice 11/15/2024 VISION INSURANCE 0.00 511.56 SUNLIF SUN LIFE ASSURANCE COMPANY OF CANADA 11/15/2024 Regular 0.00 -3,658.19 55944 PRINCI PRINCIPAL LIFE INSURANCE COMPANY 11/15/2024 Regular 0.00 3,658.19 55945 INV0000004 Invoice 11/15/2024 DENTAL INSURANCE 0.00 3,146.63 INV0000005 Invoice 11/15/2024 VISION INSURANCE 0.00 511.56 ACCBUS ACC BUSINESS 11/16/2024 Regular 0.00 1,026.20 55946 242880500 Invoice 11/15/2024 Gatway Internet 0.00 1,026.20 ACCBUS ACC BUSINESS 11/16/2024 Regular 0.00 2,042.49 55947 0001227213 Invoice 11/15/2024 Internet Service 0.00 2,042.49 ACCBUS ACC BUSINESS 11/16/2024 Regular 0.00 1,348.53 55948 24919939 Invoice 11/15/2024 WW Internet Service 0.00 1,348.53 ACCBUS ACC BUSINESS 11/16/2024 Regular 0.00 2,466.43 55949 242843177 Invoice 11/15/2024 Internet - City Hall 0.00 2,466.43 ALCANA ALCANTAR ACE HARDWARE 11/16/2024 Regular 0.00 1,007.44 55950 2606/1 Invoice 11/15/2024 PVC Glue / Primer 0.00 39.31
2712/1 Invoice 11/15/2024 Fastners 0.00 1.41
2824/1 Invoice 11/15/2024 Socket Adapter 0.00 10.91
2851/1 Invoice 11/15/2024 Blade Tree Pruner 0.00 31.67
2854/1 Invoice 11/15/2024 Breaker Box - Water Trailer 0.00 10.91 2858/1 Invoice 11/15/2024 Fastners For Towel Dispenser 0.00 5.51 2866/1 Invoice 11/15/2024 Irrigation Repairs 0.00 12.15 2913/1 Invoice 11/15/2024 Janitorial 0.00 13.10
2914/1 Invoice 11/15/2024 Paint Sprayer Oil 0.00 32.75
2922/1 Invoice 11/15/2024 Cable Ties 0.00 12.55
2925/1 Invoice 11/15/2024 Community Message Board 0.00 27.29 2929/1 Invoice 11/15/2024 Bib Well #6 Plant Repairs 0.00 79.70 2930/1 Invoice 11/15/2024 Paint Roller & Tray 0.00 7.20 2935/1 Invoice 11/15/2024 Cordless Bit Holder 0.00 19.65 2940/1 Invoice 11/15/2024 Fastners 0.00 9.83
2947/1 Invoice 11/15/2024 Office Lights 0.00 18.11
2961/1 Invoice 11/15/2024 Key Copy Plant 0.00 4.37
2963/1 Invoice 11/15/2024 Screws 0.00 3.27
3013/1 Credit Memo 11/15/2024 Return Item Well #6 0.00 -27.30 3014/1 Invoice 11/15/2024 Well #6 Repairs 0.00 14.19
3022/1 Invoice 11/15/2024 Water Gauge Tubing - Vac Truck 0.00 47.79 3029/1 Invoice 11/15/2024 Gym Wall Winch Repair 0.00 17.47 26 Check Report Date Range: -
11/21/2024 5:33:31 PM Page 3 of 12
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 3032/1 Invoice 11/04/2024 Locks for Well #6 & #10 0.00 360.48 3042/1 Invoice 11/15/2024 Gym Pad Repairs 0.00 18.56
3056/1 Invoice 11/15/2024 Nails for USA 811 0.00 9.38
3057/1 Invoice 11/15/2024 Acrylic Sheet Community Board 0.00 143.08 3058/1 Invoice 11/15/2024 Gym Door Repair 0.00 6.54
3138/1 Invoice 11/15/2024 UV Station Parts Repair 0.00 7.64 3186/1 Invoice 11/15/2024 Corp Yard Gate Rollers 0.00 69.92 ALLINS ALLIANT INSURANCE SERVICES, INC-NPB MAIN 11/16/2024 Regular 0.00 379.00 55951 110524 Invoice 11/15/2024 Special Event Insurance 0.00 379.00 AMAZON AMAZON CAPITAL SERVICES 11/16/2024 Regular 0.00 3,355.34 55952 134D-DWTC-SK4H Invoice 11/15/2024 FD Truck Equipment 0.00 703.93 13JM-MRTX-FRNC Invoice 11/15/2024 Light Bulbs 0.00 51.35 167R-FGKD-7GT4 Invoice 11/15/2024 Office Supplies 0.00 9.37 1DFH-7TNG-LXV4 Invoice 11/15/2024 Parts for Service Truck Crane 0.00 290.33 1DQQ-CHM9-TR… Invoice 11/15/2024 Eden Valley Event 0.00 253.40 1DR9-J-TD-HV9V Invoice 11/15/2024 FD Truck Equipment 0.00 130.49 1FFT-4D93-DR3W Invoice 11/15/2024 Water Fountain Filter & Stage Liftf Folder … 0.00 249.15 1GJM-VHWP-11C3 Invoice 11/15/2024 Nuts and Bolts 0.00 37.45 1GLP-3NYX-4C9H Invoice 11/15/2024 Lock Out / Tag OLP 0.00 77.88 1KWX-MV9K-KN… Invoice 11/15/2024 Vic Advocate Program 0.00 326.21 1LCP-T9D4-JWY3 Invoice 11/15/2024 Light Bar - Spill Trailer 0.00 65.44 1MJN-47JJ-4NQX Invoice 11/15/2024 VA Program 0.00 43.32 1Q76-6DKC-DJX4 Invoice 11/15/2024 Camera 0.00 131.05
1R4M-VHQJ-61K7 Invoice 11/15/2024 Light Switch 0.00 72.56 1TM3-R43Q-6YRT Invoice 11/15/2024 Cover for log Splitter 0.00 43.69 1VJ7-6KXR-1Q7P Invoice 11/15/2024 Parts for Service Truck Crane 0.00 151.90 1WM9-K6GG-D4… Invoice 11/15/2024 FD Office Ink 0.00 166.32 1WTM-F1KN-TL67 Invoice 11/15/2024 Office Supplies 0.00 501.26 1X9P-FNQT-FWQJ Invoice 11/15/2024 Microphones 0.00 50.24 AMESUP AMERICAN SUPPLY COMPANY 11/16/2024 Regular 0.00 73.72 55953 3044559 Invoice 11/15/2024 Cleaning Supplies 0.00 73.72 ANALGE ANALGESIC SERVICES, INC. 11/16/2024 Regular 0.00 93.28 55954 HT2400 Invoice 11/15/2024 FD EMS Supplies 0.00 93.28
ANIMAL ANIMAL DAMAGE MANAGEMENT, INC. 11/16/2024 Regular 0.00 200.00 55955 365325 Invoice 11/15/2024 Rodent Control / Chavez & Vosti 0.00 200.00 ATTCAL AT&T 11/16/2024 Regular 0.00 360.24 55956
000022487427 Invoice 11/15/2024 Cell Phone 0.00 360.24
AUTOZO AUTOZONE LLC 11/16/2024 Regular 0.00 2,518.28 55957 0509798687 Invoice 11/15/2024 Headlight Bulbs 0.00 105.48 05509788147 Invoice 11/15/2024 Wiper Blades 0.00 130.50 05509788149 Invoice 11/15/2024 Wiper Blades 0.00 65.25
05509790471 Invoice 11/15/2024 Fuel Pump Replacement 0.00 799.31 05509790752 Invoice 11/15/2024 Brake Fluid 0.00 33.40
05509790756 Invoice 11/15/2024 Brake Fluid 0.00 66.79
05509790758 Invoice 11/15/2024 Brake Fluid 0.00 66.79
05509791219 Invoice 11/15/2024 Hand Towel / Batteries 0.00 11.59 05509791310 Invoice 11/15/2024 Transmission Fluid 0.00 74.25 05509794695 Invoice 11/15/2024 Engine Oil 0.00 45.79
05509795166 Invoice 11/15/2024 Washer Fluid 0.00 36.41
05509795220 Invoice 11/15/2024 Tool for Flock Camera 0.00 7.82 05509795299 Invoice 11/15/2024 Flock Camera Repairs 0.00 71.76 05509798567 Invoice 11/15/2024 Tie Rod Ends 0.00 75.67
05509798687 Invoice 11/15/2024 Headlight Bulb 0.00 105.48 05509798957 Invoice 11/15/2024 Brake Calipers 0.00 281.62 05509798992 Invoice 11/15/2024 Fuses 0.00 10.94
27 Check Report Date Range: -
11/21/2024 5:33:31 PM Page 4 of 12
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 05509799679 Invoice 11/15/2024 Cooper Wahers 0.00 34.63 05509802320 Invoice 11/15/2024 Fog Light Bulbs 0.00 210.95 05509802322 Credit Memo 11/15/2024 Break Calipers 0.00 -281.62 05509802331 Invoice 11/15/2024 Brake Calipers 0.00 282.71 05509802355 Invoice 11/15/2024 Brake Bood Hardware 0.00 53.23 05509802447 Credit Memo 11/15/2024 Bracketed Caliper 0.00 -132.65 05509802469 Invoice 11/15/2024 Brake Fluid 0.00 66.79
06290933447 Invoice 11/15/2024 ABS Sensor 03 Dakota 0.00 295.39 BADGER BADGER METER, INC. 11/16/2024 Regular 0.00 1,379.52 55958 80175499 Invoice 11/15/2024 Meter Cell Monthly Signol 0.00 1,379.52 BLOK MOD BLOCK MODULAR CONSTRUCTORS, INC. 11/16/2024 Regular 0.00 47,842.00 55959 MOD0042-001 Invoice 11/15/2024 Corp Yard Modular 0.00 47,842.00 BOUTRE BOUND TREE MEDICAL, LLC. 11/16/2024 Regular 0.00 229.33 55960 85533499 Invoice 11/15/2024 FD EMS Supplies 0.00 229.33 BUILDX BUILDX CONSTRUCTION INC 11/16/2024 Regular 0.00 4,590.00 55961 1666 Invoice 11/15/2024 TF Window Replacement 0.00 4,590.00 BURKE BURKE, WILLIAMS & SORENSEN, LLP 11/16/2024 Regular 0.00 93.00 55962 330470 Invoice 11/15/2024 Attorney Services 0.00 93.00
CISO CITY OF SOLEDAD 11/16/2024 Regular 0.00 31,915.96 55963 102924 Invoice 11/15/2024 Water Services 0.00 31,915.96 CWEA CWEA 11/16/2024 Regular 0.00 239.00 55964
110524 Invoice 11/15/2024 CWEA Membership Dues - A Uribe 0.00 239.00 CWEAMB CWEA-MBS 11/16/2024 Regular 0.00 239.00 55965
110524 Invoice 11/15/2024 CWEA Membership Paul Rendon 0.00 239.00 GUERR DAMIAN GUERRERO 11/16/2024 Regular 0.00 9,150.00 55966 170 Invoice 11/15/2024 Ramus Park Oak Tree 0.00 700.00
171 Invoice 11/12/2024 MST Water Line Repair Orchard Lane/San … 0.00 550.00 172 Invoice 11/15/2024 MST Water Line Repair 0.00 200.00 173 Invoice 11/15/2024 MST Water Line Repair 0.00 250.00 174 Invoice 11/15/2024 MST Water Repair 0.00 300.00
175 Invoice 11/15/2024 River Bottom Trash 0.00 100.00
176 Invoice 11/15/2024 River Bottom Trash 0.00 100.00
177 Invoice 11/15/2024 River Bottom Trash 0.00 100.00
178 Invoice 11/15/2024 River Bottom Trash 0.00 100.00
179 Invoice 11/15/2024 Rancho San Vicente 0.00 1,500.00 181 Invoice 11/15/2024 Orchard Villas 0.00 1,750.00
182 Invoice 11/15/2024 Davelos Bioswel 0.00 1,750.00
183 Invoice 11/15/2024 Bioswell Orchard Villas 0.00 1,750.00 DATA DATAFLOW BUSINESS SYSTEMS, INC. 11/16/2024 Regular 0.00 212.91 55967 405403 Invoice 11/15/2024 Comm Center Copier 0.00 63.11 405971 Invoice 11/15/2024 CH Copier (Front Office) 0.00 149.80 DAVIDC DAVID CONSTRUCTION & MANAGEMENT, INC 11/16/2024 Regular 0.00 302,581.60 55968 2402604 Invoice 11/15/2024 Community Center Modernization 0.00 302,581.60 ALHAMB DS SERVICES OF AMERICA, INC. 11/16/2024 Regular 0.00 222.82 55969 21460558 102424 Invoice 11/15/2024 PD Water 0.00 222.82 DUNNED DUNN EDWARDS PAINTS 11/16/2024 Regular 0.00 1,670.76 55970 2046A06488 Invoice 11/15/2024 Paint for Graffiti Removal 0.00 1,670.76 EDGES EDGES ELECTRICAL GROUP, LLC 11/16/2024 Regular 0.00 743.16 55971 S6283081.001 Invoice 11/15/2024 City Influent PH Probe 0.00 615.27 S6290024.001 Invoice 11/15/2024 Contactor - MCC A/C Unit 0.00 127.89 28 Check Report Date Range: -
11/21/2024 5:33:31 PM Page 5 of 12
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount ELCAMI EL CAMINO ELECTRIC, INC. 11/16/2024 Regular 0.00 111.29 55972 7120 Invoice 11/15/2024 Street Light Repair 0.00 111.29 OZUNA EMILA EMILIA OZUNA 11/16/2024 Regular 0.00 300.00 55973 102324 Invoice 11/15/2024 Face Painting - Dia De Los Muertos 0.00 300.00 EDIS EMPLOYER DRIVEN INSURANCE SERVICES 11/16/2024 Regular 0.00 5,319.84 55974 353987-0 Invoice 11/15/2024 Medical Admin Fees 0.00 5,319.84 EVERBA EVERBANK, N.A. 11/16/2024 Regular 0.00 321.37 55975 10161279 Invoice 11/15/2024 PD Copier Lease 0.00 164.89 41984429 Invoice 11/15/2024 CH Copier 0.00 156.48
FERENT FERGUSON ENTERPRISES INC. 1423 11/16/2024 Regular 0.00 1,193.17 55976 1856155-1 Invoice 11/16/2024 Neptune Cell Meter Signal 0.00 387.45 1871107 Invoice 11/15/2024 Neptune Battery 0.00 805.72
GARVEY GARVEY EQUIPMENT COMPANY 11/16/2024 Regular 0.00 6,761.64 55977 164344 Invoice 11/15/2024 FD Truck Equipment 0.00 6,761.64 GAVILA GAVILAN CRANE & RIGGING, INC. 11/16/2024 Regular 0.00 2,300.00 55978 8368 Invoice 11/15/2024 Relocate 40ft Container 0.00 2,300.00 GRAINE GRAINGER 11/16/2024 Regular 0.00 210.89 55979
9303709100 Invoice 11/15/2024 Backpack Sprayer - Plant 0.00 182.42 9308935387 Invoice 11/15/2024 Battery Temp Tester 0.00 28.47 HARASS HARRIS & ASSOCIATES 11/16/2024 Regular 0.00 6,078.50 55980 64965 Invoice 11/15/2024 Front St Proj TO No 4 0.00 6,078.50 PARTST HCOP, LLC/PARTS TREE.COM 11/16/2024 Regular 0.00 160.41 55981 2-9876275 Invoice 11/15/2024 Gearbox Bushing 0.00 160.41 HOMEDE HOME DEPOT CREDIT SERVICES 11/16/2024 Regular 0.00 83.16 55982 102124 Invoice 11/15/2024 Various Charges - 6035322540653049 0.00 83.16 VASQUEZ SHOT HUGO AGUAYO VASQUEZ MBR 11/16/2024 Regular 0.00 2,444.40 55983 110524 Invoice 11/15/2024 October Karate Instruction 0.00 926.10 111324 Invoice 11/15/2024 November Karate Instruction 0.00 1,518.30 HYDROT HYDRO TURF INC. 11/16/2024 Regular 0.00 103.57 55984 1796886 Invoice 11/15/2024 Quick Couplier 0.00 103.57
INFOSE INFOSEND, INC 11/16/2024 Regular 0.00 5,225.68 55985 274523 Invoice 11/15/2024 Utility Billing Maining 0.00 5,225.68 VANZEE ISAIAH ISAIAH VANZEE 11/16/2024 Regular 0.00 1,675.00 55986 110724 Invoice 11/15/2024 Rio Hondo Fire Truck Academy 0.00 1,675.00 JARFAY JARVIS FAY LLP 11/16/2024 Regular 0.00 16,343.50 55987 19427 Invoice 11/15/2024 Legal Services 0.00 392.00
19541 Invoice 11/15/2024 Legal Services 0.00 10,962.00
19543 Invoice 11/15/2024 Miramonte Specific Plan 0.00 1,510.50 19544 Invoice 11/15/2024 Legal Services 0.00 3,479.00
REYTIR JESUS REYES 11/16/2024 Regular 0.00 115.00 55988 014162 Invoice 11/15/2024 Wheel Alignment 0.00 115.00
KEITH KEITH DAY COMPANY INC. 11/16/2024 Regular 0.00 8,131.25 55989 61708 Invoice 11/15/2024 Dirt Removal Storm Basin 0.00 8,131.25 LNCURT L.N. CURTIS & SON 11/16/2024 Regular 0.00 1,736.15 55990 INV882841 Invoice 11/15/2024 FD Truck Equip 0.00 998.42 PINV943346 Invoice 11/15/2024 FD Foam Equip 0.00 737.73 LAWPRO LAWSON PRODUCTS 11/16/2024 Regular 0.00 1,249.55 55991 29 Check Report Date Range: -
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Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 9311964680 Invoice 11/15/2024 Drill Bits - Shop Restock 0.00 426.39 9312001813 Invoice 11/15/2024 Gloves / Shop Tools 0.00 465.08 9312001814 Invoice 11/15/2024 Tools 0.00 193.68
9312001815 Invoice 11/15/2024 Safety Glasses 0.00 82.20 9312001816 Invoice 11/15/2024 Safety Glasses 0.00 82.20 ZAVALA LETICIA ZAVALA DIAZ 11/16/2024 Regular 0.00 612.50 55992 SPD110724 Invoice 11/15/2024 Bilingual Exam 0.00 612.50 LEXIPO LEXIPOL, LLC 11/16/2024 Regular 0.00 4,110.95 55993 INVPM11242186 Invoice 11/15/2024 Maintenance Agreement 0.00 4,110.95 LEYTOW LEYVA'S TOWING, INC. 11/16/2024 Regular 0.00 790.00 55994 14176 Invoice 11/15/2024 Honda Civic Tow 0.00 150.00
14181 Invoice 11/15/2024 Ford F-350 Service Truck 0.00 280.00 14185 Invoice 11/15/2024 20 Ft Container Move 0.00 260.00 14931 Invoice 11/15/2024 Patrol Car Tow 0.00 100.00
MADRID OLGUIN MANUEL MADRID-OLGUIN 11/16/2024 Regular 0.00 27.50 55995 110824 Invoice 11/15/2024 See's Candies for Volunteer BBQ 0.00 27.50 AGULAR MARIA MARIA SARA AGUILAR 11/16/2024 Regular 0.00 300.00 55996 110724 Invoice 11/15/2024 Hot Chocolate - Dia De Los Muertos 0.00 300.00 ZEPEDA MARICRUZ MARICRUZ ZEPEDA 11/16/2024 Regular 0.00 75.00 55997 110524 Invoice 11/15/2024 1 Coach Refund 0.00 75.00
MARIMO MARISELA MORENO 11/16/2024 Regular 0.00 91.35 55998 101724 Invoice 11/15/2024 CA State Required Notary Training 0.00 91.35 MBASIA MBASIA 11/16/2024 Regular 0.00 36,610.03 55999
GHC0058802-4 Invoice 06/30/2024 Liability Insurance Claim 0.00 5,235.60 GHC0058802-5 Invoice 11/15/2024 Liability Insurance Claim 0.00 5,928.98 GHC0066918-2 Invoice 06/30/2024 Liabilty Inxurance Claim 0.00 77.60 GHC0066918-3 Invoice 11/15/2024 Liability Insurance Claim 0.00 145.50 GHC0072920-1 Invoice 06/30/2024 Liability Insurance Claim 0.00 5,761.90 GHC0072920-2 Invoice 11/15/2024 Liability Insurance Claim 0.00 19,460.45 MISLAW MISSION LAWN AND GARDEN CARE 11/16/2024 Regular 0.00 19,045.00 56000 7886 Invoice 11/15/2024 DG Pad for Container 0.00 6,000.00 7900 Invoice 11/15/2024 Orchard Villas Landscape 0.00 2,800.00 7901 Invoice 11/15/2024 Gabilan Dr Maint 0.00 680.00
7902 Invoice 11/15/2024 Liberty Court Maintenance 0.00 400.00 7905 Invoice 11/15/2024 Orchard Maintenance 0.00 780.00 7909 Invoice 11/15/2024 Orchard Lane Landscaping 0.00 2,800.00 7910 Invoice 11/15/2024 Front Street / Rancho San Vicente 0.00 1,650.00 7915 Invoice 11/15/2024 Monthly Landscap Fire Dept Sept 0.00 100.00 7916 Invoice 11/15/2024 Monthly Landscape Maint Oct 0.00 100.00 7917 Invoice 11/15/2024 Irrigation Timer Installation 0.00 285.00 7928 Invoice 11/15/2024 Storm Outfall A / Weeds Clean Up 0.00 2,800.00 7929 Invoice 11/15/2024 Front Street Maint 0.00 650.00
MNS MNS ENGINEERS, INC 11/16/2024 Regular 0.00 20,881.25 56001 87542 Invoice 11/15/2024 Eng West St Rd Diet 0.00 16,910.00 87837 Invoice 11/15/2024 Eng West St Rd Diet 0.00 3,971.25 MCPROP MONTEREY COUNTY TAX COLLECTOR 11/16/2024 Regular 0.00 9,985.12 56002 121024 Invoice 11/15/2024 Property Taxes 0.00 9,985.12
OREAUT O'REILLY AUTO PARTS 11/16/2024 Regular 0.00 811.87 56003 3566-218493 Invoice 11/15/2024 Vapor Canister 0.00 150.81 3566-218905 Invoice 11/15/2024 Repairs 03 Dakota 0.00 13.62 3566-218985 Invoice 11/15/2024 Door Handle 99 GMC 0.00 51.46 3566-219490 Invoice 11/15/2024 2 Cycle Oil 0.00 10.91
30 Check Report Date Range: -
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Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 3566-219570 Invoice 11/15/2024 Fuel Spouts 0.00 21.83
3566-219615 Invoice 11/15/2024 Starter 99 Chevy 0.00 129.55 3566-219616 Credit Memo 11/15/2024 Core 0.00 -10.93
3566-219912 Invoice 11/15/2024 Battery & Box - Bypass Trailer 0.00 283.30 3566-219945 Invoice 11/15/2024 Battery Charger - Shop 0.00 52.43 3566-220586 Invoice 11/15/2024 Gasket & Repairs 03 Dakota 0.00 56.36 3566-220644 Invoice 11/15/2024 Park Brake 03 Dakota 0.00 20.48 3566-220819 Invoice 11/15/2024 Casket 03 Dakota 0.00 1.18 3566-220830 Invoice 11/15/2024 Vent Valve 17 Chevy 0.00 36.23 3566-220831 Invoice 11/15/2024 Disc Brake Hardware 0.00 33.22 3566-221742 Invoice 11/15/2024 Oil Change 17 Chevy 0.00 52.91 3566-221784 Invoice 11/15/2024 Trailer Light 0.00 6.11
4731-478583 Credit Memo 11/15/2024 Core 0.00 -87.60
4731-479866 Credit Memo 11/15/2024 Core Return 0.00 -10.00 P.G.E. PACIFIC GAS & ELECTRIC 11/16/2024 Regular 0.00 36,620.25 56004 101824 Invoice 11/15/2024 Electricty 0.00 3,164.43
102224 Invoice 11/15/2024 Electricity 0.00 4,799.43
102424 Invoice 11/15/2024 Electricity 0.00 28,656.39
PAPE M PAPE MATERIAL HANDLING INC. 11/16/2024 Regular 0.00 586.66 56005 18025044 Invoice 11/15/2024 Replace Forklift Seat 0.00 586.66 GUERRERO PATRICK PATRICK GUERRERO 11/16/2024 Regular 0.00 1,675.00 56006 110724 Invoice 11/15/2024 Rio Hondo Fire Truck Training 0.00 1,675.00 PAVEME PAVEMENT ENGINEERING, INC. 11/16/2024 Regular 0.00 1,720.00 56007 2408-057 Invoice 11/15/2024 2024 Crack Seal 0.00 1,720.00 PEBBLE PEBBLE BEACH COMMUNITY SERVICES DISTRICT 11/16/2024 Regular 0.00 4,812.98 56008 24-0930SOL-A Invoice 11/15/2024 FD AVL Location 0.00 4,812.98 PENINS PENINSULA WELDING & MEDICAL SUPPLY, INC. 11/16/2024 Regular 0.00 211.95 56009 268836 Invoice 11/15/2024 Welding Cart - Shop 0.00 79.95 269429 Invoice 11/15/2024 Cylinder Tanks Rental 0.00 132.00 RODRIP PRISCILIA RODRIGUEZ 11/16/2024 Regular 0.00 104.18 56010 111524 Invoice 11/15/2024 Storage Containers - Event Decor 0.00 43.61 111524A Invoice 11/15/2024 Teen Night Food 0.00 60.57
PROSQU PROSQUAD 11/16/2024 Regular 0.00 689.56 56011
0228934 Invoice 11/15/2024 Black Polo (6) 0.00 360.05
41263 Invoice 11/15/2024 Baton - Solis 0.00 242.25
41290 Invoice 11/15/2024 Hats (4) 0.00 87.26
CULLIG QUALITY WATER ENTERPRISES, INC. 11/16/2024 Regular 0.00 406.87 56012 1245497 Invoice 11/15/2024 Water Service 0.00 197.87
1246354 Invoice 11/15/2024 WWTP Water Service 0.00 209.00 QUICOM QUINN COMPANY 11/16/2024 Regular 0.00 89.28 56013 PC020300326 Invoice 11/15/2024 Hydraulic Line Stainer 0.00 89.28 TERMIN RENTOKIL NORTH AMERICA INC 11/16/2024 Regular 0.00 177.00 56014 452760946 Invoice 11/15/2024 WWTP Pest Control 0.00 57.00 453309902 Invoice 11/15/2024 Pest Control 0.00 60.00
453309963 Invoice 11/15/2024 OLP Pest Control 0.00 60.00 AGUILA ROLANDO AGUILAR 11/16/2024 Regular 0.00 111.32 56015 111524 Invoice 11/15/2024 Halloween Event Items / Fog Machine, etc 0.00 51.32 111524A Invoice 11/15/2024 STEAM Activity Items 0.00 43.68 112924 Invoice 11/15/2024 Senior Lunch Raffle Gifts 11/12/24 0.00 16.32 HOLGUI RYAN HOLGUIN 11/16/2024 Regular 0.00 1,675.00 56016 31 Check Report Date Range: -
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Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 110724 Invoice 11/15/2024 Rio Hondo Fire Truck Traning 0.00 1,675.00 SAFEST SAFESTORE, INC 11/16/2024 Regular 0.00 889.69 56017 SS2924 Invoice 11/15/2024 Property / Evidence 0.00 889.69 SAFETY SAFETY-KLEEN SYSTEMS, INC. 11/16/2024 Regular 0.00 492.40 56018 95672467 Invoice 11/15/2024 Parts Washer Solvent 0.00 492.40 SALVAL SALINAS VALLEY FORD 11/16/2024 Regular 0.00 2,751.93 56019 117889 Invoice 11/15/2024 2011 Ford F-350 Service Truck Repairs 0.00 2,751.93 SALSOL SALINAS VALLEY SOLID WASTE AUTHORITY 11/16/2024 Regular 0.00 78,217.14 56020 103124 Invoice 11/15/2024 Solid Waste Fees Oct 2024 0.00 78,217.14 MEDCLE SANDRA LOPEZ MEDINA 11/16/2024 Regular 0.00 2,407.50 56021 0707 Invoice 11/15/2024 PD Cleaning Service 0.00 1,937.50 0708 Invoice 11/15/2024 PD Unit Cleaning 0.00 470.00
SCHWHE SCHAAF & WHEELER 11/16/2024 Regular 0.00 8,170.00 56022 35843 Invoice 06/30/2024 Miramonte Strom Drain Study 0.00 120.00 36211 Invoice 06/30/2024 Miramonte Storm Drain Study 0.00 240.00 36415 Invoice 06/30/2024 Miramonte Storm Drain Study 0.00 7,810.00 SHREDD SHREDDING SOURCE SOLUTIONS 11/16/2024 Regular 0.00 75.00 56023 8390 Invoice 11/15/2024 Shredding Service 0.00 75.00
SIGIRR SIGNATURE IRRIGATION 11/16/2024 Regular 0.00 14.25 56024 54811 Invoice 11/15/2024 PVC Injector Cleaning 0.00 14.25 SOLAUT SOLEDAD AUTO PARTS 11/16/2024 Regular 0.00 1,452.59 56025 187592 Invoice 11/15/2024 Shop Tool - Wrench 0.00 409.69 187602 Invoice 11/15/2024 Repairs 03 Dakota 0.00 491.63 187603 Invoice 11/15/2024 Module 03 Dakota 0.00 332.11
187618 Invoice 11/15/2024 Shop Tool - Wrench 0.00 219.16 SPCAMO SPCA OF MONTEREY COUNTY 11/16/2024 Regular 0.00 7,895.00 56026 10-24 Invoice 11/15/2024 ACO Fees 0.00 7,895.00
STAPLE STAPLES BUSINESS CREDIT 11/16/2024 Regular 0.00 1,969.65 56027 601510274 Invoice 11/15/2024 Office Supplies 0.00 129.35 6015110269 Invoice 11/15/2024 Office Supplies 0.00 38.43 6015110270 Credit Memo 11/15/2024 Office Organizer Return 0.00 -38.43 6015110271 Invoice 11/15/2024 Office Supplies - Bldg 0.00 39.78 6015110272 Invoice 11/15/2024 Office Supplies 0.00 38.43 6015110275 Invoice 11/15/2024 Office Supplies 0.00 141.36 6015110276 Invoice 11/15/2024 Office / Janitorial Supplies 0.00 89.72 6015279869 Invoice 11/15/2024 Office Supplies 0.00 27.63 6015279870 Invoice 11/15/2024 Office Supplies 0.00 18.56 6015279871 Invoice 11/15/2024 Cleaning Supplies 0.00 120.51 6015279872 Invoice 11/15/2024 Breakroom Supplies 0.00 390.24 6015279873 Invoice 11/15/2024 Breakroom Supplies 0.00 495.79 6015279874 Invoice 11/15/2024 Cleaning Supplies 0.00 200.11 6015279875 Invoice 11/15/2024 USB & Office Supplies 0.00 189.51 6015279876 Invoice 11/15/2024 Cleaning Supplies 0.00 88.66 STEVPL STEVEN'S PLUMBING INC 11/16/2024 Regular 0.00 2,266.00 56028 110724 Invoice 11/15/2024 Encroachment Permit EP24-028 & EP24-0… 0.00 2,266.00 SUNBEL SUNBELT RENTALS, INC 11/16/2024 Regular 0.00 6,710.08 56029 159896786-0001 Invoice 11/15/2024 Skid Steer Track Rental 0.00 6,710.08 TL ENG TL ENGINEERING 11/16/2024 Regular 0.00 11,535.00 56030 1561 Invoice 11/15/2024 Front St AWSW Analysis & Const Support 0.00 10,575.00 1565 Invoice 11/15/2024 On Call Traffic Engineering 0.00 960.00 32 Check Report Date Range: -
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Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount TMOBIL T-MOBILE USA, INC 11/16/2024 Regular 0.00 316.54 56031 102124R Invoice 11/15/2024 Cell Phones 0.00 316.54
TMOBIL T-MOBILE USA, INC 11/16/2024 Regular 0.00 1,266.94 56032 102124 Invoice 11/15/2024 PW Cell Phones 0.00 1,266.94
TORPET TORO PETROLEUM CORP. 11/16/2024 Regular 0.00 2,589.16 56033 0698546-IN Invoice 11/15/2024 Diesel for Plant 0.00 1,542.28 0698583-IN Invoice 11/15/2024 Fuel 0.00 1,046.88
TRICIT TRI-CITIES DISPOSAL AND RECYCLING, INC. 11/16/2024 Regular 0.00 163,086.21 56034 1120150 Invoice 11/15/2024 River Clean up 0.00 408.80
1120151 Invoice 11/15/2024 Levee Yard Waste Clean Up 0.00 615.11 1120169 Invoice 11/15/2024 Corp Yard Landfill Fees 0.00 3,270.87 2024-10 Invoice 11/15/2024 Garbage Fees Oct 2024 0.00 158,791.43 TYLER TYLER TECHNOLOGIES 11/16/2024 Regular 0.00 72.50 56035 025-480358 Invoice 11/15/2024 Incode 10 Migration 0.00 72.50 USBANP U.S. BANK CORPORATE PAYMENT SYSTEM 11/16/2024 Regular 0.00 988.16 56036 100724JP Invoice 11/15/2024 Credit Card Charges - Recreations 0.00 988.16 UNITED UNITED RENTALS (NORTH AMERICA), INC. 11/16/2024 Regular 0.00 5,694.12 56037 239314806-002 Invoice 11/15/2024 Dump Truck Rental 0.00 1,228.83 239509541-001 Invoice 11/15/2024 Track Loader Rental 0.00 910.67 239867778-001 Invoice 11/15/2024 Backhoe Rental 0.00 3,554.62 VOYAG US BANK VOYAGER FLEET SYSTEMS, INC. 11/16/2024 Regular 0.00 11,690.85 56038 8691428362443 Invoice 11/15/2024 Fuel 0.00 11,690.85
USABLU USABLUE BOOK 11/16/2024 Regular 0.00 6,617.80 56039 INV0052213 Invoice 11/15/2024 Ammonia Tests Lab 0.00 409.09 INV00527678 Invoice 11/15/2024 Chlorine Injectors / Check Valve 0.00 1,314.47 INV00527704 Invoice 11/15/2024 811 Materials Marketing 0.00 1,178.14 INV00528738 Invoice 11/15/2024 Chlorine Pump Well #9 0.00 3,716.10 VERIZO VERIZON WIRELESS 11/16/2024 Regular 0.00 782.20 56040 9976909245 Invoice 11/15/2024 PD Cell Phones 0.00 782.20 VESTIS VESTIS GROUP, INC 11/16/2024 Regular 0.00 1,424.83 56041 511057044 Invoice 11/15/2024 Uniforms 0.00 130.97
5110570443 Invoice 11/15/2024 Uniforms 0.00 104.16
5110570448 Invoice 11/15/2024 Uniforms 0.00 373.68
5110570449 Invoice 11/15/2024 Uniforms 0.00 105.60
5110574915 Invoice 11/15/2024 Uniforms 0.00 104.16
5110574916 Invoice 11/15/2024 Uniforms 0.00 128.73
5110574920 Invoice 11/15/2024 Uniforms 0.00 372.49
5110574921 Invoice 11/15/2024 Uniforms 0.00 105.04
Z&M EN Z&M ENTERPRISE, LLC 11/16/2024 Regular 0.00 4,169.03 56042 1136 Invoice 11/15/2024 UV Sensor Sleeve 0.00 497.87
1141 Invoice 11/15/2024 UV Station Wiper Cylinder Kit 0.00 3,671.16 POLITIS ZOHN ZOHN POLITIS 11/16/2024 Regular 0.00 1,675.00 56043 110424 Invoice 11/15/2024 Rio Hondo Fire Truck Training 0.00 1,675.00 ZOLLME ZOLL MEDICAL CORP 11/16/2024 Regular 0.00 1,314.75 56044 4072378 Invoice 11/15/2024 FD EMS Supplies 0.00 1,314.75 AMAZON AMAZON CAPITAL SERVICES 11/16/2024 Regular 0.00 69.02 56045 1TCH-3JQV-3166 Invoice 11/15/2024 Office Supplies 0.00 69.02 ATTCAL AT&T 11/16/2024 Regular 0.00 6.16 56046
00002248170 Invoice 11/15/2024 Phone Line Closeout 0.00 0.52 33 Check Report Date Range: -
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Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 000022487169 Invoice 11/15/2024 Phone Line Closeout 0.00 5.64 BLOK MOD BLOCK MODULAR CONSTRUCTORS, INC. 11/16/2024 Regular 0.00 3,111.00 56047 F003-001-1 Invoice 11/15/2024 Corp Yard Modular Lease 0.00 3,111.00 CHRISMADSON CHRIS MADSON CONSTRUCTION 11/16/2024 Regular 0.00 2,266.00 56048 110724 Invoice 11/15/2024 ENCROADCHMENT PERMEIT EP24-032 & … 0.00 2,266.00 CINTAS CINTAS CORPORATION NO. 3 11/16/2024 Regular 0.00 736.38 56049 4211086667 Invoice 11/15/2024 Uniforms 0.00 206.91
4211086792 Invoice 11/15/2024 Uniforms 0.00 529.47
EMCPLA EMC PLANNING GROUP INC. 11/16/2024 Regular 0.00 77,762.69 56050 16-001-83 Invoice 11/15/2024 Miramonte Staff Support 0.00 42,097.81 16-001-86 Invoice 11/15/2024 Miramonte Staff Support 0.00 3,538.16 24-110-4 Invoice 11/15/2024 General Planning Services - Almond Acres 0.00 32,126.72 HAENER FOUNDATION HA ENERGY GENERATION, LLC 11/16/2024 Regular 0.00 39,367.90 56051 3930 Invoice 11/15/2024 Windpower WWTP Oct 2024 0.00 39,367.90 AGUIHE HENRY TAFOLLA AGUILAR 11/16/2024 Regular 0.00 595.00 56052 111524 Invoice 11/15/2024 Dia De Los Muertos Reimbursement 0.00 595.00 Jesus Jesus Trujillo 11/16/2024 Regular 0.00 533.00 56053 111824 Invoice 11/15/2024 Basi Gang Investigation Training 0.00 533.00 ALVJOE JOEL ALVAREZ 11/16/2024 Regular 0.00 94.86 56054 111324 Invoice 11/15/2024 Reimburse for Lunch - Traning 0.00 94.86 HUERTAJUAN JUAN HUERTA 11/16/2024 Regular 0.00 156.60 56055 111324 Invoice 11/15/2024 Reimburse Safety Boots 0.00 156.60 MOTEL6 MOTEL 6 11/16/2024 Regular 0.00 7,839.50 56056
9436ABW222 Invoice 11/15/2024 Motel Voucher 0.00 3,919.75 9436ABW471 Invoice 11/19/2024 Motel Voucher 0.00 3,919.75 WARBE ROBIN WARBE 11/16/2024 Regular 0.00 9,066.79 56057 3375 Invoice 11/15/2024 IT Services October 2024 0.00 8,250.00 3575 Invoice 11/15/2024 IT Services October 2024 0.00 660.00 3584 Invoice 11/15/2024 IT Service Travel 0.00 156.79
AUDRIX RUBEN ZAMORA 11/16/2024 Regular 0.00 450.00 56058 110224 Invoice 11/15/2024 Dia De Los Muerros 0.00 450.00 SOLTRU SOLEDAD TRUE VALUE 11/16/2024 Regular 0.00 21.52 56059 340123 Invoice 11/15/2024 Hangers 0.00 7.57
340449 Invoice 11/15/2024 Hardware Supplies 0.00 13.95
SUSAN SUSAN D. MCCARTY LONG 11/16/2024 Regular 0.00 4,737.70 56060 1003 Invoice 11/15/2024 CDBG Consulting 0.00 4,737.70
VOSTIS VOSTI'S INC 11/16/2024 Regular 0.00 3,500.00 56061 34 Check Report Date Range: -
11/21/2024 5:33:31 PM Page 11 of 12
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 274367-1 Invoice 11/15/2024 Vehicle Lift 0.00 3,500.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APRAB Summary
Bank Drafts
EFT's
129
0 3
0 3

