Agenda — Solvang City Council, July 11, 2022 (part 1 of 3)

CITY COUNCIL AGENDA
MONDAY, JULY 11, 2022
5:30 PM SPECIAL CLOSED SESSION
AND
6:30 PM REGULAR MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:

Charlie Uhrig, Mayor
Mark Infanti, Mayor pro tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
Pursuant to California Assembly Bill 361 City Council meetings are permitted to be held via teleconferencing and the City will provide both remote and in-person participation options. Members of the public can observe and address the meeting telephonically or electronically. Virtual participation is available via Zoom or phone. Join the Zoom meeting by visiting https://zoom.us/j/3066529195 (Meeting ID: 306 652 9195). If you wish to speak, please use the “raised hand” symbol. If you would like to make a comment by phone, please call into conference line at (888) 788-0099 (Meeting ID: 306 652 9195). The phone line will be open starting at 6 p.m. In-person speakers will be invited to make public comments first. Virtual speakers will follow. You may also observe the live stream of the City Council meetings on www.CityofSolvang.com/YouTube.

Distribution to the City Council – You may, but are not required to, submit your comment in advance.

Should you wish to do so, please do so via email prior to 5 p.m. on the Friday prior to the Council meeting to the City Clerk at: [email protected]. Your comment will be recorded and distributed appropriately.

AGENDA AND SUPPORTING MATERIALS - Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1644 Oak Street, Solvang, during regular business hours and on the City’s website www.cityofsolvang.com AGENDA POSTING NOTIFICATION - If you would like to receive notification of the agenda availability, please subscribe to our “Notify Me” list at: https://www.cityofsolvang.com/List.aspx. You will receive notification when the agenda is available for viewing on the website and you may view and/or print a copy.

DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA. Any writings that relate to an agenda item for an open session that is distributed to a majority of the Council after the posting of the agenda, will be available for public inspection at the City Clerk’s office, and may be posted to the website.

PUBLIC COMMENT - The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on non-agenda items, you may do so during the PUBLIC PARTICIPATION ON NON-AGENDA ITEMS section on the agenda. Each person is allotted three (3) minutes to speak.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT - It is the intention of the City of Solvang to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested. 1 5:30 PM CITY COUNCIL SPECIAL CLOSED SESSION

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMUNICATIONS ON CLOSED SESSION
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once

5. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION - Initiation of litigation pursuant to Gov. Code §54956.9(d)(4)
One potential Case

RECONVENE TO OPEN SESSION

6. ANNOUNCEMENT OF CLOSED SESSION ACTIONS

7. ADJOURNMENT
6:30 PM OPEN SESSION – REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

CEREMONIAL ITEMS/COMMENDATIONS

PRESENTATIONS

PROCLAMATIONS

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and the Consent Agenda. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report…………………………………………………………………………………………………6

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT ITEMS
2 This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.
a. Approve Order of Agenda as Presented.
b. Approve the Minutes of the City Council meeting of June 27, 2022.........................................7 c. Adopt Resolution 22-1184, a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the Solvang Meeting Bodies…………………….16 d. Approve Warrants Register for June 2022……………………………………………………………22 e. Approve the 3rd Amendment to the agreement with West Coast Arborists Inc for annual street tree maintenance in the amount not to exceed $120,000 and to extend the term to June 30, 2023, and authorize the City Manager to execute on behalf of the City…………………………………….........35 f. Adopt Ordinance No. 22-0358 amending Title 11 of the Solvang Municipal Code to address food trucks and other vending on private property in the City of Solvang and make a determination of exemption under the California Environmental Quality Act (CEQA) For Second Reading………………………………………………………………………………………………288
g. Approve Amendment 1 to the Agreement with California Concrete Grinding LLC, Inc for City Sidewalk Inspection Grinding and Repair for the additional amount not to exceed $46,000 and to extend the term to December 31, 2022, and authorize the City Manager to execute on behalf of the City.……………………………………………………………………………………………………293
h. Approve Amendment 3 to the Agreement with Mintier Harnish LP for General Plan Update consulting services to extend the term to June 30, 2023 and authorize the City Manager to execute on behalf of the City……………………………………………………………………………319 i. Approve the agreement with MNS Engineers Inc for Stormwater Program Assistance and implementation for the not to exceed amount of $106,950 for the term of July 1, 2022 – June 30, 2023, and authorize the City Manager to execute on behalf of the City…………………………467 j. Approve the Agreement with MNS Engineers Inc for the City Facilities Program Assessment and Master Plan for the amount not to exceed $84,937 for the Term July 1, 2022 – June 30, 2023, and authorize the City Manager to Execute on Behalf of the City…………………………………484 k. Approve Amendment 3 to the Agreement with ZWorld LLC for annual Geographic Information Systems (GIS) Services for the additional amount not to exceed $24,000, to extend the term to June 30, 2023, and authorize the City Manager to execute on behalf of the City………………501 l. Approve Amendment 1 to the Agreement with Willdan Engineering for Building Inspection and Plan Review Services in the amount not to exceed $200,000 and extending the term to June 30, 2023, and authorize the City Manager to execute on behalf of the City……………………………529 m. Approve the Agreement with Eddie Hsueh, Independent Contractor for Code Enforcement Services in the amount not to exceed $40,000 for the term August 1, 2022 – June 30, 2023, and authorize the City Manager to execute on behalf of the City…………………………………………556 n. Approve the First Amendment to the Agreement with Urban Planning Concepts Inc for continued Planning Services not to exceed $60,000 and extending the term to June 30, 2023, and authorize the City Manager to execute on behalf of the City……………………………………………………563 3 o. Approve Resolution 22-1188 cancelling City Council regular meeting on July 25, 2022………...584

PUBLIC HEARINGS

5. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTION NO. 22-1185 AMENDING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2022-23 PURSUANT TO ARTICLE XIII OF

THE CALIFORNIA CONSTITUTION
Open the Public Hearing, receive Public Comments, Close the Public Hearing, and Adopt Resolution No. 22-1185……………………………………………………………………………………587.

BUSINESS ITEMS

6. JUNETEENTH SYV SPECIAL EVENT FUNDING REQUEST
Discuss and consider course of action to address the Juneteenth special event funding request of $5,000 for 2022 event which already occurred and provide staff with policy direction…………659.

7. THERAPUTIC RIDING PROGAM FUNDING REQUEST
Consider approving a funding request in the amount of $5,000 for Therapeutic Riding Program which is consistent with overall Council approved grant request guideline for humanitarian services and focus on senior services………………………………………………………………….663.

8. CHAMBER OF COMMERCE CONTRACT FUNDING REQUEST
Per Council direction consider Chamber of Commerce funding request to perform additional contract services on behalf of the City. ………………………………………………………………..667

9. RESOLUTION NO. 22-1187 PARKING IN-LIEU FEE WAIVER REQUEST FOR HIGH ROLLER TIKI LOUNGE AT 433 ALISAL ROAD
Approve waiver of parking in-lieu fee for one parking space in accordance with Planning Commission recommendations. ……………………………………………………………………….716

10. TITLE 9 DROUGHT ORDINANCE MODIFICATIONS AND INTRODUCTION OF RESOLUTION

SETTING BENCHAMARKS FOR PENALTIES
a. Adopt Ordinance 22-0359 Modifying City of Solvang Municipal Code, Title 9 Water and Sewer, Chapter 3 Water Code, Article D. Water Conservation Program, 9-3d-3 Regulations During Drought Conditions. For Second Reading; and
b. Adopt Resolution No. 22-1186; Affirming the Stage Two Drought Conditions and Setting Benchmarks for Penalties .......................................................................................................734

11. SECOND STREET DRAINAGE AND PARKING LOT 5 IMPROVEMENTS PROJECT

CONTRACT APPROVAL
a. Award the Construction Contract to V. Lopez Jr. & Sons General Engineering Contractors, Inc for the Second Street Drainage and Lot 5 Improvements CP2022-01 in the Amount of $912,593.00, and Authorize the City Manager to Execute any Change Orders if within a Contingency Amount of $91,260; and
b. Approve a Budget Adjustment for the amount of $1,049,853......................................................746

12. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

13. ADJOURNMENT
4 AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 6th day of July 2022.
5 Meeting Date Agenda Item Agenda Action
18-Jul
Danish/Eruopean Plaza Concept Community Workshop Public Workshop N/A 25-Jul
8-Aug Santa Barbara County Request to Consider New Location for Fire Station Preliminary Analysis Business n/a Policy Customer Satisfaction Survey/Poll Options Business n/a Policy Code of Conduct Resolution Discussion n/a Adopt
Designation of Voting Delegates & Alternatives League of California Cities Business n/a Approve
22-Aug Parking in-lieu Regulations Policy Direction Discussion n/a Policy 5-Sep
19-Sep
10-Oct
24-Oct
14-Nov
21-Nov Stormwater Management Program Annual Report
12-Dec Annual Comprehensive Financial Report Audit
26-Dec Cancelled
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
November Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor pro tem Business Approve
December Council selection of representatives to Committees and Agencies Business Approve
December (every
two years/ even
year) Appointment to Boards, Commissions, Committees Business Approve January Comprehensive Annual Financial Report Business Approve January Grant Funding Policy Review Business Approve
February Measure A 5-Year Local Program of Projects Public Hearing Approve February Fiscal Outlook and Financial Policies Business Approve February (every-two
years/ even year)
Council Budget Goal Setting Public Workshop Approve
March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Business Approve
March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Business Approve June Two-Year Financial Plan Development or Supplemental Budget adoption Business Adopt
June Capital Improvement Program Business Adopt
June/July Amend Appropriation Limit Public Hearing Adopt July AB 1600 Report Business Approve
Council Requested Agenda Items
Annual Reports

ADVANCE CALENDAR
6 June 27, 2022
Monday
6:30 p.m.

CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:34 p.m.

ROLL CALL

Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona, Jim Thomas
Staff: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Jose Acosta

PLEDGE OF ALLEGIANCE
Led by Councilmember Clarke
CEREMONIAL ITEMS/COMMENDATIONS - None

PRESENTATIONS
a. Juneteenth Event 2022
Moved to prior to Item No. 8.

PROCLAMATIONS - None

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Michael Cobb reported attending a recent Planning Commission meeting regarding his business, High Roller Tiki Lounge; noted there was a lot of discussion regarding parking and in-lieu fees; felt there seems to be much confusion about the topic and hoped City Council will address and clarify the matter.

Mayor pro tem Infanti reported attending that Planning Commission session; stated he had asked to place the matter on a future agenda and noted he did not see it on the Advance Calendar.

City Manager Xenia Bradford reported there was no clear consensus when Mayor pro tem Infanti first asked to place the topic on the agenda; acknowledged the present consensus and announced the matter will be placed on a future agenda.

There were no other public comments and Mayor Uhrig closed public communications on non-agenda and consent items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Bradford announced upcoming events including the next General Plan Update Workshop, Fourth of July special events; addressed the Advance Calendar and discussed key staff priorities.

MINUTES

SOLVANG CITY COUNCIL

REGULAR MEETING
7 3. COUNCIL COMMENTS AND REQUESTS
Councilmember Thomas referenced a presentation made during the last City Council meeting by one of the Directors from the Therapeutic Riding Center requesting funding of $5,000 and asked for Council to reconsider the request during a future meeting.

There was City Council consensus approving the request be placed on a future agenda.

Mayor pro tem Infanti reported attending a webinar on Emergency Preparedness where recommendations were made relative to having an Emergency Preparedness Plan and distributing it to residents as well as an evacuation plan and talked about the need to address how to notify staff, businesses and tourists and communicating safe departure routes, ensuring that City water and sewer services are maintained and reviewing procedures periodically. Additionally, he reported attending the recent car show and the PRIDE party in the park.

Mayor Uhrig stated he attended the car show and displayed a poster presented to the City by the organizer.

Mayor pro tem Infanti further reported driving a Jeep in the Flat Fender Jeep Club in the Santa Ynez Parade, commented favorably regarding the PRIDE Party in the park; reiterated his request to place consideration of parking and in-lieu fees on the Advance Calendar.

Councilmember Clarke agreed regarding the need to consider rules regarding parking and in-lieu fees.

Mayor Uhrig discussed the Juneteenth event, the recent Music in the Park program, the recent Movies in the Park, the PRIDE party and parade and addressed the upcoming Fourth of July events and Food Bank distribution statistics.

4. CONSENT AGENDA
Councilmember Orona announced she will not be voting on Item No. 4c. a. Approve Order of Agenda as Presented
b. Approve the Minutes of the City Council meeting of June 13, 2022 Motion by Councilmember Orona, to approve the Consent Items No. 4a and 4b, as presented, seconded by Councilmember Clarke and carried 5-0.
c. Adopt by Title Only for second reading Ordinance 22-0357 Amending Title 11 of the Solvang Municipal Code to address Walk-up Food Service Windows facing Outdoor Patios and Seating Areas on Private Property in the Tourist Related Commercial (TRC) Zone and making a determination of Exemption under the California Environmental Quality Act.

Motion by Councilmember Clarke, to approve the Consent Item No. 4c, as presented, seconded by Mayor Uhrig and carried 4-0, with Councilmember Orona, recused.

PUBLIC HEARINGS

5. PUBLIC HEARING TO CONSIDER INTRODUCTION AND FIRST READING BY TITLE ONLY OF ORDINANCE NO. 22-0358 AMENDING TITLE 11 OF THE SOLVANG MUNICIPAL CODE TO

ADDRESS FOOD TRUCKS AND OTHER VENDING ON PRIVATE PROPERTY IN THE CITY OF

SOLVANG AND MAKING A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
Open the Public Hearing, receive Public Comments, Close the Public Hearing, and Introduce Ordinance No. 22-0358
8 Councilmember Orona noted a conflict of interest as she is a food-related business owner, recused herself from the item and left the Chamber.

City Manager Bradford introduced the item and provided details of the staff report.

City Attorney Fleishman noted amendments to the existing ordinance.

Mayor Uhrig opened the public hearing.

There being no one wishing to comment, Mayor Uhrig closed the public hearing.

Motion by Mayor pro tem Infanti, to introduce for first reading and adopt, by title only, Ordinance No. 22- 0358 amending Title 11 of the Solvang Municipal Code to address food trucks and other vending on private property in the City of Solvang and making a determination of exemption under the California Environmental Quality Act, seconded by Councilmember Thomas and carried 4-0, with Councilmember Orona, recused
Councilmember Orona returned to the Chambers and took her place on the dais.

6. PUBLIC HEARING TO CONSIDER INTRODUCTION FOR FIRST READING BY TITLE ONLY OF ORDINANCE 22-0359 MODIFYING CITY OF SOLVANG MUNICIPAL CODE, TITLE 9 WATER AND SEWER, CHAPTER 3 WATER CODE, ARTICLE D. WATER CONSERVATION PROGRAM, 9-3D-3 REGULATIONS DURING DROUGHT CONDITIONS
Open the Public Hearing, receive Public Comments, Close the Public Hearing, and Introduce Ordinance No 22-0359
City Manager Bradford introduced the item and provided details of the staff report.

Utilities Director Acosta pointed out recommended language changes; discussed a contingency plan and mentioned recommended triggers for entering and exiting the stages.

Discussion followed regarding using the benchmark year for commercial and industrial uses, using household averages versus historical numbers for single-family residential uses, recommended triggers for entering and exiting, the City’s policy of a one-time review of water usage and working with residents to mitigate excessive usage related to unique situations and the need for an avenue to address special circumstances.

Mayor Uhrig opened the public hearing.

Jim Richardson spoke about the possibility of relieving residents of penalties related to excess water use in unique circumstances such as leaks.

Nancy Emerson, We Watch, (via Zoom), noted their Water Issues Committee supports the City’s efforts to develop and consistent, understandable policy for water conservation, particularly during drought periods and the criteria for entering and exiting each stage of the regulation; asked about determination of penalties for commercial/industrial water use; wondered what the City is doing to regularly remind residents and tourists of prohibitions and reported additional questions will be forwarded to staff to distribute to City Council.

There being no others wishing to address City Council, Mayor Uhrig closed the public hearing.

Motion by Councilmember Clarke, to introduce for first reading and adopt, by title only Ordinance No. 22-0359 modifying City of Solvang Municipal Code, Title 9 Water and Sewer, Chapter 3 Water Code, Article D. Water Conservation Program, 9-3D-3 Regulations during Drought Conditions, seconded by Mayor Uhrig, and carried 5-0.
9 7. PUBLIC HEARING TO CONSIDER RESOLUTION NO. 22-1178 ADOPTING NEW WATER AND WASTEWATER CONNECTION FEES.

Open the Public Hearing, receive Public Comment, Close the Public Hearing, and Adopt Resolution No. 22-1178
Utilities Director Acosta introduced the item and the Consultant, Shawn O’Brien, HDR, and deferred to him for a presentation.

Consultant Koorn narrated a PowerPoint presentation with detail of the proposed new water and wastewater connection fees.

Discussion followed regarding paying the incremental difference in costs between meter sizes.

Mayor Uhrig opened the public hearing.

Nancy Emerson, We Watch, (via Zoom), reported their Water Issues Committee supports the City’s proposed adjustments for water and wastewater connection fees and asked about the differences in water (29% increase) and water connection (7.9% increase) fees.

Consultant Koorn noted connection fees reflect the value of the system in place, today; reported connections fees have not been updated in some time; addressed the methodology for determining fees and reported they have their own unique analysis based on the system in place to provide service.

There were no other public comments and Mayor Uhrig closed the public hearing.

Motion by Councilmember Orona, to waive further reading and adopt, by title only Resolution No. 22- 1178, adopting new water and wastewater connection fees, seconded by Councilmember Thomas, and carried 5-0.

Motion by Mayor pro tem Infanti to move Presentations prior to Item No. 8, seconded by Councilmember Orona, and carried 5-0.

PRESENTATIONS
b. Juneteenth Event 2022
Vashti Wilson provided an update on the recent Juneteenth event; thanked the City and Mayor for its support and distributed a hat and shirt to the Mayor and either a hat or shirt to Councilmembers.

REGULAR BUSINESS

8. ADOPT RESOLUTION NO. 22-1179 APPROVING THE FY 2022-24 FINANCIAL PLAN

1. Receive Proposed Fiscal Year 2022-24 Financial Plan; and,

2. Approve or deny one-time funding requests summarized in Attachment C,

3. Consider adding to Capital Improvement Program and funding a Wayfinding Project

4. Approve the Proposed Fiscal Year 2022-24 Financial Plan and approve Resolution 22-1179 adopting the Fiscal Year 2022-23 budget as presented and authorizing the City Manager to make administrative changes to the document to reflect City Council action taken during this hearing.

City Manager Bradford presented details of the staff report; addressed the process and formation of goals; and discussed one-time discretionary requests.

Mayor pro tem Infanti noted the need to update the net change in financial position narrative language and reported the second payment under the American Rescue Plan is not reflected in the budget. 10 City Manager Bradford reported is reflected as grant revenue in FY 2022/2023.

Mayor pro tem Infanti asked about the Marketing contract and City Manager Bradford explained the total includes $300,000 for Marketing and $100,000 for events so the total should be $400,000 and not $600,000. Mayor pro tem Infanti commented on new positions and noted that new positions are not highlighted in the document. City Manager Bradford stated which positions are new. Mayor pro tem Infanti discussed the ground water sustainability plan and funding needed. City Manager Bradford reported that the City is working through the Ground Water Sustainability agency to establish fees to fund the program and and stated there is $20,000 set aside for any immediate incremental expenditures. If more funding is needed, staff will return to City Council for funding, as a separate item.

Mayor Uhrig reported with debt financing, the fund is balanced with the proposed rate increases will pay for debt payments and the fund balance will be maintained at no less than six months of operating expenditures per the City’s newly adopted fiscal policy.

City Manager Bradford discussed one-time funding requests and discussed the grant funding policy for humanitarian events and focusing on senior services.

Councilmember Clarke spoke about raising utility rates, raising a 1% Sales Tax, hiring more staff and current inflation rates; noted that people who help other people do so voluntarily and stated he does not understand the connection where taxpayers are responsible to pay for it. He added that City Council made a commitment to take care of seniors and stated he will vote for funding senior programs but not others.

Mayor pro tem Infanti agreed with Councilmember Clarke; noted the City’s efforts to cover its costs and stated he is inclined to approve some of the requests but not at the levels requested.

Mayor Uhrig invited public comments.

Joe Ola spoke about the new Executive Director for the Santa Ynez Historic Society and Heritage Museum, Marilyn Fisher; talked about the organization promoting activities for youth and requested being added to a future agenda for Council to consider funding.

Tracy Beard, Chamber of Commerce, asked for help with the maps they have been distributing for almost four years; noted they help to ensure there is economic growth in the community; reported $70,000 of their request is for development of commercials and talked about other programs hosted by the Chamber, including Music in the Park.

Ellen Albertoni discussed their request for funding for the Solvang Senior Center including help with transition fees and expenses.

Pam Nico spoke about their new USDA program providing free produce and food for seniors as well as transportation.

Vashti Wilson spoke about their request of $5,000 for Juneteenth through Madi’s Treasure Box in support of the community.

Nancy Emerson (via Zoom) spoke about the City’s personnel costs; suggested including salary and benefits or what percentage of salaries account for benefits and thanked staff and City Council for ensuring the budget is easy to understand.

Ester Jacobsen Bates (via Zoom) thanked the City for is continued support; requested an extension to the Elverhøj Museum of History & Art grant agreement so that it aligns with City Council’s new two-year budget, for another year and spoke about the support provided by the museum to the Visitor Center and the promotional arm of the City.
11 Mayor Uhrig stated $35,000 for the upcoming fiscal year has already been approved and $40,000 would be allocated for FY 2023/24.

Vashti Wilson spoke about the Marketing Services contract; noted the chosen vendor’s EIN was not ready when they submitted their proposal; addressed the Marketing Manager position; reported that normally, the Marketing Manager position would be filled, first, so they could have a say in how the Marketing Services contract is awarded and questioned the accuracy of the line items and total breakdown.

There were no other public comments and Mayor Uhrig closed public comments.

Discussion followed regarding contracts for services versus requests for grants, Motion by Councilmember Clarke to approve the one-time grant request for $20,000 to Atterdag at Home, seconded by Councilmember Orona, and carried 5-0.

Motion by Councilmember Clarke to approve the one-time grant request for $20,000 to Buellton Senior Center, seconded by Councilmember Thomas, and carried 4-1 by a roll call vote, with Mayor pro tem Infanti, opposed.

Motion by Mayor pro tem Infanti to approve the one-time grant request for $5,000 to Santa Ynez Pirate Football, seconded by Councilmember Thomas, and failed 2-3 by a roll call vote, with Councilmembers Clarke, Orona and Mayor Uhrig, opposed.

Motion by Mayor pro tem Infanti to approve the one-time grant request for $2,500 to Santa Ynez Pirate Football, seconded by Councilmember Thomas, and failed 2-3 by a roll call vote, with Councilmembers Clarke, Orona and Mayor Uhrig, opposed.

Motion by Mayor pro tem Infanti to approve the one-time grant request for $1,000 to Santa Ynez Pirate Football, seconded by Councilmember Thomas, and carried 4-1 by a roll call vote, with Councilmember Clarke, opposed.

Motion by Mayor pro tem Infanti to approve the one-time grant request for $10,000 to Santa Ynez Valley Fruit and Vegetable Rescue, seconded by Councilmember Thomas, and carried 3-2 by a roll call vote, with Councilmembers Clarke and Mayor Uhrig, opposed.

Motion by Councilmember Orona to approve the one-time grant request for $70,000 to Santa Ynez Valley Senior Advisory Council (dba Solvang Senior Center), seconded by Mayor pro tem Infanti, and carried 5-0.

Motion by Councilmember Clarke to approve the one-time grant request for $5,000 to Solvang Arts and Music Foundation, seconded by Councilmember Thomas, and carried 5-0.

Councilmember Clarke indicated he will make up another $5,000 by assisting with fundraising.

Motion by Councilmember Orona to approve the one-time grant request for $12,500 to People Helping People for FY 2022/2023, seconded by Mayor pro tem Infanti, and carried 4-1, with Councilmember Clarke, opposed.

City Manager Bradford discussed contracts for services.

Motion by Mayor pro tem Infanti to extend the Elverhøj Museum of History & Art agreement at $40,000, seconded by Councilmember Orona, and carried 5-0.

Councilmember Orona acknowledged the work done by the Chamber of Commerce; referenced the recent award of $150,000 to the Visitor Center and commented on the need to ensure that the City is not funding twice for the same service. She felt the two organizations need to be given the time to work 12 together to see how best to maximize their efforts and opined the item warrants its own presentation.

Mayor pro tem Infanti reported the need to see the Chamber’s revenues; spoke about commercial sponsors for some of the events they host; agreed with funding them for the printed maps and stated he is hesitant to fund more than $75,000 at this time.

City Council concurred to include this item as a separate agenda item for the next City Council meeting.

Motion by Mayor pro tem Infanti to fund the Solvang Chamber of Commerce for FY 2022/2023 for $50,000 towards printed maps, seconded by Councilmember Clarke, and carried 5-0.

Mayor pro tem Infanti spoke favorably regarding the Solvang Festival Theater; commented on expansion of their season and suggested not approving their request at this time and considering whether they need the funds after one year.

Motion by Councilmember Clarke to fund the Solvang Festival Theater for $100,000, for only one-year, next year, seconded by Councilmember Orona, and carried 5-0.

Regarding the Solvang Senior Center, City Manager Bradford reported the request is for $60,000 in cash and $79,000 for in-kind fee waivers.

Motion by Mayor pro tem Infanti to fund the Solvang Senior Center for $139,000, seconded by Mayor Uhrig, and carried 5-0.

Motion by Councilmember Clarke to fund the Solvang Danish Days Foundation for $50,000, seconded by Mayor pro tem Infanti, and carried 5-0.

Motion by Councilmember Thomas to fund the Santa Ynez Valley Rotary Club Foundation for $25,000, for the Fourth of July Fireworks Show, seconded by Councilmember Orona, and carried 5-0.

Discussion followed regarding funding Juneteenth and City Manager Bradford noted it was not included in the agenda as there was no direction from City Council.

Discussion continued regarding the need for general rules and parameters going forward for funding requests.

Vashti Wilson stated she understood the request would be placed on tonight’s agenda and City Manager Bradford reported her presentation was placed on the agenda, but not her funding request and noted there was a misunderstanding in communications.

Mayor Uhrig reported City Council will schedule a discussion on her request when it considers establishing a process for funding requests, going forward.

Ms. Wilson requested an exemption at this time since she felt she did everything she was supposed to do, made changes to her plans to attend tonight’s meeting and thought she should not be penalized for the City having ambiguous processes.

Mayor Uhrig stressed City Council cannot make decisions on items that are not on the agenda.

Councilmember Orona apologized for the error and supported including the matter on a future agenda and there was consensus to do so.

City Manager Bradford narrated a PowerPoint presentation regarding the wayfinding project concept and addressed recommendations on the topic from the Design Review Committee.

Discussion followed regarding electrifying the signs for lighting, costs of maintaining them and changing out the business listings, subsequent review of precise projects, the potential for wayfinding signs to 13 block sidewalks, the possibility of establishing a Business Improvement District (BID) and having the project funded through it and the topic being part of the conversations related to building a Europeanstyle plaza.

Mayor pro tem Infanti stated he would like to pursue forming a BID to identify funding to support the concept.

Councilmember Thomas stated he would like to move forward with replacing street signage.

City Manager Bradford suggested having the Design Review Committee consider replacement of street signage.

City Council concurred to table the item and direct staff to return with a report regarding the possibility of addressing revenue options and formation of a BID to fund wayfinding signs.

Motion by Mayor pro tem Infanti to approve the Proposed Fiscal Year 2022-24 Financial Plan and approve Resolution 22-1179 adopting the Fiscal Year 2022-23 budget as presented and authorizing the City Manager to make administrative changes to the document to reflect City Council action taken during this hearing, seconded by Councilmember Clarke, and carried 5-0.

9. DISCUSSION AND POSSIBLE ACTION REGARDING TAX MEASURE POLL RESULTS FOR THE NOVEMBER 2022 ELECTION BALLOT

1. Adopt the Resolutions to submit to the voters a question relating to updated local funding sales tax measure:

A. Draft Resolution 22-1180 approving ballot measure text relating to locally controlled one cent sales tax to be submitted to the qualified electors of the City at the General Municipal Election to be held on November 8, 2022, as called by Resolution 22-1173, and directing the City Attorney to prepare an impartial analysis.

B. Draft Resolution 22-1181, setting priorities for filing written arguments regarding the City measure.

C. Draft Resolution 22-1182, providing for the filing of rebuttal arguments for the City measure.

2. Introduce, on first reading by title only, Draft Ordinance imposing a locally controlled one cent transactions and use (sales) tax to be administered by the California Department of Tax and Fee Administration, subject to adoption by the electorate.

City Manager Bradford presented details of the report and deferred to the City’s Consultant to present results of the tax measure poll.

Bryan Godbe, Godbe Research, narrated a PowerPoint presentation with details of the survey and resident responses.

Discussion followed regarding the demographics, an overview of the methodology, the approval rate, respondent priorities, the level of tolerance for an increase in sales tax and ensure the public is aware it is a 1 cent for every $1 or a 1% increase.

Mayor Uhrig invited public comments.

Tracy Beard, Solvang Chamber of Commerce, reported the City of Lompoc was able to increase their sales tax working with the community, the Chamber and other organizations.

There being no others wishing to address Council, Mayor Uhrig closed public comments.

City Attorney Fleishman discussed the process and next steps.

Motion by Mayor Uhrig to adopt the Resolutions to submit to the voters a question relating to updated local funding sales tax measure: draft Resolution 22-1180 approving ballot measure text relating to 14 locally controlled one cent sales tax to be submitted to the qualified electors of the City at the General Municipal Election to be held on November 8, 2022, as called by Resolution 22-1173, and directing the City Attorney to prepare an impartial analysis; draft Resolution 22-1181, setting priorities for filing written arguments regarding the City measure, draft Resolution 22-1182, providing for the filing of rebuttal arguments for the City measure and introduce, on first reading by title only, Draft Ordinance imposing a locally controlled one cent transactions and use (sales) tax to be administered by the California Department of Tax and Fee Administration, subject to adoption by the electorate, seconded by Councilmember Clarke, and carried 5-0, by a roll call vote.

Motion by Councilmember Clarke to continue the meeting past 9:30 p.m., seconded by Mayor pro tem Infanti, and carried 3-2, with Councilmembers Orona and Clarke, opposed.

10. ADOPT RESOLUTION 22-1183 ESTABLISHING A TICKETS AND PASSES DISTRIBUTION POLICY PURSUANT TO CALIFORNIA CODE OF REGULATIONS TITLE 2 SECTION 18944.1 Adopt a resolution establishing a tickets and passes distribution policy pursuant to California Code of Regulations Title 2 Section 18944.1.

City Manager Bradford presented details of the report.

Mayor Uhrig invited public comments.

There being no one wishing to address Council, Mayor Uhrig closed public comments.

Motion by Mayor pro tem Infanti to adopt Resolution 22-1183 establishing a tickets and passes distribution policy pursuant to California Code of Regulations Title 2 Section 18944.1, seconded by Councilmember Orona, and carried 5-0.

11. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Mayor pro tem Infanti reported on his attendance at the Econ Alliance Program and addressed key points discussed.

Mayor Uhrig noted a balanced approach to energy resources is needed.

Tracy Beard commented on existing charging stations in the City and the need to install more to meet with future demands.

Councilmember Clarke announced that his wife’s favorite niece and nephew gave birth to a little boy and congratulated Ludwick and Natalia on the birth of their new son.

12. ADJOURNMENT- Mayor Uhrig adjourned the meeting at 10:06 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
15 Agenda Item Number: 4.c
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: July 11
SUBJECT: Adopt Resolution No. 22-1184, a Resolution of the City Council of the City of Solvang, California authorizing
remote teleconference meetings of the City Council,
Commissions and Committees
RECOMMENDATION:

Adopt Resolution No. 2-1184 to allow for continued remote attendance to teleconferenced meetings of the City Council, Planning Commission, and Committees.

SUMMARY:

On September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurred during a proclaimed state of emergency and state or local officials had imposed or recommended measures to promote social distancing.

On September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled “Health Officials AB 361 Social Distance Recommendation”, attached as Exhibit A to the Resolution.

State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara. Therefore, in reconsideration of the circumstances of the State of Emergency declared by Governor Newsom and findings that the State of Emergency still warrants the option of teleconferencing for City Council meetings, it is in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, we find necessity in invoking the provisions of AB 361 related to teleconferencing.
16 A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adoption of the Resolution would be in conformity with AB 361. Staff would return to the City Council no later than thirty (30) days after the adoption of the Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of the Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.

ALTERNATIVES:

N/A
FISCAL IMPACT:

None.

ATTACHMENTS
A – Resolution No. 21184
17 RESOLUTION NO. 22-1184

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA

AUTHORIZING REMOTE TELECONFERENCE MEETINGS OF THE CITY COUNCIL,

PLANNING COMMISSION, DESIGN REVIEW COMMITTEE & TOURISM ADVISORY

COMMITTEE
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic, which Proclamation remains in effect; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, modifying the teleconferencing rules set forth in the Brown Act, Government Code sections 54950 et seq., subject to compliance with certain requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08- 21, providing that the modifications to the teleconferencing rules under the Brown Act would remain in place through September 30, 2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurs during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing; and WHEREAS, on September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled "Health Officials AB 361 Social Distance Recommendation", attached hereto as Exhibit A and incorporated herein; and WHEREAS, in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, the City Council finds it necessary to invoke the provisions of AB 361 related to teleconferencing.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The recitals set forth above are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. The City Council has reconsidered the circumstances of the State of Emergency declared by Governor Newsom and finds that the State of Emergency still warrants the option of teleconferencing for City Council, Commission and Committee meetings.

SECTION 3. State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara.

Reso No. 22-1184 Remote Teleconferencing of meetings
18 SECTION 4. A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adopts this Resolution in conformity with AB 361.

SECTION 5. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of this Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.

SECTION 6. This resolution shall be effective immediately upon adoption.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED, AND ADOPTED this 11th day of July 2022.

Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:

Dave Fleishman, City Attorney Annamarie Porter, City Clerk Reso No. 22-1184 Remote Meeting Teleconferencing
19 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOL VANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1184 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of July 2022 and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
Reso No. 22-xxxx Remote Meeting Teleconferencing
20 Santa Barbara County
P�.sucH
-1 ea Ith

DEPARTMENT
Van Do-Reynoso, MPH, PhD Director
Suzanne Jacobson, CPA Chief Financial Officer
Paige Batson, MA, PHN, RN Deputy Director
Darrin Eisenbarth Deputy Director
Dana Gamble, LCSW Interim Deputy Director
Polly Baldwin, MD, MPH Meaica/ Director
Henning Ansorg, MD Health Officer

EXHIBIT A
Public Health Administration
300 North San Antonio Road • Santa Barbara, CA 93110-1316 805/681-5100 • FAX 805/681-5191
HEALTH OFFICIALS AB 361 SOCIAL DISTANCE RECOMMENDATION
Issued: September 28, 2021
COVID-19 disease prevention measures, endorsed by the Centers for Disease Control and Prevention, include vaccinations, facial coverings, increased indoor ventilation, handwashing, and physical distancing (particularly indoors).

Since March 2020, local legislative bodies-such as commissions, committees, boards, and councils- have successfully held public meetings with teleconferencing as authorized by Executive Orders issued by the Governor. Using technology to allow for virtual participation in public meetings is a social distancing measure that may help control transmission of the SARSCo V :-2 virus. Public meetings bring together many individuals (both vaccinated and potentially unvaccinated), from multiple households, in a single indoor space for an extended time. For those at increased risk for infection, or subject to an isolation or quarantine order, teleconferencing allows for full participation in public meetings, while protecting themselves and others from the CO VID-19 virus.

