Agenda 2022-05-09 CC
CITY COUNCIL AGENDA
6:30 PM - MONDAY, MAY 9, 2022 – REGULAR MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:
Charlie Uhrig, Mayor
Mark Infanti, Mayor pro tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
Pursuant to California Assembly Bill 361 City Council meetings are permitted to be held via teleconferencing and the City will provide both remote and in-person participation options. Members of the public can observe and address the meeting telephonically or electronically. Those attending in person who are unvaccinated are required to wear masks and socially distance. Virtual participation is available via Zoom or phone. Join the Zoom meeting by visiting https://zoom.us/j/3066529195 (Meeting ID: 306 652 9195). If you wish to speak, please use the “raised hand” symbol. If you would like to make a comment by phone, please call into conference line at (888) 788-0099 (Meeting ID: 306 652 9195). The phone line will be open starting at 6 p.m. In-person speakers will be invited to make public comments first. Virtual speakers will follow. You may also observe the live stream of the City Council meetings on www.CityofSolvang.com/YouTube.
Distribution to the City Council – You may, but are not required to, submit your comment in advance.
Should you wish to do so, please do so via email prior to 5 p.m. on the Friday prior to the Council meeting to the City Clerk at: [email protected]. Your comment will be recorded and distributed appropriately.
AGENDA AND SUPPORTING MATERIALS - Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1644 Oak Street, Solvang, during regular business hours and on the City’s website www.cityofsolvang.com.
AGENDA POSTING NOTIFICATION - If you would like to receive notification of the agenda availability, please subscribe to our “Notify Me” list at: https://www.cityofsolvang.com/List.aspx. You will receive notification when the agenda is available for viewing on the website and you may view and/or print a copy.
DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA. Any writings that relate to an agenda item for an open session that is distributed to a majority of the Council after the posting of the agenda, will be available for public inspection at the City Clerk’s office, and may be posted to the website.
PUBLIC COMMENT - The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on non-agenda items, you may do so during the PUBLIC PARTICIPATION ON NON-AGENDA ITEMS section on the agenda. Each person is allotted three (3) minutes to speak.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT - It is the intention of the City of Solvang to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested. 1 Agenda 2022-05-09 CC
6:30 PM OPEN SESSION – REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS, CEREMONIAL ITEMS
PRESENTATIONS
Law Enforcement Annual Report
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report…………………………………………………………………………………………………4
3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.
4. CONSENT ITEMS
a. Approve Order of Agenda as Presented.
b. Approve the Minutes of the City Council meeting of April 25, 2022 ……………………………….6 c. Adopt Resolution 22-1168, a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the City of Solvang Meeting Bodies……………9 d. Approve Warrant Register for the Month of April 2022 ………………………………………………15 e. Adopt Resolution No. 22-1169 Authorizing the City Manager to execute the Certifications and Assurances and Authorized Agent forms for the Low Carbon Transit Operations Program (LCTOP) for the SYVT Bus and Charging Infrastructure Project, $152,002. …………………… 25 f. Receive and file SBC Sheriff’s Office January and February 2022 Monthly reports………………30 g. Approve Contract Amendment No. 5 with Meridian Consultants LLC and Contract Amendment No. 4 with GSI Water Solutions Inc for participation in and preparation for the Administrative Hearing regarding the City’s River Wells project.
i. Approve Amendment No. 5 to the Agreement with Meridian Consultants LLC and Amendment No. 4 to the Agreement with GSI Water Solutions, Inc. for professional services to participate in and assist in the preparation for the administrative hearing regarding the City of Solvang’s Petition for Change to is Permit to divert Santa Ynez River underflow before the Administrative Hearing Officer of the California Water Resources Control Board. ii. Authorize the City Manager to execute Amendment No. 5 with Meridian Consultants LLC in the amount of $50,000 and Amendment No. 4 with GSI Water Solutions Inc. in the amount of $96,700.
iii. Approve budget amendment in the amount of $146,700 from the Water Fund balance to cover the costs………………………………………………………………………………………34
h. Authorize City Manager to send 30-day notice cancelling the Marketing Services contract with Cogs & Marvel in accordance with contract terms in preparation for restructure of marketing operations……………………………………………………………………………………………. 105
i. Receive and file Quarterly Investment Report Jan – Mar 2022…………………………………..122 2 Agenda 2022-05-09 CC
PUBLIC HEARINGS
5. PUBLIC HEARING TO CONSIDER ADOPTING RESOLUTION NO. 22-1170 CONFIRMING
AND LEVYING ASSESSMENTS FOR SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 FOR FISCAL YEAR 2022-23, AND AUTHORIZE THE
CITY MANAGER TO EXECUTE THE CERTIFICATIONS ON BEHALF OF THE CITY That the City Council:
1. Conduct a public hearing to hear testimony on the proposed assessments for the Solvang Mesa Landscape and Lighting Maintenance District; and
2. After hearing testimony, adopt Resolution 22- 1170, a Resolution of the Solvang City Council confirming and levying assessments for Fiscal Year 2022-23, and authorize the City Manager to sign the necessary documents, on behalf of the City, to place the assessments on the property tax roll for Fiscal Year 2022-23………………………………………………133
DISCUSSION ITEMS
6. SANTA YNEZ VALLEY PRIDE EVENT APPROVAL
Consider approving SYV Pride Event including a parade to take place in Solvang for the first time…………………………………………………………………………………………………….158
7. FISCAL YEAR 21-22 3
rd QUARTER (THROUGH MARCH 2022) FINANCIAL REPORT
Receive and file current fiscal year 3
rd Quarter Financial Report......................................165
8. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
9. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 4th day of May 2022.
3 Meeting Date Agenda Item Agenda Action
23-May Preliminary FY 2022-24 Financial Plan Including: Business Approve City Council Major City Goals for FY 22-24 Recommended
Programs
Operating Programs
Capital Improvement Program
Grant Funding Applications
Special Events Funding Requests
Chamber of Commerce Economic Development Proposal
Funding Request
Solvang Theater Funding Request due to Renovation of the Facility
Senior Center Funding Request for New Senior Center
Building Assistance
Code Enforcement Program Modifications FY 21-22 Business Approve Transit Operations Contract Award Business Approve
13-Jun
Resolution calling for the holding of a General Municipal Election Consent Approve
Resolution requesting the Board of Supervisors render
services Consent Approve
Resolution requesting Board of Supervisors consolidate
Election Consent Approve
Resolution adopting regulations for candidates for elective office Consent Approve
Resolution providing for a procedure for determining by lot a tie among candidates Consent Approve
Resolution for Revenue Measure(s) to be placed on
November 2022 ballot Business Approve
Utility Rates Proposition 218 Public Hearing Public Hearing Approve Drought Restrictions Ordinance Amendment First Hearing Public Hearing Approve Marketing Contract RFP Award Business Approve
Visitor Center Contract Award Business Approve
Walk-up Windows Title 11 Ordinance Modifications 1st
Hearing Public Hearing Approve
27-Jun FY 2022-24 Financial Plan Adoption (Operating + Capital Improvement Program) Public Hearing Approve
Amend Appropriation Limit Public Hearing Approve
Drought Restrictions Ordinance Amendment Second
Hearing Consent Approve
Utility Rates Resolution Adoption Consent Approve
Walk-up Windows Title 11 Ordinance Modifications 2nd
Hearing Consent Approve
11-Jul Award Street Tree Maintenance Agreement Consent Approve Award Street Tree Pruning Agreement Consent Approve
California Concrete Grinding Contract Extension Consent Approve Marchi & Assoc Veterans Bathroom Amendment Consent Approve Meeting Date Agenda Item Agenda Action
N/A
Council Requested Agenda Items
ADVANCE CALENDAR
4 Agenda Item Agenda Action
November Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor pro tem Business Approve
December Council selection of representatives to Committees and Agencies Business Approve
December (every
two years)
Appointment to Boards, Commissions, Committees Business Approve January Comprehensive Annual Financial Report Business Approve January Grant Funding Policy Review Business Approve
February Measure A 5-Year Local Program of Projects Public Hearing Approve February Fiscal Outlook and Financial Policies Business Approve February Council Budget Goal Setting Public Workshop Approve March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Business Approve
March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Business Approve June
Two-Year Financial Plan Development or Budget adoption Public Hearing Adopt June Capital Improvement Program Public Hearing Adopt
June/July Amend Appropriation Limit Public Hearing Adopt Annual Reports
5 Minutes 2022-04-25 CC Regular Meeting 1
April 25, 2022
Monday
6:30 p.m.
CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:31 p.m.
ROLL CALL
Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona, Jim Thomas
Staff: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Jose Acosta
PLEDGE OF ALLEGIANCE
Led by Mayor pro tem Infanti
PROCLAMATIONS, COMMENDATIONS, CEREMONIAL ITEMS
a. Employee of the Quarter Award
City Manager Xenia Bradford presented Claudia Stephenson with the Employee of the Quarter Award.
PRESENTATIONS
a. 2022 CCCE Annual Member Agency Presentation
Susan Davison, CCCE, narrated a PowerPoint presentation with details of the 2022 CCCE Annual Member Agency report.
Discussion followed regarding rates and the source and development of 100% renewable energy. b. Visit Santa Ynez Valley Annual Report
Shelby Sim, President and CEO, Visit Santa Ynez Valley, presented details of their annual report.
Discussion followed regarding measuring the impact of events.
1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Jennifer Soni spoke favorably on the condition of Copenhagen Drive; reported receiving comments from other businesses regard encroachment permits on businesses having equanimity and noted some businesses still have parkettes that are not in compliance with the code.
There were no other public comments.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
MINUTES
SOLVANG CITY COUNCIL
6 Minutes 2022-04-25 CC Regular Meeting 2
City Manager Bradford narrated a PowerPoint presentation with details including the reopening of Copenhagen Drive, the General Plan update, the status of Solvang Park upgrades, upcoming special events, upcoming General Plan update workshops, Commission and Committee meetings and the Advance Calendar.
Councilmember Orona announced in Spanish of an upcoming General Plan update workshop.
3. COUNCIL COMMENTS AND REQUESTS
Councilmember Orona reported there seems to be some confusion regarding what outside seating is allowed as there are some businesses still using public right of way for seating.
Mayor pro tem Infanti reported attending the recent ribbon cutting for Sana Pecado and discussed attending a recent opioid meeting.
Councilmember Clarke reported he will attend an upcoming JPIA Government Leadership Conference and will report back at an upcoming City Council meeting.
Mayor Uhrig discussed the opioid meeting; reported attending Air Pollution Control District and a SBCAG meeting; spoke about meeting Vice President Kamala Harris; commented on attending the ribbon cutting for Sana Pecado and talked about upcoming special events and an upcoming Santa Ynez Broadband Community Forum. Additionally, Mayor Uhrig announced the reopening of the Library; addressed Cycle mania events and discussed Food Bank distribution.
City Council returned to hear the CCCE Annual Member Agency presentation.
4. CONSENT AGENDA
A. Approve Order of Agenda as Presented.
B. Approve the Minutes of the City Council meeting of April 11, 2022 Motion by Councilmember Clarke, to approve the Consent Agenda, seconded by Mayor pro tem Infanti and carried with a roll call vote of 5-0.
PUBLIC HEARINGS - None
REGULAR BUSINESS
5. WASTEWATER TREATMENT UPGRADE PHASE 3 RECYCLED WATER POLICY DIRECTION Receive staff report and direct staff to pursue a preferred alternative for Recycled Water or provide staff with alternative direction. Staff has analyzed the following options for Council review and consideration:
a. Direct staff to pursue the construction of Phase 3, recycled water treatment system. Proceed with construction of Phase 3 along with Phase 2, but only proceed with installation of the cloth filters and disinfection processes (at that time), allowing for discharge into percolation ponds. b. Direct staff to pursue the construction of Phase 3, recycled water treatment system. Proceed with construction of recycled water treatment system along with distribution system to irrigate Alisal golf course.
c. Direct staff to pursue the construction of Phase 3, recycled water treatment system. Proceed with construction of recycled water treatment system along with distribution system to irrigate Hans Christian Andersen Park.
d. Direct staff to pursue the construction of Phase 3, recycled water treatment system. Proceed with construction of advanced water treatment facility (AWTF) and distribution system to infiltration field, for groundwater replenishment.
e. Direct staff to not pursue recycled water and continue with Phase 2 only 7 Minutes 2022-04-25 CC Regular Meeting 3
City Manager Bradford introduced the item and deferred to Utilities Director Acosta for a presentation.
Utilities Director Acosta narrated a PowerPoint presentation regarding the Wastewater Treatment Phase 3 Upgrade and consideration of use of recycled water including various available alternatives and cost comparisons. He added that the City is seeking grant funding for the project.
Discussion followed regarding the possibility of the City selling recycled water to construction companies, the lifespan of an advanced water treatment facility and having a designated area for infiltration.
Jeff Weiser, Project Manager, Carollo Engineering, discussed treatment and regulatory requirements, noted that recycled water costs are high and reported the more users you have helps reduce costs.
Discussion followed regarding the option for HCA Park, objections by the Alisal golf course, users of recycled water, high-water users, rates for recycled water, funding sources and the possibility of applying for a low-interest State loan.
Mayor Uhrig invited public comments.
Dennis Beebe asked if Title 22 water is adequate for firefighting and commented on the possibility of postponing the project.
Consultant. Weiser reported that typically, recycled water is not used for fire fighting efforts.
Nick Di Croce, We Watch, via Zoom, recommended that the City approve Option A, as listed above.
There were no other public comments.
Motion by Mayor pro tem Infanti, to direct staff to pursue the construction of Phase 3, recycled water treatment system. Proceed with construction of Phase 3 along with Phase 2, but only proceed with installation of the cloth filters and disinfection processes (at that time), allowing for discharge into percolation ponds, seconded by Councilmember Clarke and carried with a roll call vote of 5-0.
6. REIMBURSEMENT REQUEST PURSUANT TO SECTION 10010(f) OF THE ELECTIONS CODE Authorize City Manager to pay $30,000 in legal fees reimbursement to Shenkman & Hughes, PC upon receipt of release of claims
City Attorney Fleishman presented details of the report.
Members of Council expressed disgust at the practice.
There were no public comments on this item.
Motion by Mayor pro tem Infanti, to authorize City Manager to pay $30,000 in legal fees reimbursement to Shenkman & Hughes, PC upon receipt of release of claims, seconded by Mayor Uhrig and carried with a roll call vote of 4-1, with Councilmember Clarke, opposed.
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS - None
8. ADJOURNMENT- Mayor Uhrig adjourned the meeting at 8:34 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
8 Agenda Item Number: 4.c
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: May 9
SUBJECT: Adopt Resolution No. 22-1168, a Resolution of the City Council of the City of Solvang, California authorizing remote teleconference meetings of the City Council, Commissions and Committees RECOMMENDATION:
Adopt Resolution No. 2-1168 to allow for continued remote attendance to teleconferenced meetings of the City Council, Planning Commission, and Committees.
SUMMARY:
On September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurred during a proclaimed state of emergency and state or local officials had imposed or recommended measures to promote social distancing.
On September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled “Health Officials AB 361 Social Distance Recommendation”, attached as Exhibit A to the Resolution.
State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara. Therefore, in reconsideration of the circumstances of the State of Emergency declared by Governor Newsom and findings that the State of Emergency still warrants the option of teleconferencing for City Council meetings, it is in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, we find necessity in invoking the provisions of AB 361 related to teleconferencing.
9 A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adoption of the Resolution would be in conformity with AB 361. Staff would return to the City Council no later than thirty (30) days after the adoption of the Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of the Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
ALTERNATIVES:
N/A
FISCAL IMPACT:
None.
ATTACHMENTS
A – Resolution No. 268
10 RESOLUTION NO. 22-1168
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA
AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL,
PLANNING COMMISSION, DESIGN REVIEW COMMITTEE & TOURISM ADVISORY
COMMITTEE
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic, which Proclamation remains in effect; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, modifying the teleconferencing rules set forth in the Brown Act, Government Code sections 54950 et seq., subject to compliance with certain requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08- 21, providing that the modifications to the teleconferencing rules under the Brown Act would remain in place through September 30, 2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurs during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing; and WHEREAS, on September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled "Health Officials AB 361 Social Distance Recommendation", attached hereto as Exhibit A and incorporated herein; and WHEREAS, in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, the City Council finds it necessary to invoke the provisions of AB 361 related to teleconferencing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and are adopted as findings in support of this Resolution.
SECTION 2. The City Council has reconsidered the circumstances of the State of Emergency declared by Governor Newsom and finds that the State of Emergency still warrants the option of teleconferencing for City Council, Commission and Committee meetings.
SECTION 3. State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara.
Reso No. 22-1168 Remote Teleconferencing of meetings
Attachment A
11 SECTION 4. A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adopts this Resolution in conformity with AB 361.
SECTION 5. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of this Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
SECTION 6. This resolution shall be effective immediately upon adoption.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 9th day of May 2022.
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
Dave Fleishman, City Attorney Annamarie Porter, City Clerk Reso No. 22-1168 Remote Meeting Teleconferencing
12 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOL VANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1168 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 9th day of May 2022 and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
Reso No. 22-1168 Remote Meeting Teleconferencing
13 Santa Barbara County
P�.sucH
-1 ea Ith
DEPARTMENT
Van Do-Reynoso, MPH, PhD Director
Suzanne Jacobson, CPA Chief Financial Officer
Paige Batson, MA, PHN, RN Deputy Director
Darrin Eisenbarth Deputy Director
Dana Gamble, LCSW Interim Deputy Director
Polly Baldwin, MD, MPH Meaica/ Director
Henning Ansorg, MD Health Officer
EXHIBIT A
Public Health Administration
300 North San Antonio Road • Santa Barbara, CA 93110-1316 805/681-5100 • FAX 805/681-5191
HEALTH OFFICIALS AB 361 SOCIAL DISTANCE RECOMMENDATION
Issued: September 28, 2021
COVID-19 disease prevention measures, endorsed by the Centers for Disease Control and Prevention, include vaccinations, facial coverings, increased indoor ventilation, handwashing, and physical distancing (particularly indoors).
Since March 2020, local legislative bodies-such as commissions, committees, boards, and councils- have successfully held public meetings with teleconferencing as authorized by Executive Orders issued by the Governor. Using technology to allow for virtual participation in public meetings is a social distancing measure that may help control transmission of the SARSCo V :-2 virus. Public meetings bring together many individuals (both vaccinated and potentially unvaccinated), from multiple households, in a single indoor space for an extended time. For those at increased risk for infection, or subject to an isolation or quarantine order, teleconferencing allows for full participation in public meetings, while protecting themselves and others from the CO VID-19 virus.