0.00 0.00

0.00 135 0.00
Payment
1,192,329.93

0.00 -9,583.52

0.00 8,884.89
1,191,631.30
Payable
Count
344
0 0
0 12
356
35 Check Report Date Range: -
11/21/2024 5:33:31 PM Page 12 of 12
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
129
0 3
0 3

0.00 0.00

0.00 135 0.00
1,192,329.93

0.00 -9,583.52

0.00 8,884.89
1,191,631.30
344
0 0
0 12
356
Fund Name Period Amount
Fund Summary
999 POOLED CASH 11/2024 1,191,631.30
1,191,631.30
36 SUBJECT: Human Resources Activity Report
TO: Honorable Mayor Velazquez and City Council
FROM: Francine Uy, Human Resources Manager

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
Open Recruitments:

Homeless Services Coordinator - Open until filled.

Police Officer - Continuous. Water Reclamation Shift Supervisor - Open until filled.

Vacancy Status Update:
(1) Associate Planner/Senior Planner - Currently in remote screening process with RGS. (1) IT Manager (formally IT Director) - Coming soon.
(1) Maintenance Worker - Candidate currently in the background/pre-employment process.
(6) Police Officer - Ongoing.
(1) Water Resources Manager - Candidate currently in the pre-employment/background process.

Temporary Staffing:
(1) Water Reclamation Chief Plant Operator - Special assignment. (1) Office Specialist (Community Development) - Peak workload in the Building Division.
(1) Office Assistant (Police Department) - Peak workload in the Records Division. (2) Maintenance Worker - (1) Parks Maintenance - Backfill for WC injury, (1) Water - Backfill for non-industrial injury.
(2) Utility Maintenance Mechanic - (1) Backfill vacant WR Shift Supervisor, (1) Backfill for non-industrial injury.

AGENDA ITEM NO. 3.
37 SUBJECT: Public Works Activity Report
TO: Honorable Mayor Anna Velazquez and City Council
FROM: Donald Wilcox, Public Works Director/City Engineer

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
AGENDA ITEM NO. 4.
38 PUBLIC WORKS DEPARTMENT ACTIVITY REPORT

MEETING
DATE: December 4, 2024
Projects and Activities
• Public Works New Uniforms
➢ The Public Works Parks/Streets, Water, and Wastewater staff are sporting new uniforms this month. Each employee receives 11 uniforms (11 shirts and 11 pants).

The uniform vendor, Cintas, picks up the dirty uniforms each week and returns them the following week, laundered and pressed. This service ensures that our employees always have a week’s worth of clean uniforms on hand, allowing them to focus on their important work. The uniforms have the employee’s name sewn on the shirt, as well as the City of Soledad seal patch.
• Front Street Maintenance Project
➢ This project continues to make progress with the recent completion of the colored concrete and sidewalk underdrains as well as completion of the Change Order #1 work to place three 4” conduits across Front Street to provide power for the vacant lots and installing various truncated domes along the corridor.
• Veteran’s Park Recycled Water Project
➢ This project has been completed with the final walkthrough to occur before bringing this to council for formal approval, acceptance, and retention release. • Community Center Modernization Project
➢ The Community Center Kitchen is near completion with the newly applied Epoxy Floors. The contractor has recently completed the installation of the basketball goal winches, the gym door installation, and is currently working on the lighting.

Projects out for Bids (PlanetBids) Updates:
➢ Upcoming Projects:
o Maintenance of the two one-million gallon La Cuesta Water Reservoirs was put out to bid. The bid included maintenance/routine cleaning and possibly painting the inside of the water tank(s). The deadline for bids was November 20, 2024, at 2PM. Unfortunately, no bids were received for this project. 39 Water Department Activities
• Completion of Lead Inventory
➢ Public Works completed work on the city-wide lead inventory required by the state of every existing water service line in the city accounting for approximately 4300 separate service lines. This inventory was submitted to the state and we are now waiting on their approval of the inventory list.
• Water Meter Grant Approval
➢ PW staff applied for and received a 1.4-million-dollar grant from the US Bureau of Reclamation. The grant is meant to improve water efficiency through the repair and replacement of approximately 1900 old and damaged water meters throughout Soledad.

Staff is currently working on setting up the online portal accounts utilized to monitor the grant and project progress.
• Stormwater Outfall Maintenance
➢ In preparation for the upcoming winter storms the PW staff performed required maintenance throughout the city including at the stormwater outfall located at the corner of Front Street and the HWY101 southbound exit next to the Carl’s Jr.

Restaurant.
• Water Valve Replacement
➢ PW staff with assistance from Grade Break continue to repair and install valves throughout the city that will enable Water staff to perform isolated shutdowns for system maintenance instead of large area shutdowns, and also improve fire flows. • Manhole Repairs
➢ The PW Collections staff, with the assistance of Grade Break, repaired four manholes along San Vicent Road.
• Stormwater Lift Stations Lid Replacement
➢ The PW Water and Collections staff replaced the lid to the Front Street underpass stormwater lift station. The lid replacement will allow staff to safely access when performing routine maintenance.

Water Reclamation Facility Activities:
• WRF Levee Project
➢ The Army Core of Engineers performed their final inspection for three repair areas on 11/07, with hydroseeding taking place the following day. The project has been completed.
• WRF Repairs
➢ PW Staff with assistance from Trussell, performed Ultra Violet Transmittance (UVT) sampling. Staff will continue with the calibration of UVT sensor and as well as with the periodic calibration of benchtop units which helps in the process of disinfection. 40 ➢ PW Staff performed the following list of repairs on equipment:
o Utility Maintenance staff completed the suspension work on the towing trailer utilized by the City’s Water Division staff.
o Utility/Crane Service truck is back in service after staff flushed out the fluids and changed the electric motor in the crane winch.
o Staff received the south drain pump, which was out for repairs. Fortunately, the pump was still under warranty, and no cost was involved in the repair. Staff will proceed with the installation as soon as the pump is inspected. o The Combo truck is back in service after being picked up by staff. ➢ PW Staff contacted Haulaway to assist in the removal of stored undried sludge that contains 86.8 percent moisture. Having it hauled away will help avoid contamination to nearby areas in case of another winter storm. Haulaway is scheduled to bring a loader to help pickup and haul the sludge away to Lost Hills which may ultimately end up being used in compost.
• WRF Testing
➢ PW Conducted a couple of real-life sample application polymer test runs on the sludge screw-press. We will be establishing a new account with NorthStar to have access to a secondary source of chemical procurement in the event it is ever needed. WRF staff will be using the product within the next two weeks.
41 Public Works staff in their new uniforms
42 WRF Levee Repair Project Completion
43 Water Division valve repairs throughout the city

44 Well No. 6 lid replacement
La Cuesta Booster Pump No. 3 routine maintenance
45 Stormwater Outfall maintenance
Stormwater Lift Station lid replacement
46 Soledad City Employees participating in the Soledad LEO Foundation Bowling Fundraiser 47 SUBJECT: Fire Department Activity Report
TO: Honorable Mayor Velazquez and City Council
FROM: Jason Luckenbach, Battalion Chief

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
Fire Department November Activity Report
AGENDA ITEM NO. 5.
48 City of Soledad Fire Department
525 Monterey Street, Soledad, CA 93960

STAFF REPORT
November 22nd, 2024

To: Mayor and City Council
From: Jason Luckenbach, Battalion Chief
Subject: Activity Report – November 2024
BUSINESS INSPECTIONS / PRE-PLANS:
 (8) Business Inspections have been completed
 (4) Re-Inspections completed
 (2) Fire Department Pre-Plans completed
HYDRANT TESTING:
 (5) Hydrants Tested in the month of September.

SUSPECTED OPIOID INCIDENTS:
***No suspected Opioid Incidents ran by the Fire Department in November TRAININGS:
 11/11/24 – 11/15/24 – Two fire station personnel attended the Aeiral Driver Operator Course in Fresno which qualifies our fire department staff to utilize our future Ladder Truck safely. The remainder of our Station personnel will be attending the course in January/February.
49 Station 37 - Call Volume
22 99
5 5
6 137
9 80
9 3
4 105
0 20 40 60 80 100 120 140 160
Fires
Medicals
Traffic Accidents
Hazardous Conditions
Public Service Assists
Total Calls (Last 30 days)
Fires Medicals Traffic Accidents Hazardous
Conditions
Public Service
Assists
Total Calls
(Last 30 days)
Current 9 80 9 3 4 105
2023 22 99 5 5 6 137
OCTOBER 22ND - NOVEMBER 22ND
Current 2023
50 SUBJECT: Police Department Activity
TO: Honorable Mayor Velazquez and City Council
FROM: Damon C. Wasson, Chief of Police

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
AGENDA ITEM NO. 6.
51 SOI,EDAD POLICE DEPARTMENT
Monthly Crime Date and Calls for Service 2024
Jan. March April June July Aug. Sept- Oct. Nov. Dec. Yearly Tota.ls
Murdcr/Attcmptcd Murdcr 0 0 0 0 0 0 0 0 0 0 0
Sexual Assault 0 I 0 I 0 0 0 I 2 I 3 9
2023-Armed Robbcry 0 0 0 0 I 0 0 0 0 0 0 t
Armcd llobbcry 0 0 0 0 0 0 I 0 0 0 0 I
2023-Strong Arm llobbcry I 0 0 I 0 0 2 0 0 4
Strong Arm Robbcry I 0 I 0 0 0 0 0 2
Agpavatcd Assault I 4 2 0 :l 3 2 2 2 28
Arson 0 0 0 0 0 0 0 0 0 0 0 0
Burglary 0 0 0 2 0 2 0 I I 2 tt
I-arccny 0 0 0 0 0 0 0 0 0 0 0
Auto 'l'hcft 2 2 I 4 2 28
DUI Stops at chcckJroint 0 0 0 0 I 0 0 I
Minor ABC/TOBACCO Violations 0 0 0 0 0 0 I 0 0 0 I
Youth Viole nce Rclatcd Incidcnts 3 J I 0 7 tt l0 47
TraJIic CitationsA arrrings lssuctl l15 ll3 ll0 6l 82 l6l 79 9l l0(i tt0 56 I,054 Total Arrcsts 27 l9 25 l9 24 .,1.(; 28 40 308
Dogs Impounded 0 4 8 6 2 22 t2 t](;
Cats & Othcr Impounds 5 I 2 7 4 9 5 t2 tt 56
ACO Conlacts 0 0 0 0 0 0 0 70 29 ,14 176
A-nimals transportcd to SI'CA 4 4 0 4 2 ll .5 5 (i ,\7
Codc Enforcemcnt ConLacls t72 178 143 t34 2t0 ll8 164 32 tt 28 l,210 Parking Enforccment Cilations/Wamirrgs 0 0 0 0 0 0 0 5tt 64 (;9 260 Vehicle Abatement Conta(:Ls 0 0 0 0 0 0 48 tll 52 28 209 Comme rcial Enforce mcnl ConLacts 0 0 0 0 0 u tt 5 3 24 Cornmunity Policing IU5 0 124 184 t,\,1 l9l 1,701| 458 745 6t2 44:) Victim Advocate Contacts 2l l3 47 83 88 70 70 tt(; 78 9u 93 747 Domcstic Violcncc 5 2 2 4 2 9 u 7 (i l0 58
Total Calls for Servicc I,479 t,299 1,07 5 t,057 1,372 1,557 1,37 5 1,360 I,lu5 1,431 t,249 t4,439 .IOTAI MONTHLY AC'I]VNY 2,022 1,641 1,563 1,954 2,175 3,455 2,515 2,057 23,593 Activity !'eb. Mry
0 0
0 0 0
0 0 0
6 0
0 2 2 4 2 4
0 0 0 0
0 .5 0
24 0 7 l3 t2
0 (;9
0 0 0
4,789
2,30s 1,533 | 2,373
52 SO LEDAD POLICE DEP R]VT]N'I'
STAFFII\{G I.EVEI-S
Authorized Swom (2I) Non-Sryorn (6)
Month Administration Patrol FTO/Cadet Non-Swom Sworn
Vacancies
Total Authorized
StaIf
August 5 6 27
September 5 6 2 7 5 27
October 5 6 2 7 5 27
November g
5 6 2 7 5 27
December
January
February
March
Ap.il
May
June
Sergeants
4 I
2 2
53 LO/28/2024 Eo
LL /24 /2024
.orPP, <o
Police 2024
Soledad Police lrepartment

COMMUNITY ENGAGEMENT REPORT
Citizen Contacts: Officers have
th j-s Eeporting period.

Eade approxiDltcly 300 outra.ch contlcts during
Buainesa Checks: Officers conducted 65 business outr€ach contacts Apartment/Residential contacts :
being checkg.

Officers nad6 9 contacts rith r€aid€nts on rel1-
ti.oer .s part of
Special attontion
Schools i Officcr! conductGd 3 ualk-throughs and drlvG-byr 5L schooL zonc €nforcG[ant throughout TrlffLc EnforceDan! Uni-t. continue! .round thc lchool rith thc Traffic Unit.

City Parks: Continuoua lrrtrol rnd 8 x!1k-throughs, rlth prrk visitor contactE rnade .

Soledad FarBer's llarkat: Ihe farEGE'! lraEket i.s nor closcd for thc rintor and ril.L ro-opan in spring of 2025.

Special Events:

CooEdinating Cou
tfilhout Vio1rnce
CercEony and the
children'9 presr
Bullying Ararene
Tha dapartD.nt lttandcd/hostad ths DonGltic vi.olance
ncil, thc DoDC3tic Viotanca Vj.9i1 in Caar! Chtvcz Puk, the Evcnt, th. Annu.L Ballorc.n gpookfc.t Evantr tha Vateran, a Annual Cops civing lraa Borling Evcnt (fundlriBcr for
ntr) - Our Victi! Advocata !1ro l€rd ! t..e of offic.r. for as Preaantttiona h.1d at a1I tha al.E.nt.ry rchook.
nalk
Day
the
Facebaok: 2310 LikG!, il58 Comantr, 191 Share!, 10,293 tlEcr photos viGred, 98,151 People Raachad. lf€ currently hav€ 11,0,4i! Follorcrs, and thj.s nu[bcr increases monthly and ic attributod to the hrrd rork of the deprrtscnt, ! variou! unita, as rell ar our outrclch j,n p€r8on and on loci.tl aadia.

Churches: On-going visits of aIl churches throughout the city volunteer/Reserve/Explorer Units/Misc: Res€rve officcrs donated 5,1 hours, Volunteer Unit donated I hours in this reporting pariod.

Department members contj.nue to assist rrith the upcoming Annuat ChrisUnas Event, as r.el1 as the LEO Foundation "Cops Giwing Tree" 6vent, both in Decetlber.

Prepared by: Deputy Chief Fred J. Lombardi
Youth Outraach: Nu!€rou! chj,l&cn ror. contactad by offic.r! - advocatG - CSO,8 ,ho provided stickar! and goodia bagc throughout th. r.porting pcriod. 54 Victim Assistance Advocate activity report- C. Zamudio October 22, 2024-November 22, 2O24
Referral Services: 08
On-scene crisis response: 01
Community Outreach: 15
Meetings:06
Social Media/ Website: 16
Victim Advocate Training: 02
Schools visited:05
Other Details: 26
TOTAL:93
/'ot ir \
Follow ups: 14
55 Soledad Police Departnent
Departnent Activity Report
CSO: Iacarsega Jan Feb. March Aprit May June July Au6. SepL Oct Nov. Doc, Abandoned Vehicles
72Hour Tag: Public
00 0
0 000 l8 2846
79-Hour Tag: Prirate
000
000038 l00
Vehides Towed
0 0
0 00003 I 0 I
Toal AV Conuctg
000
0 000 24 3? t47
Commercial F,nforcement
Commercial Enforcemcut Couhct!
000
0000
0 000
Aaimal Conrol
Dog ficenses Issued
000
0000
4020
Cars In Custrxlv
000
000
0 4
0 I
Dogr In Custody
00 0000
09522
Other Aaimals In Custody
0 00000000
00 Anina.l Bites
000
0000
00 SPCA Transport
000
0000
50 I
Deceased Anima.ls
000
000
202 I
Citations
0 000
000 I 010
Waminc Ciratiotrs
000
000
00000
Breeding License Applications
00 00
0000000
Conacrs regardin6 Breeding
00 0
0 00
0 00 I 0
Toal Arimal Contol Contacts
00 0
0 0
0 28
7 l05
Municipal Code Violations
Comptaiuts
000
00003 4,3
WamiDSs
000
00006 I 0
Ciatioqs
000
00 0 l3 l9
00 Toal Muuicipal Code Contac$
0 00
00 52 43
Code Enforcement
Complaintr
00 00000 ll
6 0
WamiDgs
0 000000200
0 Ciations0
000000 ll0
38 Reporu Taten
0 000000 I 0 I
Total Code Eoforcement CoDtacts
00 00000 274
99 Co-mudty PolicilS
Community Contad6/XrEDtj
000
000 I I I 0
Calle for Scrvice
O&er Callr for Service
0 00
000 90 59 21 64 IIIIIrII I1 0
32 99
0 0
0 I 0 0
1r
0 56
Soledad Police Departrnent
Departrnent Activity Report
CSO: Celara Jan Feb. March April May June July Aug. SepL OcL Nov. Dec.

Abandoned Vehicles
72-Hour Tag: Public000
000066 I l0
79-Hour Tag: Prizte000
00002040
Vehicles Towed0
0 0
000024
0 2
Total AV Conracts000
0000 10 105 12
Commercia.l Enforcement
Commercial F,nforcement Coutacto000
0000
8 80
Animal Conool
Dog licenses Issued000
00000000
Cars In Custody
0 00
0000000 I
Dogs Iu Custody000
00004302
Other Animals In Custody000
00000000
Animrl Bites000
00 0000
0 0
SPCA Transport000
0000 I 00 I
Deceased Animals
0 0
0 00000000
Ciatious000
00000000
Wamiog CihtioDs000
00000000
Breeding License Applications00
0000
0 0
Coutact6 reSardiog Br€eding000
00000000
Total Admal Courol ConUcO00
00000 l830
4 Municipal Code Violatious
Complains000
000007
Warnitrgs000
000000 I
Ciations0000
00004 t2
Total Muuicipal Code Contacts000
00000 227 l8
Code F,nforcement
Comptaintr0
0 0
00 00 ll
2 I l3
Wamilgs000000020 I l3
Citations
0 000
00 0 ll0
00 Reports TaLen
0 00
0 00
0 320 I
Tota.l Code Eoforcem€nt Contact80000000 274
2 t4
Community Poticing
Commudty ContacfrTEvent000
00000 I 1
CaIIs for Service
Other Ca.lLs for Service
000
0 00 2t 136 l9 IIIIIIII 0 0 0
l5
0 0
57 Soledad Police Departuent
Deparment Activity Report
CSO: Ruiz Jan- Fcb. March April Mav Junc July Aw;, &pL OcL Nov Dcc.

AbqtrdoDcd Vchides
7?-Hour Tag: hrblic
000
0 00 l8 IO 32 21
5 7?-Hour Tag: hivetc
000
0 0030 I 2
2 Vehider Towed
000
000311 I 2
Total AV Contacts
000
00 21 t1 34 27
9 Commercial Eoforcemcnt
Commcrcial Enforccmcnt Contacts0
000
000
Animd Control
Dog liccnscr Isrued
0 000
2 Cas In Curtody0
000
9 Dogs In C'utody00
0 994 I 8
Other Animals In Custody000
0 00000
0 Animal Bitcs
000
00032
300
SFCA Transport000
0005
531
Decea.rcd Animals0
00 00
0 2
20 ()
Cianionr
0 0
00 I 2
3 I I
Warning Citations
000
0 0003 I I 0
Breeding licensc Applicationg000
00 00
000
C.ontacts regarding Br€cdiD8
00 0000
000
0 Total Animal C.ontrol Contactr0
0 0 28 28 l9 29 24
Muuicipal Code Violationr
Complaints0
0 0
w'amineF
0 0
06 00
Citationr
00 l30
00 Total Municipd Code C,ontact000 l3
00 0
Code Enforcement
Complaht000
00000
000
Warnings00
00000
20 0
Citatious00
00000
000
Reports Taken
000000
000
0 Total Code Enforccmcnt Contacts
0000
0000
00 CoDEurity PolicinS
C.ommrmity C-ontacts/Evcntr00
0 00 I 0 I I I
Glk for Servicc
Other Gnr for Scrvicc
0 0 90 I
IIIIIIIIIIIIIIIIIII 0 60
5 0
00 0
0 0
0 0
0 0
0 0
0 I 0 I
l0l 0 lo
0 l0l0
l0l0 l-fo-fo 415la
-ol
o lolo I 0 0 0
T--T-o
l0l0 lo -s ftTr-T_o I
ol0
olo l o
0 010
0 0
olo l o
0 50 75 10,1 7l
58 SUBJECT: Office Of Community Engagement, Department Report TO: Honorable Mayor Anna Velazques and City Council
FROM: Jesus Valenzuela, Community Engagement Manager

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
Facebook
Reach: 18.6k – 43.8% increase
Content Interactions: 815 – 136.2% increase
Page Visits: 4.7k – a 41.7% increase
New follows: 20 new follows
Total followers: 4,815
Soledad – 39.5%
Women – 68.8%
Men – 31.2%
Instagram
Reach: 6k – 68.7% decrease
Content Interactions: 740 – 32.4% increase
Visits: 1.3k –32.5% increase
New Followers: 60
Total followers: 1,838
Soledad –43%
Women – 64.4%
Men – 35.6%
Twitter
Data for Twitter is currently unavailable
Ribbon Cutting
The Office of Community Engagement and Community and Economic Development held a ribbon-cutting ceremony for the three new mural installments. It was a successful event, and some thirty people attended. We had representatives from the offices of Senator Caballero, Senator John Laird, and the Board of Supervisor Chris Lopez.

S.O.A.R./Youth Council
The S.O.A.R. process has concluded. We joined other cities in Gonzales on Saturday, AGENDA ITEM NO. 7.
59 November 9 to wrap up the session. This work helped lay the groundwork for our youth council. On Saturday, November 9, we joined other cities in Gonzales The youth council had its first official meeting on November 13 at city hall. Twenty students attended the meeting. We gave an overview of the youth council program. We vetted some outreach and engagement ideas around the Parks and Recreation Master Plan, Toledo Basin, and other activities on which we will seek their input. We again met with the Youth Council on November 20 at the Family Resource Center. There, they met Superintendent Randy Bangs and talked about issues related to the school.

We held a meeting with the Youth Council and the Soledad City Council. This was a great opportunity for the youth to meet our City Council in an informal way.

Civics Academy
We continue meeting with the participants of the Civics Academy. We talked about the growing fear in the immigrant community and what we can do to support those families. We contacted the United Farm Workers Foundation, which will do a Know Your Rights workshop in January at Hartnell. We also contacted Ventures, which has offered to host workshops that teach residents about money management and how to start their own businesses.

We are working on rolling out a series of workshops for residents on different issues that may concern them. The hope is that through these educational workshops, the residents will see the City of Soledad as their ally.
60 SUBJECT: Community and Economic Development Department Activity Report TO: Honorable Mayor Velazquez and City Council
FROM: Kao Nou Yang, Community and Economic Development Director

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
ECONOMIC DEVELOPMENT DIVISION UPDATES:

CDBG BUSINESS ASSISTANCE LOAN PROGRAM
Staff will present the proposed use of Program Income funds (CDBG Housing and Economic Development) to Council and will be request their recommendations regarding the allocation and utilization of the funds to an eligible CDBG Program, Per California CDBG Program Income Guidelines.

Additionally, in December, staff will be reviewing a business loan application for a prospective new small business that is seeking financial assistance in approximately $35,000.

BUSINESS ENGAGEMENT
Staff remains actively engaged with local businesses and recently hosted a workshop titled “Get Started with Your Google Business Profile” at the Soledad Gateway Center on November 25th. This free workshop offered hands-on, one-on-one assistance to help businesses set up and optimize their Google Business Profiles. The goal was to enhance their online presence, attract more customers, and ultimately boost sales.

ART MURAL PROJECT – CESAR CHAVEZ PARK
The Community & Economic Development Department, in collaboration with the Community Engagement Department, successfully organized and hosted the Downtown Mural Ribbon Cutting Ceremony at Cesar Chavez Park on November 16th. This wellattended event provided residents with the opportunity to meet the talented artist behind the murals. The ceremony generated significant attention, drawing both residents and visitors while showcasing the vibrant art and fostering community pride.

SOLEDAD CONTAINER VILLAGE PROJECT
AGENDA ITEM NO. 8.
61 Staff continues to make progress on the feasibility study for the Soledad Container Village Project and recently completed a three-week training on “Making of Public Spaces.” This training provided valuable insights into designing functional and attractive public spaces that draw people to the area and enhance community engagement.

SEE MONTEREY - EVENTS
As a member of See Monterey, the City of Soledad is able to promote community events to attract visitors. Economic Development staff created promotional content for both Spook Fest and Día de Los Muertos, which was shared on the See Monterey website and social media platforms.

After the events concluded, staff gathered data from Placer.AI on the number of visits generated by each. The results are as follows:
• Spook Fest generated 798 visits to the Front Street area, with attendees spending an average of 38 minutes in the area.
• Día de Los Muertos attracted approximately 2.8k visits, with attendees spending an average of 92 minutes in the area.

Note: Data is sourced from Placer.AI, a platform that uses data analytics to provide insights into foot traffic patterns and consumer behavior at physical locations.

HOUSING DIVISION UPDATES:

ENCAMPMENT RESOLUTION FUND (ERF)
The County of Monterey has received the Standard Agreement from the state. The City of Soledad has started the recruitment for an FTE Homeless Outreach Coordinator. The City of Soledad is identified AMEG as a potential vendor for the modular units.

SUSD HOUSING PROJECT
On November 18th, the Affordable Housing Agreement was approved and signed by the school district. The school district has submitted grading permits and has completed a lot merge.

TAY PROJECT
The City Manager and Housing Analyst provided a tour of housing site to the Housing Authority of the County of Monterey (HACM). HACM will purchase a market rate duplex from Las Viviendas for the TAY project.

LAS VIVIENDAS AFFORDABLE UNITS
Las Viviendas affordable units are selling out. As of October 2024, there was only 6 units left. The developer projects to sell out by December 2024.

PLANNING DIVISION UPDATES:
62 SOLEDAD GENERAL PLAN
The city has hired Place Works Inc. to assist in creating and updating the 2045 General Plan for Soledad. Currently, the staff is working on the Land Use Alternatives. City staff hosted an interactive community outreach event for the Alternatives to gather more input and ideas on the community's focus and needs. The event was very well attended with at least 40 participants. We are gathering this feedback information and reworking the alternative. Once it has been finalized the information will be presented to the General Plan Steering committee, Planning Commission then Final approval from City Council.

For more information about the General Plan on the website Siempre Soledad - www.soledadgeneralplan2045.com , or you can get the material at City Hall.

SOLEDAD MARKETPLACE
Tractor Supply permit is officially ready to be issued. The applicant will need to come in and pay for the permit and fees before issuance.

DaVita is ready to be finalized within the next couple of weeks. They did inform the City that they are anticipating to be open to the public in February of 2025.

Quick Quack Carwash has officially submitted their application for a Car Wash CUP Amendment #2 and SPR- ARC review. The staff is currently reviewing the application and have it tentative schedule for Planning Commission in December.

PANDA EXPRESS
Currently under Construction and Inspections. Everything is progressing forward, they are anticipating opening in January of 2024

HOLIDAY INN
The project applicant has submitted the Site Plan and Architectural Design plan for city staff to review. The application was incomplete, and comments/ deficiencies were sent back to the applicant for additional information and submission. The city has not received any communication since August.

SUHSD HOUSING PROJECT
Staff is continuing to work with SUSD to proceed with the construction process. The applicant has submitted Building Plans to the City for an At-risk Plan Review. Comments were sent back to the applicant. The Applicant knows that all Plan Checks are At-Risk Plan Checks from now until ownership. City staff is waiting for the Applicants submit corrections and documents for the Lot Merger application.

