Agenda — Solvang City Council, February 28, 2022

CITY COUNCIL AGENDA
MONDAY, FEBRUARY 28, 2022
REGULAR MEETING 6:30 PM
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 Charlie Uhrig, Mayor
Mark Infanti, Mayor pro tem Xenia Bradford, City Manager Robert Clarke, Councilmember Dave Fleishman, City Attorney Claudia Orona, Councilmember Annamarie Porter, City Clerk Jim Thomas, Councilmember
Pursuant to California Assembly Bill 361 City Council meetings are permitted to be held via teleconferencing and the City will provide both remote and in-person participation options. Members of the public can observe and address the meeting telephonically or electronically. Those attending in person who are unvaccinated are required to wear masks and socially distance. Virtual participation is available via Zoom or phone. Join the Zoom meeting by visiting https://zoom.us/j/3066529195 (Meeting ID: 306 652 9195). If you wish to speak, please use the “raised hand” symbol. If you would like to make a comment by phone, please call into conference line at (888) 788-0099 (Meeting ID: 306 652 9195). The phone line will be open starting at 6 p.m. In-person speakers will be invited to make public comments first. Virtual speakers will follow. You may also observe the live stream of the City Council meetings on www.CityofSolvang.com/YouTube.

Distribution to the City Council – You may, but are not required to, submit your comment in advance.

Should you wish to do so, please do so via email prior to 5 p.m. on the Friday prior to the Council meeting to the City Clerk at: [email protected]. Your comment will be recorded and distributed appropriately.

AGENDA AND SUPPORTING MATERIALS - Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1644 Oak Street, Solvang, during regular business hours and on the City’s website www.cityofsolvang.com. In addition, any materials related to an agenda item provided to a majority of the Council after the posting of the agenda, will be identified and available at City Hall and may be posted to the website.

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DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA. Any writings that relate to an agenda item for an open session that is distributed to a majority of the Council after the posting of the agenda, will be available for public inspection at the City Clerk’s office, and may be posted to the website.

PUBLIC COMMENT - The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on non-agenda items, you may do so during the PUBLIC PARTICIPATION ON NON-AGENDA ITEMS section on the agenda. Each person is allotted three (3) minutes to speak.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT - It is the intention of the City of Solvang to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested. 1 6:30 PM OPEN SESSION – REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

CEREMONIAL ITEMS/COMMENDATIONS

PRESENTATIONS

PROCLAMATIONS

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and the Consent Agenda. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report……………………………………………………………………………………………. 4

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT AGENDA
a. Approve Order of Agenda as Presented.
b. Approve the Minutes of the City Council meeting of February 14, 2022 ………………………......6 c. Adopt Resolution No. 22-1158, Notice of Intention to Comply with SB619……………………....10 d. Continue the Public Hearing regarding Amendments to the Municipal Code regarding Sheds and other Accessory structures to March 14, 2022.............................................................................35 e. Continue the Public Hearing regarding Amendments to the Municipal Code regarding Boards and Commissions to March 14, 2022.......................................................................................................36 f. Receive and file an update on Branding Strategy and Visitor Center Remodel work product........37 g. Approve the Contact Information update for Bank of America Commercial Credit Account...........68

PUBLIC HEARINGS

5. PUBLIC HEARING TO CONSIDER ADOPTING RESOLUTION 22-1159, MEASURE A, 5-YEAR

LOCAL PROGRAM OF PROJECTS
Hold a Public Hearing, take public input, close the public hearing and adopt the Measure A - 5-year local program of projects for fiscal years 2023 - 2027………………………………………………………70

REGULAR BUSINESS

6. DISCUSSION REGARDING COPENHAGEN DRIVE CLOSURE PRELIMINARY

CONCEPTUAL PROJECT REVIEW
Receive staff report outlining options and rough cost estimates that could be considered for implementation of a permanent closure of Copenhagen Drive, and provide staff with policy direction...83

7. DISCUSSION REGARDING TAX MEASURES OR FORMATION OF A BUSINESS

IMPROVEMENT DISTRICT
Receive staff report regarding revenue enhancing options including tax measures and authorize the 2 City Manager to engage a consultant to conduct a poll to evaluate voter preferences …………….....87

8. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

9. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 23rd day of February 2022.
3 Meeting Date Agenda Item Agenda Action
26-Feb
Fiscal Year 2022-24 Financial Plan Goal Setting Session Council Workshop Set Goals 7-Mar
Special Meeting - Solvang Elections District Map Public Hearing #4 to review draft maps Business Public Hearing City Council/Planning Commission Joint Session -
General Plan Update Business Approve
14-Mar
SB1 RMRA project List Business Approve
Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve FTA 5311 Grant Agreement Consent Approve
TDA Grant Funding Consent Approve
Utility Rate Study Public Input Summary and Setting
Prop 218 Hearing Business Approve
Special Events Permitting Proceedures Business Approve
Solvang Park Improvements Business Approve
Title 11 Ordinance Modifications Public Hearing Approve Municipal Code amendments Committee &
Commissions Ordinance Public Hearing Approve
28-Mar
Solvang Elections District Map Public Hearing #5 to
review draft maps (intro ordinance) Business Public Hearing Second Street Drainage Improvements Business Approve
Waste Water Treatment Upgrade Phase 3 Conceptual
Review Business Approve
Investment Policy Annual Review Consent Approve
Parking Improvements Business Policy
Supplemental Water Purchase Business Approve
11-Apr Solvang Elections District Map Adoption Business Adopt HCA Park Improvements Project Report Business Receive
Transit Operations Contract Award Business Approve
Grant Funding and Community Special Events Funding
Requests Business Approve

ADVANCE CALENDAR
4 Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
November Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor Pro Tem Business Approve
December
Council selection of representatives to Committees and
Agencies Business Approve
December (every
two years) Appointment to Boards, Commissions, Committees Business Approve January Comprehensive Annual Financial Report Business Approve January Grant Funding Policy Review Business Approve
February Measure A 5-Year Local Program of Projects Public Hearing Approve February Fiscal Outlook and Financial Policies Business Approve March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Business Approve
March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
April Council Budget Goal Setting Business Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Business Approve June
Two-Year Financial Plan Development or Budget
adoption Business Adopt
June Capital Improvement Program Business Adopt
June/July Amend Appropriation Limit Business Adopt
Council Requested Agenda Items
Annual Reports
5 February 14, 2022
Monday
6:30 p.m.

ROLL CALL

Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona and Jim Thomas
Staff: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Led by Councilmember Thomas
CEREMONIAL ITEMS/COMMENDATIONS - None

PRESENTATIONS
4th of July Celebration – Rotary Presentation
Tammy Westwood, President, Santa Ynez Valley Rotary Club, spoke about the organization; addressed programs, events and activities and asked the City to partner with them to celebrate the 4th of July fireworks event with a $25,000 grant.

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT AGENDA ITEMS WRITTEN OR VERBAL
Hank Hamburg discussed increasing contract costs with the Santa Barbara County Sheriff's Department; addressed the importance of public safety and maintaining the City's infrastructure; understood the annual cost for one Deputy to the City is close to $3 million and encouraged the City to consider a feasibility study for policing services options beyond the Santa Barbara County Sheriff's Department and commented on the City of Buellton's willingness to join Solvang in the feasibility study.

There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Bradford provided an update on COVID-19 including State regulation changes; announced upcoming events; presented updates on the utility rate study, the General Plan update, FY 2022-2024 Financial Plan Development, Solvang Elections Redistricting, Commissions and Committees, Copenhagen Drive closure, and details of the Advance Calendar.

3. COUNCIL COMMENTS AND REQUESTS
Councilmember Orona commended the Solvang and Buellton Parks and Recreation Departments on the success of Valley Wide Teenage Dance.

Councilmember Thomas discussed a recent meeting of the Cal Cities Public Safety Committee.

MINUTES OF A REGULAR MEETING OF THE

SOLVANG CITY COUNCIL
6 Councilmember Clarke discussed a meeting with Library representatives regarding their goals and how to work together; discussed a meeting of the Ad Hoc Library Committee with County Supervisors and a meeting of the L.A. Library Advisory Committee.

Mayor Uhrig discussed announcements by the California 2022 Redistricting Commission; presented an update on drought conditions in the State; reported he will attend an upcoming SBCAG meeting; addressed Caltrans Transportation Plans and availability of broadband; provided statistics of food bank activities and announced his retirement from the Sheriff's Department.

City Manager Bradford presented Mayor Uhrig with a plaque and a card from staff, congratulating him on his retirement from the Santa Barbara County Sheriff's Department.

Sheriff Lieutenant Greene congratulated Mayor Uhrig and wished him well in his upcoming retirement.

4. CONSENT AGENDA
a. Approval of Agenda as Presented.
b. Approve the Minutes of the City Council meeting of January 24, 2022 and the Financial Plan Development Workshop of January 27, 2022
c. Approve Accounts Payable and Accounts Receivable for the Month of January 2022 d. Adopt Resolution No. 22-1156, a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the City Council e. Adopt Resolution 22-1157 a Resolution of the City Council of the City of Solvang, California authorizing submittal of application(s) for all CalRecycle grants for which the City of Solvang is eligible f. Receive and file Santa Barbara County Fire Incident report for Quarter 3 and Quarter 4, 2021 g. Approve budget adjustment request in the amount of $149,000 for custodial services and $15,000 for restroom supplies for restrooms 2 and 3
h. Approve contract with Santa Ynez Valley Hotel Assn. Inc. dba Visit the Santa Ynez Valley for Tourism Business Improvement District Administration for the term of July 1, 2021, - June 30, 2027
i. Approve proposal from Meridian Consultants (Consultant) and from GSI Water Solutions Inc. (Consultant) for review and analysis of settlement proposal regarding River Wells petition with the State of California Water Resources Control Board and authorize City Manager to execute contract regarding the same and make minor amendments, if necessary, based on written change orders Motion by Councilmember Clarke to approve the Consent Agenda, as corrected, seconded by Councilmember Thomas, and carried with a roll call vote of 5-0.

PUBLIC HEARINGS - None

REGULAR BUSINESS AGENDA

5. RECEIVE REPORT ON COMMUNITY INPUT ON THE GENERAL PLAN UPDATE

ALTERNATIVE CHOICES
Receive community input on the General Plan Update Alternatives Choices Report and provide staff with general comment and policy direction
City Manager Bradford introduced the item and deferred to Consultant Gibbons for a report.

Brent Gibbons, Mintier Harnish, narrated a PowerPoint presentation with an overview of the General Plan Update process and timeline, the alternatives process, community feedback received and next steps.

Discussion followed regarding the possibility of implementing an employee parking program with shuttle service to free parking for customers, challenges with enforcement, corrections to the map listing a high-density residential area and the need change the designation, counting ADUs as part of the City's Housing Element, 7 encouraging more people to get involved, alternatives to meet RHNA, utilities, existing vacant land within the community, scope of the analysis and the City's sphere of influence.

Mayor Uhrig opened public comments.

Aaron Petersen, GPAC Member, spoke about the process being a collaboration and discussed ADU's, mixed use, commercial and residential uses.

There were no other public comments.

Discussion followed regarding next steps.

No action was required on this item.

6. RECEIVE TOURISM ADVISORY COMMITTEE RECOMMENDATIONS FOR MARKETING

SERVICES OPERATING STRUCTURE AND SCOPE OF WORK
Receive Tourism Advisory Committee recommendations for marketing services operating structure and scope of work recommendations and provide staff with policy direction City Manager Bradford narrated a PowerPoint presentation of the TAC's recommendations for marketing services, operating structure and scope of work.

