CITY COUNCIL AGENDA
CITY OF SOLVANG
6:30 PM - MONDAY, APRIL 11, 2022 – REGULAR MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:
Charlie Uhrig, Mayor
Mark Infanti, Mayor pro tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
Pursuant to California Assembly Bill 361 City Council meetings are permitted to be held via teleconferencing and the City will provide both remote and in-person participation options. Members of the public can observe and address the meeting telephonically or electronically. Those attending in person who are unvaccinated are required to wear masks and socially distance. Virtual participation is available via Zoom or phone. Join the Zoom meeting by visiting https://zoom.us/j/3066529195 (Meeting ID: 306 652 9195). If you wish to speak, please use the “raised hand” symbol. If you would like to make a comment by phone, please call into conference line at (888) 788-0099 (Meeting ID: 306 652 9195). The phone line will be open starting at 6 p.m. In-person speakers will be invited to make public comments first. Virtual speakers will follow. You may also observe the live stream of the City Council meetings on www.CityofSolvang.com/YouTube.
Distribution to the City Council – You may, but are not required to, submit your comment in advance.
Should you wish to do so, please do so via email prior to 5 p.m. on the Friday prior to the Council meeting to the City Clerk at: [email protected]. Your comment will be recorded and distributed appropriately.
AGENDA AND SUPPORTING MATERIALS - Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1644 Oak Street, Solvang, during regular business hours and on the City’s website www.cityofsolvang.com.
AGENDA POSTING NOTIFICATION - If you would like to receive notification of the agenda availability, please subscribe to our “Notify Me” list at: https://www.cityofsolvang.com/List.aspx. You will receive notification when the agenda is available for viewing on the website and you may view and/or print a copy.
DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA. Any writings that relate to an agenda item for an open session that is distributed to a majority of the Council after the posting of the agenda, will be available for public inspection at the City Clerk’s office, and may be posted to the website.
PUBLIC COMMENT - The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on non-agenda items, you may do so during the PUBLIC PARTICIPATION ON NON-AGENDA ITEMS section on the agenda. Each person is allotted three (3) minutes to speak.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT - It is the intention of the City of Solvang to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested. 1 6:30 PM OPEN SESSION – REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS, CEREMONIAL ITEMS
A. National Child Abuse Awareness & Prevention Month
B. DMV / Donate Life Month
C. Sexual Assault Awareness and Prevention Month
D. Fair Housing Month
PRESENTATIONS - None
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and the Consent Agenda. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report…………………………………………………………………………………...............…9
3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.
4. CONSENT AGENDA
All matters listed under Consent Calendar are considered to be routine and can be enacted in one motion. There will be no separate discussion of these items prior to the time that Council votes on the motion unless members of the City Council, staff or public request specific items to be discussed or removed from the Consent Calendar for individual action
A. Approve Order of Agenda as Presented.
B.Approve the Minutes of the City Council meeting of March 28, 2022 …………………………...…11 C.Approve Expense Report for March 2022 …………………………………………………………...16 D. Adopt Resolution 22-1165, a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the City of Solvang Meeting Bodies……………..28 E. Pursuant to contract terms, send 30-day contract termination notice to Cogs & Marvel terminating marketing services contract while the City restructures the marketing function per Tourism Advisory Board recommendations and Council direction……………………………………………….34 F. Approve response to Grand Jury Report titled “Keys to Housing the Homeless”...............................52 2 PUBLIC HEARINGS
5. PUBLIC HEARING TO CONSIDER SECOND READING AND ADOPTION BY TITLE ONLY OF ORDINANCE NO. 22-0356 OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, ADDING A NEW CHAPTER 1.12 TO THE SOLVANG MUNICIPAL CODE TO
CHANGE THE SYSTEM OF ELECTIONS FOR MEMBERS OF THE CITY COUNCIL FROM
AT-LARGE SYSTEM TO BY DISTRICT SYSTEM AND ADOPTING A MAP DESCRIBING THE
BOUNDARIES AND IDENTIFYING ELECTION SEQUENCING FOR EACH ELECTORAL DISTRICT (TIME CERTAIN 7:00 PM)
Open the Public Hearing, take public testimony, close the Public Hearing, and Adopt Ordinance No. 22-0356 final district map selection and election sequence for each electoral district………65
6. PUBLIC HEARING TO CONSIDER THE SOLVANG (SKYTT) MESA LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT, AND ADOPT RESOLUTION NO. 22-1166
CONFIRMING AND LEVYING ASSESSMENTS, AND AUTHORIZE THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY.
Open the Public Hearing, take public testimony, close the Public Hearing, and Adopt Resolution No. 22-1166, and authorize the City Manager to sign the necessary documents on behalf of the City to place the assessments on the property tax roll………………………………………………83
7. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION 22-1167 FOR THE SB 1 ROAD MAINTENANCE & REHABILITATION ACCOUNT PROJECT LIST FOR FY 2022-2023 .
Open the Public Hearing, take public testimony, close the Public Hearing, and Adopt the Resolution for Project List which identifies the transportation infrastructure, drainage infrastructure, or road maintenance project that the City will implement in FY 2022-23 utilizing the new SB 1 gas tax funding…………………………………………………………………………….107
REGULAR BUSINESS
8. SOLVANG FESTIVAL THEATER FUNDING REQUEST FY 2021-22
Consider approving funding request in the amount of $100,000 for Solvang Festival Theater operating expenditures within the current fiscal year and defer consideration of continued funding in the amount of $100,000 for another two-years to be considered through the Fiscal Year 2022-24 Financial Plan development. The funding is being sought due to the major renovation of the facility and interruption in operating revenue due to closure of the facility for a year. The capital improvements to the facility are being funded by community donations. …112
9. SENIOR CENTER FUNDING REQUEST FY 2021-22
Consider approving fee waiver for Development Plan review for the new Senior Center Facility project in the amount of $7,900. The new Senior Center building is being funded by community donations……………………………………………………………………………………………..120
10. SANTA YNEZ ROTARY 4TH OF JULY FIREWORKS FUNDING REQUEST 2021-22 Consider becoming a Grand Sponsor for the 4th of July 2022 Fireworks partnering with the Santa Ynez Rotary by contributing $25,000 toward the event. …………………………………124
11. SANTA YNEZ PIRATE FOOTBALL LEAGUE FEE WAIVER REQUEST Consider request to waive fee for highway banner in the amount of $450 at the request of the Santa Ynez Pirate Football League…………………………………………………………………127
12. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
13. ADJOURNMENT
3 AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 6th day of April 2022.
4 5
6 7
8 Meeting Date Agenda Item Agenda Action
25-Apr
LLMD Skytt Mesa Annual Assessment Second Reading Public Hearing Approve Parking Short-Term Improvements Business Policy
Employee of the Quarter Presentation N/A
Annual Law Enforcement Report Presentation Presentation N/A 9-May Quarterly Financial Report Consent Receive
HCA Park Improvements Project Report Business Receive
Waste Water Treatment Upgrade Phase 3 Conceptual
Review Business Policy
Grant Funding Applications and Special Events Funding
Requests for FY 2022-24 Financial Plan Business Approve Chamber of Commerce Economic Development
Proposal Funding Request Business Approve
Solvang Theater Funding Request due to Renovation of
the Facility Business Approve
Senior Center Funding Request for New Senior Center
Building Assistance Business Approve
Code Enforcement Program Modifications Business Approve 23-May Preliminary FY 2022-24 Financial Plan Business Approve Transit Operations Contract Award Business Approve
13-Jun Resolution calling for the holding of a General
Municipal Election Consent Approve
Resolution requesting the Board of Supervisors render
services Consent Approve
Resolution requesting Board of Supervisors consolidate
Election Consent Approve
Resolution adopting regulations for candidates for
elective office Consent Approve
Resolution providing for a procedure for determining
by lot a tie among candidates Consent Approve
Utility Rates Proposition 218 Public Hearing Public Hearing Approve Drought Restrictions Ordinance Amendment First
Hearing Public Hearing First Reading
Marketing Contract RFP Award Business Approve
27-Jun FY 2022-24 Financial Plan Adoption (Operating + Capital Improvement Program) Public Hearing Approve
Amend Appropriation Limit Public Hearing Approve
Drought Restrictions Ordinance Amendment Second
Hearing Public Hearing Approve
Utility Rates Resolution Adoption Public Hearing Approve 11-Jul
Meeting Date Agenda Item Agenda Action
N/A
Council Requested Agenda Items
ADVANCE CALENDAR
9 Agenda Item Agenda Action
November
Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor Pro Tem Business Approve
December Council selection of representatives to Committees and Agencies Business Approve
December (every
two years)
Appointment to Boards, Commissions, Committees Business Approve January Comprehensive Annual Financial Report Business Approve January Grant Funding Policy Review Business Approve
February Measure A 5-Year Local Program of Projects Public Hearing Approve February Fiscal Outlook and Financial Policies Business Approve February Council Budget Goal Setting Public Workshop Approve March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Business Approve
March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Business Approve June Two-Year Financial Plan Development or Budget
adoption Public Hearing Adopt
June Capital Improvement Program Public Hearing Adopt
June/July Amend Appropriation Limit Public Hearing Adopt Annual Reports
10 March 28, 2022
Monday
5:30 p.m.
5:30 PM – SPECIAL CLOSED SESSION CITY COUNCIL MEETING
CALL TO ORDER:
Mayor Uhrig called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT: Robert Clarke; Mark Infanti; Claudia Orona, Jim Thomas, Mayor Uhrig ABSENT: None
STAFF: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter
PLEDGE OF ALLEGIANCE
Led by Councilmember Thomas
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION AND NON-AGENDA ITEMS There were no public comments.
RECESS TO CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED POTENTIAL LITIGATION (gov. code §54956.9(d)(4)
One (1) potential Case
2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (gov. code §54956.9(d)(1) Name of Case:
South Coast Property Company 13-B, LP v. City of Solvang, Santa Barbara Superior Court Case No. 22CV00254
Mayor Uhrig recessed to Closed Session at 5:32 p.m.
RECONVENE TO OPEN SESSION
Mayor Uhrig reconvened the meeting at 6:24 p.m.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney David Fleishman reported there were no reportable actions during Closed Session.
ADJOURNMENT
Mayor Uhrig adjourned the meeting at 6:25 p.m.
MINUTES
SOLVANG CITY COUNCIL
SPECIAL CLOSED SESSION & REGULAR MEETINGS
Agenda Item 4B
11 6:30 PM – REGULAR CITY COUNCIL MEETING
CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:32 p.m.
ROLL CALL:
PRESENT: Robert Clarke; Mark Infanti; Claudia Orona, Jim Thomas, Mayor Uhrig ABSENT: None
STAFF: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter Utilities Director Jose Acosta
PLEDGE OF ALLEGIANCE
Led by Councilmember Clarke
PROCLAMATIONS, COMMENDATIONS, CEREMONIAL ITEMS - None
PRESENTATIONS
A. Broadband Project Update presentation
Bill Simmons, Project Lead, Broadband Consortium Pacific Coast, referenced a previous proposal regarding the regional strategy for broadband; thanked City Council for its support; introduced Project Coordinator Maria Kelly and deferred to her for a presentation.
Maria Kelly narrated a presentation with an update on the proposed project and announced a panel discussion on May 28, 2022 regarding digital equity and inclusion at City Hall.
Discussion followed regarding mapping and building a hard-wire infrastructure. It was noted that additional information is available at www.sbcag.org.
B. Legislative Update presentation
Dave Mullinax (via Zoom), Cal Cities Representative, provided an update of legislative activities; discussed bills, main legislative categories and housing, ballot initiatives, and upcoming board meetings.
Discussion followed regarding RHNA allocations not taking into account considerations relative to infrastructure such as drought and water shortages.
1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT AGENDA ITEMS Michael Baker, United Boys and Girls Clubs of Santa Barbara County, provided an update on their program.
There were no other public comments.
Motion by Mayor pro tem Infanti, to hear Item No. 5 at this time (7:00 p.m. time certain), seconded by Councilmember Orona, and carried 5-0.
12 Item No. 5 was heard at this time.
5. (7:00 PM TIME CERTAIN) PUBLIC HEARING TO CONSIDER INTRODUCTION AND FIRST READING BY TITLE ONLY OF ORDINANCE NO. 22-0356 OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, ADDING A NEW CHAPTER 1.12 TO THE SOLVANG MUNICIPAL
CODE TO CHANGE THE SYSTEM OF ELECTIONS FOR MEMBERS OF THE CITY COUNCIL
FROM AT-LARGE SYSTEM TO BY DISTRICT SYSTEM AND ADOPTING A MAP DESCRIBING
THE BOUNDARIES AND IDENTIFYING ELECTION SEQUENCING FOR EACH ELECTORAL
DISTRICT (FIRST READING)
Hold a Public Hearing to introduce Ordinance No. 22-0356 for the first reading and select final district map and election sequence for each electoral district
City Manager Bradford provided background and deferred to the City's consultant for a report.
Daniel Phillips, Consultant, National Demographics Corporation, narrated a PowerPoint presentation with an update on the City's transition to by-district elections.
Councilmember Thomas thanked Consultant Phillips for incorporating his suggestion for the orange map.
Discussion followed regarding election sequence options and providing for the continuity of government.
Members of Council expressed support for the orange map clockwise version.
Mayor Uhrig opened the public hearing.
There were no public comments and Mayor Uhrig closed the public hearing.
Motion by Mayor pro tem Infanti, to introduce Ordinance No. 22-0356 for the first reading and select the Orange map with the clockwise revision as the final district map and election sequence for each electoral district, seconded by Councilmember Orona, and carried with a roll call vote of 5-0.
City Council continued to Item 1 of the agenda.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Bradford narrated a PowerPoint presentation on the status of the General Plan Update process; discussed the Copenhagen Drive re-opening; announced upcoming special events; presented an update on commissions and committees and addressed the Advance Calendar. In addition, she spoke about next steps for the utility rate study and displayed a short water conservation video.
3. COUNCIL COMMENTS AND REQUESTS
Councilmember Infanti reported attending a meeting with the Air Pollution Control District and addressed the growing opioid crisis discussed at a recent Project Opioid meeting.
Councilmember Orona expressed condolences to the family and friends of Vincent Becerra.
Mayor Uhrig discussed the upcoming deadline for State Covid emergency rental relief; provided current statistics of Food Bank operations; spoke about attending a recent SBCAG meeting on broadband; urged residents to respond to the broadband survey and speed assessments and announced an upcoming Cycle MAYnia event as well as a Measure A Citizens Oversight Committee meeting. He reported receiving a letter from the Butlers, thanking City staff, the Planning Commission and Assistant City Attorney Chelsea O'Sullivan for their work on the Skytt Mesa resolution. On a personal note, Mayor Uhrig shared that his father recently celebrated his 98th birthday. 13 4. CONSENT AGENDA
a. Approve Order of Agenda as Presented. (Item 5 heard at 7:00 p.m. before Item 2) b. Approve Meeting Minutes:
i. Approve the Meeting Minutes of the March 7, 2022 City Council Special, City Council and Planning Commission Joint Special, and Planning Commission Regular as corrected ii. Approve the Minutes of the March 14, 2022 City Council Regular Meeting as corrected. c. Adopt by title only and waive further reading, of Ordinance 22-0354, an Ordinance of the City Council of the City of Solvang, California, Amending Title 11 of the Solvang Municipal Code to Address Accessory Structures in the Side-Yard and Rear-Yard Setbacks in Residential Zones d. Adopt by title only and waive further reading, of Ordinance 22-0355, an Ordinance of the City Council of the City of Solvang, California, Amending Titles 2, 8, 10, 11, and 12 of the Solvang Municipal Code to Reflect Planning Division Reorganization, Clarify Design Review Committee and Planning Commission Powers and Duties, Clarify Appeal Bodies, and Remove Outdated Code Provisions and Typographical Errors
e. Adopt Resolution No. 22-1163, a Resolution of the City Council of the City of Solvang designating the City Manager or Accounting Supervisor as the City of Solvang’s Authorized Agents (Cal OES form 130) to receive FEMA funding for the Great Plates Program Mayor pro tem Infanti made corrections to the minutes of March 7th and March 14th.
Motion by Mayor pro tem Infanti, to approve the Consent Agenda, with minutes as corrected, seconded by Councilmember Thomas, and carried with a roll call vote of 5-0.
PUBLIC HEARINGS
Item 5 was heard at 7:00 p.m. before Item 2
6. PUBLIC HEARING TO CONSIDER APPROVING THE GENERAL PLAN ANNUAL REPORT AND TO ADOPT A CATEGORICAL EXEMPTION PURSUANT TO SECTION 15306 OF THE
GUIDELINES FOR THE IMPLEMENTATION OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
Review and approve the General Plan Annual Report and adopt a categorical exemption pursuant to Section 15306 of the Guidelines for the Implementation of the California Environmental Quality Act (CEQA).
Planning Consultant Laurie Tamura (via Zoom), presented details of the General Plan Annual report.
Discussion followed regarding allocation of new units to the prior versus the current RHNA cycles.
Mayor Uhrig opened the public hearing.
There were no public comments and Mayor Uhrig closed the public hearing.
Motion by Councilmember Orona, to approve the General Plan Annual Report and adopt a categorical exemption pursuant to Section 15306 of the Guidelines for the Implementation of the California Environmental Quality Act (CEQA), seconded by Councilmember Clarke, and carried with a roll call vote of 5-0.
REGULAR BUSINESS
7. LCTOP FUNDING FOR THE LOT 4 & 5 EV CHARGING STATION PROJECT Adopt Resolution No. 22-1164, a Resolution of the City Council of the City of Solvang designating the City Manager as the City of Solvang’s Authorized Agent to execute the Certifications and assurances and agent forms for the Low Carbon Transit Operations Program (LCTOP) 14 City Manager Bradford narrated a PowerPoint presentation and announced the City has qualified for additional funding under the LCTOP.
Discussion followed regarding AB 266 extending the emission bus exemption and tax exemptions in addition to funding.
Mayor Uhrig opened public comments.
There were no public comments and Mayor Uhrig closed public comments.
Motion by Councilmember Clarke, to adopt Resolution No. 22-1164, a Resolution of the City Council of the City of Solvang designating the City Manager as the City of Solvang’s Authorized Agent to execute the Certifications and assurances and agent forms for the Low Carbon Transit Operations Program (LCTOP), seconded by Councilmember Orona, and carried with a roll call vote of 5-0.
8. PROFESSIONAL SERVICES AGREEMENT – GRANT WRITING SERVICES FOR WWTP
UPGRADES
Authorize the City Manager to enter into Professional Services Agreement with Carollo Engineers Inc. for grant writing services and approve budget amendment in the amount of $75,500 from General Fund.
City Manager Bradford presented a brief report; noted the PSA is specific to the wastewater treatment plan; discussed funding for the project and reported staff will continue to work on other programs for water infrastructure.
Utilities Director Jose Acosta discussed the phases of the project; reported that staff released an RFP for grant writing services; addressed review of the proposals and noted Carollo Engineers Inc. was selected as the contractor.
Mayor Uhrig opened public comments.
There were no public comments and Mayor Uhrig closed public comments.
Motion by Mayor pro tem Infanti, to authorize the City Manager to enter into Professional Services Agreement with Carollo Engineers Inc. for grant writing services and approve budget amendment in the amount of $75,500 from the General Fund, seconded by Mayor Uhrig, and carried with a roll call vote of 5-0.
9. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS - None Mayor Uhrig announced that Lieutenant Jeff Greene will be moving to the Air Support Unit for the Santa Barbara Sheriff's Department and wished him well.