Utilizing teleconferencing options for public meetings is an effective and recommended social distancing measure to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 disease. This recommendation is further intended to satisfy the requirement of the Brown Act (specifically Gov't Code Section 54953(e)(l)(A)), which allows local legislative bodies in the County of Santa Barbara to use certain available teleconferencing options set forth in the Brown Act. er
County of Santa Barbara
Van�hD
Public Health Director
County of Santa Barbara
Healthy people, healthy community, healthy environment. 14 5/2/2022 11:14:46 AM Page 1 of 10
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 4/1/2022 - 4/30/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Southern California Gas Compa… 9500 03/23/2022 03/23/2022 Acct# 098 214 9500 0 100-16002 372.19 Kira Malone INV0009945 04/05/2022 Refund- Rental Deposit 100-16002 75.00 Brian Arnett INV0009972 04/12/2022 Refund- Rental Deposit 100-16002 100.00 Jeff Jensen INV0009975 04/14/2022 Refund- Rental Deposit 100-16002 100.00 Salvador Zepeda INV0009976 04/14/2022 Refund- Rental Deposit 100-16002 100.00 Demory Fordyce INV0009986 04/15/2022 Refund- Rental Deposit 100-16002 75.00 California Building Standards INV0009982 04/15/2022 CBSC Quarterly Payment 100-20020 121.00 Department of Conservation INV0009987 03/31/2022 Quarterly SMIP Fee 100-20024 371.62 Division of the State Architect INV0009989 03/31/2022 Quarterly DSA Fee- Jan 2022- M…100-20026 184.40 June Martin INV0009973 04/12/2022 Refund- Rental Deposit 100-20036 250.00 Platinum Plus for Business dba … 3831 04/10/22 04/20/2022 Billing - March 11,2022-April 10…100-20037 4,876.73 6,625.94
Department: 1000 - Council
DFM Associates INV0009947 04/01/2022 Education-2022 California Elect… 100-1000-100-51012 64.65 Column Software PBC 8BC38120-0003 03/18/2022 Printing & Publishing- Notice of… 100-1000-100-57015 72.90 Column Software PBC 8BC38120-0004 03/18/2022 Printing & Publishing 100-1000-100-57015 80.65 Column Software PBC 8BC38120-0005 03/18/2022 Printing & Publishing 100-1000-100-57015 62.04 Maria Shafer 2022-012 SOLV 03/18/2022 Preparation of Minutes- Solvang…100-1000-100-57016 340.00 Maria Shafer 2022-013 SOLV 03/22/2022 Preparation of Minutes- SRDRC 100-1000-100-57016 170.00 Maria Shafer 2022-014 SOLV 03/30/2022 Preparation of Minutes- Solvang…100-1000-100-57016 191.25 Maria Shafer 2022-015 SOLV 04/05/2022 Preparation of Minutes- Planni… 100-1000-100-57016 170.00 Maria Shafer 2022-016 SOLV 04/09/2022 Preparation of Minutes- STACM 100-1000-100-57016 42.50 Diane Christensen INV0009988 03/30/2022 City Hospiality 100-1000-100-58001 10.00 Petty Cash INV0009994 04/20/2022 Petty Cash Reimbursement 100-1000-100-58001 100.00 Petty Cash INV0009994 04/20/2022 Petty Cash Reimbursement 100-1000-100-58001 33.55 Islay Events 1023 04/01/2022 Audio/Video-City Council/TAC … 100-1000-100-63002 2,550.00 Santa Barbara Co Sheriff Dept 1250-R1 06/30/2021 Contracted Law Enforcement- J… 100-1000-130-56006 127,043.75 Santa Barbara Co Sheriff Dept 1290-R1 08/31/2021 Contracted Law Enforcement- J… 100-1000-130-56006 179,302.00 Santa Barbara Co Sheriff Dept 1299-R1 09/29/2021 Contracted Law Enforcement- 100-1000-130-56006 179,302.00 Santa Barbara Co Sheriff Dept 1303-R1 09/29/2021 Contracted Law Enforcement- S…100-1000-130-56006 179,302.00 Santa Barbara Co Sheriff Dept 1322-R1 11/16/2021 Contracted Law Enforcement- … 100-1000-130-56006 179,302.00 Santa Barbara Co Sheriff Dept 1457 03/28/2022 Contracted Law Enforcement- … 100-1000-130-56006 179,302.00 Department 1000 - Council Total: 1,027,441.29
Department: 1100 - Administration
Advantage Group, The 140840 04/20/2022 Annual Renewal/Admin Flex Fee…100-1100-105-51005 166.55 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1100-120-43021 -25.90 PERS Retirement INV0010019 04/29/2022 2022 Replacement Benefit Char…100-1100-120-51003 1,207.53 Staples Advantage 3505501046 04/16/2022 Supplies- Admin 100-1100-120-52003 113.88 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 100-1100-120-52008 200.00 Federal Express Corporation 7-650-60121 03/18/2022 Postage- JBranson 100-1100-120-52008 402.53 Richards, Watson & Gershon A … 236268 03/28/2022 Legal Services 100-1100-120-57012 10,828.45 Richards, Watson & Gershon A … 236271 03/28/2022 Legal Services 100-1100-120-57012 22.50 Richards, Watson & Gershon A … 236272 03/28/2022 Legal Services- Personnel 100-1100-120-57012 855.00 Central Courier LLC 50930 04/01/2022 Daily Bank Deposits- 4/01/22-4… 100-1100-120-57016 572.78 Government Revenue Solutions…INV06-013919 04/06/2022 STARS Service for 4th Quarter 2…100-1100-120-57025 150.00 Robert Half International, Inc. 59809185 04/18/2022 DDill- Week Ending 4/15/22 100-1100-120-57052 1,280.80 Satcom Global FZE AS04220822 04/01/2022 SIM Card 100-1100-120-60006 42.75 Comcast 0775 04/15/22 03/15/2022 Acct#939750775 100-1100-121-57064 384.54 Bluebeam, Inc. 1419580 01/27/2022 BlueBeam Revu Subscription 100-1100-121-57064 2,460.82 ZWorld GIS 2022-0234 04/01/2022 GIS System Support 100-1100-121-57064 941.64 Lanspeed 53910 03/24/2022 IT Support- Network Upgrade 100-1100-121-57064 98.01 Lanspeed 53911 03/24/2022 IT Support- Order #1473 100-1100-121-57064 2,016.77 Lanspeed 53936 04/01/2022 Monthly Billing for April 100-1100-121-57064 3,735.17 Lanspeed 54069 03/31/2022 Network Upgrade 100-1100-121-57064 245.22 Agenda Item 4.d
15 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 2 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Frontier Communications 5575 04/13/2022 04/18/2022 Acc# 805-688-5575-062171-5 100-1100-121-57064 61.12 Comcast 5898 03/28/2022 03/28/2022 Acc# 8155 70 005 0125898 100-1100-121-57064 71.29 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8041 Alex Quiroz 100-1100-121-57064 0.59 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.98 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4668 Jorge Garcia 100-1100-121-57064 8.12 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 9.70 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4668 Jorge Garcia 100-1100-121-57064 10.46 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.49 Verizon Wireless Services, LLC 9902214300 03/19/2022 805 697-6579 Jim Thomas 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-5093 Emergency/#5 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-9790 Emergency/#4 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-9450 Emergency/#3 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-9013 Jenny B 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.88 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.88 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4668 Jorge Garcia 100-1100-121-57064 4.69 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 22.81 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.97 Verizon Wireless Services, LLC 9902214300 03/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 0.08 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.08 Verizon Wireless Services, LLC 9902214300 03/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 0.08 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.04 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.09 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.03 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.01 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-1900 Raymond Cano 100-1100-121-57064 39.79 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.08 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.08 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-245-1860 Robert Clarke 100-1100-121-57064 19.43 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.22 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-5942 Rec Department 100-1100-121-57064 19.43 Verizon Wireless Services, LLC 9902214300 03/19/2022 805 697-6581 Mark Infanti 100-1100-121-57064 19.41 Verizon Wireless Services, LLC 9902214300 03/19/2022 805 697-6583 Claudia Orona 100-1100-121-57064 19.41 Verizon Wireless Services, LLC 9902214300 03/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 0.24 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.38 Verizon Wireless Services, LLC 9902214300 03/19/2022 805 697-6584 Charlie Uhrig 100-1100-121-57064 20.56 Department 1100 - Administration Total: 26,283.04
Department: 1200 - Planning & Building
Hankering Corporation, The 83982 04/12/2022 Updated Stamps for Planning &… 100-1200-200-52003 96.93 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 100-1200-200-52008 25.00 Mintier Harnish, LP SolvangGPU-15 03/23/2022 Solvang General Plan Update 100-1200-200-57007 38,247.21 Richards, Watson & Gershon A … 236269 03/28/2022 Legal Services- Community Deve…100-1200-200-57012 5,782.50 Richards, Watson & Gershon A … 236273 03/28/2022 Legal Services- Code Enforceme…100-1200-200-57012 45.00 Urban Planning Concepts, Inc. 10341 01/31/2022 Professional Services- 1/1/22-1… 100-1200-200-57016 9,000.00 Urban Planning Concepts, Inc. 10441 03/31/2022 Professional Services- 3/1/22-3… 100-1200-200-57016 9,100.00 Urban Planning Concepts, Inc. 10442 03/31/2022 Professional Services- 3/1/22-3… 100-1200-200-57016 1,200.00 16 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 3 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount County of Santa Barbara INV0009983 04/15/2022 2022 CEQA Filing Fees-2021 Ge… 100-1200-200-60004 50.00 Eddie Hsueh 13 03/31/2022 Code Enforcement- 3/1/22-3/3… 100-1200-201-57063 3,331.25 California Building Standards INV0009982 04/15/2022 CBSC Quarterly Payment 100-1200-210-31036 -12.10 Hankering Corporation, The 83982 04/12/2022 Updated Stamps for Planning &… 100-1200-210-52003 35.60 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 100-1200-210-52008 25.00 Willdan Engineering 002-26115 03/30/2022 Professional Services- 2/1/22 - … 100-1200-210-57016 4,921.40 Willdan Engineering 00226142 03/30/2022 Professional Services- 2/1/22 - … 100-1200-210-57016 3,120.00 Department 1200 - Planning & Building Total: 74,967.79
Department: 1300 - Parks and Recreation
Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 100-1300-300-52008 25.00 Staples Advantage 3503516859 03/26/2022 Supplies- Recreation 100-1300-350-52003 73.40 Staples Advantage 3503516860 03/26/2022 Supplies- Recreation 100-1300-350-52003 7.32 Staples Advantage 3503516861 03/26/2022 Supplies- Recreation 100-1300-350-52003 16.15 Staples Advantage 3503516862 03/26/2022 Supplies- Recreation 100-1300-350-52003 44.58 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1300-350-52003 55.53 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 100-1300-350-52008 50.00 Steve's Wheel & Tire 1- 90001 04/07/2022 tires for van #965 100-1300-350-53008 1,421.37 Advanced Automotive Solutions…32828 03/24/2022 Vehicle Repairs & Maintenance-…100-1300-350-53008 141.35 Shana DeLeon INV0009948 04/06/2022 Marketing/Advertising- Parks 100-1300-350-57001 480.00 Halina Wyluda-Kazmierczak 020122 03/21/2022 Recreation Programs- Art Class 100-1300-360-31008 94.50 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1300-360-52005 55.53 Santa Ynez Valley Humane Soci… 22101 03/21/2022 Recreation - Junior Vet Club Ma…100-1300-365-31008 1,200.00 Genevieve Mancuso 01 04/12/2022 Recreation Programs- Yoga Mar…100-1300-370-31008 294.00 Christophe Millner INV0009943 03/24/2022 Recreation Programs- Kung Fu 100-1300-370-31008 463.40 Christophe Millner INV0009944 03/24/2022 Recreation Programs- Kung Fu 100-1300-370-31008 309.40 Christophe Millner INV0009949 04/06/2022 Recreation Program- Kung Fu 100-1300-370-31008 301.00 Christophe Millner INV0009950 04/06/2022 Recreation Programs- Kung Fu 100-1300-370-31008 73.50 Christophe Millner INV0009984 04/18/2022 Recretion Programs- Kung Fu 100-1300-370-31008 285.60 Christophe Millner INV0009985 04/18/2022 Recreation Programs- Kung Fu 100-1300-370-31008 77.85 Department 1300 - Parks and Recreation Total: 5,469.48
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0009991 04/14/2022 SYVTBID- February (Collected in…100-1400-400-43020 -768.72 Rafael Garcia 16 03/31/2022 Landscape Maintenance- Cope… 100-1400-400-59010 650.00 Comcast 1629 04/15/2022 03/15/2022 Acct#963061629 100-1400-400-59010 398.38 Rafael Garcia 17 04/12/2022 Landscape Maintenance- Cope… 100-1400-400-59010 200.00 Frontier Communications 4056 04/11/2022 04/11/2022 Acct# 805 686 4056 091119 5 100-1400-400-59010 136.21 Cogs & Marvel USA IN-CMSFX-0816 02/01/2022 2021/ 2022- February Payment 100-1400-400-59010 50,000.00 Cogs & Marvel USA IN-CMSFX-0817 03/03/2022 March Payment 100-1400-400-59010 50,000.00 Cogs & Marvel USA IN-CMSFX-0823 01/01/2022 January Payment 100-1400-400-59010 50,000.00 Visit the Santa Ynez Valley INV0009991 04/14/2022 SYVTBID- February (Collected in…700-1400-400-59016 37,667.28 Visit the Santa Ynez Valley INV0009991 04/14/2022 SYVTBID- February (Collected in…700-1400-400-61003 768.72 Department 1400 - Tourism Total: 189,051.87
Department: 1600 - Public Works/Engineering
Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-300-52015 216.58 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-300-52015 97.13 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-300-52015 88.32 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-300-52015 118.71 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-300-52015 184.46 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-300-52015 251.44 SiteOne Landscaping Supply, LLC 117220968-001 03/23/2022 Repairs & Maintenance- HCA 100-1600-310-53003 92.67 Sagebrush Painting, Inc. 2477 11/19/2021 Repairs & Maintenance- HCA 100-1600-310-53003 689.00 Nielsen Building Material 25281 03/07/2022 Repairs & Maintenance- HCA 100-1600-310-53003 25.03 Nielsen Building Material 26989 03/16/2022 Repairs & Maintenance- HCA 100-1600-310-53003 134.45 Nielsen Building Material 27120 03/17/2022 Repairs & Maintenance- HCA 100-1600-310-53003 61.59 Nielsen Building Material 27855 03/22/2022 Repairs & Maintenance- HCA 100-1600-310-53003 56.20 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1600-310-53003 490.66 Valley Shield Termite and Pest … 11894 03/24/2022 Pest Management- HCA 100-1600-310-57057 100.00 Procare Janitorial Supply, Inc 150171-1 03/24/2022 Supplies-RR#2 100-1600-320-52003 133.59 Procare Janitorial Supply, Inc 150444 03/23/2022 Supplies-RR#2 100-1600-320-52003 442.64 17 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 4 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 150445 03/24/2022 Supplies-RR#2 100-1600-320-52003 200.38 Procare Janitorial Supply, Inc 150445-1 03/24/2022 Supplies-RR#2 100-1600-320-52003 200.38 Procare Janitorial Supply, Inc 150446 03/24/2022 Supplies-RR#2 100-1600-320-52003 482.55 Procare Janitorial Supply, Inc 150447 03/24/2022 Supplies-RR#2 100-1600-320-52003 494.18 Procare Janitorial Supply, Inc 150448 03/24/2022 Supplies-RR#2 100-1600-320-52003 88.64 Nielsen Building Material 23225 02/23/2022 Repairs & Maintenance- Solvang 100-1600-320-53003 50.63 Nielsen Building Material 26159 03/11/2022 Repairs & Maintenace- RR#2 100-1600-320-53003 18.73 VTR Inc. dba Valley Tool Rentals 27348.1.2 03/15/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 168.94 VTR Inc. dba Valley Tool Rentals 27371.1.1 03/15/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 208.94 VTR Inc. dba Valley Tool Rentals 27426.1.2 03/24/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 580.00 EMTS, Inc. 28110 04/18/2022 solvang park sod 100-1600-320-53003 6,800.00 Marborg Industries 5476362 04/21/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 2,651.00 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1600-320-53003 196.99 Todd Pipe & Supply S112580280.001 03/14/2022 Repairs & Maintenance- Solvang 100-1600-320-53003 208.17 Procare Janitorial Supply, Inc 150454 03/24/2022 Supplies-SFP 100-1600-330-52003 233.08 Aramark Uniform Service 502000422561 03/28/2022 Supplies- Vets, Annex, City Hall,… 100-1600-330-52003 43.13 SiteOne Landscaping Supply, LLC 117197534-001 03/22/2022 Repairs & Maintenance- SFP 100-1600-330-53003 139.00 Nielsen Building Material 25243 03/07/2022 Repairs & Maintenance- SFP 100-1600-330-53003 70.44 Nielsen Building Material 25816 03/09/2022 Repairs & Maintenance- SFP 100-1600-330-53003 2.79 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1600-330-53003 157.25 S.Y.R.W.C.D. ID #1 0001 03/31/22 03/31/2022 900 Alamo Pintado Rd. 100-1600-330-55002 3,771.44 Valley Shield Termite and Pest … 11897 03/22/2022 Pest Management-SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 12249 04/06/2022 Pest Management-SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 12375 03/31/2022 Pest Management-SFP 100-1600-330-57057 100.00 SiteOne Landscaping Supply, LLC 117215590-001 03/23/2022 Repairs & Maintenance- Comm… 100-1600-340-53003 246.51 SiteOne Landscaping Supply, LLC 117235951-001 03/23/2022 Repairs & Maintenance- Comm… 100-1600-340-53003 114.92 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1600-340-53003 8.60 Inner Nature 14633 03/31/2022 Village Planters Maintenance 100-1600-340-57029 2,400.00 Rafael Ruiz Janitor Service 1864 03/20/2022 Custodial- Restrooms 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 1866 03/27/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1867 03/31/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1868 03/27/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1869 03/04/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1870 03/04/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1871 03/04/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1872 03/04/2022 Custodial- Restrooms 100-1600-400-57005 3,368.00 Staples Advantage 3503516863 03/26/2022 Supplies- Public Works 100-1600-600-52003 21.54 Staples Advantage 3503516864 03/26/2022 Supplies- Public Works 100-1600-600-52003 27.99 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 100-1600-600-52008 25.00 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 100-1600-605-52003 167.86 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 100-1600-605-52008 25.00 O'Reilly Automotive Stores, Inc.… 4372-270084 03/23/2022 Supplies 100-1600-605-53008 307.81 R & M Diesel Service & Towing INV0009951 03/24/2022 Vehicle Repairs & Maintenance 100-1600-605-53008 77.54 Aramark Uniform Service 502000422561 03/28/2022 Supplies- Vets, Annex, City Hall,… 100-1600-610-52003 43.13 Southern California Gas Compa… 2500 03/24/22 03/24/2022 Acct# 194 215 2500 7 100-1600-610-55001 397.07 Comcast 8155 04/05/2022 04/05/2022 Acct# 8155 70 005 0228155 100-1600-610-55001 86.06 Valley Shield Termite and Pest … 11900 03/24/2022 Pest Management- Vets Hall 100-1600-610-57057 100.00 Aramark Uniform Service 502000422561 03/28/2022 Supplies- Vets, Annex, City Hall,… 100-1600-620-52003 43.12 Southern California Gas Compa… 9500 03/23/2022 03/23/2022 Acct# 098 214 9500 0 100-1600-620-55001 304.52 Aramark Uniform Service 502000422561 03/28/2022 Supplies- Vets, Annex, City Hall,… 100-1600-630-52003 43.13 Home Depot Credit Services 1022486 04/06/2022 Repairs & Maintenance- Annex 100-1600-630-53003 239.95 Southern California Gas Compa… 9410 03/23/2022 03/23/2022 188 514 9410 6 100-1600-630-55001 285.94 Procare Janitorial Supply, Inc 150441 03/24/2022 Supplies- RR#1 100-1600-670-52003 454.42 Procare Janitorial Supply, Inc 150442 03/24/2022 Supplies- RR#1 100-1600-670-52003 458.58 Procare Janitorial Supply, Inc 150443 03/24/2022 Supplies-RR#1 100-1600-670-52003 314.80 Aramark Uniform Service 502000422551 03/28/2022 Supplies- RR#1 100-1600-670-52003 261.88 Procare Janitorial Supply, Inc 150449 03/24/2022 Supplies-RR#3 100-1600-680-52003 485.59 Procare Janitorial Supply, Inc 150450 03/24/2022 Supplies-RR#3 100-1600-680-52003 496.99 Procare Janitorial Supply, Inc 150451 03/24/2022 Supplies-RR#3 100-1600-680-52003 133.59 Aramark Uniform Service 502000422557 03/28/2022 Supplies- RR#3 100-1600-680-52003 272.76 18 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 5 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 150452 03/24/2022 Supplies-Roads 100-1600-690-52003 491.17 Procare Janitorial Supply, Inc 150453 03/24/2022 Supplies-Roads 100-1600-690-52003 229.17 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-690-52015 151.24 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-690-52015 141.74 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 100-1600-690-52015 103.00 Pacific Gas & Electric Company 5526 04/15/2022 04/15/2022 Acc# 3982645526-1 100-1600-690-55006 4,719.65 California Concrete Grinding, LLC SOL-0422-01 04/04/2022 Reissue PO 21-0032 100-1600-690-57019 1,500.00 West Coast Arborists, Inc 182678-A 02/15/2022 Street Tree Maintenance 100-1600-700-57023 1,499.20 Pacific Gas & Electric Company 5526 04/15/2022 04/15/2022 Acc# 3982645526-1 100-1600-710-55001 410.40 MNS Engineers, Inc. 80078-R1 03/31/2022 Stormwater Management Progr…100-1600-720-57016 12,478.75 SP Maintenance Services, Inc 83488 04/01/2022 Street Sweeping 100-1600-720-57022 3,047.44 SP Maintenance Services, Inc 83775 04/19/2022 Street Sweeping 100-1600-720-57022 910.00 Underground Service Alert of S… 320220697 04/01/2022 New Tickets - 17 100-1600-720-57028 42.50 Mid State Container Sales, Inc. 132152 02/22/2022 premium container 300-1600-600-70105 6,970.00 Department 1600 - Public Works/Engineering Total: 75,491.69 Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 7751027 02/28/2022 SM-LLMD Landscape Maintena… 205-3500-804-53005 6,958.00 BrightView Landscape Services 7799046 03/30/2022 SM-LLMD Landscape Maintena… 205-3500-804-53005 6,958.00 Pacific Gas & Electric Company 1052 04/14/22 04/13/2022 Acct# 9629631052 5 205-3500-804-55001 9.91 Pacific Gas & Electric Company 3384 04/13/22 04/13/2022 Acct# 8207963384 6 205-3500-804-55001 9.86 Pacific Gas & Electric Company 5240 04/1422 04/14/2022 Acct# 0053695240- 1 205-3500-804-55001 409.32 Department 3500 - Solvang Mesa LLD Total: 14,345.09
Department: 5000 - Transit
Roadrunner Management Servi… 6644 04/01/2022 Farebox 502-5000-850-35021 -4,779.55 Roadrunner Management Servi… 6645 04/01/2022 Fuel Reimbursement- March 20…502-5000-850-52015 12,065.04 Roadrunner Management Servi… 6644 04/01/2022 Comcast 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 8585 04/06/2022 Wine Country Express - Solvang …502-5000-850-56003 1,666.66 Roadrunner Management Servi… 6644 04/01/2022 SYVT Operations Contract 502-5000-850-56010 58,866.11 Moore & Associates, Inc. 22.4797 04/07/2022 SYVT Marketing Services 502-5000-850-57001 1,068.75 Menveg Properties LLC INV0009993 04/01/2022 April Transit Rent 502-5000-850-57011 545.00 Moore & Associates, Inc. 22.4798 04/07/2022 Printing 502-5000-850-57015 2.45 Moore & Associates, Inc. 22.4798 04/07/2022 SYVT Management Services 502-5000-850-57016 5,213.25 Department 5000 - Transit Total: 74,752.71
Department: 5100 - Water