Miramonte (Former Miravale III)
Staff continues to work on the Certification of Completion with LAFCO. City Manager Megan Hunter has been the lead in LAFCO meetings to address the ag conservation easement efforts. Staff will continue to fulfill LAFCO requirements. Staff has also been 63 working with the developer on the Development Agreement with the direction of the City Manager. The Development Agreement is anticipated to be presented to City Council by the end of this year or early 2025.

BUILDING DEPARTMENT UPDATE:

Please see the attached building permit log
64 Permit List
16 Records
Permit # Issued Any Parcel Number Site Address Type Project Description Valuation Totals 240345 11/01/2024 22271045000 628 ANDALUCIA DRIVE
(UNIT A)

ACCESSORY DWELLING
UNIT

CONVERT EXISTING ATTACHED GARAGE TO
ADU 400 SQ. FT.
$40,592.00
240397 11/01/2024 022025010000 601 Front Street

COMMERCIAL

PLUMBING
INSTALLATION OF A BACKFLOW DEVICE 601

FRONT STREET
$1,500.00
240435 11/01/2024 022033013000 136 Dixi Street

COMMERCIAL
ELECTRICAL upgrade electrical panel $580.00
240054 11/04/2024 22461029000 721 LOPEZ ST (UNIT A) ACCESSORY DWELLING UNIT
DETACHED ADU - PREAPPROVED PLANS 749
sq ft $135,641.03
240450 11/05/2024 22211014000 300 FRONT ST COMMERCIAL
PLUMBING INSTALLATION OF A BACKFLOW DEVICE $3,000.00
240451 11/06/2024 022512062000 1052 San Gabriel SOLAR / PV SYSTEM SOLAR/PV SYSTEM/10 MODULES, 4.05 KW $13,925.00 240452 11/06/2024 22515022000 665 VENTURA DR SOLAR / PV SYSTEM SOLAR/PV SYSTEM/23 MODULES, 9.315 KW $42,918.00 230161 11/07/2024 022-183-030 230 EIGHTH STREET

COMMERCIAL FIRE
SYSTEMS INSTALLATION OF NEW FIRE ALARM SYSTEM $18,000.00 240386 11/07/2024 22133003000 645 TICINO ST (UNIT B) ACCESSORY DWELLING UNIT
GARAGE CONVERSION TO JADU 432 Sq. Ft. $43,839.36
240453 11/07/2024 022151018000 1245 Walker Drive

RESIDENTIAL HVAC
SYSTEM

INSTALL A HP AS AN AC FOR A CURRENT FAF
IN GARAGE $12,983.00
240454 11/08/2024 22154046000 335 MAJOR AVE RESIDENTIAL PLUMBING Repair Gas Leak & Gas Pressure Test $700.00
240417 11/12/2024 022281013000 560 Walker Drive

COMMERCIAL FIRE

SYSTEMS
Installation of new UL300 Hood and duct fire
suppression system $2,250.00
240455 11/12/2024 22172007000 1735 PALM AVE RESIDENTIAL RE-ROOF REMOVE EXISTING, REPLACE WITH 40YR COMP SHINGLES $5,000.00
11/21/24, 1:55 PM office.smartgovcommunity.com/Permits/PermitList/Print https://office.smartgovcommunity.com/Permits/PermitList/Print 1/2 65 Permit # Issued Any Parcel Number Site Address Type Project Description Valuation Totals 240456 11/15/2024 022181016000 1915 PALM AVE SOLAR / PV SYSTEM SOLAR/PV SYSTEM/21 MODULES, 8.4 KW/1 BATTERY STORAGE $19,240.00
240411 11/20/2024 022515021000 638 Luna Way (UNIT A) ACCESSORY DWELLING UNIT
Garage Conversion into 430 SF JADU
1BR/1BA/kitchen $71,238.10
240457 11/20/2024 22512065000 1076 SAN GABRIEL SOLAR / PV SYSTEM SOLAR/PV SYSTEM/11 MODULES, 4.345 KW/1

BATTERY
$15,255.50
11/21/24, 1:55 PM office.smartgovcommunity.com/Permits/PermitList/Print https://office.smartgovcommunity.com/Permits/PermitList/Print 2/2 66 SUBJECT: Parks and Recreation Department Activity Report TO: Honorable Mayor Velazquez and City Council
FROM: Jessica Potts, Parks and Recreation Director

COUNCIL COMMUNICATION
THROUGH: Megan Hunter, City Manager

MEETING
DATE: December 4, 2024
AGENDA ITEM NO. 9.
67 Fitness Gym Total Usage
50 136 186
105 380 485
0 0 0
885 885
554 554
0 0
0 69 69
23 23
61 61
1747 516 2263
35 160
0 252
24 0
0 59
336
541
1407
Fitness Gym
115
4 69
0 19
10 15
232 0
* (# of individuals based on a family size of 4)
Family – Membership*
Employee
Totals
October 31, 2024 Active Memberships Total 232
Adult – Membership
Adult – Couple
Teen – Membership
Youth – Membership
Youth Mini – Membership
Senior – Membership
City Use/SPR Partner: (Alliance on Aging LADAP Summit, Spookfest (?), Harvest Festival -541 attendees ) Fall Superhero Festival at OLP
**ttl= #check-ins (daily served) reg= # registered
Estimated Program/Outreach Served Total
Membership Report
Community Center Active Membership
Fitness Classes
Adult Activities: (Weekly Games)
Senior Activities: Social (monthly program- ttl), Bingo, Fitness Special Event/Activity: Park Pop-up - 10 participants, Haunted House - 326 attendees, City Sponsored/Waiver: (Celebration Nation-monthly, General Plan Wkshp) School District Use:

Programs/Outreach (Registered Participants)
Pre-K Programming (Art & Science, Jr. Sports): Ages 2-5 (weekly-reg) Youth Programming (Art & Science, Dance & Drama): Ages 6-17 (weekly-reg), Teen night, Hip Hop, Digital Art Camp: Ages 5-12 (daily/weekly-seasonal. Camp-30 max-ttl) Youth Sports: (Soccer League & Volleyball League: 5-13, Co-Ed, wkly practice & games- reg), Karate (2x wk x 6wks) Special Needs: Acing Autism tennis program. (Weekly)
Employee – Membership
Family – Membership
*Discontinued Gym Membership due to program time decreasing available open gym time.

Total October 2024 Usage 2263
Program Report
Senior – Drop-in
Adult – Membership
Teen – Membership
Youth – Membership
Youth Mini – Membership
Senior – Membership
Recreation Staff Report
October 2024
Memberships & Drop-In Usage
Adult – Drop-in
Youth & Teen – Drop-in
68 PROGRAMS OF NOTE
-
-
-
-
-
-

COLLABORATIONS/OUTREACH/GENERAL
-
-
-
-
-
-
-
FACILITIES Council Waiver City/SPR
Use Rented
Sports Fields - Travel Ball, Travel Football, Soccer Orgs, SMRD, SPR Soccer 0 74 400
Sports Fields - Resident rent/use 0 0 0
SCC Facility - Celebration Nation, CEDD, 3 5 0
Booked Completed Pending
General Public Event Rentals 0 0 0
Super Hero Fall Festival Spookfest 2024
General operations, facilities upkeep, staff management Hours Used
Halloween Events: Haunted House at the Community Center and Teen Night. Spookfest on Front Street.

Harvest Festival at the Community Center in partnership with Liberty Chapel Hosted the Alliance on Agings LADAP summit.

Attended the NRPA National Convention
Worked with Townsend to write and submit the Whale Tale Grant in support of senior programming Met with SUSD to discuss collaboration efforts and support Started a new Karate program with an initial registration of 15 youth for a 4 week period, twice a week.

New Hip-Hop classes with new instructors started.

SPR Recreation Pop-up in the Park at Veteran's Memorial Park. Free monthly recreation in your neighborhood event. This will be the last one for the year and restart in March 2025 Introduce new and continued ongoing monthly program sessions Community Center and Kitchen Modernization project construction continues. Bi-weekly OAC meetings Held the Fall Superhero Festival, and inclusive fun family day at Orchard Lane Park. Had 12 resource booths, games, face painting, and free backpack hand-outs. Partnership with San Andreas Regional Center Senior Programs: SoCo Senior Social, a monthly free lunch and resource service for seniors. Free senior cooking class and low-impact fitness class in partnership with Monterey County Health Department, 69 SUBJECT: Resolution No. 6176, A Resolution of the City Council of the City of Soledad Accepting the 2024 Crack Seal Project (No. T23-02) as Complete by Pavement Coatings Co. and Authorizing the Release of Retention in the Amount of $21,169.75
TO: Honorable Mayor Anna Velazquez and the City Council FROM: Juan Huerta, Assistant Engineer, Don Wilcox, Public Works Director / City Engineer
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 10.

Recommendation
It is recommended that the City Council of the City of Soledad Consider and Adopt Resolution No. 6176, “Accepting the 2024 Crack Seal Project (No. T23-02) as Complete by Pavement Coatings Co. and Authorizing the Release of Retention in the Amount of $21,169.75”.

Executive Summary
Work done by Pavement Coatings Co (PCC) has been completed and inspected. The total amount expended was $423,395 with a retention amount of $21,169.75. Staff is therefore recommending that the 2024 Crack Seal Project (No. T23-02) be accepted, and that the city release the retention payment to PCC.

Background
The City of Soledad has some of the best streets in the whole Monterey County and as such has received numerous compliments from other agencies, consultants, residents, and visitors of the city. To continue efforts in maintaining the city-owned streets on a limited budget for a large inventory, Staff in coordination with Pavement Engineering Inc. (PEI) completed the 2023 Pavement Management Program Update (PMP) as presented to Soledad City Council on October 18, 2023. In the PMP, Staff was able to determine the actual average Pavement Condition Index (PCI) of the whole City and identify prescriptive treatments on individual streets and their PCI. This allows Staff to create projects and address a number of streets on individual streets and their PCI.

Given the recent completion of the PMP, Staff has a report that helps create projects for the following years to come. However, considering the last time the City performed a street maintenance project, which was in 2021 where multiple streets North of Gabilan Drive were treated with a Slurry Seal, the 70 City cannot afford to wait another year without doing a maintenance project.

The City of Soledad receives annual funds from the State of California from the Road Repair and Accountability Act of 2017(SB1), these SB1 funds are designated from the state to be allocated to the repair, improvement and maintenance of roads, streets and other transportation infrastructure. As part of this effort to improve and maintain the City’s local streets and roads PW staff presented council with a list of transportation infrastructure projects which would use SB1 money as their primary funding source. Of these projects, the Crack Seal Project was designated as the most beneficial to the city’s overall health.

On November 15, 2023, the city council approved a consulting services agreement with Pavement Engineering, Inc. in an amount not to exceed $42,180 for professional engineering services for the Crack Seal Project. PW staff proceeded to prepare and advertise through Planet Bids a formal request for bids for the Crack Seal Project.

On May 15, 2024, City Council approved a contract with PCC for construction services in the amount of $423,865 with a 5% contingency for a total not to exceed amount of $445,058 for the 2024 Crack Seal Project. The contingency proved to be unnecessary and the project was completed for $423,395.

Review & Analysis
During the construction phase of the project no major modifications were made to the agreement. As such, the original terms of the agreement were sufficient to see the project through to completion without additional expenditures. Public Works Staff has inspected and reported that the 2024 Crack Seal Project maintenance work is completed by the project documents and all work performed by PCC is now complete. Therefore, Staff is recommending that the city accept the project as complete and release retention.

Financial Considerations
The project was initially to be funded by Measure X funds appropriated to the city annually by the Transportation Agency of Monterey County, but PW staff made the decision that this project would be a prime candidate to satisfy the requirements set forth to use SB1 funds. As such this project was funded partially by the Road Repair and Accountability Act (SB1).

The retention amount of $21,169.75 shall be paid through the following funds:
65% - $13,760.34 from Gas Tax Senate Bill (SB1) – Capital Projects: 212-7160-5632 19% - $ 4,022.25 from Diamond Ridge Bad #1 Fund 649 – Capital Projects: 649-5300-5632 16% - $ 3,387.16 from Orchard Villas/Miravale II BAD #2 – Capital Projects: 652-5300-5632 Alternatives
Approve the resolution as presented; or
Reject the proposed resolution.

Planning/CEQA
The proposed project is categorically exempt under Class 1 Existing Facilities, having met the qualifying criteria provided under CEQA Guidelines Section 15301. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private 71 Resolution No. 6176
structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. As detailed above, the 2024 Crack Seal Project would be categorized under this description.

Public Notice Requirements
None Required
Attachment(s):
72 RESOLUTION NO. 6176

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD ACCEPTING THE 2024 CRACK SEAL PROJECT (NO. T23-02) AS COMPLETED BY PAVEMENT COATINGS CO. AND AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $21,169.75
WHEREAS, the City of Soledad has some of the best streets in the whole Monterey County and as such has received numerous compliments from other agencies, consultants, residents, and visitors of the city; and
WHEREAS, on October 2023, Staff in coordination with Pavement Engineering Inc. (PEI) completed the 2023 Pavement Management Program Update (PMP) that provided staff with an extensive report of the existing streets in the city, their current Pavement Condition Index (PCI) and the various prescriptive treatments to individual streets; and WHEREAS, the 2023 Pavement Management Plan prescribes various pavement maintenance projects and priorities, with the first and most urgent project to be crack sealing throughout the city; and
WHEREAS, on November 15, 2023, the City Council approved a consulting services agreement with Pavement Engineering Inc. in an amount not to exceed $42,180 for Professional Engineering Services for the Crack Seal Project
WHEREAS, on May 15, 2024, Council approved a contract for construction services with PCC in an amount of $423,864 with a 5% contingency for a total not to exceed the amount of $445,058 for the 2024 Crack Seal Project; and
WHEREAS, Public Works Staff has inspected and reported that the Crack Seal Project maintenance work completed by the project documents and all work performed by PCC is now complete, therefore, Staff is recommending that the city accept the project as complete and release retention in the amount of $21,169.75.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Soledad, that 2024 Crack Seal Project maintenance work is hereby accepted and the release of the agreement retention payment to PCC is hereby authorized.

PASSED AND ADOPTED by the City Council of the City of Soledad at a regular meeting duly held on the 4th day of December 2024 by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
73 ABSTAIN, Councilmembers:

ANNA M. VELAZQUEZ, Mayor
ATTEST:

MEGAN HUNTER, City Clerk
74 SUBJECT: Resolution No. 6177, A Resolution of the City Council of the City of Soledad Approving a Consulting Services Agreement with Harris & Associates to Provide Professional Design Services for a Highway Safety Improvement Program (HSIP) Cycle 11 Project in the Not-to-Exceed Amount of $144,790 and Authorizing the City Manager to Execute Said Consulting Services Agreement on Behalf of the City of Soledad.

TO: Honorable Mayor Velazaquez and the City Council
FROM: Alex Ramos, Assistant Engineer, Don Wilcox, Public Works Director / City Engineer
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 11.

Recommendation
It is recommended that the City Council of the City of Soledad consider and adopt Resolution No.6177, “Approving a Consulting Services Agreement with Harris & Associates to Provide Professional Design Services for a Highway Safety Improvement Program (HSIP) Cycle 11 Project in the Not-toExceed Amount of $144,790 and Authorizing the City Manager to Execute Said Consulting Service Agreement on Behalf of the City of Soledad”.

Executive Summary
The City of Soledad applied for and was awarded HSIP Cycle 11 funding in the Amount of $777,240.

Since the original submittal application, various factors have arisen causing to rescope the proposed safety improvements at the selected locations throughout the City. Additionally, this project will require professional design services to prepare a complete plan, specification, and estimate (PS&E) bid package to be formally bid to construct the proposed safety improvements. Under new On-Call Consultant List, Staff requested a proposal from Harris & Associates as they have the qualified staff to perform the work and their familiarity with the City’s ongoing efforts to seek grant opportunities for city-wide safety improvements. Staff, therefore, recommends that the Council consider and approve the consulting services agreement with Harris to provide the professional design services required for this project in the amount not to exceed $144,790.

Background
The City of Soledad participates in several Street Safety funding programs, including Active Transportation Plan (ATP), pass through and competitive; Highway Safety Improvement Plan (HSIP); 75 Safe Routes to Schools (SRTS); and Local Road Safety Plan (LRSP). The city applies for funding from these programs to budget for data collection, public outreach, design, and construction of needed road safety projects.

The Highway Safety Improvement Program (HSIP) is a core Federal-aid program with the purpose of achieving a significant reduction in traffic fatalities and serious injuries on all public roads. The HSIP requires a data-driven, strategic approach to improving highway safety on all public roads with a focus on performance. The City applied for and was awarded HSIP Cycle 11 funding in the amount of $777,240 to support pedestrian safety improvements at the following locations:
• Nestles Rd at Los Coches Rd.
• Nestles Rd at 4th St.
• Nestles Rd at Front St.
• Front St at Dixi St.
• Front St at East St
• Front St at Encinal St.
• West St at North St.
• West St at Sundew St.
• Entrada Dr. at Prado Dr.
• Entrada Dr. at San Fernando
• Orchard Ln. at Ventura Dr.
• Orchard Ln. at Metz Rd.
• Palm Ave. at 3rd St.
• Palm Ave. at 2nd St.
• Walker Dr. at Metz Rd.

Review & Analysis
Since the original HSIP Cycle 11 application was submitted, several factors have arisen affecting the proposed safety improvements and locations. These factors include increased construction costs observed in the recent City Projects, safety improvements at the proposed locations being covered by ongoing Capital Improvement Projects (CIP) (West St Road Diet & Front Street Maintenance Project), and development projects near the proposed locations impacting the safety elements associated in the area.

The locations associated with this project were selected based on concerns about pedestrian safety near the MST Circulator Bus Stops. Safety improvements in the form of high-visibility crosswalks, flashing stop signs, rectangular rapid flashing beacons (RRFBs), and pavement striping are being considered.

This project will require professional design services to prepare a complete plan, specification, and estimate (PS&E) bid package for public bidding to construct the proposed safety improvements.

The City regularly utilizes consulting services to help facilitate projects and ensure successful project delivery. As a result, the City sought formal Requests for Qualifications for On-Call Professional Support Services. On August 21, 2024, under Resolution No. 6143, the Soledad City Council approved and established a new On-Call Consultant List to support efforts to complete infrastructure upgrades, capital improvements, and other engineering-related projects.

Harris & Associates (Harris) is on the City’s On-Call Consultant List and is qualified and familiar with the City’s ongoing efforts to seek grant opportunities for city-wide safety improvements through the HSIP Cycles, therefore, the Staff requested a proposal from Harris to provide professional design 76 Resolution No. 6177
Exhibit A
services for a HSIPCycle 11 Project. The City’s Standard Contract form will be used.

Financial Considerations
The Harris proposal fees of $144,790 are based on hourly rates and anticipated level of effort (not lump sum) as shown in Attachment 1 in their proposal. The City’s Measure X Fund will be utilized to fund this request. The Measure X Fund shall be used to fund the whole project as well, but the HSIP Cycle 11 Funding shall reimburse costs associated with the Construction Phase of this project and will replenish the Measure X Fund.

Alternatives
Approve the resolution as presented; or
Approve the resolution with modifications; or
Reject the proposed resolution. This action is not recommended as the City would miss the spending deadline and not receive the grant funds.

Planning/CEQA
The improvements anticipated for the Highway Safety Improvement Program (HSIP) Cycle 11 Project will be minor, safety enhancements and categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1 – Existing Facilities, Section 15302, Class 2 – Replacement or Reconstruction and Section 15303, Class 3 – New Construction or conversion of Small Structures. Class 1 consists of minor alterations of existing facilities involving negligible or no expansion of use. Class 2 involves the reconstruction of existing facilities with existing facilities involving negligible or no expansion of capacity. Class 3 consists of construction of limited number of new, small facilities or structures. The project would occur within existing roadways with no change or negligible changes to use and capacity.

Public Notice Requirements
None Required
Attachment(s):
77 RESOLUTION NO. 6177

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD

APPROVING A CONSULTING SERVICES AGREEMENT WITH HARRIS &

ASSOCIATES TO PROVIDE PROFESSIONAL DESIGN SERVICES FOR A HIGHWAY SAFETY IMPROVEMENT (HSIP) CYCLE 11 PROJECT IN THE NOT-TOEXCEED AMOUNT OF $144,790 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAID CONSULTING SERVICES AGREEMENT ON BEHALF OF THE

CITY OF SOLEDAD
WHEREAS, the City of Soledad actively participates in several Street Safety funding programs such as the Active Transportation Plan (ATP), pass through and competitive, Highway Safety Improvement Plan (HSIP), Safe Routes to School, and the Local Road Safety Plan (LRSP); and
WHEREAS, the City applied for and was awarded HSIP Cycle 11 funding in the amount of $777,240 to support pedestrian safety improvements at various city-wide locations; and WHEREAS, since the original HSIP Cycle 11 application was submitted, several factors have arisen affecting the proposed safety improvements and locations. These factors include increased construction costs observed in recent City Projects, safety improvements at the proposed locations being covered by ongoing Capital Improvement Projects, and development projects near the proposed locations impacting the safety elements proposed for the area; and WHEREAS, the locations associated with this project were selected based on the concerns with pedestrian safety near the MST Circulator Bus Stops; and WHEREAS, this Project will require professional design services to prepare a complete plans, specifications, and estimates (PS&E) bid package for public bidding to construct the proposed safety improvements; and
WHEREAS, the City regularly utilizes consulting services to help support facilitating project delivery as Staff does not have the time or resources required to provide said services; and WHEREAS, on August 21, 2024, under Resolution No. 6143, the Soledad City Council approved and established a new on-call consultant list to support efforts to complete infrastructure upgrades, capital improvements, and other engineering-related services; and WHEREAS, Harris & Associates (Harris) is on the City’s On-Call Consultant list and is qualified and familiar with the City’s ongoing efforts to seek grant opportunities for city-wide safety improvements through the HSIP Cycles; and
WHEREAS, the services outlined in the Harris proposal shall be funded through the City’s Measure X Fund; and
WHEREAS, the improvements anticipated for the Highway Safety Improvement Program (HSIP) Cycle 11 Project will be minor, safety enhancements and categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1 – Existing Facilities, Section 15302, Class 2 – Replacement or Reconstruction and Section 15303, Class 3 – New Construction or Conversion of Small Structures.

Class 1 consists of minor alterations of existing facilities involving negligible or no expansion of 78 use. Class 2 involves the reconstruction of existing facilities with existing facilities involving negligible or no expansion of capacity. Class 3 consists of construction of limited number of new, small facilities or structures. The project would occur within existing roadways with no change or negligible changes to use or capacity; and
WHEREAS, staff recommends Council approve a consulting services agreement with Harris to provide design services for the HSIP Cycle 11 Project in the Not-to-Exceed Amount of $144,790 on time and materials basis (not lump sum/flat fee) and at the rates listed within their Fee Estimate attached in their proposal using the City’s Standard Agreement.

NOW THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Soledad that the Council approves a consulting services agreement with Harris & Associates, in an Amount not-to-exceed $144,790, to provide Professional Design Services for a Highway Safety Improvement Program (HSIP) Cycle 11, using the City’s standard agreement form, with the Harris proposal for this work attached hereto marked as Exhibit A, and by this reference incorporated herein, and authorize the City Manager to execute said contract on behalf of the City of Soledad.

PASSED AND ADOPTED by the City Council of the City of Soledad at a regular meeting duly held on the 4th day of December 2024 by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

ANNA M. VELAZAQUEZ, Mayor
ATTEST:
________________________________
MEGAN HUNTER, City Clerk
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CONSULTING SERVICES AGREEMENT BETWEEN

THE CITY OF SOLEDAD AND

HARRIS & ASSOCIATES
THIS AGREEMENT for consulting services is made by and between the City of Soledad (“City”) and Harris and Associates (“Consultant”) (together sometimes referred to as the “Parties”) as of December 4, 2024 (the “Effective Date”).

Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.

1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2026, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as referenced in Section 8.

1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged.

1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons.

1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy Consultant’s obligations hereunder.

1.5 Public Works Requirements. Because the services described in Exhibit A include “work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work,” the services constitute a public works within the definition of Section 1720(a)(1) of the California Labor Code. As a result, Consultant is required to comply with the provisions of the Labor Code applicable to public works, to the extent set forth in Exhibit C.

Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed 144,790, notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, regarding the amount of compensation, the Exhibit A
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Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person.

Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement.

2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:
 Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
 The beginning and ending dates of the billing period;  A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion;
 At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense;
 The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder;
 The Consultant’s signature;
 Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours within a 12-month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable.

2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant.
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2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within 60 days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed.

2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement.

In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment.

2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B.

2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not exceed $-0-. Expenses not listed below are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under this Agreement that shall not be exceeded.

2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date.

2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator.

Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein.

City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve 82 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 4 of 14
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incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities.

Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s) and provided evidence that such insurance is in effect to City.

Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. Consultant shall maintain all required insurance listed herein for the duration of this Agreement.

4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $ 1,000,000 per accident. In the alternative, Consultant may rely on a selfinsurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement.

4.2 Commercial General and Automobile Liability Insurance.

4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than $ 1,000,000 per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. 83 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 5 of 14
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4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (most recent edition) covering comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001, Code 1 (any auto). No endorsement shall be attached limiting the coverage.

4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the Consultant; or automobiles owned, leased, hired, or borrowed by the Consultant
c. For any claims related to this Agreement or the work hereunder, the Consultant’s insurance covered shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
d. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after 30 days’ prior written notice has been provided to the City.

4.3 Professional Liability Insurance.

4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than $ 1,000,000 covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed $150,000 per claim.

4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the date of the Agreement.
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b. Insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of five years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement.

4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy

4.4 All Policies Requirements.

4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII.

4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, it shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time.

4.4.3 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the written approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

4.4.5 Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer or contractor may require from vendor by virtue of the payment of any loss. Consultant agrees to obtain any endorsements that may be necessary to affect this waiver of subrogation.
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The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the entity for all work performed by the consultant, its employees, agents, and subcontractors.

4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:
 Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
 Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or  Terminate this Agreement.

Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its governing body, officers, agents, employees from and against any and all liability, loss damage, claims, expenses and costs (including, without limitation, reasonable attorney fees and cost and costs of litigation) (collectively “Liability”) of every nature which arises out of, pertains to, or relates to the negligence, recklessness or willful misconduct of Consultant in the performance of this Agreement, except such Liability caused by the active negligence, sole negligence or willful misconduct of City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Consultant or its agents or employees under Worker’s Compensation acts, disability benefits acts, or other employee benefit acts. This indemnification obligation is not limited by any limitation on the amount or type of damages available under any applicable insurance coverage and shall survive expiration or early termination of this Agreement. This section is applicable to services provided under this agreement that are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor.

With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type of express or implied indemnity against the Indemnitees.

Notwithstanding the forgoing, to the extent this Agreement is a “construction contract” as defined by California Civil Code section 2783, as may be amended from time to time, such duties of Consultant to indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782. 86 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 8 of 14
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Section 6. STATUS OF CONSULTANT.

6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits.

6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

Section 7. LEGAL REQUIREMENTS.

7.1 Governing Law. The laws of the State of California shall govern this Agreement.

7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws and regulations applicable to the performance of the work hereunder, including but not limited to, the California Building Code, the Americans with Disabilities Act, and any copyright, patent or trademark law. Consultant’s Failure to comply with any law(s) or regulation(s) applicable to the performance of the work hereunder shall constitute a breach of contract.

7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program.

7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, 87 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 9 of 14
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Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City.

7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby.

Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement.

Section 8. TERMINATION AND MODIFICATION.

8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon 60 days written notice to City and shall include in such notice the reasons for cancellation.

In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement.

8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period.

8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties.

8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a 88 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 10 of 14
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determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant.

Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator.

8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement.

8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall included, but not be limited to, the following:

8.6.1 Immediately terminate the Agreement;

8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement;

8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or

8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work.

Section 9. KEEPING AND STATUS OF RECORDS.

9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties.

9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents 89 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 11 of 14
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evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement.

9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of 3 years after final payment under the Agreement.

Section 10 MISCELLANEOUS PROVISIONS.

10.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Monterey or in the United States District Court for the Northern District of California.

10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties.

10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper.

10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place 90 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 12 of 14
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Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq.

Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq.

Consultant hereby warrants that it is not now, nor has it been in the previous 12 months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant.

Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.

10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials.

10.9 Contract Administration. This Agreement shall be administered by Don Wilcox, Public Works Director ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee.

10.10 Notices. Any written notice to Consultant shall be sent to:

Craig Siefert, PE
Harris & Associates
60 West Alisal Street, Suite 200
Salinas, CA 93901
[email protected]
Any written notice to City shall be sent to:

Megan Hunter, City Manager
City of Soledad
P.O. Box 248
Soledad, CA 93960
[email protected]

10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled 91 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 13 of 14
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"Seal and Signature of Registered Professional with report/design responsibility," as in the following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.

10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A and B, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. To the extent there may be a conflict between the consultant proposal terms and the agreement, the City’s agreement language prevails.

Exhibit A Scope of Services
Exhibit B Payment Schedule
Exhibit C Public Works Requirements

10.13 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement. [SIGNATURES ON FOLLOWING PAGE]
92 Consulting Services Agreement between December 4, 2024 City of Soledad and Harris & Associates Page 14 of 14
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The Parties have executed this Agreement as of the Effective Date.

CITY OF SOLEDAD CONSULTANT: Harris & Associates
____________________________ ______________________________ Megan Hunter, City Manager Craig Siefert, PE
Attest:
____________________________
Megan Hunter, City Clerk
Approved as to Form:
____________________________
Michael Rodriquez, City Attorney
93 Consulting Services Agreement between May 1, 2024
City of Soledad and Harris & Associates--Exhibit A Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES
.
94 60 W. Alisal, Suite 200, 2nd Floor Salinas, CA 93901  (831) 789-8670  www.WeAreHarris.com October 22, 2024 Harris Project No: 1200672011
Don Wilcox
Director of Public Works
Public Works Department
City of Soledad
248 Main Street
Soledad, CA 93960
HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 11
PROPOSAL FOR DESIGN SERVICES (TASK ORDER 11)
Dear Mr. Wilcox,
Harris & Associates (Harris) is pleased to present this proposal to provide engineering design services and prepare construction documents for the Highway Safety Improvement Program (HSIP) Cycle 11 Pedestrian Safety Improvements Project (Project) in the City of Soledad (City). The following outlines our project understanding, proposed scope of services and estimated fee to provide these services.

PROJECT UNDERSTANDING
The HSIP program is a core federal-aid program under the FIxing America’s Surface Transportation (FAST) Act that went into effect in December 2015. The purpose of the HSIP program is to achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-state owned roads and roads on tribal lands.

Original Scope of Work
The City applied for and was awarded HSIP Cycle 11 funds (state funds) in the amount of $777,240 to support safety improvements at fifteen (15) locations. MNS Engineers (MNS) prepared Concept Plans for each location showing most of the proposed safety improvements. The original HSIP Cycle 11 application and the MNS Concept Plans proposed the following safety improvements by location:

Location 1: Nestles Rd at Los Coches Rd
• Marked Crosswalk on Nestles Rd (at north corner of Los Coches Rd) • RRFB & bulb outs
• One streetlight (not depicted in concept plans)
Location 2: Nestles Rd at 4th St
• Center line pavement markings on Nestles Rd approaching intersection • Bulb-outs & marked crosswalks for crossing 4th St and crossing Nestles Rd at northern corner • One streetlight (not depicted in concept plans)
Location 3: Nestles Rd at Front St
• Restripe crosswalks
• Bulb-outs at northeast and southeast corners
Location 4: Front St at Dixi St
95 Harris & Associates, Inc.  Proposal for DESIGN SERVICES (TASK ORDER 11) 2 of 8 • Marked crosswalk on Dixi St.

Location 5: Front St at East St
• Bulb outs at northwest and northeast corners with ADA ramps • Green bike boxes on Front St
• Lead pedestrian interval timing
Location 6: Front St at Encinal St
• RRFBs for crossing Front St
Location 7: West St at North St
• Road diet - south of Gabilan Dr restripe as two travel lanes & median • Double striped median from Gabilan Dr to North St
• Two-way left turn lane from North St to Front St
• Add striped bike lane buffer
• Roadway width: 50 ft-6' bike lane, 3' buffer, 11' travel lane, 10' median or left turn lane Location 8: West St at Sundew St
• Marked crosswalk for West St (south side of North St) • RRFB & median island for crossing West St
• Marked crosswalk for Sundew St
Location 9: Entrada Dr at Prado Dr
• Marked crosswalks for crossing Entrada on both sides of Prado • NS08 - flashing beacons for stops on Entrada & south approach on Prado Location 10: Entrada Dr at San Fernando
• Orchard at Entrada - Marked crosswalk & pedestrian crossing signage on Entrada Dr • Install streetlight on north side (not depicted in concept plan) • Marked crosswalk on Entrada, west of San Fernando with RRFB Location 11: Orchard Ln at Ventura Dr
• Crosswalk with RRFB on Orchard (south of Ventura)
• Streetlight on southeast corner at Orchard and Ventura (not depicted in concept plan) • Add streetlight on southeast corner at Orchard and Cambria (not depicted in concept plan) Location 12: Orchard Ln at Metz Rd
• Intersection lighting (pattern of nighttime collisions) Location 13: Palm Ave at 3rd St
• Enhanced crosswalk markings
• Streetlight on northwest corner (not depicted in concept plan) Location 14: Palm Ave at 2nd St
• Crosswalk on Palm, east of Major
• RRFB on Palm
Location 15: Walker Dr at Metz Rd
• RRFB for crossing Metz and lighting on south side
96 Harris & Associates, Inc.  Proposal for DESIGN SERVICES (TASK ORDER 11) 3 of 8 Reduced Scope of Work
Since the original HSIP Cycle 11 application was submitted, several factors have arisen which affect the scope of the proposed safety improvements and locations. These factors are:
• Increased Construction Costs: based on the costs of recent projects within the City, it is anticipated that the funding award of $777,240 will not be enough to construct safety improvements at all 15 locations included with the original application. Therefore, the City has elected to re-evaluate the original scope of work to reduce locations where feasible in order to reduce costs. • Capital Improvement Program (CIP) Projects: the City is currently constructing the Front Street Maintenance Project. The City is currently in design for the West Street Road Diet Project. Both projects will install several of the safety improvements identified in the original HSIP Cycle 11 application. Therefore, these locations have been removed from the original scope of work.
• Development Projects: certain commercial and/or industrial developments are being proposed near locations identified in the HSIP Cycle 11 application. Based on discussions with City staff, it is anticipated that these developments will be required to mitigate traffic concerns and install certain frontage and/or street improvements. It is assumed that some of the safety improvements identified in the original HSIP Cycle 11 application can be installed by these developments. Therefore, these locations have been removed from the original scope of work.
• Active Transportation Program (ATP) and Safe Routes to Schools (SR2S): the City submitted an application for ATP Cycle 7 funding which included SR2S safety improvements along major corridors and at various locations throughout the City. Several of the safety improvements and locations identified in the original HSIP Cycle 11 application were included in the ATP Cycle 7 application. Therefore, these locations have been removed from the original scope of work.