10. ADJOURNMENT- Mayor Uhrig adjourned the meeting at 8:17 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
15 4/1/2022 11:38:37 AM Page 1 of 12
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 3/1/2022 - 3/31/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007413 City Hall 100-16002 603.31 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 1351329740 Siren 100-16002 66.14 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007638 Booster Pump Ran…100-16002 89.06 Southern California Gas Compa… 9500 02/22/2022 02/22/2022 Acct# 098 214 9500 0 100-16002 366.79 GARAGISTE EVENTS, INC INV0009892 02/26/2022 Refund- Rental Deposit 100-16002 490.00 Rory Goree INV0009893 02/19/2022 Refund- Rental Deposit 100-16002 425.00 William Mathena INV0009894 02/26/2022 Refund- Rental Deposit 100-16002 100.00 Melissa Veenstra INV0009924 03/14/2022 Refund- Rental Deposit 100-16002 100.00 Pers INV0009921 03/16/2022 Assesd Interest Past Due 100-20002 40.23 Pers INV0009921 03/16/2022 under collected Admin Fee 100-20002 -3.13 Pers INV0009929 03/29/2022 Under Collected Admin Fee 100-20002 -6.95 Mutual of Omaha Insurance C… CM0000287 03/15/2022 Under collected increased will c…100-20019 -0.08 Mutual of Omaha Insurance C… CM0000287 03/15/2022 Packard over collection 100-20019 0.97 Mutual of Omaha Insurance C… CM0000287 03/15/2022 Van Der Linden Termed CTC to … 100-20019 -186.30 Mutual of Omaha Insurance C… CM0000287 03/15/2022 Neto/Retoactive collection 100-20019 55.67 Mutual of Omaha Insurance C… CM0000287 03/15/2022 Acosta/retroactive 100-20019 92.76 Mutual of Omaha Insurance C… CM0000287 03/15/2022 Rubin Termed CTC to come 100-20019 -39.56 Pers INV0009921 03/16/2022 Acosta- collected dues- will be … 100-20019 1,528.23 Mutual of Omaha Insurance C… INV0009939 03/30/2022 Under Collected 100-20019 -0.07 Mutual of Omaha Insurance C… INV0009939 03/30/2022 Branson/Over Collection 100-20019 17.65 Mutual of Omaha Insurance C… INV0009939 03/30/2022 Packard Over collection 100-20019 0.97 Premier Access Insurance Com… INV0009941 03/31/2022 Branson-termed-CDT will be on… 100-20019 83.14 Platinum Plus for Business dba … 3831 03/10/22 03/22/2022 Billing- February 11,2022-March…100-20037 6,866.92 10,690.75
Department: 1000 - Council
Column Software PBC 8BC38120-0001 02/28/2022 Printing & Publishing - 100-1000-100-57015 109.73 Maria Shafer 2022-008 SOLV 02/28/2022 Preparation of Minutes - SDRC 100-1000-100-57016 212.50 Maria Shafer 2022-009 SOLV 03/02/2022 Preparation of Minutes- Goal Se…100-1000-100-57016 361.25 Maria Shafer 2022-010 SOLV 03/07/2022 Prepartion of Minutes- STAC 100-1000-100-57016 127.50 Maria Shafer 2022-011 SOLV 03/22/2022 Prepration of Minutes- City Cou…100-1000-100-57016 233.75 Solvang Bakery Inc. 710999 02/25/2022 City Hospitality-Saturday City C… 100-1000-100-58001 17.95 Islay Events 1014 03/01/2022 Audio/Video-City Council/TAC … 100-1000-100-63002 2,465.00 Islay Events 1015 03/01/2022 Audio/Video-City Council/TAC … 100-1000-100-63002 2,120.00 Santa Barbara Co Sheriff Dept 1431 02/28/2022 Contracted Law Enforcement -… 100-1000-130-56006 179,302.00 Department 1000 - Council Total: 184,949.68
Department: 1100 - Administration
Advantage Group, The 139812 02/28/2022 Annual Renewal/Admin Flex Fee…100-1100-105-51005 166.55 Mutual of Omaha Insurance C… INV0009901 03/15/2022 Retiree Life 100-1100-105-51005 272.43 Advantage Group, The INV0009926 03/25/2022 Retirement Health 100-1100-105-51005 6,027.99 Nielsen Building Material 24187 03/01/2022 Repairs & Maintenance 100-1100-120-43021 -1.40 Nielsen Building Material 24218 03/01/2022 Repairs & Maintenance- WWTP 100-1100-120-43021 -0.36 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1100-120-43021 -18.11 ALTA Language Services, Inc. IS568784 03/22/2022 Employee Screening- CStephen…100-1100-120-51010 132.00 WBCP, Inc. 6675 02/16/2022 Professional Services 100-1100-120-51011 832.50 David Packard INV0009898 02/04/2022 Education- Cal Cities Annual Co… 100-1100-120-51012 312.85 Staples Advantage 3501251131 02/26/2022 Supplies - Admin 100-1100-120-52003 259.15 Staples Advantage 3502973770 03/19/2022 Supplies- Admin 100-1100-120-52003 462.78 Staples Advantage 3502973771 03/19/2022 Supplies- Admin 100-1100-120-52003 32.33 Staples Advantage 3502973772 03/19/2022 Supplies- Admin 100-1100-120-52003 10.99 Staples Advantage 3502973773 03/19/2022 Supplies- Admin 100-1100-120-52003 -10.99 Exclusive Alarm Services 011280 03/09/2022 Monitoring Security-City Hall 100-1100-120-54002 186.00 Exclusive Alarm Services 011281 03/09/2022 Monitoring Security-Annex 100-1100-120-54002 162.00 Exclusive Alarm Services 011282 03/09/2022 Monitoring Security-Generator 100-1100-120-54002 150.00 Exclusive Alarm Services 011283 03/09/2022 Monitoring Security-Maintenan…100-1100-120-54002 150.00 Agenda Item 4.C
16 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 2 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Exclusive Alarm Services 011284 03/09/2022 Monitoring Security-Water Dep… 100-1100-120-54002 150.00 Exclusive Alarm Services 011312 03/21/2022 Monitoring Security- City Hall 100-1100-120-54002 195.00 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1100-120-57011 160.65 Central Courier LLC 50595 03/02/2022 Daily Bank Deposits - 3/01/22 - … 100-1100-120-57016 563.65 Santa Barbara County Associati… BB22-06 03/24/2022 Broadband Strategic Plan 100-1100-120-57025 3,581.30 Santa Maria Times 65063 02/17/2022 Public Relations 100-1100-120-57062 850.00 Santa Maria Times 65064 02/17/2022 Public Relations 100-1100-120-57062 850.00 Satcom Global FZE AS03220838 02/28/2022 SIM Card 100-1100-120-60006 42.75 Harrison Hardware INV0009900 03/10/2022 Finance Charge 100-1100-120-62005 2.14 JIM VREELAND MOTORS INC N0041 02/03/2022 City Vehicle- City Hall 100-1100-120-63010 27,305.30 Premier Access Insurance Com… INV0009941 03/31/2022 Mis over/under 100-1100-120-71009 -0.08 Comcast 0775 02/15/22 02/15/2022 Acct#939750775 100-1100-121-57064 384.54 ZWorld GIS 2022-0217 03/01/2022 GIS System Support 100-1100-121-57064 941.64 Level 3 Communications, LLC 281152492 02/17/2022 T-1 line 100-1100-121-57064 845.18 Level 3 Communications, LLC 284823666 03/17/2022 T-1 line 100-1100-121-57064 845.18 Lanspeed 53757 03/01/2022 Monthly Billing - March 100-1100-121-57064 3,735.17 Lanspeed 53823 02/28/2022 Portable SSD 100-1100-121-57064 175.01 Lanspeed 53824 02/28/2022 T-1 line 100-1100-121-57064 89.60 Lanspeed 53897 02/28/2022 Network Upgrade Project 100-1100-121-57064 2,767.78 Frontier Communications 5575 03/13/2022 03/13/2022 T-1 line 100-1100-121-57064 61.26 Comcast 5898 02/28/2022 02/28/2022 ACCT# 8155 70 005 0125898 100-1100-121-57064 84.76 Comcast 9241 03/20/2022 03/20/2022 Acct# 8155 70 005 0009241 100-1100-121-57064 13.23 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.40 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.40 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.43 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8041 Alex Quiroz 100-1100-121-57064 0.73 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.97 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.98 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9899922778 03/04/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 1.50 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9899922778 03/04/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 1.50 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.88 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.88 Verizon Wireless Services, LLC 9899922778 03/04/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 4.57 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 8.69 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.16 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.12 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-1900 Raymond Cano 100-1100-121-57064 48.61 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.01 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4668 Jorge Garcia 100-1100-121-57064 15.96 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.03 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.04 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-5942 Rec Department 100-1100-121-57064 19.41 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-245-1860 Robert Clarke 100-1100-121-57064 19.41 Verizon Wireless Services, LLC 9899922778 03/04/2022 805 697-6583 Claudia Orona 100-1100-121-57064 19.41 Verizon Wireless Services, LLC 9899922778 03/04/2022 805 697-6581 Mark Infanti 100-1100-121-57064 19.41 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4668 Jorge Garcia 100-1100-121-57064 20.57 Verizon Wireless Services, LLC 9899922778 03/04/2022 805 697-6584 Charlie Uhrig 100-1100-121-57064 22.86 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4668 Jorge Garcia 100-1100-121-57064 9.23 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-9013 Jenny B 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-9790 Emergency/#4 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-5093 Emergency/#5 100-1100-121-57064 23.27 17 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 3 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Verizon Wireless Services, LLC 9899922778 03/04/2022 805 697-6579 Jim Thomas 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.07 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 26.07 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.09 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 9.70 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-9450 Emergency/#3 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 8.69 RingCentral, Inc. CD_000373380 03/15/2022 Phone Subscription- March 100-1100-121-57064 1,057.96 Dude Solutions, Inc. INV-104408 01/21/2022 Smart Gov Project Management 100-1100-121-57064 6,384.00 Department 1100 - Administration Total: 60,710.89
Department: 1200 - Planning & Building
Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1200-200-57011 51.93 Urban Planning Concepts, Inc. 10386 03/03/2022 Professional Services - 2/01/22 -…100-1200-200-57016 10,785.00 Urban Planning Concepts, Inc. 10387 03/03/2022 Professional Services - 2/01/22 -…100-1200-200-57016 200.00 Eddie Hsueh 12 03/03/2022 Code Enforcement- 02/01/22-0… 100-1200-201-57063 2,665.00 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1200-210-57011 21.91 Department 1200 - Planning & Building Total: 13,723.84
Department: 1300 - Parks and Recreation
Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1300-300-57011 68.96 Advanced Automotive Solutions…32640 03/02/2022 Vehicle Repairs & Maintenance-…100-1300-350-53008 554.39 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1300-350-57011 52.74 Frederick Paul Lageman INV0009891 02/28/2022 Professional Services- Special E… 100-1300-350-57016 1,065.00 Candice Libera INV0009886 03/04/2022 Reimbursement Youth Program-…100-1300-365-52005 32.43 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1300-365-52005 31.38 Christophe Millner INV0009887 02/22/2022 Recreation Program- Kung Fu 100-1300-370-31008 70.00 Christophe Millner INV0009888 02/22/2022 Recreation Programs- Kung Fu 100-1300-370-31008 203.00 Christophe Millner INV0009889 03/02/2022 Recreation Program - Kung Fu 100-1300-370-31008 390.25 Christophe Millner INV0009890 03/02/2022 Recreation Program - Kung Fu 100-1300-370-31008 84.00 Department 1300 - Parks and Recreation Total: 2,552.15
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0009925 03/22/2022 SYVTBID- January (collected in … 100-1400-400-43020 -658.32 Statewide Traffic Safety and Sig… 03020223 02/14/2022 Tourism/Marketing Expense 100-1400-400-59010 381.01 Rafael Garcia 15 03/01/2022 Landscape Maintenance- Cope… 100-1400-400-59010 600.00 Comcast 1629 02/15/2022 02/15/2022 ACCT# 963061629 100-1400-400-59010 398.38 IDK Events, LLC 1802 01/01/2022 Visitor Center- January 100-1400-400-59010 8,265.11 IDK Events, LLC 1803 02/28/2022 Visitor Center- February 100-1400-400-59010 8,265.11 Frontier Communications 4056 03/11/2022 03/11/2022 Acct#- 805 686 4065 091119 5 100-1400-400-59010 132.70 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1400-400-59010 116.26 Visit the Santa Ynez Valley INV0009925 03/22/2022 SYVTBID- January (collected in … 700-1400-400-59016 32,257.68 Visit the Santa Ynez Valley INV0009925 03/22/2022 SYVTBID- January (collected in … 700-1400-400-61003 658.32 Department 1400 - Tourism Total: 50,416.25
Department: 1600 - Public Works/Engineering
Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 100-1600-300-52015 93.84 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 100-1600-300-52015 199.03 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 100-1600-300-52015 168.05 Nielsen Building Material 20859 02/09/2022 Repairs & Maintenance 100-1600-310-53003 134.40 Harrison Hardware 503851 02/22/2022 Repairs & Maintenance- HCA 100-1600-310-53003 77.57 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1600-310-53003 242.33 Todd Pipe & Supply S112540080.001 03/23/2022 Repairs & Maintenance-HCA 100-1600-310-53003 47.29 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007896 Bar BQ 100-1600-310-55001 14.28 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007479 Parks Shop (HCA) … 100-1600-310-55001 48.38 Valley Shield Termite and Pest … 11609 02/21/2022 Pest Management - HCA 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 11893 03/09/2022 Pest Management- HCA 100-1600-310-57057 100.00 Procare Janitorial Supply, Inc 149572 02/25/2022 Supplies - RR#2 100-1600-320-52003 469.77 Procare Janitorial Supply, Inc 149573 02/25/2022 Supplies - RR#2 100-1600-320-52003 294.44 Procare Janitorial Supply, Inc 149573-1 03/02/2022 Supplies - RR#2 100-1600-320-52003 133.59 18 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 4 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 149574 02/25/2022 Supplies - RR#2 100-1600-320-52003 408.24 Procare Janitorial Supply, Inc 149574-1 02/24/2022 Supplies - RR#2 100-1600-320-52003 80.42 Procare Janitorial Supply, Inc 149804 03/07/2022 Supplies-RR#2 100-1600-320-52003 76.88 Procare Janitorial Supply, Inc 150168 03/16/2022 Supplies-RR#2 100-1600-320-52003 504.27 Procare Janitorial Supply, Inc 150169 03/16/2022 Supplies- RR#2 100-1600-320-52003 316.91 Procare Janitorial Supply, Inc 150170 03/16/2022 Supplies- RR#2 100-1600-320-52003 482.55 Procare Janitorial Supply, Inc 150171 03/16/2022 Supplies- RR#2 100-1600-320-52003 267.18 SiteOne Landscaping Supply, LLC 116838259-001 03/10/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 582.88 SiteOne Landscaping Supply, LLC 116840161-001 03/10/2022 Repairs & Maintenance- Solvang 100-1600-320-53003 216.85 SiteOne Landscaping Supply, LLC 116871826-001 03/11/2022 Repairs & Maintenance- Solvang 100-1600-320-53003 88.03 Greenfield Turf, Inc. 253020 03/15/2022 turf solvang Park 100-1600-320-53003 2,904.05 Greenfield Turf, Inc. 253024 03/15/2022 Repairs & Maintenance- Solvang 100-1600-320-53003 160.55 Greenfield Turf, Inc. 253026 03/15/2022 turf solvang Park 100-1600-320-53003 4,095.95 Greenfield Turf, Inc. 253026 03/15/2022 Repairs and Maintenance 100-1600-320-53003 82.90 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1600-320-53003 122.77 Todd Pipe & Supply S112570280.001 03/14/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 208.17 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007947 City park restroom…100-1600-320-55001 22.94 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 1840991761 1600 Mission Park… 100-1600-320-55001 87.25 The Valley Gardener 31244 02/25/2022 Christmas Tree Maintenane - F… 100-1600-320-57023 300.00 Procare Janitorial Supply, Inc 149919 03/08/2022 Supplies- SFP 100-1600-330-52003 493.75 Procare Janitorial Supply, Inc 149920 03/09/2022 Supplies-SFP 100-1600-330-52003 325.07 Procare Janitorial Supply, Inc 150174 03/16/2022 Supplies-SFP 100-1600-330-52003 504.27 Procare Janitorial Supply, Inc 150175 03/16/2022 Supplies- SFP 100-1600-330-52003 249.36 Aramark Uniform Service 502000402914 02/28/2022 Supplies- Vets Hall, City Hall, An…100-1600-330-52003 43.06 SiteOne Landscaping Supply, LLC 116485494-001 02/25/2022 Repairs & Maintenance- SFP 100-1600-330-53003 315.20 SiteOne Landscaping Supply, LLC 116656121-001 03/03/2022 Repairs & Maintenance- SFP 100-1600-330-53003 180.62 Farm Supply Co 56430 03/09/2022 Repairs & Maintenance- SFP 100-1600-330-53003 63.55 Cal-Coast Machinery Inc. 743021 02/11/2022 Repairs & Maintenance- SFP 100-1600-330-53003 556.24 Cal-Coast Machinery Inc. 743232 02/11/2022 Repairs & Maintenance- SFP 100-1600-330-53003 353.37 Cal-Coast Machinery Inc. 745744 02/25/2022 Repairs & Maintenance- SFP 100-1600-330-53003 780.56 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1600-330-53003 102.83 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 6518806365 900 Alamo Pintado…100-1600-330-55001 50.51 S.Y.R.W.C.D. ID #1 0001 02/28/22 02/28/2022 900 Alamo Pintado Rd 100-1600-330-55002 681.46 Valley Shield Termite and Pest … 11614 02/23/2022 Pest Management- SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 11621 02/23/2022 Pest Management- SFP 100-1600-330-57057 85.00 Valley Shield Termite and Pest … 11895 03/04/2022 Pest Management- SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 11898 03/09/2022 Pest Management - SFP 100-1600-330-57057 100.00 SiteOne Landscaping Supply, LLC 116401630-001 02/22/2022 Turf Repair- SFP 100-1600-330-57060 147.51 SiteOne Landscaping Supply, LLC 116583873-001 03/01/2022 Turf Repair- SFP 100-1600-330-57060 34.75 SiteOne Landscaping Supply, LLC 116603430-001 03/02/2022 Turf Repair- SFP 100-1600-330-57060 113.06 EMTS, Inc. 23142 07/15/2021 Turf Repair 100-1600-330-57060 245.00 EMTS, Inc. 23135 07/15/2021 Repairs & Maintenance- Comm… 100-1600-340-53003 3,870.00 A-OK Power Equipment 634749 02/04/2022 Repairs & Maintenance- Comm… 100-1600-340-53003 10.76 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1600-340-53003 14.00 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1600-340-53003 25.83 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007090 Alisal Cmmn's park…100-1600-340-55001 13.19 Inner Nature 1489 02/28/2022 Village Planters Maintenance 100-1600-340-57029 2,400.00 Rafael Ruiz Janitor Service 1830 02/13/2022 Custodial - Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1831 02/13/2022 Custodial - Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1832 02/13/2022 Custodial - Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1833 02/21/2022 Custodial - Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1834 02/21/2022 Custodial - Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1835 02/21/2022 Custodial - Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1836 02/21/2022 Custodial - Restrooms 100-1600-400-57005 820.00 Rafael Ruiz Janitor Service 1837 02/21/2022 Custodial - Restrooms 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 1839 02/28/2022 Custodial - Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1840 02/28/2022 Custodial - Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1841 02/28/2022 Custodial - Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1844 03/06/2022 Custodial- Restrooms 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 1845 03/06/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 19 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 5 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Rafael Ruiz Janitor Service 1856 03/06/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1857 03/06/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1859 03/13/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1860 03/13/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1861 03/13/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1862 03/20/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1863 03/20/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1865 03/20/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1600-600-57011 20.28 Cole Phillips 102 03/14/2022 Engineering Intern-Stipend 100-1600-600-57016 646.00 Cole Phillips 103 03/14/2022 Engineering Intern- Stipend Ma… 100-1600-600-57016 969.00 Carrs Boots & Western Wear 12575 03/23/2022 Safety Boots- AQuiroz 100-1600-605-51014 52.50 Steve's Wheel & Tire 1-89309 02/02/2022 Vehicles Repairs & Maintenance 100-1600-605-53008 166.58 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1600-605-57011 38.13 Aramark Uniform Service 502000402914 02/28/2022 Supplies- Vets Hall, City Hall, An…100-1600-610-52003 43.06 Southern California Gas Compa… 2500 02/24/22 02/24/2022 Acct# 194 215 2500 7 100-1600-610-55001 350.04 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007128 Memorial Bldg 100-1600-610-55001 638.65 Comcast 8155 03/05/2022 03/05/2022 Acct# 8155 70 005 0228155 100-1600-610-55001 86.06 Valley Shield Termite and Pest … 11615 02/21/2022 Pest Management- Vets Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 11899 03/09/2022 Pest Management- Vets Hall 100-1600-610-57057 100.00 Aramark Uniform Service 502000402914 02/28/2022 Supplies- Vets Hall, City Hall, An…100-1600-620-52003 43.06 Clean Machine Laundromat 0838-41 03/14/2022 Repairs & Maintenance - City Ha…100-1600-620-53003 18.75 Valley Shield Termite and Pest … 12041 03/05/2022 Pest Management-City Hall 100-1600-620-53003 95.00 Neil W. Messick 5664 03/04/2022 Repairs & Maintenance- City Hall 100-1600-620-53003 1,755.00 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 100-1600-620-53003 2.79 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007413 City Hall 100-1600-620-55001 493.61 Southern California Gas Compa… 9500 02/22/2022 02/22/2022 Acct# 098 214 9500 0 100-1600-620-55001 300.10 Santa Barbara Co Air Pollution … 58208 02/17/2022 Small Annual Emissions Fee 100-1600-620-61009 471.48 Aramark Uniform Service 502000402914 02/28/2022 Supplies- Vets Hall, City Hall, An…100-1600-630-52003 43.06 Clean Machine Laundromat 0838-41 03/14/2022 Repairs & Maintenance - City Ha…100-1600-630-53003 18.75 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 7382657678 411 Second St 100-1600-630-55001 310.89 Southern California Gas Compa… 9410 02/22/2022 02/22/2022 Acct# 188 514 9410 6 100-1600-630-55001 337.69 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007667 Conference Vistors 100-1600-650-55001 115.55 Procare Janitorial Supply, Inc 149570 02/25/2022 Supplies - RR#1 100-1600-670-52003 489.98 Procare Janitorial Supply, Inc 149571 02/25/2022 Supplies - RR#1 100-1600-670-52003 386.28 Procare Janitorial Supply, Inc 150165 03/16/2022 Supplies-RR#1 100-1600-670-52003 336.18 Procare Janitorial Supply, Inc 150166 03/16/2022 Supplies- RR#1 100-1600-670-52003 446.86 Procare Janitorial Supply, Inc 150167 03/16/2022 Supplies-RR#1 100-1600-670-52003 211.28 Aramark Uniform Service 502000402906 02/28/2022 Supplies- RR#1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 2465713408 Alisal Restroom 100-1600-670-55001 429.98 Procare Janitorial Supply, Inc 149575 02/25/2022 Supplies - RR#3 100-1600-680-52003 211.23 Procare Janitorial Supply, Inc 149575-1 02/24/2022 Supplies - RR#3 100-1600-680-52003 267.18 Procare Janitorial Supply, Inc 149576 02/25/2022 Supplies - RR#3 100-1600-680-52003 195.95 Procare Janitorial Supply, Inc 150172 03/16/2022 Supplies- RR#3 100-1600-680-52003 336.18 Procare Janitorial Supply, Inc 150173 03/16/2022 Supplies- RR#3 100-1600-680-52003 366.57 Aramark Uniform Service 502000402910 02/28/2022 Supplies - RR#3 100-1600-680-52003 272.16 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007539 Lot #3 restroom 100-1600-680-55001 442.53 Carrs Boots & Western Wear 12575 03/23/2022 Safety Boots- AQuiroz 100-1600-690-51014 78.75 Procare Janitorial Supply, Inc 149577 02/25/2022 Supplies - Roads 100-1600-690-52003 438.20 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 100-1600-690-52015 252.19 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 100-1600-690-52015 79.00 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007080 City Sign HWY 246… 100-1600-690-53007 10.10 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0053695143 1250 Mission 100-1600-690-53007 15.62 Pacific Gas & Electric Company 5526 03/16/2022 03/21/2022 Acc# 3982645526-1 100-1600-690-55006 5,143.31 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 7478349044 Tree Lighting 1663…100-1600-690-55006 48.83 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 8848923416 Tree Lighting 1637…100-1600-690-55006 76.15 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1600-690-57011 77.08 Carrs Boots & Western Wear 12575 03/23/2022 Safety Boots- AQuiroz 100-1600-700-51014 26.25 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1600-700-57011 16.23 West Coast Arborists, Inc 182678 02/15/2022 Street Tree Maintenance 100-1600-700-57023 2,160.00 20 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 6 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount West Coast Arborists, Inc 182678-A 02/15/2022 Street Tree Maintenance 100-1600-700-57023 1,499.20 Pacific Gas & Electric Company 5526 03/16/2022 03/21/2022 Acc# 3982645526-1 100-1600-710-55001 447.24 Carrs Boots & Western Wear 12575 03/23/2022 Safety Boots- AQuiroz 100-1600-720-51014 17.50 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 100-1600-720-57011 27.57 MNS Engineers, Inc. 78601 09/07/2021 Stormwater Management Progr…100-1600-720-57016 7,290.00 MNS Engineers, Inc. 78602 09/07/2021 Stormwater Management Progr…100-1600-720-57016 2,092.50 MNS Engineers, Inc. 79885 02/28/2022 Stormwater Management Progr…100-1600-720-57016 7,828.75 SP Maintenance Services, Inc 83066 03/01/2022 Street Sweeping 100-1600-720-57022 3,464.50 Underground Service Alert of S… 220220691 03/01/2022 New Tickets - 11 100-1600-720-57028 21.27 Department 1600 - Public Works/Engineering Total: 99,531.22 Department: 3500 - Solvang Mesa LLD
