compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $75,500, unless and until this Agreement is amended as provided herein.
1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-toexceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by either the Utilities Director or the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement.
(b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement. (c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). (Initials). 153
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(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other City-sponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including 154
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reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault.
However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.
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3.0 4.0
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement
OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the nonbreaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on April 1, 2024, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement. 156
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5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by Utilities Director or the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the Utilities Director, or the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the engineering services hereunder will be completed on or before an agreed date. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work.
The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City. Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential. (b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City.
(c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons. Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information. 157
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(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY ADDRESS
TO: City OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO CONSULTANT: Jeff Weishaar
Vice-President
Carollo Engineers Inc.
5355 Mira Sorrento, Suite 270
San Diego, CA 92121
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
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6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void.
No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
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6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
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IN WITNESS WHEREOF, the parties have executed this contract on the following date.
Carollo Engineers Inc. (Consultant):
Date: By:
Jeff Weishaar
Vice-President
City of Solvang:
Date: By:
Charlie Uhrig
Mayor
APPROVED AS TO FORM:
City Attorney: Richards, Watson & Gershon
Date: By:
Dave Fleishman
City Attorney
ATTEST:
Annamarie Porter, City Clerk
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EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
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5355 Mira Sorrento Place, Suite 270, San Diego, California 92121 P. 858.505.1020 F. 858.505.1015
February 21, 2022
City of Solvang
Attn: Jose Acosta, Utilities Director
1644 Oak Street
Solvang, CA 93463
Subject: City of Solvang - Grant Writing Services WWTP
We understand that the City of Solvang is seeking professional services to assist in identifying and applying for grant and low-interest loan funding for wastewater projects. Acquiring grant funds is essential for the City to move forward with planned renovations for the wastewater treatment plant. You require an expert that understands the application and reporting process and has the technical knowledge to understand what aspects of the planned upgrades may help qualify and score better on the application process.
Our technical experts will drive the project schedule to maintain funding compliance. The project schedule is very aggressive, and meeting this schedule is critical to preserving grant funding. Carollo has reviewed the grant milestones, and we are dedicated to making sure the design is completed on time.
Seema Chavan will track the milestones and deliverables required by the City of Solvang. She has not only navigated reporting requirements for similar grants, but she has also obtained Proposition 1 Round 2 grants for other municipalities and has a thorough understanding of how to keep in compliance with the grant funding requirements.
Carollo Engineers has successful grant writing and funding experience for several agencies throughout California. In addition to our local knowledge and grant writing experience, we have wastewater treatment and management experience that will be critical in developing a project description, cost estimate, and cost benefit analyses that makes sense from both a technical and implementation perspective, providing you the ability to quickly move forward with a project once selected for grant award.
We appreciate you contacting us about this opportunity and are pleased to provide you this letter proposal for grant writing services. We have organized this letter proposal with sections based on your guidelines in the RFP.
Contacts
Jeff Weishaar as principal-in-charge will act as the
company representative during the project. Seema
Chavan as project manager will be your day-to-day
primary contact throughout the project’s duration.
Sincerely,
CAROLLO ENGINEERS, INC.
Jeff Weishaar, PE Seema Chavan, PE
Principal-in-Charge Project Manager/Funding Lead
Contact Information:
Jeff Weishaar, Principal-in-Charge
P: 858-245-6081
E: [email protected]
Seem Chavan, Project Manager/Funding Lead
P: 925-932-1710
E: [email protected]
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FIRM BACKGROUND
Carollo Engineers, Inc. is an environmental
engineering firm specializing in the planning, design,
and construction management of facilities for water
and wastewater utilities. Carollo’s reputation is based upon client service and a continual commitment to
quality. Our offices throughout the U.S. allows our
clients to tap into a national network of regulatory
happenings and the latest and greatest in water
technologies. During our 89-year history, Carollo has
successfully completed over 25,000 projects for
public sector clients.
Cities, utilities, and special
districts of all sizes count on
Carollo to work collaboratively to
navigate through the increasingly
complex challenges of costeffectively and sustainably
protecting public health;
meeting local, State, and
Federal regulatory requirements;
protecting the water environment;
and addressing public
expectations. Unlike many of our
competitors, all we do is water
related services.
We recruit nationwide and hire
technical staff with extensive
background, training, and
passion specific to this field.
For that reason, the quality and
professional standing of our core
group of water professionals
equals or exceeds that
provided by some of the largest
engineering firms in the country.
Carollo’s staff numbers more than
1,100 employees including more
than 450 registered engineers.
We are a full-service company
with the experience and qualified
professionals to successfully
manage projects of any size. SacramentoCity0521qf1_CA_GrantsorLoans.ai LOANS
City of Ukiah
City of Antioch
City of South San Francisco
City of Salinas
Hi-Desert Water District
West Valley Water District
Elsinore Valley Municipal Water District
City of San Buenaventura (Ventura)
San Luis Obispo County FCWMD
Monterey One Water
MCWRA, San Luis Obispo County,
Monterey Peninsula WMD, MCWRA
City of Santa Cruz
Carmel/Salinas Area
West County Wastewater District
Daly City
Los Carneros Water District
City of Petaluma Contra Costa Water District
GRANTS
City of Stockton
One of the many services we provide is grant
writing and funding support for water related
project planning and implementation. We have
helped our clients obtain over $750 million in grant
funds and low interest loans, from programs such
as USBRs Title XVI/WIIN research, Basin Study
grants and DWR’s IRWM and Prop 1 grants, as
well as loans through the SWRCB SRF and EPA’s
WIFIA programs in the last 10 years for agencies
throughout California (as shown in the figure below)
and in other states as well.
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2 Qualifications and Related Experience
of Personnel Who Will Perform Work
JEFF WEISHAAR, PE
Principal-in-Charge
Wastewater Treatment Plant Improvements
Phase 1 Project. City of Barstow, CA.
Regional Treatment Plant Headworks Upgrade for the
South Orange County Wastewater Authority, CA.
SEEMA CHAVAN, PE
Project Manager/Funding Lead
Project Engineer for City of Antioch DWR Prop 1 Desalination Grant application.