Harris met with City staff to review each location based on the factors listed above and have determined the following, reduced scope of work:

Location 1: Front St at East St
• Lead pedestrian interval timing
Location 2: Entrada Dr at Prado Dr
• High visibility crosswalks
• Solar stop signs
Location 3: Entrada Dr at San Fernando
• Solar powered RRFBs
• New intersection striping and green bike lanes
• One (1) new streetlight
Location 4: Palm Ave at 2nd St
• Solar powered RRFBs
• New intersection striping
Location 5: Walker Dr at Metz Rd
• Solar powered RRFBs and/or alternative safety improvements Location 6: To be determined
• During preliminary engineering, if the estimated costs of the Project allow for additional safety improvements, Harris will work with the City to identify another location to include in the reduced scope of work. 97 Harris & Associates, Inc.  Proposal for DESIGN SERVICES (TASK ORDER 11) 4 of 8 Therefore, Harris will provide engineering design services and prepare Plans, Specifications, and Estimates (PS&E) for the reduced scope of work (5-6 locations) described above.

SCOPE OF SERVICES
The following details our proposed scope of services.

Task 1 – Project Management

1.1 Project Management
Project Management responsibilities include the preparation and maintenance of the project scope, schedule, budget, and resource management. A brief progress report will accompany monthly invoices. The monthly report will discuss budget, schedule, and “next steps”.

1.2 Meetings and Coordination
This task includes meetings with City staff throughout design process. This includes a kickoff meeting, two (2) preliminary design meetings and two (2) design review meetings at the 70% and 100% submittals.

Task 2 – Preliminary Engineering

2.1 Field Investigation
Harris will perform a field investigation for the locations listed above (reduced scope). During the field investigation, Harris will gather the following information:
• Evaluate existing conditions.
• Identify and quantify areas (SF) that will require repairs. • Identify and evaluate drainage patterns to select best approach to design improvements. • Locate surface utility covers, manholes, vaults, and monuments to identify as “protect in place” or “adjust to grade” on project plans. This will assist in coordination with subcontractors and accuracy of topographic survey. • Identify and quantify (LF) existing striping conditions. This will be used to develop new signing and striping plans for the project.

2.2 Topographic Mapping
Our subconsultant RJA will provide supplemental survey for the reduced scope locations listed above (5-6 locations).

Other identified locations will use available survey data recently obtained during the design efforts for other projects.

Harris will use the Topographic Map provided by RJA to develop base maps. For other locations where no survey is required, Harris will use available aerial imagery and supplement with the information from the field investigation in which line work will be placed to depict the proposed improvements.

2.3 Information Gathering and Coordination
Harris will send utility notification to the various utility agencies with information about the upcoming City project. Our team will coordinate with the various utility agencies about any conflict, upgrades, or construction that they are planning within the project limits. This task will include working with the City of Soledad to contact each existing utility company to obtain existing utility maps.

In addition to any information provided by the City, Underground Service Alert (USA) will be contacted to obtain a complete list of utility owners within the project footprint, and all communication will be documented and kept in the project records.

If necessary, our subconsultant TLE, will prepare a new electrical service application to PG&E. See appendix B for TLE detailed scope of work.
98 Harris & Associates, Inc.  Proposal for DESIGN SERVICES (TASK ORDER 11) 5 of 8

2.4 30% Conceptual Plans and OPCC
Using available information as provided by City staff, including the grant application, input from various stakeholders, the topographic survey and the field investigation, our team will develop 30% level conceptual plans for the proposed improvements and an Opinion of Probable Construction Cost (OPCC).

See Attachment 2 Subconsultant Proposals for RJA’s and TLE’s detailed scope of work.

Task 3 – 70% PS&E

3.1 70% Plans
Based upon the initial kick off meeting, field investigation, base map compilation, and the 30% level conceptual plans Harris will develop and submit 70% PS&E. The plans will be prepared using the City’s standard title block and design standards. Harris assumes the following sheet schedule:

1. One (1) Title Sheet with Project Index Map

2. One (1) General Notes, Symbols and Abbreviations Sheet

3. Two (2) Construction Details Sheets

4. Five to Six (5-6) Improvement Plans, Signing and Striping Plans

5. One (1) Lighting Plan (by TLE)

6. One (1) Electrical Details Sheet (by TLE)

7. One (1) Signal Timing Plan (by TLE)
Total = Approximately 12-13 sheets.

3.1 70% OPCC
A detailed engineer’s opinion of probable construction costs will be developed and included as part of the 70% PS&E submittal to the City. Pending the value of the engineer’s opinion of probable construction costs and the allocation of available funds for construction, Harris will re-evaluate the project and determine if the construction scope of work shall be revised. At this time, Harris will discuss options with City staff to obtain direction prior to proceeding.

3.2 70% Technical Specifications
Special provisions, in “Green Book format” describing the project items and the technical requirements will be prepared.

The Special Provisions will describe special design and coordination features of the project as well as provide requirements for materials, equipment, installation, and workmanship. A bid schedule will also be prepared in sufficient detail to assist in evaluating bids and preparing progress payments. The work will be submitted in PDF and Microsoft Word format.

3.3 Quality Assurance/Quality Control
Senior engineering staff will perform a QA/QC review using internal processes and check lists. Prior to the 70% submittal, our QC manager will perform a detailed review of all construction documents to ensure quality and consistency.

Task 4 – 100% PS&E
Based on the approved 70% PS&E, Harris will develop the final construction documents (100% PS&E) for the project.

4.1 Preparation of Construction Plans
After the 70% design review and approval, the construction drawings will be developed to 100% for the City to use in the bid process.

4.2 Preparation of Opinion of Construction Cost Estimates 99 Harris & Associates, Inc.  Proposal for DESIGN SERVICES (TASK ORDER 11) 6 of 8 A detailed engineer’s opinion of probable construction costs will be developed for the 100% plan submittal to the City.

The estimate will incorporate recent relevant bid prices, price quotes from equipment vendors as necessary, and will reflect the most recent trends in construction pricing.

4.3 Preparation of Technical Specifications
100% technical specifications will be provided to the City, all special bid items or materials will be researched in advance to assure local availability. The work will be submitted in PDF and Microsoft Word format.

4.4 Quality Control:

Harris will have senior engineering staff perform a QA/QC review using Harris QA/QC Manual and check lists. Prior to the 100% submittal, our QC manager will perform a detailed review of all construction documents to ensure quality and consistency.

Harris will prepare the previously detailed contract documents, including bid schedule, special provisions, and final engineer’s opinion of construction costs in Microsoft WORD and PDF format. PDF plans will also be issued. All drawings will be provided in AutoCAD format upon completion of the project.

Task 5 – Caltrans Coordination

5.1 Update Benefit Cost Analysis (BCA)
Due to the reduced scope of work, Harris anticipates that a new BCA will be required by Caltrans. Harris will prepare an updated BCA based on the reduced scope of work described herein. Harris assumes that the reduced scope of work will meet or exceed the minimum BCA for HSIP Cycle 11.

5.2 Scope Reduction Support
Harris will coordinate the reduced scope of work with Caltrans to obtain their approval. This task includes email and telephone coordination.

Task 6 – Environmental (CEQA) Documentation
Our team will support the City after submitting final design and be ready for questions from Contractors.

6.1 Project Coordination
Coordinate with the City and Caltrans staff to confirm and clarify the required process and requirements for Environmental (CEQA) documentation. This scope of work assumes the project will be processed through Caltrans Local Assistance program and will require preparation of a Caltrans Preliminary Environmental Study (PES) Form and CEQA environmental checklist form.

6.2 Project Description and Site Visit
Prepare a project description that includes adequate information about planned construction methodologies and best management practices (provided by the project design team) to analyze the potential environmental impacts.

6.3 Caltrans PES and CEQA Checklist
Prepare CEQA documentation, including a Caltrans PES Form and Caltrans CEQA environmental checklist form, using the Caltrans template provided on the Caltrans Standard Environmental Reference (SER) website for the infrastructure improvements, to support a CEQA Categorical Exclusion. This scope includes providing one draft set of the Caltrans CEQA documentation and one final set, and it assumes Caltrans will process the Categorical Exclusion.

6.4 CEQA Documentation
Prepare a CEQA Notice of Exemption form with supporting memorandum that explains 1) why the project qualifies for a Categorical Exemption under Class 1, Existing Facilities (CEQA Guidelines 15301), and 2) why none of the six (6) exceptions 100
Harris & Associates, Inc.  Proposal for DESIGN SERVICES (TASK ORDER 11) 7 of 8 to using a categorical exemption apply to the project CEQA Guidelines 15300.2). This scope includes providing one draft set of the CEQA documentation and one final set. This scope also assumes Harris will file the NOE with the State Clearinghouse and the Monterey County Clerk, which will require a $50 filing fee that has been included in this scope of work.

ASSUMPTIONS AND EXCLUSIONS
We have made the following assumptions and exclusions for this project:

1. All safety improvements will be constructed within existing city-owned public rights-of-way.

2. The Project will have minimal ground disturbance with no disturbance to existing creeks or drainages, no habitat or tree removal, and no new or expanded travel lanes what would expand vehicular capacity.

3. The Project qualifies for Categorical Exemption Class 1.

4. Grant management, coordination, invoicing and reimbursements will be performed by the City.

5. Design services for additional locations beyond those described herein is not included in this scope of work.

6. Design Services During Construction (DSDC) are not a part of this scope of work.

7. Bid support services will be coordinated by the City.

8. Construction management and inspection services are not included in this scope of work.

PROJECT SCHEDULE
The delivery of the HSIP Cycle 11 state funded projects must meet the following milestones:
• The PE phase (if applicable) must be allocated by 13/31/2023.

Note: the City allocated the PE phase on 5/15/23. The City then withdrew the PE allocation and asked for all funds to be allocated to the construction (CON) phase.
• The Construction (CON) phase must be allocated by 3/31/2026; and • The Project must be completed and closed out by 3/31/2028 To comply with the milestone dates, Harris proposes the following Project schedule:

Notice to Proceed (NTP) ....................................................................................................................December 1, 2024 30% Conceptual Plans......................................................................................................................... February 21, 2025 70% PS&E............................................................................................................................................ April 25, 2025 100% PS&E..........................................................................................................................................June 27, 2025 Anticipated Construction....................................................................................................................July 2025 This schedule assumes a two-week City review time for each submittal and no unforeseen circumstances impacting the project schedule.

PROPOSED FEES
Harris will provide the services described herein for an estimated time and materials fee of $144,790 as shown in Attachment 1 – Fee Estimate. We would be happy to discuss the fees and their association with our proposed scope of work and make revisions where mutually agreeable.

We greatly appreciate your consideration of this proposal. Please feel free to contact us with any questions.

Sincerely,
Harris & Associates, Inc. Harris & Associates, Inc.
101
Harris & Associates, Inc.  Proposal for DESIGN SERVICES (TASK ORDER 11) 8 of 8

Craig Siefert, PE Leon D. Gomez, PE
Sr. Director – Engineering Services Sr. Project Manager - Engineering Services (949) 236-0061  [email protected] (831) 789-8670  [email protected] Attachments:
1 Fee Estimate
2 Sub consultant Proposals
102
Consulting Services Agreement between December 4, 2024
City of Soledad and Harris & Associates--Exhibit B Page 1 of 1

EXHIBIT B

COMPENSATION SCHEDULE
103
TOTAL
HOURS

TOTAL FEE
HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST HRS COST COST 10% Mark Up COST 10% Mark Up
1 Project Management 4.0 1,280.00 $ 0.0 - $ 40.0 8,800.00 $ 4.0 740.00 $ 0.0 - $ 4.0 1,140.00 $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 480.00 $ 48.00 $ - $ - $ 44.0 12,488.00 $

1.1 Project Management 2.0 640.00 $ - $ 32.0 7,040.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 480.00 $ 48.00 $ - $ 34.0 8,208.00 $

1.2 Meetings and Coordination 2.0 640.00 $ - $ 8.0 1,760.00 $ 4.0 740.00 $ - $ 4.0 1,140.00 $ - $ - $ - $ - $ - $ - $ - $ 10.0 4,280.00 $ 2 Preliminary Engineering 0.0 - $ 4.0 1,140.00 $ 4.0 880.00 $ 48.0 8,880.00 $ 116.0 17,400.00 $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 7,350.00 $ 735.00 $ 8,700.00 $ 870.00 $ 124.0 45,955.00 $

2.1 Field Investigation - $ - $ - $ 8.0 1,480.00 $ 16.0 2,400.00 $ - $ - $ - $ - $ - $ - $ 3,390.00 $ 339.00 $ - $ 16.0 7,609.00 $

2.2 Topographic Mapping - $ - $ - $ 4.0 740.00 $ 12.0 1,800.00 $ - $ - $ - $ - $ - $ - $ 1,320.00 $ 132.00 $ 8,700.00 $ 870.00 $ 12.0 13,562.00 $

2.3 Information Gathering and Coordination - $ - $ - $ 4.0 740.00 $ 24.0 3,600.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 24.0 4,340.00 $

2.4 30% Conceptual Plans and OPCC - $ 4.0 1,140.00 $ 4.0 880.00 $ 32.0 5,920.00 $ 64.0 9,600.00 $ - $ - $ - $ - $ - $ - $ 2,640.00 $ 264.00 $ - $ 72.0 20,444.00 $ 3 70% PS&E 0.0 - $ 16.0 4,560.00 $ 8.0 1,760.00 $ 60.0 11,100.00 $ 124.0 18,600.00 $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 4,050.00 $ 405.00 $ - $ - $ 148.0 40,475.00 $

3.1 70% Plans - $ - $ 8.0 1,760.00 $ 36.0 6,660.00 $ 80.0 12,000.00 $ - $ - $ - $ - $ - $ - $ 2,640.00 $ 264.00 $ - $ 88.0 23,324.00 $

3.2 70% OPCC - $ - $ - $ 8.0 1,480.00 $ 16.0 2,400.00 $ - $ - $ - $ - $ - $ - $ 960.00 $ 96.00 $ - $ 16.0 4,936.00 $

3.3 70% Technical Specifications - $ - $ - $ 16.0 2,960.00 $ 28.0 4,200.00 $ - $ - $ - $ - $ - $ - $ 450.00 $ 45.00 $ - $ 28.0 7,655.00 $

3.4 QA/QC - $ 16.0 4,560.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 16.0 4,560.00 $ 4 100% PS&E 0.0 - $ 8.0 2,280.00 $ 8.0 1,760.00 $ 36.0 6,660.00 $ 72.0 10,800.00 $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 3,360.00 $ 336.00 $ - $ - $ 88.0 25,196.00 $

4.1 100% Plans - $ - $ 8.0 1,760.00 $ 24.0 4,440.00 $ 48.0 7,200.00 $ - $ - $ - $ - $ - $ - $ 2,880.00 $ 288.00 $ - $ 56.0 16,568.00 $

4.2 100% OPCC - $ - $ - $ 4.0 740.00 $ 8.0 1,200.00 $ - $ - $ - $ - $ - $ - $ 240.00 $ 24.00 $ - $ 8.0 2,204.00 $

4.3 100% Technical Specifications - $ - $ - $ 8.0 1,480.00 $ 16.0 2,400.00 $ - $ - $ - $ - $ - $ - $ 240.00 $ 24.00 $ - $ 16.0 4,144.00 $

4.4 QA/QC - $ 8.0 2,280.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 8.0 2,280.00 $ 5 Caltrans Coordination 0.0 - $ 0.0 - $ 12.0 2,640.00 $ 0.0 - $ 0.0 - $ 28.0 7,980.00 $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ - $ - $ - $ - $ 12.0 10,620.00 $

5.1 Update Benefit Cost Analysis (BCA) - $ - $ 8.0 1,760.00 $ - $ - $ 24.0 6,840.00 $ - $ - $ - $ - $ - $ - $ - $ 8.0 8,600.00 $

5.2 Scope Reduction Support - $ - $ 4.0 880.00 $ - $ - $ 4.0 1,140.00 $ - $ - $ - $ - $ - $ - $ - $ 4.0 2,020.00 $ 6 Environmental Documentation 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 0.0 - $ 9.0 2,520.00 $ 36.0 5,760.00 $ 2.0 400.00 $ 2.0 320.00 $ 4.0 620.00 $ - $ - $ - $ - $ 0.0 9,620.00 $

6.1 Project Coordination - $ - $ - $ - $ - $ - $ 4.0 1,120.00 $ 2.0 320.00 $ - $ - $ - $ - $ - $ 0.0 1,440.00 $

6.2 Project Description and Site Visit - $ - $ - $ - $ - $ - $ 1.0 280.00 $ 8.0 1,280.00 $ - $ - $ - $ - $ - $ 0.0 1,560.00 $

6.3 Caltrans PES and CEQA Checklist - $ - $ - $ - $ - $ - $ 2.0 560.00 $ 10.0 1,600.00 $ 1.0 200.00 $ 1.0 160.00 $ 2.0 310.00 $ - $ - $ 0.0 2,830.00 $

6.4 CEQA Documentation - $ - $ - $ - $ - $ - $ 2.0 560.00 $ 16.0 2,560.00 $ 1.0 200.00 $ 1.0 160.00 $ 2.0 310.00 $ - $ - $ 0.0 3,790.00 $ EXP Reimbursables 260.00 $ 26.00 $ 436.00 $
Grand Total: 4.0 1,280.00 $ 28.0 7,980.00 $ 72.0 15,840.00 $ 148.0 27,380.00 $ 312.0 46,800.00 $ 32.0 9,120.00 $ 9.0 2,520.00 $ 36.0 5,760.00 $ 2.0 400.00 $ 2.0 320.00 $ 4.0 620.00 $ 15,500.00 $ 1,550.00 $ 8,700.00 $ 870.00 $ 416.0 144,790.00 $

50.00 $ 100.00 $ - $
Date: 10/22/24
Sr Consultant Sr. Engineer I
RJA
Subconsultants
$ 185.00 $ 285.00
Enve
Project Manager
$ 280.00
Enve Analyst Enve
AQ/GHG/Noise
Enve
Bio/Nat Res
Enve
GIS/Graphics
$ 160.00 $ 155.00
ATTACHMENT 1

FEE ESTIMATE
HSIP CYCLE 11 - CITY OF SOLEDAD
Engineer III

PHASE /
TASK NO.

Work Task or Item*
DESCRIPTION $ 320.00 $ 220.00 $ 285.00
Principal InCharge
$ 150.00
SOLEDAD HSIP CYCLE 11
Project Manager II QA/QC
$ 200.00 $ 160.00 TL Engineering
Harris and Associates, Inc.  450 Lincoln Ave, Suite 103, Salinas, CA 93901  (831) 789-8667  www.WeAreHarris.com 104

EXECUTION VERSION
Attachments: Exhibit A, Exhibit B, RJA Rate and Expense Schedule

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S:\Marketing\Proposals\Private Proposals\Soledad, Multiple Intersections (2024)\Soledad Multiple Int Proposal revised.docx 8055 CAMINO ARROYO, GILROY, CA 95020 T:408.848.0300/ WWW.RJA-GPS.COM WORK ORDER NO. 1 (REVISED)
Client: Harris & Associates
3620 American River Drive, Suite 175
Sacramento, CA 95864
Attn.: Gabriel Gutierrez, PE, QSD, MS
Phone #: 619.382.7788
Date: May 22, 2024
May 23, 2024
August 5, 2024
Job #: Proposal P/T: See Exhibit A
Job Name: Palm Avenue at 2
nd Street Intersection,
Soledad CA
Description of Scope of Work: See "Exhibit A" for details.

Fee for Services: See "Exhibit B" for details.

Conditions: Expenses shall be reimbursed in addition to the Fees for Services in accordance with the attached Rate and Expense Schedule. At the end of June each year, the rates and remaining fees for all services shall be increased proportionately to the increase in costs incurred by Consultant for labor and expenses. Invoices will be rendered monthly for the work done in the preceding month and will be due and payable upon receipt. All accounts not paid within thirty (30) days after date of invoice will bear a FINANCE CHARGE OF 1.5% per month, or the legal rate of interest, whichever is less, on the unpaid balance until paid in full. In the event any action is brought pursuant to this agreement concerning any amounts due hereunder, the prevailing party shall be reimbursed for all litigation and collection expenses, including but not limited to reasonable attorney's fees.

All work performed shall be in accordance with generally accepted standards of professional practice. All tracings, survey notes, and other original documents shall be the property of Consultant, except where by law or precedent these documents become public property.

Either party may terminate this agreement if the other party is in material breach of the provisions of this agreement.

In addition, either party may terminate the agreement for its convenience and without cause by giving 15 days written notice to the other party. In the event of any termination, Client shall pay Consultant for all services rendered, in accordance with this Work Order.

Notice of Licensure: As of the date of this Agreement, RJA’s Gilroy office employs the following individuals licensed by the State of California (RCE unless otherwise noted): Arminta J. Jensen, #42321; David R. Stanton, #56150; Paul C. Patton, #66271; Luis Santiago-Sotelo, #79665; Christopher D. Maxwell, #91365; Caroline R.

Seifert, #93626; Ryan T. Lindseth #93967; Amadeo Lopez, #96064; Bryan D. Pierce, P.L.S. #8859; Arminta J.

Jensen, P.L.S. #9311.

Consultant: Ruggeri-Jensen-Azar Client: Harris & Associates By: _________________________________ By: _________________________________ Date: ________________________________
8/5/2024
Date: _______________________________
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EXHIBIT A

SCOPE OF SERVICES
For
PALM AVENUE AT SECOND ST. INTERSECTION

SOLEDAD, CALIFORNIA
AUGUST 5, 2024
RJA JOB NUMBER: Proposal
TYPE OF WORK: Survey Services
CLIENT: Harris & Associates
SUBJECT PROPERTY:

Palm Avenue at 2nd Street intersection, located in Soledad, Monterey County, California. Client intends to improve the intersection in the City of Soledad. The City of Soledad is considered the Lead Agency for processing the work described herein.

SCOPE OF SERVICES:

10. DESIGN SURVEY
A. Resolved Boundary
Consultant will establish project horizontal and vertical control, search for and locate existing controlling boundary monumentation and resolve project boundary based upon the Monterey County Public Records. Boundary information will be provided fifty (50) feet beyond the intersections.

The resolved boundaries will be provided for the following locations:
• Palm Avenue, 2
nd Street, and Major Avenue
D. Topographic Survey
Consultant will provide ground survey and data reduction for pavement grades, lip of gutter grades, flowline of gutter grades, top/face of curb grades, back of walk grades, and fifteen (15) feet behind back of walk grades at twenty-five (25) foot intervals. Survey data will be collected fifty (50) feet beyond the return of each surveyed area.

The deliverable will be an Autocad file of the surveyed data at a scale of 1’ = 10’.

Topographic survey data will be collected at the following locations:
• Two (2) returns at Palm Avenue and 2
nd Street.
• Two (2) returns at Major Avenue to Palm Avenue.

This proposal assumes that the location will be authorized and available for survey at the same time.

M. Optional Survey Services
Provide up to sixteen (16) hours of two-person field crew and twelve (12) hours of office survey support as requested by Client.

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REIMBURSABLE/ADDITIONAL SERVICES/EXCLUSIONS
Any reproduction work, other than that required for the Consultant’s in house use, and all mileage, Federal Express, UPS, California Overnight, and other deliveries will be billed per the attached Rate and Expense Schedule in addition to the fees shown in Exhibit B.

The services to be provided are those detailed in this Scope of Services (Exhibit A). All items not expressly described in this Scope of Services shall be deemed "additional services"/"extra work" and compensation shall be on a time and expense basis per the attached Rate and Expense Schedule. The following items are specifically excluded from this Scope of Work:

A. Preliminary/Tentative Map and/or Final Map Exclusions

1. Plats and legal descriptions for easements or ROW not specifically mentioned in the Scope of Services

2. Processing or the recording of map after Agency approval

3. Provision of preliminary or final title report

4. Any plats and descriptions for offsite purposes

5. Preparation of a "Vesting Tentative Map"

6. Any and all documents required for public noticing or mailing of such

7. Assistance with any property, right-of-way, or easement acquisition.

D. Misc Exclusions

1. Topographic survey in addition to what is described in this proposal

2. Aerial topographic survey

3. Preparation of Caltrans Right Of Way Appraisal Maps

4. Any environmental investigations and/or technical studies or any services related to regulatory agencies

5. Any soils investigations and/or reports

6. Potholing of existing underground facilities/utilities

7. Preparation of any pavement analysis

8. Calculation for pavement structural sections

9. Preparation of any design elements other than those specifically mentioned in this scope of services

10. Coordination with any utility companies for utility relocations

11. Inspection services

12. Construction staking

13. Survey services related to field measurements and filing of any corner record if any monumentation is disturbed or destroyed. If such is necessary per State Law, additional services and compensation will be required.

MISCELLANEOUS PROVISIONS
B. Record of Surveys
Pursuant to “The State of California Professional Land Surveyors Act” (Government Code Section 8762 - January 1, 2007), if after performing the boundary survey for the project, any material discrepancies in the boundary information and existing monumentation are found, the resolved boundary information will be depicted on the final map for the project and the corresponding boundary monumentation will be set. Should the Client decide not to pursue a final map for the project, a “Record of Survey” will be prepared by RJA and recorded by the Client. Additionally, all required boundary monumentation will be set according to the Record of Survey. If a Record of Survey is required, Client agrees to compensate RJA on a Time and Expense (T&E) basis per the attached Rate and Expense Schedule for all costs associated with the preparation of the boundary survey and boundary monumentation.

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The Client and Consultant are aware that many factors outside the Consultant’s control may affect the Consultant’s ability to complete the services to be provided under this Agreement. The Consultant will perform these services with reasonable diligence and expediency consistent with sound professional practices.

D. Notice of Licensure
As of the date of this Agreement, RJA’s Gilroy office employs the following individuals licensed by the State of California (RCE unless otherwise noted): Arminta J. Jensen, #42321; David R. Stanton, #56150; Paul C. Patton, #66271; Luis Santiago-Sotelo, #79665; Christopher D. Maxwell, #91365; Caroline R. Seifert, #93626; Ryan T. Lindseth #93967; Amadeo Lopez, #96064; Bryan D. Pierce, P.L.S. #8859; Arminta J. Jensen, P.L.S. #9311.

E. Site Visits and Construction Support
If included in this Scope of Services, Site Visits and/or Construction Support are only for visual observation of construction to permit the Consultant, as an experienced and qualified professional, to answer field questions from Client and aid in expressing intent of documents prepared by Consultant.

In making such visits or providing support, the Consultant makes no guarantees for, and shall have no authority or control over, the Contractor's performance or failure to perform the Work in accordance with the Contract Documents. The Consultant shall have no responsibility for the means, methods, techniques, sequences or procedures selected by the Contractor or for the Contractor's safety precautions and programs nor for failure by the Contractor to comply with any laws or regulations relating to the performance or furnishing of the Work by the Contractor.

F. Electronic Media
If Client requires a copy of RJA’s horizontal layout and/or control data in electronic media form (electronic media) for use by them and their consultants/contractors (Client and Client Users), the Client and Client Users will comply with the State Business and Professions Code Chapters 7 and 15, Professional Engineers Act and Professional Land Surveyors Act, respectively; any such use governed by these codes will be performed by, or under the responsible charge of a qualified/licensed individual as set forth and defined therein. In addition, Client and Client Users are responsible to confirm the accuracy by checking the media against the accompanying hard copy (“hardcopy”) of the electronic media. If there is a discrepancy, the data on the hardcopy information governs. Client and Client Users hereby assume full responsibility for comparing the electronic media information to the hardcopy information and agrees to notify RJA in writing of any observed discrepancies. Client and Client and hereby agrees to assume any and all responsibility from any results obtained in use of this electronic media, as RJA makes no representation as to the accuracy of the electronic media information.

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EXHIBIT B

COMPENSATION
for
PALM AVENUE AT SECOND ST. INTERSECTION

SOLEDAD, CALIFORNIA
AUGUST 5, 2024
Client shall compensate Consultant for the performance of the work previously described in Exhibit A, SCOPE OF SERVICES, and for such extras and additions as follows:

I. SCOPE OF SERVICES ITEM FEE

10. DESIGN SURVEY
A. Resolved Boundary $1,000
D. Topographic Survey $7,700
Total: $8,700
M. Optional Survey Services $7,400
II. Printing and Miscellaneous Expenses
Any reproduction work, other than that required for the Consultant’s in house use, and all mileage, Federal Express, UPS, On-Trac, and other deliveries and expenses will be billed per the attached Rate and Expense Schedule, in addition to the above fees.

III. Additional Services
The services to be provided are those detailed in Exhibit A, Scope of Services. All items not expressly described in this scope and all hours for a specific item which are above those stated in the scope of services shall be deemed "Additional Services"/"Extra Work" and compensation shall be on a time and expense basis per the attached Rate and Expense Schedule, in addition to the above fees.

IV. Payment Terms
Invoices will be rendered monthly for the work done in the preceding month and will be due and payable upon receipt. All accounts not paid within thirty (30) days after date of invoice will bear a FINANCE CHARGE OF 1.5% per month, or the legal rate of interest, whichever is less, on the unpaid balance until paid in full. In the event any action is brought in this agreement concerning any amounts due hereunder, the prevailing party shall be reimbursed for all litigation and collection expenses, including but not limited to reasonable attorneys’ fees.

Fees shown are good through September 30, 2024. Rate & Expense Schedule is good through September 30, 2024. At the end of June each year, the rates and remaining fees for all services shall be increased proportionately to the increase in costs incurred by Consultant for labor and expenses and the Rate and Expense Schedules will be updated.

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RATE AND EXPENSE SCHEDULES
For
PALM AVENUE AT SECOND ST. INTERSECTION

SOLEDAD, CALIFORNIA
(Effective through September 30, 2024)

HOURLY RATE SCHEDULE FOR PROFESSIONAL SERVICES
Classification Rate
Senior Project Manager............................................................................................................... $279.00 Project Manager ............................................................................................................................ 264.00 Senior: Engineer, Surveyor, Planner ............................................................................................. 251.00 Associate: Engineer, Surveyor, Planner ........................................................................................ 234.00 Engineer, Surveyor, Planner.......................................................................................................... 217.00 Assistant: Engineer, Surveyor, Planner......................................................................................... 188.00 Senior Designer/Technician .......................................................................................................... 184.00 Technician ..................................................................................................................................... 163.00 Assistant Technician...................................................................................................................... 141.00 Project Coordinator ....................................................................................................................... 125.00 Administrative Assistant ............................................................................................................... 107.00 Clerical ........................................................................................................................................... 81.00 Field Survey Manager ................................................................................................................... 232.00 1-Person Survey Crew................................................................................................................... 214.00 2-Person Survey Crew................................................................................................................... 328.00 3-Person Survey Crew................................................................................................................... 395.00 Principal......................................................................................................................................... 295.00 Deposition/Court Appearance ................................................................rates are available upon request

EXPENSE SCHEDULE
Bond Copy (24"x36")............................................................................................................ $1.50 each Color/mylar plot (small, medium).........................................................................................$10.00 each Color/mylar plot (large).........................................................................................................$50.00 each Xerox copy ..............................................................................................................................$0.15 each Color xerox copy (8½ x 11 or 11 x 17) ...................................................................................$0.50 each Client-Requested Overtime .................................................................................. Hourly Rate plus 25% All other expenses, including: .................................................................... Actual Cost plus 15% Delivery Service Travel & Expenses
Outside Reproduction Filing or Permit Fees
Mileage - Auto Conference Call Expenses
Outside Consultants
J.V.
110
314 Colville Dr
San Jose, CA 95123
T 209-829-1553

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Soledad HSIP Cycle 11 Lighting Proposal-Rev1.docx
August 1, 2024
Leon D. Gomez, PE, QSD
Sr. Project Manager, Harris & Associates
450 Lincoln Avenue, Suite 103
Salinas, CA 93901
RE: Soledad HSIP Cycle 11 Project, Soledad, CA
Proposal to Provide Engineering Services for Lighting Photometrics & Street Lighting Design
Dear Mr. Gomez:

TL Engineering (TLE) is pleased to provide professional engineering services for the preparation of lighting photometrics plans and lighting improvement plans as part of the City of Soledad HSIP Cycle 11 project, which includes lighting improvements at various locations throughout the City of Soledad. The project understanding, assumptions, and specific services to be provided are described in Exhibit A of this proposal. The proposed fee estimate is included in Exhibit B.

The Client agrees to limit the liability of Consultant, its principals, employees and their sub consultants, to the Client and to all contractors and subcontractors on this project, for any claim or action arising in tort, contract or strict liability, such that the total aggregate liability of Consultant to all those named shall not exceed $500,000 or the amount of the Fee for Services, whichever is less. We appreciate having the opportunity to assist you with this project, and we look forward to providing you with excellent service. If you have any questions or need additional information, please contact me at your convenience.