Pacific Gas & Electric Company 1052 03/14/22 03/14/2022 Acct# 9629631052 5 205-3500-804-55001 10.84 Pacific Gas & Electric Company 3384 03/14/22 03/14/2022 Acct# 8207963384 6 205-3500-804-55001 10.84 Pacific Gas & Electric Company 8063 02/16/22 02/16/2022 Acct# 9910298063-0 205-3500-804-55001 0.05 Pacific Gas & Electric Company 8063 03/18/22 03/18/2022 Acct# 9910298063 0 205-3500-804-55001 39.54 Department 3500 - Solvang Mesa LLD Total: 61.27
Department: 5000 - Transit
Roadrunner Management Servi… 6634 03/01/2022 Farebox 502-5000-850-35021 -4,178.81 Roadrunner Management Servi… 6635 02/01/2022 Fuel Reimbursement - February…502-5000-850-52015 7,636.89 Roadrunner Management Servi… 6634 03/01/2022 Comcast 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 8346 03/01/2022 Wine Country Express - Solvang …502-5000-850-56003 1,666.66 Roadrunner Management Servi… 6634 03/01/2022 SYVT Operations Contract 502-5000-850-56010 50,768.15 Moore & Associates, Inc. 22.4779 03/01/2022 SYVT Marketing Services 502-5000-850-57001 358.75 Moore & Associates, Inc. 22.4779 03/01/2022 Postage 502-5000-850-57015 289.87 Moore & Associates, Inc. 22.4780 03/01/2022 Postage 502-5000-850-57015 2.10 Moore & Associates, Inc. 22.4780 03/01/2022 SYVT Management Services 502-5000-850-57016 1,293.75 Department 5000 - Transit Total: 57,942.36
Department: 5100 - Water
Advantage Group, The 139812 02/28/2022 Annual Renewal/Admin Flex Fee…500-5100-105-51005 13.16 Mutual of Omaha Insurance C… INV0009901 03/15/2022 Retiree Life 500-5100-105-51005 21.50 Advantage Group, The INV0009926 03/25/2022 Retirement Health 500-5100-105-51005 475.68 Department of Justice 567273 03/02/2022 Employee Screening- JNeto 500-5100-501-51010 32.00 USA Blue Book 897430 03/03/2022 Safety Gear 500-5100-501-51014 596.98 USA Blue Book 915301 03/18/2022 Safety Gear 500-5100-501-51014 248.22 Staples Advantage 3502973774 03/19/2022 Supplies- Water 500-5100-501-52003 82.38 Harrison Hardware 502336 01/27/2022 Supplies- Water 500-5100-501-52003 67.71 USA Blue Book 815441 12/09/2021 Hatch 500-5100-501-52003 104.07 USA Blue Book 815441 12/09/2021 Hach 2100Q Turbidimeter kit 500-5100-501-52003 1,500.00 USA Blue Book 891015 02/25/2022 Supplies- Water 500-5100-501-52003 169.12 USA Blue Book 894120 03/01/2022 Supplies 500-5100-501-52003 166.42 USA Blue Book 895884 03/02/2022 Supplies 500-5100-501-52003 513.97 USA Blue Book 895886 03/02/2022 Supplies 500-5100-501-52003 513.97 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 500-5100-501-52003 128.54 Infosend, Inc 208616 02/28/2022 Utility Bill Printing/Mailing 500-5100-501-52004 134.34 Infosend, Inc 208616 02/28/2022 Postage 500-5100-501-52008 814.34 USA Blue Book 751787 10/07/2021 Chorination 500-5100-501-52014 440.92 USA Blue Book 908881 03/14/2022 Chlorination 500-5100-501-52014 84.82 USA Blue Book 910706 03/15/2022 Chlorination 500-5100-501-52014 716.63 Brenntag Pacific, Inc BPI227371 03/18/2022 Chlorine Orders 500-5100-501-52014 1,440.94 Brenntag Pacific, Inc BPI227371 03/18/2022 Chlorine Orders 500-5100-501-52014 131.75 D & H Water Systems, Inc I2022-0394 03/17/2022 Chlorination 500-5100-501-52014 296.35 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 500-5100-501-52015 359.13 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 500-5100-501-52015 231.54 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 500-5100-501-52015 198.66 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 500-5100-501-52015 87.55 SiteOne Landscaping Supply, LLC 116760748-001 03/08/2022 Repairs & Maintenance- Water 500-5100-501-53003 264.82 SiteOne Landscaping Supply, LLC 116994388-001 03/16/2022 Repairs & Maintenance- Water 500-5100-501-53003 77.76 Alexander Pump Service, Inc. 1657 03/04/2022 New Well3 Pump & Motor 500-5100-501-53003 16,552.95 Nielsen Building Material 20853 02/09/2022 Repairs & Maintenance- Water 500-5100-501-53003 52.80 21 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 7 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Nielsen Building Material 22090 02/16/2022 Repairs & Maintenance- Water 500-5100-501-53003 68.27 Nielsen Building Material 22266 02/17/2022 Repairs & Maintenance- Water 500-5100-501-53003 75.21 Ramsey Asphalt Construction C… 8183 03/03/2022 Repairs & Maintenance 500-5100-501-53003 700.00 USA Blue Book 888204 02/23/2022 Repairs & Maintenance- Water 500-5100-501-53003 783.84 Solvang Auto Repair 023480 02/14/2022 Vehicle Repairs & Maintenance 500-5100-501-53008 101.42 Solvang Auto Repair 023549 03/10/2022 Vehicle Repairs & Maintenance 500-5100-501-53008 115.97 Steve's Wheel & Tire 1-89486 02/02/2022 Vehicle Repairs & Maintenance-…500-5100-501-53008 303.46 Alexander Pump Service, Inc. 1647 03/03/2022 Well4 Repair 500-5100-501-53011 8,278.64 Endress & Hauser, Inc. 6002317328 03/04/2022 new mag meter well7a 500-5100-501-53011 6,455.69 Todd Pipe & Supply S112583549.001 03/15/2022 Well Repairs & Maintenance 500-5100-501-53011 493.28 Pacific Gas & Electric Company 0769 03/14/2022 03/14/2022 Acct# 4922450769 6 500-5100-501-55005 1,625.69 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007110 Mun Improvement…500-5100-501-55005 15.51 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007364 Valve Old Mill Rd 500-5100-501-55005 12.05 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007428 Reservoir 500-5100-501-55005 42.23 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 4486137289 146 Rancho Alisal 500-5100-501-55005 14.08 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007414 Water Control Val… 500-5100-501-55005 10.07 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007241 Water Well #7 500-5100-501-55005 37.69 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 6977181775 Booster Station 70…500-5100-501-55005 668.01 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007780 Well #3 500-5100-501-55005 852.61 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007323 Pump 75 HP/Well … 500-5100-501-55005 1,647.15 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007287 Well #4 500-5100-501-55005 2,191.46 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007810 Pump (175 Alisal) 500-5100-501-55005 1,228.50 S.Y.R.W.C.D. ID #1 5001 02/28/22 02/28/2022 1890 Old Mill Rd. 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 02/28/22 02/28/2022 Alamo Pintado Rd. 500-5100-501-55010 1,767.62 S.Y.R.W.C.D. ID #1 QTR 2 21/22 03/01/2022 CCWA & DWR Variable- 4/1/22…500-5100-501-55011 27,522.49 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 500-5100-501-57011 116.02 HDR Engineering, Inc. 1200413564 03/07/2022 Water/Wastewater Fee Study 500-5100-501-57024 3,199.50 Underground Service Alert of S… 220220691 03/01/2022 New Tickets - 11 500-5100-501-57028 21.91 Underground Service Alert of S… 220220691 03/01/2022 New Tickets - 11 500-5100-501-57028 21.27 Tyler Technologies, Inc 025-371563 03/23/2022 Utility Billing - Maintenance 500-5100-501-57064 20.00 Comcast 0775 02/15/22 02/15/2022 Acct#939750775 500-5100-501-57064 47.88 Frontier Communications 1425 03/13/2022 03/13/2022 Acct# 805 686 1425 080105 5 500-5100-501-57064 164.51 ZWorld GIS 2022-0217 03/01/2022 GIS System Support 500-5100-501-57064 117.24 Level 3 Communications, LLC 281152492 02/17/2022 T-1 line 500-5100-501-57064 105.23 Level 3 Communications, LLC 284823666 03/17/2022 T-1 line 500-5100-501-57064 105.23 Lanspeed 53757 03/01/2022 Monthly Billing - March 500-5100-501-57064 465.05 Lanspeed 53823 02/28/2022 Portable SSD 500-5100-501-57064 21.79 Lanspeed 53824 02/28/2022 T-1 line 500-5100-501-57064 11.16 Lanspeed 53897 02/28/2022 Network Upgrade Project 500-5100-501-57064 344.61 Frontier Communications 5575 03/13/2022 03/13/2022 T-1 line 500-5100-501-57064 7.63 Comcast 5898 02/28/2022 02/28/2022 ACCT# 8155 70 005 0125898 500-5100-501-57064 10.55 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4424 Mike Mathews 500-5100-501-57064 29.34 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-350-8659 Water iPad #1 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-350-8659 Water iPad #2 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8264 Water iPad #3 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-6825 Keith Cote 500-5100-501-57064 0.84 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-245-6580 Water/SCADA Dia…500-5100-501-57064 60.21 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4659 Water On-Call Ph…500-5100-501-57064 0.17 Verizon Wireless Services, LLC 9899922778 03/04/2022 Cody Kephart- 805-325-0486 500-5100-501-57064 6.07 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-5645 Andrew Guynn 500-5100-501-57064 6.18 Santa Barbara County IN0061793 01/31/2022 Permit Fee 500-5100-501-61009 499.00 State Water Resources Control … LW-1035642 12/22/2021 Annual Fees - Billing Period 7/0… 500-5100-501-61009 14,135.30 GSI Water Solutions, Inc. 00662 002-1 03/11/2022 GSI River Wells Amendment 3 500-5100-501-70852 6,287.50 Meridian Consultants LLC 4466 02/16/2022 River Well Development 500-5100-501-70852 1,815.00 Sunbeam Solar Technologies, In…JC1611x4Feb 02/27/2022 Fredensborg Canyon Waterline …803-5100-501-70105 7,862.00 Department 5100 - Water Total: 119,953.37
Department: 5200 - Sanitary Sewer
Advantage Group, The 139812 02/28/2022 Annual Renewal/Admin Flex Fee…501-5200-105-51005 13.04 Mutual of Omaha Insurance C… INV0009901 03/15/2022 Retiree Life 501-5200-105-51005 21.50 Advantage Group, The INV0009926 03/25/2022 Retirement Health 501-5200-105-51005 475.68 22 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 8 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Central Coast Health Cen…3050359 02/17/2022 Employee Screening- MGoodwin 501-5200-502-51009 150.00 Staples Advantage 3501251133 03/05/2022 Supplies - WWTP 501-5200-502-52003 53.99 Staples Advantage 3502025910 02/25/2022 Suppllies- WWTP 501-5200-502-52003 9.70 Infosend, Inc 208616 02/28/2022 Utility Bill Printing/Mailing 501-5200-502-52004 134.34 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 501-5200-502-52009 59.25 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 501-5200-502-52015 73.54 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 501-5200-502-52015 92.52 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 501-5200-502-52015 129.64 Haaker Equipment Company C77502 01/31/2022 Repairs & Maintenance- WWTP 501-5200-502-53003 181.63 O'Reilly Automotive Stores, Inc.… 4372-267396 03/10/2022 Vehicle Repairs & Maintenance-…501-5200-502-53008 95.63 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007719 Sewage lift station… 501-5200-502-55001 186.27 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 501-5200-502-57011 51.93 HDR Engineering, Inc. 1200413564 03/07/2022 Water/Wastewater Fee Study 501-5200-502-57024 3,656.23 Water Systems Consulting, Inc. 6434 01/31/2022 Sewer Master Plan Update 2021 501-5200-502-57024 5,425.00 Water Systems Consulting, Inc. 6491 02/28/2022 Sewer Master Plan Update 2021 501-5200-502-57024 225.00 Tyler Technologies, Inc 025-371563 03/23/2022 Utility Billing - Maintenance 501-5200-502-57064 20.00 Comcast 0775 02/15/22 02/15/2022 Acct#939750775 501-5200-502-57064 18.13 ZWorld GIS 2022-0217 03/01/2022 GIS System Support 501-5200-502-57064 44.40 Level 3 Communications, LLC 281152492 02/17/2022 T-1 line 501-5200-502-57064 39.85 Level 3 Communications, LLC 284823666 03/17/2022 T-1 line 501-5200-502-57064 39.85 Lanspeed 53757 03/01/2022 Monthly Billing - March 501-5200-502-57064 176.12 Lanspeed 53823 02/28/2022 Portable SSD 501-5200-502-57064 8.25 Lanspeed 53824 02/28/2022 T-1 line 501-5200-502-57064 4.23 Lanspeed 53897 02/28/2022 Network Upgrade Project 501-5200-502-57064 130.51 Frontier Communications 5575 03/13/2022 03/13/2022 T-1 line 501-5200-502-57064 2.89 Comcast 5898 02/28/2022 02/28/2022 ACCT# 8155 70 005 0125898 501-5200-502-57064 4.00 Frontier Communications 7459 02/25/2022 02/25/2022 Acct# 805 688 7459 060995 5 501-5200-502-57064 84.12 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-2137 Paul Matsukas 501-5200-502-57064 0.06 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-9056 -WWTP On Call 501-5200-502-57064 11.40 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-2568 Trevor Holly 501-5200-502-57064 4.36 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8482 WWTP iPad 501-5200-502-57064 18.62 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4664 Nathan Giacinto 501-5200-502-57064 4.18 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-1898 Nick Rivera 501-5200-502-57064 0.66 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-245-1207 Sewer iPad 501-5200-502-57064 38.01 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-5943 Jeff Morss 501-5200-502-57064 0.15 Department 5200 - Sanitary Sewer Total: 11,684.68
Department: 5300 - WasteWater
Advantage Group, The 139812 02/28/2022 Annual Renewal/Admin Flex Fee…501-5300-105-51005 13.25 Mutual of Omaha Insurance C… INV0009901 03/15/2022 Retiree Life 501-5300-105-51005 21.53 Advantage Group, The INV0009926 03/25/2022 Retirement Health 501-5300-105-51005 476.42 Nielsen Building Material 24187 03/01/2022 Repairs & Maintenance 501-5300-503-52009 75.41 Jim's Service Center INV0009899 03/09/2022 Vehicle Fuel - February 501-5300-503-52015 73.54 Cal-Coast Irrigation 2202-632151 02/02/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 29.56 Cal-Coast Irrigation 2203-634680 03/02/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 88.71 Nielsen Building Material 24218 03/01/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 19.38 Santa Ynez Valley Hardware INV0009895 02/28/2022 Monthly Billing 501-5300-503-53003 129.28 AutoSys, LLC INV-0104 02/15/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 525.00 Asbury Environmental Services l500-00800483 02/24/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 95.00 O'Reilly Automotive Stores, Inc.… 4372-264688 02/24/2022 Vehicle Repairs & Maintenance-…501-5300-503-53008 27.63 O'Reilly Automotive Stores, Inc.… 4372-265810 03/02/2022 Vehicle Repairs & Maintenance-…501-5300-503-53008 134.82 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 402220705 Waste Str Plant 501-5300-503-55001 11,823.37 Pacific Gas & Electric Company 7582 03/18/2022 03/18/2022 0408007614 Fjord 501-5300-503-55001 1,927.60 Oilfield Environmental & Compl…2200945 02/25/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Oilfield Environmental & Compl…2201095 03/04/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Oilfield Environmental & Compl…2201216 03/14/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Oilfield Environmental & Compl…2201355 03/04/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Quadient Leasing USA, Inc. N9307169 03/22/2022 Lease Payments 501-5300-503-57011 107.91 Engel & Gray 22D00007 02/13/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,807.29 Engel & Gray 22K00007 02/20/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,229.82 Engel & Gray 22R00007 02/27/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,177.00 23 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 9 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Engel & Gray 23600007 03/06/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,180.72 Engel & Gray 23D00006 03/13/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 560.86 HDR Engineering, Inc. 1200413564 03/07/2022 Water/Wastewater Fee Study 501-5300-503-57024 1,143.02 Frontier Communications 6997 03/19/2022 03/19/2022 Acct# 805 688 6997 072877 5 501-5300-503-57064 322.51 Comcast 0775 02/15/22 02/15/2022 Acct#939750775 501-5300-503-57064 39.50 Kiza, Inc. 1189 03/06/2022 Monthly Internet Service- March 501-5300-503-57064 300.00 ZWorld GIS 2022-0217 03/01/2022 GIS System Support 501-5300-503-57064 96.72 Level 3 Communications, LLC 281152492 02/17/2022 T-1 line 501-5300-503-57064 86.82 Level 3 Communications, LLC 284823666 03/17/2022 T-1 line 501-5300-503-57064 86.82 Frontier Communications 2900 02/28/22 02/28/2022 Acct# 805 688 2900 110481 5 501-5300-503-57064 71.21 Lanspeed 53757 03/01/2022 Monthly Billing - March 501-5300-503-57064 383.66 Lanspeed 53823 02/28/2022 Portable SSD 501-5300-503-57064 17.98 Lanspeed 53824 02/28/2022 T-1 line 501-5300-503-57064 9.20 Lanspeed 53897 02/28/2022 Network Upgrade Project 501-5300-503-57064 284.28 Frontier Communications 5575 03/13/2022 03/13/2022 T-1 line 501-5300-503-57064 6.29 Comcast 5898 02/28/2022 02/28/2022 ACCT# 8155 70 005 0125898 501-5300-503-57064 8.70 Frontier Communications 6997 02/19/2022 02/19/2022 Acct# 805 688 6997 072877 5 501-5300-503-57064 322.55 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-2568 Trevor Holly 501-5300-503-57064 42.74 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4424 Mike Mathews 501-5300-503-57064 3.26 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-5943 Jeff Morss 501-5300-503-57064 1.27 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-4664 Nathan Giacinto 501-5300-503-57064 23.49 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-8482 WWTP iPad 501-5300-503-57064 19.39 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-757-2137 Paul Matsukas 501-5300-503-57064 0.11 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-588-1898 Nick Rivera 501-5300-503-57064 0.07 Verizon Wireless Services, LLC 9899922778 03/04/2022 805-325-9056 -WWTP On Call 501-5300-503-57064 11.87 Santa Barbara Co Air Pollution … 58208 02/17/2022 Small Annual Emissions Fee 501-5300-503-61009 471.48 Santa Barbara Co Air Pollution … 58208 02/17/2022 Small Annual Emissions Fee 501-5300-503-61009 471.48 Santa Barbara County IN0061030 01/31/2022 Permit Fee- WWTP 501-5300-503-61009 932.00 Cushman Contracting Corp. #09 01/10/2022 WWTP Aeration System Replac… 804-5300-503-70105 140,593.30 Carollo Engineers, Inc FB20928 03/11/2022 WWTP Water Quality Project - … 804-5300-503-70105 1,100.00 Department 5300 - WasteWater Total: 169,569.82
Grand Total: 781,786.28
24 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 10 of 12
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 389,658.78
205 - SKYTT MESA LLMD 61.27
500 - WATER FUND 112,091.37
501 - WASTEWATER FUND 39,561.20
502 - TRANSIT FUND 57,942.36
700 - SYV - TOURISM BUS IMP DIST 32,916.00
803 - WATER CAPITAL PROJECTS 7,862.00
804 - WWTP CAPITAL PROJECTS 141,693.30
Grand Total: 781,786.28
Account Summary
Account Number Account Name Payment Amount
100-1000-100-57015 Printing and Publishing 109.73
100-1000-100-57016 Professional Services 935.00
100-1000-100-58001 City Hospitality 17.95
100-1000-100-63002 Audio/Video System R/M 4,585.00
100-1000-130-56006 Law Enforcement Contract 179,302.00
100-1100-105-51005 Retiree Medical/Dental/Li… 6,466.97
100-1100-120-43021 Accts Payable Discounts -19.87
100-1100-120-51010 Employee Screening 132.00
100-1100-120-51011 Recruitment 832.50
100-1100-120-51012 Education 312.85
100-1100-120-52003 Supplies 754.26
100-1100-120-54002 Equipment 993.00
100-1100-120-57011 Lease Payments 160.65
100-1100-120-57016 Professional Services 563.65
100-1100-120-57025 Studies/Sales Tax 3,581.30
100-1100-120-57062 Public Relations 1,700.00
100-1100-120-60006 EOC Phone 42.75
100-1100-120-62005 Interest Expense 2.14
100-1100-120-63010 Vehicle Replacement 27,305.30
100-1100-120-71009 Miscellaneous -0.08
100-1100-121-57064 IT Expenses 17,883.47
100-1200-200-57011 Lease Payments 51.93
100-1200-200-57016 Professional Services 10,985.00
100-1200-201-57063 Code Enforcement 2,665.00
100-1200-210-57011 Lease Payments 21.91
100-1300-300-57011 Lease Payments 68.96
100-1300-350-53008 Vehicle Repairs & Maint. 554.39
100-1300-350-57011 Lease Payments 52.74
100-1300-350-57016 Professional Services 1,065.00
100-1300-365-52005 Recreation Programs 63.81
100-1300-370-31008 Recreation Fees 747.25
100-1400-400-43020 TBID - Admin. Reimburse… -658.32
100-1400-400-59010 Tourism/Marketing Expen… 18,158.57
100-16002 REIMBURSEABLE A/P PA… 2,240.30
100-1600-300-52015 Vehicle Fuel 460.92
100-1600-310-53003 Repairs and Maintenance 501.59
100-1600-310-55001 Utilities 62.66
100-1600-310-57057 Pest Management 200.00
100-1600-320-52003 Supplies 3,034.25
100-1600-320-53003 Repairs and Maintenance 8,462.15
100-1600-320-55001 Utilities 110.19
100-1600-320-57023 Tree Maintenance 300.00
100-1600-330-52003 Supplies 1,615.51
100-1600-330-53003 Repairs and Maintenance 2,352.37
100-1600-330-55001 Utilities 50.51
25 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 11 of 12
Account Summary
Account Number Account Name Payment Amount
100-1600-330-55002 Water and Sewer Charges 681.46
100-1600-330-57057 Pest Management 385.00
100-1600-330-57060 Turf Repair 540.32
100-1600-340-53003 Repairs and Maintenance 3,920.59
100-1600-340-55001 Utilities 13.19
100-1600-340-57029 Village Planter Maint. 2,400.00
100-1600-400-57005 Custodial-Restrooms 31,460.00
100-1600-600-57011 Lease Payments 20.28
100-1600-600-57016 Professional Services 1,615.00
100-1600-605-51014 Safety Gear 52.50
100-1600-605-53008 Vehicle Repairs & Maint. 166.58
100-1600-605-57011 Lease Payments 38.13
100-1600-610-52003 Supplies 43.06
100-1600-610-55001 Utilities 1,074.75
100-1600-610-57057 Pest Management 200.00
100-1600-620-52003 Supplies 43.06
100-1600-620-53003 Repairs and Maintenance 1,871.54
100-1600-620-55001 Utilities 793.71
100-1600-620-61009 Permit Fees 471.48
100-1600-630-52003 Supplies 43.06
100-1600-630-53003 Repairs and Maintenance 18.75
100-1600-630-55001 Utilities 648.58
100-1600-650-55001 Utilities 115.55
100-1600-670-52003 Supplies 2,132.46
100-1600-670-55001 Utilities 429.98
100-1600-680-52003 Supplies 1,649.27
100-1600-680-55001 Utilities 442.53
100-1600-690-51014 Safety Gear 78.75
100-1600-690-52003 Supplies 438.20
100-1600-690-52015 Vehicle Fuel 331.19
100-1600-690-53007 Highway Entrance Signs 25.72
100-1600-690-55006 Street Light Power 5,268.29
100-1600-690-57011 Lease Payments 77.08
100-1600-700-51014 Safety Gear 26.25
100-1600-700-57011 Lease Payments 16.23
100-1600-700-57023 Street Tree Management 3,659.20
100-1600-710-55001 Utilities 447.24
100-1600-720-51014 Safety Gear 17.50
100-1600-720-57011 Lease Payments 27.57
100-1600-720-57016 Professional Services - S… 17,211.25 100-1600-720-57022 Street Sweeping 3,464.50
100-1600-720-57028 Underground Alert 21.27
100-20002 Health Insurance Payable 30.15
100-20019 Due to/from Employees 1,553.38
100-20037 Business Card Payable 6,866.92
205-3500-804-55001 Utilities 61.27
500-5100-105-51005 Retiree Medical/Dental/Li… 510.34
500-5100-501-51010 Employee Screening 32.00
500-5100-501-51014 Safety Gear 845.20
500-5100-501-52003 Supplies 3,246.18
500-5100-501-52004 Utility Bill Printing/Supplies 134.34 500-5100-501-52008 Postage 814.34
500-5100-501-52014 Chlorination 3,111.41
500-5100-501-52015 Vehicle Fuel 876.88
500-5100-501-53003 Repairs and Maintenance 18,575.65
500-5100-501-53008 Vehicle Repairs & Maint. 520.85
500-5100-501-53011 Well Repairs and Mainten… 15,227.61
500-5100-501-55005 Power for Pumping 8,345.05
26 Expense Approval Report Payment Dates: 3/1/2022 - 3/31/2022 4/1/2022 11:38:37 AM Page 12 of 12
Account Summary
Account Number Account Name Payment Amount
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-55011 State Water Payments 27,522.49
500-5100-501-57011 Lease Payments 116.02
500-5100-501-57024 Studies 3,199.50
500-5100-501-57028 Underground Alert 43.18
500-5100-501-57064 IT Expenses - Water Fund 1,637.72
500-5100-501-61009 Permit Fees 14,634.30
500-5100-501-70852 River Well Development 8,102.50
501-5200-105-51005 Retiree Medical/Dental/Li… 510.22
501-5200-502-51009 Employee Medical Exams 150.00
501-5200-502-52003 Supplies 63.69
501-5200-502-52004 Utility Bill Printing/Supplies 134.34 501-5200-502-52009 Small Equipment 59.25
501-5200-502-52015 Vehicle Fuel 295.70
501-5200-502-53003 Repairs and Maintenance 181.63
501-5200-502-53008 Vehicle Repairs & Maint. 95.63
501-5200-502-55001 Utilities 186.27
501-5200-502-57011 Lease Payments 51.93
501-5200-502-57024 Studies 9,306.23
501-5200-502-57064 IT Expenses - Sewer 649.79
501-5300-105-51005 Retiree Medical/Dental/Li… 511.20
501-5300-503-52009 Small Equipment 75.41
501-5300-503-52015 Vehicle Fuel 73.54
501-5300-503-53003 Repairs and Maintenance 886.93
501-5300-503-53008 Vehicle Repairs & Maint. 162.45
501-5300-503-55001 Utilities 13,750.97
501-5300-503-57010 Lab Fees 1,196.00
501-5300-503-57011 Lease Payments 107.91
501-5300-503-57020 Sludge Disposal 5,955.69
501-5300-503-57024 Studies 1,143.02
501-5300-503-57064 IT Expenses - WWTP 2,138.44
501-5300-503-61009 Permit Fees 1,874.96
502-5000-850-35021 Fare Box Revenue -4,178.81
502-5000-850-52015 Vehicle Fuel 7,636.89
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-56010 Transit Contract 50,768.15
502-5000-850-57001 Marketing & Advertising 358.75
502-5000-850-57015 Printing and Publishing 291.97
502-5000-850-57016 Professional Services 1,293.75
700-1400-400-59016 SYVTBID Payments 32,257.68
700-1400-400-61003 City Admin Fee 658.32
803-5100-501-70105 Projects -WATER 7,862.00
804-5300-503-70105 Projects -WASTEWATER 141,693.30
Grand Total: 781,786.28
Project Account Summary
Project Account Key Payment Amount
**None** 756,559.40
City 107.91
Dist 25,118.97
Grand Total: 781,786.28
27 Agenda Item Number: 4d
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11
SUBJECT: Adopt Resolution No. 22-1165, a Resolution of the City Council of the City of Solvang, California authorizing remote teleconference meetings of the City Council, Commissions and Committees RECOMMENDATION:
Adopt Resolution No. 2-1165 to allow for continued remote attendance to teleconferenced meetings of the City Council, Planning Commission, and Committees.