Advantage Group, The 140840 04/20/2022 Annual Renewal/Admin Flex Fee…500-5100-105-51005 13.16 Cody Kephart INV0009946 04/04/2022 Education- CKephart/treatment …500-5100-501-51012 65.00 Frank Pacheco INV0009990 04/13/2022 Education 500-5100-501-51012 225.00 ReadyRefresh by Nestle 02C67002214026 03/29/2022 Supplies- Water 500-5100-501-52003 17.23 SiteOne Landscaping Supply, LLC 117486949-001 03/31/2022 Supplies- Water 500-5100-501-52003 80.76 O'Reilly Automotive Stores, Inc.… 4372-271231 03/29/2022 Supplies- Water 500-5100-501-52003 90.39 A-OK Power Equipment 647273 04/14/2022 Supplies- Water 500-5100-501-52003 104.47 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 500-5100-501-52008 62.50 Hach Company 12916206 03/04/2022 Chlorination 500-5100-501-52014 248.06 Hach Company 12924327 03/10/2022 Chlorination 500-5100-501-52014 269.32 Hach Company 12936727 03/18/2022 Chlorination 500-5100-501-52014 193.95 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 500-5100-501-52015 235.41 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 500-5100-501-52015 273.41 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 500-5100-501-52015 430.52 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 500-5100-501-52015 153.00 Buellflat Rock Co, Inc 104093 03/15/2022 Repairs & Maintenance- Water 500-5100-501-53003 176.04 Home Depot Credit Services 4031337 03/24/2022 Repairs & Maintenance- Water 500-5100-501-53003 112.14 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 500-5100-501-53003 228.07 Todd Pipe & Supply S004042637.001 12/21/2021 Repairs & Maintenane- Water 500-5100-501-53003 170.73 Todd Pipe & Supply S004042646.001 12/21/2021 Repairs & Maintenance- Water 500-5100-501-53003 44.89 R & M Diesel Service & Towing INV0009951 03/24/2022 Vehicle Repairs & Maintenance 500-5100-501-53008 77.55 Alexander Pump Service, Inc. 1671 03/23/2022 Well Repairs & Maintenance 500-5100-501-53011 980.00 Pacific Gas & Electric Company 0769 04/13/2022 04/13/2022 Acct# 4922450769 6 500-5100-501-55005 2,319.18 Pacific Gas & Electric Company 4776 04/18/22 04/18/2022 Acct# 8496674776 2 500-5100-501-55005 4,115.48 S.Y.R.W.C.D. ID #1 5001 03/31/22 03/31/2022 1890 Old Mill Rd. 500-5100-501-55010 2,828.19 19 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 6 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount S.Y.R.W.C.D. ID #1 7501 03/31/22 03/31/2022 Alamo Pintado Rd. 500-5100-501-55010 1,767.62 FGL Environmental, Inc. 118323A 02/03/2022 Lab fees 500-5100-501-57010 200.00 FGL Environmental, Inc. 200611A 02/18/2022 Lab fees 500-5100-501-57010 720.00 FGL Environmental, Inc. 200613A 02/18/2022 Lab fees 500-5100-501-57010 421.00 FGL Environmental, Inc. 201442A 02/11/2022 Lab fees 500-5100-501-57010 65.00 FGL Environmental, Inc. 201443A 02/11/2022 Lab fees 500-5100-501-57010 13.00 FGL Environmental, Inc. 201820A 02/15/2022 Lab fees 500-5100-501-57010 13.00 FGL Environmental, Inc. 201821A 02/15/2022 Lab fees 500-5100-501-57010 65.00 FGL Environmental, Inc. 202243A 02/09/2022 Lab fees 500-5100-501-57010 65.00 FGL Environmental, Inc. 202245A 02/21/2022 Lab fees 500-5100-501-57010 13.00 FGL Environmental, Inc. 202669A 02/16/2022 Lab fees 500-5100-501-57010 51.00 FGL Environmental, Inc. 202670A 02/24/2022 Lab fees 500-5100-501-57010 65.00 Richards, Watson & Gershon A … 236270 03/28/2022 Legal Services- Water Rights Ma…500-5100-501-57012 8,707.50 HDR Engineering, Inc. 1200423845 04/11/2022 Water/Wastewater Fee Study 500-5100-501-57024 2,892.58 Underground Service Alert of S… 320220697 04/01/2022 New Tickets - 17 500-5100-501-57028 42.50 Underground Service Alert of S… 320220697 04/01/2022 New Tickets - 17 500-5100-501-57028 43.80 Comcast 0775 04/15/22 03/15/2022 Acct#939750775 500-5100-501-57064 47.88 Bluebeam, Inc. 1419580 01/27/2022 BlueBeam Revu Subscription 500-5100-501-57064 306.39 Frontier Communications 1425 04/13/2022 04/13/2022 Acct# 805 686 1425 080105 5 500-5100-501-57064 167.81 ZWorld GIS 2022-0234 04/01/2022 GIS System Support 500-5100-501-57064 117.24 Lanspeed 53910 03/24/2022 IT Support- Network Upgrade 500-5100-501-57064 12.25 Lanspeed 53911 03/24/2022 IT Support- Order #1473 500-5100-501-57064 252.10 Lanspeed 53936 04/01/2022 Monthly Billing for April 500-5100-501-57064 465.05 Lanspeed 54069 03/31/2022 Network Upgrade 500-5100-501-57064 30.53 Frontier Communications 5575 04/13/2022 04/18/2022 Acc# 805-688-5575-062171-5 500-5100-501-57064 7.61 Comcast 5898 03/28/2022 03/28/2022 Acc# 8155 70 005 0125898 500-5100-501-57064 15.12 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8264 Water iPad #3 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4659 Water On-Call Ph…500-5100-501-57064 0.17 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-5645 Andrew Guynn 500-5100-501-57064 9.04 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-6825 Keith Cote 500-5100-501-57064 0.17 Verizon Wireless Services, LLC 9902214300 03/19/2022 Cody Kephart- 805-325-0486 500-5100-501-57064 1.57 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-245-6580 Water/SCADA Dia…500-5100-501-57064 58.41 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4424 Mike Mathews 500-5100-501-57064 29.97 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-350-8659 Water iPad #1 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-350-8659 Water iPad #2 500-5100-501-57064 38.01 AutoSys, LLC INV 0107 03/01/2022 Open PO for Kevin 500-5100-501-70851 750.00 Department 5100 - Water Total: 31,044.79
Department: 5200 - Sanitary Sewer
Advantage Group, The 140840 04/20/2022 Annual Renewal/Admin Flex Fee…501-5200-105-51005 13.04 Procare Janitorial Supply, Inc 150545 04/29/2022 Supplies-WWTP 501-5200-502-52003 776.49 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 501-5200-502-52015 59.59 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 501-5200-502-52015 154.80 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 501-5200-502-52015 158.45 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 501-5200-502-53003 55.53 Advanced Automotive Solutions…32764 03/17/2022 Vehicle Repairs & Maintenance… 501-5200-502-53008 78.98 R & M Diesel Service & Towing INV0009951 03/24/2022 Vehicle Repairs & Maintenance 501-5200-502-53008 77.55 HDR Engineering, Inc. 1200423845 04/11/2022 Water/Wastewater Fee Study 501-5200-502-57024 3,305.49 Water Systems Consulting, Inc. 6509 02/28/2022 Sewer Master Plan Update 2021 501-5200-502-57024 4,312.50 Comcast 0775 04/15/22 03/15/2022 Acct#939750775 501-5200-502-57064 18.13 Bluebeam, Inc. 1419580 01/27/2022 BlueBeam Revu Subscription 501-5200-502-57064 116.03 ZWorld GIS 2022-0234 04/01/2022 GIS System Support 501-5200-502-57064 44.40 Lanspeed 53910 03/24/2022 IT Support- Network Upgrade 501-5200-502-57064 4.62 Lanspeed 53911 03/24/2022 IT Support- Order #1473 501-5200-502-57064 95.18 Lanspeed 53936 04/01/2022 Monthly Billing for April 501-5200-502-57064 176.12 Lanspeed 54069 03/31/2022 Network Upgrade 501-5200-502-57064 11.56 Frontier Communications 5575 04/13/2022 04/18/2022 Acc# 805-688-5575-062171-5 501-5200-502-57064 2.88 Comcast 5898 03/28/2022 03/28/2022 Acc# 8155 70 005 0125898 501-5200-502-57064 6.48 Frontier Communications 7459 03/25/2022 03/25/2022 Acct# 805 688 7459 060995 5 501-5200-502-57064 84.13 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-1898 Nick Rivera 501-5200-502-57064 0.79 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-2137 Paul Matsukas 501-5200-502-57064 0.06 20 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 7 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-9056 -WWTP On Call 501-5200-502-57064 11.40 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-2568 Trevor Holly 501-5200-502-57064 2.19 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4664 Nathan Giacinto 501-5200-502-57064 4.09 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8482 WWTP iPad 501-5200-502-57064 18.62 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-245-1207 Sewer iPad 501-5200-502-57064 38.01 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-5943 Jeff Morss 501-5200-502-57064 0.09 Department 5200 - Sanitary Sewer Total: 9,627.20
Department: 5300 - WasteWater
Advantage Group, The 140840 04/20/2022 Annual Renewal/Admin Flex Fee…501-5300-105-51005 13.25 Staples Advantage 3504463976 04/02/2022 Supplies- WWTP 501-5300-503-52003 227.29 Atco International I0594399 03/29/2022 Supplies- WWTP 501-5300-503-52003 274.55 Santa Ynez Valley Hardware INV0009952 03/31/2022 Monthly Billing- March 501-5300-503-52003 5.37 Quadlent Finance USA, Inc. 1265 04/13/22 03/16/2022 Postage 501-5300-503-52008 62.50 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 501-5300-503-52015 156.75 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 501-5300-503-52015 154.79 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 501-5300-503-52015 59.59 Jim's Service Center INV0009992 04/01/2022 Vehicle Fuel- March 501-5300-503-52015 629.22 Hankering Corporation, The 83854 04/19/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 560.52 Grainger 9247522627 03/16/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 147.35 AutoSys, LLC INV-0110 03/01/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 300.00 O'Reilly Automotive Stores, Inc.… 4372-269985 03/23/2022 Vehicle Repairs & Maintenance 501-5300-503-53008 29.08 R & M Diesel Service & Towing INV0009951 03/24/2022 Vehicle Repairs & Maintenance 501-5300-503-53008 77.55 Oilfield Environmental & Compl…2201504 03/24/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 252.00 Oilfield Environmental & Compl…2201505 03/24/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 284.00 Oilfield Environmental & Compl…2201660 03/31/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Engel & Gray 23K00006 03/20/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,188.79 Engel & Gray 23R00004 03/27/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 702.61 Engel & Gray 24300008 04/03/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 2,059.82 HDR Engineering, Inc. 1200423845 04/11/2022 Water/Wastewater Fee Study 501-5300-503-57024 1,033.37 Comcast 0775 04/15/22 03/15/2022 Acct#939750775 501-5300-503-57064 39.50 Kiza, Inc. 1192 04/06/2022 Monthly Internet Service- April 501-5300-503-57064 300.00 Bluebeam, Inc. 1419580 01/27/2022 BlueBeam Revu Subscription 501-5300-503-57064 252.76 ZWorld GIS 2022-0234 04/01/2022 GIS System Support 501-5300-503-57064 96.72 Frontier Communications 2900 03/28/22 03/28/2022 Acct# 805 688 2900 110481 5 501-5300-503-57064 71.18 Lanspeed 53910 03/24/2022 IT Support- Network Upgrade 501-5300-503-57064 10.12 Lanspeed 53911 03/24/2022 IT Support- Order #1473 501-5300-503-57064 208.37 Lanspeed 53936 04/01/2022 Monthly Billing for April 501-5300-503-57064 383.66 Lanspeed 54069 03/31/2022 Network Upgrade 501-5300-503-57064 25.19 Frontier Communications 5575 04/13/2022 04/18/2022 Acc# 805-688-5575-062171-5 501-5300-503-57064 6.28 Comcast 5898 03/28/2022 03/28/2022 Acc# 8155 70 005 0125898 501-5300-503-57064 15.12 Frontier Communications 6997 03/19/2022 03/19/2022 Acct# 805 688 6997 072877 5 501-5300-503-57064 322.51 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-2568 Trevor Holly 501-5300-503-57064 21.43 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4664 Nathan Giacinto 501-5300-503-57064 22.95 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-5943 Jeff Morss 501-5300-503-57064 0.81 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-1898 Nick Rivera 501-5300-503-57064 0.08 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-9056 -WWTP On Call 501-5300-503-57064 11.87 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-325-8482 WWTP iPad 501-5300-503-57064 19.39 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-757-2137 Paul Matsukas 501-5300-503-57064 0.11 Verizon Wireless Services, LLC 9902214300 03/19/2022 805-588-4424 Mike Mathews 501-5300-503-57064 3.33 MNS Engineers, Inc. 78605 09/07/2021 WWTP Aeration Replacement - …804-5300-503-70105 3,485.00 MNS Engineers, Inc. 79287 12/15/2021 WWTP Aeration Replacement - …804-5300-503-70105 3,477.00 Department 5300 - WasteWater Total: 17,290.78
Grand Total: 1,552,391.67
21 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 8 of 10
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 1,359,925.10
205 - SKYTT MESA LLMD 14,345.09
300 - CAPITAL PROJECTS FUND 6,970.00
500 - WATER FUND 31,044.79
501 - WASTEWATER FUND 19,955.98
502 - TRANSIT FUND 74,752.71
700 - SYV - TOURISM BUS IMP DIST 38,436.00
804 - WWTP CAPITAL PROJECTS 6,962.00
Grand Total: 1,552,391.67
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51012 Education 64.65
100-1000-100-57015 Printing and Publishing 215.59
100-1000-100-57016 Professional Services 913.75
100-1000-100-58001 City Hospitality 143.55
100-1000-100-63002 Audio/Video System R/M 2,550.00
100-1000-130-56006 Law Enforcement Contract 1,023,553.75 100-1100-105-51005 Retiree Medical/Dental/Li… 166.55
100-1100-120-43021 Accts Payable Discounts -25.90
100-1100-120-51003 Retirement 1,207.53
100-1100-120-52003 Supplies 113.88
100-1100-120-52008 Postage 602.53
100-1100-120-57012 Legal Fees 11,705.95
100-1100-120-57016 Professional Services 572.78
100-1100-120-57025 Studies/Sales Tax 150.00
100-1100-120-57052 Temporary Agency Servic… 1,280.80
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 10,466.17
100-1200-200-52003 Supplies 96.93
100-1200-200-52008 Postage 25.00
100-1200-200-57007 General Plan 38,247.21
100-1200-200-57012 Legal Fees 5,827.50
100-1200-200-57016 Professional Services 19,300.00
100-1200-200-60004 Project Development/Fili… 50.00
100-1200-201-57063 Code Enforcement 3,331.25
100-1200-210-31036 Building Permits -12.10
100-1200-210-52003 Supplies 35.60
100-1200-210-52008 Postage 25.00
100-1200-210-57016 Professional Services 8,041.40
100-1300-300-52008 Postage 25.00
100-1300-350-52003 Supplies 196.98
100-1300-350-52008 Postage 50.00
100-1300-350-53008 Vehicle Repairs & Maint. 1,562.72
100-1300-350-57001 P&R Marketing and Adver… 480.00
100-1300-360-31008 Recreation Fees 94.50
100-1300-360-52005 Recreation Programs 55.53
100-1300-365-31008 Recreation Fees 1,200.00
100-1300-370-31008 Recreation Fees 1,804.75
100-1400-400-43020 TBID - Admin. Reimburse… -768.72
100-1400-400-59010 Tourism/Marketing Expen… 151,384.59
100-16002 REIMBURSEABLE A/P PA… 822.19
100-1600-300-52015 Vehicle Fuel 956.64
100-1600-310-53003 Repairs and Maintenance 1,549.60
100-1600-310-57057 Pest Management 100.00
100-1600-320-52003 Supplies 2,042.36
100-1600-320-53003 Repairs and Maintenance 10,883.40
22 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 9 of 10
Account Summary
Account Number Account Name Payment Amount
100-1600-330-52003 Supplies 276.21
100-1600-330-53003 Repairs and Maintenance 369.48
100-1600-330-55002 Water and Sewer Charges 3,771.44
100-1600-330-57057 Pest Management 300.00
100-1600-340-53003 Repairs and Maintenance 370.03
100-1600-340-57029 Village Planter Maint. 2,400.00
100-1600-400-57005 Custodial-Restrooms 14,704.00
100-1600-600-52003 Supplies 49.53
100-1600-600-52008 Postage 25.00
100-1600-605-52003 Supplies 167.86
100-1600-605-52008 Postage 25.00
100-1600-605-53008 Vehicle Repairs & Maint. 385.35
100-1600-610-52003 Supplies 43.13
100-1600-610-55001 Utilities 483.13
100-1600-610-57057 Pest Management 100.00
100-1600-620-52003 Supplies 43.12
100-1600-620-55001 Utilities 304.52
100-1600-630-52003 Supplies 43.13
100-1600-630-53003 Repairs and Maintenance 239.95
100-1600-630-55001 Utilities 285.94
100-1600-670-52003 Supplies 1,489.68
100-1600-680-52003 Supplies 1,388.93
100-1600-690-52003 Supplies 720.34
100-1600-690-52015 Vehicle Fuel 395.98
100-1600-690-55006 Street Light Power 4,719.65
100-1600-690-57019 Sidewalk Grinding 1,500.00
100-1600-700-57023 Street Tree Management 1,499.20
100-1600-710-55001 Utilities 410.40
100-1600-720-57016 Professional Services - S… 12,478.75 100-1600-720-57022 Street Sweeping 3,957.44
100-1600-720-57028 Underground Alert 42.50
100-20020 Due to CA Bldg Stnds Co… 121.00
100-20024 Due to SMIP 371.62
100-20026 Due to Div St Architect 184.40
100-20036 Due to A/R Customer-Civic… 250.00
100-20037 Business Card Payable 4,876.73
205-3500-804-53005 Open Space/Landscape Mt 13,916.00
205-3500-804-55001 Utilities 429.09
300-1600-600-70105 Projects -GEN FUND 6,970.00
500-5100-105-51005 Retiree Medical/Dental/Li… 13.16
500-5100-501-51012 Education 290.00
500-5100-501-52003 Supplies 292.85
500-5100-501-52008 Postage 62.50
500-5100-501-52014 Chlorination 711.33
500-5100-501-52015 Vehicle Fuel 1,092.34
500-5100-501-53003 Repairs and Maintenance 731.87
500-5100-501-53008 Vehicle Repairs & Maint. 77.55
500-5100-501-53011 Well Repairs and Mainten… 980.00
500-5100-501-55005 Power for Pumping 6,434.66
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-57010 Lab Fees 1,691.00
500-5100-501-57012 Legal Fees 8,707.50
500-5100-501-57024 Studies 2,892.58
500-5100-501-57028 Underground Alert 86.30
500-5100-501-57064 IT Expenses - Water Fund 1,635.34
500-5100-501-70851 SCADA Upgrades 750.00
501-5200-105-51005 Retiree Medical/Dental/Li… 13.04
501-5200-502-52003 Supplies 776.49
23 Expense Approval Report Payment Dates: 4/1/2022 - 4/30/2022 5/2/2022 11:14:46 AM Page 10 of 10
Account Summary
Account Number Account Name Payment Amount
501-5200-502-52015 Vehicle Fuel 372.84
501-5200-502-53003 Repairs and Maintenance 55.53
501-5200-502-53008 Vehicle Repairs & Maint. 156.53
501-5200-502-57024 Studies 7,617.99
501-5200-502-57064 IT Expenses - Sewer 634.78
501-5300-105-51005 Retiree Medical/Dental/Li… 13.25
501-5300-503-52003 Supplies 507.21
501-5300-503-52008 Postage 62.50
501-5300-503-52015 Vehicle Fuel 1,000.35
501-5300-503-53003 Repairs and Maintenance 1,007.87
501-5300-503-53008 Vehicle Repairs & Maint. 106.63
501-5300-503-57010 Lab Fees 835.00
501-5300-503-57020 Sludge Disposal 3,951.22
501-5300-503-57024 Studies 1,033.37
501-5300-503-57064 IT Expenses - WWTP 1,811.38
502-5000-850-35021 Fare Box Revenue -4,779.55
502-5000-850-52015 Vehicle Fuel 12,065.04
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-56010 Transit Contract 58,866.11
502-5000-850-57001 Marketing & Advertising 1,068.75
502-5000-850-57011 Lease Payments 545.00
502-5000-850-57015 Printing and Publishing 2.45
502-5000-850-57016 Professional Services 5,213.25
700-1400-400-59016 SYVTBID Payments 37,667.28
700-1400-400-61003 City Admin Fee 768.72
804-5300-503-70105 Projects -WASTEWATER 6,962.00
Grand Total: 1,552,391.67
Project Account Summary
Project Account Key Payment Amount
**None** 1,543,887.52
City 62.50
Dist 8,441.65
Grand Total: 1,552,391.67
24 Agenda Item: 4.e
Solvang City Council STAFF REPORT
PREPARED BY: Rodger Olds, Public Works Director
MEETING DATE: May 9, 2022
SUBJECT: Adopt Resolution No. 22-1169 Authorizing the City Manager to execute the Certifications and Assurances and Authorized Agent forms for the Low Carbon Transit Operations Program (LCTOP) for the SYVT Bus and Charging Infrastructure Project, $152,002
RECOMMENDATION:
That the City adopt Resolution No. 22-1169, a Resolution of the City Council of the City of Solvang designating the City Manager as the City of Solvang’s Authorized Agent to execute the Certifications and assurances and agent forms for the Low Carbon Transit Operations Program (LCTOP).
DISCUSSION:
The City Council approved Resolution 22-1164 at the regular meeting of March 28, 2022. Upon submittal of the LCTOP funding application accompanied by Resolution 22-1164 to the California Department of Transportation (Caltrans), it was brough to the attention of staff that the funding numbers were not correct. Caltrans staff has requested a revised LCTOP funding application, which requires a new resolution by the City Council listing the correct funding amount. The result of this is an increase in the LCTOP funds received by the City for the Lot 4 & 5 EV Charging Station from $150,497 to $152,002, or a net increase of $1,505.
LCTOP was created to provide operating and capital assistance for transit agencies to reduce greenhouse gas emission and improve mobility, with a priority on serving disadvantaged communities. The program is administered by the California Department of Transportation (Caltrans).
Caltrans has developed guidelines for the distribution of these funds to transit agencies. As part these guidelines the City as an eligible project sponsor is required to delegate an “Authorized Agent” to sign all documents pertaining to the LCTOP program. Approval of the resolution will delegate the City Manager, Xenia Bradford, as the Authorized agent and allow the City to complete the certification, assurances, and authorized agent forms (Attachment 2) required to receive LCTOP funding.
The Lot 4 & 5 EV Charging Station identified in the City’s Capital Improvement Program is currently in design. The initial project layout is for six transit vehicles as well as other City vehicles. The project is expected to be completed by the end of 2023. Currently the project is funded for the completion of the infrastructure only. Staff is pursuing options to fund the purchase of one or more electrified transit vehicles to coincide with the completion of the Lot 4 & 5 EV Charging Station project.
In coordination with the Santa Barbara County Association of Governments (SBCAG) and the local transit providers, a portion of the available funding from the fiscal year 2021-2022 LCTOP program has been identified for the Lot 4 & 5 EV Charging Station project. The projected funds from LCTOP for this project include $147,939 in county-wide program funds and $1,760 in LCTOP funds specifically assigned to the City of Solvang for SYVT. As part of the local coordination, the City of Lompoc will be contributing their assigned LCTOP funds in the amount of $2,303. This is a total of $152,002 to be applied for this project.
Staff intends to utilize these funds to fully fund the purchase of the first electric transit vehicle for SYVT.
Any surplus funds would be applied to the Lot 4 & 5 EV charging station capital project. 25 ALTERNATIVES:
City Council could choose not to approve the resolution. This would result in forfeiture of the available funding and Caltrans would reassign the LCTOP funding to other eligible transit agencies.
FISCAL IMPACT:
The City’s is projected to receive $152,002 from the LCTOP Program.
ATTACHMENTS:
A. Resolution 22-1169 Authorizing the City Manager execution of the LCTOP 26 Reso No. 22-1169 LCTOP SYVT Bus and Charging Infrastructure Project RESOLUTION NO. 22-1169
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG,
CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CERTIFICATIONS AND ASSURANCES AND AUTHORIZED AGENT FORMS
FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)
FOR THE FOLLOWING PROJECT:
SYVT BUS AND CHARGING INFRASTRUCTURE PROJECT, $152,002
WHEREAS, the City of Solvang is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and
WHEREAS, the Department has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and WHEREAS, the City of Solvang wishes to delegate authorization to execute these documents and any amendments thereto to City Manager Xenia Bradford; and WHEREAS, the City of Solvang wishes to implement the following LCTOP project(s) listed above.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City of Solvang, as the fund recipient, agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects.