Project Engineer for Title XVI Grant Applications (from US BOR) for Santa Clara Valley Water District; City of Ventura, CA; Monterey One Water; Marina Coast Water District; Magna, Utah; Santa Fe, New Mexico and El Paso, Texas.
City of Santa Cruz SRF Loan Applications - $130M award.
MADISON RASMUS, PE
Project Engineer
East Bay Municipal Utility District, California, Integrated Wastewater Master Plan
City of Salinas, California, Proposition 1 Storm Water Grant Service.
Our team has a wealth of experience with large and complex owner’s assistance projects and knowledge of a wide range of State grant requirements. These resources will provide you with the tools needed to improve overall project integration and implement a smooth, worry-free application process. The team composition will remain the same throughout the project. This hands-on approach will provide you with comprehensive management strategies and utilize the team’s experience and program knowledge. Jeff and Seema will be responsible to allocate resources and personnel to strategically address each scope item to align with your standards and expectations.
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PRIOR RELEVANT EXPERIENCE
DWR Prop 1 Desalination
Grant, EPA WIFIA Loan, and
Drinking Water SRF Loan
City of Antioch, CA
Description:
Antioch is implementing its Brackish
Water Desalination Project to
improve water supply reliability and
operational flexibility.
Secured a $10M grant from the
DWR Water Desalination Grant
Program Round 4.
Secured a $1M DWSRF planning
loan from SWRCB DFA.
Developed/submitted a $55M
DWSRF construction loan package
to the SWRCB.
Supported pursuing $32M loan
financing from EPA’s WIFIA
program for its FY 2018 solicitation
round (on hold).
Developed/submitted a USBR WIIN
Desalination Grant package.
Award
$1M DWSRF planning loan in 2017
$10M Prop 1 DWR Desalination
grant in 2018
Team Involvement
Seema Chavan,
Funding Specialist
Bee Ridge Water
Reclamation Facility
City of Sarasota, FL
Description:
Carollo evaluated design upgrades
and requirements to expand the
BRWRF from 12-mgd MADF to
18-mgd MMADF and convert its
process to meet Florida’s advanced
wastewater treatment (AWT)
requirements. This effort included
the design and construction of
new biological nutrient removal
(BNR) basins and a new membrane
bioreactor (MBR) system.
Carollo was responsible for the
development of a 2020 WIFIA
LOI packages and application;
development of required
documentation; and submittal
of WIFIA package. The City
was invited to apply for WIFIA
financing of $132M.
Carollo developed engineering/
environmental responses for the
second phase of the application and
guided compliance requirements
implementation.
Award
$132M
Team Involvement
Seema Chavan,
Funding Specialist
Graham Hill Water Treatment
Plant Concrete Tanks Project
Funding Source
City of Santa Cruz, CA
Description:
Funding source is Drinking Water
State Revolving Fund (DWSRF).
Award
$35M (Loan)
Team Involvement
Seema Chavan, Funding Specialist
Newell Creek Dam
Inlet-Outlet Pipeline
Replacement Project
City of Santa Cruz, CA
Description:
Funding source is Drinking Water
State Revolving Fund (DWSRF).
Award
$103M (Loan)
Team Involvement
Seema Chavan,
Funding Specialist
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REFERENCES
Client Contact
City of Santa Cruz Nicole Dennis, Principal Management Analyst P: 831-420-5203
E: [email protected]
West Valley Water District Rickey S. Manbahal, MPA, General Manager P: 909-820-3706
E: [email protected]
Monterey One Water Mike McCollough, MPA, Director of External Affairs P: 831-645-4618
E: [email protected]
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PROJECT APPROACH
Carollo will work for you to understand your priorities and preferences to tailor funding opportunities from State
and Federal sources for the City’s Wastewater Treatment Plant Upgrades project. We have tailored an approach to address these priorities and challenges and to meet your unique project needs. The key components of our project approach are summarized as follows:
1. At the start, we will work with the City to understand the elements of the proposed project as well as
understand our priorities and preferences. This will
help identify potential funding program “hooks”,
understand project readiness and schedule, and
help identify potential project enhancements from
the perspective of funding opportunities to increase
competitiveness and optimize grant award.
2. Leveraging our team’s expertise, we will develop
a grant funding strategy which identifies potential
Federal, State and local funding sources (loan and
grants, as available), required documentation to
be competitive, anticipated timing of potential
opportunities as well as time to secure the funding
source, and a summary of applicable programs.
We will utilize existing relationships with funding
3 Approach to Completing Work
agency staff to better understanding current and future opportunities and to vet the project for program fit.
3. We will employ a hands-on, one-on-one approach
with the City to develop project-specific details and
to develop a draft and final SRF application package
(including the General, Technical, Environmental and
Financial Packages) for submittal to the SWRCB
for consideration of funding. We will engage with
SWRCB staff prior to submittal to ascertain elements
to enhance the City’s application and to evaluate
grant funding opportunities. This will require regular
coordination with both the City (engineering, finance
and others) and its consultants.
4. Our team will continue to track and identify potential grant funding opportunities for the Project. Grant
development will follow the funding program
requirements and guidance to ensure program
compliance.
Regardless of the funding source selected, Seema and
her team of support professionals have the experience
necessary to work with your staff, regulatory officials, and your legal and financial professionals to create the most advantageous financial approach available to your project.
Project Kickoff & Project Identification
Draft Application Development
Draft & Final Package Development
• Kickoff Meeting.
• Identify project elements and
information needs.
• Brainstorm and evaluate new
elements and required details
to include in the application.
• Review application requirements.
• Develop outline of application
using attachment framework in
the request to maximize points.
• Assign grant sections to relevant
partners/writers.
• Develop draft grant application package.
• Review and input from City and
other partners.
• Develop final grant application package.
• Upload package to FAAST.