SUMMARY:
On September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurred during a proclaimed state of emergency and state or local officials had imposed or recommended measures to promote social distancing.
On September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled “Health Officials AB 361 Social Distance Recommendation”, attached as Exhibit A to the Resolution.
State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara. Therefore, in reconsideration of the circumstances of the State of Emergency declared by Governor Newsom and findings that the State of Emergency still warrants the option of teleconferencing for City Council meetings, it is in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, we find necessity in invoking the provisions of AB 361 related to teleconferencing.
28 A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adoption of the Resolution would be in conformity with AB 361. Staff would return to the City Council no later than thirty (30) days after the adoption of the Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of the Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
ALTERNATIVES:
N/A
FISCAL IMPACT:
None.
ATTACHMENTS
A – Resolution No. 265
29 RESOLUTION NO. 22-1165
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA
AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL
PLANNING COMMISSION, DESIGN REVIEW COMMITTEE & TOURISM ADVISORY
COMMITTEE
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic, which Proclamation remains in effect; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, modifying the teleconferencing rules set forth in the Brown Act, Government Code sections 54950 et seq., subject to compliance with certain requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08- 21, providing that the modifications to the teleconferencing rules under the Brown Act would remain in place through September 30, 2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurs during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing; and WHEREAS, on September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled "Health Officials AB 361 Social Distance Recommendation", attached hereto as Exhibit A and incorporated herein; and WHEREAS, in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, the City Council finds it necessary to invoke the provisions of AB 361 related to teleconferencing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and are adopted as findings in support of this Resolution.
SECTION 2. The City Council has reconsidered the circumstances of the State of Emergency declared by Governor Newsom and finds that the State of Emergency still warrants the option of teleconferencing for City Council, Commission and Committee meetings.
SECTION 3. State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara.
Reso No. 22-1165
Remote Teleconferencing of meetings
Attachment A
30 SECTION 4. A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adopts this Resolution in conformity with AB 361.
SECTION 5. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of this Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
SECTION 6. This resolution shall be effective immediately upon adoption.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 11th day of April 2022.
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
Dave Fleishman, City Attorney Annamarie Porter, City Clerk Reso No. 22-1165
Remote Teleconferencing of meetings
31 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOL VANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1165 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of April 2022 and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
Reso No. 22-1165
Remote Teleconferencing of meetings
32 Santa Barbara County
P�.sucH
-1 ea Ith
DEPARTMENT
Van Do-Reynoso, MPH, PhD Director
Suzanne Jacobson, CPA Chief Financial Officer
Paige Batson, MA, PHN, RN Deputy Director
Darrin Eisenbarth Deputy Director
Dana Gamble, LCSW Interim Deputy Director
Polly Baldwin, MD, MPH Meaica/ Director
Henning Ansorg, MD Health Officer
EXHIBIT A
Public Health Administration
300 North San Antonio Road • Santa Barbara, CA 93110-1316 805/681-5100 • FAX 805/681-5191
HEALTH OFFICIALS AB 361 SOCIAL DISTANCE RECOMMENDATION
Issued: September 28, 2021
COVID-19 disease prevention measures, endorsed by the Centers for Disease Control and Prevention, include vaccinations, facial coverings, increased indoor ventilation, handwashing, and physical distancing (particularly indoors).
Since March 2020, local legislative bodies-such as commissions, committees, boards, and councils- have successfully held public meetings with teleconferencing as authorized by Executive Orders issued by the Governor. Using technology to allow for virtual participation in public meetings is a social distancing measure that may help control transmission of the SARSCo V :-2 virus. Public meetings bring together many individuals (both vaccinated and potentially unvaccinated), from multiple households, in a single indoor space for an extended time. For those at increased risk for infection, or subject to an isolation or quarantine order, teleconferencing allows for full participation in public meetings, while protecting themselves and others from the CO VID-19 virus.
Utilizing teleconferencing options for public meetings is an effective and recommended social distancing measure to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 disease. This recommendation is further intended to satisfy the requirement of the Brown Act (specifically Gov't Code Section 54953(e)(l)(A)), which allows local legislative bodies in the County of Santa Barbara to use certain available teleconferencing options set forth in the Brown Act. er
County of Santa Barbara
Van�hD
Public Health Director
County of Santa Barbara
Healthy people, healthy community, healthy environment. 33 Agenda Item Number: 4.E
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11, 2022
SUBJECT: Termination of Marketing Agreement with Cogs & Marvel RECOMMENDATION:
Pursuant to contract terms (section 4.01), authorize the City Manager to send 30-day contract termination notice to Cogs & Marvel terminating marketing services contract while the City restructures the marketing function per Council direction.
DISCUSSION:
The current marketing services contract with Cogs & Marvel scope of work includes variable tasks including social media, PR, special events application processing, and City sponsored special events.
The scope of work for first quarter of the current contract termed January 1 through July 31, 2022 has just been completed. The value of the contract is $300,000 payable in $50,000 per month increments.
Within Quarter 2 (Q2) of the contract, $75,000 was set aside for an event pending further recommendations by TAC and approval by City Council. At this time TAC has not recommended any events for Q2 of this contract. Moreover, the City Special Events calendar is very busy with special events held by third party organizations throughout the remainder of the contract term.
Per Council direction to re-organize the marketing services model, a termination letter is proposed to be issued to Cogs & Marvel terminating the contract with a 30-day notice. Assuming approval, the City Manager would transmit the termination letter on April 12, resulting in a termination date of May 12. Per contract terms, the City will issue Cogs & Marvel final payment for scope of work performed within the last 30 days except for scope of work to produce a second-quarter event, which is pass-through costs.
The early termination of the contract will allow the City to further evaluate returns on investment in marketing services such as social media placements and PR. The $150,000 through July 31, 2022 will be applied toward re-establishment of the marketing program under the new organizational structure.
The City Council approved Tourism Advisory Committee Recommendations on March 14, 2022, to restructure management of marketing services. The direction included clear segregation of Marketing services to be contracted out through a competitive process for contract execution starting with Fiscal Year 2022-23. Council also approved the establishment of a local Marketing & Events Coordinator (Manager) to work directly for the City to manage the Marketing contractor, administer Special Events, and work with Tourism Advisory Committee and local organizations.
The City has issued a Request for Proposals for marketing services with an expectation to award contract by June, 2022. Staff is preparing final recommendations to address a local Marketing & Events Manager position and event management organizational structure. The recommendations will be presented to City Council as part of Fiscal Year 2022-24 Financial Plan development to be implemented in July of 2022.
34 In the meantime, staff will engage short-term contractors to assist with website management and social media. Special Events permitting will be processed in house by existing staff.
ALTERNATIVES:
Council has full discretion and may provide with any alternative policy direction.
FISCAL IMPACT:
$150,000 in expenditure savings within General Fund.
ATTACHMENTS:
A – Cogs & Marvel Contract January – July 2022
35 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
This agreement is made upon the date of execution, as set forth below, by and between the City of Solvang ("City") and Cogs & Marvel USA, Inc, a Delaware Corporation ("Consultant") as assignee of that certain contract between IDK Events, LLC and the City dated as of October 1, 2019. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below and will continue in effect until terminated as provided herein.
1.02 Services: Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant's assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant's services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $300,000 (three hundred thousand dollars), unless and until this Agreement is amended as provided herein.
Attachment A
36 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
1.05 Billing/Payment Terms. All charges for Consultant's services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days ofreceipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. Consultant shall submit to the City receipts for any third-party expenditures incurred by Consultant for special events prior to City paying Consultant for such special events. All Consultant service invoices must be approved by the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance:
(a) Scott Shuemake shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement to be performed by Consultant. Consultant represents that it has the qualifications, experience, and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
(b) Consultant agrees to conduct any special events noted in Exhibit A in substantial conformity with the Tourism Advisory Committee's recommendations and the City Council's approval for such events. Consultant shall pay the City a negotiated percentage of gross revenues, a flat fee, a combination percentage of gross revenues and a flat fee, or any other revenue sharing agreement as may be negotiated between the city manager and the Consultant deemed by the city manager to be in the best interests of the city. Consultant shall assign an employee to be physically present in City immediately prior to, during and following special events to (i) ensure compliance with approved safety plans, (ii) handle special event permit applications and processing, (iii) conduct business notification requirements imposed by City, and (iv) coordinate with Consultant's special event executive producer. In no event shall the special event executive producer be the same person as the local contact required above unless the person is physically present in the City during all periods immediately preceding, during, and following the special event needed to perform the duties set forth in this sub-paragraph. (c) Consultant agrees to provide City with a detailed plan for any special events noted in Exhibit A, not later than 90 days prior to the first day of such special event. The plan shall include, but not be limited to the following:
1. A general description of the event
2. The date and times when the special event is to be conducted
3. The approximate times when assembly for, and disassembly of, the special event is to take place
4. The proposed location(s) and a general site plan for the special event
5. If City streets are to be used, a description of any street closures sought and protective measures to ensure pedestrian safety during such closures Cogs & Marvel USA, Inc. Agmt
37 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
6. The approximate number of persons, animals or vehicles that will constitute the special event
7. A description of the types of vehicles, if any, to be used in the special event.
8. A description of any equipment to be used to produce amplified sounds or noise.
9. The number and location of portable sanitation facilities
10. A description of any other equipment or services necessary to conduct the event with due regard for participant and public health and safety
11. The number of persons proposed or required to monitor or facilitate the special event and provide spectator or participant control and direction for events using city streets, sidewalks, or facilities
12. A description of first aid or emergency medical services, or both, that will be provided based on event risk factors
13. Insurance information deemed necessary by the City Attorney to ensure adequate coverage for the City arising out of claims from the special event
14. Any special or unusual requirements that may be imposed or created by virtue of the proposed event activity
15. Such other information as may be reasonably required by the City Manager upon submission of the information set forth above
2.02 Avoidance of Conflict oflnterest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City's business or interfere with the timely performance and completion of Consultant's services under this Agreement. (b) Consultant shall comply with all conflict-of-interest laws and regulations including, without limitation, the City's Conflict oflnterest Code (on file in the City Clerk's Office). All officers, employees and/ or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection ( d), will be performing a very limited and closely supervised func�t5�nd therefore, unlikely to have a conflict of interest arise. No disclosures are required for �ficers, employees, and/or agents of Consultant, except as indicated in Subsection (d). __ (Initials).
( d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant's work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City's Conflict oflnterest Code.
Scott Shuemake, Consultant
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
Cogs & Marvel USA, Inc. Agmt
38 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
2.04 Independent Contractor
(a) City and Consultant intend and agree that Consultant shall have no power to act as agent of the City without the express advance authorization of the City Manager. To the extent the scope of services set forth in Exhibit A provide for Consultant to provide permit intake and processing for City permits of any kind, Consultant shall have no independent authority to approve, modify or revoke such permits, which authority rests solely with City acting through the City Manager. Consultant shall provide such information as reasonably requested by the City Manager to allow the City Manager to consider whether the granting of such a permit is in the City's interest and in compliance with applicable law. (b) City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant's employees and agents have no right to Workers' Compensation and other City-sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant's employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant's employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City's active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a "construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
Cogs & Marvel USA, Inc. Agmt
39 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 (c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide "design professional services" as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b ). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents ("City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. ( d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City's defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant's services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant's duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
Cogs & Marvel USA, Inc. Agmt
40 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days' prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant's services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on July 31, 2022, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract.
It is contemplated that most of the services hereunder will be completed on or before July 31, 2022. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The City Manager may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum Cogs & Marvel USA, Inc. Agmt
41 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature oflnformation. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant's scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. ( c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.
Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant's obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY
TO: City OF SOLVANG
Copy to:
Cogs & Marvel USA, Inc. Agmt
ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Dave Fleishman
City Attorney
Richards, Watson & Gershon
84 7 Monterey Street, Suite 206
San Luis Obispo, CA 93401
42 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 TO CONSULTANT: Cogs & Marvel USA, Inc.
Aedamar Drummond
Scott Shuemake
2350 3
rd Street
San Francisco, CA 94107
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and Consultant waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.
This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation Cogs & Marvel USA, Inc. Agmt
43 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
Cogs & Marvel USA, Inc. Agmt
44 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 IN WITNESS WHEREOF, the parties have executed this contract on the following date.
Consultant:
2/16/2022
Date: ___________ _
2/16/2022
Date: ------------
City of Solvang:
2/16/2022
Date: ------------
APPROVED AS TO FORM:
City Attorney:
2/16/2022
Date: ------------
ATTEST:
Annamarie Porter, City Clerk
Cogs & Marvel USA, Inc. Agmt
Cogs & Marvel USA, Inc.
By: -�-O�;�f..�:�::�i�::�2�9-·��-· _�_()_li\,_J _____ _ Aedamar Drummond, CFO
Managing Director
[]:;t;b�� By: _ _,._--<> A11s211 -<>SF4274 --E2 ... c,---------- Scott Schumake, Marketing Consultant
I
✓ DocuSigned by:
By: -�4-8=26=6�7�AF�69=D=B6�4C�4 �· ·---------
Xenia Bradford, City Manager
Richards, Watson & Gershon
i�
By: _L�e�GAC-FZ�B-PA-P-124�e-s = ________ _
Dave Fleishman, City Attorney
45 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 Cogs & Marvel USA, Inc. Agmt
EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
46 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
COGS&MARVEL
Quote date:
Quote number:
Event name:
Event type:
Salesperson
Event manager
7 Feb 2022
QUOTE0262
Solvang H2 21/22
Event Management
Scott Shuemake
Summary of Quote
Marketing
Type
Marketing
Marketing
Marketing
Marketing
Marketing
Description
Social Media Marketing
• Minimum 3 posts per week
• Weekly Content Calendar
• DM Managment & Response
• Content Coordination & Release
Social Media Strategy
• Social Strategy & Weekly Updates
• KPI Measurement against Strategy
PR
• PR Placements
• Interview Requests & Follow Up
• FAM Visit Coordination
PR Strategy & Long Term Planning
Allowance for PR & Marketing Expenses
Marketing
Admin
Quote
From 2350 3rd Street
San Francisco
CA 94107
United States
For City of Solvang
Solvang
CA
Client Management
Ql Event
Q2 Event
Quantity
6 6
6 6
1 Total price
Total tax (0%)
Total including tax
Subtotal:
Unit price
US$6,000.00
US$4,000.00
US$2,500.00
US$2,500.00
US$15,000.00
US$105,000.00
US$15,000.00
US$30,000.00
US$75,000.00
US$75,000.00
US$300,000.00
US$0.00
US$300,000.00
Total price
US$36,000.00
US$24,000.00
US$15,000.00
US$15,000.00
US$15,000.00
US$105,000.00
47 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 Admin
Type Description Quantity Unit price Total price
Operations Management of all Event and Filming Applications Assumptions: - Monday - Friday 9- 6 US$2,500.00 US$15,000.00 project 5pm PST- 48 hour turnaround time for acknowlegement of request Does not include cost delivery of actual permits- Requests are forwarded for review to City Staff Subtotal: US$15,000.00
Client Management
Type Description
Operations project Weekly City Manager Meetings via Zoom Monthly In Person TAC Report Monthly delivery Virtual DRC/Council meeting as needed
Quantity Unit price Total price
6 US$5,000.00 US$30,000.00
Subtotal: US$30,000.00
Ql Event
Type Description
Operations project delivery Executive Producer
• Producer to design and oversee event in coordination with TAC • 2 Rounds of Client Review
Operations project delivery Production Costs all 3rd party production fees Quantity
3 1
Unit price Total price
US$2,000.00 US$6,000.00
US$69,000.00 US$69,000.00
Subtotal: US$75,000.00
Q2 Event
Type Description
Operations project delivery Executive Producer
• Producer to design and oversee event in coordination with TAC • 2 Rounds of Client Review
Operations project delivery Production Costs all 3rd party production fees Quantity
3 1
Unit price Total price
US$2,000.00 US$6,000.00
US$69,000.00 US$69,000.00
Subtotal: US$75,000.00
Total price
Total tax (0%)
Total including tax
US$300,000.00
US$0.00
US$300,000.00
48 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date ofthis agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M Bests rating of A- or better and a minimum financial size VII General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
Cogs & Marvel USA, Inc. Agmt
49 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant's general liability policy shall not contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
Cogs & Marvel USA, Inc. Agmt
50 DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
Cogs & Marvel USA, Inc. Agmt
51 Agenda Item Number: 4.F
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11, 2022
SUBJECT: Response to Grand Jury Report “The Keys to Housing the Homeless” RECOMMENDATION:
Authorize the Mayor to submit response to the Grand Jury report titled The Keys to Housing the Homeless as presented in Attachment A.
DISCUSSION:
The Santa Barbara County Grand Jury requires the City’s response to the report titled The Keys to Housing the Homeless. The proposed response is presented in Attachment A.
ALTERNATIVES:
Council has full discretion and may provide with any alternative policy direction.
FISCAL IMPACT:
N/A
ATTACHMENTS:
A – City of Solvang Proposed Response to the Grand Jury Report B – Grand Jury Report
52 April 11, 2022
Santa Barbara County Grand Jury
Presiding Judge Gustavo Lavayen
312 Cook Street
Santa Maria, CA 93454
RE: Response to Grand Jury Resport Titled “The Keys to Housing the Homeless” Honorable Judge Lavayen,
The City of Solvang respectfully submits response to the Grand Jury Report titled The Keys to Housing the Homeless.
City of Solvang Response:
Finding 1 During the COVID-19 pandemic Project Roomkey demonstrated the value of providing rooms, with appropriate services, for the vulnerable elderly homeless with underlying health conditions.
Response: Agree
Recommendation 1 That the Santa Barbara County Board of Supervisors and all city councils within the County establish programs similar to Roomkey in both North and South County to continue to provide rooms, with appropriate services, for vulnerable elderly homeless with underlying health conditions.
Response: Will not be implemented. City of Solvang is a small community with limited resources. The City lost more in revenue during COVID-19 than it received from American Rescue Plan funding. The City’s economy and well-being fully depends on the tourism industry.
The hotel rooms are essential for generating revenues to pay for essential services including public safety.
Finding 2 Few hotels and motels throughout Santa Barbara County were willing to participate in Project Roomkey.
Response: Agree
Recommendation 2 That the Santa Barbara County Board of Supervisors instruct the Santa Barbara County Community Services Department to form an alliance with all city councils within the County to develop a roster of hotels and motels willing to participate in a Roomkey-type program.
Attachment A
53 Response: Will not be implemented. The City of Solvang is a small community with limited resources. The City lost more in revenue during COVID-19 than it received from American Rescue Plan funding. The City’s economy and well-being fully depends on the tourism industry.
The hotel rooms are essential for generating revenues to pay for essential services including public safety.
Finding 3 Buildings for Homekey conversion have been difficult to locate and acquire.
Response: Agree
Recommendation 3 That the Santa Barbara County Board of Supervisors and all city councils within the County identify possible Homekey sites including government owned properties in each jurisdiction.
Response: Will not be implemented. The City of Solvang is almost at full build out and is focusing on meeting existing State housing requirements.
Finding 5 Both Project Roomkey and Project Homekey are reliant on short-term or one-time funding from the State and Federal governments.
Response: Agree
Recommendation 5 That the Santa Barbara County Board of Supervisors and all city councils within the County develop and implement a plan for funding Roomkey and Homekey-type programs.
Response: Will not be implemented. Without interest from property owners/ hotel owners, etc. the City of Solvang will not commit to funding such program.
Sincerely,
Xenia Bradford
City Manager, City of Solvang
54 2021 Santa Barbara County Grand Jury Page 1
THE KEYS TO HOUSING THE HOMELESS
Two State Programs Offer Rooms and Homes
SUMMARY
In 2020, the State of California (State) proposed two programs to help communities manage their homeless populations: Project Roomkey and Project Homekey. Both programs were also an urgent response to the COVID-19 pandemic to prevent disastrous effects on the homeless.
Roomkey secured short-term hotel rooms for chronically ill elderly homeless who were at risk of catching and spreading the virus. Homekey was intended to house some of that same population through conversion of available buildings to permanent housing. The State offered one-time funding for the communities able to meet specific time sensitive requirements. Santa Barbara County (County) took advantage of the State’s offers to provide temporary and permanent housing to some of the County’s homeless.
The 2021 Santa Barbara County Grand Jury (Jury) studied the two new Projects as they were implemented in Santa Barbara County. The Roomkey funding ended September 30, 2021; the Homekey funding allocation ended December 31, 2020. These time constraints motivated Santa Barbara County agencies to work together quickly to accomplish the housing goals.
The County has found it difficult to duplicate its successes with Projects Roomkey and Homekey. There is a discouraging lack of available property in the County, and property owners are reluctant to turn over what they have for the purpose of housing the homeless. Nor are there identified local funds to sustain the two programs without additional State and Federal grant allocations. The 2021 Santa Barbara County Grand Jury looked into the barriers that limit the success of the two homeless programs.
INTRODUCTION
The COVID-19 virus increased the need for homeless services, highlighting the dire conditions for a subset of the unhoused population who were especially at risk of contracting the virus – the elderly and those with underlying medical conditions. In the spring of 2020, hospitals were filling up at a time when people were exposed to the virus. At the same time, homeless shelters were required to implement social distancing, which forced them to reduce their population (at one shelter by more than 60 percent and at another by 13 percent) because of COVID and send some individuals back into the streets. The County needed to determine the best way to protect the homeless.
Confronting this challenge, the State of California initiated a plan with generous funding for the counties struggling with how to protect the homeless from the virus. Using Federal Emergency Management Agency (FEMA) and Coronavirus Aid, Relief, and Economic Security Act (CARES) funding, the State offered two programs, Project Roomkey and Project Homekey, to stimulate community participation in these innovative housing programs for the homeless.
In April 2020, Governor Newsom announced Project Roomkey, which would get people experiencing homelessness and at risk of getting COVID into participating hotels or motels on an emergency basis. Roomkey was intended to open underused hotel or motel rooms for the Attachment B
55 2021 Santa Barbara County Grand Jury Page 2
homeless who needed to isolate or quarantine from exposure to COVID-19. The State’s goal was to find up to 15,000 rooms to temporarily shelter these homeless in supervised programs with case management. Jurisdictions who participated also agreed to then re-house them into permanent housing, supported by services.