SECTION 2. That Xenia Bradford, City Manager, be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.
SECTION 3. That it hereby authorizes the submittal of the following project nomination(s) and allocation request(s) to the Department in FY2021-2022 LCTOP funds:
Project Name: SYVT BUS AND CHARGING INFRASTRUCTURE PROJECT Amount of LCTOP funds requested: $152,002
Short description of project: This project will partially fund the purchase of the first SYVT fully electric transit vehicle, which will be supported by an existing electric charging infrastructure project.
Contributing Sponsors: Includes $2,303 in PUC 99314 funding from the City of Lompoc SECTION 4. That a copy of this resolution will be transmitted to the Santa Barbara County Association of Governments in conjunction with the application for these funds.
SECTION 5. That this resolution shall be effective immediately upon adoption.
SECTION 6.That the City Clerk shall certify to the passage and adoption of this resolutionand shall cause Attachment A
27 Reso No. 22-1169 LCTOP SYVT Bus and Charging Infrastructure Project a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED, AND ADOPTED on this 9th day of May, 2022. ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 28 Reso No. 22-1169 LCTOP SYVT Bus and Charging Infrastructure Project
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1169 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 9th day of May 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
29 - D Q X D U \
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3DJH
NOTE: There is no correlation between graph color and data listed above Number of hours in the month 744.00
Number of posts covered 1
Hours Logged in CAD 807.30
Total Contract Hours 744.00
Total Billable Hours 710.50
MONTHLY
95.50%
ANNUALLY
98.22%
Time spent on calls for Service 76.40
Time spent on Reports/Admin. 57.20
Shift Change 62.00
Proactive Patrol Time 466.70
Time City Car Spent Out of City 96.80
Time Out of Area Car Spent In the City 48.20
7 L P H 6 X P P D U L ] D W L R Q
Compliance Totals
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Agenda Item 4.f
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DECEMBER CRIME AND ACTIVITY STATISTICS
CRIMINAL HOMICIDE
FORCIBLE RAPE
ROBBERY
ALL ASSAULTS
BURGLARY TOTAL
RESIDENTIAL
COMMERCIAL
INSTITUTIONAL
ALL OTHERS
THEFTS
STOLEN PROPERTY VALUE
RECOVERED PROPERTY VALUE
VEHICLE THEFT
VEHICLES RECOVERED
ACCIDENTS
INJURY COLLISIONS
PERSONS INJURED
FATAL COLLISIONS
TRAFFIC DEATHS
CITATIONS
PARKING CITATIONS
DUI ARRESTS
TOWED VEHICLES
FELONY ARRESTS
MISDEMEANOR ARRESTS
CALLS FOR SERVICE
REPORTS TAKEN
CASES FORWARDED TO DETECTIVES
CASES SUSPENDED
CASES ASSIGNED
CASES CLOSED BY ARREST
CASES CLOSED BY OTHER
CURRENT ACTIVE CASES
CITY CAR OUT OF THE CITY– INCIDENTS 164
OUT OF AREA CAR IN CITY– INCIDENTS 93
HOMELESS– (Arrest/cite—Reports with no arrest/cite—Calls for service w/ no report number) --
3DJH
31 F e b r u a r y 2 0 2 2
D e p u t y S h e r i f f S e r v i c e U n i t C o m p l i a n c e T i m e
NOTE: There is no correlation between graph color and data listed above Number of hours in the month 672.00
Number of posts covered 1
Hours Logged in CAD 774.90
Total Contract Hours 672.00
Total Billable Hours 691.80
MONTHLY
102.95%
ANNUALLY
98.77%
Time spent on calls for Service 78.70
Time spent on Reports/Admin. 31.00
Shift Change 56.00
Proactive Patrol Time 459.30
Time City Car Spent Out of City 83.10
Time Out of Area Car Spent In the City 66.80
T i m e S u m m a r i z a t i o n
Compliance Totals
M o n t h l y R e p o r t
C i t y o f S o l v a n g
Santa Barbara County Sheriff’s Office
Contract Services Unit
32 A c t i v i t y S t a t i s t i c s
S o l v a n g F e b r u a r y 2 0 2 2 D S S U R e p o r t
FEBRUARY CRIME AND ACTIVITY STATISTICS
CRIMINAL HOMICIDE 0
FORCIBLE RAPE 1
ROBBERY 0
ALL ASSAULTS 1
BURGLARY TOTAL 3
RESIDENTIAL 1
COMMERCIAL 2
INSTITUTIONAL 0
ALL OTHERS 0
THEFTS 2
STOLEN PROPERTY VALUE $3,761
RECOVERED PROPERTY VALUE $0
VEHICLE THEFT 0
VEHICLES RECOVERED 0
ACCIDENTS 1
INJURY COLLISIONS 0
PERSONS INJURED 0
FATAL COLLISIONS 0
TRAFFIC DEATHS 0
CITATIONS 2
PARKING CITATIONS 0
DUI ARRESTS 2
TOWED VEHICLES 0
FELONY ARRESTS 4
MISDEMEANOR ARRESTS 10
CALLS FOR SERVICE 309
REPORTS TAKEN 40
CASES FORWARDED TO DETECTIVES 10
CASES SUSPENDED 0
CASES ASSIGNED 0
CASES CLOSED BY ARREST 0
CASES CLOSED BY OTHER 10
CURRENT ACTIVE CASES 7
HOMELESS– (Arrest/cite—Reports with no arrest/cite—Calls for service w/ no report number) 5-2-1 CITY CAR OUT OF THE CITY– INCIDENTS 124
OUT OF AREA CAR IN CITY– INCIDENTS 88
33 Agenda Item Number: 4.g
Solvang City Council STAFF REPORT
PREPARED BY: Dave Fleishman, City Attorney
Chelsea O’Sullivan, Assistant City Attorney
MEETING DATE: May 9, 2022
SUBJECT: Amendment No. 5 with Meridian Consultants, LLC; and contract Amendment No. 4 with GSI Water Solutions Inc. for participation in and preparation for the administrative hearing regarding the City’s River Wells project
RECOMMENDATION:
• Approve Amendment No. 5 to the Agreement with Meridian Consultants LLC for professional services to participate in and assist in the preparation for the administrative hearing regarding the City of Solvang’s Petition for Change to is Permit to divert Santa Ynez River underflow before the Administrative Hearing Officer of the California Water Resources Control Board. • Authorize the City Manager to execute Amendment No. 5 with Meridian Consultants LLC in the amount of $50,000 and GSI Water Solutions Inc. in the amount of $96,700. • Approve budget amendment in the amount of $146,700 from the Water Fund balance to cover the costs.
DISCUSSION:
The City is currently pursuing a Petition for Change to its water rights permit to divert Santa Ynez River underflow, also known as the River Wells Project. The Petition seeks to shift the City’s reach of diversion downstream, allow the City to install two new river wells downstream of the Alisal Bridge, and allow the City to divert 1,368 AFY of river underflow from the City’s river wells at a maximum rate of
2.84 cfs.
The City’s Petition for Change is currently pending before the Administrative Hearing Officer (AHO) of the California Water Resources Control Board. At this time the City anticipates that an administrative hearing will be held on the City’s Petition later in 2022. At this hearing the City will have an opportunity to put on evidence supporting the City’s Petition for Change. Opposing parties will also have an opportunity to put on evidence. At the end of the proceedings the AHO will make a recommendation to the State Water Resources Control Board whether to grant or deny the City’s Petition for Change.
In order to adequately support the City’s Petition for Change, the City needs to engage the assistance of expert consultants. Meridian LLC prepared the environmental documentation required under the California Environmental Quality Act (CEQA) and GSI Water Solutions, Inc. performed the most recent hydrological analysis of the River Wells Project. As such both consultants are uniquely positioned to assist the City in preparation for the administrative hearing and to testify at the hearing on the City’s behalf.
Staff recommends the City Council approve these contract amendments to enable the City to work with Meridian Consultants LLC and GSI Water Solutions Inc. on the administrative hearing.
ALTERNATIVES:
City Council can elect to not approve the amendments. This is not recommended as not having expert consultant assistance for the administrative hearing would negatively impact the City’s pending Petition for Change.
34 FISCAL IMPACT:
Approve budget amendment in the amount of $146,700 from the Water Fund balance to cover the costs.
ATTACHMENTS:
A - Amendment No. 5 to Meridian Consultants, LLC Agreement B - Meridian Consultants, LLC Agreement with Amendments C - Amendment No 4 to GSI Water Solutions Inc. Agreement D - GSI Water Solutions Inc. Agreement with Amendments
35 AMENDMENT NO. 5
PROFESSIONAL SERVICES AGREEMENT
MERIDIAN CONSULTANTS LLC
(WWTP Water Quality Project)
Services for Administrative Hearing Preparation and Participation THIS 5TH AMENDMENT is made and entered into this 9th day of May 2022, between the CITY OF SOLVANG, a municipal corporation and Charter City (“City”) and Meridian Consultants LLC, a California Limited Liability Company (“Consultant”) in consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 8, 2019, the parties agree to an expanded scope of services and an additional fee for Meridian Consultants LLC to participate in and assist with the preparation for the administrative hearing regarding the City’s Petition for Change before the State Water Resources Control Board Administrative Hearings Office.
Meridian Consultants LLC submitted its proposal with scope of work to provide such additional services as set forth in Exhibit G. Meridian Consultants shall perform the work on a time and materials basis and fees not to exceed $50,000 to complete the requested work. The parties have agreed to add this Amendment No. 5 and Exhibit G to the Original Agreement. All remaining portions of the original agreement shall remain in full force and effect. “CITY”
CITY OF SOLVANG
_________________________________
Xenia Bradford, City Manager
Date:
APPROVED AS TO FORM:
_________________________________
Dave Fleishman, City Attorney
ATTEST:
Annamarie Porter, City Clerk
“CONSULTANT”
MERIDIAN CONSULTANTS, LLC
_____________________________
Joe Gibson, Partner
Date:
Attachment A
36 LOS ANGELES
706 S. Hill Street, 11th Floor
Los Angeles, CA 90014
(213) 335-3434
WESTLAKE VILLAGE
920 Hampshire Road, Suite A5
Westlake Village, CA 91361
(805) 367-5720
April 4, 2022
Ms. Xenia Bradford, City Manager
City of Solvang
411 Second Street
Solvang, CA 93463
Subject: Proposal to Provide Professional Services
City of Solvang River Wells Project
SWRCB Hearing Support
Dear Ms. Bradford,
On behalf of Meridian Consultants, I am pleased to submit this proposal to assist the City of Solvang (City) in preparing for and participating in hearings by the State Water Resources Control Board (SWRCB) for the City’s River Wells project (Project).
Scope of Work
This proposal will provide for the support for the following efforts:
1. Initial Hearing Phase
a. Consultation via conference call/email regarding scope of written testimony b. Review and edit of draft written testimony
c. Review of final written testimony
d. Assist in preparation of exhibits to accompany testimony e. Conference calls to prepare oral questions
f. Review of and advise on opposing parties written testimony on issues within consultant’s expertise
g. Conference calls to discuss opposing party written testimony h. Testify as witness in hearing
2. Site Visit
a. Attend and be available to answer questions during the anticipated site visit
3. Rebuttal Phase
a. Consultation via conference call/email regarding scope of written rebuttal testimony b. Review and edit of draft written rebuttal testimony
c. Review of final written rebuttal testimony
d. Assist in preparation of exhibits to accompany rebuttal testimony e. Conference calls to prepare oral rebuttal questions
f. Review of and advise on opposing parties written rebuttal testimony on issues within consultant’s expertise
g. Conference calls to discuss opposing party written testimony h. Testify as rebuttal witness
4. Closing Brief
a. Consultation regarding closing brief
37 Letter Proposal to: Ms. Xenia Bradford, City Manager Re: Proposal to Provide Professional Services, City’s River Wells Project, SWRCB Hearing Support April 4, 2022
b. Review and comment on portions of closing brief within consultant’s expertise
5. Project research as needed to support the City’s objectives.
Staffing
Mr. Joe Gibson, Partner, and Ms. Leanna Williams, Senior Project Manager, will be assigned as key personnel for this effort. Please note, that Mr. Gibson will not be available from July 1 to July 31, 2022 as he will be traveling Europe. In addition, Ms. Williams may not be available after August due to personal reasons. Other staff from Meridian and subconsultants previously used (PAX Environmental, PaleoWest Archaeology, and RBI Consulting) may be utilized as well as needed depending on the needs of the City.
Cost
The scope of work outlined above has yet to be detailed and therefore the level of effort is not known.
Therefore, Meridian proposes a time and materials (T&M) with an initial not to exceed total of $50,000.00 (fifty thousand dollars).
Mr. Gibson and Ms. Williams will be billed at the following hourly rates:
• Joe Gibson, Partner $275.00
• Leanna Williams, Senior Project Manager $175.00
Other staff and subcontractors will be billed in accordance with the hourly rates as set forth in the current fee schedules.
As the work effort becomes more defined, Meridian will work with the City to keep costs efficient. In the event that the effort exceeds the amount noted herein, Meridian may request supplemental funds in advance. We propose that this work be completed as Addendum #5 to our existing contract dated April 5, 2019 with the City.
Please contact me at (805) 279-0601 (cell) or via email at [email protected] or Ms.
Leanna Willams at [email protected] with any questions regarding this proposal.
We look forward to the opportunity to continue working with the City.
Sincerely,
Meridian Consultants, LLC
Joe Gibson
Partner
38 DocuSign Envelope ID: 6157B40C-6691-4EC6-BCE1-585F3A5DA7C0 AMENDMENT NO. 4
PROFESSIONAL SERVICES AGREEMENT
MERIDIAN CONSULTANTS LLC
(WWTP Water Quality Project)
Additional Services for Water Master Plan EIR Addendum
THIS 4
TH AMENDMENT is made and entered into this 13th day of December 2021, between the CITY OF SOLVANG, a municipal corporation, and Meridian Consultants LLC. In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 8, 2019, the parties agree to an additional fee to complete the Addendum to the 2014 Certified FEIR. Meridian Consultants has requested an additional fee not to exceed $10,000 to complete the Addendum to the 2014 Certified FEIR. The parties have agreed to add this Amendment No. 4 to the Original Agreement. All remaining portions of the original agreement shall remain in full force and effect. For reference, the original Agreement and subsequent amendment amounts are summarized below.
Original Agreement - WWTP Water Quality Project, Mitigated Negative Declaration: $75,000 Amendment 1-WWTP Water Quality Project, Recycled Water Distribution System: $11,445 Amendment 2R -Addendum to 2014 Certified EIR (Revised River Wells Project): $46,000 Amendment 3 - Addendum to 2014 Certified EIR, AHO tasks & fisheries peer review: $14,000 Amendment 4 - Addendum to the 2014 Certified EIR, continued review: $10,000 "CONSULTANT"
MERIDIAN CONSULTANTS, LLC
Joe Gibson, Partner
Date: 12/14/2021
"CITY"
CITY OF SOLVANG
lDocuSigned by:
�F69DB64C4
Xenia Bradford, City Manager
Date: 12/14/2021
ATTEST:
Annamarie Porter, City Clerk
Date: 12/14/2021
Attachment B
39 DocuSign Envelope ID: 87E559B6-BA22-4949-A444-7CA471CF73BC AMENDMENT NO. 3
PROFESSIONAL SERVICES AGREEMENT
(WWTP Water Quality Project)
Additional Services for Water Master Plan EIR Addendum
THIS AMENDMENT is made and entered into this 22nd day of November 2021, between the CITY OF SOLVANG, a municipal corporation, and Meridian Consultants LLC. In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 8, 2019, the parties agree to an expanded scope of services and fee for additional environmental services.
Meridian Consultants has submitted its proposal with scope of work and schedule to provide such additional services as set forth in Exhibit "F" for an additional fee not to exceed $14,000. The parties have agreed to add Exhibit "F" to the original Agreement. All remaining portions of the original agreement shall remain in full force and effect. For reference, the original Agreement and subsequent amendment amounts are summarized below.
Original Agreement - WWTP Water Quality Project, Mitigated Negative Declaration: $75,000 Amendment 1 -WWTP Water Quality Project, Recycled Water Distribution System: $11,445 Amendment 2R-Addendum to 2014 Certified EIR (Revised River Wells Project): $46,000 Amendment 3 - Addendum to 2014 Certified EIR, AHO tasks & fisheries peer review: $14,000 "CONSULTANT"
MERIDIAN CONSULTANTS, LLC
Joe Gibson Partner
Print Name and Title
11/23/2021
Date
"CITY"
CITY OF SOLVANG
I
✓ DocuSigned by:
�F69DB64C4 ...
Xenia Bradford, City Manager
Attest: Annamarie Porter,
City Clerk
11/30/2021
Date
40 DocuSign Envelope ID: 87E559B6-BA22-4949-A444-7CA471CF73BtX n j bit II F II Matt van der Linden
Subject: FW: Meridian PSA Amendment 3 - River Well Project EIR Addendum From: Leanna Williams <[email protected]> Sent: Thursday, October 07, 2021 5:04 PM
To: Matt van der Linden <[email protected]>
Cc: Joe Gibson <[email protected]>
Subject: RE: PSA Amendment 3
Caution! This message was sent from outside your organization.
Hi Matt,
Block sender
To ensure completion of the Addendum and services through the end of the year, the additional services totaling $14,000 include the following:
• Robertson - Bryan, Inc. - $5,240
o Review of fisheries resources section of the Addendum; • Meridian Consultants, LLC - $8,760
o Additional meetings and documentation to support filing reports with the AHO on status and schedule for the Addendum on November 1, December 1, and January 2 as outlined in the Hearing Officer's September 2
nd Order;
o Review of GSI additional analysis; and
o Additional analysis in the Addendum to address hearing officer issues outlined in the Water Board's Hearing Officer's September 2
nd Order and issues raised by interested parties.
Total additional Fee: $14,000
Thank you,
Leanna
eridian
Consulronr.
Leanna Williams, Senior Project Manager
(408) 460-4694
www.meridianconsultantsllc.com
1 41
AMENDMENT NO. 2
PROFESSIONAL SERVICES AGREEMENT
(WWTP Water Quality Project)
Amendment to Provide - Water Master Plan EIR Addendum
THIS AMENDMENT is made and entered into this 19th day of January 2021, between the CITY OF SOLVANG, a municipal corporation, and Meridian Consultants LLC. In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 8, 2019, the parties agree to an expanded scope of services and fee for additional environmental services.
Meridian Consultants has submitted its proposal with scope of work and schedule to provide such additional services as set forth in Exhibit "E" for a fee not to exceed $31,000. The parties have agreed to add Exhibit "E" to the original Agreement. All remaining portions of the original agreement shall remain in full force and effect.
"CONSUL TANT" "CITY"
MERIDIAN CONSULTANTS LLC CITY OF SOLVANG
Xema Bradford, City Manager
Leanna Williams, Senior Project Manager
Print Name and Title �- Attest: Matt van der Lmden,
Public Works Director
7/21/2021
Date {/2-z. / 2.t)Z./ I
42 AMENDMENT NO. 2
PROFESSIONAL SERVICES AGREEMENT
(WWTP Water Quality Project)
Amendment to Provide - Water Master Plan EIR Addendum
THIS AMENDMENT is made and entered into this 19th day of January 2021, between the CITY OF SOLVANG, a municipal corporation, and Meridian Consultants LLC. In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 8, 2019, the parties agree to an expanded scope of services and fee for additional environmental services.
Meridian Consultants has submitted its proposal with scope of work and schedule to provide such additional services as set forth in Exhibit "E" for a fee not to exceed $31,000. The parties have agreed to add Exhibit "E" to the original Agreement. All remaining portions of the original agreement shall remain in full force and effect.
"CONSULTANT"
MERIDIAN CONSULTANTS LLC
Chris Hampson, Principal
Print Name and Title
1-18-2021
Date
"CITY"
CITY OF SOLVANG
Xenia Bradford, City Manager
Attest: Matt van der Linden,
Public Works Director
Date
43 Exhibit "E"
January 13, 2021
Los Angeles Westlake Vi/loge
706 S. Hill Street, 11th Floor 920 Hampshire Road, Suite AS Los Angeles, CA 90014 Westlake Viffage, CA 91361
(213) 335-3434 (805) 367-5720
Mr. Matt van der Linden, P.E, Public Works Director/City Engineer City of Solvang
411 Second Street
Solvang, CA 93463
Subject: Proposal to Provide Professional Planning Services City's River Wells Project
Addendum to Certified Environmental Impact Report
Dear Mr. van der Linden,
On behalf of Meridian Consultants, I am pleased to submit this proposal to assist the City of Solvang (City) with the completion of the environmental review process for the revisions to the City's River Wells project (Project).
The Meridian Consultants staff on this team prepared the prior Certified Environmental Impact Report (EIR) for the City's 2011 Water System Master Plan Update, which was certified by the City in February 2014. Our familiarity with this Project will allow us to prepare an Addendum to the Certified EIR in a time and cost-efficient manner.
Please contact me at (805) 279-0601 or via email at [email protected] or Mr. Chris Hampson at [email protected] with any questions regarding this proposal.
We look forward to the opportunity to continue working with the City.
Sincerely,
�mps�
Principal
44 eridian
onsultants
SCOPE OF WORK
City of Solvang
Update to City's River Wells Project
Proposal for an Addendum to Certified Environmental Impact Report
PROJECT UNDERSTANDING
Background
The City of Solvang (City) completed a Water System Master Plan Update ("2011 Master Plan Update") dated April 2011 that provided details on the existing City water system, proposed future upgrades, and new facilities to provide water to the current and future residents and businesses of the City.
The purpose and intent of the 2011 Master Plan Update is to: (1) evaluate present and future water supply and demand conditions; (2) analyze and identify water system supply and distribution deficiencies; and (3) develop recommendations on prioritizing water sources, develop new and expanded water production and treatment facilities for water diverted from the Santa Ynez River, upgrade various distribution and storage facilities, and develop a capital improvement program to address deficiencies.
Further, the Master Plan Update establishes a framework to assist the City in its efforts to acquire a time extension to perfect and license its water right on the Santa Ynez River, and secure an expansion of the reach of diversion specified for Water Right Permit 15878 from the State Water Resources Control Board (SWRCB).
The first major recommendation in the Master Plan Update is the installation of new Santa Ynez River underflow wells to give the City sufficient pumping capacity to extract Santa Ynez River underflow at the maximum instantaneous rate allowable under Water Right Permit No. 15878. The installation of the new wells will be a primary water source for the City. The other major recommendation is to utilize the river wells in conjunction with the wide range of other water supplies available to the City to provide a highly reliable source to the water users within the City's municipal coverage area.