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SCOPE OF WORK – FUNDING SUPPORT
The scope of work provides funding strategy support
and SRF and/or grant application assistance for
the City of Solvang for its wastewater treatment
plant (WWTP) upgrades project. Tasks include
identification of potential State and Federal funding
opportunities, preliminary assessment of project
readiness for available funding opportunities, and
development of either a low interest loan and/or grant
application package. This work will be accomplished
in coordination with the City and its Consultants
(Engineering, Environmental, and Financial).
Carollo will focus efforts on identifying State and
Federal loan and grant opportunities, prioritizing
potential opportunities, as well as provide a highlevel overview of funding program compliance requirements.
1. Funding Strategy Development
a. Review of the City’s Wastewater Treatment
Plant Project
Carollo will review City’s WWTP Project to obtain
a general understanding of the overall project to
be funded, elements of the project and anticipated
timing of project to help in identifying potential
funding opportunities.
b. Research Available Funding Opportunities
Based on the understanding developed in Task
1a, Carollo will research and compile a list of
potential State and Federal funding opportunities
(including SRF, WIFIA, CARES Act, Budget Bill
of 2021, Bipartisan Infrastructure Legislative
Act, Reclamation, USDA, etc.) and general
requirements that need to be met to apply for
funding. Consultant will review potential funding
program guidelines and requirements with City
staff as appropriate. Carollo will coordinate with
funding agency staff as appropriate to clarify
funding program requirements. The results of this
task will be documented in the Funding Strategy
Memorandum (Task 3c).
c. Funding Strategy Memorandum
The Funding Strategy Memorandum will document
the WWTP Upgrades Project and project elements
that were considered and summarize the funding
opportunities identified/considered. The memo
will include a matrix documenting potential
funding programs for each project for which
funding will potentially be pursued, the type of
funding identified, the approximate timing and
requirements for the funding opportunity, and
the “next steps” or strategy required to pursue
identified funding sources.
2. Ongoing Identification of Funding Opportunities
Monitor State and Federal funding opportunities for
grants and low interest loans for which upcoming
City’s projects may be eligible and notify staff. As
opportunities are identified, Carollo will contact the
issuing agency to better understand the funding
opportunity requirements and City project eligibility,
as needed. Carollo will monitor funding opportunities
for 1 year of project start and assumes an average of
2 hours of research and reporting per month.
3. Prepare SRF Loan Application Package
Carollo will work with the City to prepare a State
of California State Revolving Fund Application for
construction for the WWTP Upgrades project as
defined by the City. Tasks include the development
and submittal of the General, Technical, Environmental
and Financial Packages. As the CWSRF program is
oversubscribed, key will be to ensure the appropriate
documents to the correct level of development are
ready for application submittal. Carollo will coordinate with City to communicate timeline. Carollo will
develop the draft and final SRF application package
for City review, as requested will submit the final
packages to the State Water Resources Control
Board Division of Financial Assistance FAAST
portal, will support the City with discussions with
the State regarding the application submittal, and
will help resolve open questions. Carollo will utilize
information provided by City, its consultants, and/
or existing project documents. It is assumed that
the City or its consultants will provide all necessary
project information required for the SRF application
(e.g., design reports, design criteria, general
design information, project alternatives considered
and associated life cycle costs, environmental
documentation, and financials and will help facilitate
Board approvals). Carollo will work closely with City’s design team, environmental consultant, and finance
department to identify and obtain necessary project
information required for the SRF application package.
As requested, Carollo can serve as the main point
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of contact for the State and/or provide support to
City (who would serve as lead) staff throughout the
application review process. Carollo will work with the
City and its consultants to promptly address review
questions from the State to keep the SRF Package
review on track and coordinate/communicate with the
State during the package review process.
Agreement Execution
(Optional; To be Scoped)
Carollo will assist the City with final execution of
the SRF loan agreement. As requested, Carollo can
provide review comments on the draft agreement
and will prepare City staff with the details and
requirements of the final agreement and will support
the City’s legal and financial departments throughout
the agreement process.
Design Compliance with SRF
Requirements (Optional)
Carollo will assist the City in confirming SRF
compliance as well as BIL compliance requirements,
including review of front-end documents (developed
by others) for compliance with program requirements.
This task does not include compliance services during
construction.
4. Develop Grant Funding Application (To be scoped
and budgeted upon request)
Carollo will develop one grant funding application for
the WWTP Upgrades Project. A scope and budget
will be developed for a specific grant opportunity
as identified based on the results of Task 1 and as
directed by the City. Carollo will lead the development of the draft and final grant application per funding
agency’s requirements and if requested submit the
grant package on behalf of the City. City will provide
required resolutions and financial documentation.
City will coordinate required signatures on the grant
application and forms as well as provide available
technical information.
5. Meetings
Prepare and attend progress meetings to review
project status, intermediate grant and/or loan
deliverables, and discuss various project‐related
issues with the project team. Preparation for the
meetings includes developing meeting agenda,
presentation materials and handouts, and minutes
which summarize discussion items, decisions, and
action items from the meeting. A total of twelve
(12) meetings are anticipated, and include:
Project Kickoff Meeting with the City staff
including Finance/Engineering and Staff.
Monthly Progress Meetings
(Assumes 11 conference calls).
6. Project Management
Provide overall management and administration for
the project including oversight of project budget,
submittal of monthly invoices, development and
maintenance of a project schedule, and QA/QC of
all deliverables to the City.