Respectfully Submitted, Approved by Client
TL Engineering Harris & Associates

Leo Trujillo, PE, TE Signature Date
Principal
T 209-829-1553
[email protected] Name

Title
111
314 Colville Dr
San Jose, CA 95123
T 209-829-1553

EXHIBIT A

SCOPE OF SERVICES
For
SOLEDAD HSIP CYCLE 11 PROJECT - LIGHTING PHOTOMETRICS & STREET LIGHTING DESIGN

CITY OF SOLEDAD
ASSUMPTIONS & UNDERSTANDING:

The City of Soledad (City) was awarded funding for the implementation of roadway safety improvements as part of the HSIP Cycle 11 program. The funding will be used to install safety enhancement improvements and devices, including Rectangular Rapid Flashing Beacons (RRFB), bulb-outs (i.e. curb extensions), high-visibility striping, street lighting, signage, etc. Harris & Associates (H&A) has requested that TLE provide lighting level photometrics at one location and determine the need for any additional street lights. One (1) other location is also included as an optional task. Once the required lighting levels are achieved for the one location, design plans and specifications will be prepared for the proposed street lights at the project location(s). Signal timing sheets will also be developed for the addition of a lead pedestrian interval (LPI) at one location. The following includes the assumptions and understanding for the TLE scope of work:
• Harris & Associates (H&A) is the prime consultant for this project. As such, H&A will provide all existing conditions and proposed improvement base mapping for all project locations. • The following are the locations that TLE will provide photometrics analysis, street light design, or signal timing sheets:

1. Front Street / East Street: signal timing sheets for new LPI

2. Entrada Drive / San Fernando: photometrics analysis and street light design

3. Nestles Road / 4th Street (OPTIONAL TASK): photometrics analysis and street light design • TLE will use the standard type of street lights (i.e. Cree Lighting) that the City has identified should be used throughout the City.
• Based on the information provided by the City, TLE will prepare lighting photometrics plans to assess the lighting levels at the locations identified above. Existing roadway street lights will be added into the photometrics analysis to determine the need for additional lights. Cree lights will be used in the photometrics plans. Various light wattages will be used in order to meet the minimum lighting requirements without being too bright. • There are overhead utility lines along the east side of Nestles Road. This may present conflicts with the new street light at the Nestles Road / 4th Street intersection. Therefore, the new street light may need to be shorter than a standard Type 15 street light to avoid conflicts with and maintain clearance from the overhead utility lines, in accordance with CPUC GO 95. • To verify the height of the overhead lines, TLE staff will conduct a site visit and measure the height of the various lines at the approximate location of the proposed street light at the Nestles Road / 4th Street intersection.
• At locations 2 and 3, there are existing street lights located at or near the project intersection.

Therefore, the approach of the design at these locations will be to intercept the existing street lighting circuit and splice the new light conductors to the existing conductors. This way, a new service cabinet / meter will not be necessary.
• Once the required lighting levels are achieved at the identified location(s), TLE will prepare design plans and specifications for the proposed street lights at the project intersections. 112
314 Colville Dr
San Jose, CA 95123
T 209-829-1553

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Soledad HSIP Cycle 11 Lighting Proposal-Rev1.docx
• Any roadway improvements, including roadway paving, median modifications, curb, gutter, sidewalk, ADA curb ramps, signing, striping, RRFB, and any other civil improvements will be prepared by H&A.
• It is assumed that the City and/or PG&E will provide as-built material for the street lighting and the electrical service meter equipment, describing the existing street light information, including type of lights, luminaire arm height, wattage, and manufacturer. It is also assumed that PG&E will provide the voltage of the existing overhead utility lines at the three potential conflict intersections.
• Preparation of traffic control plans is not currently included in Consultant’s scope of work. This can be added upon request from Client.
• Construction support services are included in our scope of services.

113
314 Colville Dr
San Jose, CA 95123
T 209-829-1553

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Soledad HSIP Cycle 11 Lighting Proposal-Rev1.docx
SCOPE OF SERVICES:

TASK 1 PROJECT MANAGEMENT & COORDINATION
As part of the project management and coordination, it is expected that regular communication will be maintained with the project consultant team, the City of Soledad, and PG&E. TLE will participate in individual phone calls, team conference calls, and email correspondence and necessary to obtain the necessary information for the project and to discuss and resolve project issues.

TASK 2 BASE MAP MANIPULATION
TLE will manipulate the base plan(s) provided by the Client (H&A) to change layer names, colors, & linetypes to print correctly with the TLE AutoCAD plot styles. Existing and proposed CAD base files form the Client will be referenced into TLE’s photometrics and street lighting improvement drawings.

TASK 3 EXISTING CONDITIONS RESEARCH
TLE will reach out to the City of Soledad and to PG&E to request as-built material for the street lighting and the electrical service meter equipment, describing the existing street light information, including type of lights, luminaire arm height, wattage, and manufacturer. TLE will also request voltage information for the existing overhead lines from PG&E.

TASK 4 SITE VISIT
TLE will conduct a site visit to record existing site conditions. During our visit, our staff will record the type and height of any existing street lights within the project limits. Our staff will also measure the height of the existing overhead lines at the approximate location of the proposed street lights on Nestles Road / 4th Street. Information regarding the existing street lighting pull boxes, wiring, and electrical service equipment / meter will also be collected during the site visit. This information, together with the information collected as part of Task #3, will then be used in the preparation of the photometrics plans, as well as the street lighting design plans and specifications.

TASK 5 LIGHTING LEVEL PHOTOMETRICS
TLE will provide a lighting level photometric analysis at location 2 (Entrada Drive / San Fernando). The lighting levels will be checked against current IES lighting level requirements for intersection and pedestrian safety requirements. Existing roadway street lights (if any) will be added into the photometrics analysis to help meet the lighting requirements. Cree lights will be used for the new lights in the photometrics plans. Various light wattages will be used in order to meet the minimum lighting requirements without being too bright. The photometrics plans will be submitted to the City for review and approval.
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TASK 6 STREET LIGHTING DESIGN 70% PS&E
The following include one (1) project locations that will include street lighting improvements:
 Entrada Drive / San Fernando: one new street light
Once the lighting levels have been reviewed and approved by the City at Entrada Drive / San Fernando, detailed design plans will be prepared for the new street lights to be installed at this location. Plans & specifications for the new street lights will be prepared in accordance with the latest Caltrans Standard Plans & Standard Specifications. The type of luminaires to be used will adhere to the City’s standards and requirements.

The design will include the street light location, light type, pole height, mast arm length, luminaire wattage, foundation, as well as pull boxes, conduit, and wiring. The approach of the design will be to intercept the existing street lighting circuit near the existing light location and splice the new light conductors to the existing conductors. This way, a new service cabinet / meter will not be necessary.

A 70% set of plans, specifications, & estimate (PS&E) will be prepared and sent to H&A for submittal to the City for review and comment.

TASK 7 STREET LIGHTING DESIGN 100% PS&E
Based on comments received from the City from the previous submittal, TLE will make all appropriate revisions and prepare a set of Final street lighting PS&E. The Final plans will be sent to H&A for submittal to the City for review and approval.

TASK 8 SIGNAL TIMING SHEETS
Signal timing sheets will be developed for the addition of a lead pedestrian interval (LPI) at the Front Street / East Street intersection. Existing signal timing sheets shall be provided by the City, and TLE will provide new signal timing sheets with the requested changes.

TASK 9 PHOTOMETRICS & STREET LIGHT DESIGN (OPTIONAL TASK) Similar to the scope of work for the Entrada Drive / San Fernando intersection, TLE will provide photometrics analysis and street light design at the Nestles Road / 4th Street intersection. 115
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REIMBURSABLES
Any reproduction work, other than that required for the Consultants in house use, and all mileage, Federal Express, UPS, California Overnight, and other deliveries will be billed per the attached Rate and Expense Schedule shown in Exhibit B. Any reimbursables in excess of the reimbursable budget will be billed per the attached rate and expense schedule.

ADDITIONAL SERVICES/EXCLUSIONS
The services to be provided are those detailed in this Scope of Services (Exhibit A). All items not expressly described in this Scope of Services shall be deemed "additional services"/"extra work" and compensation shall be on a time and expense basis per the attached Rate and Expense Schedule. The following items are specifically excluded from this Scope of Work:

A. Exclusions

1. Any environmental investigations and/or technical studies

2. Preparation of base mapping, including underground utilities

3. Potholing of existing underground facilities/utilities

4. Preparation of photometric level plans for any locations other than the one location specifically mentioned in this proposal

5. Preparation of any design elements other than those specifically mentioned in this scope of services for street lighting improvements

6. Coordination with any utility companies

7. Site visits in addition to those specifically identified in this proposal

8. Any items excluded in the “Assumptions and Understanding” section of this proposal

9. Any items of work not specifically identified in the scope of services

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EXHIBIT B

COMPENSATION
for
SOLEDAD HSIP CYCLE 11 PROJECT - LIGHTING PHOTOMETRICS & STREET LIGHTING DESIGN

CITY OF SOLEDAD
Client shall compensate Consultant for the performance of the work previously described in SCOPE OF SERVICES and for such extras and additions as follows:

Project Work Task Principal Senior Associate Total Total Engineer Engineer Engineer Hour Fee
$240 $210 $190
1 Project Management & Coordination 2 2 $480
2 Base Map Manipulation 2 4 6 $1,320
3 Existing Conditions Research 2 1 3 $690
4 Site Visit 6 6 12 $2,700
5 Lighting Level Photometrics (1 Location) 4 8 12 $2,640 6 Street Lighting Design 70% PS&E
A. 70% Plans (1 Locations) 4 8 12 $2,640
B. 70% Specifications 4 4 $960
C. 70% Cost Estimate 1 1 2 $450
7 Street Lighting Design 100% PS&E
A. 100% Plans (1 Locations) 1 2 3 $660
B. 100% Specifications 1 1 $240
C. 100% Cost Estimate 1 1 $240
8 Signal Timing Sheets 4 6 10 $2,220
Total Hours : 32 36 0 68
Staff Expenses : $7,680 $7,560 $0 $0 $0 68 $15,240
Travel Expenses : $260
Printing, Shipping, etc. : $0
Total Costs (without OPTIONAL TASK) :

OPTIONAL WORK TASK Principal Senior Associate Total Total Engineer Engineer Engineer Hour Fee
$240 $210 $190
9 Photometrics & Street Light Design
A. Photometrics 4 8 12 $2,640
B. Design 14 18 32 $7,140
Total Hours : 18 26 0 44
Staff Expenses : $4,320 $5,460 $0 $0 $0 44 $9,780
Travel Expenses : $0
Printing, Shipping, etc. : $0
OPTIONAL TASK Costs :

SUB-CONSULTANT
$15,500

SUB-CONSULTANT
$9,780
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RATE AND EXPENSE SCHEDULE
(Effective through December 31, 2024)

HOURLY RATE SCHEDULE FOR PROFESSIONAL SERVICES
Classification Rate
Principal Engineer .................................................................................................................................... $240 Senior Engineer ........................................................................................................................................ $210 Associate Engineer ................................................................................................................................... $190

EXPENSE SCHEDULE
Client-Requested Overtime........................................................................................... Hourly Rate plus 25% All other expenses, including: .......................................................................................Actual Cost plus 15% Delivery Service
Outside Reproduction
Mileage - Auto
Outside Consultants
Travel & Expenses
Filing or Permit Fees
Hard copies of plans (to be obtained from printing businesses) 118
Consulting Services Agreement between December 4, 2024
City of Soledad and Harris & Associates--Exhibit C Page 1 of 3

EXHIBIT C

PROVISIONS REQUIRED FOR PUBLIC WORKS CONTRACTS
PURSUANT TO CALIFORNIA LABOR CODE SECTION 1720 ET SEQ.

HOURS OF WORK:

A. In accordance with California Labor Code Section 1810, 8 hours of labor in performance of the services described in Exhibit A shall constitute a legal day’s work under this contract.

B. In accordance with California Labor Code Section 1811, the time of service of any worker employed in performance of the services described in Exhibit A is limited to eight hours during any one calendar day, and forty hours during any one calendar week, except in accordance with California Labor Code Section 1815, which provides that work in excess of eight hours during any one calendar day and forty hours during any one calendar week is permitted upon compensation for all hours worked in excess of eight hours during any one calendar day and forty hours during any one calendar week at not less than one-and-one-half times the basic rate of pay.

C. The Consultant and its subcontractors shall forfeit as a penalty to the City $25 for each worker employed in the performance of the services described in Exhibit A for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day, or more than 40 hours in any one calendar week, in violation of the provisions of California Labor Code Section 1810 and following.

WAGES:

A. In accordance with California Labor Code Section 1773.2, the City has determined the general prevailing wages in the locality in which the services described in Exhibit A are to be performed for each craft or type of work needed to be as published by the State of California Department of Industrial Relations, Division of Labor Statistics and Research, a copy of which is on file in the City Public Works Office and shall be made available on request. The Consultant and subcontractors engaged in the performance of the services described in Exhibit A shall pay no less than these rates to all persons engaged in performance of the services described in Exhibit A.

B. In accordance with Labor Code Section 1775, the Consultant and any subcontractors engaged in performance of the services described in Exhibit A shall comply Labor Code Section 1775, which establishes a penalty of up to $50 per day for each worker engaged in the performance of the services described in Exhibit A that the Consultant or any subcontractor pays less than the specified prevailing wage. The amount of such penalty shall be determined by the Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of the Consultant or subcontractor in failing to pay the correct rate of prevailing wages, or the previous record of the Consultant or subcontractor in meeting applicable prevailing wage obligations, or the willful failure by the Consultant or subcontractor to pay the correct rates of 119
Consulting Services Agreement between December 4, 2024
City of Soledad and Harris & Associates--Exhibit C Page 2 of 3 prevailing wages. A mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages is not excusable if the Consultant or subcontractor had knowledge of their obligations under the California Labor Code. The Consultant or subcontractor shall pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate. If a subcontractor worker engaged in performance of the services described in Exhibit A is not paid the general prevailing per diem wages by the subcontractor, the Consultant is not liable for any penalties therefore unless the Consultant had knowledge of that failure or unless the Consultant fails to comply with all of the following requirements:

1. The contract executed between the Consultant and the subcontractor for the performance of part of the services described in Exhibit A shall include a copy of the provisions of California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.

2. The Consultant shall monitor payment of the specified general prevailing rate of per diem wages by the subcontractor by periodic review of the subcontractor’s certified payroll records.

3. Upon becoming aware of a subcontractor’s failure to pay the specified prevailing rate of wages, the Consultant shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for performance of the services described in Exhibit A.

4. Prior to making final payment to the subcontractor, the Consultant shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages for employees engaged in the performance of the services described in Exhibit A and any amounts due pursuant to California Labor Code Section 1813.

C. In accordance with California Labor Code Section 1776, the Consultant and each subcontractor engaged in performance of the services described in Exhibit A shall keep accurate payroll records showing the name, address, social security number, work, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed in performance of the services described in Exhibit A. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:

1. The information contained in the payroll record is true and correct.

2. The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by the employer’s employees on the public works project.

The payroll records required pursuant to California Labor Code Section 1776 shall be certified and shall be available for inspection by the Owner and its authorized representatives, the 120
Consulting Services Agreement between December 4, 2024
City of Soledad and Harris & Associates--Exhibit C Page 3 of 3 Division of Labor Standards Enforcement, the Division of Apprenticeship Standards of the Department of Industrial Relations and shall otherwise be available for inspection in accordance with California Labor Code Section 1776.

D. In accordance with California Labor Code Section 1777.5, the Consultant, on behalf of the Consultant and any subcontractors engaged in performance of the services described in Exhibit A, shall be responsible for ensuring compliance with California Labor Code Section 1777.5 governing employment and payment of apprentices on public works contracts.

E. In case it becomes necessary for the Consultant or any subcontractor engaged in performance of the services described in Exhibit A to employ for the services described in Exhibit A any person in a trade or occupation (except executive, supervisory, administrative, clerical, or other non manual workers as such) for which no minimum wage rate has been determined by the Director of the Department of Industrial Relations, the Contractor shall pay the minimum rate of wages specified therein for the classification which most nearly corresponds to services described in Exhibit A to be performed by that person. The minimum rate thus furnished shall be applicable as a minimum for such trade or occupation from the time of the initial employment of the person affected and during the continuance of such employment. 121
SUBJECT: Resolution No. 6178, A Resolution of The City Council of the City of Soledad Approving and Authorizing the City Manager to Execute Amendment No. 1 to the Placeworks, Inc. Agreement in an Amount not to Exceed $79,900 for the City’s 2045 General Plan Update and 2023- 2031 Housing Element Implementation
TO: Honorable Mayor Velazquez and City Council
FROM: Kao Nou Yang, Community and Economic Development Director MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 12.

Recommendation
It is recommended that the City Council of the City of Soledad consider and adopt Resolution No.6178, "Approving and Authorizing the City Manager to Execute Amendment No.1 to the Placeworks, Inc.

Agreement for the City’s 2045 General Plan Update and 2023-2031 Housing Element Implementation".

Executive Summary
On October 5, 2022, the City Council approved an agreement with Placeworks to provide consulting services for updating the City’s General Plan and Housing Element. As the project progressed, additional tasks were identified to ensure the successful completion of the 2045 General Plan update and the implementation of the 2023–2031 Housing Element. To support this effort, City staff secured $79,900 in additional funding through the Regional Early Action Planning Grants 2.0 (REAP 2.0) program. To carry out the required activities of REAP 2.0, it is recommended that City Council approve the proposed amendment to the Placeworks agreement, which includes rezoning, revisions to the Downtown Specific Plan, zoning amendments, and associated environmental review.

Background
On October 5, 2022, the City Council authorized the City Manager to execute an agreement with Placeworks for consulting services to update the City’s General Plan and Housing Element. As the project advanced, City staff identified additional tasks requiring Placeworks’ expertise to ensure the successful completion of the 2045 General Plan update and the implementation of the 2023–2031 122
Housing Element. To support these expanded efforts, staff actively pursued supplemental funding.

In November 2022, the Association of Monterey Bay Area Governments (AMBAG) Board of Directors adopted the REAP 2.0 Grant Program Framework, which outlined the core objectives, guiding principles, programmatic areas, major milestones, and schedule for allocating funds available to AMBAG through the State's REAP 2.0 Grant Program. AMBAG decided to establish a local suballocation grant program setting aside $2,625,000 for jurisdictions throughout the region for eligible projects which met all the State's REAP 2.0 goals and objectives. At the time, $85,000 was reserved for the City of Soledad.

AMBAG opened up the suballocation grant program for the REAP 2.0 funding and the City submitted an application by the August 15, 2023 deadline. After receiving notification that the City was awarded funding, staff presented a Memorandum of Understanding (MOU) with AMBAG to City Council on September 20, 2024 for consideration. City Council approved the MOU and authorized the City Manager to execute it. Unfortunately, at the time the MOU was approved, AMBAG was informed that the funding may be reduced because of the State's budget woes. Throughout state budget negotiations, AMBAG told cities to be prepared for as much as a 50% reduction in funding. Ultimately, the State opted to reduce this amount by 6% resulting in a new award to the City of Soledad of $79,900. Despite the delay in finalizing the suballocation amount, the grant requires that 20% of REAP 2.0 funding must be spent by December 31, 2024.

Review & Analysis
REAP 2.0 supports transformative planning initiatives with three primary goals: promoting infill housing development to advance Housing Element compliance and progress in the 6th RHNA cycle, reducing Vehicle Miles Travelled (VMT) in alignment with AMBAG’s Sustainable Communities Strategy, and affirmatively furthering fair housing (AFFH) to ensure equitable housing opportunities.

The proposed amendment to Placeworks’ Agreement ensures these efforts are strategically aligned with the broader objectives of the General Plan and Housing Element, while supporting Soledad’s housing and community development goals.

Much of the work contemplated in Soledad's proposal for REAP 2.0 funding is a continuation of the work that Placeworks is doing for the General Plan and Housing Element Implementation. For example, Placeworks is already evaluating potential upzoning and revisions to the Downtown Specific Plan, which are being incorporated into the development alternatives for the preparation of the Genera Plan EIR addendum. By amending our existing agreement, the City is able to realize significant savings by tiering off work Placeworks is already undertaking. A new consultant team would take more time to become familiar with Soledad and the General Plan, and would not be able to seamlessly incorporate the work already done to advance the scope of the REAP 2.0 proposal.

Amendment No. 1 will expand Placeworks’ Scope of Work, outlined in Exhibit A and includes the following tasks:

Project Management and Kick-Off Meeting (Task H.1):

Initiate project planning and coordination, including up to five check-in calls with staff.

Draft Rezoning and Downtown Specific Plan Amendments (Task H.2):

Implement Housing Element Programs 1.2.2, 1.2.3, and 5.1.2.

Prepare zoning amendments for upzoning and mixed-use development.

Revise Downtown Specific Plan to increase densities, allow taller buildings, and streamline objective 123
design standards.

Other Zoning Amendments (Task H.3):

Address additional Housing Element requirements, such as parking standards for emergency shelters, accessory dwelling unit (ADU) incentives, and density bonus provisions.

Final Amendments (Task H.4):

Produce final zoning amendments and Downtown Specific Plan updates based on public and City feedback.

Environmental Review (Task H.5):

Conduct necessary environmental assessments as an addendum to existing EIRs to comply with CEQA.

Adoption Hearings (Task H.6):

Present amendments at public hearings before the Planning Commission and City Council for adoption.

The proposed scope of work will significantly advance the implementation of the Housing Element’s key programs, supporting higher-density and mixed-use development to address both state and local housing goals. By ensuring compliance with state mandates, including fair housing objectives and CEQA requirements. This effort positions the City of Soledad for sustainable growth while meeting the community’s housing and development needs.

Financial Considerations
The proposed amendment will be fully funded through the REAP 2.0 grant, not to exceed $79,900, and therefore, will have no financial impact on the City’s General Fund. By tiering off the existing Agreement with Placeworks, the City is able to maximize the funding to advance implementation ahead of the adoption of the General Plan.

Alternatives
Accept the Amendment No. 1 to the Placeworks, Inc. Agreement for of $79,900.

Do not accept the proposed Amendment No.1. This is not recommended as 20% of funding must be spent by December 31, 2024 or the City will have to forfeit grant funding. There is not time to identify a different consultant.

Planning/CEQA
The proposed amendment to the professional services agreement itself is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378) because the matter does not cause a direct or foreseeable indirect physical change on or in the environment. However, any subsequent discretionary projects resulting from this action will be subjected to CEQA Review. The proposed amendment would include funding to conduct the necessary environmental review for any rezone, revision to the Downtown Specific Plan, or zoning amendment. 124
Resolution No. 6178
Exhibit A
Exhibit B
Exhibit C
Public Notice Requirements
None.

Attachment(s):
125
RESOLUTION NO. 6178

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD

APRROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 1 TO THE PLACEWORKS, INC. AGREEMENT IN AN AMOUNT NOT TO EXCEED $79,900 FOR THE CITY’S 2045 GENERAL PLAN UPDATE AND 2023–2031 HOUSING ELEMENT IMPLEMENTATION
WHEREAS, on October 5, 2022, the City Council of the City of Soledad approved an agreement with Placeworks, Inc. to provide consulting services for updating the City’s General Plan and Housing Element; and
WHEREAS, as the project progressed, additional tasks were identified to ensure the successful completion of the 2045 General Plan update and the implementation of the 2023–2031 Housing Element; and
WHEREAS, to support this work, City staff applied for additional funding from the Association of Monterey Bay Area Governments (AMBAG) through the Regional Early Action Planning Grants 2.0 (REAP 2.0) program; and
WHEREAS, REAP 2.0 supports transformative planning initiatives with three primary goals: promoting infill housing development to advance Housing Element compliance and progress in the 6th RHNA cycle, reducing Vehicle Miles Travelled (VMT) in alignment with AMBAG’s Sustainable Communities Strategy, and affirmatively furthering fair housing (AFFH) to ensure equitable housing opportunities; and
WHEREAS, to carry out the required activities of REAP 2.0, an amendment to the Placeworks Agreement is proposed expanding the scope to include rezoning, revisions to the Downtown Specific Plan, zoning amendments, and associated environmental review; and WHEREAS, by amending the existing agreement with Placeworks, the City is able to realize significant savings by tiering off their work and reducing time to ensure that the grant expenditure deadline of spending 20% by December 31, 2024, is achieved; and WHEREAS, The proposed amendment will be fully funded through the REAP 2.0 grant, not to exceed $79,900, and therefore, will have no financial impact on the City’s General Fund.

WHEREAS, the proposed amendment to the professional services agreement itself is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378) because the matter does not cause a direct or foreseeable indirect physical change on or in the environment. However, any subsequent discretionary projects resulting from this action will be subjected to CEQA Review. The proposed amendment would include funding to conduct the necessary environmental review for any rezone, revision to the Downtown Specific Plan, or zoning amendment.
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NOW, THEREFORE, BE IT HEREBY RESOLVED, by the City Council of the City of Soledad as follows:

1. The City Council hereby approves Amendment No. 1 to the PlaceWorks, Inc.

Agreement (Exhibit A) to expand the scope of work as outlined in Exhibit B, including the tasks necessary for the City’s 2045 General Plan update and 2023–2031 Housing Element implementation.

2. The City Manager is authorized to execute Amendment No. 1 to the PlaceWorks, Inc. agreement in the amount not to exceed $79,900.

3. The City Manager and staff are directed to take all necessary actions to implement the expanded scope of work funded by the REAP 2.0 program.

PASSED AND ADOPTED by the City Council of the City of Soledad at a regular meeting duly held on the 4th day of December 2024, by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
______________________________
ANNA M. VELAZQUEZ, Mayor
ATTEST:
________________________________
MEGAN HUNTER, City Clerk
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EXHIBIT A

Page 1 of 1 ends

December 4, 2024
CONTRACT AMENDMENT NUMBER 1
TO THE CONTRACT TITLED:

PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SOLEDAD AND PLACEWORKS, INC. AGREEMENT IN AN AMOUNT NOT TO EXCEED $79,900 FOR THE CITY’S 2045 GENERAL PLAN UPDATE AND 2023- 2031 HOUSING

ELEMENT IMPLEMENTATION
On December 4, 2024, the City Council of the City of Soledad Adopted Resolution No. 6178, “Approving And Authorizing The City Manager To Execute Amendment No. 1 To The Placeworks, Inc. Agreement In An Amount Not To Exceed $79,900 For The City’s 2045 General Plan Update And 2023–2031 Housing Element Implementation”.

By this Amendment:

1. The Consulting Services Agreement between the City of Soledad and Placeworks Inc. dated October 5, 2022, is amended to include additional services as described in the attached proposal, marked Exhibit B, for an amount not to exceed $79,990.

Megan Hunter Charlie Knox
City Manager Senior Principal
City of Soledad Placeworks Inc.
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MEMORANDUM
DATE November 8, 2024
TO City of Soledad
CONTACT Kao Nou Yang, Community and Economic Development Director FROM Amy Sinsheimer
SUBJECT City of Soledad General Plan Contract Amendment No. 1 PlaceWorks is proposing a contract change order to the current scope of work to add the following tasks to assist the City with implementing the 2023-2031 Housing Element including the scope of work in the City’s REAP 2.0 grant.

PlaceWorks will complete the work by March 31, 2026 or earlier. Based on our understanding of the tasks desire, our proposed scope of work aligns some of the work with the General Plan Update and proposes that some of the work can proceed on a separate track.

Work Scope
TASK H.1 KICKOFF MEETING & PROJECT MANAGEMENT
PlaceWorks will facilitate a kick-off conference call with City staff to exchange information and initiate work on the project. At the meeting we will review the scope of work and schedule, format of the zoning amendments and Downtown Specific Plan documents, and any information needed from the City.

This task also includes time for up to 5 check in calls with City staff outside of the regular check in calls on the General Plan Update, as needed.

Deliverables: Agenda and notes from kickoff meeting in electronic format; agenda and notes from other check in calls with City staff in electronic format.

TASK H.2 DRAFT REZONING AMENDMENTS AND REVISIONS TO DOWNTOWN SPECIFIC PLAN (HOUSING ELEMENT PROGRAMS 1.2.2, 1.2.3 AND 5.1.2)
PlaceWorks will prepare draft zoning amendments to implement Housing Element Programs 1.2.2 and 1.2.3 as well as amendments to the Downtown Specific Plan to implement Program 5.1.2. The text of each of the programs is below.

Program 1.2.2 Upzoning: The City is in the process of updating its General Plan and will be identifying appropriate locations to increase residential densities. To jumpstart this process the City received REAP 2.0 Grant Funding to complete associated technical studies necessary to upzone properties to stimulate higher density and affordable housing development. The City recently adopted a new Zoning Code Chapter 17.51 with guidance and requirements for drafting a Specific Plan. Any new zoning that may be established by a Specific Plan for multifamily development shall permit multifamily housing that conforms to the base density of the district by right, consistent with provisions of the applicable adopted Specific Plan.

Responsible Agency/Department: Community and Economic Development Department Time Frames: Select 2-3 targeted locations for immediate upzoning to facilitate increased residential densities and affordable housing and initiate technical studies in early 2024 necessary to complete the upzoning process. Identify locations in the City appropriate for upzoning to allow greater residential densities. This increased residential development density will be included as part Exhibit B
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of the programmatic EIR for the General Plan Update process, which is underway. Initiate in 2024 and complete in 2026.

Funding Source: General Fund, REAP 2.0 Grant Funding - $85,000 Fair Housing Objectives: Incorporating higher densities in new developments will prevent displacement and facilitate housing mobility and choice and reduce instances of overcrowding and overpayment.

Quantified Objectives: N/A.

Program 1.2.3 Rezoning for Mixed Use: Through the General Plan Update process, the City will identify and rezone sites for mixed use to facilitate housing production. Through community outreach, Soledad residents have identified potential underutilized sites that could be rezoned for mixed use. In addition, a comprehensive Zoning Code Update will follow the General Plan Update to allow for residential uses in commercial districts that do not currently allow residential. The City is in the process of formulating its project description based on development capacity for the programmatic EIR for the General Plan Update. The City is evaluating the creation of a General Plan Maintenance fee to create a sustainable future funding source for the General Plan and Zoning Code Update.

Responsible Agency/Department: Community and Economic Development Department Time Frames: The General Plan is currently underway and should be completed in 2026. The comprehensive Zoning Code Update is anticipated to be completed by 2027.

Funding Source: General Fund, General Plan Maintenance Fee (to be established) Fair Housing Objectives: Incorporating new sites for housing development will prevent displacement and facilitate housing mobility and choice and reduce instances of overcrowding and overpayment.

Quantified Objectives: N/A.

Program 5.1.2 Downtown Specific Plan (DSP): The City will revise the DSP to address constraints to housing development. Specifically, the City will increase allowable height in the short-term through REAP 2.0 funding to facilitate housing opportunities. As part of the General Plan Update, the City will also increase density in the DSP and re-evaluate development standards such as parking requirements. The City also will amend the DSP to ensure regulations are clear, address ADUs, including establishing associated standards and parking standards, and revise design standards so they are more objective. (See also Program 2.2.3 Provide Incentives.)
Responsible Agency/Department: Community and Economic Development Department Time Frames: Update DSP or determine and implement alternate approach by January 2026.

Establish objective design standards in the DSP by July 2026.

Funding Source: REAP 2.0, General Fund
Fair Housing Objectives: Addressing constraints will remove barriers to the maintenance, improvement, and development of housing, including housing for people at all income levels, as well as housing for people with disabilities.

Quantified Objectives: N/A
A key part of implementing these programs will be analyzing the sites shown on Figure 1 of the City’s REAP 2.0 grant contract to evaluate them for rezoning and upzoning in and around Downtown Soledad, within the Opportunity Area, and underutilized and vacant sites identified through the work on the Housing Element. Some of the criteria that will be used to narrow down the priority sites include:
x Benefits related to fair housing and equity
x Prioritizing infill development/efficient development patterns 130
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x Reducing VMT/Proximity to transit
x Close to utilities, services and amenities
The expected result of this analysis is 3 to 5 parcels proposed for rezoning or upzoning. The changes needed to the City’s zoning regulations and/or the Downtown Specific Plan to achieve the upzoning and rezoning is included in this task.

PlaceWorks will analyze the sites shown on Figure 1 of the City’s REAP 2.0 grant contract in coordination with the City as detailed above. If, once the analysis work has been initiated, it is determined that additional public outreach about the site prioritization beyond the outreach that happened during the Housing Element update should occur, that will be coordinated and executed under this task budget. The sites to be upzoned or rezoned will be decided on with City staff prior to finalization of the Administrative Draft zoning amendments and updates to the Downtown Specific Plan.

Additional work under this task will focus on updates to the City’s Downtown Specific Plan (DSP). Revisions will be made to increase allowable height, increase densities, re-evaluate development standards such as parking requirements, address ADUs including establishing associated standards and parking standards, and revise design standards so they are more objective. This scope of work assumes the DSP will be provided to PlaceWorks in an editable format.

PlaceWorks will first prepare Administrative Drafts of the zoning amendments and Downtown Specific Plan updates for City staff review. PlaceWorks requests one consolidated set of edits/comments on the Administrative Draft zoning amendments and Downtown Specific Plan updates. Based on City staff review, PlaceWorks will prepare public review versions of the zoning amendments and Downtown Specific Plan updates.

Deliverables: Administrative Draft and Public Draft versions of The zoning amendments and updated Downtown Specific Plan (electronic format).

TASK H.3 OTHER DRAFT ZONING AMENDMENTS
The state-certified 2023-2031 Housing Element calls for other amendments to the City’s zoning regulations to implement the Housing Element. The programs from the Housing Element are listed below. Some of the programs include other actions that are not included in this scope of work. The portions of each program included in this scope of work are highlighted in yellow. PlaceWorks will first prepare Administrative Drafts of the zoning amendments highlighted in yellow in the programs below for City staff review. PlaceWorks requests one consolidated set of edits/comments on the Administrative Draft zoning amendments. Based on City staff review, PlaceWorks will prepare public review versions of the zoning amendments highlighted in yellow in the programs below.