To implement the projects recommended in the 2011 Master Plan Update and to pursue changes to its current water permit (Water Right Permit 15878) from the SWRCB; the City's proposed changes to Water Right Permit 15878 would address the annual amount of water the City desires to appropriate and the maximum rate of and point of diversion from the Santa Ynez River via groundwater withdrawal. Under Water Right Permit 15878, the City extracts underflow from the Santa Ynez River using the City's groundwater wells along the river.
As required by the California Environmental Quality Act (CEQA), the City prepared and certified an Environmental Impact Report (EIR) (SCH No. 2011011007) for the 2011 Master Plan Update in February 2014.
Meridian Consultants
January 2021
1 Solvang River Wells Project
EIR Addendum Proposal
45 2011 Master Plan Update
The 2011 Master Plan Update provided for the City to maintain a reliable supply of water from a variety of sources that will be adequate for the City's General Plan under full build out conditions. The 2011 Master Plan Update recommended that the City prioritize the development and use of its various water supply sources in the following order of decreasing preference:
• Install and utilize existing and new wells along the Santa Ynez River; • Utilize SWP water;
• Utilize central and upland wells located in or near the City; and • Purchase water from Santa Ynez River Water Conservation District, Improvement District No. 1 (ID No.1).
The 2011 Master Plan Update provided recommendations (listed in the following five categories) to assist and guide the City in continuing to provide reliable and reasonably priced water service to its present and future customers.
The recommendations in the 2011 Master Plan Update include installation of new wells along the Santa Ynez river to replace the pumping capacity lost to flood damage and to allow the City to extract Santa Ynez River underflow at the 5 cubic feet per second (cfs) maximum rate provided by Water Right Permit No. 15878. The added pumping capacity would allow the City to make the wells located along the Santa Ynez River its priority water source. The water from the wells located along the Santa Ynez River would be used as the priority water source in conjunction with a wide range of supplies for providing a reliable source to the water users within the City's municipal coverage area in all year types.
As part of the 2011 Master Plan Update, the City had proposed to install up to six new wells, with a similar capacity of about 300 gallons per minute (gpm) each, and install filtration facilities so that the City will be able to meet potable water standards even when some wells are under the influence of surface water.
This would allow the City to achieve the maximum extraction rate of 5 cfs (or 2,250 gpm).
Current River Wells
The City currently has two active river wells (Wells 3 and 7A) and one inactive river well (Well 5), located along the Santa Ynez River channel. Under state law, drinking water produced from wells within 150 feet of surface water is considered "under the influence of surface water." Therefore, water produced by those wells under the influence of surface water must be filtered subject to the same rules applicable to surface water. The City does not currently have the filtration equipment that is required to make surface water (or water under the influence of surface water) legally potable. During periods of heavy rain, the water in the river can rise to levels within 50 feet of either well. The river also periodically changes course due to rain and releases from Bradbury Dam. Well production is curtailed whenever surface water is within 150 feet of a well.
Meridian Consultants
January 2021
2 Solvang River Wells Project
EIR Addendum Proposal
46 Current Water Right Permit Status
In May 2015, the City applied to the SWRCB to amend its permit and request a time extension. At that time, the City proposed to amend it Water Right Permit to withdraw a maximum of 1,980 acre-feet per year (AFY) and divert up to five (5) cubic feet per second (cfs) of river underflow, construct six (6) new river wells, and construct a new water treatment plant.
Currently, the City is no longer seeking a time extension and has elected to limit its proposed river well pumping to a maximum of 1,368 AFY and its diversion rate to 2.84 cfs with the provision to reduce this rate to 1.0 cfs annually from February 14 to June 9, and cease pumping from existing Well 3 (and 7A) if flows at the Alisa I Bridge drop below 1.5 cfs.
As noted in the prior EIR (SCH No. 2011011007) for the 2011 Master Plan Update, the City proposed to install additional wells in the Santa Ynez River and pump the river underflow, which is within its rights under the existing Water Right Permit 15787.
Changes to the Approved Project
The City proposes to reduce the number of new wells considered in the 2011 Master Plan Update from six (6) to two (2) new river wells. The new wells would be set back approximately 50 feet from the north bank of the Santa Ynez River and approximately 3,000 feet or more downstream of the Alisal Bridge, known herein as "Site B" (this area was considered in the prior EIR (SCH No. 2011011007) for the 2011 Master Plan Update). The two new wells would connect to a 12-inch diameter waterline to be constructed (approximately 2,000 feet in length) from the wells to the City's existing water distribution system at the west end of Fjord Drive within existing and disturbed roadway right of way; the prior EIR considered the construction of the pipeline.
To avoid interference with the Alisal Ranch wells that typically pump at night, existing Well 3 would only be pumped during the day between the hours of 6 AM and 6 PM. The projected monthly water production from the two proposed wells would range from 40 to 160 acre-feet per month. The City maintains an easement for Well 5 (that was destroyed) but does not intend to reconstruct this well or use this well site.
Upon completion of the two new wells, the City will abandon existing Well 7A located between Alisal Ranch and Santa Ynez River Water Conservation District, Improvement District No. 1 (ID#l) river wells.
Further, the previously planned water treatment plant identified in the 2011 Master Plan Update is no longer proposed.
Collectively, the proposed revisions to the amendments to the City's Water Right 15787 are herein referred to as the "Proposed Revised Project."
PROPOSED REVISED PROJECT CEQA APPROACH
Based on the characteristics of the Proposed Revised Project and the associated discretionary actions, Meridian Consultants proposes to prepare an Addendum to the previously certified EIR for the 2011 Water System Master Plan Update ("Certified EIR").
Meridian Consultants
January 2021
3 Solvang River Wells Project
EIR Addendum Proposal
47 Under Section 15164 of the CEQA Guidelines, 1 an addendum to a previously certified EIR shall be prepared if some changes or additions to previously Certified EIRs are necessary but none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred. An addendum need not be circulated for public review but can be included in or attached to the Final EIR. The City, as the decision making body, shall consider the addendum with the previously Certified EIR prior to making a decision on the project.
It our opinion than an Addendum to the Certified EIR can be prepared for the Proposed Revised Project in that:
1. The components of the Proposed Revised Project were fully evaluated in the Certified EIR,
2. The Proposed Revised Project reduces the total number of wells from six (6) to two (2), and the locations of the two new wells are part of the area evaluated ("Site B") in the Certified EIR,
3. Other components of the 2011 Master Update are the same (abandon existing Well 7A located between Alisal Ranch and Santa Ynez River Water Conservation District, Improvement District No. 1 (ID#l) river wells) or no longer under consideration (the previously planned water treatment plant is no longer proposed in the Proposed Revised Project).
However, as noted in the CEQA Guidelines Section 15162(a)(3)2 that addresses subsequent EIRs, new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was certified as complete is now available and may have a bearing on the Proposed Revised Project.
This includes:
1. SWRCB's Proposed Order amending the United States Bureau of Reclamation's water right Permits 11308 and 11310 (Applications 11331 and 11332) for the Cachuma project to protect public trust values and downstream water rights on the Santa Ynez River below Bradbury Dam (Cachu ma Reservoir), dated September 6, 2019 and
2. Endangered Species Act (ESA) Section 7(a)(2) Biological Opinion, NMFS Consultation Number WCRO-2019-11596 dated June 5, 2019.
These documents are summarized in Appendix A and notes that they could have an effect on the Proposed Revised Project that may result in one or more significant effects not discussed in the previously Certified EIR, and/or significant effects previously examined will be substantially more severe than shown in the previously Certified EIR. 3 As such, to proceed with an Addendum, a review of these documents should be completed by a qualified engineer and/or groundwater specialist, and disclosed in the Addendum to assure that the conditions noted in the CEQA Guideline Section 15162(a)(3)(A) and(B) do not apply.
California Environmental Quality Act (CEQA), Guidelines, Section 15164, Addendum to an EIR or Negative Declaration.
California Environmental Quality Act (CEQA), Guidelines, Section 15162(a)(3).
California Environmental Quality Act (CEQA), Guidelines, Section 15162(a)(3)(A) and(B).
Meridian Consultants
January 2021
4 Solvang River Wells Project
EIR Addendum Proposal
48 Evaluation of Potential Effects of the Proposed Revised Project Given the recent proceedings related to steelhead, the SWRCB proposed Cachuma Order, and the NMFS Biological Opinion that could affect the Proposed Revised Project, Meridian has determined that the potential effects should be examined by the City's groundwater consultants, GSI Water Solutions, Inc. , and the following should be completed:
1. Brief review of the previously completed Stetson Technical Memos related to the City's River Wells. Identify the most relevant Technical Memos and briefly explain how the City's Proposed Revised Project will have fewer environmental effects than what was identified by the original Stetson analysis due to fewer wells and reduced maximum annual extraction from the River underflow. The Proposed Revised Project will reduce extraction from originally proposed 1,980 AFY down to 1,368 AFY, and reduce from two existing wells plus six new wells (eight total) down to 1 existing plus two new wells (three total) with existing Well 7A to be abandoned after completion of two new downstream wells.
2. Briefly discuss the SWRCB 2019 Cachuma Project Order. Identify that the Proposed Revised Project is consistent with that Order and explain how the Order will result in more releases from Lake Cachuma and thus fewer environmental effects from the Proposed Revised Project.
3. Briefly discuss the new NOAA-NMFS 2019 Southern California Biological and state that the Proposed Revised Project will not affect available surface flows in the Santa Ynez River. (Note that in the Proposed Revised Project we will abandon Well 7A and cease pumping from Well 3 (near the bridge) when flows at the Alisa I Bridge drop below 1.5 cfs.)
4. Note how the abandonment of Well 7A will positively affect river flows.
5. Note that the Proposed Revised Project's river wells fall within the Central Management Area (CMA) of the Santa Ynez River Valley Groundwater Basin and that the planned pumping from the proposed river wells will not adversely affect the CMA "sub-basin".
SCOPE OF WORK
This Scope of Work has been organized to follow the steps in the process as defined in the State CEQA Guidelines Sections 15162 and 15164, and on the project schedule below. Methodologies and work products are identified below for the following tasks:
Task 1:
Task 2:
Task 3:
Task 4:
Prepare Technical Studies
Prepare Administrative Draft Addendum
Prepare Final Addendum
Attend Public Hearings (optional)
TASK 1- Prepare Technical Studies
The prior EIR completed in 2012 and Certified in 2014 relied on various studies that have "shelf lives" of only a couple of years. As such, certain studies should be updated to assure that no new conditions exist Meridian Consultants
January 2021
5 Solvang River Wells Project
EIR Addendum Proposal
49 that would result in new potentially significant impacts. These include biological resources and cultural resources.
Meridian Consultants would sub-consult with Pax Environmental, Inc. (Pax) for the biological resources documentation, and PaleoWest Archaeology LLC (PaleoWest) for the cultural resources documentation that would be used to support the CEQA documentation. Meridian Consultants has previously used these firms for a variety of projects involving cultural and biological issues. Meridian Consultants will oversee the management of these subconsultants.
Terrestrial Biological Resources Technical Report
Pax will prepare a biological resources technical report for the Proposed Revised Project. In preparing the terrestrial biological resources technical report, Pax will update the prior biological information in the Certified EIR, including completing updated review of the California Natural Diversity database, and eBird database including information on sensitive resources such as the southwestern willow flycatcher. The updated information will be complied in to a Terrestrial Biological Resources Technical Memorandum that will be incorporated and appended to the EIR Addendum.
Cultural Resources Technical Memorandum
PaleoWest will complete an update to the cultural resources information in the prior Certified EIR including:
• Consult with the California Historical Resources Information System at the Central Coastal Information Center (CCIC) to conduct a records search of the Project area, which will encompass a one-mile radius. PaleoWest will inspect any historical maps and aerials, USGS survey plats, and Government Land Office (GLO) plats that depict the Project area. • Consult with the California Historical Resources Information System at the Central Coastal Information Center (CCIC) to conduct a records search of the Project area, which will encompass a one-mile radius. PaleoWest will inspect any historical maps and aerials, USGS survey plats, and Government Land Office (GLO) plats that depict the Project area. • Contact the NAHC for a search of the Sacred Lands File (SLF) of the Project area.
PaleoWest will prepare a Cultural Resources Technical Memorandum in compliance with CEQA standards.
The memorandum will include a summary of the updated records search and the SLF. As required, a copy of the report will also be submitted to the CCIC.
TASK 2 - Prepare Administrative Draft EIR Addendum
The purpose of an Addendum is to make minor technical changes or additions to a certified EIR.
An Addendum to the Certified EIR will be prepared and include information:
1. Identification of the regulatory basis for the addendum; Meridian Consultants
January 2021
6 Solvang River Wells Project
EIR Addendum Proposal
50 2. A summary of the Project background and purpose;
3. Description of the 2011 Master Plan Update Project and the revisions to that Project prosed by the City) Proposed Revised Project). The EIR Addendum will update information and data from the Certified EIR for the 2011 Water System Master Plan Update;
4. Existing conditions and environmental setting based on the current conditions in the proposed Project area;
5. A brief explanation of the City's (as Lead Agency) decision not to prepare a subsequent EIR pursuant to Section 15162 should be included in an addendum to an EIR, the lead agency's findings on the project, or elsewhere in the record. The explanation must be supported by substantial evidence; and
6. An evaluation of the prior impacts, findings and change in conditions (if any) for each topic area discussed in the prior Certified EIR and any changes that would result by implementing the changes noted in the Proposed Revised Project. Topic areas will include: Hydrology, Water Supply, and Water Quality, Terrestrial Biological Resources, Fisheries Resources, Cultural Resources, Air Quality, Greenhouse Gas, Land Use, Recreation, Noise, Hazards and Hazardous Materials, Aesthetics, Energy, and Utilities/Services Systems.
The discussion for each topic listed will be organized as follows:
• Summary of prior Certified EIR findings
• Changes resulting from the Proposed Revised Project
• Determination of environmental; effects from Proposed Revised Project Meridian Consultants will prepare an Administrative Draft EIR Addendum for City review.
TASK 3 - Prepare Final EIR Addendum
Following review of the Administrative Draft EIR Addendum by the City and legal counsel, Meridian will finalize the EIR Addendum and submit to the City.
TASK 4 -Attend Public Hearing (Optional)
Should the City desire that Meridian assist in briefing the City Council on the EIR Addendum, Meridian can attend, at the City's request, one (1) meeting.
SCHEDULE
The schedule to compete the EIR Addendum is as follows:
• Authorization to proceed
• Complete Technical Studies
• Complete Administrative Draft EIR Addendum
• Complete City and legal review
• Complete Final EIR Addendum
Meridian Consultants
January 2021
7 February 1, 2021
March 1, 2021
March 31, 2021
April 15, 2021
April 30, 2021
Solvang River Wells Project
EIR Addendum Proposal
51 COST PROPOSAL
The Not-to-exceed Cost to complete the scope of work is $28,000 without optional tasks. The proposed costs by task is presented below:
Task
MERIDIAN CONSULTANTS
CITY OF SOLVANG
River Wells EIR Addendum
Cost Proposal Summary
Task 1: Prepare Technical Studies
Biological Resources Tech Report
Cultural Resources Tech Report
Task 2: Prepare Administrative Draft EIR Addendum
Task 3: Prepare Final EIR Addendum
Task 4: Attend Public Hearing (Optional)
Total
Amount
$3,000
$3,000
$18,500
$3,500
$28,000
$1.500
All cost will be invoiced monthly in accordance with our attached Fee Schedule.
PROJECT STAFFING
The completion of the Addendum to the Certified EIR will be managed by Mr. Chris Hampson, Principal.
Mr. Hampson will be assisted by Ms. Leanna Williams, Senior Project Manager.
In addition, Mr. Joe Gibson, Partner, will be available to provide insight into the history of the prior environmental review which he managed.
Meridian Consultants
January 2021
8 Solvang River Wells Project
EIR Addendum Proposal
52 eridian
onsu/tant.
Schedule of Fees and Hourly Rates
Effective January 1, 2021
Personnel charges are for work directly related to projects. Charges for personnel services are based on an hourly rate for time charged to the project. Current personnel classifications and rates are as follows:
Classification
Principal/Partner
Associate Principal
Senior Professional
Project Professional
Staff Planner
Analyst/Field Technician
Administrative Manager
Editor/Production Coordinator
Graphics Specialist
Clerical/ Administrative
Intern
Hourly Rate
$175.00 to $250.00
$170.00 to $180.00
$140.00 to $170.00
$120.00 to $140.00
$ 100.00 to $120.00
$ 85.00 to $ 110.00
$90.00 to $105.00
$ 80.00 to$ 95.00
$ 80.00 to$ 90.00
$ 65.00 to $ 75.00
$35.00 to $55.00
An overtime premium will be added to the hourly rates of non-professional staff. Overtime work is defined as time charged to a project in excess of eight (8) hours per day, and any time worked on weekends or holidays. Travel time spent in the interest of the client will be charged at the hourly rate. When it is necessary for an employee to be away from the office overnight, subsistence will be charged. Contract personnel will be charged per the hourly rates for their category as listed above.
Preparation for court appearances, depositions, presentations to regulatory boards, or other special requests for testimony will be charged on a time-and-materials basis.
OTHER CHARGES
Subcontractors
Expenses and Outside Reproduction Charges
MILEAGE
Off-Road Mileage Expense
Staff Mileage Expense
EQUIPMENT RENTAL AND USAGE
Contracted equipment (all)
Noise Monitoring Equipment
Internal Reproduction Costs
Black and White Copies
Single Sided
Color Copies
Single Sided
Meridian Consultants
8.5"xll"
ll"x17"
8.5"xll"
ll"x17"
Cost plus 10 percent
Cost plus 10 percent
$ 0.95 per mile
IRS standard reimbursement rate
Cost plus 10 percent
$300.00 per day
$0.05 per copy
$0.15 per copy
$0.50 per copy
$0.75 per copy
Fee Schedule
January 2021
53 Appendix A
Summary of Recent Regulatory Documents
2019 Proposed SWRCB Cachuma Project Order
The State Water Resources Control Board (SWRCB) issued an order in 2019 (2019 order) that amended the terms and conditions of the U.S. Bureau of Reclamation's (Reclamation) permits for the Cachuma Project (Permits 11308 and 11310 (Applications 11331 and 11332)) to protect public trust resources and downstream water rights on the Santa Ynez River below Bradbury Dam. The SWRCB also approved Reclamation's petition to change the authorized place of use and purposes of use for Permits 11308 and 11310.
The construction and operation of the Cachuma Project, including Bradbury Dam and Cachu ma Reservoir, has resulted in a reduction of water available to downstream water right holders and public trust resources. Since the SWRCB issued Permits 11308 and 11310 (Permits) to Reclamation in 1958, the SWRCB has retained authority over the Permits to determine the requirements necessary to protect senior water rights downstream of Bradbury Dam and the public trust resources in the Santa Ynez River.
SWRCB's Order WR 94-5 established a deadline of December 1, 2000, to commence a hearing on the protection of downstream water right holders. The SWRCB held a hearings on that issue and on the issue of the measures needed to protect public trust resources in 2000, 2003, and 2012.
The Santa Ynez River provides habitat for the Southern California Distinct Population Segment of steelhead trout (Oncorhynchus mykiss) (steelhead), which is listed as an endangered species under the federal Endangered Species Act (ESA). The Cachu ma Project has adversely affected the steelhead fishery by blocking access to the majority of suitable spawning and rearing habitat upstream, and by modifying flows in the mainstem of the lower Santa Ynez River (mainstem) below Bradbury Dam to the point that the survival of the species is uncertain. Currently, Reclamation operates and maintains Bradbury Dam on the Santa Ynez River in accordance with a Biological Opinion issued by the National Marine Fisheries Service (NMFS) on September 11, 2000 (2000 Biological Opinion) pursuant to Section 7 of the federal ESA.
Even though Reclamation has operated and maintained Bradbury Dam in accordance with the 2000 Biological Opinion for more than a decade, the steelhead population in the Santa Ynez River remains at a critically low level. The hearing record supports the conclusion that the population is unlikely to be restored to a sustainable level unless the amount of suitable spawning and rearing habitat to which the steelhead have access is increased. The hearing record supports the conclusion that higher flows are likely to benefit steelhead by providing additional spawning and rearing habitat as well as increasing passage opportunities in the lower mainstem river. At the same time, the record supports the need for development of additional information and adaptive management of flows to maximize the benefits of those flows to steel head and avoid potential impacts during implementation. Weighing the competing uses of water, the SWRCB has found that it is necessary to protect and improve the critical condition of the remnant Santa Ynez River watershed steel head population. Therefore, the SWRCB's 2019 order requires Reclamation to provide higher flows under an Meridian Consultants
January 2021
Appendix Page 1 Solvang River Wells Project
EIR Addendum Proposal Appendix
54 adaptive management process during wet and above normal years when the water supply impacts of such flows would be minimized (Alternative SC from the SWRCB's 2011 Final Environmental Impact Report).
Even though the higher flows will only be provided in wet and above normal water years these higher instream flow requirements may increase, to some extent, projected water supply shortages during critically dry periods for those who rely on Cachuma Project water. These shortages are in addition to those already caused by implementation of the 2000 Biological Opinion. As a result, additional water conservation and increased reliance on alternative water supplies may be necessary to compensate for future shortages during critically dry periods.
In coordination with the California Department of Fish and Wildlife (CDFW) and NMFS, Reclamation are to study the effects of the increased flows on steel head to verify the amount of additional habitat provided by the flows and determine whether a different release schedule would be more beneficial to the fishery. In the unlikely event the results of the study demonstrate that the flows do not provide benefit to the steelhead fishery or are likely to harm the fishery, the SWRCB's 2019 order reserves the SWCRB's authority to reduce the required instream flows.
Although additional flows are necessary, the evidence in the record indicates that increasing flows will not be sufficient, without additional measures, to restore the steelhead fishery to good condition. Specifically, passage around Bradbury Dam, where the majority of the historic spawning and rearing habitat occurred and still persists, and other habitat restoration actions by other agencies and private and public interests to address the ecosystem as a whole will be necessary to solve this complex problem of restoring viable steelhead runs in the Santa Ynez River watershed. To improve the state of knowledge concerning the measures necessary to protect the steelhead fishery, the 2019 SWRCB's order also requires Reclamation to study the feasibility of additional measures that may be necessary to restore the fishery, including the feasibility of providing fish passage around Bradbury Dam.