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4 Cost Structure Task
Task Description
Carollo Labor Other Direct Costs (ODC)
Total Cost
Principal-inChargeProjectManagerProject EngineerDocument Processing Total HoursLabor CostPECE
Mileage
Rates
TripsAmountTotal ODC Cost
$268 $246 $181 $105
1.0 Funding Strategy
Development 4.0 18.0 24.0 4.0 50.0 $10,264 $650 0 $0 $650 $10,900
2.0 On-going Identification
of Funding
Opportunities
4.0 24.0 32.0 2.0 62.0 $12,978 $806 0 $0 $806 $13,800
3.0 Prepare SRF
Application Package 12.0 54.0 92.0 0.0 158.0 33,152.0 2,054.0 0.0 0.0 2,054.0 35,200.0
3.1 - Research and Data
Collection 2.0 6.0 8.0 0.0 16.0 $3,460 $208 0 $0 $208 $3,700
3.2 - General
Application Package 2.0 8.0 12.0 0.0 22.0 $4,676 $286 0 $0 $286 $5,000
3.3 - Financial
Application Package 2.0 8.0 16.0 0.0 26.0 $5,400 $338 0 $0 $338 $5,700
3.4 - Environmental
Application Package 2.0 12.0 16.0 0.0 30.0 $6,384 $390 0 $0 $390 $6,800
3.5 - Technical
Application Package 2.0 12.0 24.0 0.0 38.0 $7,832 $494 0 $0 $494 $8,300
3.6 - Preparation of
Final Budget Approval
Package
2.0 8.0 16.0 0.0 26.0 $5,400 $338 0 $0 $338 $5,700
4.0 Develop One Grant
Funding Application
(Optional)
To Be Scoped Upon Request
5.0 Meetings 6.0 12.0 18.0 4.0 40.0 $8,238 $520 0 $0 $520 $8,800
6.0 Project Management 8.0 12.0 0.0 12.0 32.0 $6,356 $416 0 $0 $416 $6,800
0.0 Optional Tasks
0.1 - Agreement
Execution 2.0 8.0 0.0 0.0 10.0 $2,504 $130 0 $0 $130 $2,600
0.2 - Design Compliance
with SRF Requirements 6.0 8.0 12.0 0.0 26.0 $5,748 $338 0 $0 $338 $6,100 Project Total Hours = 34 120 166 22 342 - - - - - -
Project Subtotals $9,112 $29,520 $30,046 $2,310 - $70,988 $4,446 0 $0 $4,446 $75,500 Legend:
PECE = Project Equipment Communication Expense ODC Unit Costs:
PECE ($/hr): $13.00
Mileage ($/mi): $0.575
Miles per Roundtrip: 110
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FEE SCHEDULE
Carollo Engineers, Inc.
As of January 1, 2022
California
Hourly
Engineers/Scientists
Assistant Professional $181
Professional $215
Project Professional $246
Lead Project Professional $268
Senior Professional $284
Technicians
Technicians $130
Senior Technicians $195
Support Staff
Document Processing / Clerical $105
Project Equipment Communication Expense
(PECE) Per DL Hour $13
Other Direct Expenses
Travel and Subsistence at cost
Mileage at IRS Reimbursement Rate
Effective January 1, 2017 $.55 per mile
Subconsultant cost + 10%
Other Direct Cost cost + 10%
Expert Witness Rate x 2.0
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Resumes
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Jeffrey A. Weishaar, P.E.
Jeffrey A. Weishaar, a civil and environmental engineer with Carollo Engineers, has worked on various wastewater projects, including elements of analysis, design, and construction.
Relevant Experience
Project engineer for the City of Barstow,
California. Wastewater Treatment Plant
Improvements Phase 1 Project. This project
covered multiple subtasks including
condition assessment of the wastewater
treatment plant, project development and
ranking, process modeling, preliminary
design and final design. The Phase 1
construction project includes rehabilitation
of the aeration basins, secondary clarifiers,
and gravity thickener, as well as SCADA
upgrades, a new dewatering facility and
new standby generator and additional
miscellaneous site piping, electrical and
instrumentation upgrades. The Phase 2
construction project will include upgrades to
the primary clarifiers and aerobic digesters
as well as a new influent pump station, a
new electrical control building and
additional SCADA, electrical, and
instrumentation upgrades.
Project engineer for the Regional
Treatment Plant Headworks Upgrade for
the South Orange County Wastewater
Authority, California. The project involved
production of drawings and contract
documents for replacement of the
headworks building roof; rehabilitation of
the existing mechanical bar screens;
installation of new conveyors, screenings
dewatering equipment, level measurement
equipment in the existing channels for bar
screen controls, and gas analyzers; channel
concrete repair; odor control; and electrical
and instrumentation modifications and
upgrades. Roof replacement also
incorporated a temporary odor control
system with focus on the contractor’s
responsibility in capturing odors. He
provided construction management
services, submittal review, and responses to
contractor requests for information.
Project engineer for the Coastal
Treatment Plant Return Activated Sludge
Flow Control Analysis for the South Orange
County Wastewater Authority, California.
The plant operates two sets of aeration
basins, with different depths and no
automatic control for adjusting the flow split
and flow rate of return activated sludge
(RAS). The analysis evaluated methods of
improving the existing RAS system. The
project also included recommendations for
six improvement projects with various
degrees of cost and difficulty. The client
approved three of these for design.
Project engineer for the Coastal
Treatment Plant Return Activated Sludge
(RAS) System and Headworks Upgrades for
the South Orange County Wastewater
Authority, California. Preliminary design
included identification of reliable rotary
drum screen manufacturers for raw
wastewater screening including customer
surveys, site visits, cost estimating, and
detailed review of manufacturer
specifications. Plans and specifications were
prepared for replacement of the existing
drum screens, replacement of the
headworks influent force main knife gate
valves, and other minor modifications to the
headworks building. The plans and
specifications also included design
improvements to the return activated
sludge system as previously identified in the
RAS Flow Control Analysis. He provided
construction management services,
submittal review, and responses to
contractor requests for information.
Project engineer for the Coastal
Treatment Plant Aeration Blower Capacity
Analysis for the South Orange County
Wastewater Authority, California. The plant
operates two sets of aeration basins with
different depths, air demands, and blower
discharge pressures. The study involved
analysis of the existing blowers, plant flows,
aeration basin loading, and dissolved
oxygen levels to determine the air demands
for the various configurations of aeration
basin operation. Blower upgrade
alternatives were developed and analyzed
for life-cycle costs based on capital and
174
annual costs for power and cooling water
consumption. Installation of turbine blowers
was recommended to allow better control
of air delivery to the aeration basins.