Program 2.1.3 Accessory Dwelling Units (ADUs): The City has proactively encouraged the production of ADUs and has finaled 54 ADUs between 2019 and 2023. In September 2023, the City released its pre-approved ADU plans for new detached construction. The City will also continue to update the Zoning Ordinance, as needed, to comply with State law. The City will continue to facilitate the construction of ADUs (including Junior ADUs or JADUs) throughout the city through the following actions, which are aimed at providing an increased supply of affordable units and therefore help reduce displacement risk for low-income households resulting from overpayment:
x Provide guidance and educational materials for building ADUs on the City’s website, including permitting procedures, financing and construction resources. Additionally, the City will present homeowners’ associations with information about the community and neighborhood benefits of ADUs, and inform them that covenants, conditions, and restrictions (CC&Rs) prohibiting ADUs are contrary to State law.
x Advertise the benefits of ADUs by distributing multilingual informational materials in higherincome neighborhoods (Jack Franscioni Elementary School/Peverini Park neighborhood) and 131
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limited rental opportunities to increase mobility for low-income households by posting flyers in community gathering places and providing to community groups and homeowners’ associations at least annually.
x Monitor ADU production and affordability every other year and adjust or expand the focus of the education and outreach efforts. If needed, identify additional sites to accommodate the unmet portion of the lower-income RHNA.
x Invite representative from financial institutions to present to the public on financing tools to construct ADUs.
x Apply annually, or as grants are available, for funding to provide incentives for homeowners to construct ADUs.
x Promote and as needed update the City’s free pre-approved ADU plans and provide workshops on the use of these pre-plans.

Responsible Agency/Department: Community and Economic Development Department Time Frames: Make additional updates to ADU regulations in Zoning Ordinance every two years following Housing Element adoption if needed to stay current with future changes to state law.

Provide information on the City website, to homeowners’ associations, and to homeowners in targeted neighborhoods by summer 2024 and ongoing after that. Submit APRs that include ADUs that have been approved and constructed in 2018, 2019, 2020, 2021, 2022 and 2023 no later than April 30, 2024.

Funding Source: PLHA, State/Federal Grants, Lona Programs, General Fund (Staff time) Fair Housing Objectives: Facilitating ADU and JADU development in neighborhoods with higher incomes will provide lower- and moderate-income households with options for housing mobility and choice and reduce instances of overcrowding and overpayment.

Quantified Objectives: 15 lower-income units, 15 moderate-income units, and 20 above moderateincome units.

Program 2.2.4 Density Bonuses: The City shall continue to promote the use of density bonuses to facilitate affordable housing development. In October 2023, the City amended its Zoning Code, Chapter 17.39 for consistency with State law and to provide the option for developers to receive incentives and concessions and more units in their project in exchange for building a certain percentage of affordable units. The City will continue to comply with California Government Code Section 65915 et seq. and implement the updated Density Bonus Ordinance consistent with State law. In addition, the City will explore density bonuses greater than State law for special needs populations with smaller households such as seniors, persons with disabilities, single room occupancy units, and those experiencing homelessness as part of the General Plan Update process and subsequent Zoning Code Update.

Responsible Agency/Department: Community and Economic Development Department Time Frames: Contact qualified developers at least annually and ongoing, when assistance is requested. The General Plan Update process is scheduled to be completed in 2026 with the comprehensive Zoning Code Update to conclude in 2027.

Funding Source: General Fund, State/Federal Funding
Fair Housing Objectives: Density bonuses provide incentives to create affordable housing that will prevent displacement and promote housing mobility and choice and reduce instances of overcrowding and overpayment.

Quantified Objectives: 4 extremely low-income units, 4 very low-income units, 8 low-income units.

Program 5.1.1 Zoning Amendments: The City completed zoning amendments to implement the 5th cycle Housing Element in 2023.
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The City plans to make additional amendments to the Zoning Ordinance in 2024 as follows:

1. Emergency Shelters:
a. Amend the Zoning Code to establish parking standards for emergency shelters in compliance with Government Code Section 65583(a)(4)(A)(ii))
b. Amend Zoning Code Chapter 17.30.070 to remove the requirement that emergency shelters be more than 300 feet from another similar program.
c. Amend Zoning Code Chapter 17.04.030 to add a definition of emergency shelters in compliance with California Health and Safety Code, Section 50801 and Government Code section 65583, subdivision (a)(4).

2. Amend Zoning Code Chapter 17.41 to establish the amount of in-lieu fees associated with inclusionary requirements.

3. Update the R-3 zone to add condominiums as an allowed use.

4. Update the C-1 zone to allow up to 30 units per acre where the zone overlaps with the Downtown Edge Zone (DTE) in the DSP.

5. Updates to the R-2 zone, including establishing a minimum density.

6. Define and allow rest homes, regardless of size, in all zones that permit residential uses of the same type, in accordance with the State definition of family.

7. Updates to R-1 17.10.040, Property development standards, for consistency with Zoning Code Section

17.10.010 to clarify that each lot shall have a minimum net area of 5,000 square feet.

8. Base zoning on Sites 15 (Assessor’s Parcel Number [APN] 022036007000) and 16 (APN 022035004000) will be changed from C-2 to R-3. The MS DSP zoning will remain.

9. Allow condominiums as a Permitted Use in the R-1, R-1.5, R-2 and R-3 zones.

10. Remove findings 5 (Potential impact on surrounding uses), 6 (Physical attributes of the property and structures), and 7 (Alternative reasonable accommodations that may provide an equivalent level of benefit) from the reasonable accommodation procedure.

Within 6 months of the completion of the City’s General Plan Update and associated EIR, which is anticipated in Fall 2025, the City will amend its Zoning Ordinance to allow multifamily developments throughout the City to be at least 3 stories and 36 feet in height.

Responsible Agency/Department: Community and Economic Development Department Time Frames: Adopt zoning amendments by the end of 2024.

Funding Source: General Fund
Fair Housing Objectives: Addressing constraints will remove barriers to the maintenance, improvement, and development of housing, including housing for people at all income levels, as well as housing for people with disabilities.

Quantified Objectives: N/A
Deliverables: Administrative Draft and Public Draft versions of The zoning amendments (electronic format). 133
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TASK H.4 FINAL AMENDMENTS
PlaceWorks will prepare final zoning amendments and revisions to the Downtown Specific Plan based on the City review and public feedback on the public review draft amendments. The final zoning amendments will be prepared in ordinance format.

Deliverables: Final zoning amendments and updated Downtown Specific Plan (electronic format).

TASK H.5 ENVIRONMENTAL REVIEW
Because an Addendum to the City’s General Plan EIR was prepared for the 2023-2031 Housing Element and each of the programs in Task H.3 are from the Housing Element, an Addendum to the original document should be sufficient to address environmental impacts of the zoning amendments included in Task H.3. PlaceWorks recommends that the zoning amendments and revisions to the Downtown Specific Plan addressed in Task H.2 be reviewed by the EIR that will be prepared for the Soledad General Plan Update in Task F of this contract. This is because the changes anticipated to implement Programs 1.2.2, 1.2.3 and 5.1.2 should be evaluated in combination with the other changes anticipated as part of the General Plan Update.

Deliverables: Draft Addendum and Final Addendum (Word and PDF format) TASK H.6 ADOPTION HEARINGS
PlaceWorks will prepare for and present at two public hearings at the time of adoption of the zoning amendments and updates to the Downtown Specific Plan, one with the Planning Commission and one with the City Council.

PlaceWorks will prepare the PowerPoint presentation and draft the staff report for City staff review. At least one PlaceWorks team member will attend both of the public hearings. This scope of work assumes in-person attendance.

Deliverables: Draft and final staff reports and Powerpoint presentations for Planning Commission (1) and City Council Meetings (2) to adopt the zoning amendments and updated Downtown Specific Plan. 134
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Cost Proposal
Notes:PlaceWorks includes a 2% Office Expense to all LaborActual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.

Rates and staff are subject to change at any time, without notice, and within the total budget shown 135
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If you have any questions, please me at 805.295.1530 or via email at [email protected] Sincerely,
Amy Sinsheimer, AICP
Senior Associate
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SUBJECT: Resolution No. 6180, A Resolution of the City Council of the City of Soledad Approving an Amendment to the Existing Salary Range for the Water Resources Manager Classification Effective December 7, 2024 TO: Honorable Mayor Anna Velazquez and City Council
FROM: Don Wilcox, Public Works Director/City Engineer
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 13.

Recommendation
It is recommended that the City Council of the City of Soledad adopt Resolution No.6180, "A Resolution of the City of Council of the City of Soledad Approving an Amendment to the Existing Salary Range for the Water Resources Manager Classification Effective December 7, 2024." Executive Summary
In 2023, the City Council approved flexibility in filling vacant engineering positions allowing for a Water Resources Manager to be hired in place of the City Engineer and a Management Analyst in place of the Associate Engineer. After hiring a recruiter to assist in filling the City Engineer position, which has been vacant since May 2023, the City was unsuccessful in finding a City Engineer, but was successful in finding a qualified Water Resources Manager but at the salary range for the City Engineer.

Therefore, staff recommends amending the Water Resources Manager position salary range to be the same as the City Engineer to allow for finally filling this vacancy and providing Public Works with the much needed support to oversee Soledad's water utilities.

Background
Despite numerous advertisements and utilization of a recruiter, the City has been unsuccessful in our attempts to recruit a new City Engineer since the resignation of the previous City Engineer in May of 2023. After a lengthy unsuccessful recruitment for a City Engineer, staff tried to recruit for a Water Resources Manager instead whereas the Public Works Director could take on the City Engineer duties and shed the Water Resources Manager duties to that new position. Despite months of recruitment the City received no applicants for the Water Resources Manager position. Therefore, staff updated the recruitment for a Water Resources Manager utilizing the City Engineer classification (salary range) and received one qualified application and has made a conditional offer which the applicant has accepted. 269
Resolution No. 6180
Review & Analysis
As part of the FY 2024-25 Adopted Budget Position Allocation – Exhibit B, the City Engineer position allowed for flexible staffing. Staff recommends this be implemented to fill the Water Resources Manager position in lieu of filling the City Engineer position and amending the Water Resources Manager position classification as well.

The amendments to the Water Resources Manager classification are as follows:

New:

Range 88
(Unrep/Conf) Monthly $11,806.03 $12,337.30 $12,892.48 $13,472.64 $14,078.91 Old:

Range 71
(MM) Monthly $9,661.16 $10,095.92 $10,550.23 $11,024.99 $11,521.12 The change in Salary Range will be memorialized in a future amendment to the FY 2024/25 Classification and Compensation Plan.

Financial Considerations
There is no financial impact on the current fiscal year budget due to the fact that the budget already accounts for the salary at the City Engineer level.

Alternatives
Adopt the Resolution.

Modify the Resolution.

Do not adopt the Resolution. This is not recommended as it took a long time to find a qualified applicant for the Water Resources Manager position and Public Works needs the assistance.

Planning/CEQA
The proposed reclassification is a ministerial action and not considered a project under the California Environmental Quality Act (CEQA).

Public Notice Requirements
None.

Attachment(s):
270
RESOLUTION NO. 6180

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD

APPROVING AN AMENDMENT TO THE EXISTING SALARY RANGE FOR THE

WATER RESOURCES MANAGER CLASSIFICATION EFFECTIVE
DECEMBER 7, 2024
WHEREAS, the City has been unsuccessful in our attempts to recruit a new City Engineer since the resignation of the previous City Engineer in May of 2023; and WHEREAS, after a lengthy unsuccessful recruitment for a City Engineer, staff tried to recruit for a Water Resources Manager instead, whereas the Public Works Director could take on the City Engineer duties and shed the Water Resources Manager duties to that new position; and WHEREAS, despite months of recruitment, the City has received no applicants for the Water Resources Manager position; therefore, staff updated the recruitment for a Water Resources Manager utilizing the City Engineer classification (salary range) and received one qualified application, and has made a conditional offer which the applicant has accepted; and WHEREAS, as part of the FY 2024-25 Adopted Budget Position Allocation – Exhibit B, the City Engineer position allowed for flexible staffing; and WHEREAS, staff recommends this be implemented to fill the Water Resources Manager position in lieu of filling the City Engineer position and amending the Water Resources Manager position classification as well; and
WHEREAS, the new salary schedule for the afore-referenced classification will be reflected in a future amendment to the FY 2024/25 Classification and Compensation Plan.

NOW THEREFORE, BE IT HEREBY RESOLVED, that the City Council of the City of Soledad hereby approves the new salary range for the Water Resources Manager Classification as follows: Range 88 of the Unrepresented/Confidential Salary Schedule. The Council further ratifies any and all actions taken to implement said approval from the effective date of December 7, 2024.

PASSED AND ADOPTED by the City Council of the City of Soledad at a regular meeting duly held on the 4th day of December 2024 by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
271
ANNA M. VELAZQUEZ, Mayor
ATTEST:
__________________________
MEGAN HUNTER, City Clerk
272
SUBJECT: Resolution No. 6182, A Resolution of the City Council of the City of Soledad Approving the Application for the Whale Tail Competitive Grants Program for $48,788 and Authorizing the City Manager to Execute Said Application on Behalf of the City of Soledad TO: Honorable Mayor Velazquez and City Council
FROM: Jessica Potts, Parks and Recreation Director
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 14.

Recommendation
It is recommended that the City Council of the City of Soledad consider and adopt Resolution No. 6182, “Approving the application for the Whale Tail Competitive Grants Program for up to $48,788 and authorizing the City Manager to execute said application on behalf of the City of Soledad”.

Executive Summary
Providing opportunities for recreational programming for Soledad’s Senior population has been a priority of the Soledad Parks and Recreation Department (SPR). The Whale Tail Competitive Grants Program would provide valuable funding to allow the growth of the already implemented SPR Senior Travel Program and provide the opportunity to those in Soledad that might not otherwise be able to afford to participate. The Parks and Recreation Department applied in the 2023 cycle but did not receive the award. After seeking and receiving feedback regarding the application from reviewers for the Whale Tail Grant, staff has reworked the application and submitted a new application for the 2024 cycle. Applications were due on November 4, 2024, and Townsend Public Affairs, Inc. submitted the new application for $48,788. The California Coastal Commission allows the Council to retroactively approve the grant application through a resolution as long as it is submitted by December 30, 2024.

Background
The California Coastal Commission started the Whale Tale Competitive Grants Program in 1998. The funds support projects that connect the public to the California Coast and its watersheds through experiential education, stewardship, and outdoor experiences.

The available grants range from $20,000 to $50,000 and focus on reaching communities historically receiving fewer marine education and stewardship opportunities. The Parks and Recreation Department applied in the 2023 cycle but did not receive the award. After seeking and receiving 273
Resolution No. 6182
Whale Tail Grant Application
feedback regarding the application from reviewers for the Whale Tail Grant, staff has reworked the application and submitted a new application for the 2024 cycle.

Review & Analysis
With the creation of the Parks and Recreation Department in 2021, staff has worked to establish a foundation of well-rounded recreational and leisure opportunities for the community of all ages.

Programming for seniors was expressed to be a priority for the City Council and community. In building senior programming capacity, SPR has created social and active programs like the SoCo Social Luncheon, Bingo, Monterey County Health Department collaborative cooking classes, and art classes.

The City will be able to enhance and expand the SPR Senior Travel Club through the Whale Tail Grant.

Currently, the program has provided 3 trips to the Monterey area and has hit the capacity to serve, with additional participants on a waitlist that could not be served. Through additional funding provided by this grant, this program will take a group of seniors on various outings throughout the area to explore and experience outdoor spaces and other new environments. If the City of Soledad were to receive the Whale Tail grant, the SPR Department would plan and implement up to four (4) outings each year over a two-year period, for a total of eight (8) experiences. Between 20 to 40 seniors and their caregivers or family members would be invited to attend each outing. Funds would cover the cost of admission, transportation, food, and staffing. In addition to the travel element of the program, area seniors would also participate in an art component. The Senior Travel Club would be a welcome addition to SPR’s senior programming allowing the City to offer unique experiences to our growing senior population who otherwise would not have access to these opportunities in the region.

Financial Considerations
Costs associated with preparing the City’s Whale Tails Grant Application are included in the contractual agreement between the City of Soledad and Townsend Public Affairs, Inc. Programming costs will be determined by the grant award which is set at $48,788.

Alternatives
Approve the Resolution as recommended.

Do not approve the Resolution and provide other direction to Planning/CEQA
The submission of an application to the Whale Tails Grant for senior programming is not considered a project for the purposes of CEQA and has no potential for resulting in either a direct or indirect impact to the environment.

Public Notice Requirements
Not Applicable.

Attachment(s):
274
RESOLUTION NO. 6182

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD

APPROVING THE APPLICATION FOR THE WHALE TAIL COMPETITIVE GRANTS PROGRAM FOR $48,788 AND AUTHORIZING THE CITY MANAGER TO

EXECUTE SAID APPLICATION ON BEHALF OF THE CITY OF SOLEDAD WHEREAS, the California Coastal Commission developed the Whale Tail Competitive Grants Program, which funds projects that connect the public to the California Coast and its watersheds through experiential education, stewardship, and outdoor experiences; and WHEREAS, The City of Soledad Parks and Recreation Department (SPR) provides recreational opportunities for the community that include experiential educational programs; and WHEREAS, programming for seniors has been expressed as a priority for the City Council and accordingly SPR has been increasing social and active programs like the SoCoSocial Luncheon, Bingo, Monterey County Health Department collaborative cooking classes, and art classes; and
WHEREAS, through the Whale Tail Competitive Grants Program, SPR would be able to launch the SPR Senior Travel Club and take a group of seniors on various outings throughout the area to explore and experience outdoor spaces and other new environments.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Soledad approves the application for the Whale Tail Competitive Grants Program for $48,788 and authorize the City Manager to execute the application on behalf of the City of Soledad.

PASSED AND ADOPTED by the City Council of the City of Soledad, at a regular meeting duly held on the 4th day of December 2024, by the following vote:

AYES, and in favor thereof Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

ANNA M. VELAZQUEZ, Mayor
ATTEST:

MEGAN HUNTER, City Clerk
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APPLICATION QUESTIONS
WHO

1. Organization’s History
The City of Soledad is a small city in Monterey County, California, with a population of 24,190 with 79% of the population identifying as Latino/Hispanic on the 2020 census, according to US Census Bureau Data, a statistic that is also almost double the Statewide average (39.4% Hispanic-identifying population). As a historically underserved and disadvantaged community with high poverty rates, the City of Soledad must seek additional funding for its community betterment and outreach efforts which will enable the City to provide for accessibility and inclusivity. The City’s population is largely classified as Disadvantaged by State metrics, with over 2,655 households classified as Disadvantaged according to the US Department of Water Resource’s DAC Mapping tool, and a poverty rate of 20.1% -- a number that significantly exceed both the Monterey County average (12.1%) and the California State average (12.3%). As a “Small Town with Big Ideas,” the City’s mission is to serve our community and improve the quality of life while celebrating our heritage and diversity.

The City of Soledad built the Soledad Community Center in 1993 and entered into a contractor relationship with the YMCA for almost 30 years. Listening to the community's desire to access a broader range of recreational programming, the city went to the voters with a .05% sales tax measure in 2020 to create a Parks and Recreation Department dedicated to fulfilling that need. In 2021, with the passing of Measure S, the City of Soledad created and opened the City of Soledad Parks and Recreation Department, housed in the newly renovated Soledad Community Center. The Department’s focus is to provide various recreational and social programs for the community, from athletics to arts, culture, and social opportunities for all ages.

2. Participants
This project will specifically target outreach to our low-income Senior residents, their families (including children and grandchildren), and caregivers. The anticipated number of participants will be 40 participants per trip, with a planned eight trips over the two-year grant period (one trip every three months) reaching approximately 320 residents. The City’s population is nearly 80% Latino identifying, so programming, outreach, and materials will all be conducted in English and Spanish. Seniors in Soledad are increasingly facing financial, quality of life, economic obstacles; despite the City’s proximity to the coast (only 41 miles away from Monterey, or 48 minutes by car), the limited public transportation offerings and economic insecurity of the older portion of our residents means that many go all of their lives without visiting the ocean and larger coastal environment. This opportunity will not only gather our low-income Seniors in the community and afford them outdoor recreation opportunities they are increasingly closed off from with age, but it will also incorporate environmental stewardship education and provide mental relief through social activities, imbuing their lives with meaning, purpose, and a lasting appreciation for California’s Central Coast.

All programming will be adaptable and flexible to account for the varying mobility needs of many seniors, with over a third of Senior individuals in the United States facing disabilities or overall mobility challenges. Many residents also deal with food insecurities, including senior residents. All programming will account for this, incorporating consideration for mobility aid devices, adaptable exercises/recreation activities to account for the variety of needs, and meals on all the trips. This will allow the participants and their families to participate without fear or anxiety of inaccessible 278
programming or activities. Each trip will provide a unique opportunity for people 60 and over to participate, with at least one trip having a multigenerational theme, and encouraging the seniors to include a child or grandchild to also attend. This program will offer multigenerational environmental stewardship education and allow youth and grandparents/seniors alike to share in wonder of the coast and the natural world.

Recruitment will occur in a variety of ways. The City will host a personal presentation at the monthly South County Senior Social (on the second Tuesday of every month). This social serves 50 local seniors, many of which are low-income, and regularly connects seniors with community resources and programming offerings. Likewise, City Staff will take flyers to local senior housing sites and deliver them door to door, speaking face-to-face with residents about the program. Many of our senior residents are not able to attend social events or log onto social media, so going door-to-door is a vital component to reaching our community members and informing them about the program’s offerings.

Additionally, the City will also post on social media, on the City website, and in community newsletters about the event, and send out an email blast regularly to 1,500 registered addresses informing residents about the program.

3. Organization and Staff
Program staff will comprise of the City’s local parks and recreation workers, who have been working alongside the local senior population for years, and as part of the current program offering provided by the City’s Parks and Recreation Department. The City’s team has extensive experience working alongside senior residents, both in hosting regular Senior classes and social activities, and in coordinating Senior outreach through the South County Senior Social. The key staff on this program will be:

1. Priscilia Rodriguez, Recreation Supervisor
a. With over 10 years in the recreation field, Priscilia brought her experience creating programs and working with the City of Santa Cruz senior population to Soledad. b. Priscilia will work with Gina to plan, promote, register and implement the program. She will take leadership during the field trip to ensure schedule and organization of the program.

2. Rolando Aguilar, Recreation Coordinator
a. Rolando will be the ongoing lead with oversight and leadership from the Recreation Supervisor. As the Arts, Culture, and Senior Services Recreation Coordinator, Rolando has experience working with seniors and has led three senior travel experiences for the City.

3. Gina Gudino, Recreation Program Assistant.
a. With over 2 years of experience in recreation, Gina has helped to implement Senior programs for SPR.
b. Gina will help to plan, promote, register and implement the program. She will build and maintain the schedule, contact the venues, and make all the arrangements.

The City will also bring in one or two additional staff members, depending on the participants’ needs.

All staff are trained Parks and Recreation staff members to assist in program facilitation and implementation. The Recreation Coordinator, Recreation Program Assistant, and two additional staff are anticipated for each trip to assist and guide participants. 279
The Soledad Parks and Recreation Department is dedicated to providing diverse year-round recreation and open space experiences that promote healthy lives, healthy minds, and a healthy community through the preservation of park settings, recreational facilities and programs for the community of Soledad and the Salinas Valley at large.

4. Partners
The City has partnered with the Wahine Project for trips to the Monterey Bay Aquarium and to Carmel Beach. The Wahine Project focuses on ocean safety and ocean recreation to develop a sense of social responsibility and environmental stewardship with participation in sports and other events in and around the ocean.

WHY

5. Why are you proposing this project?
As the US population rapidly ages and faces financial insecurity, incorporating Senior oriented, focused outreach initiatives is critical for the overall quality of life for our residents and our larger community.

Many families living in Soledad are low-income and cannot visit many of the natural and educational resources around the City – which are located within a reasonable driving distance away. Seniors are even more unable to enjoy these experiences independently due to limited budgets, lack of transportation, less socialization and, for some, the physical inability to get out. Research has shown that interaction with nature, and spending more time outdoors can help a person to live a longer, healthier, happier life. Environmental stewardship initiatives are also critical to gain community “buyin” to caring for and nourishing our natural world, and for many Seniors who are unable to experience many outdoor recreations available to other residents, structured, focused trips that account for their demographic’s unique needs will allow them physical, cognitive, emotional, and personal benefits, leaving them more fulfilled and caring for the environment in the years to come. This has been a stated need among the City’s older community members during conversations at the Senior Social luncheons, with City Staff noting that many of them express the desire to visit new places, especially the neighbouring coastline despite many of their transportation and mobility challenges as older adults.

The intergenerational focus of two or more trips originated from community input, with many of our Senior residents expressing that they would like to experience activities on the coastline alongside their family members and caregivers, who may also lack accessibility to these beautiful natural resources. This intergenerational exchange fosters a sense of continuity and allows seniors to share their knowledge and experiences. The educational programming about the marine and coastal environment would then be shared with younger and middle-aged residents to create a lasting, positive natural experience. Incorporating environmental stewardship and caretaking fosters a positive emotional outlet for addressing concerns about environmental and climate resiliency issues, helping seniors feel more optimistic and hopeful. This sense of belonging can reduce feelings of isolation and boost mental and emotional health.

The City is also working in tandem on a similar, but separate targeted youth outreach and natural programming trips projects, which will also bring youth to natural and marine resources in our community. In this way, through Whale Tail Grant funding, if awarded, the City will be able to expand these offerings to another critically underserved people group: our low-income senior population. 280

WHAT AND HOW

6. Goals and Objectives
• Goals:
o Low-income Seniors will learn about environmental and coastal stewardship and their impact through interactive exploration.
o Participants and their caregivers will engage in eight field trips to natural resource destinations.
o Participants will experience a meaningful coastal experience. • Objectives
o 40 seniors and caregivers will participate in a field trip to an ocean environment up to eight times, reaching a total of 320+ community members, specifically encouraging participation from low-income seniors.
o Two trips will provide a multi-generational interactive experience. o All trips will include educational programming and environmental stewardship components.

7. Project Description
The Soledad Parks and Recreation Department will implement eight trips to various ocean locations for up to 40 seniors 60+ and their caregivers, quarterly, over a two-year period. Each year, one of the trips will have a focus on providing a trip that includes multi-generational family members. The trips will be provided at no cost to the seniors, through grant funding, and will include transportation, venue admissions, and two meals per trip. These will be day trips to various locations along the Monterey County coastline. All trips will be over the course of a day, with an expected two to four hours of shuttled travel to and from Soledad to the destination.

The day activities will include two meals (two hours total) and an additional five to seven hours of recreational opportunities. This will include hands on coastal education/stewardship workshops, sealife identification lessons/educational workshops, round table conversations on climate coastal needs and stewardship, games and other physical, senior-friendly activities, a break time to allow for individual enjoyment of the coastline, and other programmatic elements to ensure a holistic, wellrounded experience of the coast.

There will also be two art project events led by a local artist. Participants will get to learn from the local artist, paint a canvas with an ocean scene inspired by what they have seen during their trips to encourage reflection and collaboration. Their finished products would join together to create a mural on one of the walls in the City’s community center. A description of the mural, along with credit to the grantor, would be posted on the wall and promoted on the City’s social media and newsletters.

These are the planned destinations for each trip:

1. Monterey Bay Aquarium, Cannery Row

2. Elkhorn Slough & Moss Landing Beach

3. Pacific Grove Monarch Sanctuary & PG Natural History Museum

4. Monterey Whale Watching and Fisherman’s Wharf
281

5. Seal Beach and Coastal Discovery Center, San Simeon

6. Ventana Wilderness Sanctuary, Carmel Beach

7. Half Moon Bay, Monterey Bay National Marine Sanctuary

8. Monterey Bay Aquarium, Cannery Row
Participants will meet and travel to various nature-focused destinations. Leaving at 7:00am and returning around 5:00pm, participants will receive breakfast and lunch and be transported on a 40- passenger bus. They will explore and tour locations that will immerse them in ocean and marine environments. All programming and travel accommodations will account for mobility needs, accessibility concerns, and linguistic barriers of our senior residents. Programming will be culturally relevant and be structured using the educational initiatives of each proposed destination (ie. Monterey Bay Aquarium fliers/workshops and resources).

For the Monterey Bay Aquarium trips, participants will travel with staff to the Aquarium where they will become immersed in the vibrant underwater ecosystems of the Monterey Bay. Exploring the world-class exhibits, participants will learn more about sustainability, conservation, and the importance of healthy oceans in our lives and environments. After a thorough exploration of the underwater world, participants explore Cannery Row and take in its picturesque charm and history while enjoying a treat from one of the many boutique shops.

At the Elkhorn Slough and Moss Landing Beach, participants will learn about the delicate salt marsh ecosystem and the hundreds of species that call the estuary home. Conservation is a high priority in the area, and participants will see first-hand the restoration work that has been done to preserve the sanctuary.

The Pacific Grove Monarch Sanctuary is an incredibly unique experience for participants where monarch butterflies cluster together every year. Learning about threatened species is a critical component of environmental stewardship, and the Sanctuary is a prime place to expose participants to the efforts made to restore the migratory monarch butterfly population. The Pacific Grove Museum of Natural History is another great destination for learning about conservation, scientific literacy, and stewardship with exhibits about local animals and the community’s rich history.

At the Monterey Bay Whale Watch at Fisherman’s Wharf, marine biologists lead boat tours to observe whales, dolphins, and other marine wildlife off California’s Central Coast. The natural history and biology of marine wildlife is crucial for educating about ocean conservation. Participants will be able to see the great ecological diversity of the area and come away with a greater appreciation for the Monterey Bay and its marine life.

San Simeon is home to the famous elephant seal where visitors can learn about the population recovery of the seal and the protection they receive. This area showcases both natural and man-made coastal wonders that educates visitors about the history of San Simeon Bay and the thriving wildlife there. With interactive exhibits and education programs, participants will enjoy the extensive work of the Monterey Bay National Marine Sanctuary to protect California’s central coast.

The Ventana Wildlife Society prides itself on maintaining several wildlife sanctuaries to educate the public about habitat conservation and species recovery, particularly the California Condor. This trip will educate participants about bird species and the restoration of several species with their partner 282
programs. Afterwards, participants will visit the beautiful Carmel Beach to take in the scenery, fun activities, and scenic paths.

At Half Moon Bay, participants will learn from the Monterey Bay National Marine Sanctuary about the importance of maintaining a healthy ocean environment. The Sanctuary contains extensive kelp forests and one of North America’s largest underwater canyons housing an incredibly diverse marine ecosystem. Participants will also learn about the importance of human interaction with nature. Half Moon Bay is also home to plentiful open space, farm land, and has a historic Main Street where visitors can learn more about the Central Coast’s history.

8. Project Future and History
Soledad Parks and Recreation has provided a pilot trip to Monterey, CA and Lover’s Point Beach to eight seniors. However, the City was not able to fully subsidize the program to the participants, and it was not free for them or their caretakers to participate. The eight seniors who attended were very positive about the experience, and stated that they feel similar subsequent trips could be incredibly beneficial to them and similar residents, but that budget constraints would make it difficult for them or others to participate without rebates or monetary incentives. Whale Tail Grant funding, if awarded, would allow the future proposed trips to be offered at no cost to participants, to allow our most disadvantaged and low income community members to participate without financial burden on them, their caregivers, or their families. This would be the first Whale Tail grant awarded to the City. If funded, the City would like to continue such trips post grant performance period, but would have to explore long term funding alternatives to allow the program to continue in perpetuity and become a fixture of our community for our senior residents and their families. An established record of need and experience will better enable the City to seek funding and partnerships to continue to deliver services while expanding programs for community enrichment.

Over the past year, the City’s Parks and Recreation team has taken senior participants on another three trips. The first trip took six participants to Monterey where they explored Fisherman’s Wharf, visited Pacific Grove Beach, and shopped around the Alvarado Farmer’s Market. The second trip took seven attendees in partnership with the Wahine Project. This time they visited the Monterey Bay Aquarium and enjoyed lunch together. The third trip took eight attendees to the Carmel Mission, the Carmel Valley Farmer’s Market, and the Carmel Barnyard, but there were an additional eight waitlisted that could not be accommodated due to a lack of transportation. These trips are evidently popular and there is room for growth with assistance increasing capacity. Participants expressed they enjoyed the excursions and would return.

9. Tracking and assessing your impact
Grant success and outcomes will be evaluated by participant counts, surveys offered on each trip, repeat participants, and participant feedback. It will also be a discussion and promotion topic as part of regular Senior community member meetings to garner outside community member input on their needs in shaping the program as well.

10. Permits
None.
283
WHEN

11. Task timeline
April 2025: Public Outreach and Marketing
April 2025: Trip Planning
May: 2025: First Trip
June-July 2025: First Trip Debrief and Ongoing Scheduling Every Three Months from May 2025 – March 2027 another trip will occur quarterly. The City will monitor each trip and incorporate resident feedback to improve and evolve the program to meet residents’ needs. Planning for each trip will occur throughout the full grant duration and will include coordination of location, registration needs. The art project events led by a local artist will take place once per year at the end of each program cycle.

ADDITIONAL DOCUMENTATION (THE FOLLOWING ITEMS ARE NOT INCLUDED IN THE 15-PAGE LIMIT):

12.Budget
See below.

13. Authorization
Resolution will be submitted by December 31, 2024.

14. Proof of tax status
Not applicable.

15. Leadership
Mayor Anna Velazquez
Mayor Pro Tempore Maria Corralejo
Council Member Fernando Cabrera
Council Member Fernando Ansaldo-Sánchez
Council Member Evarista Bañuelos
Megan Hunter, City Manager
Jessica Potts, Parks and Recreation Director

16. Organization Budget
As a government agency, the City will not provide the annual budget per grant guidelines.

17. Letters of Support and other supporting materials (OPTIONAL) 284
WHALE TAIL® GRANT PROJECT BUDGET FORM
PERSONNEL EXPENSES REQUESTED (Rate and # of hours for each position) Job title #1: Recreation Supervisor
Rate ($/hour): $38.63 Time (hours): 10 Total (Rate x Time): $386 Job title #2: Recreation Coordinator
Rate ($/hour): $29.54 Time (hours): 81 Total (Rate x Time): $2,393 Job title #3: Recreation Program Assistant
Rate ($/hour): $21.84 Time (hours): 81 Total (Rate x Time): $1,769 Job title #4: Recreation Lead II
Rate ($/hour): $18.02 Time (hours): 66 Total (Rate x Time): $1,189 Job title #5: Recreation Lead II
Rate ($/hour): $18.02 Time (hours): 66 Total (Rate x Time): $1,189 (Add additional positions as needed. Include title, rate, hours, and $ amount.) Total Benefits requested (1): $0

1. Total Personnel Expenses requested (all positions plus benefits): $6,927 OPERATING EXPENSES REQUESTED(2)
Supplies/Materials: $1,200
Art supplies (canvas, paint, brushes, art instruction) for seascape mural painting class for 40 participants.