Mayor pro tem Infanti reported attending the TAC meeting; commented on forming a new organization/position that would provide local representation for coordination and added control of events and support marketing efforts and spoke in support of having the TAC develop a scope of work for an RFP.

In response to Councilmember Orona's inquiry, City Attorney Fleishman commented on the SCVB and challenges with reinstating it as it is currently structured and noted that if City Council is interested in oversight, the simplest way to do so is to keep it in-house.

Mayor Uhrig commented on the need for a local point person to oversee special events.

Mayor pro tem Infanti commented on the need for a community events calendar.

Discussion followed regarding separating marketing and management of special events, the possibility of keeping management of special events, in-house and the need for Council to decide, as a group, the events/parades occurring in Solvang.

Aaron Petersen reported that events, for the sake of events, is not preferred; spoke about the importance of attracting hotel guests and noted the need for an "umbrella organization" to coordinate and manage the various events to represent local interests.

Mayor Uhrig invited public comments.

Bob Stokes, President, Wheels n Windmills Car Show, spoke about having to postpone the last two car shows because of COVID-19; reported that after IDK took over, there was no local contact and support and the event suffered.

There were no other public comments.

Discussion followed regarding hiring a point person to manage special events, directing the TAC to develop an RFP, an upcoming Lego competition event, issuing one RFP for media and marketing and another for events, the TAC's suggestion to hire a full time Marketing Director, directing the TAC to continue to work with staff on development of RFPs, the need to share information throughout the City, developing an events calendar and asking the TAC to discuss the possibility of issuing two RFPs as discussed. 8 7. APPOINT TOURISM ADVISORY COMMITTEE MEMBER DUE TO RESIGNATION Tourism Advisory Committee member Barry Prescott has resigned from the Committee resulting in a vacancy for the seat appointed by Councilmember Clarke. Councilmember Clarke may appoint an alternate Committee member or direct staff to open a recruitment
Councilmember Clarke appointed David Brents to the TAC.

8. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS - None

9. ADJOURNMENT- Mayor Uhrig adjourned the meeting at 9:28 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
9 Agenda Item Number: 4.c
Solvang City Council STAFF REPORT
PREPARED BY: David Packard, Assistant to the City Manager MEETING DATE: February 28, 2022
SUBJECT: ADOPT RESOLUTION 22-158 ADOPTING A NOTIFICATION OF INTENT TO COMPLY PURSUANT TO SB 619 REGARDING
COMPLIANCE WITH SB 1383 REGULATIONS
RECOMMENDATION:

Adopt a resolution adopting a Notification of Intent to Comply pursuant to SB 619 regarding compliance with SB 1383 Regulations.

DISCUSSION:

Senate Bill (SB) 1383, California’s Short-Lived Climate Pollutant Reduction Strategy, became effective on January 1, 2022 and requires a 50 percent reduction statewide in the landfilling of organic waste by 2020 and a 75 percent reduction by 2025. The regulations implementing SB 1383 mandate that local jurisdictions implement organic waste recycling and edible food recovery programs, among other requirements, to keep organics out of landfills.

Senate Bill (SB) 619 was passed in 2021 and creates a mechanism by which cities who submit a Notification of Intent to Comply meeting certain criteria can obtain administrative civil penalty relief for continuing violations of the SB 1383 regulations in the 2022 calendar year and may be eligible for a broader and longer-term regulatory compliance path, including suspended administrative civil penalties under a corrective action plan. Cities must adopt a Notification of Intent to Comply by formal resolution and submit to CalRecycle no later than March 1, 2022.

The City has been preparing for SB 1383 implementation in recent years but needs additional time to complete implementation. Recently, the City adopted an SB 1383 ordinance in November 2021. In January 2022, the City applied for a low population waiver. The waiver was granted on January 10, 2022 and exempts the City from certain requirements of SB 1383, including organic waste collection, recordkeeping, container contamination minimization, and container labeling requirements. This waiver is applicable for five years.

In February 2022, the City adopted a resolution and submitted a grant application to CalRecycle for SB 1383 marketing and outreach assistance. The grant application is currently under review.

To maximize edible food recovery, the City of Solvang has been closely coordinating with Santa Barbara County and the cities of Buellton, Carpinteria, Goleta, Lompoc, Santa Barbara to develop a regional Edible Food Recovery Network. The Network supports local non-profit food recovery organizations and provides tools to large edible food generators to achieve compliance 10 with SB 1383. The program has been developed and is in the beginning stages of implementation. The City is also taking steps to meet its procurement target for the 2022 calendar year by working to identify adequate sources of recovered organic waste products.

The City now sends all of its collected materials to the recently constructed ReSource Center of the Tajiguas Landfill. The facility, which began operation in 2021, will meet SB 1383’s criteria for a High Diversion Organic Waste Processing Facility through the recovery of at least 75% of organic waste by 2025. The facility is comprised of three processing areas: the Materials Recovery Facility, the Anaerobic Digestion Facility, and the Compost Management Unit. The ReSource Center significantly increases our community’s organics recycling rate and generates valuable resources, such as green energy and compost. Because the ReSource Center is able to recover a high percentage of organics from trash, residents and businesses in the ReSource Center service areas are able to place food scraps in their trash container and still be in compliance with SB 1383. Utilization of the ReSource Center will assist the City to comply with SB 1383 collection requirements upon expiration of its low population waiver.

City staff recommends the Council adopt a resolution (Attachment A) adopting a Notification of Intention to Comply (Attachment B) and authorizing staff to submit the Notification to CalRecycle. The Notification of Intent to Comply sets out a compliance schedule that will allow the City until December 31, 2022 to fully implement SB 1383. This schedule provides the City additional time to receive grant dollars to complete education and outreach efforts and continue with implementation of the Edible Recovery Network. Additionally, it would allow more time for the City to comply with procurement and recordkeeping requirements, as well as continue its ongoing conversations with its hauler, Waste Management, regarding necessary changes to achieve SB1383 compliance.

ALTERNATIVES:

Decline to adopt the resolution adopting the Notification of Intent to Comply.

FISCAL IMPACT:

There is no fiscal impact of submitting a NOIC, and such action may provide the City relief from SB 1383 administrative civil penalties.

ATTACHMENTS
A – Resolution 22-1158
B – Notice of Intention to Comply
11 RESOLUTION NO. 22-1158

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA ADOPTING A NOTIFICATION OF INTENT TO COMPLY PURSUANT TO SENATE BILL 619 REGARDING COMPLIANCE WITH SENATE BILL 1383 AND MAKING FINDINGS AND DETERMINATIONS

REGARDING THE SAME
WHEREAS, CalRecycle, in consultation with the California Air Resources Board, has adopted regulatory requirements (Regulations), consistent with the mandate of Senate Bill 1383 (Lara, 2016), that are designed to achieve the organic waste reduction goals established in Section 39730.6 of the Health and Safety Code through a 50 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2020 and a 75 percent reduction in the level of the statewide disposal of organic waste from the 2014 level by 2025.

WHEREAS, the City of Solvang is a local jurisdiction required to comply with the Regulations; WHEREAS, the City of Solvang is or expects to be facing continuing violations of the Regulations commencing during the 2022 calendar year;
WHEREAS, Senate Bill 619 (Laird, 2021) (SB 619), through amendments to Section 42652.5 of the Public Resources Code, created a mechanism called a Notification of Intent to Comply through which a local jurisdiction may secure administrative civil penalty relief from any continuing violations of the Regulations for the 2022 calendar year and may be eligible for a broader and longer-term regulatory compliance path, including suspended administrative civil penalties, through a corrective action plan.

WHEREAS, the City of Solvang is a local jurisdiction authorized by the Statute to submit a Notification of Intent to Comply for CalRecycle approval.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. The City Council hereby formally adopts the Notification of Intent to Comply substantially in the form attached as Exhibit “A” and incorporated herein. Staff is hereby authorized to make such changes thereto as they deem necessary and convenient to comply with SB 619.

SECTION 3. Staff is hereby authorized and directed to continue to take all actions necessary and convenient to carry out the intent and purpose of this Resolution including, to submit to CalRecycle the Notification of Intent to Comply no later than March 1, 2022.

SECTION 4. This Resolution is effective immediately upon adoption.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 28th day of February, 2022.

_________________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 12 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22- 1158 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 28th day of February, 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Annamarie Porter, City Clerk
13 Attachment B
Notification of Intent to Comply
Jurisdiction Name: City of Solvang County: County of Santa Barbara Person Completing the Form: David Packard
First Name: David Last Name: Packard
Title: Assistant to the City Manager
Mailing Address: 1644 Oak St.

City: Solvang Zip Code: 93463
Email Address: [email protected]
Phone Number: 805-688-5575

1. The below table includes (a) a description of the continuing Statutory and/or Regulatory violations, (b) an explanation of the reasons why the jurisdiction is unable to comply, and (c) the proposed actions and timeline of the jurisdiction’s remedy.

The City of Solvang (“the City”) was granted a low population waiver by CalRecycle on January 10, 2022 for 14 CCR Sections 18984, 18984.1, 18984.2, 18984.3, 18984.4, 18984.5, 18984.6, 18984.7, 18984.8, 18984.9, 18984.10. This waiver was granted for a five-year period, and includes the subsections listed above.

Although the City is waived from complying with the subsections listed above the City includes them here in an effort to be complete and to acknowledge that due to the waiver, the City has not implemented these aspects of the SB 1383 requirements. In addition, the City recently started sending collected waste to the Tajiguas ReSource Recovery Center. This new facility is a high diversion organic waste processing facility and is well on its way to exceeding the reduction by 75% measure in 2025, as it already recovers 75% of organics. This may enable the City to utilize a mixed waste stream rather than source separating organic wastes.

The City is continuing to work internally with its hauler, Waste Management, to develop a more detailed implementation plan and timeline to be in place at the expiration of the low population waiver and to account for changes in how the City’s collected materials are being processed. 14 CCR § (a) Violation (b) Reasons for violation (c) Proposed Actions (c) Timeline 18984.11
The City has not
determined which
generators are eligible for
de minimis, physical space
waivers or collection
frequency waivers.

The City has not yet determined which
generators are eligible for waivers due to
the City being granted a low population
waiver and not rolling out organic
collection services at this time.

The City will work with its hauler, Waste
Management, to identify potentially
eligible businesses and educate
businesses on the availability of waivers
once organic collection service
commences.

December 31, 2022
The City will prepare an application form
for interested businesses to submit for a
waiver.

December 31, 2022
14 18985.1.

The City has not
developed materials
containing the required
organic waste generation
information or provided
such information to
generators
The City has applied for the SB 1383 Local
Assistance Grant Program for education
and outreach efforts to assist with
implementation of required
informational materials.

In February 2022, the City applied for
Cal Recycle grant funding to boost its
education and outreach efforts. This
application is pending. If awarded,
education and outreach campaigns and
timelines will be developed and
implemented during 2022.

Grant approval
anticipated by May
31, 2022.

Educational
materials to be
developed by Sept.
30, 2022.

Also, as explained above, the City has
been granted a low population waiver for
organic collection requirements and is
now using the Tajiguas ReSource
Recovery Center. Therefore, the City has
not yet finalized the collection container
system that it may utilize after expiration
of the low population waiver, which
impacts what information is required.