Project engineer for the El Estero
Wastewater Treatment Plant Screening
Evaluation for the City of Santa Barbara,
California. The project evaluated screening
technologies to replace the existing grinder
and auger system at the influent pump
station facility. Over a dozen screens were
evaluated to fit into a high-flow, low-head
loss environment with limited installation
requirements. Use of multi-rake climber
screens, over 20 feet in height, was
recommended to remove debris from the
incoming flow. The recommendations came
after extensive evaluations including
interviews of existing facilities that have the
screens in service.
Project engineer for the Water
Reclamation Plant Headworks Upgrades for
the City of San Clemente, California. The
design included drawings and contract
documents for concrete repair and relining
of the headworks influent channels and grit
basins and replacement of mechanical bar
screens. Relining of channels required
design of a temporary bypass facility,
including manual bar screens and odor
control, with focus on the contractor's
responsibility to maintain and operate the
facility. He provided construction
management services, submittal review, and
responses to contractor requests for
information.
Staff engineer for the Aeration Header
Replacement for the Montecito Sanitary
District, California. The project involved
evaluating and replacing the existing
aeration header pipeline for the activated
sludge process with stainless steel pipe and
fittings to reduce corrosion. Drawings, bid
documents, and specifications were
prepared, submitted, and are currently
being reviewed for approval.
Staff manager for the Wastewater
Treatment Plant Upgrade for the City of
Santa Maria, California. Detailed cost
estimates were updated for the addition
and replacement of multiple processes
within the treatment plant. Construction of a
new digester and trickling filter were
estimated along with replacement of the
existing sludge drying beds. An estimate for
new percolation ponds was developed
including size and location of the ponds and
grading of the existing land.
Project manager for the Encina
Wastewater Authority, California, Solids
Thickening Project for the Encina Water
Pollution Control Facility.
Project manager for the Coastal
Treatment Plant Export Sludge Equalization
Basin Design-Build Project for the South
Orange County Wastewater Authority,
California. The project included preliminary
design of a sludge holding tank, export
pumping station, and electrical building for
storage and pumping of the Coastal Plant’s
primary and thickened sludges. The sludges
are pumped approximately 4 miles to a
nearby facility for processing. Preparation of
the design-build procurement package
included development of plans and
specifications to a 60-percent completion
level, preparation of the design-build
agreement, agreement forms, and the
request for proposals. Bids were received
and evaluated from multiple design-build
teams. Carollo is currently operating as the
Owner’s representative in overseeing the
final design and construction and providing
inspection services.
Project engineer for the J.B. Latham
Wastewater Treatment Plant Digester 3
Repairs for the South Orange County
Wastewater Authority, California. The
project included delivery of a preliminary
design report analyzing the necessary
repairs to the digester’s mechanical
appurtenances and instrumentation to
improve safety and operations reliability.
Drawings and specifications were prepared
for concrete repair and recoating, piping
and valve modifications, and
instrumentation upgrades.
175
Seema Bhimani Chavan, P.E.
Seema Chavan, is an Associate Vice President and Principal with Carollo Engineers with over 19 years of experience in environmental engineering. Her projects have focused on identifying and securing sources of local, state, and federal Loan/Grant funding, program management, coordination of environmental documentation/permitting (including agency coordination and permit acquisition), water quality/watershed issues, and public involvement. Over the past six years she has helped secure over $600 million in low interest loans and grants for public utilities nationwide.
Relevant Experience
Funding Project Manager responsible
for the identification of potential federal,
state and local grant and low-interest loan
programs for planning, design, construction
and research projects. Tasks included review
of project, current funding program
opportunities and agency calls to ascertain
project fit. Clients include Mt. View
Sanitation District, City of Burlingame, City
of South San Francisco, City of Santa Cruz,
Central Marin Sanitation Agency, City of
Modesto, Valley Water, Tahoe PUD, City of
Scottsdale (AZ), City of Santa Fe (NM),
Sarasota County (FL), Longboat Key (FL),
City of Wilmar (WI), Cedar City (UT). City of
Willmar (MN), City of Havre (MT), City of
Alexandria (VA), County of San Diego, and
others.
Funding Manager responsible for the
development of two 2021 WIFIA LOI
packages for the City of Bellingham Post
Point Recovery Project (WA) and City of
Santa Cruz Water Supply Project (CA).
Responsible for the preparation of LOI
package; coordination with EPA/ City staff;
development of required documentation;
and submittal of WIFIA package. Both
agencies have been invited to apply for
WIFIA financing of $132M and $136M
respectively. Project Manager for agencies
working on development of the Application
package for both project.
Funding Manager responsible for the
development of two 2020 WIFIA LOI
packages and application for the Sarasota
County (FL) Bee Ridge WRF and Advanced
WWT Conversion Project and the West
Valley Water District (CA) Roemer Water
Filtration Facility Expansion Project.
Responsible for the preparation of LOI
package; coordination with EPA/ City staff;
development of required documentation;
and submittal of WIFIA package. Both
agencies have been invited to apply for
WIFIA financing of $132M and $20M
respectively. Supporting agencies with
Application development. Secured $132M in
WIFIA funding.
Project Manager for the City of Kansas
City, Missouri, 2018 WIFIA Letter of Interest
Package Development, Blue River WWTP
Biosolids Facility. Preparation of WIFIA Letter
of Interest package; coordination with EPA/
City staff; development of required
documentation; and submittal of WIFIA
package. WIFIA invited the City to complete
the application process in order to secure
approximately $50M in funding.
Project Manager for the City of Salinas,
California, 2020 SWRCB Prop. 1 Stormwater
Grant Round 2 Grant Application.
Brainstorming project enhancements,
identification of projects for inclusion,
development of stormwater grant
application package, coordination with City,
project partner (M1W), and subs on the
development of required information
(budget, schedule, benefits, etc.), grant
package submittal, and coordination with
SWRCB staff. Secured $8.8M in grant
funding.
Project Funding Coordinator for the City
of Santa Cruz, California, Drinking Water
SRF Funding Assistance. Preparation of
DWSRF loan applications; Funding strategy,
Coordination with SWRCB/EPA staff,
Coordination of environmental and
engineering documentation during
application process, identification of
alternate funding sources and coordination
of loan application package development
and submittal. Secured $103M DWSRF loan,
in process of finalizing second $45.9M and
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initiated third $100M+ loan application.