The Cachuma Project contractors and downstream water right holders reached a settlement agreement that resolved actual and potential disputes that existed among the parties relative to the obligation of Reclamation to make releases from Bradbury Dam for the protection of downstream water rights and water quality.
Reclamation requested that the SWRCB amend its Permits to be consistent with this agreement; the SWRCB's 2019 order amended Reclamation's Permits to be consistent with its request. The agreement between the SWRCB and the operators of Bradbury Dam assumes specific operating criteria, currently in place, will govern fish flows below Bradbury Dam. However, he SWRCB's 2019 order requires additional releases for the protection of public trust resources. The parties may need to negotiate changes to the settlement agreement in light of the releases for steel head required by the SWRCB's 2019 order. As such, the SWRCB's 2019 order reserves the SWRCB's authority to make any amendments to the Permits that may be necessary based on any changes to the agreement.
2019 Endangered Species Act (ESA) Section 7(a)(2) Biological Opinion On November 15, 2018, National Marine Fisheries Service (NMFS) received an application from NMFS' California Coastal Office in Long Beach (applicant) to renew an ESA Section 10 Enhancement of Survival permit for the endangered Southern California (SC) Distinct Population Segment (DPS) of steelhead (Oncorhynchus mykiss). Although the proposed activities of the application are for the purpose of enhancing the conservation Meridian Consultants
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55 of endangered steelhead, the activities would nonetheless result in take of the species. Accordingly, NMFS prepared a biological opinion to assess the effects of authorizing the requested type and amount of take on the SC DPS. The biological opinion is based on the best scientific and commercial data available, including the description of the enhancement activities (NMFS 2018), a knowledge of and experience in the watershed and streams where the enhancement activities will be conducted, and expected effects of the activities on steel head. The biological opinion and incidental take statement (ITS) were prepared in accordance with Section 7(b) of the Endangered Species Act (ESA) of 1973 (16 USC 1531 et seq.), and implementing regulations at 50 CFR 402.
The proposed federal actions considered in the biological opinion involve NMFS renewing a 10-year research and enhancement permit 14159-2R for the applicant; the current 10-year permit (#14159) expired on December 31, 2019. The applicant requested non-lethal take of juvenile and adult steel head, intentional lethal take of fry, and permission to recover carcasses.
"Action area" means all areas to be affected directly or indirectly by the Federal action and not merely the immediate area involved in the action (50 CFR 402.02). The proposed action's Action are will take place throughout the entire range of the SC DPS which includes coastal streams from the Santa Maria River to the Mexican border, including the Santa Ynez River.
Based on a review of reports specific to many coastal streams and major rivers within the entire SC DPS, NMFS' familiarity with activities occurring in the action area, and the reported effects of habitat changes or alterations on the aquatic environment, evidence indicates a number of past and present anthropogenic activities have reduced the quality and quantity of habitat within the action area and killed steelhead. These activities involve construction and operation of water storage and diversion facilities, conversion of wild lands, wastewater release to the river, land-use activities, and groundwater pumping. While some activities are upstream of the action area, the activities adversely affect steelhead in the action area (e.g., in the case of land-use activities causing input of sand and smaller particles to habitats within the action area, or in the case of a surface-water diversion reducing discharge in the action area).
Surface and groundwater pumping can have impacts on steelhead and their habitat in many coastal streams (e.g., Gato Creek, San Ysidro Creek, Carpinteria Creek, Gobernador Creek, Rincon Creek, Romero Creek, Montecito Creek) and larger river systems (e.g., Santa Maria River, Santa Ynez River, Ventura River, Santa Clara River). In some cases, NMFS' opinion is that these pumping operations have reduced available surface flows and even dried portions of streams, thereby reducing available habitat quantity and quality for rearing steel head. In many watersheds there are certain portions of the stream that dry naturally, yearly.
Further, a significant conclusion is that "local groundwater pumping over the last 100 years has severely depleted groundwater basins and reduced the frequency and duration of surface flows, with subsequent effects on steelhead trout migration and rearing". Historical accounts in several SC DPS river systems indicate mainstem flows may have been present year round, suggesting the availability of over-summering habitat (freshwater rearing sites) for juvenile steel head in the mainstem. That juvenile steel head historically reared in mainstem habitats would not be unexpected because such habitat use has been reported in other studies.
Given the functional value of mainstem river and coastal stream habitats in the ecology of steelhead, loss of Meridian Consultants
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56 critical habitat such as freshwater rearing sites, through surface and groundwater pumping, is considered unfavorable for the conservation of steelhead. Reductions in the frequency and duration of surface-flow connectivity between tributaries and the mainstem river, and within the river itself, increase the potential for disrupting emigration of juvenile steel head
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57 AMENDMENT NO. 1
PROFESSIONAL SERVICES AGREEMENT
WWTP Water Quality Project
Additional Environmental Services for Recycled Water Facilities & Pipeline TIDS AMENDMENT is made and entered into this 12th day of November 2019, between the CITY OF SOLVANG, a municipal corporation, and Meridian Consultants LLC. In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 8, 2019, the parties agree to an expanded scope of services and fee for additional environmental services.
Meridian Consultants has submitted its proposal to provide such additional services as set forth in Exhibit "D" for a fee not to exceed $11,445. The parties have agreed to add Exhibit "D" to the original Agreement. All remaining portions of the original agreement shall remain in full force and effect.
"CONSULT ANT"
MERIDIAN CONSULTANTS LLC
Print Name and Title
"CITY"
CITY OF SOLVANG
.. Q�A �'-" ..
Attest: Daryl A. Betancur, Interim City CJerk - .
Date
58 October 29, 2019
City of Solvang
411 Second Street
Solvang, California 93462
Exhibit "D" Meridian � Consultants
Los Angeles Office
706 S. Hill Street, 11th Floor
Los Angeles, 0\ 90014
(213) 33S-3434
Westlake Vlffoge Office
920 Hampshire Road, Suite AS
Westlake Vi/loge, 0\ 91361
(805) 367-5720
Attn: Matt van der Linden, Public Works Director/City Engineer Subject:
Dear Matt,
Request for Contract Amendment No. 1 for Additional Professional Services Wastewater Treatment Plant Water Quality Project
Initial Study/Mitigated Negative Declaration
Per .our discussion on October 17, 2019, Meridian Consultants (Meridian) is submitting this amendment to our current agreement with the City of Solvang ("City's") Public Works Department for the Wastewater Treatment Plant Water Quality Project (Project). As part of our contract with the City, PaleoWest Archaeology LLC (PaleoWest) is providing cultural resource expertise and Pax Environmental Inc. (Pax) is providing biological resource expertise for the Initial Study/Mitigated Negative Declaration (IS/MND) to comply with the California Environmental Quality Act (CEQA).
On October 17, 2019, the City conceptually identified a recycled water design component that would potentially be added to the Project. The Project includes physical treatment improvements to further treat wastewater effluent to meet the regional water quality control board discharge requirements. As a result, the effluent that would be discharged into the settling ponds would be one step away from water that meets the standards for recycled water. Thus, as part of the Project, the City would consider providing for additional infrastructure improvements onsite in order to develop recycled water quality effluent. The City would also consider constructing a recycled water pipeline from the project site east through the adjacent agricultural field towards Alisal Road.
The recycled water pipeline is preliminary in design; thus, this contract amendment provides two options to provide additional technical expertise to support the IS/MND. At the request of the Public Works Director, the change in the Project will require the following to be conducted: (1) update the completed project description based on the new recycled water pipeline alignment, including graphics; (2) update the completed technical studies, such as biological resources and cultural resources to support the IS/MND; and (3) provide additional project management services to coordinate the modifications to these technical studies.
59 Re: Requestfor Change Order No. 1-Wastewater Treatment Plant Water Quality Project Matt van der Linden, Public Works Director/City Engineer October 29, 2019
The total subconsultant allowance for Task 3 of the original contract is $16,000.00. Change Order No. 1 is for an additional $8,825.00 with alignment only and $9,275.00 with entire eastern ag ar�a for the additional biological services (update report with latest wildlife species list and survey and cultural services (update report with new survey area and records search). The alignment only option woul� cover a survey area of approximately 10 additional acres, while the entire eastern ag area would cover a survey area of approximately 80 acres. The increase in the survey area for both the biological and cultural services results in an increased work effort to update the existing technical studies. Additional options ha.ve also been provided based on various levels of work effort. The Task 3 budget would increase to $24,825.00 with alignment only and $28,875.00 with entire eastern ag area.
The following detail these amounts:
Task 3: Technical Studies
PaleoWest-Cultural alignment only
PaleoWest-Cultural entire area
Pax:....Biological alignment only
Pax-Biological entire area
Total Sub-Consultants alignment only
. Total Sub-Consultants entire area
$6,175.00
$9,275.00
$2,650.00
$3;600.00
$8,825.00
$9,275.00
The original contract included $3,345.00 for Task 2: Project Description which involved the preparation of the project description for City staff review. Based on the. change in project description, Meridian will need to update the drafted IS/MND project description and update the technical analysis to incorporate subconsultant technical documentation. Based on this anticipated work effort, Meridian requests an increase to Task 2 of $i,240.00. The revised Task 2 budget would be $4,585.00.
The original contract included $1,860.00 for Task 11: Project Management to manage the preparation of the 15/MND and coordinate with other team members. Change Order No. 1 is for additional coordination needed for this latest management effort, and Meridian requests an increase to Task 11 of $930.00. The revised Task 11 budget would be $2,170.00.
The following details these amounts:
Meridian Labor Tasks
Update IS/MND Project Description (Task2)
Additional Project Management (Task 11)
Total Meridian Consultants Labor
$1,240.00
$930.00
$2,170.00
The total amount of the Change Order No. 1 is $10,995.00 with alignment only and $11,445.00 with the entire eastern ag area.
60 Re: Request for Change Order No. 1-Wastewater Treatment Plant Water Quality Project Matt van der Linden, Public Works Director/Oty Engineer October 29, 2019
With this amendment, the total revised contract amount would be $76,755.00 with alignment only and $77,205.00 with the entire eastern ag area as shown below.
WWTP Water Quality Project Contract Budget Status
Original Authorized Amount
Change Order No. 1 Amo.unt (with alignment only)
Change Order No. 1 Amount (with entire eastern ag area) Total Authorized amount with CO No. 1 (with alignment only) Total Authorized amount with CO No. 1 (with entire eastern ag area) $65,760.00
$10,995.00
$11,445,00
$76,755.00
$77,205.00
The update to the technical studies would take an additional 4 weeks to complete from the notice to proceed.
Please feel free to contact me at (805) 367-5734 with any questions related to this request. Thank you for your consideration of Meridian Consultants to continue to assist the City with this project.
Sincerely,
Meridian Consultants LLC
Chris Hampson, Principal
61 CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
This agreement is made upon the date of execution, as set forth below, by and between Meridian Consultants LLC ("Consultant"), an environmental consulting firm, and the City of Solvang ("City"). The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the above-referenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement. However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant's assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant's services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional engineering services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not 62 City of Solvang
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exceed the sum of $75,000, unless and until this Agreement is amended as provided herein.
1.05 Billing/Payment Terms. All charges for Consultant's services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirtyJ
:days of receipt. The bills shall list all tasks under this Agreement, the task budget, pr�Ject total budget, percentage completed for each task for that month, associated percenta$e billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-toexceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by either the Public Works Director or the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest. Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business or interfere with the timely performance and completion of Consultant's services under this Agreement.
Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City's Conflict of Interest Code ( on file in the City Clerk's Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting Firm to notify the City of any staff changes relating to this Agreement.
A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant(s) unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, emplo-Jl/q and/or agents of Consultant, except as indicated in Subsection B. (Initials). 63 City of Solvang
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B. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultants work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the City's Conflict oflnterest Code.
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
2.04 Workers' Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant's employees and agents have no right to Workers' Compensation and other City-sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant's employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant's employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City's active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City lndemnitees or at the City's option, reimburse the City lndemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a "construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City lndemnitees"), from and against any 64 City of Solvang
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and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide "design professional services" as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents ("City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs.
( d) The review, acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect, relieve or reduce the Consultant's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this agreement
3.0 OBLIGATIONS OF CITY
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Professional Services Contract - WWTP ISIMND
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant's duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision ofthis agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days' prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant's services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the nonbreaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on December 31, 2024, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by Public Works Director or the City Manager: Prior to initiating any Consultant work on matters relating to Wastewater Treatment Plant Water Quality Project, but outside this contract, it shall be the responsibility of Consultant to obtain written approval of the Public Works Director, or the City Manager, prior to initiation of such tasks.
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5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder, including but not limited to preparation, agency review, and submission of the draft IS/MND document to address the project's compliance with CEQA to the Engineering Department will be completed on or before December 31, 2019. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the Contract Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the Contract Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City. Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential. (b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant's scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City.
( c) Security plan. If requested by the Contract Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons. Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information. (d) Survival. Consultant's obligations under this paragraph shall survive the termination of this contract.
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6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY
TO: CITY OF SOLVANG
Copy to:
TO CONSULTANT:
ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Dave Fleishman
City Attorney
HANLEY & FLEISHMAN, LLP
8930 Morro Road
Atascadero, CA 93422
Meridian Consultants LLC
920 Hampshire Road, Ste. AS
Westlake Village, CA 91361
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement anse.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed 68 City of Solvang
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calculations developed under this cqntract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void.
No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed 69 City of Solvang
Professional Services Contract - WWTP IS/MND
by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
70 City of Solvang
Professional Services Contract -WWTP IS/MND
IN WITNESS WHEREOF, the parties have executed this contract on the following date.
Consultant:
Date: 3 .,. :). f- IC,
City of Solvang:
Date: -----------
APPROVED AS TO FORM:
City Attorney:
Date: _'-!�-- _o_f_.,.,_l 'J-+-----
A�-
Lisa�k
HANLEY & FLEISHMAN, LLP
By· � 2(___ 2-' ·D�an
City Attorney
71 City of Solvang
Professional Services Contract -WWTP IS/MND
EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
72 Proposal for City of Solvang WWTP Water Quality Project Project-related meetings with City staff and outside entitles to ensure a complete administrative record is maintained.
Finally, this approach would ensure that City adopts the Initial Study, CEQA Determination, and Mitigation Monitoring Program (MMP) by the summer of 2020.
The scope of work for services to be provided by Meridian Consultants is described below.
Task 1: Project Kickoff Meeting
The Meridian Consultants Principal-in-Charge and Project Manager will attend a kickoff meeting with City staff to review Project tasks, schedule, and existing documents and data; address questions and data needs; and visit the proposed Project site.
Deliverables:
• Meeting Minutes
Task 2: Prepare Project Description
Meridian Consultants will prepare the Project description to be included with the Initial Study. Meridian Consultants will coordinate with the City to define the Project objectives, utilize the preliminary design plan prepared by the City to fully define the Project, and develop a construction scenario for use in support of technical analyses, including those for air quality and GHG emissions, noise, biological resources, and cultural resources.
The top two alternatives being considered at this time are Alternative 2a - Addition of Clarifiers, and Alternative 3 - Conversion to Membrane Bio Reactors. The alternatives require expanding the existing
17.28 acre Plant site by a maximum of 2.3 acres, and increasing the capacity to a maximum of 2.0 MGD.
The CEQA review will consider all three alternatives with the most intensive being the baseline.
As required by CEQA, the Project location, type of treatment facilities to be constructed, and staging areas to be used during construction will be identified to provide a fully defined Project.
Deliverables:
• Draft and Final Project Description
Task 3: Preparation of Technical Studies
As part of the Project, tec�nical studies for biological resources and cultural resources will be prepared.
Meridian Consultants will coordinate the preparation of technical studies to assess potential environmental impacts as warranted by the Project, including biological resources and cultural resources.
3.1 Biological Assessment
Meridian Consultants will coordinate the preparation of the biological resources assessment with Pax Environmental to complete a Biological Assessment and Report to support a CEQA Determination and MMP for the WWTP Water Quality Project.
Desktop Review
To determine if sensitive natural resources occur in the 0.8 acres of Project area, a database and literature review will be conducted. These databases and literature will include but not be limited to the California Meridian Consultants
March 22, 2019
19 IP age
73 Proposal for City of Solvang WWTP Water Quality Project Natural Diversity Database;, the California Native Plant Society's Rare Plant Inventory; the USFWS Critical Habitat Mapper and Wetlands Mapper; and the eBird database.
Biological Assessment and Tree Survey
A PAX senior biologist will conduct a biological assessment and tree survey at the WWTP.
If special-status plants and wildlife orth,eir habitat are observed, they will be recorded and mapped. All plant and wildlife taxa encountered 4_or-ing the reconnaissance-level survey will be Identified to species level and included in the Biological Ass_ijsment and Report. Additionally, Pax will determine the type of plant communities, wildlife habitat, ano··other biological resources that may be disturbed by the tree removal and road construction activities, and will identify/quantify those impacts (acreage} with detailed GIS mapping. For each impact identified, PAX will suggest mitigation measures. Pax will also identify any potential area of jurisdiction for the Waters of US or CDFW within the impact area. This will not be a formal jurisdictional delineation.
Pax has integrated field data collection, with the ESRI Collector application platform. Collecting data will be done live, and with a robust schema, using this technology. Because this technology enables PAX staff to collect data anywhere with login via cellphone or tablet, team members are also able to send updates of Project areas and corridors in real-time to the Project team. Paired with the Juniper Geode GNSS Bluetooth receiver, Pax will capture detailed tree information with submeter accuracy. The Pax biologist will photograph and geo locate the 15 pepper trees and 3 coast live oaks planned for removal. Tree diameter at breast height (DBH}, health, canopy width, and other characteristics will be recorded.
Biological Report
Pax will deliver a Biological Assessment and Report that summarizes the field survey findings. The report will follow all applicable City of Solvang guidelines and requirements. All biological resources encountered during the fieldwork will be identified to species level, as applicable. The locations of special-status species will be presented visually in easily understood figures and graphics. Other wildlife species identified during the reconnaissance-level survey will be identified in tabular form. The tree inventory report will detail specific locations of the trees, species type, DBH, health, canopy width, and other characteristics.
Deliverables:
• One (1} electronic copy and two (2} hard copies (one unbound and reproducible} of the draft Biological Assessment and Report
3.2 Cultural Resources
Meridian Consultants will coordinate the preparation of a Phase I Cultural Resources Study for the proposed Project with PaleoWest Archaeology. PaleoWest proposes to complete the following cultural resource tasks:
Archival and Reco.rds Research
PaleoWest will consult the California Historical Resources Information System at the CCIC to conduct a records search of the Project area. For purposes of this Project, this search will encompass a 1-mile radius of the Project area. Copies of all previously recorded cultural resources records and relevant cultural resource reports within the search area will be obtained. PaleoWest will inspect any historical maps and aerials, USGS survey plats, and Government Land Office plats that depict the Project area.
Meridian Consultants
March 22, 2019
20IPage
74 Native American Outreach
Paleo West will contact the Native American Heritage Commission (NAHC) for a search of the Sacred Lands File (SLF) of the Project area. PaleoWest will also coordinate with Meridian Consultants to contact individuals listed on the Native American Contact list provided by the NAHC for the Project. Coordination with these individuals will be initiated by letter/email, followed by telephone contact. This task Is completed as part of the CEQA due diligence process and is not associated with Assembly Bill (AB) 52 consultation efforts.
Fieldwork
PaleoWest will conduct a cultural resource survey of the Project area. The cultural resource survey will entail an intensive pedestrian survey of the proposed Project area (not to exceed 6 acres). Survey transect spacing will range from 10 to 15 meters (30 to 50 feet). During the survey, all landforms likely to contain or exhibit archaeological or historical sites will be inspected carefully to ensure that visible, potentially important cultural resources are identified and documented. Additionally, the surveyor(s) will investigate any unusual contours, soil changes, distinctive vegetation patterns, features (e.g., road cuts, ditches, and stream cuts), and other potential cultural site markers.
Reporting
PaleoWest will prepare the Phase I Cultural Resources Study in compliance with CEQA standards. The report will include a Project description, background and historic context, methods, survey results, and recommendations for additional cultural resource management, If necessary. The cultural resource technical report will also incorporate the results of the CCIC records search and the SLF search from the NAHC. As required, a copy of the report will be submitted to the CCIC.
Deliverables:
• One (1) electronic copy and two (2) hard copies (one unbound and reproducible) of the Draft Phase I Cultural Resources Study
• One (1) electronic copy and two (2) hard copies (one unbound and reproducible) of the Final Phase I Cultural Resources Study
Task 4: AB 52 Tribal Consultation
In accordance with requirements set forth in AB 52 (Public Resources Code Section 21080.3.l(d)), tribal consultation will be required. AB 52 establishes a formal consultation process for California tribes as part of CEQA. AB 52 applies to any project that have a notice of preparation or notice of negative declaration/mitigated negative declaration has been filed. Meridian Consultants will work with the City to comply with AB 52.
Meridian Consultants, in coordination with PaleoWest, will contact the NAHC for a full list of tribes that may require consultation. This will supplement any list of tribes the City may have that have requested consultation of City projects. The Project is located in an area for which the Santa Ynez Band of Chumash Indians, as a local native American tribe, has requested It be consulted with respect to proposed projects under AB 52.
Meridian Consultants will provide to the City letter(s) that can be sent to tribes requesting consultation.
Should any tribes request consultation, Meridian Consultants will schedule and attend a consultation meeting.
Meridian Consultants
March 21, 2019
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75 Proposal for City of Solvang WWTP Water Quality Project Deliverables:
• Letter in Word format for the City to issue notifying tribes who have requested consultation regarding the Project
• Attendance at a meeting with tribes requesting formal consultation Task 5: Prepare Administrative Draft IS/MND
Meridian Consultants will prepare a first draft Initial Study/MND for the Project using the latest standard Initial Study checklist form appended to the 2019 CEQA Guidelines. Analysis will be provided for each of the environmental topics in the Initial Study checklist form to explain and justify each "No Impact," "Less than Significant Impact," "Potential Significant Impact Unless Mitigation Incorporated," and "Potential Significant Impact" answer checked in response to each question. As appropriate, Meridian Consultants will utilize the Environmental Thresholds and Guidelines Manual prepared by the County of Santa Barbara to provide additional analysis in response to each checklist question.
The Initial Study will include a description, based on information provided by the Project team, of the proposed WWTP improvements. Meridian Consultants will coordinate with the Project team to develop a full description addressing the proposed design and construction of the new facilities. In addition, all discretionary actions requiring approval by the City and other agencies will be identified and described.
Meridian Consultants will perform existing noise measurements around the site to determine the ambient noise level of the surrounding area. The ambient noise level will be used to analyze potential constructionrelated noise impacts.