The City will work with its hauler, Waste
Management, to identify the
appropriate collection system based on
the available processing methods at the
Tajiguas ReSource Recovery Center and
to develop the educational and
outreach campaigns after receipt of the
above grant funding.

Sept 30, 2022
18985.2
The City has not yet
identified all the food
recovery organizations or
developed the required
website page or
informational materials to
be provided to
commercially edible food
generators
The City has applied for the SB 1383 Local
Assistance Grant Program for education
and outreach efforts to assist with
implementation of required
informational materials.

In Feb 2022, the City of Solvang applied
for Cal Recycle grant funding to boost its
education and outreach efforts. This
application is pending. If awarded,
education and outreach campaigns and
timelines will be developed and
implemented during 2022.

Grant approval
anticipated by May
31, 2022.

Educational
materials to be
developed by Sept.
30, 2022.

The Resource Recovery and Waste
Management Division of Santa Barbara
County Public Works (RRWMD) is
currently developing an edible food
recovery plan. The proposed terms of this
food recovery program and a letter of
support signed by the City are included in
Attachment A. Under this plan the City is
still responsible for generator outreach
and its own reporting among other tasks.

The City will develop and implement a
website page to house the list of food
recovery organization as those
organizations are identified.

May 15, 2022
The City will continue to work with
RRWMD to implement the edible food
recovery plan and fulfill the City’s
obligations as described in Attachment
A.

The City and County
are currently
implementing the
food recovery plan.

The City anticipates
completing its
requirements by
June 30, 2022.
18985.3 The City has not
implemented the required
Due to the delayed implementation of
the edible food recovery education and
The City is compiling information
provided by RRWMD for the joint edible June 30, 2022.
15 recordkeeping for the
required edible food
recovery education and
outreach requirements
outreach required by 14 CCR Section
18985.2, the City has not developed the
corresponding records that are required
to be included in the City’s
implementation record under Section
18985.3.
food recovery program and will compile
records of educational materials as they
are developed.
18988.1
The City has adopted an
ordinance requiring
haulers, including selfhaulers, in its jurisdiction
to comply with the SB
1383 organic waste
collection requirements
but is still in the process
of renegotiating its
agreement with its hauler
to incorporate those
requirements into
applicable agreements
Pursuant to Section 18988.1(d), the City,
as a recipient of the low population
waiver, is not required to comply with
this section for the duration of the
waiver.

Also, the City is in the process of
negotiating its agreement with its hauler,
Waste Management to incorporate SB
1383 requirements into the franchise
agreement
The City will continue to pursue
negotiations with Waste Management
to incorporate SB 1383 requirements
into the franchise agreement consistent
with its enforcement ordinance and the
SB 1383 regulations.

The revised
franchise
agreement is
anticipated to be
completed by
December 31, 2022.
18988.4
The City has not
implemented the required
recordkeeping for the
City’s hauler program
Due to the City’s low population waiver
and delayed implementation of Section
18988.1 the City has not developed the
corresponding records that are required
to be included in the implementation
record under Section 18988.4
The City will compile appropriate
records on an ongoing basis as the City
finalizes negotiations with Waste
Management and determines other
aspects of its hauler program.

Franchise
agreement with
hauler anticipated
to be completed by
December 31, 2022.
18991.1
The City has not fully
implemented an edible
food recovery program.

As explained below and in Attachment A,
the City is participating in the Santa
Barbara County RRWMD’s food recovery
plan. This plan has been developed but is
being implemented. The City has delayed
implementation of its own program in
order to coordinate with the County and
other cities and provide a more
integrated recovery plan and help share
the administrative and financial cost of
establishing a food recovery program.

The City will continue to work with
RRWMD to implement the edible food
recovery plan and fulfill the City’s
obligations as described in Attachment
A.

The City is in
process of
completing this
item and anticipates
completion by June
30, 2022.
16 18991.2
The City has not
implemented the required
recordkeeping for the
City’s edible food
recovery program.

Under RWWMD, the County has
developed a preliminary list of eligible
edible food generators, food recovery
organizations, and food recovery services
within the County.

Due to the City’s coordination with
RWWMD and the resulting delay in
implementation of the food recovery
program requirements, the City has not
fully developed the corresponding
records that are required to be included
in the City’s implementation record
under Section 18991.2.

The City is compiling information
provided by RRWMD for the joint edible
food recovery program and will compile
the list of eligible edible food
generators, food recovery organizations,
and food recovery services within the
City and document its actions under
RWWMD’s program to increase edible
food recovery capacity.

June 30, 2022
18993.1
The recovered organic
waste product
procurement target will
not be reached in year
2022.

The City’s procurement target will not be
met this year due to the unavailability of
sufficient SB 1383 organic waste
products.

Identify sources of SB 1383 eligible
mulch and compost. One such source
for compost is the Tajiguas ReSource
Recovery Center, which began delivering
compost in January 2022.

Sept 30, 2022
Identify land applications for SB 1383
eligible mulch and compost in the City’s
parks and public spaces to help achieve
the City’s target.

Sept 30, 2022
Explore opportunities for SB 1383
compliant electricity from biomass
conversion and renewable gas.

Sept 30, 2022
18993.2
The City has not
implemented the required
recordkeeping for the
recovered organic waste
procurement target
The City has not yet identified sources for
sufficient organic waste products such
that it will be unable to fully complete
the required recordkeeping
Track required records for all sources of
SB 1383 eligible recovered organic
waste products
Ongoing through
2022 as sources of
recovered organic
waste products are
identified.
18995.1(b),
(c), (d)
The City has not
developed its route
review and inspection
schedule and program to
support the organic waste
collection under SB 1383
The City has not developed its route
review and inspection schedule and
program to support organic waste
collection under SB 1383 because the
City has been granted a low population
The City will work with its hauler, Waste
Management, to identify an appropriate
route review and inspection program.

This will be part of
the franchise
agreement review
which should be
completed by
December 31, 2022.
17 and does not have
corresponding records
and documentation.
waiver and is not rolling out its organic
waste collection service at this time.

The City is also still negotiating with its
hauler, Waste Management, to
incorporate SB 1383 requirements into
the franchise agreement, which will likely
include the City’s route review and
inspection schedule.
18995.2
The City has not fully
developed its
implementation record
The City has record of its enforcement
ordinance required by this chapter but
due to the delayed implementation of
the above listed aspects of the SB 1383
regulations, the City does not have the
corresponding records incorporated into
its implementation record
Track and include required records as
they become available and compliance
is met for the above referenced aspects
of the SB 1383 regulations
Ongoing through
2022 as records are
generated.

2. Explanation of the Reasons the City is Unable to Comply.

Please see the third column labeled “(b) reasons for violation” of the table in Section 1.

3. A description, if any, of the impacts of the COVID-19 pandemic on compliance.

The COVID-19 pandemic continues to impact City’s staffing and resources and has slowed the City’s implementation of SB 1383. The City works closely with other organizations, such as its hauler, whose operations have also been similarly impacted. Additionally, due to COVID the City instituted outdoor dining programs, which shifted the amounts of trash and organic waste collected by its businesses.

4. Description of Proposed Actions and Timeline
Please see the fourth column labeled “(c) Proposed Actions” and the fifth column labeled “(c) Timeline” of the table in Section 1. 18 November 19, 2021
Kaitlyn Haberlin
Program Specialist
Santa Barbara County Resource Recovery & Waste Management Division 130 E. Victoria Street, Suite 100
Santa Barbara, CA 93101
Re: Commitment to Santa Barbara County Regional SB 1383 Food Recovery Plan Dear Kaitlyn:

The City of Solvang (City) appreciates Santa Barbara County’s (County) collaboration and joint efforts to comply with Senate Bill 1383. The City was pleased to receive the County's proposal (Santa Barbara County Regional SB 1383 Food Recovery Plan, October 2021), which aims to develop a regional edible food recovery network that meets the compliance mandates in California Senate Bill 1383. This letter serves to provide notice of the City's interest in participating in the regional network.

The proposal is attached for reference as Exhibit A. Pursuant to the proposal's scope of work limits, the City is committed to fulfilling its responsibilities as specified in Attachment B - Jurisdiction Tasks. In addition, the City will be responsible for its share of the estimated costs to fund the County's scope of work outlined in Attachment A - Resource Recovery and Waste Management Division Tasks. Attachment F - Budget Details, lists Solvang's estimated individual cost share as $1,434.51.

Thanks,
Xenia Bradford,
City Manager
Exhibit A: Santa Barbara County Regional SB 1383 Food Recovery Plan, October 2021 DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 19 Santa Barbara County Regional SB 1383 Food Recovery Plan Proposal Completed By:

Santa Barbara County, Resource Recovery and Waste Management Division October 2021
DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 20 Introduction
The Resource Recovery and Waste Management Division (RRWMD) of Santa Barbara County Public Works is proposing to lead the development of a regional edible food recovery network to meet the compliance mandates of California Senate Bill 1383 (SB 1383). RRWMD has been working with local jurisdictions to refine the needs of our region to maximize edible food recovery. This proposal attempts to meet these needs in the purview of meeting the SB 1383 food recovery requirements. This proposal is also being created with the intention to support local non-profits in the process of achieving compliance with SB 1383. The County’s goal is to direct the network, assist with tasks related to food recovery organizations and services, and provide tools to jurisdictions to have a cohesive food recovery program throughout Santa Barbara County as a whole.

This Scope of Work describes the tasks that will be completed by the RRWMD to aid in SB 1383 compliance. Please see Attachment A for a detailed list of tasks.

Please note that the word “County” in this document refers to the Resource Recovery and Waste Management Division and is used synonymously with “COSB” and “RRWMD.” Additionally, “non-profit,” “food recovery organization,” and “food recovery service,” are also used synonymously throughout this document.

Proposal Goals
Food recovery programs include participants from the non-profit, commercial, and local government sectors. This proposal is focused on assisting non-profit and local government partners. The goal of this proposal is to create tools and resources for a cohesive network that supports current operations at local non-profits and their growth. Food recovery compliance is dependent on current food recovery initiatives, and this proposal aims to ease and expedite the work of non-profits in our network.

Additionally, through this network, The County in coordination with the local Cities, can create and distribute uniform outreach and recordkeeping tools that streamline reporting and the collection of data needed for compliance with SB 1383. Standardized documents also help others recognize our network and build familiarity. Consistency can help commercial businesses and non-profits that operate beyond jurisdictional boundaries.

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 21 Scope of Work Limits
This proposal does not include generator outreach, enforcement, or reporting for individual jurisdictions.

The RRWMD will not complete further data collection outside of what is provided by the recordkeeping tools. However, this proposal does include tools to assist in these areas.

It is the jurisdictions’ responsibility to reach out to generators or food recovery organizations or services if further data collection is needed to complete reporting requirements. RRWMD will not be responsible for gathering their individual data if they choose to not utilize the tools that we provide them.

The RRWMD also recognizes that there are current reporting partnerships with the County of Santa Barbara and some cities. The RRWMD will not be responsible for food recovery data collection for these cities. Cities will be required to send any data to the RRWMD for reporting that is not readily available from the food recovery tools.

This proposal is limited to the tasks in Attachment A. Any other food recovery tasks must be completed by individual jurisdictions.

Proposal Commitments
In order to meet these goals, various tasks are defined. Please see Attachment A for a detailed list of tasks that the RRWMD is proposing to complete in this scope of work.