Also, responsible for the development of an
overall Grant Visioning workshop and
tracking potential funding opportunities for
the City’s $350 million CIP. Secured $149M
in SRF funding to date.
Funding Project Manager for the City
of Antioch, California, Brackish Water
Desalination Project. Funding sources
include CA Department of Water Resources
(DWR) Desalination Grant ($10 Million),
Drinking Water SRF Program loan financing
($55 Million), and WIFIA loan.
Responsibilities include the management of
the three funding agencies and various
grant/loan applications and requirements.
Engineer supported the development of the
DWR Grant Package, response to questions
on the grant submittal, review/comment on
proposed grant agreement and overall
grant implementation. Responsible for the
development and submittal of the DWSRF
loan application package; coordination with
funding agencies; Responsible for the
development of the WIFIA Application
Package; City was invited to apply for $32M
in funding. Secured $55M in SRF and $10M
in grant funding
Project Funding Manager for the
Scottsdale Water Aquifer Recovery and
Storage Well 161 Project. City of Turlock
Drought Resiliency: Surface Water
Distribution System Improvements Grant
package for the U.S. Bureau of Reclamation
Drought Response Program: Drought
Resiliency Projects for FY 2021. Secured
$1.5M in funding.
Project Manager for the Pure Water
Monterey Project, California, U.S. Bureau of
Reclamation and WaterSMART Title XVI
Water Recycling Project Under WIIN Act
Grant Application. Identification of grant
document requirements; Development of
required grant project benefits; overall grant
application package preparation;
Coordination and integration of multiple
agency comments; Client support for Grant
document submittal; and follow-up with
client staff. Secured $20M in grant funding.
Project Manager for the Magna Water
Company Water Reclamation and Reuse
Project (UT) Project U.S. Bureau of
Reclamation WaterSMART Title XVI Water
Recycling Project Under WIIN Act Grant
Application. Magna received grant funding
in 2019 awards. Identification of grant
document requirements; Development of
required grant project benefits; overall grant
application package preparation;
Coordination and integration of multiple
agency comments; Client support for Grant
document submittal; and follow-up with
client staff. Secured $4M in funding.
Project Manager for the City of Santa Fe
(New Mexico) Reuse Pipeline Project, U.S.
Bureau of Reclamation and WaterSMART
Title XVI Water Recycling Project Under
WIIN Act Grant Application. Identification of
grant document requirements;
Development of required grant project
benefits; overall grant application package
preparation; Coordination and integration
of multiple agency comments; Client
support for Grant document submittal; and
follow-up with client staff. Secured $7M in
grant funding.
Project Engineer for the Expanding
Recycled Water Delivery Project
(VenturaWaterPure), California, U.S. Bureau
of Reclamation and WaterSMART Title XVI
Water Recycling Project Under WIIN Act
Grant Application. Identification of grant
document requirements; Development of
required grant project benefits; overall grant
application package preparation;
Coordination and integration of multiple
agency comments; Client support for Grant
document submittal; and follow-up with
client staff. Secured $2.4M in grant funding.
Technical Advisor/Reviewer for the City
of El Paso Advanced Water Purification
Project, U.S. Bureau of Reclamation and
WaterSMART Title XVI Water Recycling
Project Under WIIN Act Grant Application.
Supported Project Manager with the
identification of grant document
requirements; Review and editing and
development of overall grant application
package; and Coordination with funding
agency staff to ensure application strategy.
Secured $1.2M in grant funding.
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Project Funding Coordinator for the City
of Pleasanton (CA) and Zone 7 Water
Management District , Drinking Water SRF
Funding Assistance for PFAS projects. For
each agency, responsible for the
preparation of the DWSRF loan applications;
Funding strategy, Coordination of
environmental and engineering
documentation during application process,
identification of alternate funding sources
and coordination of loan application
package development and submittal. Ongoing.
Funding Technical Lead for the Cesspool
Conversion Finance Research Project for the
Hawaii Department of Health. Work
components included
identification/evaluation of
federal/state/local loan and grant programs
and non-traditional funding models for
funding cesspool conversions; review of
existing state cesspool conversion programs
for applicability; identification of financing
considerations/recommendations; and
development of Funding Mechanisms TM.
Participated in workshops with DOH, EPA
and Cesspool Conversion Working Group.
Strategic Funding Lead responsible for
the identification of potential funding
opportunities for the City of Alexandria’s
$144M Waterfront Improvement Project.
Identified potential funding opportunities,
project packing strategies to optimize
funding opportunities, coordinated with
federal and state funding agencies to
discuss opportunities and developed a
funding matrix. Managed the development
of a FEMA BRIC Grant application
(requesting $50M in grant award) and the
development of a grant package for the
DCR Virginia Community Flood
Preparedness Fund Grant. Secured $3.2M in
DCR VCFPF funding.
Strategic Funding Lead responsible for
the identification of potential funding
opportunities for the City of Alexandria’s
$144M Waterfront Improvement Project.
Identified potential funding opportunities,
project packing strategies to optimize
funding opportunities, coordinated with
federal and state funding agencies to
discuss opportunities and developed a
funding matrix. Managed the development
of a FEMA BRIC Grant application
(requesting $50M in grant award) and the
development of a grant package for the
DCR Virginia Community Flood
Preparedness Fund Grant. Secured $3.2M in
DCR VCFPF funding.
Strategic Funding Lead responsible for
the identification of potential funding
opportunities for the City of Willmar (MN)
Water Treatment Plant Project. Identified
potential funding opportunities, project
packing strategies to optimize funding
opportunities, coordinated with federal and
state funding agencies to discuss
opportunities and developed a funding
matrix. Developed the project’s
DWSRF/CWSRF application packages.
Developed Congressional Earmark request
working with City’s federal lobbyist. Worked
with City on submitting a request for
funding through the Governor’s bonding
bill and facilitated discussions with State
lobbyist.