Travel (3): $18,295
40 person passenger bus for eight trips.

Food(4): $9,600
Breakfast and lunch, or lunch and dinner (dependent on time of departure and return) for 40 attendees for 8 trips at $10 per breakfast and $20 per lunch/dinner. Waters and light snacks for travel time.

External Contract(s): $0
N/A.

Other operating expenses:

Type of expense: Admission fees @ 40
attendees
Amount requested: $12,116
Type of expense: Amount requested: $
(Add additional types of expenses as needed, with dollar amount for each.) 1 Pay rates and benefits reflect actual rates. Benefits may not exceed 55.34% of amount requested for wages. 2 Grant funds can’t purchase vehicles, insurance, prizes, incentives, gift cards, cash gifts, or items that will be sold. 3 Use of owned vehicles are reimbursed at the federal rate, currently 67 cents/mile. Rented vehicles are reimbursed for rental fee and gas. Travel to or from outside California is not eligible for funding by this grant. 4 Maximum reimbursement for food is $20 per person per meal. No tips are reimbursed for food that’s not part of overnight travel. Any food in the grant budget must be essential to the success of the project. 5 Indirect costs are limited to 10% of Total Personnel Expenses and include, for example, a pro rata share of rent, utilities, and salaries for certain positions indirectly supporting the proposed project but not directly staffing it. 285

2. Total Operating Expenses requested: $41,211

3. Indirect Costs/Overhead requested(5): $650
Total Budget Request (add 1, 2, and 3): $48,788
286

TOTAL PROJECT BUDGET FORM
ONLY complete this form IF Project Budget is LARGER than your Grant Request. In the spaces below, note the TOTAL amounts needed to complete your entire project.

TOTAL PROJECT PERSONNEL EXPENSES

1. Total Personnel Expenses for this project (all positions plus benefits): $

TOTAL PROJECT OPERATING EXPENSES
Supplies/Materials: $
Travel: $
Food: $
External Contract(s): $
Other operating expenses:

Type of expense: Amount: $
Type of expense: Amount: $
(Add additional types of expenses as needed, with dollar amount for each.)

2. Total Operating Expenses for this project: $

3. Total Indirect Costs/Overhead for this project: $
Total Project Budget (add 1, 2, and 3): $
Please answer the following questions in the box below:

Have you already secured the additional funds (beyond the grant request) needed to complete your project? If not, what is your plan to secure them? 287
SUBJECT: Resolution No. 6183, A Resolution of the City Council of the City of Soledad Approving the Purchase of Getac Body Worn Cameras and Cloud Storage in an Amount not to Exceed $60,000 from PCN Strategies, Inc. and Authorizing the City Manager to Execute Said Contract on Behalf of the City of Soledad
TO: Honorable Mayor Anna Velazquez and the City Council FROM: Megan Hunter, City Manager
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH:

AGENDA ITEM NO. 15.

Recommendation
It is recommended that the City Council of the City of Soledad consider and adopt Resolution No.6183, “A Resolution of the City Council of the City of Soledad Approving the Purchase of Getac Body Worn Cameras and Cloud Storage in an Amount not to Exceed $60,000 from PCN Strategies, Inc. and Authorizing the City Manager to Execute Said Contract on Behalf of the City of Soledad".

Executive Summary
Since 2014, the Soledad Police Department has implemented body worn cameras. These cameras were switched to Wolfcom a few years later as technology advancements were made. Today, the Wolfcom Cameras are towards the end of life and are beginning to fail. Wolfcom is no longer one of the industry leaders and the cameras require significant storage on a server, and are not user friendly. After conducting research and considering costs, the Soledad Police and IT Departments determined that Getac body worn cameras would be the best option. PCN Strategies, Inc., the preferred Getac vendor provided quotes based on no bid pricing through Omnia and Sourcewell for $52,393.46. However, IT may need slight changes to these quotes, which could result in an increase to the price. Therefore, staff is seeking authorization to enter into a purchase agreement for an amount not to exceed $60,000, which is the amount set aside from the American Rescue Plan Act (ARPA) for this purpose.

Background
The Soledad Police Department (SPD) first implemented body worn cameras in 2014. Over the years, the cameras have been replaced with technology advancements. They have been a critical tool in crime fighting and department training and accountability. SPD is currently using Wolfcom cameras, which are at the end of life and have started to fail. Recently the web server component of Wolfom failed 288
requiring IT to scramble to get the body worn cameras operational again with little support from Wolfcom customer service. For these reasons, SPD Officers have begun to re-evaluate Wolfom and look for alternatives.

On September 4, 2024, with the ongoing issues with body worn cameras and the desire to potentially install dash cameras, staff sought approval from the City Council to use up to $60,000 of ARPA funds for this purpose. The City Council approved this use for ARPA funds with an expenditure deadline on December 31st.

Review & Analysis
With the allocation of $60,000 in ARPA funds, the City has an opportunity to update the body worn cameras to ensure they continue to function properly to protect officers and the public. The current Wolfcom cameras are beginning to fail and it is important to embrace the newest technology while remaining price sensitive. After conducting significant research, SPD and IT settled on the Getac cameras. Although many jurisdictions have Axon body cameras, these are much more expensive than the Getac cameras and involve expensive annual software plans. For this reason, the City settled on Getac. Getac also is compatible with TrackNet, which is the primary system used by SPD.

Officers were able to test the Getac cameras for almost 30 days and found them to be durable and user friendly and easily uploaded to the cloud. IT also evaluated the Getac system and found them easy to use with less reliance on internal IT support due to the cloud storage. With onsite storage, IT has had to spend a lot of time coordinating with Wolcom to ensure the cameras are working and was dissatisfied with Wolcom's customer support. For security purposes, IT also preferred the cloud storage provided by Getac. This will reduce future expenditures on city servers.

The quotation would includes 25 body worn cameras and mounts, 10 Bluetooth trigger boxes, cloud storage, set up and training, and a 5 year warranty. The City would be responsible for an annual expenditure of $8,100 for cloud storage after the first year. This is a more secure option to store this sensitive footage and why police departments are shifting to cloud storage.

PCN Strategies, Inc. (PCN) is the Getac preferred vendor. When SPD reached out to Getac, they were referred to PCN for a quote on the body worn cameras. PCN uses both Omnia and Sourcewell for purchasing, guaranteeing government agencies the best price to alleviate the need to go out to bid. The City participates in both systems and the quotation of $52,393.46 reflects this. Because there may be a few revisions to the quotation, staff is seeking authorization to expend up to $60,000 if necessary. This was the amount of ARPA the Council allocated for this purpose. If approved, this expenditure can be made by the December 31, 2024 ARPA deadline.

Financial Considerations
On September 4, 2024, the City Council approved an allocation of up to $60,000 from the American Rescue Plan Act (ARPA) for the purchase of body worn cameras and dash cameras for the Soledad Police Department. PCN Strategies, Inc., the preferred Getac vendor provided quotes based on no bid pricing through Omnia and Sourcewell for $52,393.46. However, IT may need slight changes to these quotes, which could result in an increase to the price. Therefore, staff is seeking authorization to enter into a purchase agreement for an amount not to exceed $60,000, which is the amount set aside from the American Rescue Plan Act (ARPA) for this purpose.

Alternatives
289
Resolution No. 6183
Exhibit A - PCN Strategies, Inc Quote for Getac Cameras Adopt the proposed Resolution.

Do not adopt the proposed Resolution. This is not recommended as the City needs to quickly spend down ARPA and this technology will greatly enhance the City’s public safety.

Planning/CEQA
The proposed Getac body worn camera purchase and cloud storage is not considered a project for CEQA purposes.

Public Notice Requirements
None.

Attachment(s):
290
RESOLUTION NO. 6183

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD

APPROVING THE PURCHASE OF GETAC BODY WORN CAMERAS AND CLOUD STORAGE IN AN AMOUNT NOT TO EXCEED $60,000 FROM PCN STRATEGIES, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT

ON BEHALF OF THE CITY OF SOLEDAD
WHEREAS, the Soledad Police Department (SPD) first implemented body worn cameras in 2014 and over the years, the cameras have been replaced with technology advancements; and WHEREAS, body worn cameras have been a critical tool in crime fighting and department training and accountability; and
WHEREAS, SPD is currently using Wolfcom cameras, which are at the end of life and have started to fail, leaving IT to scramble to get the body worn cameras operational with little support from Wolfcom’s customer service; and
WHEREAS, for these reasons, SPD Officers have begun to re-evaluate Wolfom and look for alternatives with an urgency to facilitate the transition to ensure officers always have working cameras; and
WHEREAS, after conducting significant research and testing, SPD and IT settled on the Getac cameras because they are less expensive than their counterparts, durable, easy to use, and are compatible with TrackNet, which is the primary system used by SPD; and WHEREAS, PCN Strategies, Inc., the preferred Getac vendor, provided a quote based on no bid pricing through Omnia and Sourcewell for $52,393.46, however, IT may need slight changes to these quotes, so staff is seeking authorization to enter into a purchase agreement for an amount not to exceed $60,000; and
WHEREAS, On September 4, 2024, the City Council approved an allocation of $60,000 from the American Rescue Plan Act (ARPA) for the purchase of body worn cameras or dash cameras for SPD; and
WHEREAS, it is recommended to use $60,000 of ARPA funds to cover the purchase of 25 body worn cameras and mounts, 10 Bluetooth trigger boxes, cloud storage, set up and training along with a 5 year warranty, and any necessary accessories.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Soledad, that the purchase of 25 body worn cameras and mounts, 10 Bluetooth trigger boxes, cloud storage, set up and training along with a 5-year warranty, and necessary accessories from PCN Strategies, Inc. is hereby approved based upon the quotation attached as “Exhibit A” and by reference incorporated herein in an amount not to exceed $60,000. Upon completion of the associated Attachment 1
291
contract documents to the satisfaction of the City Manager and City Attorney, the Council directs and authorizes the City Manager to execute said contract on behalf of the City of Soledad.

PASSED AND ADOPTED by the City Council of the City of Soledad at a regular meeting duly held on the 4th day of December 2024 by the following vote:

AYES, and in favor thereof Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
______________________________
ANNA M. VELAZQUEZ, Mayor
ATTEST:
__________________________________
MEGAN HUNTER, City Clerk
292

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293
SUBJECT: Resolution No. 6179, A Resolution of the City Council of the City of Soledad Approving a Contract Change Order for Construction Services with Monterey Peninsula Engineering for the Amount of $323,500 Plus a 20% Contingency ($64,700) for a Total Not-to-Exceed Amount of $388,200 for the Front Street Maintenance Project and Authorizing the City Manager to Execute said Contract Change Order on Behalf of the City of Soledad
TO: Honorable Mayor Anna Velazquez and City Council
FROM: Don Wilcox, Public Works Director/City Engineer
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 1.

Recommendation
It is recommended that the City Council of the City of Soledad consider and adopt Resolution No.6179, “A Resolution of the City Council of the City of Soledad Approving a Contract Change Order for Construction Services with Monterey Peninsula Engineering for the Amount of $323,500 Plus a 20% Contingency ($64,700) for a Total Not-to-Exceed Amount of $388,200 for the Front Street Maintenance Project and Authorizing the City Manager to Execute said Contract Change Order on Behalf of the City of Soledad".

Executive Summary
As part of the ongoing Front Street Maintenance Project, the project scope includes incorporating enhancements to the project such as decorative crosswalks, art, landscape lighting and an overall planting refresh in addition to the main tree replacements, concrete and asphalt core elements of the project in order to upgrade the aesthetics of Front Street as well as the hardscape portions. This CO#2 adds decorative crosswalks, covers unforeseen tree removal costs and enables re-use of the removed old asphalt grindings.

Background
On May 15, 2024, City Council approved a contract for Construction Services with Monterey Peninsula Engineering (MPE) in the total not-to-exceed amount of $3,916,245 for the Front Street Maintenance Project.

As described during the award of the contract for construction services with MPE for the Front Street 294
Maintenance Project, the project scope also includes incorporating enhancements to the project such as decorative crosswalks, art, landscape lighting and an overall planting refresh in addition to the main tree replacements, concrete and asphalt core elements of the project in order to upgrade the aesthetics of Front Street as well as the hardscape portions.

On November 6, 2024, City Council approved Change Order #1 with Monterey Peninsula Engineering (MPE) for a total not-to-exceed amount of $147,000 to install two 4-inch conduits at three selected locations along Front Street to provide future power to the city-owned parcels.

Review & Analysis
This Change Order #2 adds stamped asphalt crosswalks to the project at the intersections of Encinal, Main, Soledad, Kidder and East St. with a diagonal herringbone pattern in colonial brick color with a 12-inch wide, smooth border in light grey on each side of the crosswalks.

This Change Order #2 also includes the removal of metal grates that had grown into the trunk which required the contractor to stop work during tree removal and perform the stump removals utilizing a cork-screw attachment on an excavator instead of using a traditional stump grinder.

The Front Street Maintenance Project will produce 600 tons of asphalt grindings to be hauled off as part of the base project. The City can re-use these grindings to improve dirt roads around the Rapid Infiltration Basins and other areas at the Soledad Water Reclamation Facility (WRF) to improve them to all-weather roadways. This Change Order #2 includes the spreading and compaction of approximately 600 tons of grindings at the Soledad WRF as well as the placement and compaction of previously stockpiled soil for the future parking area expansion. This element will be funded by Wastewater funds.

Additionally, Staff recommends a construction contingency as the contractor may encounter potential conflicts with unknown elements found during the above three activities. The 20% contingency in the amount of $64,700 will allow the project to proceed if any issues are encountered during construction.

Financial Considerations
This Contract Change Order is part of the Front Street Improvement Project and is to be funded by the allocation of the American Rescue Plan Act (ARPA) approved by Council earlier this year. Below is the project construction contract status:
$3,916,245 - Original Construction Contract Amount (including 5% contingency) Approved by Council May 15, 2024 – 100% Measure X funding
$147,600 – CO #1 (including 20% contingency) Approved by Council November 6, 2024 – 100% ARPA funding
$4,063,845 – Project Total previously approved (including CO #1, prior to this CO #2) This Change Order:

Item #1 (PCO 001.2) – Metal in stumps
$12,000 – Measure X (412-0000-57000)
Item #2 (PCO 007) – Asphalt Grindings
295
Resolution No. 6179
Exhibit A - CCO No. 2
$25,000 – Asphalt grindings hauled to Soledad (WRF) – WRF Funding (310-0000-57000) $22,000 – Site prep, spread & compact grindings at WRF – WRF Funding (310-0000-57000) $47,000 – Total Item #2
Item #3 (PCO 008) – Stamped Asphalt Crosswalks
$264,500 - Measure X (412-0000-57000)
$323,500 – This Change Order (Items 1-3 above)
$64,700 – 20% contingency
$388,200 – Total this CO #2 (including 20% contingency) $4,452,045 – New Project Total including CO #1 & CO #2
Alternatives
• Approve the resolution as presented; or
• Modify the resolution; or
• Do not approve the Resolution. This is not recommended as these elements add aesthetically to the project, cover additional efforts needed during tree removal and repurpose asphalt grindings within the City instead of losing them.

Planning/CEQA
None required.

Public Notice Requirements
This project is categorically exempt under Class 1 Existing Facilities, having met the qualifying criteria provided under CEQA Guidelines Section 15301. Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. Section 15301 provides some, but does not limit the project scope to, examples of such projects, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes). As detailed above, the Front Street Maintenance Project would be categorized under this description.

Attachment(s):
296
RESOLUTION NO. 6179

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLEDAD APPROVING

A CONTRACT CHANGE ORDER FOR CONSTRUCTION SERVICES WITH
MONTEREY PENINSULA ENGINEERING FOR THE AMOUNT OF $323,500 PLUS A 20% CONTINGENCY ($64,700) FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $388,200 FOR THE FRONT STREET MAINTENANCE PROJECT AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT CHANGE

ORDER ON BEHALF OF THE CITY OF SOLEDAD
WHEREAS, on May 15, 2024, City Council approved a contract for Construction Services with Monterey Peninsula Engineering (MPE) in the total not-to-exceed amount of $3,916,245 for the Front Street Maintenance Project; and
WHEREAS, as described during the award of the contract for construction services with MPE for the Front Street Maintenance Project, the project scope also includes incorporating enhancements to the project such as decorative crosswalks, art, landscape lighting and an overall planting refresh in addition to the main tree replacements, concrete and asphalt core elements of the project in order to upgrade the aesthetics of Front Street as well as the hardscape portions; and WHEREAS, on November 6, 2024, City Council approved Change Order #1 with Monterey Peninsula Engineering (MPE) for a total not-to-exceed amount of $147,000 to install two 4-inch conduits at three selected locations along Front Street to provide future power to the city-owned parcels; and
WHEREAS, this CO#2 adds decorative crosswalks, covers unforeseen tree removal costs and enables the re-use of the removed old asphalt grindings; and WHEREAS, additionally, Staff recommends a construction contingency as the contractor may encounter potential conflicts with unknown elements found during the above three activities.

The 20% contingency in the amount of $64,700 will allow the project to proceed if any issues are encountered during construction; and
WHEREAS, Staff recommends a construction contingency as the contractor may encounter potential conflicts performing this work while trenching across the street as it once used to be the old Highway 101 route before ultimately becoming Front Street and any utilities not caught in the USA (811 Request); and
WHEREAS, staff, therefore, recommends approval of a contract change order for Construction Services with MPE for the amount of $323,5000 plus a 20% construction contingency ($64,700) for a total not-to-exceed amount of $388,200 for the Front Street Maintenance; and
WHEREAS, this contract change order and construction contingency is to be funded by Measure X funds for the Metal in Stumps and Decorative Crosswalk elements, and by Wastewater funds for the Asphalt Grindings element; and
297
WHEREAS, this project is Categorically Exempt under Class 1 Existing Facilities, having met the qualifying criteria provided under CEQA Guidelines Section 15301.

NOW THEREFORE, BE IT HEREBY RESOLVED, by the Council of the City of Soledad that a Contract Change Order for Construction Services with Monterey Peninsula Engineering in the amount of $323,500 plus a 20% Construction Contingency in the amount of $64,700 for a total not-to-exceed amount of $388,200, a copy of the Change Order is attached hereto as “Exhibit A”, and by this reference incorporated herein, is hereby approved and the City Manager is hereby authorized and directed to execute the same on behalf of the City.

PASSED AND ADOPTED by the City Council of the City of Soledad at a regular meeting duly held on the 4th day of December 2024 by the following vote:

AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

ANNA M. VELAZQUEZ, Mayor
ATTEST:

MEGAN HUNTER, City Clerk
298
City of Soledad 11/15/2024

CONTRACT CHANGE ORDER
CCO Number CIP Number Change Order Requested by:
2 T23-01 Engineer Contractor
CONTRACTOR: Monterey Penninsula Engineering (MPE)
Cost Summary:

Original Contract Amount 3,729,756.75$
Current Contract Amount 3,852,756.75$
Current Change Order 323,500.00$
Pending Revised Contract Amount 4,176,256.75$
Net Cost of this Change Order: 323,500.00$ increase decrease Net Time for this Change Order: 14 increase decrease calendar days 3,729,756.75$ 120
123,000.00$ 0
323,500.00$ 12
4,176,256.75$ 132
PCO_008 - Stamped Asphalt Crosswalks
Contract Price Increase: +$264,500.00
Contract Time Increase: +12 calendar days
Description: Adds 4-way stamped asphalt crosswalks to the project that will be installed on Front St at the intersections of Encincal, Main, Soledad, Kidder, and East St (2 only). Stamped asphalt crosswalks installation to be performed by Asphalt Impressions in TrafficPatternsXD thermoplastic with a diagonal herringbone in colonial brick color and a 12-inch wide, smooth border in light grey. Includes traffic control required to complete the work. Reference attached proposal from Monterey Peninsula Engineering dated November 15, 2024.

PCO_007 - Asphalt Grindings at Waste Water Treatment Plant (WWTP) Contract Price Increase: +$47,000.00
Contract Time Increase: +2 calendar days
Description: Asphalt grindings from the Front St grind and overlay work will be hauled and stockpiled at the Waste Water Treatment Plant (WWTP) for future use in resurfacing all-weather roadways at the plant or other City locations. Stockpile will be pushed into a single neat pile at the location directed by WWTP staff. Work will also include the haul, spread, placement, and compaction of approximately 600 tons of grindings (4-inches thick and 12-ft wide). The scope will also include the placement and compaction of previously stockpiled soil for the future parking area expansion. Reference attached proposal from Monterey Peninsula Engineering dated November 6, 2024.

Comments
CHANGE IN CONTRACT TIME (Calendar Days)
Original Contact Price:

Net Change from Previous Change Orders:

Project Name
You are directed to do the following described work not included in the plans and specification for this contract. NOTE: this change order is not effective until all approval signatures are received.

Change Required:

This change order incorporates all labor, equipment, and materials for the following Potential Change Orders (PCO's):

PCO_001.2 - Metal in Tree Stumps
Contract Price Increase : +$12,000.00
Contract Time Increase: 0 days
Description : During the removal of existing trees on Front St, the stumps were observed to have metal grates that had grown into the trunk.

These metal grates were initially encountered while utilizing a grinder to remove the stumps and were not visible from the exterior of the tree.

Due to the presence of the metal, the subcontractor (Reliable Tree Experts) was required to stop work, mobilize in a different piece of equipment, and perform the stump removals utilizing a cork-screw attachment on an excavator. This was a change to the mean and methods due to the unknown conditions and resulted in an additional 3 days of crew time to remove the stumps. Reference attached proposal from Monterey Peninsula Engineering dated November 11, 2024.

Front St Improvements Project
New Contract Price: New Contract Time:

Net Change from this Change Order:

Original Contact Time:

Net Change from Previous Change Orders:

Net Change from this Change Order:

CHANGE IN CONTRACT PRICE
x
x
X
299
Construction Manager Approval (Wallace Group)
DATE
City Manager's Approval
DATE
CONTRACTOR'S ACCEPTANCE (Monterey Peninsula Engineering)

DATE(PRINT NAME & TITLE)
Peter Bruno
Project Manager
SIGNATURE:

SIGNATURE: (PRINT NAME & TITLE)
Zachary Teske, Project
Manager
(PRINT NAME & TITLE)
Megan Hunter
City Manager
SIGNATURE:

We the undersigned contractor, have given careful consideration to the change proposed and agree, if this proposal is approved, that we will provide all equipment, furnish the materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above.
11/15/24 11/18/24
300
November, 11
th 2024
Zachary Teske
Wallace Group
Director of Construction Management
612 Clarion Court
San Luis Obispo, CA 93401
805–226-9132
[email protected]
Re: Metal Tree Grates Conflicting with Tree Stump Removal - Revised M.P.E. proposes to provide all labor, equipment, and materials as required to remove the tree stumps conflicted by unforeseen metal tree grates grown within the trunk located on Front Street.

Work to be Performed (Extra Work):
• Mobilize and demobilize the specialty equipment capable of separating the tree grates from the existing tree stumps
• Separate the metal tree grates from the existing tree stumps • Dispose of unforeseen metal tree grate materials.

Notes:
• This change is for the sole purpose of compensating the contractor for extra work caused by the unforeseen condition of metal being within the stump below grade. • All inclusions, exclusions, and conditions listed on attached Subcontractor quotes shall apply.

Total Change: $12,000.00
It is mutually agreed that for such change the contract price is increased by $12,000.00 (Twelve thousand dollars and zero cents)
(estimated 2 days necessary)
301
M.P.E. specifically excludes the following items:
• Engineering, permits, and/or fees, other than included in original Contract • All bonds, as-builts, and/or construction staking, other than included in original Contract • All construction testing
• SWPPP installation and/or maintenance, other than included in original Contract • Any items not specifically listed above
Please review the above cost proposal and, if acceptable, issue a change order for the work described.

In addition, we request a Contract Time Extension of two (2) working day(s) or two (2) calendar day(s). If you have any questions, please feel free to contact me by phone at (831) 277-4191, or by email at [email protected]
Sincerely,
Peter Bruno
Peter Bruno
Estimator / Project Manager
302
Make all checks payable to Reliable Tree Experts, Inc
Thank you for your business!

INVOICE
Date: 11/11/2024
Invoice #: RTM-00104
Reliable Tree Experts, Inc.

P.O. Box 2376
Berkley, CA 94702
510-558-2234
TO Monterey Peninsula Engineering
192 Healy Avenue
Marina,, CA 93933
RTE JOB # RTE JOB NAME TERMS DUE DATE
PR0000302 Soledad Front Street Maintenance Due Upon Receipt 11/11/2024 NOTES
COR II
ITEM # DESCRIPTION QTY UNIT PRICE LINE TOTAL RETAINAGE
Tree Service Stump Removals with metal contamination 1 12,000.00 $12,000.00 $0 Subtotal $12,000.00
Sales Tax $0.00
Total $12,000.00
Total Amount Due $12,000.00
Credit Card Number: _____________________
Credit Card Type:

Visa MC Diners Amex Discover
Expiration Date: _________________________
Card Holder's Name: _____________________
Signature: ______________________________
303
November, 6
th 2024
Zachary Teske
Wallace Group
Director of Construction Management
612 Clarion Court
San Luis Obispo, CA 93401
805–226-9132
[email protected]
Re: WWTP – Grindings Spread + Stockpile
M.P.E. proposes to provide all labor, equipment, and materials as directed in the email sent by Zachary Teske on 9/23/24 Re: Soledad Front St: WWTP Grinding Spead + Stockpile Work to be Performed (Extra Work):

Grindings:
• Stockpile approximately 5,000tons of grindings from the Front St site at WWTP Total: $25,000.00
Spread, Place Compact:
• Spread, place, compact approximately 600tons of grindings from stockpile at the WWTP as discussed in our site meeting.

Total: $18,500.00
Flatten Dirt Area:
• Use provided soil to flatten future parking area as discussed in our site meeting.

Total: $3,500.00
Notes:
• All work to be performed at the direction of The City of Soledad (Estimated 2 days necessary)
M.P.E. specifically excludes the following items:
• Engineering, permits, and/or fees, other than included in original Contract • All bonds, as-builts, and/or construction staking, other than included in original Contract • All construction testing
• SWPPP installation and/or maintenance, other than included in original Contract • Any items not specifically listed above
304
Please review the above cost proposal and, if acceptable, issue a change order for the work described.

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Front St Grinding Qty = 2,627 CY * 15% swell = 3,020 CY = 81,540 CF of grindingsRoadway Resurfacing = 12 ft wide * 4.0 inches * 1 LF = 3.99 CF of grindings need per LF of roadway Total Grindings Used for Roadway Resurfacing = 1920 LF * 3.99 CF/LF = 7,661 CF placedRemaining Grindings to be stockpiled = 73,879 CF / 27 CF/CY = 2,736 CY stockpiledSCOPE #1: MPE to spread, moisture condition, and compact asphalt grindings on access road shown above at 12 ftwide by 4 inches deep. SCOPE #2: MPE to stockpile remaining grindings at the location shown above.

Access Gate #1 Access Gate #2 1,917'-9" Limits of Scope #1 Scope #2: Remaining asphalt grindings to be stockpiled here in a single pile PCO Request: Front St Grindings Spread + Stockpile Z. Teske 11/15/24 Scope #3: Dirt stockpiled here will be knocked down and place for future parking lot expansion 306
Typical Roadway
to be resurfaced
12 ft
307
November, 15th 2024
Zachary Teske
Wallace Group
Director of Construction Management
612 Clarion Court
San Luis Obispo, CA 93401
805–226-9132
[email protected]
Re: Stamped Asphalt
M.P.E. proposes to provide all labor, equipment, and materials as directed in the email sent by Tony Scalise on 11/12/24 Re: Front Street: Stamped Asphalt Plan.

Work to be Performed (Extra Work):

Stamped Asphalt:
• Stamp roughly 9165 SF +/- of asphalt per the revised plan on plan sheet C-22 and C-23 • Includes traffic control specific to that activity (daily traffic control, CMS boards, and placing of no parking signs prior to the activity)
• Includes 1.5% bond
• Unit price $28.86/SF
Total: $264,500.00
Alt #1 – Mock-Up:
• Provide a mock-up of the stamped asphalt pattern specified prior to performing the finish stamped product on the roadway
• Will not exceed 40 SF
• Includes 1 mobilization
• City must provide area for mockup
• Includes removal of mockup
• Includes 1.5% bond
Total Lump Sum: $15,000.00
Notes:
• All work to be performed at the direction of The City of Soledad • All inclusions, exclusions, and conditions listed on the attached subcontractor quote shall apply.
(Estimated 11 days necessary)
Not accepted as part of
CCO_02
308
M.P.E. specifically excludes the following items:
• Engineering, permits, and/or fees, other than included in original Contract • All bonds, as-builts, and/or construction staking, other than included in original Contract • All construction testing
• SWPPP installation and/or maintenance, other than included in original Contract • Any items not specifically listed above
Please review the above cost proposal and, if acceptable, issue a change order for the work described.

In addition, we request a Contract Time Extension of eleven (11) working day(s) or eleven 11) calendar day(s). If you have any questions, please feel free to contact me by phone at (831) 277- 4191, or by email at [email protected]
Sincerely,
Peter Bruno
Peter Bruno
Estimator / Project Manager
309
No. 69767
310
No. 69767
311
CamScanner 312
NV Lic # 0087017, A
Job Title & Location:

CA PROPOSAL / EXHIBIT # 24297JPG R1
Submitted to: Contact Information:

Phone#: ext.

Attn: Mobile#:

Additional#:

CA Fax#:

Email: Website:

We have included the following items in our proposed price:

Bid Item UM
TPXD
01 SF
TC01 DY
Add Alt
1 DY
Add Alt
2 EA
Addenda Acknowledged NONE 1 2 3 4 5 6 7 8 9 10
°
°
°
°
°
Description Of Work Quantity Unit Price Total Price
Monterey Peninsula Engineering, Inc.

Peter Bruno
192 Healy Ave
Marina 93933
Valid Through:

Asphalt Impressions is a certified applicator of Ennis-Flint® TrafficScapes™ Thermoplastics products.

Independent Investigations performed by Asphalt Impressions are provided to ascertain only if the working conditions are acceptable to proceed. We can only report what we can visually see such as contaminants on the surface or damage to the surface of the work areas. Asphalt Impressions does not report if the asphalt meets density, smoothness, elevation, or any planarity requirements.

Traffic Control for Stamped AC Crosswalks - Price includes 3 traffic controllers work 9-hour shifts; 2 traffic control trucks; and traffic control equipment (cones, signs, and barricades). Price excludes traffic control plans, permits, and fees. Customer may choose to provide traffic control with his own forces. Customer provided traffic control crew must be dedicated to proposed bid item, and available to swap closures immediately upon request.
10 Specific Conditions Unique To This Proposal:
$34,400.00
The above unit prices shall prevail. Final pay quantities shall be jointly determined by the Engineer or other representative of the Customer and the Contractor, upon completion of all work hereunder.

Plans & Specification. The above work shall be performed in accordance with the following plans and specifications:

PLANS CREATED BY DATE SHEETS SPECIFICATION
Pavement Improvements Front Street
Maintenance Project 100% Submittal (partial
set - only 2 sheets provided)
Harris & Associates 11/12/2024 Revised C22-C23 Stamped AC Crosswalks
TrafficPatterns XD
Asphalt Impressions Inc.
8150 37th Avenue, Sacramento, CA 95824-2306
Phone: (916) 383.0441 Fax: (916) 381.3448
Internet: www.acstamp.com CA Lic # 900385 A, C12, C32
Union Signatory Contractor
Contractor's Registration #1000002092
Proposal Date:

Nov-13-24 Dec-13-24
831-384-4081
Front Street Maintenance Project
Various Intersections, Front Street
Soledad,
[email protected]
93960
$3,440.00
Customer is to provide proposed schedule or a notice of anticipated month, day and year for commencement of Asphalt Impressions' work. If a schedule or notice is not provided, Asphalt Impressions does not have an obligation to meet project schedule deadlines and will not be subjected to Liquidated damages and/or backcharges. Schedules, notices or changes of expected start date must be issued at minimum eight (8) weeks prior to expected actual start date.

It is the customers responsibility to ensure that the areas requiring asphalt enhancements be thoroughly cleaned and dry prior to the installation.

No sealcoat is to be applied at the location of the asphalt enhancements. It will be the customer's responsibility to ensure that no sealcoat is applied within those limits.

Stamp and Color Asphalt Surface at five intersections - Product to be TrafficPatternsXD preformed, aggregate-reinforced thermoplastic (150 mils) from Ennis-Flint by PPG. Field pattern to be Diagonal Herringbone in Colonial Brick color. Border to be 12" wide smooth band in Light Grey color.

Products shall be installed per plans and manufacturer's specifications.

Price based on a minimum 8 hour closure window, and closing half an intersection at a time.
9,165 $22.00 $201,630.00
Post No Parking for Stamped AC Crosswalks - Price includes one trip to post no parking signs at the first intersection. Signs shall be moved as needed by the traffic control crew assigned to the stamped AC activity. 1 $1,250.00 $1,250.00
Mock-Up - Melt and stamp the patterns and colors listed above, totaling no more than 40 SF. Entire Mock-up to be placed in one trip.. Additional trips/mock-ups will be charged at the per each price. Paved surface for mock-up to be provided by others, then removed by others when no longer needed.
1 $6,975.00 $6,975.00
Proposal AI Master R2.xlsx Page 1 of 4 11/13/2024 - 5:26 PM 313 Prior to commencement of work, Customer shall furnish Asphalt Impressions with written confirmation from his lender or bank that sufficient funds have been committed and will be available to make payments called for under this agreement. Furnishing this written confirmation to Asphalt Impressions to act is a condition precedent to the obligation of Asphalt Impressions to perform under this agreement. This provision is solely for Asphalt Impressions' protection and shall not limit Asphalt Impressions' right to receive payment for its work if it proceeds with work without, or prior to receipt of the written confirmation.