RRWMD also proposes that, by joining this agreement, all jurisdictions adopt this collaborative food recovery program to be named the “Santa Barbara County Regional SB 1383 Food Recovery Plan.” By joining this agreement, the jurisdictions also agree to complete the tasks in Attachment B to contribute to the inter-jurisdictional network.

Current Information
The 21 food recovery organizations listed as priority recipients in this scope were identified in the Needs and Capacity Assessment completed by the Community Environmental Council. The data sheet titled, “Nonprofit Survey Responses,” is included as Attachment D and the 21 locations identified here are highlighted in red.

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 22 Project Schedule
The Santa Barbara County Regional SB 1383 Food Recovery Plan is proposed to start as soon as all jurisdictions sign a memorandum of understanding (MOU) agreeing to the terms of this scope of work, and will remain for 12 months after that date. The Food Recovery Plan progress will be reassessed in the summer months of 2022. Further food recovery implementation plans will be drafted at that time.

Costs and Next Steps
Network costs were calculated by determining the number of hours that each task would take. Each task was then multiplied by the rate of the respective staff member who would be completing the task. Lastly, the cost for 150 FileMaker licenses, at $11.00 per license, was added to this total. The total cost was divided by each jurisdiction's population. Jurisdictions will be invoiced by the RRWMD.

Please see Attachment E for a detailed breakdown of the RRWMD’s hourly commitment. See Attachment F for total project costs.

Jurisdictions will be asked to sign an individual MOU. Monthly meetings will begin in November 2021.

The RRWMD hopes to foster a sense of collaboration through this network. We hope that there are multiple opportunities to combine resources and staff time to reach food recovery goals.

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 23 Attachment A: Resource Recovery and Waste Management Division Tasks Items highlighted in yellow are a requirement of SB 1383.

1. Non-Profit Outreach to Priority Agencies - County will complete outreach to the 21 non-profits that were identified in the Needs and Capacity Assessment as currently collecting food. The list is provided in Attachment C.
a. Details:
i. Contact each organization and provide outreach materials ii. Record meeting information
iii. Assist with written agreement questions
iv. Provide training on record keeping software and answer software related questions
v. Provide jurisdictional contact information
b. Deliverables:
i. Creation of a database of non-profit information
ii. Onboarding of non-profits and sharing of tools
c. Resources Needed:
i. Staff time
ii. Printing costs

2. Food Recovery VIP Special Outreach - “Food Recovery VIPs” perform the majority of food rescue in the region. These organizations will require a more hands-on approach due to the number of donors they collect from.
a. Details:
i. The VIPs are:

1. Foodbank SBC

2. Veggie Rescue

3. Catholic Charities, Santa Barbara

4. Catholic Charities, Lompoc

5. Catholic Charities, Santa Maria

6. Unity Shoppe
ii. Complete the outreach listed in the previous task
iii. Provide extra training on recordkeeping software
iv. Aid in the creation of a written agreement template v. Strategize efficient reporting procedures
vi. Create an efficient written agreement procedure
vii. Relay written agreement and reporting procedures to jurisdictions viii. Provide updates on non-profits to jurisdictions
ix. Coordinate meetings with VIPs and jurisdictions
x. Attempt to meet with VIPs on a quarterly basis
b. Deliverables:

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 24 i. Streamlined reporting for a large percentage of the region’s Tier 1 food recovery organizations
ii. Creation of strong relationships with major food recovery players c. Resources Needed:
i. Staff time
ii. Printing costs

3. Non-Profit Outreach to Secondary Agencies - County will send notices to the 147 other non-profits identified in the Needs and Capacity Assessment conducted by the CEC. a. Details:
i. County will send mailers with information on SB 1383 ii. County will send email surveys to these organizations, collect data, and assess interest in collecting food
b. Deliverables:
i. Potential recruitment of additional organizations in the network ii. Broadened understanding of food recovery practices in the region iii. Increased number of food recovery contacts
c. Resources Needed:
i. Stamps
ii. Staff time
iii. Printing costs
iv. Survey platform fee
* If new food recovery agencies are added to the list of potential recipients, RRWMD will send a notification to the jurisdictions and they will be added to our shared recipient database. RRWMD will not assist with recordkeeping training until they have a written agreement with one of our identified Tier 1 or Tier 2 generators. Jurisdiction shall notify RRWMD if one of their generators has a written agreement with one of the non-profits not identified in Attachment C.

4. Receiving and Aggregating Non-Profit Data - The County will create a list of non-profits that the jurisdictions can use to help their generators find food recovery recipients, and help those groups interested in receiving more food.
* RRWMD will not be responsible for collecting data that was not uploaded into the recordkeeping system. Any missing data must be obtained by the respective jurisdiction. a. Details:
i. County will receive data from surveys, outreach, and FileMaker tools ii. Data will be stored in FileMaker and in a shared database Jurisdictions will also post this list on their website as required by SB 1383 iii. Database will be updated at least annually
b. Deliverables:

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 25 i. Public list of food recovery organizations and services that may be interested in collecting recovered food
c. Resources Needed:
i. Staff time
ii. FileMaker software

5. Recordkeeping Software Development - FileMaker will be used to collect data from jurisdictions, generators, and recipients.
a. Details:
i. FileMaker will be used for the following purposes:

1. For Generators:
a. Uploading contact information
b. Uploading written agreements
c. Uploading donation amounts
d. Uploading other required recordkeeping documents outlined in SB 1383
e. Viewing pounds donated
f. Viewing agencies donated to

2. For Recipients:
a. Uploading contact information
b. Uploading written agreement
c. Uploading donation amount
d. Uploading other required recordkeeping documents outlined in SB 1383
e. Viewing pounds received
f. Viewing donors

3. For Jurisdictions:
a. Uploading outreach interactions
b. Uploading documents
c. Viewing donation information from generators and recipients d. Viewing recordkeeping information from generators and recipients
b. Deliverables:
i. Completion of recordkeeping and implementation database c. Resources Needed:
i. Staff time
ii. FileMaker licenses
iii. RRWMD staff time

6. Creating Outreach Materials - County will create and update outreach materials for generators and non-profits.
a. Details:
i. County will create the following outreach materials:

1. Non-Profit survey
DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 26 2. Generator flyer

3. Recipient flyer

4. Local Education Agency materials

5. Website content

6. Tier 1 and Tier 2 notification letter template
ii. County will share any secondary outreach tools that are created or modified b. Deliverables:
i. Standardized outreach tools
c. Resources Needed
i. Staff time

7. Creating Written Agreement Template - County will create a written agreement template to be used countywide except in cases where a corporate agreement is used. a. Details:
i. Written agreement template will be created and distributed to jurisdictions and non-profits
b. Deliverables:
i. Written agreement template that can be used for SB 1383 compliance c. Resources Needed:
i. Staff time

8. Helping VIP Non-Profits Modify Written Agreements - County will help VIP non-profits develop a written agreement to best suit their larger operations. a. Details:
i. County will meet with VIP non-profits and discuss written agreements ii. Written agreements will be modified to fit the needs of each organization iii. Written agreements will be shared for jurisdictions’ use b. Deliverables:
i. Streamlined written agreement for recipients with multiple donors c. Resources Needed:
i. Staff time

9. Capacity Planning Surveys - County will survey non-profits to gather capacity planning data. a. Details:
i. County will write and conduct a capacity planning survey to all non-profits ii. County will schedule a capacity planning meeting with VIP non-profits iii. County will create a capacity planning reporting template to be used in the survey iv. County will collect capacity planning data
v. County will provide survey responses to jurisdictions vi. Capacity information will be stored in FileMaker
vii. Data will be used for CalRecyle reporting
Please note, if the County cannot get capacity information from our efforts alone, jurisdictions will be asked to assist in gathering this information, or seek that information themselves, similar to other data collection procedures in this proposal.
b. Deliverables:

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 27 i. Capacity planning data for non-profits
c. Resources Needed:
i. Staff time
ii. Survey platform
iii. FileMaker software

10. Outreach Assistance - County expects to assist in some generator outreach, especially as it pertains to generators that donate to VIP non-profits.
a. Details:
i. County will provide up to three (3) hours per year of outreach assistance to other jurisdictions throughout the term of this agreement
b. Deliverables:
i. Outreach assistance for generators
c. Resources Needed:
i. Staff time

11. General Network Upkeep - Coordination of general tasks that will come up, including interactions with corporate leaders, communication between jurisdictions, scheduling tours with non-profits, and other tasks that pertain to the network success as a whole. This task does not include extra generator outreach.
a. Details:
i. County will continue to look for ways the network can grow ii. County will also share relevant updates with jurisdictions from corporate partners iii. County will schedule meetings and tours with jurisdictions and local non-profits iv. County will provide monthly updates
b. Deliverables:
i. Network maintenance
c. Resources Needed:
i. Staff time

12. Coordinating Site Visits with SBCPHD - SBCPHD will conduct site visits to generators. a. Details:
i. RRWMD will supply SBCPHD with information on food recovery network ii. SBCPHD staff will ask to see required record keeping documents from Tier 1 and Tier 2 generators that are retail food facilities, this does not include all Tier 1 or Tier 2 generators. For example, wholesalers are not inspected by SBCPHD. iii. SBCPHD staff will note those not in compliance
iv. SBCPHD staff will share information with RRWMD
b. Deliverables:
i. Site visits to generators
ii. Compliance checking
c. Resources Needed:
i. SBCPHD staff time
ii. RRWMD staff time
DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 28 13. Aggregating SBCPHD Data - RRWMD will send SBCPHD data to jurisdictions. a. Details:
i. RRWMD will aggregate data from SBCPHD and send it to jurisdictions ii. RRWMD will also upload the data to FileMaker
b. Deliverables:
i. Compliance updates
c. Resources Needed:
i. Staff time

14. Management - General management of staff time, work procedures, and SB 1383 implementation related to this scope.
a. Details:
i. Reviewing work products, attending meetings, assistance in decision making and general guidance
b. Deliverables:
i. Thoroughly reviewed food recovery program materials
ii. General guidance
c. Resources Needed:
i. Staff time
DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 29 Attachment B: Jurisdiction Tasks
Items highlighted in yellow are a requirement of SB 1383.

Task Details Recommended Next Steps
Tier 1 and Tier 2 Generator
Outreach
Jurisdiction will need to train generators on
recordkeeping software.

Send letters to all generators ASAP. Use
templates and include flyers.

Each jurisdiction will need to educate their
generators about SB 1383 regulations. Jurisdiction
may already be doing outreach for food scraps.

Add food recovery conversation to all current
outreach being done.

Jurisdictions will need to solidify their Tier 1/2 lists.

Remove any generators that are not fitting or were
maybe wrongly identified.

Go through every generator and note if they
are a Tier 1 or 2, and if they are a priority.

Jurisdictions need to have their own
discretion on these businesses.

Capacity Planning
This is already led by the County, but each
jurisdiction will need to complete their own
calculations.

Use the calculation provided in the Needs
and Capacity Assessment to calculate the
estimated amount of edible food disposed of
by each generator. Keep a record of this
number. COSB will send out an official
request for this number in early 2022.

Keep a record of capacity from non-profits. Use this
number to determine if more capacity is needed.

Individual reporting
All jurisdictions will be responsible for their own
reporting.

Reporting data should be collected by July 1
each year.

Jurisdictions will need to collect records from their
donors.

Jurisdictions should include this in their
education for generators.