Utilizing teleconferencing options for public meetings is an effective and recommended social distancing measure to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 disease. This recommendation is further intended to satisfy the requirement of the Brown Act (specifically Gov't Code Section 54953(e)(l)(A)), which allows local legislative bodies in the County of Santa Barbara to use certain available teleconferencing options set forth in the Brown Act. er
County of Santa Barbara
Van�hD
Public Health Director
County of Santa Barbara
Healthy people, healthy community, healthy environment. 21 6/30/2022 1:16:17 PM Page 1 of 13
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 6/1/2022 - 6/30/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007413 City Hall 100-16002 631.96 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007638 Booster Pump Ran…100-16002 101.30 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 1351329740 Siren 100-16002 45.14 Southern California Gas Compa… 9500 05/20/2022 05/20/2022 Acct# 098 214 9500 0 100-16002 134.77 Jeff Jensen INV0009975 04/14/2022 Refund- Rental Deposit 100-16002 100.00 ZEPEDA, LUZ EVELIA INV0010096 05/31/2022 Refund- Rental Deposit 100-16002 100.00 Dalla Sanchez INV0010097 05/31/2022 Refund- Rental Deposit 100-16002 100.00 Mario Villegas INV0010098 05/31/2022 INV0010097 100-16002 120.00 Deborah Barnes INV0010099 05/18/2022 Refund- Rental Deposit 100-16002 150.00 SANTA BARBARA SKI CLUB INV0010100 05/15/2022 Refund- Rental Deposit 100-16002 125.00 Martha Guerrero INV0010101 05/14/2022 Refund- Rental Deposit 100-16002 100.00 Belinda Himel INV0010129 06/04/2022 Refund- Rental Deposit 100-16002 175.00 Donna Ineman INV0010130 06/14/2022 Refund- Rental Deposit 100-16002 100.00 Char Goetz INV0010131 06/14/2022 Refund- Rental Deposit 100-16002 450.00 Nicole Becker INV0010140 06/14/2022 Refund- Rental Deposit 100-16002 100.00 CivicPlus 224559 06/26/2022 Website Annual Fee 100-16003 4,612.85 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-21011 58,858.37 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 500-21011 16,317.35 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 501-21011 19,368.28 101,690.02
Department: 1000 - Council
Mark Infanti INV0010146 06/16/2022 Education- League of California …100-1000-100-51012 630.00 Robert Clarke INV0010147 05/01/2022 Education- JPIA Conference 100-1000-100-51012 305.76 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1000-100-51017 7.90 League of California Cities 641408 02/28/2022 Membership Dues for 2022 100-1000-100-52002 4,562.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1000-100-57009 1,841.58 Column Software PBC 8BC38120-0013 05/20/2022 Printing & Publishing 100-1000-100-57015 76.00 Column Software PBC 8BC38120-0014 05/20/2022 Printing & Publishing 100-1000-100-57015 62.04 Column Software PBC 8BC38120-0015 05/20/2022 Printing & Publishing 100-1000-100-57015 54.29 Column Software PBC 8BC38120-0016 05/20/2022 Printing & Publishing 100-1000-100-57015 69.80 Column Software PBC 8BC38120-0017 05/20/2022 Printing & Publishing 100-1000-100-57015 76.00 Column Software PBC 8BC38120-0018 05/20/2022 Prinitng & Publishing 100-1000-100-57015 68.24 Maria Shafer 2022-023 SOLV 05/25/2022 Preparation of Minutes- SRDC 100-1000-100-57016 425.00 Maria Shafer 2022-024 SOLV 06/02/2022 Preparation of Minutes- City Co…100-1000-100-57016 425.00 Maria Shafer 2022-025 SOLV 06/03/2022 Preparation of Minutes- STAC 100-1000-100-57016 106.25 Staples Advantage 3509065181 05/28/2022 Supplies- Elections 100-1000-100-59019 174.49 Islay Events 1050 05/31/2022 Audio/Video-City Council/TAC … 100-1000-100-63002 2,975.00 Department 1000 - Council Total: 11,859.35
Department: 1100 - Administration
Nielsen Building Material 37663 05/16/2022 Repairs & Maintenance- SFP 100-1100-120-43021 -0.86 Nielsen Building Material 38735 05/20/2022 Repairs & Maintenance- SPF 100-1100-120-43021 -1.19 Nielsen Building Material 41427 06/07/2022 Repairs & Maintenance- Water 100-1100-120-43021 -3.39 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 100-1100-120-43021 -11.66 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1100-120-51017 164.30 Staples Advantage 3507897133 05/14/2022 Supplies- Admin 100-1100-120-52003 39.21 Staples Advantage 3507897134 05/14/2022 Supplies- Admin 100-1100-120-52003 21.51 Staples Advantage 3507897135 05/14/2022 Supplies- Admin 100-1100-120-52003 43.00 Staples Advantage 3508396089 05/21/2022 Supplies- Admin 100-1100-120-52003 41.47 Staples Advantage 3510199413 06/11/2022 Supplies- Admin 100-1100-120-52003 217.90 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 100-1100-120-52008 200.00 Exclusive Alarm Services 011498 06/03/2022 Monitoring Security - City Hall 100-1100-120-54002 186.00 Exclusive Alarm Services 011499 06/03/2022 Monitoring Security- Annex 100-1100-120-54002 162.00 Exclusive Alarm Services 011500 06/03/2022 Monitoring Security- Generator 100-1100-120-54002 150.00 Exclusive Alarm Services 011501 06/03/2022 Monitoring Security-Maintenan…100-1100-120-54002 150.00 Agenda Item 4.d
22 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 2 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Exclusive Alarm Services 011502 06/03/2022 Monitoring Security-Water Dep… 100-1100-120-54002 150.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1100-120-57009 38,300.28 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1100-120-57009 5,053.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1100-120-57011 160.65 ADR Services, Inc. 22-3218-SFH-03 05/23/2022 Legal Services 100-1100-120-57012 1,860.00 Richards, Watson & Gershon A … 237297 05/31/2022 Legal Services- Administration 100-1100-120-57012 10,148.58 Richards, Watson & Gershon A … 237300 05/31/2022 Legal Services- Personnel 100-1100-120-57012 967.50 Richards, Watson & Gershon A … 237301 05/31/2022 Legal Services- Ad South Coast P…100-1100-120-57012 14,691.00 Infosend, Inc 210959 04/12/2022 Newsletter Spring 2022 100-1100-120-57015 1,059.67 Total Compensation Systems Inc 10496 05/16/2022 GASB 75 Full Valuation 1st Insta…100-1100-120-57016 1,800.00 Total Compensation Systems Inc 10565 05/23/2022 GASB 75 Roll Forward Valuation 100-1100-120-57016 1,710.00 HR Your Way, Inc. 1841 06/01/2022 HR Outsourcing- June 100-1100-120-57016 2,500.00 Central Courier LLC 51234 06/02/2022 Daily Bank Deposits 6/1/2022 - … 100-1100-120-57016 595.60 Robert Half International, Inc. 59853371 04/25/2022 DDill- Week Ending 4/22/22 100-1100-120-57052 1,280.80 Robert Half International, Inc. 59897947 05/02/2022 DDill- Week Ending 4/29/22 100-1100-120-57052 1,300.01 Robert Half International, Inc. 59985201 05/16/2022 DDill Week- Ending 05/13/2022 100-1100-120-57052 1,280.80 Robert Half International, Inc. 60028718 05/23/2022 DDill Week Ending 05/20/2022 100-1100-120-57052 1,280.80 Robert Half International, Inc. 60072954 05/30/2022 DDill- Week Ending 4/29/22 100-1100-120-57052 1,264.79 Robert Half International, Inc. 60115155 06/06/2022 DDill- Week Ending 6/03/22 100-1100-120-57052 1,024.64 Robert Half International, Inc. 60154991 06/13/2022 LVargas- Week Ending 06/10/22 100-1100-120-57052 1,404.00 Robert Half International, Inc. 60159902 06/13/2022 DDill- Week Ending 6/10/22 100-1100-120-57052 1,152.72 Satcom Global FZE AS06220817 06/01/2022 SIM Card 100-1100-120-60006 42.75 Comcast 0775 05/15/22 05/15/2022 Acct# 939750775 100-1100-121-57064 384.54 Bluebeam, Inc. 1451316 05/25/2022 Studio Prime Annual Subscripti… 100-1100-121-57064 2,340.00 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 100-1100-121-57064 470.82 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 100-1100-121-57064 470.82 Level 3 Communications, LLC 292929394 05/17/2022 T-1 line 100-1100-121-57064 1,190.00 Lanspeed 54272 06/01/2022 Monthly Billing - June 100-1100-121-57064 3,735.17 Lanspeed 54322 06/01/2022 Monthly Billing- May 100-1100-121-57064 135.60 Lanspeed 54323 06/01/2022 Monthly Billing - June 100-1100-121-57064 135.60 Frontier Communications 5575 05/13/2022 05/31/2022 Acct# 805 688 5575 062171 5 100-1100-121-57064 61.12 Comcast 5898 05/28/2022 06/02/2022 Acct# 8155 70 005 0125898 100-1100-121-57064 84.76 Comcast 9241 05/20/2022 05/20/2022 Acct# 8155 70 005 0009241 100-1100-121-57064 13.23 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8041 Alex Quiroz 100-1100-121-57064 1.42 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.98 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.97 Verizon Wireless Services, LLC 9906881219 05/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 0.64 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.45 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.09 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.01 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.03 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.42 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.42 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.04 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.22 Verizon Wireless Services, LLC 9906881219 05/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 0.21 Verizon Wireless Services, LLC 9906881219 05/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 0.21 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.48 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 0.37 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 9.70 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4668 Matthew Goodw… 100-1100-121-57064 10.49 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9906881219 05/19/2022 805 697-6581 Mark Infanti 100-1100-121-57064 19.41 23 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 3 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Verizon Wireless Services, LLC 9906881219 05/19/2022 805 697-6583 Claudia Orona 100-1100-121-57064 19.55 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-245-1860 Robert Clarke 100-1100-121-57064 19.75 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-9790 John Balcorta 100-1100-121-57064 20.42 Verizon Wireless Services, LLC 9906881219 05/19/2022 805 697-6584 Charlie Uhrig 100-1100-121-57064 22.03 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.88 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 22.81 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-9450 Emergency/#3 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.88 Verizon Wireless Services, LLC 9906881219 05/19/2022 Equipment 100-1100-121-57064 839.70 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4668 Matthew Goodw… 100-1100-121-57064 4.71 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-1900 Raymond Cano 100-1100-121-57064 61.27 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-9013 Jenny B 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4668 Matthew Goodw… 100-1100-121-57064 8.14 Verizon Wireless Services, LLC 9906881219 05/19/2022 805 697-6579 Jim Thomas 100-1100-121-57064 23.34 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-5093 Emergency/#5 100-1100-121-57064 23.27 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-5942 Rec Department 100-1100-121-57064 19.41 Department 1100 - Administration Total: 100,722.03
Department: 1200 - Planning & Building
California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1200-200-51017 53.33 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 100-1200-200-52008 25.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1200-200-57009 12,431.86 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1200-200-57009 17.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1200-200-57011 51.93 Richards, Watson & Gershon A … 237298 05/31/2022 Legal Services- Community Deve…100-1200-200-57012 3,105.00 Urban Planning Concepts, Inc. 10490 05/13/2022 Professional Services 04/01/20… 100-1200-200-57016 9,800.00 Urban Planning Concepts, Inc. 10491 05/13/2022 Professional Services 04/01/20… 100-1200-200-57016 600.00 Eddie Hsueh 15 06/01/2022 Code Enforcement- May 100-1200-201-57063 2,125.00 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 100-1200-210-52008 25.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1200-210-57011 21.91 Willdan Engineering 002-26432 05/13/2022 Professional Services 04/01/20… 100-1200-210-57016 1,733.20 Willdan Engineering 00226433 05/13/2022 Professional Services 04/01/22-…100-1200-210-57016 2,827.50 Willdan Engineering 00226434 05/13/2022 Professional Services 04/01/20… 100-1200-210-57016 7,150.00 Department 1200 - Planning & Building Total: 39,966.73
Department: 1300 - Parks and Recreation
Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 100-1300-300-52008 25.00 JDI Training, LLC 30-2022 04/10/2022 Education- CPR Training CLibera 100-1300-350-51012 68.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1300-350-51017 30.64 Staples Advantage 3501099414 06/11/2022 Supplies- Recreation 100-1300-350-52003 46.86 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 100-1300-350-52008 50.00 Shana DeLeon INV0010142 05/31/2022 Marketing/Advertising-Parks & … 100-1300-350-57001 465.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1300-350-57009 7,142.55 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1300-350-57009 366.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1300-350-57011 52.74 Frederick Paul Lageman INV0010137 06/14/2022 Professional Services- Special E… 100-1300-350-57016 922.50 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 100-1300-360-31008 71.05 SiteOne Landscaping Supply, LLC 120077055-001 06/07/2022 Recreation Programs- Adult Spo…100-1300-360-52005 52.26 Los Padres Soccer Referee Assoc…46 06/01/2022 Recreation Programs- Adult Spo…100-1300-360-52005 1,100.00 IB1on1 Training INV0010138 06/01/2022 Recreation Programs- Adult Soc…100-1300-360-52005 1,358.08 Santa Ynez Valley Humane Soci… 22102 05/18/2022 Recreation- Junior Vet Club April 100-1300-365-31008 1,200.00 Christophe Millner INV0010103 05/23/2022 Recreation Programs 100-1300-365-31008 336.00 Christophe Millner INV0010136 06/06/2022 Recreation- Kung Fu 100-1300-365-31008 675.50 JDI Training, LLC 88-2021 06/13/2022 Recreation Programs- Babysitter…100-1300-365-52005 1,785.00 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 100-1300-365-52005 74.05 Christophe Millner INV0010104 05/23/2022 Recreation Programs 100-1300-370-31008 91.00 24 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 4 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Christophe Millner INV0010135 06/06/2022 Recreation -Tai Chi 100-1300-370-31008 381.50 Valley Fresh Market, LLC 02-311552 05/06/2022 Recreation Programs- Special E… 100-1300-375-52005 31.64 Crystal Rocha INV0010029 05/03/2022 Recreation Program- Mother S… 100-1300-375-52005 187.50 Department 1300 - Parks and Recreation Total: 16,512.87 Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0010143 06/14/2022 SYVITBID- April (Collected in Ma…100-1400-400-43020 -1,059.84 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1400-400-51017 18.37 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1400-400-57009 4,282.26 Comcast 1629 05/15/2022 05/15/2022 Acct# 963061629 100-1400-400-59010 793.70 Frontier Communications 4056 06/11/2022 06/11/2022 Acct# 805 686 4056 091119 5 100-1400-400-59010 136.21 Merkantile, LLC INV0010105 05/26/2022 Refund- TBID Fees 700-1400-400-43001 199.00 Visit the Santa Ynez Valley INV0010143 06/14/2022 SYVITBID- April (Collected in Ma…700-1400-400-59016 51,932.16 Visit the Santa Ynez Valley INV0010143 06/14/2022 SYVITBID- April (Collected in Ma…700-1400-400-61003 1,059.84 Department 1400 - Tourism Total: 57,361.70
Department: 1600 - Public Works/Engineering
California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-300-51017 20.60 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-300-57009 4,802.10 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-300-57009 409.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1600-300-57011 68.96 O'Reilly Automotive Stores, Inc.… 4372-282655 05/24/2022 Repairs & Maintenance- HCA 100-1600-310-53003 139.79 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 100-1600-310-53003 95.86 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007896 Bar BQ 100-1600-310-55001 15.53 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007479 Parks Shop (HCA) … 100-1600-310-55001 45.24 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-310-57009 1,642.00 Valley Shield Termite and Pest … 12646 05/24/2022 Pest Management-HCA 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 12754 05/24/2022 Pest Management-HCA 100-1600-310-57057 59.00 Valley Shield Termite and Pest … 13054 06/06/2022 Pest Management-HCA 100-1600-310-57057 100.00 Procare Janitorial Supply, Inc 152255 05/27/2022 Supplies-RR#2 100-1600-320-52003 426.17 Procare Janitorial Supply, Inc 152256 05/27/2022 Supplies- RR#2 100-1600-320-52003 322.50 Procare Janitorial Supply, Inc 152471 06/03/2022 Supplies- RR#2 100-1600-320-52003 309.63 Procare Janitorial Supply, Inc 152472 06/03/2022 Supplies- RR#2 100-1600-320-52003 424.02 SiteOne Landscaping Supply, LLC 119947059-001 06/03/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 440.34 SiteOne Landscaping Supply, LLC 120004358-001 06/06/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 133.44 SiteOne Landscaping Supply, LLC 120117077-001 06/08/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 144.57 SiteOne Landscaping Supply, LLC 120121909-001 06/08/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 144.57 VTR Inc. dba Valley Tool Rentals 28085.1.2 05/25/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 231.22 Nielsen Building Material 39878 05/27/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 242.36 Farm Supply Co 57951 06/02/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 124.08 A-OK Power Equipment 657525 06/10/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 206.80 A-OK Power Equipment 657693 06/13/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 35.54 Todd Pipe & Supply S113132557.001 06/02/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 94.01 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007947 City park restroom…100-1600-320-55001 21.77 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 1840991761 1600 Mission Park… 100-1600-320-55001 76.79 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-320-57009 483.00 The Valley Gardener 31638 05/25/2022 Christmas Tree Maintenance- … 100-1600-320-57023 300.00 Procare Janitorial Supply, Inc 152261 05/27/2022 Supplies- SFP 100-1600-330-52003 265.91 Aramark Uniform Service 5020014065 05/23/2022 Supplies- Vets Hall, Annex, City … 100-1600-330-52003 43.13 Valley Fresh Market, LLC 04-537288 05/24/2022 Repairs & Maintenance- SFP 100-1600-330-53003 65.52 Nielsen Building Material 37663 05/16/2022 Repairs & Maintenance- SFP 100-1600-330-53003 46.31 Nielsen Building Material 38735 05/20/2022 Repairs & Maintenance- SPF 100-1600-330-53003 64.14 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 100-1600-330-53003 125.77 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 6518806365 900 Alamo Pintado…100-1600-330-55001 48.82 S.Y.R.W.C.D. ID #1 0001 05/26/22 05/26/2022 900 Alamo Pintado Rd. 100-1600-330-55002 2,431.82 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-330-57009 1,134.00 Valley Shield Termite and Pest … 11896 03/17/2022 Pest Management- SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 12649 05/24/2022 Pest Management-SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 12650 05/18/2022 Pest Management- SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 12656 05/18/2022 Pest Management 100-1600-330-57057 85.00 Valley Shield Termite and Pest … 13056 06/02/2022 Pest Management-SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 13058 06/08/2022 Pest Management-SFP 100-1600-330-57057 100.00 25 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 5 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount SiteOne Landscaping Supply, LLC 119298029-001 05/17/2022 Turff Repair- SFP 100-1600-330-57060 365.00 SiteOne Landscaping Supply, LLC 119298179-001 05/17/2022 Turf Repair- SFP 100-1600-330-57060 466.49 SiteOne Landscaping Supply, LLC 119298438-001 05/17/2022 Turf Repair- SFP 100-1600-330-57060 137.36 SiteOne Landscaping Supply, LLC 119609459-001 05/25/2022 Repairs & Maintenance- Comm… 100-1600-340-53003 83.41 O'Reilly Automotive Stores, Inc.… 4327-281273 05/17/2022 Repairs & Maintenance- Comm… 100-1600-340-53003 17.21 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 100-1600-340-53003 143.76 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007090 Alisal Cmmn's park…100-1600-340-55001 13.17 Inner Nature 14742 05/31/2022 Village Planter 100-1600-340-57029 2,993.00 Inner Nature 14742 05/31/2022 Village Planters Maintenance 100-1600-340-57029 250.00 Rafael Ruiz Janitor Service 1890 05/02/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1891 05/02/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1892 05/02/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1899 05/16/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1900 05/16/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1901 05/16/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1903 05/23/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1904 05/23/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1905 05/23/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1907 05/30/2022 Custodial- Restrooms 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 1908 05/30/2022 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 1909 05/30/2022 Custodial- Restrooms 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 1910 05/30/2022 Custodial- Restrooms 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 1911 05/30/2022 Custodial- Restrooms 100-1600-400-57005 275.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-600-51017 9.13 Staples Advantage 3507451307 05/07/2022 Supplies- Public Works 100-1600-600-52003 71.85 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 100-1600-600-52008 25.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-600-57009 2,128.31 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-600-57009 104.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1600-600-57011 20.28 Cole Phillips 105 06/06/2022 Engineering Intern- Stipend 100-1600-600-57016 765.00 Niles Christopher Ramos INV0010141 06/14/2022 Engineering Intern- Stipend 100-1600-600-57016 918.00 Carrs Boots & Western Wear 13172 06/06/2022 Safety Boots- JBalcorta 100-1600-605-51014 52.50 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-605-51017 22.06 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 100-1600-605-52008 25.00 Solvang Auto Repair 26380 05/26/2022 Vehicle Repairs & Maintenance 100-1600-605-53008 104.55 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-605-57009 5,142.45 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-605-57009 1,298.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1600-605-57011 38.13 TEK CONSULTING INC INV0010102 04/13/2022 Refund- Rental Deposit 100-1600-610-32004 75.00 Procare Janitorial Supply, Inc 152477 06/03/2022 Supplies-Vets Hall 100-1600-610-52003 360.62 Aramark Uniform Service 5020014065 05/23/2022 Supplies- Vets Hall, Annex, City … 100-1600-610-52003 43.12 Scott Reardon's Locksmith Servi…25379 05/19/2022 Repairs & Maintenance- Vets Ha…100-1600-610-53003 389.67 Nargan Fire Safety 29434 05/24/2022 Fire Extguishers- Veterans Hall 100-1600-610-53003 422.93 Home Depot Credit Services 4022010 06/14/2022 Repairs & Maintenance- Vets Ha…100-1600-610-53003 132.61 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 100-1600-610-53003 31.23 Southern California Gas Compa… 2500 05/24/22 05/24/2022 Acct# 194 215 2500 7 100-1600-610-55001 177.15 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007128 Memorial Bldg 100-1600-610-55001 599.87 Comcast 8155 06/05/2022 06/05/2022 Acct# 8155 70 005 0228155 100-1600-610-55001 86.06 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-610-57009 3,088.00 Valley Shield Termite and Pest … 12786 05/24/2022 Pest Management-Vets Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 13060 06/06/2022 Pest Management-Vets Hall 100-1600-610-57057 100.00 Procare Janitorial Supply, Inc 152478 06/03/2022 Supplies- City Hall 100-1600-620-52003 308.62 Aramark Uniform Service 5020014065 05/23/2022 Supplies- Vets Hall, Annex, City … 100-1600-620-52003 43.13 Nargan Fire Safety 29438 05/24/2022 Fire Extinguishers- City Hall 100-1600-620-53003 20.00 Quinn Rental Services WON30003761 06/15/2022 Generator for City hall 100-1600-620-53003 2,902.74 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007413 City Hall 100-1600-620-55001 517.05 Southern California Gas Compa… 9500 05/20/2022 05/20/2022 Acct# 098 214 9500 0 100-1600-620-55001 110.26 Aramark Uniform Service 5020014065 05/23/2022 Supplies- Vets Hall, Annex, City … 100-1600-630-52003 43.13 Valley Shield Termite and Pest … 12644 05/18/2022 Pest Management- Annex 100-1600-630-53003 75.00 Nargan Fire Safety 29436 05/24/2022 Fire Extinguishers- Maintenance 100-1600-630-53003 149.63 26 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 6 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Nargan Fire Safety 29437 05/24/2022 Fire Extinguishers- Parks 100-1600-630-53003 205.88 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 7382657678 411 Second St 100-1600-630-55001 298.73 Southern California Gas Compa… 9410 05/20/2022 05/20/2022 Acct# 188 514 9410 6 100-1600-630-55001 129.66 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-630-57009 2,367.00 Nargan Fire Safety 29440 05/24/2022 Fire Extinguishers- Visitors Cent…100-1600-650-53003 15.00 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007667 Conference Vistors 100-1600-650-55001 64.89 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-650-57009 190.00 Procare Janitorial Supply, Inc 152252 05/27/2022 Supplies-RR#1 100-1600-670-52003 498.13 Procare Janitorial Supply, Inc 152253 05/27/2022 Supplies-RR#1 100-1600-670-52003 186.32 Procare Janitorial Supply, Inc 152470 06/03/2022 Supplies- RR#1 100-1600-670-52003 387.04 Procare Janitorial Supply, Inc 152473 06/03/2022 Supplies- RR#2 100-1600-670-52003 424.02 Aramark Uniform Service 5020014054 05/23/2022 Supplies- RR#1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 2465713408 Alisal Restroom 100-1600-670-55001 125.10 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-670-57009 412.00 Procare Janitorial Supply, Inc 152257 05/27/2022 Supplies- RR#3 100-1600-680-52003 486.90 Procare Janitorial Supply, Inc 152258 05/27/2022 Supplies- RR#3 100-1600-680-52003 88.64 Procare Janitorial Supply, Inc 152474 06/03/2022 Supplies- RR#3 100-1600-680-52003 309.63 Procare Janitorial Supply, Inc 152475 06/03/2022 Supplies- RR#3 100-1600-680-52003 318.01 Procare Janitorial Supply, Inc 152476 06/03/2022 Supplies- RR#3 100-1600-680-52003 318.01 Aramark Uniform Service 5020014059 05/23/2022 Supplies- RR#3 100-1600-680-52003 299.52 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007539 Lot #3 restroom 100-1600-680-55001 443.41 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-680-57009 236.00 Carrs Boots & Western Wear 13172 06/06/2022 Safety Boots- JBalcorta 100-1600-690-51014 78.75 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-690-51017 39.29 Procare Janitorial Supply, Inc 152259 05/27/2022 Supplies- Roads 100-1600-690-52003 443.18 Procare Janitorial Supply, Inc 152260 05/27/2022 Supplies- Roads 100-1600-690-52003 88.64 Herc Rentals Inc. 32832297-001 04/26/2022 Repairs & Maintenance- Roads 100-1600-690-53003 279.30 Herc Rentals Inc. 32848691-001 05/03/2022 Repairs & Maintenance- Roads 100-1600-690-53003 279.30 Nielsen Building Material 35369 05/02/2022 Repairs & Maintenance- Roads 100-1600-690-53003 223.90 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0053695143 1250 Mission 100-1600-690-53007 14.17 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007080 City Sign HWY 246… 100-1600-690-53007 9.80 Pacific Gas & Electric Company 5526 05/16/2022 05/16/2022 Acct# 3982645526 1 100-1600-690-55006 2,565.04 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 7478349044 Tree Lighting 1663…100-1600-690-55006 37.87 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 8848923416 Tree Lighting 1637…100-1600-690-55006 22.03 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-690-57009 9,158.96 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 100-1600-690-57009 365.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1600-690-57011 77.08 Carrs Boots & Western Wear 13172 06/06/2022 Safety Boots- JBalcorta 100-1600-700-51014 26.25 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-700-51017 14.42 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-700-57009 3,361.47 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1600-700-57011 16.23 West Coast Arborists, Inc 185797 05/15/2022 Street Tree Maintenance 100-1600-700-57023 2,880.00 Pacific Gas & Electric Company 5526 05/16/2022 05/16/2022 Acct# 3982645526 1 100-1600-710-55001 2,565.03 Carrs Boots & Western Wear 13172 06/06/2022 Safety Boots- JBalcorta 100-1600-720-51014 17.50 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-720-51017 14.16 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 100-1600-720-57009 3,300.86 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 100-1600-720-57011 27.57 MNS Engineers, Inc. 80515 05/31/2022 Stormwater Management Progr…100-1600-720-57016 5,731.25 SP Maintenance Services, Inc 84185 06/01/2022 Street Sweeping 100-1600-720-57022 3,809.30 Underground Service Alert of S… 520220700 06/01/2022 Dig Safe Board Fee 100-1600-720-57028 27.80 Cannon Associates 80606 06/08/2022 Generator Specifications 300-1600-600-70105 1,235.15 Solvang Theaterfest STF060622 06/06/2022 Sidewalk Reimbursement 300-1600-600-70105 71,000.00 Department 1600 - Public Works/Engineering Total: 176,792.86 Department: 2500 - Measure A
JJ Fisher Construction, Inc 4511 06/15/2022 Storm Drain Replacement 300-2500-803-70105 21,572.33 Department 2500 - Measure A Total: 21,572.33
Department: 3500 - Solvang Mesa LLD
Pacific Gas & Electric Company 8063 05/18/22 05/18/2022 Acct# 9910298063 0 205-3500-804-55001 38.36 Department 3500 - Solvang Mesa LLD Total: 38.36
27 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 7 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Department: 5000 - Transit
Roadrunner Management Servi… 6664 06/01/2022 Farebox 502-5000-850-35021 -4,434.23 Roadrunner Management Servi… 6665 06/01/2022 Fuel Reimbursement- May 2022 502-5000-850-52015 11,923.16 Roadrunner Management Servi… 6664 06/01/2022 Comcast 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 8996 06/08/2022 Wine Country Express - Solvang …502-5000-850-56003 1,666.66 Roadrunner Management Servi… 6664 06/01/2022 SYVT Operations Contract 502-5000-850-56010 55,585.63 Moore & Associates, Inc. 22.4831 06/15/2022 SYVT Marketing Services 502-5000-850-57001 2,727.50 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 502-5000-850-57009 132.00 Moore & Associates, Inc. 22.4831 06/15/2022 Prinitng 502-5000-850-57015 1.05 Moore & Associates, Inc. 22.4832 06/15/2022 SYVT Management Services 502-5000-850-57016 6,039.25 Department 5000 - Transit Total: 73,746.02
Department: 5100 - Water
State Water Resources Control … INV0010108 05/13/2022 Education- D2 Certification 500-5100-501-51012 80.00 State Water Resources Control … INV0010109 05/13/2022 Education- Grade T2 Certificati… 500-5100-501-51012 80.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 500-5100-501-51017 93.65 USA Blue Book 005190 06/08/2022 Supplies- Water 500-5100-501-52003 339.36 ReadyRefresh by Nestle 02E6702214026 05/28/2022 Supplies- Water 500-5100-501-52003 109.16 Cal-Coast Irrigation 2205-641844 05/16/2022 Supplies- Water 500-5100-501-52003 41.16 SAF-T-FLO WATER SERVICES, INC 22-10056 06/09/2022 Supplies- Water 500-5100-501-52003 560.13 Staples Advantage 3507897131 05/14/2022 Supplies- Water 500-5100-501-52003 84.13 Staples Advantage 3507897132 05/14/2022 Supplies- Water 500-5100-501-52003 53.99 Staples Advantage 3507897136 05/14/2022 Supplies- Water 500-5100-501-52003 144.93 Staples Advantage 3508396088 05/21/2022 Supplies- Water 500-5100-501-52003 64.63 Staples Advantage 3508396090 05/21/2022 Supplies-Water 500-5100-501-52003 57.93 Harrison Hardware 504183 02/27/2022 Supplies- Water 500-5100-501-52003 188.45 Harrison Hardware 504449 05/25/2022 Supplies- Water 500-5100-501-52003 40.93 USA Blue Book 995295 05/31/2022 Supplies- Water 500-5100-501-52003 233.94 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 500-5100-501-52003 64.61 Infosend, Inc 212682 05/12/2022 Utility Bill Printing/Mailing 500-5100-501-52004 23.29 Infosend, Inc 213846 05/31/2022 Utility Bill Printing/Mailing 500-5100-501-52004 134.62 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 500-5100-501-52008 62.50 Infosend, Inc 213846 05/31/2022 Postage 500-5100-501-52008 816.70 Valley Fresh Market, LLC 04-517088 05/05/2022 Cholorination 500-5100-501-52014 4.18 Brenntag Pacific, Inc BPI247201 06/03/2022 Chorination 500-5100-501-52014 1,612.90 SiteOne Landscaping Supply, LLC 119898484-001 06/02/2022 Repairs & Maintenance- Water …500-5100-501-53003 71.98 Nargan Fire Safety 29435 05/24/2022 Fire Extinguishers- Water Depar…500-5100-501-53003 50.00 Nielsen Building Material 41427 06/07/2022 Repairs & Maintenance- Water 500-5100-501-53003 255.89 Todd Pipe & Supply S113088826.001 05/26/2022 Repairs & Maintenance- Water …500-5100-501-53003 975.49 Todd Pipe & Supply S113131757.001 06/02/2022 Repairs & Maintenance - Water 500-5100-501-53003 43.78 USA Blue Book 990637 05/25/2022 Well3 Level Transmitter 500-5100-501-53011 1,129.62 Pacific Gas & Electric Company 0769 06/11/2022 06/11/2022 Acct# 4922450769 6 500-5100-501-55005 2,998.77 Pacific Gas & Electric Company 4776 05/17/22 05/17/2022 Acct# 8496674776 2 500-5100-501-55005 2,716.89 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007414 Water Control Val… 500-5100-501-55005 9.80 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007241 Water Well #7 500-5100-501-55005 43.18 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007428 Reservoir 500-5100-501-55005 47.73 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007364 Valve Old Mill Rd 500-5100-501-55005 11.56 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007780 Well #3 500-5100-501-55005 359.52 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007110 Mun Improvement…500-5100-501-55005 15.66 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 6977181775 Booster Station 70…500-5100-501-55005 499.87 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 4486137289 146 Rancho Alisal 500-5100-501-55005 13.17 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007287 Well #4 500-5100-501-55005 2,639.48 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007323 Pump 75 HP/Well … 500-5100-501-55005 2,430.90 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007810 Pump (175 Alisal) 500-5100-501-55005 1,276.90 S.Y.R.W.C.D. ID #1 5001 05/31/22 05/26/2022 1890 Old Mill Rd. 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 05/31/22 05/26/2022 Alamo Pintado Rd. 500-5100-501-55010 1,767.62 Central Coast Water Authority INV0010145 06/13/2022 Supplemental Water Purchase P…500-5100-501-55010 26,619.00 Central Coast Water Authority June 20, 2022 06/20/2022 Supplemental Water Purchase 500-5100-501-55010 35,552.00 S.Y.R.W.C.D. ID #1 OTR 22/23 05/01/2022 DWC/CCWA Variable- May 1,20…500-5100-501-55011 128,293.94 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 500-5100-501-57009 21,830.93 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 500-5100-501-57009 8,194.00 28 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 8 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 500-5100-501-57011 116.02 Richards, Watson & Gershon A … 237299 05/31/2022 Legal Services- Water Rights Ma…500-5100-501-57012 18,112.50 Infosend, Inc 212682 05/12/2022 Printing 500-5100-501-57015 341.70 Underground Service Alert of S… 520220700 06/01/2022 Dig Safe Board Fee 500-5100-501-57028 27.80 Tyler Technologies, Inc 025-376193 05/01/2022 Utility Billing 500-5100-501-57064 20.00 Comcast 0775 05/15/22 05/15/2022 Acct# 939750775 500-5100-501-57064 47.88 Frontier Communications 1425 06/13/2022 06/13/2022 Acct# 805 686 1425 080105 5 500-5100-501-57064 167.81 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 500-5100-501-57064 58.62 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 500-5100-501-57064 58.62 Level 3 Communications, LLC 292929394 05/17/2022 T-1 line 500-5100-501-57064 148.16 Lanspeed 54272 06/01/2022 Monthly Billing - June 500-5100-501-57064 465.05 Lanspeed 54322 06/01/2022 Monthly Billing- May 500-5100-501-57064 16.88 Lanspeed 54323 06/01/2022 Monthly Billing - June 500-5100-501-57064 16.88 Frontier Communications 5575 05/13/2022 05/31/2022 Acct# 805 688 5575 062171 5 500-5100-501-57064 7.61 Comcast 5898 05/28/2022 06/02/2022 Acct# 8155 70 005 0125898 500-5100-501-57064 10.55 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-350-8659 Water iPad #1 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-245-6580 Water/SCADA Dia…500-5100-501-57064 59.83 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4659 Water On-Call Ph…500-5100-501-57064 0.17 Verizon Wireless Services, LLC 9906881219 05/19/2022 Equipment 500-5100-501-57064 104.64 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-6825 Keith Cote 500-5100-501-57064 0.24 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-350-8659 Water iPad #2 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-5645 Andrew Guynn 500-5100-501-57064 8.00 Verizon Wireless Services, LLC 9906881219 05/19/2022 Cody Kephart- 805-325-0486 500-5100-501-57064 6.52 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4424 Mike Mathews 500-5100-501-57064 33.26 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8264 Water iPad #3 500-5100-501-57064 38.01 AutoSys, LLC INV-0122 04/13/2022 Open PO for Kevin 500-5100-501-70851 1,677.08 County of Santa Barbara 675 05/24/2022 2022 WaterWise Garden Award 500-5100-501-70938 277.31 Department 5100 - Water Total: 267,464.22
Department: 5200 - Sanitary Sewer
Santa Ynez Community Service … 1314 05/25/2022 Training- WWTP 501-5200-502-51012 85.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 501-5200-502-51017 33.77 Infosend, Inc 212682 05/12/2022 Utility Bill Printing/Mailing 501-5200-502-52004 23.29 Infosend, Inc 213846 05/31/2022 Utility Bill Printing/Mailing 501-5200-502-52004 134.62 Nielsen Building Material 37068 05/11/2022 Repairs & Maintenance- WWTP 501-5200-502-53003 149.61 Advanced Automotive Solutions…33010 04/18/2022 Vehicle Repairs & Maintenance 501-5200-502-53008 160.87 Advanced Automotive Solutions…33333 06/07/2022 Vehicle Repairs & Maintenance 501-5200-502-53008 96.45 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007719 Sewage lift station… 501-5200-502-55001 159.98 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 501-5200-502-57009 7,872.19 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 501-5200-502-57009 2,799.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 501-5200-502-57011 51.93 Water Systems Consulting, Inc. 6731 04/30/2022 Sewer Master Plan Update 2021 501-5200-502-57024 1,902.50 Underground Service Alert of S… 520220700 06/01/2022 Dig Safe Board Fee 501-5200-502-57028 28.65 Tyler Technologies, Inc 025-376193 05/01/2022 Utility Billing 501-5200-502-57064 20.00 Comcast 0775 05/15/22 05/15/2022 Acct# 939750775 501-5200-502-57064 18.13 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 501-5200-502-57064 22.20 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 501-5200-502-57064 22.20 Level 3 Communications, LLC 292929394 05/17/2022 T-1 line 501-5200-502-57064 56.11 Lanspeed 54272 06/01/2022 Monthly Billing - June 501-5200-502-57064 176.12 Lanspeed 54322 06/01/2022 Monthly Billing- May 501-5200-502-57064 6.39 Lanspeed 54323 06/01/2022 Monthly Billing - June 501-5200-502-57064 6.39 Frontier Communications 5575 05/13/2022 05/31/2022 Acct# 805 688 5575 062171 5 501-5200-502-57064 2.88 Comcast 5898 05/28/2022 06/02/2022 Acct# 8155 70 005 0125898 501-5200-502-57064 4.00 Frontier Communications 7459 05/25/2022 05/25/2022 Acct# 805 688 7459 060995 5 501-5200-502-57064 87.46 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-2137 Paul Matsukas 501-5200-502-57064 0.06 Verizon Wireless Services, LLC 9906881219 05/19/2022 Equipment 501-5200-502-57064 39.63 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4664 Nathan Giacinto 501-5200-502-57064 4.30 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-245-1207 Sewer iPad 501-5200-502-57064 38.01 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-9056 -WWTP On Call 501-5200-502-57064 11.40 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8482 WWTP iPad 501-5200-502-57064 18.62 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-1898 Nick Rivera 501-5200-502-57064 0.72 29 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 9 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-2568 Trevor Holly 501-5200-502-57064 2.29 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-5943 Jeff Morss 501-5200-502-57064 0.09 Sunbeam Solar Technologies, In…JC2600x3May 05/29/2022 Sewer Line Replacement Project 804-5200-502-70105 5,296.00 Department 5200 - Sanitary Sewer Total: 19,330.86
Department: 5300 - WasteWater
Santa Ynez Community Service … 1314 05/25/2022 Training- WWTP 501-5300-503-51012 340.00 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 501-5300-503-51017 77.38 ReadyRefresh by Nestle 22E0018038034 05/28/2022 Supplies- WWTP 501-5300-503-52003 181.11 Atco International I0597336 05/26/2022 Supplies- WWTP 501-5300-503-52003 316.25 Quadlent Finance USA, Inc. 1265 05/16/22 05/16/2022 Postage 501-5300-503-52008 62.50 Buellton Auto Parts 210542 04/30/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 9.96 Nargan Fire Safety 29439 05/24/2022 Fire Extinguishers- WWTP 501-5300-503-53003 100.00 Santa Ynez Valley Hardware INV0010106 05/31/2022 Monthly Billing- May 501-5300-503-53003 21.53 Advanced Automotive Solutions…33010 04/18/2022 Vehicle Repairs & Maintenance 501-5300-503-53008 160.86 Advanced Automotive Solutions…33333 06/07/2022 Vehicle Repairs & Maintenance 501-5300-503-53008 96.44 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 402220705 Waste Str Plant 501-5300-503-55001 13,097.45 Pacific Gas & Electric Company 7582 05/18/2022 05/18/2022 0408007614 Fjord 501-5300-503-55001 1,931.35 California JPIA PRIM02097 05/16/2022 Annual Contribution Liability In… 501-5300-503-57009 18,038.20 California JPIA PROP02239 06/14/2022 All Risk Property Insurance 501-5300-503-57009 16,733.00 Oilfield Environmental & Compl…2202759 06/01/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 237.00 Oilfield Environmental & Compl…2202760 05/19/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Oilfield Environmental & Compl…2202943 06/01/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Oilfield Environmental & Compl…2203110 06/07/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Oilfield Environmental & Compl…2203251 06/07/2022 Blanket PO for lab Fees 21/22 501-5300-503-57010 299.00 Quadlent Finance USA, Inc. N9440371 06/04/2022 Lease Payments 501-5300-503-57011 107.91 Engel & Gray 25F00007 05/15/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,389.48 Engel & Gray 25M00009 05/22/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,481.62 Engel & Gray 25T00008 05/29/2022 Blanket PO for Sludge Disposal … 501-5300-503-57020 1,459.51 Comcast 0775 05/15/22 05/15/2022 Acct# 939750775 501-5300-503-57064 39.50 Kiza, Inc. 1202 06/06/2022 Monthly Internet Service- June 501-5300-503-57064 300.00 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 501-5300-503-57064 48.36 ZWorld GIS 2022-0264 06/01/2022 GIS Data Maintenance 501-5300-503-57064 48.36 Frontier Communications 2900 05/28/22 05/28/2022 Acct# 805 688 2900 110481 5 501-5300-503-57064 74.84 Level 3 Communications, LLC 292929394 05/17/2022 T-1 line 501-5300-503-57064 122.23 Lanspeed 54272 06/01/2022 Monthly Billing - June 501-5300-503-57064 383.66 Lanspeed 54322 06/01/2022 Monthly Billing- May 501-5300-503-57064 13.93 Lanspeed 54323 06/01/2022 Monthly Billing - June 501-5300-503-57064 13.93 Frontier Communications 5575 05/13/2022 05/31/2022 Acct# 805 688 5575 062171 5 501-5300-503-57064 6.28 Comcast 5898 05/28/2022 06/02/2022 Acct# 8155 70 005 0125898 501-5300-503-57064 8.70 Frontier Communications 6997 05/19/2022 05/19/2022 Acct# 805 688 6997 072877 5 501-5300-503-57064 324.83 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-757-2137 Paul Matsukas 501-5300-503-57064 0.11 Verizon Wireless Services, LLC 9906881219 05/19/2022 Equipment 501-5300-503-57064 87.07 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4664 Nathan Giacinto 501-5300-503-57064 24.13 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-2568 Trevor Holly 501-5300-503-57064 22.43 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-8482 WWTP iPad 501-5300-503-57064 19.39 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-325-9056 -WWTP On Call 501-5300-503-57064 11.87 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-4424 Mike Mathews 501-5300-503-57064 3.70 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-5943 Jeff Morss 501-5300-503-57064 0.79 Verizon Wireless Services, LLC 9906881219 05/19/2022 805-588-1898 Nick Rivera 501-5300-503-57064 0.07 Carollo Engineers, Inc FB23364 05/16/2022 WWTP Water Quality Project - … 804-5300-503-70105 2,900.00 Department 5300 - WasteWater Total: 61,491.73
Grand Total: 948,549.08
30 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 10 of 13
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 343,793.78
205 - SKYTT MESA LLMD 38.36
300 - CAPITAL PROJECTS FUND 93,807.48
500 - WATER FUND 283,781.57
501 - WASTEWATER FUND 91,994.87
502 - TRANSIT FUND 73,746.02
700 - SYV - TOURISM BUS IMP DIST 53,191.00
804 - WWTP CAPITAL PROJECTS 8,196.00
Grand Total: 948,549.08
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51012 Education 935.76
100-1000-100-51017 Workers' Comp Ins-Retro… 7.90
100-1000-100-52002 Membership Dues 4,562.00
100-1000-100-57009 Insurance 1,841.58
100-1000-100-57015 Printing and Publishing 406.37
100-1000-100-57016 Professional Services 956.25
100-1000-100-59019 Elections 174.49
100-1000-100-63002 Audio/Video System R/M 2,975.00
100-1100-120-43021 Accts Payable Discounts -17.10
100-1100-120-51017 Workers' Comp Ins-Retro… 164.30
100-1100-120-52003 Supplies 363.09
100-1100-120-52008 Postage 200.00
100-1100-120-54002 Equipment 798.00
100-1100-120-57009 Insurance 43,353.28
100-1100-120-57011 Lease Payments 160.65
100-1100-120-57012 Legal Fees 27,667.08
100-1100-120-57015 Printing and Publishing 1,059.67
100-1100-120-57016 Professional Services 6,605.60
100-1100-120-57052 Temporary Agency Servic… 9,988.56
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 10,336.15
100-1200-200-51017 Workers' Comp Ins-Retro… 53.33
100-1200-200-52008 Postage 25.00
100-1200-200-57009 Insurance 12,448.86
100-1200-200-57011 Lease Payments 51.93
100-1200-200-57012 Legal Fees 3,105.00
100-1200-200-57016 Professional Services 10,400.00
100-1200-201-57063 Code Enforcement 2,125.00
100-1200-210-52008 Postage 25.00
100-1200-210-57011 Lease Payments 21.91
100-1200-210-57016 Professional Services 11,710.70
100-1300-300-52008 Postage 25.00
100-1300-350-51012 Education 68.00
100-1300-350-51017 Workers' Comp Ins-Retro… 30.64
100-1300-350-52003 Supplies 46.86
100-1300-350-52008 Postage 50.00
100-1300-350-57001 P&R Marketing and Adver… 465.00
100-1300-350-57009 Insurance 7,508.55
100-1300-350-57011 Lease Payments 52.74
100-1300-350-57016 Professional Services 922.50
100-1300-360-31008 Recreation Fees 71.05
100-1300-360-52005 Recreation Programs 2,510.34
100-1300-365-31008 Recreation Fees 2,211.50
100-1300-365-52005 Recreation Programs 1,859.05
100-1300-370-31008 Recreation Fees 472.50
31 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 11 of 13
Account Summary
Account Number Account Name Payment Amount
100-1300-375-52005 Recreation Programs 219.14
100-1400-400-43020 TBID - Admin. Reimburse… -1,059.84
100-1400-400-51017 Workers' Comp Ins-Retro… 18.37
100-1400-400-57009 Insurance 4,282.26
100-1400-400-59010 Tourism/Marketing Expen… 929.91
100-16002 REIMBURSEABLE A/P PA… 2,533.17
100-16003 Prepaid Expenditures 4,612.85
100-1600-300-51017 Workers' Comp Ins-Retro… 20.60
100-1600-300-57009 Insurance 5,211.10
100-1600-300-57011 Lease Payments 68.96
100-1600-310-53003 Repairs and Maintenance 235.65
100-1600-310-55001 Utilities 60.77
100-1600-310-57009 Insurance 1,642.00
100-1600-310-57057 Pest Management 259.00
100-1600-320-52003 Supplies 1,482.32
100-1600-320-53003 Repairs and Maintenance 1,796.93
100-1600-320-55001 Utilities 98.56
100-1600-320-57009 Insurance 483.00
100-1600-320-57023 Tree Maintenance 300.00
100-1600-330-52003 Supplies 309.04
100-1600-330-53003 Repairs and Maintenance 301.74
100-1600-330-55001 Utilities 48.82
100-1600-330-55002 Water and Sewer Charges 2,431.82
100-1600-330-57009 Insurance 1,134.00
100-1600-330-57057 Pest Management 585.00
100-1600-330-57060 Turf Repair 968.85
100-1600-340-53003 Repairs and Maintenance 244.38
100-1600-340-55001 Utilities 13.17
100-1600-340-57029 Village Planter Maint. 3,243.00
100-1600-400-57005 Custodial-Restrooms 19,579.00
100-1600-600-51017 Workers' Comp Ins-Retro… 9.13
100-1600-600-52003 Supplies 71.85
100-1600-600-52008 Postage 25.00
100-1600-600-57009 Insurance 2,232.31
100-1600-600-57011 Lease Payments 20.28
100-1600-600-57016 Professional Services 1,683.00
100-1600-605-51014 Safety Gear 52.50
100-1600-605-51017 Workers' Comp Ins-Retro… 22.06
100-1600-605-52008 Postage 25.00
100-1600-605-53008 Vehicle Repairs & Maint. 104.55
100-1600-605-57009 Insurance 6,440.45
100-1600-605-57011 Lease Payments 38.13
100-1600-610-32004 Veteran's Bldg Rental 75.00
100-1600-610-52003 Supplies 403.74
100-1600-610-53003 Repairs and Maintenance 976.44
100-1600-610-55001 Utilities 863.08
100-1600-610-57009 Insurance 3,088.00
100-1600-610-57057 Pest Management 200.00
100-1600-620-52003 Supplies 351.75
100-1600-620-53003 Repairs and Maintenance 2,922.74
100-1600-620-55001 Utilities 627.31
100-1600-630-52003 Supplies 43.13
100-1600-630-53003 Repairs and Maintenance 430.51
100-1600-630-55001 Utilities 428.39
100-1600-630-57009 Insurance 2,367.00
100-1600-650-53003 Repairs and Maintenance 15.00
100-1600-650-55001 Utilities 64.89
100-1600-650-57009 Insurance 190.00
32 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
100-1600-670-52003 Supplies 1,757.39
100-1600-670-55001 Utilities 125.10
100-1600-670-57009 Insurance 412.00
100-1600-680-52003 Supplies 1,820.71
100-1600-680-55001 Utilities 443.41
100-1600-680-57009 Insurance 236.00
100-1600-690-51014 Safety Gear 78.75
100-1600-690-51017 Workers' Comp Ins-Retro… 39.29
100-1600-690-52003 Supplies 531.82
100-1600-690-53003 Repairs and Maintenance 782.50
100-1600-690-53007 Highway Entrance Signs 23.97
100-1600-690-55006 Street Light Power 2,624.94
100-1600-690-57009 Insurance 9,523.96
100-1600-690-57011 Lease Payments 77.08
100-1600-700-51014 Safety Gear 26.25
100-1600-700-51017 Workers' Comp Ins-Retro… 14.42
100-1600-700-57009 Insurance 3,361.47
100-1600-700-57011 Lease Payments 16.23
100-1600-700-57023 Street Tree Management 2,880.00
100-1600-710-55001 Utilities 2,565.03
100-1600-720-51014 Safety Gear 17.50
100-1600-720-51017 Workers' Comp Ins-Retro… 14.16
100-1600-720-57009 Insurance 3,300.86
100-1600-720-57011 Lease Payments 27.57
100-1600-720-57016 Professional Services - S… 5,731.25
100-1600-720-57022 Street Sweeping 3,809.30
100-1600-720-57028 Underground Alert 27.80
100-21011 Workers' Comp Payable 58,858.37
205-3500-804-55001 Utilities 38.36
300-1600-600-70105 Projects -GEN FUND 72,235.15
300-2500-803-70105 Projects -MEASURE A 21,572.33
500-21011 Workers' Comp Payable 16,317.35
500-5100-501-51012 Education 160.00
500-5100-501-51017 Workers' Comp Ins-Retro… 93.65
500-5100-501-52003 Supplies 1,983.35
500-5100-501-52004 Utility Bill Printing/Supplies 157.91 500-5100-501-52008 Postage 879.20
500-5100-501-52014 Chlorination 1,617.08
500-5100-501-53003 Repairs and Maintenance 1,397.14
500-5100-501-53011 Well Repairs and Mainten… 1,129.62
500-5100-501-55005 Power for Pumping 13,063.43
500-5100-501-55010 Purchased Water 66,766.81
500-5100-501-55011 State Water Payments 128,293.94
500-5100-501-57009 Insurance 30,024.93
500-5100-501-57011 Lease Payments 116.02
500-5100-501-57012 Legal Fees 18,112.50
500-5100-501-57015 Printing and Publishing 341.70
500-5100-501-57028 Underground Alert 27.80
500-5100-501-57064 IT Expenses - Water Fund 1,344.75
500-5100-501-70851 SCADA Upgrades 1,677.08
500-5100-501-70938 Water Conservation Progr… 277.31
501-21011 Workers' Comp Payable 19,368.28
501-5200-502-51012 Education 85.00
501-5200-502-51017 Workers' Comp Ins-Retro… 33.77
501-5200-502-52004 Utility Bill Printing/Supplies 157.91 501-5200-502-53003 Repairs and Maintenance 149.61
501-5200-502-53008 Vehicle Repairs & Maint. 257.32
501-5200-502-55001 Utilities 159.98
33 Expense Approval Report Payment Dates: 6/1/2022 - 6/30/2022 6/30/2022 1:16:17 PM Page 13 of 13
Account Summary
Account Number Account Name Payment Amount
501-5200-502-57009 Insurance 10,671.19
501-5200-502-57011 Lease Payments 51.93
501-5200-502-57024 Studies 1,902.50
501-5200-502-57028 Underground Alert 28.65
501-5200-502-57064 IT Expenses - Sewer 537.00
501-5300-503-51012 Education 340.00
501-5300-503-51017 Workers' Comp Ins-Retro… 77.38
501-5300-503-52003 Supplies 497.36
501-5300-503-52008 Postage 62.50
501-5300-503-53003 Repairs and Maintenance 131.49
501-5300-503-53008 Vehicle Repairs & Maint. 257.30
501-5300-503-55001 Utilities 15,028.80
501-5300-503-57009 Insurance 34,771.20
501-5300-503-57010 Lab Fees 1,433.00
501-5300-503-57011 Lease Payments 107.91
501-5300-503-57020 Sludge Disposal 4,330.61
501-5300-503-57064 IT Expenses - WWTP 1,554.18
502-5000-850-35021 Fare Box Revenue -4,434.23
502-5000-850-52015 Vehicle Fuel 11,923.16
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-56010 Transit Contract 55,585.63
502-5000-850-57001 Marketing & Advertising 2,727.50
502-5000-850-57009 Insurance 132.00
502-5000-850-57015 Printing and Publishing 1.05
502-5000-850-57016 Professional Services 6,039.25
700-1400-400-43001 Tourism Bus Imp Dist Ass… 199.00
700-1400-400-59016 SYVTBID Payments 51,932.16
700-1400-400-61003 City Admin Fee 1,059.84
804-5200-502-70105 Projects -SEWER 5,296.00
804-5300-503-70105 Projects -WASTEWATER 2,900.00
Grand Total: 948,549.08
Project Account Summary
Project Account Key Payment Amount
**None** 891,511.53
City 170.41
Dist 56,867.14
Grand Total: 948,549.08
34 Agenda Item: 4.e
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
Rodger Olds, Public Works Director
MEETING DATE: July 11, 2022
SUBJECT: Approve Amendment 3 to the Agreement with West Coast Arborists, Inc. for Annual City Tree Services for the additional amount of $120,000 for the 2022-23 Fiscal Year, and Authorize the City Manager to execute on behalf of the City.

RECOMMENDATION:

Authorize the City Manager to execute on behalf of the City a contract extension with West Coast Arborists, Inc. (WCA) for annual City tree services.

DISCUSSION:

The City of Solvang entered into an agreement with WCA on January 12th, 2015, for Street Tree Pruning. The agreement was amended on December 8th, 2015, to extend the contract time until June 30, 2020. In April 2020 the contract was further extended through a signed amendment; however, this was done without City Council authorization. On January 24, 2022 Council rectified this by approving a revised amendment with WCA to extend the agreement until June 30, 2022. Staff now seeks Council Approval for Amendment No. 3 which will extend the contract through fiscal year 2022/23 and incorporate an updated rate schedule. Staff recommends competitively bidding the services for consideration with fiscal year 2023/24.

WCA performs professional level tree trimming and maintenance services. They provide arborists trained to assess the health and viability of the trees within the City. The services WCA provides, compliment City parks staff to provide full service to the City for all tree related needs.

ALTERNATIVES:

Should City Council not authorize staff to execute the contract extension with WCA the City will be limited to performing minor tree work that is within the expertise and capabilities of City Staff.