Warranty
Extra costs incurred due to loss of production or delays outside the control of Asphalt Impressions will be paid based on documentation provided.

General Conditions
Unavoidable Delays - Extension Of Time: In the event Contractor shall be delayed in the performance of the work under this contract by causes beyond the control of the contractor, and without the fault or negligence of the contractor, including but not limited to change orders, acts of god or of the public enemy, acts of government, fire, flood, strikes, inclement weather, unsuitable ground conditions or delays caused by Vendors and other Contractors, Contractor shall have such period of time to complete the performance of this contract as shall be necessary as a result of any such causes.

Water washing or Steam - Cleaning pavement of foreign materials unless specified in scope of work. Dirt, Pre-existing Diesels and Oils on Pavement will prevent desirable results for which Asphalt Impressions will not be responsible.

Guarantees for products to adhere to Oil Spots or other foreign materials on pavement.

Guarantees of satisfactory results from StreetPrinting over Seal Coats. Removal of Seal Coat by Sandblasting or other means.

Notification to Seal Coaters and Stripers of the requirement not to Seal Coat or Stripe in enhancement areas.

Costs incurred for Returning Materials and Templates ordered specific for project. Manufacturers charges for restocking fees along with associated freight charges for changes made after procurement of the contract materials and templates.

Product application over utility boxes and Manhole lids (utility boxes and manhole covers will not be colorbonded unless specifically directed to do so).

Striping, Signage and Pavement Markings.

Payment Terms
Construction Permits, Encroachment Permits and Special Fees.

The Customer agrees to pay late charges on any billings not paid when due, from the due date until paid, at the rate of 18% per annum or the maximum rate allowed by law, whichever is less.

Multiple move- ins, unless noted otherwise.

Weekend or overtime work, unless noted otherwise.

All installation work/services Asphalt Impressions performs is non structural and for cosmetic appearance only. The following language is required to be incorporated into the agreement:

Asphalt Impressions' Obligations and Representations in regards to Stamped & Coated Asphalt:

Asphalt Impressions stipulates that its work is nonstructural and for cosmetic appearances only. The enhancements application of imprinting patterns, through softening of the asphalt surface with infrared heaters and compacting steel templates to make a pattern does not constitute any responsibility for the structural integrity of the pavement. Enhancements with applied asphalt coatings will wear over time due to the elements and the abrasive effects of traffic. Due to the varying nature of elements and traffic effects, in no way is it assumed or implied that enhancements provided by Asphalt Impressions are designed to last for any specified time period. Asphalt Impressions is not liable for the utilization of asphalt enhancement services provided. Asphalt Impressions makes no representations for the functionality of the products used and services provided.

For Multi-Year Duration Projects, Asphalt Impressions elects the following special payment conditions that will apply to this contract: Asphalt Impressions shall be paid in full (100%) 35 days after completion of all items of work covered by this contract. This shall apply even if the work has not been accepted by the governing agency or client, if such delay is due to items of work not included in our contract, the amount of retention held by the Customer shall be reduced from 10% to 2%. The Remaining 2% due Asphalt Impressions shall be paid within thirtyfive (35) days after completion of the minor punch list items.

Upon satisfactory payment being made for any portion of the work performed, if requested, Asphalt Impressions shall furnish a full and unconditional release from any claim or mechanic's lien for that portion of the work for which payment has been made.

Phasing of work areas for convenience of others which affects productivity requirements (unless stated above in work description).

When work is barricaded after completion of colorbonding, responsibility for damages made by unauthorized entry into the protected area.

Providing multiple move-ins and working in shorter time limits with loss of estimated productivity due to cooler temperatures and unfavorable weather conditions. Responsibility for job delays due to customers schedule to install products during unfavorable weather conditions.

Responsibility for accelerated coating wear if customer opens the roadway surface to traffic before the polymers in the coating have set up or the thermoplastics have sufficiently cooled and hardened.

The Following items are Exclusions from this Proposal
All work associated with the furnish and placement of Asphalt Concrete.

Product application within 28 days over newly placed Portland Cement Concrete.

Surface Contaminants such as free form release agents, accelerators, and/or surface hardeners must not be applied to Portland Cement Concrete or must be removed prior to application of coating materials.

Responsibility for variations in color between samples and finished product.

Performance or payment bonds (add 1.5% of bid to price for this requirement).

Payment Terms / General Conditions / Warranty / Product Warranty / Insurance / Legal Clarifications PAYMENT IS DUE UPON COMPLETION AND PAST DUE AFTER THIRTY (30 ) DAYS from Invoice date.

If a project is of longer duration (more than 30 days), Asphalt Impressions shall receive progress payments monthly in proportion to the amount of work completed. In order to receive progress payments, Asphalt Impressions will furnish the customer a schedule of values for the contract agreement work items. Within Ten (10) days after Customer receives a statement from Asphalt Impressions setting forth the proportionate part of the work which Asphalt Impressions' estimate shows to have been earned during the period covered by such statement, Customer will pay to Asphalt Impressions the amount set forth by such progress statement. The Customer may elect to hold a retainage of up to 10% of the value of the work performed as security until all work has been completed. Retainage will become due thirty five (35) days after final completion of the work performed for the project.

Product Warranty
In the event payment is not made to Asphalt Impressions at the times and in the amounts provided for in this agreement, Asphalt Impressions may, upon three (3) working day's written notice, elect to suspend work until payment on the amount owing has been received. If this occurs Asphalt Impressions' time for performance shall be extended appropriately and its reasonable costs of shut down, delay, and start-up shall be paid and the contract adjusted accordingly.

PRICE ESCALATION: Customer acknowledges that national and regional supply shortages for the raw material necessary for the production and delivery of Materials and operation of machinery may occur and that the prices for oil, liquid propane, gasoline, diesel and natural gas (collectively "Fuel") as well as Plastics, Metals, Liquid Asphalt, Portland Cement, and Aggregates (collectively "Elements") may increase during the term of any Quote. In the event that Asphalt Impressions incurs cost increases in Fuel or Elements, Asphalt Impressions shall have the right to increase the price of the proposal by the same percentage of the cost increase passed on by Seller of Fuel and Elements to Asphalt Impressions. The ability to escalate the price for fuel and elements also applies through the duration of the contract period. The bid price for materials from suppliers is cost basis and will be furnished upon request in the event of a material escalation event.

Changes in Work: Customer may from time to time by instructions or drawings issued to Asphalt Impressions, make changes in the scope of work, issue additional instructions, request additional work or direct the omission of work previously ordered, and the provisions of this agreement shall apply to all such changes, modifications and additions with the same effect as if they were embodied in the original agreement. The price or the formula for establishing the price for such work will be set forth in a written change order, either prior to the commencement or as soon as practical thereafter.

Proposal AI Master R2.xlsx Page 2 of 4 11/13/2024 - 5:26 PM 314 Asphalt Impressions, Inc. agrees to defend, indemnify and hold harmless the Party we are under contract with, The Prime contractor and the Owner from all claims, damages, fees and costs arising out of the execution of Asphalt Impressions' work under this agreement, to the extent caused by Asphalt Impressions' negligence, acts, errors or omissions in its performance arising from its operations.

Asphalt Impressions' defense and indemnity obligations shall be limited to its percentage fault for the claim within the insurance coverage provided.

Commercial General Liability Coverage - Customer acknowledges Asphalt Impressions is proposing to provide services based on risk insurance coverages in effect at the time of the proposal. The coverages could be construed as standard for the industry. However; there are no representations made herein that the coverages in effect from time to time may meet the coverage requirements of the customer. Upon request, Asphalt Impressions can furnish its evidence of insurance along with its supplementary declarations and exclusions that are applicable to services performed in the State Of California.

Insurance
If Asphalt Impressions is required to agree to enter into an Owner Controlled Insurance Program (OCIP) then the following language shall be made a part of any such agreement:

1. For any contract less than $250,000 in value, the party contracting with Asphalt Impressions will pay any and all policy deductibles and/or claims for Self-Insured Retention (SIR) costs that may be made to Asphalt Impressions; and

2. The party contracting with Asphalt Impressions shall agree to unconditionally defend, indemnify, and hold harmless Asphalt Impressions, its officers, directors, shareholders and employees against any claims, demands, causes of action, and damages (including court costs, attorney fees, and costs) of any kind or nature arising out of, directly or indirectly, Asphalt Impressions’ scope of work (including materials provided).

This agreement to defend and indemnify Asphalt Impressions from any third party claims shall supersede and control over any defense and indemnity provisions contained in any agreement as between Asphalt Impressions and the contracting party.

TrafficScapes / EnnisPaint Inc. ( dba PPG ) Limited Warranty -11. WARRANTIES - Ennis Flint (herein named Seller) warrants to Asphalt Impressions and Customer named on this proposal (herein named Buyer) that, as of the date of shipment by Seller, the products shall conform to Seller's standard specifications for such products or to such other specifications as may have been expressly agreed to in this Agreement, and the products shall be delivered free from any lawful security interest, lien or other encumbrance. Said warranty and any associated liability shall be null and void if Buyer applies the products prior to receipt of all required approvals and/or independent laboratory test results. Further, if sampling is required to obtain approval or tests results, Buyer must provide evidence reasonably acceptable to Seller that the techniques used to obtain such samples were in strict compliance with Seller’s stated procedure for such sampling. Failure to comply with sampling procedures will negate any warranty and associated liability. SELLER DISCLAIMS ALL OTHER EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE. WITHOUT LIMITING THE FOREGOING, SELLER SPECIFICALLY DOES NOT WARRANT THE ACCURACY OR SUFFICIENCY OF

ANY ADVICE OR RECOMMENDATIONS GIVEN TO BUYER IN CONNECTION WITH THE SALE OF PRODUCTS HEREUNDER, EXCEPT AS OTHERWISE EXPRESSLY REFLECTED IN THIS AGREEMENT. 12. LIMITATION OF SELLER'S LIABILITY - NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT, IN NO EVENT SHALL SELLER BE LIABLE UNDER THIS

AGREEMENT OR OTHERWISE FOR ANY EXEMPLARY, PUNITIVE, REMOTE, SPECULATIVE, CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES OR LOSS OF PROFITS, AND NO CLAIM SHALL BE MADE OR AWARDED AGAINST SELLER, FOR ANY SUCH DAMAGES OR LOSS OF PROFITS. Except as provided in Section 11 and this Section 12, Seller shall not be liable for damages of any kind including, but not limited to, product performance in Buyer’s application(s). In addition, Seller will not be liable for removal and/or replacement of reflective products or retro reflective characteristics of any installed Seller’s products unless agreed to in writing by the parties. In no event will Seller be liable for any claims related to the products after the products have been incorporated into any other product or subject to further processing. Such incorporation or such processing shall be deemed to be a waiver of all claims by Buyer. SELLER’S LIABILITY AND BUYER’S EXCLUSIVE

REMEDY FOR ANY CAUSE OF ACTION ARISING IN CONNECTION WITH THIS AGREEMENT OR THE SALE OR USE OF THE PRODUCTS, WHETHER IN LAW OR IN EQUITY OR WHETHER IN

CONTRACT OR IN TORT, AND WHETHER BASED UPON NEGLIGENCE, STRICT LIABILITY, BREACH OF WARRANTY, BREACH OF CONTRACT OR EQUITABLE PRINCIPLES, OR OTHERWISE, IS EXPRESSLY LIMITED TO, AT BUYER’S OPTION, REPLACEMENT OF THE PRODUCTS WITH RESPECT TO WHICH DAMAGES ARE CLAIMED, OR REPAYMENT OF THE PURCHASE PRICE FOR THE PORTION OF THE PRODUCTS WITH RESPECT TO WHICH DAMAGES ARE CLAIMED. All claims of any kind arising in connection with this Agreement or the sale or use of the products shall be deemed waived unless made in writing within 60 days of the earlier of the date of Seller’s delivery or the date fixed for delivery in the event of nondelivery. Seller shall be given, and any claim shall be subject to Seller being provided, a reasonable opportunity to investigate the products subject to any claim.

Proposal AI Master R2.xlsx Page 3 of 4 11/13/2024 - 5:26 PM 315 916.287.9408
Acceptance of Proposal by Customer
RESOURCE SHORTAGES: Customer acknowledges that regional resource supply shortages may occur due to Social Unrest, Political Upheavals, Wars, Pandemics, Epidemics, Fires, Floods and Earthquakes. Resources such as Labor, Trucking, Materials, Equipment and Subcontractors may become in limited supply . In the event that Asphalt Impressions experiences resource shortages associated with causes outside its control, Asphalt Impressions shall be given additional time on the schedule to complete its work.

Asphalt Impressions, Inc. disclaims any and all liability for any work performed by other subcontractors not under contract with Asphalt Impressions and any work outside of the scope of the work specified.

Legal
Should either party bring suit in court to enforce any of the terms hereof, it is agreed that the prevailing party shall be entitled to reasonable attorney's fees, expert fees and court costs. In the event the parties become involved in litigation or arbitration with each other arising out of this Agreement or the performance thereof in which the services of an attorney or experts are reasonably required, the prevailing party shall be fully compensated by the non-prevailing party for the cost of its participation in such proceedings, including the cost incurred for attorneys' fees, experts' fees, arbitration fees and costs and arbitrator fees and costs. Unless judgment goes by default, the attorneys' fee award shall not be computed in accordance with any court schedule, but shall be such as to fully reimburse all attorneys' fees, arbitrator fees and all costs actually incurred in good faith, regardless of the size of a judgment, it being the intention of the parties to fully compensate for all attorneys' fees, arbitrator fees, experts' fees and all costs paid or incurred in good faith.

All material is guaranteed to be as specified and are subject to their limited warranty. All work to be completed in a workmanlike manner according to manufacturers recommendations and standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control.

The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Acceptance indicates that funds are available for this work and Asphalt Impressions will be paid as outlined within this proposal. Acceptance represents that owner has read and understood, and relies thereon on this entire document.

EPIDEMIC RIDER: Notwithstanding any provision(s) of this Contract, if as a direct or indirect result of any virus, disease, contagion, including but not limited to COVID-19 (individually or collectively, "Epidemic"), Contractor's work is delayed, disrupted, suspended, or otherwise impacted, including, but limited to, by (1) disruptions to material and/or equipment supply; (2) illness of Contractor's workforce or that of its subcontractors and/or unavailability of labor; (3) government quarantines, shelter-in-place orders, closures, or other mandates, restrictions, and/or directives; (4) Owner restrictions and/or directives; and/or (5) fulfillment of Contractor's health and safety obligations associated with an Epidemic; then Contractor shall be entitled to an equitable adjustment to the Contract schedule and duration to account for such disruptions, suspensions, and impacts. To the extent any of the causes identified herein results in an increase in the price of labor, materials, or equipment used in the performance of this Contract, or other costs of performance of the Contract, Contractor shall be entitled to an equitable adjustment to the Contract price for such increases, provided Contractor presents documentation of such increases (including the original prices and/or estimates) and evidence of Contractor's reasonable efforts to find alternative sources of material or equipment supply and/or labor at the original/non-impacted prices and/or estimates.

Signature Print Name Date
Jim Previte, Estimator/Project Manager
Estimator:

Reviewed by: DB
For: Asphalt Impressions, Inc. J. Previte
Proposal AI Master R2.xlsx Page 4 of 4 11/13/2024 - 5:26 PM 316 SUBJECT: Receive City Council Direction to Convert Various Intersections to Multi-Way Stop Control within the City of Soledad
TO: Honorable Mayor Anna Velazquez and City Council
FROM: Don Wilcox, Public Works Director/City Engineer
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH: Megan Hunter, City Manager
AGENDA ITEM NO. 2.

Recommendation
It is recommended that the City Council of the City of Soledad provide staff with direction regarding the conversion of various intersections to Multi-Way Stop Control.

Executive Summary
Based on safety concerns expressed by the Police and Public Works Department Staff and community members, the City of Soledad (City) entered into a contract with TL Engineering (TLE) to perform a Multi-Way Stop Warrant (MWSW) analysis at various locations throughout the City. A summary of recommendations for each location is summarized below:

Location Recommendation
1) San Vicente Rd/Gabilan Dr Convert to multi-way stop intersection 2) Monterey St/Benito St Convert to multi-way stop intersection 3) Orchard Lane/Ventura Dr Do not convert to multi-way stop intersection 4) Front St/West St Do not convert to multi-way stop intersection 5) Front St/Benito St Convert to multi-way stop intersection 6) Front St/Encinal St Convert to multi-way stop intersection 7) Front St/Soledad St Convert to multi-way stop intersection Background
The purpose of a “STOP” sign is to provide right-of-way for pedestrians and users and to regulate traffic. A good way to assess the safety of an intersection is to perform a Multi-Way Stop Warrant (MWSW) analysis when certain traffic conditions exist. When installed at appropriate locations, stop signs can increase safety and standardize the expectations of all road users at that location or intersection. When implemented incorrectly, such as only to address speeding, stop signs can 317
contribute to a disregard for the sign and generate compliance issues, generally decreasing safety. That is why it is important to ensure stop installations should only be made at locations where it is safe and appropriate to do so.

Review & Analysis
Engineering studies, such as a MWSW, are used to evaluate criteria to determine whether one or more stop signs are warranted at a location or intersection. Typically, a MWSW analysis will consider the following:
1) Existing Volume and Delay.
2) Collision History.
3) Left Turn Activity.
4) Vehicle/Pedestrian Conflicts.
5) Sight Distance.
6) Similar Streets.

Due to safety concerns at intersections along Front Street expressed by the police and public works department, TLE performed a MWSW analysis at:

Front Street/West Street
Front Street/Benito Street
Front Street/Encinal Street
Front Street/Soledad Street
These four locations were chosen because they are currently not multi-way stop controlled and because sight distance is not sufficient. To provide the minimum required sight distance at these intersections, a significant number of existing parking spaces and landscaping on Front Street would need to be removed. TLE recommends converting the locations at Benito Street, Encinal Street, and Soledad Street to multi-way stop intersections. TLE recommends preserving the existing red curb on Front St. just south of the intersection with West Street and not converting the West Street intersection to a multiway stop.

Previously, TLE performed a MWSW analysis at 3 other intersections in the City:

San Vicente Rd/Gabilan Dr
Monterey St/Benito St
Orchard Lane/Ventura Dr.

TLE recommended converting the San Vicente Rd/Gabilan Dr and Monterey St/Benito St. locations to multi-way stop intersections and prepared All-Way Stop Control Improvement Plans and not converting the Orchard Lane/Ventura Dr intersection to a multi-way stop.

Due to safety concerns, a MWSW analysis has been performed at seven locations within the City. Of the seven locations, five are recommended to convert to multi-way stop intersections. TLE is currently preparing All-Way Stop Control Improvement Plans for three intersections on Front Street (Benito St, Encinal St, Soledad St) as well as for the intersections of San Vicente Rd/Gabilan Dr and Monterey St/Benito St.

Financial Considerations
Funding for the contract with TLE that included the MWSW analysis and preparation of All-Way Stop Control Improvement Plans, as well as construction of the three locations on Front Street will be paid for by Measure X funds as part of the Front Street Maintenance Project. 318
Front Street MWSW Presentation
Alternatives
Approve the resolution as presented; or
Modify the resolution; or
Do not approve the Resolution. This is not recommended as these the Multi-Way Stop Warrant analyses demonstrate a need for traffic control devices.

Planning/CEQA
This project is exempt under Class 6 of the current California Environmental Quality Act (CEQA) Guidelines. Section 15306, Information Collection of the CEQA Guidelines states the following, “Class 6 consists of basic data collection, research, experimental management, and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource. These may be strictly for information gathering purposes, or as part of a study leading to an action which a public agency has not yet approved, adopted, or funded”.

Public Notice Requirements
None required.

Attachment(s):
319
City of Soledad
Multi-Way Stop Warrant Evaluation
Front Street and Various Locations
City Council Meeting
Date: December 4, 2024
320

MULTI-WAY STOP WARRANTS (MWSW)
• The purpose of a “STOP” sign is to provide right-of-way for pedestrians and users and to regulate traffic.
• A good way to assess the safety of an intersection is to perform a MWSW analysis when certain traffic conditions exist.
• When installed at appropriate locations, stop signs can increase safety and standardize the expectations of all road users at that location or intersection.
• When implemented incorrectly, such as only to address speeding, stop signs can contribute to a disregard for the sign and generate compliance issues, decreasing safety. • That is why it is important to ensure stop installations should only be made at locations where it is safe and
appropriate to do so.
2 321

MWSW CRITERIA AND LOCATIONS
• Engineering studies, such as a MSWS analysis, are used to determine whether one or more stop signs are warranted
at a location to improve safety.
• Typically, six (6) criteria are evaluated:
1) Existing Volume and Delay.
2) Collision History.
3) Left Turn Activity.
4) Vehicle/Pedestrian Conflicts.
5) Sight Distance.
6) Similar Streets.
• To evaluate and improve safety, the city worked with it’s on-call traffic engineer, TL Engineering (TLE) and Harris & Associates (Harris) to evaluate several locations within the city.
3 322

FRONT STREET MAINTENANCE PROJECT
• As part of the project, Harris prepared signing and
striping plans which were reviewed by TLE.
• Based on the signing and striping plans, TLE
performed a sight distance analysis at several
intersections along Front St. The analysis showed
that sight distance is deficient and does not meet
current standards.
• To improve sight distance, a significant amount of
existing parking spaces and landscaping would
need to be removed along Front St. as shown on
the following slides.
4 323
FRONT STREET SIGHT DISTANCE EVALUATION:
• Intersection sight distance is the “distance a motorist can see approaching vehicles before their line of sight is
blocked by an obstruction”.
• Adequate sight distance is necessary to support safe
turning movements.
• Sight distance was evaluated at intersections along Front Street based on the Caltrans Highway Design Manual
(HDM) criteria.
• “Corner Sight Distance” was evaluated based on the
posted speed limit, a driver’s position on intersecting streets, and measured to the centerline of the eastbound and westbound through lanes.
• For the best safety, the entire area within the “sight distance triangle” should be free of any visual
obstructions, including parked cars, landscaping and trees, buildings, etc.
5 324
6 • Corner landscaping and approx. 9
parking spaces impacted.
• Corner and median landscaping and
approx. 6 parking spaces impacted.

FRONT ST/ENCINAL ST – EXISTING CONDITION
 Minimum sight distance shown along with impacts to
existing parking stalls and landscaping.
325
7 FRONT ST/MAIN ST – EXISTING CONDITION
 Minimum sight distance is mitigated by the existing
multi-way stop intersection.
• Without the stop, corner landscaping and
approx. 8 parking spaces impacted.
• Without the stop, corner and median landscaping
and approx. 5 parking spaces impacted.
326
FRONT STREET – RECOMMENDATIONS
• To mitigate the deficiency in sight distance, intersections may be converted to multi-way stop intersections. TLE
performed a MWSW analysis with the following
recommendations.
• Front St/West St:
 1 of the 6 MWSW criteria was marginally met – sight
distance.
 Sight distance can be improved by eliminating some
on-street parking south of the intersection.
 Recommendation: preserve existing red curb on Front
St. just south of West Street, do not convert to multiway intersection. • Front St/Benito St:
 2 of the 6 MWSW warrant criteria were met – vehicle
and pedestrian conflicts and sight distance.
 Due to the city’s future plans for a shipping container village, an increase in pedestrian activity is
anticipated.
 Recommendation: convert to multi-way intersection.
8 327
FRONT STREET – RECOMMENDATIONS
• Front St/Encinal St:
 2 of the 6 MWSW criteria were met – vehicle and
pedestrian conflicts and sight distance.
 Due to the city’s future plans for a shipping container village, an increase in pedestrian activity is
anticipated.
 Recommendation: convert to multi-way intersection.
• Front St/Soledad St:
 2 of the 6 criteria were met – vehicle and pedestrian conflicts and sight distance.
 Due to the city’s future plans for a shipping container village, an increase in pedestrian activity is
anticipated.
 Recommendation: convert to multi-way intersection.
9 328

IMPACTS FROM RECOMMENDATIONS
10 329

PREVIOUS MWSW ANALYSIS
• Previously, TLE to performed a MWSW analysis at 3
intersections with the following recommendations.
• San Vicente Rd/Gabilan Dr:
 2 of the 6 MWSW criteria were met – volume/delay
and similar streets.
 Recommendation: convert to multi-way stop
intersection.
• Market St/Benito St:
 3 of the 6 MWSW criteria were met – vehicle &
pedestrian conflicts, sight distance and similar streets.  Recommendation: convert to multi-way stop
intersection.
• Orchard Lane/Ventura Dr:
 1 of the 6 MWSW criteria were met – sight distance.
 Recommendation: due to very low side street traffic
volumes, do not convert to multi-way stop
intersection.
11 330

CONCLUSION - NEXT STEPS
• Consider implementing multi-way stop intersections at the locations recommended by TLE.
• TLE has prepared All-Way Stop Control Improvement Plans for:
 San Vicente Rd/Gabilan Dr
 Market St/Benito St
• TLE is currently working on All-Way Stop Control
Improvement Plans for:
 Front St/Benito St
 Front St/Encinal St
 Front St/Soledad St
• With city approval and direction, the Public Works
Department will work with TLE to complete the plans and convert these locations to multi-way stop intersections. 12 331
QUESTIONS?
332
SUBJECT: Resolution No. 6181, A Resolution Approving the Use of General Fund Operating Reserves and a Budget Amendment in an Amount not to Exceed $50,000 for Professional Services to Initiate a Parcel Tax for the Soledad Fire Department
TO: Honorable Mayor Anna Velazquez and the City Council FROM: Megan Hunter, City Manager
MEETING DATE: December 4, 2024

CITY OF SOLEDAD

STAFF REPORT
THROUGH:

AGENDA ITEM NO. 3.

Recommendation
It is recommended that the City Council of the City of Soledad adopt and consider Resolution No.6181, “A Resolution Approving the Use of General Fund Operating Reserve and a Budget Amendment in an Amount not to Exceed $50,000 for Professional Services to Initiate a Parcel Tax for the Soledad Fire Department”.

Executive Summary
The City of Soledad has had a contract with the California Department of Forestry and Fire Protection (Cal Fire) to staff the Soledad Fire Department since January 2012. After over a decade with Cal Fire, City Council requested staff evaluate the financial feasibility of hiring in-house personnel. After staff conducted a presentation demonstrating that Cal Fire was the most economical option, the Council decided to remain with Cal Fire and directed staff to explore alternative revenue sources to fund the Fire Department. As Soledad grows including the approval of a multi-story hotel and the Miramonte Specific Plan with an anticipated 2,400 new housing units, the City needs to expand fire protection and emergency medical services to meet the National Fire Protection Association (NFPA) recommended staffing of 3 people per shift. A parcel tax is the City’s best option to fund these services and recommended staffing levels. To provide start-up funding for professional services to initiate the Parcel Tax, it is recommended that the City Council approve the use of up to $50,000 of General Fund Operating Reserves and a budget amendment. A decision to place a parcel tax on the June 2025 ballot would have to come back to Council for approval.

Background
In the fall of 2011, to address the economic downturn and the continuing structural budget deficits that the City of Soledad faced, City Staff conducted an in-depth review of how to improve the City’s financial situation and condition. This review required consideration of staffing levels, particularly in 333
public safety services and programs. As part of the City’s in-depth review of how to improve the City’s financial situation and condition, staff considered contracting with Cal Fire for fire protection services.

After more than a decade with Cal Fire and as the 3-year contract was set to expire in June 2024, the City Council requested that staff provide a financial analysis of potentially bringing these services back in house. On January 17, 2024 after staff made a presentation, the City Council determined that Cal Fire is still the most economical option despite the requirement to increase staffing to cover leave and the rising personnel costs. As a result, the City Council approved a year contract with Cal Fire for $2,152,347 for Fiscal Year 24/25, an increase of over $500,000 from the prior year. One of the reasons why a multi-year contract was not approved was because of the uncertainty of how the City could absorb the rising costs without an alternative revenue source.

On March 8, 2024, staff applied for a Staffing for Adequate Fire and Emergency Response (SAFER) Grant through FEMA. At the end of September 2024, Staff was informed that the City did not receive this funding, which would have assisted with increased staff levels. The City plans to reapply for this funding when it is reopened in early 2025.

Review & Analysis
As part of the presentation on January 17, 2024, staff introduced the idea of initiating a parcel tax for fire protection/emergency medical services. Although the Council recognized how difficult it would be to pay this tax especially with rising inflation, Councilmembers understood that these services are essential, and the current revenues could not sustain ongoing costs for fire protection and emergency medical services. Thus, staff was directed to explore the option of a parcel tax.

With the recent purchase of a ladder truck and all the various housing and economic development projects in the pipeline, the City needs to sustain and expand its fire protection and emergency medical services. The Soledad Fire Department (Cal Fire) is responding to 100 to 150 calls per month with only two-people (2-0) on shift. There are many times when the crew must depend on mutual aid due to staffing. Industry standard is a three-person shift (3-0) staffing. Thus, it is the City’s goal to ultimately move from 2-0 to 3-0 staffing, which is necessary to create a safer community and may also help residents and business owners in reducing insurance costs. A parcel tax will help us achieve this goal.

The parcel tax will require two-thirds of voters to pass, which will be challenging. However, just a couple of years ago the City of Greenfield was able to pass a parcel tax for fire services. Staff evaluated the parcel tax model used by Greenfield, which is added to the property owners annual tax bill.

Applying this model to Soledad, it is estimated that this tax would generate between $900,000 and $1,000,000 on an annual basis. The revenue generated would increase as the City grows and new homes and commercial buildings are constructed. The tax, using the City of Greenfield model, would range from $93.18 to $219.23 per parcel on an annual basis. Commercial and industrial parcels would have an additional charge of .07 per building square foot. Impact to resident and commercial parcel tax owners would be on an annual basis as follows:

Single Family Residential Parcel $219.24
Multi-Family Parcel $164.42 (per unit)
Non-Residential Parcel $93.18 - $219.23 plus $.07 per building sq ft Consistent with similar assessments, the parcel tax model would have an inflationary provision to 334
Resolution No. 6181
increase on an annual basis based on a pre-determined formula such as Consumer Price Index (CPI).

An inflationary provision will ensure that future cost increases such as salaries, benefits, and supplies will be able to be covered.

To proceed with the next steps in the process, the City would have to hire a consultant to assist with marketing and polling to determine the likelihood of passage if placed on the ballot. This type of work can be expensive, so the City is seeking a budget amendment of up to $50,000 using General Fund Operating Reserves. The City Manager would work with staff to issue a Request for Proposal for consultant services and could enter into any contract of $50,000 or less. If the consultant determines the parcel tax is polling well, the City Council will have the opportunity to place it on the June 2025 ballot.

This would allow enough time to get it on the tax rolls by Fiscal Year 25/26.

Financial Considerations
Based on similar efforts in other jurisdictions, the City anticipates hiring a consultant for up to $50,000.

Staff is proposing using $50,000 from General Fund Operating Reserves for this professional services contract. If it is recommended that the parcel tax be placed on the ballot, the election could cost upwards of $80,000. If the City is successful, the parcel tax could result in up to $1 million in revenue for fire services. If the City decided not to pursue this revenue stream, other city services such as economic development, housing, and youth programming may have to be cut to fund fire services.

Alternatives
Adopt the resolution approving the use of General Fund Operating Reserves and a budget amendment of up to $50,000 to enter into a professional services contract to initiate a parcel tax; or
Do not adopt the resolution and provide other direct to staff.

Planning/CEQA
The approval of the use of General Fund Operating Reserves and Budget Amendment is a ministerial action and is not considered a project for the purposes of the California Environmental Quality Act (CEQA) and has no potential for resulting in either a direct or indirect impact to the environment.

Public Notice Requirements
Not required.

Attachment(s):
335
RESOLUTION NO. 6181

A RESOLUTION OF THE CITY OF SOLEDAD APPROVING THE USE OF GENERAL

FUND OPERATING RESERVES AND A BUDGET AMENDMENT IN AN AMOUNT NOT TO EXCEED $50,000 FOR PROFESSIONAL SERVICES TO INITIATE A PARCEL

TAX FOR THE SOLEDAD FIRE DEPARTMENT (CAL FIRE)
WHEREAS, the City of Soledad has had a contract with California Department of Forestry and Fire Protection (Cal Fire) to staff the Soledad Fire Department since January 2012; and
WHEREAS, after more than a decade with Cal Fire and as the 3-year contract was set to expire in June 2024, the City Council requested that staff provide a financial analysis of potentially bringing these services back in house; and
WHEREAS, after making this presentation on January 17, 2024, the City Council agreed that Cal Fire was the most economical option and directed staff to explore the possibility of establishing a parcel tax to pay for fire protection/emergency medical services; and WHEREAS, today, Cal Fire staffing levels are slightly above 2 full-time persons per shift, however, as the City grows including the approval of a new multi-story hotel and the Miramonte Specific Plan with an anticipated 2,400 new housing units, Soledad will have to expand fire protection and emergency medical services; and WHEREAS, to meet the National Fire Protection Association (NFPA) recommended staffing levels, the City will have to increase staffing to a 3-person shift, and with rising personnel costs, the City needs an additional funding source to pay for fire protection/emergency medical services; and
WHEREAS, a parcel tax is the City’s best option to fund fire protection and emergency medical services, but will require start-up funding in an amount not to exceed $50,000 to hire a consultant for marketing and polling to determine whether the parcel tax should be placed on the June 2025 ballot; and
WHEREAS, approval of the use of General Fund Operating Reserves and a budget amendment is a ministerial action and is not considered a project for the purposes of the California Environmental Quality Act (CEQA) and has no potential for resulting in either a direct or indirect impact to the environment.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Soledad hereby approves the use of General Fund Operating Reserves and a budget amendment in an amount not to exceed $50,000 for professional services to initiate a Parcel Tax for the Soledad Fire Department (Cal Fire).

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Soledad duly held on the 4th day of December 2024, by the following vote:
336
AYES, and in favor thereof, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

ANNA M. VELAZQUEZ, Mayor
ATTEST:

MEGAN HUNTER, City Clerk
337

Soledad City CouncilDecember 4, 2024

Soledad City Council
December 4, 2024