Compliance enforcement
Jurisdictions will be responsible for compliance
enforcement and making sure all food recovery
compliance measures are met outside of this
proposal.

Jurisdiction will use this information to aid in
enforcement.

Website Updates
Under SB 1383 each jurisdiction is required to keep
an updated list of food donor recipients, guidelines
for generators, etc. This must be posted online.

SB 1383 information has already been posted
on LessIsMore.org. Jurisdictions can use that
text.

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 30 SB 1383 also requires yearly educational campaigns
that each jurisdiction must do. Outreach materials
would be shared between jurisdictions.

Assistance with outreach
to Local Education
Agencies
There are various other standards that schools must
comply with, so help with SB 1383 compliance
should be added to this. Again, outreach materials
for schools will be included in outreach material
provided by the County.

Continue outreach that is already being done
in schools. Add outreach for SB 1383.

Assistance with outreach to
Non-Local Entities
Teamwork will be needed to figure out the
landscape of non-local entities. The County is taking
the initiative, and jurisdictions may be requested to
help if needed.

Mandatory participation
in Food Recovery Meetings
Participate in meetings, keep communication open
with RRWMD, be available for meetings with food
recovery organizations, and have open
communication with non-profits.

Sharing Resources with
Food Recovery Group
Resources like StoryMaps, staff time, knowledge
sharing, etc. should be shared amongst
jurisdictions, as needed.

DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 31 Attachment C: List of Priority Agencies

1. Associated Students of UCSB

2. Boys & Girls Club of Santa Barbara County: Santa Barbara

3. Buellton Senior Center

4. Catholic Charities - Santa Barbara Community Services Center

5. Catholic Charities - Santa Maria Community Services Center

6. Central Coast Rescue

7. Food from the Heart

8. Foodbank SBC Santa Barbara Warehouse

9. Foodbank SBC Santa Maria Warehouse

10. Gardens on Hope

11. Girls Inc

12. Goleta Food Collective

13. Organic Soup Kitchen

14. People Helping People

15. Santa Barbara New House

16. Santa Barbara Rescue Mission

17. Santa Maria Salvation Army

18. Solvang Senior Center

19. Santa Barbara Salvation Army

20. Channel Islands YMCA

21. Family Service Agency
DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 32 I.D. # Tasks Staff Hours Hour Total Total Hours Per Month Total Hours Per Week 1 Non‐Profit Outreach to 21 Priority Recipients 10 hours/agency/year 210 17.50 4.042 Non‐Profit Outreach to 6 VIP Recipients 4 hours/agency/month 288 24.00 5.543 Non‐Profit Outreach to Secondary Agencies 5 hours/month 60 5.00 1.154 Receiving/Compiling/Aggregating Non‐Profit Data 3 hours/month 36 3.00 0.695 Recordkeeping Software Development, Maintenance, Training 140 hours/year 140 11.67 2.69
6 Creation and Updating of Outreach Materials 10 hours/month 120 10.00 2.317 Written Agreement Development and Updating 2 hours/month 24 2.00 0.468 Helping VIP Non‐Profits Adjust Written Agreements 3 hours/agency 18 1.50 0.359 Capacity Planning Surveys 10 hours for survey development, 1 hour per priority agency 31 2.58 0.60 10 Outreach Assistance to Generators 3 hours/jurisdiction/year 24 2.00 0.4611 General Network Upkeep 10 hours/month 120 10.00 2.3112 Coordinate Site Visits with SBCPHD 20 hours/year 20 1.67 0.3813 Aggregate SBCPHD Data 2 hours/month 24 2.00 0.46 Subtotal 1115 92.92 21.44
14 Management Costs 5% of total time 55.75 4.65 1.07
Grand Total 1170.75 97.57 22.51
Attachment E: Hourly Details
DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 33 Staff Total Hours Average Monthly Hours Average Weekly Hours Rate Total RRWMD Employee 1 (Estimated 75%) 731.25 60.94 14.1 $64.00 $46,800.00 RRWMD Employee 2 (Estimated 25%) 243.75 20.31 4.7 $55.28 $13,474.50 FileMaker Development 140 11.67 2.7 $80.83 $11,316.20
RRWMD Employee 1 Staff Time for
Network Development 110 9.17 2.1 $55.28 $6,080.80
RRWMD Employee 2 Staff Time for
Network Development 30 2.50 0.6 $55.28 $1,658.40
RRWMD Management Time for Network
Development 7 0.58 0.1 $102.37 $716.59
Management Costs (Estimated 5% of
total time) 55.75 4.65 1.1 $102.37 $5,707.13
Total Labor Cost $85,753.62
Liscense Amount Liscence Cost Liscence Cost Total
80 $11.00 $880.00
Total Cost $86,633.62
Jurisdiction Population
Population Percentage for
Calculation Percentage (Rounded)
Estimated Individual
Costs
County 142,111 0.4237566 42.38% $36,711.56
Buellton 5,447 0.0162422 1.62% $1,407.12
Carpinteria 13,268 0.0395635 3.96% $3,427.53
Goleta 32,112 0.0957538 9.58% $8,295.50
Lompoc 43,644 0.1301407 13.01% $11,274.56
Santa Barabra 93,225 0.2779849 27.80% $24,082.83
Solvang 5,553 0.0165583 1.66% $1,434.51
Total 335,360 1.00 100% $86,633.62
Population Breakdown
Labor Costs
Attachment F: Budget Details
FileMaker Costs
DocuSign Envelope ID: C0757BF4-F940-4F6C-B432-009BD84E0623 34 Agenda Item Number: 4.d
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
Chelsea O’Sullivan, Assistant City Attorney
MEETING DATE: February 28, 2022
SUBJECT: CONTINUE THE PUBLIC HEARING REGARDING AMENDMENTS TO TITLE 11 OF THE SOLVANG MUNICIPAL CODE TO ADDRESS

SHEDS AND OTHER ACCESSORY STRUCTURES IN SIDE-YARD

AND REAR-YARD SETBACKS IN RESIDENTIAL ZONES
RECOMMENDATION:

Continue the public hearing to a date certain of March 14, 2022.

DISCUSSION:

On February 7, 2022 the Planning Commission held a duly noticed public hearing regarding amendments to Title 11 regarding accessory structures, including sheds, in side-yard and rearyard setbacks in residential zones. At that meeting, the Planning Commission provided further direction to staff and requested the item come back with proposed amendments reflecting the Commission’s direction at the Commission’s March 7th meeting.

This item was previously noticed for the February 28, 2022 Council meeting. But given the Planning Commission’s continued consideration of this item, staff recommends the City Council continue this public hearing to a date certain of March 14, 2022. A continuation to a date certain will not require republication of the public hearing notice.

ALTERNATIVES:

1. Provide alternative direction to staff.

FISCAL IMPACT:

None.

ATTACHMENTS:

None.
35 Agenda Item Number: 4.e
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
Chelsea O’Sullivan, Assistant City Attorney
MEETING DATE: February 28, 2022
SUBJECT: CONTINUE THE PUBLIC HEARING REGARDING AMENDMENTS TO TITLE 2, 8, 10, 11, AND 12 OF THE SOLVANG MUNICIPAL CODE TO

REFLECT PLANNING DIVISION REORGANIZATION, CLARIFY

DESIGN REVIEW COMMITTEE AND PLANNING COMMISSION

POWERS AND DUTIES, CLARIFY APPEAL BODIES, AND REMOVE

OUTDATED CODE PROVISIONS AND TYPOGRAPHICAL ERRORS
RECOMMENDATION:

Continue the public hearing to a date certain of March 14, 2022.

DISCUSSION:

On February 7, 2022 the Planning Commission held a duly noticed public hearing regarding amendments to Title 2, 8, 10, 11 and 12 of the Solvang Municipal Code as described above. At that meeting, the Planning Commission requested a joint meeting with the Design Review Committee (DRC) to review recommended changes to those bodies’ respective powers and duties before providing recommendations to City Council. On February 17, 2022 the DRC and the Planning Commission held the requested joint session and provided further comments on the amendments. After deliberation, the DRC passed a motion in favor of the amendments and the Planning Commission passed a resolution recommending the City Council adopt the amendments.

This item was noticed for the February 28, 2022 Council meeting prior to the scheduling of the joint session with the Design Review Committee and the Planning Commission. Given the breadth of the amendments being considered and the limited time between the joint session and the City Council meeting, staff needs additional time to prepare the materials for City Council’s consideration.

Staff recommends the City Council continue this public hearing to a date certain of March 14, 2022. A continuation to a date certain will not require republication of the public hearing notice.

ALTERNATIVES:

1. Provide alternative direction to staff.

FISCAL IMPACT:

None.

ATTACHMENTS:

None.
36 Agenda Item Number: 4.f
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: February 28, 2022
SUBJECT: RECEIVE AND FILE AN UPDATE ON BRANDING STRATEGY AND

VISITOR CENTER REMODEL WORK PRODUCT
RECOMMENDATION:

Receive and file an update on Branding Strategy and Visitor Center Remodel work product.

DISCUSSION:

The City Council approved a marketing contract with work scope from July 1 through December 31, 2021 with Cogs & Marvel. The work scope included development of branding strategy for the City and Visitor Center interior remodel. City Staff and Cogs & Marvel (previously IDK) have been working with Tourism Advisory Committee (TAC) and Design Review Committee (DRC) to finalize the recommendations. On February 17, the DRC reviewed final recommendations for the branding color scheme and sign designs to match the City’s newly approved logo and the final recommendations for the Visitor Center interior and exterior remodel.

The DRC unanimously approved base blue color PMS 2748C along with branding methodology and citywide signs conceptual design and the Visitor Center interior and exterior design. The DRC appointed a sub-committee to review exterior Visitor Center design in daylight and return to the DRC for final approval and ratification. The final recommendations for exterior Visitor Center design will be considered for ratification by DRC at the next meeting.

Future projects will be presented to the City Council as part of budget development with recommendations for adopting application of the branding strategies to deploy.

FISCAL IMPACT:

There is no immediate fiscal impact. If City Council approves the strategy, staff will work with the TAC to develop projects to apply the branding to promote Solvang as a tourism destination.