FISCAL IMPACT:

The is no new fiscal impact to this action. Contracted work by WCA is funded through the existing Council approved budget and no budget amendments are necessary. It is anticipated that the work needed by the City to be performed by WCA will amount to approximately $120,000 over fiscal year 2022/23.

ATTACHMENTS:

A. Contract Amendment 3 & FY 22-23 Rate Schedule
B. Amendments 2, 1 and Original Agreement
35 AMENDMENT NO. 3
to the Agreement with

WEST COAST ARBORISTS, INC
THIS THIRD AMENDMENT is made and entered into this 1st day of July, 2022 between the CITY OF SOLVANG, a municipal corporation and Charter City (City) and WEST COAST ARBORISTS, INC. a California Corporation (Contractor). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, January 12, 2015, the First Amendment dated December 8, 2015, and the Second Amendment dated January 24, 2022, the parties agree to a contract time extension and an additional amount not to exceed $120,000.

The contract termination date is hereby extended to June 30, 2023.

The annual tree services budget shall be as approved annually by the Solvang City Council in the City's respective Fiscal Year Budget. The annual scope of services shall be as generally outlined in said approved City Fiscal Year Budget, and as further directed by the City's Public Works Director.

During FY 2022-23 work performed shall be billed in accordance with the attached West Coast Arborists, Inc.’s Rate Schedule. All remaining portions of the original Agreement and applicable portions of prior Amendments shall remain in full force and effect.

CITY OF SOLVANG WEST COAST ARBORISTS, INC

Xenia Bradford, City Manager Patrick Mahoney, President APPROVED AS TO FORM:

Dave Fleishman, City Attorney
ATTEST:

Annamarie Porter, City Clerk
Attachment A
36 37
AGREEMENT AMENDMENT NO. 2
THIS SECOND AMENDMENT is made and entered into this 24th day of January, 2022, between the CITY OF SOLVANG, a municipal corporation , and West Coast Arborists, Inc. (Contractor). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, December 18, 2014, the parties agree to a contract time extension. The contract termination date is hereby extended to June 30, 2022.

The annual tree services budget shall be as approved annually by the Solvang City Council in the City’s respective Fiscal Year Budget. The annual scope of services shall be as generally outlined in said approved City Fiscal Year Budget , and as further directed by the City’s Public Works Director.

During FY 2020-21 and FY 2021-22 work performed shall be billed in accordance with the attached WCA Rate Schedule. All remaining portions of the original Agreement and applicable portions of prior Amendments shall remain in full force and effect.

CITY OF SOLVANG
By:

Xenia Bradford - City Manager
West Coast Arborists
By:

Printed Name:

Title:

DocuSign Envelope ID: F09DAC47- 12F8-497C-80CF-68DE7254EB1F Patrick Mahoney
President
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AGREEMENT
FY 2014- 15 Street Tree Pruning Project
THIS AGREEMENT, made and entered into this 12`" day of January 2015, by and between the City of Solvang hereinafter referred to as " Agency", and West Coast Arborists, Inc., hereinafter referred to as " Contractor".

IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS HEREINAFTER SET FORTH, THE PARTIES DO HEREBY AGREE as follows:

GENERAL. For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said Agency, said Contractor agrees with said Agency to perform and complete in a workmanlike manner all work required under Agency' s Street Tree Pruning Specifications and Street Tree Pruning List, to furnish at his own expense all labor, materials, equipment, tools, transportation, and services necessary therefore, and to do everything required by the Agreement, and the said Specifications and Street Tree Pruning List, for the Total Bid Amount indicated in the Bid Proposal attached hereto and made a part hereof.

PAYMENT. For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Street Tree Pruning List( Full List) FY 2014- 15; for all loss and damages arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution ofthe work until its acceptance by said Agency, and for all risks of every description connected with the work; and for completing the work in accordance with the requirements of said Specifications and Street Tree Pruning List( Full List)— FY 2014- 15, said Agency will pay, and said Contractor shall receive, in full compensation there for, the Total Bid Amount indicated in the Bid Proposal ($ 35, 120. 00 for Full List of 400 street trees).

CONSIDERATION. The Agency hereby employs said Contractor to perform the work according to the terms of this Agreement for the abovementioned price and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance ofthe covenants herein contained.

INDEMNIFICATION. To the fullest extent permitted by law, the Contractor shall immediately and defend the City of Solvang, and its elected officials, officers, and employees from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with the performance of the Contract. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court costs; and costs of alternative dispute resolution. The Contractor' s obligation to indemnify applies regardless of whether a liability is a result ofthe negligence of any other person, unless it is adjudicated that the liability is caused by the sole active negligence or sole willful misconduct of an indemnified party.

Page 11 of 12 ends

273
WAGES. The payment of prevailing wages are required on this project. The Contractor agrees that he, or any subcontractor under him, will pay not less than the applicable prevailing rates of wages to all workmen employed in the execution of the Contract.

WORKING CONDITIONS. The Agency is a public entity in the State ofCalifornia and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and will be complied with by the Contractor.

COMPONENTS OF AGREEMENT. The Street Tree Pruning Specifications, Street Tree Pruning List, Contractor' s Bid Proposal, Insurance Requirements, and Labor Provisions, are hereby incorporated in and made part ofthis Agreement.

IN WITNESS WHEREOF, this contract has been executed on the day and year first above written.

CITY OF SOLVANG CONTRACTOR
APPROVED AS TO FORM:

C e, 7iraiii
City iorney
r
1 .

By: ' I i 1 A ti.4I By: PA./ 7-)
ayor Patrick Mahoney

ATT' ST
gl' President'--: --
c'
City erk X- Title

Page 12 of 12 ends

274
City of Solvang - Public Works Department
Street Tree Pruning List ( Full List) - FY 2014- 15
ash 198 Alisal Road 1 prune
ash 463 Alisal Road 1 prune
ash Alisal Road 1 prune corner of Alisal and Copenhagen ash 441 Alisal Road 1 prune
ash 441 Alisal Road 1 prune
ash 437 Alisal Road 1 prune
Chinese flame tree 433 Alisal Road 1 prune
ash 436 Alisal Road 1 prune
callery 425 Alisal Road 1 prune
black loqust 141 Copenhagen Dr 2 prune
Chinese flame tree Copenhagen Dr 1 prune across from Parking Lot 3 1 ash Copenhagen Dr 1 prune across from 141 Copenhagen
Peruvian pepper Copenhagen Dr 1 prune across from 141 Copenhagen Chinese flame tree 1679 Copenhagen Dr 1 prune
elm 1617 Copenhagen Dr 3 prune 1
elm 1603 Copenhagen Dr 1 prune
coast live oak 1608 Copenhagen Dr 1 prune
black loqust 1618 Copenhagen Dr 3 prune
Chinese flame tree 1634 Copenhagen Dr 2 prune
ginkgo 1640 Copenhagen Dr 1 prune
carrotwood 1642 Copenhagen Dr 1 prune
carrotwood 1660 Copenhagen Dr 1 prune
elm 1660 Copenhagen Dr 1 prune
carrotwood 1672 Copenhagen Dr 1 prune
Chinese flame tree 1676 Copenhagen Dr 1 prune
ash 1694 Copenhagen Dr 1 prune
carrotwood 404 First St 2 prune
ash 404 First St 2 prune
coast live oak 435 First St 1 prune large oak in median in street southern live oak 409 First St 1 prune
holly oak Parking Lot 3 5 prune
Chinese flame tree Parking Lot 3 4 prune
elm Parking Lot 3 2 prune
sycamore Parking Lot 3 3 prune
sycamore Municipal Parking Lot 1
i
remove very poor health, very poor structure, small tree, tree in dedine liquidamber Municipal Parking Lot 1 remove very poor health, very poor structure, small tree, tree in dedine sycamore Municipal Parking Lot 2 prune
coast live oak Oak Street Parking Lot 1 prune
holly oak 403 Oak St 2 prune
holly oak 1681 Oak St 2 prune
sycamore 1641 Oak St 1 prune
holly oak Oak St 2 prune Located at 411 Second St
holly oak 1551 Oak St 2 prune
holly oak 1547 Oak St 1 prune
holly oak 1531 Oak St 1 prune
holly oak 1520 Oak St 1 prune
holly oak 1510 Oak St 1 prune
elm 339 Second St 3 prune
sycamore Second St 1 prune In front of fire station
sycamore Memorial Parking Lot 1 prune
walnut Memorial Parking Lot 1 prune
olive Memorial Parking Lot 1 prune
callery Parking Lot 1 8 prune off Alisal
Peruvian pepper 405 Fifth St 1 prune
sycamore 1518 Mission St 3 prune
sycamore Mission St 1 prune In front of Parking Lot 3
sycamore 1576 Mission St 1 prune
sycamore 1578 Mission St 1 prune
sycamore 1584 Mission St 1 prune
sycamore 1588 Mission St 1 prune
sycamore 1607 Mission St 3 prune
sycamore 1655 Mission St 2 prune
sycamore 1665 Mission St 2 prune
sycamore 1557 Mission St 2 prune
sycamore 1539 Mission St 1 prune
sycamore 1511 Mission St 3 prune
sycamore 1511 Mission St 2 prune on Fifth St side of address mulberry 249 Willow Dr 4 prune unmarked, all mulberrys in yard mulberry 245 Willow Dr 4 prune unmarked, all mulberrys in yard mulberry 234 Willow Dr 2 prune unmarked, all mulberrys in yard mulberry 233 Willow Dr 3 prune

Page 1 ends

275
City of Solvang - Public Works Department
Street Tree Pruning List ( Full List) - FY 2014- 15
mulberry 226 Willow Dr 3 prune
callery 229 Willow Dr 1 _ prune
sycamore 221 Willow Dr. 1 prune
mulberry 187 Third St 3 prune unmarked, all mulberrys in yard mulberry 195 Third St 1 prune unmarked, all mulberrys in yard mulberry 201 Third St 3 prune unmarked, all mulberrys in yard Aleppo pine 207 Third St 1 prune near driveway
mulberry 253 Third St 3 prune unmarked, all mulberrys in yard coast live oak 253 Third St 1 prune unmarked
mulberry Third St 2 prune across street from 185 Third St mulberry 181 Third St 1 prune
mulberry 171 Third St 2 prune
mulberry 151 Third St 2 prune
mulberry 137 Third St 2 prune
mulberry 109 Third St 2 prune
mulberry 108 Third St 1 prune
mulberry 134 Third St 2 prune
mulberry 146 Third St 1 prune
mulberry 160 Third St 1 prune
sycamore Old Mill Rd 8 prune central median, south of Mission ash 349 Freya Dr 2 prune unmarked
Pepper Alamo Pintado Rd 1 prune across street from 759 Alamo Pintado Rd sycamore Alamo Pintado Rd 2 prune north of Creekside Dr sycamore Coyote Creek Rd 6 prune
walnut Coyote Creek Rd 1 prune
cottonwood Vahalla Dr near Freya Dr 1 prune
birch Vahalla Dr near Freya Dr 1 prune
sycamore 230 Vahalla Dr 1 prune
sycamore 243 Vahalla Dr 1 prune
olive 808 Kolding Ave 3 prune
callery 804 Kolding Ave 1 prune
callery 827 Kolding Ave 1 prune
Peruvian pepper 836 Kolding Ave 1 prune
callery 884 Kolding Ave 1 prune
Chinese flame tree 735 Kolding Ave 1 room 4 very poor health, very poor structure, small tree, tree in dedine Chinese flame tree 735 Kolding Ave 1 prune
Chinese flame tree Kolding Ave 1 prune across street from 767 Chinese flame tree 793 Kolding Ave 2 prune
elm 793 Kolding Ave 1 prune unmarked
Chinese flame tree 782 Kolding Ave 2 prune
Chinese flame tree 798 Kolding Ave 1 prune
valley oak 779 Kolding Ave 1 prune
sycamore 2077 Holly In 2 prune
sycamore 2093 Holly In 1 prune
sycamore 2098 Holly In 1 prune
sycamore 2090 Holly In 1 prune
sycamore 2082 Holly In 3 prune
coast live oak 2074 Holly In 1 prune
callery 2175 Rebild Dr 2 prune
Chinese flame tree 2126 Rebild Dr 1 prune
Chinese flame tree 2110 Rebild Dr 1 prune
Chinese elm 2110 Rebild Dr 1 prune
callery 2081 Rebild Dr 2 prune
Chinese elm 2105 Rebild Dr 1 prune
jacaranda 1612 Juniper Ave 1 prune
holly oak 1613 Juniper Ave 1 prune
holly oak 1656 Juniper Ave 2 prune
evergreen pear 1646 Juniper Ave 1 prune
sycamore 67 Pepperwood Way 1 prune
cork oak 53 Ironwood Way 1 prune
coast live oak 53 Ironwood Way 1 prune on Fjord side
Peruvian pepper Juniper Ave 1 prune Corner of Juniper and Alisal evergreen pear Glen Way 1 prune
evergreen pear 1691 Fjord Dr 1 prune
mulberry 1691 Fjord Dr 1 prune
evergreen pear 1675 Fjord Dr 1 remove very poor health, very poor structure, small tree, tree in decline evergreen pear 1675 Fjord Dr 1 prune
elm Fjord Dr 1 prune across street from 1667 Fjord Way
evergreen pear First St 1 prune across street from 57 First St blackwood acacia First St 1 prune across street from 63 First St valley oak 80 First St 1 prune

Page 2 of 3 ends

276
1 City of Solvang - Public Works Department
Street Tree Pruning List ( Full List) - FY 2014- 15
Brazilian pepper 116 First St 1 prune
Brazilian pepper 115 First St 1 prune
Brazilian pepper 109 First St 1 prune
Brazilian pepper 121 First St 1 prune
Brazilian pepper 127 First St 1 prune
callery 132 First St 2 prune
coast live oak 170 First St 1 prune unmarked
southern live oak 189 Manzanita Dr 1 prune
southern live oak Manzanita Dr 1 prune across street from 189 Manzanita Dr southern live oak 183 Manzanita Dr 1 prune
southern live oak Manzanita Dr 3 rune across street from 111 Manzanita Dr across street from 111 Manzanita Dr, tree has serious trunk damage from southern live oak Manzanita Dr
1 sidewalk construction, small tree, tree in decline, hazard southern live oak 111 Manzanita Dr 1 prune
callery Creekside Dr 1 prune West of 2106 Creekside Dr
callery 2106 Creekside Dr 1 prune
callery 2112 Creekside Dr 1 prune
callery 2138 Creekside Dr 1 prune
callery 2144 Creekside Dr 1 prune
birch 2144 Creekside Dr 1 prune
callery 2156 Creekside Dr 1 prune
callery 2173 Creekside Dr 1 prune
callery 2153 Creekside Dr 1 prune
callery 2141 Creekside Dr 1 prune
callery 2133 Creekside Dr 2 prune
callery 2107 Creekside Dr 1 prune
sycamore 2139 Holly 1 prune
common hackberry Elm St 6 prune south side of elementary school elm 1609 Elm St 1 prune
elm 1624 Elm St 1 prune
elm 1634 Elm St 1 prune
elm 1645 Elm St 2 prune
pine 1633 Elm St 1 prune
elm 1633 Elm St 1 prune
elm 1627 Elm St 1 prune
elm 1621 Elm St 1 prune
elm 1615 Elm St 1 prune
elm 1609 Elm St 1 prune
elm Elm St 1 prune address is 548 Atterdag Rd
Chinese flame tree Fouth Place 4 prune west side of of elementary school coast live oak 586 Fourth Place 1 prune unmarked
elm 515 Fourth Place 1 prune
elm 523 Fofth St 1 prune unmarked
coast live oak 659 Chalk Hill Rd 3 prune
coast live oak 655 Chalk Hill Rd 3 prune
coast live oak 651 Chalk Hill Rd 2 prune
callery 1669 Maple Ave 5 prune
jacaranda Maple Ave 1 prune across street from 1669 Maple Ave. sycamore Maple Ave 1 prune across street from 1669 Maple Ave.

I ash Maple Ave 1 prune across street from 1671 Maple Ave redwood Maple Ave 1 prune across street from 1671 Maple Ave ash 1676 Maple Ave 2 prune
Canary Island date palm 1677 Maple Ave. 3 prune
callery 1677 Maple Ave. 1 prune
coast live oak Maple Ave 2 prune Child care center
sycamore Maple Ave 1 prune Child care center
Peruvian pepper Westside South Alisal Rd 1 prune south of 250 Alisal Rd coast live oak Westside South Alisal Rd 2 prune south of 250 Alisal Rd coast live oak Eastside of South Alisal Rd 4 prune south of 250 Alisal Rd acacia trees Eastside of South Alisal Rd 3 prune south of 250 Alisal Rd coast live oak Eastside of South Alisal Rd 37 prune along golf course coast live oak Eastside of South Alisal Rd 1 remove dead small tree, along golf course coast live oak Westside South Alisal Rd 16 prune along golf course valley oak Eastside of South Alisal Rd 15 prune along golf course valley oak Westside South Alisal Rd 8 prune along golf course eucalytpus Eastside of South Alisal Rd 1 prune small tree, along golf course Total Trees 400

Page 3 of 3 ends

I
277

BID PROPOSAL
The undersigned, as bidder, declares that he/ she has examined all of the contract documents and specifications contained herein for the above referenced project, and that he/ she will contract with the Agency on the form of contract provided herewith to do everything necessary for the fulfillment of this contract at the price, and on the terms and conditions therein contained.

The following are included and are to be considered as forming a part of this proposal: Street Tree Pruning Specifications, and Street Tree Pruning Lists ( Full List or Priority Trees). We further agree if our proposal is accepted and a contract for the performance of the work is entered into with the Agency, to so plan the work and to prosecute it with such diligence that all of the work shall be completed within the time stipulated.

NAME OF BIDDER: West Coast Arborists, Inc.

MAILING ADDRESS: 2200 E. Via Burton
Anaheim, CA 92806
CONTRACTOR LICENSE NO.: 366764
STATE OF INCORPORATION: California
AUTHORIZED SIGNATURE:

P\
TITLE: Patrick Mahoney, President
DATE: 12/ 17/ 14
TOTAL BID AMOUNT FOR FULL LIST:
35, 120. 00

Page 9 of 12 ends

278
TOTAL BID AMOUNT FOR PRIORITY TREES:
18, 600. 00
The City of Solvang reserves the right to award a contract based on the Bid for Full List, or Bid for Priority Trees at it' s sole discretion, or reject all bids as determined to be in the best interest ofthe City.

If our proposal is accepted, we agree to sign the Agreement below, enter into a contract with the City of Solvang and furnish the required evidence of insurance within 10 days after receiving notification of award.

Page 10 of 12 ends

279
City of Solvang - Public Works Department
FY 2014- 15 Street Tree Pruning Project
Street Tree Pruning Specifications,
Notice Inviting Bids,
Bid Proposal and Agreement
Notice Inviting Bids
PUBLIC NOTICE IS HEREBY GIVEN that the City of Solvang as AGENCY, invites sealed bids for the above stated Project and will receive such bids in the office of the City Clerk, City Hall, 1644 Oak Street, Solvang, CA 93463 up to the hour of 2: 00 p. m., Thursday, December 18, 2014, when the bids will be publicly opened and read.

The Contract Documents are attached hereto at no cost to bidders. Inquiries and questions regarding this Project should be addressed to the City of Solvang, Tim Keaty, Maintenance Division Supervisor, at ( 805) 688- 5575 x228), located at 411 Second Street, Solvang, CA 93463, or timk@cityofsolvang. com.

Description and Location of Work: The work generally consists oftree pruning, tree removal, stump grinding, associated traffic control, and appurtenant work. The engineers estimated cost ofthis Project is $ 44, 000. The work is located throughout the City Limits ofthe City of Solvang.

Payment of prevailing wages pursuant to Labor Code Section 1770 et seq., is required on this project. The submission by the Contractor of certified payrolls or copies thereof, is required.

Also, in accordance with the regulations of the United States Department of Labor and the California Department of Industrial Relations, each Contractor, or subcontractor shall preserve its weekly payroll records for a period of 3 years from the date of completion ofthis contract.

Such payroll records shall be made available at all times for inspection by the City or its authorized representative.

The AGENCY reserves the right to reject any or all bids, to waive any irregularity, and to take all bids under advisement for a period of forty- five( 45) days.

Inspection of Sites of Work
Bidders are required to inspect the sites of work in order to satisfy themselves, by personal examination or by such other means, as they may prefer, of the location of the proposed work and as to the actual conditions of and at the sites of work. If, during the course of his/ her examination, a bidder finds facts or conditions which appear to him/ her to conflict with any information or data furnished him/ her, he/ she may apply to the City in writing for additional information and explanation before submitting his/ her bid.

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280
Qualifications of Bidders
Each bidder shall posses a State contractors license to perform tree pruning and removal work, and be skilled and regularly engaged in the general type of work called for on this project.

Time of Completion
The Contractor shall prosecute the work so that all portions of the project shall be complete and ready for use within sixty( 60) Working Days after the effective date of Notice to Proceed. The Contractor' s activities shall be confined to the hours between 7: 30 a.m. and 5: 30 p.m. Monday through Friday. In addition, no work shall be performed by the Contractor on Saturday, Sunday, or on Agency- designated holidays. Deviation from these working hours and work days shall not be permitted unless approved in advance by the City Inspector, except in emergencies involving immediate hazard to persons or property.

Liquidated Damages
Damages for avoidable delays shall be in the amount of$ 200. 00 for each consecutive Calendar Day in excess ofthe time specified for completion of the work.

Insurance Requirements
Contractor agrees to provide insurance in accordance with the requirements set forth here. If Contractor uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so. The following coverage will be provided by Contractor and maintained on behalf ofthe City and in accordance with the requirements set forth herein.

Commercial General Liability Insurance ( primary) shall be provided on ISO- CGL form No. CG 00 01 11 85 or 88. Policy limits shall be no less than $ 1 million dollars per occurrence for all coverage and $ 2 million dollars general aggregate. City and its employees and agents shall be added as additional insured.

Umbrella Liability Insurance ( over primary) shall apply to bodily injury/ property damage, personal injury/ advertising injury, at a minimum, and shall include a " drop down" provision providing primary coverage above a maximum $ 25, 000. 00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy. Policy limits shall be not less than $ 2 million dollars per occurrence and in the aggregate, above any limits required in the underlying policies. The policy shall have starting and ending dates concurrent with the underlying coverage.

Business Auto Coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 ( Any Auto). Limits shall be no less than$ 1 million dollars per accident.

Workers' Compensation/ Employer' s Liability shall provide workers' compensation statutory benefits as required by law. Employer' s liability limits shall be no less than one million dollars per accident or disease.

Protection and Restoration of Existing Improvements
All existing improvements, either within the right-of-way or not, including pavements, fencing, irrigation lines, etc. which are damaged by actions of the Contractor, shall be restored by the Contractor to their original or better condition at the Contractor' s expense.

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281
Public Convenience and Safety
The Contractor shall furnish, install, maintain and remove all traffic controls, signs, barricades, lights and devices required for traffic and pedestrian control and in addition, shall furnish all flagmen necessary for the safety of traffic through the work sites. The Contractor shall be fully responsible for all traffic and pedestrian safety controls during the construction period. Traffic control shall be implemented in accordance with the " California Manual on Uniform Traffic Control Devices" by the State of California Department of Transportation. Traffic control shall be coordinated for the minimum inconvenience and maximum safety of the public during the construction period.

Parking Restrictions and Posting for Tow Away
No Parking" signs posted by the Contractor shall be of heavy card stock and not less than 1. 3 square feet of surface area on the face. Background color shall be white and letters shall be printed in red water resistant ink except day, date, and time of restriction may be printed in black water resistant ink. The signs shall be printed with the words " Tow Away" and " No Parking" with a character height of not less than 2. 75 inches. The day, dated, and time of the particular restriction shall be printed or attached below the above mentioned wording in characters of not less than 2. 0 inches in height. The day of the week shall be written out or properly abbreviated with three to four letters; date or dates or restriction shall be listed completely; the beginning and ending times shall be clearly listed on the sign.

Signs shall be mounted such that the wording " No Parking" is at an elevation at least three feet above the road surface. Signs may be tied with string to trees and power poles, taped to existing sign poles, or mounted to stakes or barricades as provided by the Contractor. The signs shall be placed as needed to control the parking of cars within the construction zone; signs shall be placed at intervals of 75 feet or less within the construction zone.

Signs shall be posted and maintained by the Contractor for a period of 72 hours prior to the restrictions becoming effective. The Contractor may only post parking restrictions which are effective for the duration of the Work. Upon completion of the Work, all signs, stakes, and barricades shall be promptly and completely removed and disposed of by the Contractor.

The Contractor shall be fully responsible for the adequate removal of all parked cars. All vehicle removal shall be coordinated by the Contractor with the Solvang Police ( Sheriff) Department.

The Contractor shall notify the Sheriff Communications Center at ( 805) 686-5000 upon posting of the parking restrictions for a particular street. For removal of parked vehicles, the Contractor shall notify the Sheriff Communications Center at ( 805) 686- 5000 not less than two hours prior to the needed removal with the address nearest the parked vehicle, make, model, color and license number. The City shall not be responsible for any delay or additional costs associated with the removal of parked cars which obstruct the construction operation.

Notification to and Protection of the Public
The Contractor shall notify the occupants of properties affected by the work. Notification shall be by delivery of handbills furnished by the Contractor. Handbills shall be distributed prior to beginning of work. The handbills shall be distributed at least 48 hours, but no more than 72 hours in advance. The dates and hours of the work to be performed shall be identified on the handbill. In no event shall handbills be placed in or on any portion ofthe owner' s mailbox.

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282
The Contractor is required to make whatever provisions are necessary to protect Agency personnel and the public. The Contractor shall use foresight and shall take such precautions as his operations warrant, to protect the public from danger or loss of property which would result from interruption of public service, or from the failure of partly completed work. Unusual conditions may arise on the work which will require that immediate provisions be made to protect the public from danger or loss of property, due directly or indirectly to prosecution of work under this contract. Whenever, in the opinion of the City Inspector, an emergency exists which the Contractor has not taken sufficient precaution for the public safety, protection of utilities, and protection of adjacent structures or property, which may be damaged by the Contractor' s operations and when, in the opinion ofthe City Inspector, immediate action shall be considered necessary in order to protect the public or property, the City Inspector will order the Contractor to provide a
remedy for the unsafe condition. Such remedy shall be provided at the Contractor' s expense.

Inspection of the Work
The Contractor shall notify the City Inspector ( Maintenance Division Supervisor) at ( 805) 688- 5575 x228, forty-eight ( 48) hours in advance of the start of Work. There will be inspection of this project to ensure strict adherence to these specifications.

Responsibility for Job Site Conditions
All work shall be performed in accordance with applicable Health and Safety laws and standards including all requirements of the State of California Division of Industrial Safety. Contractor agrees that, in accordance with generally accepted construction practices, Contractor will be required to assume sole and complete responsibility for job site conditions during the course of the street tree pruning/removal work including safety of all persons and property, that this requirement shall be made to apply continuously and not be limited to normal working hours, and Contractor further agrees to defend, indemnify and hold the City of Solvang harmless from all liability and claims, real or alleged, in connection with the performance of work on this Project.

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283
Tree Removal
All trees marked " Removal" in the Tree Information Matrix shall be completely removed and disposed of including crown, trunk and stump. All waste and debris created in the project area shall be removed. The work shall include disposal of the trees and other debris off-site in a legal manner.

Stump Grinding
The Contractor shall use the most appropriate and safe method to remove stumps. The tree stump will be ground out to a depth of 6 to 8 inches below the normal surface level including all surface roots. Immediately after grinding each stump, the grindings must be removed from the work area. Adjacent sidewalks, lawns, streets, and gutters shall be cleaned. Backfill consisting of clean, earthen soil should be used to fill the cavity, free of debris, to normal ground level and seeded with an approved seeding mix to match adjacent vegetation, or as directed by the City Inspector. Do not backfill with wood chips. The Contractor' s equipment shall be capable of grinding the stumps created during this project in an eight hour day.

The vehicle and equipment shall distribute weight effectively, so as not to leave ruts on properties. Any turf damage shall be repaired by the Contractor.

The Contractor shall submit an equipment list containing a capable grinder, and 72 hour access to a backup unit if needed.

Tree Pruning
Pruning should be performed primarily to reduce hazards and improve health and aesthetics. Pruning should promote a natural appearance. Avoid a manicured or sheared look. All pruning shall be performed under the supervision of a certified arborist, and the ISA pruning guidelines shall always be followed.

Of special concern are branches overhanging roadways. These branches should be checked for structural integrity, disease, etc. Lower branches interfering with safe clearance should be removed. Higher, heavy branches overhanging the road should be removed if structurally unsound or they should be lightened through proper thinning. Since these trees have been known to unexpectedly drop branches, it is important to reduce the weight and provide greater airflow through limbs. After windstorms there is likely to be tree litter on the roadway that can interfere with safe traffic. The road should be inspected and any obstructions removed after each windstorm.

The primary goal of pruning is to preserve the health, structural integrity, beauty, and longevity of the plant. Pruning should not be regarded as a means to alter the trees' natural character but rather as a means to compliment the natural form. If not performed properly, topping, stub cutting, and topiary pruning can create defects, reduce structural integrity, increase stress, lead to harmful insect and disease infestation, lower the tree' s value, and waste both time and money.

As a rule, not more than 30% of the total foliage on typical trees should be removed at one time.

Removing too much of the canopy upsets the crown-to-root ratio and seriously affects the tree' s physiological functions. A 20- year old tree has developed 20 years' worth of leaf surface area.

This leaf surface is needed to manufacture sufficient carbohydrates to feed and support 20 years worth of branches, roots and trunks. Severe pruning cuts off a major portion of the tree' s foodPage 5 of 12 284
making potential and depletes the tree' s stored reserves. It may result in susceptibility to pests and disease.

Dead, diseased or broken branches. Remove the
J
branch just below the diseased area. Cut outside
the callus tissue that has begun to form ( see
figure at left).

Branches that obstruct. Remove or redirect
f‘ branches so that they do not obstruct pedestrian
or vehicular traffic along the roadway, and signs.

Heavy foliage overhanging the road. Reduce the
canopy density by thinning selected branches
that hang over the road from the inside. This
will open up the tree, allowing wind to pass
through.

Types of Cuts
Intemodal: Cuts made between nodes on a branch stimulate regrowth just below the cut.

Intemodal cutting is useful on young trees to direct growth in a desired direction. This cut should only be used on branches less than a 1- inch diameter. If used on larger branches, weak, upright water- sprout growth will develop.

Larger Branches: For larger branches it is
essential to remove the entire limb back to the
branch collar. Do not leave stubs; stubs are wound dre rcmore large rrunk whin . bnnchp
entries for rot- causing fungi( see figure at right). prunrog 2

1. Cut the branch five to ten inches from the i'q P.
collar. This reduces the weight so the fmal cut
y
r
will not tear. For heavy limbs, make a notch on
the underside first. ttit b„ k 4" .:
r' s,`""

2. Locate the branch bark collar and bark ridge.

The collar is the enlarged portion at the point of 1
final` ut
attachment. It is a natural defense area and
should never be removed. The bark ridge runs y""
from the crotch into the trunk( or limb).