As a first response to the pandemic, Roomkey was considered an interim response to a public health crisis that had already strained the health care system. The original program termination date was June 30, 2021; it was later extended to September 30, 2021. Statewide, a total of $150 million was dedicated to the initial Project Roomkey in June 2020. The Governor added another $62 million in November 2020 in order to avoid evictions of those homeless in rooms when the program was set to end in December 2020.
Project Homekey was intended to be the next step in the longer term crisis of homelessness by converting hotels and other similar buildings to permanent housing. On June 30, 2020, the State introduced Homekey for homeless housing using $600 million of coronavirus relief funds for the program statewide, and $300 million to help efforts to reduce homelessness. Similar to Roomkey, Homekey was conceived as a State partnership with cities and counties applying for grants, this time to purchase hotels, motels and other appropriate but underused buildings for conversion. The rehabilitated units would provide permanent housing for the homeless. By the end of 2020, more than $846 million had been awarded to 48 jurisdictions for 94 projects across the State.
In the process of tackling homeless vulnerability during the pandemic, Santa Barbara County and its cities made promising steps to address homelessness with the one-time State funding. The County leased rooms in a hotel in South County for Project Roomkey for a limited time and converted an office building in North County for permanent housing using Project Homekey funding. A great deal of collaboration among County agencies went into the accomplishment of these two projects, establishing important groundwork for any future homeless projects. Yet even with outside funding either ending or being time-restricted, the long-term future of Projects Roomkey and Homekey, including property acquisition and conversion, in Santa Barbara County is uncertain.
METHODOLOGY
The 2021 Santa Barbara County Grand Jury interviewed representatives from homeless assistance programs across the County, Santa Barbara County Housing and Community Development Division, and the City of Santa Barbara Community Development Department.
The Jury also interviewed representatives from the Santa Barbara County Public Health and Santa Barbara County Behavioral Wellness Departments, as well as the Santa Barbara City and County Housing Authorities. The Jury met with an affordable housing contractor, a homeless shelter case manager, and a homeless shelter executive director. Additionally, numerous news articles, local city and County agenda letters, and State public information posts were reviewed. 56 2021 Santa Barbara County Grand Jury Page 3
OBSERVATIONS
Project Roomkey
In February 2020, the Santa Barbara County Housing and Community Development Division reported a total of 1,897 homeless county wide, of which 1,223 were unsheltered, 674 in emergency shelters or transitional housing. One month later, the Board of Supervisors declared a local emergency for the pandemic. County officials quickly formed a COVID-19 Homeless Task Force Response Team and devised emergency solutions to strategic problems hitting the homeless population. With shelters needing to minimize occupancy and various agencies closing down, the homeless lost access to beds and to such services as showers and meals. The Santa Barbara County Task Force devised alternative sites for beds and services. One first step was the opening of the gym at Santa Maria High School; it was converted to a shelter for 71 homeless individuals for two months. Concurrently, the Public Health Department began by securing a limited number of rooms as emergency shelters in hotels in North and South County in order to protect those at risk of contracting COVID-19.
The Task Force also initiated steps that led to participation with the State in Project Roomkey.
By the end of April 2020, the County was able to open rooms at a hotel in South County. The City of Santa Barbara and People Assisting the Homeless (PATH) helped organize this novel response to the pandemic. Roomkey in the County began with 40 homeless individuals. In Santa Barbara County, county officials prioritized individuals over age 65 with a serious health condition, then those under 65 with a serious health condition, and lastly those over 65. The age qualification was later lowered to 55. FEMA later made these criteria for Roomkey housing official for all the chronically homeless in the State.
Santa Barbara County Public Health did a medical review to establish adherence to Center for Disease Control guidelines for those who were invited to join the program. The homeless came from the hospital emergency rooms and shelters, but mostly from the streets. Originally, they were invited to stay 90 days, but extensions were allowed. At its peak, there were 70 occupants participating in Project Roomkey. By October 2021, the Project had sheltered over 190 individuals.
While not all seniors with chronic illnesses chose to take advantage of the Roomkey housing continuum due to program restrictions (curfew, and no noise, smoking, visitors, alcohol, or drugs, etc.), the Jury learned the target population is more likely to move into a hotel room rather than into congregate shelters.
Locally, it was difficult to find hotels to participate in Project Roomkey. Hotel owners were hesitant to house a high-risk population. The County was unable to find a willing participant in North County, and only one hotel in South County agreed to rent one wing for a limited period of time. Even the drop in hotel occupancy during the pandemic was not enough to entice hotel owners to turn over their rooms to a county-run program for the homeless. The original Roomkey hotel returned to tourism at the beginning of 2021. Fortunately, the County was able to lease another hotel in South County with rooms for 80 individuals and rent as many as ten hotel rooms in Santa Maria.
One intention of the Roomkey program was to house individuals until they could transition into permanent housing, a process estimated to take 90 days. Successfully staying in a hotel room was considered a stepping-stone to independent living. By the end of September 2021, eighty57 2021 Santa Barbara County Grand Jury Page 4
eight individuals were able to make the transition. The most vulnerable were the first to be rehoused with services.1 With the fortunate timing of units becoming available in newly opened apartment complexes with the Housing Authority of the City of Santa Barbara, nine formerly homeless moved into existing available units. Others “voluntarily or involuntarily exited” the program, according to the County. At the one-year mark, program administrators within the County reported to the Jury that 56 percent of Roomkey participants had left the streets and moved into housing. The rate dropped slightly by the program’s end in September due to a lack of available units, reducing the ability to re-house clients.2 It has been estimated that the cost of housing one person in a hotel room with provided services is $180 per night. Services include security, staff, meals, transportation, and supplies. FEMA will reimburse the County only up to $90 per night, and the County must make up the difference.
FEMA reimbursement is expected to end in December 2021. Behavioral Wellness and Public Health continue to provide wraparound services, which include case management and medical and mental health care. To date, the County has been able to tap into CARES funds and homeless program funds from the Department of Social Services to pay the extra room and service costs. With Roomkey, local hospitals, County, and municipal public services were spared some heavy recurring costs and services related to caring for this dependent population.
The first Project Roomkey in Santa Barbara County received more than $1 million in State funding. Project Roomkey is dependent on funding from the State and Federal government, and the program cannot continue unless the County identifies another revenue source. The 2021-22 California State budget is maintaining $150 million in funding for a modified Project Roomkey and Rehousing Strategy, with the intention of allowing residents of Roomkey to stay until they can find permanent housing. From that, Santa Barbara County will receive a baseline allocation of $772,384 for the work of transitioning the formerly homeless. That money will be used to rehouse at least 40 of those remaining in the Roomkey motel.
Project Roomkey has been a model for other programs in the County. City Net in the City of Santa Barbara has been inviting homeless individuals to stay in 15 different motels located around the city for six months. City Net’s program, known as the scattered model, is being considered for future hotel/motel leasing in the County because of its reduced impact on surrounding businesses and neighborhoods. City Net also established a temporary Roomkey-type program in Santa Barbara. After the Loma Fire within city limits in May 2021, the Santa Barbara City Council voted to pay for a program to shelter those living in encampments through the fourmonth fire season. Full-service motel rooms are expensive,3 but the City of Santa Barbara felt it
had to do something to reduce the threat of fires from homeless encampments in fire-prone areas.
Roomkey has served as a stimulus for thinking creatively about homeless issues and for opening doors to homeless housing. Overall, Project Roomkey motivated the County to find a quick and easily accomplished solution for the most vulnerable homeless at a critical time.
1 This follows the National Alliance to End Homelessness, Housing First protocol of housing the most vulnerable first.
2 The Housing Authorities of Santa Barbara County and the City of Santa Barbara have several affordable housing projects in progress now. Each development includes some units for formerly homeless clients. There should be a greater movement through the housing continuum again once the Housing Authority units are available, which will increase the re-housing rate percentage again.
3 The daily cost of the room was estimated at $109/day, plus $157/day for services. (Nick Welsh. “Upper State Street Motel May Rent All Rooms to Homeless.” Santa Barbara Independent. June 26, 2021.) 58 2021 Santa Barbara County Grand Jury Page 5
Project Homekey
Project Homekey is California’s evolutionary next step after Project Roomkey. The State hoped that some of the Roomkey hotels would become part of Homekey’s permanent housing program.
While none of the hotels were willing to sell to the County, the Housing Authority of the County of Santa Barbara (HASBARCO) applied for and received one grant award of $3.12 million to acquire an office building in Lompoc and repurpose it to permanent housing with supportive services for its residents. The County added $1.5 million. The building had originally been an apartment building and then was converted to an office building used by the County’s Behavioral Wellness Department. Some remodeling was needed to create apartments again.
The State not only challenged jurisdictions to find buildings to rehabilitate for the homeless, but it also imposed tight time restrictions in the application process. Project Homekey was announced June 30, 2020. Local governments had to identify properties, have remodeling plans, partners, and a proposal in place by August 13, five weeks after the announcement of funding.
They then needed to purchase the properties, revitalize them, and, finally, occupy them by the end of the year. In Lompoc, 14 residents and one manager moved into their new homes just before and just after the deadline of December 31, 2020. All in all, this was a five-and-a-halfmonth process.
With news of the Homekey grant program, the director of HASBARCO called emergency meetings with the County and its agencies. The County assembled a task force from all involved agencies to break down bureaucratic walls and speed up the process.4 One advantage that the County had was that the office building to be converted was already owned by the County. The Planning and Development Department was able to self-permit and do its own inspections, and regulations such as land use, zoning, and building codes could be streamlined. HASBARCO engaged a developer who was familiar with the most efficient ways to get things done and who worked up to seven days a week. The City of Lompoc contributed to the teamwork. The State also cooperated in easing certain deadlines, understanding the imposition of the short timeline.
Construction projects in this County typically take three to four years. The spirit of collaboration moved this project forward in less than six months, an unparalleled accomplishment in recent Santa Barbara County building history.
The Homekey Project is meant to be an economical way to house the homeless. State officials have estimated that the state average for the cost of purchase and rehabilitation of existing buildings in Project Homekey came to $147,974 per unit (including an average local match of $23,987), while the cost of building from the ground up comes to $400,000 per unit.5 In an
expensive county such as Santa Barbara, the Jury was told the per unit cost is considered to be around $200,000-$250,000 to convert and a minimum of $450,000 per unit to build from the ground up.
Clients moving in to the Homekey units were vetted by the County’s Coordinated Entry System (CES), which assesses clients and matches them with services. Still being a time of a pandemic, clients were selected with the first criteria of protecting them from COVID-19. They also had to
4 Expediency minimizes costs during construction. That way, more money can be spent on the purchase of buildings.
5 Office of Governor Gavin Newsom. “Governor Newsom Announces Major Homekey Milestone: All 94 Sites Closing Escrow Ahead of Deadline.” December 29, 2020. In another estimate made on April 5, 2021, Lou Hirsh of Co-Star News quoted the conversion estimate to be $138,513, and the building average was $400,000 per unit. 59 2021 Santa Barbara County Grand Jury Page 6
be able to live responsibly and independently. Homeless officials have told the Jury that many homeless no longer want to live in a congregate setting; they want their own space, and this often helps their stability. All supportive housing includes services (e.g., health care, mental health, and case management), which are considered essential for their success in independent living.
As permanent residents, the clients have to pay rent. Typically, the formerly homeless are issued a Section 8 voucher.6 This Federal program allows clients to pay only 30 percent of their income (often Social Security or Disability Benefits) toward rent. The Federal government pays the rest.
VA Supportive Housing (VASH) is available to take care of rent payments for veterans.
While the COVID-19 pandemic depressed hotel demand from tourism, no owners were willing to sell their properties for the purpose of being transformed to homeless housing. Acquiring hotels will only be more difficult when tourism is flourishing again. The Jury was told that local officials have “scoured the universe” looking for available properties that were willing to sell to the County, yet could find only one pre-owned possibility in North or South County for the Homekey project. In the end, the site selected for Homekey was offered by a County department, Behavioral Wellness.
For Project Homekey, there are local impediments inherent in buying hotels in local communities: limited available real estate, high property values, expensive rents, a steady and recovering tourism business for hotels, and neighborhood resistance. Often in planning housing for the homeless, there is a need for negotiations with neighborhoods. The Jury heard that the onset of the pandemic temporarily fostered a more tolerant view of housing the homeless. There were no protests against the Homekey project. HASBARCO’s goal is to be a good neighbor. In addition to hosting neighborhood forums, both Housing Authorities address community concerns in all its housing projects. Their housing developments are landscaped, maintained well, and have onsite supervision for the security of neighbors, as well as its clients. Moreover, the Department of Behavioral Wellness provides case management services for every resident.
The County hopes to create Memorandums of Understanding (MOUs) with cities, which could consolidate funding and foster regional cooperation. Santa Barbara City and County Housing Authorities have worked with corporations and banks to gain their investment in community housing, mostly through tax credits. Local leaders have approached church organizations and school districts for support. More housing alliances could be forged with hospitals and service organizations to apply for Homekey funds, for example. County departments such as Behavioral Wellness, Public Health, and Social Services could band together to apply for funding for projects. While these concepts can help, funding for housing for the homeless continues to be dependent upon State and Federal money.
Homekey funding comes at a time when the State is contributing extraordinary amounts of money to solve homelessness. The 2021-22 State budget earmarked $1.45 billion for Homekey, Round 2, and an additional $1.3 billion the following year. The State is allowing more flexibility in the criteria in the types of buildings to convert and the amount of time to convert them.
Jurisdictions have between the end of September 2021 and the beginning of May 2022 (or until all funds are exhausted) to submit an application. Once funding is awarded, jurisdictions have eight months to expend the funding and 12 months to complete construction. The building must
6 The County estimates 80% of those transitioning into permanent housing require a subsidy. The County’s Phase II Community Action Plan to Address Homelessness calculated a need for a total of 531 long-term subsidies and 835 permanent supportive housing units for the County.
60 2021 Santa Barbara County Grand Jury Page 7
be fully occupied within 90 days after completion. However, there is no guarantee of receiving an award from the State. Santa Barbara County must apply and compete with other California counties and jurisdictions for these limited-time funds.
As of September 2021, no sites had been identified for homeless projects. There is no line item in the budget for acquisition of property to house the homeless at the County level or within city jurisdictions. To qualify for more state Homekey funding, the County must be ready with a site, partners, and its own complementary funding.7 Given the temporary nature of the State funding, agencies need to apply the lessons from the first Homekey success in terms of quick acquisition of a site, ready funding, and inter-departmental cooperation. The County has created a “strike team,” but other jurisdictions could also help prepare plans to take advantage of funding opportunities. Identifying possible sites and opening negotiations with the owners ahead of funding announcements remains a critical component to success. Above all, to secure the legacy of the Homekey program, the County and its cities and agencies need to work together to put plans in place.
CONCLUSION
The confluence of a pandemic and a State budget surplus created an exceptional opportunity for those that work with the homeless population. The cost and magnitude of the homeless issues must be addressed with the cooperation of the Federal, State, and local governments. For 2021- 22, there is $150 million in State funding available for Roomkey and $1.45 billion for Homekey.
The County and cities would not be able to consider leasing or purchasing buildings for these homeless programs and providing services without this funding.
The 2021 Santa Barbara County Grand Jury concluded that the County, cities, and Housing Authorities would do well to make every effort to secure more housing for the homeless at this time when State and Federal money is available. Incentives that the County offers community partners now could produce more positive outcomes than at any other time. In the long run, extra funds spent on homeless housing now can reduce the millions of dollars being absorbed as collateral homeless expenses by county or city agencies such as fire, police, ambulance, public and environmental health, hospitals, jails, parks, libraries, mental health clinics, public works, street maintenance, and more. In the future, savings from these respective departments could be combined for homeless projects.
While Roomkey and Homekey have only helped a fraction of the total homeless in the County, the two projects have set a precedent and illuminated the way for similar projects to house the homeless. County agencies can work together to accomplish rapid results. It took a global emergency to bring community partners to the table with a true sense of collaboration. Now that those alliances are established, these agencies can more effectively coordinate the work to purchase and convert buildings for formerly homeless residents. Santa Barbara County and its cities must continue to work together and devise incentives and methods of funding to further the successes of Projects Roomkey and Homekey.
7 In the meantime, County, state, and Federal funds are being allocated to other forms of homeless housing:
$1,935,000 over three years for an encampment response program, and $4,935,560 over three years for a new shelter, pallet homes, and a tiny home project. The County hopes to add 100 available beds with these three programs. It also hopes that Project Homekey will add the same number of beds for the homeless. Only the first year is considered for funding now. Without state funding and Federal grants, these programs would have to be curtailed also.
61 2021 Santa Barbara County Grand Jury Page 8
FINDINGS AND RECOMMENDATIONS
Finding 1
During the COVID-19 pandemic Project Roomkey demonstrated the value of providing rooms, with appropriate services, for the vulnerable elderly homeless with underlying health conditions.
Recommendation 1
That the Santa Barbara County Board of Supervisors and all city councils within the County establish programs similar to Roomkey in both North and South County to continue to provide rooms, with appropriate services, for vulnerable elderly homeless with underlying health conditions.
Finding 2
Few hotels and motels throughout Santa Barbara County were willing to participate in Project Roomkey.
Recommendation 2
That the Santa Barbara County Board of Supervisors instruct the Santa Barbara County Community Services Department to form an alliance with all city councils within the County to develop a roster of hotels and motels willing to participate in a Roomkey-type program.
Finding 3
Buildings for Homekey conversion have been difficult to locate and acquire.
Recommendation 3
That the Santa Barbara County Board of Supervisors and all city councils within the County identify possible Homekey sites including government owned properties in each jurisdiction.
Finding 4
Project Homekey called upon various Santa Barbara County departments to work together creatively, quickly, and economically to transform a County owned office building into housing for the homeless.
Recommendation 4
That the Santa Barbara County Board of Supervisors instruct the Santa Barbara County Community Services Department to solidify a team to replicate the successful efforts in converting buildings efficiently into housing for the homeless.
Finding 5
Both Project Roomkey and Project Homekey are reliant on short-term or one-time funding from the State and Federal governments.
Recommendation 5
That the Santa Barbara County Board of Supervisors and all city councils within the County develop and implement a plan for funding Roomkey and Homekey-type programs. 62 2021 Santa Barbara County Grand Jury Page 9
Finding 6
The Roomkey and Homekey programs require funding to provide wraparound services for the homeless.
Recommendation 6
That the Santa Barbara County Board of Supervisors direct the Santa Barbara County Public Health, Behavioral Wellness, and Social Services Departments, along with the Santa Barbara County Community Services Department, to explore options for funding for wraparound services.
REQUEST FOR RESPONSE
Pursuant to California Penal Code Section 933 and 933.05, the Santa Barbara County Grand Jury requests each entity or individual named below to respond to the enumerated findings and recommendations within the specified statutory time limit:
Responses to Findings shall be either:
Agree
Disagree wholly
Disagree partially with an explanation
Responses to Recommendations shall be one of the following:
Has been implemented, with brief summary of implementation actions taken Will be implemented, with an implementation schedule
Requires further analysis, with analysis completion date of no more than six months after the issuance of the report
Will not be implemented, with an explanation of why
Santa Barbara County Board of Supervisors – 90 Days
Findings 1, 2, 3, 4, 5, 6
Recommendation 1, 2, 3, 4, 5, 6
City of Buellton – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
City of Carpinteria – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
City of Goleta – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
63 2021 Santa Barbara County Grand Jury Page 10
City of Guadalupe – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
City of Lompoc – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
City of Santa Barbara – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
City of Santa Maria – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
City of Solvang – 90 Days
Findings 1, 2, 3, 5
Recommendation 1, 2, 3, 5
64 Agenda Item Number: 5
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11, 2022
SUBJECT: Public Hearing to consider Second Reading and Adoption by title only Ordinance No. 22-0356 of the City Council of the City of Solvang, California, adding a new Chapter 1.12 to the Solvang Municipal Code to change the System of Elections for Members of the City Council from At-Large System to By District System and Adopting the Orange Map –Clockwise describing the Boundaries and identifying Election Sequencing for each Electoral District (Second Reading) Time Certain 7:00 p.m.
RECOMMENDATION:
Hold a Public Hearing to Adopt Ordinance No. 22-0356 for second reading and approve the final district map (Orange-Clockwise) and election sequence for each electoral district.
DISCUSSION:
On June 22, 2020, the City Council adopted Resolution No. 20-1112, declaring its intention to transition from at-large to district-based elections for the City Council commencing with the General Municipal Election in November 2022. Districting Process requires four public hearings. Two public hearings must be held prior to release of draft maps and two after the release of public maps. The City of Solvang has held the following public hearings to date:
65 A dedicated website has been established for the redistricting process, www.DistrictSolvang.org. The website includes information on prior hearings as well as draft maps. On March 7, the City held a Public Hearing to receive comment on draft maps. In response to the comments, changes were made and modified maps were posted on the website on March 21, 2022. On March 28, 2022 the City held a Public Hearing to approve the selection of the Map and to Introduce for first reading Ordinance No. 22- 0356, adding a new Chapter 1.12 to the Solvang Municipal Code.
The purpose of today’s hearing is for the City Council to Adopt the final selected map establishing the district boundaries and election sequencing for each electoral district and to Adopt the ordinance adding new chapter 1.12 to the City Municipal code to change the system of elections for members of City Council from at-large to by district.
National Demographic Corporation is assisting the City in complying with the various requirements necessary to implement district-based elections. NDC has assisted many California communities in this process, and their representatives are available to respond to questions from the community regarding the process. This will be the final hearing.
ALTERNATIVES:
N/A
FISCAL IMPACT:
The contract with National Demographic Corporation for re-districting was previously approved by City Council and there is no additional fiscal impact.
ATTACHMENTS
A – Power Point Presentation
B – Ordinance No 22-0356
66 March 28, 2022 1
Attachment A
67 2
Transition Process
March 28, 2022
Step Description
Three pre-draft
hearings:
August 9, 2021
August 23, 2021
September 13, 2021
Held prior to the release of draft plans.
Purpose to educate on the process and to solicit input on the neighborhoods and communities of interest in the City.
Release draft plans:
February 7, 2022
Draft plans posted to City’s districting website.
Two post-draft
hearings:
March 7, 2022
March 28, 2022
Purpose to present, discuss, and receive input on the draft plans, including any direction to revise the draft plans.
Plan adoption:
March 28, 2022
April 11, 2022
Plan adopted via first and second readings of an ordinance.
Final plan must be posted at least 7 days prior to adoption. 68 3
Rules and Goals for Drawing Districts
March 28, 2022
Equal Population
Federal Voting
Rights Act
No Racial
Gerrymandering
1. Federal Laws 2. California Criteria for
Cities
1. Geographically contiguous
2. Undivided neighborhoods
and “communities of
interest”
(Socio-economic geographic areas that
should be kept together)
3. Easily identifiable
boundaries
4. Compact
(Do not bypass one group of people
to get to a more distant group of
people)
Prohibited:
“Shall not favor or discriminate against a political
party.”
3. Other Traditional Districting
Principles
Respect voters’ choices /
continuity in office
Future population growth
69 March 28, 2022
4 Total population deviation: 6.3% District 3 Latino CVAP: 54% District 4 is not contiguous as it is, but can be connected via a park
District 2 is technically contiguous,
but there is no road connection
May split some neighborhoods
unnecessarily
The tourist-related commercial area
is kept together in District 3 (would
it be better represented in a single
district or in multiple districts?)
District boundaries follow major
streets wherever possible
District 4 is not compact
70 March 28, 2022
5 Total population deviation: 8.5% District 3 Latino CVAP: 55% All four districts are contiguous Does not appear to unnecessarily split any neighborhoods or
communities of interest such as
multi-family housing, senior living
facilities, and mobile home parks
The tourist-related commercial area
is kept together in District 3 (would
it be better represented in a single
district or in multiple districts?)