ATTACHMENTS
A - Cogs & Marvel Branding Strategy Presentation to DRC 37 Attachment A
38 Brand Elements
39 3 © 2022 Cogs & Marvel | All Rights Reserved
The Logo

BRAND ELEMENTS
40 4 © 2022 Cogs & Marvel | All Rights Reserved
Color Palette

BRAND ELEMENTS
41 5 © 2022 Cogs & Marvel | All Rights Reserved

BRAND ELEMENTS
Patterns
42 6 © 2022 Cogs & Marvel | All Rights Reserved
Typography

BRAND ELEMENTS
43 Design Application
44 8 © 2022 Cogs & Marvel | All Rights Reserved
Website

DESIGN APPLICATION
SHOWN WITH OPTION 1 COLOR / 2758C
45 9 © 2022 Cogs & Marvel | All Rights Reserved
City Wayfinding

DESIGN APPLICATION
SHOWN WITH OPTION 1 COLOR / 2758C
46 10 © 2022 Cogs & Marvel | All Rights Reserved
Museum Pass

DESIGN APPLICATION
SHOWN WITH OPTION 1 COLOR / 2758C
47 11 © 2022 Cogs & Marvel | All Rights Reserved
Social Media

DESIGN APPLICATION
48 Color Palette
Exploration
49 13 © 2022 Cogs & Marvel | All Rights Reserved
Previous Round

COLOR PALETTE
Option 1 Option 2
50 14 © 2022 Cogs & Marvel | All Rights Reserved
Revision

COLOR PALETTE
Option 1:

Lighten up old option 1 a touch
PMS 2758C
Option 2:

COLOR PALETTE
55 City Sign
56 20 © 2022 Cogs & Marvel | All Rights Reserved
SIGNAGE: OPTION 1
• Adjusting overall shape of signage leans to the traditional sensibility • Cleaner lines than overly traditional shapes so the city signage stands out • Dark wood texture for more of a traditional look and feel. 57 21 © 2022 Cogs & Marvel | All Rights Reserved
SIGNAGE: OPTION 1
• Adjusting overall shape of signage leans to the traditional sensibility • Cleaner lines than overly traditional shapes so the city signage stands out • Half-timber texture connects back to architecture
58 22 © 2022 Cogs & Marvel | All Rights Reserved
SIGNAGE: OPTION 3
• Adjusting overall shape of signage leans to the traditional sensibility • Cleaner lines than overly traditional shapes so the city signage stands out • Half-timber texture connects back to architecture
59 Visitor Center
Interior Design
60 24 © 2022 Cogs & Marvel | All Rights Reserved

ACTION ITEMS
Next Steps
- City of Solvang to approve final colors
- Cogs & Marvel to apply the selected color palette to the brand system - Final assets (logo, colors) will be provided for website to be updated - Cogs & Marvel to provide Brand Guidelines
66 Thank you!
Sheila Milani
Creative Director
67 Agenda Item Number: 4.g
Solvang City Council STAFF REPORT
PREPARED BY: Jason Banta, Accounting Supervisor
MEETING DATE: February 28, 2022
SUBJECT: APPROVE THE UPDATE TO CONTACT INFORMATION FOR THE

BANK OF AMERICA COMMERCIAL CREDIT ACCOUNT
RECOMMENDATION:

1. Review Bank of America Credit Card Authorization form to update contacts on City’s commercial credit card account.

2. Approve and sign authorization form so it can be faxed to Bank of America for processing.

DISCUSSION:

The City of Solvang has had a commercial credit account with Bank of America since 2007. This account was previously managed by the former City Manager, former Administrative Services Director, and former Accounting Associate. Since all 3 of these employees are no longer employed by the City of Solvang, a request to update the contact information must be signed and submitted to Bank of America in the format of the attached authorization form. This form is requesting that the current City Manager and current Accounting Supervisor be named as managing contacts for the commercial account.

ALTERNATIVES:

City Council could decide to have other staff members assigned as the managing contacts for this commercial credit account.

ATTACHMENTS:

A. Bank of America Commercial Credit Card Authorization Form. 68 February 28, 2022
Bank of America
PO BOX 660441
Dallas, TX 75266-0441
RE: Update Account Contact Information
ACCT 5588 4649 9784 3831
City of Solvang
To Whom it May Concern:

Effective immediately, please remove the following people from your list of authorized contacts for the above-mentioned account, as they are no longer employees of the City of Solvang:

Brad Vidro
Sandra Featherson
Debbie Curtis
Please replace them with the following staff members as contacts with full permissions on this account:

Jason Banta, Accounting Supervisor
Date of Birth:
[email protected]
Cell: 805
Xenia Bradford, City Manager
Date of Birth:
[email protected]
Cell: 805-
Thank you,
___________________________
Charlie Uhrig, Mayor
___________________________ ___________________________ Mark Infanti, Mayor Pro Tem Claudia Orona, Councilmember ___________________________ ___________________________ Robert Clarke, Councilmember Jim Thomas, Councilmember
Attachment A
69 Agenda Item Number: 5
Solvang City Council STAFF REPORT
PREPARED BY: Rodger Olds, Public Works Director
MEETING DATE: February 28, 2022
SUBJECT: ADOPT RESOLUTION 22-1159, A RESOLUTION TO ADOPT THE

MEASURE A FIVE-YEAR LOCAL PROGRAM OF PROJECTS FOR
FISCAL YEARS 2023 – 2027
RECOMMENDATION:

1. Hold a Public Hearing and take public input on the Measure A 5-Year Local Program of Projects for Fiscal Years 2023-2027; and thereafter

2. Adopt Resolution No. 22-1159 approving the Measure A 5-Year Local Program of Projects for Fiscal Years 2023-2027.

SUMMARY:

Measure A is a retail transaction and use tax of one-half of one percent approved by Santa Barbara County voters that became effective in 2010 for the construction and maintenance of existing roads and bikeways, and for the provision of public transit services. Annually the Santa Barbara County Association of Governments (SBCAG) provides an estimate of the apportionment of Measure A revenues. The revenue estimate for Fiscal Year 2022-23 is $466,753. The City must prepare an annual “5-Year Program of Projects” highlighting the Local Street & Transportation Improvement projects to be funded with the revenues.

The Public Works Department has developed the Program of Projects based on City Council established priorities, and a maintenance strategy that considers the needs of motorists, pedestrians, cyclists, and other modes of travel. Solvang is required to dedicate a minimum of 15% of Measure A revenues to alternative transportation projects such as sidewalks and bike lanes, with the remainder dedicated to roadway maintenance and improvement projects. The projects are consistent with the City’s Capital Improvement Program. Staff believes the Measure A 5-Year Program of Projects is appropriate and achievable and recommends approval.

DISCUSSION:

On November 4, 2008, the voters of Santa Barbara County approved Ordinance No. 5, the Road Repair, Traffic Relief, and Transportation Safety Measure known as Measure A. Measure A is a retail transaction and use tax of one-half of one percent for the construction, maintenance, repair and rehabilitation of existing roads and bikeways, and for the provision or expansion of public transit services. The measure became effective on April 1, 2010, and disbursement of revenues began in July 2010.
70 Annually SBCAG provides an estimate of the apportionment of Measure A revenues. The estimate for Solvang is as follows:

Five Year Measure A Revenue Estimate
Local Street & Transportation Improvement Program
Fiscal Year FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 Revenue
Estimate $466,753 $475,174 $487,008 $470,396 $484,907
In an effort to provide transparency and accountability, the Measure A program requires the City of Solvang to prepare an annual “Program of Projects” highlighting the Local 487 Street & Transportation Improvement projects to be funded with the above revenues and present the Program of Projects to the public through a public hearing, and to be approved by City Council.

The approved Program of Projects will then be provided to SBCAG. SBCAG will then present all of the member agencies approved Programs of Projects.

The Public Works Department has developed the City of Solvang Program of Projects based on the current Capital Improvement Program. The one deviation from the Capital Improvement Program is the addition of $20,000 per year for ADA Curb Ramp installation to upcoming fiscal years. This was added to meet the Measure A program requirement for the City of Solvang to dedicate 15% of Measure A revenues to alternative transportation projects. The 5-Year Program of Projects is included as Attachment 2.

The approved Measure A Ordinance includes a Maintenance of Effort (MOE) requirement to be financed by discretionary funds. The Ordinance states, “Each local agency receiving revenues pursuant to the Investment Plan shall annually maintain an expenditure of local discretionary funds for street and road purposes which is no less than that reported in the State Controller’s Annual Report of Financial Transactions for Streets and Roads for the Fiscal Year 2007-08 and adjusted annually by the percentage change in the amount of retail transaction and use tax receipts collected through the imposition of this measure.” Based on the current budget, the City of Solvang will be able to meet the MOE requirement. According to SBCAG the City of Solvang’s MOE for FY 2021-22 MOE is $437,739. If Solvang does not meet its MOE requirement, the amount of Measure A revenue would be reduced in the following year by the same amount as the MOE shortfall.

Staff feels the Measure A 5-Year Program of Projects is appropriate and achievable. The Resolution for the Measure A 5-Year Program of Projects for Fiscal Years 2023-2027 is included for approval as Attachment A.

ALTERNATIVES:

The City Council may wish to allocate funds in some other manner that is consistent with the Measure A Local Allocation Rules.

FISCAL IMPACT:

Measure A revenue in Fiscal Year 2022-23 is estimated to be $466,753.

ATTACHMENTS:

A. Resolution No. 22-1159: 5-Year Program of Projects for Fiscal Years 2023 - 2027 71 ATTACHMENT A
RESOLUTION NO. 22-1159

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, ADOPTING THE MEASURE A - 5-YEAR LOCAL PROGRAM OF PROJECTS FOR FISCAL YEARS 2023 - 2027
WHEREAS, on November 4, 2008, the voters of Santa Barbara County approved Ordinance No. 5, the Road Repair, Traffic Relief, and Transportation Safety Measure known as Measure A; and WHEREAS, the City of Solvang was provided with an estimate of annual Measure A local revenues for Fiscal Years 2022-23 through 2026-27; and
WHEREAS, the Ordinance provides that the Santa Barbara County Local Transportation Authority shall annually approve a program of projects submitted by local jurisdictions identifying those transportation projects eligible to use Measure A funds during the succeeding five-year period; and
WHEREAS, the City of Solvang has held a public hearing in accordance with Section 18 of the Ordinance.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City of Solvang shall adopt the Measure A 5-Year Program of Projects, attached hereto and incorporated herein as Exhibit A, to be funded in part with Measure A revenues.

SECTION 2. That the City of Solvang certifies that it will include in its budget an amount of local discretionary funding for local streets and roads sufficient to comply with the Maintenance of Effort requirements contained in Section 27 of the Ordinance; and SECTION 3. That the City of Solvang will not use Measure A revenues to replace private developer funding that has been committed to a transportation project or would otherwise be required under current City policies; and
SECTION 4. That the City of Solvang has complied with all other applicable provisions and requirements of the Ordinance.

SECTION 5. This resolution shall be effective immediately upon adoption.

SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED, AND ADOPTED on this 28th day of February, 2022. ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 72 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1159 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 28th day of February 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
73 City of Solvang
5-Year Measure A Program of Projects (FY 2023 - 2027) (1) Measure A Local Street & Transportation Improvements Submittal Form (Figures in $000)
Total Project Cost
Project Descriptions FY 2020-21
Actuals
Carryover (Fund
Balance) as of 6-
30-2021
FY 21-22
Projected FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 TOTAL Measure A Revenues Local State Federal(or other) TOTAL Non-Measure
A Revenues
Measure A Revenues
Carryover (running balance from all prior years) (2) $986 $282 $226 $178 $162 $179 Measure A Revenue (estimated) $396 $467 $475 $487 $470 $485 $2,384 TOTAL REVENUES: $449 $986 $396 $749 $701 $665 $632 $664 Local Street & Transportation Expenditures Total Project Cost Maintenance, Improvement or Construction of Roadways & Bridges A Solv Circ SB1-RMRA Solv GF Slurry Seal $500 $200 $200 $900 $600 $600 $1,500
Pavement Overlay, Repairs & Crack Seal $500 $400 $900 $440 $440 $1,340 Miscellaneous Projects & Road Repairs $8 $1,098 $50 $50 $1,200 $1,200 $1,250 $0 $0 $0
Safety Improvements
$0 $0 $0
$0 $0 $0
$0 $0 $0
Urban Forestry Street Tree Program
Tree Management $0 $0 $0
$0 $0 $0
Storm Damage Repair to Transportation Facilities
$0 $200 $200 $200
Roadway Drainage Facilities
Drainage Improvements at Various Locations $0 $0 $0
Second St Drainage Imps $0 $0 $0
$0 $0 $0
Traffic Signal Coordination, Intersection Channelization $0 $0 $0
Traffic Management
$0 $0 $0
Landscaping Maintenance
$0 $0 $0
Highway Improvements
$0 $360 $360 $360
Matching Funds for State and Regional Programs and Projects $0 $0 $0
TOTAL LOCAL STREET & TRANSPORTATION EXPENDITURES: $8 $1,098 $500 $500 $200 $450 $200 $1,850 $1,200 $440 $1,160 $2,800 $4,650 Alternative Transportation Expenditures Total Project Cost Maint., Repair, Construction & Improvement of Bike & Ped Facilities Sidewalk Infill and Repair $280 $170 $450 $1,950 $1,950 $2,400 Access Ramps $20 $20 $20 $30 $90 $50 $50 $140
Bike Lanes $0 $2,000 $2,000 $2,000
Safe Routes to School Improvements
$0 $0 $0
Reduced Transit Fares
Santa Ynez Valley Transit - Fare Subsidy $6 $2 $3 $3 $3 $3 $3 $15 $0 $15 $0 $0 $0
Bus and Rail Transit Services and Facilities
$0 $0 $0
Programs, Education, & Incentives to Reduce Single Occupant Auto Trips or Transportation Demand
$0 $0 $0
TOTAL ALTERNATIVE TRANSPORTATION EXPENDITURES: $6 $2 $23 $23 $303 $3 $203 $555 $0 $0 $4,000 $4,000 $4,555 TOTAL EXPENDITURES: $14 $1,100 $523 $523 $503 $453 $403 $2,405 $1,200 $440 $5,160 $6,800 $9,205 Alternative Transportation Summary
TOTAL MEASURE A ALLOCATION FOR FY 2020-21 THROUGH 2024-25 $2,274