3. Make a fmal cut as close as possible to the
branch collar without injuring or removing it. All cuts should be made with sharp and disinfected tools.

Page 6 of 12 ends

285

4. If the collar cannot be located, the angle of
the fmal cut to the trunk line( angle BAX) should
approximate the angle of the branch bark ridge to
the trunk line( angle CAX)( see figure at left).
c , a

5. Do not paint the cuts. Wound dressings do
x
not stop rot; they interfere with the natural
healing process. A ring of living tissue will form
around a correct cut after one growing season.

First cm I
1 11 t
Terminal Branches: Shorten an upright
branch/ leader by cutting it back to a lateral
growing in a suitable direction. This lateral will
become the new leader( see figure at right). i

1. Select the desired lateral. It should be at least i
one-third the diameter of the terminal.

Film cut r '+-• .,,

2. Stub cut the terminal 5- 10 inches before the
lateral.

3. Make a fmal cut outside the desired lateral' s bark ridge. Do not remove or cut into the branch bark ridge. Do not paint the cut.

Proper pruning enables trees to heal quicker and more completely. This reduces infection and decay, lengthens the life oftrees, and increases their beauty and value. Unnecessary or improper pruning is a waste of money and can be very harmful to a valuable resource.

Topping
Pruning generally should not be done to reduce the overall height of the trees or to keep all trees at some arbitrary height or spread. Topping is the drastic removal or cutting back of large branches. The tree is pruned like a hedge or rose bush and main branches are cut to stubs.

Topping injures trees severely and is generally not an acceptable practice( see figure below).

Topping disturbs the crown- to-root ratio and severely depletes the trees food- making potential.

It is an open invitation for the trees' slow starvation. Large branch stubs seldom close or callus leaving the stubs vulnerable to insects and decay. Limited topping may be necessitated on trees affected by canopy dieback and is acceptable in these instances.

Topping stimulates the regrowth of structurally unsound, dense upright branches. These water

Page 7 of 12 ends

286
sprouts are weak and more susceptible to disease and insects.

Since water sprout regrowth is generally rapid,
a topped tree will grow back to its original
height faster and denser than a properly
thinned tree. Thus, topping at best, is only a
0) or
temporary solution.

NI' r ToPP in disfi es the tree. Th s g
e tubs,
el s;
p
ye °
erif
broom-like sprout growth and pruning cuts
l' are unsightly and mutilate its natural beauty.
iiii0'-
k r -. - ff4 If it is very obvious the tree has just been pruned, it has probably been pruned
incorrectly.
1 Timing and Frequency of Pruning
i' 1 Using a general rule, prune when the tree is
naturally under the least amount of stress.

Avoid pruning during the hot summer months
as this increases the chance for sunburn damage. Sunburn areas result in an open wound. Trees will produce water sprouts in reaction to the new light intensity in an effort to protect itself from scalding. This growth will often create more work during the next pruning cycle.

Measurement and Payment
Full compensation for the preceding requirements shall be included in the lump sum price bid and shall include furnishing all labor, materials, tools, equipment, incidentals, and appurtenant work required to complete the work as shown on the Street Tree Pruning List and in accordance with these specifications. No additional compensation will be allowed.

Page 8 of 12 ends

287
Agenda Item: 4.f
Solvang City Council STAFF REPORT
PREPARED BY: Laurie Tamura, Planning Consultant
Craig Steele, Interim Assistant City Attorney
MEETING DATE: July 11, 2022
SUBJECT: For Second Reading, Adopt Ordinance No. 22-0358 amending Title 11 of the Solvang Municipal Code to address food trucks and other vending on private property in the City of Solvang and make a determination of exemption under the California Environmental Quality Act (CEQA) RECOMMENDATION:

That the City Council Adopt Ordinance No. 22-0358 for the second reading amending Title 11 to prohibit food trucks and other vending from mobile conveyances on private property, except for under a special use permit, in all areas of the City.

DISCUSSION:

Staff has recently received several inquiries about potentially placing food trucks in the TRC and sought the Planning Commission’s direction on whether and how to address food trucks and other vending on private property in the TRC and other commercial zones. A city may limit the operation of food trucks on public streets with time, place, and manner restrictions that seek to mitigate the impacts of the use.

These limitations are generally permitted to be only health and safety regulations, under the Authority of California Vehicle Code Section 22455. Cities may not ban food truck vending on public streets.

Barajas v. City of Anaheim, 15 Cal. App. 4th 1808 (1993). Cities also are permitted to regulate sidewalk vending, and Solvang has already adopted a comprehensive set of sidewalk vending regulations consistent with State law.

The Planning Commission considered this issue at its April 4, 2022 meeting and directed staff to return with proposed code amendments prohibiting vending on private property in the TRC. Consistent with this direction, Staff proposed for consideration a subsection F, a new subsection, of Section 11-12-7 (Business Uses) at the May 2, 2022 Planning Commission meeting.

At the May 2, 2022 meeting the Planning Commission held a public hearing and further directed staff to research and provide information to the Commission on the issue of whether food truck operations can be prohibited on private property in all zones. Food trucks, which primarily provide walk-up service from temporary locations, can be like walk-up food service windows at a fixed location. The same or similar community impacts and zoning considerations can be associated with both uses. Because of the “popup” nature of food trucks, however, there typically is not the same permanency associated with the walk-up food service windows since there is not a fixed location with seating areas and amenities.

The research performed by the City Attorney’s office did not find any State law that preempts the City from adopting regulations on, or prohibiting, food truck operations on private property. Arguably, because mobile food truck vending is not an expressly permitted use on private property in any zone in the City, the use is already prohibited. However, there are provisions of the Municipal Code, if broadly interpreted, that could be argued to allow some type of temporary food service from a food truck. For 288
example, the Commercial districts permit “outdoor barbecues” if associated with a food-serving use. It would be a stretch to argue that also permits anything other than a barbecue truck, but the claim could be made. If it is the City’s intent to prohibit the use, a specific Municipal Code section to that effect would avoid any confusion.

The City Attorney’s office’s limited review of municipal code limitations in other cities did not find absolute bans on this type of use. Rather, most cities do not regulate food trucks on private property.

Those that do tend to range from making the use permitted in limited zone, to prohibiting the use with the exception of events that are permitted under a temporary use permit or special event permit. The latter type of regulation would allow the City to permit food trucks on private property for a limited time in an appropriate circumstance, such as a special event, but not as a regular occurrence. Typically, this type of temporary permit is issued as a director-level review because, in many cases, the impacts are limited and time before a proposed use can be short. Allowing a limited temporary permit opportunity with policy direction to staff could be a way to offer private property owners the flexibility to use a food truck in an appropriate circumstance.

The Planning Commission considered the draft code amendments incorporating their feedback from the May 2, 2022 meeting at the June 13, 2022 meeting. The Commissioners requested that the provision from the draft language about conditional use permits and parking lot sales be removed and voted 4-0, with one Commissioner having recused himself from discussion and voting, to approve the resolution with that change.

ALTERNATIVES:

Provide further direction to staff.

FISCAL IMPACT:

Adoption of the Ordinance may result in minor costs of recodification and implementation of ordinance changes but such costs are expected to be within existing budgetary limits.

ATTACHMENTS:

A –Ordinance No. 22-0358
289
ORDINANCE NO. 22-358

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, AMENDING TITLE 11 OF THE SOLVANG MUNICIPAL CODE TO ADDRESS FOOD

TRUCKS AND OTHER VENDING ON PRIVATE PROPERTY IN THE CITY OF

SOLVANG AND MAKE A DETERMINATION OF EXEMPTION UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the Solvang Municipal Code currently allows mobile vending on public property; and
WHEREAS, there have been several inquiries to the Planning Division regarding parking food trucks on private property in the City; and
WHEREAS, on April 4, 2022 the Planning Commission considered the food trucks and other vending and directed staff to develop code language to prohibit vending on private property in the Tourist Related Commercial (TRC) zone; and
WHEREAS, on May 2, 2022 the Planning Commission considered initial recommendations from staff and provided guidance on additional criteria such prohibiting food trucks and other vending on private property in all zones of the City, unless such use is permitted under a special event permit issued pursuant to the applicable provisions of Title 11; and WHEREAS, on June 6, 2022 the Planning Commission at a duly noticed public hearing adopted Resolution 22-04 recommending the City Council adopt an ordinance amending Title 11 of the Solvang Municipal Code to address food trucks and other vending on private property in the City of Solvang and make a determination of exemption under CEQA; and
WHEREAS, the City Council determines that the proposed amendments are consistent with the general plan, the requirements of state planning and zoning laws and other provisions of Title 11 of the Solvang Municipal Code; and
WHEREAS, the City Council determines that the proposed amendments are in the interests of the general community welfare; and
WHEREAS, the City Council determines that the proposed amendments are consistent with good zoning and planning practices; and
WHEREAS, the City Council determines that it can be seen with certainty that there is no possibility the proposed amendments will have a significant effect on the environment and is therefore not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); and
WHEREAS, the City Council finds it necessary to amend the Solvang Municipal Code to address food trucks and other vending on private property in the City of Solvang.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. Section 11-12-7 Business Uses of the Solvang Municipal Code is hereby revised to add Subsection F and to read as follows:

F. Vending on Private Property. No person shall sell, provide or serve consumable goods, such as food and beverages, and/or provide or sell non-consumable goods to the general public from a motor vehicle, as defined in the California Vehicle Code, or from any other conveyance, whether motorized or not, on private property in any zone in the Attachment A
290
City, unless such use is permitted under a special event permit issued pursuant to the applicable provisions of this Code.

SECTION 2. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to § 15061(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment.

SECTION 3. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

INTRODUCED at a regular meeting of the City Council held on the 27th day of June 2022 and PASSED, APPROVED, AND ADOPTED on this 11th day of July, 2022 ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 291

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 22-0358 was duly introduced at a regular meeting of the City Council held on the 27th day of June, 2022, and was duly adopted at a regular meeting of said City Council held on the 11th day of July 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
292
Agenda Item: 4.g
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
Rodger Olds, Public Works Director
MEETING DATE: July 11, 2022
SUBJECT: Approve Amendment 1 to the Agreement with California Concrete Grinding LLC, Inc for City Sidewalk Inspection Grinding and Repair for the additional amount not to exceed $46,000 and to extend the term to December 31, 2022, and Authorize the City Manager to execute on behalf of the City.

RECOMMENDATION:

Authorize the City Manager to execute on behalf of the City a contract extension with California Concrete Grinding LLC for the survey, inspection, grinding and repair of City owned sidewalks, curbs, gutters, and other pedestrian pathways.

DISCUSSION:

The City of Solvang entered into an agreement with California Concrete Grinding LLC on October 9, 2012 for the survey and grinding of City sidewalks. Staff has met with representatives from California Concrete Grinding and have agreed to extend the current contract at the current billing rates for an additional 6 months until December 31, 2022 to complete this year’s on-going program. Upon completion of the 2022 program, the City will competitively bid the services for further extensions.

California Concrete Grinding performs surveys of the City sidewalk network, performs grinding of uplifted concrete or paver sidewalks where possible and provides a list of recommended repairs to City Engineering staff for consideration to include in upcoming capital projects to repair the sidewalk.

ALTERNATIVES:

Should City Council not authorize staff to execute the contract extension with California Concrete Grinding the City will be responsible to survey the City sidewalks and perform repairs with Public Works maintenance staff.

FISCAL IMPACT:

The is no new fiscal impact to this action. Contracted work by California Concrete Grinding is funded through the existing Council approved budget and no budget amendments are necessary. It is anticipated that the work needed by the City to be performed by California Concrete Grinding for the remainder of the calendar year will amount to approximately $46,000.

ATTACHMENTS:

A. Contract Amendment 1
B. Original Agreement
293
AMENDMENT NO. 1
to the Agreement with

CALIFORNIA CONCRETE GRINDING LLC
THIS FIRST AMENDMENT is made and entered into this 1st day of July, 2022 between the CITY OF SOLVANG, a municipal corporation and Charter City (City) and CALIFORNIA CONCRETE GRINDING LLC a California Limited Liability Company (Contractor). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, October 9, 2017, for City Sidewalk Inspection Grinding and Repair, the parties agree to a contract time extension and an additional $46,000 for services. The contract termination date is hereby extended to December 31, 2022.

The annual Sidewalk Grinding & Repair Services shall be as approved annually by the Solvang City Council in the City's respective Fiscal Year Budget. The annual scope of services shall be as generally outlined in said approved City Fiscal Year Budget, and as further directed by the City's Public Works Director.

During the extended period of this Amendment to the Agreement work performed shall be billed in accordance with the attached Fee Schedule. All remaining portions of the original Agreement shall remain in full force and effect.

CITY OF SOLVANG CALIFORNIA CONCRETE GRINDING LLC

Xenia Bradford, City Manager Nikole Thek, Managing Member APPROVED AS TO FORM:

Dave Fleishman, City Attorney
ATTEST:

Annamarie Porter, City Clerk
Attachment A
294

CITY OF SOLVANG

VENDOR AGREEMENT FOR REOCCURRING SERVICES
: This VENDOR AGREEMENT FOR REOCCURING SERVICES ("AGREEMENT") is made : and entered into as of October 9, 2017 (the "Effective Date"), by and between the City of i Solvang, a municipal corporation ("AGENCY"), and California Concrete Grinding : ("VENDOR").

RECITALS:
1AGENCY wishes to retain the services of an experienced and qualified VENDOR to provide I Sidewalk Grinding & Repair Services for the City of Solvang.

I
: VENDOR represents and warrants that it is licensed and qualified to perform those services.

I AGREEMENT:

I'. SERVICES TO BE PERFORMED BY VENDOR
II.

VENDOR will provide the services listed in the Scope of Services attached hereto as Exhibit A. VENDOR warrants that all work and services set forth in th� Scope of Services will be performed in a competent, professional and satisfactory manner.

STANDARDS OF PERFORMANCE
A. General. VENDOR agrees services shall be performed in accordance with generally accepted industry practices and in a manner consistent with the level of care and skill ordinarily exercised by members ofVENDOR's profession currently practicing under similar conditions. Whenever the scope of services involves approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the Scope of Services, and not acceptance of any responsibility for the work. Such approval does not relieve the VENDOR of responsibility for complying with laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of VENDOR or its subcontractors. If VENDOR is retained to perform services requiring a license, certification, registration or other similar requirement under California law, VENDOR shall maintain that license, certification, registration or other similar requirement throughout the term of this AGREEMENT.

B. Protection of the Public. The VENDOR is required to make whatever provisions are necessary to protect AGENCY personnel and the public. The VENDOR shall use foresight and shall take such precautions as its operations warrant, to protect the public from danger, injury or loss of property which would result from performance of its operations.

C. Noise Control Requirements. The VENDOR shall comply with all local noise level rules, regulations, and ordinances which apply to any work performed pursuant to this AGREEMENT. It is the responsibility of the VENDOR to become familiar with all local noise level rules, regulations, and ordinances. The Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 1 of14 Attachment B
295
use of excessively loud machinery and equipment shall be avoided. Operations and equipment producing noise are restricted to the hours of 7:00 a.m. to 4:00 p.m. Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler.

D. Traffic Safety & Convenience. The VENDOR shall perform its operations to minimize impact to the public right-of-way, roadway, and traveling public. The VENDOR shall not block driveways or obstruct the flow of traffic during performance of services under this AGREEMENT.

E. Water Conservation. The VENDOR shall minimize the use of water during performance of services under this AGREEMENT. Washing of equipment, machinery and tools shall be performed by VENDOR outside of the City limits.

F. Protection of Existing Facilities and Structures. The VENDOR shall exercise due care in protecting from damage all existing facilities, structures, and utilities both above surface and underground while performing the services under this AGREEMENT. Any damage to property deemed by City to be caused by the VENDOR's neglect shall be corrected or paid for by the VENDOR at no additional cost to the City.

IIL WORK OUTSIDE CONTRACT SCOPE
No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The City may order changes or additions to the scope of services. Whether a change or addition to the scope of services is proposed by the VENDOR or ordered by the City, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

IVJ TERM
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Unless earlier terminated in accordance with Paragraph 4 below, the AGREEMENT will continue in full force and effect from the Effective Date through June 30, 2022. Upon mutual written AGREEMENT, the term of this AGREEMENT can be extended for up to four (4) years as the parties agree.

COMPENSATION
A. Vendor's Fee. For services rendered pursuant to this AGREEMENT, VENDOR will be paid in accordance with the Fee Schedule (Bid) attached hereto as Exhibit A, provided, however, that in no event will the total amount of money paid the VENDOR, for services initially contemplated by this AGREEMENT, exceed the sum of $18,783.60 per fiscal year ("Agreement Sum"), unless otherwise first Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 2 of14 296
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approved in writing by AGENCY. Should this AGREEMENTbe renewed, the VENDOR's fee may be adjusted upon the written AGREEMENT of the parties.

B. Schedule of Payment. Provided the VENDOR is not in default under the terms of this AGREEMENT, upon presentation of an invoice, VENDOR will be paid the fees described in Paragraph 3.A. above, according to the Fee Schedule (Bid).

Payment will be due within thirty (30) days after the date of the invoice.

VJ: OBLIGATIONS OF VENDOR
A.

Contract Management and Service Performance. VENDOR shall assign a project manager who shall personally direct and supervise the completion of all services provided under this AGREEMENT. VENDOR represents that it has the qualifications, experience, equipment and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this AGREEMENT, have in full force and affect all licenses required of it by law. VENDOR agrees to devote the hours and the human resources necessary to timely perform the services set forth in this AGREEMENT in an efficient, professional, and effective manner.

Supervision. The VENDOR shall assign a supervisor who shall be on duty and available during regular working hours for the duration of this AGREEMENT.

Supervisors shall have a minimum of three (3) yeai;s of supervisory experience in services provided. The Supervisor and his/her staff shall have expertise and experience in services provided. Supervisor shall be capable of communicating effectively both in written and spoken English, and have experience in Public Works services of the type being provided under this AGREEMENT. The Supervisor or any member of his/her staff determined by the City not effectively meeting or exceeding the aforementioned requirements are to be replaced immediately upon request.

Emergency Numbers. The VENDOR shall furnish the City with two (2) emergency telephone numbers which can be called 24 hours a day during emergency conditions. The VENDOR shall make available personnel who will respond within two (2) hours from time of notification of emergency situations to alleviate emergency situations should they arise.

Dress Code and Appearance. The VENDOR shall provide uniforms for employees performing services under this AGREEMENT which meet industry standards. Sufficient clothing changes shall be provided to present a neat and clean appearance of personnel at all times. All employees working in or around right-of-way must wear reflective safety vests meeting ANSI/ISEA 207-2006 Class II Standards and, as appropriate, safety helmets, safety goggles, and other safety gear.

Interaction with Public. All of the VENDOR's employees shall exhibit and practice courteous and ethical behavior while performing services under this AGREEMENT and during all times of interaction with the public. All personnel shall be capable of basic communication skills in the English language.

Safety. VENDOR shall be solely responsible for providing a safe work place, and compliance with standards and regulations of the Federal Occupational Safety and Health Act (OSHA), California Division oflndustrial Safety Orders (CDIS), and any other applicable governmental law.

Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page3 of14 297
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G. Equipment, Tools, Instruments and Facilities. VENDOR shall provide all equipment, tools, instruments and facilities to perform the services under this AGREEMENT. The VENDOR shall arrange for and maintain a safe and secure storage site for all equipment and materials while actively performing work within the City.

H. Project Inspections. Upon request, the VENDOR shall walk the project with the City representative for the purpose of determining compliance with the Scope of Services, or to discuss required work.

I. Workers' Compensation and Other Employee Benefits. City and VENDOR intend and agree that VENDOR is an independent contractor of City and agree that VENDOR and VENDOR's employees and agents have no right to Workers' Compensation and other City-sponsored employee benefits. VENDOR agrees to provide Workers' Compensation and other employee benefits, where required by law, for VENDOR's employees and agents. VENDOR agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of VENDOR and any ofVENDOR's employees or agents.

VII� OBLIGATIONS OF CITY
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City employees, agents and officers of the City agree to disclose information relevant to the Scope of Services to VENDOR.

TERMINATION OF AGREEMENT
A. The AGENCY may at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the VENDOR at least thirty (30) days prior written notice. Upon receipt of said notice, the VENDOR shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If the AGENCY suspends or terminates a , portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT.

B. In the event this AGREEMENT is terminated pursuant to this Section, the AGENCY shall pay to VENDOR the actual value of the work performed up to the time of termination, provided that the work performed is of value to the AGENCY. Upon termination of the AGREEMENT pursuant to this Section, the VENDOR will submit an invoice to the AGENCY pursuant to Section 3.

FORCE MAJEURE
If any party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials or reasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party's performance shall be excused for a period equal to the period of such cause for failure to perform.

X. RETENTION OF FUNDS
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VENDOR authorizes AGENCY to deduct from any amount payable to VENDOR (whether or not arising out of this AGREEMENT) any amounts the payment of which may be in dispute or that are necessary to compensate AGENCY for any losses, costs, liabilities, or damages suffered by AGENCY, and all amounts for which AGENCY may be liable to third parties, by reason ofVENDOR's acts or omissions in performing or failing to perform VENDOR's obligations under this AGREEMENT. In the event that any claim is made by a third party, the amount or validity of which is disputed by VENDOR, or any indebtedness exists that appears to be the basis for a claim of lien, AGENCY may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of AGENCY to exercise the right to deduct or to withhold will not, however, affect the obligations of VENDOR to insure, indemnify, and protect AGENCY as elsewhere provided in this AGREEMENT.

AGENCY REPRESENTATIVE
· The Public Works Director is designated as the "AGENCY Representative", authorized to act in its behalf with respect to the work and services specified in this AGREEMENT and to make all decisions in connection with this AGREEMENT. Whenever approval, directions, or other actions are required by AGENCY under this AGREEMENT, those actions will be taken by the AGENCY Representative, unless otherwise stated. The AGENCY's City Manager has the right to designate another AGENCY Representative at any time, by providing notice to VENDOR.

VENDOR REPRESENTATIVE{S)
The following principal(s) of VENDOR are designated as being the principal(s) and representative(s) of VENDOR authorized to act in its behalf with respect to the work specified in this AGREEMENT and make all decisions in connection with this AGREEMENT:

Nikole Thek, Owner

XIIIJ INDEPENDENT CONTRACTOR
The VENDOR is, and at all times will remain as to AGENCY, a wholly independent contractor. Neither AGENCY nor any of its officials, employees or agents will have control over the conduct of the VENDOR or any of the VENDOR's employees, except as otherwise set forth in this AGREEMENT. The VENDOR may not, at any time or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of AGENCY.

XIV; BUSINESS CERTIFICATE
The VENDOR must obtain a City of Solvang Business Certificate prior to the start of work under this AGREEMENT, and annually throughout the term of this AGREEMENT.

XV. OTHER LICENSES AND PERMITS
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VENDOR warrants that it has all professional, contracting and other permits and licenses required to undertake the work contemplated by this AGREEMENT.

VENDOR'S ACCOUNTING RECORDS; OTHER PROJECT RECORDS
Records of the VENDOR's time pertaining to the project, and records of accounts between AGENCY and the VENDOR, will be kept on a generally recognized accounting basis. VENDOR will also maintain all other records, including without limitation specifications, drawings, progress reports and the like, relating to the project and scope of services. Upon 24-hour notice by AGENCY, all records shall be made available to AGENCY for inspection and review during normal working hours. VENDOR shall provide copies to AGENCY upon request, and shall maintain these records for three (3) years after final payment.

INDEMNIFICATION
VENDOR shall indemnify, defend, and hold harmless the AGENCY, and its officers, employees and agents, from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs oflitigation ("claims"), arising out of the VENDOR's performance of its obligations under this AGREEMENT or out of the operations conducted by VENDOR, including the AGENCY's active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the AGENCY. In the event the AGENCY indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from VENDOR's performance of this AGREEMENT, the VENDOR shall provide a defense to the AGENCY indemnitees, or at the AGENCY's option, reimburse the AGENCY their costs of defense, including reasonable legal fees, incurred in defense of such claims.

Payment by AGENCY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between VENDOR and AGENCY, as to whether liability arises from the sole negligence of the AGENCY or its officers, employees, or agents, VENDOR will be obligated to pay for AGENCY's defense until such time as a final judgment has been entered adjudicating the AGENCY as solely negligent. VENDOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation.

NON-LIABILITY OF AGENCY OFFICERS AND EMPLOYEES
No officer or employee of AGENCY will be personally liable to VENDOR, in the event of any default or breach by the AGENCY or for any amount that may become due to VENDOR.

XIX. INSURANCE
Without limiting VENDOR's indemnification of AGENCY, and prior to commencement of Work, VENDOR shall obtain, provide and maintain at its own expense during the term Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 6 of14 300
of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to AGENCY.

General Liability Insurance. VENDOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.

Automobile Liability Insurance. VENDOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the VENDOR arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Workers' Compensation Insurance. VENDOR shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000). A Waiver of-Subrogation endorsement is required.

Other Provisions or Requirements:

Proof of Insurance. VENDOR shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with an endorsement for workers' compensation. Insurance certificates and endorsements must be approved by AGENCY's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of Coverage. VENDOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the services hereunder by VENDOR, its agents, representatives, employees or subcontractors.

Primary/Non-Contributing. Coverage provided by VENDOR shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance.

Agency's Rights of Enforcement. In the event any policy of insurance requ�red under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by VENDOR or AGENCY will withhold amounts sufficient to pay premium from VENDOR payments.

Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 7 of14 301
Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' Rating of A- ( or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the AGENCY's Risk Manager.

Enforcement of Contract Provisions (Non Estoppel). VENDOR acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform VENDOR of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.

Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be a:ll inclusive, or to the exclusion of other coverage, or a waiver of any type. If the VENDOR maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the VENDOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY.

Notice of Cancellation. VENDOR agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation ( except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional Insured Status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, and agents shall be additional insureds under such policies.

Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.

Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that VENDOR's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits ofliability. The policy(ies) shall not contain any cross-liability exclusions.

Pass Through Clause. VENDOR agrees to ensure that its sub-consultants, subcontractors, and any other party involved with the scope of services/project who is brought onto or involved in the project by VENDOR, provide the same minimum insurance coverage and endorsements required of VENDOR. VENDOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. VENDOR Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 8 of14 302
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agrees that upon request, all AGREEMENTS with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review.

Agency's Right to Revise Specifications. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the VENDOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the VENDOR, the AGENCY and VENDOR may renegotiate VENDOR's compensation.

Self-Insured Retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY.

Timely Notice of Claims. VENDOR shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from VENDOR's performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance. VENDOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

SUBCONTRACTORS
Before VENDOR retains or hires a subcontractor to provide any work, labor, or services relative to this AGREEMENT, VENDOR must:

A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to AGENCY;
B. Present to the AGENCY the form of subcontract that will be used with the subcontractor for AGENCY's approval, which approval will not be unreasonably withheld. Such subcontract AGREEMENT must include an indemnity agreement that is generally in accord with the indemnity obligations contained in Paragraph 13 of this AGREEMENT and must specifically name the AGENCY as an indemnified party; and
C. Secure from the subcontractor evidence of insurance coverage that meets with this AGREEMENT including naming the AGENCY as an additional insured as required by this AGREEMENT, unless such requirement is waived in writing by the AGENCY Risk Manager as provided in Paragraph 17 below.

CONFLICT OF INTEREST
No officer or employee of the AGENCY may have any financial interest, direct or indirect, in this AGREEMENT, nor may any officer or employee participate in any decision relating to the AGREEMENT that effects the officer or employee's financial interest or the financial interest of any corporation, partnership or association in which Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 9 of14 303
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the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation.

No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

NOTICE
All notices, requests, demands, or other communications under this AGREEMENT will be in writing. Notice will be sufficiently given for all purposes as follows:

A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.

B. Certified mail. When mailed certified mail, return receipt requested; notice is effective on receipt, if delivery is confirmed by a return receipt.

C. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender's account; notice is effective on delivery, if delivery is confirmed by the delivery service.

Addresses for purpose of giving notice are as follows:

To AGENCY:

To VENDOR:

City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
California Concrete Grinding
712 Elm Court
Paso Robles, CA 93446
Attention: Nikole Thek
D. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

E. Either party may change its address by giving the other party notice of the change in any manner permitted by this AGREEMENT. Any change in address that is not provided to the other party will not void delivery of any notice under this .Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 10 of14 304
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AGREEMENT, and delivery to the last known address shall be deemed sufficient for notice under this AGREEMENT.

PROIDBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This AGREEMENT and all exhibits are binding on the heirs, successors, and assigns of the parties. The AGREEMENT may not be assigned or subcontracted by either AGENCY or VENDOR without the prior written consent of the other.

INTEGRATION; AMENDMENT
This AGREEMENT represents the entire understanding of AGENCY and VENDOR as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this AGREEMENT. The AGREEMENT may not be modified or altered except in writing signed by both parties.

INTERPRETATION
The terms of this AGREEMENT should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this AGREEMENT or any other rule of construction that might otherwise apply.

SEVERABILITY
If any part of this AGREEMENT is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the AGREEMENT will remain in full force and effect.

TIME OF ESSENCE
Time is of the essence in the performance of this AGREEMENT.

GOVERNING LAW; JURISDICTION
This AGREEMENT will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the AGREEMENT will .be in a court of competent jurisdiction within the County of Santa Barbara.

COMPLIANCE WITH STATUTES AND REGULATIONS
VENDOR will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders.

WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default will impair the right or remedy or be construed as a waiver. A party's consent or approval of any act by the other party requiring the party's consent or approval Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 11 of14 305
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will not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this AGREEMENT.

ATTORNEY'S FEES
Except as provided for in Paragraph 15, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this AGREEMENT (whether in contract, tort or both) or seeks a declaration of any rights or obligations under this AGREEMENT, the prevailing party will be awarded reasonable attorney's fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post judgment attorney's fees costs and expenses and any attorneys' fees or costs incurred on appeal of any judgment.

EXHIBITS
All exhibits identified in this AGREEMENT are incorporated into the AGREEMENT by this reference.

VENDOR'S AUTHORITY TO EXECUTE
The persons executing this AGREEMENT on behalf of the VENDOR warrant that (i) the VENDOR is duly organized and existing under the appropriate State laws; (ii) they are duly authorized to execute this AGREEMENT on behalf of the VENDOR; (iii) by so executing this AGREEMENT, the VENDOR is formally bound to the provisions of this AGREEMENT; and (iv) the entering into tl;iis AGREEMENT does not violate any provision of any other AGREEMENT to which the VENDOR is bound.

Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 12 of14 306
VENDOR: California Concrete Grinding
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(Typed Name)
(Title)
AGENCY: City of Solvang
A M · ipal Corporation
ATTEST: •
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APPROVED AS TO FORM:

Attachments: Exhibit A - Scope of Services & Fee Schedule Vendor Agrccmcnl for Rt:occurring Scrvicc.c;. Sidewalk Grinding & Repair Puge 13 ofl4 307
EXIDBIT A - SCOPE OF SERVICES & FEE SCHEDULE {BID)
l Vendor Agreement for Reoccurring Services, Sidewalk Grinding & Repair Page 14 of14 308
SECTION 01000 - GENERAL REQUIREMENTS
(SCOPE OF SERVICES)
SECTION I Purpose of the Sidewalk Grinding Contract:

To provide an organized and systematic method by which to insure that the City of Solvang's public sidewalk tripping hazards are periodically monitored, reported, and repaired. It shall be the Contractor's responsibility to furnish at its own expense all tools, equipment, labor, materials and services necessary for the satisfactory performance of the work set forth in these specifications.