District boundaries follow major
streets wherever possible
Some districts may not be compact
71 March 28, 2022
6 Total population deviation: 8.3% District 3 Latino CVAP: 56% All four districts are contiguous Does not appear to unnecessarily split any communities of interest,
but does split the Sunrise Village
neighborhood along the elementary
school district boundary
The tourist-related commercial area
is split between Districts 3 and 4
(would it be better represented in a
single district or in multiple?)
District boundaries follow major
streets wherever possible
All districts are reasonably compact
72 March 28, 2022 7
Unites Sunrise Village by extending
District 1 to Alamo Pintado Rd
Other districts shift clockwise in
order to ensure population balance
Total population deviation: 6.9%
District 3 Latino CVAP: 54%
All four districts are contiguous
Does not appear to unnecessarily
split any neighborhoods or
communities of interest
The tourist-related commercial area
is kept together in District 3
District boundaries follow major
streets wherever possible
District 2 is somewhat less compact
73 March 28, 2022
8 Unites Sunrise Village by extending
District 2 to the northern city limits
Other districts shift counter-
clockwise to ensure pop. balance
Total population deviation: 7.4% District 3 Latino CVAP: 55% All four districts are contiguous Does not appear to unnecessarily split any neighborhoods or
communities of interest
The tourist-related commercial area
is kept together in District 3
District boundaries follow major
streets wherever possible
District 4 is somewhat less compact
74 March 28, 2022 9
Plan Pop.
Dev.
D3
LCVAP TRC SRV Compactness
Min. Score
Vacant
Districts
Yellow Plan 6.3% 54% Kept
together
Kept
together
0.29 (D4)
One
(D3)
Green Plan 8.5% 55% Kept
together
Kept
together
0.31 (D1)
Two
(D2*, D3)
Orange Plan 8.3% 56% Split in
two
Split in
two
0.45 (D4)
Two
(D1, D3)
Orange Plan
CW Rev. 6.9% 54% Kept
together
Kept
together
0.39 (D1)
One
(D3)
Orange Plan
CCW Rev. 7.4% 55% Kept
together
Kept
together
0.46 (D4)
Two
(D1, D3)
*Will be vacant because the incumbent is not running for reelection 75 March 28, 2022 10
(There must be two districts up in 2022 and two in 2024) *Two incumbents seeking reelection whose terms expire in different years Plan District 1 District 2 District 3 District 4
Yellow Plan 2024 2022 2022 2024
Green Plan 2024 2022 or
2024
2022 or
2024 2022
Orange Plan 2022 or
2024 2024 2022 or
2024 2022
Orange Plan
CW Rev. 2024 2024 2022 2022
Orange Plan
CCW Rev.
2022 or
2024 2024 2022 or
2024
2022 or
2024*
76 11
Public Hearing & Discussion
Questions about the proposed draft plans?
Which draft plan do you prefer?
Please refer to the Interactive Review Map for a
detailed look at each plan
March 28, 2022
77 ATTACHMENT A
ORDINANCE NO. 22-0356
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SOLVANG, CALIFORNIA, ADDING A NEW CHAPTER 12 TO TITLE
1 OF THE SOLVANG MUNICIPAL CODE TO CHANGE THE
SYSTEM OF ELECTIONS FOR MEMBERS OF THE CITY COUNCIL
FROM AN AT-LARGE SYSTEM TO A BY DISTRICT SYSTEM AND
ADOPTING A MAP DESCRIBING THE BOUNDARIES AND
IDENTIFYING ELECTION SEQUENCING FOR EACH ELECTORAL
DISTRICT
WHEREAS, the City of Solvang ("City'') currently elects the members of the City Council using an at-large system of elections; and
WHEREAS, pursuant to Government Code section 34886, the City Council has the authority to adopt an ordinance changing the system of elections in the City from an at-large elections system to a by-district elections system; and WHEREAS, the City Council of the City now desires to adopt an ordinance changing the system of elections in the City from an at-large system of elections to a by-district elections system; and
WHEREAS, the change in method for electing members of the City Council is made in furtherance of the purposes of the California Voting Rights Act of 2001 (Elections Code section 14025, et seq.); and
WHEREAS, pursuant to the requirements of Elections Code section 10010, the City Council held public hearings on August 9, 2021 and August 23, 2021 and September 13 in order to receive testimony regarding the potential composition of City Council districts; and WHEREAS, also pursuant to the requirements of Elections Code section 10010, the City Council held public hearings regarding proposed draft maps on March 7, 2022 and March 28, 2022, and received proposed draft maps from members of the public; and WHEREAS, on March 28, 2022, the City Council selected NDC Plan to establish the City Council electoral districts in the City, the district map is attached hereto as Exhibit "A"; and WHEREAS, also on March 28, 2022, the City Council held a duly noticed public hearing after which the City Council voted to introduce this ordinance for the first reading; and WHEREAS, on April 11, 2022, the City Council considered adoption of ordinance 22-0356 to establish by-district elections in four single-member districts in the City, and to adopt the Orange Map -Clockwise describing the boundaries and identifying the four City Council districts in the City and corresponding election sequencing.
NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:
SECTION 1. The above recitals are true and correct and incorporated herein by this reference.
SECTION 2. A new Chapter 12 to Title 1 "City Council Elections By-District" is hereby added to the Solvang Municipal Code to read in its entirety as follows:
78 "CHAPTER 12 CITY COUNCIL ELECTIONS BY-DISTRICT
1.12.010 Declaration of Purpose
1.12.020 By-District Elections for City Council
1.12.030 City Council Districts Established
1.12.040 Commencement of By-District Elections
1.12.010 Declaration of Purpose
The City Council of the City hereby declares the purpose of this Chapter is to further the purposes of the California Voting Rights Act of 2001 (Elections Code section 14025, et seq.), as amended.
1.12.020 By-District Elections for City Council
A. Pursuant to Government Code section 34886, members of the City Council shall be elected by-district in four single-member districts. Members of the City Council shall be elected bydistrict, as that term is defined in Government Code section 34871(a), as amended, meaning one member of the City Council shall be elected from each district by the voters of that district alone. Each member of the City Council shall serve a four-year term until his or her successor is qualified.
B. Pursuant to Government Code section 34882, the City Council member elected to represent a district must reside in that district and be a registered voter in that district, and any candidate for City Council must reside in, and be a registered voter in, the district in which he or she seeks election at the time nomination papers are issued, pursuant to Elections Code section 10227.
1.12.030 City Council Districts Established
A. The boundaries and identifying number of each of the four City Council districts shall be as described in the plan, establishing City Council electoral districts in the City (attached as Exhibit A); and incorporated by this reference.
B. The City Council districts described in subsection A, above, shall continue in effect until they are amended or repealed in accordance with law. The boundaries of the City Council districts shall be reapportioned from time to time as required by the Elections Code, or any other applicable law.
1.12.040 Implementation of By-District Elections
A. The by-district system of elections shall be implemented, beginning at the general municipal election to be held November 8, 2022, as follows:
1. Members of the City Council shall be elected in Districts 3 and 4 beginning at the general municipal election of November 8, 2022, and every four years thereafter; and
2. Members of the City Council shall be elected in Districts 1 and 2 beginning at the general municipal election of November 2024, and every four years thereafter.
B. No term of any member of the City Council that commenced prior to the effective date of this Chapter shall be affected by the adoption of this Chapter." SECTION 3. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining sections, subsections, 79 sentences, clauses, phrase, or portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause,phrase, or portion thereof, irrespective of the fact of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
SECTION 4. This ordinance shall become effective 30 days after its adoption.
SECTION 5. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.
PASSED, APPROVED, AND ADOPTED on this 11th day of April, 2022. ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 80 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 22-0356 was duly introduced at a regular meeting of the City Council held on the 28th day of March, 2022, and was duly adopted at a regular meeting of said City Council held on the 11th day of April 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
81 3
1 2
4 246
246
Oak St
Second St
Valhalla Dr
Elm Ave
Chalk Hill Rd
Fredensborg Canyon Rd
Maple Ave
Laurel Ave
Hil side Dr
Alamo
Pintado
R
Vibor d
g Rd
Skyt
Mesa
Dr
3rd St
Aarhus Dr 5th St
First
St
Alisal
Rd
Copenhagen Dr
At
erdag
Rd
Elsinore
Dr
Creekside Dr
Rancho Alisal Dr
Fjord Dr
National Demographics Corp., Mar. 21, 2022
City of Solvang
2021/22 Transition to
By-District Elections
Orange
Plan
Clockwise Revision
Total Population Deviation: 6.9%
District 3 Latino CVAP: 54%
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
©2021 CALIPER
Exhibit A
82 Agenda Item Number: 6
Solvang City Council STAFF REPORT
PREPARED BY: Rodger Olds, Public Works Director
MEETING DATE: April 11, 2022
SUBJECT: Solvang (Skytt) Mesa Landscape and Lighting Maintenance District No. 2004-1, Resolution of Initiation and Intention
RECOMMENDATION:
That the City Council adopt Resolution No. 22-1166, thereby initiating the preparation of an engineer’s report, approving the Preliminary Engineer’s Report, and setting a public hearing for May 9, 2022.
DISCUSSION:
The City Council adopted the Tentative Vesting Map for the Skytt Mesa Project on May 27, 2003. Per Condition No. 50 of that 169-lot subdivision, the applicant was required to establish a Landscape and Lighting Maintenance District (LLMD) prior to the recordation of the first phase final map. Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 was established in November 2004 and must now be evaluated annually for any changes.
The City has retained Francisco & Associates to prepare the annual Engineer’s Report for the Solvang Mesa LLMD. The Engineer’s Report outlines the estimated LLMD operations and maintenance budget for the 169-lot single-family residential subdivision, establishes the boundaries of the District, determines the method for spreading the annual maintenance costs to each single-family residential parcel, and determines the maximum annual assessment that can be levied on each parcel.
The attached Resolution fulfills the first three steps in the annual assessment process.
1. It initiates the Engineer’s Report,
2. approves the Preliminary Engineer’s Report
3. sets the date for the public hearing on the levy of the proposed assessment.
The public hearing will be held on May 9, 2022. After the public hearing the assessments will be set, and the Final Assessor’s Roll will be prepared and filed with the Santa Barbara County Auditor’s Office to be included in the subsequent tax roll. The Final Assessor’s Roll will be included in the Fiscal Year 2022-23 tax roll.
Since formation of the LLMD in 2004, there have been five years in which the assessment remained unchanged, and one year in which the assessment was reduced slightly. During the other years the assessment was increased as necessary based on increases in the cost of services, and to maintain adequate reserves. A modest increase in the assessment was recommended and approved last fiscal year, which brought the annual assessment to $1,296 per parcel. At the close of FY 2021-22 the total reserves for the LLMD are projected to be approximately $341,235 and this figure less administrative fees, was used to develop the Preliminary Engineer’s Report. Staff is recommending a zero increase for FY 22-23 in light of continued rising cost of living. It is estimated that $219,024 will be adequate to maintain the lighting, landscaping, and open space areas.
The number of single family residential (SFR) parcels included in the Final Maps for Phases 1, 2, 3 and 4 are 38, 46, 39 and 46 respectively. Each of the 169 SFR parcels benefit equally from the landscaping and street lighting improvements, and a portion of the entryway and detention basin improvements.
Therefore, it is proposed that the $219,024 in assessment revenue needed to operate, maintain and 83 service the landscaping and lighting improvements be spread equally among the 169 SFR parcels, or $1,296 per parcel.
The current landscape maintenance company BrightView is under contract through December 31, 2024. A nominal increase of $8,000 to the annual cost for the landscape maintenance contract was assumed in the preparation of the engineer’s report. This increase was accommodated by a reduction in the accumulation of reserves for FY 22-23. Furthermore, a proposed capital project performed by PG&E to install two additional streetlights on Skytt Mesa Drive is in design and should be completed by the end of the year. The cost for this project is approximately $25,000, which will be paid from the LLMD capital fund reserves. In conclusion, the total amount to be assessed in the FY 2022-23 tax rolls is $219,024 which represents the anticipated LLMD budget for the 169 parcels of Skytt Mesa.
ALTERNATIVES:
The City of Solvang could increase the assessment for FY 22-23 in order to continue the accumulation of reserve funds for the LLMD and pay for the proposed additional streetlights project.
FISCAL IMPACT:
There is no fiscal impact to the City. The Solvang (Skytt) Mesa LLMD will fund the annual operation and maintenance of the landscaping and lighting improvements, which have now been fully constructed for the Development as outlined in the conditions of approval for the project. The assessment District will be funded through the levy of a special assessment, collected on the Santa Barbara County’s property tax rolls for the 169 lots of the subdivision as outlined in the required Engineer’s Report.
ATTACHMENTS:
1. FY 2022-23 Preliminary Engineer’s Report for LLMD 2004-1
2. Resolution
84 Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1
Fiscal Year 2022-23
Preliminary Engineer’s Report
April 11, 2022
Attachment A
85 TABLE OF CONTENTS
Page No.
City Directory....................................................................................................................ii Signatures .......................................................................................................................iii Section I – Introduction.................................................................................................... 1 Section II – Engineer’s Report......................................................................................... 2 Part A – Plans and Specifications.............................................................................. 4 Part B – Estimate of Cost........................................................................................... 5 Table 1: FY 2022-23 Estimate of Cost........................................................ 6 Part C – Assessment District Diagram....................................................................... 8 Part D – Method of Apportionment of Assessment .................................................. 10 Part E – Property Owner List & Assessment Roll .................................................... 13 Appendix “A” – FY 2022-23 Assessment Roll......................................................... A-1 86 CITY OF SOLVANG
SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2022-23
CITY COUNCIL MEMBERS AND CITY STAFF
Charlie Uhrig
Mayor
Mark Infanti
Mayor Pro Tem
Claudia Orona
Council Member
Robert Clarke
Council Member
Jim Thomas
Council Member
Xenia Bradford
City Manager
Rodger Olds
Public Works Director
Francisco & Associates
Assessment Engineer
87 ENGINEER’S REPORT
CITY OF SOLVANG
SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2022-23
The undersigned respectfully submits the enclosed Engineer’s Report as directed by the City Council.
Dated:
___________________________
Eduardo R. Espinoza, P. E.
R.C.E. No. 83709
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with me on the ___ _ day of , 2022.
Xenia Bradford, City Manager
City of Solvang
Santa Barbara County, California
By_______________________________
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved, and confirmed by the Council of the City of Solvang, Santa Barbara County, California, on the day of __ , 2022.
Xenia Bradford,
City of Solvang
Santa Barbara County, California
By________________________________
Xenia Bradford,
Annamarie Porter, City Clerk
88 SECTION I
INTRODUCTION
As required by the Landscape & Lighting Act of 1972, this Engineer’s Report describes the improvements which can be constructed, operated, maintained, and serviced by the District, provides an estimate of cost for FY 2022-23, lists the maximum assessments that can be levied upon each assessable lot or parcel of land within the District and lists the FY 2022-23 assessments that can be levied upon each assessable lot or parcel of land within the District.
In addition to complying with the provisions of the Landscape & Lighting Act of 1972, the Solvang City Council complied with the provisions of Proposition 218 which was approved by the California voters on November 5, 1996. Proposition 218, entitled “Right to Vote on Taxes Act”, added Articles XIIIC and XIIID to the California Constitution. This Proposition established new procedural requirements for the formation and administration of assessment districts. In order to comply with these requirements, the City of Solvang implemented the following procedures:
1. Every property owner subject to the proposed assessment was mailed a ballot allowing the property owner to vote on whether to form and levy assessments within the District. The ballots were accompanied by a public notice describing the total assessment, the individual property owner’s assessment, the reason for the assessment, and the general basis upon which the assessment was calculated.
2. The Solvang City Council held a Public Hearing on November 8, 2004 to provide an opportunity for any interested person to be heard. After the close of the public input portion of the public hearing, the City Council directed City staff to tabulate the assessment ballots. All the ballots received were in favor of forming the assessment district. City Council subsequently adopted a resolution forming the assessment district and authorizing the levy of assessments. 89 SECTION II
ENGINEER’S REPORT PREPARED PURSUANT
TO THE PROVISIONS OF
LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679
OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2022-23
Pursuant to the Landscaping and Lighting Act of 1972 (Part 2 Division 15 of the Streets and Highways Code of the State of California, commencing with Section 22500), and in accordance with the Resolution of Initiation and Intention, being Resolution No. 22-1166, adopted by the City Council of the City of Solvang on April 11, 2022, I, Eduardo R. Espinoza, P.E. the duly appointed Engineer of Work, Assessment Engineer for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 (“District”) submit the following Report, consisting of Section I (Introduction), and this, Section II, which consists of five (5) parts as follows:
PART A: PLANS AND SPECIFICATIONS
This part describes the improvements in the District. Plans and specifications for the improvements are as set forth on the list thereof, attached hereto, and are on file in the Office of the City Clerk of the City of Solvang, and are incorporated herein by reference.
PART B: ESTIMATE OF COST
This part contains an estimate of the cost of the proposed improvements for FY 2022- 23, including incidental costs and expenses in connection therewith. The estimate is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Solvang.
PART C: ASSESSMENT DISTRICT DIAGRAM
This part incorporates a Diagram of the District showing the exterior boundaries of the District, the boundaries of any zones within the District and the lines and dimensions of each lot or parcel of land within the District. This Diagram has been prepared by the Engineer of Work and is on file in the Office of the City Clerk of the City of Solvang. 90 The lines and dimension of each lot or parcel within the District are those lines and dimensions shown on the maps of the Santa Barbara County Assessor for the year when this Report was prepared. The Assessor’s maps and records are incorporated by reference herein and made a part of this Report.
PART D: METHOD OF APPORTIONMENT OF ASSESSMENTS
This part describes the method of apportionment of assessments, based upon parcel classification of land within the District in proportion to the estimated special benefits to be received.
PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL
This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the District. The Assessment Roll is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Solvang. The Assessment roll is keyed to the records of the Santa Barbara County Assessor, which are incorporated herein by reference.
91 PART A
PLANS AND SPECIFICATIONS
The landscape improvements which can be constructed, operated, maintained, and serviced by the District generally include, but are not limited to, trees, bushes, plants, turf, irrigation systems including electrical meters, hardscapes, entry features, and appurtenant improvements as required to provide an aesthetically pleasing environment throughout the District. These landscape improvements were constructed as a condition of development and are generally located within the City’s right-of-way, within City easements, and within City open space areas.
The street lighting improvements which can be constructed, operated, maintained, and serviced by the District generally include, but are not limited to, poles, fixtures, bulbs, conduits, pull boxes, equipment, including guys, anchors, posts, pedestals and metering devices, and appurtenant improvements as required to provide safe lighting within the boundaries of the District.
The detention basin improvements that can be constructed, operated, maintained, and serviced by the District generally include graded slopes, fencing, outlet and overflow structures, retaining walls and the detention basin itself.
The plans and specifications for the improvements are on file in the Office of the City Clerk of the City of Solvang.
92 PART B
ESTIMATE OF COST
The 1972 Act provides that the total cost of construction, operation, maintenance and servicing of landscape and lighting improvements can be recovered by the District.
The costs to construct, operate, maintain, and service the landscape and lighting improvements include, but are not limited to, personnel, electrical energy, utilities such as water, materials, contractual services, and other items necessary for the landscape and lighting improvements to be properly operated, maintained and serviced to City standards.
Maintenance means the furnishing of services, materials and supplies for the ordinary and usual operations, maintenance and servicing of the landscaping, lighting, and appurtenant improvements, including the repair, removal or replacement of all or part of any of the landscaping, street lighting or appurtenant improvements; including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste.
Servicing means the furnishing of water for the irrigation of the landscaping improvements and the furnishing of electric current or energy for the operation of streetlights, irrigation controllers or other appurtenant improvements.
Below is a summary of the improvements which will be operated, maintained, and serviced by the assessment district.
1) Landscaped parkways throughout the project;
2) Landscaping within the right of way of Chalk Hill Road along the frontage of the project;
3) Landscaping in designated open space areas shown on the vesting tentative map and landscaped parkway;
4) Landscaping in the Caltrans right of way, adjacent to the project; 5) Irrigation systems throughout all maintained landscaped areas; 6) Annual fire abatement of grasses and other vegetation management in unfenced portions of the No Development Zone (individual lot owners shall be responsible for such annual fire abatement and vegetation management within those portions of the No Development Zone enclosed by a fence); 7) Maintenance of slopes of Lots 1-3, 7-9, 14, 93-97 and 158-166, if permitted by property owners;
8) Entrance signage and landscaping;
9) Street lighting, conduits, and appurtenant hardware; and 10)Landscaping within the detention basin at Hans Christian Anderson Park shall be perpetually maintained.
93 The construction, operation, maintenance, and servicing costs for Fiscal Year 2022-23 are summarized below.
REVENUES
Projected Beginning Fund Balance (06/30/2022) $351,011.00 Anticipated FY 2022-23 Assessment Levy $219,024.00
Total Revenues Available $570,035.00
MAINTENANCE COSTS
Water (irrigation) $84,000.00
Backflow Prevention $3,000.00
Irrigation Power (PG&E) $600.00
Street Light Power (PG&E) (24 lights) $3,500.00
Estimated Repairs and Replacement $15,000.00
Special Projects $7,000.00
Detention Basin Maintenance $6,500.00
Open Space/Landscaping Maintenance $92,000.00
Subtotal Maintenance Cost $211,600.00
INCIDENTAL COSTS
Administration (City) $12,000.00
Engineer's Report and Related Documents $5,000.00
County Collection Charges $200.00
Subtotal Incidental Costs $17,200.00
RESERVES
Operating Reserves 1 $114,400.00
Capital Reserves 1 $226,835.00
Projected Ending Fund Balance (06/30/2023) $341,235.00
Total Costs $570,035.00
DISTRICT INFORMATION
Total No. of Proposed Assessable Single Family Parcels 169 Maximum Assessment per Proposed Single Family Parcel 2 $3,103.81 FY 2022-23 Collection per Proposed Single Family Parcel $1,296.00 NOTES: (1) Recommended minimum reserve amount is $317,544 (Operating and Capital). Operating reserves are needed for future fiscal years because the City does not receive assessment revenue from the County until January, therefore it's necessary to have an operating reserve fund to cover 6 months of cashflow from July 1 through December 31 each fiscal year. Therefore, for FY 2022-23, $114,400 is needed for operating reserves [($211,600+$17,200) x 0.50 = $114,400].
In addition, Capital reserves are used to replace capital facilities in the event of failure, damage, vandalism or when they reach their useful life expectancy. The estimated cost to replace the capital facilities in FY 2022-23 dollars is $812,578. Since it is unlikely that all capital facilities will need to be replaced in the same year it is estimated that at least 25% of the replacement cost, or at minimum $203,144 be budgeted and available for capital reserves. (2) The maximum assessment per parcel may increase 5% each fiscal year.
TABLE NO. 1
FISCAL YEAR 2022-23 ESTIMATE OF COST
SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 94 The 1972 Act requires that a special fund be set up for the revenues and expenditures of the District. Funds raised by the assessments shall be used only for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next fiscal year unless the funds are being accumulated for future capital improvements and/or operating reserves.
95 PART C
ASSESSMENT DISTRICT DIAGRAM
The boundaries of the Solvang Mesa Landscape and Lighting Maintenance District No. 2004-1 are shown on the reduced map on the following page. For the particulars of the lines and dimensions for each Assessor Parcel Number, please refer to the Assessor Parcel Maps located at the Santa Barbara County Assessor office for the year in which this Report was prepared.
96 97
PART D
METHOD OF APPORTIONMENT OF ASSESSMENT
GENERAL
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by Agencies for the purpose of providing certain public improvements, which include the operation, maintenance and servicing of landscaping and lighting improvements.
Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments must be levied according to special benefit, rather than according to assessed value. This Section states:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements.
The determination of whether a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 50000)) [of the Streets and Highways Code, State of California].”
In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property.
The Act permits the designation of zones of benefit within any individual assessment district if “by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement” (Sec. 22574). Thus, the 1972 Act requires the levy of a true “assessment” rather than a “special tax”.