SRF Application Coordinator for the City
of South San Francisco, California, Water
Quality Control Plant CWSRF Loan
Assistance and CEQA Documentation. Tasks
include: CWSRF loan application
preparation for $53.4M for two CIP projects
- wet weather improvements and digester
rehabilitation project; Coordination of
environmental documentation;
Coordination with City and SWRCB staff;
and ISA negotiations. Project Manager
responsible for the development of the
Green Project Reserve Analysis Business
Case, to demonstrate energy efficiency
savings of the proposed project, to
demonstrate project's categorization with
the CWSRF IUP Priority Project List. Secured
$49.5M in SRF and $4M in Green Project
Reserve Grants.
Project Manager for the Santa Clara
Valley Water District, California, Clean Water
Proposition 1 Grant and Start Revolving
Fund Application. The District applied for
$6.7M for Phases 1B/2A of the South County
Recycled Water Project. Development of the
SRF Grant Application Packages and
Supporting Information; District and SWRCB
staff coordination on the Application review;
178
Identification and Resolution of issues
impacting package review; and Green
Project Reserve Funding opportunities
review.
Strategic Funding Lead for the Santa
Clara Valley Water District, California,
supporting agency with the identification of
funding opportunities for its DWPR
research. Identified potential funding
programs applicable for research, screening
of research projects to identify those that
best fit the funding opportunities,
coordination with funding agency to discuss
project and development of grant
applications for Reclamations: Pitch to Pilot
Program, Title XVI Research Program, and
Science and Technology Program.
Project Manager for the Santa Clara
Valley Water District, California, US Bureau
of Reclamation WaterSMART Title XVI Grant
Applications for the South County Recycled
Water Project. The project was awarded the
maximum $4M grant in 2016 and an
additional $1.7M in 2017 for construction of
Phases 1B/2A of the South County Recycled
Water Project. Project Development of
Grant Application, Coordination with District
Staff and Reclamation Staff; Development of
Responses to Information Requests during
application review; and Review/Comment of
Draft Title XVI Grant Agreement. The District
closed out its USBR obligation. Awarded
$5.7M in grant funding.
Project Manager responsible for the
development of the City of Turlock Drought
Resiliency: Surface Water Distribution
System Improvements Grant package for
the U.S. Bureau of Reclamation Drought
Response Program: Drought Resiliency
Projects for FY 2021.
Project Engineer for the City of San Luis
Obispo County, California, Integrated
Regional Water Management 2015
Implementation Grant Application. The
application was awarded the highest score
in the Central Coast area and $4.9M for the
planning studies and construction of critical
water supply projects in the County.
Awarded $4.9M in grant funding.
Project Engineer for the U.S. Bureau of
Reclamation, California, 2015 Salina and
Carmel River Basin Study Grant Application.
The application was awarded approx. $1M
(50% Federal Cost Share of a $2.1M project
effort). Materials development for the Basin
Study Grant Package and project
cost/identification of cost share and
coordination with participating agencies
and Reclamation. The application was
awarded grant funding in 2015 and
currently is in the process of negotiating the
MOA with Reclamation. The Study will be
coordinated with the drought contingency
planning efforts in order to optimize the
funding of both study efforts. Secured
$2.1M in cost share funding.
Project Manager for the City of
Modesto, California, Prop 1 Pilot Study Grant
Application Package. Identification of grant
document requirements; SWRCB staff
coordination; review of technical
documentation; and response to SWRCB
review comments.
Funding Project Manager for the
Elsinore Valley Municipal Water District,
California. Brought in to help cleanup and
streamline the agency’s funding efforts.
• CWSRF Loan Applications. For the
Upgrades Package, responsible for the
revision and submittal the General,
Environmental and Technical Packages
including Green Project Reserve
documentation to support a loan
forgiveness of $4M. For the Expansion
Project, responsible for the development
of the SRF Loan documents including all
four packages, Project Report, Climate
Change Worksheet, Green Project
Reserve Justification, and Climate Action
Plan. Developed required sole source
justification for the District’s preferred
DCS to SCADA vendor including Letter
Justification. Secured SRF Loan and $4M
in grant funding.
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Madison Rasmus, P.E.
Madison Rasmus has three years of experience on a wide range of projects in both southern and northern California. Her experience to date includes grant writing, planning, design, and construction work.
Relevant Experience
Staff engineer for the Cities of South San
Francisco and San Bruno, California,
$49 million Wet Weather and Digester
Improvements. The project includes design
of a new secondary clarifier, two storm
water pump stations, aeration basin
modifications, digester modifications, highsolids digestion system, and digester gas conditioning system. Extensive electrical
improvements were also completed for nine
motor control centers and four
programmable logic controllers.
Responsibilities included coordination and
review of construction submittals and
requests for information, regular site visits
and construction update meeting
attendance, and updates to the plant’s
operations and maintenance manual.
Project engineer for the Elsinore Valley
Municipal Water District, California,
Subbasin Groundwater Sustainability Plan.
Led the identification and development of
ongoing, near-term, and long-term projects
to improve groundwater sustainability.
Responsible for compiling existing
information and coordinating with the
District to document project details and the
anticipated contribution to groundwater
sustainability.
Project engineer for the City of
Mountain View, California, recycled water
feasibility studies, which were funded by
grants from the State Water Resources
Control Board and the U.S. Bureau of
Reclamation (Title XVI). The project
considered opportunities to expand the
system to serve the growing Silicon Valley
area, including redevelopment of Moffat
Field. Responsibilities included compilation
of the final report, authorship of chapter
portions, and team coordination.
Project engineer for the East Bay
Municipal Utility District, California,
Integrated Wastewater Master Plan.
Publicly-owned treatment works in the San
Francisco Bay Area are faced with numerous
challenges, including population growth,
potential new regulations, biosolids reuse,
air emissions, changing influent
characteristics from water conservation and
climate change, site constraints, aging
infrastructure, and more. These challenges
presented the need for the District to
implement upgrades and rehabilitation at
wastewater treatment facilities. With Carollo,
the District embarked on the development
of a comprehensive Master Plant to set
forth direction for the upgrades and
improvements needed. The Master Plan
provided a 30-year roadmap with project
implementation triggers and off-ramps;
prioritized, near-term Capital Improvement
Plan that allowed no-regret project
implementation; and a plan to maximize
revenues while meeting regulations.