SECTION II Scope and Standards of Service:

The Contractor agrees to comply with all applicable provisions of federal, state and local laws governing the duties and obligations of businesses and employers.

The scope of services and standards of performance which the Contractor is obligated to perform hereunder are standards considere.d by the City to be good sidewalk repair practices. 1) Contractor will evaluate each sidewalk panel, sidewalk brickwork, or any previous sidewalk repair work or patchwork within the public rights-of-way within the Solvang City Limits on a quarterly basis, provide a Quarterly Survey & Report on its findings, and repair tripping hazards using concrete or brick grinding, patching, brick replacement, or asphalt ramping techniques. Contractor's Quarterly Survey & Report shall be formatted as shown in attached sample Report, and also include a repair log documenting completed repairs. Quarterly Survey & Report shall provide quantity totals for each column as shown in sample Report.
2) Contractor shall repair sidewalk panels with offsets between 1/4" and 3". Offsets exceeding 3" will be brought to the attention of the Maintenance Division Supervisor for review.
3) Contractor shall repair uplifted sidewalks with slopes that exceed a 5:1 ratio with a finished slope ratio not exceeding 6: 1.
4) Contractor shall fill gaps in sidewalk of½" or larger. 5) Contractor shall fill holes larger than 1" diameter that are ½" or greater in depth. 6) Bricks that are dislodged or cracked during repairs shall be replaced or repaired to match existing brickwork.
7) Contractor shall document and notify the Maintenance Division Supervisor of any sidewalk damage around a construction site.
8) Contractor shall prepare Report documenting repaired locations and shall forward completed Report to the City. Completed Report shall also document locations that the Contractor is unable to repair using concrete grinding or asphalt ramping techniques. 9) Contractor shall furnish and post Warning/Caution signs around areas of work. Warning signs shall be compliant with the latest edition of the WATCH handbook. 10) Contractor shall thoroughly clean work areas following completion of work, and properly dispose of all debris.
11) Contractor shall notify the Maintenance Division Supervisor one week prior to any grinding within the Central Business District. This is to give the Public Works 2017 SIDEWALK GRINDING & REPAIR 00500 - 1 AGREEMENT
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Department time to provide courtesy notiffcation to business owners in the affected areas.
12) Reports shall note for future inspections any hazards or sidewalk damage that may not meet requirements for repair.
13) Following a Quarterly Survey & Report, if sufficient City funds are not available to complete grinding or repair of all locations, Contractor shall mark raised edge of unrepaired sidewalk with fluorescent orange paint to serve as a warning of a known trip hazard to the public. If the location cannot be repaired with the subsequent Quarterly Survey & Report, the fluorescent paint shall be reapplied. 14) City will provide, at no charge, an Encroachment Permit covering the Contractor's work.

Encroachment Permit shall be valid for the entire term of the Agreement. 15) Grinding work shall be limited between the hours of 7:30 AM and 5:30 PM, Monday through Friday.
16) City will provide right-of-way locations and dimensions upon request. 17) Contractor shall obtain and maintain a City of Solvang Business Certificate throughout the term of the Agreement.
iThe Contractor shall provide submittals for City approval of the equipment it intends to use for /brick and concrete grinding, and materials (patching compounds) it intends to use in concrete I' •
1 reparrs.

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!SECTION Ill Work Performance:

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The City of Solvang will monitor the work performance of the Contractor as frequently as necessary by randomly choosing repair sites to review. If the repairs do not meet acceptable City standards, the Contractor will be required to perform the repair work again. The determination of acceptable City standards will be made at the sole discretion of the City of Solvang Public Works Director.

SECTION IV Dust Abatement
The Contractor shall maintain and operate all equipment in such a manner so as to prevent his equipment from producing dust in amounts damaging to property, cultivated vegetation, or domestic animals or birds, or causing a nuisance to persons living in or occupying buildings in the vicinity of the work. All baffles, screens, filters, seals, water spray systems, and other equipment components provided by the manufacturer for the purposes of dust containment shall be maintained in accordance with the equipment manufacturer's specifications, recommendations, and maintenance schedules.

SECTION V Disposal of Grinding Debris:

The Contractor shall transport and dispose of all refuse and debris generated and/or collected by its grinding operation at Contractor's expense. Transport and dispose of all refuse and debris generated and/or collected by its grinding operation shall be in a safe and lawful manner in accordance with Federal, State, and local r�quirements.

END OF SECTION
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r i-- CITY OF SOLVANG I SIDEWALK INFILL PROGRAM

EXISTING SIDEWALKS
-CITY OF SOLVANG -- l 1644 OAK STREET I SOLVANG, CALIFORNIA SOLVANG, CALIFORNIA 93l.6?i J[T -
[ l -
311
City of Solvang

SIDEWALK-SURVEY &-REPAIR REP-ORT--
lnspection Date:

Report Year & Quarter:

No. Location/Address Grind Ramp Over3inches
(LF) (SF) (Y/N)
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 31
32 33
34 35
36 37
Patch
(LF)
P·\Annual Contracts\Sidewalk Grinding\SG 2017\Sidewalk Survey & Repair Report Date Date Description of Damage/Repairs
Observed Repaired
Brick 1 - Minor brick repar
Brick 2 - Moderate brick repair
Brick 3 - Maior brick reoair

Page 1 ends

312
SECTION 00400 - BID FORMS (FEE SCHEDULE)
SIDl;WAkK GRINDING & REPAIR FOR THI; CITY OF SOb,VANG
The undersigned, as bidder, declares that he has carefully examined the location of the proposed work, that he has examined the specifications, and has read the accompanying instructions to bidders, and hereby proposes and agrees, if this proposal is accepted, to furnish all materials and do all work required to complete the said work in accordance with said specifications in the time and manner therein prescribed, for the bid price or unit prices set forth ; · in the following schedule.

On a quarterly basis, provide a City-wide survey and written assessment .of all public sidewalk trip hazards found in the City of Solvang. The report shall include the address , of each curb and sidewalk offset that exceeds ¼" vertical, the length of the offset, the proposed repair process, and the quantity repaired.

On a quarterly basis, repair all the offsets found in the quarterly survey and perform minor repairs, according to the Scope of Services described in Section 01000 - General Requirements.

The award of the contract will be based in part on the Total Price shown below which is based on the estimated .,...... annual quantities of work to be performed under this contract • .

I Item Description
I
Quarterly Survey & Report
!
Siqewalk grinding
I
cohcrete patching
I
Bribk repair and/or replacement I .

As�halt ramping
!
Half-day for fluorescent paint
marking
I
I Total: I
!
I
Quantity
4 1,600
20 10
10 1
Units lJnit Price Total Price
EACH $1500 $6,000
LF $7.49 $11,984
LF $7.49 $149.80
SF $7.49 $74.90
LF $7.49 $74.90
EACH $500 $500
$18,783.60
; The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an ' Agreement with the OWNER in the form included in the Contract Documents to perform the WORK as specified or indicated in said Contract Documents entitled "Concrete Grinding & 2017 SIDEWALK GRINDING & REPAIR 00400 · 1 BID FORMS
313
Repair for the City of Solvang".

Bidder has examined copies of all the Contract Documents including the addenda number(s) _o _ to _o_following addenda (receipt of which is hereby acknowledged):
(Failure to acknowledge addenda shall render the bid non-responsive and shall be cause for its rejection.)
Bidder has familiarized itself with the nature and extent of the Contract Documents, WORK, site, locality where the WORK is to be performed, the legal requirements (federal, state and local laws, ordinances, rules, and regulations), and the conditions affecting cost, progress or performance of the WORK and has made such independent investigations as Bidder deems necessary.

To all the foregoing, and including all Bid Forms contained in this Bid, said Bidder further agrees to complete the WORK required under the Contract Documents within the Contract Time stipulated in said Contract Documents, and to accept in full payment therefore the Contract 1 Prices and Unit Prices named in the aforementioned Bid Forms (Fee Schedule).

Dated:
2017 SIDEWALK GRINDING & REPAIR
Bidder: __ N_IK_O_L_E_T_H_E_K ______ _
By: &M.o� (Signature)
Title: OWNER
00400-2 BID FORMS
314

INFORMATION REQUIRED OF BIDDER
The Bidder shall furnish the following information, Additional sheets shall be attached as required. Failure to complete all items will cause the Bid to be non-responsive and may cause its rejection. In any event, no award will be made until all of the Bidder's General Information is delivered to the OWNER.
(1) CONTRACTOR's name and address:

CALIFORNIA CONCRETE GRINDING
712 ELM COURT
PASO ROBLES CA 9 3446
(2) CONTRACTOR's telephone number: _,_(8_0_5.,_) _3 3_1_-2_6_4_5 ________ _ CONTRACTOR's e-mail address: ---'---�------------ ccg201 [email protected] (3) CONTRACTOR's license: Primary classification CONCRETE SPECIAL TY state License No. and Expiration Date 98 4782 EXPIRES 06/30/2018 Specialty classifications held, if any: _
c
_
6 _
1 _
1 _
0 _
06 ___________ _
NIA Name of Licensee, if different from (1) above: ___________ _ (4) EXPERIENCE STATEMENT: Attach to this Bid a list of all contracts completed by the CONTRACTOR during the last 1 O years involving work of similar type and comparable value. The list shall include the following information as a minimum:
• Names, address, and telephone number of owner.
• Name of project.
� Location of project.
• Brief description of the work involved.
, Contract amount.
, Date of completion of contract.
• Name of owner's Project Manager.

To be considered for award, the CONTRACTOR shall have completed at least three projects of similar type and complexity and comparable value. ' 2017 SIDEWALK GRINDING & REPAIR 00400- 5 BID FORMS
315
-
BIDDER'S REFERENCE·AND STATEMENT OF EXPERIENCE

CITY OF NEWPORT BEACH
Company Name

RON HAHN
Contact
592 SUPERIOR RD NEWPORT BEACH CA 92663
Address
(951) 256-0110
Telephone Number
Brief Description of Project:

TRIP HAZARD REMOVAL

OF RAISED SIDEWALK

CITYWIDE

CURRENT
Project Completion (date)
$200 000.00
Amount of Contract

CITY OF SAUSALITO
Company Name

LOREN UMBERTIS
Contact
420 LITHO ST SAUSALITO CA 94965
Address
(415) 289-4113
Telephone Number
Brief Description of Project:

TRIP HAZARD REMOVAL

OF RAISED SIDEWALK CITYWIDE
s·uRVE'(INCLi.JDED . . _,
6/24/2015
Project Completion (date)
$12 000.00
Amount of Contract

CITY OF SAN JOSE
Company Name

ERIC COLBERT
Contact
1404 MABURY RD SAN JOSE CA 95133
Address
(408) 591-3098
Telephone Number
Brief Description of Project:

TRIP HAZARD REMOVAL

OF RAISED SIDEWALK

CITYWIDE

CURRENT
Project Completion (date)
$ 95.000.00
Amount of Contract

CITY OF BURBANK
Company Name

MICHAEL SMITH
Contact
124 S. LAKE ST BURBANK CA 91502
Address
(818) 238-3800
Telephone Number
Brief Description of Project:

TRIP HAZARD REMOVAL
OF RAISED �IPEWALK CITYWIDE

SURVEY INCLUDED
3/20/2017
Project Completion (date)
$ 30.000.00
Amount of Contract
316
NONCO{..LUSION AFFIDAVIT TO BE EXECUTED BY BIDDER

AND SUBMITTED WITH BID

STATE OF CALIFORNIA )
. ) ss.

COUNTY OF)an I vi's Ohis·r O)
1-J\ ¥-OL L ' � , beinq first duly SWO n, d eases and says that they are /Jv.J \l'\,,:yV- of \;. , · "' he party making the
foregoing bid; that the bid is not made in the interest of, or on behalf of, a undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Subscribed and sworn to before me
Signed��
this 'LB day of �v�t , 20}.J
(SEAL)
Please See Attached:

California Notary Documents
' 2017 SIDEWALK GRINDING & REPAIR 00400-6 BID FORMS
317

CALIFORNIA JURAT
� notary public or other officer c�mpleting this certificate verifies only the identity of the individual who signed t?e document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
I
I
cpuNTY OF SAN LUIS OBISPO }
S
�bscribed and sworn to (or affirmed) before me on this ()_Jo day of fht1\As. t ()_J) \·7. by
Name of Signers
nth Year
proved to me on the basis of satisfactory evidence to be the person(s} who appeared before me. ]��·,1!:":::::':::::<:.__.,\,,tl:C-1��,�
: TAYLOR RYAN "'
� Commission # 2107900 �
� Notary Public - California �
� San Luis Obispo County �
51�----..-v-v=-;�!,.�?��:__��[�
Seal
1 . . _ . . . . . Place Notary Seal Above
·-1
---------------------------------------��---f---OPTIONAL-----�--�--�-------------------�---------�-------- Though this section is optional, completing this information can deter alteration of the document or fraudulent I attachment of this form to an unintended document.
. I .

D�scrlptlon of Attached Docume� •
. d · t +-n Title or Type of Document: N Ou CD I I u G ' on :A-ifl L1 VI I V Be.., �
i
�cument Date: F)(e, v\AA�d f3 � Bz iLZJd lv Ctn d
,umber of Pages, Q,JJ_:;ty) i::tt-e d V\J H:b .Q, j d
Signer(s) Other Than Named Above:________________________ _ I
318
Agenda Item: 4.h
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: July 11, 2022
SUBJECT: Approve Amendment 3 to the Agreement with Mintier Harnish LP for General Plan Update consulting services to extend the term to June 30, 2023, and authorize the City Manager to execute on behalf of the City RECOMMENDATION:

That the City Council Approve the third amendment with Mintier Harnish LP for General Plan Update consulting services to extend the term to June 30, 2023 DISCUSSION:

On October 12, 2020 Council approved a proposal from Mintier Harnish LP for General Plan Consulting Services in the amount not to exceed $598,602 set to expire on July 31, 2022. On May 24, 2021 Council approved a First Amendment to the Agreement to include Spanish Translation Services, General Plan Advisory Committee, and Air Sage License Agreement for the amount of $23,800, and on July 12, 2021 Council approved the second amendment to the agreement for Housing Element Update in the amount of $74,960.

With the addition of Housing Element Update, which is required by law, staff worked with the consultant to amend project timeline to align the overall General Plan Update with to include the Housing Element.

The project timeline is to have General Plan Update prepared and presented to Planning Commission and the City Council in Winter of 2023. However, additional work will continue by the consultant submitting the Housing Element to the State for approval. Thus, staff recommends extending the term of the contract through June 30 2023.

ALTERNATIVES:

Provide further direction to staff.

FISCAL IMPACT:

There is no fiscal impact. The funding was approved in prior fiscal year.

ATTACHMENTS:

A –Amendment 3 to the Agreement
B – Original Agreement, Amendment 1 and Amendment 2
319
AMENDMENT NO. 3
TO THE

PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH, LP THIS THIRD AMENDMENT, is made and entered into this 1st day of August, 2022, between the CITY OF SOLVANG, a municipal corporation and charter City, hereinafter referred to as “City” and MINTIER HARNISH, LP, a California Limited Partnership, hereinafter referred to as “Consultant”. In consideration of the mutual covenants and conditions set forth in the original Agreement dated November 16, 2020 for General Plan Consulting Services, Amendment 1 to the Agreement dated May 24, 2021; and Amendment 2 to the Agreement dated July 12, 2021, the parties agree to extend the term of the agreement to June 30, 2023.

All remaining portions of the original Agreement and prior amendments shall remain in full force and effect.

CITY OF SOLVANG MINTIER HARNISH, LP

Xenia Bradford, City Manager Jim Harnish
Date: Date:

APPROVED AS TO FORM:

Dave Fleishman, City Attorney
Attachment A
320
DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242

CITY OF SOLVANG

SECOND AMENDMENT
TO

PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH, LP THIS SECOND AMENDMENT TO AGREEMENT ("Second Amendment") is made and entered into by and between Mintier Harnish, LP ("Consultant"), and the City of Solvang ("City"), a political subdivision of the State of California, as of the date of execution as indicated on the execution page thereof.

The attached "scope of work" herein referenced as "proposal" details the additional terms of this agreement. The City Council authorized this amendment on July 12, 2021.

Consultant:
7/30/2021
Date: ______ _
City of Solvang:
7/30/2021
Date: -------
APPROVED AS TO FORM:

City Attorney:
8/2/2021
Date: -------
Jim Harnish, Mintier Harnish LP
lDocuSigned by:

By: -�d�-�82-�66�7A�F6�9�DB�64�C4�··�· ------
Xenia Bradford, City Manager

RICHARDS WATSON GERSHON
By: _ _,_ __ [� ,,..e e,,en-oe-e I,..M,,,. .. --------
Dave Fleishman, City Attorney
Attachment B
321
DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Solvang Housing Element Update
Scope of Work: Amendment 2
May 10, 2021
The following scope of work is based on our understanding of the City's needs based on our discussions with City staff, our understanding of the requirements of a sixth cycle Housing Element, the projected housing needs included in the Regional Housing Needs Allocation (RHNA) for Solvang, and our experience with similar projects. This following Scope of Work describes how the Mintier Harnish team (Consultants) will perform all tasks related to the Housing Element update process, including preparation of the Housing Element, conducting appropriate public outreach, and coordinating with the California Department of Housing and Community Development (HCD).

Unlike other elements of the general plan, State law requires cities to update the housing element according to a mandated schedule. It is also the only element subject to review and certification for compliance with State law.

The updated Housing Element update will cover the sixth cycle housing element to demonstrate that the City can accommodate housing during the planning period spanning from January 31, 2023 - January 31, 2031. As part of this update, the Consultants will comprehensively update information on existing conditions and trends and address the requirements of changes in State law that have occurred since 2015 relative to housing issues.

The following tasks describe the steps that the Consultants will take to update the 2015-2023 Housing Element. As part of this scope of work and associated budget, a key assumption is that this Housing Element will be prepared in conjunction with the General Plan Update project. As such, the budget is formulated dependent upon work conducted for the General Plan that will benefit the Housing Element, such as the conduct of the housing sites assessment as part of the General Plan's alternatives process. It is also assumed that the Housing Element can be covered, in scope and schedule, to align with the environmental impact report (EIR) prepared for the General Plan, thereby removing any standalone compliance with the California Environmental Quality Act (CEQA) for the Housing Element.

Phase H1: Project Initiation
Task H1.1 2015-2023 Housing Element Diagnosis
The Consultants will conduct a thorough diagnosis of the City's 2015-2023 5th Cycle Housing Element.

As part of this activity, we will
• identify background information and data that requires updating and new information required by State law,
• review the City's annual Housing Element progress reports and evaluate the performance of existing programs,
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 • review goals and policies with City staff to determine continued relevance, and • prepare a "fix-it" list of revisions necessary to assure the updated Housing Element is consistent with current State law.

From this work, we will create a matrix listing necessary Housing Element revisions and use this matrix as a checklist for the remainder of the project.

Task H1.2: Website Update
The Consultants will modify the PlanSolvang website to have a page dedicated to the Housing Element update. The website page will provide project information, access to all materials developed for the project. This will provide access to virtual meetings that can support those that cannot attend events due to personal circumstances or public health restrictions.

Task H1.3: Newsletter H1: Housing Element Update Overview The Consultants will prepare a newsletter that describes what a housing element is, how and why it is being updated, the project schedule, and how to get involved in the process. Beyond using the newsletter to promote the Housing Element, it will also serve as a resource guide containing timely information on City housing-related resources, workshops, and events.

Task H1.4: Stakeholder Interviews
The Consultants will work with City staff to identify housing stakeholders to provide input on the issues relevant to housing production in Solvang. Stakeholders will likely include a mix of developers, builders, housing advocates, housing services providers, and landowners. It is assumed that eight, one-hour interviews will be conducted via phone or on line.

Phase 1 Deliverables:
• Stakeholder and community contact list (digital: Excel, pdf) • Website updates (digital)
• Newsletter Hl (Digital: lnDesign, pdf)
• Stakeholder Interviews
Phase H2: Housing Element Preparation
Task H2.1 Vacant and Underutilized Sites Assessment
The Consultants will conduct a vacant and underutilized sites assessment as part of the Alternatives Phase of the General Plan. As part of this effort, we will use the City's RHNA allocation, City-supplied data (e.g., Excel spreadsheets, GIS data layers), and any additional SBCAG data tools to develop an initial "first-pass" adequate sites inventory that will be refined throughout the development of the draft Element.

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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 We will prepare a complete draft of the sites inventory and analysis, in accordance with Government Code Section 65583(a)(3). To accomplish this, we will review and update the vacant and underutilized sites inventory using the current Assessor's data and field spot checks. The sites inventory will be a parcel-specific land inventory, as required by AB 2348, based on the current General Plan and Zoning Code, and other recent planning efforts related to land use.

We will strive to ensure that the inventory provides sufficient sites to meet the City's RHNA for both affordable and market-rate housing. This site inventory analysis will require further refinement than previous Housing Elements due to AB 1397, which enacted stricter requirements for the adequacy of housing sites, including non-vacant sites and vacant sites that were identified in previous Housing Elements. Sites identified will need to have sufficient available infrastructure (or plans to provide needed infrastructure) and realistic dwelling unit capacity based on development of affordable housing at the likely density (based on past experience), rather than the maximum density permitted.

If this analysis reveals insufficient sites, the Consultants will work with City staff to expand the inventory by identifying possible sites for rezoning, modifying densities, and outlining other approaches to increasing housing capacity. The Consultants will also assess sites to avoid potentially significant environmental impacts, to the extent feasible, while examining feasible housing sites. We will also assess the real-world constraints that may be presented in development of potential sites (e.g., habitat/open space restrictions, agency permitting requirements, easements).

The Consultants will maintain the inventory as it develops during the process in an easily tracked format, so it can be revised as necessary during the Housing Element update. The Consultants will provide the City with the inventory files (i.e., GIS data layers, Excel spreadsheets) prior to the project's conclusion.

Following initial review by HCD, the final sites used in the Housing Element will be inserted into HCDs standard sites form for submittal with the Final Housing Element.

Task H2.2: Administrative Draft Housing Element
Subtask H2.2A: Existing Housing Needs Analysis
The Existing Housing Needs Analysis is a comprehensive evaluation of current demographic, employment, housing, and housing market conditions and trends. We will use this section as the basis for determining the existing unmet housing needs in Solvang. This analysis will include the following topic areas:

Demographic Profile and Employment Profile. This section establishes "baseline" population and employment characteristics for the city, including population growth trends, age characteristics, race and ethnicity, income, and local employment trends, as well as population and employment projections.

Household Characteristics and Housing Stock. We will use recent data sources to update the description of the existing housing stock in terms of housing stock growth and composition, vacancy rates, housing age and conditions, and overcrowding. We will also describe housing cost burdens and the ability of households of different income levels to pay for housing. We will describe current housing market trends, home sale prices, and rental rates using recent data sources (e.g., DataQuick, Zillow, CalREALTORS records) and based on conversations with local realtors.

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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Special Needs Housing Analysis. We will update the analysis of housing needs for special needs populations, including senior households, persons with disabilities, large families, single femaleheaded households, farmworkers, seasonal workers, extremely low-income households, and persons in need of emergency shelter.

Subtask H2.2B: Housing Resources and Opportunities
The Housing Resources and Opportunities section will include a description of the City's 2023-2031 RHNA from SBCAG. This analysis will examine the resources and opportunities available for the development, rehabilitation, and preservation of housing. It will include an inventory and analysis of the land resources (i.e., vacant and underutilized sites), as well as the financial and administrative resources available to support housing activities.

Units Approved, Built, or Under Construction. A jurisdiction is allowed to count units that are approved, built, or under construction as of the beginning of the projection period (i.e., December 15, 2022) against its RHNA and calculate the remaining housing need.

Sites Inventory. As part of the Housing Element, we will document the siting assessment and finding produced under Task H2.l.

Affirmatively Further Fair Housing. As a part of the sites assessment the Consultants will analyze whether the identified sites serve the purpose of replacing segregated living patterns with truly integrated and balanced living patterns that work to transform racially and ethnically concentrated areas of poverty into areas of opportunity. In this effort, we will:
• ensure that sites zoned to accommodate housing for lower-income households are not concentrated in lower resource areas and segregated concentrated areas of poverty, but rather dispersed throughout the community, including in areas with access to greater resources, amenities, and opportunity; and
• draft policies and programs to be incorporated into the housing element that are designed to remediate conditions where sites zoned to accommodate housing for lowerincome households are located in lower resource areas and segregated concentrated areas of poverty. We will also draft place-based strategies that create opportunity in areas of disinvestment (such as investments in enhanced infrastructure, services, schools, jobs, and other community needs).

Adequacy of Public Facilities and Services. We will prepare an assessment of the adequacy of water and wastewater infrastructure to meet existing and future housing needs, based on information from local water and wastewater master plans, specific plans, and City staff input.

Inventory of Financial and Administrative Resources. We will describe local, State, and Federal financial and administrative resources available to help the City implement its housing programs.

Energy Conservation Opportunities. We will describe opportunities for energy conservation, including the City's existing General Plan policies that promote energy conservation, and alternative energy and green building measures. We will also describe local energy conservation programs, such as weatherization and rebate programs provided by local utility companies.

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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Subtask H2.2C: Housing Constraints
The Consultants will review and update the analysis of both governmental and non-governmental constraints, such as land and development costs, site constraints, existing or planned infrastructure, land use controls, building code regulations, fees, and permit and processing procedures. We will also analyze constraints on housing for persons with disabilities, as well as the City's current permitting procedures for emergency shelters, transitional and supportive housing, and single-room occupancy units. We will update this section to address the current economic, climate, and housing market.

The housing constraints analysis will also document local efforts to remove governmental constraints to improve the City's ability to meet its share of the regional housing needs and satisfy the requirements of the Government Code Section 65583 et seq.

Subtask H2.2D: Evaluation of Previous Housing Element
We will document the implementation of the 2015-2023 Housing Element policies and programs based on information collected during Task 1.1. The documentation will identify which programs have been accomplished, which programs have been the most successful, and why some housing programs have not been implemented or have been unsuccessful.

Subtask H2.2E: Housing Goals, Objectives, Policies, Programs, and Quantified Objectives We will update the 2015-2023 Housing Element goals, policies, programs, and quantified objectives based on the evaluation of the Housing Element, identified housing needs and constraints, recent changes to State Housing Element law, public input from the community meetings, and feedback from City staff. Housing policies and programs will build upon the most successful policies and programs in the 2015-2023 Housing Element.

Task H2.3: Preliminary Draft
Following review and comment by City staff of the Administrative Draft, the Consultants will make appropriate corrections and updates and create a Preliminary Draft Housing Element for distribution to the housing stakeholders.

Task H2.4: Public Draft Housing Element
The Consultants will prepare a Public Draft Housing Element based on comments received from City staff on the Administrative Draft Housing Element. We will provide City staff with a digital copy of the Public Draft Housing Element to post on the City's website, and we will email the Draft Housing Element to the stakeholders and community members on the contact list.

Task H2.5: Community Workshop: Public Draft Housing Element The Consultants will facilitate a Housing Element workshop which will provide a common understanding of the purpose of the Housing Element update, an overview of the draft Housing Element, and seek public input and answer questions about the draft. This will be a virtual workshop via Zoom or other online technology.

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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Task H2.6: Planning Commission Study Session
The Consultants will attend a study session with the Planning Commission to solicit input on the Public Draft Housing Element and formulate a recommendation for the City Council to authorize City staff to submit the Housing Element to HCD for the mandated 60-day review period. We will describe all input received from the community meetings and any revisions to the Public Draft Housing Element proposed in response to this input. We will prepare and present a PowerPoint presentation.

Task H2.7: City Council Study Session
The Consultants will attend a study session with the City Council to solicit input on the Public Draft Housing Element and request authorization to submit the Housing Element to HCD for the mandated 60-day review period. We will describe all input received from the stakeholder interviews, community meetings, and Planning Commission study session and any revisions to the Public Draft Housing Element proposed in response to this input. We will prepare and present a PowerPoint presentation.

Phase 2 Deliverables:
• Underutilized and Vacant Sites Assessment (digital: GIS, Excel, pdf) • Administrative Draft Housing Element (digital: Word, pdf) • Community Workshop Hl
• Public Draft Housing Element (hard copy (1); digital: Word, pdf) • Planning Commission Meeting Materials (digital: webinar, PowerPoint) • City Council Meeting Materials (digital: webinar, PowerPoint) Phase H3: HCD Review and Coordination
Task H3.1: HCD Review Draft Housing Element and Transmittal The Consultants will revise the Public Review Draft Housing Element based on direction from the Planning Commission and City Council and prepare the HCD Review Draft Housing Element to be delivered to HCD.

We will provide a digital copy of the HCD Review Draft Housing Element for posting on the City website and will send an email to stakeholders and community meeting attendees. We will also prepare a cover memorandum to accompany submission of the HCD Review Draft Housing Element to HCD and handdeliver the document to HCD. Under State law, HCD has up to 60 days to review the Draft Housing Element. During the HCD review process, we will maintain close contact with the designated HCD reviewer to respond to any questions he/she may have during the process.

Task H3.2: Meeting with HCD
Following submission of the HCD Review Draft Housing Element and prior to the end of the 60-day review period, the Consultants and City staff will meet with HCD staff or conduct a phone call meeting to discuss the Draft Housing Element and preliminary HCD comments. If necessary, we will have additional meetings with HCD after submitting the response to comments to facilitate the review process.

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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Task H3.3: Response to HCD Comments
Following the City's receipt of HCD comments on the HCD Review Draft Housing Element, we will prepare a preliminary response to HCD comments and provide this to City staff for their review. Based on comments received from City staff, we will then prepare a formal written response to HCD comments facilitate submittal of the responses to HCD. We will work closely with HCD to seek a timely conditional approval letter prior to Planning Commission and City Council hearings.

Phase 3 Deliverables:
• HCD Review Draft Housing Element (digital, pdf)
• Completeness Checklist (digital: Word, pdf)
• Response to HCD Comments (digital: Word, pdf)
Phase H4:

Task H4.1:

Environmental Review
Coordinate CEQA Documentation
The Amendment #1 Scope of Work and budget does not contain a separate CEQA analysis/document. It is assumed that the environmental effects of the Housing Element would be analyzed as a part of the General Plan Update environmental analysis. If the timing for this coordination is precluded by the General Plan Update schedule, we will discuss with City staff the appropriate CEQA analysis needed and appropriate adjustment to this scope of work and budget.

Phase 4 Deliverables:
• No specific deliverables under this amendment
Phase HS:

Task HS.1:

Public Review and Adoption
Public Hearing Draft Housing Element
The Consultants will prepare a Public Hearing Draft Housing Element that incorporates all the responses to HCD comments. We will provide a digital copy of the Public Hearing Draft Housing Element to post on the City website and will send out an email to stakeholders and the community.