MINIMUM ALTERNATIVE PERCENTAGE PRESCRIBED BY INVESTMENT PLAN TO BE MET FOR FISCAL YEARS 2020-21 THROUGH 2024-25 15%

TOTAL MEASURE A ALLOCATION TO ALTERNATIVE TRANSPORTION FOR FY 2020-21 THROUGH FY 2024-25 $357

PERCENTAGE OF MEASURE A ALLOCATION TO ALTERNATIVE

TRANSPORTATION

15.7%
Notes: 1. Year 1 is FY 2010-11

2. Fund balance (carryover) from prior years includes revenues that exceeded estimates, and surplus (or deficit) after completion of annual capital projects.

Non-Measure A Revenues
Non-Measure A Revenues
Non-Measure A Revenues
2/17/2022

EXHIBIT A
74 SANTA MARIA TIMES
P.O. BOX 400
SANTA MARIA CA 93456
(805)925−2691
Fax (805)739−2152

ORDER CONFIRMATION
Salesperson: TERESA RAMIREZ Printed at 02/07/22 11:57 by trami−bk −−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−−− Acct #: 13341 Ad #: 67957 Status: New
CITY OF SOLVANG Start: 02/10/2022 Stop: 02/10/2022
DEBBIE Times Ord: 1 Times Run: ***
1644 OAK ST 4LGL 1.00 X 31.00 Words: 127
SOLVANG CA 93463 Total 4LGL 31.00
Class: S0986 LEGALS
Rate: LD Cost: 48.71
# Affidavits: 1
Contact: Ad Descrpt: CITY OF SOLVANG NOTICE OF
Phone: (805)688−5575 Given by: *
Fax#: (805)686−2049 P.O. #:

Email: [email protected] Created: trami 02/07/22 11:55 Agency: Last Changed: trami 02/07/22 11:57
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AUTHORIZATION
Under this agreement rates are subject to change with 30 days notice. In the event of a cancellation before schedule completion, I understand that the rate charged will be based upon the rate for the number of insertions used. _____________________________________ _____________________________________ Name (print or type) Name (signature)
.

CITY OF SOLVANG

NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that
the City Council of the City of
Solvang will hold a public hearing
on Monday, February 28, 2022 at
6:30 p.m. or as soon thereafter
convenient, in the City Council
Chamber, Solvang Municipal
Center, 1644 Oak Street, Solvang,
CA to consider:

The adoption of a Resolution
Adopting the Measure “A” Five-Year
Local Program of Projects for Fiscal
Years 2022 through 2027.

A list of the projects/programs is
available in the office of the City
Clerk. All interested parties may
submit comments orally or in writing
at the Public Hearing. Written
comments should be addressed to
the City Clerk, City of Solvang, 1644
Oak Street, Solvang, CA 93463
[email protected]
Legal #67957
Pub date: Feb 10, 2022
Annamarie Porter
Annamarie Porter
75 Measure A
5-year program
of projects

DEPARTMENT BUDGET UPDATES
FY 2023-2027
76 Recommendation
o Hold public hearing
o Provide staff with additional direction (if so desired) o Adopt Resolution approving 5-Year Program of Projects for FYs 2023-2027 77 Background
o Measure A is one-half of one percent sales tax for Santa Barbara County o Approved by voters November 2008
o Requires annual Program of Projects
78 Program of Projects
o 5-year plan of Measure A expenditures
o Roadway maintenance and improvements
o Drainage improvements
o Alternative Transportation (15%)
• New sidewalks/access ramps, and repairs
• Bicycle improvements
• Santa Ynez Valley Transit – reduced fares
79 Program Highlighted Projects
o South Alisal Road Pavement Reconstruction (Completed) o Future Hwy 246 Bridge Widening at Alimo Pintado Creek o Mission Drive Shoulder Widening and Bikeway
o Ongoing Citywide Pavement Management
o Ongoing Citywide Sidewalk and ADA Ramp Improvements
80 Revenue Estimates
SBCAG generates 5-year forecast of revenue
o FY 2022-23, $466,753
o FY 2023-24, $475,174
o FY 2024-25, $487,008
o FY 2025-26, $470,396
o FY 2025-26, $484,907
81 QUESTIONS?
82 Agenda Item Number: 6
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
Rodger Olds, Public Works Director
Laurie Tamura, Planning Consultant
MEETING DATE: February 28, 2022
SUBJECT: COPENHAGEN DRIVE CLOSURE PRELIMINARY PROJECT REVIEW RECOMMENDATION:

Receive staff report outlining options and rough cost estimates that could be considered for implementation of a permanent closure of Copenhagen Drive, and provide staff with policy direction.

DISCUSSION:

During the COVID-19 Health Emergency (starting in March of 2020), the City Council approved the temporary closure of Copenhagen Drive, between Second Street and Alisal Road to allow for outdoor dining and wine tasting. The closure was extended most recently through the end of January when, on January 10, 2022, the City Council considered reopening of the roadway and options to continue to allow outdoor dining and wine tasting within the parking areas along Copenhagen. Due to a surge in COVID-19 at the time, and public comment received, City Council postponed re-opening of Copenhagen Drive without an end date and directed staff to return with an analysis and rough cost estimates for options to keep Copenhagen Drive closed permanently.

The Copenhagen Drive closure has been considered in the past. Given the magnitude of the project and the need to consider all impacts of such a project, staff recommends evaluating the project through the General Plan Update. The City is currently in the midst of a comprehensive General Plan Update including all elements of the General Plan. Through the General Plan Update, the City and community have an opportunity to evaluate the project and consider all aspects, including how the project would influence the design of the City as the Danish Capital of America, the economic impacts, traffic, circulation impacts, and parking solutions. In order to permanently close the roadway, there are necessary planning and environmental steps that the City must take to address the environmental impacts of closing the street per the California Environmental Quality Act (CEQA) requirements.

ENVIROMENTAL REVIEW
The emergency closure of Copenhagen Drive did not undergo any environmental review. However, if the proposal is to permanently close this section of road, the city will be required to conduct planning and environmental review of this proposal.

This process will involve a review of the City Circulation Element and impacts to the road sections and intersections in the village core.
83 A traffic study would be done to compare how traffic flow was before the closure and now. This traffic study will also include the review of the loss of parking spaces along Copenhagen. Part of this traffic study will include coordinating with CalTrans and the impacts on Mission Drive. The cost of a traffic study will range between $25,000.00-$30,000.00.

Once this traffic study is completed, the City will determine the level of impact to the surrounding roads and traffic patterns. Depending on the impacts, the City will prepare either a Negative Declaration or an Environmental Impact Report. A Negative Declaration would be prepared by a consultant and could be around $25,000.00-$30,000.00. This process normally will be about a six-to-eight-month effort before going to public hearings.

An environmental impact report could cost between $75,000 and $100,000 dollars and take about a year before going to public hearings.

The costs and time listed above assumes that this would be an independent processing effort. The City has an opportunity to consolidate processing of such project if the project is pursued with the General Plan Update which includes updating the Circulation Element. There is already an EIR consulting firm with a traffic consultant hired to start the environmental review on the General Plan. The issue of a Copenhagen closure should be part of this General Plan Update. The funds to perform the EIR for the General Plan Update have already been budgeted.

Currently the City is reviewing the alternatives for the environmental review and the EIR will begin in several months.

The review of the Copenhagen closure should be included in the General Plan Update as the most cost effective and timely means to complete this review.

REDEVELOPMENT OPTIONS
Per Council direction to provide additional analysis and options that could be considered for a permanent closure of Copenhagen Drive, staff has reviewed three different options for the City Council to consider with varied levels of cost and required construction. These include a minimal redevelopment option, a partial redevelopment option, and a full redevelopment option. Staff is seeking City Council general policy direction whether to proceed with further project development and whether any aspects of the outlined options are desired.

Minimal Redevelopment
Copenhagen is currently closed to traffic utilizing bollards designed for short term special event closures, connected by chains and planters intended for temporary use. Should the City decide to keep Copenhagen Drive closed permanently, more permanent options could be employed to make the closure devices and the roadway more appealing, without reconstruction of the existing roadway improvements. This minimal redevelopment could be implemented as a permanent installation but could also be considered as an interim solution while a more robust and costly redevelopment of the roadway proceeds through budgetary and design processes.

The following treatments are some of the potential items that can be pursued and included as minimal redevelopment:
• Slurry Seal roadway to protect asphalt and eradicate striping on the roadway 84 • Replace bollards with concrete planters
• Install hanging lights across the street
• Install on-street decals/art
• Encourage private parklets
On-street decals shown here are made of durable thermoplastic and can be custom made to include the City of Solvang Logo, wayfinding, or even public art. Any such proposals would be aligned with City of Solvang specific Design Guidelines and brought for consideration to the Design Review Committee.

The estimated costs for the minimal redevelopment improvements are in the $100,000 range. The City could consider a program to charge business for the use of public space. Such closure could be achieved without Environmental Review under the existing and continuing COVID-19 Emergency declaration.

Partial Redevelopment
The partial redevelopment option would create a hybrid pedestrian and vehicle roadway by widening the paver sidewalks with brick pavers, install planters and/or street furniture to discourage bicycle and other small vehicle access. A sixteen (16) foot wide clear travel path would be maintained for emergency services, solid waste collection, and other service and delivery vehicles. The asphalt in this 16-foot driveway would be ground down and overlayed to provide a smooth transition from the paver section to the asphalt roadway. As an alternative, the entire roadway could be reconstructed with brick pavers which would allow for a more consistent pedestrian plaza type facility.

Planters at the existing curb and gutter locations would need to be installed along the roadway to provide drainage from the building roofs and existing sidewalks. Street furniture such as benches and shade structures could be included with this partial redevelopment option.