Responsibilities included report compilation
and updates and development of
conceptual site layouts.
Project engineer for the City of Salinas,
California, Proposition 1 Storm Water Grant
Service. The City took the lead in preparing
a grant application for Proposition 1, Round
2 Storm Water Program Grant, administered
by the State Water Resources Control
Board. The City wanted to identify and
develop potential new storm water
elements for inclusion in the grant package.
Carollo was tasked with project
management and administration, research
and data collection and review,
development of a viable storm water project
list, development of a draft and a final grant
package, and submittal of the final grant
package.
Project engineer for the U.S. Bureau of
Reclamation, Temecula, California, Salinas
and Carmel River Basins Study. The purpose
of this study was to conduct a
comprehensive assessment to define
current and future imbalances in water
supply and demand and evaluate the risks
of climate change on water supply, water
deliveries, hydropower generation, water
180
quality, aquatic and terrestrial species,
floods, recreation, and ecosystem resiliency.
These assessments will be used as a
baseline to develop, evaluate, and
recommend adaptation and mitigation
strategies to address these risks. The study
employed a scenario-based planning
approach that evaluated the effectiveness of
a variety of potential water management
actions under a wide range of potential
future uncertainties.
Project engineer for the City and County
of Honolulu, Hawai’i, Sand Island Sewer
Basin (SISB) Facilities Plan Update. The SISB
encompasses the metropolitan Honolulu
area and includes a complex network of
gravity sewers and force mains, 17 major
pump stations, and the 90-mgd Sand Island
Wastewater Treatment Plant. This effort
includes disaster risk assessment planning
and an overall climate change vulnerability
assessment and resiliency plan. Ms. Rasmus
assisted in the research and writing for the
regulations report.
Staff engineer for the City of San Diego,
California, Condition Assessment of Three
Transmission Pipelines. The project involved
a condition assessment of three of the City’s
oldest and most critical water transmission
pipelines, which range from 30 to 48 inch in
diameter and are constructed of concrete
mortar lined and coated steel piping. The
project included field assessments with
limited shutdowns and application of stateof-the-art technologies to collect field data from the interior and exterior of the
pipelines with minimal disruption to water
operations. Responsibilities included
generating GIS project site maps and
participating in an in-pipe condition
assessment of 42-inch and 48-inch raw
water pipelines.
Staff engineer for the City of Escondido,
California, Meiden Ceramic Membrane Pilot
Plant, Meidensha Corporation. The
Meidensha Corporation has developed a
ceramic flat sheet membrane for use in
recycled water treatment. The goal of this
project was to obtain conditional
acceptance by the California Division of
Drinking Water (DDW) and compliance with
California Water Recycling Criteria (Title 22).
Black & Veatch ran the pilot testing at the
Escondido site and provided the data
analysis and reporting necessary to achieve
DDW and Title 22 acceptance. The project
also included regular pilot maintenance and
sample collection, data analysis, and
chemical oxygen demand testing.
Staff engineer for the Eastern Municipal
Water District, California, Cactus II Feeder
Transmission Pipeline. The transmission
pipeline is approximately 27,000 feet of 42-
inch, 36-inch, and 30-inch concrete mortar
lined and coated pipe. The project included
an initial utility investigation, pipeline
alignment evaluation, preliminary cost
estimation, development of the preliminary
design report, and development of final
design drawings and specifications.
Staff engineer for Rancho California
Water District, California, Upper VDC
Improvements Economic Sensitivity Analysis.
The District was considering proposed
improvements to the Upper VDC
groundwater basin to increase potable
water production and decrease dependence
on Metropolitan Water District treated
water. The project included development of
a cost update and sensitivity analysis
spreadsheet over a 30-year planning period
and assistiance in the development of a final
technical memorandum for presentation to
the District Board.
181
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so.
Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’sliability limits no lessthan $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy mustspecifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate.
The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agreesto require all contractors, and subcontractorsto do likewise. 182
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basisin relation to any other insurance orself insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring thatsuch coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 183
11. If Consultant’s existing coverage includes a deductible orself-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles orself-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason.
Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted assuch. 184
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its sub-consultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
185
CITY COUNCIL REGULAR MEETING MARCH 28, 2022
PUBLIC HEARINGS
5. (7: 00 PM TIME CERTAIN) PUBLIC HEARING TO CONSIDER INTRODUCTION AND FIRST READING BY TITLE ONLY OF ORDINANCE NO. 22-0356 OF THE CITY
COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, ADDING A NEW CHAPTER
1.12 TO THE SOLVANG MUNICIPAL CODE TO CHANGE THE SYSTEM OF
ELECTIONS FOR MEMBERS OF THE CITY COUNCIL FROM AT-LARGE SYSTEM
TO BY DISTRICT SYSTEM AND ADOPTING A MAP DESCRIBING THE
BOUNDARIES AND IDENTIFYING ELECTION SEQUENCING FOR EACH
ELECTORAL DISTRICT (FIRST READING)
PUBLIC COMMENT
RECEIVED AFTER DISTRIBUTION OF MEETING AGENDA
1 Annamarie Porter
Subject: FW: Election districts
From: Jack <[email protected]>
Sent: Sunday, March 27, 2022 4:31 PM
To: Xenia Bradford
Subject: Re: Election districts
I chose the second one noted as CCW
Xenia Bradford wrote on 3/27/22 3:30 PM :
Jack,
Please note that there are two revised versions of the orange plan posted now.
Thank you for your comment.
Xenia Bradford,
City Manager City of Solvang
Sent from a mobile device. Excuse brevity and typos.
From: Jack Williams <[email protected]>
Sent: Sunday, March 27, 2022 2:48:31 PM
To: City Hall <[email protected]>
Subject: Election districts
I favor the orange ccw plan because it does the best job of geographically keeping areas of interest together.
Jack T Williams
Sent from Jack's iPad