Task HS.2: Public Hearings and Adoption
The Amendment #1 Scope of Work and budget does not contain separate hearings for the Housing Element. It is assumed that the Planning Commission and City Council hearings on the Housing Element will be conducted at the same time as the rest of the General Plan Update hearings. If the timing for this coordination is precluded by the General Plan Update schedule, we will discuss with City staff the appropriate adjustment to this scope of work and budget to add additional hearings.

Solvang Housing Element Update
May 10, 2021
7 Scope of Work: Amendment #1
328
DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Task HS.3: Final Housing Element and Transmittal to HCD The Consultants will prepare the Final Housing Element that incorporates any changes made by the Planning Commission and City Council. We will print hard copies and provide a digital copy of the Final Housing Element. We will prepare a cover memorandum to accompany submission of the Final Housing Element to HCD for the final 90-day review period.

Phase 5 Deliverables:
• Final Housing Element transmittal memorandum to HCD (digital: Word, pdf) • Final Housing Element (10 bound hard copies; digital: Word, pdf) Solvang Housing Element Update
May 10, 2021
8 Scope of Work: Amendment #1
329
DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 Amendment #2 Budget <1><2)

SOLVANG HOUSING ELEMENT UPDATE
Phases,
Tasks Description
Phase Hl Project Initiation
2015-2023 Housin Element Dia nos1s
Task Hl.2
Task Hl.3 Newsletter Hl: Housing Element Update Overview Task Hl.4 Stakeholder Interviews
Subtotal
.. ,.

Task H2.1 Vacant and Underutilized Sites Assessment (see Alternatives Phase in General Plan) Task H2.2 Administrative Draft Housing Element
Task H2.3 Preliminary Draft Housing Element
Task H2.4 Public Draft Housing Element
Task H2.5 Community Workshop: Housing Needs and Concerns Task H2.6 Planning Commission Study Session
Task H2.7 City Council Study Session
Subtotal
.. .

Task H3.l HCD Review Draft Housing Element and Transmittal Task H3.2 Meeting with HCD
Task H3.3 Response to HCD Comments
Subtotal
Task H4.1 Coordinate CEQA review
Subtotal
Task H5.l Public Hearing Draft Housing Element
Task H5.2 Public Hearings and Adoption (included in General Plan budget) Task H5.3 Final Housing Element and Transmittal to HCD
Subtotal
• .. .

Subtotal
•
Total Hours
2021 Billing Rates
Labor Subtotals
Direct Expenses (e.g., printing, travel)

TOTAL COST
1) This represents a total not to exceed cost based on the provided scope of work. 2) The distribution of hours between firms, staff categories, and tasks are an estimate. 0 t,
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8 10
8 4
6 6
24 4
8 4
4 4
6 8
60 $250
$15,000
While the total costs will not change, the distribution of hours/costs may vary depending on actual execution. 3) Labor rates are subject to change every January 1st, although this change will not change the total budget.

Page 1 ends

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6 10 10
8 8
8 16
14 22 0 46
0 $0 $0
24 80 112 $18,080 $18,080
16 40 56 $8,720 $8,720
12 32 44 $6,840 $6,840
12 12 28 $4,840 $4,840
8 14 $2,860 $2,860
8 14 $2,860 $2,860
80 164 0 268 $44,200 $44,200
4 8 $1,680 $1,680
4 $840 $840
16 16 34 $5,620 $5,620
22 16 0 46 $8,140 $8,140
4 $1,000 $1,000
0 0 0 4 $1,000 $1,000
4 8 16 $2,880 $2,880
0 $0 $0
4 8 14 $2,380 $2,380
8 16 0 30 $5,260 $5,260
24 12 44 $7,280 $7,280
148 218 12 438
$170 $150 $100
$25,160 $32,700 $1,200 $74,060 $74,060
$900 $900
$74,960 $74,960
330
- - - - .

DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242

CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT � SCANNED
This agreement is made upon the date of execution, as set forth below, by and between Mintier Harnish, LP ("Consultant"), a planning consulting fum, and the City of Solvang ("City"). The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.0 l Term: This agreement will become effective on the date of execution set forth below, and will continue.in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.

Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the above-referenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement. However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant's assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant's services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant's profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industty standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional engineering services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not 331

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exceed the sum of $598,602, unless and until this Agreement is amended as provided herein.

1.05 Billing/Payment Terms. All charges for Consultant's services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-toexceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable biiling rate, and the time expended. All Consultant service invoices must be approved by either the Public Works Director or the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Consultant Project Manager will personally serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest. Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant's sole discretion, as long as the performance of these extra-contractual services does not interfere with or present a conflict with City's business or interfere with the timely performance and completion of Consultant's services under this Agreement.

Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City's Conflict of Interest Code (on file in the City Clerk's Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting Firm to notify the City of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant(s) unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of ' I Consultant, except as indicated in Subsection B. _J.J.::{Initials). ·: I
332
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Professional Services Contract

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B. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultants work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to the City's Conflict of Interest Code.

NIA

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

2.04 Workers' Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant's employees and agents have no right to Workers' Compensation and other City-sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant's employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant's employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs oflitigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City's active or passive negligence, except for such loss or damage arising . from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a "construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any 333
r
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 City of Solvang
Professional Services Contract
Page4
and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation ("claims"), arising out of the Consultant's performance or Consultant's failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide "design professional services" as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by Jaw (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents ("City lndemnitees"), from and against a11 claims, damages, injuries, losses, and expenses including costs, reasonable attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant's negligence, recklessness, or willful misconduct, the Consultant shall provide a defense to the City Indemnitees or at the City's option, reimburse the City lndemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant's proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs.
(d) The review, acceptance or approval of the Consultant's work or work product by any indemnified party shall not affect, relieve or reduce the Consultant's indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached to and part of this agreement
334
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Professional Services Contract

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3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant's duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to• Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days' prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant's services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the nonbreaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on July 31, 2022, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by Public Works Director or the City Manager: Prior to initiating any Consultant work on matters relating to Fifth Street Sidewalk Project, but outside this contract, it shall be the responsibility of Consultant to 335
DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 City of Solvang
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Page6
obtain written approval of the Public Works Director, or the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder, including but not limited to preparation, public and agency review, and submission of the Final Program EIR and Adoption of the General Plan, to Planning and Building Department and City Council for certification, will be completed on or before July 31, 2022. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the Contract Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the Contract Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Info1mation. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City. Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential. (b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant's scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City.
(c) Security plan. If requested by the Contract Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons. Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information. 336
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(d) Survival. Consultant's obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otheiwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY
TO: CITY OF SOLVANG
Copy to:

TO CONSULT ANT:

ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chip Wullbrandt
City Attorney
Price, Postel and Parma, LLP
200 E. Carrillo Street, Suite 400
Santa Barbara, CA 93101
Mintier Hamish, LP
1415 20th Street
Sacramento, CA 95811
Attn: Jim Hamish, Principal/Owner

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties. 337
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6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void.

No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03. 338
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6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
339
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IN WITNESS WHEREOF, the parties have executed this contract on the following date.

Consultant:

Date: 10/14/2020
City of Solvang:

Date: ---=-/.--'---''I f�. .__16�/_W __
APPROVED AS TO FORM:

City Attorney:

Date: n / 1 lP/2-0 io I �
ATTEST:�
XeniaBra�
By: __ ----,.s-,�"'---- Xenia Bfaaicmi
City Manager
City Attorney
340
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'
City of Solvang
Professional Services Contract

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EXIIlBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
341
--- ·--··· -• ·-·· .... .... ,, ____ , ______ _
DocuSign Envelope ID: 01 C5CA4E-A306-4043-9CCE-ABD946403242 EXHIBIT A: SCOPE OF WORK
Task 2.1: Existing Conditions and Trends Data Development and Evaluation The Consultant will collect, research, and assess existing conditions and trends for the following topics.

As described earlier, a summary of key information will be presented in the Existing Conditions and Trends Workbook (Task 2.2) and StoryMap set while the full data assessment will be included in the EIR under Phase 5. The following described the work under both Phase 2 and 5, at a level of data collection and assessment appropriate for that phase.

Land Use. The Consultant will analyze the existing General Plan land uses and other adopted plans that affect development in Solvang. The Consultant will map and analyze existing land uses based on available GIS and/or Assessor's data and identify opportunities and constraints for future development and reuse. The Consultant will also describe regional planning efforts affecting the city.

The Consultant will also assess the community character of Solvang neighborhoods and districts and the design characteristics of each. This will include an understanding of architectural patterns, community gateways, and major geographic features that define the character of Solvang.

Population, Employment, and Housing. The Consultant will collect and assess historical, current, and projected population, employment, and housing characteristics in the Planning Area. The Consultant will work with the Santa Barbara County Association of Governments (SBCAG) to obtain the most current demographic and housing data, including US Census data, and data available from the California Department of Finance.

Circulation and Transportation. The Consultant will compile data and Information on roadway segments, transit services, and bicycle and pedestrian facilities. The Consultant will prepare a detailed description accompanied with maps and graphics illustrating the roadway system, bicycle and pedestrian facilities, peak hour traffic counts, and transit routes and stops. The Consultant will use available Census and travel survey data (i.e., Journey to Work Data) to describe the travel behavior of Solvang residents and employees, as well as, Federal, State, regional, and local regulations pertaining to multi-modal circulation in Solvang. Further details on the data collection and traffic analysis to be conducted is included under Task 5.3.

Biological Resources. The Consultant will compile data on sensitive habitats, principal vegetation cover types, and special-status and endangered species. This will include primary source material from the local and regional habitat plans, supplemented with limited windshield surveys and review of existing biology studies completed for the city.

Cultural Resources. The Consultant will compile data on historic structures and locations and conduct an archaeological sensitivity analyses for both prehistoric and historic sites using records maintained at the regional information center and published in research papers. The Consultant will ensure that appropriate individuals are contacted with the surrounding Native American Tribes to ensure sensitive cultural resources areas are documented appropriately. This assessment will include identification of areas for the protection of cultural resources consistent with recent State mandates (SB 18, SB 52).

Economics. The Consultant will update the City's economic and market data. The update will cover key demographic, economic, and real estate factors affecting the city and its role in the broader region. The Solvang General Plan Update
Attachment B: Scope of Work
5 October 5, 2020
342
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DocuSign Envelope ID: D1C5CA4E-A306-4043-9CCE-ABD946403242 EXHIBIT A: SCOPE OF WORK
Consultant will identify the strengths of the local economy, key competitive attributes and positioning, and challenges and opportunities related to an economy heavily reliant on tourism.

Public Facilities, Services, and Infrastructure. The Consultant will compile data on infrastructure, resources, services, and facilities related to: water supply and delivery, wastewater collection and disposal, stormwater drainage, solid waste and recycling, energy and telecommunications, law enforcement, fire protection, health care, schools, and education, and government services. For each topical area described, the Consultant will identify planned facility improvements and estimate future demands based on projected development compared to available capacity and planned improvements, identifying potential facility and/or service shortfalls. The Consultant will also assess if the General Plan must include information related to recent State mandates that require cities to identify service needs for unincorporated disadvantaged communities (SB 244).

Noise. The Consultant will review existing noise data, including recent El Rs and studies, and summarize the existing noise environment in Solvang resulting from major roadways and highways, and stationary noise sources and activities. The Consultant will also document existing noise-sensitive areas and sites.

The Consultant will also summarize current information on ground vibration. As part of the General Plan (Phase 4) and EIR {Phase 5) components, the Consultant will also update existing noise contours based on the data collected during the noise monitoring survey and traffic data developed/collected.

Air Quality. The Consultant will compile data on existing air quality conditions within Solvang and the nearby vicinity. This will specifically include the location of existing sensitive receptors and emission sources, existing mass emissions, ambient air quality concentration data from the most applicable monitoring station(s), attainment designations, and natural factors that relate to the transport and dispersion of air pollutants. This summary will include applicable Federal, State, and local regulations, as well as thresholds of significance recommended by the Santa Barbara County Air Pollution Control District and rules for which compliance will be required.

Climate Change. The Consultant will prepare a climate change section that includes a discussion of climate change and how the General Plan Update will address this issue, including both the reduction of GHG emissions and climate change vulnerability and adaptation. The report will briefly summarize relevant background information regarding these topics and lay out a framework for the General Plan Update to address climate change.

Safety and Hazards (including Geology). The Consultant will compile data on existing natural and manmade hazards. As part of this evaluation, The Consultant will summarize the geological environment and associated hazards. This section will address Seismic Hazard Zones (i.e., Seismic Hazards Mapping Act of 1990 and the Alquist-Priolo Earthquake Fault Zoning Act of 1972) and soil strength properties_ The Consultant will describe major creeks, streams, and drainages, and will summarize the latest FEMA floodplain mapping to illustrate potential safety and development constraints. The Consultant will summarize urban and wildland fire risks, fire hazard risk areas, and fire protection resources. The Consultant will also summarize major users and producers of hazardous materials within or adjacent to the City.

Hydrology and Water Quality. The Consultant will summarize sources of groundwater and surface water, water consumption rates, measures used to conserve water, and renewable water facilities and Solvang General Plan Update
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resources. This section will document potential pollution sources, areas susceptible to water quality degradation, and source issues and capacity constraints.

Social and Environmental Justice. The Consultant will prepare a section that provides a background on Social and Environmental Justice. The discussion will focus on healthy and affordable housing, access to job markets, access to health care and healthy foods, community equality, and community empowerment. While Solvang does not have any identified disadvantaged communities, this topic can be considered in the update to address similar localized needs.

Task 2.2: Existing Conditions and Trends Workbook
The Consultant will prepare an Existing Conditions and Trends Workbook. The Consultant will write the Workbook in an engaging way to tell a thought-provoking story of Solvang- where it has been, where it is today, and the trends that will shape its future. The Workbook will be highly graphical and will use infographics, charts, maps, and photographs combined with storytelling techniques. While the content will largely depend on the direction provided by staff, decision-makers, and the community during the initial outreach efforts, the Consultant assume the workbook will cover, at a minimum, the following topics:
• Purpose of the General Plan Update.
• location and geographic boundary descriptions, including the regional setting, Planning Area, Sphere of Influence, and City limits
• A description of the city's history, including a graphic timeline of significant events, places, and people in Solvang's past
• A description of what has changed since Solvang last updated its General Plan, including local trends as well as national and global trends that have shaped our lives and will continue to shape the future (e.g., online shopping, social networking, car sharing, self-driving cars, sustainable community initiatives)
• A snapshot of current conditions and trends, including a demographic profile, housing characteristics, economic and market conditions, transportation infrastructure and travel patterns, community character description, and population and development trends • A description of quality-of-life characteristics, including parks and open space, arts and culture, and public realm improvements that have made Solvang an exceptional place to live This task includes preparation of an initial outline, an administrative draft for staff review, and a final draft that incorporates edits following one round of review by City staff. Should the city choose, the Consultant will use the Workbook, along with the General Plan Story Maps developed in Task 2.3, to help shape the discussion about policy options and land use choices.

Task 2.3: Existing Conditions StoryMaps
The Consultant will develop an online map book for the city using StoryMaps by ESRI. While maps and geography play a key role, the StoryMaps will be a mix of maps, graphics, and text that will summarize the information from the Existing Conditions and Trends Workbook in an exciting and accessible format.

A link to the StoryMaps set will be posted on the Update website.

Solvang General Plan Update
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Task 2.4: Newsletter #2: Existing Conditions and Trends The Consultant will prepare a two-page newsletter that promotes the information available in the Existing Conditions and Trends Workbook and Story Maps component. The newsletter will be used to promote use of these documents {which will be available on the project website) and online engagement opportunities.

Task 2.5: Community Workshop #2: Visioning and Assets, Issues, and Opportunities
The Consultant, with assistance from City staff, will facilitate Community Workshop #2. The workshop will provide community members an opportunity to discuss their needs, ideas, and vision for the future of Solvang through the year 2040. The workshop will start with a presentation on the Update project and work completed to date. The Consultant and City staff will then conduct a series of interactive exercises. The workshop will provide participants with an opportunity to give input on what they feel are the City's most important assets and opportunities for the future and what critical issues and topics should be addressed in the General Plan Update. The Consultant will also engage the community in a visioning exercise designed to provide community input into the General Plan's vision statement.

The Consultant will prepare materials for the workshop, including maps, charts, interactive exercises, display material and/or handouts. The workshop will also include an educational overview of the project and a summary of why the General Plan Update is important. Depending on county and State COVID-19- related health guidelines, the Consultant wlll work with City staff to determine the appropriate Community Workshop #2 format.

Task 2.6: General Plan Audit
The Consultant will work with City staff to evaluate the 1996 General Plan to determine what works, what does not work, and where the plan is not providing adequate or current guidance. This will be done using our proprietary General Plan Audit Tool. Our General Plan Audit Tool will provide insights on the existing General Plan's clarity; linkages to other plans; progress in achieving desired outcomes; and whether goals, policies, and actions should be carried forward, modified, or removed. This audit will also look at the additions needed to address changes in State law, the new 2017 OPR General Plan Guidelines, and contemporary planning practice and content. The results of this review will be documented in a General Plan Audit Report.

Task 2.7: Vision and Guiding Principles
The Consultant will prepare the Administrative Draft Vision Statement. The Administrative Draft Vision State will represent the ideal future for the community and a set of Guiding Principles that support the Vision and represent the City's core values. The Consultant will base the Vision and Guiding Principles on input gathered at the Stakeholder Interviews, Community Study Session (Community Workshop #1), Community Workshop #2, the community survey, as well as input from City staff. Following City staff review, the Consultant will revise the Administrative Draft and prepare a Public Review Draft Vision and Guiding Principles for review with the City Council and Planning Commission at a Joint Study Session.

Solvang General Plan Update
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Task 2.8: City Council/Planning Commission Joint Study Session The Consultant and City staff will facilitate a joint study session with the City Council and Planning Commission to discuss progress on the project, the General Plan Audit process and key findings, the proposed General Plan organization, and possible areas for land use changes. At this Study Session, the Consultant will also present the Public Review Draft Vision Statement and Guiding Principles. Input on these components will be important in guiding development of alternatives in Phase 3. Following the Joint Study Session, the Consultant and City staff will finalize the Vision Statement and Guiding Principles for incorporation into the General Plan.

Deliverables:
• Existing Conditions and Trends Workbook (digital version) • General Plan Story Maps (digital version)
• General Plan Audit Report (digital version)
• Community Workshop #2 Materials
• Community Workshop #2 Summary (digital version)
• Newsletter #2: Existing Conditions and Trends (SO hard copies, digital version) • Study Session Materials
• Public Review Draft Vision and Guiding Principles (digital version) • Final Vision and Guiding Principles (digital version) Phase 3: Alternative Choices
During this phase, the Consultant will facilitate dialogue with the community and decision-makers to establish community priorities for future growth and change. The Cons�ltant will use the results of the Existing Conditions and Trends Workbook, Community Study Session, Community Workshop #2, community survey, General Plan Audit, and the Vision and Guiding Principles to develop land use and policy alternatives that will be reviewed with the community, Planning Commission, and City Council.

Out of this dialogue the Consultant expect to emerge with direction on future growth and change that will be used to guide development of the General Plan.

Task 3.1: Growth and Policy Alternatives
Based on the initial direction from the City Council and Planning Commission (Task 2.8), the Consultant will prepare issue and opportunity area maps and a potential development areas map that will form a framework for the discussion of land use alternatives. The Consultant will also prepare a list of key policy alternatives for discu�sion based on the range of community inputs and staff review conducted to this point.

Task 3.2: Community Workshop #3: Land Use Alternatives
The Consultant will assist City staff to organize and facilitate a Community Workshop to present the findings to date and to present initial growth and policy alternatives. Following a presentation of the potential alternatives, the Consultant and City staff will facilitate breakout sessions with community members organized around development opportunity sites and policy options. Using maps, graphics, Solvang General Plan Update
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and three-dimensional building blocks, community members will provide their ideas about growth and change. Questions the Consultant might ask the participants are:
• What is your big idea for the future development of each area? • Which types of development and uses should be part of this area's future? • How should each area be connected to the rest of the city? What is the best way to get in, out, and around in Solvang? Would changes need to be made to make the city more accessible? • Are there areas of the city you would like to see re imagined? How would you like to see them change?
The Consultant and City staff will then use the resu Its of Workshop #3 to refine the two final alternatives for inclusion in the Alternatives Report and future presentation at a joint study session of the City Council and Planning Commission. Depending on county and State COVID-19-related health guidelines, te Consultant will work with City staff to determine the appropriate Community Workshop #3 format.

Task 3.3 Alternatives Report
Based on input received from the community as well as ideas from the Consultant team, the Consultant will prepare an Administrative Draft Alternatives Report for review by City staff. This Report will contain two land use and circulation alternatives as well as key policy alternatives.

The Alternatives Report will include maps and descriptions for land use alternatives that cover each of the growth/change areas identified. The Consultant will group these location-specific alternatives into alternative packages that achieve the Vision and Guiding Principles. The assessment conducted will include an evaluation of alternatives in terms of implications for growth, city boundaries, land use and community character, mobility and connectivity, public facilities and services, economic development, City fiscal health, and the natural environment. For each policy alternative, the Consultant will identify the issues for which there is clear policy choice and direction, as well as issues where choice and direction is not as clear. The Consultant will complete a qualitative comparative assessment of the policy implications of each alternative based on clarity and congruence with key issues.

The Consultant will prepare an Alternatives Report that clearly communicates the potential implications of each alternative, supporting a more informed choice. The Consultant will base the assessment of each alternative choice primarily on a qualitative look at factors that can be used to differentiate the alternatives and their potential impacts on the community relative to achieving the Vision and Guiding Principles. There are three areas where the Consultant will provide more quantifiable information:
traffic model forecasts, fiscal impact analysis, and parking analysis.

The work completed at this stage is designed to help the community evaluate the alternatives presented and is not intended to be a full CEQA alternatives analysis {which will be performed as part of a later phase). Following review of the Administrative Draft Alternatives Report, the Consultant will make modifications to reflect changes directed by staff and produce and publish the Alternatives Report.

Solvang General Plan Update
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Traffic Model Forecast
EXHIBIT A: SCOPE OF WORK
Using the City Traffic Model, the Consultant will perform circulation forecasts for the land use alternatives. The Consultant will also perform future year buildout traffic operations analyses for each alternative, review future year VMT and LOS forecast results for reasonableness relative to existing conditions, and identify future deficiencies in the city. As part of this analysis, the Consultant will analyze the possible application of transportation system management strategies for their potential success in reducing existing traffic congestion and vehicle miles traveled.

Fiscal Impact Analysis
The Consultant will prepare a study that will quantify immediate and longer-term development opportunities within the city and to identify policy measures necessary to achieve these potentials. The market analysis will provide an important "reality check" both for the General Plan land use alternatives and for the development assumptions used in the Citywide Fiscal Impact Model in Task 3.5. It will also inform the market-based strategic framework for Task 4.2 the Economic Development Element.

Given that the city is largely built out, the market analysis will focus on opportunities for infill development, redevelopment and/or annexations within the Urban Growth Boundary area. The analysis will place particular emphasis on identifying potential for intensifying and revitalizing older commercial/industrial corridors. To appropriately focus the market study effort, the Consultant would coordinate with City staff early in the process to identify key sites or subareas of the city where future development or redevelopment is most likely to occur. The market analysis will include the following land use categories:
• Residential (with an emphasis on housing types appropriate for anticipated infill development/redevetopment areas)
• Retail/restaurant
• Professional office space
• lndustrial/R&D/tech space
• Hotel/motel facilities
Whereas the initial market study will be citywide in scope and, therefore, be useful for a variety of City decision-making processes, the findings will ultimately be applied to identify sub-area and site-specific development potential. In particular, the market study will enable the Consuttant to understand the unique market potentials of each targeted development area within the context of citywide demand patterns, maximizing opportunities for the different subareas to complement rather than compete with each other in terms of the envisioned land uses.

In addition to providing a citywide framework for quantifying demand for development in individual subareas, the analysis will also consider qualitative issues affecting each area's development potential.

In this regard, the analysis will identify the specific market niches or types of development (in terms of density, market orientation, etc.) that would be appropriate for the unique character of each sub-area.

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Task 3.4: Pro Forma Financial Analysis
To define feasible development densities/intensities for targeted land use types in the identified subareas (or potentially on specific "opportunity sites"). This information regarding "developer feasible" densities will inform the Consultant recommendations regarding development standards and allowable densities, and can also potentially be used to facilitate discussions with community groups regarding the "tradeoffs" inherent in intensification of development (i.e., higher densities could allow for revitalization of areas/corridors that might otherwise stagnate due to the infeasibility of reinvestment at lower density levels).

Task 3.5: Citywide Fiscal Impact Model
By their nature, planning and economic development programs are closely related to a city's budgeting process in the sense that future development represents a potential flow of municipal revenues and costs. A credible analysis of the fiscal implications of implementing the General Plan is important not only to ensure that the adopted General Plan represents sound fiscal conditions at buildout, but also that actual development during the interim period occurs in a fiscally balanced manner. To facilitate this analysis, the Consultant will develop a customized fiscal impact model based on the City's current budget. The fiscal impact model will allow the consulting team to define the "optimal" land use mix from a fiscal perspective and to identify related strategies for revenue enhancement. Various Plan alternatives can then be "tested" to identify their relative attractiveness from the City's cost/revenue perspective.

Task 3.6: Parking Policies
Parking Management Evaluation
The Consultant will assess current City parking policies and practices as well as parking market trends for the following parking issues:
• Parking enforcement hours and time limits
• Parking permit program
• Parking meter/station feasibility
• Parking fees and other revenue options
• Potential public parking garage{s)
• Parking district formation and management
The Consultant will review previous parking studies and analysis including the City's Downtown Parking Plan and the current Public Parking Study currently being developed by Walker Consultants. The Consultant will evaluate approximate costs and benefits of various parking scenarios (e.g., metered parking, residential and business parking permits, etc.). The Consultant will evaluate the advantages and disadvantages of forming a parking district to allocate costs associated with future parking needs. The evaluation would include potential boundaries for a parking district, and the benefits and risks associated with parking district formation.

The Consultant will also review of up to three (3) nearby and/or similar cities' parking management approaches and provide a summary of their practices. Based on these assessments and analysis, the Consultant will develop an Initial Findings Discussion Paper. The discussion paper will highlight key Solvang General Plan Update
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findings from the peer city review and evaluation of current and potential parking management policies and practices within the downtown area. The Consultant will meet with City staff and key stakeholders to present the initial findings and get feedback on the evaluation findings before developing the final recommendations.

Parking Recommendations and Draft Report
Based on the feedback received, the Consultant will develop a draft report with recommendations consistent with feedback received, the assessment of existing and peer city policies, practices, and established best parking practices for similarly sized cities. The draft report will include the following sections:
• Executive Summary
• Goals and Objectives
• Existing Parking Supply and Demand
• Downtown Parking Analysis
• Parking Management Evaluation and Alternatives
• Recommendations
• Next Steps
The draft report will document available parking management alternatives, their relative costs and benefits, and provide a consolidated set of recommendations to improve parking management in the Downtown area to optimize the parking supply to meet both current and future parking demand. The recommendations will assess the need for any additional parking supply, timed parking restrictions, paid parking options, and other parking management strategies for the Downtown area. All recommendations will include estimated benefits and costs, potential funding sources, and near-term and long-term implementation timelines. The Consultant will present the draft Downtown Parking Management Plan to the Planning Commission and City Council.

Parking Final Report
Based on feedback received from City staff, key stakeholders, public comment, the Planning Commission, and the City Council, the Consultant will develop the final City Parking Management Plan.

Task 3.7: City Council/Planning Commission Joint Study Session #2 The Consultant will assist City staff to facilitate a joint study session of the City Council and Planning Commission to present the results of Community Workshop #3, discuss the results of the Alternatives Report, and discuss the Consultant and City Staff recommendations. The Consultant will ask the City Council to provide direction on their preferred alternative. Following the Joint Study Session, the Consultant and City staff will prepare a Preferred Alternative land use diagram and description, as well as a set of preferred policy options to address identified assets, issues, and opportunities.

Deliverables:
• Draft Growth and Policy Alternatives (digital version) • Community Workshop #3 materials (display boards, maps, handouts) • Community Workshop #3 Summary {digital version)
• Study Session Materials
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• Administrative Draft Alternatives Report (digital version} • Initial Parking Findings Discussion Paper (digital version) • Draft Downtown Parking Management Plan (digital version) • Two (2) Teleconference Meetings with City Staff and Key Stakeholders on Parking • One (1) Planning Commission Meeting on Parking
• One (1) City Council Meeting on Parking
• Final City Parking Management Plan (digital version)
• Final Alternatives Report (digital version)
Phase 4: Preparing the General Plan
Preparing the General Plan is the most enduring part of the Update process. The goals, policies, and implementation programs will serve as the City's blueprint for growth and development for the next 20- plus years. The General Plan memorializes all the decisions and directions made to this point in the Update process and acts as the guide for how the City and community can achieve the vision for the future. The Consultant will craft the General Plan as an effective tool for staff implementation and it will be a highly graphic, engaging plan that is easy for everyone in the community to understand.

Task 4.1: Administrative Draft General Plan
The Consultant and staff will prepare an Administrative Review Draft General. The Consultant will format the General Plan to be attractive, contemporary, and user-friendly, using extensive photos, illustrations, and maps. The plan will address the State-mandated topics, including land use, circulation, conservation, open space, safety, noise, and environmental justice, as well as optional elements and topics (e.g., public facilities and services, cultural and historic resources, economic development, parks and recreation, and other topics of local concern). The Consultant will address all the requirements of State law, such as complete streets, adaptation, and resiliency using the 2017 OPR General Plan Guidelines as a guide. The Plan will reflect best practices for addressing contemporary planning issues, such as retail trends, transportation technology, and community health.

The Consultant will discuss General Plan organizational options with City staff, Planning Commission, and City Council as part of Tasks 1.1 and 2.8. Cross-cutting topics, such as climate change/sustainability and healthy communities could be addressed either as themes addressed throughout the General Plan or separate, stand-alone elements. The General Plan will include a matrix or similar tool to illustrate that proposed elements are fully integrated and internally consistent.

The Consultant will prepare a comprehensive implementation strategy that includes discrete, tangible actions the City will undertake to implement the goals and policies. The implementation strategy will include an updated economic development strategy. The Consultant will also review current implementation ordinances/regulations and include recommendations as a part of the implementation programs for ordinance revisions needed to maintain consistency with the General Plan.

Task 4.2: Economic Development Element
This task would address the City's development, business retention/expansion/attraction, and fiscal stability goals. The Economic Development Element will include the following components:

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• The City's goals, policies, and objectives for Economic Development, presented in a format consistent with other elements of the General Plan.
• A summary of the issues and opportunities identified during the market and fiscal analyses.

This summary will include the identification of key factors that should drive the formulation of an updated land use plan (e.g., how much land should be allocated for various types of commercial and industrial development).
• Specific strategies for attracting targeted land uses ( e.g., retail, industrial, hotels, etc.).