Article XIIID provided that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private commercial, industrial, and institutional activities. 98 LANDSCAPING/OPEN SPACE BENEFIT DETERMINATION
Trees, landscaping, hardscaping, open space, and appurtenant facilities, if well maintained, provide beautification, shade, and enhancement of the desirability of the properties within the boundaries of the District. In Parkways and Land Values, written by John Nolan and Henry V. Hubbard, it is stated:
"... there is no lack of opinion, based on general principals and experience and common sense, that parkways do in fact add value to property, even though the amount cannot be determined exactly. Indeed, in most cases where public money has been spent for parkways, the assumption has been definitely made that the proposed parkway will show a provable financial profit to the City. It has been believed that the establishment of parkways causes a rise in real estate values throughout the City, or in parts of the City,..."
It should be noted that the definition of "parkways" above may include the roadway as well as the landscaping alongside the roadway. One hundred percent of the benefits resulting from the landscape and open space improvements are a direct and special benefit to the properties within the District. Therefore, there are no general benefits and 100% of the annual cost to operate and maintain the landscape and open space improvements is assessed to the properties within the boundaries of the District.
STREET LIGHTING BENEFIT DETERMINATION
The proper functioning of street lighting is imperative for the welfare and safety of the property owners throughout the District. The annual operation, maintenance and servicing of the District’s street lighting system benefits the properties within the District by providing increased illumination for ingress and egress, safe traveling at night, improved security, and protection of property. One hundred percent of the benefits resulting from the street lighting improvements are a direct and special benefit to the properties within the District. Therefore, there are no general benefits and 100% of the annual cost to operate and maintain the street lighting improvements is assessed to the properties within the boundaries of the District.
GENERAL & SPECIAL BENEFIT
There are no General Benefits associated with street lighting, landscaping, and open space improvements within the Solvang Mesa Landscape & Lighting District. All the street lighting, landscaping and open space improvements directly benefit and are a special benefit to the properties within the Solvang Mesa Landscape & Lighting District.
ASSESSMENT METHODOLOGY
Each single-family residential parcel will benefit equally from the construction, operation, maintenance and servicing of the landscaping and street lighting improvements. 99 Therefore, the total assessment revenue needed to construct, operate, maintain and service the landscaping and street lighting improvements will be spread equally to each proposed single family residential parcel.
The Phase I thru IV landscaping and street lighting improvements and the entire development’s (Phase I thru IV) entryway and detention basin improvements have been completed and turned over to the City for annual maintenance. Each of the 169 singlefamily residential parcels located in Phases I thru IV will benefit from the landscaping and street lighting improvements and their pro-rata share of the entryway and detention basin improvements. Therefore, it is proposed that $219,024.00 in assessment revenue is needed from the 169 single-family residential parcels located in the District, or $1,296.00 per parcel to cover these costs.
100
PART E
PROPERTY OWNER LIST & ASSESSMENT ROLL
Appendix “A’ includes a listing of the Assessor parcels located within the boundaries of the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 that will be assessed in FY 2022-23. The maximum assessment rate in FY 2022-23 that could be charged is $3,103.81 per single-family residential unit. In each subsequent fiscal year, the maximum annual assessment rate for each single-family residential unit may be increased 5%.
The total proposed assessment for FY 2022-23 is $219,024.00. 101
FY 2022-23 ASSESSMENT ROLL
(In Assessor Parcel Number Order)
102
City of Solvang
Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1
ASSESSMENT ROLL
FISCAL YEAR 2022-23
APPENDIX A
Assessor's
Parcel
Number
Assessment
Amount
137-730-001 $1,296.00
137-730-002 $1,296.00
137-730-003 $1,296.00
137-730-004 $1,296.00
137-730-005 $1,296.00
137-730-006 $1,296.00
137-730-007 $1,296.00
137-730-008 $1,296.00
137-730-009 $1,296.00
137-730-010 $1,296.00
137-730-011 $1,296.00
137-730-012 $1,296.00
137-730-013 $1,296.00
137-730-014 $1,296.00
137-730-015 $1,296.00
137-730-016 $1,296.00
137-730-017 $1,296.00
137-730-018 $1,296.00
137-730-019 $1,296.00
137-730-020 $1,296.00
137-730-021 $1,296.00
137-730-022 $1,296.00
137-730-023 $1,296.00
137-730-024 $1,296.00
137-730-025 $1,296.00
137-730-026 $1,296.00
137-730-027 $1,296.00
137-730-028 $1,296.00
137-730-029 $1,296.00
137-730-030 $1,296.00
137-730-031 $1,296.00
137-730-032 $1,296.00
137-730-033 $1,296.00
137-730-034 $1,296.00
137-730-035 $1,296.00
137-730-036 $1,296.00
137-730-037 $1,296.00
137-730-038 $1,296.00
137-740-001 $1,296.00
137-740-002 $1,296.00
137-740-003 $1,296.00
137-740-004 $1,296.00
137-740-005 $1,296.00
137-740-006 $1,296.00
137-740-007 $1,296.00
137-740-008 $1,296.00
137-740-009 $1,296.00
137-740-010 $1,296.00
137-740-011 $1,296.00
137-740-012 $1,296.00
137-740-013 $1,296.00
137-740-014 $1,296.00
Assessor's
Parcel
Number
Assessment
Amount
137-740-015 $1,296.00
137-740-016 $1,296.00
137-740-017 $1,296.00
137-740-018 $1,296.00
137-740-019 $1,296.00
137-740-020 $1,296.00
137-740-021 $1,296.00
137-740-022 $1,296.00
137-740-023 $1,296.00
137-750-001 $1,296.00
137-750-002 $1,296.00
137-750-003 $1,296.00
137-750-004 $1,296.00
137-750-005 $1,296.00
137-750-006 $1,296.00
137-750-007 $1,296.00
137-750-008 $1,296.00
137-750-009 $1,296.00
137-750-010 $1,296.00
137-750-011 $1,296.00
137-750-012 $1,296.00
137-750-013 $1,296.00
137-750-014 $1,296.00
137-750-015 $1,296.00
137-760-001 $1,296.00
137-760-002 $1,296.00
137-760-003 $1,296.00
137-760-004 $1,296.00
137-760-005 $1,296.00
137-760-006 $1,296.00
137-760-007 $1,296.00
137-760-008 $1,296.00
137-770-001 $1,296.00
137-770-002 $1,296.00
137-770-003 $1,296.00
137-770-004 $1,296.00
137-770-005 $1,296.00
137-770-006 $1,296.00
137-770-007 $1,296.00
137-770-008 $1,296.00
137-770-009 $1,296.00
137-770-010 $1,296.00
137-770-011 $1,296.00
137-770-012 $1,296.00
137-770-013 $1,296.00
137-770-014 $1,296.00
137-770-015 $1,296.00
137-770-016 $1,296.00
137-770-017 $1,296.00
137-770-018 $1,296.00
137-770-019 $1,296.00
137-770-020 $1,296.00
Assessor's
Parcel
Number
Assessment
Amount
137-770-021 $1,296.00
137-770-022 $1,296.00
137-770-023 $1,296.00
137-770-024 $1,296.00
137-780-001 $1,296.00
137-780-002 $1,296.00
137-780-003 $1,296.00
137-780-004 $1,296.00
137-780-005 $1,296.00
137-780-006 $1,296.00
137-780-007 $1,296.00
137-780-008 $1,296.00
137-780-009 $1,296.00
137-780-010 $1,296.00
137-780-011 $1,296.00
137-780-012 $1,296.00
137-780-013 $1,296.00
137-780-014 $1,296.00
137-780-015 $1,296.00
137-800-001 $1,296.00
137-800-002 $1,296.00
137-800-003 $1,296.00
137-800-004 $1,296.00
137-800-005 $1,296.00
137-800-006 $1,296.00
137-800-007 $1,296.00
137-800-008 $1,296.00
137-800-009 $1,296.00
137-800-010 $1,296.00
137-800-011 $1,296.00
137-800-012 $1,296.00
137-800-013 $1,296.00
137-800-014 $1,296.00
137-800-015 $1,296.00
137-800-016 $1,296.00
137-800-017 $1,296.00
137-800-018 $1,296.00
137-800-019 $1,296.00
137-800-020 $1,296.00
137-800-021 $1,296.00
137-800-022 $1,296.00
137-800-023 $1,296.00
137-800-024 $1,296.00
137-800-025 $1,296.00
137-800-026 $1,296.00
137-800-027 $1,296.00
137-800-028 $1,296.00
137-800-029 $1,296.00
137-800-030 $1,296.00
137-800-031 $1,296.00
137-800-032 $1,296.00
137-800-033 $1,296.00
03/16/22 A - 2
The County Auditor only accepts amounts divisable by two, therefore the amount may differ from the approved rate due to rounding. 103
City of Solvang
Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1
ASSESSMENT ROLL
FISCAL YEAR 2022-23
APPENDIX A
Assessor's
Parcel
Number
Assessment
Amount
137-800-034 $1,296.00
137-800-035 $1,296.00
137-800-036 $1,296.00
137-800-037 $1,296.00
137-800-038 $1,296.00
137-800-039 $1,296.00
137-800-040 $1,296.00
137-800-041 $1,296.00
137-800-042 $1,296.00
137-800-043 $1,296.00
137-800-044 $1,296.00
137-800-045 $1,296.00
137-800-046 $1,296.00
Total Parcels: 169
$219,024.00
Total
Assessment:
03/16/22 A - 3
The County Auditor only accepts amounts divisable by two, therefore the amount may differ from the approved rate due to rounding. 104
RESOLUTION NO. 22-1166
A RESOLUTION OF INITIATION AND INTENTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG FOR THE SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 FOR FISCAL YEAR 2022-23
WHEREAS, Section 22585 of the California Streets and Highways Code requires the City Council to adopt a resolution generally describing any changes to an existing assessment district pursuant to the Landscaping and Lighting Act of 1972, and
WHEREAS, Section 22585 further requires that the City Council order the preparation of a Preliminary Engineer’s Report for submission to the legislative body.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City of Solvang hereby proposes initiation of the annual assessment for Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 pursuant to Government Code sections 22500 et seq., commonly known as the “Landscaping and Lighting Act of 1972”; SECTION 2. The City of Solvang declares Francisco & Associates as the Engineer of Work for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1; SECTION 3. The City of Solvang approves the Preliminary Engineer’s Report, as filed, for Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1; SECTION 4. The City of Solvang hereby proposes intention to levy and collect assessments for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2022-23; SECTION 5. The improvements shall consist of street lighting, landscaping, irrigation systems, storm drain detention basin, and other open space improvements as described in the conditions of approval for the Skytt Mesa subdivision;
SECTION 6.A full and detailed description of the improvements, boundaries of the assessment district and any zone therein, and the proposed assessments upon assessable lots and parcels of land with the district are included in the Preliminary Engineer’s Report on file with the City Clerk; SECTION 7.The City of Solvang hereby sets a public hearing for 6:30 p.m. on May 9, 2022, on the levy of the proposed assessment.
PASSED, APPROVED, AND ADOPTED on this 11th day of April, 2022. ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk Attachment B
105
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1166 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of April 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
106
Agenda Item Number: 7
Solvang City Council STAFF REPORT
PREPARED BY: Rodger Olds, Public Works Director
MEETING DATE: April 11, 2022
SUBJECT: Resolution No. 22-1167 Adopting the Road Maintenance & Rehabilitation Account FY 2022-23 Project List
RECOMMENDATION:
That the City Council:
1. Conduct a public hearing to receive public input on the 2022-23 Road Maintenance & Rehabilitation List of Projects; and
2. After receiving public testimony, adopt Resolution 21 - 1167 approving the Road Maintenance & Rehabilitation Account FY 2022-23 Project List.
DISCUSSION:
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 was passed by the Legislature, and signed into law by Governor Brown on April 28, 2017 in order to address the significant transportation funding shortfalls statewide.
The revenues generated by SB 1 will be distributed to the State of California Department of Transportation (Caltrans) through several different programs. The program that will most directly affect the City of Solvang is the Road Maintenance & Rehabilitation Account (RMRA), under which Solvang will annually receive a population-based allocation of funding for roadway, drainage, and transportation related projects. The projected SB1 – RMRA funding for FY 2022-23 is $125,644.
The RMRA program includes accountability and transparency provisions that will ensure the residents of Solvang are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. The City must present a list of all projects proposed to receive funding from the Road Maintenance & Rehabilitation Account in a public City Council meeting. The list must include the description and location of each proposed project, a proposed schedule for each project’s completion, and the estimated useful life of the improvement. By presentation of this staff report, conducting a public hearing, and passing a resolution of approval of the list of projects, the City will have fulfilled the requirement to ensure public input into our community’s transportation priorities and the proposed Project List.
Public Works staff maintains a Pavement Management Program to evaluate and prioritize pavement maintenance projects. Staff annually updates Solvang’s 10-Year Capital Improvement Program partially based on the output from the Pavement Management Program, submits it for City Council review, direction and approval to prioritize and balance all roadway, drainage and transportation related expenditures. Staff has developed the proposed Project List to appropriately and cost-effectively utilize the SB 1-RMRA funds to meet the community’s priorities for transportation investment.
Staff recommends the FY 22-23 RMRA funds be utilized for the City’s annual slurry seal project. This is a cost-effective and effective roadway treatment for roadways that receive light to moderate roadway traffic.
107
ALTERNATIVES:
The City Council could approve the Project List with revisions as deemed appropriate, or choose not to adopt the recommended Resolution. Not approving the Project List and not adopting the Resolution would result in loss of the FY 2022-23 RMRA funding.
FISCAL IMPACT:
The City is projected to receive $125,644 from the RMRA Program.
ATTACHMENTS:
A – RMRA Resolution (with Exhibit A – Project List)
108
RESOLUTION NO. 22-1167
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG CALIFORNIA ADOPTING THE FY 2022-23 LIST OF PROJECTS TO BE FUNDED BY THE SB 1 - ROAD REPAIR AND ACCOUNTABILITY ACT WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of all projects proposed to receive fiscal year funding from the Road Maintenance & Rehabilitation Account (RMRA), created by SB 1 which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $125,644 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, the City has undergone a full public process to ensure public input into our community’s transportation priorities and the Project List; and WHEREAS, the City used a Pavement Management System to develop the SB 1 Project List to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The attached list of proposed projects (Exhibit A) for Fiscal Year 2022-23 will be funded with Road Maintenance & Rehabilitation Account revenues and is hereby approved.
PASSED, APPROVED, AND ADOPTED on this 11th day of April, 2022. ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk Attachment A
109
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1166 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of April 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
110
Exhibit A
City of Solvang
SB1 - Road Maintenance & Rehabilitation Account - Project List FY 2022-23 Agency Program Funding FY Project Type Title Description Location Est
Construction
Start
Est
Construction
Completion
Est Useful
Life Min
Est Useful
Life Max
City of Solvang Local Streets and
Roads Program 2022-23 Road Maintenance & Rehabilitation Solvang Annual Slurry Seal Project Constuct Slurry Seal on Local Roadways
throughout the City as determined by the
City's Pavement Management Program
StreetSaver.
Various Roadwayswithin the Crrekside and
Skytt Mesa Neighborhoods 08/2022 11/2022 5 15
111
Agenda Item Number: 8
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11, 2022
SUBJECT: Solvang Festival Theater Funding Request FY 2021-22 RECOMMENDATION:
Consider approving funding request in the amount of $100,000 for Solvang Festival Theater operating expenditures within the current fiscal year and defer consideration of continued funding in the amount of $100,000 for another two-years to be considered through the Fiscal Year 2022-24 Financial Plan development.
DISCUSSION:
Solvang Festival Theater is undergoing a major structural support remodel as well as improvements to modernize the theater. The remodel will substantially increase the useful life of the building as the community venue. The Solvang Festival Theater Board formed a fundraising committee. The total project cost is approximately $ 5.3 million, which is higher than was anticipated in 2018 due to inflation.
To date, approximately $ 4.5 million has been raised through community donations, while $700,000 is still needed to reach the goal. The Solvang Festival Theater has reached out to the City with an ask to pay $ 100,000 per year over a period of three-years totaling a contribution of $300,000 toward the project. The funding is being sought due to the interruption in operating revenue due to closure of the facility for a year. A study performed for the Solvang Festival Theater shows estimated annual audience local spending between $800,000 and $1,000,000.
ALTERNATIVES:
Council has full discretion and may provide with any alternative policy direction.
FISCAL IMPACT:
If the City Council elects to make contributions toward the Solvang Festival Theater renovation project in form of assistance with operating costs, the requested contributions are $300,000 over three years.
Staff recommends considering contribution within the current year of $100,000 while deferring additional contributions for future years to be considered with the overall Fiscal Year 2022-24 Financial Plan development in order to allow Council to be fully informed of the City’s fiscal position and available funds when making the decision.
Based on preliminary estimates, staff estimates that both hotel tax and sales tax receipts will well exceed budgeted amount during FY21-22. Thus, the contribution could be covered by the unanticipated higher revenue receipts and will not result in further draws on fund balance beyond budgeted amounts.
ATTACHMENTS:
A – Solvang Festival Theater Funding Request Updated
112
Solvang Theaterfest
Board of Directors
Chair
Denise de Bellefeuille
Vice-Chair
Ann Foxworthy Lewellen, Ph.D
Treasurer
Susan Beckmen
Secretary
David Silva
Directors
Carol Anders
Bill Bernstein
Lois S. Brown
Jean-Paul Demeure
Erica Jane Flores
Chris Nielsen
Kelly Reaves
Brad Vidro
Kathryn Wrench
Executive Director
Scott Coe
Business Office
433 Second Street
Solvang, CA 93463
Mailing Address
P.O. Box 917
Solvang, CA 93464
Theater Location
420 Second Street
Solvang, CA 93463
Phone
(805) 686-1789
Fax
(805) 686-5912
Email
[email protected]
Website
https://
solvangtheaterfest.org
April 6, 2022
Dear Members of the Solvang City Council,
The Solvang Theaterfest Board of Directors is extremely thankful to the city of Solvang for the cooperation and support we received throughout the planning and approval process for the renovation of the Solvang Festival Theater. The city’s actions reGlected the excellent relationship that has existed between it and the theater over the decades.
No other local nonproGit institution has served so many diverse populations in the community over so many years. In addition, the Solvang Festival Theater is responsible for enhancing the reputation of the city as a thriving, cultural destination while generating signiGicant ongoing revenue for the city.
The Solvang Festival Theater is the only performing arts facility of its kind on the Central Coast that provides a large open-air performing arts venue for audiences of all ages. Given its diverse uses, it is an indispensable local facility. There is no comparable gathering place.
Because of the Solvang Festival Theater, this city has been provided with a large community-use facility without having the challenges of building it, maintaining it, and ownership.
The protracted Covid pandemic dealt a multiyear Ginancial blow to the Solvang Festival Theater. The theater is dependent on income from ticket revenue generated from concerts and especially PCPA productions. In addition, revenue is generated through facility rentals that bring community events such as the Halloween Haunted House, children’s dance recitals, and Nashville Nights. For all of 2020, the theater was dark with no ticket revenue or rentals. Ticket sales for the summer 2020 had to be returned to the purchasers although many patrons were supportive and made their refunds a donation.
In 2021 the theater was able to open for a limited period with small concerts in the garden and a very limited PCPA season generating less than a quarter of the typical annual income. There was no rental income in 2021. With construction starting in September, there was no opportunity to schedule any fall or spring events or performances.
The 2020 and 2021 loss of revenue forced the theater to lay off staff, reduce the work hours of remaining staff, and rely on its reserves. Now the theater is preparing for a return to operation in summer 2022.
However, ticket and rental revenue for 2022 will remain below normal due to the late start of the season and to the theater being unavailable until construction is completed.
Attachment A
113
114
Solvang Festival Theater
Positive Economic Impact
The performing arts have a positive cultural and economic impact on a community, and the Solvang Festival Theater proves the truth of that statement. The city of Solvang and its residents are the fortunate beneGiciaries of having a local performing arts theater that will become an even more exciting attraction in the city with when its restoration is completed.
Measure of Theater Audience Spending
Arts & Economic Prosperity 5, is the Americans for the Arts Gifth study of the nonproGit arts and culture industry’s impact on the economy. It documents economic contributions of the arts in diverse regions.
In addition to the price of the admission, according to this study, theater attendees in Santa Barbara spend an estimated $28.25 locally, and the average nonresident audience member will spend $51.88. Theatergoers tend to stay in hotels, visit restaurants, bars, bakeries, and make purchases in retail stores.
Estimate of Total Theater Audience Local Spending
When these estimated amounts are applied to PCPA performance attendance of almost 30,000 in 2018 and again in 2019, the positive economic impact on local businesses is estimated at $820,200. If you add the Solvang Festival Theater attendance at concerts, other programs, and nonproGit fundraising events, the local impact must be closer to $1,000,000.
Residence Demography of Theater Audience
PCPA tracking of ticket buyers residence demographics over Give years demonstrates 65 percent of tickets were sold to residents of Santa Barbara County and 35 percent to residents outside the county. If ticket sales track households, 51 percent were sold to residents of Santa Barbara County and 49 percent were nonresident. This signiGicant percentage of non-county residents, demonstrates the theater is a strong tourist attraction that beneHits local businesses.
Solvang Theaterfest tracking of demographic information of ticket buyers to the last three onstage concerts in the Solvang Festival Theater demonstrates a consistent percentage of out-of-county ticket buyers having a positive local economic impact that creates additional tax revenue for the City of Solvang.
Mat Kearney 73% Santa Barbara
27% Outside of Santa Barbara
Scotty McCreery 70% Santa Barbara County
30% Outside Santa Barbara County
Clint Black 70% Santa Barbara County
30% Outside Santa Barbara County
115
Solvang Theaterfest Vision Statement
Solvang Theaterfest has adopted a vision statement and long-term strategy for the next 5 years with the completion of the Solvang Festival Theater restoration. The rebuilding of the theater will allow Solvang Theaterfest to achieve this vision to expand and improve programming and services to its community.
In turn, the Solvang Festival Theater will have an even greater positive economic impact on the city.
The vision of Solvang Theaterfest is to become a premier destination for performing arts entertainment on the central coast and to serve more fully as a center for cultural life in the community. This vision will be achieved by:
Increasing programming
Increasing the diversity of programming
Increasing attendance of a wider sector of the community Ensuring an up-to-date performance and educational training facility Forging strong relationships with a larger number of local nonproGits and businesses Achieving energy efGiciency and sustainability while lowering maintenance costs Local Recognition of the Solvang Festival Theater’s
Positive Economic and Community Impact
The business community recognizes the importance of the Solvang Festival Theater in bringing patrons to their businesses. They have been strong donors to the capital campaign and have stepped forward to provide sponsorships for theater concerts, PCPA productions, and campaign events. They have also shared advice on how to make the theater even more of an asset in support of business and foresee the restored theater as a strong business partner. As Jim Knell, a campaign supporter and founder/chair of SIMA Corporation has pointed out, a rich variety of community entertainment helps to attract hotel guests to Solvang.
The following are a few representative quotes from business leaders:
I believe that The Solvang Festival Theater is doing what it was created to do for decades: bring people to our city who stimulate the local economy and tell their friends. As a Santa Barbara County native and business person, I have seen what a vital role the Theater plays for the City of Solvang both culturally and Aiscally. My family has been, and will always be supportive of its efforts.
Palmer Jackson, Jr.
The Alisal Guest Ranch and Resort
Dear City Manager and City Council Members,
Visit the Santa Ynez Valley organization represents all of the hotels in Solvang and the Santa Ynez Valley as well as a host of other businesses that are involved in tourism. I am the only remaining charter member of this organization as well as the current Chairman, serving several terms as Chairman and having served as Vice Chair and Secretary as well a multitude of times.
This organization was founded with the sole intent of bringing more visitors to Solvang and the Santa Ynez Valley and putting “heads in beds” which is our mandate. Our budget is funded from the TBID tax levied on our visitors and their overnight stay. Those dollars may ONLY be spent marketing Solvang and the Santa Ynez Valley, thus Ainancially impacting all the businesses in our communities that this organization represents.