To provide the technical information required to answer the Initial Study-Air Quality and Greenhouse Gas questions at a level that will meet the standards of the Santa Barbara County Air Pollution Control District, Meridian Consultants will prepare a technical air quality analysis. As part of this analysis, potential energy impacts will be analyzed in the Utilities and Service Systems section in accordance with Appendix F of the CEQA Guidelines.
Based on our past experience in the local area with other similar water infrastructure projects, we propose that a traffic consultant will not need to be retained to address the Traffic/Transportation impacts.
Because the Project will not generate new trips but rather require traffic controls during construction, Traffic/Transportation impacts could be addressed qualitatively.
Meridian Consultants will prepare a draft Initial Study for review by the Project team.
Deliverables:
• One (1) electronic copy of the First Administrative Draft IS/MND for the City • Five (5) hard copies (one unbound and reproducible) of the First Administrative Draft IS/MND for the City
Task 6: Mitigation Monitoring Program
If one Is required, Meridian Consultants will prepare an MMP that identifies the mitigation measures included in the Draft IS/MND, the timing of the implementation of each measure, and the entity responsible for implementing and monitoring each measure. We will coordinate with the City to identify the responsible parties for each mitigation measure.· Meridian Consultants will revise the MMP in response to one round of comments for final submittal to the City.
Meridian Consultants
March 22, 2019
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76 Proposal for City of Solvang WWTP Water Quality Project Deliverables:
o One (1) electronic copy of the Draft MMP for the City o Five (5) hard copies (one unbound and reproducible) of the Draft MMP for the City Task 7: Public Draft IS/MND
Upon receipt of comments from City staff on the Administrative Draft IS/MND, Meridian Consultants will meet with City staff to receive the City's comments; review these comments with the Project team; and revise the Administrative Draft IS/MND to incorporate the comments and requested information to prepare for release for public review.
This task also includes preparation of an unbound, camera-ready master copy of the Public Draft IS/MND for printing and distribution, as well as provision of electronic PDF files for posting to the City website.
Meridian Consultants will coordinate the production of copies for public distribution with the Project team and the City.
In addition, we will prepare the Notice of Availability (NOA) and forward 15 copies of the Public Draft IS/MND and 15 CD copies to the State Clearinghouse (SCH). Our scope and cost Includes legal publication of the NOA in the local newspaper, which will be done by Meridian Consultants, and posting of the NOA with the Santa Barbara County Clerk.
Deliverables:
• One (1) electronic copy of the Public Draft IS/MND for the City for posting on the City's website • Five (5) hard copies and one unbound and reproducible of the Public Draft IS/MND for distribution • Fifteen (15) copies of the IS/MND executive summary and fifteen (15) CD copies of the Public Draft IS/MND for the SCH
• One (1) electronic and hard copy of the NOA to the City Task 8: Final IS/MND and MMP
Upon receipt of comments after the 30-day public review period of the Public Draft IS/MND, Meridian Consultants will review the comments with City staff and the Project team and prepare draft responses to the comments.
An Administrative Final IS/MND containing responses to comments and other required CEQA sections will be provided to the City for review. In addition, a Final MMP will also be prepared.
Meridian Consultants will prepare the Final IS/MND and MMP for presentation by City to the City Council for adoption, integrating feedback received from City staff and in accordance with the City requirements.
Meridian Consultants will prepare a notice for the City to publish in the Santa Ynez Valley News indicating the City intends to adopt the MND. Noticing will be required prior to City Council meeting to adopt the MND, either prior to or concurrent with the posting the agenda for that City Council meeting.
This task also includes preparation of an unbound, camera-ready master copy of the Final IS/MND for printing and distribution, as well as provision of electronic PDF files for posting on the City's website.
Meridian Consultants
March 22, 2019
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77 Proposal for City of Solvang WWTP Water Quality Project Deliverables:
• One (1) electronic copy and five (S) hard copies (one unbound and reproducible) of the Administrative Final IS/MND and MMP for the City
• One (1) electronic copy of the Flnal IS/MND and MMP for the City for posting on the City's website • Five (S) hard copies (one unbound and reproduclble) of the Final IS/MND and MMP for the City for distribution
Task 9: Notice of Determination
Meridian Consultants will prepare the Notice of Determination (NOD) for the Project, provide this document to the City for review, and coordinate posting the NOD with the Santa Barbara County Clerk and SCH to comply with CEQA.
Following the adoption of the IS/MND and MMP, Meridian Consultants will coordinate posting this notice with the County Clerk and SCH. Meridian Consultants will coordinate with the City to file the NOD and pay the associated fees (CDFW fee and County filing fee).
Deliverables:
• One (1) electronic copy of the NOD for the City
• One (1) hard copy of the NOD for the City
Task 10: City Council Hearing Attendance
Meridian Consultants will attend one (1) City Council hearing where it will consider adopting the proposed Final IS, MND, and MMP, and respond to Council and public comments.
Task 11: Project Management
Our proposal includes time for the Meridian Consultants principal-in-charge, Mr. Joe Gibson, and Project manager, Mr. Chris Hampson, to coordinate and meet with City staff as needed.
5.0 SCHEDULE
The Project schedule milestones are as follows:
• Kickoff Meeting
• Complete Technical Studies
• Complete Administrative Draft IS/MND
• Public Review of IS/MND
• Complete Final IS/MND and MMP
• City Council Meeting to Adopt Final IS/MND
Meridian Consultants
March 22, 2019
May 1, 2019
June 1, 2019
June 30, 2019
July 1 to July 30, 2019
August 15, 2019
September 1, 2019
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78 Proposal for City of Solvang WWTP Water Quality Project
6.0 BUDGET
A cost summary is provided below, and a detailed cost proposal and staffing plan is attached. The level of effort is based on the scope of work presented in this proposal. AH direct costs, such as mileage, printing, and delivery charges, will be billed monthly in accordance with our standard fee schedule. The total estimated cost is $65,760.00.
Labor Category
Billing Rate
Task 1 Project Kick-Off Meeting
Task2 Prepare Project
Description
Task3 Technical Studies
Biological Assessment
Cultural Resources Assessment
Task4 AB 52 Consultation
Task5 Prepare Administrative
Draft IS/MND
Task6 Prepare Mitigation
Monitoring Program
Task7 Public Draft IS/MND
Task& Final IS/MND and MMP
Task9 Notice of Determination
City Council Hearing
Task10 Attendance (optional - see
below)
Task 11 Project Management
Subtotal
Direct Costs
County Clerk filing and courier
CDFW Fees for an MND
GRAND TOTAL
Meridian Consultants
March 22, 2019
COST SUMMARY
WWTP Water Quality Project
Senior Project Principal Project
Manager Planner
$215.00 $155.00 $125.00
4 4
$860.00 $620.00 $0.00
0 4 16
$0.00 $620.00 $2,000.00
8 $1,240.00
10 40 160
$2,150.00 $6,200.00 $20,000.00
0 2
$0,00 $155.00 $250.00
4 8
$215.00 $620.00 $1,000.00
2 4 16
$430.00 $620.00 $2,000.00
0 1 1
$0.00 $155.00 $125.00
4 4 0
$860.00 $620.00 $0.00
0 12 0
$0.00 $1,860.00 $0.00
Document Graphic
Editor Artist
$85.00 $85.00 Total
$0.00 $0.00 $1,480.00
1 2
$170.00 $340.00 $3,345.00
$7,500.00
$8,500.00
$1,240.00
10 4
$850.00 $340.00 $29,540.00
0 $85.00 $0.00 $490.00
10 0
$850.00 $0.00 $2,685.00
6 0
$510.00 $0.00 $3,560.00
0 0
$0.00 $0.00 $280.00
0 0
$0.00 $0.00 $1,480.00
0 0
$0.00 $0.00 $1,860.00
$61,960.00
$750.00
$350.00
$2,700.00
$65,760.00
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79 Proposal for City of Solvang WWTP Water Quality Project Schedule of Fees and Hourly Rates
Effective January 1, 2019
Personnel charges are for work directly related to projects. Charges for personnel services are based on an hourly rate for time charged to the project. Current personnel classifications and rates are as follows:
Classification Hourly Rate
Principal $160.00 to $235.00
Director $160.00 to $180.00
Associate $145.00 to $165.00
Senior Professional $135.00 to $165.00
Project Professional $110.00 to $135.00
Staff Planner $ 95.00 to $115.00
Analyst/Field Technician $ 75.00 to $ 105.00
Administrative Manager $90.00 to $105.00
Editor/Production Coordinator $ 75.00 to $ 95.00
Graphics Specialist $ 75.00 to $ 90.00
Clerical/Administrative $ 55.00 to $ 75.00
Intern $35.00 to $55.00
An overtime premium will be added to the hourly rates of non-professional staff. Overtime work is defined as time charged to a project in excess of eight (8) hours per day, and any time worked on weekends or holidays. Travel time spent in the interest of the client will be charged at the hourly rate. When it is necessary for an employee to be away from the office overnight, subsistence will be charged. Contract personnel will be charged per the hourly rates for their category as listed above.
Subcontractors
Expenses and Outside Reproduction Charges
Mileage
Off-road mileage expense
Staff mileage expense
Equipment Rental and Usage
Contracted equipment (all)
Noise monitoring equipment
Internal Reproduction Costs
Black-and-white copies (single sided)
8.5"x 11"
11" X 17"
Color copies (single sided)
8.5" X 11"
11" X 17"
Meridian Consultants
March 22, 2019
Other Charges
Cost plus 10 percent
Cost plus 10 percent
$ 0.95 per mile
IRS standard reimbursement rate
Cost plus 10 percent
$200.00 per day
$0.05 per copy
$0.15 per copy
$0.50 per copy
$0.75 per copy
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80 City of Solvang
Professional Services Contract -WWTP IS/MND
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so.
Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another.
Limits are subject to review but in no event less than $1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services'' as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate.
The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M Bests rating of A- or better and a minimum financial size VII
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 81 City of Solvang
Professional Services Contract - WWTP IS/MND
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate socalled "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
82 City of Solvang
Professional Services Contract - WWTP IS/MND
11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason.
Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
83 City of Solvang
Professional Services Contract - WWTP IS/MND
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
84 AMENDMENT NO. 4
PROFESSIONAL SERVICES AGREEMENT
GSI WATER SOLUTIONS INC
(River Wells Project)
Services for Administrative Hearing Preparation and Participation THIS 4TH AMENDMENT is made and entered into this 9th day of May 2022, between the CITY OF SOLVANG, a municipal corporation and Charter City (“City”), and GSI Water Solutions Inc. an Oregon Corporation (“Consultant”) In consideration of the mutual covenants and conditions set forth in the original Agreement dated, June 21, 2016, the parties agree to an expanded scope of services and an additional fee for GSI Water Solutions Inc. to participate in and assist with the preparation for the administrative hearing regarding the City’s Petition for Change before the State Water Resources Control Board Administrative Hearings Office.
GSI Water Solutions Inc. submitted its proposal with scope of work to provide such additional services as set forth in Exhibit 1. GSI Water Solutions Inc. shall perform the work on a time and materials basis and fees not to exceed $96,700.00 to complete the requested work. The parties have agreed to add this Amendment No. 4 and Exhibit 1 to the Original Agreement. All remaining portions of the original agreement shall remain in full force and effect. “CITY”
CITY OF SOLVANG
_________________________________
Xenia Bradford, City Manager
Date:
APPROVED AS TO FORM:
_________________________________
Dave Fleishman, City Attorney
ATTEST:
Annamarie Porter, City Clerk
“CONSULTANT”
GSI WATER SOLUTIONS INC.
_____________________________
Timothy Thompson, Principal
Date:
Attachment C
85 GSI Water Solutions, Inc. 418 Chapala Street, Suite H, Santa Barbara, CA 93101 www.gsiws.com Scope of Work and Fee Estimate
To: Chelsea O’Sullivan, RWG Law
From: Tim Nicely and Tim Thompson, GSI Water Solutions, Inc.
Date: April 4, 2022
RE: Solvang River Wells - Administrative Hearing Preparation Scope of Work
GSI Water Solutions, Inc. (GSI) is pleased to present this proposal and scope of work to support the City in support of a forthcoming administrative hearing with the State Water Resources Control Board (SWRCB). The SWRCB’s Administrative Hearing Office will address the City’s understanding of their proposed operation of their River Wells and related issues that have been covered in previous work conducted by GSI and others. This proposal presents our anticipated scope of work to prepare for and participate in the initial hearing phase, attend a site visit with the SYRWCB staff and prepare for and attend the rebuttal phase of the hearing. The scope of this project was developed at the direction of and in coordination with Chelsea O’Sullivan with Richards Watson Gershon on behalf of the City.
To support the administrative hearing, we anticipate conducting the following tasks:
Initial Hearing Phase
Consultation via conference call/email regarding scope of written testimony Review and edit of draft written testimony
Review of final written testimony
Assist in preparation of exhibits to accompany testimony Conference calls to prepare oral questions
Review of and advise on opposing parties written testimony on issues within consultant’s expertise Conference calls to discuss opposing party written testimony Testify as witness in hearing
Site Visit
Attend and be available to answer questions during the anticipated site visit 86 SOLVANG RIVER WELLS - ADMINISTRATIVE HEARING PREPARATION GSI Water Solutions, Inc. 2
Rebuttal Phase
Consultation via conference call/email regarding scope of written rebuttal testimony Review and edit of draft written rebuttal testimony
Review of final written rebuttal testimony
Assist in preparation of exhibits to accompany rebuttal testimony Conference calls to prepare oral rebuttal questions
Review of and advise on opposing parties written rebuttal testimony on issues within consultant’s expertise
Conference calls to discuss opposing party written testimony Testify as rebuttal witness
Closing Brief
Consultation regarding closing brief
Review and comment on portions of closing brief within consultant’s expertise For the above work, GSI will conduct the tasks under the direction of Tim Nicely, who will testify at the hearing.
Fee Estimate
Our estimated fee to complete the tasks on a time-and-materials basis is $96,700. The progress of the project will be tracked and the authorized budget will not be exceeded without prior approval.
Description
Labor
Hours Labor Cost
Outside
Services
Direct
Expenses Total
Task 1 – Initial Hearing Phase 196 $38,260 $0 $0 $38,260 Task 2 – Site Visit 18 $3,780 $0 $0 $3,780
Task 3 – Rebuttal Phase 200 $42,560 $0 $35 $42,595
Task 4 – Closing Brief 58 $12,060 $0 $0 $12,060
Project Totals 472 $96,660 $0 $35 $96,695
We value our partnership with the City and appreciate this opportunity to provide these services to you. Please contact us if you have any questions regarding our proposal.
Sincerely,
GSI Water Solutions, Inc.
Tim Thompson, PG, CHg Tim Nicely, PG, CHg
Principal Water Resources Consultant Supervising Hydrogeologist 87 DocuSign Envelope ID: 94581 BC 1-AFA3-4B5D-9941-2CA6A076DB99 AMENDMENT NO. 3
TO PROFESSIONAL SERVICES AGREEMENT
THIS AMENDMENT, made and entered into this 22nd day of November 2021, between the CITY OF SOLVANG, a municipal corporation, hereinafter referred to as "City" and GSI Water Solutions, Inc., hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth in the original Agreement dated June 21, 2016, and Amendments 1 and 2, the parties agree to the additional scope of work and fee as described below.
Original Agreement June 21, 2016. River Wells Permit. $30,000 Amendment 1 January 9, 2017. Additional T &M Budget. $40,000 Amendment 2 December 21, 2020. Contract term extended. Tech Memo rev1ewmg and supplementing Stetson Engineers 6 tech memos. $20,000
Amendment 3 - Scope of Work.
1. Develop Excel spreadsheet model of the Santa Ynez River including parameters relevant to the SWRCB Administrative Hearing Officer's requests, and Solvang's Petition and proposed downstream River Wells.
2. Conduct research and collect necessary data to populate the spreadsheet model.
3. Update previous GSI technical memo regarding the Santa Ynez River and Stetson technical memos.
4. Compile the information and analysis from Tasks 1 through 3 (above) and develop a new technical memo summarizing the analysis and findings of the spreadsheet model and Solvang's proposed downstream River Wells.
5. Accommodate anticipated work through the December 16,, 2021 Administrative Hearing Officer's hearing, and limited amount of work that may follow that call.
Fee. The work shall be completed on a time and materials basis for an amount not to exceed $60,000.
Contract Term. The term of the contract shall be extended to June 30, 2024.
All remaining portions of the original Agreement and prior Amendments shall remain in full force and shall not be changed by this Amendment.
CITY OF SOLVANG
I✓ DocuSigned by:
By: �F69DB64C4
Xenia Bradford, City Manager
In DocuSigned by:
Attest:�=�;0/ /JvtU'
Annamarie Porter, City Clerk
GSI Water Solutions, Inc.
G�,.,,, .....
By: �=76�:r:���
Timothy Thompson, Principal
Attachment D
88 AMENDMENT NO. 2
TO PROFESSIONAL SERVICES AGREEMENT
THIS AMENDMENT, made and entered into this 21st day of December 2020, between the CITY OF SOLVANG, a municipal corporation, hereinafter referred to as "City" and GSI Water Solutions, Inc., hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth in the original Agreement dated June 21, 2016, the parties agree to the additional scope of work and fee as described below.
S ope of Work.
1. Review six technical memos prepared by Stetson Engineers.
2. Write a brief one paragraph summary of each technical memo.
3. Identify which technical memos are relevant to the City's revised River Wells Project, and draft outline of summary letter described below.
4. Write two or three paragraphs for each relevant technical memo explaining why the City's revised River Wells Project will have less impact than that identified in the original technical memos. (Assume this applies to four of the technical memos, maximum.)
5. Compile the information above into a summary letter to the City. Submit draft letter for City review. Address City comments, and submit final letter.
Fee. The work shall be completed on a time and materials basis for an amount not to exceed $20,000.
Schedule. The above services shall be substantially completed by February 22, 2021.
Contract Term. The term of the contract shall be extended to June 30, 2023.
All remaining portions of the original agreement shall remain in full force and shall not be changed by this amendment.
CITY OF SOLVANG
By:
89 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE CITY OF SOLVA�G
AND GSI WATER SOLUTIONS, I�C.
IBIS AMENDMENT, made and entered into this 9th day of January 2017, between the CITY OF SOLVANG, a municipal corporation, hereinafter referred to as "City" and GSI Water Solutions, Inc., hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth in the original agreement dated June 21, 2016, the parties agree to extend the term of the original agreement.
Section 1.0 l shall be amended to read as follows:
1.01 Compensation: .In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional Hydrogeology services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $70,000, unless-and until this Agreement is amended as provided herein.
Section 5.02 shall be amended to read as follows:
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder will be completed on or before April 30, 2017. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
All remaining portions of the original agreement shall not be changed by this amendment.
Executed on January 9, 2017 at Solvang, California
ATTEST:
� By:
Lisa Martin, City Clerk
Approved as to form:
GSI Water Solutions, Inc.
90 CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
This agreement is effective beginning June 21, 2016, by and between GSI Water Solutions, Inc. ("Consultant''), a Water Resources and Hydrogeology consulting firm, and the City of Solvang ("City"). The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provide_d herein.
1.02 Services: Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the above-referenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement. However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant's assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant's services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant's profession c�ently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract. [Consultant makes no warranties, guarantees, express or implied, under this Agreement or otherwise in connection with Consultant's services.]
91 City of Solvang
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1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional Bydrogeology services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $30,000, unless and until this Agreement is amended as provided herein.
1.05 Billing/Payment Terms. All charges for Consultant's services and related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills will itemize by date all services and expenses provided for the invoice period under this Agreement including a brief description of the nature of work performed, the person performing or vendor providing them, the applicable billing rate, the time expended. All Consultant service invoices must be approved by either the Public Works Director or the City Manager, prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest. Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business or interfere with the timely performance and completion of Consultant's services under this Agreement.
Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City's Conflict of Interest Code ( on file in the City Clerk's Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting Firm to notify the City of any staff changes relating to this Agreement.
A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant(s) unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection B. __ (Initials). 92 City of Solvang
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B. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultants work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the City's Conflict of Interest Code.
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
2.04 Workers' Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant's employees and agents have no right to Workers' Compensation and other City-sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant's employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant's employees or agents.
2.05 Indemnification: General Professional Services: Professional Consultant hereby agrees to, and shall, hold City, its elective and appointive boards, officers, agents and employees, harmless and shall defend the same from any liability for damage or claims for damage, or suits or actions at -law or in equity which may allegedly arise from the negligent acts, errors or omissions of Consultant's or any of Consultant's employees' or agents' operations under this agreement, whether such operations be by Consultant or by any one or more persons directly or indirectly employed by, or acting as agent for, Consultant; provided as follows:
(a) To the fullest extent permitted by law, the Contractor shall (1) immediately defend, and (2) indemnify the City of Solvang, and its elected officials, officers, and employees from and against all liabilities regardless of nature or type arising out of or resulting from Contractor's performance of services under this contract, or any negligent or wrongful act or omission of the Contractor or Contractor's officers, employees, agents, or subcontractors. Liabilities subject to the duties to defend and indemnify include, without limitation all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and· costs of alternative dispute resolution. The Contractor's obligation to indemnify applies unless it is adjudicated that its liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, the Contractor's indemnification obligation 93 City of Solvang
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Page4
shall be reduced in proportion to the established comparative liability of the indemnified party.
(b) The review, acceptance or approval of the Contractor's work or work product by any indemnified party shall not affect, relieve or reduce the Contractor's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this agreement
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant's duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days' prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant's services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the nonbreaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on June 30, 2021, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, 94 City of Solvang
Professional Services Contract
Page5
under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
S.O SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by Public Works Director or the City Manager: Prior to initiating any Consultant work on matters relating to the City of Solvang SWRCB River Wells Permit & Petitions, but outside this contract, it shall be the responsibility of Consultant to obtain written approval of the Public Works Director, or the City Manager, prior to initiation of such tasks. 5 .02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder will be completed on or before December 31, 2016. TIME IS OF THE ESSENCE OF TIDS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the Contract Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the Contract Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City. Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential. (b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant's scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City.
95 City of Solvang
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(c) Security plan. If requested by the Contract Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons. Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information. ( d) Survival. Consultant's obligations under this paragraph shall sllfVlve the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY
TO: CITY OF SOLVANG
Copy to:
TO CONSULTANT:
ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Roy Hanley
City Attorney
HANLEY & FLEISHMAN, LLP
8930 Morro Road
Atascadero, CA 93422
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement anse.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but 96 City of Solvang
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Page7
nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this. contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void.