The estimated costs for the above-described improvements are $1.3 million. If the project were to include pavers for the entire width of the roadway the estimated costs would be $1.6 million.

Full Redevelopment
The full redevelopment option would involve the reconstruction of the entire roadway frontage including the existing sidewalks. The benefit of this is it would provide for a consistent pattern of brick paving and renew the Copenhagen Drive frontage. As with the partial redevelopment, planters to receive and convey storm water from the roadway frontage and the existing building roof drains would be necessary. Other items that could be considered as part of this option include the following:
• Archway/Entryway feature
• Intersection treatments at First Street and Second Street • Revision to Lot 2 access to Copenhagen
85 • Enhanced Street Furniture and shade structures.

The images inserted above are simply some images of small European towns and do not reflect Solvang Design Element and values. The renewal of the entire width of Copenhagen would allow greater flexibility in design to transform the roadway into a park like pedestrian plaza. The one constraint to the design would be to maintain a drivable path to provide access to emergency services, solid waste collection and other service and delivery vehicles.

The rough estimated costs for a full redevelopment project is approximately $3.5 million and will vary depending on selected design.

ALTERNATIVES:

1. Receive this report and take no action at this time.

2. Direct staff to move forward with development of scope for a permanent closure of Copenhagen along with the General Plan Update process and include the closure into the Circulation Element of the General Plan update and subsequent environmental analysis.

3. Direct staff to move forward with the permanent closure of Copenhagen and initiate a separate planning process for the modification to the Circulation Element and Environmental Review of the General Plan.

FISCAL IMPACT:

There is no immediate fiscal impact at this time.

Should City Council direct staff to move forward with a permanent closure and initiate studies and preliminary design for any of the options described above, staff would return to Council with further recommendations, scope of work, and cost estimates.

ATTACHMENTS:

None
86 Agenda Item Number: 7
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: February 28, 2022
SUBJECT: DISCUSSION REGARDING TAX MEASURES OR FORMATION OF A

BUSINESS IMPROVEMENT DISTRICT
RECOMMENDATION:
a. Receive staff report regarding revenue enhancing options including tax measures; and b. Authorize City Manager to engage a consultant to conduct a poll to evaluate voter preferences for sales tax and transient occupancy tax increases; and, c. Direct staff to return with further information for Council consideration including proposed format and rate structure for consideration of forming a Business Improvement District.

DISCUSSION:

The City of Solvang is in the process of developing the next two-year Financial Plan for Fiscal Years 2022 through 2024. On January 24 and 27, 2022, staff presented to the City Council an analysis of available sources and revenues to fund operating programs and capital improvements. The General Fund discretionary revenues support the ongoing operating needs.

However, the 10-year Capital Improvement program shows funding needs that would almost entirely exhaust the existing reserves. The Water and Wastewater Funds are currently not balanced where the revenues do not meet the ongoing expenditures. The Water and Wastewater Capital Improvement program also shows needs for significant funding. The City Council directed staff to review feasibility of revenue generating options such as sales tax or transient occupancy tax (TOT) increase. Staff also included analysis of establishment of a business improvement district, specifically for the benefit of the downtown tourism district. City Council directed staff to receive feedback from the TAC on these revenue options. The TAC reviewed these options on February 3rd and expressed support for increasing both sales tax and transient occupancy tax. The TAC also requested staff to study further formation of a Business Improvement District.

Revenue Enhancement Options
The City’s General Fund (discretionary spending) is primarily funded by Transient Occupancy Tax (50% of total General Fund revenue) and another 16% from sales tax. Yet another 16% is derived from property tax. The remainder of the revenues is derived from fees for services, franchise fees, and other miscellaneous sources.
87 The City of Solvang’s economic engine is tourism. The strongest economic sector is hotels, dining and wine industry, and retail. The economy is highly dependent on tourism and is not diversified. The City of Solvang is the third most dependent City in California on transient occupancy tax. The charts below show the comparison between average California City funding structure and the City of Solvang’s.

General Fund Revenues
City of Solvang vs. California Cities
Property,
41%
Sales and
Use, 22%
TOT, 8%
Utility User,
6%
BLT, 6%
Franchise,
4%
Prop.

Transfer, 3% Other, 11%
Transient
Occupancy
Tax: 50%
Sales Tax:
16%
Property
Tax: 16%
Charges for
Services: 9%
Other
Taxes:
3%
Source:City of Solv ang CAFR(FY 2017-18); Calif ornia State Controller’s Of f ice, FY 2017 – 2018, Accessed May 2020Notes:

Intergov ernmental Rev enues, Special Assessments, and Fines & Forf eits are not shown on the pie chart abov e. Intergov ernmental Rev enues made only 0.1% and Special Assessments and Fines & Forf eits were 0% of the General Fund Rev enues.

Misc. Rev enues:
2%
Licenses &
Permits: 1% Interest: 1%
City of Solvang California Cities
88 The City has not exhausted all revenue generating options and may consider increases in taxes, formation of downtown business district and other revenue generating options. Such additional revenue sources could be utilized to pay for infrastructure and improvements.

The following analysis is presented to depict additional revenue that could be achieved by increases in Transient Occupancy Tax (TOT) or Sales Tax.

Tax increases require voter approval. A special tax initiative, which would include TOT or sales tax for specific purposes, has to be placed on a special or general election and requires 2/3rd vote. While a general sales tax that could be used for any discretionary City spending, has to be placed on General Election and requires majority vote approval. A special tax is passed with an intent to fund specific programs or improvements while general tax is fully discretionary revenue. The next General Election will be held in November of 2022. The process and deadlines to place a local measure on the ballot, start in June of 2022.

The chart below shows the potential revenue generation from an increase in local taxes.

The City of Solvang current sales tax rate is 7.75%. Of this amount 6.5% goes to the State, ½% to Santa Barbara County (Measure A/Transportation) and 1% is the share of the sales tax the State returns to all local jurisdictions. The City of Solvang does not have a local sales tax. The average sales tax in California is 8.5% (Legislative Analyst report based on 2015 statistics).

Cities Sales & Hotel Tax Resilience
Source: Calif ornia State Controller’s Of f ice, FY 2017 – 2018, Accessed May 2020Note . : The two cities that hav e higher reliance on TOTthan Solv ang are: Mammoth Lakes (70%) and Yountv ille (64%). 0%
10%
20%
30%
40%
50%
60%
70%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
TOT % of General Revenues
Sales Tax % of General Revenues
Reliance on Sales
Tax
(Sales Tax >25%)
Reliance on Sales &
Hotel Taxes
Reliance on
Hotel Tax
(TOT > 10%)
Solvang
The Median California City Collects >1/3 of
Tax Revenue from Sales + TOT
TOT 1% increase TOT 1/2% increase Sales Tax 1% increase Sales Tax 1/2% increase $ 375,000.00 $ 187,500.00 $ 1,400,000.00 $ 700,000.00
89 Below are sales tax rates for all municipalities in Santa Barbara, San Luis Obispo and Ventura Counties:

Santa Barbara County San Luis Obispo County Ventura County Buellton 7.75% Arroyo Grande 7.75% Camarillo 7.25%
Carpinteria 9.00% Atascadero 8.75% Fillmore 7.25%
Goleta 7.75% Grover Beach 8.75% Moorpark 7.25%
Guadalupe 8.75% Morro Bay 8.75% Ojai 7.25%
Lompoc 8.75% Paso Robles 8.75% Oxnard 9.25%
Santa Barbara 8.75% Pismo Beach 7.75% Port Hueneme 8.75% Santa Maria 8.75% San Luis Obispo 8.75% Santa Paula 8.25% Solvang 7.75% Unincorporated 7.25% Simi Valley 7.25%
Unincorporated 7.75% Thousand Oaks 7.25%
Ventura 7.75%
Unincorporated 7.25%
The chart below shows comparative spending that generates sales tax by households, visitors, commuters and business to business spending. It should be noted that visitors generate the greatest share of sales tax.

The following transient occupancy tax rates are charged by jurisdictions within the County of Santa Barbara.
90 The chart below shows some comparison TOT and sales tax rates to other California tourism destinations:

City Population County TOT rate Sales Tax Rate
Avalon, Catalina Island 3,619 Los Angeles 12% 10.00%
Buellton 5,126 Santa Barbara 12% 7.75%
Carmel-by-the-Sea 3,803 Monterey 10% 9.25%
Los Angeles 3,989,747 Los Angeles 14% 9.50%
Mammoth Lakes 7,191 Mono 13% 7.75%
Pismo Beach 8,072 San Luis Obispo 10% 7.75%
San Francicsco 873,965 San Francisco 14% 8.625%
Santa Barbara 91,686 Santa Barbara 12% 8.75%
Santa Ynez 4,505 Santa Barbara 12% 7.75%
Solvang 6,126 Santa Barbara 12% 7.75%
Yountville 2,934 Napa 13% 7.75%
Another mechanism that could be established to fund downtown beautification is the establishment of a Business Improvement District (BID). The City Council must hold a public hearing and mail ballots to property owners in the district. If establishment of BID is not protested by impacted properties or businesses, City Council can establish a BID by an ordinance. After an initial five-year period, BIDs can be renewed, pending re-approval, for up to 10 years at a time. The BID can be based on property with tax levied on the parcel for the benefit of the property.

For example, there are two different Business Improvement Districts (BIDs) in the City of Santa Barbara:
• Downtown Business Improvement District
o Boundaries: The area bounded by Anacapa, Chapala, Micheltorena and Ortega Streets, and include businesses fronting on each street within or bounding the area, except businesses located north of the center line of Ortega Street. o Assessment: Collected on an annual basis by the City of Santa Barbara and forwarded to the Downtown Organization.
 Professionals – Equal to 15% of business tax paid. Minimum of $50.00 Jurisdiction TOT rate
County of Santa Barbara 12%
City of Santa Maria 10%
City of Lompoc 10%
City of Santa Barbara 12%
City of Goleta 12%
City of Carpinteria 12%
City of Buellton 12%
City of Guadalupe N/A
City of Solvang 12%
91  All Others – Equal to 100% of business license.
• Old Town Business Improvement District
o Boundaries: The area bounded by Anacapa, Chapala, Gutierrez and Ortega Streets and businesses fronting on each street within or bounding the area, except businesses located north of the centerline Ortega Street. o Assessment: Collected on an annual basis by the City of Santa Barbara and forwarded to the Downtown Organization.
 Businesses located on State Street – Equal to 100% of business license.

Minimum of $100.00
 Businesses not located on State Street – Equal to 75% of business license. Minimum of $100.00
 Automobile Sales and Service Businesses – Business in Classification “B” of Section 5.04.390 shall pay a maximum charge of $600.00 per year.  Other Businesses: Wholesale, Professional, and Real Estate business as shown in Category 5.04.400 - $100
ALTERNATIVES:

The City Council could provide staff with any alternative policy direction including:
a. Directing staff not to move forward with further considerations for these three revenues generating options.
b. Direct staff to research additional and alternative revenue generating options.

FISCAL IMPACT:

The cost of engaging a consultant to draft and administer a poll to determine the type and structure of a measure that is most likely favored by the voters of Solvang and is most likely to succeed shall not exceed $10,000. There are sufficient salary savings available due to the City Clerk vacancy in the beginning fiscal year and the budget can be transferred per the City’s budget transfer policy.

ATTACHMENTS
None
92

Solvang City CouncilFebruary 28, 2022

Solvang City Council
February 28, 2022