Task 4.3: Prepare Land Use and Circulation Diagrams
The Consultant will prepare an updated land use diagram as part of the Administrative Draft General Plan. The Consultant will discuss options for streamlining the land use designations and graphic design options for making the land use diagram user-friendly. Based on the distribution of land uses on the Land Use Diagram, the Consultant will develop and prepare a Draft Circulation Diagram. The Consultant will review existing roadway classifications and work with staff to develop a concise set of roadway classifications that fit the needs of the City and that address new State regulations related to multimodal transportation. The classifications and diagram will Indicate the distribution, location, and standards for county roadways. If desired by the City, the classifications could also expand upon the functional classifications to consider street context and non-auto travel modes.

Task 4.4: Preliminary Public Review Draft General Plan
Following City staff review, the Consultant will revise the Administrative Draft General Plan and prepare a Preliminary Public Review Draft General Plan for review by the community, Planning Commission, and City Council. The step of reviewing the Preliminary Public Review Draft General Plan with advisory bodies and decision-makers is important to ensure the Draft Plan meets expectations before conducting the CEQA analysis.

Task 4.5: Newsletter #3: Draft General Plan
The Consultant will prepare a newsletter summarizing the Preliminary Public Review Draft General Plan and advertising the upcoming Planning Commission and City Council meetings.

Task 4.6: Planning Commission Study Session: Preliminary Public Review Draft General Plan
The Consultant will assist City staff to facilitate a study session with the Planning Commission to review and confirm the Preliminary Public Review Draft General Plan. The Consultant will summarize the status of the General Plan Update. The Planning Commission will recommend any revisions or adjustments to the General Plan to the City Council.

Task 4.7: City Council Study Session: Preliminary Public Review Draft General Plan
The Consultant will assist City staff to facilitate a study session with the City Council to review and confirm the Preliminary Public Review Draft General Plan. The Consultant will summarize the status of the General Plan Update so far, as well as the Planning Commission recommendations. The City Council Solvang General Plan Update
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will provide direction on revisions or adjustments to the General Plan prior to the Consultant conducting the CEQA analysis.

Task 4.8: Public Review Draft General Plan
Based on direction from the City Council, the Consultant will prepare the Public Review Draft General Plan for publication and environmental review.

Task 4.9: General Plan Consultation and Referrals
State law requires consultation with a variety of Federal, State, regional, and local agencies whenever a jurisdiction updates or amends its general plan (e.g., Native American Tribes, Military Branches, water agencies). These statutes are located throughout the Government Code and have varying requirements for when draft and final documents must be submitted and how long agencies have to review and provide comments, The Consultant maintains a checklist of agency consultation requirements that the Consultant will use to ensure the City provides the Public Review Draft General Plan to the appropriate agencies.

Deliverables:
• Administrative Draft General Plan (digital versions)
• Preliminary Public Review Draft General Plan (digital versions) • Newsletter #3: Draft General Plan (SO hard copies, digital version) • Public Review Draft General Plan (25 hard copies, digital versions) Phase 5: Environmental Review
Based on review of the City's request for proposals (RFP} and our experience preparing General Plan EIRs, the Consultant recommend the preparation of a programmatic environmental impact report {EIR) to comply with the California Environmental Quality Act (CEQA). Use of a programmatic EIR provides the City with the opportunity to consider broad policy alternatives and program wide mitigation measures and greater flexibility to address environmental issues and/or cumulative impacts on a comprehensive basis.

Once an EIR has been certified, subsequent activities within the program, such as a development application consistent with the General Plan, may be evaluated to determine its consistency with the Program EIR. This comparison will directly support the decision as to what, if any, additional CEQA documentation needs to be prepared. If the EIR addresses the program's effects as specifically and comprehensively as possible, many subsequent activities could be found to be consistent with the EIR mitigation parameters and additional environmental documentation may not be required {CEQA Guidelines Section 15168(c}}, In such a scenario, the EIR serves a valuable first-tier environmental analysis that will assist in streamlining and possibly exempting future projects from CEQA. The Program EIR will evaluate the potential physical impacts of the General Plan's goals, policies, and programs. While the Consultant will strive to prepare a self-mitigating general plan, many General Plan El Rs reveal additional policy direction that can be folded back into the elements, thereby streamlining future actions consistent with the General Plan.

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Task 5.1: Notice of Preparation
The Consultant will develop a preliminary project description and prepare a draft Notice of Preparation (NOP) pursuant to the CEQA Guidelines for City staff to review. The NOP is geared toward other public agencies, but it also intended to inform the broader public of the pending environmenta 1 review. The Consultant will make any necessary changes to the NOP and provide an electronic copy to City staff for signatures, publication, and distribution. The Consultant will distribute the NOP to the State Clearinghouse and distribute the NOP to the County Clerk/Registrar Recorder and the City's list of local interested parties, commencing a 30-day public review period.

Task 5.2: Scoping Meeting
The Consultant will conduct a public scoping meeting during the 30-day NOP period to provide an overview of the Program EIR process and obtain input on the EIR scope of work. The scoping process may also help in framing possible alternatives that would avoid potential significant environmental impacts. Ideally, this meeting can be held in conjunction with a draft General Plan rollout meeting, underscoring the value of reviewing both the draft plan and the incumbent environmental analysis together. The scoping meeting will include an oral presentation supported with graphic information and will be designed to stimulate input and comments from attendees pertaining to the scope of the EIR.

The Consultant assumes that the scoping meeting location identification, invitation, logistics, and other noticing will be arranged by City staff. The scoping meeting details would also be included in the NOP itself. The Consultant will summarize input gathered during the scoping meeting as well as all written input received during the 30-day NOP review period. The Consultant assumes that City staff will be the point of contact responsible for gathering public comments outside of the scoping meeting.

Task 5.3: Administrative Draft Program EIR
The Consultant will prepare an Administrative Draft EIR that will address each topic in accordance with the CEQA Guidelines. Upon completion, printed copies and electronic versions of the administrative draft document will be delivered to City staff for review and comment. The Administrative Draft EIR will include the following sections:
• Executive Summary
• Introduction
• Project Description
• Environmental Setting
• Discussion of Existing Conditions, Environmental Impacts, Mitigation Measures, and Cumulative Impacts
• Effects Found Not to be Significant
• Other CEQA-Mandated Sections
• References and Organizations/Persons Consulted
The project description, to be developed closely with the City and General Plan team, will contain the City's primary objectives for the General Plan, a description of the plan's jurisdictional boundaries, and existing conditions. It will present proposed land uses, infrastructure concepts, policies, programs, and development regulations. Phasing information will also be included, if available. The information will be described in text, tabular, and graphic forms (maps and diagrams).

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The Consultant typically orients analyses around clear impact statements that are separately highlighted in the text. This allows a more precise statement of the specific issue at hand and sets the stage for the technical discussion that follows. If the impact level warrants mitigation measures, they are indexed to and immediately follow the numbered impact in question. The Consultant has found that such an approach focuses the analysis and becomes clearer for the public and decision-makers to follow. Each topical section will include:
• existing environmental conditions and pertinent regulatory policies; • thresholds of significance;
• a description of environmental changes that would result from implementation of the General Plan and whether those changes would be significant;
• mitigation measures to reduce or avoid the potentially significant impacts; • a conclusion as to whether significant impacts would remain after implementation of mitigation measures; and
• a discussion of cumulative impacts.

Issues to be analyzed in a programmatic framework will include:
• Aesthetics
• Agriculture/Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation and Traffic
• Tribal Resources
• Utilities and Service Systems
• Wildfire
Approaches to the impact analysis for the Program EIR will be discussed with City staff and will be consistent with the assumptions and methodologies used in recent El Rs in the city of Solvang to the extent possible. In general, the impact analysis will focus on the issues present in the Planning Area and likely to be affected or impacted by the General Plan Update. Some issues may not require a detailed analysis relative to other issues because they do not occur in Solvang or would be unaffected by the Solvang General Plan Update
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project. For such issue areas, the analysis will be contained in the "Effects Found Not to be Significant" section of the Program EIR.

Alternatives Analysis. A range of alternatives will be considered in the Program EIR. State CEQA Guidelines require consideration of the "No Project" Alternative. For purposes of this Program EIR, the No Project Alternative would be a continuation of the existing General Plan without any updates or additions. In addition to the ''No-Project" Alternative, the Consultant will consider other alternatives (such as alternative land use scenarios) that were developed during the General Plan Update. Evaluation of alternatives will be in less detail than that for the proposed project, though the analysis will provide decision-makers and the public adequate information to decide between alternatives. This section will also identify the "environmentally superior alternative." If the "No Project" Alternative is determined to be environmentally superior, the ADPEIR will identify the environmentally superior alternative among the remaining scenarios.

Climate Adaptation and Resiliency. As required by SB 379, the Consultant will address climate adaptation in the General Plan. The Consultant will create a short, easily digestible "state of the science" about historic and future climate hazards, such as flooding and drought, extreme heat events, and wildfire. Using this climate-related hazard data, The Consultant will first prepare a vulnerability assessment describing the potential impacts of climate change on vulnerable physical assets (e.g., properties and buildings, transportation systems, and open space and ecosystem areas) and populations. Then the Consultant will define adaptation and resilience strategies and actions for the General Plan. These policies will be integrated throughout the plan to ensure resiliency is considered in all aspects of planning.

Climate Change Vulnerability Assessment. To better understand the potential Impacts and vulnerabilities to climate change hazards and meet the requirements of SB 379, the Consultant will prepare a vulnerability analysis to begin defining future adaptation responses. The Consultant will begin by preparing a "state of the science" climate hazard report to better understand the historical and projected trends for temperature, precipitation, extreme heat, drought, urban flooding, sea level rise and coastal flooding, and air quality, among other climate hazards. Reporting will include a short narrative description of the climate-related hazard and historical and projected trends related to the hazard in Solvang. This climate-related hazard information will be supported by a variety of maps, infographics, and other data, drawing on existing and on-going work such as data compiled from Ca!Adapt and other sources. Where data is available, projected trend hazard data will include a midcentury and an end-of-century scenario.

After finalizing the climate hazard reporting, The Consultant will conduct a vulnerability assessment to identify community assets that are vulnerable to the potential impacts of climate change. This analysis will help Solvang begin to define and prioritize adaptation goals and actions. The vulnerability analysis will seek to uncover a broad range of direct and indirect climate impacts across key sectors, including infrastructure, buildings, natural systems, economic assets, and populations. The analysis will identify key sectors and their assets exposed to climate hazards, assess the sensitivity and adaptive capacity of each sector, and evaluate the vulnerability of each consistent with the California Adaptation Planning Guide and ART framework and in alignment with SB 379.

Solvang General Plan Update
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The vulnerability assessment will combine qualitative and quantitative analysis. The Consultant will map Solvang's critical infrastructure (e.g., roads and highways, railways, water systems), sensitive population groups and disadvantaged communities, parks and open space areas, and other key assets to better understand exposure to each climate hazard. This spatial/quantitative analysis will be combined with an assessment of existing plans and efforts underway to minimize the impacts of climate change to ascertain vulnerability, such as the Sustainable Communities Program and draft update to the Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan. Where possible, the relative vulnerability will be mapped for each asset category, using maps in combination with text and tables that provide insight into the vulnerabilities.

The vulnerability assessment will help Solvang develop a strong basis for understanding the implications for adaptation planning and will help identify goals, objectives, and actions to include in the General Plan's Land Use and Safety Elements, among others.

Adaptation and Resilience Strategy. The Consultant will develop a set of policies and actions guided by the Vulnerability Assessment that will improve resiliency and reduce or eliminate risks from natural hazards in Solvang. The Consultant will ensure resilience policies and strategies are fully integrated into the General Plan with emphasis on land use, circulation, and safety in a way that is effective and implementable.

The Adaptation and Resilience Strategy will include suggested projects, programs, and funding sources for natural hazard mitigation and response, and will directly tie to the forthcoming Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan. The strategy will be developed in coordination with City staff, including the Public Works and Community Development Department, local emergency response providers, and elected officials.

Technical Studies: Transportation
Evaluating Current General Plan and Existing Conditions The Consultant will examine transportation and mobility in the city of Solvang. The Consultant will cover key topics including existing roadway facilities, safety, traffic level-of-service (LOS} at key intersections and roadway segments, current General Plan, and the operative legislative framework under which this Transportation and Mobility Element update will be developed (i.e., SB 743, AB 32, AB 1358, etc.).

Although VMT will be the new metric for identifying CEQA impacts, the Consultant will describe the current status and future needs of the following countywide sub-systems:
• Roadways, including roadways of all functional classifications and designations • Transit services, including local and regional services • Railway facilities
• Bikeway facilities, Class I - IV
• Pedestrlan facilities
• Goods movement- truck, rail, and air freight
• Aviation Facilities
• Transportation coordination with land use
• Transportation demand management
Solvang General Plan Update
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• Transportation system management
• Costs and revenues for major roadway and transportation improvements The update to the Transportation and Mobility Element will determine appropriate VMT thresholds of significance (per SB 743). The Consultant are familiar with implementation guidelines for SB 743 by the Office of Planning and Research (QPR) and have been assisting local and regional agencies statewide on how to address these new CEQA requirements - including the cities of Goleta and Santa Maria. The VMT thresholds will reflect the "full trip-length" of trips that have at least one trip-end outside the City limits.

The Consultant will also use the SBCAG model to examine full trip lengths and associated VMT. The Consultant will compare and validate modeled information relative to the most recent commuter data available from the Longitudinal Employment and Housing Dynamic (LEHO) and information the Central Coast Origin-Destination Study (SBCAG, 2016). Recommended thresholds will be consistent with QPR guidance on the implementation of SB 743.

In recognition that the City will likely want to retain its roadway operational performance policies in the General Plan, The Consultant will also examine roadway operations including roadway segment and intersection LOS. The Consultant will also incorporate complete streets standards for all modes, including pedestrians, bicyclists, and transit. These efforts comply with the current best practices, such as the multimodal LOS and Level of Traffic Stress methodologies as well as the Complete Streets legislation (AB 1358) at the state level. The Consultant has performed these analyses for several general plan updates in California and will assist the City in realizing and evaluating its own complete streets goals as well as the requirements of the California Complete Streets Act.

Traffic Count Inventory
The Consultant will consolidate all existing traffic count data and stratify this data by count source, facility type, and age of count. Existing traffic count data bases from existing studies, state highway published volumes, Highway Performance Monitoring System (HPMS}, City, SBCAG, and SBCAG travel demand model validation counts will be examined for applicability. Pre-COVID-19 existing counts that properly reflect the existing condition of the City's transportation infrastructure will be used. For consistency and trend assessments, count data necessary to analyze all of the local City roadways identified in the current General Plan's Circulation Element will be obtained (6 roadways segments and 10 intersections). Per the City's direction, additional roadways could be added to this list.

For SR 246 (Mission Drive), the Consultant will use the most recent published traffic volume data from Caltrans. Published peak hour volumes or available traffic counts from Caltrans' Trend Stations will be used to derive Kand D factors (peak hour and directional factors) as well as seasonal and weekend adjustment factors, if desired.

Traffic Background Conditions Analysis
After all traffic count data has been harvested, the Consultant will examine existing condition traffic operations analysis for Mission Drive (SR 246) and local City roadways. The Consultant will coordinate with the City as to whether intersections and multi-modal (Complete Streets) LOS analysis on select roadways within the City is desired.

As described previously, the Consultant will use the SBCAG Regional Travel Demand Model (RTDM) and coordinate closely with the City to determine appropriate VMT thresholds of significant for evaluating Solvang General Plan Update
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traffic impacts under CEQA (per SB 743). The Consultant will use the same approach as applied for the City of Goleta and City of Santa Maria for developing their VMT Thresholds.

For City-owned roadway segments, The Consultant will collect all geometric and design information. The City's adopted thresholds will be compared relative to the HCM 6th Edition planning level peak hour and ADT threshold procedure and LOS stratifications. City staff will make the determination to either retain its current ADT threshold or modify it based on this new information. The Consultant will determine roadway segment conditions based on the procedure selected by the City. The Consultant will apply the same approach for study intersections. As previously described, operational analyses performed as part of the Santa Ynez Valley Traffic Circulation and Safety Study {SBCAG, 2020) can be used in lieu of performing new analysis.

Based on the information described above relative to the applicable performance service standards for each facility analyzed, The Consultant will identify existing deficiencies within the city.

As part of Traffic Background assessment, The Consultant will examine the City's parking supply associated with the City's five municipal parking lots as well as on-street parking supply. Objectives and policies associated with the management of the city's parking supply will be reexamined and updated as appropriate based on input from the City.

Transit Background Conditions Analysis
The Consultant will review and document the existing Santa Ynez Valley Transit (SYVT) transit services most recent transit ridership data available. Weekday system diagnostic performance measures (i.e., fair box ratio, passenger service mile, revenue service hours, revenue service miles etc.) tracked as part of the required Triennial Performance Audit process will also be documented. The most recent Triennial Performance Audit will be used for this purpose (2016-18 TDA Triennial Performance Audit). Past trlennial performance audits will also be examined to identify trends in these system-side performance measures. This information will be reviewed relative to the service performance measures, goals, and policies documented in the transit reports, documents, and studies.

The Assessment Reports will be reviewed to identify unmet transit needs and any prominent needs that have been expressed by the community groups within the city for improved fixed route or ADA compliant social service transportation services. This will reflect pertinent SYVT related information in the 2020 Transit Needs Assessment (SBCAG, 2020).

The Consultant will use the City's and/or SBCAG's GIS database to prepare the following GIS maps:
• Transit service routes/lines
• Local Service Lines
• Regional Service Lines
Rail Background Conditions Analysis
Although the city is not directly served by rail, there is an Amtrak passenger rail bus service that connects the City of Solvang to the Pacific Surfliner which provides passenger service to regions north and south. This service will be reviewed and documented.

Solvang General Plan Update
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Bikeway Background Conditions Analysis
The Consultant will review information provided in the Santa Ynez Valley Bicycle Master Plan {SBCAG, 2019) and the Regional Active Transportation Plan (SBCAG, 2015), and SBCAG's 2040 RTP/SCS. The City's bicycle network will be stratified and described based on Class I, Class 11, Class Ill and Class IV facilities. A connectivity assessment and Traffic Level of Stress (TLS) assessment will be performed on the existing bicycle network within the city. This information will be informed by the goals and policies documented in the existing General Plan, the City's Bike Maps and the SBCAG RTP/SCS.

The Consultant will use available GIS databases to prepare the following GlS maps:
• Bikeway facilities (existing and planned}
• Class I facilities
• Class 11 facilities
• Class 111 facilities
• Class IV facilities
• Level of Traffic Stress
Pedestrian Background Conditions Analysis
The Consultant will evaluate the existing conditions for pedestrians in the city, examining connectivity, access, and maintenance of the existing facilities. Using the GIS information as a starting point, the key pedestrian/tourist activity centers or corridors will be identified, including locations of public services, such as schools, hospitals, and government offices, as well as bus stops and transit centers. Connectivity for pedestrian movements as well as pedestrian access within downtown pedestrian activity centers will be evaluated.

Goods Movement Background Conditions Analysis
The Consultant will provide an assessment of goods movement. This analysis will address the primary modes of goods movement including truck, rail, and air. This assessment will include a review of the linkages and coordination issues between these modes for goods movement within the City of Solvang and Santa Barbara County. In consultation with City staff, the Consultant will identify those city roadways where existing heavy-duty vehicle levels are being experienced. Where observations of high levels of ST AA-sized trucks are operating on non-Terminal or Service Access STAA designated routes will be noted. For these roadways, the Consultant will adjust the heavy vehicle percentages in the traffic operations to adequately account for higher passenger car equivalents in these calculations under the future conditions analysis.

The Consultant will prepare the following GIS maps:
• STAA National and Terminal Access Routes (existing)
Aviation Facilities
Although not owned by the City, the Consultant will provide an assessment of the Santa Ynez Airport and its general aviation facilities. This assessment will include utilization trends and a review of the accessibility and coordination linkages between the airport and the City of.

Solvang General Plan Update
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Transportation-Land Use Coordination Background Conditions Analysis Based on the existing general plan, the Consultant will accurately characterize the goals, objectives, strategies and policies that compliment transportation and land use coordination in the city. This will also include those goals/objectives/strategies/policies that may serve as barriers to effective coordination. The connection between transportation and land use may or may not lead to General Plan policies that encourage densification, mixed use development, connectivity for non-motorized travel; which are often miss-applied as surrogates for development patterns that provide more opportunity for non-motorized travel or use of transit. Quantification of these land use performance measures is not incorporated into this work scope. However, the Consultant will work with the City and the General Plan team to check the consistency between these metrics and SBCAG's RTP/SCS goals, objectives, and strategies.

Transportation Demand Management (TDM)/System Management (TSM) Existing Conditions Analysis
The Consultant will examine the following data sources for travel demand characteristics and demand management trends as they pertain to the City.
• American Community Surveys (ACS)
• Longitudinal Employment and Housing Dynamic (LEHD)
• Household Travel Surveys
• California Household Travel Survey (CHTS), 2010
• National Household Travel Survey (NHTS)
The status of TSM strategies such as park-and-ride lots, traffic signal timing management, pavement management and intelligent transportation system will be addressed. A status update and estimate of maintenance backlog of the City's pavement management system will be documented (i.e., miles of roadway, miles in need of maintenance and projected maintenance cost).

CEQA Analysis
The Consultant will work with the City to develop significance criteria to evaluate the transportation system. The Consultant will develop future daily traffic forecasts at up to six (6) roadways (some with multiple segments) and up to ten (10) key intersections for the Final General Plan. These forecasts will be adjusted to account for model error before being used in subsequent operations analysis. The Consultant will coordinate with the City to apply Level of Service (LOS) thresholds to conduct the daily roadway travel forecasts. The Consultant will also develop vehicle miles of travel estimates for the greenhouse gas assessment in compliance with the OPR's 2017 General Plan Guidelines, SB 375 and SB 743. Daily traffic volumes (existing and forecast) will provide inputs to noise analysis.

The Consultant will also qualitatively evaluate the impacts on transit and non-motorized systems of the No Project and the Preferred Alternative and recommend mitigation measures to address potentially significant impacts of the Plan. The Consultant will summarize the results of the assessment as part of the Circulation chapter of the EIR.

The Consultant will document the initial results in a variety of technical reports for the project team to review that may include feedback to General Plan policies that could reduce potentially significant Solvang General Plan Update
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impacts to a less than significant level. The Consultant expects that other project team members will use the various technical reports to prepare the administrative draft and draft Circulation section of the EIR, and the Consultant will review the draft documents for consistency with the analysis.

The Consultant will use SBCAG's RTDM to evaluate the General Plan and two project alternatives using VMT estimates, including citywide VMT, home-based VMT, and employment based VMT relative to a countywide baseline average or citywide baseline average. The Consultant will also use the SBCAG model to examine full trip lengths for all internal-external (1-X) and external-internal (X-1) trip lengths.

The Consultant will produce daily roadway segments and pea hour intersection turn movement forecasts for the preferred alternative. The Consultant will also identify the major transportation infrastructure necessary to address the deficiencies identified through modeling. The results will determine the effectiveness potential circulation improvements resulting from the General Plan for the final Preferred Alternative and include the final land use and circulation system Improvements.

Cumulative Impacts. The document will evaluate cumulative impacts based on planning documents for the Planning Area. The contribution of the proposed project to the overall cumulative impact will also be estimated and discussed.

Other CEQA Sections. The ADPEIR will provide, in addition to the sections discussed above, all other required CEQA sections, including areas of known controversy, growth inducement effects, and significant unavoidable impacts.

Task 5.4: Staff Review/Screen Check Draft Program EIR
The Consultant will incorporate City staff input into the ADPEIR and provide City staff with digital versions of the ADPEIR in both Word and PDF formats. City staff will conduct one review of the ADPEIR and provide consolidated comments and edits. The Consultant will incorporate appropriate revisions and prepare a Screen Check Draft Program EIR. The Consultant will provide the Screen Check version in a digital format.

Task 5.5: Draft Program EIR
After the City has reviewed the Administrative Draft EIR, the Consultant will meet with City Staff to review the City's comments and strategize on how best to address important issues (e.g., future streamlining, SB 743, and project specific analysis}. Following this meeting with City staff, the Consultant will respond to City comments on the Administrative Draft EIR.

After addressing the City's comments, the Consultant will provide the requisite number of printed copies of the Draft El R to City staff for distribution and a PDF file optimized for web posting and public noticing. The Consultant will oversee the submittal of the EIR to the State Clearinghouse for the 45-day public review period and will prepare for posting a Notice of Availability with the Santa Barbara County Clerk's office. The Consultant will be responsible for mailing the Notice of Availability to the County Clerk, responsible and local agencies, stakeholders, and a newspaper of general circulation.

Deliverables:
• Draft and Final Notice of Preparation (digital version and submittal of copies of the NOP with the State Clearinghouse)
Solvang General Plan Update
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• Scoping Meeting Materials
• Administrative Draft Program EIR (2 hard copies and 10 CD copies to the City) • Screen Check Draft Program EIR (digital version)
• Draft Program EIR (10 hard copies and 10 CD copies sent to the City and 15 ha rd copies of the Executive Summary and 15 CD copies of the Draft Program EIR submitted to the State Clearinghouse, NOA submitted to the County Clerk)
Phase 6: Certification of the Fina I Program EIR and Adoption of the General Plan
Task 6.1: Response to Comments
Within three weeks of receipt of all comment letters on the Draft Program EIR, the Consultant will submit a draft Response to Comments to City staff for review. The Response to Comments document will include a list of comm enters, comment letters, responses to comments, and any added or revised text of the Draft Program El R that may be necessary. All responses will include reasoned analysis and, as necessary, will include additional analysis. The final version of the Response to Comments will be incorporated as an appendix to the Final Program El R.

The scope and budget assume a level of effort that would include 72 hours of staff time for this task.

This assumes receipt of approximately 15 to 25 comment letters. If the number of comment letters and the effort to prepare responses is greater than anticipated, the Consultant will notify City staff immediately and discuss options to amend our scope of work and budget, as necessary. Following receipt of City staff comments, the Consultant will finalize the Response to Comments.

Task 6.2: Mitigation, Monitoring, and Reporting Program Concurrent with the Response to Comments, the Consultant will prepare a Mitigation Monitoring and Reporting Plan (MMRP), which will be included in the Final Program EIR. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers. Essentially, this plan will take the form of a detailed table that describes:
• Persons/agencies responsible for monitoring compliance with each condition • Timing when monitoring must occur
• Frequency of monitoring
• Criteria to be used to determine compliance with conditions The final version of the MMRP will be incorporated as an appendix to the Final Program EIR.

Task 6.3: Final Program EIR
The Consultant will complete the Final Program EIR after the review period has closed and all comments submitted during that period have been received. The Final Program EIR will include corrections to the Draft Program EIR (if warranted), comments received, and responses. The Consultant will prepare a Screen Check Final Program EIR for City staff review and confirmation followed by a Final Program EIR after incorporating comments from City staff. The Consultant will produce print and digital copies of the Final Program EIR. Within one day of Final Program EIR certification and project approval, The Solvang General Plan Update
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Consultant will submit the draft Notice of Determination (NOD) to City staff for delivery to the County Clerk and/or State Clearinghouse.

Task 6.4: Planning Commission Hearing
The Consultant will attend one public hearing with the Planning Commission facilitated by City staff to review the Draft General Plan and Final Program EIR. The Planning Commission will consider the comments made during the public hearing and make recommendations to the City Council. If it is desired for the Consultant to attend more than one hearing, then the additional meetings will be added as additional tasks.

Task 6.5: City Council Hearings (2)
The Consultant wil I attend two public hearings with the City Council facilitated by City staff to review the Draft 2040 General Plan and Final Program El R. At these hearings, the City Council will consider the Planning Commission recommendations and the comments made at the Planning Commission public hearing. After the hearings, the City Council will direct the Consultant to incorporate their recommendations and prepare the Final General Plan and Final Program EIR.

Task 6.6: Final General Plan Documents
Following public review of the Draft General Plan, the Consultant will prepare the Final General Plan for adoption.

Task 6.7: City Council Adoption Hearing
The Consultant will attend one hearing with the City Council for certification of the Final Program EIR and adoption of the Final 2040 General Plan.

Deliverables:
• Response to Comments (digital version)
• Mitigation, Monitoring, and Reporting Program (digital version) • Final Program EIR {10 hard copies and 15 CD copies to the City) • Tracking of comments and recommendations (all meetings, digital versions) • Final 2040 General Plan (digital version, 50 bound hardcopies, 1 unbound hard copy for reproduction, 50 CD's)
• Final 2040 General Plan Land Use Map (digital version, and 25 hardcopies) • Compilation CD with all milestone documents, data, and GIS files {3 CDs} Solvang General Plan Update
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DocuSign Envelope ID: D1 C5CA4E-A306-4043-9CCE-ABD946403242 Task 1.1 Kick-off Meeting and Tour
Task 1.2 Community Engagement Program
Task 1.3 Newsletter #1
Task 1.4 Stakeholder Interviews
Task 1.5 Community Study Session
Task 1.6 Existing Data Collection
Task 1.7 Assemble GIS
Subtotal
Task 2.1 Existing Conditions and Trends Evaluation
Task 2.2 Existing Conditions and Trends Workbooks
Task 2.3 Existing Conditions StoryMaps
Task 2.4 Newsletter #2
Task 2.5 Community Workshop #2
Task 2.6 General Plan Audit
Task 2.7 Vision and Guiding Principles
Task 2.8 Joint Study Session #1
Subtotal
e_nasi(3.l'.P-tterriat!v'e . .cnoices
Task 3.1 Growth and Policy Alternatives
Task 3.2 Community Workshop #3
Task 3.3 Alternatives Report
Task 3.4 Pro Forma Financial Analysis
Task 3.5 Citywide Fiscal Impact Model
Task 3.6 Parking Policies
Task 3.7 Joint Study Session #2
Subtotal
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(I) '- V'I 0:: (U
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8 8 12
16 20 4 20 16
2 2 8
20 20
12 12 8
2 4 12
2 20
8 60 66 26 32 36
2 2 6 8 8
4 16 24 8 40 60
12 24 12
2 2 4 8
12 16 32 16
2 4 20
2 8 12 16
8 8
6 62 68 38 100 124
4 8 12 24
12 16 36 16
4 24 36 30 64 40
8 8
8 52 72 54 100 56
365
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EXHIBT A - SCHEDULE
City of Solvang General Plan Update
2020 2021

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Phase 1: Initiation
Phase 2: Existing Conditions and Trends ·.

Phase 3: Alternative Choices
Phase 4: Preparing the Plan
-
·
Phase 5: Environmental Review
Phase 6: Certification of the Final Program EIR
and Adoption of the General Plan
29 OCT
. · · ··- .

NOV DEC JAN FEB
2022

MAR APR MAY JUN
366
DocuSign Envelope ID: D1 C5CA4E-A306-4043-9CCE-ABD946403242 City of Solvang
Professional Services Contract

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Solvang City CouncilJuly 11, 2022

Solvang City Council
July 11, 2022