No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in 'favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. A..tte•aey Fees: lB the event of any eoBtro",rers-y, elaim or dispate betweea the parries hereto, arismg oat of or relati:B:g to HH:s agreement, or the breaeh hereof, the preva-ilmg party shall be entitled, ia addition to other saeh relief as may be gr&Rted, to a reasoaable StiHl as and fer attorney fees.
97 City of Solvang
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6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, or any other cause, except fmancial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
98 City of Solvang
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IN WITNESS WHEREOF, the parties have executed this contract on the following date.
GSI Water Solutions, Inc.:
Date: June 21, 2016 By: +.l:,L.��!:........:.4-£_----,z_,,,t.�====- � /A/,_
City of Solvang:
Date: June 21, 2016 By:
APPROVED AS TO FORM:
City Attorney: ISHMAN
Date: 7-J:>-P
99 EXHIBIT A
SCOPE OF WORK.
Initial setvices are professional and technical assistance in connection with the City of Solvang SWRCB River Wells Permit and Petitions for Expanded Reach of Diversion and Time Extension.
Services in connection with the above may cover a wide variety of tasks, and professional and technical assistance.
FEE SCHEDULE
Services shall be compensated based on the attached GSI Fee Schedule. No change in the Fee Schedule shall occur without written approval from the City of Solvang.
PROJECT SCHEDULE
Project Schedule is not applicable as setvices are being provided on a time and materials basis as needed and/or requested by the City of Solvang.
100
EXHIBITC
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements . .lf that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so.
Consultant acknowledges that the insurance coverage and policy limits set forth in this section excess
constitute the minimum amount of coverage required. Any insurance proceeds available to City in of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to Cfty.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another.
Limits are subject to review but in no event less than $500,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol I (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $500,000 per claim and in the aggregate.
The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M Bests rating of A- or better and a minimum financial size VIL
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 ·nith BB edition lfflO£ te 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior 101
City of Solvang
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to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate socalled "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certifi.cate(s) are to reflect that the insurer [or Consultant] will provide 30 days notice to City of any cancellation of coverage.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
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11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the penonnance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self�insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reseives the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto talcing any steps that can be deemed to be in furtherance of or towards penonnance of this Agreement.
14. Consultant aclmowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason.
Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for pmposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be linriting or all-inclusive.
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19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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Agenda Item: 4.h
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: May 9, 2022
SUBJECT: Termination of Marketing Agreement with Cogs & Marvel RECOMMENDATION:
Pursuant to contract terms (section 4.01), authorize the City Manager to send 30-day contract termination notice to Cogs & Marvel terminating the marketing services contract while the City restructures the marketing function per Council direction.
DISCUSSION:
The item has been requested to be placed on the agenda for re-consideration by Mayor pro tem Infanti.
On March 14, 2022, the City Council had directed staff to move forward with Marketing Services reorganization. The direction included clear segregation of Marketing services to be contracted out through a competitive process for contract execution starting with Fiscal Year 2022-23. Council also approved the establishment of a local Marketing & Events Coordinator (Manager) to work directly for the City to manage the Marketing contractor, administer Special Events, and work with the Tourism Advisory Committee and local organizations.
The current marketing services contract with Cogs & Marvel scope of work includes variable tasks including social media, PR, special events application processing, and City sponsored special events production. The scope of work for first quarter of the current contract term of January 1 through July 31, 2022 has just been completed with the Lego event held on the first weekend in April. The total value of the contract is $300,000 payable in $50,000 per month increments. Within Quarter 2 (Q2) of the contract, $75,000 was set aside for an event pending further recommendations by TAC and approval by City Council. At this time TAC has not recommended any events for Q2 of this contract. Moreover, the City Special Events calendar is very busy with special events held by third party organizations throughout the remainder of the contract term.
Given the change in overall direction for marketing services management, no planned events managed by the City between now and end of July, and majority of third party sponsored special events applications processed, the item is placed for consideration for early termination. Cogs & Marvel have been informed of the considerations and are prepared to assist the City with a smooth transition as the City determines the next steps.
ALTERNATIVES:
Council has full discretion and may provide with any alternative policy direction.
FISCAL IMPACT:
Approximately $150,000 in expenditure savings within General Fund. This number includes savings from Lego Event produced by Cogs & Marvel in April plus monthly fee savings.
ATTACHMENTS:
A – Cogs & Marvel Contract January – July 2022
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CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
This agreement is made upon the date of execution, as set forth below, by and between the City of Solvang ("City") and Cogs & Marvel USA, Inc, a Delaware Corporation ("Consultant") as assignee of that certain contract between IDK Events, LLC and the City dated as of October 1, 2019. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below and will continue in effect until terminated as provided herein.
1.02 Services: Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant's assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant's services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $300,000 (three hundred thousand dollars), unless and until this Agreement is amended as provided herein.
Attachment A
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1.05 Billing/Payment Terms. All charges for Consultant's services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days ofreceipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. Consultant shall submit to the City receipts for any third-party expenditures incurred by Consultant for special events prior to City paying Consultant for such special events. All Consultant service invoices must be approved by the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance:
(a) Scott Shuemake shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement to be performed by Consultant. Consultant represents that it has the qualifications, experience, and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
(b) Consultant agrees to conduct any special events noted in Exhibit A in substantial conformity with the Tourism Advisory Committee's recommendations and the City Council's approval for such events. Consultant shall pay the City a negotiated percentage of gross revenues, a flat fee, a combination percentage of gross revenues and a flat fee, or any other revenue sharing agreement as may be negotiated between the city manager and the Consultant deemed by the city manager to be in the best interests of the city. Consultant shall assign an employee to be physically present in City immediately prior to, during and following special events to (i) ensure compliance with approved safety plans, (ii) handle special event permit applications and processing, (iii) conduct business notification requirements imposed by City, and (iv) coordinate with Consultant's special event executive producer. In no event shall the special event executive producer be the same person as the local contact required above unless the person is physically present in the City during all periods immediately preceding, during, and following the special event needed to perform the duties set forth in this sub-paragraph. (c) Consultant agrees to provide City with a detailed plan for any special events noted in Exhibit A, not later than 90 days prior to the first day of such special event. The plan shall include, but not be limited to the following:
1. A general description of the event
2. The date and times when the special event is to be conducted
3. The approximate times when assembly for, and disassembly of, the special event is to take place
4. The proposed location(s) and a general site plan for the special event
5. If City streets are to be used, a description of any street closures sought and protective measures to ensure pedestrian safety during such closures Cogs & Marvel USA, Inc. Agmt
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6. The approximate number of persons, animals or vehicles that will constitute the special event
7. A description of the types of vehicles, if any, to be used in the special event.
8. A description of any equipment to be used to produce amplified sounds or noise.
9. The number and location of portable sanitation facilities
10. A description of any other equipment or services necessary to conduct the event with due regard for participant and public health and safety
11. The number of persons proposed or required to monitor or facilitate the special event and provide spectator or participant control and direction for events using city streets, sidewalks, or facilities
12. A description of first aid or emergency medical services, or both, that will be provided based on event risk factors
13. Insurance information deemed necessary by the City Attorney to ensure adequate coverage for the City arising out of claims from the special event
14. Any special or unusual requirements that may be imposed or created by virtue of the proposed event activity
15. Such other information as may be reasonably required by the City Manager upon submission of the information set forth above
2.02 Avoidance of Conflict oflnterest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City's business or interfere with the timely performance and completion of Consultant's services under this Agreement. (b) Consultant shall comply with all conflict-of-interest laws and regulations including, without limitation, the City's Conflict oflnterest Code (on file in the City Clerk's Office). All officers, employees and/ or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection ( d), will be performing a very limited and closely supervised func�t5�nd therefore, unlikely to have a conflict of interest arise. No disclosures are required for �ficers, employees, and/or agents of Consultant, except as indicated in Subsection (d). __ (Initials).
( d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant's work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City's Conflict oflnterest Code.
Scott Shuemake, Consultant
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
Cogs & Marvel USA, Inc. Agmt
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2.04 Independent Contractor
(a) City and Consultant intend and agree that Consultant shall have no power to act as agent of the City without the express advance authorization of the City Manager. To the extent the scope of services set forth in Exhibit A provide for Consultant to provide permit intake and processing for City permits of any kind, Consultant shall have no independent authority to approve, modify or revoke such permits, which authority rests solely with City acting through the City Manager. Consultant shall provide such information as reasonably requested by the City Manager to allow the City Manager to consider whether the granting of such a permit is in the City's interest and in compliance with applicable law. (b) City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant's employees and agents have no right to Workers' Compensation and other City-sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant's employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant's employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City's active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a "construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
Cogs & Marvel USA, Inc. Agmt
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DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 (c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide "design professional services" as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b ). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents ("City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. ( d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City's defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant's services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant's duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
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4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days' prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant's services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on July 31, 2022, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract.
It is contemplated that most of the services hereunder will be completed on or before July 31, 2022. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The City Manager may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum Cogs & Marvel USA, Inc. Agmt
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DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature oflnformation. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant's scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. ( c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.
Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant's obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY
TO: City OF SOLVANG
Copy to:
Cogs & Marvel USA, Inc. Agmt
ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Dave Fleishman
City Attorney
Richards, Watson & Gershon
84 7 Monterey Street, Suite 206
San Luis Obispo, CA 93401
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Aedamar Drummond
Scott Shuemake
2350 3
rd Street
San Francisco, CA 94107
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and Consultant waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.
This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation Cogs & Marvel USA, Inc. Agmt
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DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
Cogs & Marvel USA, Inc. Agmt
114
DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 IN WITNESS WHEREOF, the parties have executed this contract on the following date.
Consultant:
2/16/2022
Date: ___________ _
2/16/2022
Date: ------------
City of Solvang:
2/16/2022
Date: ------------
APPROVED AS TO FORM:
City Attorney:
2/16/2022
Date: ------------
ATTEST:
Annamarie Porter, City Clerk
Cogs & Marvel USA, Inc. Agmt
Cogs & Marvel USA, Inc.
By: -�-O�;�f..�:�::�i�::�2�9-·��-· _�_()_li\,_J _____ _ Aedamar Drummond, CFO
Managing Director
[]:;t;b�� By: _ _,._--<> A11s211 -<>SF4274 --E2 ... c,---------- Scott Schumake, Marketing Consultant
I
✓ DocuSigned by:
By: -�4-8=26=6�7�AF�69=D=B6�4C�4 �· ·---------
Xenia Bradford, City Manager
Richards, Watson & Gershon
i�
By: _L�e�GAC-FZ�B-PA-P-124�e-s = ________ _
Dave Fleishman, City Attorney
115
DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 Cogs & Marvel USA, Inc. Agmt
EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
116
DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
COGS&MARVEL
Quote date:
Quote number:
Event name:
Event type:
Salesperson
Event manager
7 Feb 2022
QUOTE0262
Solvang H2 21/22
Event Management
Scott Shuemake
Summary of Quote
Marketing
Type
Marketing
Marketing
Marketing
Marketing
Marketing
Description
Social Media Marketing
• Minimum 3 posts per week
• Weekly Content Calendar
• DM Managment & Response
• Content Coordination & Release
Social Media Strategy
• Social Strategy & Weekly Updates
• KPI Measurement against Strategy
PR
• PR Placements
• Interview Requests & Follow Up
• FAM Visit Coordination
PR Strategy & Long Term Planning
Allowance for PR & Marketing Expenses
Marketing
Admin
Quote
From 2350 3rd Street
San Francisco
CA 94107
United States
For City of Solvang
Solvang
CA
Client Management
Ql Event
Q2 Event
Quantity
6 6
6 6
1 Total price
Total tax (0%)
Total including tax
Subtotal:
Unit price
US$6,000.00
US$4,000.00
US$2,500.00
US$2,500.00
US$15,000.00
US$105,000.00
US$15,000.00
US$30,000.00
US$75,000.00
US$75,000.00
US$300,000.00
US$0.00
US$300,000.00
Total price
US$36,000.00
US$24,000.00
US$15,000.00
US$15,000.00
US$15,000.00
US$105,000.00
117
DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6 Admin
Type Description Quantity Unit price Total price
Operations Management of all Event and Filming Applications Assumptions: - Monday - Friday 9- 6 US$2,500.00 US$15,000.00 project 5pm PST- 48 hour turnaround time for acknowlegement of request Does not include cost delivery of actual permits- Requests are forwarded for review to City Staff Subtotal: US$15,000.00
Client Management
Type Description
Operations project Weekly City Manager Meetings via Zoom Monthly In Person TAC Report Monthly delivery Virtual DRC/Council meeting as needed
Quantity Unit price Total price
6 US$5,000.00 US$30,000.00
Subtotal: US$30,000.00
Ql Event
Type Description
Operations project delivery Executive Producer
• Producer to design and oversee event in coordination with TAC • 2 Rounds of Client Review
Operations project delivery Production Costs all 3rd party production fees Quantity
3 1
Unit price Total price
US$2,000.00 US$6,000.00
US$69,000.00 US$69,000.00
Subtotal: US$75,000.00
Q2 Event
Type Description
Operations project delivery Executive Producer
• Producer to design and oversee event in coordination with TAC • 2 Rounds of Client Review
Operations project delivery Production Costs all 3rd party production fees Quantity
3 1
Unit price Total price
US$2,000.00 US$6,000.00
US$69,000.00 US$69,000.00
Subtotal: US$75,000.00
Total price
Total tax (0%)
Total including tax
US$300,000.00
US$0.00
US$300,000.00
118
DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date ofthis agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M Bests rating of A- or better and a minimum financial size VII General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
Cogs & Marvel USA, Inc. Agmt
119
DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant's general liability policy shall not contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
Cogs & Marvel USA, Inc. Agmt
120
DocuSign Envelope ID: 4506E0D7-A888-424C-8D33-FDC30BFE9BE6
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
Cogs & Marvel USA, Inc. Agmt
121
\
CITY OF SOLVANG
Jason Banta
Quarterly Investment Report
January – March 2022
122
1 Quarterly Investment Report |
Quarterly Investment Report
January – March 2022
This report is consistent with the reporting requirements in the Investment Policy. There are sufficient funds to meet the next six month's obligations.
LAIF Activity
Balance Ending 12/31/21 $23,313,961.81
Prior Quarter Interest $13,421.72
Balance as of 3/31/22 $23,327,383.53
Notes
• As part of our cash management strategy, funds are deposited to or withdrawn from LAIF after evaluating daily cash needs to meet current obligations. • Interest earned on the balance for the quarter is $18,382.58 and will be credited to the account in April 2022.
• Interest rates have increased from 0.212% in December 2021 to 0.365% in March 2022.
CD Activity
• The City initially invested in four Certificates of Deposit with terms of 1 year, 18 months, 2 years, and 3 years, to maximize interest rates and ensure available cash flow if needed.
As of December 2021, the City has closed all of its Certificates of Deposit accounts and has reinvested those funds back into the LAIF account.
Initial Investment Current
Investment
Interest Received
this Quarter
Interest Received
Inception to Date
$980,000 $0.00 $3,970.34 $83,451.04
123
2 Quarterly Investment Report |
Notes
• Based on City Council direction and as part of our cash management strategy, negotiable certificates of deposit (NCD) were purchased. A NCD is a certificate of deposit with a minimum face value of $100,000 and they are guaranteed by the bank and can usually be sold in a highly liquid secondary market, but they cannot be cashed in before maturity.
Due to their large denominations, NCDs are bought most often by large institutional investors, and these institutions often use these to invest in a low-risk security. • Interest is accrued monthly but not paid out until maturity. • Please be advised that the secondary market for NCDs is generally illiquid; the actual value of the NCD reflected on the statement may differ from their purchase price and a significant loss of principal could result if the NCDs are sold prior to maturity. The City of Solvang has no intent to sell the CDs prior to maturity so they are reported at face value with the accrued interest posted monthly.
• For purpose of this report the City will report based on book (purchase) value not on market value (that is reflected on the statement). If there are any large discrepancies at year end an entry will be made to reflect the market value adjustment annually.
CERBT Activity
The City has invested money in the California Employers’ Retirement Benefit Trust (CERBT), managed by CalPERS, in order to reduce our unfunded liability of retiree medical and health benefits (OPEB), and to prefund future payments.
Balance as of 12/31/21 $1,084,889.07
Contributions $70,000.00
Investment Earnings ($51,050.11)
Investment/Admin Expenses ($223.73)
Balance as of 3/31/22 $1,103,615.23
Notes:
124
3 Quarterly Investment Report |
• Investment/Administrative Expenses are .10% and are assessed on the daily balance. • The City is invested in “Strategy 2” with an anticipated return of 6.73%. Gains/losses vary depending on the market.
Included in this Report:
• Monthly Investment Reports for January-March 2022
• LAIF Statement –March 31, 2022
• LAIF Interest Statement – Quarter Ended March 31, 2022 • CERBT Statement as of March 31, 2022
125
CITY OF SOLVANG INVESTMENTS
January 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 13,007,365.66 49.72%
200 GOVERNMENTAL IMPACT FEES $ 1,605,259.70 6.14%
201 TRAFFIC SAFETY $ 5,925.65 0.02%
202 GAS TAX FUND $ 378,199.81 1.45%
203 LOCAL TRANSPORTATION $ 402,728.12 1.54%
204 MEASURE A $ 1,173,280.63 4.48%
205 SKYTT MESA LLMD $ 375,998.60 1.44%
300 CAPITAL PROJECTS $ (1,557,070.25) -5.95%
500 WATER FUND $ 5,680,754.28 21.71%
501 WASTEWATER $ 2,180,219.04 8.33%
502 TRANSIT FUND $ 1,697,184.44 6.49%
600 EQUIPMENT/VEHICLE POOL $ 1,169,445.62 4.47%
700 TBID $ 42,025.65 0.16%
TOTALS $ 26,161,316.95 100%
Interest
Rate
LAIF BALANCE $ 23,327,383.53 0.234%
CHECKING ACCOUNTS $ 2,833,933.42
TOTALS $ 26,161,316.95
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 126
CITY OF SOLVANG INVESTMENTS
February 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 13,119,381.51 48.52%
200 GOVERNMENTAL IMPACT FEES $ 1,605,259.70 5.94%
201 TRAFFIC SAFETY $ 6,068.04 0.02%
202 GAS TAX FUND $ 396,465.77 1.47%
203 LOCAL TRANSPORTATION $ 402,728.12 1.49%
204 MEASURE A $ 1,773,280.63 6.56%
205 SKYTT MESA LLMD $ 363,843.25 1.35%
300 CAPITAL PROJECTS $ (1,566,976.75) -5.80%
500 WATER FUND $ 5,928,323.50 21.92%
501 WASTEWATER $ 2,183,879.57 8.08%
502 TRANSIT FUND $ 1,631,016.20 6.03%
600 EQUIPMENT/VEHICLE POOL $ 1,169,445.62 4.32%
700 TBID $ 27,343.65 0.10%
TOTALS $ 27,040,058.81 100%
Interest
Rate
LAIF BALANCE $ 23,327,383.53 0.278%
CHECKING ACCOUNTS $ 3,712,675.28
TOTALS $ 27,040,058.81
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 127
CITY OF SOLVANG INVESTMENTS
March 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 13,148,090.85 48.18%
200 GOVERNMENTAL IMPACT FEES $ 1,605,259.70 5.88%
201 TRAFFIC SAFETY $ 6,596.51 0.02%
202 GAS TAX FUND $ 415,163.46 1.52%
203 LOCAL TRANSPORTATION $ 403,376.52 1.48%
204 MEASURE A $ 1,827,372.63 6.70%
205 SKYTT MESA LLMD $ 357,877.09 1.31%
300 CAPITAL PROJECTS $ (1,566,976.75) -5.74%
500 WATER FUND $ 6,127,287.62 22.45%
501 WASTEWATER $ 2,104,821.28 7.71%
502 TRANSIT FUND $ 1,657,282.41 6.07%
600 EQUIPMENT/VEHICLE POOL $ 1,169,445.62 4.28%
700 TBID $ 36,356.65 0.13%
TOTALS $ 27,291,953.59 100%
Interest
Rate
LAIF BALANCE $ 23,327,383.53 0.365%
CHECKING ACCOUNTS $ 3,964,570.06
TOTALS $ 27,291,953.59
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 128
4/20/22, 10:29 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
April 20, 2022
LAIF Home
PMIA Average Monthly
Yields
CITY OF SOLVANG
FINANCE DIRECTOR
1644 OAK STREET
SOLVANG, CA 93463
Account Number: 98-42-876
March 2022 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 23,327,383.53
Total Withdrawal: 0.00 Ending Balance: 23,327,383.53
129
4/20/22, 10:26 AM Untitled Page
https://laif.sco.ca.gov/Result.aspx 1/1
BETTY T. YEE
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name SOLVANG
Account Number 98-42-876
As of 04/15/2022, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 03/31/2022.
Earnings Ratio .00000875657176851
Interest Rate 0.32%
Dollar Day Total $ 2,099,290,035.34
Quarter End Principal Balance $ 23,327,383.53
Quarterly Interest Earned $ 18,382.58
130
City of Solvang
Please note the Grand Total is your actual fund account balance at the end of the period, including all contributions per GASB 74 paragraph 22 and accrued disbursements. Please review your statement promptly. All information contained in your statement will be considered true and accurate unless you contact us within 30 days of receipt of this statement. If you have questions about the validity of this information, please contact [email protected]. 51,582.342 51,582.342
$1,103,615.23 $1,103,615.23
Period Ending Unit Value 21.395217 21.395217
Period Beginning Unit Value 22.469842 21.665732
0.000
3,300.323
48,282.019
0.000
3,300.323
48,282.019
Current Period Year to Date
Ending Units
Unit Sales for Withdrawals
Unit Purchases from Contributions
Beginning Units
Market Value Summary: Unit Value Summary:
Grand Total $1,103,615.23 $1,103,615.23
0.00 (393.10)
0.00 (11,769.37)
70,000.00
$1,046,065.04
0.00 (129.26)
0.00 (51,050.11)
70,000.00
$1,084,889.07
Current Period Year to Date
Ending Balance
Disbursement
Administrative Expenses
Other
Investment Earnings
Contribution
Beginning Balance
QTD Fiscal QTD Fiscal
FY End Contrib per GASB 74 Para 22 0.00 0.00
Transfer In
Transfer Out
0.00 0.00
0.00 0.00
Unit Transfer In
Unit Transfer Out
0.000
0.000
0.000
0.000
Investment Expense (94.47) (287.34)
CERBT Strategy 2
Entity #: SKB7-6953823005-001
Quarter Ended March 31, 2022
FY End Disbursement Accrual 0.00 0.00