Theaterfest plays a huge part in the success of summer tourism in Solvang and the Santa Ynez Valley as production is midweek as well as weekends, tickets are affordable, and this is a totally unique experience that very few get to enjoy .Most tourists plan overnight stays, but even the day 116
trippers will impact our economy by coming early for shopping and dining. Theaterfest offers this unique experience showcasing quality productions in a very intimate setting which is the bonus.
Renovation of the facility are LONG overdue, and the City of Solvang needs to embrace that responsibility along with the residents and businesses, to make sure that future generations will have the privilege of watching live theater under the stars in a theater that was built and maintained by their very own community.
Please vote responsible in sharing this Ainancial obligation in maintaining our theater.
Linda Johansen
Chairman, VSYV
The Solvang Festival Theater is a community treasure. It provides a unique experience in Santa Barbara County and the Central Coast. Whereas Visit the Santa Ynez Valley’s goal is to bring people to Solvang and the Santa Ynez Valley, we appreciate and support the theater because it is the rare organization that provides high quality entertainment and cultural experiences to residents and visitors alike.
Shelby Sim
President / CEO
Visit the Santa Ynez Valley
Solvang is arguably the most charming town in Santa Barbara County, inarguably the most tourist-friendly town with so much magic to share with visitors and locals.
There are treasures here that cannot be replicated anywhere else, and the Airst among these treasures is in the center of our little town, an elite outdoor theater that offers a unique Shakespearean Globe theater experience to visitors all summer long. Our guests stop for wine tasting and then walk around the corner to watch a professional acting troupe perform a worldclass production—as far as we know this is the only town around that delivers that caliber of theater experience.
At Lucas & Lewellen and Toccata, we are so proud of our Solvang Festival Theater and so thankful for the symbiotic relationship we participate in. We bring in guests here with great local wine, and the Solvang Festival Theater gives them a great reason to stay. We continue to throw our full support behind success of this local treasure, and we look forward to a great future for all of us.
Lucas & Lewellen and Toccata Wines
Andrew Moore, Tasting Room Manager
Anjie Park, Wine Club Manager
Attention City Manger and Council Members,
I would like to take this opportunity to thank you all for your willingness, time and efforts in serving the City of Solvang. I sincerely appreciate all you do for the businesses and residents of Solvang. We have a huge responsibility in upholding our Danish Culture, the quality of life for our residents as well as our share of the tourism market place along the Central Coast. Your decisions impact us!
In that regard, as a business owner of two local hotels, the King Frederik Inn located in Solvang and Pea Soup Andersen’s Inn located in Buellton, my personal wealth is dictated by tourism in our communities. The Solvang Theaterfest is one of the true assets in Solvang that is of beneAit to most or all of the businesses.
Not only does the Festival Theater encourage mid week travel, but it encourages travelers to spend the night because the performances are late in the evening. Hotels, restaurants, retail stores, museums, wine tasting rooms and vineyards etc., are all Ainancially impacted by these quality performances at Theaterfest.
I personally have been selling the Solvang Festival Theater at all trade shows and conventions for over 30 years as the “Hidden Gem” of Solvang”. We are so lucky to be blessed with a premier facility in a prime location, as well as talented acting and performances from our partners at 117
PCPA. This is a unique gift to our community as there is only a few outdoor theaters like ours in the US with the closest being in Ashland, Oregon.
Theaterfest was a gift to our community from some visionary civic leaders and it is now our responsibility as well as that of the City of Solvang, to make sure that future generations of local residents as well as our continued tourism visitors, will be able to enjoy live outdoor summer theater. The City of Solvang needs to invest in this project just like so many of the residents have and will continue to do. This is our responsibility and the investment you make in the Solvang Festival Theater, is an investment in the future of Solvang, and the lively hood of the businesses and residents that you represent. Please rule accordingly in that regard.
Thank you for your Ainancial support of the Solvang Theaterfest.
Linda Johansen
Hotel Owner
I believe that in a great city, or even a small city or village, “a great theatre is the outward and visible sign of an inward and probable culture”. This quote from Laurence Olivier may best describe the intrinsic value that a theatre brings to a community.
A theater can become the lifeblood of a city and enrich the lives of those who take part. It crosses all ages, cultures, and creates sense of community.
On the economic front, as a business owner and proprietor of the Sanger Family of Wines, I moved my business from a nearby city to our wonderful city of Solvang so my patrons could experience the strong bond and yet sense the diversity of our city Central to that notion the Solvang Festival Theater has always been at “center stage”.
Many of my patrons are from other areas of the country and the state, oftentimes spending the weekend to experience new discoveries. When patrons visited our wine tasting room we often ask them what brought then to Solvang. Prior to COVID is was common to hear “ we are here to see a play/concert at the Solvang theater, and take in a dinner and some wine tasting while here”. Today when our patrons ask about the city, our wine ambassadors always mention the up and coming new and improved theater. They have seen Airst hand the value that the theater brings to local business.
In closing I want to emphasize the importance of a living a breathing theater. There is no greater self expression of language and art. A theater reminds us all that we can work together to better our society.
William A. Sanger
Sanger Family of Wines
When I talk with other restaurant owners, they tell me how much their business increases when musicals or concerts are being performed in the theater. The Solvang Festival Theater is deAinitely good for business.
Aaron Petersen
Solvang and Santa Barbara Restaurateur
I have experienced great support as a hotelier in Solvang over the last 40 years from the Solvang Theaterfest. The hospitality industry is blessed to have this unique outdoor theater where our guests can have an amazing experience under the stars. No other resort destination has such an attraction. At Hotel Corque we sponsored the ticket holder for many years. It was a great marketing tool to attract new guests from the BakersAield and Fresco areas.
I strongly recommend that the city council make a Ainancial commitment to support the upgrades and renovations of the Solvang Theaterfest. It is long time overdue and will increase our hotel occupancy.
John Martino
Hotel Corque, Succulent Cafe
118
A theater is the hallmark of a healthy, thriving, community.
Polly Firestone Walker
Firestone Walker Brewing Company
I have been coming to the Solvang Festival Ttheater since Once Upon a Mattress made its debut in 1974. I served on the board of the Solvang Theaterfest Board of Directors for 12 years.
I am currently the President of the Santa Ynez Valley Association of Realtors and know how important Solvang Theaterfest is, not only to the community, but also to the real estate industry.
We are a rural but sophisticated community in which Theaterfest is an important element and often called the Crown Jewel of the Valley. I have conversations with all my clients about Solvang Theaterfest and many now come to enjoy performances and community events. Realtors understand and appreciate the importance of the theater and last year the Association donated to the Imagine Capital Campaign.
Barbara Bierig
Sothebys International Realtor Agent
President, Santa Ynez Valley Associate of Realtors
119
Agenda Item Number: 9
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11, 2022
SUBJECT: Senior Center Fee Waiver Request FY 2021-22
RECOMMENDATION:
Consider approving fee waiver for Development Plan review for the new Senior Center Facility project in the amount of $7,900. The new Senior Center building is being funded by community donations.
DISCUSSION:
Solvang Senior Center submitted a request for assistance in various kinds from the City toward the New Senior Center Building. The request was initially heard by City Council on November 22, 2021 and was deferred toward further analysis and recommendations as part of the Fiscal Year 2022-24 Financial Plan Development.
The full request is attached in Attachment A. Staff has been working with the Senior Center and will have additional recommendations to represent to City Council as part of the proposed budget. In the meantime, staff anticipates that the Senior Center will be turning-in a project application to the Planning Division for processing. Part of the request is to waive fees applicable to processing of the project. Staff recommends that Council consider waiving $7,900 in Development Plan fees at this time in order to timely provide staff with direction before the application is submitted.
ALTERNATIVES:
Council has full discretion and may provide with any alternative policy direction.
FISCAL IMPACT:
A total of $7,900 will not be recouped in costs through the fee to process this application. The application will be processed by Planning Consultant at hourly billable rate.
ATTACHMENTS:
A – Solvang Senior Center Funding Request Presented to Council 11/22/21 120
Agenda Item Number: 5
'171e IXmisli C"11il<1l vf Americ(I
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: November 22, 2021
SUBJECT: SENIOR CENTER REQUEST OF THE CITY OF SOLVANG TO SUPPORT THE
NEW CENTER BUILDING
RECOMMENDATION:
Solvang Senior Center requests that the City of Solvang consider supporting the New Center building project by:
a. Waiving rent for the American Legion wing at the Veteran's Hall for the use of the Senior Center during construction.
b. $60,000 to help fund the transition
c. Waiver of City fees associated with the new construction such as water/sewer hook-up fees, building permits.
DISCUSSION:
On November 8, 2021, representatives of the Solvang Senior Center made a presentation to the City Council and requested that City Council consider a contribution in support of the New Center building project. By consensus, City Council placed this item on the agenda.
Solvang Senior Center has submitted the request shown in Attachment A. The specific request is to support the New Center building by:
a. Waiving rent for the American Legion wing at the Veteran's Hall for the use of the Senior Center during construction.
b. $60,000 to help fund the transition
c. Waiver of City fees associated with the new construction such as water/sewer hook-up fees, building permits.
Staff analysis of the requests is below:
a. Waiver of the fees is within Council discretion. The current Veteran's Hall Legion wing fee is $290 per day for 6 hours or more use per day.
b. The Senior Center requests the $60,000 contribution to be used to pay for transition and moving costs such as trailer use, clean-up, moving, temporary office.
Attachment A
121
c. Without a submitted project it is difficult to ascertain the amount of fees requested to be waived. Fees applicable to such project would include planning review, building, water & sewer connection, and potentially impact fees. If City Council would like to waive fees, staff recommends returning to the City Council with specific request for such waiver once application is submitted and the fees can be analyzed.
ALTERNATIVES:
The Council has full discretion whether to grant the requested support. One of the alternatives, the Council could consider is reviewing the request as part of the FY 2022-24 Financial Development along with other grant applications.
FISCAL IMPACT:
If the City Council grants the request there will be the following approximate fiscal impact to the General Fund:
a. The request does not include estimate time period for the use of the Veteran's Hall. If the City granted free of fees use, the waiver of the fees would amount to approximately $35,000.
b. $60,000 from General Fund balance
c. Cannot estimate until project is submitted.
ATTACHMENTS
Attachment A - Solvang Senior Center request of the City of Solvang to support the New Center building.
122
Solvang Senior Center request of the City of Solvang to support the New Center building The Center needs a new building and holding a capital Campaign raise funds. (as outlined in the attached brochure).
We are requesting the following support:
1- Rent free use of the American Legion wing of the Vet's Hall weekdays between the hours of 9 AM to 4 PM to hold Center activities while the new building is under construction. Also, one evening per month. This will include use of the kitchen for lunch preparation. a. Yoga
b. Arthritis Class
c. Knitting Circle
d. Computer class
e. Tai Chi
f. Bridge
g. Mah Jong
h. Art Class
i. Book club
j
. Bingo
k. Blood pressure check
I. Chair Yoga
m. Pilates
n. Ukulele Club
0. Yoga with foam Roller
p. Daily lunch (in person and takeaway)
q. Monthly dinner night
2- $60,000 to help fund the transition cost as follows:
a. An Office trailer for the Center administration during construction for approximately one year.
i. Rent for one year $12,000
ii. Transportation and set-up/takedown $14,000
b. Additional on-site storage $5,000 for Center equipment. c. Off-site storage for Center equipment during transition $4,500 d. Temporary employee to handle daily set-up/clean-up $24,000 e. Signage $500
3- Waiver of City fees associated with new construction such as water/sewer hook-up fees, building permit fees (if applicable).
123
Agenda Item Number: 10
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11, 2022
SUBJECT: Santa Ynez Rotary 4th of July Fireworks Funding Request FY 2021-22 RECOMMENDATION:
Consider becoming a Grand Finale Sponsor for the 4th of July 2022 Fireworks partnering with the Santa Ynez Rotary by contributing $25,000 toward the event.
DISCUSSION:
The 4th of July Fireworks celebration has been held in Solvang at the Mission for many years. The program is put together by the Santa Ynez Rotary which is also one of their major fundraisers. The City of Solvang has historically contributed monetarily to the event. In the most recent years, the City contributed $10,000 on an annual basis.
The Santa Ynez Rotary has approached the City with a proposal to become a standing partner as the Grand Finale Sponsor of the event this year with a contribution of $25,000. Please see Attachments A and B for further information.
ALTERNATIVES:
Council has full discretion and may provide with any alternative policy direction.
FISCAL IMPACT:
$25,000 in General Fund contribution.
ATTACHMENTS:
A – Santa Ynez Rotary Funding Request for 4th of July 2022 (the funding request falls into FY 2021-22) B – Grand Finale Sponsor Flyer
124
THE SANTA YNEZ VALLEY
ROTARY CLUB FOUNDATION
PO Box 121, Solvang, CA 93464
March 15, 2022
Dear Mayor Uhrig and City Council members:
The Santa Ynez Valley Rotary Club is requesting the City of Solvang to be the Grand Finale sponsor to bring our community back together again to celebrate the 4th of July at that Santa Ynez mission. Your support has been one of the keys to the success of this annual event and has helped us to continue to provide this Patriotic Celebration of our Country's birth to our community.
Over 25 years ago the SYV Rotary Club conceived the 4th of July Fireworks Festival as a safe alternative to driving to SB, SM or Lompoc. The event has since grown to over 5000 attendees, possibly the largest event in the Valley, with approximately 71% of attendees from outside of the valley. The free fireworks show is free to citizens in Solvang who enjoy them from their homes and have private 4th of July parties.
Money raised from this event stays in our community! We grant funds to local non-profits, such as Solvang and Buellton Senior Centers, Solvang Festival Theater, People Helping People, Elverhoj Museum, Veggie Rescue, Nature Trac, and Solvang Friendship House. Several of these organizations are serving one of our most vulnerable populations, seniors which is a priority for the City of Solvang. We also provide scholarships to graduating seniors in the Valley and during COVID last year we supported with financial assistance local foodbanks and food distribution sites with over $50,000 in relief. Recently we gave out over $4500 in gift cards purchased from local coffee shops to all the teachers in the valley during our gratitude week.
The SYV Rotary has given a million dollars back to our community over the past 60 years.
The 4th of July celebration is now an expected and anticipated event for the City of Solvang and entire SYV. This event also brings in a lot of tourist that not only help support our fundraising but are also spending money in Solvang by staying in local hotels, visiting local merchants, eating at our Solvang restaurants and of course wine tasting in Solvang at tasting rooms. I personally have taken calls and emails from families in Arizona, Santa Barbara, Northern California and Nevada who attend regularly inquiring to make sure we are still having the event. We also have over a 1,000 active military and their families attending from all over California as we honor them with free admission.
Due to the pandemic we have canceled the last two 4th of July show which has significantly decreased our fundraising dollars. Plus, our expenses are going up. The last show was $54,000 and is expected to approach $70,000 this year.
There are a lot of expenses associated with this event: permits, liability insurance, sound and light, canopy and generator rentals, porta potties, security, event management company and of course fireworks which is the largest expense at $25,000.
I want to thank you for your previous support and ask the City of Solvang to be the Grand Finale sponsor and with SYV Rotary to bring our community back together after 2 years to celebrate the 4th. We need your help by investing $25,000 to help pay the cost of the fireworks. By doing this the City of Solvang will become a Grand Finale sponsor and will be listed as on all advertising The Rotary Club of the Santa Ynez Valley hosts the 26th annual 4th of July Extravaganza with major support from the City of Solvang.
Together we can make this the best 4th of July Celebration for our community.
Sincerely,
Tammy Westwood, President
Attachment A
125
The Rotary Club of the Santa Ynez Valley hosts
the 26th annual 4th of July Extravaganza
with major support from the City of Solvang
Grand Finale Sponsor $25,000
• 20 VIP Guest Packages* and 25 General admission tickets including 25 drink tickets • City of Solvang Booth at Festival to promote business, products, etc. • 2 Corporate banners prominently displayed at festival provided by SYV Rotary • City of Solvang announced as Grand Finally Sponsor at the beginning of fireworks show over PA system with recorded music
• Logo on all advertising
• Web site linked to Rotary homepage and social media
• Special luncheon guest at SYV Rotary meeting
*VIP package includes: special parking, transportation to fireworks field, VIP Seating for the fireworks show, charcuterie platter and refreshment cooler stocked with wine, beer, soft drinks and water, beginning at 7:30pm 126
Agenda Item Number: 11
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: April 11, 2022
SUBJECT: Santa Ynez Pirate Football League Fee Waiver Request RECOMMENDATION:
Consider the request to waive the fee for the highway banner in the amount of $450 at the request of the Santa Ynez Pirate Football League.
DISCUSSION:
The Santa Ynez Pirate Football League has requested waiver of the Highway Banner fee to advertise their season program for the second year in a row. The League is experiencing difficulties collecting sufficient fees post COVID-19 in order to continue the program and is requesting this assistance.
ALTERNATIVES:
Council has full discretion and may provide any alternative policy direction.
FISCAL IMPACT:
$450 in waived fee
ATTACHMENTS:
A – Santa Ynez Rotary Pirates Football League Fee Waiver Request 127
April 5, 2022
TO: City of Solvang City Council Members
Xenia Bradford, City Manager
From: Brynda Messer, Vice-President
Santa Ynez Valley Pirate Football League
Re: Request for Banner Fee Waiver
City Council and Ms. Bradford:
Thank you for taking the time to consider our request for a waiver of the fees to hang our banner over Highway 246. I also want to thank you again for waiving our fees last year.
The Covid-19 pandemic affected us all in many ways including emotionally, physically, and for many, financially. The financial burden has been greatly impacted by non-profit organizations. SYV Pirate YFL are still feeling the financial hardship. We were very excited to have a season last year and the kids were so happy to be out on the field playing football and having the cheerleaders behind them. We are still trying to recoup our savings since the pandemic. This year we have additional costs to our budget due to having to recondition the helmets every two years to make sure they are safe for the kids. The costs of renting the football fields has increased greatly.
That is why we are asking for a waiver of the fee to hang our banner. The banner is one of our biggest ways we get our registration information out to the general public. The waiver of fees will help us direct those fees toward other expenses we have this season.
Thank you in advance for your consideration.
Sincerely, .�ii;,,��; �· es�:, ..�fa�'c�· •·�=��:;:=������==================:::;=========ti Brynda Messer/Vice-President
Santa Ynez Valley Pirate Football League
Pirate YFL, PO Box 1683, Buellton, California, 93427
www.syvpirateyjl.com
Tax ID 501 (c)(3) 26-4552496
Attachment A
128
City Council Meeting
April 11, 2022
DEPARTMENT BUDGET UPDATES
GENERAL PLAN
UPDATE
• Next Housing Element Workshop Scheduled for May 11
• Reach out to Spanish speaking
community
• Working with GPAC over next 6 months to complete all Elements of the GP
• Present to City Council & Planning
Commission for approval
Copenhagen Drive
Re-Openning
Fully re-open by April 18
Directing businesses to
Planning to request any
permanent expansions into
private areas
Advance Calendar
April 25
•Parking Short-Term Solutions Recommendations
•Waste Water Treatment Plant Phase 3 Conceptual Review
May 9
• Grant Funding requests and Special Events Funding Requests (FY 22-24 Financial Plan Development)
• Special Community Projects Funding Requests
• Code Enforcement Program Modifications Request
May 23
• Preliminary Budget Review (operating and CIP) - proposed programs will be aligned with City Council Adopted Major City Goals
Continuing to explore revenue generating options such as sales tax (conduct poll), bed tax increase, and business improvement district Advance Calendar
June
Municipal Election Resolutions
Utilities Rates Prop 218 Hearing and Adoption
Drought Ordinance Proposed Modifications
Fiscal Year 2022-24 Financial Plan Adoption
Marketing Contract Award
Visitor Center Contract Award
SB1 – Road Maintenance
& Rehabilitation Account
FY 2022-23 Project List
Road Maintenance
& Rehabilitation Account (RMRA)
• Senate Bill 1 – Road Repair and Accountability Act became law in 2017
• $0.12/gallon gasoline excise tax
• $0.20/gallon diesel excise tax
• Funds multiple programs
• State Highway maintenance
• Rail & Transit
• Grant Programs such as Active Transportation Program (ATP) • (RMRA) Local Streets and Roads Program
(RMRA) Local Streets and Roads Program
• Funds are:
• Heavily maintenance focused
• Restricted to roadway, drainage and transportation related projects • Annual population based allocation
• Solvang FY 2021-22 allocation estimated to be $125,644 • In addition to $163,001 in traditional Gas Tax
• Projects require:
• Project List submitted to CTC
• Public hearing and resolution
• Annual reporting
Recommendations
• Conduct Public Hearing
• City Council discussion & direction to staff
• Adopt resolution approving Project List
• Project List includes CIP Listed 2022 Slurry Seal project • Project deign and scope not completed but is intended to include:
• Creekside Neighborhood
• May include other local roadways
Solvang Mesa
Landscape & Lighting
Maintenance District
(LLMD)
Resolution of Initiation
Assessment Process
Costs reviewed & budget establish for next year
Adoption of Initiation Resolution
Initiate the Preliminary Engineer’s (Assessment) Report Approve the Preliminary Engineer’s Report
Set date of Public Hearing (May 9, 2022)
Public Hearing
Adoption of Assessment Resolution
Assessment engineer coordinates with County Tax Assessor’s office Assessment set on property tax roll
Funds collected are transferred to the City
FY 2022-23 Assessment
Recommended FY 2022-23 assessment = $1,296 per parcel No increase from FY 21-22
Cover cost of on-going maintenance by BrightView
All 169 lots benefit equally from LLMD improvements
Special project for 2 new streetlights cost covered by LLMD Capital Reserves
Recommendation
Current Action
Receive public comment
Council discussion and direction Adopt Initiation
Resolution
Next Steps
Open Public Hearing (May 9, 2022)
Close Public Hearing
Council discussion & direction
Adopt Assessment Resolution
April 11, 2022
Statement to Solvang City Council – Public Appearances
Thank you. My name is Rebecca Knight and my husband and have been homeowners on Viborg Road in Solvang since 2015.
I have read the Associated Transportation Engineers study, dated August 9, 2019 --“The review of existing vehicle speeds, traffic volumes and traffic controls and traffic calming recommendations for the City of Solvang Collector Streets, and I understand that measures will be taken by the city in phases and this will take time.
I appreciate what the City staff is doing to study and mitigate these issues.
I understand that one traffic calming measure that will be implemented in the next couple of months on the corridor will be radar feedback signs for speed. This is a step in the right direction but tonight I am asking you for law enforcement to monitor and start issuing speeding tickets ---because my understanding is that those radar feedbacks signs will not be put up for another couple of months --but we need help with this immediately.
Because the speed limit is 30 miles an hour on Viborg Road, and there are few sidewalks. pedestrians and bikers need to be safer on the bike lane that was put in, which should be a traffic calming measure, but many motorists are ignoring this and speed is rampant on Viborg Road. We have also seen buses from the Chumash Casino on Viborg, instead of staying on route 246 and now the occasional 18-wheeler truck is using this bypass as a route. Also, since other residential roads are 25 mph., I am asking that the city reduce the speed on Viborg to 25 mph., as soon as possible.
In conclusion, I respectfully ask that the residents and pedestrians be given more support immediately to mitigate this problem while we wait for more permanent solutions with regard to traffic calming, specifically on Viborg. If anything, the speed limit should be lowered on Viborg due to its heavier traffic as a result of commuters and tourists using this corridor as a short cut especially because several traffic Apps are routing them off of route 246.
I can appreciate that our city needs tourists coming through the downtown on route 246, but Viborg, Fredensborg Canyon Road and part of Chalk Hill Road is now a dangerous bypass for all.
We stand on our property every day and watch what has become a ticking time bomb on our end of the corridor --Viborg Road… and we foresee a catastrophic event that could result in more property damage, personal injury or worse, loss of life. I welcome any member of council to stand on our property and see for yourself how dangerous Viborg road has become, due to speed. We respectfully ask for help now with a traffic cop and reduction of speed to 25 mph., even before the radar feedback signs go up. Thank you.